HomeMy WebLinkAboutReso 2009-1384
RESOLUTION NO. 2009- I 3<6<../
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING A PAYMENT
TO THE MIAMI-DADE COUNTY PUBLIC SCHOOLS, IN THE
AMOUNT NOT TO EXCEED SEVEN HUNDRED FIFTY -FOUR
THOUSAND SEVEN HUNDRED FORTY -THREE DOLLARS
($754,743.00), FOR WORK COMPLETED AT THE SUNNY ISLES
BEACH COMMUNITY SCHOOL, INCLUDING DRAINAGE AND
PAVEMENT AROUND THE COMMUNITY SCHOOL,
MAINTENANCE OF TRAFFIC AROUND THE ATLANTIC
BOULEVARD AREA, AND THE PERIMETER RIGHT-OF-WAY
AROUND THE COMMUNITY SCHOOL, A TT ACHED AS
EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in 2003 the School Board and the City entered into an Interlocal Agreement
to ensure that plans for residential development are coordinated with the construction of new
schools; and
WHEREAS, on December 13, 2007, via Resolution No. 2007-1192, the City
Commission approved entering into an Amended and Restated Interlocal Agreement with the
School Board to adopt the necessary comprehensive plan amendments to establish public school
concurrency as a myriad of procedural actions required to successfully construct the desired
public school; and
WHEREAS, on March 20, 2008, via Resolution No. 2008-1247, the City Commission
approved entering into a Interlocal Agreement (which later became a "Letter of Agreement"),
with the County for a scope of work for the Sunny Isles Beach Community School including
drainage and pavement around the Community School, maintenance of traffic (MOT) around the
Atlantic Boulevard area, and the perimeter right-of-way around the Community School; and
WHEREAS, the City now wishes to submit a payment to the Miami-Dade County Public
Schools for completion of these services, in an amount not to exceed Seven Hundred Fifty-Four
Thousand Seven Hundred Forty-Three Dollars ($754,743.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Payment. The payment, in the amount not to exceed Seven Hundred
Fifty-Four Thousand Seven Hundred Forty-Three Dollars ($754,743.00), to Miami-Dade County
Public Schools, for completion of work around the Sunny Isles Beach Community School
including drainage and pavement around the Community School, maintenance of traffic (MOT)
R2009- Miami-Dade Co Public Schools Payment ofSrvs Page I of2
around the Atlantic Boulevard area, and the perimeter right-of-way around the Community
School, attached hereto as Exhibit "A", be and the same, is hereby approved.
Section 2. Authorization of the City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19th day of February 2009.
ATTEST:
~A~
Jane A. Hines, CMC, City Clerk
Moved by: \I\("~ Ma..vg' ~\-\M-~
Seconded by: ~~ G:,o()~t1tl\1O
Vote: 5-0
Mayor Ede1cup
Vice Lewis Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
\./""(Y es)
L,../' (Yes)
L../"(Y es)
L/(y es)
JL(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2009- Miami-Dade Co Public Schools Payment ofSrvs Page 2 of2
;ent By: MDCPSNORTH CENTRAL;
3059954599;
Jan-30-09 10:49AM;
Page 1
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MDCPS
MIAMI-DADE COUNTY PUBLIC SCHOOLS
Office of School Facilities - Construction
School Board Administration Building
1450 NE 2"~ Avenue, Suite 318
Miami, Florida 33132
Superiutellclel1t ofSc/wals
Alberto /1,1. Carvalho
Chief Facilities Officer
Office of School FflciliNes
Jaime G. Torrens
Senior Des;gl/ & COIlJtflfctioJ/ Officer
Nicolas A. Betancourt
FAX TRANSMISSION
DA TE: January 30,2009
TO: Mr. Jorge Vera
PHONE NUMBEH: (305) 792-1701
FAX NUMBER: (305) 792-1561
DEPARTMENT/COMPANY: Office of the City Manager - City of Sunny Isles Beach
SUBJECT: Sunny Isles Beach COllllllunity School- K8
M-DCPS Project Number: A-O] I 12
FROM: DENNIS E. CASERTA, SENIOR PROJECT MANAGER
OFFICE OF SCHOOL FACILITIES - CONSTRUCTION
PHONE NUMBER: 1 (305) 995-4860
FAX NUMBER: 1(305) 995-4719
NUMBER OF PAGES TO FOLLOW, INCLUDING COVER: 10
COMM ENTS:
Pursuant to our conversation, enclosed within this fax are the llocuments
spelling out the process for payment of off-site worJ, to which was for the
betterment of the city to which was auded to the School District's contract
with MCM Corporation, Inc. Please rel'ise the "Letter of Agreement
between Sunny Isles Beach and the School Board of Miami-Dade County"
to reneet the added agreed upon costs to reflect the final cost to the City of
Sunny Isles Beach in the amount of S754,743.00.
Also, please change the signatory representing the School Board to:
Mr. Jaime G. Torrens - Chief Facilities Officer.
Thank you ill advance for your attention to this issue.
cc:
File: C-12A
ent By: MDCPSNORTH CENTRAL;
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~
~ iiFi \-a.t'l pp4
-~,~-
giving our students the world
Superintendent of Schools
Rudo/ph F. Crew, Ed. D.
Miami-Dade County School Board
Agustin J, Barrera, Chair
Perla Tabares Hantman, Vice Chair
Renier Diaz de /a Portilla
Evelyn Langileb Greer
Dr. Wi/bert "Tee" Holloway
Dr. Martin Karp
Ana Rivas Logan
Dr. Marta Perez
Dr. S%man C. Stinson
Chief Facilities Officer
Office of School Facilities
Jaime G. Torrens
Senior Design & Construction Officer
Nicolas A. Botancourt
July 28, 2008
Mr. J orge Vera, j\ssistant City l\.-fanager
Office of the City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 331M)
Reference:
Sunny Isles Community School K8
M-DCPS Project Number: ;\-01112
Dear Mr. Vera;
Pursuant to our conversation this date, the additional off-site work as rcguesled by the City of Sunny Isles Bcach
staff, \\,';11 be accomplished through the Miami-Dade County Public Schools contract with MCM Construction, Ine
It is this wnLcrs understanding that the additional scope of work is to start on Tuesday, July 29, 2008 and that the
majority of the involved off-site work should be completed by Augnst 12,2008,
The value of the additional off-site work, as agreed between the City of Sunny 1 sles Beach and MCf'v'l totals
$241,000,001/-. TIus amounL will be added to Lhe previous agreed upon monies, for off-site work, between rv1.iami-
Dade Coumy Public Schools and the City of Sunny Isles Beach, which has a value of $453,000.00+/-. The revised
amount for all agreed off-site work is now valued at $694,000,00+/ .
If you have any questions with regard to the above, do not hesitate in contacting me at (305) 995-4860
cc:
///'
D8nnis E. Caserta. Senior Project Manager
Office of Facilities/Construction' 1450 N.E. 2nd Avenue, Suite 318' Miami, Florida 33132
305-995-4860' FAX 305-995-4719' e-mail: dcaserta@dadeschoofs.net
ent By: MDCPSNORTH CENTRAL;
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t TEM ~~4
=~-=-",:,:-'~Nc;INQ;RING &. (;f;Nt;RAL CONTRACTORS.~---==..:...-=
JuJ.21.08 REV. Oct.20.0B
Log No. 5180\)6
Rick Conner
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Bea:;h, FLORIDA 33160
BS 1 GMP Package. MCM#07 -6~ 8. FIN/Contract #A-01112
RE: Requested Scope of Work Letter Agreement-REVISED
FAXED AND E-MAILED
Fax: 3059475107
Ph.: 305 792 1928
Dear Rick.
As per Our meeting, and as identified in our correspondence dated June 12lt.
(attached), MCM offers to perform the following scopes of war;';: for the City of
Sunny Isles Beach;
1. Milling, 3" leveling course, Resurfacing and Striping 183'" Streetfrom Collins
Ave to Structure S-53A as identified on design documents from BHA latest
Revision. ~
(See qualifications attached} Revised price $80,187
2. Change Structures $-53 & S-54lo P6 tops from Dilch Bottom inlets as identified
on design documents from BHA dated Jun.23.08. $40D/ea
3. 10' sidewalk at the North side of 183'0 St. extending from drainage structure
S-53 to Collins Ave, The 10' sidewalk in the design from N. Bay Rd. along the
Norlh side of 183rd to S-53. Unitary price of $4.85/SF
$43,650
4. One line of Pavers at $2. OOlSF for an estimated quantity of 9.000SF
(Scope of work not required) Revised Price
5. Sarrier wall extending from 183'11 St. commencing at N. Bay Re. and continuing
to be West driveway entrance of Publix parking lot on 18jd 51. :.mitary price of
$350.00/LF for an estimated quantity of 200 LF
(Bicycle rail above barrier W<lll not included).
$4S,~
$ 0.00
$70,000
6. Conduits for future street lighting was requestec below tile 10' wide sidewalk at
the North side of 183'd Sl. approx. 1.000LF of 2" conduit
$12,500
7. 5' sidewalk at the South side of 1B3n:l Sl. commencing at Atlantic Blvd. and
continuing to tile West side of ~'1e East driveway into RK Plaza and along 182
Drive from North Bay road to Atlantic Blvd. Unitary price of $4.85/SF for an
estimafed quantity of 4,000 SF
$19,400
8. Curl> & Gutter on 183/ll Street from North Bay Road to Collins Avenue. Unitary
p;ice of $16. 75/LF for a,1 estimated quantity of 1,400 LF
$23.450
6201 SW 7oJ::h STr:;,[D. '2nJ ROO,<. MIAMI. RORlDA .33143
PWCN[ 305.541.0000. www.mcmcO..:..p.com .I=AX 305.541,9771
"---..----------
-'-"-'. -------.. -
lent By: MDCPSNORTH CENTRAL;
3059954599;
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Page 2 of 2
9. Demolition and Disposal of existing Sidewalk, Asphal: and con,-rete curb on
'182Nl Orive
sa,ooo
10, Remove and replace turf block on Atlantic Blvd. from 1 B2"d drive to t 83.-:1 Stree~.
As agreed, MCM and the City will split the :ost. Total ::osl to rer.love and replace
turf block is $18.500. $9,250
TOTAL PROPOSAL AMOUNT. ............ ...'......... ...... .....5241-,800
TOTAL REVISED PROPOSAL AMOUNT.....................$267.237
Based on our meeting it ;s understood we will provide these services fa; Ihe City of Sunny Isles Beach
directly, performing work in accordance with the design documents from BHA and JnVcicing the City for
these services. Inspections will be coordinated through the Public Works Depl. and MCM will attempt to
COt.'lplete the entire s::ope of work prior to August 1 f5", the opening day of the new school year. Invoices
will be process~ by the city in approximately 2 weeks from approval, but LInder no circumstances will
payments exteTld beyond 30 days.
Retention willae limited to 10% of the value of the work in place. FuJI retainage will be released within 30
days of completion of the afDrementio~ed scope of work.
As discussed please acknowledge your acceptance of this offer, and authorization to proceed by
executing the document below. MCM will comMence upon receipt of this authorization.
Rick Conner Date
Director of Public Works
= Fe",ando Mvnilla, MC~
Gus Femandez, MCM
6'201 SW 7oJ, STRJ;';;T . '2nd ROOR . MIAMi, I=LORJDA . 33143
~ONf 30~i.:)41.0000 · 'O'lWW ,mCTYlcorp.com . /=AX 305.541.9771
ient By: MDCPSNORTH CENTRAL;
3059954599;
Jan-30-09 10:51AM;
Page 8/10
....::v::::::v::: .
(~~
DATE:
Oct.22.08
DCA {Owner's Contingency Adjustment)
DCA #: 72
--..--
PROJECT: S.1a.1a...s.cllil.OlB.B1 - Fini5l.J...p.acll.age
M-DCPS Projecl No. A-01112
MCM Project No. 07.618
10: Samuel Mallhews. AlA
SBLM An;l1itects
1 143U North Kendall Drive. Suile 310
Miami, Florida 33176
RE: Jl.OOJIIONAL W.QRl<As.:iO.CJATED TO NEW STORM DR8.l/'tl)ESIGlLO.H. 163RD SIRE!;l
~~..~e~~~""""~"",,,>>:lo'V~"..< lCCOOO!=
Q.E5CRIPTION'
At Ihe requesl or BHA, a new slorm drain design has \0 be a~Elculed On site, including demolilion and earthwork. Also, instead 01 removing existing
drainage inlals, they have to be plugged ann filled with concrete. This scope or war..;5 not included in Mar 19.07. See allached baCk-up lor lurther
ioforma\ion
Tile cosl for Ihis additIonal work is "5 lallows;
TOTALS
LAJmR
(see allachcd doCUmer)ls)
$0
MAJ.E..IM1.
(see allached documenl;)
$0
E.OI.JJEMENI
(eee allached documents)
so
S.U.B.CO.NIMCIS
(see altac:ll!!d fiocumenls)
$29,520
Subtotal
$211,528
Conlractual Markup ( 15 % 00 r,rsl $10 K) $1,500
Conlmctual Markup (10% on Balance) $ t ,953
Subtotal .--- $32.981
Bond & Insurance ( 2.U% )
TOTAL:
$547
$33.52B
This pi t'i'XJ~J d19ngEl ;6 limlle-d \0 11113 work Oeseribod herein. 8nd does nol il'\CllJoo aflY olhe. work. nollfslad on Ihe allached DirecL Cost AnRltys's
I1MUUt I,ENliIQN.BElllJfS.LCOST
~ p4"1S" fln.cl . P;loi~d'Ol\ t-r M)" 8"ilelpltod' lr: fletlorrll 'he tlbo..-e noled wgfl(
.~CM rt) 1"",~Ii" ~Ils Ie eod~~, _ ~IQQ~t.e~IIg'.~~ the.liI'J?'liqll,,! tl~ r
"'D,'bl~~lf!lCl .~t Itl ~I'.e.
..eN Corp.
Con.II\lC~" ~~
_J~ M. Campo.!
p'OJlI'r.\~ll\aQlr
_L_33,S2l!,
TSD ~ __ t?'l
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0"',
r01A1. OF" THIS C:l ~NGE OqOC:R R:€Qt.JEST
Tlltj Conlr.~ J imP!: wllll';e 'e'o1stl1 '" faht:1
Huhg IltCCh,f:\1 rhe Ibn..,...I Il8lahy CHtI~ t\al to 11'\0 QUlll!.,y '"'
flCer,:UJlI, YIIIveI ."11 ~.! (I\ft COfl4l"1ldUr" 8l\Ull.d k) 1"-')'"'19"'1 Jlnd
lillM
A,c1\n_c:I.
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ient By: MDCPSNORTH CENTRALj
3059954599j
Jan-30-09 10:51AMj
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~~
. DIRECT COST ANALYSIS
lrl1s CDrlsii,,;;.s the &/p(JOf1F;liiC DirCc,' Co~' O",,..,'.s ConIing9;;C:Y A"JuS't/'Mnt-
D^TE:
Oc1.22.0fl
OCA#:
72
PROJECT: Stale School B81 - Finish Package
M-DCPS Project No. A-01112
MCM Project No 07.618
RE: AQO.IILOliAL..YY.PBK..M.SO.QA TED .10..H.E.YV..5lQR MJlliAIN..D.E.S1Gt-lOlU.6.3Ro...sIREE
"':;>W~.">>-~"'~.II,lgl....~-~"...,....~~;.I;..........i.;;;l.~
L:.. l.ABOR~:": .. J
Item DESCRIPTION
UNIT MHRS U. COST SUB. TOT
LJubTotal:: so.ol
MA T!::IiIAL
I~m DESCRIPTION
UNIT OTY. U, COST SUB. TOT
~T~lal" ~
JE'QWPMENr=J
Itom DESCRIPTION
UNIT aTY, U. COST SUB. rOT
Sub T olal..
$0.01
L SUBCONTRACTS
1) DOWNRITE
Item DESCRIPTION
1 Demolition. earthworlC & storm Oroin
UNIT QTY, U. COST SUB, TOT
LS 1 $29.520.0 $29,528.0
U;ubTDI"I.$~!jJ!J
ent By: MDCPSNORTH CENTRAL;
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Page 10/10
December 3, 2008
.
:reM d4
Mi<1mi-Dad{, County School Board
Or Solomon C. Stmsoll, Chair
Dr Malta Perez. Vice Chell
AgLtstin J. BarrGl'c)
Renier Diaz de Ie Portilla
Dr. Lawrence S ,r::eldman
Petta Tabares Hantman
Dr \/l/ilbert . Tee" Holloway
Dr. Mal1in I(arp
Ana Rivas Logan
Superintendent of $..:hoo!s
Alberto M Cal vaiho
Me A, J0hn Szerlag
City IvIanagn
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Reference:
Sunny Isles Beach Community School K8
:t'vfDCPS Project Number: A-01112
Dear Mr. Szerlag:
Pursuant to previous approved agreements for off-site civil work, between the City of Sunny Isles
Beach and Miami-Dade County Public Schools, 1 herc\vith submit the attached two (2) invoices
issued from :\10\1 Construction Corporation for payment.
The above stated invoices are broken down into (WO (2) parts, the [ml invoice for $454,065.00 as
negotiated directly between the City and the School District. The second invoice for $300,678.00 as
negotiated directly between the City and :L\-ICJ\l, which includes the original negotiated price of
$267,150,00 and an accepted change order totaling $33,528,00.
Please provide a check in the amount of $754,743.00 made out to "l\:liami-Dade County Public
Schools". Your attention to this matter will be greatly appreciated, Please COlHact U1C as (0 when the
check is issued so that I can make arrangements to pick it up.
Respectfully,
Dennis E. Caserta
Senior Project J\hnager
Office of School Facilities - Construction
l\-liami-Dade County Public Schools
cc: Mr. Nicnh\s A. Betancourt
Ms. Tsora Castro
Mr. Eric Laventure
Document COI1[1"ol
f'ilc: C 12A
RESOLUTION NO. 2008- 1'2 '-11
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN
INTERLOCAL AGREEMENT BETWEEN THE SCHOOL BOARD
OF MIAMI-DADE COUNTY, FLORIDA, ANn THE CITY OF
SUNNY ISLES BEACH RELATING TO THE SCOPE OF WORK
TO INCLUDE DRAINAGE AND PAVEMENT AROUND THE
COMMUNITY SCHOOL LOCATED IN THE CITY,
MAINTENANCE OF TRAFFIC AROUND THE ATLANTIC
BOULEVARD AREA, AND THE PERIMETER RIGHT-OF-WAY
AROUND TIlE COMMUNITY SCHOOL, IN SUBST ANTIALL Y
THE SAME FORM A TT ACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY A TTORNEY AND
THE CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THE TERMS OF THIS AGREEMENT;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, in 2003 the School Board and the City entered into an Intcrlocal Agreement
to ensure that plans for residential development are coordinated with the construction of new
schools; and
WHEREAS, on December 13, 2007, VIa Resolution No. 2007-1192, the City
Commission approved entering into an Amended and Restated Interlocal Agreement with the
School Board to adopt the necessary comprehensive plan amendments to establish public school
concurrency as a myriad of procedural actions required to successfully construct the desired
public school; and
WHEREAS, Section 163, Florida Statutes, au1horizes local government units to enter
into Interlocal Agreements for the mutual benefits of the governmental units; and
WHEREAS, the City and the County desire to enter into this Interlocal Agreement for
scope of work to include drainage and pavement around the Community School located in the
City, as well as maintenance of traffic (MOT) around the Atlantic Boulevard area, also located in
the City; and
WHEREAS, the City and the County wish to enter into this Interlocal Agreement to
undertake the necessary responsibilities relative to this scope of work, including the perimeter
right-of-way around the Community School located in the City.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
R2008- Interlocal Agmt With School Board
Page I 01'2
Section I. Approval of Agreement. The lnterlocal Agreement with the School Board of
Miami-Dade County, Florida, to undertake the necessary responsibilities relative to this scope of
work to include drainage and pavement around the Community School, maintenance of traffic
(MOT) around the Atlantic Boulevard area, and the perimeter right-of-way around the
Community School, attached hereto as Exhibit "A", be and the same, is hereby approved.
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said
Inter/ocal Agreement.
Section 3. Authorization of the City Attorney and the City Manager. The City Attomey and
the City Manager are hereby authorized to do all things necessary to effectuate the terms of this
Agreement.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 20th day of March 2008.
/-1' - ,.' ~/
L------ /' .... I . ~/. /.' ~~
/ /,/ /-. ,-"
\,V '/1/. / /
Irl'J(t~ ~/,:?/kd-4"/~
orman S. Ede1cup, Mayor
ATTEST:
~~~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Hans Ottinot, City Attorney
Vote: S-o
Moved by: CJ~ ~t. "2.110
Seconded by: (i.-.l)~ C;;C:D'D~
Mayor EdeIcup
Vice Lewis Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
a../' (Yes)
~(Y es)
/(Yes)
BYes)
~Yes)
__(No)
_(No)
_(No)
.__.____ (N 0 )
_(No)
R2008- Intcrlocnl Agmt With School Board
Page 20f2
Norman S. Edelcup
Mayor
City Commission April 16, 2008
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A. John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A. Hines
City Clerk
Dennis E. Caserta
Senior Project Manager
Miami-Dade County Public Schools
1450 N .E. 2nd Ave. Room #318
Miami FL 33132
Re:
Letter Agreement between Sunny Isles Beach and the School Board of Miami-
Dade County
Dear Mr. Caserta,
This is to confirm the agreement between the City of Sunny Isles Beach (the "City") and the
School Board of Miami-Dade County (the "School Board") relative to (1) the scope of
work of drainage and pavement around the Sunny Isles Beach Community School and (2)
maintenance of traffic ("MOT") for Atlantic Boulevard.
The responsibilities of the City and the School (the "Parties") shall be in the manner
prescribed below:
Section I
A. l83rd Street (Atlantic to North Bay Road). The City will pay for concrete curb
and gutter on the north side as well as a 10 (ten) foot multipurpose concrete path. The
School Board will pay for concrete curb and gutter on the south side as well as all sub grade
work, proper placement of base, and asphalt pavement for the street. The School Board
will also pay for a 5 (five) foot concrete sidewalk on the south side.
B. l82nd Street (Atlantic to North Bay Road). The City will pay for concrete curb
and gutter on the south side as well as a 5 (five) foot concrete sidewalk. The School Board
will pay for concrete curb and gutter on the north side as well as a 5 (five) foot concrete
sidewalk. All subgrade work, proper placement of base, and asphalt pavement costs will be
shared equally between the City and School Board.
C. North Bay Road (182nd Street to l83rd Street). The City will pay for concrete
curb and gutter on the west side, as well as a 10 (ten) foot wide multipurpose path on the
west side. This path will extend all the way to 174th Street with the entire cost being
assigned to the City. The City will also be responsible for all sub grade work, proper
placement of base, and asphalt pavement costs. The School Board will be responsible for
concrete curb and gutter on the east side as well as a 5 (five) foot wide concrete sidewalk.
Letter Agreement
April 16, 2008
Page 2
D. Atlantic Boulevard (182nd Street to l83rd Street). The City will be responsible for
concrete curb and gutter on the east side. The School Board will be responsible for
concrete curb and gutter on the west side as well as a 5 (five) foot wide concrete sidewalk.
All sub grade work, proper placement of base and asphalt pavement costs will be shared
equally between the City and School Board.
E. Drainage. The School Board will be responsible for installation of five drainage wells,
and the City will be responsible for installation of three drainage wells.
F. Performance of Work. The School Board's contractor shall be employed to perform
the road improvements and drainage work related to the above described scope of work.
The City agrees to pay for its share of the above referenced work according to the City's
contractor unit pricing. All work will be performed to the City's specifications and
approved by the City.
G. City's payment obligations. The City will remit payments on a monthly basis, upon
the submittal of invoices and approval by the City. The Parties further agree that the City's
total contribution obligation shall not exceed Four Hundred Fifty Four Thousand Sixty-Five
Dollars and Zero Cents ($454,065.00).
Section II
The Parties agree that the attached Exhibit "A" reflects the Parties' understanding of their
shared cost obligations under this letter agreement.
Section III
Subject to the limitations set forth in Section 768.28 of the Florida Statutes, the City agrees
to indemnify and hold harmless the School Board from and against any and all claims,
suits, actions, damages or causes of action arising from, or in connection with the City's
performance of its obligations under this letter agreement.
Subject to the limitations set forth in Section 768.28 of the Florida Statutes, the School
Board agrees to indemnify and hold harmless the City from and against any and all claims,
suits, actions, damages or causes of action arising from, or in connection with the School
Board's performance of its obligations under this letter agreement.
Letter Agreement
April 16, 2008
Page 3
If this letter reflects our agreement, and is accepted by the School Board, please execute
below.
(~~~
2JOOO sz~
City Manager
Acknowledged and Agreed:
Dennis E. Caserta
AJS:fa
W/Encl:
cc: Hans Ottinot, City Attorney
COSTS TO THE SCHOOL AND CITY FOR THE 8Bsai SITE
C~)ITH DRAINAGE City: $454,065
School: $544,156
183rd Street (Atlantic to North Bay)
182nd Street (Atlantic to North Bay)
Revised: March S, 2008
WITHOUT DRAINAGE City: $153,243
School: $162,325
North Side Curb & Gutter = $9,447 (City)
South Side Curb & Gutter = $9,477 (School)
Asphalt Pavement = $8,987 (School)
North Side Sidewalk = $11,920 (City)
South Side Sidewalk = $9,230 (School)
North Side Curb & Gutter = $34,640 (School)
South Side Curb & Gutter = $34,640 (City)
Asphalt Pavement = $32,722/16,361
(half School, half City)
North Side Sidewalk = $33,790 (School)
South Side Sidewalk = $33,790 (City)
Atlantic Boulevard (182nd Street to 183rd) West Side Curb & Gutter = $24,933 (School)
East Side Curb & Gutter = $24,933 (City)
(oJJ Asphalt Pavement = $6,453 1$3,226
(half School, half City)
West Side Sidewalk = $24,349 (School)
East Side Sidewalk = $0.00 (No One)
North Bay Road (182nd Street to 183rd) West Side Curb & Gutter = $6,935 (City)
East Side Curb & Gutter = $6,935 (School)
Asphalt Pavement = $6,536 (City)
West Side Sidewalk = $8,711 (City)
East Side Sidewalk = $6,758 (School)
Five Onsite Wells and Drainage System = $381,831 (School)
Three remaining Wells and Drainage System = $300,822 (City)
NOTE: Included in the Wells and drainage costs are Iimerock, inlets, 18" diameter concrete pipe was used as average.
The City cost on this item is higher because of 17 inlets on the City side of the street V5. 10 inlets on School side.
~~1nage and striping were not tabulated as is not a significant number.
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194
EXHIBIT "A"
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3 II 3 Fax
(305) 947-2150 Building Department
(305) 947-5 107 Fax
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
A. John Szerlag, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
DATE: March 20, 2008
TO: The Honorable City Co
FROM: A. John Szerlag, City
RE: Interlocal Agreement that will Enable The Miami-Dade School District to
Perform Drainage/Pavement Work on Behalf of the City of Sunny Isles Beach
The attached interlocal agreement will enable the City of Sunny Isles Beach and Miami-Dade
School District to calibrate job responsibilities relative to the Central Island Drainage Project as
it relates to all perimeter streets around the K-8 Sunny Isles Beach Community School. This
agreement incorporates the elements contained in my February 25, 2008 letter to Mr. Dennis
Caserta, Senior Project Manager for the Miami-Dade County Public Schools (also attached).
Please know there is no extra cost to the City for proceeding in this fashion because our not-to-
exceed contribution of $454,065 is commensurate to what we would have paid our contractor to
perform the same scope of work.
Please feel free to contact me should you have any questions.
AJS/iw
Attachments
cc: Hans Ottinot, City Attorney
Jorge L. Vera, Assistant City Manager, Service Division
Doug Haag, Assistant City Manager, Finance Division
Rick Conner, Engineer and Public Works Director
Dennis Caserta, Miami-Dade County Schools
Commission - Interlocal Agreement with MDC-School for Drainage/Pavement for SIB Memo
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
A John Szerlag
City Manager
Hans Ottinot
City Attorney
Jane A Hines
City Clerk
February 25, 2008
VIA U.S.MAIL - E-MAIL
Dennis E. Caserta
Senior Project Manager
Miami-Dade County Public Schools
1450N. E. Second Avenue, Room #318
Miami, Florida 33132
Re: 1. Scope of Work for Draina2:e. and Pavement around Sunny Isles
Beach Community School~
2. Maintenance of Traffic (MOT) for Atlantic Boulevard
Dear Dennis:
Thank you for meeting with me so we could further calibrate the job
responsibilities between the School District and City relative to the above scope
of work. Specifically, we spoke of the following as it relates to the perimeter
right-of -way around the Community School;
A. 183/"d Street - the City will pay for concrete curb and gutter on the north
side as well as a 10 foot multipurpose concrete path.
The school will pay for concrete curb and gutter on the south side as well
as all sub grade work, proper placement of base, and asphalt pavement
for the street. The school will also pay for a 5 foot concrete sidewalk on
the south side.
B. 182nd Street - the City will pay for concrete curb and gutter on the south
side as well as a 5 foot wide concrete sidewalk.
The school will pay for concrete curb and gutter on the north side as
well as a 5 foot concrete sidewalk.
All subgrade work, proper placement of base, and asphalt pavement
costs will be shared equally between the City and School.
C. North Bay Road - the City will pay for concrete curb and gutter on the
west side, as well as a 10 foot wide multipurpose path on the west side.
(Please know that this path will extend all the way to 174th Street with the
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To:
From:
Date:
Page:
Dennis E. Caserta
A. John Szerlag,
February 25. 2008
2
entire cost being assigned to the City). The City will also be responsible
for all subgrade work, proper placement of base, and asphalt pavement
costs.
The school will be responsible for concrete curb and gutter on the east side
as well as a 5 foot wide concrete sidewalk.
D. Atlantic Boulevard - the City will be responsible for concrete curb and
gutter on the east side.
The school will be responsible for concrete curb and gutter on the west
side as well as a 5 foot wide concrete sidewalk.
All sub grade work, proper placement of base and asphalt pavement costs
will be shared equally between the City and School.
E. Drainage - the School District will be responsible for installation of five
drainage wells, and the City will be responsible for installation of three
drainage wells.
F. One contractor performing the work - it just makes sense to have one
contractor perform the above scope of work. Your contractor can perform
this work within three months, The City's contractor can perform this
work in three months as well, and can do so for less money. Thus while I
agree to have the school's contractor perform the above scope of work on
behalf of the City, I can only do so using the City's contractor unit pricing
for the City's share of the above referenced work. Of course, all work will
be performed to the City's specifications, and approved by the City. In
addition, the City will pay monthly upon invoice a on approval of
work. The City's contribution will not exceed 449,422 Director of
Engineering and Public Works Rick Conner analyze the unit pricing and
his work is attached, which reflects our last discussio of shared costs.
Please advise if you agree with this proposal. If affirmati e, Mr. Hans Ottinot,
City Attorney, will develop an interlocal agreement for us to execute.
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From:
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Page: 3
Dennis E. Caserta
A, John Szerlag,
February 25, 2008
I know we want to move quick on this matter, so I'm prepared to execute this
agreement and then ask the City Commission for ratification.
Turning to another matter, you have advised me that the school will not be open
in time for the fall session if I open up Atlantic Boulevard. Please know that this
statement needs to be translated into a method of work that supports this premise.
Once I receive your methodology, I will ask Assistant City Manager Jorge Vera
and Director of Engineering and Public Works Rick Conner to provide a peer
review and comment thereon. If it turns out that there is not an alternate method
of work that could open the road and have the school open on time, than I will
grant an extension for the closure. Additionally, we need to discuss this matter
with contiguous property owners.
I wish to resolve these issues this week and therefore my Executive Assistant
Ivonne einer will be giving you a call so we can wrap things-up.
AJS/iw
Attached
cc: The Honorable Mayor and City Commission
Jorge L. Vera, Assistant City Manager, Service Division
Rick Conner, Engineer and Public Works Director
Doug Haag, Assistant City Manager, Finance Division
Hans Ottinot, City Attorney
Juan Campos, MCM Engineering & General Contractors
\fJ)t ~ch(:.{)l 1 )r~11 lngl..'~ 1'. 1l1..:1l1. ,tWltl. ilK, I r;HJ!c:1. )lYl'
. COSTS TO THE SCHOOL AND CITY FOR THE 88-1 SITE
WITH DRAINAGE City: $454,065
School: $544,156
183rd Street (Atlantic to North Bay)
182nd Street (Atlantic to North Bay)
Revised: March 5, 2008
WITHOUT DRAINAGE City: $153,243
School: $162,325
North Side Curb & Gutter = $9,447 (City)
South Side Curb & Gutter = $9,477 (School)
Asphalt Pavement = $8,987 (School)
North Side Sidewalk = $11,920 (City)
South Side Sidewalk = $9,230 (School)
North Side Curb & Gutter = $34,640 (School)
South Side Curb & Gutter = $34,640 (City)
Asphalt Pavement = $32,722/16,361
(half School, half City)
North Side Sidewalk = $33,790 (School)
South Side Sidewalk = $33,790 (City)
Atlantic Boulevard (182nd Street to 183rd) West Side Curb & Gutter = $24,933 (School)
East Side Curb & Gutter = $24,933 (City)
Asphalt Pavement = $6,453 /$3,226
(half School, half City)
West Side Sidewalk = $24,349 (School)
East Side Sidewalk = $0.00 (No One)
North Bay Road (182nd Street to 183rd) West Side Curb & Gutter = $6,935 (City)
East Side Curb & Gutter = $6,935 (School)
Asphalt Pavement = $6,536 (City)
West Side Sidewalk = $8,711 (City)
East Side Sidewalk = $6,758 (School)
Five Onsite Wells and Drainage System = $381,831 (School)
Three remaining Wells and Drainage System = $300,822 (City)
NOTE: Included in the Wells and drainage costs are Iimerock, inlets, 18" diameter concrete pipe was used as average.
The City cost on this item is higher because of 17 inlets on the City side of the street vs. 10 inlets on School side.
Signage and striping were not tabulated as is not a significant number.
,. I
Figure 1
Site location Map
Sunny Isles Beach School 88-1
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FIGURE 12
PROJECT SITE PLAN
To:
From:
Date:
Re:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 947-2150 Building Department
(305) 949-3 I I 3 Fax
Rick Conner, Acting City Manager
Hans Ottinot, City Attorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
The Honorable Mayor and City Commission
Rick Conner, Acting City Manager FY
February 19,2009
Approval of a Payment to Miami-Dade County Public Schools for Work Done
on the Central Island Drainage Project by their Contractor, MCM
RECOMMENDATION
It is recommended that the City Commission approve a payment to Miami-Dade County Public
Schools for work done on the Central Island Drainage Project by their contractor, MCM, in an
amount not to exceed $754,743.00
BACKGROUND
The City had asked Miami-Dade County Public Schools to have the School's contractor
complete the portion of the Central Island Drainage Project that surrounded the school (March of
2008). The City also asked the School District to include the work on 183 rd Street all the way to
Collins Avenue (October 20,2008). The School District has billed us $754,743.00 for the work.
The bill is now due and payable and is fully covered under the funds allocated for the Central
Island Project. Please note that the total bill may be reduced by $33,441.00 if the School District
is not able to provide the City with proof that certain additional work was requested.
ADDITIONAL INFORMATION
Funding is currently available in Capital Accounts 40-600-5635.
Approval: ,A r ~
/ City Managcr
Funding availablc:
j\gcnda Itcm No.:
10 :r.
2.-19-0Q
Cover Mcmo Payment to M-D Public Schools for Drainage Project
Commission Mccting Datc: