HomeMy WebLinkAboutReso 2009-1368
RESOLUTION NO. 2009- ~8
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE RENEWAL OF
CONSUL TING AGREEMENTS WITH SEVEN (7) ENGINEERING
FIRMS AND ONE (1) ARCHITECTURAL FIRM FOR ON-CALL
SERVICES, IN A TOTAL AMOUNT NOT TO EXCEED TWO HUNDRED
THOUSAND DOLLARS ($200,000) PER FISCAL YEAR; PROVIDING
THAT AGREEMENTS IN AN AMOUNT OF UP TO $20,000 SHALL
REQUIRE CITY MANAGER APPROVAL AND AGREEMENTS IN THE
AMOUNT OF $20,000 OR MORE SHALL REQUIRE COMMISSION
APPROVAL; PROVIDING THAT ALL CONSULTING AGREEMENTS
ARE APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY THE
CITY ATTORNEY; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, via Resolution Nos. 2007-1 188 and 2007-1 189 (respectively) the City
Commission qualified several engineering and several architectural firms to provide consulting
services to the City on an on-call basis and authorized the City Manager to enter into consulting
agreements with said qualified firms; and
WHEREAS, recognizing these on-call services would routinely exceed the City's $10,000
administrative approval threshold, the City Commission adopted Resolution No. 2007-1187,
providing that Consulting Agreements in an amount of up to $20,000 shall require City Manager
approval and Consulting Agreements in the amount of $20,000 or more shall require City
Commission approval; and
WHEREAS, Resolution No. 2007-1187 also provided blanket authority for engineering,
architectural, and planning on-call consulting services, in an amount of up to Two Hundred Thousand
Dollars ($200,000.00), per fiscal year; and
WHEREAS, the City of Sunny Isles Beach is still in need of professional engineering,
architectural, and planning consultant services on an as-needed basis for various projects that may
arise throughout the year; and
WHEREAS, staff recommends the City renew Engineering Consulting Agreements with
Marlin Engineering; Gannett Fleming Engineering; EAC Engineering; BCC Engineering; A& P
Engineering; Bermello Ajamil Engineering; and Coastal Systems International Engineering, and
Architectural Consulting Agreement with LIVS Architects; and
WHEREAS, said Consulting Agreements will be bound by the same terms and conditions
listed in Resolution Nos. 2007-1187,2007-1188, and 2007-1189, including the requirement of
approval as to form and legal sufficiency by the City Attorney.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
R2009- Engineering & Architectural Firm Agrmts Renewal
Page I 01'2
Section 1. Authorization of Renewal of Consulting Agreements. The City Commission hereby
authorizes the renewal of the Engineering Consulting Agreements with Marlin Engineering;
Gannett Fleming Engineering; EAC Engineering; BCC Engineering; A& P Engineering; Bermello
Ajamil Engineering; and Coastal Systems International Engineering, and an Architectural
Consulting Agreement with LIVS Architects for on-call services for the City, provided said
agreements are approved as to form and legal sufficiency by the City Attorney.
Section 2. Consulting Agreement Thresholds. The City Commission hereby provides that
Consulting Agreements in the amount of up to $20,000 shall require City Manager approval and
Consulting Agreements in the amount of$20,000 or more shall require City Commission approval.
Further, the City Commission hereby authorizes on-call consulting services, in a total amount not to
exceed Two Hundred Thousand Dollars ($200,000), per fiscal year.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15'" day of J2] 2009.
1//1''//41' ,/ 4z:~
orman S. Edelcup, Mayor ./-
ATTEST:
~.~~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AND E~ A FICIENCY:
Moved by: (.e....
Seconded by: C,tJW\t'V\1 ,,!o-.JW ~~2' tJ'
Vote: 5-0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
~(Yes)
V (Yes)
~(Yes)
-ILtY es)
_lL1Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2009- Engineering & Architectural Firm Agrmts Renewal
Page 2 of2
RECOMMENDED FIRMS
December, 2008
GENERAL ENGINEERING SERVICES
FIRM NAME SPECIALTY
Gannett & Fleming General - Permitting - Traffic
EAC General - Inspection
Marlin Engineering General - Estimating - Pavements
Coastal Systems International Coastal Rehabilitation
BCC General - Construction Management
A&P General - Structural - Pavements
Bermello Ajamil General - Roadways - Parks
GENERAL ARCHITECTURAL SERVICES
I
FIRM NAME
LIVS (tie)
SPECIALTY
NjA
To:
Via:
From:
Date:
Re:
City of Sunny Isles Beach
] 8070 Collins Avenue
Sunny Isles Beach, Florida 33 ] 60
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler, Vice Mayor
Roslyn Brezin, Commissioner
Gerry Goodman, Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 947-2150 Building Department
(305) 949-3 I I 3 Fax
A. .John Szerlag, City Manager
Hans Ottinot, City Allorney
Jane A. Hines, CMC, City Clerk
MEMORANDUM
The Honorable Mayor and City Commission
A. John Szerlag, City Manager
Jorge Vera, Assistant City Manager
Rick Conner, Director of Public Works
January 15, 2009
Approval of Resolution Renewing Consulting Agreements with Engineering and
Architectural Firms
RECOMMENDA TION
It is recommended that the City Commission approve the attached Resolution authorizing the
renewal of consulting agreements with Marlin Engineering; Gannett Fleming Engineering; EAC
Engineering; BCC Engineering; A&P Engineering; Bermello Ajamil Engineering; and Coastal
Systems International Engineering for engineering services and LIVS Architects for architectural
servIces.
REASONS
In 2007, the City qualified these firms (plus others) to allow staff to utilize them for projects for
the City. Based on the performance of the approved firms, staff has narrowed the list for this
year. This system has worked very well and allows for much quicker response to Commission
requests.
ADDITIONAL INFORMATION
As previously approved, consulting agreements in an amount of up to $20,000 shall require City
Manager approval and consulting agreements in the amount of $20,000 or more shall require City
Commission approval. Additionally, the total cost for on-call engineering, architectural, and
planning consulting services shall not exceed Two Hundred Thousand Dollars ($200,000.00) per
fiscal year.
Funding is not required for this action.
Financc Dcpartment
Commi"ion I\lccting Datc:
, - I s- oq
Funding availablc:
Agenda Itcm No.:
Covcr Mcmo I':nginccring Architcctural Consultant I\grmts Rcncwal