HomeMy WebLinkAboutReso 2010-1511
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RESOLUTION NO. 2010 --12lL
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE
PURCHASE OF LAPTOP COMPUTERS, DESKTOP
WORKSTATIONS AND ASSOCIATED ACCESSORIES FROM
DELL FOR THE POLICE DEPARTMENT, UNDER STATE OF
FLORIDA CONTRACT #WN05ACA, IN A TOTAL AMOUNT
NOT TO EXCEED EIGHTY-ONE THOUSAND DOLLARS
($81,000.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on May 18, 2006 via Resolution No. 2006-920, the City Commission
approved the purchase and implementation of a new state-of-the-art computer aided dispatch and
records management system to upgrade and automate the Police Department's processes and
equipment; and
WHEREAS, the Information Technology Department (IT) researched and established a
cost effective replacement cycle of three (3) years for all City computers to assure optimal
performance; and
WHEREAS, IT wishes to purchase new computer servers, workstations, and other
related hardware and software, in order to replace twenty (20) desktop computers within the
Police Department and fifty-two (52) Dell Laptop Computers utilized in the Police vehicles as
part of the Computer Aided Dispatch/Records Management System; and
WHEREAS, Staff has requested a quote from Dell, a leader in the computer industry, for
said computer servers, workstations, and other related hardware and software; and
WHEREAS, Dell has provided a quote under the State of Florida Contract #WN05ACA
for the purchase of the computer servers, workstations, and other related hardware and software,
in a total amount not to exceed Eighty-One Thousand Dollars ($81,000.00), attached hereto as
Exhibit "A"; and
WHEREAS, the City of Sunny Isles Beach desires to purchase said computer servers,
workstations, and other related hardware and software from Dell.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Authorization of Purchase. The City Commission hereby authorizes the purchase
of computer servers, workstations, and other related hardware and software from Dell for the
Police Department, under State of Florida Contract #WN05ACA, in a total amount not to exceed
Eighty-One Thousand Dollars ($81,000.00), attached hereto as Exhibit "A".
R2010- Dell Computer Purchase For PD
Page I of2
.-M
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 21st day of January 2010.
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'.\ Jall~ A. Hines, CMC, City Clerk
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Approved s to Form and
Leg 1 ie
Seconded by:
('n~ GcobW\1W
Ce~ ~'i.."2.'~
Moved by:
Vote: S-o
Mayor Edelcup
Vice Mayor Thaler
Commissioner Brezin
Commissioner Goodman
Commissioner Scholl
~(Yes)
~(Yes)
V (Yes)
----v- (Yes)
---v (Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2010- Dell Computer Purchase For PD
Page 2 of2
.I
Page 1 of 2
DELL
QUOTATION
Date: 1/5/1010:52:31 AM
QUOTE #:
Customer #:
Contract #:
Customer Agreement #:
Quote Date:
Customer Name:
523151939
56887438
WN05ACA
250WSCA 1 OACS; B27160
1/5/1 0
CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $15,225.20
Product Subtotal: $15,225.20
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 1 QUANTITY: 20 SYSTEM PRICE: $761.261 GROUP TOTAL: $15,225.20
Base Unit: OptiPlex 780 Small Form Factor Base Standard PSU (224-6876)
Processor: OptiPlex 780, Core 2 Duo E7500 with VT/2.93GHz,3M,1066FSB (317-2456)
Memory: 3GB,Non-ECC,1066MHz DDR3,3X1GB,Dell OptiPlex 780 (317-2519)
Keyboard: Dell USB Entry Keyboard, No Hot Keys, No Palmrest, English, OptiPlex (330-1987)
Monitor: No Monitor Selected, OptiPlex (320-3704)
Video Card: Integrated Video,GMA 4500,DellOptiPlex 760 and 960 (320-7407)
Hard Drive: 160GB SATA 3.0Gb/s and 8MB Data Burst Cache, Dell OptiPlex 780 (341-9792)
Floppy Disk Drive: No Media Card Reader,Filler Panel,Dell OptiPlex 780 Small Form Factor (341-9768)
Operating System: Windows 7 Professional Downgrade to XP Professional SP3, Media, Optiplex, English (421-
2350)
Operating System: Windows 7 Downgrade RLOB (421-1993)
Mouse: Dell USB 2 Button Optical Mouse with Scroll,Black OptiPlex (330-2733)
NIC: Intel Standard Manageability, Hardware Enabled Systems Management, Dell OptiPlex 780 (330-
5895)
TBU: No RAID, Dell OptiPlex 960 (341-8036)
CD-ROM or DVD-ROM Drive: Cyberlink Power DVD 8.3, No Media, Dell Relationship LOB (421-0537)
CD-ROM or DVD-ROM Drive: 8X DVD-ROM,OptiPlex 780 Small Form Factor (313-8692)
Sound Card: Heat Sink, Mainstream, Dell Optiplex Small Form Factor (311-9520)
Speakers: Internal Chassis Speaker Option,Dell OptiPlex Small Form Factor (313-3352)
Cable: OptiPlex 780 Small Form Factor Standard Power Supply (330-5902)
Cable: Dell Control Point for OptiPlex 780 (420-3276)
Documentation Diskette: Documentation,English,Dell OptiPlex (330-1710)
Documentation Diskette: Power Cord,125V,2M,C13,Dell OptiPlex (330-1711)
Factory Installed Software: Dell Energy Smart Power Management Settings Enabled OPTI 760 (330-4817)
Feature No Resource DVD for Dell Optiplex, Latitude, Precision (313-3673)
Service: Dell Hardware Limited Warranty Plus Onsite Service Initial Year (905-3157)
Service: ProSupport for IT: Next Business Day Parts and Labor Onsite Response 2 Year Extended (905-
3302)
Service: Dell Hardware Limited Warranty Plus Onsile Service Extended Year(s) (905-4578)
Service: ProSupport for IT: Next Business Day Parts and Labor Onsite Response Initial Year (906-0870)
file'//(,'\l Jo;:ero;;\mhpt:mrllr\A nnf)M~\Tnr~ l\Mirmo;;nft\ Winrlnw,,\Tpmnnr!lT\r Tntprnpt pilp,,\r
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Page 2 of 2
Service: ProSupport for IT: 7x24 Technical Support for certified IT Staff, 2 Year Extended (984-0002)
Service: ProSupport for IT: 7x24 Technical Support for certified IT Staff, Initial (984-6640)
Service: Thank you choosing Dell ProSupport. For tech support, visit
http://support.dell.com/ProSupport or call 1-866-516-31 (989-3449)
Misc: No Quick Reference Guide,Dell OptiPlex (310-9444)
Mise: Shipping Material for System Cypher Small Form Factor,Dell OptiPlex (330-2193)
Thank you for buying Intel/Dell (466-9045)
SALES REP: Shannon Graham PHONE: 1866-537 -0706
Email Address: shannon_graham@dell.com Phone Ext: 726-6486
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.c_omLqiQ (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnRolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/Rartner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.d_ell.c.Qmrn~J;_eJ~J~_oJf.-e~y.
file://C :\U sers\mbetancur\AnnData\Local\Micrmoft\ Winnow,,\ Temnnr~rv lntprnpt Filp,,\r'
1/1 .:;;no 10
Page 1 of 2
DELL
QUOTATION
Date: 1/5/10 10:52:31 AM
QUOTE #:
Customer #:
Contract #:
CustomerAgreement #:
Quote Date:
Customer Name:
523148316
56887438
WN05ACA
250WSCA 1 OACS; B27160
1/5/1 0
CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $64,348.96
Product Subtotal: $64,348.96
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 I QUANTITY: 52 SYSTEM PRICE: $1,237.481 GROUP TOTAL: $64,348.96
Base Unit: Latitude E6400, Intel Core 2 Duo P8700 with VT, 2.53GHz, 1066MHz 3M L2 Cache, Dual Core
(224-4698)
Memory: 3.0GB DDR2-800MHz, 2 DIMMS forLatitude (311-9219)
Keyboard: Internal Backlit English Keyboard for Latitude E (330-0841)
Keyboard: Documentation (English) Latitude E-Family/Mobile Precision (330-1652)
Video Card: Mobile Intel Integrated Graphics Media Accelerator 4500MHD With PC-Card Latitude E6400
(320-6773)
Hard Drive: 80GB Hard Drive 9.5MM, 7200RPMFFS for Latitude E6XOO (341-6968)
Hard Drive Controller: Internal Fingerprint Reader Latitude E6400 (311-8849)
Floppy Disk Drive: 14.1 inch Widescreen WXGA (1280x800) LED Display - BrushMetal Black, Latitude E6400 (320-
7131)
Operating System: Windows 7 Professional downgrade to XP Professional SP3, with media, Latitude, English
(421-2890)
Operating System: Windows 7 Downgrade RLOB (421-1993)
Modem: No Modem for Latitude E-Family (313-6507)
TBU: 90W 3-Pin, AC Adapter for Latitude E-Family (330-0876)
TBU: US - 3-FT, 3-Pin Flat E-FamilyPower Cord for Latitude E-Family (330-0879)
CD-ROM or DVD-ROM Drive: 8X DVD for Latitude E-Family (313-6508)
CD-ROM or DVD-ROM Drive: Cyberlink Power DVD 8.3,with Media, Dell Relationship LOB (421-0536)
Sound Card: No Camera, with single digitalmicrophone, Latitude E6400/ MPWS M2400 (313-6711)
Processor Cable: Dell WLAN 1397 (802.11b/g) 1/2MiniCard for Latitude ElMobilePrecision (430-3085)
Documentation Diskette: No Intel vPro Technologys advanced management features for Latitude, Mobile Precision (330-
0884)
Factory Installed Software: Resource DVD with Diagnostics and Drivers for Latitude E6400Notebook (330-0895)
Factory Installed Software: Quick Reference Guide for Latitude E6400 (330-0896)
Feature 6-CeI1/54-WHr Battery for Latitude ElMobile Precision (312-0729)
Service; CompleteCare Accidental DamageProtection, 3 Year (989-1872)
Service: ProSupport for IT: 7x24 Technical Support for certified IT Staff, Initial (984-3990)
Service: Info, Complete Care (988-7689)
Service: ProSupport for IT: 7x24 Technical Support for certified IT Staff, 2 Year Extended (983-7582)
ProSupport for IT: Next Business Day Parts and Labor Onsite Response 2 Year Extended (989-
file://C:\Users\mbetancur\AppData\Local\Microsoft\Windows\Temporary Internet Files\C... 1/15/2010
Page 2 of 2
Service: 1502)
Service: ProSupport for IT: Next Business Day Parts and Labor Onsite Response Initial Year (989-4460)
Service: Dell Hardware Limited Warranty Plus Onsite Service Extended Year(s) (991-2918)
Service: Dell Hardware Limited Warranty Plus Onsite Service Initial Year (991-2917)
Service: Thank you choosing Dell ProSupport. For tech support, visit
http://support.dell.com/ProSupport or call 1-866-516-31 (989-3449)
Service: Info, Complete Care Bundle (993-3389)
Installation: Standard On-Site Installation Declined (900-9987)
Misc: Dell Wireless 5530 (Tri-band HSDPA 7.2/HSUPA 2.0) Mini-Cardfor AT and T(with GPS) Latitude
(430-3095)
Misc: 14.1 inch Wide WXGA LED Screen Antiglare Screen for Latitude E6400 (320-7101)
Misc: Black Finish for WXGA Backlight LCD, LED Screen Latitude E6400 (313-6887)
Misc: NO CAMERA, with single digitalmicrophone for WXGA LED, Dell Latitude E6400 (313-7498)
Intel Core 2 Duo Processor (310-8319)
SALES REP: Shannon Graham PHONE: 1866-537-0706
Email Address: shannon_graham@dell.com Phone Ext: 726-6486
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms. as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/~rtner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a Stat~Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecovery.
file://C:\U sers\mbetancur\AppData\Local\Microsoft\ Windows\Temporary Internet Files\C... 1/1512010
-'"
Page 1 of 1
DELL
QUOTATION
Date: 1/5/1010:52:32 AM
QUOTE #: 523150454
Customer #: 56887438
Contract #: WN05ACA
CustomerAgreement #: 250WSCA10ACS;B27160
Quote Date: 1/5/10
Customer Name: CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $831.92
Product Subtotal: $831.92
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 0
SOFTW ARE & ACCESSORIES
Product I Quantity I Unit Price I Total
ElPort, Simple Port Replicatorfor Latitude E-Family/Mobile Precision, Customer Kit (430-3113) 1 8 1 $103.991 $831.92
Number of S & A Items: 1 IS&A Total Amount: $831.92
SALES REP: Shannon Graham PHONE: 1866-537-0706
Email Address: shannon_graham@dell.com Phone Ext: 726-6486
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.comLcrtQ (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/term~ as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnRolicy#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dJ:lll.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.c...9m~J>etre~ven:.
file://C:\U sers\mbetancur\AooData\Local\Microsoft\ Windows\ Temnorarv Internet File,,\('
1/1 "001 n
Preview
Page 1 of 1
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
FROM:
Edel Fonseca, Information Technology Director
DATE:
1/21/201 0
RE:
Approval to Purchase Fifty-Two (52) Dell Laptop Computers,
Twenty (20) Dell Desktop Workstations and associated
accessories at a cost not to exceed $81,000.00.
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution
authorizing the City Manager to purchase fifty-two (52) Dell Laptop Computers,
twenty (20) Dell Desktop Workstations and associated accessories to include
onsite hardware warranties, at a cost not to exceed $81,000.00.
REASONS:
The Information Technology Department has researched and established a cost
effective replacement cycle of three (3) years for all city computers to assure
optimal performance. With the purchase of the above computers, the Information
Technology Department will replace twenty (20) desktop computers within the
police department as well as fifty-two (52) laptop computers utilized in the police
vehicles as part of the Computer Aided Dispatch / Records Management
System. All of the above mentioned computers are between four and five years
old and out of warranty.
ADDITIONAL INFORMATION:
The above computers and accessories will be purchased through Dell, Inc. under
state contract # WN05ACA
FUNDING SOURCE:
The funds for this purchase have been budgeted in account 10.700.5467
ATTACHMENTS:
. Resolution
. Dell Desktop Quote
. Dell laptop Quote
. Doking Station Quote
http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID= 155&MeetingID=0&MeetingDate=... 1/8/20 I 0