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Home My WebLink AboutReso 2016-2593 RESOLUTION NO. 2016- 2.59 3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE CITY MANAGER OR DESIGNEE TO PURCHASE NECESSARY OFFICE AND OTHER SUPPLIES FROM HOME DEPOT FOR FISCAL YEAR 2016-2017, IN AN AMOUNT NOT TO EXCEED SIXTY-SEVEN THOUSAND FIVE HUNDRED DOLLARS ($67,500.00), SUBJECT TO CERTAIN CONDITIONS; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach currently purchases supplies and equipment for repair and maintenance of City-owned facilities, many of which are purchased from Home Depot; and WHEREAS, staff will piggyback from the contract between US Communities and Home Depot which offers a special pricing program for qualifying purchases with an annual volume rebate structure; and WHEREAS, Section 62-13(C) of the City Code provides the authority to access a competitively solicited contract from any other governmental organization; and WHEREAS, the City wishes to authorize the blanket purchase order for Home Depot for supplies and equipment, in an amount not to exceed Sixty-Seven Thousand Five Hundred Dollars ($67,500.00). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorization to Purchase. The City Commission hereby authorizes a blanket purchase order to Home Depot in an amount not to exceed Sixty-Seven Thousand Five Hundred Dollars($67,500.00). The City Manager shall seek additional authority from the City Commission if the $67,500.00 cap is exceeded. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effec ive upon adoption. PASSED AND ADOPTED this 15th day of Septem-.er 2016 George 4. Scholl, Mayor R2016—Home Depot Blanket PO I * 'ATTEST: • Jane A. Hines, 1012p, City Clerk s {, APPROVED AS TO FORM AND LEGAL UFFICIENCY ils ,ttinot, City Attorney Moved by: 4`c.1..•1brJ Seconded by:C.1- k.cy P1k) Vote: 5-U Mayor Scholl ✓ (Yes) (No) Vice Mayor Gatto (/(Yes) (No) Commissioner Aelion �/ Yes) (No) Commissioner Goldman t,Yes) (No) CommissionerLevin /(Yes) (No) 82016—Home Depot Blanket PO SVr1NY IS, City of Sunny Isles Beach George "Bud" Scholl, Mayor 18070 Collins Avenue Jeanette Gatto, Vice Mayor = Sunny Isles Beach, Florida 33160 Isaac Aelion, Commissioner Dana Goldman, Commissioner ' 305.947.0606 City Hall Jennifer Levin, Commissioner tiF 991 LR 1_0?‘‘ 305.949.3113 5� 305.949.3113 Fax `'T• OF 5U„ �� Christopher J. Russo, City Manager Hans Ottinot, City Attorney Jane A. Hines, MMC, City Clerk MEMORANDUM TO: The Honorable Mayor and City Commission THROUGH: Christopher J. Russo, City Manager FROM: Audra K Curts-Whann, Finance Director DATE: September 15, 2016 RE: Resolution Authorizing City Staff to create a (BPO) Blanket Purchase Order for HOME DEPOT VN# 806 in an amount not to exceed $67,500.00 RECOMMENDATIONS: Staff is recommending the City Commission approve the attached resolution. REASONS: On October 15, 2015 via Resolution No. 2015-2477, the City Commission exercised its approval on a blanket purchase order for supplies and equipment citywide to HOME DEPOT VN# 806 in an amount not to exceed ($66,0000.00) Sixty-Six Thousand Dollars utilizing a cooperative purchasing agreement with US Communities (RFP 11019). This blanket purchase order was available to all departments. For FY 16/17 staff is recommending the City Commission approve a new (BPO) Blanket Purchase Order to HOME DEPOT VN# 806 in an amount not to exceed ($67,500.00) Sixty-Seven Thousand Five Hundred Dollars, continuing to use the cooperative purchasing agreement we enrolled in with US Communities. This forecasted amount is based upon historical transactions for the previous two fiscal years (14/15 & 15/16). FUNDING SOURCE: Not to exceed a total of$67,500.00 for HOME DEPOT. The City Manager shall seek additional approval from the City Commission if the $67,500.00 cap is exceeded. r Audra Curts-Whann From: U.S. Communities <U.S.Communities @uscommunities.org> Sent: Thursday, August 25, 2016 12:02 PM To: Audra Curts-Whann Subject: Confirm you are earning the maximum Home Depot rebate U.S.40 ji COMMUNITIES° 41� *�, GOVERNMENT PURCHASING ALLIANCE �� , V_ —.∎-`fo NLC- i �~1 1 �r r`.,..:74-,,,:%.r:"=,,'.41-1, 4- y-.,-;:.../,:/:/:/%ir:f•/ / 4/r,'✓ l"Yti/ / h` r^ ';' ' , ' o .-,- 1-.{ f � .� 'wt 7ne��.. ., 1t' :�` F x� ENSURE YOU ARE RECEIVING THE MANIIVdUMk ,REBATE T ROM, THE-_,�H®ME DEPOT } ... r iii _ •..• � � -44ti!4+;. .�*/I/.4"/�7//- s3'w1/4� rlvX+ v- - Thank you for using The Home Depot contract through U.S. Communities. We wanted to send a friendly reminder to check your Pro Xtra account to ensure your information is current and all transactions are being accounted for. The Home Depot contract through U.S. Communities provides agencies the opportunity to earn up to a 3%cash back rebate on all 2016 in-store and online purchases. Plus,Xtra Services and Savings designed to save you time and money. To ensure you get credit for your full year of purchases, please confirm all payment types are in your account, tracking sales, and are tied to the USC agreement code. • If there are p-cards that are no longer used but they have transactions attached to them,do not delete the cards. If the cards get deleted so will the transactions. • If you add new p-cards,you will receive credit for any Home Depot transactions associated with that card to January 1,2016. Please also confirm the primary contact phone,email and address information is correct.This is who will c receive the rebate check. To validate your account, please access HomeDeoot.com/ProLoyalty and logon with your email address. We encourage you to read the Enrollment Process overview and follow the 3 steps to ensure your purchases are being tracked. If you need assistance, please contact The Home Depot directly at 866- 333-3551 1 ri U.S.Communities- 2999 Oak Road, Suite 710- Walnut Creek,CA 94597 sent to: acurts @sibfl.net-unsubscribe PLEASE NOTE: FLORIDA HAS A VERY BROAD PUBLIC RECORDS LAW. MOST WRITTEN COMMUNICATIONS TO OR FROM CITY OFFICIALS REGARDING CITY BUSINESS ARE PUBLIC • RECORDS AVAILABLE TO THE PUBLIC AND MEDIA UPON REQUEST. YOUR E-MAIL COMMUNICATIONS MAY THEREFORE BE SUBJECT TO PUBLIC DISCLOSURE. 2 Item Coversheet Page 1 of 1 to Seµ"Y =zs City of Sunny Isles Beach r ,i 18070 Collins Avenue .' Sunny Isles Beach,Florida 33160 (305)947-0606 City Hall (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo,City Manager FROM: Audra K.Curts-Whann, Finance Director DATE: 9/15/2016 RE: FY 2016/17 Blanket Purchase Order HOME DEPOT RECOMMENDATION: Recommend approval/authorization for blanket purchase order from HOME DEPOT for fiscal year 2016/17 in an amount not to exceed $67,500. REASONS: • HOME DEPOT, through their cooperative purchasing agreement with U.S. Communities, provides a wide variety of supplies and materials for various city divisions/departments. FUNDING SOURCE: Operating and/or capital budgets - all city divisions/departments as needed. ATTACHMENTS: Description US Communities Home Depot Agrmt Info • Memo HOME DEPOT 16-17 Item Number: 10.H. • http://sunnyisles.novusagenda.com/AgendaWeb/CoverSheet.aspx?ItemID=1952 8/26/2016 City of Sunny Isles Beach any 18070 Collins Avenue = Sunny Isles Beach, Florida 33160 9,. tog, F (305)947-0606 City Hall or s•,K (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Audra K. Curts-Whann, Finance Director DATE: 9/15/2016 RE: FY 2016/17 Blanket Purchase Order HOME DEPOT RECOMMENDATION: Recommend approval/authorization for blanket purchase order from HOME DEPOT for fiscal year 2016/17 in an amount not to exceed $67,500. REASONS: HOME DEPOT, through their cooperative purchasing agreement with U.S. Communities, provides a wide variety of supplies and materials for various city divisions/departments. FUNDING SOURCE: Operating and/or capital budgets - all city divisions/departments as needed. ATTACHMENTS: Description Resolution US Communities Home Depot Agrmt Info Memo HOME DEPOT 16-17 Item Number: 10.0. 361