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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Summary Minutes
RFQ No. 07-07-03
Professional Engineering Consultant - for
Professional Design Services for the Collins Avenue Streetscape
Mandatory Pre-Submittal Meeting
August 15, 2007 at 10:00a.m., 1st Floor Conference Room
1. CALL TO ORDER
The meeting was called to order at 10:20 a.m. with the following City staff present:
Jorge Vera, Assistant City Manager/Services
Rick Conner, Public Works Director
Jane A. Hines, CMC, City Clerk
Shaun Gelvez, Assistant to Public Works Director
Mauricio Betancur, Administrative Coordinator, City Clerk's Office
2. DISCUSSION
Public Works Director Rick Conner noted that in the RFQ we talk about having different
players on the team, one of those was an Economist and he wanted to address that. He said
he will talk about the technical side and Assistant City Manager Jorge Vera will talk about
the vision. He said he wants this to be a realistic doable economically viable thought out
plan. If your responses do not indicate a truly viable alternative or a truly viable plan, then
you will not be chosen.
Assistant City Manager Jorge Vera said that we did have a Plan for all of Collins Avenue,
and it just sat on the shelf. The Plan was very nice, architecturally landscaping, everything
looked great but there were a lot of issues that weren't addressed, that they thought they
could do. Collins A venue is FDOT, we are very limited as to what we can do. What the City
envisions is we have a lot of beach accesses throughout Collins A venue, we have the median
which is very hard to move, widen or enhance, so we are trying to enhance the east side and
west side of Collins Avenue. The City has already approved and adopted an Ordinance and
we have easements, a 10- foot wide easement running north and south along Collins A venue
through all the properties. We envision widening the sidewalks, creating more of a
landscape buffer between the streets and the properties, and that would occur within that 10-
foot easement. You may want to look at signage, you may come up with something nicer
than what we have right now. Basically, it is enhancing landscaping and that corridor on
both the east and west side, we have a 1 O-foot easement on both sides on the majority of the
property on the east side, and all ofthe west side. That is basically the concept, it is for you
to come up with architecturally landscaped features that would enhance, and when you go up
and down Collins Avenue, it doesn't give you a cannon effect. Try to work with FDOT to
see how we can open up that street a little more, it is going to be harder, and the only way he
sees it done is on the private property where we have those easements, because in the center,
FDOT is strict on a lot of issues. It is up to the designers, architects, to do something that is
viable.
3. QUESTIONS & ANSWERS
Q: The Scope of Services states the west side of Collins, but I hear both sides.
A: The main focus is on the west side, on the east side they tried to landscape the area,
but if we could come up with something in that J O-foot easement that we could wind
that sidewalk and try to keep within the properties. Just give us an entire plan with
both sides. We can tie that back to the viability issue, on the east side we can do
some landscaping, most of that has been developed and the developers themselves
have done a great chunk of it, there are some areas where we can add some
landscaping, but we are limited. So the focus is on the west side, we have been
working to obtain this J O-foot easement, and we now have an opportunity to do
something that we physically could not do before. On the east side we can just go
back to an old plan or get an landscape architect out there and just do some nice
plants. We are looking for a unique plan that creates something like Los Olas
Boulevard in Ft. Lauderdale, we want to create an identity and a vision here for this
area that is doable, and that is why we are looking to get an Economist on the team
or somebody that can make this a realistic package.
Q: Do you have easements on the east side too or just the west side?
A: We have easements on the west side, and on the east side as well, each individual
development has a J O-foot landscaping easement in the front. The reason we are
saying both sides is because we want to widen the sidewalk.
Q: What are the boundaries on the north and south sides?
A: Essentially from the northern City limits at Golden Beach to the southern City limits
at Haulover Park.
Q: Are you looking for other Elements such as enhanced lighting, sidewalks, bus
benches, trash receptacles?
A : Yes, the entire package. We do have a lighting standard. You can go to J nnd Street
to the end, make a turn south and you are on North Bay Road where new lights have
been installed. It will be that type offixture but it won't be that exact model because
that is a smaller fixture for a local street, but it will be that style of fixture enlarged
for a major thoroughfare. Also take a look at the black bus shelters and benches that
we have now, try to stay within that motif
Q: Do you have a budget in mind?
A: No budget in mind but funds are available. We have funds for the Study, we do have
funds to start as we are going to take it in phases.
Pre-Bid Meeting Minutes RFQ 07-07-033
Page 2 of 5
Q: Do we do it in phases based on the budget?
A: No, look at the whole project. The City will phase it during construction.
Q: Do you want to use Standard Form 330 instead of 254 & 255?
A: You can't submit unless you are here at the meeting today, so since we have all the
participants, if everyone here would prefer the 330 then we will make the conversion.
There were no objections, so it was decided that we will use the 330, however the
254 & 255 will also be accepted.
Q: Is that included in the IS-pages, can we submit both?
A: No, it is not included in the 15 pages. Please get to the point within the 15 pages.
This is going to be based on your qualifications. Get to them, tell us why you are the
firm to pick over all the others because you are better at this particular project.
Q: This is the first time there has been a request for an Economist on the Team for
FDOT property, and he is not sure he can find one. [It was noted that there are
a lot out there. ]
A: We are not just looking at the FDOT property, the key is, the thing that we have
never had before, and that is the 1 O-foot easement on private property. How are we
going to make that viable for those businesses to want to participate in this process
rather than them fighting us every step of the way. What we need is something that
we can go to them with and say, it is your property, we got this easement, here is how
we can workjointly to develop this property and make it an assetfor both of us. You
may want to look at somebody who actually understands those kinds of business
relationships, who understands the financial aspects, and it may be an accountant
rather than an Economist but somebody who is going to make this viable. If you
have somebody on your team and you feel you don't need an Economist and you state
why they are better than anybody and you prove it, that's okay. We are trying to get
you to understand there is an issue here that needs to be addressed and that is how
are you going to get these businesses to come on board and make it acceptable to
them.
Q: You said the business is important, I thought you had a 10-foot easement to
build on?
A: We have the easement, the easement doesn't build, it doesn't create money, we are
going to build on that easement.
Q: The property owners will get something on that easement, he's not paying for it
is he?
A: We want to see what kind of options there are to get them involved. We are looking
for how this can be a participatory process.
Q: I understand you don't have the easements on the existing plan but is that
available to see, the existing plan that you have that you scrapped, can we get a
copy?
A: Yes, it will be sent out electronically.
Pre-Bid !\Ieeting Minutes RFQ 07-07-033
Page 3 of 5
Q: The way I read the RFQ, the Engineer will lead the team?
A: We see the lead being the people who are going to physically be able to show us how
to make it happen but the rest of the team is crucial, and so if you can, again, in your
15-pages, show us what we need to know, we'll consider it.
Q: Regarding widening the walkways and beautification, are you anticipating any
roadway improvements?
A: There is a plan to do repair or reconstruction work on Collins Avenue by 2011 or so,
somewhere in that time frame, so if you think you might have an idea of how to work
with FDOT to coordinate some of that work to enhance this process, that would be
great. We are not expecting that of you necessarily, but that would certainly be a
bonus.
Q: Do you foresee the Scope of Work will include the beach access areas also or is it
strictly limited to the to-foot easement on the west side?
A: Try to develop a prototype for the beach accesses even though we have a sign now,
but we would be interested in something different. If we are going to be working on
both sides of the street to try to enhance the whole corridor, you are going to have to
touch up maybe just that beach access sign, maybe that sign that we have now just
doesn't work. If you have any ideas of how we can unify some beach accesses, and
we are trying to do that with developments, but the beach accesses are only 5-feet
wide.
Q: The Selection Process, basically from the RFQ you are going to select the
Consultants?
A: Possibly, and we hoped to have the scoring sheet here today but we haven't gotten a
response on one final question posed to the State organization. In the past, we have
developed very extensive scoring sheets, and developed very extensive verbiage to
explain that scoring sheet. We would supply it immediately and upfront with each
RFQ saying this is what people are going to be scoring you with and these are the
guidelines they are going to use to score each individual category. We want this to
be a very open, very objective process, and we will get that out to all of you byemail.
Q: You had a plan and you couldn't permit, is that what happened?
A: No, it was never takenforward, it was never implemented. There wasjust no specific
purpose or leadership that took it from beginning to end. The City Commission is
emphatic that we need to do something with this area, they have allocated funding
for the design, they empowered Jorge and others to get these easements which has
been a very tedious process, and now we can move forward. So it is not that there
has been a problem in the past, we are just going to do this, we want to do it right,
and we now have this additional footage which is crucial.
Regarding the question on the Economist, what is going to be vital for us to move
forward on this is basically, you have got one owner owning almost all the property
on the west side, and it can be very important when you do your studies that that
owner realizes that he is getting a value. Although he has given up 10-feet of that
Pre-Bid Meeting Minutes RFQ 07.07.033
Page 4 of 5
property, what value is he getting. If you show value, etc. it will make everything a
lot easier for the City and for the property owner realizing that his property is
getting an enhancement that he doesn't currently have. So, that is where the main
economic issue is and that is where the study that we need to have to show the value.
Q: So this is just a study, this is not construction items?
A: No, it is a plan. We were just talking about the study what you do and than we can
go to the next step and say this Plan is acceptable, begin the construction documents.
We want you to be prepared to take this from beginning to end. We may choose
phases, but your scope and your response is to indicate how you would take it from
beginning to end.
Q: Do you have deadlines for when construction has to start, financial support,
grants, etc.?
A: No, the guiding factor in this case is how quickly we can get a plan that everyone
agrees on.
Although the emphasis is on the west side, we would like to see what could be done to
the 1 O-foot easements on the east side that we could create, especially since we have
that right now and we might be able to start on the east side before the west side.
Q: What about the Ramada on the east side, it sets close to the road?
A: Some of them do, that is the sad part, we are going to have to wait for them to get
redeveloped, as well as the Golden Strand across the street.
For clarification, your job is not to worry about whether or not we have an easement
there right now, your job is to give us a plan, and our job is to go get those pockets of
easements that we don't have. If we have a really well developed viable plan, then
we can go to these remaining pockets and say here is the plan, we are starting
construction next week on areas that we have easements, here is what you need to do,
and then we plan to go forward. That is not your concern, your concern is, what is
the vision, how can we make something that works for this community within those
limited physical parameters that will take us from one City limit to the other. At the
moment, you don't need to worry about the financing other then what are your
recommendations and what are your great creative ideas to help us in that process.
We will email to eve/yone the minutes, sign-in sheet, selection criteria, and the old
Plan.
4. ADJOURNMENT
The meeting was adjourned at II :00 a.m.
Pre-Bid Meeting Minutes RFQ 07-07-033
Page 5 of 5
SIGN-IN SHEET
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City of Sunny Isles Beach
Pre-Submittal Conference Sign-In Sheet
Request for Qualifications No. 07-07-03 Professional Engineering Consultant
For Professional Design Services for the Collins Avenue Streetscape
18070 Collins Avenue, 1st Floor Meeting Room, Sunny Isles Beach, FL 33160
Wednesday, August 15,2007, 10:00 a.m.
Staff:
Guests
Name: cf\~}~ MA.Cf3i Title: A<5~
Company Name: U "-5 CO \2. ~OR~-rtcN
Address: 78CO Cor{ 0?vIS$8 ~y: ~ ~ State: <YL Zip: 3~ct B7
Phone: 5bl..Z,12,b~Lf Fax: ~ -'1QP' bZ7Z~ Email: C.\~~\6_ MAe~ @
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Name: Le~N~\:)O~~L'~ Tit~~v~~
Company Name~~ AJ.~LL4-~~
Address: Z. f.::::c::> \ S. ~~:c. ~ City: Hv",""'t.' State: ~L Zip: ~:3 r~:3
Phone: ~ - "S~-1l '60\ Fax: Email: I rcl,.n. 5 I ~e ...,,{# t
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Name: 5M H,,J ~MA( Title: JljtB ?_,~')
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Pre-Submittal Conference Sign-In Sheet
Request for Qualifications No. 07-07-03
Professional Engineering Consultant for Professional Design Services for the Collins Avenue Streetscape
18070 Collins Avenue, 1st Floor Meeting Room, Sunny Isles Beach, FL 33160
Wednesday, August 15,2007,10:00 a.m.
Phone:
Name: F~L ~ J D-f..J-1\/Sc^,
Company Name: IEri2-A ,ku:/, l~/c_
Address: II ~G, Sit! 36 Av"e-
Phone: 7><I..s-ro~-Sj'lI, X ZL 3
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Title:
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Company Name: ~ ~L
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Address: 03:>1 N\t.J 5~nWQI '. 6ui~C' lYCO City: n, LAudedille
Phone: Q5Y - 4'11 - ~gco Fax:
State: FL
Zip: 3.3Q~
Email: -.)iOO4f\O@0)i\le....leS~.co(.Y)
Name: A l..excM) clre--'Br""..l..:n..Q...,
Company Name: E. AC (0 NtS'a c11tJ&j 'ItJC I
Address: 8/5 I\IUJ 57 n.. ft;v'6 1f y-o 2- City: fh'1-t:tm:L
Phone: 1()!) 1-foG 5lf~ Fax: 36S l-b'f R-3~13
. Title: B",S~1QSS Dev, M anaj'er
State: FG Zip: 36/ 2b
Email: ohroU)(1€- ~ eacc.on&,) . CrfJ"\
Name: BJ [1"" fJALDo Title: ,liCE p~/D~r
Company Name: '" "11A::""7 -}.f~ ILN &.. tHS~ Cc.Ml!J I tJ(u)~ /;pJf) .J1t..&v 6 ~ J"
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Address: ~,t,o <). D~b bU1P City: 111*'1, State: Ft. Zip: 33'~'
Phone: }o r -" 70 - C; I Z 0 Fax: 3.0 .r - (,70 - ') 3 6-0 Email: 1,.) IX' . 6A-1..O D (!.. \l-1r1 Le"Y tfO""', toO n I
CITY OF SUNNY ISLES BEACH
PUBLIC OPENING OF
REQUEST FOR QUALIFICA nONS NO. 07-07-03
Collins A venue Streets cape
WEDNESDAY, SEPTEMBER 12,2007
AT 10:00 AM.
ST AFF PRESENT: Mauricio Betancur, Administrative Coordinator
Shaun Gelvez, Assistant to Public Works Director
~ responses to RFQ No. 07-07-03 were received:
1. Berger A vart, Incorporated
c/o Luis Olivares, P.E., President
1150 NW 72nd Avenue, Suite 350
Miami, Florida 33126
Phone: 305-261-2006
Fax: 305-261-2123
E-Mail:
( -L original and ~ copies received)
2. Beiswenger, Hoch and Associates, Inc.
c/o Robert J. Filusch, P.E.
1190 NE 163rd Street, Suite 203
North Miami Beach, Florida 33162
Phone: 305-944-5151
Fax: 305-948-6290
E-Mail: bobf@bhaengineers.com
( -L- original and ~ copies received)
3. EDAW, Inc.
c/o Gregory Ault, Vice President
817 West Peachtree Street, Suite 770
Atlanta, Georgia 30308
Phone: 404-870-5339
Fax: 404-870-6590
E-Mail: Greg.ault@edaw.com
4. Eisman & Russo Consulting Engineers
c/o Shahin Hekmat, P.E.
12401 Orange Drive, Suite 123
Davie, Florida 33330
Phone: 954-668-2768
Fax: 954-668-2769
E-Mail: shekmat@eismanrusso.com
( -L- original and ~ copies received)
( -L- original and ~ copies received)
Submitted by:
Jane A. Hines, CMC, City Clerk
Page 1 of 1
to
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
O.V. FERBEYRE, who on oath says that he or she is the
SUPERVISOR, Legal Notices of the Miami Daily Business
Review f/k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
CITY OF SUNNY ISLES BEACH - NOTICE TO PROFESSIONAL
ENGINEERING CONSULTANTS - RFO NO. 07-07-03
in the XXXX Court,
was published in said newspaper in the issues of
07/26/2007
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing thO advertise t for publication in the said
newspaper
Sworn to and subscribed before me this
(SEAL)
O.v. FERBEYRE personally known to me
MARIA I. MESA
~A .,~ . NOTARY PUBLIC STATE OF FLOR10~
~ 'tl Commission #00293855
. . '" Expires: MARCH 04, 2008
NOTICE TO PROFESSIONAL
ENGINEERING CONSULTANTS
NOTICE IS HEREBY GIVEN that the CITY OF SUNNY ISLES BEACH
is seeking qualifications for the following:
Request for Qualifications No. 07-07-03
Professional Engineering Consultant
for Professional Design Services
for the Collins Avenue Streetscape
Notice is hereby given that the City of Sunny Isles Beach is seeking
qualified Professional Engineering Consultants. Sealed submittals will
be received by the City Clerk until 10:00 a.m., Wednesday, September
12, 2007, at City of Sunny Isles Beach, City Hall located at 18070
Collins Avenue, First Floor Meeting Room, Sunny Isles Beach,
Florida, 33160. Submittals received after this time will not be accepted.
Submittals will be opened publicly and read aloud at this time.
A mandatorv Pre-Submittal Conference is scheduled for 10:00 a.m.,
Wednesday, August 15, 2007 at the Sunny Isles Beach Government
Center, 18070 Collins Avenue, First Floor Meeting Room, Sunny
Isles Beach, Florida. All consultants planning to submit a submittal are
required to attend this meeting. Consultants should allow sufficient time
to ensure arrival prior to the _ indicated time, those arriving after the
Gliscussion has begun will not be considered to be in attendance.
Submittals from those who have failed to attend will not be accepted.
The envelope containing the sealed bid must be clearly marked:
"SEALED BID"
RFQ # 07-07-03 PROFESSIONAL ENGINEERING CONSULTANTS
OPENING DATE AND TIME:
WEDNESDAY, SEPTEMBER 12,2007,10:00 A.M.
The City is soliciting Professional Engineering Services for Civil
Engineering related work to design a Streetscape for the west side
of Collins Avenue for the entire length of the City. This will include,
but is not limited to, the following tasks: Surveying; Possible Geotechni-
cal Exploration; Utility Location and Planning; Environmental
Considerations; Traffic Flow Issues; Landscape Architecture; General
Design Work; Possible preparation of complete Construction Contract
Plans and Special Provisions for the Assigned. Projects; and Public
Involvement. The City contemplates the Engineering firm team including
(but not limited to) the minimum following disciplines: Engineers;
Planners Economists; and Landscape Architects. The intent is to have
the Consultants provide a viable holistic approach to the design process.
The final product must be economically feasible, it must have community
and business buy-in, and it must be aesthetically pleasing.
RFQ packages may be obtained from the Office of the City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, Florida 33160, at no cost, and are also available at www.
slbfl.net.
The City reserves the right to reject any or all submittals, with or without
cause, and to waive technical errors and informalities, and to accept the
submittal which best serves the interest of the City.
For further information, please contact Rick Conner, Public Works
Director, at 305-792-1928.
Jane A. Hines, CMC, City Clerk
City of Sunny Isles Beach
7/26
07-B-104/865833M
BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Ft. Lauderdale, Sroward County, Florida
STATE OF FLORIDA
COUNTY OF BROWARD:
Before the undersigned authority personally appeared
S, THOMAS, who on oath says that he or she is the
ADMINISTRATIVE ASSISTANT, of the Broward Daily Business
Review Uk/a Broward Review, a newspaper
published at Fort Lauderdale, in Broward
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
07-07-03
NOTICE OF PROFESSIONAL ENGINEERING CONSULTANTS
CITY OF SUNNY ISLES BEACH
in the XXXX Court,
was published in said newspaper in the issues of
07/26/2007
Affiant further says that the said Broward Daily Business
Review is a newspaper published at Fort Lauderdale, in said
Broward County, Florida and that the said newspaper has
heretofore been continuously published in said Broward County,
Florida and has been entered as second class mail matter at the post
office in Fort Lauderdale in said Broward County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement for publication in the said
",w,parr
~ ~fY~
;
Sworn to and subscribed before me this
JU~-
/
26
(SEAL)
S. THOMAS personally known to me
ALICIA MURRAY
~N NOTWl' PUBlIC - SIME OF FLORIDP,
-J;.~ Commission #00352301
. ,. " ,,",,~i'''~' SEPT.? ?nnf(
NOTICE TO PROFESSIONAL
ENGINEERING CONSULTANTS
"
NOTICE IS HEREBY GIVEN that the CITY OF SUNNY ISLES BEACH
is seeking qualifications for the following:
Request for Qualifications No. 07..()7 -03
Professional Engineering Consultant
for Professional Design Services
for the Collins Avenue Streetscape
Notice is hereby given that the City of Sunny Isles Beach is seeking
qualified Professional Engineering Gonsultants. Sealed submittals will
be received by the City Clerk until 10:00 a.m., Wednesday, September
12,2007, at City of Sunny Isles Beach, City Hall located at 18070
Collins Avenue, First Aoor Meeting Room, Sunny Isles Beach,
Florida, 33160. Submittals received after this time will not be accepted.
Submittals will be opened publicly and read aloud at this time.
A mandatorv Pre-Submittal Conference is scheduled for 10:00 a.m.,
Wednesday, August 15, 2007 at the Sunny Isles Beach Government
Center, 18070 Collins Avenue, First Floor Meeting Room, Sunny
Isles Beach, Florida. All consultants planning to submit a submittal are
required to attend this meeting. Consultants should allow sufficient time
to ensure arrival prior to the indicated time, those arriving after the
discussion has begun will not be considered to be in attendance.
Submittals from those who have failed to attend will not be accepted.
The envelope containing the sealed bid must be clearly marked:
"SEALED BID"
RFQ # 07-07-03 PROFESSIONAL ENGINEERING CONSULTANTS
OPENING DATE AND TIME:
WEDNESDAY, SEPTEMBER 12, 2007, 10:00 A.M.
The City is soliciting Professional Engineering Services for Civil
Engineering related work to design a Streetscape for the west side
of Collins Avenue for the entire length of the City. This will include,
but is not limited to, the following tasks: Surveying; Possible Geotechni-
cal Exploration; Utility Location and Planning; Environmental
Considerations; Traffic Flow Issues; Landscape Architecture; General
Design Work; Possible preparation of complete Construction Contract
Plans and Special Provisions for the Assigned Projects; and Public
Involvement. The City contemplates the Engineering firm team including
(but not limited to) the minimum following disciplines: Engineers;
Planners Economists; and Landscape Architects. The intent is to have
the Consultants provide a viable holistic approach to the design process.
The final product must be economically feasible, it must have community
and business buy-in, and it must be aesthetically pleasing.
RFQ packages may be obtained from the Office of the City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, Florida 33160, at no cost, and are also available at www.
slbfl.net.
The City reserves the right to reject any or all submittals, with or without
cause, and to waive technical errors and informalities, and to accept 'the
submittal which best serves the interest of the City.
For further information, please contact Rick Conner, Public Works
Director, at 305-792-1928.
Jane A. Hines, CMC, City Clerk
City of Sunny Isles Beach
7/26
07-4-104/8659866