HomeMy WebLinkAboutReso 2009-1455
RESOLUTION NO. 2009 - ~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AWARDING RFP NO. 09-06-01
AND ENTERING INTO AN AGREEMENT WITH GRAPHPLEX .
SIGNAGE, FOR REMOVAL, FABRICATION AND INSTALLATION
OF STREET SIGNAGE, IN AN AMOUNT NOT TO EXCEED ONE
HUNDRED FORTY-ONE THOUSAND FIFTY DOLLARS
($141,050.00), ATTACHED HERETO AS EXHIBIT "A", BASED ON
THE PRICING, TERMS, AND CONDITIONS LISTED IN THE BID
RESPONSE, ATTACHED HERETO AS ATTACHMENT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THE TERMS OF THE
AGREEMENT; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach is in need of street signage for the Central Island
area of the City, and issued Request for Proposals No. 09-06-01 for Removal, Fabrication and
Installation of Street Signage; and
WHEREAS, the City received four (4) responses to said RFP, which was reviewed by staff;
and
WHEREAS, the City Manager has determined that the bid response from GraphPlex
Signage, attached hereto as Attachment "A", is the lowest responsible and responsive bid; and
WHEREAS, the City wishes to award RFP No. 09-06-01 to and enter into an agreement with
GraphPlex Signage, to provide services on a unit price for the removal, fabrication and installation of
street signage, in an amount not to exceed One Hundred Forty-One Thousand Fifty Dollars
($141,050.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated
herein by reference as if fully set forth herein.
Section 2. Award ofRFP and Approval of Agreement. The City Commission hereby awards
RFP No. 09-06-01 to and enters into an agreement with GraphPlex Signage, for the removal,
fabrication and installation of street signage, in an amount not to exceed One Hundred Forty-One
Thousand Fifty Dollars ($141,050.00), attached hereto as Exhibit "A", based on the pricing, terms,
and conditions listed in the bid response, attached hereto as Attachment "A".
R2009- Street Signage Agmt to Remove Fab & Install (RFP 09-06-0 I)
Page I of2
Section 3
Authorization ofMavor. The Mayor is hereby authorized to execute said Agreement.
Section 4 Authorization of City Manager. The City Manager is hereby authorized to'do all
things necessary to effectuate the terms of the Agreement.
Section 5.
Effective Date. This Resolution is effective upon passage.
PASSED AND ADOPTED this 16th day of July 2009.
ATTEST:
....~'I\~
. Jane A. Hines, .ctylc, City Clerk
APPROVED AS TO FORM
AND S E ICIENCY:
Moved by: ~~ ~i."Z.'()
Seconded by: -( \ c..t.. f(\~o yo Tl-\ trL~
Vote: 6-t)
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
~(Yes)
V(Yes)
V(Yes)
./ (Yes)
V(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2009- Street Signage Agmt to Remove Fab & Install (RFP 09-06-01)
Page 2 of2
CITY OF SUNNY ISLES BEACH
AGREEMENT WITH GRAPHPLEX SIGNAGE
FOR REMOVAL, FABRICATION AND
INSTALLATION OF STREET SIGNAGE
CONTRACT NO.0809-055
~
\. u ~HIS CONTRACTOR AGREEMENT made and entered into this ~ day of
~ 2009, by and between the CITY OF SUNNY ISLES BEACH,
FLORIDA, a municipal corporation of the State of Florida, (hereinafter referred as to
"City") and GRAPHPLEX SIGNAGE, a Florida corporation, authorized to do business
in the State of Florida, (hereinafter referred to as "Contractor").
WHEREAS, the City wishes to employ Contractor to remove approximately 217
existing street signs west of Collins Avenue from N.W. 174th Street to N.W. 183rd Street
and replace them with custom street signs in conformity with the specifications outlined
in RFP No. 09-06-01 ("Services"); and
WHEREAS, the Contractor was selected as the lowest responsible, responsive
bidder in response to RFP No. 09-06-01; and
WHEREAS, the Contractor is qualified, willing and able to provide the desired
Services on the terms and conditions set forth herein.
NOW THEREFORE, in consideration of the premises and the mutual covenants
herein named, the parties hereto agree as set forth below:
1. RECIT ALS. The Recitals set forth above are hereby incorporated into this
Agreement and made a part of hereof for reference.
2. SERVICES TO BE PERFORMED. Contractor shall perform the required
Services in compliance with the terms and conditions of this Agreement.
a. Contractor agrees to furnish all labor and materials in a good and workmanlike
and professional manner, to perform the work designated in Attachment "A"
attached hereto (the "Work"), which is incorporated herein by reference.
b. The services described in Attachment "A" shall be performed by Contractor to the
full satisfaction of the City. Contractor agrees to immediately inform the City via
telephone and in writing of any problems that could cause damage to Property and
persons at the Property.
c. Contractor will require its employees to perform their work in a manner befitting
the type and scope of work to be performed. In the event that the Contractor fails
to complete performance pursuant to the terms of this contract and City must
undertake the completion of performance of services, Contractor agrees to
indemnify the City for all costs incurred with respect to the completion of those
Exhibit "A"
services and any damages the City may suffer as a result of the failure of
performance by Contractor.
d. The Contractor shall promptly correct all Work rejected by the City as faulty,
defective, or failing to conform to this Agreement whether observed before or
after substantial completion of the Work, and whether or not fabricated, installed
or completed. The Contractor shall bear all costs of correcting such rejected
Work.
3. ADDITIONAL SERVICES. If the need for additional work or changes under
this Agreement is identified by Contractor during the course of performing its obligations
hereunder, Contractor shall set forth such additional work and the cost thereof in a
supplemental work order (a "Supplemental Work Order") and submit such Supplemental
Work Order for approval by the City. No such additional work shall be done or paid for
without the specific prior written approval of the City.
4. TERM. This Agreement shall begin upon execution, and end upon completion,
unless terminated sooner pursuant to paragraph 11 of this Agreement. Services shall
commence upon execution by both parties and the issuance of a Notice to Proceed. Any
change in fee, terms or conditions shall be accomplished by written amendment to this
Agreement and approval by the City.
5. COMPENSATION. Payment to Contractor for all charges and tasks under this
Agreement shall not exceed a total amount of $141,050.00 (One Hundred Forty-One
Thousand Fifty Dollars) in accordance with this Agreement and the schedule of charges
reflected in Exhibit "A". This fee to the Contractor shall be disbursed on a monthly basis
accompanied by itemized invoices and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
b. Payment Schedule. Invoices received for services rendered in conformity
with the Agreement will be sent to the Finance Department for payment.
Invoices must reference the contract number assigned hereto. Invoices
will be paid in accordance with the State of Florida Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay
under this Agreement is contingent upon an annual appropriation for its
purpose by the City Commission.
d. Final Invoice. In order for both parties herein to close their books and
records, the Contractor will clearly state "final invoice" on the
Contractor's final/last billing to the City. This certifies that all services
have been properly performed and all charges and costs have been
invoiced to the City. Since this account will thereupon be closed, any and
-
other additional charges, if not properly included on this final invoice are
waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes,
licenses, permits, overhead or any other expenses or costs unless any such expense or
cost is incurred by Contractor with the prior written approval of the City. If the City
disputes any charges on the invoices, it may make payment of the uncontested amounts
and withhold payment on the contested amounts until they are resolved by agreement
with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or
surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness.
The Contractor further warrants and represents that it has no obligation or indebtedness
that would impair its ability to fulfill the terms of this Agreement.
6. UNDISCLOSED CONDITIONS. In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to
cancel this Agreement upon thirty (30) days written notice to Contractor. Upon
termination, the City may re-bid the project if the Contractor fails to perform under this
Agreement due to the undisclosed conditions.
7. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained
in this agreement or any action of the parties shall be construed to constitute or to render
the Contractor an employee, partner, agent, shareholder, officer or in any other capacity
other than as an independent Contractor other than those obligations which have been or
shall have been undertaken by the City. Contractor shall be responsible for any and all of
its own expenses in performing its duties as contemplated under this agreement. The
City shall not be responsible for any expense incurred by the Contractor. The City shall
have no duty to withhold any Federal income taxes or pay Social Security services and
that such obligations shall be that of the Contractor other than those set forth in this
agreement. Contractor shall furnish its own transportation, office and other supplies as it
determines necessary in carrying out its duties under this agreement.
8. INSURANCE. Contractor shall, at its sole cost and expense, during the period of
any work being performed under this Agreement, procure and maintain the following
minimum insurance coverage to protect the City and Contractor against all loss, claims,
damage and liabilities caused by Contractor, its agents, sub- Contractors or employees, as
indicated below:
o Comprehensive General liability insurance, including broad form
contractual liability coverage for all operations, including, but not limited
to, contractual, products, and completed operations, personal injury and
property damage liability with minimum limits of One Million Dollars
($1,000,000) per occurrence and Two Million Dollars ($2,000,000)
aggregate.
o Worker's Compensation, as required by law, but with no less than
$1,000,000 for Employer's Liability.
o Business Automobile Liability which shall include coverage for all owned,
non-owned and hired vehicles for minimum limits of not less than One
Million Dollars ($1,000,000) per occurrence, One Million Dollars
($1,000,000) per accident for bodily injury and Five Hundred Thousand
Dollars ($500,000) per accident for property damage.
Insurance required of the Contractor shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City.
Such insurance shall not diminish Contractor's indemnification and obligations
hereunder. The insurance policy(ies) shall be issued by companies authorized to do
business under the laws of the State of Florida and acceptable to the City with a minimum
A.M. Best rating of A-Excellent. Before any work under this Agreement is
performed, and at any time upon request, Contractor shall furnish to the City
certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional
insured. All policies shall contain a waiver of subrogation endorsement. All policies
and certificates shall be in forms and issued by insurance companies acceptable to the
City's Risk Management Department. All insurance policies and certificates of insurance
shall provide that the policies may not be canceled or altered without thirty (30) days
prior written notice to the City. The City reserves the right from time to time to change
the insurance coverage and limits of liability required to be maintained by Contractor
hereunder.
Contractor shall also require and ensure that each of its sub- Contractors
providing services hereunder (if any) procures and maintains, until the completion of the
services, insurance of the types and to the limits specified herein.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS
SECTION MUST BE APPROVED IN WRITING BY THE CITY.
9. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents
prepared by the Contractor pursuant to this agreement and related services to this
agreement are intended and represented for the ownership of the City only. Any other use
by Contractor or other parties shall be approved in writing by the City.
Contractor shall deliver to the City for approval and acceptance, and before being
eligible for final payment or any amounts due, all documents and materials prepared by,
and for, the City under this Agreement.
All oral and written information not in the public domain or not previously
known, and all information and data obtained, developed or supplied by the City, or at its
expense, will be kept confidential by the Contractor and will not be disclosed to any other
party, directly or indirectly, without the City's prior written consent, unless required by a
lawful order. All drawings, maps, sketches, programs, data base, reports and other data
developed or purchased under this Agreement for, or at the City's expense, shall be and
remain the City's property and may be reproduced and reused at the discretion of the
City.
The City and Contractor shall comply with the provisions of Chapter 119, Florida
Statutes (Public Records Law).
All covenants, agreements, representations and warranties made herein, or
otherwise made in writing by any party pursuant hereto, including, but not limited to, any
representations made herein relating to disclosure or ownership of documents, shall
survive the execution and delivery of this Agreement and the consummation of the
transactions contemplated hereby.
10. INDEMNIFICATION. Contractor agrees to indemnify, defend and hold
harmless, the City, its officers, agents, and employees from, and against any and all
claims, actions, liabilities, losses and expenses including, but not limited to, attorney's
fees for personal, economic or bodily injury, wrongful death, loss of or damage to
property, at law or in equity, which may arise or may be alleged to have risen from the
negligent acts, errors, omissions or other wrongful conduct of the Contractor, agents or
other personnel entity acting under Contractor's control in connection with the
Contractor's performance of services pursuant to that agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments
which may issue from any lawsuit arising from such claims and losses including
wrongful termination or allegations of discrimination or harassment, and shall pay all
costs and attorneys' fees expended by the City in defense of such claims and losses
including appeals. The parties agree that ten percent (10%) of the total compensation is a
specific consideration from the City to the Contractor for this indemnity.
11. TERMINATION.
a. Termination for Default. If, through any cause within the reasonable
control the Contractor shall fail to fulfill in a timely manner or otherwise
violate any of the covenants, agreements or stipulations material to this
agreement, the City shall have the right to terminate the services then
remaining to be performed. Prior to the exercise of its option to terminate
for cause, the City shall notify the Contractor of its violation of the
particular terms of the agreement and grant Contractor ten (10) days to cure
such default. If the default remains uncured after ten (10) days the City
may terminate this agreement.
1. In the event of termination, all finished and unfinished
documents, data and other work product prepared by
Contractor (and sub-Contractor[s]) shall be delivered to the
City and the City shall compensate the Contractor for all
-
services satisfactorily performed prior to the date of
termination, as provided in Paragraph 5 herein.
11. Notwithstanding the foregoing, the Contractor shall not be
relieved of liability to the City for damages sustained by it by
virtue of a breach of the agreement by Contractor and the City
may reasonably withhold payments to Contractor for the
purposes of set-off until such time as the exact amount of
damages due the City from the Contractor is determined.
111. After receipt of a Termination Notice and except as otherwise
directed by the City, the Contractor shall:
1. Stop work on the date and to the extent
specified;
2. Terminate and settle all orders and
subcontracts relating to the performance of
the terminated work;
3. Transfer all work in process, completed
work and other materials related to the
terminated work to the City; and
4. Continue and complete all parts of that
work that have not been terminated.
b. Termination for Convenience of City. The City may, for its convenience
and without cause terminate the services then remaining to be performed
provided that the Contractor is given thirty (30) days notice.
c. Termination for Insolvencv. The City also reserves the right to terminate
the remaining services to be performed in the event the Contractor is
placed either in voluntary or involuntary bankruptcy or makes any
assignment for the benefit of creditors.
12. ASSIGNMENTS. TRANSFERS. SUBCONTRACTING. The Contractor shall
not subcontract, assign or transfer any work under this agreement without the prior
written consent of the City. Should the Contractor subcontract any services under this
agreement, it shall be done with continued liability for the Contractor. The Contractor
shall remain responsible for services, responsibilities and liabilities of any person or
entity acting under Contractor.
13. TIME OF COMPLETION. The services to be rendered by the Contractor shall
be commenced upon execution of this contract and shall be completed upon completion.
A reasonable extension of time shall be granted in the event the work of the Contractor is
delayed or prevented by the City or by circumstances beyond the reasonable control of
the Contractor including weather conditions or acts of God which render the performance
of the Contractor's duty impracticable.
14. AUTHORITY TO PRACTICE. Contractor hereby represents and warrants that
it has and will continue to maintain all licenses and approvals required to conduct its
business and that it will at all times conduct its business activities in a reputable manner.
Proof of such licenses and approvals shall be submitted to the City prior to
commencement of work under this Agreement.
15. MODIFICATIONS OF WORK. The City reserves the right to make changes in
the work, including alterations, reductions or additions thereto. Upon receipt of the
City's notification of a contemplated change, the Contractor shall (1) if requested by the
City, provide an estimate for the increase or decrease in cost due to the contemplated
change, (2) notify the City of any estimated change in completion date, and (3) advise the
City in writing if the contemplated change shall affect the Contractor's ability to meet the
completion dates or schedules of this Agreement.
16. COORDINATION OF SERVICES. The City's representative/liaison during
the performance of this Agreement shall be Jorge Vera, Assistant City Manager whose
phone number is (305) 792-1912. Contractor shall not respond to requests for services
under this Agreement unless the request is received directly from Jorge Vera, Assistant
City Manager, or his designated personnel. Any requests received from other City
departments/divisions shall be referred to Jorge Vera first for approval or if Jorge Vera is
unavailable, then to the City Manager, Rick Conner for approval prior to the
commencement of any work. Services performed without authorization by Jorge
Vera, Assistant City Manager, or the City Manager, Rick Conner, shall be
considered unauthorized and shall not be compensated/paid by the City.
17. ARBITRATION. It is the intention of the parties that whenever possible, if a
dispute or controversy arises hereunder then such dispute or controversy shall be settled
by arbitration in accordance with the procedures, rules and regulations of the American
Arbitration Association. The decision rendered by the Arbitrator shall be final and
binding upon the parties and judgment upon the award rendered by the arbitrator may be
entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade
County, Florida. The non-prevailing party shall pay all costs of arbitration and attorneys'
fees incurred by the parties or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their respective attorneys' fees as
may be determined by the court on confirmation.
18. CONFIDENTIAL INFORMATION. The Contractor shall not, either during
the term of this Agreement or any time for a period of Ten (10) years subsequent to that
date upon which the Contractor shall leave the employment of the City for any reason
whatsoever, disclose to any person or entity, other than in the discharge of the duties of
the Contractor under this Agreement, any information which the City designates in
writing as "confidential." As a violation by the Contractor of the provisions of this
Section could cause irreparable injury to the City and there is no adequate remedy at law
for such violation, the City shall have the right, in addition to any other remedies
available to it at law or in equity, to enjoin the Contractor in a court of equity for
violating such provisions.
19. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except
as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid,
return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized
courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously
sent by certified or registered mail, first class postage prepaid, return receipt requested or by
overnight delivery by 'traditionally recognized courier service), addressed to such party as
follows:
If to the City: Rick Conner Hans Ottinot, Esq.
City Manager City Attorney
City of Sunny Isles Beach City of Sunny Isles Beach
18070 Collins Ave. 18070 Collins A venue
Sunny Isles Beach, Florida Sunny Isles Beach, Florida
33160. 33160.
Ph: 305-947-0606 Ph: 305-792-1702
If to the Contractor: Jack Gervais
Graph-Plex Signage Corporation
2301 North 21st Avenue
Hollywood, FL 33020
Ph: 954-549-5566
Fax: 954-920-0906
20. GOVERNING LAW. The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the
laws of the State of Florida, without regard to principles of conflict of laws thereof. The
location of any action or proceeding commenced under or pursuant to this Agreement
shall be in Miami-Dade County, in the State of Florida.
21. AUDIT. The Contractor shall make available to the City or its representative all
required financial records associated with the Agreement for a period of three (3) years.
22. NON-DISCRIMINATION. The Contractor agrees to comply with all local and
state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as
amended, Title VIII of the Civil Rights Act of 1968 as amended, Title I of the Housing
and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation
Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of
1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive
Orders 11375 and 12086.
-
The Contractor will not discriminate against any employee or applicant for employment
because of race, color, creed, religion, ancestry, national origin, sex, disability or other
handicap, age, marital/family status, or status with regard to public assistance. The
Contractor will take affirmative action to insure that all employment practices are free
from such discrimination. Such employment practices include but are not limited to the
following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising,
layoff, termination, rates of payor other forms of compensation, and selection for
training, including apprenticeship. The Contractor agrees to post in conspicuous places,
available to employees and applicants for employment, notices to be provided by the City
setting forth the provisions of this non-discrimination clause. The Contractor agrees to
comply with any Federal regulations issued pursuant to compliance with Section 504 of
the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits discrimination against
the handicapped in any Federally assisted program.
23. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be
governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as
amended; and by Sunny Isles Beach Ordinance No. 99-82, which are incorporated by
reference herein as if fully set forth herein, in connection with the Agreement conditions
hereunder. Contractor covenants that it presently has no interest and shall not acquire
any interest, direct or indirectly that should conflict in any manner or degree with the
performance of the services.
24. CONFLICTING PROVISIONS. The terms and conditions in this agreement
supersede any other conflicting provisions that are contained in any other document.
25. PATENTS AND COPYRIGHTS. The Contractor shall pay all royalties and
assume all costs arising from the use of any invention, design, process, materials,
equipment, product or device in performance of the Work, which is the subject of patent
rights or copyrights. Contractor shall, at its own expense, hold harmless, indemnify and
defend the City against any claim, suit or proceedings brought against the City which is
based upon a claim, whether rightful or otherwise, that the Work, or any part thereof,
furnished under this Agreement, constitutes an infringement of any patent or copyright of
the United States. The Contractor shall pay all damages, costs and attorney's fees
awarded against the City.
26. WARRANTY. The Contractor warrants that the Work including equipment and
materials provided shall conform to professional standards of care and practice in effect
at the time the Work is performed, be of the highest quality, and be free from all faults,
defects or errors. The Contractor further warrants that all equipment and materials
provided shall be new. If the Contractor is notified in writing of a fault, deficiency or
error in the Work provided within one (1) year, unless a longer period is specified in the
solicitation, from completion of the Work, the Contractor shall, at the City's option,
either reperform such portions of the Work to correct such fault, defect or error, at no
additional cost to the City, or refund to the City, the charge paid by the City, which is
attributable to such portions of the faulty, defective or erroneous Work, including the
costs for reperformance of the work provided by other Contractors.
-
27. MISCELLANEOUS.
a. The rights granted to Contractor hereunder are nonexclusive, and the City
reserves the right to enter into agreements with other persons or firms to perform services
including those provided hereunder.
b. Contractor and its employees shall promptly observe and comply with applicable
provisions of all published federal, state and local laws, rules and regulations which
govern or apply to the services rendered by Contractor hereunder, or to the wages paid by
Contractor to its employees.
c. Contractor shall obtain and keep in force during the term of this Agreement all
necessary licenses, registrations, certificates, permits and other authorizations as are
required by law in order for Contractor to render the service(s) required hereunder.
d. Contractor shall not use the name or official seal of the City in any promotional
material without the prior written consent of the City.
e. Except as expressly provided for in this Agreement, Contractor is not authorized
to act as the City's Agent hereunder and shall have no authority, expressed or implied, to
act for or bind the City hereunder, either in Contractor's relations with sub-Contractors,
or in any other manner whatsoever.
f. The terms and conditions of this Agreement shall prevail over any contrary or
inconsistent terms in any other documents.
26. FORCE MAJEURE/INTERRUPTION. Neither party shall be liable for any
failure to perform any of its obligations under this Agreement (except payment
obligations) due to unforeseen circumstances or causes beyond the party's reasonable
control, including without limitation, acts of God, riot, embargoes, acts of governmental
authorities, fire, earthquake, flood, accident, strikes, or inability to secure transmission
facilities ("Force Majeure").
27. ENTIRE AGREEMENT. This Agreement, and Attachment Exhibit "A," which
is expressly incorporated herein by reference, shall constitute the entire agreement
between the parties with respect to the subject matter hereof, and it shall supersede all
previous and contemporaneous oral and written negotiations, commitments, agreements
and understanding relating hereto. This Agreement may be executed in multiple identical
counterparts, each of which shall be deemed an original for all purposes.
28. AMENDMENT. Any modification of this Agreement shall be effective only if in
writing and signed by the parties to this Agreement. No waiver of any provision of this
Agreement shall be valid or enforceable unless such waiver is in writing and signed by
the party granting such waiver.
--. --
-
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
triplicate on the day and year first written above.
WITNESSES:
"\. tUJUL' \-t.tJU{{()
Signature
GRAPHPLEX SIGNAGE
~ I-c.t~ I~( 0 \ d
Print Name
~
N['Ar ,f ~ t
Hhkf>'~
7.'24~
WITNESSES:
d!~lIciA
Signature
IDtMl112-~ U ~ 1teR
Print Name
, /,'\ ATTEST: CITY OF SUNNY ISLES BEACH
",'~y:~A~
Jane A. Hine~, CMC, City Clerk
,.- .
APPROVED AS TO FORM AND
LEGA FFICIENCY
"
REQUEST FOR
PROPOSALS
RFP NO. 09-06-01
REMOVAL, FABRICATION AND
INSTALLATION OF STREET
SIGNAGE
CITY OF SUNNY ISLES BEACH
MIAMI-DADE COUNTY,
FLORIDA
Attachment "A"
-
TABLE OF CONTENTS
RFP NO. 09-06-01
Pu blic Notice.............................................................................................................................. .......................... 1
Section 1.1 Introduction............................................................ .......................................................................... 3
Section 1.2 Background and Job Specifications ............................................................................................... 3
Section 1.3 -S ubmittal Requirements....................................... .......... ............................................................... 4
Section 1.4 - Submission Date and Mandatory Pre-RFP Submission Conference ....................................... 4
Section 1.5 - Additional Information or Clarification ..................................................................................... 5
Section 1.6 - Selection, Award, and Protest Procedures..................................................................................5
Section 1.7- Contract Execution ............... ........................ ............ ........................ ............ ............. ............ ....... 6
Section 1.8 - Instructions....................................... ............................................................................................. 6
Section 1.9 - Changes/Alterations.............................................................................................................. ........ 6
Section 1.10 - Discrepancies, Errors, and Omissions ......................................................................................6
Section 1.11 - Disqualifications................................................................................................................ .......... 7
Section 1.12 - Submission Receipt ............. ........................ ........................ ......................... ............ ................... 7
Section 1.13 - Capital Expenditures .................................. ........................ .............................. ........... ............... 7
Section 1.14 - Hold Harmless and Indemnification ......................................................................................... 7
Section 1.15 - Reservation of Rights.......................................................... ............. ............ ........................ ....... 8
Section 1.16 - Additional Information .............................................................................................................. 8
Section 1.17 - Exhibit............................................................... ........................................................................... 9
Public Entity Crime Affidavit (Attachment "A") ............................................................................................ 10
Non-Collusive Affidavit (Attachment "B") ........... ................................................. ............ ............................... 13
Agreement between City and Successful Proposer (Attachment "C")........................................................... 15
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the CITY OF SUNNY ISLES BEACH is seeking
proposals to remove approximately 217 existing street sign units west of Collins Avenue,
from 174th Street to 183rd Street and replace them with custom street sign units.
Interested firm/individuals ("Proposer (s)") may pick-up a copy of Request for Proposals
("RFP") No. 09-06-01 to be issued on Thursday, June 25, 2009 at Sunny Isles Beach
Government Center, 18070 Collins Avenue, City Clerk's Office, Fourth Floor, Sunny Isles
Beach, Florida, 33160. The RFP contains detailed and specific information about the scope
of services, Submission requirements and selection procedures. The RFP package will also
be available on Demand Star at www.demandstar.com.
One (1) original, four (4) copies of the completed and executed Submissions must be
delivered to the following address no later than Monday, July 13,2009 at 9:00 a.m.:
Sunny Isles Beach Government Center
18070 Collins A venue, City Clerk
First Floor Meeting Room
Sunny Isles Beach, Florida, 33160
The City reserves the right to accept or not accept late submitted bids in the sole discretion of
the City Manager or his designee.
The envelope containing the sealed Submission must be clearly marked as follows:
"SEALED BID"
RFP NO. 09-06-01 REMOVAL, FABRICATION AND INSTALLATION OF STREET
SIGNAGE OPENING DATE AND TIME: Monday, July 13,2009 at 9:00 a.m.
A mandatorv Pre-RFP Submission Conference is scheduled for Monday, July 6, 2009 at
9:00 a.m. at the Sunny Isles Beach Government Center, 18070 Collins Avenue, First
Floor Meeting Room, Sunny Isles Beach, Florida. All Proposers planning to submit
Submissions are required to attend this meeting. Proposers should allow sufficient time to
ensure arrival prior to the indicated time, those arriving after the discussion has begun will
not be considered to be in attendance. Submissions from those who have failed to attend will
not be accepted.
The City of Sunny Isles Beach (the "City") intends to enter into an agreement with the
successful Proposer to remove approximately 217 existing street signs west of Collins
Avenue from 174th Street to 183rd Street. The successful Proposer shall replace the
approximately 217 existing street signs with custom street signs.
The contract will be awarded by the City to the Proposer whose proposal best serves the
interests of, and represents the best value to, the City in accordance with the criteria set forth
in Section 62-8 of the City Code.
The City reserves the right to reject any or all proposals, with or without cause, to waive
technical errors and informalities, and to accept the proposal which best serves the interest of
the City.
Any questions regarding RFP No. 09-06-01 are to be directed in writing to Rick Conner, City
Manager, at the following address: 18070 Collins Ave., Fourth Floor, Sunny Isles Beach,
Florida 33160. Alternatively, any questions may be sent via email to:rconner@sibfl.net.
Any questions or clarifications concerning the proposal specifications must be received by
Rick Conner, City Manager, at least seven (7) business days prior to the date of the proposal
opemng.
For further information, please contact Jorge L. Vera, Assistant City Manager, at 305-792-
1928.
Jane A. Hines, CMC, City Clerk
City of Sunny Isles Beach
CITY OF SUNNY ISLES BEACH, FLORIDA
REQUEST FOR PROPOSAL NO. 09-06-01
REMOVAL, FABRICATION AND INSTALLATION OF STREET SIGNAGE
1.1 INTRODUCTION
Pursuant to Chapter 62 of the City Code, the City of Sunny Isles Beach, Florida, (the "City")
a municipality located in Miami-Dade County, Florida, requests qualified Proposers
("Proposers") to submit proposals to remove approximately 217 existing street signs west of
Collins Avenue from 1741h Street to 183rd Street. The contract will be awarded by the City to
the Proposer whose proposal best serves the interests of, and represents the best value to, the
City in accordance with the criteria set forth in Section 62-8 of the City Code.
1.2 BACKGROUND AND JOB SPECIFICATIONS
The City of Sunny Isles Beach is located between the Atlantic Ocean and the Intracoastal
Waterway on the East and West and 193rd Street on the North and Haulover Beach Park on
the South. Our City standards stress a high quality of redevelopment with a focus on creating
visual corridors to the ocean, with access to the ocean as well as redevelopment of Sunny
Isles Boulevard and Collins A venue with a focus on protecting the environment, providing
landscaping and developing aesthetically attractive structures. The City of Sunny Isles
Beach has adopted by Ordinance No. 2000-105 a Comprehensive Plan emphasizing aesthetic
issues and the City is in the process of developing our land development regulations.
The City is seeking a proroser to remove approximately 217 existing street signs west of
Collins Avenue from 1741 Street to 183rd Street and replace them with custom street sign
units, similar in size and appearance to the street signs located in the Golden Shores
Neighborhood, i.e. the area west of Collins Avenue between 185th Street and 191st Street.
The following specifications may be used for comparison purposes:
1. 4" square aluminum posts (.125" way 1); /
2. ball caps; /"/
3. 1" flat reveals; \ ~ ~
4. where street sign b es are required, blades will be fabricated from .1 f
thick aluminum, , aluminum tubing, flat plates and ball ends;
5. copy to be reflective white vinyl with decorative blue and white vinyl for the
wave pattern design located above the street name;
6. all aluminum components to be powder coated black; and
7. back of all signs to have stickers with the Proposer's name, phone number and
contact information should a sign be damaged and/or defaced.
Notwithstanding the above sample specifications, each Proposer is invited to submit their
own specifications for custom street signage.
()v.,.
bo~ o(.,c.~~i~~ J
I!-- ~~ <;
~~ ~;Je(
1.3 SUBMITTAL REQUIREMENTS
All submittals by Proposers shall contain no more than fifteen (15) pages specifically
addressing the following issues. All other required documentation (except for 8 and 9
below) will not be considered a part of the fifteen (15) pages. Any Proposer wishing to
provide the services described in Sections 1.1 and 1.2 above must submit one (1) original
and four (4) additional complete copies that include, at a minimum, the following
documentation:
1. Name, address and company, including, but not limited to, a business overview,
financial state of the business, annual revenue for past two years, and names and
addresses of persons having financial interest in the firm.
2. Provide a narrative description of current and previous experience for the past five (5)
years in street sign removal, fabrication and installation, as well as a corresponding
list of client references with contact names and telephone numbers.
3. Provide a detailed cost proposal which shall include all costs associated with removal
of the existing street signs, as well as the fabrication and installation of the
replacement signs for the existing street signs west of Collins Avenue from l74th
Street to l83rd Street. Cost shall be provided on a unit price basis.
4. Provide a specific task oriented time line for the removal, fabrication and installation
of the replacement signs for the existing street signs west of Collins Avenue from
1 74th Street to l83rd Street.
5. Proof of authorization to transact business in Florida from the Florida Secretary of
State, from the prime as well as supporting firms.
6. The name, title, qualifications, experience, and all contact information of the
proposed contact person.
7. A listing of the proposed personnel to be assigned to this Project, including their
qualifications, professional licensure and experience.
8. Sworn statement pursuant to Section 287.133(3)(A), Florida Statutes, on Public
Entity Crime, a copy of which is attached hereto.
9. Non-collusive and Public Entity Crime Affidavits, copIes of which are attached
hereto as Attachments "A" and "B".
1.4 SUBMISSION DATE AND MANDATORY PRE-RFP SUBMISSION
CONFERENCE
Submittals must be received by the City Clerk's Office no later than 9:00 a.m. on Monday,
July 13, 2009, at the Sunny Isles Beach Government Center, Attn: City Clerk, First Floor
Conference Room, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. One (1) original,
and four (4) copies of the completed and executed Submission must be delivered by this
deadline. Submittals will be opened publicly and read aloud at this time. The City reserves
the right to accept or not accept late submitted bids based on the sole discretion of the City
Manager or his designee.
The envelope containing the sealed Submission must be clearly marked as follows:
"SEALED BID"
RFP #09-06-01 REMOVAL, F ABRICA TION AND INSTALLATION OF STREET
SIGNAGE
OPENING DATE AND TIME: Monday. July 13. 2009 at 9:00 a.m.
A mandatory Pre-RFP Submission Conference is scheduled for Monday, July 6, 2009
at 9:00 a.m., at the Sunny Isles Beach Government Center, 18070 Collins Avenue, First
Floor Conference Room, Sunny Isles Beach, Florida. All Proposers planning to submit a
Submission are required to attend this meeting. Proposers should allow sufficient time to
ensure arrival prior to the indicated time, those arriving after the discussion has begun
will not be considered to be in attendance. Submittals from those who have failed to
attend will not be accepted.
1.5 ADDITIONAL INFORMATION OR CLARIFICATION
Requests for additional information or clarifications must be made in writing and received by
the City Manger specified in the Public Notice Section of this RFP, in accordance with the
deadline for receipt of questions also specified in the Public Notice Section of this RFP. The
request for additional information and clarification must contain the RFP number and title,
Proposer's name, name of Proposer's contact person, address, phone number, and facsimile
number.
Electronic facsimile requesting additional information must be received by Rick Conner, City
Manager, for this RFP at the fax number (305) 792-1561. Facsimiles must have a cover
sheet which includes, at a minimum, the Proposer's name, name of Proposer's contact
person, address, number of pages transmitted, phone number, facsimile number, and RFP
number and title.
The City will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the Submission deadline. Proposers should not
rely on any representations, statements or explanations other than those made in this RFP or
in any written addendum to this RFP. Where there appears to be conflict between the RFP
and any addenda issued, the last addendum issued shall prevail.
1.6 SELECTION. AWARD. AND PROTEST PROCEDURES
The City will select the Proposer the City determines to be the lowest responsible and
responsive Proposer whose proposal best serves the interests of and represents the best value
to the City based on the criteria set forth in Section 62.8 of the City Code. The City will act,
at its sole discretion, in what it considers to be in the best interest of the City. The City will
evaluate the comparable experience, capability, project management, workload, financial
strength, and other factors the City deems pertinent and will select the Proposer that it deems
to be most qualified. The City will be the sole judge in determining the most qualified firm
in accordance with the criteria set forth in Section 62-8 of the City Code.
Any protests or objections to the City's Request for Proposals and/or the selection of the
selected Proposer must be submitted in writing in accordance with Section 62-15 of the City
Code. If the City and selected Proposer are unable to negotiate a mutually acceptable
contract, the City may terminate the contract negotiations and begin negotiations with the
other qualified firms. This process may continue until a contract has been executed or all
Submissions have been rejected. No Proposer shall have any rights in the subject project or
against the City arising from such negotiations.
1.7 CONTRACT EXECUTION
A contract will be negotiated and executed between the selected Proposer and the City in
substantially the same form as Attachment "C". The successful operation of this contract
requires that the selected Proposer act in good faith in all matters relating to carrying out the
project and the interpretation of the contract documents.
1.8 INSTRUCTIONS
Careful attention must be given to all requested items contained in this RFP. Proposers are
invited to submit Submissions in accordance with the requirements of this RFP. PLEASE
READ THE ENTIRE SOLICITATION BEFORE SUBMITTING A SUBMITTAL.
Proposers shall make the necessary entry in all blanks provided for the responses.
The entire set of documents, together with all attachments hereto, constitutes the RFP. Each
Proposer must return these documents with all information necessary for the City to properly
analyze the response in total and in the same order in which it was issued. Proposer's notes,
exceptions, and comments may be rendered on an attachment, provided the same format of
this RFP text is followed. All responses to this RFP shall be returned in a sealed envelope or
package with the RFP number and opening date clearly noted on the outside of the envelope.
Proposers must provide a response to each requirement of the RFP. Responses should be
prepared in a concise manner with an emphasis on completeness and clarity.
1.9 CHANGES/ALTERATIONS
Proposers may change or withdraw a response at anytime prior to the submission deadline;
however, no oral modifications will be allowed. Written modifications shall not be allowed
following the submission deadline.
1.10 DISCREPANCIES. ERRORS. AND OMISSIONS
Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported
in writing to the City Manager or his designee. Should it be necessary, a written addendum
will be incorporated to the RFP. The City will NOT be responsible for any oral instructions,
clarifications, or other communications.
1.11 DISQUALIFICATION
The City reserves the right to disqualify responses before or after the submission deadline,
upon evidence of collusion with intent to defraud or other illegal practices on the part of the
Proposer. The City also reserves the right to waive any immaterial defect or informality in
any responses to this RFP; to reject any or all responses in whole or in part; or to reissue an
RFP for the services described herein.
,
1.12 SUBMISSION RECEIPT
Sealed responses will be accepted in accordance with the instructions detailed on the cover of
this RFP. The Proposer shall file all documents necessary to support its response and shall
include them with its Submission. Each Proposer shall be responsible for the actual delivery
of responses during business hours to the exact address indicated in this RFP. The City
reserves the right to accept or not accept late submitted bids in the sole discretion of the City
Manager or his designee.
1.13 CAPITAL EXPENDITURES
The selected Proposer understands that any capital expenditures that the selected Proposer
makes, in order to perform the services required in this RFP is a business risk. The City,
however, is not and shall not pay or reimburse any capital expenditures or any other
expenses, incurred by any Proposer, in anticipation neither of a contract award nor to
maintain the approved status of the selected Proposer if a contract is awarded.
1.14 HOLD HARMLESS AND INDEMNIFICATION
All Proposers shall hold the City, its officials and employees harmless and covenant not to
sue the City, its officials and employees in reference to their decisions to reject, award, or not
award a RFP, as applicable.
Additionally, the selected Proposer shall indemnify and save harmless the City, its officers,
agents and employees, from or on account of any injuries or damages, received or sustained
by any person or persons during or on account of any operations connected with the
construction of this Project, or by or in consequence of any negligence (excluding the sole
negligence of City), in connection with the same; or by use of any improper materials or by
or on account of any act or omission of the said selected Proposer or his Sub-Proposer,
agents, servants or employees. The selected Proposer will indemnify, defend and hold
harmless the City and their agents or employees from and against all claims, damages, losses
and expenses including attorneys' fees arising out of or resulting from the performance of the
work described in the RFP, provided that any such claim damage, loss or expense (a) is
attributable to bodily injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than work itself) including the loss of use resulting wherefrom and
(b) is caused in whole or in part by any negligent act or omission of the selected Proposer,
Sub-Proposer, anyone directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable, regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of competent jurisdiction determines that
Sec. 725.06 (2), F.S. is applicable to this Project, then in lieu of the above provisions of this
section the parties agree that selected Proposer shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S.,
which statutory provisions shall be deemed to be incorporated herein by reference as if fully
set forth herein. In the event that any action or proceeding is brought against City by reason
of any such claim or demand, the selected Proposer, upon written notice from City shall
defend such action or proceeding by counsel satisfactory to City. The indemnification
provided above shall obligate selected Proposer to defend at its own expense or to provide
for such defense, at City's option, any and all claims of liability and all suits and actions of
every name and description that may be brought against City, excluding only those which
allege that the injuries arose out of the sole negligence of City, which may result from the
operations and activities described in this RFP whether the construction operations be
performed by selected Proposer, its Sub-Proposers, or by anyone directly or indirectly
employed by either.
1.15 RESERVATION OF RIGHTS
While pursuing this RFP process, the City reserves the right to:
. Accept any or all responses, and the right, in its sole discretion, to accept the Proposer
who will best serve the interests of, and represent the best value to, the City in
conformity with the criteria set forth in Section 62-8 of the City Code.
. Reject any and all qualifications and to seek new qualifications when such a
procedure is reasonably in the best interest of the City.
. Investigate the financial capability, integrity, experience, and quality of performance
of each Proposer, including officers, principals, senior management, and supervisors,
as well as staff identified in the response to RFP.
. Investigate the Proposer's qualifications or any of its agents, as it deems appropriate
. Conduct personal interviews of any or all Proposers prior to selection (the City shall
not be liable for any costs incurred by the Proposer(s) in connection with such
interviews ).
. Waive any of the conditions or criteria set forth in this RFP.
. The City reserves the right on any advertised selection process to decide whether to
select a firm based on submission received in response to this RFP or whether to hold
interviews with the firms the City deems best qualified for the Project.
1.16 ADDITIONAL INFORMATION
. The Submission must clearly be marked on the front of the envelope: "SEALED BID"
RFP #09-06-01 REMOVAL, FABRICATION AND INSTALLATION OF STREET
SIGNAGE OPENING DATE AND TIME: Monday, July 13, 2009 at 9:00 a.m.
. Questions regarding this RFP must be directed, no later than seven (7) calendar days
before the opening of the RFP, to:
Rick Conner
City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 792-1928
Email: rconner@sibfl.net
. Responses to this RFP must be delivered by the stated deadline to:
Attn: Jane A. Hines, CMC
City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
First Floor Conference Room
Sunny Isles Beach, FL 33160
. The opening of the Submissions will be in the First Floor Conference Room, 18070
Collins A venue, Sunny Isles Beach, Florida 33160 at the stated time.
. Submissions will be opened publicly and read aloud at this time.
. The City is under no obligation to return the Submissions.
. The City will not be liable for any cost incurred in the preparation of the response to
RFP.
. The Submissions shall be prima facie evidence that the Proposer has full knowledge
of the scope, nature, quantity and quality of work to be performed; the detailed
requirements of the specifications; and the conditions under which the work is to be
performed.
. The Proposers shall furnish the City with such additional information as the City may
reasonably require.
. Under no circumstance should any prospective Proposer or anyone acting on their
behalf, seek to influence or to gain the support of any member of the City
Commission or City Staff favorable to the interest of the prospective Proposer.
Likewise, contact with the City Commission or City Staff against the interest of other
prospective Proposers is prohibited. Any such activities may result in the exclusion
of the prospective Proposer from consideration by the City.
1.17 EXHIBITS
The Exhibits to this RFP are as follows:
Exhibit "A" Public Entity Crime Affidavit
Exhibit "B" Non-Collusive Affidavit
Exhibit "C" Agreement
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
< Proposal >
RFP No. 09-06-01
Removal, Fabrication and
Installation of Street Signage.
Proposal Submitted by:
GRAPH_.
SIGNAGE
GRAPH.rem
SIGNAGE
< Overview>
Prepared by: Jack Gervais
GraphPlex Signage
2301 North 21st Avenue
Hollywood, FL 33020
954.549.5566
954.920.0906 Fax
GraphPlex Signage specializes in in-house fabrication and on-location installation of
custom street signs. We have been supplying south Florida municipalities, property
management companies, developers and businesses with top quality signage and personal
service for over 30 years. By doing so, our company has become a leader in the sign
industry.
Financial Stability. At this time and at no time in the past has GraphPlex Signage filed
for bankruptcy or bankruptcy proceedings. GraphPlex had gross sales of over
$1,700,000.00 in revenues each of the past two years.
Carl I. Schwartz is the sole owner of the Limited Partnership, LSJ Corporation dba
"GraphPlex Signage". "Chuck" (President) and his wife, Lisa Miller (Secretary and
Treasurer) live at:
3659 NE 201 Street
Aventura, FL 33180
305.490.6609
2301 NORTH 21sT AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPH II rem
SIGNAGE
< Experience>
GraphPlex Signage has provided similar in-house fabrication and installation services for
not only the City of Sunny Isles Beach, but the following:
Recent Removal and Replacement Projects with Custom Street Signs
City of Weston
Waterford Courtyards
Windmill Lakes Estates
Recent New Custom Street Signs for New Properties
City of Sunny Isles Beach
The Palace at Weston
W Hotels, Ft. Lauderdale
References
City of Sunny Isles Beach; Contact: Mr. Jorge Vera; 305.792.1701
City of Weston; Contact: Mr. Jeff Skidmore; 954.214.7015
The Palace at Weston; Contact: Mr. Moshe Melnik; 305.282.2345
Waterford Courtyards; Contact: Mr. Randy Brescher: 954-392-6000 x. 223
Windmill Lakes Estates; Contact: Ms. Dana Gehret (former C.F.O of Gables Property
Management); 954.682.2644
W Hotels, Ft. Lauderdale; Contact: Ms. Vivian Bonet (DYL Group); 786.587.9767
2301 NORTH 21 8T AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
..
GRAPH.rem
SIGNAGE
July 10, 2009
Proposal
Mr. Jorge Vera
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Central Area> Custom Street Signs
GraphPlex to remove all existing street sign units (217) in the Central Area (west of AlA;
NW 174 to NW I 83rd). Replace with custom street sign units with the following common
elements: 4" square aluminum posts (.125" wall), ball caps, I" flat reveals. Where street sign
blades are required, blades will be fabricated from .125" thick aluminum, 1.5" aluminum tubing,
flat plates and ball ends. Copy to be reflective white vinyl with decorative blue and white vinyl
for the waves. All aluminum components to be powder coated black. Back of all signs to have
stickers with GraphPlex name, phone number and contact information should a sign be damaged
or de-faced. Pricing per on-site survey. If additional signs are needed after construction,
fabrication and installation will be billed separately.
Prices include the entire unit pictured. Including removal of the existing, fabrication and
installation of the post, sign, reveal, cap, etc.
NOTE: 30" Stop Sign
Fabrication and Installation of the above (per unit): $860.00
2301 NORTH 21 5T AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPH_.
SIGNAGE
Fabrication and Installation of the above (per unit): $700.00
NOTE: 30" Left Turn Sign; 24" Speed Limit Sign
Fabrication and Installation of the above (per unit): $670.00
,->
~:... ',01
;' .~~
J{tl
I. r.
.~.~
",t..ttr: ~ ';"''';:''A.'
,v.-?i'-,t:\. . ~h~ ";t~ '''' .. .'~
H ~,,""""':"~"'; \ ,~,
-:",,', ."-....i...; \. -. ~} 1'1 'i'1"'i~
';'r;:"~';:::'~.;"'" ~;" , ....~
\~i':':1 ....,.'
;.~.r:'~": . . ... ,.
'':t. l(
__ I., f..
'I';~~."'j' '
'.4 . ~,,-"{."
" . -'.~\.'
~-- iII
III ~ i i
NOTE: Both signs are 2' wide x 3' tall
Fabrication and Installation of the above (per unit): $ 71 0.00
GRAPH_rim
SIGNAGE
"
NOTE: 24" x 30" Speed Limit Sign
Fabrication and Installation of the above (per unit): $505.00
,-
~.. ;'~ .~
~_-""l,,,,'l';)J;'It./;,,)' Ijr: '0
1~ ;,:.,"J)'..
'~/'"
II _ ,;....
f~~~ ,-,
~:,. I
~:. )
NOTE: 24" Speed Bump Sign
Fabrication and Installation of the above (per unit): $500.00
,~
. .....~!I~
n:,::::.i.~.r~
c==~~ 5-=1.
j ~ b:,.~r'r'. I"'....
I
~
,
JIP
NOTE: 18" x 24" No Stopping Sign
Fabrication and Installation of the above (per unit): $470.00
GRAPH_rem
SIGNAGE
Complete Sign Units; NOT PICTURED
12" x 18" No Soliciting
Fabrication and Installation of the above (per unit): $455.00
24" x 12" Right Only
Fabrication and Installation of the above (per unit): $460.00
30" x 12" Library
Fabrication and Installation of the above (per unit): $465.00
36" x 36" Government Center
Fabrication and Installation of the above (per unit): $555.00
Concrete Boring (ifrequired): Add $150.00 per sign
TOTAL FABRICATION: $109,585.00
TOTAL INSTALLATION: $ 31,465.00
Terms: 50% deposit for work to commence. 25% upon completion of fabrication. Balance due at
completion of installation.
Delivery: Approximately three months from approved proposal and deposit.
Thank you for allowing GraphPlex the opportunity to partner with you in the fabrication and
installation of your signage. Please call should you have questions or comments.
Thank you,
Jack Gervais
jack@graphplex.com
~
Approved by: &
Date:
.-/'
GRAPH.rm
SIGNAGE
< Timeline >
Similar to the Golden Shores area, GP will begin fabrication once the contract has been
signed. The fabrication process will take approximately two months.
We will remove the existing signs in sections (determined by your office; if requested)
and dig holes with an auger. In the past, we installed roughly 16 sign units per day. The
new sign units will be installed within one month of the installation commencement. The
auger crew will remove the signs for the week and dig the holes at the same time. GP will
create a base plate to hold the previous sign in place. Shortly after the removal, we will
install the new, permanent sign. The base plate will hold the old, previous sign in place as
a place holder for the installers. That way, the exact signs are installed in the location in
the same position.
The previous signs will be delivered to the underbelly of the William Lehman Causeway.
2301 NORTH 21ST AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
FLORIDA DEPARTMENT OF STATE
DIVIS10N OF CORPORATIONS
Detail by Entity Name
Florida Profit Corporation
lSJ CORP.
Filing Information
Document Number P02000012602
FEI/EIN Number 010621774
Date Filed 02/04/2002
State Fl
Status ACTIVE
Principal Address
2301 N. 21 AVENUE
HOllYWOOD Fl 33020
Mailing Address
2301 N. 21 AVENUE
HOllYWOOD Fl 33020
Registered Agent Name & Address
SCHWARTZ, CARL I
2301 N. 21 AVENUE
HOllYWOOD Fl 33020
Officer/Director Detail
Name & Address
Title P
SCHWARTZ, CARL I
2301 N 21 AVE
HOllYWOOD Fl 33020
Annual Reports
Report Year Filed Date
2007 04/05/2007
2008 04/17/2008
2009 04/13/2009
GRAPH_.
SIGNAGE
Key Staff
Jack Gervais - VP of Sales and Marketing - facilitates client liaison/relations for five years. Jack
has an extensive background in graphic arts and owned his own company, LaidlawGervais for 15
years. He will be your lead contact for this project.
Bob Webster - Project Manager - Bob started GraphPlex architectural signage over 35 years ago,
building our company into a diversified and respected supplier of high-end signage in the south
Florida market.
Ed Usher - Chief Designer of interior and exterior signage and lead fabricator of interior signage
for five years. Mr. Usher worked with Interstate Signcrafters in the same capacity from 2003-
2005. For 23 years at Sungraf, Ed prepared graphics for sign fabrication and supervised 5-6
Graphic Artists.
Tom Drissel- Chief Fabricator/Shop Manager at GraphPlex for over seven years. Mr. Drissel is
an expert in metal, including welding, woodwork and plastic fabrication. At Sign-A-Rama's for
two years, Tom learned to design, and fabricate signs. Tom worked at USA Signs for over a year
in the same capacity.
Elbert Fleming - Head Fabricator - Earl started his sign career with Sun Plastics and worked
there for 19 years. He has been with our company for over 11 years. Earl specializes in metal,
woodwork and plastic fabrication.
GraphPlex has 8 - 10 installers, nine fabricators and seven office employees (these duties
sometimes overlap). 15 employees total.
Thank you,
.-"------;'</',
~ . ///:;;p ')../'~'- -'}-..---""
(i/'
Jack Gervais
jack@graphplex.com
2301 NORTH 21sT AVENUE, HOLLYWOOD, FL 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPH_.
SIGNAGE
Jack Gervais> Vice President of Sales and Marketing
Experience
Five years as a GraphPlex Executive
15 years as partner in Graphic Design Studio; LaidlawGervais; Coral Gables, FL
Education
BSBA in Marketing from the University of Florida; 1988
Specialization: Marketing
Other Relevant Experience Qualifications
Oversaw all final production, estimating, bookkeeping and financial controls for LaidlawGervais
for 15 years before joining GraphPlex Signs.
Tasks
Jack will oversee the manufacturing and production of all signs. Both Jack and Bob Webster will
oversee all materials and material purchasing as well as work closely with the production and
installation staff.
Contact Information for Jack Gervais
954.549.5566 Cell
954.920.0905 Office
305.271.3933 Home
jack@graphplex.com
2301 NORTH 21ST AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPH 11 rim
SIGNAGE
Robert L. "Bob" Webster> Project Manager
Experience
32 years / GraphPlex founder
Education
Broward Community College
Professional References
Young at Art Children's Museum; Ms. Mindy Shrago; 954.424.0085 x. 21
NBC Newschannel5; Bob Saley; 561.653.5726
Duke Realty; Ms. Sandy Sanchez; 954.453.5660
Continental Real Estate Companies; Ms. Penny S. Sparks; 561.447.7876
Pride Homes, Ms. Kim Spano; 305.345.4464
Tasks
Bob, along with Jack will oversee the manufacturing and production of all signs paying careful
attention to quality control. Bob will oversee all materials, material purchasing and work closely
with the production staff and how production will remove, fabricate and install sign units.
Licenses
Broward County - Sign contractor license number:
87.4716.SE.X
2301 NORTH 21ST AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPH.rem
SIGNAGE
Ed Usher> Chief Designer
Experience
Five years as GraphP1ex employee
22 years with similar sign contractors
Education
American Academy of Art, Chicago, IL
Associates in Graphic Arts
Specialization: Two year Illustration and Design
Professional References
Tracy Consultants; Bob Tracy; 954.651.2840
Signs by Tomorrow; Tom Losardo; 954.748.6990
Picture This Promotions; Cher Beale; 954.478.8531
Other Relevant Experience Qualifications
Tasks
Ed will design City of Sunny Isles Beach signs. He will assist in the fabrication process by
typesetting street names and blades. He will confirm that sign fabrication follows engineering
specifications. Ed will be involved with overseeing CNC Router and Plotter functions.
2301 NORTH 21sT AVENUE, HOLLYWOOD, FL 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPH.rem
SIGNAGE
Thomas Allen Drissel ("Tom") > Chief Fabricator/Shop Manager
Experience
Nine years sign fabrication experience
Six years as a GraphPlex fabricator
Three years with other, similar contractors
Education
Dillard High School of the Performing Arts
School of Chicago Art Institute - Bachelor of Fine Arts
Professional References
Sign A Rama; Ft. Lauderdale, FL
Signs Next; Hallandale Beach, FL
Other Relevant Experience Qualifications
Tom is a master fabricator working specifically with aluminum, acrylics, woods, etc.
Tasks
Tom will play an integral part in the fabrication process. He will be involved with material
manipulation which includes, but not limited to cutting, welding, painting, assembly, etc. Tom
coordinates scheduling of installations and other fabricators.
2301 NORTH 21 5T AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
GRAPHllrm
SIGNAGE
Elbert "Earl" Fleming> Head Fabricator
Experience
Nine years as a GraphPlex fabricator
25 years experience with other, similar contractors
Education
South Broward High School; Graduate
Professional References
US Navy veteran
Sun Graph Plastics
Architectural Identity Development Corporation
Other Relevant Experience Qualifications
Earl has been in the industry over 30 years and works daily fabricating interior and exterior
signage particularly acrylics and metals.
Tasks
Earl will be an integral part of the fabrication process. He will be involved with material
manipulation which includes, but not limited to cutting, welding, painting, assembly, etc. Earl
will work closely with his supervisor, Tom Drissel and will also work closely with the other
fabricators.
2301 NORTH 21sT AVENUE, HOllYWOOD, Fl 33020 954.549.5566 FAX 954.920.0906 jack@graphplex.com www.graphplex.com
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn state~t is submjtted t d" _ 1J _ _ J
to_~ ~ ~t ~j ~ ~
by ~ br..efVcU<
for 40 V '^ S, .
whose business adaress is W
1\~' 71 .
~ I ~>()'W
and (if applicable) its Federal Em;loyer Identification Number (FEIN)
bl . oh~l11~
(If the entity had no FEIN, include the Social Security Number of the individual signing
this sworn statement:
2. I understand that a "public entity crime" as defined in Paragraph 287.133(l)(g), Florida
Statutes, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or of the United States, including, but not limited
to, any bid or contract for goods or services to be provided to any public entity or an
agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287. 133(l)(b),
Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or
without an adjudication of guilt, in any federal or state trial court of record relating to
charges brought by indictment or information after July 1, 1989, as a result of a jury
verdict, nonjury trial, or entry of a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defined in Paragraph 287.133(l)(a), Florida Statutes,
means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity come. The term "affiliate"
includes those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in the management of an affiliate. The
ownership by one person of shares constituting a controlling interest in another
person, or a pooling of equipment or income among persons when not for fair market
value under an arm's length agreement, shall be a prima facie case that one person
controls another person. A person who knowingly enters into a joint venture with a
person who has been convicted of a public entity CrIme In Florida during the
preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287. 133 (l)(e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the United
States with the legal power to enter into a binding contract and which bids or applies to
bid on contracts for the provision of goods or services let by a public entity, or which
otherwise transacts or applies to transact business with a public entity. The term
"person" includes those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in management of any entity.
6. Based on information and belief, the statement which I have marked below is true in a
relation to the entity submitting this sworn statement. (Please indicate which one (1) of
the following three (3) statements is applicable.)
~ (1) Neither the entity submitting this sworn statement, nor any of its officers,
directors, executives, partners, shareholders, employees, members, or agents who are active
in the management of the entity, or any affiliate of the entity has been charged with and
convicted of a public entity crime within the past 36 months.
_(2) The entity submitting this sworn statement, or one or more of its officers,
directors, executives, partners, shareholders, employees, members, or agents who are active
in the management of the entity, or any affiliate of the entity has been charged with and
convicted of a public entity crime within the past 36 months.
(3) The entity submitting this sworn statement, or one or more of its officers,
directors, executives, partners, shareholders, employees, members, or agents who are active
in the management of the entity, or agents who are active in management of the entity, or
any affiliate of the entity has been charged with and convicted of a public entity crime
within the past 36 months. However, there has been a subsequent proceeding before a
Hearing Officers of the State of Florida, Division of Administrative Hearings and the Final
Order by the Hearing Officer determined that it was not in the public interest to place the
entity submitting this sworn statement on the convicted vendor list. (Attached is a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE
CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN
PARAGRAPH 1 (ONE) ABOVE IS FOR THE PUBLIC ENTITY ONLY AND, THAT
THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN
WHICH IT IS FILED AND FOR THE PERIOD OF THE CONTRACT ENTERED INTO,
WHICHEVER PERIOD IS LONGER. I ALSO UNDERSTAND THAT I AM REQUIRED
TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN
EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017,
FLORIDA STATUTES FOR THE CATEGORY TWO OF ANY CHANGE IN THE
INFORMA nON CONTAINED IN THIS FORM.
JohA 1? &<<tyv'lii~ \/ ,J ~II
(Printed or Typed Legal Name of Affiant)
YYV
TURE OF AFFIANT
The foregoing Agreement was acknowledged before me this~\ -\ ~ day of -..ruk( , 2009, by
'J'llLk:. C:-: (.. Vel " S , as \1. r. () ~. '::.>Ct Le.'>. i (\\0. (lid,,' \1 of
G((I\)h PI t '>L S,.1;~\\1 , a Florida corporation, on behalf of said corporation and
limited partnership. He personally appeared before me and is personally known to me.
{ NOTaRIAL SEAL}
VICKIE L. HEROLD
MY COMMISSION # DD 651257
EXPIRES: April 7, 2011
Bonded Thru Notary Public Underwriters
Notary: il'-LUt.U,: ~ t--l -.1., lOoU..t
Print Name: \1, Lj(~ -( L.l4 -e.., () l d
Notary Public, State of Florida
My Commission Expires: l( - 'j , l
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The undersigned being first duly sworn as provided by law, deposes, and says:
1.1. This Affidavit is made with the knowledge and intent that it is to be filed with the
City of Sunny Isles Beach City Commission and that it will be relied upon by said City, in
any consideration which may give to and any action it may take with respect to this proposal.
authorized to
he is
Affidavit on behalf of,
of Corporation, Partnership,
nder the laws of the State of
(Sole Owner,
1.3. Neither the undersigned nor any person, firm, or corporation named in above
Paragraph 1.2, nor anyone else to the knowledge of the undersigned, have themselves
solicited or employed anyone else to solicit favorable action for this proposal by the City,
also that no head of any department or employee therein, or any officer of the City of Sunny
Isles Beach, Florida is directly interested therein.
1.4. This proposal is genuine and not collusive or a sham; the person, firm or corporation
named above in Paragraph 1.2 has not colluded, conspired, connived or agreed directly or
indirectly with any Proposer or person, firm or corporation, to put in a sham proposal, or that
such person, firm or corporation, shall refrain from Proposing, and has not in any manner,
directly or indirectly, sought by agreement or collusion, or communication or conference
with any person, firm or corporation, to fix the prices of said proposal or proposals of any
other Proposer; and all statements contained in the proposal or proposals described above
true; and further; neither the undersigned, nor the person, firm or corporation named above in
Paragraph 1.2, has directly or indirectly submitted said proposal or the contents thereof, or
divulged information or data relative thereto, to any association or to any member or agent
thereof
~~~
( vf of ~s It NcV~
AFFIANT'S TITLE V
The foregoing Agreement was acknowledged before me this~\ -\ ~. day ofSu\...( ,2009, by
':JlI.Lt. L;~I"C\I~ , as \1. (. D~' ':::,Clle~ '\ I\'\l.lrli.(h\\:}. of
Q,.. (Il)h PI t.,( 5.>./'6\\1 , a Florida corporation, on behalf of said corporation and
limited partnership. He personally appeared before me and is personally known to me.
{ NOTaRIAL SEAL}
...1-,.:;ttiJ..... VICKIE L. HEROLD
{:!iJ~ MY COMMISSION # DO 651257
~:J' .:J EXPIRES: April 7, 2011
"/'1.1/' '; \0\, ..l Bonded Thru Nolary Public Underwrilers
, hi'"
Notary: ;llu.J.LU~ ~ H ~.l, lV-Let
Print Name: \j I <.ok;' { L .1J.. -e.... 6 l d
Notary Public, State of Florida
My Commission Expires: q - .) - I I
<~
~
~R CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)
OP ID L9 06/15/09
GRAE'H-9
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONL Y AND CONFERS NO RIGHTS UPON THE CERTIFICATE
The E'lastridge Agency-CSO HOLDER. THIS CERTIFICATE DOES N9T AMEND, EXTEND OR
9660 W. Sample Road #103 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Coral Springs FL 33065 I
E'hone:954-752-8230 Fax: 954-344-8621 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Landmark American
Graph E'lex s;gns INSURER B: I
Insurance Co. of Pennsylvania
LSJ cor~orat~on and Graph E'lex INSURER c: ,
cor~ora ion DBA I
230 N 21st Ave INSURER D: ;
Hollywood FL 33020
I INSURER E: I
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR I
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. I
I
IllTR ~~c TYPE OF INSURANCE POLICY NUMBER DATE (MMlDDIYYYY) DATE" c'MM/DDIYYYY) I LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1000000
-
A X COMMERCIAL GENERAL LIABILITY LBA043623 03/10/09 03/10/10 PREMIS'EsIEa occurence) $ 100000
- o CLAIMS MADE ~ OCCUR MED EXP (Anyone person)
$ 5000
-
PERSONAL & ADV INJURY $ 1000000
-
GENERAL ~GGREGATE $2000000
- PRODUCTS - COMP/OP AGG $ 1000000
GEN'L AGGREGATE LIMIT APPLIES PER:
I POLICY n j~& n LOC I
AUTOMOBILE LIABILITY I
- COMBINED SINGLE LIMIT $
ANY AUTO lEa aCclde~l)
- i
ALL OWNED AUTOS BODILY INJURY
c-- IPer person,) $
SCHEDULED AUTOS
-
HIRED AUTOS BODILY INJURY
- $
NON-OWNED AUTOS lper accident)
- ,
I
- PROPERTY, DAMAGE $
(Per accident)
,
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
==l ANY AUTO , EA ACC $
OTHER THAN
AUTO ONLY: AGG $
,
EXCESS I UMBRELLA LIABILITY EACH OCCURRENCE $
~ OCCUR o CLAIMS MADE AGGREGATE $
i $
R DEDUCTIBLE i $
RETENTION $ I $
I
WORKERS COMPENSATION ITOR'vtlMI'T'S I lu~:t
AND EMPLOYERS' LIABILITY Y/N
B ANY PROPRIETORIPARTNERlEXECUTIVE 0 009768142 06/10/09 06/10/10 E.L. EACH ~CCIDENT $ 500000
OFFICERlMEMBER EXCLUDED?
(Mandatory In NH) E.L. DISEASE - EA EMPLOYEE $ 500000
If yes, describe under $ 500000
SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT
OTHER !
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
manufacturer signs
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
I
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
I
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
I
IMPOSE NO OBLlGAllON OR LIABILITY OF ANY KIND UPON THE INSURER. ITS AGENTS OR
City of Sunny Isles Beach REPRESENTAllVES. I
,
18070 Collins Ave AUTHORIZED REPRESENTAllVE a5'aha0a. (). k;J
!Sunny Isles Beach FL 33160
ACORD 25 (2009/01)
@1988-2009 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD !
To:
Via:
From:
Date:
Re:
JI
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City Commission
Norman S. Edelcup, Mayor
Lewis J. Thaler" Vice Mayor
Roslyn Brezin Commissioner
Gerry Goodman Commissioner
George "Bud" Scholl, Commissioner
(305) 947-0606 City Hall
(305) 792-1565 Fax
(305) 947-2150 Building Department
Rick Conner, City Manager
Hans Ottinot, City Attorney
Jane A. Hines, City Clerk
MEMORANDUM
Honorable Mayor and City Commission
Rick Conner, City Manager
Jorge L. Vera, A"istant City Manager/ Service Division)
July 16, 2009
Street Signage
RECOMMENDATION
The attached resolution is submitted for your review and consideration.
REASONS
On July 13, 2009, the City had the bid opening of RFP 09-06-01 for the removal, fabrication and
installation of street signage for the Central Island area. Four companies submitted their proposal
for the project. After a review of the proposals the City chose GraphPlex Signage as the lowest
responsible and responsive bidder. GraphPlex has provided their services to the City for the street
signage at Golden Shores and the monument signs at the entry to parks and neighborhoods which
have been on budget and on time.
The bid was a unit price bid with a maximum bid amount of $141,050 for a total of 217 signs. In
the event that there are more than 217 signs the City will pay the unit price for those signs, however
if there are less than 217 signs the City will receive a credit from GraphPlex. The installation of the
signs will be on going as groups of signs are completed with an estimated completion time for the
entire project of 3 months from approval of proposal.
Funds for this project will come from account number 20-600-5616 - $120,000 is budgeted in FY
2008/09 and $180,000 in FY 2009/10.
Finance Departmcnt City Managcr
Approval: Agenda Item No.:
Commission Meeting Datc:
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
George "Bud" Scholl
Commissioner
Rick Conner
Cily Manager
Hans Ottinot
Cily Attorney
Jane A. Hines
Cily Clerk
July 23, 2009
Jack Gervais
Graph-Plex Signage Corporation
2301 North 21st Avenue
Hollywood, FL 33020
Re: Agreement with Graph-Plex for Removal, Fabrication, and Installation
of Street Signage
Dear Mr. Gervais:
At its regular meeting of July 16,2009, the City Commission adopted Resolution
No. 2009-1455, which approved the above-referenced agreement with Graph-Plex
Signage. Enclosed are an original agreement and a copy of the approving
resolution or your Iles.
Mau icio Betancur
Assistant City Clerk
Enclosures
cc: Rick Conner, City Manager (w/o attachments)
Jorge Vera, Assistant City Manager (w/o attachments)
Bill Evans, Acting Public Works Director (wio attachments)