HomeMy WebLinkAboutReso 2009-1461
RESOLUTION NO. 2009 - ~
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY
ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT WITH KOR
KAT INC. FOR THE PURCHASE AND INSTALLATION OF ARTIFICIAL
TURF FOR THE INFIELD AT PELICAN COMMUNITY PARK, IN AN
AMOUNT NOT TO EXCEED TWENTY-THREE THOUSAND FOUR
HUNDRED FIFTY DOLLARS ($23,450.00), A TT ACHED HERETO AS
EXHIBIT "A"; AUTHORIZING THE MAYOR TO EXECUTE SAID
AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City wishes to install artificial turf in the infield at Pelican Community Park
that will be attractive and durable for the health and welfare of the residents; and
WHEREAS, staff researched different types of artificial turf and received quotes on the best
suited for the space and demographics of the community in which we serve; and
WHEREAS, it was found that Kor Kat Inc. was the most responsive responsible company for
the materials and installation of artificial turf, and they submitted a proposal for these services; and
WHEREAS, the City wishes to contract with Kor Kat Inc. for the purchase and installation of
artificial turf for the infield at Pelican Community Park, in an amount not to exceed Twenty-Three
Thousand Four Hundred Fifty Dollars ($23,450.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the agreement with
Kor Kat Inc. for the purchase and installation of artificial turf for the infield at Pelican Community
Park, in an amount not to exceed Twenty-Three Thousand Four Hundred Fifty Dollars ($23,450.00),
attached hereto as Exhibit "A".
Section 2.
Authorization of Mavor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 17th day of September 2009.
R2009- Kor Kat Inc for Artificial Turf PCP Page 1 of2
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CITY OF SUNNY ISLES BEACH
AND KOR KAT INC.
AGREEMENT CONTRACT NO. C0809-064
THIS AGREEMENT ("Agreement") entered into this . 1 -r1JL day of ~entbw 2009,
by and between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to" ity"), a mUnIcIpal
corporation of the State of Florida, and KOR KAT INC. a Georgia corporation (hereinafter referred to as
"Contractor") whose FederaII.D.# is 8~ -[ 01.0 3LD 18 .
RECIT ALS
WHEREAS, the City of Sunny Isles Beach is in need of a contractor to provide Artificial Turf for
the City's Pelican Community Park ("Services"); and
WHEREAS, Contractor is a certified and insured company with the necessary experience to
provide the desired Services; and
WHEREAS, Contractor has expressed the ability and desire to provide these Services, as more
fully described in Attachment "A", which is attached hereto and made a part hereof; and
WHEREAS, the City desires to enter into an Agreement with Contractor to provide the Services
in a total amount not to exceed Twenty-Three Thousand Four Hundred Fifty Dollars ($23,450.00).
NOW THEREFORE, in consideration of the premises and the mutual covenants herein, the
parties agree as follows:
TERMS
I. RECIT ALS. The Recitals set forth above are hereby incorporated into this Agreement and made
a part hereof for reference.
2. SERVICES. Contractor agrees to furnish all labor and materials in a good workmanlike and
professional manner and to perform the Services designated in Attachment "A" attached hereto, and
incorporated herein by reference. The Services shall be performed by Contractor to the full satisfaction
of the City. Contractor agrees to have a qualified representative to audit and inspect the Services
provided on a regular basis to ensure all Services are being performed in accordance with the City's
needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor
agrees to immediately inform the City via telephone and in writing of any problems that could cause
damage to the City's property, improvements and persons. Contractor will require its employees to
perform their work in a manner befitting the type and scope of work to be performed. In the event that
the Contractor fails to complete the Services pursuant to the terms of this contract and City must
undertake the completion of performance of Services, Contractor agrees to indemnify the City for all
costs incurred with respect to the completion of those Services and any damages the City may suffer as a
result of the Contractor's failure to perform the Services.
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3. TERM. Subject to the provisions relating to the tennination of this Agreement as set forth
hereunder, the term of this Agreement shall begin upon the execution of this Agreement and shall end
upon completion of the Services. Payment will be made only for work completed to the satisfaction of
the City. Contractor acknowledges that compliance with the commencement and completion schedule is
the essence of this Agreement. The terms of Sections 18 and 19 entitled "Indemnification and Waiver of
Liability," and "Compliance with Law," respectively, shall survive termination of this Agreement.
4. COMPENSATION. Payment to Contractor for all charges and tasks under this Agreement shall
be in accordance with this Agreement and the schedule of charges reflected in Attachment "A", which fee
shall be disbursed on a quarterly basis, as more fully described in Attachment "A" and under the
following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will
be reviewed by the initiating City Department. If services have been rendered in
conformity with the Agreement, the invoice will be sent to the Finance Department for
payment. Invoices must reference the contract number assigned hereto. Invoices will be
paid in accordance with the State of Florida Prompt Payment Act.
c. A vailability of Funds. The City's perfonnance and obligation to pay under this Agreement
is contingent upon an annual appropriation for its purpose by the City Commission.
d. Final Invoice. In order for both parties herein to close their books and records, the
Contractor will clearly state "final invoice" on the Contractor's final/last billing to the
City. This certifies that all services have been properly perfonned and all charges and
costs have been invoiced to the City. Since this account will thereupon be closed, any
other additional charges, if not properly included on this final invoice, are waived by the
Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with
the prior written approval of the City. If the City disputes any charges on the invoices, it may make
payment of the uncontested amounts and withhold payment on the contested amounts until they are
resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any
contract, debt, obligation, judgment, lien, or any fonn of indebtedness. The Contractor further warrants
and represents that it has no obligation or indebtedness that would impair its ability to fulfill the tenns of
this Agreement.
5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent
Contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any
action of the parties shall be construed to constitute or to render the Contractor an employee, partner,
agent, shareholder, officer or in any other capacity other than as an independent Contractor other than
those obligations which have been or shall have been undertaken by the City. Contractor shall be
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C0809-064 Kor Kat Inc. Playground Sales and Installation at Pelican Park Agreement
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responsible for any and all of its own expenses in performing its duties as contemplated under this
Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall
have no duty to withhold any Federal income taxes or pay Social Security services and that such
obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall
furnish its own transportation, office and other supplies as it determines necessary in carrying out its
duties under this Agreement.
6. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Contractor pursuant to this Agreement and related Services to this Agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties shall be
approved in writing by the City. If requested, Contractor shall deliver the documents to the City within
fifteen (15) calendar days.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being
performed under this Agreement, procure and maintain the following minimum insurance coverage to
protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its
agents, sub-Contractors or employees, as indicated below:
o Comprehensive General liability insurance, including broad form contractual liability
coverage for all operations, including, but not limited to, contractual, products, and
completed operations, personal injury and property damage liability with minimum limits
of One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars
($2,000,000.00) 'aggregate.
o Worker's Compensation, as required by law, but with no less than One Million Dollars
($1,000,000.00) for Employer's Liability.
o Business Automobile Liability which shall include coverage for all owned, non-owned and
hired vehicles for minimum limits of not less than One Million Dollars ($1,000,000.00) per
occurrence, One Million Dollars ($1,000,000.00) per accident for bodily injury and Five
Hundred Thousand Dollars ($500,000.00) per accident for property damage.
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-
insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and
obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business
under the laws of the State of Florida and acceptable to the City with a minimum Best rating of A-
Excellent. Before any work under this Agreement is performed, and at any time upon request,
Contractor shall furnish to the City certificates of insurance evidencing the minimum required
coverage and shall be appropriately endorsed for contractual liability, with the City named as
additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and
certificates shall be in forms and issued by insurance companies acceptable to the City's Risk
Management Department. All insurance policies and certificates of insurance shall provide that the
policies may not be canceled or altered without thirty (30) days prior written notice to the City. The City
reserves the right from time to time to change the insurance coverage and limits ofliability required to be
maintained by Contractor hereunder. Contractor shall also require and ensure that each of its sub-
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C0809-064 Kor Kat Inc. Playground Sales and Installation at Pelican Park Agreement
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Page 1 of 1
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
FROM:
Bill Evans, Public Works Director
DATE:
9/17/2009
RE:
Installation of Artificial Turf at Pelican Community Park
RECOMMENDATION:
It is recommended that the City Commisison adopt the attached resolution approving the
installation of artificial turf on the infield of Pelican Community Park.
REASONS:
Due to the volume of play on the infield area of the baseball field at Pelican Community
Park it has become increasingly difficult to maintain the natural grass infield. With the
installation of artificial turf, the infield would be essentially maintenance-free for at least
10 years. Also, we would save on water utility fees in this area since it would not require
any watering. We solicited 3 bids for the work and Kor Kat, Inc. came in with a bid of
$23,450.00 which was quite a bit lower than the other two.
ADDITIONAL INFORMATION:
Since the proposed is small in size it makes for a good "test run". Should we need to
acquire additional turf for other areas in the future, we will already have first-hand
experience using this product.
ATTACHMENTS:
. Resolution
. Agreement
Date
http://sibagenda.sibfl.net/agenda/Preview .aspx?ItemID=98&MeetingID=1
Agenda Item --' 0 E-
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engineered athletic
turf systems
HOW IS THIS FOR VAlUE;'
I . All Play has the same annual
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play capacity of up to 7 natural
turf fields with a fraction of the
JOSHUA ADAMS
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Cell 561-577-8999
www.korkat.com
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All Play athletic fields are the latest generation, engineered twi systems available.
Wefiature tw:tfiber, underlayment and infill combinations to meet sport-specific
demands, or multi-sport versatility. All Play systems ensure safi, consistent athletic
perfOrmance with low operating costs. Best qf all, All Play is durable enough to
handle everyday play fir every player, in any weather. Imagine no cancellations
due to wet conditions or worn out twjgrass and more available hours qf practice
fir sports teams, band and cheerleaders. All Play is an unbeatable value.
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All P I aV"'engineered athletic
turf systems
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Features & Benefits
Polyethylene fibers provide:
- Soft feel with low abrasion
- Realistic appearance
- Resistance to ultra violet degradation
Our TruGrass Plus products feature
a thatch fiber matrix that:
- Helps the playing fibers stand upright
- Resists matting
- Stabilizes granular infill
- Improves g-max (shock attenuation)
- Improves ball bounce & roll
characteristics
Granular infill help provide:
- Natural traction
- Soft landings
- Turf stability
Ultra durable systems allow for
everyday play:
- Minimizes cancellation of games
& practices
- Allows more teams to play & practice
Maintenance
No synthetic turf system is maintenance-
free. Although a fraction of the expense
of natural turf maintenance, All Play
turf systems require:
- Regular vacuuming & sweeping to
remove debris
- Periodic brushing to agitate infill and
stand fibers upright
- Immediate stain removal
- Seam repair as necessary
Maintenance frequency should follow
intensity of use. The more you use it,
the more maintenance required! Turf
Evolutions can provide specialty main-
tenance equipment, and will provide on
site training to your maintenance staff
TURF evolutions
ALTERNATIVE TURF SYSTEMS
.
Comparing All Play gen2 and gen3
All Play gen2 is the current industry standard system incorporating a well graded crushed
stone drainage base, and a tall (2. 0" minimum) tuif pile filled with a mixture (or layering)
if granulated sand and rubber. Shock attenuation pads are optional.
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Granulated Rubber
2Ibs(fi2
Rounded Silica Sand
2Ibs(fi2
Leveling Layer
compacted, stone 'dust
Drainage Stone
compacted !l5% proctor
Drainage Pipe
or strip dram composite
Geotextile
Natural Subgrade
compacted 95% proctor
All Play gen3 is the newest generation if tuif systems incorporating a thinner crushed stone base
coarse, an impermeable liner, a synthetic drainage/shock pad, and shorter, denser (more durable)
twfifilled with coated sand. All Play gen3 does not re[y on crushed stoneflr drainage, and does not
"iY '" _I mil" fl' ,/.", u"''"U"O~ \ ,\ a y'
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TruGrass'" Plus Turf
TruFiIl'"
engineered tuif filler: 5Ibs(fi2
Sport Drain@
PE flam pad
Leveling Layer
compacted, stone 'dust
5 mil. Geomembrane
. Warranty
All Play athletic fields installed by Turf Evolutions carry the fiber manufacturer's
8 year fade warranty, plus our own 8 year surface workmanship warranty. Given
reasonable attention and maintenance, without over use or abuse, All Play systems
can last beyond 8 years.
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