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HomeMy WebLinkAboutReso 2016-2612 RESOLUTION NO. 2016- 2 G 12- A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING CHANGE ORDER NUMBER ELEVEN (11) TO THE AGREEMENT WITH FLORIDA ENGINEERING AND DEVELOPMENT CORPORATION, FOR PROFESSIONAL CONSTRUCTION SERVICES FOR THE CONSTRUCTION OF THE 174 STREET ROADWAY IMPROVEMENT PROJECT, TO UPGRADE THE LIGHTING, IN AN AMOUNT NOT TO EXCEED ONE HUNDRED FIFTY-ONE THOUSAND SEVEN HUNDRED FOUR DOLLARS AND FIVE CENTS (S151,704.05), AND EXTENDING THE AGREEMENT EXPIRATION DATE, ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, on April 16; 2015 via Resolution No. 2015-2401 the City Commission awarded Bid No. 14-11-01 to and entered into an Agreement with Florida Engineering and Development Corporation for Professional Construction Services for the construction of the 174th Street Roadway Improvements Project, in an amount not to exceed Two Million Nine Hundred Sixty-Five Thousand Seven Hundred Fifty Dollars and Twenty Cents ($2,965,750.20); and WHEREAS, on October 15, 2015 via Resolution No. 2015-2473 the City Commission approved Change Order No. 2 to the Agreement with Florida Engineering and Development Corporation, in an amount not to exceed Two Hundred Eight Thousand Five Hundred Thirty- Seven Dollars and Fourteen Cents ($208,337.14), and Change Order No. 3 for additional Professional Construction Services for the 174th Street Roadway Improvements Project, in an amount not to exceed One Hundred Fifty-Eight Thousand Four Hundred Ninety-One Dollars and Forty-One Cents ($18,491.41), for a total amount not to exceed Three Hundred Sixty-Seven Thousand Twenty-Eight Dollars and Fifty-Five Cents ($367,028.55), bringing the total contract not to exceed amount to Three Million Three Hundred Thirty-Two Thousand Seven Hundred Seventy-Eight Dollars and Seventy-Five Cents ($3,332,778.75); and WHEREAS, the original design and scope contemplated the construction of five-foot sidewalks and the addition of bicycle lanes using the existing one-foot grass strip which is currently embedded in the sidewalk, although the bike lane striping was eliminated via Change Order No. 4, the overall pavement width was maintained in order to retain the flexibility to add the bike lanes in the future, and Change Order No. 5 for temporary lighting due to FPL meter outage; and WHEREAS, it was deemed more favorable for the City and its residents to forgo the concepts of bike lanes all together, in lieu of wider seven-foot sidewalks through the entire corridor; and WHEREAS, on February 18, 2016 via Resolution No. 2016-2524 the City Commission approved Change Order No. 6 to the Agreement with Florida Engineering and Development 82016-Fla Engineering CO I Ito Agmt 174 St Construction Srrs.doc Page 1 of 3 Corporation, for additional sidewalk and curb repair/construction done to the 174t Street corridor to construct this expanded scope along the full length of 174th Street corridor within the Phase I limits which was previously completed, in an amount not to exceed Two Hundred Forty- Six Thousand Eight Hundred Three Dollars and Fifty-Three Cents ($246,803.53), bringing the total contract not to exceed amount to Three Million Five Hundred Seventy-Nine Thousand Five Hundred Eighty-Two Dollars and Twenty-Eight Cents ($3,579,582.28); and WHEREAS, on July 21, 2016 via Resolution No. 2016-2571 the City Commission approved Change Order No. 8 extending the Agreement with Florida Engineering and Development Corporation an additional 98 days for various reasons including but not limited to inclement weather and coordination with other utility companies; and Change Order No. 9 approving a time extension of an additional 20 days due to a survey verification at the time of construction revealed 1) undulations in the roadway pavement creating areas of ponding, and 2) existing asphalt varies in thickness from 1" to 3", in order to minimize this and create a constant flow of water to the existing drains, more extensive roadwork is required including complete removal of the existing asphalt, and reworking the base to create more constant slopes, at an additional cost of Twenty-Seven Thousand Seven Hundred Thirteen Dollars and Fifty Cents ($27,713.50) which will be absorbed through credits from the base bid, and the remaining balance will be applied to the project contingency, moving the completion date from the original date of March 30, 2016 to November 28, 2016, and the total contract not to exceed amount of Three Million Five Hundred Seventy-Nine Thousand Five Hundred Eighty-Two Dollars and Twenty-Eight Cents ($3,579,582.28) remaining the same; and WHEREAS, the City is now in need of extending the Agreement with Florida Engineering and Development Corporation: Change Order No. 11 is a time extension of an additional 30 days for the removal of the existing street light wiring, followed by installation of new conduit and wiring for the existing poles along the full length of 174t Street from Collins Avenue, west which was not part of the original scope of services but is required to alleviate recurring system failures, at an additional cost of Two Hundred Fifteen Thousand Two Hundred Sixty-Six Dollars and Eighty-Four Cents ($215,266.84), of which Sixty-Three Thousand Five Hundred Sixty-Two Dollars and Seventy-Nine Cents ($63,562.79) of the proposed change order will be absorbed by the project contingency balance, increasing the project budget by One Hundred Fifty-One Thousand Seven Hundred Four Dollars and Five Cents ($151,704.05) to cover the remaining balance, moving the completion date from the original date of March 30, 2016 to February 10, 2017; and WHEREAS, the City being satisfied with the professional construction services provided by Florida Engineering and Development Corporation, and who has expressed its ability and desire to provide these services, desires to amend the Agreement; and WHEREAS, the City Commission wishes to approve Change Order Number 11 to the Agreement with Florida Engineering and Development Corporation, for additional Professional Construction Services for the 174th Street Roadway Improvements Project, in an amount not to exceed Two Hundred Fifteen Thousand Two Hundred Sixty-Six Dollars and Eighty-Four Cents ($215,266.84), of which Sixty-Three Thousand Five Hundred Sixty-Two Dollars and Seventy- Nine Cents ($63,562.79) of the proposed change order will be absorbed by the project contingency balance, increasing the project budget by One Hundred Fifty-One Thousand Seven Hundred Four Dollars and Five Cents ($151,704.05) to cover the remaining balance, and extending the expiration date to February 10, 2017, attached hereto as Exhibit "A", bringing the R2016-Ha Engineering CO 11 to Agmt 174 St Construction SrvsPage 2 of 3 total contract amount not to exceed to Three Million Seven Hundred Thirty-One Thousand Two Hundred Eighty-Six Dollars and Thirty-Three Cents ($3,731,286.33). NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Change Order No. 11 to the Agreement. The City Commission hereby approves Change Order Number 11 to the Agreement with Florida Engineering and Development Corporation for Professional Construction Services for the construction of the 174t Street Roadway Improvements Project, in an amount not to exceed One Hundred Fifty-One Thousand Seven Hundred Four Dollars and Five Cents ($151,704.05), and extending the Agreement expiration date from March 30, 2016 to February 10, 2017, attached hereto as Exhibit Section 2. Authorization of City Manager. The City Manager is hereby'authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 20th day of October 2016. l /1/(1 4 fV� S•orge H. Scholl;Mayor ,• ATTEST: ' Jane A. ines, MMC,City Clerk 'r%, it r. r.: y. Approved As to Form and Leg. S , ficiency: iI / .11111 ttinot, City Attorney Moved by: C.pWtvA. Q E L.1 on] Seconded by: CoW1Wl. Ctot.-DMi414 Vote: Mayor Scholl 4(bS cel'( (Yes) (No) Vice Mayor Gatto ✓ (Yes) _(No) Commissioner Ael ion v (Yes) _(No) Commissioner Goldman (Yes) (No) Commissioner Levin I (Yes) (No) P2016-Fla Engineering CO I I to Agmt 174 St Construction SrvsPage 3 of 3 l lNNr a<h�' ACHANGE I: � CITY OFORDER / SUNNY ISLES BEACH 0,,,Of $1.10 ..0 AMENDMENT NUMBER: #11 DATE: 09/19/2016 BID NUMBER: 14-11-01 . • :PROIECT,t474th4St Roadway;improvement; _ RESOLUTION NUMBER: 2015-2401 ORIGINAL BASE CONTRACT AMOUNT: $2,660,982.00 ORIGINAL CONTINGENCY ALLOWANCE: $290,068.20 ORIGINAL TOTAL CONTRACT AMOUNT: $ 2,965,750.20 NET TOTAL DOLLAR VALUE OF All PREVIOUS CHANGE $ 740,337.49 ORDERS/CONTINGENCY DRAWS: DOLLAR AMOUNT OF THIS CHANGE ORDER/CONTINGENCY DRAW: $ 215,266.84 CREDIT/DIRECT PURCHASES: $0 NEW DOLLAR CONTINGENCY AMOUNT: $ 100,000.00 NEW DOLLAR CONTRACT AMOUNT: $3,731,286.33 ORIGINAL CONTRACT COMPLETION DATE 03.30.16 TOTAL OF PREVIOUS CHANGE ORDER DAYS: 188 AMOUNT OF DAYS PER THIS CHANGE ORDER: 30 NEW CONTRACT COMPLETION DATE: 02.10.17 . DESCRIPTION OF SCOPE OR WORK CHANGES: The scope of work includes removal of the existing street light wiring, followed by installation of new conduit and wiring for the existing poles along the full length of 174th from Collins Ave, west. The proposed lighting upgrade was not part of the original scope of services, but is required to alleviate recurring system failures. $63,562.79 of the proposed change order will be absorbed by the project contingency balance.The project budget will be Increased by$151,704.05 to cover the remainder. NOTE: Unless spedficaliy stated dearly elsewhere on this page, th8 centred amendment does NOT Include an extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the contract time adjustment and sum agreed to In this document constitute a full and complete settlement of the matters set forth herein,Inducting all direct and Indirect costs for equipment,manpower,materials,overhead,profit and delay relating to the issues set forth In this document. I Florida CONTRACTOR: Engineering & Deveio. ent Car. CITY ATTORNEY: Hans Ottinot PROJECT MANAGER: Elka Linton CC4f1 — CITY MANAGER: Christopher J. Russo Florida Engineering & Development Corp 12076 NW 98th Ave. �— Hialeah Gardens El.33018 yFLORIDA ENGINEERING Z.DEVELOPMENT,_ rCORP. Project: NE 174th Street Roadway Improvements gi «�°1 Location: NE 174th Street Date:9/15/16 Scope: • Existing conduit Street Light system consist of 480 V and 120V wires going thru the same pipe conduit. • New proposed system will separate the 480 V feeder from 120 volt feeder. Open trench Excavation, Restoration,Labor and Materials to install new conduits,wires and pull • boxes from STA 10+00 to 35+80 ending in Collins Avenue. • Drawing attached for refernce. Exclusions: • Permit Fees are NOT including in this change order AMD No. 13 NEW STREET LIGHT SYSTEM Conduits,feeders. No. I ttem I Qty I Unit I Unit Price I Total A General Conditions 1 Surveying(Horizontal,Vertical,As Builts) I 1 Is $ 1,850.00 I $ 1,850.00 2 Testing I 1 Is $ 1,150.00 I $ 1,150.00 3 Police20 day $ 432.00 I $ 432.00 4 MOT20 day $ 355.00_ $ 355.00 .___ .. $ 3,50.120- B Labor to install all wiring and remove the Misting wires 5 'Wiring 120 V Labor 3500 ( If f $ 3..04-1-$. 10,640.00 6 Wiring 480 V Labor5400 If I $ 3.04 $ 16,416.00 7 Remove old cables labor _ 4750 If I $ _ 1.22 I $ 5,795.0(3 $ 32,851.00 B Contract Items:Materials and labor are Included. 8 .Trench,F&I(3-4)2'SCH 80,Gray Conduit 3500 If $ 17.84 I$ 62,440.00 •9 Pull Box,F&I,13°x24"x12°(On Lid:"Sunny Isles Beach") 42 ea $ 759.00 $ 31,878.00 $ 94,318.00 C Materials 10 'Fuse and fuse holders _ 57 ea $ 54.40 I $ 3,100.80 11 Ground rods : 19 ea $ 20.40 $ 387.60 • 12 Weather proof Polaris 38 ea $ 36.72 I $ 1,395.36 13 #6 wire Lighting 31000 If $ 0.73 I $ 22,568.00 14 I#8 wire receptacles 31500 If $ 0.41I $ 12,852.00 15I#10 wire receptacles 21100 If I $ 0.41 I $ 8,608.80 16 Milscellaneous 1 Is $ 4,080.00 $ 4,080.00 $ 52,992.56 D Asphalt restoration to cross islands and NBR Intersection. 17 'Trench Asphalt Restoration between the islands and at NBR. _ 360 If I $ 9.00 I $ • 3,240.00 (open trench,limerock backfill and Asphalt restoration 1") $ 3,240.00 Sum $ 187,188.56 1596 Overhead,profit $ 28,078.28 AMD 1113 Total $ 215,266.84 Omar Medina Florida Engineering o 9 € © `) e a ilLi ii" , -0 I O • ppi •+ OctO i • O E xia , f ® i • 0 , p IX m • p IX ; y a z Z O m m m J i ,p •a, ,- _, • P n = f 0 1 1 N ?1 { m 0 % I m )oa• I 1, ® , 'Oa• •O :0 IX• O .:10 Y] • , O r ,p a% O ,• •i i 1, ba � . v i • e l]a• O 0 j t1 IX I oN"` City of Sunny Isles Beach ,^i Cl. 18070 Collins Avenue t( Sunny Isles Beach, Florida 33160 ye•j "O'\moo'4 (305)947-0606 City Hall '•o. >,n '' (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Elka Linton-Dorsett, Capital Projects Manager DATE: 10/20/2016 Approving Change Order No. 11 with Florida Engineering and Development Corporation for Professional RE' Construction Services for the 174th St Roadway to Upgrade the Lighting RECOMMENDATION: Staff recommends approval of this resolution. REASONS: Resolution No. 2015-2401 approved the award of ITB No. 14-11-01 to Florida Engineering and Development Corporation to provide professional construction services for the construction of the 174th St Roadway Improvement Project. The general scope of services included drainage enhancements, complete sidewalk and roadway reconstruction from N. Bay Road east, to Collins Avenue. Improvements west of N. Bay Road were limited to milling and resurfacing the existing pavement surface, and minimal sidewalk repair. New landscaping and irrigation will be installed along the full length of 174th Street. Four (4) subsequent resolutions (Reso No's 2015-2401, Reso 2015- 2473, Reso 2016-2524 and Reso No 2016-2571) approved change orders to the scope of services, increasing the contract value by $367,028.55 to $3,579,582.28. We are requesting Commission approval on proposed Change Order 143 11 to the Agreement with Florida Engineering and Development Corporation, for additional Professional Construction Services for the 174th Street Roadway Improvements Project. The scope of work includes removal of the existing street light wiring, followed by installation of new conduit and wiring for the new and existing poles along the full length of 174th from Collins Ave, west. The proposed lighting upgrade was not part of the original scope of services, but is required to alleviate recurring system failures, in an amount not to exceed Two Hundred Fifteen Thousand Two Hundred Sixty-Six Dollars and Eighty-Four Cents ($215,266.84), of which Sixty- Three Thousand Five Hundred Sixty-Two Dollars and Seventy-Nine Cents ($63,562.79) of the proposed change order will be absorbed by the project contingency balance. A project budgetary increase is required to cover the remaining One Hundred Fifty-One Thousand Seven Hundred Four Dollars and Five Cents ($151,704.05) resulting in a total contract amount not to exceed to Three Million Seven Hundred Thirty-One Thousand Two Hundred Eighty-Six Dollars and Thirty-Three Cents ($3,731,286.33). The contract will be extended 30 days to February 10, 2017 for this additional scope of work. FUNDING SOURCE: Funding has been appropriated in account No 300-5-5410-465000- 84001 ATTACHMENTS: Description Resolution Change Order 11 Item Number: 10.C. 144