HomeMy WebLinkAboutReso 2016-2616 •
RESOLUTION NO. 2016- 2-(I(p
A RESOLUTION OF THE CITY OF SUNNY ISLES BEACH,
FLORIDA, APPROVING AN AGREEMENT WITH
SOUTHEASTERN COMPANY,INC.D/B/A FDC PRINT,LLC.
FOR PRINTING SERVICES FOR FISCAL YEAR 2016/2017,
IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY
THOUSAND DOLLARS($150,000.00),ATTACHED HERETO
AS EXHIBIT "A"; AUTHORIZING THE MAYOR TO
EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS,the City solicited bids through Bidsync,Bid#15-09-01 for printing services for
the City's publications; and
WHEREAS, City staff determined that Franklin Dodd Communications (FDC) was the
lowest responsible,responsive bidder in response to Bid No. 15-09-01,which bid provided for a two
(2)year Service Agreement; and
WHEREAS, last year Franklin Dodd Communications was acquired,by Southeastern
Company, Inc. and they continue to operate in the same capacity and with the same competent
personnel and have agreed to honor the pricing of the original bid award for another year; and
WHEREAS, the City prints several publications throughout the year and the team at
Southeastern Company, Inc., D/B/A FDC Print, LLC. has proven to provide quality work in an
expedient manner; and
WHEREAS,the City wishes to enter into an Agreement with Southeastern Company,Inc.in
an amount not to exceed One Hundred Fifty Thousand Dollars($150,000.00)based on the printing
expended to date as well as printing projects planned through September 2017; and
WHEREAS, the City Commission wishes to enter into an Agreement with Southeastern
Company, Inc. to provide printing services for Fiscal Year 2016/2017, in an amount not to exceed
One Hundred Fifty Thousand Dollars($150,000.00),attached hereto as Exhibit"A",with an option
to renew two (2) additional one-year terms.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the Agreement with
Southeastern Company,Inc. D/B/A FDC Print,LLC.to provide printing services to the City in Fiscal
Year 2016/2017, in an amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00),
attached hereto as Exhibit "A", with the option for two (2) one-year renewals.
R2016-Southeastern Co Printing Srvs FY 16-17.Doc FY 16-17Page 1 of 2
Section 2. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4. Effective Date. The Resolution shall take effect immediately upon adoption.
PASSED AND ADOPTED on this 20th day of October 2016.
/ /
fc ;orge H. Scholl, ayor
ATTEST:
LILL)
Jane A. ines„MMC, City Clerk
4-'
APPROVED AS TO FORM
AND LEGAL SUFFICIENCY:
Hans Ottinot, City Attorney
Moved by: elyPAM. 1✓LA ON/
Seconded by: COM W1. C OLbvvtAr1
Vote:
Mayor Scholl SErf (Yes) (No)
Vice Mayor Gatto ✓ (Yes) (No)
Commissioner Aelion V (Yes) (No)
Commissioner Goldman ✓ (Yes) (No)
Commissioner Levin ✓ (Yes) (No)
R2016-Southeastern Co Printing Srvs Fy 16-17 FY 16-17 Page 2 of 2
S\,NNY Is
-�^ AGREEMENT BETWEEN THE CITY OF SUNNY ISLES BEACH
•` / AND SOUTHEASTERN COMPANY, INC.,
e',0„„„,.°` D/B/A FDC PRINT, LLC.
CONTRACT NO. C6254-1617-003
THIS CONTRACTUAL AGREEMENT (hereinafter referred to as the "Agreement")
is made in duplicate, this Z day of NOYEMB A2_ , 2016, by and between the CITY OF
SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City"), and SOUTHEASTERN
COMPANY, INC., D/B/A FDC PRINT, LLC., a corporation authorized to do business in the
State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is
(oS.U7f7IIq
RECITALS
WHEREAS, the City solicited bids through Bidsync, Bid No. 15-09-01 for printing services
for the City's publications("Services"); and
WHEREAS, City staff has determined that Contractor is the lowest responsible,
responsive bidder in response to Bid No. 15-09-01; and
WHEREAS, is willing and able to perform the services based on the terms and conditions
set forth in Bid No. 15-09-01, which is incorporated herein by reference; and
WHEREAS,the City desires to contract with Contractor to provide the Services,pursuant
to Bid No. 15-09-01, as more fully described in Attachment "A" which is attached hereto, and
incorporated herein by reference; and
WHEREAS, the City desires enter into this Agreement with Contractor in an amount not
to exceed One Hundred Fifty Thousand Dollars ($150,000.00) for Fiscal Year 2016/2017.
NOW THEREFORE, in consideration of the promises and the mutual covenants herein
name, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Contractor agrees to furnish all labor and materials in a good
workmanlike and professional manner and to perform the Services designated in Attachment"A"
attached hereto, and incorporated herein by reference. The Services shall be performed by
Contractor to the full satisfaction of the City.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Section 8 hereunder, this Agreement shall be for Fiscal Year 2016/2017 with two (2)
options to renew for one (1) year each. The initial term of this Agreement shall commence upon
execution of this Agreement, and end no later than September 30, 2017. Payment will be made
only for work completed to the satisfaction of the City. Contractor is to commence performance
of work on the Commencement Date and continue in a diligent manner until work is complete.
Contractor acknowledges that compliance with the commencement and completion schedule is
C6254-1617-003-SOUTHEASTERN COMPANY. INC., D/B/A FDC PRINT, LLC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
the essence of this Agreement. The terms of Sections 15 and 16 entitled "Indemnification and
Waiver of Liability" and "Compliance with Law" respectively, shall survive termination of this
Agreement.
4. COMPENSATION. The Contractor agrees to provide the desired Services to the City,
in an amount not to exceed One Hundred Fifty Thousand Dollars ($150,000.00) for Fiscal Year
2016/2017. Payment to Contractor for all charges and tasks under this Agreement shall be in
accordance with this Agreement and the schedule of charges reflected in Attachment "A" and
under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act. The City will pay properly submitted Contractor invoices
within 30 (thirty) days of receipt, for completed and accepted deliveries or
specified services and/or goods, unless the City notifies the Contractor in writing,
of the dispute, before the payment is due.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor. Contractor shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms
of this Agreement.
2
C6254-1617-003-SOUTHEASTERN COMPANY. INC.; D/B/A FDC PRINT. LLC. S !*
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax.
5. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties under
this Agreement.
6. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Contractor or other parties
shall be approved in writing by the City. If requested, Contractor shall deliver the documents to
the City within fifteen (15) calendar days.
7. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents or employees, as indicated below:
❑ Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One Million Dollars ($1,000,000.00) per occurrence.
❑ Worker's Compensation and employer's liability coverage, as required pursuant
to Florida law.
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance
or self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and obligations hereunder. The insurance policy shall be issued by companies
authorized to do business under the laws of the State of Florida and acceptable to the City with a
minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is
performed, and at any time upon request, Contractor shall furnish to the City certificates
of insurance evidencing the minimum required coverage and shall be appropriately
endorsed for contractual liability, with the City named as additional insured. All policies
shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms
and issued by insurance companies acceptable to the City Manager or his designee. All insurance
policies and certificates of insurance shall provide that the policies may not be canceled or altered
without thirty (30) days prior written notice to the City. Contractor shall also require and ensure
that each of its sub-Contractors providing services hereunder (if any) procures and maintains,
until the completion of the services, insurance of the types and to the limits specified herein. ANY
3
C6254-1617-003-SOUTHEASTERN COMPANY. INC.. D/B/A FDC PRINT.LLC. S 1 B
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE
APPROVED IN WRITING BY THE CITY.
8. TERMINATION AND REMEDIES FOR BREACH.
A. If, through any cause within reasonable control, the Contractor shall fail to fulfill
in a timely manner or otherwise violate any of the covenants, agreements or
stipulations material to this Agreement, the City shall have the right to terminate
the Services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Contractor of its violation of the
particular terms of the Agreement and grant Contractor ten (10) days to cure such
default. If the default remains uncured after ten (10) days the City may terminate
this Agreement, and the City shall receive a refund from the Contractor in an
amount equal to the actual cost of a third party to cure such failure. If Contractor
fails, refuses or is unable to perform any term of this Agreement, City shall pay for
services rendered as of the date of termination.
(i.) In the event of termination, all finished and unfinished documents, data and
other work product prepared by Contractor shall be delivered to the City and
the City shall compensate the Contractor for all Services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Contractor shall not be relieved of liability
to the City for damages sustained by it by virtue of a breach of the Agreement
by Contractor and the City may reasonably withhold payment to Contractor
for the purposes of set-off until such time as the exact amount of damages due
the City from the Contractor is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the Services then remaining to be performed at any time
by giving Contractor ten (10) days written notice. The terms of Paragraph 8 A(i)
and A(ii) above shall be applicable hereunder.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Contractor is placed either in
voluntary or involuntary bankruptcy or makes any assignment for the benefit of
creditors.
9. GOVERNING LAW, VENUE, AND ATTORNEYS FEES. It is agreed that this
Agreement shall be governed by, construed and enforced in accordance with the laws of the State
of Florida. Venue for any legal proceeding shall be in Miami Dade County, Florida. In the event
it becomes necessary for the City to file a lawsuit to enforce any term or provision under this
Agreement and the City is the prevailing party then the City shall be entitled to its costs and
attorney's fees at the pretrial, trial and appellate levels.
4
C6254-1617-003-SOUTHEASTERN COMPANY. INC.. D/B/A FDC PRINT.LLC.
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
10. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of ten (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation,the City shall have the right, in addition to any other
remedies available to it at law or in equity,to enjoin the Contractor from violating such provisions.
11. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii)by guaranteed overnight delivery by a nationally recognized courier service,
or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or
registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
If to the City: Christopher J. Russo With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue, 4th Floor City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue, 4th Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160
Tel: (305) 792-1702
If to the Richard Sierra, General Manager
Contractor: Southeastern Company, Inc.
D/B/A FDC Print, LLC.
950 SE 8 Street
Hialeah, Florida 33010
Tel: (305) 885-8707
E-mail: rsierra@franklindodd.com
12. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of Three (3) years.
13. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development
Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
5
C6254-1617-003 -SOUTHEASTERN COMPANY. INC.. D/B/A FDC PRINT.LLC. 3 11 LB
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination. Such
employment practices include but are not limited to the following: hiring, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship. The Contractor agrees to post
in conspicuous places, available to employees and applicants for employment, notices to be
provided by the City setting forth the provisions of this non-discrimination clause. The Contractor
agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of
the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the
handicapped in any Federally assisted program.
14. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if
fully set forth herein, in connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest,
directly or indirectly which should conflict in any manner or degree with the performance of the
Services. The Contractor further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Contractor. The Contractor
guarantees that he/she has not offered or given to any member of, delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
15. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against all claims, damages,
losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of
appellate proceedings)relating to, arising out of or resulting from the Contractor's negligent acts,
errors, mistakes or omissions relating to professional services in the performance of this
Agreement. The Contractor's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with any
claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction of tangible property including loss of use resulting therefrom,
caused by any negligent acts, errors, mistakes or omissions related to professional services in the
performance of this Agreement including any person for whose acts,errors, mistakes or omissions
the Contractor may be legally liable. The parties agree that One Hundred Dollars ($100.00)
represents specific consideration to the Contractor for the indemnification set forth in this
Agreement.
16. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement("Applicable Laws")and shall obtain and maintain any and all material permits,
licenses, approvals and consents necessary for the lawful conduct of the activities contemplated
under this Agreement.
6
C6254-1617-003-SOUTHEASTERN COMPANY. INC.. DB/A FDC PRINT. LLC. S 11 B
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone (305) 949-3113 Fax
17. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede
any other conflicting provisions that are contained in any other document, including but not
limited to Attachment "A".
18. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and unenforceable
by a court of competent jurisdiction, the remaining provisions of this Agreement shall
nevertheless be binding upon the parties with the same effect as though the void or unenforceable
provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of which
shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and signed
by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
[Remainder of page intentionally left blank.]
7
C6254-1617-003-SOUTHEASTERN COMPANY. INC.,D/B/A FDC PRINT.LLC. S 1 B
City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160
(305) 947-0606 phone(305) 949-3113 Fax
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate
on the day and year first written above.
WITNESS: SOUTHEASTERN PRINTING
/ COMPANY, INC. D/B/A
FDC PRINT,LLC.
/ 4
SignatureBY: gar-al�� < C/t-rd'j
ei4 l r-
�,G�a/--,-/ ,�er-rz Name and title of corporate rep.
Print Name
ATTES i i CITY OF SUNNY ISLES BEACH
I /,'
.... 't
` Jane A. He
is, I C, City Clerk gorge H. Scholl, Mayor
ff
Lc.f ••
APPROVED AS TO FORM
AND LEGA :. FFICIENCY
t i.
B
il.i►l
"r i'not,1 ity Attorney
8
•
C6254-1617-003-SOUTHEASTERN COMPANY,INC.,D/B/A FDC PRINT,LLC.
DESKTOP CALENDAR PRINT SPECS
TO City of Sunny Isles Beach
PROJECT Desk top Calendar
Once yearly
Description 16 LEAVES+COVER+PLUS BASE
Prepress FILES
Plate DIRECT TO PLATE
Proofs EPSON 9900 AND SPINJET
Paper One COVER- 120LB CLASSIC LAID DTC NATURAL WHITE COVER
Paper Two TEXT- 1ooLB HANNOART SILK COVER
Paper Three BASE 165LB CLASSIC CREST NATURAL WHITE STIPPLE COVER
Trim Size 7 X 6 , BACKER 17 X 6
Presswork TEXT- 5/5-PRO+SAQ, COVER 4/0 PRO, BASE BLANK
Bleeds •YES
Fold/Bind • WIRO BIND on 6" side, COPPER FOIL AND DIECUT COVER
Quantity 1,000
(quote 3) 1,200
1,500
Production Time Project will be ready for shipping 10-12 business days after final proof
Packaging CARTON PACKING
DELIVERY One local delivery included to:
18115 North Bay Road, Sunny Isles Beach, FL 33160
ATTACHMENT "A" S 1
HISTORY BROCHURE PRINT SPECS
TO City of Sunny Isles Beach
PROJECT History Brochure
PRINT Direct to plate; printing press only
METHOD (NO digitized printing)
INK 4/4 process; SAQ, full bleed
STOCK Hannoart Silk;100 lb text
ART supplied: press quality pdf(created in Creative Suite 5.5)
FOLD gatefold brochure
16 x 9: flat;4 x 9" folded
QTY 2,500
BINDERY trim, score and fold
PROOFING backed up as reader's proof dylux
DELIVERY packed in boxes,
one delivery to:
Pelican Community Park,18115 North Bay Road,Sunny Isles Beach 33160
srB
Print Specs Shuttle Bus Map
TO City of Sunny Isles Beach
PROJECT Community Shuttle Bus Map
Pre Press PLATE,files offset
SIZE trim size: 9.5 x 17.5"
Fold accordion to 2.25 x 9.5" then to 2&1/4" x 3&3/16"
Presswork Bleeds Fold, 5/5- PROCESS+GAQ YES
INK TEXT: 4/4; process, full bleed
STOCK note: 70 lb Endurance Silk text
NO SUBSTITUTIONS
QTY 10,000
3LOTS
5M ENGLISH+2.5M SPANISH+2.5M RUSSIAN
PRICE $
DESIGN PRICE $
Includes 2 round of proofs. Any revisions to the 2nd proof will be billed additional.
ART: upload prepared press quality PDF, single
to ftp pages with readers flat low resolution
file as guide
(packaged InDesign CS5.5 folder with
fonts and links if needed)
PROOFS Spinjet and Epson 9900;
DELIVERY 5 - 6 business days from final proof
approval, local delivery included
SIS
SIB ISLANDER PRINT SPECS
TO City of Sunny Isles Beach
PROJECT 6 page mailer(monthly)
SIZE 25.5 x 11"tri fold to
8.5 x 11"; folds again to 5.5 x 8.5" with tab for mailing
DIRECT TO PLATE
INK 5/5 process, full bleed
COATING GAQ
QTY 16,000
ART: upload prepared press quality PDF, supplied in spreads
to ftp (packaged InDesign CS5.5 folder with fonts and
links if needed)
STOCK note: 100 lb. Endurance gloss text
NO SUBSTITUTIONS
BINDERY score, fold, trim to size
PROOFS Spinjet and Epson 9900
PROVIDE THE FOLLOWING AS SEPARATE LINE ITEMS IN THE QUOTE:
FULFILLMENT MAILING tab applied, address labeling from list,
full service process, with delivery to post office 5-6 days
mailing after final proof
POSTAGE provide total postage cost
ADDITIONAL UPDATE EXISTING MAILING LIST
4 TIMES PER YEAR
. DELIVERY in residents' mail boxes 6-8 days from final approval
EXTRA Copies boxed & delivered to 18115 North Bay Road, Sunny Isles Beach, FL 33160
SII
PRINT SPECS SIB LIVING MAGAZINE
TO City of Sunny Isles Beach
PROJECT 48 page plus cover Magazine (quarterly)
Please price for 4 occurances
SIZE finished size: 8.5 x n" (book: 52 pg total)
48 pages text
4 pages cover
DIRECT TO PLATE
INK TEXT: 4/4; process, full bleed
COVER: 5/5;process full bleed plus
aqueous coating
QTY 10,000
ART: upload prepared press quality PDF, single
to ftp pages with readers flat low resolution
file as guide
(packaged InDesign CS5.5 folder with
fonts and links if needed)
STOCK note: COVER: Endurance Silk 80 lb cover;
NO SUBSTITUTIONS TEXT: Endurance Silk 80 lb text wt.
BINDERY trim to size
perfect bind
PROOFS Spinjet and Epson 9900; provide a
trimmed and bound low res dummy
with proofs
DELIVERY 5 business days from final approval
)-,., F City of Sunny Isles Beach
18070 Collins Avenue
5�s `1; Sunny Isles Beach, Florida 33160
%p c` L �°U,f: (305)947-0606 City Hall
rr 0, 5,04 ''r (305)949-3113 Fax
MEMORANDUM
TO: The Honorable Mayor and City Commission
VIA: Christopher J. Russo, City Manager
FROM: Susan Simpson, Cultural and Community Services
Director
DATE: 10/20/2016
Agreement with Southeastern Company, Inc., D/B/A FDC
RE: Print, LLC. for Printing Services in an Amount Not to
Exceed $150,000.
RECOMMENDATION:
This resolution is presented for your consideration.
REASONS:
Through BidSync Bid No. 15-09-01 for printing services, Franklin Dodd
Communications (FDC) was determined to be the most responsive,
responsible bidder. The bid provided for a 2 year service agreement.
Last year, Franklin Dodd Communications was acquired by
Southeastern Company, Inc. They continue to operate in the same
capacity and with the same competent personnel. Regardless of their
change in ownership, they have agreed to honor the pricing of the
original bid award for another year.
The City prints several publications throughout the year and the team at
Southeastern Company, Inc., D/B/A FDC Print LLC has proven to
provide quality work in an expedient manner. The City has estimated
and budgeted $150,000 for printing services for projects planned for
Fiscal Year 2016-2017 and have determined that it is in the City's best
interest to exercise it's second year with Southeastern Company, Inc.
D/B/A FDC Print, LLC. for print services, with an option to renew two (2)
168
additional one-year terms.
FUNDING SOURCE:
Funds are budgeted for and available in the CCSD general fund
account number 001-6-5730-447000-00000.
ATTACHMENTS:
Description
Resolution
Agreement
Item Number: 10.G.
169