HomeMy WebLinkAbout10-06-01
REQUEST FOR PROPOSALS
NO. 10-06-01
PROFESSIONAL AUDITING SERVICES
CITY OF SUNNY ISLES BEACH
MIAMI-DADE COUNTY, FLORIDA
T ABLE OF CONTENTS
RFP
Public Notice........................................................................................................................ ................................. I
Section 1.1 Introduction................................................... ............................. .................. .................................... 3
Section 1.2 Nature of Services Required ................................ .......................... ........................... ................. ...... 3
Section 1.3 Assistance to be provided to the Auditor and Report Preparation ..............................................8
Section 1.4 Description of the Government ..................... ............................. ..................................... ......... ....... 8
Section 1.5 Proposal Requirements........ ......... ............................ ............................................ ........................... 12
Section 1.6 Evaluation Procedures..................................................................................... ............... ................. 19
Section 1.7 Schedule for Conducting Audits ..... ...................... ................. ............................. ............................ 20
Section 1.8 Submission Date and Optional Pre-RFP Submission Conference ............................................... 21
Section 1.9 Additional Information or Clarification ........................................................................................21
Section 1.10 Selection, Award, and Protest Procedures ................................................................................... 22
Section 1.11 Contract Execution...... ............................. .................. .................................................. ............ ...... 22
Section 1.12 Instructions ................................................. .................................................................................... 22
Section 1.13 Changes/Alterations........................... ............................... .................................... ................... ......23
Section 1.14 Discrepancies, Error, and Omissions............................................................................................ 23
Section 1.15 Disqualification ............ ........ ...... ................................... ..... ................. ......... ............. ........... ...........23
Section 1.16 Submission Receipt..................................... ..... ................................ ..................... ......... ................. 23
Section 1.17 Capital Expenditures................................................. ................................... .................................. 23
Section 1.18 Hold Harmless and Indemnification.......... ..................... ............................................. ................. 23
Section 1.19 Reservation of Rights .....................................................................................................................24
Section 1.20 Additional Information.......................................... .............................. .................... ..... ......... ........ 24
Section 1.21 Attachments ............................................. ........................ ......................................................... ...... 25
Schedule of Professional Fees and Expenses (Attachment "A")............................................... ..... .. 26
Public Entity Crime Affidavit (Attachment "B") ......................... ........... ................................... ...................... 28
Non-Collusive Affidavit (Attachment "C") ......... ................................................... ............................ ....... ........ 31
PUBLIC NOTICE
NOTICE IS HEREBY GIVEN that the CITY OF SUNNY ISLES BEACH is seeking proposals for
Professional Auditing Services.
Interested firm/individuals ("Proposer (s)") may pick-up a copy of Request for Proposals ("RFP") No. 10-06-
01 to be issued on Thursday, June 10,2010 at Sunny Isles Beach Government Center, 18070 Collins Avenue,
City Clerk's Office, Fourth Floor, Sunny Isles Beach, Florida, 33160. RFP No. 10-06-01 is also available
from DemandStar by calling (800)711-1712 or by accessing their website at www.demandstar.ocm. The RFP
contains detailed and specific information about the scope of services, submission requirements and selection
procedures.
One (1) original, four (4) copies of the completed and executed Submissions must be delivered to the
following address no later than Tuesday, July 13,2010 at 10:00 a.m.:
Sunny Isles Beach Government Center
18070 Collins Avenue, City Clerk
First Floor Meeting Room
Sunny Isles Beach, Florida, 33160
The City reserves the right to accept or not accept late submitted bids in the sole discretion of the City
Manager or his designee.
The envelope containing the sealed Proposal must be clearly marked as follows:
"SEALED PROPOSAL"
RFP NO. 10-06-01 PROFESSIONAL AUDITING SERVICES
OPENING DATE AND TIME: Tuesday, July 13,2010 at 10:00 a.m.
An optional Pre-RFP Submission Conference is scheduled for Thursday, June 17,2010 at 10:00 a.m. at
the Sunny Isles Beach Government Center, 18070 Collins Avenue, First Floor Meeting Room, Sunny
Isles Beach, Florida. All Proposers planning to submit Submissions are encouraged to attend this meeting.
Proposers should allow sufficient time to ensure arrival prior to the indicated time, those arriving after the
discussion has begun will not be considered to be in attendance.
The City of Sunny Isles Beach (the "City") intends to enter into an agreement with the successful Proposer for
Professional Auditing Services. The contract will be awarded by the City to the Proposer whose proposal best
serves the interests of, and represents the best value to, the City in accordance with the criteria set forth in
Section 62-8 of the City Code.
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors and
informalities, and to accept the proposal which best serves the interest of and represents the best value to the
City.
Any questions regarding RFP No. 10-06-01 are to be directed in writing to Minai Shah, Assistant City
Manager, at the following address: 18070 Collins Ave., Fourth Floor, Sunny Isles Beach, Florida 33160.
Alternatively, any questions may be sent via email to:MShah@sibfl.net.
Any questions or clarifications concerning the proposal specifications must be received by Minai Shah,
Assistant City Manager, at least seven (7) business days prior to the date of the proposal opening.
For further information, please contact Minai Shah, Assistant City Manager, at 305-792-1775
Jane A. Hines, CMC, City Clerk
City of Sunny Isles Beach
CITY OF SUNNY ISLES BEACH, FLORIDA
REQUEST FOR PROPOSAL NO. 10-06-01
PROFESSIONAL AUDITING SERVICES
1.1 INTRODUCTION
The City of Sunny Isles Beach, Florida, (the "City") a municipality located in Miami-Dade County,
Florida, requests qualified Proposers ("Proposers") to submit proposals for Professional Auditing
Services ("Services"). The contract will be awarded by the City to the Proposer whose proposal best
serves the interests of, and represents the best value to, the City in accordance with the criteria set
forth in Section 62-8 of the City Code.
1.2. NATURE OF SERVICES REQUIRED
A. Engagement Terms
The City of Sunny Isles Beach is requesting proposals from qualified firms of
certified public accountants to audit its financial statements for three years, with the
initial fiscal year ending September 30, 2010. We will also consider an option of two
one year renewals for a total of a five year term.
B. Work Objective
The City of Sunny Isles Beach is requesting proposals from qualified independent
Certified Public Accountants and/or firms licensed to practice in the State of Florida
for the purpose of providing an annual examination of the financial statements and
records of the City of Sunny Isles Beach. The audit shall be conducted for the
purpose of forming an opinion of the general-purpose financial statements taken as a
whole and to determine whether operations were conducted in accordance with legal
and regulatory requirements. These audits are to be performed in accordance with
generally accepted auditing standards and the standards for financial audits set forth
in the U.S. General Accounting Office's (GAO) Government Auditing Standards, the
provisions of the Federal Single Audit Act Amendments of 1996, and the U.S. Office
of Management and Budget (OMB) Circular A-l33, Audits of State and Local
Governments and the provisions of the Florida Single Audit Act.
C. Scope of Work to be Performed
The City of Sunny Isles Beach requires the auditor to express an opinion on the fair
presentation of its basic financial statements in conformity with generally accepted
accounting principles and the financial reporting requirement of Governmental
Accounting Standards Board Statement No. 34, "Basic Financial Statements - and
Management's Discussion and Analysis for State and Local Governments".
The Auditor is not required to audit the combining and individual fund and account
group financial statements and supporting schedules. However, the Auditor is to
provide an "in relation to" report on the combining and individual fund financial
statements and supporting schedules based on the auditing procedures applied during
the audit of the basic financial statements. The Auditor is not required to audit the
statistical section of the report.
The Auditor shall also be responsible for performing certain limited procedures
involving required Management's Discussion and Analysis and the required
supplementary information required by the Governmental Accounting Standards
Board as mandated by generally accepted auditing standards.
The Auditor is not required to audit the schedule of federal and state financial
assistance. However, the auditor is to provide an "in relation to" report on that
supplemental information, based on the auditing procedures applied during the audit
of the financial statements.
The required Schedule for the 2010 Fiscal Year Audit will be for the firm to submit
25 copies of the audit report no later than February 28, 2011. A representative will
present the findings at the March commission meeting. For subsequent audits, the
audit copies should be delivered no later than January 31 and the findings presented
at the February commission meeting.
D. Auditing Standards to be Followed
To meet the requirements of this Request for Proposals, the audit shall be
performed in accordance with:
1) Generally accepted auditing standards and Audits of State and Local
Governmental Units (revised) as issued by the American Institute of Certified
Public Accountants (AICP A).
2) Government Auditing Standards, as issued by the Comptroller General of the
United States.
3) Circular No. A-133, Audits of State and Local Governments, Office of
-
Management and Budget.
4) The provisions of the Federal Single Audit Act (as amended).
5) The provisions of the Florida Single Audit Act (as amended).
6) Rules of the State of Florida Department of Banking and Finance
Regulations.
7) Statements on Auditing Standards (GAAS).
8) Rules of the Auditor General, State of Florida relating to Chapter 10.550.
9) Section 218.39, Florida Statutes, and any other applicable Florida Statutes.
10) Other applicable federal, state and local laws or regulations or professional
guidance not specifically listed above as well as any additional requirements,
which may be adopted by these organizations in the future.
E. Reports to be Issued
Following the completion of the audit of the fiscal year's financial statements, the
auditor shall issue:
1. A report on the fair presentation of the basic financial statements as a whole, in
conformity with generally accepted accounting principles.
2. An "in relation to" report on the combining and individual fund financial
statements and supporting schedules.
3. A report on internal control structure based on the auditor's understanding of the
control structure and assessment of control risk.
4. A report on compliance with laws and regulations.
5. A "management letter" required by Section 10.554(g) of the rules of the Auditor
General of the State of Florida.
6. Reports required by the Single Audit Act of 1996 and OMB Circular A-133 to
include:
a. An "in relation to" report on the schedules of federal and state financial
assistance.
b. A report on compliance and on internal control over financial reporting
based on an audit of financial statements performed in accordance with
Government Auditing Standards.
c. A report on compliance with requirements applicable to each major
program and on internal control over compliance in accordance with
Circular A-l33.
d. A schedule of findings and questioned costs.
e. Nonreportable conditions discovered by the auditors shall be reported in
the management letter required by Florida Statutes 11.45(3)( a)( 4), which
shall be referred to the report on internal control structure and
compliance.
f. A report on compliance with requirements applicable to State Financial
Assistance.
g. Irregularities and Illegal Acts. Auditors shall be required to make an
immediate written report of all irregularities and illegal acts of which they
become aware of to the Assistant City Manager-Finance, City Manager,
and City Commission as appropriate.
7. Report preparation, editing and printing shall be the responsibility of the auditor.
The auditor shall submit a signed audit report on the fair presentation of the
financial statements in conformity with generally accepted accounting principles
no later than January 31, for the previous fiscal year ending September 30, along
with the required reports on internal control structure and compliance with laws
and regulations. However, the auditor has until February 28,2011 for the fiscal
year ending 2010.
F. Special Considerations and Services
1. The City of Sunny Isles Beach will send the comprehensive annual financial
report to the Government Finance Officers Association of the United States and
Canada for review in the Certificate of Achievement for Excellence in Financial
Reporting Program. The auditor will be required to provide special assistance to the
City of Sunny Isles Beach to meet the requirements of that program by providing
technical advice to ensure awarding of certification.
2. The schedules of federal and state financial assistance and related auditor's
report, as well as the reports on the internal control structure and compliance, are
to be issued in conjunction with the comprehensive annual financial report.
3. The City of Sunny Isles Beach may, during the period of this contract, prepare on
or more official statements in connection with the sale of debt securities, which
will contain the basic financial statements and the Auditor's report theron. The
Auditor shall be required, if requested by the fiscal advisor and/or the
underwriter, to issue a "consent and citation of expertise" as the Auditor.
4. The City will periodically require an EDP audit of Information Systems.
5. Review of the financial report of the City filed with the Department of Banking
and Finance, State of Florida, pursuant to Section 218.32, Florida Statutes, to
verify that it is in agreement with the respective financial statements.
6. With the change in the Auditor General requirement, the Auditor will also assist
in the Financial Condition Assessment.
7. The Auditor will assist the City in complying with changes in any reporting
requirement to remain in conformity with generally accepted accounting
principles.
G. Working Paper Retention and Access to Working Papers
All working papers and reports must be retained, at the Auditor's expense, in
accordance with requirements and procedures set forth by the General Records
Schedule for Local Government Agencies as promulgated by the Division of
Archives and Records Management (a division of the Florida Department of State).
The auditor will be required to make working papers available, upon request, to the
following parties or their designees:
1. City of Sunny Isles Beach
2. U.S. General Accounting Office (GAO)
3. Cognizant Agency
4. Parties designated by the federal or state governments or by the City of Sunny
Isles Beach as part of an audit quality review process
5. Auditors of entities of which the City of Sunny Isles Beach is a subrecipient
of grant funds
In addition, the firm shall respond to the reasonable inquiries of successor auditors
and allow successor auditors to review working papers relating to matters of
continuing accounting significance. As requests for copies of working papers are
fulfilled, the auditors will be required to notify the Director of Finance of the request,
as appropriate.
1.3 ASSIST ANCE TO BE PROVIDED TO THE AUDITOR AND REPORT
PREPARATION
A. Finance Department
The Finance Department staff and responsible management personnel will be
available during the audit to assist the firm by providing information, documentation
and explanations. The preparation of confirmations will be the responsibility of the
City of Sunny Isles Beach.
B. Information Technology (IT) Assistance
Certain IT personnel will be available to assist the auditor in performing the
engagement. IT personnel will also be available to provide systems documentation
and explanations. The Auditor will not be provided with computer time or the use of
the City of Sunny Isles Beach's computer hardware and software.
C. Work Area, Network, Telephones, Photocopying and Fax Machines
The City of Sunny Isles Beach will provide the auditor with reasonable workspace,
desks and chairs. The auditor will also be provided access to telephone lines,
photocopying facilities and facsimile machines for the on-site audit staff.
Any cost or charge incurred not associated with the engagement will be paid by the
Auditor.
D. Report Preparation
Auditor shall prepare all individual, combining and entity wide Financial Statements,
the Independent Auditor's Report, and the Notes to the Financial Statements. The
City will provide the printed covers, inserts and back covers as well as the transmittal
letter, management's discussion and analysis, and information for statistical
schedules. Comprehensive Annual Financial Report (CAFR) preparation, editing and
printing (25 copies) shall be the responsibility of the auditor. The Auditor shall
provide an electronic copy of the CAFR in Acrobat (pdf) format. The cost of this
item should be listed separately. The City will provide the trial balances for each
individual fund.
1.4. DESCRIPTION OF THE GOVERNMENT
A. Background Information
The City of Sunny Isles Beach serves an area of approximately 2.2 square miles with
a population of approximately 18,000. The City of Sunny Isles Beach's fiscal year
begins on October 1 and ends on September 30.
The following departments provide direct services to the citizens and their activities
are accounted for through the General Fund, Special Revenue Funds, and an
Enterprise Fund:
. Community Development
. Culture and Recreation
. Police
. Public Works
. Transportation
. Stormwater/Street Maintenance
The following departments provide internal support services to the above
departments as well as other City departments. They are also accounted for thought
the General Fund:
. City Commission
. City Manager
. City Attorney
. City Clerk
. Finance
. Human Resources
. Information Technology
The City of Sunny Isles Beach does not have any Internal Service Funds. The City of
Sunny Isles Beach has a total payroll of approximately $14 million covering one
hundred fifty (150) employees.
The City of Sunny Isles Beach's Government is comprised of 11 departments. The
total general fund budget is approximately $27 million.
More detailed information on the government and the finances can be found in the
City's Adopted Budget Document, the Annual Financial Report and Code of
Ordinances available in the City Clerk's Office and the Finance Department, located
at Sunny Isles Beach Government Center or online at www.sibfl.net.
B. Fund Structure
The City of Sunny Isles Beach uses the following fund types and account groups in
its financial reporting
Fund Type/Account Group
General Fund
Stormwater Fund (Enterprise Fund)
Capital Improvement Fund
Police Forfeiture Fund (Special Revenue)
General fixed assets
account group
Number of
Individual
Funds
1
1
3
1
Number With
Legally Adopted
Annual Budgets
1
1
3
NA
1
NA
--
General long-term debt
account group
1
NA
c. Budgetary Basis of Accounting
All Governmental Funds are accounted for using the modified accrual basis of
accounting. Their revenues are recognized when susceptible to accrual, i.e., when
they become measurable and available to pay liabilities of the current period. Ad
Valorem taxes, licenses, permits, charges for services, fines and investment earnings
are susceptible to accrual. Property taxes are considered available when collected in
the current year or within sixty (60) days subsequent to September 30, provided that
amounts received pertain to billings through the fiscal year just ended. Where grant
revenue is dependent upon expenditures by the City, revenue is accrued as the related
obligations are incurred. Revenues collected in advance of the year to which they
apply are recorded as deferred revenues. A one-year availability period is used for
revenue recognition for all other governmental fund revenues. Expenditures under
the modified accrual basis of accounting are generally recognized when the related
fund liability is incurred and expected to be liquidated with available resources. An
exception to this general rule is accrued interest on general long-term debt which is
recognized when due.
The Proprietary Fund is accounted for using the accrual basis of accounting.
Revenues are recorded when earned and expenses are recorded at the time liabilities
are incurred.
Account Groups are used to establish accounting control and accountability for the
City's general fixed assets and the unmatured principal of its general long-term
obligations. The two (2) accounts are not funds. They do not reflect available
financial revenues and related liabilities but are accounting records of the general
fixed assets and general long-term obligations.
D. Pension Plans
The City of Sunny Isles Beach participates in the following pension plans:
Defined Defined Deferred
Plan Contribution Benefit Compensation
401(a) Plan administered by ..J
ICMA Retirement Corporation
FRS Pension Plan administered
by the Florida Division of ..J ..J
Retirement
Deferred Compensation Plan
(457) administered by the ICMA ..J
Retirement Corporation
E. Component Units
The City of Sunny Isles Beach is the primary reporting entity and has no other
component units that fall within its governance.
F. Joint Ventures
The City of Sunny Isles Beach participates In no joint ventures with other
governments.
G. Finance Department Operations
The Finance Department has four employees and is headed by Minai Shah, Assistant
City Manager- Finance. The principal functions performed and the number of
employees assigned to each are as follows:
Function
Assistant Cit Mana er
Asst Finance Director
Purchasin
Accounts Pa able
Number of Em 10 ees
1
1
1
1
In addition, Charlie Arias, IT analyst, will be available to assist as needed in
providing any systems documentation and explanations.
H. Computer Systems
Hardware:
IBM iSeries (AS/400) 9406, Model 270.
Operating system i50S release V5R4 (latest release).
Main storage 4GB.
Disk storage 176GB on 6 drives.
Integrated IBM DB2 database.
Virus-resistant, object-based 128 bit architecture.
Integrated user and object level security implemented at the operating system level
Scheduled daily and monthly backups using IBM's Backup and Restore Management
Services.
Full software development platform using:
Program Development Manager
Websphere Development Studio Client for iSeries Ethernet.
Operating system Y2K compliant.
Application Software:
New World Systems Financial on the DB2 database via TCPIP.
Building/Permitting applications running on windows base server.
I. Federal and State Awards
The City of Sunny Isles Beach anticipates receiving the following during FY 2010:
Florida Department of Transportation $457,000
Safe Neighborhood Parks $312,500
1.5. PROPOSAL REQUIREMENTS
A. General Requirements
Submission of Proposals
Proposals shall be as thorough and detailed as possible so that the City may
properly evaluate the capabilities of respective firms to provide the required
services. All submittals by Proposers shall contain no more than fifteen (15)
pages specifically addressing the following issues. All other required
documentation (except for the Public Entity Crime and Non-Collusive
Affidavits) will not be considered a part of the fifteen (15) pages.
All Proposals shall be submitted in the form required and shall include all
requested documentation and a completed Public Entity Crime Form along
with a completed Non-Collusive Affidavit.
a. Any Proposer wishing to provide the Services described in Sections
1.1 through 1.4 above must submit one (1) original and four (4)
additional complete copies that include, at a minimum, the following
documentation: :
1. Title Page
Title page showing the request for proposals subject; the
firm's name; the name, address and telephone number of the
contact person; and the date of the proposal.
H. Table of Contents
HI. Transmittal Letter
A signed letter of transmittal briefly stating the proposer's
understanding of the work to be done, the commitment to
perform the work within the time period, a statement why the
firm believes itself to be best qualified to perform the
engagement.
IV. Detailed Proposal
The detailed proposal should follow the order set forth in
Section 1.5(C) below of this RFP.
B. Proposal Calendar
The following is a list of key dates up to and including the date proposals are due to
be submitted:
Request for proposal issued
June 10,2010
Proposals due
July 13,2010
Notify finalists
July 22,2010
Finalist presentations (if required)
July 28,2010
Award of Contract
July 30,2010
Begin service under Contract
August 1,2010
Ratify Approval by City Commission
September 16,2010
C. Proposal
1. General Requirements
The purpose of the proposal is to demonstrate the qualifications, competence
and capacity of the firms seeking to undertake an independent audit of the
City of Sunny Isles Beach in conformity with the requirements of this request
for proposal. As such, the substance of proposals will carry more weight than
their form or manner of presentation. The proposal should demonstrate the
qualifications of the firm and of the particular staff to be assigned to this
engagement. It should also specify an audit approach that will meet the
request for proposal requirements.
The proposal should address all the points outlined in the request for
proposals. The Proposal should be prepared simply and economically,
providing a straightforward, concise description of the proposer's capabilities
to satisfy the requirements of the request for proposals. While additional data
may be presented, the following subjects, items Nos. 2 through 9, must be
included. They represent the criteria against which the proposal will be
evaluated.
2. Independence
The firm should provide an affirmative statement that is independent of the
City of Sunny Isles Beach as defined by the U.S. General Accounting Office's
Government Auditing Standards (1994). In addition, the firm should provide
an affirmative statement that it is independent of the component unit of the
City of Sunny Isles Beach as defined by those same standards.
The firm should also list and describe the firm's professional relationships
involving the City of Sunny Isles Beach or any of its agencies for the past five
(5) years, together with a statement explaining why such relationships do not
constitute a conflict of interest relative to performing the proposed audit.
In addition, the firm shall give the City of Sunny Isles Beach written notice of
any professional relationships entered into during the period of this
agreement that might constitute a conflict of interest.
3. License to Practice in Florida
An affirmative statement should be included that the firm and all assigned
key professional staff are properly licensed to practice in Florida.
4. Firm Qualifications and Experience
The proposer should state the size of the firm, the size of the firm's
governmental audit staff, the location of the office from which the work on
this engagement is to be performed and the number and nature of the
professional staff to be employed in this engagement on a full-time basis and
the number and nature of the staff to be so employed on a part-time basis.
Indicate the range of activities performed by the firm, such as auditing,
accounting, tax service or management services. Also, whether your
organization is local, regional, national or international in operations.
The firm is also required to submit a copy of the report on its most recent
external quality control review, with a statement whether that quality control
review included a review of specific local government engagements.
The firm shall also provide information on the results of any federal or state
desk reviews or field reviews of its audits during the past three (3) years. In
addition, the firm shall provide information on the circumstances and status
of any disciplinary action taken or pending against the firm during the past
three (3) years with state regulatory bodies or professional organizations.
-
5. Partner, Supervisory and Staff Qualifications and Experience
Identify the principal supervisory and management staff, including
engagement partners, managers, other supervisors and specialists, who would
be assigned to the engagement. Indicate whether each such person is
registered or licensed to practice as a certified public accountant in Florida.
Provide information on the government auditing experience of each person,
including information on relevant continuing professional education for the
past three (3) years and membership in professional organizations relevant to
the performance of this audit.
Provide as much information as possible regarding the number,
qualifications, experience and training, including relevant continuing
professional education, of the specific staff to be assigned to this engagement.
Indicate how the quality of staff over the term of the agreement will be
assured.
Engagement partners, managers, other supervisory staff and specialists may
be changed if those personnel leave the firm, are promoted or are assigned to
another office. These personnel may also be changed for other reasons with
the express written permission of the City of Sunny Isles Beach. However, in
either case, the City of Sunny Isles Beach retains the right to approve or reject
replacements.
Other audit personnel may be changed at the discretion of the proposer
provided that replacements have substantially the same or better
qualifications or experience.
6. Prior Engagements with the City of Sunny Isles Beach
List separately all engagements within the last five years, ranked on the basis
of total staff hours, for the City of Sunny Isles Beach by type of engagement
(i.e., audit, management advisory services, other). Indicate the scope of
work, date, engagement partners, total hours, the location of the firm's office
from which the engagement was performed, and the name and telephone
number of the principal client contact.
7. Similar Engagements with Other Government Entities
For the firm's office that will be assigned responsibility for the audit, list the
most significant Florida municipal engagements (maximum of 5) performed
in the last five years that are similar to the engagement described in this
request for proposal. These engagements should be ranked on the basis of
total staff hours. Indicate the scope of work, date, engagement partners, total
hours, and the name and telephone number of the principal client contact.
Also, include experience in assisting other municipal clients in obtaining the
GFOA Certificate of Achievement for Excellence in Financial Reporting and
implementation of GASB 34.
8. Specific Audit Approach
The proposal should set forth a work plan, including an explanation of the
audit methodology to be followed, to perform the services required in this
RFP. In developing the work plan, reference should be made to such sources
of information as the City of Sunny Isles Beach's budget and related
materials, organizational charts, manuals and programs, and financial and
other management information systems.
Proposers will be required to provide the following information on their audit
approach:
a. Proposed segmentation of the engagement.
b. Level of staff and number of hours to be assigned to each proposed
segment of the engagement.
c. Sample size and the extent to which statistical sampling is to be used
in the engagement.
d. Extent of use of EDP software in the engagement.
e. Type and extent of analytical procedures to be used In the
engagement.
f. Approach to be taken to gain and document an understanding of the
City of Sunny Isles Beach's internal control structure.
g. Approach to be taken in determining laws and regulations that will be
subject to audit test work.
h. Approach to be taken in drawing audit samples for purposes of tests
of compliance.
1. Assistance to be provided in meeting the requirements of the
"Certificate of Excellence in Financial Reporting'.
J. Process to produce a meaningful "management letter". Include three
recent "management letters" developed in connection with local
-
government audits.
k. Internal quality control procedures and external quality control review
9. Identification of Anticipated Potential Audit Problems
The proposal should identify and describe any anticipated potential audit
problems, the firm's approach to resolving these problems and any special
assistance that will be requested from the City of Sunny Isles Beach.
C. Not-to-Exceed Dollar Cost Bid
1. Total All-Inclusive not-to-exceed price
The dollar cost bid should contain all pncmg information relative to
performing the audit engagement as described in this request for proposal.
The total all-inclusive not-to-exceed price to be bid is to contain all direct and
indirect costs including all out-of-pocket expenses.
The City of Sunny Isles Beach will not be responsible for expenses incurred
in preparing and submitting the technical proposal or the dollar cost bid.
Such costs should not be included in the proposal.
The first page of the dollar cost bid should include the following information:
a. Name of Firm
b. Certification that the person signing the proposal is entitled to
represent the firm, empowered to submit the bid, and authorized to
sign a contract with the City of Sunny Isles Beach.
c. A Total All-Inclusive not-to-exceed price for the FY 2010, FY 2011
and FY 2012 engagements.
2. Rates by Partner, Specialist, Supervisory and Staff Level Times Hours
Anticipated for each.
The dollar cost bid should include a schedule of professional fees and
expenses, presented in the format provided in the attachment (Attachment
"A"), that supports the total all-inclusive maximum price.
3. Rates for Additional Professional Services
If it should become necessary for City of Sunny Isles Beach to request the
auditor to render any additional services to either supplement the services
requested in this RFP or to perform additional work as a result of the specific
recommendations included in any report issued on this engagement, then such
additional work shall be performed only if set forth in an addendum to the
contract between City of Sunny Isles Beach and the firm. Any such
additional work agreed to between City of Sunny Isles Beach and the firm
shall be performed at the same rates set forth in the schedule of fees and
expenses included in the dollar cost bid.
4. Manner of Payment
Progress payments will be made on the basis of hours of work completed
during the course of the engagement, in accordance with the firm's dollar cost
bid proposal. Interim billing shall cover a period of not less than a calendar
month.
D. General Terms and Conditions
There is no expressed or implied obligation for the City of Sunny Isles Beach to
reimburse responding firms for any expenses incurred in preparing proposals in
response to this request. The City of Sunny Isles Beach reserves the right to reject
any or all proposals submitted.
Submission of a proposal indicates acceptance by the firm of the conditions
contained in this request for proposals, unless clearly and specifically noted in the
proposal submitted and confirmed in the contract between the City of Sunny Isles
Beach and the firm selected.
Any person or affiliate who has been placed on the convicted vendor list following a
conviction for a public entity crime may not submit a bid on a contract to provide any
goods or services to a public entity, may not submit a bid on a contract with a public
entity for the construction or repair of a public building or public work, may not
submit bids on leases of real property to a public entity, may not be awarded or
perform work as a contractor, supplier, subcontractor, or consultant under a contract
with any public entity, and may not transact business with any public entity in excess
of the threshold amount provided in Florida State Statutes Section 287.017, for
CA TEGOR Y TWO for a period of 36 months from the date of being placed on the
convicted vendor list.
~
1.6. EV ALUATION PROCEDURES
A. Selection
The proposal shall be selected by the City Manager to the lowest responsible
responsive proposer whose proposal best serves the interests of and represents the
best value to the City in conformity with the criteria set forth in Section 62-8 of the
City Code. During the evaluation process, the City of Sunny Isles Beach reserve the
right, where it may serve the City of Sunny Isles Beach's best interest, to request
additional information or clarifications from proposers, or to allow corrections of
errors or omissions. At the discretion of the City of Sunny Isles Beach, firms
submitting proposals may be requested to make oral presentations as part of the
evaluation process.
B. Evaluation Criteria
Proposals will be evaluated using the criteria outlined in Section 62-8 of the City
Code, as well as the following mandatory elements, including the following.
1. Mandatory Elements
a. The audit firm is independent and licensed to practice in Florida.
b. The firm has no conflict of interest with regard to any other work
performed by the firm for the City of Sunny Isles Beach.
c. The firm adheres to the instructions in this request for proposal on
preparing and submitting the proposal.
d. The firm submits a copy of its last external quality control review
report and the firm has a record of quality audit work.
A) Evaluated Criteria
(i) The firm's past experience and performance on comparable government engagements.
(ii) The quality of the firm's professional personnel to be assigned to the engagement and the
quality of the firm's management support personnel to be available for technical
consultation.
(iii) The firm's past experience and performance with Single Audits and tests of compliance
with laws and regulations.
(iv) Adequacy of proposed staffing plan for various segments of the engagement,
uding supervision and involvement of experienced personnel.
(v) Adequacy of sampling techniques and audit work plan.
(vi) Adequacy of analytical and substantive procedures.
B) Price
,-
This criteria is provided to assist the Proposers in the allocation of their time and efforts during the
submission process. During the evaluation process, City reserves the right, where it may serve the
City of Sunny Isles Beach's best interest to request additional information or clarification from
Proposers. Short listed proposals may be selected for an interview prior to a selection being made by
the City Manager.
The City of Sunny Isles Beach reserves the right to waive formalities in any proposal and further
reserves the right to take any other action that may be necessary in the best interest of the City.
The City further reserves the right to reject any or all proposals, with or without cause, to waive
technical errors and informalities or to accept the proposal which in its judgment, best serves the
interests of and represents the best value to the City of Sunny Isles Beach.
1.7 SCHEDULE FOR CONDUCTING AUDITS
During the second and third years of the Financial Auditing Services contract, the Auditor
shall complete each of the following no later than the dates indicated below. As a result of
the proposal due date for fiscal year 2010 (first year of the contract), these dates will be
determined by mutual agreement during contract negotiations.
1. Interim Work
The Auditor shall complete interim work by August 31st.
2. Detailed Audit Plan
The Auditor shall provide the City of Sunny Isles Beach by July 31 S\ both a detailed audit
plan and a list of all schedules to be prepared by the City of Sunny Isles Beach.
3. Fieldwork
The Auditor shall complete all fieldwork by December 31 st.
4. Draft Reports
The auditor shall have drafts of the audit report and recommendations to management
available for review by January 15th.
5. Date Audit May Commence
The City of Sunny Isles Beach will have all records ready for audit and all management
personnel available to meet with the firm's personnel as of November 15th of each year.
6. Date Final Report Is Due
The auditor will deliver the opinion letter, management letter, and all final requested
reports on or around January 30th of each year. The final report and the 25 signed
copies should be delivered to the Finance Director, 18070 Collins Avenue, Sunny Isles
Beach, Florida 33180.
--
1.8 SUBMISSION DATE AND OPTIONAL PRE-RFP SUBMISSION CONFERENCE
Proposals must be received by the City Clerk's Office no later than 10:00 a.m. on the 13th day of
July, 2010 at the Sunny Isles Beach Government Center, Attn: City Clerk, First Floor Conference
Room, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. One (1) original, and four (4) copies
of the completed and executed proposal must be delivered by this deadline. Proposals will be
opened publicly and read aloud at this time. The City reserves the right to accept or not accept late
submitted proposals based on the sole discretion of the City Manager or his designee.
The envelope containing the sealed Proposal must be clearly marked as follows:
"SEALED PROPOSAL"
RFP NO. 10-06-01 PROFESSIONAL AUDITING SERVICES
OPENING DATE AND TIME: Tuesday, July 13,2010 at 10:00 a.m.
An optional Pre-RFP Submission Conference is scheduled for Thursdav. .June 17.2010, at the
Sunny Isles Beach Government Center, 18070 Collins Avenue, First Floor Conference Room,
Sunny Isles Beach, Florida. All Proposers planning to submit a Proposal are encouraged to attend
this meeting, although attendance is not required in order to submit a Proposal. Proposers should
allow sufficient time to ensure arrival prior to the indicated time, those arriving after the
discussion has begun will not be considered to be in attendance.
1.9 ADDITIONAL INFORMATION OR CLARIFICATION
Requests for additional information or clarifications must be made in writing and received by Minai
Shah, the Assistant City Manger specified in the Public Notice Section of this RFP, in accordance
with the deadline for receipt of questions also specified in the Public Notice Section of this RFP.
The request for additional information and clarification must contain the RFP number and title,
Proposer's name, name of Proposer's contact person, address, phone number, and facsimile number.
Electronic facsimile requesting additional information must be received by Minai Shah, Assistant
City Manager, for this RFP at the fax number (305) 792-1561. Facsimiles must have a cover sheet
which includes, at a minimum, the Proposer's name, name of Proposer's contact person, address,
number of pages transmitted, phone number, facsimile number, and RFP number and title.
The City will issue responses to inquiries and any other corrections or amendments it deems
necessary in written addenda issued prior to the Submission deadline. Proposers should not rely on
any representations, statements or explanations other than those made in this RFP or in any written
addendum to this RFP. Where there appears to be conflict between the RFP and any addenda issued,
the last addendum issued shall prevail.
1.10 SELECTION. AWARD. AND PROTEST PROCEDURES
The City will select the Proposer the City determines to be the lowest responsible and responsive
Proposer whose proposal best serves the interests of and represents the best value to the City based
on the criteria set forth in Section 62.8 of the City Code. The City will act, at its sole discretion, in
what it considers to be in the best interest of the City. The City will evaluate the comparable
experience, capability, project management, workload, financial strength, and other factors the City
deems pertinent and will select the Proposer that it deems to be most qualified. The City will be the
sole judge in determining the most qualified firm in accordance with the criteria set forth in Section
62-8 of the City Code.
Any protests or objections to the City's Request for Proposals and/or the selection of the selected
Proposer must be submitted in writing in accordance with Section 62-15 of the City Code. If the
City and selected Proposer are unable to negotiate a mutually acceptable contract, the City may
terminate the contract negotiations and begin negotiations with the other qualified firms. This
process may continue until a contract has been executed or all Proposals have been rejected. No
Proposer shall have any rights in the subject project or against the City arising from such
negotiations.
1.11 CONTRACT EXECUTION
A contract will be negotiated and executed between the selected Proposer and the City for the
Services as outlined in this RFP. The successful operation of this contract requires that the selected
Proposer act in good faith in all matters relating to carrying out the project and the interpretation of
the contract documents.
1.12 INSTRUCTIONS
Careful attention must be given to all requested items contained in this RFP. Proposers are invited
to submit Proposals in accordance with the requirements of this RFP. PLEASE READ THE
ENTIRE SOLICITATION BEFORE SUBMITTING A PROPOSAL. Proposers shall make the
necessary entry in all blanks provided for the responses.
The entire set of documents, together with all attachments hereto, constitutes the RFP. Each
Proposer must return these documents with all information necessary for the City to properly analyze
the response in total and in the same order in which it was issued. Proposer's notes, exceptions, and
comments may be rendered on an attachment, provided the same format of this RFP text is followed.
All responses to this RFP shall be returned in a sealed envelope or package with the RFP number
and opening date clearly noted on the outside of the envelope.
Proposers must provide a response to each requirement of the RFP. Responses should be prepared in
a concise manner with an emphasis on completeness and clarity.
1.13 CHANGES/ALTERATIONS
Proposers may change or withdraw a response at anytime prior to the submission deadline; however,
no oral modifications will be allowed. Written modifications shall not be allowed following the
submission deadline.
1.14 DISCREPANCIES. ERRORS. AND OMISSIONS
Any discrepancies, errors, or ambiguities in the RFP or addenda (if any) should be reported in
writing to Minai Shah, Assistant City Manager. Should it be necessary, a written addendum will be
incorporated to the RFP. The City will NOT be responsible for any oral instructions, clarifications,
or other communications.
1.15 DISQUALIFICATION
The City reserves the right to disqualify responses before or after the submission deadline, upon
evidence of collusion with intent to defraud or other illegal practices on the part of the Proposer. The
City also reserves the right to waive any immaterial defect or informality in any responses to this
RFP; to reject any or all responses in whole or in part; or to reissue an RFP for the services described
herein.
1.16 SUBMISSION RECEIPT
Sealed responses will be accepted in accordance with the instructions detailed on the cover of this
RFP. The Proposer shall file all documents necessary to support its response and shall include them
with its Proposal. Each Proposer shall be responsible for the actual delivery of responses during
business hours to the exact address indicated in this RFP. The City reserves the right to accept or not
accept late submitted proposals in the sole discretion of the City Manager or his designee.
1.17 CAPITAL EXPENDITURES
The selected Proposer understands that any capital expenditures that the selected Proposer makes, in
order to perform the services required in this RFP is a business risk. The City, however, is not and
shall not payor reimburse any capital expenditures or any other expenses, incurred by any Proposer,
in anticipation neither of a contract award nor to maintain the approved status of the selected
Proposer if a contract is awarded.
1.18 HOLD HARMLESS AND INDEMNIFICATION
All Proposers shall hold the City, its officials and employees harmless and covenant not to sue the
City, its officials and employees in reference to their decisions to reject, award, or not award a RFP,
as applicable. The selected Proposer shall indemnify, defend and hold harmless the City and their
agents or employees from and against all claims, damages, losses and expenses including attorneys'
fees arising out of or resulting from the performance of the Services described in the RFP, provided
that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other than work itself) including the loss of
use resulting wherefrom and (b) is caused in whole or in part by any negligent act or omission of the
selected Proposer, Sub-Proposer, anyone directly or indirectly employed by any of them or anyone
for whose acts any of them may be liable, regardless of whether or not it is caused by a party
indemnified hereunder.
In the event that any action or proceeding is brought against City by reason of any such claim or
demand, the selected Proposer, upon written notice from City shall defend such action or proceeding
by counsel satisfactory to City. The indemnification provided above shall obligate selected Proposer
to defend at its own expense or to provide for such defense, at City's option, any and all claims of
liability and all suits and actions of every name and description that may be brought against City,
excluding only those which allege that the injuries arose out of the sole negligence of City, which
may result from the operations and activities described in this RFP whether the design and/or
construction operations be performed by selected Proposer, its Sub-Proposers, or by anyone directly
or indirectly employed by either.
1.19 RESERVATION OF RIGHTS
While pursuing this RFP process, the City reserves the right to:
· Accept any or all responses, and the right, in its sole discretion, to accept the Proposer who
will best serve the interests of, and represent the best value to, the City in conformity with the
criteria set forth in Section 62-8 of the City Code.
· Reject any and all qualifications and to seek new qualifications when such a procedure is
reasonably in the best interest of the City.
· Investigate the financial capability, integrity, experience, and quality of performance of each
Proposer, including officers, principals, senior management, and supervisors, as well as staff
identified in the response to RFP.
· Investigate the Proposer's qualifications or any of its agents, as it deems appropriate
· Conduct personal interviews of any or all Proposers prior to selection (the City shall not be
liable for any costs incurred by the Proposer(s) in connection with such interviews).
· Waive any of the conditions or criteria set forth in this RFP.
· The City reserves the right on any advertised selection process to decide whether to select a
firm based on submission received in response to this RFP or whether to hold interviews
with the firms the City deems best qualified for the project.
1.20 ADDITIONAL INFORMATION
· The Submission must clearly be marked on the front of the envelope:
"SEALED PROPOSAL"
RFP NO. 10-06-01 PROFESSIONAL AUDITING SERVICES
OPENING DATE AND TIME: Tuesday, July 13,2010 at 10:00 a.m.
· Questions regarding this RFP must be directed, no later than seven (7) calendar days before
the opening of the RFP, to:
Minai Shah
Assistant City Manager
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 792-1775
Email: MShah@sibfl.net
· Responses to this RFP must be delivered by the stated deadline to:
Attn: Jane A. Hines, CMC
City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
First Floor Conference Room
Sunny Isles Beach, FL 33160
· The opening of the Proposals will be in the First Floor Conference Room, 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160 at the state4 time.
· Proposals will be opened publicly and read aloud at this time.
· The City is under no obligation to return the Proposals.
· The City will not be liable for any cost incurred in the preparation of the response to RFP.
· The Proposals shall be prima facie evidence that the Proposer has full knowledge of the
scope, nature, quantity and quality of work to be performed; the detailed requirements of the
specifications; and the conditions under which the work is to be performed.
· The Proposers shall furnish the City with such additional information as the City may
reasonably require.
· Under no circumstance should any prospective Proposer or anyone acting on their behalf,
seek to influence or to gain the support of any member of the City Commission or City Staff
favorable to the interest of the prospective Proposer. Likewise, contact with the City
Commission or City Staff against the interest of other prospective Proposers is prohibited.
Any such activities may result in the exclusion of the prospective Proposer from
consideration by the City.
1.21 ATTACHMENTS
The Exhibits to this RFP are as follows:
Attachment "A"
Attachment "B"
Attachment "c"
Schedule of Professional Fees and Expenses
Public Entity Crime Affidavit
Non-Collusive Affidavit
PART 1
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE SEPTEMBER 30, 2010 - 2012 FINANCIAL STATEMENTS:
SUPPORTING SCHEDULE FOR AUDIT SERVICES
PROPOSED
HOURS HOURL Y RATES PROPOSED TOTAL
Partners
Managers
Supervisory Staff
Staff
Other (specify)
Subtotal
Other Expenses (specif ):
Total All-Inclusive Price for Audit Services
Year 1
Year 2
Year 3
Grand Total Price for Audit Services (3 Years) $
Grand Total Price for Audit Services (3 Years) Written
NOTE: If the proposed hourly rates used to calculate the total all-inclusive price for any contract year
are different from contract year 1 rates, provide an index for those years or provide rates for
each staff level and each contract year for which there is a change.
SCHEDULE OF PROPOSAL PRICES
PART 2
SCHEDULE OF PROFESSIONAL FEES AND EXPENSES
FOR THE AUDIT OF THE 2009 FINANCIAL STATEMENTS:
COMBINING SCHEDULE - ALL SERVICES
Nature of Service to be Provided Schedule Total Price
Florida Single Audit
Federal Single Audit
EDP Auditing Services
CAFR (preparing, editing and printing)
Other (specify)
TOTAL $
Total Amount Written
Each service described in this RFP - Special Considerations and Services should be supported by an
individual schedule in the format provided on Part 1 of the Schedule of Proposal Prices.
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1. This sworn statement is submitted
to
by
for
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN)
(If the entity had no FEIN, include the Social Security Number of the individual signing this
sworn statement:
2. I understand that a "public entity crime" as defined in Paragraph 287 .133(l)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to the
transaction of business with any public entity or with an agency or political subdivision of any
other state or of the United States, including, but not limited to, any bid or contract for goods or
services to be provided to any public entity or an agency or political subdivision of any other
state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
3. I understand that "convicted" or "conviction" as defined in Paragraph 287 . 133(l)(b ), Florida
Statutes means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trial court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of ajury verdict, nonjury trial, or entry of
a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defined in Paragraph 287. 133(l)(a), Florida Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of the
entity and who has been convicted of a public entity come. The term "affiliate" includes
those officers, directors, executives, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment or income
among persons when not for fair market value under an arm's length agreement, shall be a
prima facie case that one person controls another person. A person who knowingly enters
into a joint venture with a person who has been convicted of a public entity crime in Florida
during the preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287. 133(l)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding contract and which bids or applies to bid on contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to
transact business with a public entity. The term "person" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
6. Based on information and belief, the statement which I have marked below is true in a relation
to the entity submitting this sworn statement. (Please indicate which one (1) of the following
three (3) statements is applicable.)
_ (1) Neither the entity submitting this sworn statement, nor any of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or any affiliate of the entity has been charged with and convicted of a
public entity crime within the past 36 months.
_(2) The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or any affiliate of the entity has been charged with and convicted of a
public entity crime within the past 36 months.
_(3) The entity submitting this sworn statement, or one or more of its officers, directors,
executives, partners, shareholders, employees, members, or agents who are active in the
management of the entity, or agents who are active in management of the entity, or any affiliate of
the entity has been charged with and convicted of a public entity crime within the past 36 months.
However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida,
Division of Administrative Hearings and the Final Order by the Hearing Officer determined that it
was not in the public interest to place the entity submitting this sworn statement on the convicted
vendor list. (Attached is a copy of the final order.)
I UNDERST AND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING
OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 1 (ONE) ABOVE IS
FOR THE PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH
DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED AND FOR THE
PERIOD OF THE CONTRACT ENTERED INTO , WHICHEVER PERIOD IS LONGER. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR
TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT
PROVIDED IN SECTION 287.017, FLORIDA STATUTES FOR THE CA TEGOR Y TWO OF
ANY CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
SIGNATURE OF AFFIANT
(Printed or Typed Legal Name of Affiant)
STATE OF FLORIDA )
)ss.
COUNTY OF MIAMI-DADE)
The foregoing Form was acknowledged before me this_ day of , 2009, by
as of
, a Florida corporation, on behalf of said corporation and limited
partnership. He/She personally appeared before me and is personally known to me.
{NOTARY SEAL}
Notary:
Print Name
Notary Public, State of Florida
My Commission Expires:
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The undersigned being first duly sworn as provided by law, deposes, and says:
1.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of
Sunny Isles Beach City Commission and that it will be relied upon by said City, in any consideration
which may give to and any action it may take with respect to this proposal.
1.2. The undersigned IS authorized to make this Affidavit on behalf of,
(Name of Corporation, Partnership, Individual,
etc.), a corporation duly organized and existing under the laws of the State of
of which he is (Sole Owner, Partner, President, etc.)
1.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 1.2,
nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone
else to solicit favorable action for this proposal by the City, also that no head of any department or
employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested
therein.
1.4. This proposal is genuine and not collusive or a sham; the person, firm or corporation named
above in Paragraph 1.2 has not colluded, conspired, connived or agreed directly or indirectly with
any Proposer or person, firm or corporation, to put in a sham proposal, or that such person, firm or
corporation, shall refrain from Proposing, and has not in any manner, directly or indirectly, sought by
agreement or collusion, or communication or conference with any person, firm or corporation, to fix
the prices of said proposal or proposals of any other Proposer; and all statements contained in the
proposal or proposals described above are true; and further; neither the undersigned, nor the person,
firm or corporation named above in Paragraph 1.2, has directly or indirectly submitted said proposal
or the contents thereof, or divulged information or data relative thereto, to any association or to any
member or agent thereof.
AFFIANT'S NAME
AFFIANT'S TITLE
The foregoing Affidavit was acknowledged before me this_ day of , 2009, by
as of
, a Florida corporation, on behalf of said corporation and limited
partnership. He/She personally appeared before me and is personally known to me.
{ NOTORIAL SEAL}
Notary:
Print Name:
Notary Public, State of Florida
My Commission Expires: