HomeMy WebLinkAboutReso 2016-2602 RESOLUTION NO. 2016- '2,6,0Z)
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE
PURCHASE OF A 2017 ELDORADO AEROELITE SHUTTLE BUS
FROM ATLANTIC BUS SALES, IN AN AMOUNT NOT TO
EXCEED ONE HUNDRED THIRTY-TWO THOUSAND FIVE
HUNDRED TWELVE DOLLARS ($132,512.00), ATTACHED
HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach Community Shuttle Bus program provides
service to residents and visitors seven (7) days per week and desires to add to the City's fleet an
additional shuttle bus to provide effective and efficient service to our residents; and
WHEREAS, Atlantic Bus Sales has submitted a quote for a 2017 Eldorado Aeroelite
Shuttle Bus, that will seat twenty-four (24) passengers plus two wheelchair stations, and it is
equipped with a wheelchair door and step wells, in an amount not to exceed One Hundred
Thirty-Two Thousand Five Hundred Twelve Dollars ($132,512.00), through a HGAC Buy, an
Interlocal Contract for Cooperative Purchasing; and
WHEREAS, the City wishes to purchase the bus from Atlantic Bus Sales, in an amount
not to exceed One Hundred Thirty-Two Thousand Five Hundred Twelve Dollars ($132,512.00),
attached hereto as Exhibit"A".
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization of Purchases. The City Commission hereby authorizes the purchase
of one (1) shuttle bus from Atlantic Bus Sales, in an amount not to exceed One Hundred Thirty-
Two Thousand Five Hundred Twelve Dollars ($132,512.00), attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3. Effective Date. This Resolution shall become effective upon adoption.
4 PASSED AND ADOPTED this 15`h day of September 2016.
George H. :choll, Mayor
R2016-Purchase of Shuttle Bus Page 1 of 2
. � 1 J
ATTEST:• '
1
Jahe.fl. Hin-s, MM' City Clerk
t r v
APPROVED AS TO FORM
AND LEG: S - FFICIENCY:
AIM
F.'s ih' inot, City Attorney
Moved by: hA�M1�11U-irfa00 k-t--1010
Seconded by: Y lc_¢ 1` \ �err-To
Vote: G.--Q
Mayor Scholl v/(Yes) (No)
Vice Mayor Gatto V(Yes) (No)
Commissioner Aelion ✓(Yes) (No)
Commissioner Goldman l//(Yes) (No)
Commissioner Levin if (Yes) (No)
R2016-Purchase of Shuttle Bus Page 2 of 2
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Inter local Contract Form(ILC)-:: HGACBuy Page'1 of 1
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GENERAL PURPOSE INFRASTRUCTURE COMMUNICATIONS GROUNDS PUBLIC EMERGENCY, .COtiSULTING • .-• EMERGENCY. . COOPERATIVE
&EMERGENCY 'EQUIPMENT& - EQUIPMENTS • FACIUTIES& WORKS EQUIPMENT& LEASING&STAFFING PREPAREDNESS 6 ENERGY
VEHICLES SERVICES SERVICES PARKS EQUIPMENT EQUIPMENT SUPPLIES SERVICES DISASTER RECOVERY PURCHASING
You ire heri Muncie,IntOUTIIKX.,Aiori Yoe=tor an Y triidatil COotract FOUn Ott i
INFORMATION ABOUT THE PROGRAM
IliiiiiLliCAI.:CoNliieTTOR11(11.C) I
Mr'111111''7-:r1 ,-lrilTf:-,-:: . -- --Iropt , FRE UENTLY ASKED
[Li 41','Fi; ''..,..; WI y el :y::: : ; _. :, QUESTIONS
'I nteflocal ,Contract
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JOINING I IGACRUY BY EXECUTING AN INTERLOCAL CONTRACT(ILC)
In Order in ParticiPate in HGAeBity.you must;
L Be a state ntunicipality special diStrict.or other political subdivision iif a state:Ora
qualifying non-profit corporation(pmiiding one of mitre governmental function or sehicet and
-2. Po4ess legal authority to enter into_the Contract.
End User warrants that'both requirements are fulfilled by execution of an I LC.
Stens-toe cUrripleting...,a-exieutin-g the ILC.'
Step 1:Oillin all required Won:union.including the date of your,governing body mithorizmion and print a
copy of the appropriate IIGACBuy TLC form.
Step 2i:secure signature by an individual with aiiihoritY.to contractually bind;our entit).
Step 3:Scan and email a copy to H-GAC at cncoMractfmcoh-gac.corn or Fax it to 713.993.2424 The
contract may also be mailed to 11:-GAC Cooperative Purchasing program.P.0,Rai:....2-r7.Houston.V.
Step 4:H-GAC will execute the contract and irlum.a c0PY.to YOU eleCIMMeally.
Special Requirements For Ntin-lPiont Corporations:
Qualifying non-profit corporations providing one or more government secures(e.g.Volunteer Fire
Gina-it-Mints.Emergenc)Medical Secures)must also submit theklmsing items together Vvittiihe II.0
'clo.clinin't's,. 4
t. Cony of 5ol(c)(3l Forni
2:COpy.of Charter and By:laws highlighting section(s)demonstrating' that your organiiation Performs a
governmental lerVice.
,3. Certification of the gMirmnental service(s)that your inflitization performs.(Form included hi the
(If you require a contact original,print and sign two(a)contracts.Send both docuM-Oniti i-o-
. y.-0Ac iti the addl.-Met indieatedari theILC form)
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Interforal Contract Form'
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c interlace Contract Form!!!
iLc0.1thitkiship Form foi-
... . Non.Profit End Users)
ark here to dmvaloaa the ILC ;., Click bete to dowalnad the RC
form In;Girt HCACEV... '''n-F'!" form to totaHGACalv,--
'Note:ILC form can be filled and:printed online. .
Copynght‘`2016 1-1.G4C All Rights Reserve
http://wWw.hgacbuy.com/prograndinterlocal/defatilt.aspx 7/11/2016
#IGAB FOR COORATIVE PURCHASING No.:
THE SNARE PURCHASING SOLUTION PE
Permanent Number assigned by H-GAC
THIS INTERLOCAL CONTRACT("Contract"),made and entered into pursuant to the Texas Interlocal Cooperation Act,Chapter
791,Texas Government Code(the"Act"),by and between the Houston-Galveston Area Council,hereinafter referred to as"H-GAC,"
having its principal place of business at 3555 Timmons Lane, Suite 120,Houston,Texas 77027,and
,a local government,a state agency,or a
non-profit corporation created and operated to provide one or more governmental functions and services,hereinafter referred to as"End
User,"having its principal place of business at *_
WITNESSETH
WHEREAS,H-GAC is a regional planning commission and political subdivision of the State of Texas operating under Chapter 391,
Texas Local Government Code;and
WHEREAS, pursuant to the Act, H-GAC is authorized to contract with eligible entities to perform governmental functions and
services, including the purchase of goods and services;and
WHEREAS, in reliance on such authority,H-GAC has instituted a cooperative purchasing program under which it contracts with
eligible entities under the Act;and
WHEREAS,End User has represented that it is an eligible entity under the Act,that its governing body has authorized this Contract on
* (Date),and that it desires to contract with H-GAC on the terms set forth below;
NOW,THEREFORE,H-GAC and the End User do hereby agree as follows:
ARTICLE 1: LEGAL AUTHORITY
The End User represents and warrants to H-GAC that(1)it is eligible to contract with H-GAC under the Act because it is one of the
following:a local government,as defined in the Act(a county,a municipality,a special district,or other political subdivision of the
State of Texas or any other state),or a combination of two or more of those entities,a state agency(an agency of the State of Texas as
defined in Section 771.002 of the Texas Government Code,or a similar agency of another state),or a non-profit corporation created
and operated to provide one or more governmental functions and services,and(2)it possesses adequate legal authority to enter into this
Contract.
ARTICLE 2: APPLICABLE LAWS
H-GAC and the End User agree to conduct all activities under this Contract in accordance with all applicable rules,regulations,and
ordinances and laws in effect or promulgated during the term of this Contract.
ARTICLE 3: WHOLE AGREEMENT
This Contract and any attachments,as provided herein,constitute the complete contract between the parties hereto,and supersede any
and all oral and written agreements between the parties relating to matters herein.
ARTICLE 4: PERFORMANCE PERIOD
The period of this Contract shall be for the balance of the fiscal year of the End User,which began* and
ends* . This Contract shall thereafter automatically be renewed annually for each succeeding fiscal year,
provided that such renewal shall not have the effect of extending the period in which the End User may make any payment due an H-
GAC contractor beyond the fiscal year in which such obligation was incurred under this Contract.
ARTICLE 5: SCOPE OF SERVICES
The End User appoints H-GAC its true and lawful purchasing agent for the purchase of certain products and services through the H-
GAC Cooperative Purchasing Program. End User will access the Program through HGACBuy.com and by submission of any duly
executed purchase order, in the form prescribed by H-GAC to a contractor having a valid contract with H-GAC. All purchases
hereunder shall be in accordance with specifications and contract terms and pricing established by H-GAC. Ownership (title)to
products purchased through H-GAC shall transfer directly from the contractor to the End User.
(over)
ARTICLE 6: PAYMENTS
H-GAC will confirm each order and issue notice to contractor to proceed. Upon delivery of goods or services purchased, and
presentation of a properly documented invoice,the End User shall promptly, and in any case within thirty(30)days, pay H-GAC's
contractor the full amount of the invoice.All payments for goods or services will be made from current revenues available to the paying
party. In no event shall H-GAC have any financial liability to the End User for any goods or services End User procures from an H-
GAC contractor.
ARTICLE 7: CHANGES AND AMENDMENTS
This Contract may be amended only by a written amendment executed by both parties, except that any alterations, additions, or
deletions to the terms of this Contract which are required by changes in Federal and State law or regulations are automatically
incorporated into this Contract without written amendment hereto and shall become effective on the date designated by such law or
regulation.
H-GAC reserves the right to make changes in the scope of products and services offered through the H-GAC Cooperative Purchasing
Program to be performed hereunder.
ARTICLE 8: TERMINATION PROCEDURES
H-GAC or the End User may cancel this Contract at any time upon thirty(30)days written notice by certified mail to the other party to
this Contract. The obligations of the End User,including its obligation to pay H-GAC's contractor for all costs incurred under this
Contract prior to such notice shall survive such cancellation, as well as any other obligation incurred under this Contract, until
performed or discharged by the End User.
ARTICLE 9: SEVERABILITY
All parties agree that should any provision of this Contract be determined to be invalid or unenforceable,such determination shall not
affect any other term of this Contract,which shall continue in full force and effect.
ARTICLE 10: FORCE MAJEURE
To the extent that either party to this Contract shall be wholly or partially prevented from the performance within the term specified of
any obligation or duty placed on such party by reason of or through strikes,stoppage of labor,riot,fire,flood,acts of war,insurrection,
accident,order of any court,act of God,or specific cause reasonably beyond the party's control and not attributable to its neglect or
nonfeasance,in such event,the time for the performance of such obligation or duty shall be suspended until such disability to perform is
removed;provided,however,force majeure shall not excuse an obligation solely to pay funds. Determination of force majeure shall
rest solely with H-GAC.
ARTICLE 11: VENUE
Disputes between procuring party and Vendor are to be resolved in accord with the law and venue rules of the State of purchase.
THIS INSTRUMENT HAS BEEN EXECUTED BY THE PARTIES HERETO AS FOLLOWS:
F Houston-Galveston Area Council
Name of End User(local government,agency,or non-profit corporation) 3555 Timmons Lane,Suite 120,Houston,TX 77027
* By:
Mailing Address Executive Director
City State ZIP Code Attest:
Manager
*By:
Date:
Signature of chief elected or appointed official
Typed Name&Title of Signatory Date
*Denotes required fields
rev. 12/15
*Request for Information
Please sign and return the Interlocal Contract,along with this completed form,to H-GAC by emailing it to cpcontractfax(a,h-gac.com
or by faxing it to 713-993-2424.The contract may also be mailed to:
H-GAC Cooperative Purchasing Program
P.O.Box 22777 Houston TX 77227-2777
Name of End User Agency: County Name:
(Municipality/County/District/etc.)
Mailing Address:
(Street Address/P.O. Box) (City) (State) (ZIP Code)
Main Telephone Number: ( ) FAX Number:( )
Physical Address:
(Street Address, if different from mailing address) (City) (State) (ZIP Code)
Web Site Address:
Official Contact: Title:
(Point of Contact for HGACBuy Interlocal Contract) Ph No.:( ) -
Mailing Address: Fx No. :( ) -
(Street Address/P.O. Box) E-Mail Address:
(City) (State) (ZIP Code)
Authorized Official: Title:
(Mayor/City Manager/Executive Director/etc.) Ph No.:( ) -
Mailing Address: Fx No. : ( )
(Street Address/O.O. Box) E-Mail Address:
(City) (State) (ZIP Code)
Official Contact: Title:
(Purchasing Agent/Auditor etc.) Ph No.:( )
Mailing Address: Fx No. :( ) -
(Street Address/O.O. Box) E-Mail Address:
(City) (State) (ZIP Code)
Official Contact: Title:
(Public Works Director/Police Chief etc.) Ph No.:( ) -
Mailing Address: Fx No. : ( ) -
(Street Address/O.O. Box) E-Mail Address:
(City) (State) (ZIP Code)
Official Contact: Title:
(EMS Director/Fire Chief etc. ) Ph No.:( ) -
Mailing Address: Fx No. : ( ) -
(Street Address/O.O. Box) E-Mail Address:
(City) (State) (ZIP Code)
*denotes required fields
ATLANTIC
B U S SALES
2017 ElDorado AeroElite
City of Sunny Isles
HGAC Contract BT01 -14
September 9, 2016
Atlantic Bus Sales
1200 South Dixie Hwy West
Pompano Beach, FL. 33060
Phone: (954) 941-7722
Toll Free: (800) 762-7433
Fax: (954) 941-7466
www.atlanticbussales.net
A Full Service Bus Dealership Since 1985
o ° °u�Z;SI,°— G�£���casvosano� I t!:`,.e.,; — Q'STR41Nrf ; Currier RICON
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:;vaw !"P'�''�^7�ecess to the maw. iL�� Alternators, / f �
JP- " 2017 ELDORADO AEROELITE
j 240 HP International Navistar— Cummins Diesel Engine
ATLANTIC 24 Passenger w/ 2 Wheelchairs + Driver
BUS SALES
www.atlanticbussales.net
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EXAMPLE PICTURE SHOWN — EQUIPMENT AND OPTIONS WILL VARY
Standard Equipment:
• 23,500 GVWR • Steel — Reinforced Composite Body
• Allison Transmission Construction
• 245170R19.5 G647 RSS Goody_ ear Tires • Undercarriage Corrosion Protection
• Tow Hook— Front (2) • Powder Coated Stainless Steel — Entry
• Hydraulic Brakes Door Frame, Wheelchair Door and Step
• Steering Column —Titling Wells
• Steel Battery Box • Deluxe Exterior Mirrors w/Convex Mirror
• Batteries (2) 12-Volt 1300CCA Total • Heavy Duty 12-gauge Steel Rear Wrap
• Headlight Dimmer Switch Around Bumper
• Parking Lights • Master Electric Panel Easily Accessible
• Chrome Grille • Door Activated Interior Lights
• Air Suspension Driver Seat— High Back, • Rear Air-Suspension
Headrest, 3 Point Seat Belt &Arm Rest
1200 South Dixie Hwy West * Pompano Bch, FL. 33060
Phone: (954) 941-7722 * Toll Free: (800) 762-7433 * Fax: (954) 941-7466
� �,�� 2017 ELDORADO AEROELITE
0 : 240 HP International Navistar— Cummins Diesel Engine
/ 24 Passenger w/ 2 Wheelchairs + Driver
ATLANTIC
BUS SALES
www.atlanticbussales.net
Included Extra Features & Upgrades:
• Front End Alignment
• Tire Valve Extensions
• Street Side Exhaust
• Heat Shield —Exhaust/Fuel Tank
• Fast Idle w/ Interlock
• Stainless Streel Screws— Exterior
• 30" Electric Passenger Entry Door
• Rear Door w/ Door Ajar Buzzer
• Top-T Window Package
• 145,000 BTU Air Conditioning
• 65,000 BTU Heater
• Freedman Mid-Back Passenger Seats
• Level 4—Seat Fabric
• City Logo on Seat Backs
• Arm Rests and Grab Handles-Aisle Side
• Manual Seat Belts—All Passengers
• OEM Driver Seat—Matching Passenger Seats
• Right Hand Entry Assist
• Overhead Handrails (2)
• Reserve Alarm
• 6x16 Interior Rear View Mirror
• LED Exterior& Interior Lights
• LED Independent Brake Light
• Radio—AM/FM/PA w/(4) Speakers
• Gerflor Rubber Flooring
• Standee Line—White
• Modesty—Panel Driver Side
• Braun Lift Package
• Q-Straint Tie-Down System w/ Storage Bags
• ADA Decals
• LED Lift Lights
• Freedman 3-Step Notchback Fold Seat(2)
• Full Body Paint
• Front Destination Sign —LED
• Safety Equipment
$ 132,512.00
Price includes freight and licensing
Price is valid for 30 days
1200 South Dixie Hwy West * Pompano Bch, FL. 33060
Phone: (954) 941-7722 * Toll Free: (800) 762-7433 * Fax: (954) 941-7466
i 2017 ELDORADO AEROELITE
240 HP International Navistar- Cummins Diesel Engine
- c"• / 24 Passenger w/ 2 Wheelchairs + Driver
ATLANTIC
BUS SALES
www.atlanticbussales.net
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1200 South Dixie Hwy West * Pompano Bch, FL. 33060
Phone: (954) 941-7722 * Toll Free: (800) 762-7433 * Fax: (954) 941-7466
so- ce City of Sunny Isles Beach
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� �• 18070 Collins Avenue
"f =f Sunny Isles Beach, Florida 33160
iFCS°, `Q,,� p;�• (305)947-0606 City Hall
9, 5 ,L '`' (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Cultural and Community Services
Director
DATE: 9/15/2016
RE: Purchase of a Shuttle Bus from Atlantic Bus Sales in an
Amount Not to Exceed $132,512.00
RECOMMENDATION:
This item is presented for your consideration.
REASONS:
The City's Community Shuttle Bus program provides service to residents and
visitors 7 days per week, up to 12 hours per day, running up to 4 routes at one
time on certain days. To manage this service effectively and efficiently, the
Transportation Division requires no less than 5 reliable shuttle buses in their fleet.
The average lifespan of a shuttle bus used this frequently is 5 to 7 years based
on industry standards. The current fleet consists of 6 buses, one of which is 9
years old, one is 8 years old, 2 are 4 years old, 1 is 3 years old and one new bus
purchased this year. With the purchase of this new shuttle bus, we will have a
reliable fleet of 5 buses that are no older than 5 years old and will keep one older
bus as an emergency back up.
Atlantic Bus Sales is an authorized contractor through HGAC Buy, an interlocal
contract for cooperative purchasing. Under our purchasing code, we may
purchase a shuttle bus to our specifications through Atlantic Bus Sales in an
amount not to exceed $132,512.00 as per the attached quote.
FUNDING SOURCE:
Funding for this item is budgeted for and available in the Transportation
Division budget number 110.6.5440.464200
598
ATTACHMENTS:
Description
Resolution
HGAC Interlocal Contract Form
General Interlocal Form
Atlantic Bus Sales Shuttle Quote
Item Number: 10.X.
599