HomeMy WebLinkAboutSpecifications
LANDSCAPE MAINTENANCE SERVICES
PROPOSAL SPECIFICATIONS
Request for Proposal No. 10-11-01
Publish Date:
November 19, 2010
Mandatory Pre-Proposal Conference:
November 30, 2010 at 3:00 PM
Proposal Due and Proposal Opening Date:
December 14, 2010 at 2:30 PM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
SECTION 1
TABLE OF CONTENTS
Table of Contents
Legal Advertisement/Notice to Proposerss
Instructions to Proposerss / General Terms
Special Terms & Conditions
Scope of Work / Technical Specifications
Evaluation Process
Bid Format
Proposal Response Sheet
Bid Form
Bid Bond
Contract Forms
Proposers Qualifier Statement
Non-Collusive Affidavit
Public Entity Crimes
Notice of Award
Draft Agreement
Notice to Proceed
Form of Performance Bond
Acknowledgement of Conformance with OSHA Standards
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Proposal Checklist
Attachments
Aerial Maps
PAGE 2 OF 105
PROPOSAL No. 10-11-01
Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 6
Page 2
Page 3
Page 4
Page 17
Page 21
Page 40
Page 42
Page 44
Page 46
Page 78
Page 80
Page 85
Page 86
Page 89
Page 90
Page 96
Page 97
Page 100
Page 101
Page 102
Page 103
Page 104
Page 105
3 Exhibits
LEGAL ADVERTISEMENT
NOTICE TO PROPOSERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed proposals for the
following work as specified.
LANDSCAPE MAINTENANCE SERVICES
Request for Proposal No. 10-11-01
The Proposal Specifications for this Invitation to Proposal are available from DemandStar by calling
(800) 711-1712 or by accessing their website at www.demandstar.com. The Proposal Specifications
may also be examined at the City of Sunny Isles Beach - Office of the City Clerk. Vendors who obtain
the Proposal Specifications from sources other than DemandStar or the City of Sunny Isles Beach are
cautioned that their proposal response package may be incomplete. Addenda will be posted and
disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed
on the official list. The City may not accept incomplete proposals.
Proposals shall be on a unit price basis; segregated proposals will not be accepted. Sealed proposals
will be received by the City Clerk no later than 2:30 PM, on Tuesday, December 14, 2010 at the
Sunny Isles Beach Government Center located at 18070 Collins Avenue, First Floor Meeting Room,
Sunny Isles Beach, Florida, 33160. Proposals received after this time will not be considered. The City
is under no obligation to return proposals. Timely submitted proposals will be opened publicly and
read aloud at this time.
The envelope containing the sealed proposal must be clearly marked:
"IMPORTANT, PROPOSAL ENCLOSED"
Proposal No. 10-11-01
LANDSCAPE MAINTENANCE SERVICES
OPENING DATE AND TIME: Tuesday, December 14, 2010 at 2:30 PM
Bid security in the amount of five percent (5%) of the TOTAL PROPOSAL must accompany the
Proposal in accordance with the Instructions to Proposers.
A Mandatory Pre-Proposal Conference for all potential Proposers is set for 3:00 p.m. on
Tuesday, November 30, 2010 in the First Floor Meeting Room at the City of Sunny Isles Beach
Governmental Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Proposals, with or without cause, to waive technical
errors and informalities, and to accept the Proposal, which best serves the interest of, and represents
the best value to, the Owner in conformity with the criteria set forth in Section 62-8 of the Code of
Ordinances of the City of Sunny Isles Beach.
All questions regarding Invitation to Proposal No. 10-11-01 shall be directed in writing to Jane A.
Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Proposal opening.
Questions may be submitted via email to: JHines(illsibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue,
Sunny Isles Beach, FL 33160.
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach
PAGE 3 OF 105
PROPOSAL No. 10-11-01
SECTION 1
INSTRUCTIONS TO PROPOSERSS I GENERAL TERMS AND CONDITIONS
TO INSURE ACCEPTANCE OF YOUR PROPOSAL, PLEASE FOLLOW THESE INSTRUCTIONS:
1.1
Clarification/ Explanation/ Questions: Any
questions concerning the Proposal Specifications or
any required need for clarification must be made to
Jane A. Hines, CMC, City Clerk via email to:
JHines(Cilsibfl.net or via facsimile (305) 792-1563 or
via regular mail at: Jane A. Hines, CMC, City Clerk,
City of Sunny Isles Beach, 18070 Collins Avenue,
Sunny Isles Beach, FL 33160. Such requests for
clarification/explanation or questions must be made
in writing to Jane A. Hines, CMC, City Clerk, at least
five (5) business days prior to the date of the
Proposal opening. Interpretations or clarifications
considered necessary by the City will be issued by
addenda and posted/disseminated by OemandStar
(www.demandstar.com) to all parties listed on the
official plan holders' list as having received the
proposal documents. Only questions answered by
written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea
of ignorance or delay or required need of additional
information shall exempt a Proposers from submitting
their Proposal on the required date and time as
publicly noted.
Planholder's List: As a convenience to vendors,
the City of Sunny Isles Beach has made available via
internet lists of all planholders for each invitation to
proposal, request for proposal, and request for
qualifications. The information is available on-line at
www.demandstar.com or by calling the Office of the
City Clerk at (305) 792-1703.
Addenda to Specifications: If any addenda are
issued after the initial specifications are released, the
City will post and disseminate the addenda through
OemandStar. For those projects with separate plans,
blue prints, or other materials that cannot be
accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all
registered proposers (those who have been
registered as receiving a proposal package) receive
the documents. It is the responsibility of the vendor
prior to the submission of any proposal to check the
above website or contact the Office of the City Clerk
at (305) 792-1703 to verify any addenda issued. The
receipt of all addenda must be acknowledged on the
Proposal Response Sheet.
Special Accommodations: Any person requiring a
special accommodation at a Pre-Proposal Conference
or Proposal/RFP/RFQ opening because of a disability
should call the Office of the City Clerk at (305) 792-
1703 at lease five (5) days prior to the Pre-Proposal
Conference or Proposal/RFP/RFQ opening. If you are
hearing or speech impaired, please contact the Office
of the City Clerk by calling the City of Sunny Isles
Beach using the Florida Relay Service which can be
reached at 1(800) 955-8771 (TOO).
Public Entity Crimes Statement: Pursuant to the
1.2
1.3
1.4
1.5
PAGE 4 OF 105
PROPOSAL No.
provisions of paragraph (2) (a) of section 287.133, Florida
statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity
crime mav not submit a Proposal on a contract to provide any
goods or services to a public entity, may not submit a Proposal
on a contract with a public entity for the construction or repair
of a public building or public work, may not submit proposals on
leases of real property to a public entity, may not be awarded
to perform work as a Contractor, supplier, sub-Contractor, or
consultant under a contract with any public entity, and may not
transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two
for a period of 36 months from the date of being placed on the
convicted vendor list".
1.6 Proposal Deadline: Proposals must be submitted no
later than the time and date shown in Section 2 of this
document.
1.7 Sealed Proposal: The entire Proposal Response
Package shall be placed in an opaque envelope (with all
items listed on the proposal checklist form and all other
items required within this Invitation to Proposal must be
executed) and submitted in a sealed envelope. Address
your sealed envelope as follows:
IMPORTANT, PROPOSAL ENCLOSED
Proposal No. 10-11-01
City of Sunny Isles Beach - Office of
the City Clerk - Fourth Floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Proposers shall use the Bid Forms furnished in this
Invitation to Proposal. Failure to do so may cause the
Proposal to be rejected. Proposers shall deliver to the
City, as Proposal submission:
1.7.1 Proposal Response Sheet and Forms: One (1)
original and four (4) copies of all Bid Forms and
other requested information on the proper forms
and in the manner herein prescribed.
1.7.2 Bid Security/Bonding Requirements: Proposal
Security in the form of a cashier's check or
approved Bid Bond in the amount of five percent
(5%) of the total amount of the base proposal
must be attached to the front inside cover of the
Proposal Specifications. A company or personal
check shall not be deemed a valid Proposal
Security .
1.7.3 Certificates of Competencies/Licenses/Local
Business Tax Receipt: Copies of all Certificates
of Competencies, Licenses, and Local Business
Tax Receipt.
1.7.4 Certificate(s) Of Insurance(s): Copies of all
Certificates of Insurance naming the City as an
additional insured in the amounts specified in
1.8.
the Contract.
Proposal Execution, Signatures,
Erasure/Correction: All Proposals shall be signed
in blue ink. All price quotes shall be typewritten or
printed with ink. All corrections made by the
proposers prior to the opening must be initialed and
dated by the proposers. No changes or corrections
will be allowed after proposals are opened. Proposals
must contain an original, manual signature of an
authorized representative of the company.
Withdrawal of Proposals: Proposers may
withdraw proposals only by written request and shall
forward the withdrawal request via "Certified u.s.
Mail - Return Receipt Requested" prior to the
proposal opening time. Negligence on the part of the
Proposers in preparing the Proposal confers no right
for the withdrawal of the proposal after it has been
opened.
Proposal Opening: Proposals will be opened
publicly at the time and place stated in the Notice to
Proposers. It is the responsibility of the proposers to
insure that the proposal reaches the Office of the City
Clerk on or before the closing hour and date stated
on the invitation to proposal. After the proposal
opening, the contents of the Bid Form will be made
public for the information of vendors and other
interested parties who may be present either in
person or by representative. Proposals that are
received after the proposal opening time will not be
considered and will not be returned.
Evaluation of Proposals: The City, at its sole
discretion, reserves the right to inspect any/all
Proposers facilities to determine their capability of
meeting the requirements for the Contract. Also,
price, responsibility, and responsiveness of the
Proposers, the financial position, experience, staffing,
equipment, materials, references, and past history of
service to the City and/or with other units of state,
and/or local governments in Florida, or comparable
private entities, will be taken into consideration in the
Award of the Contract.
1.11.1Hold Harmless: All Proposer's shall hold
the City, it's officials and employees
harmless and covenant not to sue the City,
it's officials and employees in reference to
their decisions to reject, award, or not
award a Proposal, as applicable.
1. 11.2Cancellation: Failure on the part of the
Proposers to comply with the conditions,
specifications, requirements, and terms as
determined by the City, shall be just cause
for cancellation of the Award.
1.11.30isputes: If any dispute concerning a
question of fact arises under the Contract,
other than termination for default or
convenience, the Contractor and the City
department responsible for the
administration of the Contract shall make a
good faith effort to resolve the dispute. If
the dispute cannot be resolved by
agreement, then the department with the
advice of the City Attorney shall resolve the
dispute and send a written copy of its
1.9
1.10.
1.11
PAGE 5 OF 105
PROPOSAL No.
1.12
1.13
1.14
1.15
1.16
1.17
decision to the Contractor, which shall be
binding on both parties.
Agreement: After the proposal award, the City will,
at its option, prepare an Agreement specifying the
terms and conditions resulting from the award of this
proposal. Procurement of contractual services shall
be evidenced by a written Agreement in substantially
the same form as the Agreement incorporated herein
as Section 13. The vendor will have ten (10)
calendar days after notification of the award by the
City to execute the Agreement and provide the
required Performance Bond.
The Proposers who has the Contract awarded to
them and who fails to execute the Agreement and
furnish the Performance Bond and Insurance
Certificates within the specified time shall forfeit the
Proposal Security that accompanied their Proposal,
and the Proposal Security shall be retained as
liquidated damages by the City, and it is agreed that
this sum is a fair estimate of the amount of damages
the City will sustain in case the Proposers fails to
enter into the Contract and furnish the Bonds as
herein before provided. Proposal Security deposited in
the form of a cashier's check drawn on a local bank in
good standing shall be subject to the same
requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of
any of its obligations under the agreement shall be
subject to and contingent upon the availability of
funds lawfully expendable for the purposes of the
agreement for the current and any future periods
provided for within the proposal specifications.
Independent Contractor Status: The contractor
shall at all times, relevant to this contract, be an
independent contractor and in no event shall the
Contractor nor any employees or sub-contractors
under it be considered to be employees of the City of
Sunny Isles Beach.
Payments: Payment will be made after
commodities/services have been received, accepted,
and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the
purchase order number.
Brand Names: If a brand name, make, of any "or
equal" manufacturer trade name, or vendor catalog is
mentioned whether or not followed by the words
"approved equal" it is for the purpose of establishing
a grade or quality of material only. Vendor may offer
equals with appropriate identification, samples,
and/or specifications on such item(s). The City shall
be the sole judge concerning the merits of items
Proposal as equals.
Material: Material(s) delivered to the City under this
proposal shall remain the property of the seller until
accepted to the satisfaction of the City. In the event
materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the
right to return the product(s) to the seller at the
seller's expense.
Samples: Samples of items, when required, must
be furnished by the Proposers free of charge to the
City. Each individual sample must be labeled with the
Proposers name and manufacturer's brand name and
delivered by them within ten (10) calendar days of
Proposers receipt of the "Notice to Proceed", unless
schedule indicates a different time. If samples are
requested subsequent to the Proposal opening, they
should be delivered within ten (10) calendar days of
the request. The City will not be responsible for
returning samples.
1.18 Quantity Guaranty: No guarantee or warranty is
given or implied by the City as to the total amount
that mayor may not be purchased from any resulting
Contract or Award. These quantities are for proposal
purposes only and will be used for tabulation and
presentation of the Proposal. The City reserves the
right to increase or decrease quantities as required,
even significantly. The prices offered herein and the
percentage rate of discount applies to other
representative items not listed in this Proposal.
1.19 Governmental Restrictions on Materials: In the
event any governmental restrictions may be imposed
which would necessitate alteration of the material
quality, workmanship, or performance of the items
offered on this Proposal prior to their delivery, it shall
be the responsibility of the successful Proposers to
notify the City at once, indicating in their letter the
specific regulation which required an alteration. The
City of Sunny Isles Beach reserves the right to accept
any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further
expense to the City.
1.20 Safety Standards: the Proposers warrants that the
product(s) supplied to the City conforms in all
respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments.
Proposals must be accompanied by a materials data
safety sheet (MSDS) when applicable.
1.21. Warranties: Successful Proposers shall act as agent
for the City in the follow-up and compliance of all
items under Warranty/Guarantee and complete all
forms for Warranty/Guarantee coverage under this
Contract. Proposers warrants by signature on the Bid
Form that prices quoted here are in conformity with
the latest Federal Price Guidelines.
1.22 Copyrights/Patent Rights: Proposers warrants
that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of
goods shipped or ordered, as a result of this Proposal.
The seller agrees to indemnify City from any and all
liability, loss, or expense occasioned by any such
violation.
1.23 Local Business Tax (Occupational License
Registration): The contractor shall be responsible
for obtaining and maintaining throughout the contract
period his or her city and county local business tax
receipts. Each vendor submitting a proposal on this
Invitation to Proposal shall include a copy of the
company's local business tax/occupational Iicense(s)
with the proposal response. For information specific
to City of Sunny Isles Beach local business
tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the
contractor is operating under a fictitious name as
defined in Section 865.059, Florida Statutes, proof of
current registration with the Florida Secretary of State
PAGE 6 OF 105
PROPOSAL No.
1.24
1.25
l
shall be submitted with the proposal. A business
formed by an attorney actively licensed to practice
law in this state, by a person actively licensed by the
Department of Business and Professional Regulations
or the Department of Health for the purpose of
practicing his or her licensed profession, or by any
corporation, partnership, or other commercial entity
that is actively organized or registered with the
Department of State shall submit a copy of the
current licensing from the appropriate agency and/or
proof of current active status with the Division of
Corporations of the State of Florida.
Liability, Insurance, Permits and Licenses:
Proposers shall assume the full duty, obligation, and
expense of obtaining all necessary licenses, permits,
inspections, and insurance required. The Proposers
shall be liable for any damages or loss to the City
occasioned by negligence of the Proposers (or their
agent) or any person the Proposers has designated in
the completion of their contract as a result of the
Proposal. Contractor shall be required to furnish a
copy of all licenses, certificates of competency or
other licensor requirements necessary to practice
their profession as required by Florida State Statute,
current building code, Miami-Dade County, and City
of Sunny Isles Beach Code. Contractors shall include
current Miami-Dade County Certificates of
Competency. These documents shall be furnished to
the City along with the Proposal response. Failure to
furnish these documents or to have required licensor
will be grounds for rejecting the Proposal and
forfeiture of the Bid Bond.
Certificate(s) of Insurance: Proposers shall
furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles
Beach, Florida 33160, certificate(s) of insurance
which indicate that insurance coverage has been
obtained from an insurance company authorized to
do business in the State of Florida or otherwise
secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document,
in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any
Contract(s) or Award(s) Document(s). The City of
Sunny Isles Beach shall be named as "additional
insured" with respect to this coverage. The required
certificates of insurance shall not only name the types
of policies provided, but shall also refer specifically to
this proposal and section. At the time of Proposal
submission the Proposers must submit certificates of
insurance as outlined in the General Conditions
section. All required insurances shall name the City
of Sunny Isles Beach as additional insured and such
insurance shall be issued by companies authorized to
issue insurance in the State of Florida. It shall be the
responsibility of the Proposers and insurer to notify
the City Manager of the City of Sunny Isles Beach of
cancellation, lapse, or material modification of any
insurance policies insuring the Proposers, which relate
to the activities of such vendor and the City of Sunny
Isles Beach. Such notification shall be in writing, and
shall be submitted to the City finance support service
director thirty (30) days prior to cancellation of such
policies. This requirement shall be reflected on the
certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and
1.26
bonding requirements set forth herein will authorize
the City Manager to implement a rescission of the
Proposal award without further City Commission
action. The Proposers hereby holds the City harmless
and agrees to indemnify City and covenants not to
sue the City by virtue of such rescission.
Assignment: The Contractor shall not transfer or
assign the performance required by this Proposal
without prior written consent of the City Manager.
Any award issued pursuant to the Invitation to
Proposal and monies which may be due hereunder
are not assignable except with prior written approval
of the City Manager. Further, in the event that the
majority ownership or control of the Contractor
changes hands subsequent to the award of this
contract, Contractor shall promptly notify City in
writing (via United States Postal Service - Certified
Mail, Return Receipt Requested) of such change in
ownership or control at least thirty (30) days prior to
such change and City shall have the right to
terminate the contract upon sixty (60) days written
notice, at City's sole discretion.
Hold Harmless/Indemnification: The Contractor
shall indemnify, save harmless, and defend the City
of Sunny Isles Beach, it's officers, agents and
employees from and against any claims, demands or
causes of action of whatsoever kind or nature arising
out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants
or employees in the provision of goods or the
performance of services pursuant to this Proposal and
/ or from any procurement decision of the City
including without limitation, awarding the Contract to
the Contractor.
Non-conformance to Contract: The City of Sunny
Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet
the specification requirements. Upon written
notification of rejection, items shall be removed
within (5) calendar days by the vendor at their own
expense and redelivered at their expense. Rejected
goods left longer than thirty (30) calendar days will
be regarded as abandoned and the City shall have
the right to dispose of them as its own property.
Rejection for non-conformance or failure to meet
delivery schedules may result in the Contractor being
found in default.
Default Provision: In case of default by the
Proposers or Contractor, the City of Sunny Isles
Beach may procure the articles or services from other
sources and hold the Proposers or Contractor
responsible for any excess costs occasioned or
incurred thereby.
Secondary/Other Vendors: the City reserves the
right in the event the primary vendor cannot provide
an item(s) or service(s) in a timely manner as
requested, to seek other sources without violating the
intent of the Contract.
Time of completion: The time of completion of the
work to be performed under this contract is the
essence of the contract. Delays and extensions of
time may be allowed only in accordance with the
provisions stated in the appropriate section of the
general conditions. The time allowed for the
1.27
1.28
1.29
1.30
1.31
PAGE 7 OF 105
PROPOSAL No.
completion of the work shall be stated in the
Contract.
1.32 Definitions: Wherever used in these General
Conditions or in the other Contract Documents, the following
terms shall have the meaning indicated which shall be
applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with the Contract
Documents subject to waiver of claims.
Agreement: The written Agreement between the
City and the Contractor covering the Work to be
performed, which includes the Contract Documents.
Addenda: Written or graphic instruments issued
prior to the Proposal Opening which modify or
interpret the Contract Documents, Drawings and
Specifications, by addition, deletions, clarifications or
corrections.
Approved: Means approved by the City.
Proposal: The offer or proposal of the Proposers
submitted on the prescribed form setting forth the
prices for the Work to be performed.
Proposers: Any person, firm or corporation
submitting a Proposal for Work.
Bonds: Proposal, performance bond and other
instruments of security, furnished by the Contractor
and their surety in accordance with the Contract
Documents and in accordance with the law of the
State of Florida.
Change Order: A written order to the Contractor
signed by the City authorizing an addition, deletion or
revision in the Work, or an adjustment in the Contract
Price or the Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160.
Contract Documents: Contract Documents shall
include, Instructions to Proposers, Contractor's
Proposal, the Bonds, the Notice of Award, the
Agreement between the City and Contractor as well
as any addenda thereto, these General Conditions,
Special Conditions, the Technical Specifications,
Drawings and Modifications, Notice to Proceed,
Invitation to Proposal, Insurance Certificates, Change
Orders and Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the
Contractor under the Contract Documents.
Contract Time: The number of calendar days
stated in the Agreement for the completion of the
Work.
Contracting Officer: The individual who is
authorized to sign the contract documents on behalf
of the City's governing body.
Contractor: The person, firm or corporation with
whom the City has executed this Agreement.
Day: A calendar day of twenty-four hours measured
from midnight to the next midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract Documents or
orders minor changes in the Work.
Modification: Modification means anyone of the
following: (a) a written amendment of the Contract
Documents signed by both parties, (b) a Change
Order, (c) a written clarification or interpretation if
issued by the City, or (d) a written order for minor
change or alteration in the Work issued by the City.
A modification may only be issued after execution of
the Agreement.
Notice of Award: The written notice by City to the
apparent successful Proposers stating that upon
compliance with the conditions precedent to be
fulfilled by him within the time specified, City will
execute and deliver the Agreement to him.
Notice to Proceed: A written notice given by City to
Contractor fixing the date on which the Contract Time
will commence to run and on which Contractor shall
start to perform their obligations under the Contract
Documents.
Project: The entire landscape maintenance services
to be performed as provided in the Contract
Documents.
Samples: Physical examples which illustrate
materials, equipment or workmanship and establish
standards by which the Work will be judged.
Shop Drawings: All drawings, diagrams,
illustrations, brochures, schedules and other data
which are prepared by the Contractor, a Sub-
Contractor, manufacturer, supplier, or distributor, and
which illustrate the equipment, material or some
portion of the work and as required by the Contract
Documents.
Specifications: Those portions of the Contract
Documents consisting of written technical
descriptions of materials, equipment, construction
systems, standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the
City which is to be used by the Contractor in
requesting progress payments.
Sub-Contractor: An individual, firm or corporation
having a direct contract with Contractor or with any
other Sub-Contractor for the performance of a part of
the Work at the site.
Substantial Completion: The date as certified by
the City when the construction of the Project or a
certified part thereof is sufficiently completed, in
PAGE 8 OF 105
PROPOSAL No.
1.33
accordance with the Contract Documents, so that the
Project or specified part can be utilized for the
purposes for which it was intended; or if there be no
such certification, the date when final payment is
due.
Supplier: Any person or organization who supplies
materials or equipment for the Work, including that
fabricated to a special design, but who does not
perform labor at the site.
Surety: The corporate body which is bound with
the Contractor and which engages to be responsible
for the Contractor and their acceptable performance
of the Work.
Work: Any and all obligations, duties and
responsibilities necessary to the successful
completion of the Project assigned to or undertaken
by Contractor under the Contract Documents,
including all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term "Notice" as used herein
shall mean and include all written notices, demands,
instructions, claims, approvals and disapproval's
required to obtain compliance with Contract
requirements. Written notice shall be deemed to
have been duly served if delivered in person to the
individual or to a member of the firm or to an officer
of the corporation for whom it is intended, or to an
authorized representative or such individual, firm, or
corporation, or if delivered at or sent by registered
mail to the last business address known to them who
gives the notice. Unless otherwise stated in writing,
any notice to or demand upon the City under this
Contract shall be delivered to the City.
Proposal Award: The City reserves the right to
reject any and all Proposals at its sole discretion.
Proposals shall be awarded by the City after the City
performs all necessary searches, inquiries,
exploration, and analysis of the proposals. The
proposal shall be awarded to the lowest responsible
and responsive proposers whose proposal best serves
the interests of and represents the best value to the
City in conformity with the criteria set forth in Section
62-8 of the City Code. No Notice of Award will be
given until the City has concluded any investigation(s)
as they deem necessary to establish the Proposers
capability to perform the public works and landscape
maintenance services as described in this Contract, as
substantiated by the required professional
experience, client references, technical knowledge
and qualifications; and sufficient labor and equipment
to comply with the City's established public works and
landscape maintenance standards, as well as the
financial capability of the Proposers to perform the
Work in accordance with the Contract Documents to
the satisfaction of the City within the time prescribed.
The City reserves the right to reject the Proposal of
any Proposers on the basis of these queries and
investigations and who does not meet the City's
satisfaction, even though the firm may be the lowest
dollars and cents proposal. In analyzing Proposals,
the City will also take into consideration client
references, past work experience and work product,
proven ability to satisfactorily perform public works
services and landscape maintenance services, to
maintain a comparable complex and sophisticated
irrigation system, maintain Bermuda turf and
complex landscaping to City standards; and alternate
and unit prices if requested by the Bid Forms. If the
Contract is awarded, the City will issue the Notice of
Award and give the successful Proposers a Contract
for execution within ninety (90) days after opening of
Proposals. The City specifically reserves the right to
award the contract to a proposers who is not
necessarily the lowest dollars and cents proposers on
the basis of the results of these queries and
investigation(s).
1.34 Execution of Agreement:
At least four counterparts of the Agreement the
Performance Bond, the Certificates of Insurance and
such other Documents as required by the Contract
Documents shall be executed and delivered by
Contractor to the City within ten (10) calendar days
of receipt of the Notice of Award.
1.35 Forfeiture of Proposal Security, Performance
Bond: Within ten (10) calendar days of being
notified of the award, Contractor shall furnish an
executed agreement and attach a Performance Bond
(containing all the provisions of the Performance Bond
herein). The Performance Bond shall be in the
amount of one hundred percent (100%) of the
Contract Price guaranteeing to City the completion
and performance of the Work covered in such
Contract as well as full payment of all suppliers,
material man, laborers, or Sub-Contractors employed
pursuant to this Project. Each Bond shall be with a
Surety company meeting the qualifications of this
document. Each Bond shall continue in effect for one
and one half years after final completion and
acceptance of the Work with the liability equal to one
hundred percent (100%) of the Contract Sum. The
Performance Bond shall be conditioned that
Contractor will, upon notification by City, correct any
defective or faulty Work or materials which appear
within one and one half years after final completion of
the Contract. Pursuant to the requirements of Section
255.05(1), Florida Statutes, Contractor shall ensure
that the Bond(s) referenced above shall be recorded
in the public records of Miami-Dade County and
provide City with evidence of such recording.
1.35.1 Each Bond must be executed by a surety company
authorized to do business in the State of Florida as a
surety, having a resident agent in the State of Florida
and having been in business with a record of
successful continuous operation for at least five (5)
years.
1.35.2 The surety company shall hold a current certificate of
authority as acceptable surety on federal bonds in
accordance with the United States Department of
Treasury Circular 570, current Revisions.
1.35.3 The City will accept a surety bond from a company
with a rating B+ or better.
1.35.4 Failure of the successful Proposers to execute and
deliver the Agreement and deliver the required bonds
PAGE 9 OF 105
PROPOSAL No.
1.36
1.37
1.38
1.39
1.40
1.41
and Insurance Certificates as stipulated in paragraph
4.3 shall be cause for the City to annul the Notice of
Award and declare the Proposal and any security
therefore forfeited.
Contractor's Pre-Start Representation:
Contractor represents that they have familiarized
themselves with, and assumes full responsibility for
having familiarized themselves with the nature and
extent of the Contract Documents, Work, locality, and
with all local conditions and federal, State and local
laws, ordinances, rules and regulations that may in
any manner affect performance of the Work, and
represents that they have correlated their study and
observations with the requirements of the Contract
Documents. Contractor also represents that they
have studied all surveys and investigations reports of
subsurface and latent physical conditions referred to
in the specifications and made such additional surveys
and investigations as they deem necessary for the
performance of the Work in the Contract Documents
and that they have correlated the results of all such
data with the requirements of the Contract
Documents.
Commencement of Contract Time:
The Contract Time will commence to run on the date
stated in the Notice to Proceed.
Starting the Project: Contractor shall start to
perform their obligations under the Contract
Documents on the date when the Contract Time
commences to run. No Work shall be done at the site
prior to the date on which the Contract Time
commences to run, except with the written consent of
the City.
Before Starting Contract: Before undertaking
each part of the Work, Contractor shall carefully study
and compare the Contract Documents and check and
verify pertinent figures shown thereon and all
applicable field measurements. They shall at once
report in writing to City any conflict, error, or
discrepancy which they may discover; however, they
shall not be liable to City for their failure to discover
any conflict, error, or discrepancy in the
Specifications.
Pre-Start Meeting:
Within five (5) days after delivery of the executed
Agreement by City to Contractor, but before starting
the Work at the site, a Pre-Start conference will be
held to review the above schedules, and for
processing Statement of Services, and to establish a
working understanding between the parties as to the
Project. Present at the conference will be the City
representative and the Contractor.
Correlation, Interpretation, and Intent of
Contract Documents: It is the intent of the
Specifications to describe a complete Project to be
delivered in accordance with the Contract Documents.
The Contract Documents comprise the entire
Agreement between the City and the Contractor.
They may be altered only by a Modification. The
Contract Documents are complementary; what is
called for by one is as binding as if called for by all.
If Contractor finds a conflict, error or discrepancy in
the Contract Documents, they shall call it to the City's
attention in writing at once and before proceeding
with the Work affected thereby. The various Contract
Documents shall be given precedence in case of
conflict, error or discrepancy, as follows: Change
Orders, Supplemental General Conditions, Agreement
Modifications, Addenda, Special Conditions,
Instructions to Proposers, General Conditions, and
Specifications. If the requirements of other Contract
Documents are more stringent than those of the
Supplemental General Conditions, the more stringent
requirements shall apply. The words "furnish" and
"furnish and install", "install", and "provide" or words
with similar meaning shall be interpreted, unless
otherwise specifically stated, to mean "furnish and
install complete in place and ready for service".
Miscellaneous items and accessories which are not
specifically mentioned, but which are essential to
produce a complete and properly operating
installation, or usable structure or plant, providing the
indicated function, shall be furnished and installed
without change in the Contract Price. Such
miscellaneous items and accessories shall be of the
same quality standards, including material, style,
finish, strength, class, weight and other applicable
characteristics, as specified for the major component
of which the miscellaneous item or accessory is an
essential part, and shall be approved by the City
before installation. The above requirement is not
intended to include major components not covered by
or inferable from the Specifications. The Work of all
trades under this Contract shall be coordinated by the
Contractor in such manner as to obtain the best
workmanship possible for the entire Project, and all
components of the Work shall be installed or erected
in accordance with the best practices of the particular
trade.
1.42
Availability of Lands: The City will furnish, as
indicated in the Contract Documents, the lands upon
which the Work is to be done, rightS-Of-way for
access thereto, and such other lands which are
designed for the use of the Contractor. Easements
for permanent structures or permanent changes in
existing facilities will be obtained and paid for by the
City unless otherwise specified in the Contract
Documents.
1.43
Contractor's Liability Insurance: Contractor shall
provide and maintain in force until all the Work to be
performed under this Contract has been completed
and accepted by City (or for such duration as is
otherwise specified hereinafter), the insurance
coverage set forth:
Worker's Compensation insurance at the statutory
amount to apply for all employees in compliance
with the "Workers' Compensation Law" of the State
of Florida and all applicable federal laws. In
addition, the policy(ies) must include: Employers'
Liability at the statutory coverage amount. The
Contractor shall further insure that all of its Sub-
Contractors maintain appropriate levels of worker's
compensation insurance.
1.44
Contractor's Responsibility:
The Contractor
PAGE 10 OF 105
PROPOSAL No.
shall have the following responsibilities:
1.44.1 The Contractor will not employ any Sub-Contractor,
against whom the City may have reasonable
objection, nor will the Contractor be required to
employ any Sub-Contractor who has been accepted
by the City, unless the City determines that there is
good cause for doing so.
1.44.2 The Contractor shall be fully responSible for all acts
and omissions of their Sub-Contractors and of
persons and organizations directly or indirectly
employed by them and of persons and organizations
for whose acts any of them may be liable to the
same extent that they are responsible for the acts
and omissions of persons directly employed by
them. Nothing in the Contract Documents shall
create any contractual relationship between City or
Contractor and any Sub-Contractor or other person
or organization having a direct contract with
Contractor, nor shall it create any obligation on the
part of City to payor to see to payment of any
persons due any Sub-Contractor or other person or
organization, except as may otherwise be required
by law. City may furnish to any Sub-Contractor or
other person or organization, to the extent
practicable, evidence of amounts paid to the
Contractor on account of specified Work done in
accordance with the schedule values.
1.44.3. The divisions and sections of the Specifications shall
not control the Contractor in dividing the Work
among Sub-Contractors or delineating the Work
performed by any specific trade.
1.44.4. The Contractor agrees to bind speCifically every Sub-
Contractor to the applicable terms and conditions of
the Contract Documents for the benefit of the City.
1.44.5. All Work performed for the Contractor by a Sub-
Contractor shall be pursuant to an appropriate
agreement between the Contractor and the Sub-
Contractor.
1.44.6. The Contractor shall be responsible for the coordination
of the trades, Sub-Contractors and material and
men engaged upon their Work:
1.44.6.1. The Contractor shall cause appropriate
e provIsions to be inserted in all subcontracts
relative to the Work to bind Sub-Contractors to the
Contractor by the terms of these General Conditions
and other Contract Documents insofar as applicable
to the Work of Sub-Contractors, and give the
Contractor the same power as regards to
terminating any subcontract that the City may
exercise over the Contractor under any provisions of
the Contract Documents.
1.44.6.2. The City will not undertake to settle
any differences between the Contractor and their
Sub-Contractors or between Sub-Contractors.
1.44.6.3. If in the opinion of the City, any Sub-
ontractor on the Project proves to be incompetent
or otherwise unsatisfactory, they shall be promptly
replaced by the Contractor if and when directed by
the City in writing.
1.45
Laws and Regulations: The Contractor will
give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the
Contractor observes that the Specifications are at
variance therewith, they will give the City prompt
written notice thereof, and any necessary changes
shall be adjusted by an appropriate modification. If
the Contractor performs any Work knowing it to be
contrary to such laws, ordinances, rules and
regulations, and without such notice to the City, they
will bear all costs arising wherefrom.
1.46
Taxes: The City of Sunny Isles Beach is exempt from
sales tax imposed by the State and/or Federal
Government. Florida Sales Tax Exemption No. 23-00-
477131-54C appears on each purchase order.
Exemption certificates are available upon request.
1.47
Safety and Protection: The Contractor will be
Responsible for initiating, maintaining and supervising
all safety precautions and programs in connection
with the Work. They will take all necessary
precautions for the safety of, and will provide the
necessary protection to prevent damage, injury or
loss to:
1.47.1. All employees and other persons who may
be affected thereby;
1.47.2. All the Work and all materials or equipment
to be incorporated therein, whether in
storage on or off the site;
1.47.3. Other property at the site or adjacent thereto,
including trees, shrubs, lawns, walks,
pavements, roadways, structures and
utilities not designated for removal,
relocation or replacement in the course of
construction; and
1.47.4. The Contractor will designate a responsible
member of their organization at the site
whose duty shall be the prevention of
accidents. This person shall be the
Contractor's Superintendent unless
otherwise designated in writing by the
Contractor to the City.
1.48 Emergencies: In emergencies affecting the safety
of persons or the Work or property at the site or
adjacent thereto, the Contractor, without special
instruction or authorization from the City, is obligated
to act, at their discretion, to prevent threatened
damage, injury or loss. They will give the City
prompt written notice of any significant changes in
the Work or deviations from the Contract Documents
caused thereby. If the Contractor believes that
additional Work done by them in an emergency which
arose from causes beyond their control entitles them
to an increase in the Contract Price or an extension of
the Contract Time, they may make a claim therefore
as provided in this document.
1.48.1. The Contractor will also submit to the City for
review, with such promptness as to cause no delay
PAGE 11 OF 105
PROPOSAL No.
in Work, all samples and photographs required by
the Contract Documents. All samples and
photographs will have been checked by and
stamped with the approval of the Contractor,
identified clearly as to material, manufacturer, any
pertinent catalog numbers and the use for which
intended.
1.48.2. At the time of each submission, the Contractor will
in writing call the City's attention to any deviations
that the photographs or sample may have from the
requirements of the Contract Documents.
1.48.3. The City will review with responsible promptness
Photographs and Samples, but their review shall be
only for conformance with the design concept of the
Project and for compliance with the information
given in the Contract Documents. The Contractor
will make any corrections required by the City and
will return the required number of corrected copies
of Photographs and resubmit new samples until the
review is satisfactory to the City.
1.48.4. No Work requiring a Photograph or sample
submission shall be commenced until the submission
has been reviewed by the City. A copy of each
Photograph and each approved sample shall be kept
in good order by the Contractor at the site and shall
be available to the City.
1.48.5. The City's review of Photographs or samples shall
not relieve the Contractor from their responsibility
for any deviations from the requirements of the
Contract Documents unless the Contractor has in
writing called the City's attention to each deviation
at the time of submission and the City has given
written approval to the specific deviation, nor shall
any review by the City relieve the Contractor from
responsibility for supplying the plant material as
specified
1.49.
Public Convenience and Safety: The Contractor
shall, at all times, conduct the Work in such a manner
as to insure the least practicable obstruction to public
travel. The convenience of the general public and of
the residents along and adjacent to the area of Work
shall be provided for in a satisfactory manner,
consistent with the operation and local conditions.
During the day, access to private property shall be for
short durations, if at all, and in the evening, access to
private property shall always be available.
1.50
Duty to defend, indemnify and save harmless:
In consideration of the separate sum of twenty-five
dollars ($25.00) and other valuable consideration,
the Contractor shall defend, indemnify and save
harmless the City, its officers, agents and employees,
from or on account of any injuries or damages,
received or sustained by any person or persons
during or on account of any operations connected
with the Work described in the Contract Documents,
or by or in consequence of any negligence (excluding
negligence of City), in connection with the same; or
by use of any improper materials or by or on account
of any act or omission of the said Contractor or his
Sub-Contractor, agents, servants or employees. The
Contractor will defend, indemnify and hold harmless
I
1.51.
1.52.
1.53.
1.54.
PAGE 12 OF 105
PROPOSAL No.
the City and their agents or employees from and
against all claims, damages, losses and expenses
including attorneys' fees arising out of or resulting
from the performance of the Work, provided that any
such claim damage, loss or expense (a) is attributable
to bodily injury, sickness, disease or death, or to
injury to or destruction of tangible property (other
than Work itself) including the loss of use resulting
wherefrom and (b) is caused in whole or in part by
any negligent act or omission of the Contractor, Sub-
Contractor, anyone directly or indirectly employed by
any of them or anyone for whose acts any of them
may be liable, regardless of whether or not it is
caused by a party indemnified hereunder. In the
event that a court of competent jurisdiction
determines that See. 725.06 (2), F.s. is applicable to
this Work, then in lieu of the above provisions of this
section the parties agree that Contractor shall
indemnify, defend and hold harmless the City, their
officers and employees, to the fullest extent
authorized by See. 725.06 (2) F.S., which statutory
provisions shall be deemed to be incorporated herein
by reference as if fully set forth herein. In the event
that any action or proceeding is brought against City
by reason of any such claim or demand, Contractor,
upon written notice from City shall defend such action
or proceeding by counsel satisfactory to City. The
indemnification provided above shall obligate
Contractor to defend at its own expense or to provide
for such defense, at City's option, any and all claims
of liability and all suits and actions of every name and
description that may be brought against City,
excluding only those which allege that the injuries
arose out of the sole negligence of City, which may
result from the operations and activities under this
Contract whether the Work be performed by
Contractor, its Sub-Contractors, or by anyone directly
or indirectly employed by either.
City's Responsibility: The City will issue all
communications to the Contractor; the City will
furnish the data required of them under the Contract
Documents promptly; and the City's duties in respect
to providing lands and easements are set forth in this
section.
Measurement of Quantities: All work completed
under the Contract will be measured by the City
according to the United States Standard Measures.
All linear surface measurements will be made
horizontally or vertically as required by the item
measured.
Rejecting Defective Work: The City will have
authority to disapprove or reject Work which is
"defective" (which term is hereinafter used to
describe Work that is unsatisfactory, faulty or
defective, or does not conform to the requirements of
the Contract Documents or does not meet the
requirements of any inspection, test or approval
referred to in Special Condition, or has been damaged
prior to final acceptance).
Shop Drawings, Change Orders and Payments:
In connection with the City's responsibility as to Shop
Drawings and Samples, Change Orders, Statement of
Services, ete., see this section.
1.55. Decisions on Disagreements: The City will be the
initial interpreter of the Technical Specifications.
1.56. Changes in Work: Without invalidating the
Agreement, the City may, at any time or from time to
time, order additions, deletions or revisions in the
Work; these shall be authorized by Change Orders.
Upon receipt of a Change Order, the Contractor will
proceed with the Work involved. All such Work shall
be executed under the applicable conditions of the
Contract Documents. If any Change Order causes an
increase or decrease in the Contract Price or an
extension or shortening of the Contract Time, an
equitable adjustment will be made as proVided in this
document. A Change Order signed by the Contractor
indicates their agreement therewith.
1.56.1. The City may authorize minor changes or alterations
in the Work not involving extra cost and not
inconsistent with the overall intent of the Contract
Documents. These may be accomplished by a Field
Order. If the Contractor believes that any minor
change or alteration authorized by the City entitles
them to an increase in the Contract Price or extension
of Contract Time, they may make a claim therefore as
provided in this document.
1.56.2. Additional Work performed by the Contractor without
authorization of a Change Order will not entitle them
to an increase in the Contract Price or an extension of
the Contract Time, except in the case of an
emergency as provided in this document.
1.56.3. The City will execute appropriate Change Orders
covering changes in the Work, to be performed and
Work performed in an emergency as provided in this
section and any other claim of the Contractor for a
change in the Contract Time or the Contract Price
which is approved by the City.
1.56.4. It is the Contractor's responsibility to notify his Surety
of any changes affecting the general scope of the
Work or change in the Contract Price or Contract
Time and the amount of the applicable bonds shall be
adjusted accordingly. The Contractor will furnish
proof of such an adjustment to the City.
1.57. Change of Contract Price:
The Contract Price constitutes the total compensation
payable to the Contractor for performing the Work.
All duties, responsibilities and obligations assigned to
or undertaken by the Contractor shall be at their
expense without changing the Contract Price.
1.57.1. The City may, at any time, without written
notice to the sureties, by written order
designated or indicated to be a Change
Order, make any change in the Work within
the general scope of the Contract, including
but not limited to changes: in the
specifications (including drawings and
designs); in the method or manner of
performance of the Work; in the City-
furnished facilities, equipment, materials,
services, or site; or directing acceleration in
the performance of the Work.
1.57.3. If any change order under this clause
causes an increase or decrease in the
Contractor's cost of, or the time required
for, the performance of any part of the
Work, under this Contract, whether or not
changed by any order, an equitable
adjustment shall be made and the Contract
modified in writing accordingly.
contributions, unemployment,
excise and payroll taxes, workers'
compensation, health and
retirement benefits, sick leave,
vacation and holiday pay
applicable thereto. Such
employees shall include
superintendents and foremen at
the site. The expenses of
performing Work after regular
working hours, on Sunday or
legal holidays shall be included in
the above only if authorized by
City.
1.57.2. Except as herein provided, no order,
statement, or conduct of the City shall be
treated as a change under this clause or
entitle the Contractor to an equitable
adjustment hereunder.
1.57.4. If the Contractor intends to assert a claim
for an equitable adjustment under this
clause, he must, within ten (10) days after
receipt of a written Change Order, submit
to the City a written notice including a
statement setting forth the general nature
and monetary extent of such claim, and
supporting data.
1.57.7.2.Cost of all materials and
equipment furnished and
incorporated in the Work,
including costs of transportation
and storage, and manufacturers'
field services required in
connection therewith. All cash
discounts shall accrue to
Contractor unless City deposits
funds with Contractor with which
to make payments in which case
the cash discounts, shall accrue
to the City. All trade discounts,
rebates and refunds, and all
returns from sale of surplus
materials and equipment shall
accrue to City, and Contractor
shall make provisions so that
they may be obtained.
1.57.5. No claim by the Contractor for an equitable
adjustment hereunder shall be allowed if
not submitted in accordance with this
section or if asserted after final payment
under this Contract.
1.57.6. The value of any Work covered by a
Change Order or of any claim for an
increase or decrease in the Contract Price
shall be determined in one of the following
ways: by negotiated lump sum; or on the
basis of the cost of the Work, determined
as provided in this section, plus a mutually
agreed upon fee to the Contractor and to
cover overhead and profit.
1.57.7. The term cost of the Work means the sum
of all direct costs necessarily incurred and
paid by the Contractor in the proper
performance of the Work. Except as
otherwise may be agreed to in writing by
City, such costs shall be in amounts no
higher than those prevailing in Miami-Dade
County, shall include only the following
items and shall not include any of the costs
itemized hereunder.
1.57.7.3.Payments made by Contractor to
the Sub-Contractors for Work
performed by Sub-Contractors.
If required by City, Contractor
shall obtain competitive
proposals from Sub-Contractors
acceptable to him and shall
deliver such proposals to City
who will then determine which
Proposals will be accepted. If a
Subcontract provides that the
Sub-Contractor is to be paid on
the basis of Cost of Work plus a
fee, the cost of the Work shall be
determined in accordance with
this section.
1.57.7.1.Payroll costs for employees in the
direct employ of Contractor in the
performance of the work
described in the Change Order
under schedules of job
classifications agreed upon by
City and Contractor. Payroll costs
for employees not employed full
time on the Work shall be
apportioned on the basis of their
time spent on the Work. Payroll
costs shall be limited to: salaries
and wages, plus the costs of
fringe benefits which shall
include social security
1.57.7.4.Rentals of all construction
equipment and machinery and
the parts thereof whether rented
from Contractor or others in
accordance with rental
agreements approved by City,
and the costs of transportation,
loading, unloading, installation,
dismantling and removal thereof
- all in accordance with terms of
said rental agreements. The
rental of any such equipment,
machinery or parts shall cease
when the use thereof is no
longer necessary for the Work.
PAGE 13 OF 105
PROPOSAL No.
PAGE 14 OF 105
PROPOSAL No.
1.57.7.5.Sales, use or similar taxes related
to the Work, and for which
Contractor is liable, imposed by
any governmental authority.
1.57.7.6.Payments and fees for permits
and licenses. Costs for permits
and licenses must be shown as a
separate item.
1.57.7.7.The cost of utilities, fuel and
sanitary facilities at the site.
1.57.7.S.Minor expenses such as
telegrams, long distance
telephone calls, telephone service
at the site, expressage and
similar petty cash items in
connection with the Work.
1.57.7.9.Cost of premiums for additional
Bonds and Insurance required
solely because of changes in the
Work, not to exceed two percent
(2%) of the increase in the Cost
of the Work.
1.57.S. The term Cost of the Work shall not include
any of the following:
1.57.S. 1. Payroll costs and other
compensation of Contractor's
officers, executives, principals (of
partnership and sole
proprietorships), general
managers, engineers, architects,
estimators, lawyers, agents,
expediters, timekeepers, clerks
and other personnel employed by
Contractor whether at the site or
in his principal or a branch office
for general administration of the
Work and not specifically
included in the schedule referred
to in this document - all of which
are to be considered
administrative costs covered by
the Contractor's fee.
1.57.S.2.Expenses of Contractor's principal
and branch offices other than his
office at the site.
1.57.S.3.Any part of Contractor's capital
expenses, including interest on
Contractor's capital employed for
the Work and charges against
Contractor for delinquent
payments.
1.57.S.4.Cost of premiums for all bonds
and for all insurance policies
whether or not Contractor is
required by the Contract
Documents to purchase and
maintain the same (except as
otherwise
document.
provided
this
1.57.S.5.Costs due to the negligence of
Contractor, any Sub-Contractor,
or anyone directly or indirectly
employed by any of them of for
whose acts any of them may be
liable, including but not limited
to, the correction of defective
work, disposal of materials or
equipment wrongly supplied and
making good any damage to
property .
1.57.S.6.Other overhead or general
expense costs of any kind and
the costs of any item not
specifically and expressly
included in this document.
1.57.9. The Contractor's fee which shall be allowed
to Contractor for their overhead and profit shall be
determined as follows:
1.57.9.1. A mutually acceptable firm fixed price; or
if none can be agreed upon;
1.57.9.2. A mutually acceptable fixed fee based on
the estimate of the various portions of the cost of the
Work.
1.57.10. The amount of credit to be allowed by
Contractor to City for any such change which results
in a net decrease in cost, will be the amount of the
actual net decrease. When both additions and credits
are involved in anyone change, the net shall be
computed to include overhead and profit, identified
separately, for both additions and credit, provided
however, the Contractor shall not be entitled to claim
lost profits for any Work not performed.
1.57.11. Whenever cost of any Work is to be determined
pursuant to this document, Contractor will submit in
form prescribed by City an itemized cost breakdown
together with supporting data.
1.5S. Payments to Contractor: At least ten (10) days
before each progress payment falls due (but not
more often than once a month), the Contractor will
submit to the City a partial payment estimate filled
out and signed by the Contractor covering the Work
performed during the period covered by the partial
payment estimate and supported by such data as the
City may reasonably require.
1.5S.1. If payment is requested on the basis of materials and
equipment not incorporated in the Work but delivered
and suitably stored at or near site, the partial
payment estimate shall also be accompanied by such
supporting data, satisfactory to the City, as will
establish the City's title to the material and
equipment and protect their interest therein,
including applicable insurance. The City will within
ten (10) days after receipt of each partial payment
estimate, either indicate in writing their approval of
payment and present the partial payment estimate to
the City, or return the partial payment estimate to the
Contractor, indicating in writing their reasons for
refusing to approve payment. In the latter case, the
Contractor may make the necessary corrections and
resubmit the partial payment estimate. The City, will
within thirty (30) days of presentation to them of any
approved partial payment estimate, pay the
Contractor a progress payment on the basis of the
approved partial payment estimate. The City may
retain ten (10) percent of the amount of each
payment until final completion and acceptance of all
Work covered by the Contract Documents. On
completion and acceptance of a part of the Work on
which the price is stated separately in the Contract
Documents, payment may be made in full, including
retained percentages, less authorized deductions.
Any interest earned on the retainage shall accrue to
the benefit of the City.
1.58.2. The City shall have the right to demand and receive
from the Contractor, before he shall receive final
payment, final releases of lien executed by all
persons, firms or corporations who have performed
or furnished labor, services or materials, directly or
indirectly, used in the Work. Likewise, as a condition
to receiving any progress payment, the City may
require the Contractor to furnish partial releases of
lien executed by all persons, firms and corporations
who have furnished labor, services or materials
incorporated into the Work during the period of time
for which the progress payment is due, releasing such
lien rights those persons, firms or corporations may
have for that period.
1.58.3. The Contractor warrants and guarantees that title to
all Work, materials and equipment covered by an
Application for Payment, whether incorporated in the
Project or not, will have passed to the City prior to
the making of the Application for Payment, free and
clear of all liens, claims, security interest and
encumbrances (hereafter in these General Conditions
referred to as "Liens"); and that no Work, materials
or equipment covered by an Application for Payment
will have been acquired by the Contractor or by any
other person performing the Work at the site or
furnishing materials and equipment for the Project,
subject to an agreement under which an interest
therein or encumbrance thereon is retained by the
seller or otherwise imposed by the Contractor or such
other person.
1.59. Acceptance of Final Payment as Release: The
Acceptance by the Contractor of final payment shall be and
shall operate as a release to the City and a waiver of all claims
and all liability to the Contractor other than claims in stated
amounts as may be specifically excepted by the Contractor for
all things done or furnished in connection with the Work and for
every act and neglect of the City and others relating to or
arising out of this Work. Any payment, however, final or
otherwise, shall not release the Contractor of their sureties from
any obligations under the Contract Documents or the
Performance Bond.
1.60. Suspension Of Work And Termination: The City
may, at any time and without cause, suspend the Work or any
portion thereof for a period of not more than ninety (90) days
PAGE 15 OF 105
PROPOSAL No.
by notice in writing to the Contractor which shall fix the date on
which Work shall be resumed. For suspensions longer than
ninety (90) days, the Contractor may be allowed an increase in
the Contract Price or an extension of the Contract Time, or
both.
1.61. Work During Inclement Weather: No Work
shall be done under these specifications except by
permission of the City when the weather is unfit for
good and careful Work to be performed. Should the
severity of the weather continue, the Contractor upon
the direction of the City, shall suspend all Work until
instructed to resume operations by the City and the
Contract Time pursuant to this section shall be
extended to cover the duration of the order.
1.62. City May Terminate: If the Contractor is adjudged
bankrupt or insolvent, or if they make a general
assignment for the benefit of their creditors, or if a
trustee or receiver is appointed for the Contractor or
for any of their property, or if they file a petition to
take advantage of any debtor's act, or to reorganize
under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen
or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-
Contractors or for labor, materials or equipment or
they disregards laws, ordinances, rules, regulations
or orders of any public body having jurisdiction, or if
they disregard the authority of the City, of if they
otherwise violates any provision of, the Contract
Documents, then the City may, without prejudice to
any other right or remedy and after giving the
Contractor and the surety ten (10) days written
notice, terminate the services of the Contractor and
take possession of the Project and of all materials,
equipment, tools, construction equipment and
machinery thereon owned by the Contractor, and
finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be
entitled to receive any further payment until the Work
is finished. If the unpaid balance of the Contract
Price exceeds the direct and indirect costs of
completing the Project, including compensation for
additional professional services, such excess shall be
paid to the Contractor. If such costs exceed such
unpaid balance, the Contractor will pay the difference
to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change
Order. If after termination of the Contractor under
this Section, it is determined by a court of competent
jurisdiction for any reason that the Contractor was
not in default, the rights and obligations of the City
and the Contractor shall be the same as if the
termination had been issued pursuant to this
document.
1.62.1. Where the Contractor's services have been so
terminated by the City said termination shall not
affect any rights of the City against the Contractor
then existing or which may thereafter accrue. Any
retention or payment of moneys by the City due the
Contractor will not release the Contractor from
liability.
1.62.2. Upon ten (10) days written notice to the Contractor,
the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the
Agreement. In such case, the Contractor shall be
paid for all Work executed and accepted by the City
as of the date of the termination. No payment shall
be made for profit for Work which has not been
performed.
1.63. Removal of Equipment: In the case of termination
of this Contract before completion for any cause
whatever, the Contractor, if notified to do so by the
City, shall promptly remove any part or all of his
equipment and supplies from the property of the City.
Should the Contractor not remove such equipment
and supplies, the City shall have the right to remove
them at the expense of the Contractor. Equipment
and supplies shall not be construed to include such
items for which the Contractor has been paid in
whole or in part.
1.64. Miscellaneous: Proposers acknowledges the
following miscellaneous conditions:
1.64.1. Whenever any provision of the Contract Documents
requires the giving of written notice it shall be
deemed to have been validly given if delivered in
person to the individual or to a member of the firm or
to an officer of the corporation for whom it is
intended, or if delivered at or sent by registered or
certified mail, postage prepaid, to the last business
address known to them who gives the notice.
1.64.2. The Contract Documents shall remain the property of
the City. The Contractor shall have the right to keep
one record set of the Contract Documents upon
completion of the Project.
1.64.3. The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation,
the warranties, guarantees and obligations imposed
upon Contractor and those in the Special Conditions
and the rights and remedies available to the City,
shall be in addition to, and shall not be construed in
any way as a limitation of, any rights and
remedies available by law, by special guarantee or by
other provisions of the Contract Documents.
1.64.4. Should the City or the Contractor suffer injury or
damage to its person or property because of any
error, omission, or act of the other or of any of their
employees or agents or others for whose acts they
are legally liable, claim shall be made in writing to the
other party within a reasonable time of the first
observance of such in jury or damage.
1.65. Waiver of Jury Trial: City and Contractor
knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in
State or Federal Court proceedings in respect to any
action, proceeding, lawsuit or counterclaim based
upon the Contract Documents or the performance of
the Work thereunder.
1.65.1. Governing Law: The Contract shall be construed in
accordance with and governed by the law of the
State of Florida.
1.65.2. Venue: Venue of any action to enforce the Contract
Documents shall be in Miami-Dade County, Florida.
1.65.3. Arbitration: It is the intention of the parties that
whenever possible, if a dispute or controversy arises
hereunder then such dispute or controversy shall be
settled by arbitration in accordance with the
procedures, rules and regulations of the American
Arbitration Association. The decision rendered by the
Arbitrator shall be final and binding upon the parties
and judgment upon the award rendered by the
arbitrator may be entered in any court having
jurisdiction. Arbitration shall be held in Miami-Dade
County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the
whole, each party shall be responsible for a portion of
the costs of arbitration and their respective attorneys'
fees as may be determined by the court on
confirmation.
1.66. Project Records: City shall have right to inspect
and copy during regular business hours at City's
expense, the books and records and accounts of
Contractor which relate in any way to the Project, and
to any claim for additional compensation made by
Contractor, and to conduct an audit of the financial
and accounting records of Contractor which relate to
the Project. Contractor shall retain and make
available to City all such books and records and
accounts, financial or otherwise, which relate to the
Project and to any claim for a period of three years
following final completion of the Project. During the
Project and the three year period following final
completion of the Project, Contractor shall proVide
City access to its books and records upon five days
written notice.
1.67. Severability: If any provision of the Contract or the
application thereof to any person or situation shall to
any extent, be held invalid or unenforceable, the
remainder of the Contract, and the application of
such provisions to persons or situations other than
those as to which it shall have been held invalid or
unenforceable shall not be affected thereby, and shall
continue in full force and effect, and be enforced to
the fullest extent permitted by law.
1.68. Independent Contractor: The Contractor is an
independent Contractor under the Contract. Services
provided by the Contractor shall be by employees of
the Contractor and subject to supervision by the
Contractor, and not as officers, employees, or agents
of the City. Personnel policies, tax responsibilities,
social security and health insurance, employee
benefits, purchasing policies and other similar
administrative procedures, applicable to services
rendered under the Contract shall be those of the
Contractor.
END OF SECTION
PAGE 16 OF 105
PROPOSAL No.
Section 2
Special Terms and Conditions
2.1 Purpose of Proposal:
The City of Sunny Isles Beach (the "City") intends to secure the services of a qualified landscape
contractor for landscape maintenance. It is the intent of this proposal document that all work shall
result in compliance with the specifications documents and all regulatory requirements applicable to
such project.
2.2 Pre-Proposal Conference (Mandatorv):
A pre-proposal conference will be held on (November 30, 2010 @ 3:00pm) at Sunny Isles Beach
Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160; 1st Floor Meeting Room to
discuss the special conditions and specifications included within this solicitation. It is mandatory that a
representative of the firm attend in order to qualify to submit an offer in response to this solicitation.
The vendor's offer cannot be considered if a representative from that vendor's firm fails to attend this
mandatory pre-proposal conference, or fails to arrive at the conference within fifteen (15) minutes of
the scheduled starting time.
Vendors are requested to bring this solicitation document to the conference, as additional copies may
not be available.
2.3 Term
This contract will commence on the first calendar day of the month succeeding approval of the
contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award
letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and
submittal of all required proposal documents. This contract shall remain in effect for three (3) years;
provided that the services rendered by the Proposers during the contract period are satisfactory and
that City funding is available as appropriated on an annual basis and upon completion of the
expressed and/or implied warranty period.
2.4 Options To Renew
Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to
renew this contract for an additional six (6) year(s) on a year-to-year basis. Prior to completion of
each exercised contract term, the City may consider an adjustment to price based on changes in the
following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers
(CPI-W): Miami - Fort Lauderdale, FL
It is the vendor's responsibility to request any pricing adjustment under this proVIsion. For any
adjustment to commence on the first day of any exercised option period, the vendor's request for
adjustment should be submitted 90 days prior to expiration of the then current contract term. The
vendor adjustment request should not be in excess of the relevant pricing index change. If no
adjustment request is received from the vendor, the City will assume that the vendor has agreed that
the optional term may be exercised without pricing adjustment. Any adjustment request received
after the commencement of a new option period may not be considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply any
reduction in pricing for the additional term(s) based on the downward movement of the applicable
PAGE 17 OF 105
PROPOSAL No.
index.
The City reserves the right to reject any price adjustments submitted by the vendor and/or to not
exercise any otherwise available option period based on such price adjustments. Continuation of the
contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and
not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in
the best interest of the City.
Should the vendor decline the City's right to exercise the option period, the City may consider the
vendor in default which decision may effect that vendor's eligibility for future contracts.
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS
OF WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR.
2.5 Price
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall
remain fixed and firm during the term of contract.
2.6 Performance Bond
The City of Sunny Isles Beach shall require the successful Proposers to furnish a Performance Bond in
the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach as the Obligee, as
security for the faithful performance of the Contract and for the payment of all persons performing
labor or furnishing materials in connection herewith within ten (10) calendar days after notification of
the award by the City. The bonds shall be with a surety company authorized to do business in the
State of Florida.
2.7 Deliverv
All items shall be delivered f.o.b. destination (i.e. at a specific City of Sunny Isles Beach address), and
delivery costs and charges (if any) will be included in the Proposal Price. Exceptions shall be noted.
When practical, the City may make pick-ups at the vendor's place of business when specifically
approved by the City.
2.8 Indemnification
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage
must be afforded on a form no more restrictive than the latest edition of the Comprehensive General
Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must
include:
o Premises and Operation
o Independent Contractors
o Products and/or Completed Operations Hazard
o Broad Form Property Damaged
o Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits of coverage equal to those required for Bodily Injury Liability and Property Damage
Liability.
PAGE 18 OF 105
PROPOSAL No.
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence
combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business Automobile Liability
policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers' Non-Ownership.
Before starting the Work, the Contractor will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City's possession. These certificates shall
contain a provision that the coverage afforded under the policies will not be canceled or materially
changed until at least thirty (30) days prior written notice has been given to the City by certified mail.
The City shall be named as an additional insured on the above-referenced policies.
The Contractor agrees that if any part of the Work under the Contract is sublet, they will require the
Sub-Contractor(s) to carry insurance as required, and that they will require the Sub-Contractor(s) to
furnish to them insurance certificates similar to those required by the City in this section.
2.8.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Contractor and must be approved by the City. At the option of the City, either the Contractor
shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form
satisfactory to the City, covering the same.
2.9 Monthlv Invoices Payments
Cut-off date is the close of the business day of the 20th day of each month. Contractor shall submit
by the 25th day of each month Contractor's completed Statement of Services/Invoice. Should the
25th fall on a weekend or holiday, Contractor shall submit his application on the next workday.
Contractor is advised that processing of invoices must follow this schedule, as the Owner has funding
requirements and other payment obligations which may prevent payment of late Statement of
Services for that month's billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month's billing cycle.
2.10 LABOR. MATERIALS. AND EOUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 of this solicitation the vendor shall furnish all labor, material
and equipment necessary for satisfactory contract performance. When not specifically identified in the
technical specifications, such materials and equipment shall be of a suitable type and grade for the
purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of
the City's Project Manager.
2.11 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The vendor hereby acknowledges and agrees that all materials, except where recycled content is
PAGE 19 OF 105
PROPOSAL No.
specifically requested, supplied by the vendor in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the vendor are found to be defective or do not
conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense
and the contract cancelled or (2) the City may require the vendor to replace the materials at the
vendor's expense.
2.12 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A
WORK ORDER:
The vendor shall neither commence any work, nor enter a City work premise, until a Work Order
directing the vendor to proceed with various items of work has been received from any authorized City
representative; provided however, that such notification shall be superseded by any emergency work
that may be required in accordance with provisions included elsewhere in this solicitation and resultant
contract.
2.13 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE
OUOTES:
While the City has listed all major items within this solicitation which are utilized by City departments
in conjunction with their operations, there may be similar items that must be purchased by the City
during the term of this contract. Under these circumstances, a City representative will contact the
primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the
contract, the City representative may also obtain price quotes from these vendors. T
2.14 EMERGENCY SERVICE:
The vendor shall provide 24 hours, 7 days a week emergency service to the City under the contract.
During regular working hours (Monday through Friday, 8:00 A.M. to 5:00 P.M.), emergency service
response time (defined as the time from acknowledged notification to arrival on-site) shall be within 2
hours after notification by the City. During other than regular working hours, the emergency response
time, as defined above, shall be within 2 hours after notification by the City.
2.15 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each workday,
and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean
up all areas where work has been involved as mutually agreed with the associated user department's
project manager.
2.16 ACCIDENT PREVENTION AND BARRICADES
Precautions shall be exercised at all times for the protection of persons and property. All vendors
performing services under this contract shall conform to all relevant OSHA, State and City regulations
during the course of such effort. Any fines levied by the above mentioned authorities for failure to
comply with these requirements shall be borne solely by the responsible vendor. Barricades shall be
provided by the vendor when work is performed in areas traversed by persons, or when deemed
necessary by the City Project Manager.
END OF SECTION
PAGE 20 OF 105
PROPOSAL No.
l
Section 3
Scope of Services / Technical Specifications
3.1 Scope of Services
The City of Sunny Isles Beach (the "City") intends to secure the services of a qualified landscape
contractor for landscape maintenance. It is the intent of this proposal document that all work shall result
in compliance with the specifications documents and all regulatory requirements applicable to such
project.
The Work covered by the Specifications, Plans and other Contract Documents, shall be landscaping
services, including landscape, irrigation, and public right-of-way maintenance, including sidewalks, street
furniture, and facility maintenance as described in the Contract Documents.
3.2 A. PLANTINGS & APPLICATIONS
AI. - A75.
This proposal item is to include removal and proper disposal of existing plants, and
then delivery, layout, placement, cleanup and maintenance of new flowers or plants in
the locations designated by the City. In areas of traffic, the proposal will include all
appropriate traffic control devices that conform to an approved Management of Traffic
(MOT) plan. It shall also include appropriate initial increased irrigation and
observation. Any dead or under-developing plants shall be immediately replaced by
the Proposers at no cost to the City.
A76.
This proposal item is to include Merit soil drench for Royal Palm one time per year
including a follow-up application per specifications in the locations designated by the
City. In areas of traffic, the proposal will include all appropriate traffic control devices
that conform to an approved Management of Traffic (MOT) plan. The application
shall meet all safety standards for the handling and application of the chemicals used
and shall follow all of the manufacturer's recommendations.
An.
This proposal item is to include Cygon Foliar Spray for Royal Palms on an as needed
basis, including a follow-up application per specifications in the locations designated
by the City. In areas of traffic, the proposal will include all appropriate traffic control
devices that conform to an approved Management of Traffic (MOT) plan. The
application shall meet all safety standards for the handling and application of the
chemicals used and shall follow all of the manufacturer's recommendations.
A78.
This proposal item is to include Phoenix dactylifera maintenance including all
fertilization and fungicide applications per specifications in the locations designated by
the City. In areas of traffic, the proposal will include all appropriate traffic control
devices that conform to an approved Management of Traffic (MOT) plan. The
application shall meet all safety standards for the handling and application of the
chemicals used and shall follow all of the manufacturer's recommendations.
A79.
This proposal item is to include Coconut Palm OTC (Lethal Yellowing) in the locations
designated by the City. In areas of traffic, the proposal will include all appropriate
traffic control devices that conform to an approved Management of Traffic (MOT)
plan. The application shall meet all safety standards for the handling and application
of the chemicals used and shall follow all of the manufacturer's recommendations.
A80.
This proposal item is to apply fertilizer in the locations designated by the City. In
areas of traffic, the proposal will include all appropriate traffic control devices that
PAGE 21 OF 105
PROPOSAL No.
A8l.
A82.
3.3 B. LABOR
Bl. & B2.
B3. & B4.
B5. & B6.
B7. & B8.
3.4 C. EOUIPMENT
I PAGE.22.0..FI05
~ROPOSALNO.
conform to an approved Management of Traffic (MOT) plan. The application shall
meet all safety standards for the handling and application of the chemicals used and
shall follow all of the manufacturer's recommendations.
This proposal item is to apply herbicides in the locations designated by the City. In
areas of traffic, the proposal will include all appropriate traffic control devices that
conform to an approved Management of Traffic (MOT) plan. The application shall
meet all safety standards for the handling and application of the chemicals used and
shall follow all of the manufacturer's recommendations.
This proposal item is to apply insecticides in the locations designated by the City. In
areas of traffic, the proposal will include all appropriate traffic control devices that
conform to an approved Management of Traffic (MOT) plan. The application shall
meet all safety standards for the handling and application of the chemicals used and
shall follow all of the manufacturer's recommendations.
This proposal item is for additional work by a trained and competent Landscape
Superintendent. This is a separate item for work not already covered by, and paid
for through, other pertinent proposal items. It is intended that this item shall cover
call-outs for emergency and unique situations. For this item to be accepted and paid
for by the City, the services must be specifically requested by the City for a specific
non-covered task.
This proposal item is for additional work by a trained and competent Landscape
Laborer. This is a separate item for work not already covered by, and paid for
through, other pertinent proposal items. It is intended that this item shall cover call-
outs for emergency and unique situations. For this item to be accepted and paid for
by the City, the services must be specifically requested by the City for a specific non-
covered task.
This proposal item is for additional work by a trained and competent Irrigation
Specialist. This is a separate item for work not already covered by, and paid for
through, other pertinent proposal items. It is intended that this item shall cover call-
outs for emergency and unique situations. For this item to be accepted and paid for
by the City, the services must be specifically requested by the City for a specific non-
covered task. The City will supply all irrigation materials necessary under this item
upon written request by the proposer's Irrigation Specialist. In emergency
situations, the Irrigation Specialist may purchase the materials and will be reimbursed
(at actual cost) by the City, but then only upon receipt of both the proper
documentation of the emergency nature of the work and the proper original invoices
for materials.
This proposal item is for additional work by a trained and competent Irrigation
Laborer. This is a separate item for work not already covered by, and paid for
through, other pertinent proposal items. It is intended that this item shall cover call-
outs for emergency and unique situations. For this item to be accepted and paid for
by the City, the services must be specifically requested by the City for a specific non-
covered task. The City will supply all materials.
Cl. thru C4. This proposal item is for additional work by a trained and competent Backhoe
Operator using a fully functioning and properly maintained tractor with a front end
mounted loader and a backhoe. This is a separate item for work not already
covered by, and paid for through, other pertinent proposal items. It is intended that
this item shall cover call-outs for emergency and unique situations. For this item to
be accepted and paid for by the City, the services must be specifically requested by
the City for a specific task.
C5. thru C8. This proposal item is for additional work by a trained and competent Dump Truck
Operator using a fully functioning and properly maintained dump truck with a GVW
rating of 15,000 or greater. This is a separate item for work not already covered by,
and paid for through, other pertinent proposal items. It is intended that this item
shall cover call-outs for emergency and unique situations. For this item to be
accepted and paid for by the City, the services must be specifically requested by the
City for a specific task.
C9. thru C11. This proposal item is to provide a fully functioning and properly maintained Trailer
Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an
operating and properly maintained pump and hose reel. This is a separate item for
work not already covered by, and paid for through, other pertinent proposal items. It
is intended that this item shall cover call-outs for emergency and unique situations.
For this item to be accepted and paid for by the City, the services must be specifically
requested by the City for a specific task.
C12. thru C15. This proposal item is to provide a fully functioning and properly maintained Self
Propelled Trencher with a minimum attainable depth of twenty-four inches, and a
minimum trench width of six inches. This is a separate item for work not already
covered by, and paid for through, other pertinent proposal items. It is intended that
this item shall cover call-outs for emergency and unique situations. For this item to
be accepted and paid for by the City, the services must be specifically requested by
the City for a specific task.
C16. This proposal item is to provide a fully functioning and properly maintained bucket
truck. This is a separate item for work not already covered by, and paid for through,
other pertinent proposal items. It is intended that this item shall cover call-outs for
emergency and unique situations. For this item to be accepted and paid for by the
City, the services must be specifically requested by the City for a specific task.
C17. This proposal item is to provide a fully functioning and properly maintained chipper
brush. This is a separate item for work not already covered by, and paid for through,
other pertinent proposal items. It is intended that this item shall cover call-outs for
emergency and unique situations. For this item to be accepted and paid for by the
City, the services must be specifically requested by the City for a specific task.
C18. This proposal item is to provide a fully functioning and properly maintained stump
grinder. This is a separate item for work not already covered by, and paid for
through, other pertinent proposal items. It is intended that this item shall cover call-
outs for emergency and unique situations. For this item to be accepted and paid for
by the City, the services must be specifically requested by the City for a specific task.
C19. This proposal item is to provide a fully functioning and properly maintained grapple
loader with a 30 cubic yard capacity. This is a separate item for work not already
covered by, and paid for through, other pertinent proposal items. It is intended that
PAGE 23 OF 105
PROPOSAL No.
this item shall cover call-outs for emergency and unique situations. For this item to
be accepted and paid for by the City, the services must be specifically requested by
the City for a specific task.
3.5 D. MATERIALS
D1. This proposal item is to include the supplying, delivery, placement, and grading of topsoil in
the locations designated by the City. This topsoil shall be a mix of 70% organics (peat moss,
etc.) and 30% sand. The supplying and placing of this item is separate and unique from the
normal need to supply and place this material as part of the ongoing operations covered in
other proposal items. For this item to be accepted and paid for by the City, the service must
be specifically requested by the City for a unique and specific task. In areas of traffic, the
proposal will include all appropriate traffic control devices that conform to an approved
Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price
proposal and shall not be paid for separately.
D2. This proposal item is to include the supplying, delivery, placement, and grading of either
Premium Red or Premium Gold (as designated by the City) colored mulch in the locations
designated by the City. The supplying and placing of this item is separate and unique from
the normal need to supply and place this material as part of the ongoing operations covered in
other proposal items. For this item to be accepted and paid for by the City, the service must
be specifically requested by the City for a unique and specific task. In areas of traffic, the
proposal will include all appropriate traffic control devices that conform to an approved
Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price
proposal and shall not be paid for separately.
D3. This proposal item is to include the supplying, delivery, placement, and grading of #70 Trap
Sand in the locations designated by the City. The supplying and placing of this item is
separate and unique from the normal need to supply and place this material as part of the
ongoing operations covered in other proposal items. For this item to be accepted and paid for
by the City, the service must be specifically requested by the City for a unique and specific
task. In areas of traffic, the proposal will include all appropriate traffic control devices that
conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a
part of the unit price proposal and shall not be paid for separately.
D4. This proposal item is to include the supplying, delivery, placement, and grading of Atlas 3000
(or equal) 70/30 mix in the locations designated by the City. The supplying and placing of this
item is separate and unique from the normal need to supply and place this material as part of
the ongoing operations covered in other proposal items. For this item to be accepted and
paid for by the City, the service must be specifically requested by the City for a unique and
specific task. In areas of traffic, the proposal will include all appropriate traffic control devices
that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall
be a part of the unit price proposal and shall not be paid for separately.
D5. This proposal item is to include the supplying, delivery, placement, and initial irrigating of
Solid St. Augustine Floratam Sod (or approved equal) in the locations designated by the City.
The supplying and placing of this item is separate and unique from the normal need to supply
and place this material as part of the ongoing operations covered in other proposal items. For
this item to be accepted and paid for by the City, the service must be specifically requested by
the City for a unique and specific task. In areas of traffic, the proposal will include all
appropriate traffic control devices that conform to an approved Management of Traffic (MOT)
plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for
separately.
PAGE 24 OF 105
PROPOSAL No.
D6. This proposal item is to include the supplying and delivery of Solid St. Augustine Floratam Sod
(or approved equal) on pallets, and off-loaded in a location designated by the City. The
supplying of this item is separate and unique from the normal need to supply this material as
part of the ongoing operations covered in other proposal items. For this item to be accepted
and paid for by the City, the service must be specifically requested by the City.
D7. This proposal item is to include the supplying and delivery of Bermuda 'Tifway' 419 Turf (or
approved equal) on pallets, off-loaded and installed in a location designated by the City. The
supplying of this item is separate and unique from the normal need to supply this material as
part of the ongoing operations covered in other proposal items. For this item to be accepted
and paid for by the City, the service must be specifically requested by the City.
D8. This proposal item is to include the supplying and delivery of Paspalum Notatum (Argentine
Bahia Sod) (or approved equal) on pallets, off-loaded and installed in a location designated by
the City. The supplying of this item is separate and unique from the normal need to supply
this material as part of the ongoing operations covered in other proposal items. For this item
to be accepted and paid for by the City, the service must be specifically requested by the City.
3.6 E. PARKS (see attached maD for locations)
El. through E12.
PAGE 25 OF 105
PROPOSAL No.
This proposal item is to include the supplying of all necessary materials,
supplies, labor, equipment, fuel, and other miscellaneous necessities to fully
maintain the general condition of the City Parks listed in this group. This
work shall include, but not be limited to, weeding, mowing all grass such that
it never exceeds 3 inches in height under normal conditions or 4 inches in
height under drought conditions, irrigating (including the full maintenance and
repair of the irrigation system itself) all landscaped areas, maintaining and
replacing (if necessary) any plants lost due to negligence of the Proposers,
removing all graffiti within thirty-six hours, blowing sidewalks daily, power
washing sidewalks once a week, daily removal of all litter, daily cleaning and
maintenance of all trash receptacles, daily cleaning of all restrooms (where
they exist), daily inspection of all playground and recreational facilities, full
maintenance and repair of all recreational facilities (including but not limited
to pressure cleaning or washing), cleaning and maintaining all up-lighting,
and fully maintaining all playing fields and open areas. The City will supply
all irrigation materials necessary under this item upon written request by the
proposer's Irrigation Specialist. In emergency situations, the Irrigation
Specialist may purchase the materials and will be reimbursed (at actual cost)
by the City, but then only upon receipt of both the proper documentation of
the emergency nature of the work and the proper original invoices for
materials.
The intent of this description is to convey the requirement that the parks
listed in this section shall be maintained to a superior level such that they are
viewed by the public as the best maintained and most beautiful parks in all of
southern Florida. It is this standard that will be required of the Proposers.
The supplying and placing of this item is separate and unique from the special
proposal items also listed in this package and the proposal price shown for
this item will be considered full and total payment for all normal ongoing
operations. For any additional payments under this item, or any other, the
service must be specifically requested by the City for a unique and specific
task. In areas of traffic, the proposal will include all appropriate traffic control
devices that conform to an approved Management of Traffic (MOT) plan. All
traffic control costs shall be a part of the unit price proposal and shall not be
paid for separately.
3.7 F. RIGHTS-OF-WAY (see attached maD for locations)
Fl. through F30.
This proposal item is to include the supplying of all necessary materials,
supplies, labor, equipment, fuel, and other miscellaneous necessities to fully
maintain the general condition of the City Street Rights-of-Way listed in this
group. This work shall include, but not be limited to, weeding, mowing all
grass such that it never exceeds 4 inches in height under normal conditions or
5 inches in height under drought conditions, irrigating (including the full
maintenance and repair of the irrigation system itself) all landscaped areas,
maintaining and replacing (if necessary) any perennial plants, removing all
graffiti within thirty-six hours, blowing sidewalks weekly, daily removal of all
litter, daily cleaning and maintenance of all trash receptacles (where they
exist), and daily inspection of all lighting and street appurtenances. The City
will supply all irrigation materials necessary under this item upon written
request by the proposer's Irrigation Specialist. In emergency situations, the
Irrigation Specialist may purchase the materials and will be reimbursed (at
actual cost) by the City, but then only upon receipt of both the proper
documentation of the emergency nature of the work and the proper original
invoices for materials.
The intent of this description is to convey the requirement that the streets
listed in this section shall be maintained to a superior level such that they are
the viewed by the public as the best maintained in the area. It is this
standard that will be required of the Proposers.
The supplying and placing of this item is separate and unique from the other
proposal items also listed in this package and the proposal price shown for
this item will be considered full and total payment for all normal ongoing
operations. For any additional payments under this item, or any other, the
service must be specifically requested by the City for a unique and specific
task. In areas of traffic, the proposal will include all appropriate traffic control
devices that conform to an approved Management of Traffic (MOT) plan.
Maintenance of Traffic shall be in accordance with the current edition of the
Florida DOT Design Standards (600 series), the Standard Specification for
Road and Bridge Construction, and the Manual on Uniform Traffic Control
Devices, as a minimum criteria. This note should be included under all
proposal items that may include a work on FDOT roadways. All traffic control
costs shall be a part of the unit price proposal and shall not be paid for
separately.
3.8 G. BEACH & BEACH ACCESS PATHS (see attached maD for locations)
Gl. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to fully maintain clean
City Beaches. This work shall include, but not be limited to, litter and trash
removal and mechanized raking. The intent of this description is to convey
the requirement that the public beaches within the City shall be maintained to
a superior level such that they are the viewed by the public as the best
PAGE 26 OF 105
PROPOSAL No.
G2. through G2I.
maintained in Southern Florida. It is this standard that will be required of the
Proposers.
This proposal item is to include the supplying of all necessary materials,
supplies, labor, equipment, fuel, and other miscellaneous necessities to
fully maintain the general condition of the City Beach Access Paths listed in
this group. This work shall include, but not be limited to, weeding, mowing
all grass such that it never exceeds 4 inches in height under normal conditions
or 5 inches in height under drought conditions, trimming all hedges, irrigating
(including the full maintenance and repair of the irrigation system itself) all
landscaped areas, maintaining and replacing (if necessary) any plants,
removing all graffiti within twenty-four hours, blowing sidewalks daily, power
washing sidewalks once a month, daily removal of all litter, daily cleaning and
maintenance of all trash receptacles (where they exist), and daily inspection
of all lighting and path appurtenances.
The intent of this description is to convey the requirement that the paths
listed in this section shall be maintained to a superior level such that they are
the viewed by the public as the best maintained in the area. It is this
standard that will be required of the Proposers.
The supplying and placing of this item is separate and unique from the special
proposal items also listed in this package and the proposal price shown for
this item will be considered full and total payment for all normal ongoing
operations. For any additional payments under this item, or any other, the
service must be specifically requested by the City for a unique and specific
task.
3.9 H. BUS SHELTER AND BENCH LOCATIONS (see attached maD for locations)
HI. through H46.
PAGE 27 OF 105
PROPOSAL No.
This proposal item is to include the supplying of all necessary materials,
supplies, labor, equipment, fuel, and other miscellaneous necessities to
routinely maintain the general condition of the City Bus Shelters and Bus
Benches listed in this group. This work shall include, but not be limited to,
weeding all locations, irrigating (including the full maintenance and repair of
the irrigation system itself) all landscaped areas (where they exist), removing
all graffiti within twenty-four hours, blowing the adjacent sidewalks daily,
power washing sidewalks once a month, daily removal of all litter, daily
cleaning and maintenance of all trash receptacles (where they exist), and
daily inspection of all lighting, and shelter or bench appurtenances (including
making any necessary repairs).
The intent of this description is to convey the requirement that the shelters
and benches listed in this section shall be maintained to a superior level such
that they are the viewed by the public as the best maintained in the area. It
is this standard that will be required of the Proposers.
The supplying and placing of this item is separate and unique from the special
proposal items also listed in this package and the proposal price shown for
this item will be considered full and total payment for all normal ongoing
operations. For any additional payments under this item, or any other, the
service must be specifically requested by the City for a unique and specific
task. In areas of traffic, the proposal will include all appropriate traffic control
devices that conform to an approved Management of Traffic (MOT) plan. All
traffic control costs shall be a part of the unit price proposal and shall not be
paid for separately.
3.10 I. PARKING LOTS (see attached maD for locations)
11. through IS. This proposal item is to include the supplying of all necessary materials, supplies,
labor, equipment, fuel, and other miscellaneous necessities to fully maintain the
general condition of the City Parking Lots listed in this group. This work shall include,
but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches
in height under normal conditions or 5 inches in height under drought conditions,
irrigating (including the full maintenance and repair of the irrigation system itself) all
landscaped areas, maintaining and replacing (if necessary) any plants, removing all
graffiti within twenty-four hours, blowing sidewalks weekly, power washing sidewalks
once a month, daily removal of all litter, daily cleaning and maintenance of all trash
receptacles (where they exist), and daily inspection of all lighting and lot
appurtenances. The City will supply all irrigation materials necessary under this item
upon written request by the proposer's Irrigation Specialist. In emergency
situations, the Irrigation Specialist may purchase the materials and will be reimbursed
(at actual cost) by the City, but then only upon receipt of both the proper
documentation of the emergency nature of the work and the proper original invoices
for materials.
The supplying and placing of this item is separate and unique from the special
proposal items also listed in this package and the proposal price shown for this item
will be considered full and total payment for all normal ongoing operations. For any
additional payments under this item, or any other, the service must be specifically
requested by the City for a unique and specific task. In areas of traffic, the proposal
will include all appropriate traffic control devices that conform to an approved
Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit
price proposal and shall not be paid for separately.
3.11 J. GOVERNMENT FACILITIES (see attached maD for locations)
J1. through J11.This proposal item is to include the supplying of all necessary materials, supplies,
labor, equipment, fuel, and other miscellaneous necessities to fully maintain the
general condition of the Government Facilities listed in this group. This work shall
include, but not be limited to, weeding, mowing all grass such that it never exceeds 4
inches in height under normal conditions or 5 inches in height under drought
conditions, irrigating (including the full maintenance and repair of the irrigation
system itself) all landscaped areas, maintaining and replacing (if necessary) any
plants, removing all graffiti within twenty-four hours, blowing sidewalks daily, power
washing sidewalks once a week, daily removal of all litter, daily cleaning and
maintenance of all trash receptacles, daily cleaning of all parking areas, clearing and
maintaining all up-lighting, daily inspection of all lighting and facility appurtenances,
maintaining all open areas (including replacing turf if necessary). The City will supply
all irrigation materials necessary under this item upon written request by the
proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist
may purchase the materials and will be reimbursed (at actual cost) by the City, but
then only upon receipt of both the proper documentation of the emergency nature of
the work and the proper original invoices for materials.
The intent of this description is to convey the requirement that the facilities listed in
PAGE 28 OF 105
PROPOSAL No.
this section shall be maintained to a superior level such that they are the viewed by
the public as the best maintained and most beautiful facilities in the area. It is this
standard that will be required of the Proposers.
The providing of this service item is separate and unique from the special proposal
items also listed in this package and the proposal price shown for this item will be
considered full and total payment for all normal ongoing operations. For any
additional payments under this item, or any other, the service must be specifically
requested by the City for a unique and specific task. In areas of traffic, the proposal
will include all appropriate traffic control devices that conform to an approved
Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit
price proposal and shall not be paid for separately.
3.12 K. MISCELLANEOUS ITEMS (see attached maD for locations)
Kl. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to properly and legally dispose of any
dead animals located within the City limits, when requested to do so by the City. The animal
must be removed within six hours of the request if the request is made between 5:00pm and
7:00am, and within two hours if the request is made between 7:00am and 5:00pm. Though
these are the maximum times allowed to respond, it is intended that the Proposers will always
respond immediately.
In areas of traffic, the proposal will include all appropriate traffic control devices that conform
to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of
the unit price proposal and shall not be paid for separately.
K2. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to and properly maintain the clay infield
on the baseball diamond at Pelican Community Park. This will include dragging the field,
servicing the pitcher's mound, and replacing any materials necessary to have an excellent
playing surface.
K3. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to stripe the baseball field in Pelican
Community Park. This shall include the foul lines (to the outfield fence) and all accompanying
areas, using chalk powder, the striping shall be done to industry standards and shall follow the
recommendations of the manufacturer.
K4. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to properly stripe the soccer field at
Gwen Margolis Park. This will require striping all lines necessary to provide an appropriate
regulation field, using paint. The striping shall be done to industry standards and shall follow
the recommendations of the manufacturer.
K5. This proposal item is to is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to repair or replace any netting or
screening at the baseball field in Pelican Community Park. The repairs are to be made only
upon authorization of the City, but the Proposers is responsible for immediately notifying the
City of any holes or openings that are found during the daily servicing and inspection of the
park. The repairs will be done to industry standards and shall follow the recommendations of
the manufacturer.
PAGE 29 OF 105
PROPOSAL No.
I
K6.
K7.
K8.
K10.
PAGE 30 OF 105
PROPOSAL NO.
This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to pressure clean sidewalk areas as
specifically directed by the City. This proposal item is intended to cover unique situations
(such as an accident that leaves debris or staining) on the City's sidewalks, streets, parking
lots, or other areas. This item is separate and unique from the general proposal items also
listed in this package that cover pressure cleaning, and the proposal price shown for those
items will be considered full and total payment for all normal ongoing operations. For
payments under this item, or any other, the service must be specifically requested by the City
for a unique and specific task. In areas of traffic, the proposal will include all appropriate
traffic control devices that conform to an approved Management of Traffic (MOT) plan. All
traffic control costs shall be a part of the unit price proposal and shall not be paid for
separately.
This proposal item is to include the supplying of all necessary supplies, labor, equipment, fuel,
and other miscellaneous necessities to replace or repair street signs (stop signs, street name
signs, yield signs, etc.) on City properties (does not include FDOT roadways such as Collins
Avenue and Sunny Isles Boulevard). The City will purchase and supply the sign boards and
provide them to the Proposers. This proposal item is intended to cover unique situations
(such as an accident that causes damage to a sign or sign post) on the City's streets. This
item is separate and unique from the general proposal items also listed in this package that
cover regular maintenance, and the proposal price shown for those items will be considered
full and total payment for all normal ongoing operations. For payments under this item, or
any other, the service must be specifically requested by the City for a unique and specific task.
In areas of traffic, the proposal will include all appropriate traffic control devices that conform
to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of
the unit price proposal and shall not be paid for separately.
This proposal item is to include the supplying of all necessary materials, supplies, abor,
equipment, fuel, and other miscellaneous necessities to collect shopping carts from public
property and return them to the owner. For the Proposers to receive payments under this
item, the service must be specifically requested by the City, though the Proposers is required
to notify the City immediately of any carts found while performing the daily servicing and
inspection of the City.
K9.
This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to clean, repair, or to provide minor
touch-up paint to Bus Shelters or Benches on City properties. This proposal item is intended
to cover unique situations (such as an accident that causes damage to a bench or shelter) on
the City's streets. This item is separate and unique from the general proposal items also listed
in this package that cover regular maintenance, and the proposal price shown for those items
will be considered full and total payment for all normal ongoing operations. For payments
under this item, or any other, the service must be specifically requested by the City for a
unique and specific task. In areas of traffic, the proposal will include all appropriate traffic
control devices that conform to an approved Management of Traffic (MOT) plan. All traffic
control costs shall be a part of the unit price proposal and shall not be paid for separately.
This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to hang banners in the locations
designated by the City. This proposal item is intended to include all work necessary, including
any needed repairs to, or replacement of, the arms that support the banners. For payments
under this item, the service must be specifically requested by the City for a unique and
specific task, however the Proposers is responsible for immediately notifying the City if any
missing or damaged banners are found during the regular servicing and inspection of the
streets. In areas of traffic, the proposal will include all appropriate traffic control devices that
conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a
part of the unit price proposal and shall not be paid for separately.
K11. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to move the Life Guard Stands on the
beaches in the City. This proposal item is intended to include both normal operating conditions
and extreme weather conditions. The Proposers, in either case, the Proposers must always
respond and have begun work within four hours of notification unless otherwise authorized in
writing by the City.
K12. This proposal item is to include the supplying of all necessary materials, supplies, labor,
equipment, fuel, and other miscellaneous necessities to appropriately cover over or remove,
as directed by the City, any graffiti. This proposal item is intended to include all work,
including any needed repairs required to allow the graffiti to be addressed. All work must
begin within eight hours of being notified by the City, and the work must proceed continuously
and expeditiously until the job is completed. The Proposers is responsible for immediately
notifying the City of any graffiti found during the regular servicing and inspection of the City.
In areas of traffic, the proposal will include all appropriate traffic control devices that conform
to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of
the unit price proposal and shall not be paid for separately.
3.13 L. GENERAL TECHNICAL SPECIFICATIONS
Ll. Accompanying these specifications is a list defining areas to be maintained. By submitting a
proposal, the proposers certifies that he/she is familiar with the sites and the proposed scope
of work, prior to submitting a proposal. The City reserves the right to remove specific
locations on a temporary or permanent basis, as deemed appropriate.
L2. All equipment shall be maintained in an efficient and safe operating condition while
performing work under the contract. Equipment shall have all proper safety devices required
by law, properly maintained, and in use at all times. If equipment does not contain proper
safety devices and/or is being operated in an unsafe manner, the City may direct the
Contractor to remove such equipment and/or the operator until the deficiency is corrected to
the satisfaction of the City of Sunny Isles Beach. The Contractor shall be solely responsible
and liable for injury to persons, and/or property damage caused by operation of the
equipment. All equipment will be inspected and evaluated by the City of Sunny Isles Beach,
prior to award of this proposal. The following equipment shall be located at the storage
satellite facility in the event of emergencies and be available to the City within the required
time frames:
. FDOT compliant arrow board and 75 FDOT compliant traffic cones.
. Backhoe-front end loader
. Twenty cubic yard dump truck
. Hydraulic 65 foot bucket truck
The City, at its sole discretion, may require that any of the special equipment be located in
the satellite storage site as specified herein.
L3. Special equipment required (in addition to Standard Maintenance Equipment).
· One 400 gallon portable water sprayer and one (1) 2500 PSI pressure washer.
· FDOT Compliant arrow board and 75 FDOT compliant traffic cones.
· Three fertilizer spreaders.
· One pull behind aerator, subject to Landscape Architect approval.
· Portable Stump Grinder 6" below grade
PAGE 31 OF 105
PROPOSAL No.
. Underground wiring location equipment
. Two hydraulic bucket-trucks with a reach capacity of no less than 65 feet.
· One backhoe/front end loader combination machine (equivalent to a Ford F555 or
larger.)
. One 24 foot minimum vertical man lift (pole cat or equivalent).
. Two portable brush chippers with 20 cu yard capacity storage truck.
· Two twenty-cubic-yard capacity dump trucks.
. One Utility Box Truck or Van.
· One portable gasoline generator (5000 W Minimum)
· Two 60" three gang hydrostatic reel mowers. (5 blades per reel min.)
. One 21" Reel Mower (5 blades)
· Four utility carts that can traverse landscaped areas without damaging plants or
irrigation.
· One Skid-steer Loader with the following accessories: Tree Boom, Fork, Bucket, and
Auger.
· A two-way communication system between all of the Contractors service vehicles,
their main office, and City personnel.
The Contractor must own or have leased the followinq equipment at the time of proposal
submittal. The City may require proof of such ownership or lease aqreement at its sole
discretion.
L4. The Contractor must possess the following licenses and keep them current throughout the
term of the Contract: Pest Control Applicator License issued by the State of Florida; Dade
County Occupational License; and City of Sunny Isles Beach Occupational License (Local
Business Tax).
L5. The Contractor must operate at least one storage and mobilization site within a five mile
radius of the City limits of the City of Sunny Isles Beach, within 60 days of award. The
storage site may be totally enclosed or may be open and surrounded by a six foot height,
lockable, chain-link fence. The storage site must have a minimum of 2000 sq. ft. area, with a
minimum 600 sq. ft. of fully enclosed, lockable, and secure materials storage area, and must
be continually available to the Contractor for the full duration of this contract. The City
reserves the right to inspect this facility prior to award of proposal, and at any time during the
course of this contract. The Contractor will have 60 days to secure the storage site after
award of contract.
L6. The Contractor shall maintain the contractually covered landscaped areas at the frequency
rate prescribed with conventional production style mowing and lawn maintenance equipment.
A manicured professionally groomed appearance is the desired result. The Contractors work
will be inspected by the City and the City's Landscape Architect. The Contractor shall maintain
all other areas as required by City during the course of this contract. The Contractor shall
adhere to City noise ordinance.
L7. The Contractor, as a minimum, must be a member, in good standing, of the Florida
Nurserymen, Growers, and Landscape Association (FNGLA) and the Tree Care Industry
Association (TCIA). The Contractor shall provide proof of membership with the proposal
submittal and submit concurrent proof of membership annually throught the duration of the
project.
L8. Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal
and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance;
raking; sweeping; weeding, aerating, weed-eating, herbicide applications including preventive
PAGE 32 OF 105
PROPOSAL No.
and corrective applications, fertilization, insect control including fire ant control, irrigation
system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance;
decorative street banner placement and replacement, landscape lighting maintenance,
including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance
of all street and landscape furniture and structures, including graffiti and daily shopping cart
removal and litter pick up and removal seven days per week, as defined by the City.
L9. The Owner, President, Chief Executive Officer or Chief Operating Officer shall be defined as
the person who has the authority to make immediate and binding decisions on behalf of the
Contractor (without obtaining any approvals from others), regarding the disbursement of any
resources needed including but not limited to chemicals, materials, equipment, labor, or
otherwise as directed by the City. These duties will be performed at no additional labor or
travel charges. This person shall be available to attend all meetings with the City within 24
hours of notification at no charge as directed by the City, shall be available to the City within
one (1) hour notification for emergencies at all times at no charge, including facility
maintenance duties, boarding up of facilities, and other work as directed by the City, shall be
present at all special events, programs and activities as directed by the City, and be present at
all planning meetings at no charge, with one hours notice. Special events are typically held on
weekends and evenings, and Contractor shall receive schedule of events. There are typically
twenty or more major events per year. This person shall be present and on-site in the City
EOC in the event of a natural disaster or emergency, including but not limited to hurricanes,
tornadoes, flooding, and other acts of God at no charge, shall be available to City for routine,
weekly, and as-needed inspections of all landscaped areas as directed by the City, shall be
available to the City's Landscape Architect as directed by the City for inspections, reviews, and
consultation, shall be available via telephone or other approved wireless communications on a
24/7 basis, shall maintain a crew of twelve (12) people including at least one Superintendent
level position to be stationed in the City Monday through Friday 7 AM - 5 PM. When this
person is out of town, an alternate contact shall be provided, and shall be approved at the
City's sole discretion. If the Contractor intends to use sub-Contractors to perform any work on
this contract, these Sub- Contractors are subject to approval by City, at its sole discretion.
LlO. All of the Contractor's employees must wear shirts with orange reflective stripes that identify
the company name at all times. Bright orange T-Shirts may be substituted at the City's sole
discretion.
Lll. Maintenance of traffic must conform to the current edition of the Florida Department of
Transportation (FDOT) Roadway and Traffic Design Standards Indexes, the Standard
Specifications for Road and Bridge Construction and the Manuals on Uniform Traffic Control
Devices, as a minimum criteria.
Ll2. The Contractor, on an immediate and first priority basis, shall make available all its resources
and equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or
an auto accident that causes a tree to fall and block a roadway or pedestrian area, or any
other emergency deemed by the City Manager or his designee. Work may include but is not
limited to roadway clearing, extensive clean-up and disposal activities. All debris removed
from the City will be legally disposed of at an EPA and/or City approved dump site. Each May
1st, the Contractor shall submit, for City approval, a hurricane mobilization and preparedness
plan specifically relating to manpower, equipment and scheduling.
LB. The Contractor shall be available to meet with all public utilities to locate all irrigation and
hydraulic lines prior to excavation by the utility company. The Contractor is to act as the
City's representative in order to avoid unnecessary damage to irrigation lines.
PAGE 33 OF 105
PROPOSAL No.
U4. No fuel, oils, solvents, or similar materials are to be disposed of in any catch basins. The
Contractor must closely adhere to local, state, and Federal Environmental Protection Agency
requirements, and is responsible for all non-compliance penalties.
US. The Contractor must have substantial experience in the large scale landscape and irrigation
maintenance of parks, public rights-of-way including medians and high traffic roadways. This
experience must include a minimum of five years experience in this type of work, including the
maintenance of a wethose or similar sub-surface irrigation system. Proof of such shall be
required at proposal submittal.
U6. Aerial spraying of trees, with the exception of Royal Palms, is prohibited.
U7. The Contractor, at his satellite storage facility, must maintain an adequate supply of lumber
for bracing of fallen trees.
U8. All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to
maintain the required water flow. All valves, controllers, and other components must be
maintained on a regular basis at no additional charge. This will include, but not be limited to,
the checking of breaks in the lateral lines. All irrigation breaks or malfunctions must be
repaired by the Contractor within 24 hours notification by City (including weekends). This
includes all vehicular damage to irrigation and/or landscape materials. Furthermore, all
damages noticed by Contractor shall be reported to City within 24 hours.
U8.1. Requirements for existing irrigation system on Collins Avenue median:
L.18.1.1.
The Collins Avenue median is irrigated through a 'wethose' subsurface
irrigation system supplied by City water meters, with the exception of
median island 'bullnoses' which are watered with overhead irrigation.
U8.2. Required on-going maintenance as follows:
U8.2.1 Monthly - Turn system on with controllers and check program.
Adjust program as needed for seasons, new plantings, and
weather conditions. Verify that system is running 20 minutes
on and 20 minutes off, per cycle, to prevent 'wethose'
hydration (decrease leak rate). Suggested frequency of
watering (will vary based on rainfall) is 5 cycles per day/5
days per week during dry season and 4 cycles per day/3 days
per week during wet season. Visually inspect valves, filters,
and backflow preventers for malfunction or damage and
repair as needed. With system running, visually inspect for
PVC pipe breaks or 'wethose' needing repairs. Always make
repairs to all PVC or 'wethose' pipe after flushing the pipe.
After repairs are complete, turn the system on to verify that
no additional work is required.
U8.2.2.Quarterly - In addition to monthly maintenance schedule, open flush
ports and let water run a minimum of 3 minutes. Check filter
elements for excess residual and replace if needed.
U8.2.3.Annually - In addition to monthly maintenance schedule, replace filter
elements and controller batteries. Chemically flush system
using 'Disolve' (this process will remove iron, calcium, and
PAGE 34 OF 105
PROPOSAL No.
other buildup on the inside of the 'wethose' and PVC pipe).
L18.2.4.Accidental damage to system - Follow the monthly procedure and be
mindful to always flush the system before and after making
repairs.
L18.3. Requirements for Conventional Irrigation Systems within project limits: The
Contractor is to familiarize himself with the existing irrigations systems and is
responsible for the repair of all components to insure a continually efficient
irrigation system. This includes the adjustment of the controllers to insure
the correct amount of precipitation necessary for viable vegetative growth,
always following any South Florida Water Management District drought
guidelines. Contractor is to perform monthly wet tests, to verify viability of
system, on the last Wednesday of each month. On the first day of each
month report to City, in writing, indicating proper operation of each zone,
required repairs, additional costs and updated run time per zone.
L19. The Contractor, at his/her expense, will be responsible for the proper maintenance,
replacement, repair, or retro-fitting of all irrigation components. The wholesale cost of parts
only will be borne by the City, with proper documentation and approval by the City. Labor
costs will be paid by the City at the contract approved hourly rate. Any necessary repairs,
other than routine irrigation head replacement must be approved in writing by the City prior to
start of work.
L20. Fertilizer and materials shall be delivered in original, unopened, and undamaged containers
showing weight, analysis, and name of manufacturer. All fertilizer materials shall be stored in
manner to prevent wetting and deterioration.
L21. Fertilizer and insect/disease control materials shall be applied at the rates established by
accepted horticultural standards, manufacturer's recommendations, and as approved by City.
L21.1
L21. 1. 1.
L21.1.2.
L21.1.3.
L21.1.4.
L21.1.5.
L21. 2
L21.2.1.
L21.2.2.
L21.2.3.
L21.2.4.
L21.2.5.
PAGE 35 OF 105
PROPOSAL No.
Lawn: For control of fire ants, use Award Fire Ant Killer. Follow
manufacturer's instructions for applications amounts and rates.
February - Apply granular 20-0-20 with Atrazine or approved equal; St.
Augustine 'Floratam' Sod and 'Argentine' Bahia Sod.
May - Apply liquid 16-4-8 with micro-nutrients and Telstar or equal insect
control.
September - Apply liquid 16-4-8 with micro-nutrients and Telstar or equal
insect control.
December - Apply granular 20-0-10 with Atrazine.
The Spring thru Fall application rates for lawn areas will vary according to
weather and environmental conditions, but typically average 75 granular
pounds per 1000 sq. ft.
Palms (except Phoenix Dactilifera and Phoenix Canariensis Date Palms):
Apply four applications per year (at quarterly intervals) of liquid 16-4-8 with
micro-nutrients and granular 13-3-13 with micro-nutrients.
The time of the applications will coincide with the lawn applications.
The liquid and granular applications will alternate throughout the year (2
applications of liquid and 2 of granular).
Supplemental Manganese Sulfate and Sul-po-mag may be required to correct
nutrient deficiency.
OTC (Lethal Yellowing) injections, as required.
I
L21.3 Trees:
L21.3.1.
L21.3.2.
L21.3.3.
L21. 4.
L21.4.1.
L21.5
L21.5.1.
L21.5.2.
L21.5.3.
L21.5.4.
L21.5.5.
L21.5.6.
Three applications per year of 13-3-13 granular fertilizer or approved equal.
Shrubs and Groundcover: Four applications per year (each three months).
Flowering shrubs are to receive applications of granular 8-10-10 SCU with
micro-nutrients supplemented with liquid 16-4-8 with micro-nutrients. Non-
flowering shrubs are to receive applications of granular and liquid 16-4-8 with
micro-nutrients. All Ixora species shall receive TRI -NITE (or equivalent)
w/minor elements fertilizer.
Due to lack of above ground irrigation on Collins Avenue median, plant
material is to receive for applications per year (each three months) of liquid
16-4-8 with micro-nutrients (no granular fertilizer is to be used).
Seasonal Color:
Apply one initial and one "mid-term" application of Nutricote total 70 day 13-
3-13 fertilizer for each seasonal color planting.
Phoenix Dactilifera (Date Palms):
Frequency of Treatment: Palms will be fertilized and treated for disease and
insect control on a bi-monthly basis.
Fertilization (4 applications per year): In March and June, fertilize with 8-10
Ibs. of 12/5/12 with minors or close equivalent. In September and December,
fertilize with 3 tp 4 Ibs. of 12/5/12 with minors. Fertilizer should be spread in
small piles spaced evenly around the base of the trunk approximately 12
inches out from the base.
Disease Control: In March and September, root drench with Chip-Co 26019
and Chip-Co Aliette. In June and December, root drench with Clearys 3336
and Chip-Co Aliete. In April, July and October, root drench with Subdue.
Treatment for lethal yellowing: Apply injection of OTC, 5-8cc. per tree per
application. These treatments are to occur on an "as needed" basis only and
as directed by City.
Insect Control: In January, April, August and November, inspect terminal bud
for signs of boring/chewing insects. If evidence of a nest is discovered,
drench terminal bud with Orthene, Cygon or Lindane six times per year or as
needed to control insect infestation (Lindane is to be used in limited amounts
and only if evidence of beetles is present). The applications assume a
continuing boring insect presence of site. Any spraying of top of palms must
occur on weekdays between the hours of 4am and 7am.
Requirements: Date Palm pest control contractor must be a State of Florida
licensed pest control operator with a minimum of five years of experience in
this type of work. It shall be the Contractors' obligation to perform regular
monthly inspections of the palms and report to the City any site condition
which may be detrimental to the health and vitality of the palms. Further, the
Contractor is responsible to report disease or other problems along with
recommended solutions. These reports are to be written and should be
received by the City no later than ten days after each inspection. It is
required that the City be notified in advance of planned activities in order to
allow them to witness and record the applications.
L22. Inspect and disease activity, other than Date Palms, will be treated on an "as-needed" basis
upon inspection. Required service calls between scheduled maintenance will be at
Contractor's expense.
L23. All herbicide applications will be applied only by a State of Florida and Dade County licensed
pesticide applicator. Proof of license must be supplied to City prior to start of work.
PAGE 36 OF 105
PROPOSAL No.
I
L24. Weed Control: Maintain all tree and shrub beds in a weed free condition by hand pulling or
chemical control, at each maintenance visit. For trees and palms within lawn area, spray area
2" away from trunk with Round-up by Monsanto Manufacturing Company. Do not spray tree
leaves, suckers, or open wounds. Do not use weed-eater or string trimmers for trees and
palms within lawn area in order to avoid trunk damage. No green weeds shall be visible in
any landscape beds on the final day of each month.
L25. All weeds that appear within sidewalk or curbing expansion joints are to be continually
controlled through the use of herbicide.
L26. Preventive spraying for insect control shall adhere to the following guidelines.
L26.1 Lawn: Spray all lawn and athletic field areas as required, for control of all chinch bugs,
army worms, sod webworm, fungus, fire ants, and other pests. Spraying shall be
accomplished (at Contractor's expense) by State of Florida and Dade County licensed
pesticide control company, using Integrated Pest Management Principles.
L26.2 Shrubs: Spray shrubs and ground cover (excluding bougainvillea), as needed, with
insecticide. Follow manufacturer's instructions for application, using Integrated Pest
Management Principles.
L26.3. OTC (Lethal Yellowing) injections: Upon evidence of lethal yellowing, immediately
begin (4) gram injection, per palm, of OTC tree injection formula (Tree Saver Inc. or
equal). Follow manufacturers recommendations re: injection method and frequency.
L26.4. Red Eye Royal Palm Bug: Upon evidence of deterioration of the head of the palm,
begin a 5 gallon per palm soil drench with Merrit soil drench. Perform a second soil
drench within 21 days. Follow manufacturers' recommendations re: installation
methods.
L26.5. In some heavy infestations, a foliar application of Cygon is recommended for
immediate results. Drench head of palm until runoff occurs and repeat foliar spray
within 21 days.
NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS
SHALL REQUIRE WRmEN APPROVAL BY CITY PRIOR TO APPLICATION. CONTRACTOR
SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY CALENDARS FOR APPROVAL PURPOSES
RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS.
L27. All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2
1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas
leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be
sharpened or new prior to each cut. All rotary mowers must be mulching-type mowers with
no discharge allowed, or all clippings must be manually removed. All equipment must be
maintained in sound working condition in order not to exceed comfortable decibel levels or as
determined by the City at its sole discretion. Edgers shall be in good repair, shall have no oil
or gas leaks, and shall provide a clean straight edge not more than 1/2" away from walks and
edge of pavement.
L28. Premium 'Red' or Premium 'Gold' colored mulch (provide evidence of type and grade of mulch,
to City, prior to delivery, for approval by City's' Landscape Architect). Color to be specified by
City. Mulch shall be placed around all planting areas not covered by shrubs, ground cover,
or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch
depth. Mulch shall be installed so as to not be within 3" of base of plant material. Contractor
PAGE 37 OF 105
PROPOSAL No.
will provide and install all required mulch at the contract unit prices.
L29. All mowing waste shall be removed and properly disposed of from curbs, gutters, and general
site. Weekend mowing is not allowed unless specifically authorized in writing by the City,
however, cleanup, as defined in these specifications, is required. The Government Center and
Charter School shall be mowed only on Saturdays. Wind-row mowing patterns are not
permitted.
L30. The mowing of all Bermuda turf is not to exceed 1'/2" height or as directed by the City, with a
hydrostatic reel type mower. Remove all clippings with each cut. Reel mowers shall be in
good repair and blades sharpened weekly. All Bermuda turf shall be mowed and edged a
minimum of two times per week, including weekends (104 cuts). Turf shall be cross-cut.
'Choice' mole cricket control (on Bermuda turf) chemical shall be used once per year during
the month of May. The Contractor shall follow the manufacturer's instructions for application
methods and amounts. The Contractor shall apply Diazanon, on Bermuda turf, and on an "as
needed" and curative basis only. The Contractor shall apply Daconil fungicide at the first
appearance of fungus and following the manufacturer's instructions for application methods
and amounts.
L31. For fungus control on Bermuda turf, the Contractor shall use two applications of Revere,
Subdue, or approved equal. The first application is to occur in March and the second
application is to occur in September.
L32. For weed control, on Bermuda turf, the Contractor shall use two applications of Pendulum or
Ronstar. The first application is to occur in March and the second application is to occur in
September, following the manufacturer's instructions for application methods and amounts.
L33. For fertilization on Bermuda turf, the Contractor shall apply Lesco 13-2-13 a minimum of
twelve times per year. The Contractor is responsible for contracting with a laboratory
approved by the City, to complete two soil analysis per year to verify the minor element
requirements, and adjust fertilizer application as needed. The Contractor will submit soil
analysis to City for review by City Landscape Architect.
L34. The Contractor shall aerate Bermuda turf with a turf aerator each month (12 times per year),
and shall coordinate dates for this work with the City. The mowing of all other areas (except
Bermuda turf) shall occur every ten calendar days from October 1st through April 1st and every
seven calendar days from April 1st through October 1st (44 cuts). Remove and properly
dispose of all visible grass clippings from curbs, gutters and general site.
L35. To maintain the ballfield, the Contractor shall drag, grade, stripe, and smooth the clay infield,
including base paths (days to be determined by City, including Sundays). The City will advise
the Contractor of additional field preparation, as needed, with a minimum of six hours notice.
The Contractor shall tamp mound area two times per week and fill in existing holes with
available clay (supplied by Contractor) and firm the area with a hand tamp.
L36. The Contractor shall edge, as required, to maintain a neat, clean appearance to maintain the
shape of planting beds as originally designed.
L37. The Contractor shall lift all trees over 20' height and adjacent to walks and vehicular areas to
a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees.
The Contractor shall trim shrubs and ground cover, as needed. On SR AlA (Collins Avenue)
the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in
FDOT Index 546, which mandates a maximum height of 24" from top of adjacent curb,
PAGE 38 OF 105
PROPOSAL No.
remove dead and dying fronds from palms, as needed, for a clean appearance, but shall use
no climbing spikes. The Contractor shall Trim Coconut Palms (frond and fruit removal) three
times per year, selectively trim existing trees in accordance with Tree Care Industry
Association and Dade County standards and practices, to maintain a minimum of 8 feet of
clear trunk, and remove suckers, shoots, and dead or dying branches. All tree, palm, and
shrub pruning is included in this contract. When trimming Phoenix Dactilifera (Date Palm),
the Contractor shall completely dip trimming utensils in a solution of 50% chlorine and 50%
water prior to moving to adjacent palm. The Contractor shall not do major tree or shrub
pruning between November 1st and March 15th, unless requested by City. The Contractor
shall maintain integrity of original design when trimming and shall not box plants whose habits
of growth do not lend themselves to this type of trimming. The Contractor shall not use a
machete for trimming, shall haul away all trimming debris from site, and properly dispose of at
Contractor's expense.
L38. The Contractor shall hand pull weeds in shrub and ground cover area, as needed to maintain
a clean appearance, apply approved herbicides, as needed, to control weeds in sidewalk, curb,
catch basins, and gutter areas, haul away all trimming debris from site, and properly dispose
of at Contractor's expense. Empty and dispose of contents of all trash containers on a daily
basis, including weekends and holidays. The Contractor is responsible for disposal of all trash
in accordance with Federal, State and local regulations.
L39. For clean-up, the Contractor shall use a mechanized low-decibel blower to remove all debris
from all walks, drives, roads, and pedestrian areas, as often as requested by City, shall
remove all excess soil, trimmings, debris, and equipment from site after each visit. All debris
removed from the City of Sunny Isles Beach is to be disposed of at an EPA and State of
Florida approved dumping site, at Contractor's expense.
L40. The City of Sunny Isles Beach may withhold payment or reject areas which are found, upon
examination, not to meet the specification requirements. Upon written notifications of
rejection, subject areas shall be rectified within five calendar days by the vendor at his
expense. Rejected areas left longer than fifteen calendar days will be regarded as
abandoned. Rejection for non-conformance, failure to provide services conforming to
specifications, or failure to meet service schedules, may result in the Contractor being held in
default and shall authorize the City to terminate the contract upon notice to the Contractor.
END OF SECTION
PAGE 39 OF 105
PROPOSAL No.
Section 4
Evaluation Process
4.1 Review of Proposals For Responsiveness
Each proposal will be reviewed to determine if the proposal is responsive to the submission
requirements outlined in the solicitation. A responsive proposal is one which follows the requirements
of this solicitation that includes all documentation, is submitted in the format outlined in this
solicitation, is of timely submission, and has the appropriate signatures as required on each document.
Failure to comply with these requirements may result in the proposal being deemed non- responsive.
The contract will be awarded to the lowest responsible and responsive proposer whose proposal best
serves the interest of and represents the best values to the City in conformity with section 62-8 of the
City code.
4.2 Qualifications
Proposals will be evaluated on the criteria listed below.
TechnicalOualifications
I. Proposer's relevant experience, qualifications and past performance
2. Relevant expenence and qualifications of key personnel, including key personnel of
subcontractors that will be assigned to this project and experience and qualifications of
subcontractors
3. Proposers approach methodology to providing the services requested in this solicitation
4. Proposed solution functionality, implementation and other objectives and requirements as stated
Price
5. Proposer's proposed price
4.2.1 MINIMUM REQUIREMENTS
In order to be considered responsive, Proposers shall, at a minimUm, demonstrate
compliance with the following Pre-Qualification Criteria in their proposal. All requested
documentation and/or information shall be provided in the Proposal to confirm that
the Proposer has satisfied the Prequalification Criteria in order to be properly
evaluated as listed herein. Proposers failing to meet these requirements shall be
deemed non responsive. The Proposer shall, at the time of Proposal submittal, time of
award, and throughout the duration of the Contract, continue to meet the following
Pre-qualification Criteria requirements as stated in the Solicitation Documents.
. Must be a registered Landscape Architect in Florida.
o Must submit copy of license with proposal.
. Must complete all attached contract documents.
. Must bid on all items listed within the bid form.
4.3 Price Evaluation
The price proposal will be evaluated subjectively in combination with the technical proposal, including
an evaluation of how well it matches Proposers understanding of the City's needs described in this
solicitation, the prospers assumptions, and the value of the proposed services. The pricing evaluation is
used as part of the evaluation process. The City reserves the right to negotiate the final terms, conditions
and pricing of the contract as may be in the best interest of the City.
PAGE 40 OF 105
PROPOSAL No.
4.4 Nel!:otiations
PAGE 41 OF 105
PROPOSAL No.
The City may award a contract on the basis of initial offers received, without discussions. Therefore,
each initial offer should contain the Proposer's best terms from a monetary and technical standpoint.
Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract,
the City reserves the right to terminate negotiations and may, at the City Manager's or designee's
discretion, begin negotiations with the next lowest responsible and responsive proposer. This process
may continue until a contact acceptable to the City has been executed or all proposals are rejected. No
Proposer shall have any rights against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) Its most recent certified business financial statements as of a date not earlier than the end of the
Proposer's preceding official tax accounting period, together with a statement in writing, signed by
a duly authorized representative, stating that the present financial condition is materially the same
as that shown on the balance sheet and income statement submitted, or with an explanation for
material change in the financial condition. A copy of the most recent business income tax return
will be accepted if certified financial statements are unavailable.
b) Information concerning any prior or pending litigation, either civil or criminal, involving a
governmental agency or which may affect the performance of services to be rendered herein, in
which the Proposer, any of its employees or subcontractors is or has been involved within the last
three years.
END OF SEeTON
I
Section 5
Bid Format
5.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must
contain an original signature. Be sure that the individual signing the Proposal is authorized to commit
the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the
name of the Proposer, the RFP number, and the page number. The City reserves the right to request
additional data or material to support Proposals. All material submitted in response to the RFP will
become the property of the City.
LABEL EACH SECTION AS NUMBERED
The proposal must be in the following format.
1. Company Information
· In response to this Proposal, all Proposers must provide the following:
· Name of Agency/Company (including any "Doing Business As" names)
· Company Locations
· Internet Web Site Address (if any)
· Details of Entity Business Structure (Corporation, Partnership, LLC)
· Date Founded
· Home office address and telephone number, and local address and phone number
· List of any outstanding litigation that would threaten the viability of the firm or the
performance of this contract
· Proof of insurance
· Indication of how long it would take to implement service after authorized to begin
2. Qualifications
Proposer's relevant experience, qualifications and past performance
An explanation of why the Proposer is the best qualified to perform the contract and
demonstrate its qualifications including an item-by-item disclosure outlining how the
firm meets or exceeds the requirements of this RFP.
· A schedule of proposed services. The schedule should include the Proposer's
understanding of the issues and tasks of the project at hand.
3. Staffing
Relevant experience and qualifications of key personnel, including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors · The size and experience of the company staff pool from which staff assigned
to the management contract can be drawn.
· The composition of the staff team should include.
· The names of the employees in the area responsible for this contract
. Their function in the company.
· The name of the person who will be responsible for the coordination of work.
4. Approach / Methodology
Proposers approach methodology to providing the services requested in this solicitation
PAGE 42 OF 105
PROPOSAL No.
· Suitability of the methodologies and approaches used in achieving tasks
· Overall organization to completing the project
· Ability to meet desired timelines and deadlines
5. Cost of Services
Each firm shall submit in their price proposal and any pricing conditions or contingencies must
be clearly stated. (See attached Bid Form)
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers of
witch they have provided services similar in scope and size of those described herein.
. Each Reference must be supplied on Clients Letterhead
. Each Reference letter must me signed with contact person and phone number.
The City retains the right to request any additional information pertaining to the Proposer's
ability, qualifications, and procedures used to accomplish all work under the contract as it
deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
END OF SECTION
PAGE 43 OF 105
PROPOSAL No.
SECTION 6
PROPOSAL RESPONSE SHEET
THIS PROPOSAL IS SUBMITTED TO:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Proposal No. 10-11-01 For Landscape Maintenance Services
The undersigned Proposers proposes and agrees, if this Proposal is accepted, to enter into an agreement with
The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work
as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time
indicated in this Proposal and in accordance with the other terms and conditions of the Contract Documents.
6.1. The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Proposal
and Instructions to Proposer's, including without limitation those dealing with the disposition of Proposal
Security. This Proposal will remain subject to acceptance for 90 days after the day of Proposal opening. The
Proposers agrees to sign and submit the Agreement with the Bonds and other documents required by the
Proposalding Requirements within ten days after the date of the City's Notice of Award.
6.2. In submitting this Proposal, the Proposers represents, as more fully set forth in the Agreement, that:
6.2.1. Proposers has examined copies of all the Proposalding Documents and of the following
Addenda (receipt of all which is hereby acknowledged.)
Addendum No.
Addendum No.
Addendum No.
Addendum No.
Dated:
Dated:
Dated:
Dated:
6.2.2. The Proposers has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in any
manner may affect cost, progress, performance, or furnishing of the Work.
6.2.3. The Proposers has studied carefully all reports and drawings of subsurface conditions and
drawings of physical conditions.
6.2.4. The Proposers has obtained and carefully studied (or assumes responsibility for obtaining and
carefully studying) all such examinations, investigations, explorations, tests and studies (in
addition to or to supplement those referred to in (c) above) which pertain to the subsurface or
physical conditions at the site or otherwise may affect the cost, progress, performance, or
furnishing of the Work at the Contract Price, within the Contract Time and in accordance
with the other terms and conditions of the Contract Documents, and no additional
examinations, investigations, explorations, tests, reports or similar information or data are or
will be required by Proposers for such purposes.
6.2.5. Proposers has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Facilities at or continuous to the
site and assumes responsibility for the accurate location of said Underground Facilities. No
additional examinations, investigations, explorations, tests, report or similar information or
data in respect of said Underground Facilities are or will be required by Proposers in order to
perform and furnish the Work at the Contract Price, within the Contract Time and in
PAGE 44 OF 105
PROPOSAL No.
accordance with other terms and conditions of the Contract Documents.
6.2.6. The Proposers has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports, and studies with the terms and conditions of the
Contract Documents.
6.2.7. The Proposers has given the City written notice of all conflicts, errors, discrepancies that it has
discovered in the Contract Documents and the written resolution thereof by City is acceptable
to the Proposers.
6.2.8. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or rules of
any group, association, organization, or corporation; the Proposers has not directly or
indirectly induced or solicited any other Proposers to submit a false or sham Proposal; the
Proposers has not solicited or induced any person, firm or corporation to refrain from
proposalding; and Proposers has not sought by collusion to obtain for itself any advantage
over any other Proposers or over the City.
6.3. The Proposers understands and agrees that the Proposal is for unit prices to furnish and install
individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for the
purposes of Proposal Evaluation and to establish unit prices for individual Work Items for maintenance and/or
repair work to be contracted by the City under individual Purchase Orders, based on the unit prices established
under this Proposal.
The City and the successful Proposers will establish completion times for each individual Work Item and the
successful Proposers agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
6.4. Communications concerning this Proposal shall be addressed to:
Proposers Name:
Address:
Telephone
Fax
Attention:
6.5. The terms used in this Proposal which are defined in the General Conditions of the Contract included
as part of the Contract documents have the meanings assigned to them in the General Conditions.
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 45 OF 105
PROPOSAL No.
BID FORM
FOR THE
LANDSCAPE MAINTENANCE SERVICES
NOTE: The quantities shown in this Bid Form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the units
ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and
Contract, fully acknowledges that he/she will receive no additional compensation (no
overhead, no anticipated profits, etc.) other than the proposal unit price of the items times
the number of items authorized, ordered, placed, and accepted by the City.
ITEM
TOTAL
DESCRIPTION
QUANTITY
UNIT PROPOSAL
A. PLANTINGS & APPLICATIONS
X $ $
Seasonal Color Replacement: Plant 4.5 inch
Ai Impatiens and remove old plantingsi and fertilize 15,000 plants Per Plant =
with Osmocote@
Seasonal Color Replacement: Plant 4.5 inch X $ $
A2 Begonias and remove old plantingsi and fertilize 15,000 plants Per Plant =
with Osmocote@
Seasonal Color Replacement: Plant 4.5 inch X $ $
A3 Caladiums and remove old plantingsi and fertilize 15,000 plants Per Plant =
with Osmocote@
Seasonal Color: 6" containers
Seasonal Color Replacement: Plant 1.0 gallon X $ $
A4 Impatiens and remove old plantingsi and fertilize 11,000 plants Per Plant =
with Osmocote@
Seasonal Color Replacement: Plant 1.0 gallon X $ $
A5 Begonias and remove old plantingsi and fertilize 11,000 plants Per Plant =
with Osmocote@
Seasonal Color Replacement: Plant 1.0 gallon X $ $
A6 Caladiums and remove old plantingsi and fertilize 11,000 plants Per Plant =
with Osmocote@
X $ $
A7 Plant 1.0 Gallon Euphorbia milii 'Rosy' (Dwarf 5,000 plants
Crown of Thorns) and remove old plantingsi and Per Plant =
fertilize
PAGE 46 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
AS Aechmea "Blanchetiana": 3 gallons 1 Per Plant =
X $ $
A9 Aechmea Blanchetiana "Orange Bromeliads": 1
7 gallons Per Plant =
X $ $
Al0 Agave Attenuata "Spinless Centrury": 1
7 gallons Per Plant =
X $ $
All Arachis Glabrata "Rhizona/Perennial Peanut": 2000
1 gallon Per Plant =
X $ $
A12 Argusia Gnaphalodes "Sea Lavender: 60
3 gallons Per Plant =
X $ $
A13 Asclepias Tuberosa "Butterfly Weed": 150
3 gallons Per Plant =
X $ $
A14 Asparagus Densiflorus Myers "Foxtail Fern": 60
3 gallons Per Plant =
X $ $
A15 Batis Maritima "Salt Wort": 1 gallon 60 Per Plant =
X $ $
A16 Begonias: 1 gallon 20 Per Plant =
X $ $
A17 Byrsonima Lucida "Locusberry": 3 gallons 1 Per Plant =
X $ $
A1S Caladium: 1 gallon 30
Per Plant =
X $ $
A19 Capparis Cynophallophora "Jamaica Caper": 1
3 gallons Per Plant =
PAGE 47 OF 105
PROPOSAL No.
I
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
A20 Cardboard Plants: 7 gals 5 Per Plant =
X $ $
A21 Chrysobalanus icaco "Cocoplum": 3 gallons 10 Per Plant =
X $ $
A22 Clusia "Guttifera" Small Leaf: 3 gallons 80 Per Plant =
X $ $
A23 Clusia "Guttifera": 7 gallons 50 Per Plant =
Codiaeum Variegatum - Crotons "Mammey": 3 X $ $
A24 gallons 25 Per Plant =
Codiaeum Variegatum Crotons "petra": 3 gallons X $ $
A25 20 Per Plant =
Conocarpus Erectus "Green Buttonwood": 3 X $ $
A26 gallons 25
Per Plant =
Conocarpus Erectus Sericeus "Silver X $ $
A27 Buttonwood": 3 gallons 25 Per Plant =
Conocarpus Erectus Sericeus "Silver X $ $
A28 Buttonwood": 15 gallons 50 Per Plant =
X $ $
A29 Cora "Vinca": 1 gallon 25
Per Plant =
Cordyline Terminalis "Hawaiian ti": 3 gallons X $ $
A30 30
Per Plant =
X $ $
A31 Cordyline Terminalis "Red ti": 3 gallons 10
Per Plant =
PAGE 48 OF 105
PROPOSAL No.
I
I
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
A32 Crinum Augustum "Queen Emma": 7 gallons 20
Per Plant =
X $ $
A33 Crinum x Amabile "Giant Spider Lily": 7 gallons 2
Per Plant =
X $ $
A34 Crossopetalum IlIicifolium "Quail Berry": 1
3 gallons Per Plant =
X $ $
A35 Cyperus Alternifolios "Umbrella Plant": 1
3 gallons Per Plant =
X $ $
A36 Dianella Tasmanica "Flax Lily": 3 gallons 5
Per Plant =
X $ $
A37 Duranta Erecta sp "Golden Mound": 3 gallons 50
Per Plant =
Duranta Repens "Purple Golden Dewdrop": 3 X $ $
A38 gallons 50 Per Plant =
X $ $
A39 Emodea Littoralis "Golden Creeper": 400
1 gallon Per Plant =
X $ $
A40 Euphorbia Milii "Crown of Thorns": 3 gallons 200
Per Plant =
X $ $
A41 Ficus Microcarpa "Green Island": 3 gallons 100
Per Plant =
X $ $
A42 Ficus Pumila "Ficus Repens": 1 gallon 25 Per Plant =
Hamelia Patens "Firebush": 3 gallons X $ $
A43 100
Per Plant =
PAGE 49 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
A44 Heterocentron Elegans "Spanish Shawl": 1
1 gallon Per Plant =
X $ $
A4S Ixora "Nora Grant": 3 gallons 150
Per Plant =
X $ $
A46 Ixora "Taiwanese": 7 gallons 1
Per Plant =
X $ $
A47 Jasminum "Simplicifolium": 3 gallons 300
Per Plant =
X $ $
A48 Monstrea Deliciosa "Ceriman": 100
3 gallons Per Plant =
X $ $
A49 Muhlenbergia Capillaris "Muhly Grass": 600
3 gallons Per Plant =
X $ $
ASO Myrcianthes Fragrans "Simpson Stopper": 30
3 gallons Per Plant =
X $ $
ASl Nashia Inaguensis "Bahama Berry": 1
3 gallons Per Plant =
X $ $
AS2 Nephrolepis Falcata "Macho Fern": 800
1 gallon Per Plant =
X $ $
AS3 Periwinkle: 1 gallon 200
Per Plant =
X $ $
AS4 Philodendron Burle Marx: 3 gallons 100
Per Plant =
Philodendron "Selloum": 7 gallons X $ $
ASS 10
Per Plant =
PAGE 50 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
AS6 Philodendron "Xanadu": 7 gallons 5
Per Plant =
X $ $
AS7 Ruellia Brittoniana "Purple Showers": 3 gallons 1
Per Plant =
X $ $
ASS Savia Bahamensis "Maiden Bush": 1
3 gallons Per Plant =
X $ $
AS9 Scheflerra Arbicola "Trinette": 3 gallons 100
Per Plant =
X $ $
A60 Sea Oats: Grow tuber 6" deep 20
Per Plant =
X $ $
A61 Serenoa Repens Saw Palmetto: 7 gallons 5
Per Plant =
X $ $
A62 Serenoa Repens Saw Palmetto: 15 gallons 1
Per Plant =
X $ $
A63 Sophora Tomentosa "Necklace Pod": 1
3 gallons Per Plant =
X $ $
A64 Spathiphyllum: 14" 1
Per Plant =
Spathoglottis Unguiculata "Ground Orchid": 1 X $ $
A6S gallon 80 Per Plant =
Spathoglottis Unguiculata "Ground Orchid": 3 X $ $
A66 gallons 80 Per Plant =
Stachytarpheta Jamaicensis "Native Porter": X $ $
A67 40
3 gallons Per Plant =
PAGE 51 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
A68 Zamia Pumila "Coontie": 3 gallons 150 Per Plant =
TREES/PALMS
X $ $
A69 Acoelorrhaphe Wrightii "Paurotis Palm" 1
14' ht Per Plant =
X $ $
A70 Adonidia Merrillii "Christmas Palm": 8'-10' double 5 Per Plant =
X $ $
A71 Bourreria Sucdenta "Bahama Strong bark" 1
6'o.a. Per Plant =
Bursera Simaruba "Gumbo Limbo" X $ $
A72 12' ht 3 Per Plant =
Bursera Simaruba "Gumbo Limbo" X $ $
A73 14'-16'ht, 6'-7' spr. 3
Per Plant =
Bursera Simaruba "Gumbo Limbo" X $ $
A74 18' ht 3 Per Plant =
X $ $
A75 Calyptranthes Pallens "Spicewood" 1
6'o.a. Per Plant =
Cassia Surattensis "Glaucous Cassia" X $ $
A76 10'-12' o.a. FG 4 Per Plant =
X $ $
A77 Chrysophyllum Oliviforme "Satin Leaf" 400
6'o.a. Per Plant =
Clusia "Guttifera" "Small Leaf Clusia": X $ $
A78 6' o.a. 1
Per Plant =
PAGE 52 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
Clusia "Guttifera" "Small Leaf Clusia": X $ $
A79 8'-10' 1 Per Plant =
X $ $
A80 Coccoloba Diversifolia "Pigeon Plum" 1
6'o.a. Per Plant =
X $ $
A81 Coccoloba Uvifera "Seagrape" 1
9' ht Per Plant =
X $ $
A82 Coconut Palm Curved Trunk 3
15'gw Per Plant =
X $ $
A83 Coconut Palm Curved Trunk 3
20'gw Per Plant =
X $ $
A84 Coconut Palm Curved Trunk 3
30'gw Per Plant =
Cocos Nucifera "Coconut Palm": X $ $
A8S 7'-9' g.w. 6
Per Plant =
Cocos Nucifera "Coconut Palm" X $ $
A86 8'-10' c.t. 3 Per Plant =
Cocos Nucifera "Coconut Palm" X $ $
A87 12' c.t. 1 Per Plant =
Cocos Nucifera "Green Malayan Palm" X $ $
A88 3' c.t. 1
Per Plant =
Cocos Nucifera "Green Malayan Palm": X $ $
A89 4'g.w. 1
Per Plant =
Conocarpus Erectus "Green Buttonwood": X $ $
A90 12'-14' ht. o.a. 1
Per Plant =
PAGE 53 OF 105
PROPOSAL No.
1-
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
Cordia Sebestena "Orange Ginger": X $ $
A91 12' o.a. 4
Per Plant =
X $ $
A92 Delonix Regia "Royal Poinciana" 1
18' ht Per Plant =
Hibiscus Standard "Anderson Crepe": X $ $
A93 8-10' o.a. 3
Per Plant =
Ligustrum Japonicum "Japanese Privet": X $ $
A94 8' o.a. 1
Per Plant =
Ligustrum Japonicum "Japanese Privet": X $ $
A95 10' o.a. 1 Per Plant =
Livistona Chinensis "Chinese Fan Palm": X $ $
A96 12'-14' o.a. 1
Per Plant =
X $ $
A97 Pandanus Utilis "Screw Pine" 1
10'-12' ht Per Plant =
Phoenix Dactylifera "Medjool Date Palm": X $ $
A98 12 c.t. 10
Per Plant =
Phoenix Dactylifera "Medjool Date Palm": X $ $
A99 14-15' c.t. 10 Per Plant =
Phoenix Roebelenii Palm "Pygmy Date Palm": X $ $
Al00 5'-7' o.a. triple 5
Per Plant =
Ptychosperma Elegans "Alexander Palm": X $ $
Al0l 8'-10' o.a. double 5
Per Plant =
Ptychosperma Elegans "Solitary Palm": X $ $
Al02 20' o.a. single 5
Per Plant =
PAGE 54 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
Quercus Virginiana "live Oak": X $ $
Al03 18'-20'o.a. 5
Per Plant =
Quercus Virginiana "live Oak": X $ $
Al04 14'-16' o.a. 5
Per Plant =
Roystonea Elata "Florida Royal Palm": X $ $
Al0S 12'g.w. 5
Per Plant =
Roystonea Elata "Florida Royal Palm": X $ $
Al06 6'g.w. 5
Per Plant =
Sabal Palmetto "Cabbage Palm": X $ $
Al07 16'-20'o.a. 10
Per Plant =
X $ $
Al08 Senna Polyphylls "Dessert Cassia" 1
5'o.a. Per Plant =
Taxodium Distichum "Bald Cypress" X $ $
Al09 12'-14' o.a. 5
Per Plant =
Thrinax Radiata "Florida Thatch Palm" X $ $
All0 4' o.a. 3 Per Plant =
Thrinax Radiata "Florida Thatch Palm" X $ $
Alii 6'-8' o.a. 3 Per Plant =
Veitchia "Montgomeryana" X $ $
Al12 12' single truck 5
Per Plant =
Veitchia Merrillii "Christmas Palm" X $ $
Al13 is' o.a., single 5
Per Plant =
Veitchia montgomeryana "Montgomery palm": X $ $
Al14 18'-20', triples 5
Per Plant =
PAGE 55 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
AilS Washington Robusta "Washington Palm" 1
25' o.a. Per Plant =
Soil and Maintenance Supplies
x $ $
Al16 Merit Soil Drench for Royal Palms 75 Applications
Per Application/
Per Tree =
X $ $
Al17 Cygon (or acceptable alternative) Foliar Spray for 75 Applications
Royal Palms Per Application/
Per Tree =
X $ $
AilS Phoenix Dactilfera Maintenance 300 Applications
Per Application =
X $ $
Al19 Coconut Palm OTC Injection 400 Applications
Per Application =
X $ $
A120 Application of Fertilizer to Grassy Areas 10,000
Square Feet Per Square Foot
=
X $ $
A121 Application of Herbicide to Landscaped Areas 3,000
Square Feet
Per Square Foot =
X $ $
A122 Application of Insecticides to Landscaped Areas 30,000
Linear Feet
Per Linear Foot =
$
A SUBTOTAL
PAGE 56 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
B. LABOR
X $ $
Bl One Landscape Superintendent 150 Hours
(Bam - 5pm, M-F)
Per Hour =
X $ $
B2 One Landscape Superintendent 100 Hours
(All other times)
Per Hour =
X $ $
B3 One Landscape Laborer 150 Hours
(Bam - 5pm, M-F)
Per Hour =
X $ $
B4 One Landscape Laborer 100 Hours
(All other times)
Per Hour =
X $ $
B5 One Irrigation Specialist 75 Hours
(Bam - 5pm, M-F)
Per Hour =
X $ $
B6 One Irrigation Specialist 50 Hours
(All other times)
Per Hour =
X $ $
B7 One Irrigation Laborer 75 Hours
(Bam - 5pm, M-F)
Per Hour =
X $ $
B8 One Irrigation Laborer 50 Hours
(All other times)
Per Hour =
$
B SUBTOTAL
PAGE 57 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
C. E(~UIPMENT
X $ $
Cl One Front End Loader with Backhoe, including an 250 Hours
Operator
Per Hour =
X $ $
C2 One Front End Loader with Backhoe, including an 30 Days
Operator
Per Day =
X $ $
C3 One Front End Loader with Backhoe, including an 4 Weeks
Operator
Per Week =
X $ $
C4 One Front End Loader with Backhoe, including an 1 Month
Operator
Per Month =
X $ $
CS One 15,000 GVW (or larger) Dump Truck with an 100 Hours
Operator
Per Hour =
X $ $
C6 One 15,000 GVW (or larger) Dump Truck with an 10 Days
Operator
Per Day =
X $ $
C7 One 15,000 GVW (or larger) Dump Truck with an 1 Week
Operator
Per Week =
X $ $
C8 One 15,000 GVW (or larger) Dump Truck with an 1 Month
Operator
Per Month =
X $ $
C9 One Trailer Mounted Water Tank (500 gallon 20 Days
minimum) with Pump and Hose Reel
Per Day =
X $ $
Cl0 One Trailer Mounted Water Tank (500 gallon 2 Weeks
minimum) with Pump and Hose Reel
Per Week =
PAGE 58 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
Cll One Trailer Mounted Water Tank (500 gallon 1 Month
minimum) with Pump and Hose Reel
Per Month =
X $ $
C12 One Self Propelled 24" Deep by 6" Wide Trencher 50 Hours
with an Operator
Per Hour =
X $ $
C13 One Self Propelled 24" Deep by 6" Wide Trencher 5 Days
with an Operator
Per Day =
X $ $
C14 One Self Propelled 24" Deep by 6" Wide Trencher 2 Weeks
with an Operator
Per Week =
X $ $
CiS One Self Propelled 24" Deep by 6" Wide Trencher 1 Month
with an Operator
Per Month =
X $ $
C16 Bucket Truck (equipment only) 50 Hours
Per Hour =
X $ $
C17 Chipper Brush (equipment only) 50 Hours
Per Hour =
X $ $
C18 Stump Grinder(equipment only) 50 Hours
Per Hour =
X $ $
Grapple Loader
C19 (30 cubic yard capacity, 50 Hours
equipment only) Per Hour =
$
C SUBTOTAL
PAGE 59 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
D. MATERIALS
X $ $
Dl Topsoil (70/30 Mix) 200 Cubic
Delivered and Installed Yards
Per Cubic Yard =
X $ $
D2 Premium Red or Premium Gold Mulch Delivered 2,000 Cubic
and Installed Yards
Per Cubic Yard =
X $ $
D3 Mulch (Organic Eucalyptus) 3" Cubic Yards
Per Cubic Yard =
X $ $
D4 #70 Trap Sand 700 Cubic Yards
Delivered and Installed
Per Cubic Yard =
X $ $
DS Silica Sand for Medjools 40 Cubic Yards
Per Cubic Yard =
X $ $
D6 Atlas 3000 (or equal) Mix 300 Cubic Yards
Delivered and Installed
Per Cubic Yard =
X $ $
D7 Solid St. Augustine Floratam Sod Delivered and 2500
Installed Square Feet Per Square Foot
=
X $ $
DB Solid St. Augustine Floratam Sod Delivered and 5 Pallets of 500
Installed Square Feet
Per Pallet =
X $ $
D9 Sea Dwarf Paspalum Sod Delivered and Installed 5000 Sq Ft
Per Square Foot
=
X $ $
Dl0 Floratam Sod 5000 Sq Ft
Per Square Foot
=
PAGE 60 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
Dll Solid Bermuda 'Tifway 419' Turf 5 pallets of 400
Delivered and Installed Square Feet
Per Pallet =
X $ $
D12 Solid Paspalum Notatum 'Argentine' Bahia Sod 5 pallets of 400
Delivered and Installed Square Feet Per Pallet =
X $ $
D13 Palm Beach Cap Rock 4 Square Feet
Per Square Foot
=
$
D SUBTOTAL
E. PARKS
Gwen Margolis Park X $ $
El (17815 North Bay Rd) 52 Weeks
Weekly Maintenance per the Specifications Per Week =
X $ $
E2 Town Center Park (17200 Collins Avenue) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
E3 Samson Oceanfront Park (17425 Collins Avenue) 52 Weeks
Weekly Maintenance per the Specifications
Per Week =
X $ $
E4 Pelican Community Park (18115 North Bay Road) 52 Weeks
Weekly Maintenance per the Specifications
Per Week =
X $ $
ES Golden Shores Park (201 195 Street) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
E6 Heritage Park (19250 Collins Avenue) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
E7 Bella Vista Park (500 Sunny Isles Boulevard) 52 Weeks
Weekly Maintenance per the Specifications
Per Week =
PAGE 61 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
Pier Park (16501 Collins Avenue) Weekly X $ $
E8 Maintenance per the Specifications including 52 Weeks
beach access and parking lot Per Week =
X $ $
E9 Atlantic Isles Bridge Lagoon Area Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
El0 Atlantic Isles West-End Cul-de-Sac Park Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
Newport Pier Park Weekly Maintenance per the X $ $
Ell Specifications 52 Weeks
Per Week =
X $ $
E12 Oceania Park (16320 Collins Avenue) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
$
E SUBTOTAL
F. RIGHTS-OF-WAY
X $ $
F1 Collins Avenue Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F2 Sunny Isles Boulevard Weekly Maintenance per 52 Weeks
the Specifications
Per Week =
X $ $
F3 Lehman Causeway Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F4 174th Street (including medians) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
FS 15Sth Street Entrance Weekly Maintenance per 52 Weeks
the Specifications
Per Week =
PAGE 62 OF 105
PROPOSAL No.
1--
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
F6 159th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F7 Atlantic Isles Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F8 North Bay Road (southern section) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
F9 172nd Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F10 175th Terrace Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
Fll North Bay Road (northern section) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
F12 Atlantic Boulevard (southern section) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
F13 177th Drive Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F14 Church Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F15 17Sth Drive Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F16 179th Drive Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F17 lS0th Drive Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
PAGE 63 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
F18 181st Drive Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F19 182nd Drive Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F20 183rd Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F21 185th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F22 Atlantic Boulevard (northern section) Weekly 52 Weeks
Maintenance per the Specifications
Per Week =
X $ $
F23 186th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F24 187th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F25 188th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F26 189th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F27 189th Terrace Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F28 190th Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
PAGE 64 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
F29 19pt Street Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
X $ $
F30 191st Terrace Weekly Maintenance per the 52 Weeks
Specifications
Per Week =
$
F SUBTOTAL
G. BEACH & BEACH ACCESS PATHS
X $ $
Gl Beach Cleaning (including raking and litter 150 Cleanups
removal) for entire length of Sunny Isles Beaches
Per Cleanup =
X $ $
G2 Future Location of the Regalia 52 Weeks
19501 Collins Avenue
Per Week =
X $ $
G3 Oceans I 52 Weeks
19405 Collins Avenue
Per Week =
X $ $
G4 Ellen Wynne 52 Weeks
Near 192nd Street on Collins Avenue
Per Week =
X $ $
G5 William "Bill" Lone 52 Weeks
19101 Collins Avenue
Per Week =
X $ $
G6 Cecile Sippin 52 Weeks
Near 189th Street on Collins Avenue
Per Week =
Varadero IV X $ $
18801 Collins Avenue!
G7/G8 Le Meridien 52 Weeks
18695 Collins Avenue Per Week =
PAGE 65 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
G9 Millennium 52 Weeks
18671 Collins Avenue
Per Week =
X $ $
Gl0 Trump 52 Weeks
18001 Collins Avenue
Per Week =
X $ $
Gll Walter Bresslour 52 Weeks
Near 178th Street on Collins Avenue
Per Week =
X $ $
G12 Pinnacle 52 Weeks
17555 Collins Avenue
Per Week =
X $ $
G13 Florida Ocean Club 52 Weeks
17275 Collins Avenue
Per Week =
X $ $
G14 Ocean IV 52 Weeks
17201 Collins Avenue
Per Week =
X $ $
GiS Future location of Jade on the Beach 52 Weeks
17001 Collins Avenue
Per Week =
X $ $
G16 Future location of Paramount Beach 52 Weeks
16901 Collins Avenue
Per Week =
Pier Park
G17 16501 Collins Avenue
(See E-8)
Oceania X $ $
GiS! 16425 Collins Avenue!
G19 Future location of Sayan 52 Weeks
16275 Collins Avenue Per Week =
X $ $
G20 Trump I, II, & III 52 Weeks
Near 160th Street on Collins Avenue
Per Week =
PAGE 66 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
G21 Future Location of Solis 52 Weeks
15701 Collins Avenue
Per Week =
$
G SUBTOTAL
H. BUS SHELTER LOCATIONS
X $ $
Hi Collins Avenue at 157th Street 52 Weeks
(west side)
Per Week =
X $ $
H2 Collins Avenue at 163rd Street 52 Weeks
(east side)
Per Week =
X $ $
H3 Collins Avenue at 174th Street 52 Weeks
(east side, Samson Park)
Per Week =
X $ $
H4 Collins Avenue at 185th Street 52 Weeks
(east side)
Per Week =
X $ $
HS Collins Avenue at 185th Street 52 Weeks
(west side)
Per Week -
X $ $
H6 Collins Avenue at 189th Street 52 Weeks
(east side)
Per Week -
X $ $
H7 Collins Avenue at 192nd Street 52 Weeks
(east side)
Per Week =
X $ $
H8 Collins Avenue at 52 Weeks
Galahad Dade Boulevard (west side)
Per Week -
X $ $
H9 15gth Street at Collins Avenue 52 Weeks
(west side)
Per Week =
X $ $
Hl0 Sunny Isles Boulevard at 52 Weeks
North Bay Road (north side)
Per Week =
PAGE 67 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
Hll 174th Street 52 Weeks
(210 street address)
Per Week =
X $ $
H12 174th Street 52 Weeks
(230 street address)
Per Week =
X $ $
H13 174 th Street 52 Weeks
(251 street address) Per Week =
X $ $
H14 174th Street 52 Weeks
(301 street address)
Per Week =
X $ $
HiS 174th Street 52 Weeks
(231 street address)
Per Week =
X $ $
H16 174th Street at Collins Avenue 52 Weeks
(north side)
Per Week =
X $ $
H17 17Sth Drive at 17Sth Street 52 Weeks
Per Week =
X $ $
HiS 17Sth Street at 17Sth Drive 52 Weeks
Per Week =
X $ $
H19 North Bay Road at 174th Street 52 Weeks
(east side) Per
Week =
X $ $
H2O North Bay Road at 174th Street 52 Weeks
(west side)
Per Week =
X $ $
H21 North Bay Road at 17Sth Drive 52 Weeks
(east side)
Per Week =
X $ $
H22 North Bay Road at 17Sth Drive 52 Weeks
(west side)
Per Week =
PAGE 68 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
H23 Atlantic Boulevard at 180th Street 52 Weeks
(east side)
Per Week =
X $ $
H24 Atlantic Boulevard at 1915t Street 52 Weeks
(east side)
Per Week =
X $ $
H25 Atlantic Boulevard at 189th Street 52 Weeks
(east side)
Per Week =
X $ $
H26 Collins Avenue at 189th Street 52 Weeks
(west side)
Per Week =
X $ $
H27 Collins Avenue at 186/187th Street 52 Weeks
(west side)
Per Week =
Collins Avenue at 183/184th Street X $ $
H28 (west side) 52 Weeks
Per Week =
X $ $
H29 Collins Avenue at 182nd Street 52 Weeks
(west side)
Per Week =
X $ $
H30 Collins Avenue at 18151 Street 52 Weeks
(west side)
Per Week =
X $ $
H31 Collins Avenue at 180th Street 52 Weeks
(west side)
Per Week =
X $ $
H32 Collins Avenue at 179th Street 52 Weeks
(east side)
Per Week =
X $ $
H33 Collins Avenue at 177th Street 52 Weeks
(west side)
Per Week =
X $ $
H34 250 174th Street 52 Weeks
Per Week =
PAGE 69 OF 105
PROPOSAL No.
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
H35 Collins Avenue at 175th Street 52 Weeks
(east side)
Per Week =
X $ $
H36 Collins Avenue at 174th Street 52 Weeks
(west side)
Per Week =
X $ $
H37 Collins Avenue at 172nd Street 52 Weeks
(west side)
Per Week =
X $ $
H38 Collins Avenue at 170th Street 52 Weeks
(west side)
Per Week =
X $ $
H39 Collins Avenue at 175th Street 52 Weeks
(west side)
Per Week =
X $ $
H40 Collins Avenue at 162nd Street 52 Weeks
(west side)
Per Week =
X $ $
H41 Collins Avenue at 157th Street 52 Weeks
(east side)
Per Week =
X $ $
H42 183rd Street at Atlantic Blvd. 52 Weeks
(north side)
Per Week -
X $ $
H43 North Bay Road/181 Drive 52 Weeks
(east side)
Per Week =
X $ $
H44 178th Drive at Church Street 52 Weeks
Per Week -
X $ $
H45 Sunny Isles Boulevard west bound lane at 52 Weeks
Collins Avenue (north side)
Per Week =
X $ $
H46 Collins Avenue at 15gth Street 52 Weeks
(west side)
Per Week =
H $
SUBTOTAL
PAGE 70 OF 105
PROPOSAL No.
-----,
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
I. PARKING LOTS
X $ $
11 Under the 52 Weeks
William Lehman Causeway Bridge
Per Week =
X $ $
12 Under the north bound 52 Weeks
William Lehman Flyover Ramp
Per Week =
X $ $
13 Ellen Wynne Beach Access 52 Weeks
Per Week =
14 Pier Park
(See E8)
X $ $
15 174th Street at North Bay Road 52 Weeks
Per Week =
$
I SUBTOTAL
J. GOVERNMENT FACILITIES
X $ $
Jl Sunny Isles Beach Government Center 52 Weeks
18070 Collins Avenue Per Week =
X $ $
J2 Stormwater Pond at Sunny Isles Boulevard and
Collins Avenue 52 Weeks
Per Week =
X $ $
J3 Stormwater Pond at Sunny Isles Boulevard and
North Bay Road 52 Weeks
Per Week =
X $ $
J4 Stormwater Pond at Sunny Isles Boulevard on 52 Weeks
West end
Per Week =
PAGE 71 OF 105
PROPOSAL No.
I
NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual
quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The
Proposers, by signing this Bid Form and Contract, fully acknowledges that he/she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the
number of items authorized, ordered, placed, and accepted by the City.
ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL
TOTAL
X $ $
J5 WASA Pump Station at 52 Weeks
350 Sunny Isles Boulevard
Per Week =
X $ $
J6 Heritage Park 52 Weeks
Per Week =
X $ $
J7 WASA Pump Station 52 Weeks
Atlantic Isles
Per Week =
X $ $
J8 160 Street and Collins Avenue 52 Weeks
(Plaza on west side)
Per Week =
J9 161 Street and Collins Avenue
(Plaza on west side)
X $ $
Jl0 162 Street and Collins Avenue 52 Weeks
(Plaza on west side)
Per Week =
X $ $
Jll 287 Sunny Isles Blvd. 52 Weeks
Per Week =
J SUBTOTAL
K. MISCELLANEOUS ITEMS
X $ $
Kl Remove Dead Animals 40 Animals
Per Year
Per Animal =
X $ $
K2 Clay Infield Maintenance for the Pelican 60 Times
Community Park Ball Field Per Year Per Maintenance=
Striping of the X $ $
K3 Pelican Community Park Ball Field 50 Times
Per Year
(Chalk Powder) Per Striping =
PAGE 72 OF 105
PROPOSAL No.
Striping of the X $ $
K4 Gwen Margolis Park Soccer field 60 Strippings
(Paint) Per Striping =
X $ $
KS Repair Ball Field Netting at 100
Pelican Community Park Square Yards
Per Sauare Yard
X $ $
KG Pressure Clean Various City Facilities and 12,000 Sq Yd
sidewalks throughout the City
Per sq yd
X $ $
K7 Install, Straighten, and Remove Street Signs (not 75 Signs
on FOOT maintained roads), as directed
Per Sign
X $ $
K8 Remove all Shopping Carts from Public Property 40 Carts
and Return to Owners
Per Cart
Clean, Repair, and Paint one X $ $
K9 Bus Shelter or Bench 100 Times
(with City specified paint, as needed) Per Time
Install City-issued Banners or Flags, Including X $ $
Kl0 Repairing or Replacing 300 Banners
City-issued Banner Arms, as Directed Per Banner =
Move Lifeguard Stands X $ $
Kll (in both normal and 20 Moves
extreme weather conditions) Per Move =
X $ $
K12 Remove or Cover Graffiti, 50 Hours
as Directed
Per Hour =
$
K SUBTOTAL
GRAND TOTAL
NOTE:
$
The quantities shown in this Bid form are estimates only! They may vary significantly
from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and
accepted by the City. The Proposers, by signing this Bid form and Contract, fully acknowledges that
he/she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than
the proposal unit price of the items times the number of items authorized, ordered, placed, and
accepted by the City.
Vendor Signature
Grand Total (based on the estimated quantities) written out in words:
Dollars and
DOCUMENT CONTINUES ON NEXT PAGE
Cents.
PAGE 73 OF 105
PROPOSAL No.
SUBMffiED THIS
DAY OF
,20
If PROPOSERS is: AN INDIVIDUAL
By
(SEAL)
(Individual's Name)
Doing business as :
Business address
Phone No
Facsimile No
If PROPOSERS is: A PARTNERSHIP
By
(SEAL)
(Firm's Name)
General Partner
Business address
Phone No
Facsimile No
If PROPOSERS is: A CORPORATION
By
(Corporation's Name)
State of Incorporation:
Representative
(Name of Person Authorized to Sign)
Title
Business address
Phone No
Facsimile No
Attest:
(President)
(Corporate Seal)
If PROPOSERS is: A JOINT VENTURE
(Name)
(Address)
(Name)
(Address)
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a
party to the joint venture should be in the manner indicated above.)
PAGE 74 OF 105
PROPOSAL No.
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF
COUNTY OF
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a
corporation existing under the laws of the State of
, held on
20_, the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Proposal dated,
, 20_ , to the City of Sunny Isles Beach and this corporation and that their
execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be
the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
, day of
,20_.
Secretary:
(SEAL)
PAGE 75 OF 105
PROPOSAL No.
CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
STATE OF
COUNTY OF
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a
corporation existing under the laws of the State of
, held on
20_, the following resolution was duly passed and adopted:
"RESOLVED, that,
, as
of the Partnership, be and is
hereby authorized to execute the Proposal dated,
20
, to the City of Sunny Isles
Beach and this partnership and that their execution thereof, attested by the
shall be the official act and deed of this Partnership."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this
, day of
,20
Secretary:
(SEAL)
PAGE 76 OF 105
PROPOSAL No.
CERTIFICATE OF AUTHORITY
(IF JOINT VENTURE)
STATE OF
COUNTY OF
I HEREBY CERTIFY that a meeting of the Principals of the
a
corporation existing under the laws of the State of
, held on
20_, the following resolution was duly passed and adopted:
"RESOLVED, that,
as
of the Joint
Venture be and is hereby authorized to execute the Proposal dated,
20_, to the City of Sunny
Isles Beach official act and deed of this Joint Venture."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this
, day of
,20
Secretary:
(SEAL)
END OF SECITON
PAGE 77 OF 105
PROPOSAL No.
BID BOND
STATE OF FLORIDA )
)
COUNTY OF )
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, and ,
as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal
corporation of the State of Florida in the sum of
Dollars ($ ), lawful money of the United States, for the payment of which
sum well and truly to be made, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has
submitted the accompanying Proposal dated, 2010 for:
WHEREAS, it was a condition precedent to the submission of said Proposal that a
cashier's check or Bid Bond in the amount of five percent (5%) of the Base Proposal be
submitted with said Proposal as a guarantee that the Proposers would, if awarded the
Contract, enter into a written Contract with the City for the performance of said
Contract, within ten (10) consecutive calendar days after written notice having been
given of the Award of the Contract.
NOW, THEREFORE, the conditions of this obligation are such that if the Principal within
ten (10) consecutive calendar days after written notice of such acceptance, enters into
a written Contract with the City of Sunny Isles Beach and furnishes the Performance
Bond, satisfactory to the City, each in an amount equal to one hundred percent (100%)
of the Contract Price, and provides all required Certificates of Insurance, then this
obligation shall be void; otherwise the sum herein stated shall be due and payable to
the City of Sunny Isles Beach and the Surety herein agrees to pay said sum
immediately, upon demand of the City, in good and lawful money of the United States
of America, as liquidated damages for failure thereof of said Principal.
IN WITNESS WHEREOF, the above bonded parties have executed this instrument under
their several seals this day of ,20 , the
name and the corporate seal of each corporate party being hereto affixed and these
presents being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 78 OF 105
PROPOSAL No.
IN PRESENCE OF:
Individual or Partnership Principal
Affix Corporate Seal
Business Address
City, State, and Zip Code
Business Telephone
Business Facsimile
ATTEST:
Secretary
(Corporate Surety)*
By:
*Impress Corporate Seal
IMPORTANT
Surety companies executing bonds must appear on the Treasury Department's most
current list (circular 570 as amended) and be authorized to transact business in the
State of Florida.
END OF SECITON
PAGE 79 OF 105
PROPOSAL No.
PROPOSERS QUALIFICATION STATEMENT
The Proposers's response to this questionnaire will be utilized as part of the City's overall Proposal
Evaluation and Contractor selection.
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers
contained herein.
9.1. Please describe your company in detail.
9.2. The address of the principal place of business is:
9.3. Company telephone number:
9.4. Number of employees:
9.5. Number of employees assigned to this project:
9.6. Company's Identification Number(s) for the Internal Revenue Service:
9.7. Miami-Dade County and City of Sunny Isles Beach Occupational License Number(s):
9.8. How many years has your organization been in business?
9.9. What similar engagements is your company presently working on? If none, write "none".
9.10. Have you ever failed to complete any work awarded to you? If so, where and why?
PAGE 80 OF 105
PROPOSAL No.
9.11. The work described in this project is to occur within public right-of-ways, parks, public facilities,
and buildings. List similar governmental or quasi-governmental projects for which you have completed or
have on-going services. If none, write "none".
PROJECT 1:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
From:
To:
PROJECT 2:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
From:
To:
PROJECT 3:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of Contract
From:
To:
9.12. List the following information concerning all contracts in progress as of the date of submission of
this Proposal. (In case of joint venture, list the information for all joint ventures.) If none, write "none".
PAGE 81 OF 105
PROPOSAL No.
Total Contracted Percentage
Project Owner Contract Date of of
Name Value Completion Completion
(to date)
9.13. Has the Proposers or his/her representative inspected the public right-of-ways, parks, public
facilities, and buildings; and does the Proposers have a complete plan for its performance?
9.14. Will you Sub-Contract any part of this work?
If so, give details including a list of each Sub-Contractor that will perform work and the work that
will be performed by each Sub-Contractor.
Classification of Work
Name and Address of Sub-Contractor
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to
and refuses to accept any Supplier, person or organization listed, the Proposers may,
prior to Notice of Award, submit an acceptable substitute without an increase in their
proposal price.
9.15. State the name of your proposed staff supervisor and give details of his/her qualifications and
experience in managing similar work.
PAGE 82 OF 105
PROPOSAL No.
9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name
under which you do business and the address of the place of business. (If a corporation, state
the name of the president and secretary. If a partnership, state the names of all partners. If a
trade name, state the names of the individuals who do business under the trade name.)
9.16.1. Correct name of the Proposerss is:
9.16.2. The business is a (Sole Proprietorship) (Partnership) (Corporation).
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a
trade name, are as follows:
9.16.4. List all organizations which were predecessors to Proposers or in which the principals
or officers of the Proposers were principals or officers. If none, write "none".
9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or
against the Proposers, its parent or subsidiaries or predecessor organizations during the past five (5)
years. Include in the description the disposition of each petition. If none, write "none".
9.18. List and describe all successful Proposal, Performance and/or Payment Bond claims made to your
surety(ies) during the last three (3) years. The list and descriptions should include claims against the
bond of the Proposers and its predecessor organization(s). If none, write "none".
9.19. List all claims, arbitrations, administrative hearings and lawsuits brought by or against the
Proposers or its predecessor organization(s) during the last three (3) years. The list shall include
PAGE 83 OF 105
PROPOSAL No.
all case names; case, arbitration or hearing identification numbers; the name of the project. If
none, write "none".
day of
,2010.
Dated this
BY:
Signature
Print Name
Title
The foregoing instrument was acknowledged before me this
20_, by
(AFFIX NOTARY STAMP HERE)
day of
Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known
Produced Identification
OR
; Type of Identification Produced
END OF SECTlON
PAGE 84 OF 105
PROPOSAL No.
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF )
The undersigned being first duly sworn as provided by law, deposes, and says:
10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny
Isles Beach City Commission and that it will be relied upon by said County, in any consideration which
may give to and any action it may take with respect to this Proposal.
10.2. The undersigned is authorized to make this Affidavit on behalf of,
(Name of Corporation, Partnership, Individual, etc.)
a,
, formed under the laws of
(Type of Business)
(State)
of which he is
(Sole Owner, Partner, President, etc.)
10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2,
nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone
else to solicit favorable action for this Proposal by the City, also that no head of any department or
employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
10.4. This Proposal is genuine and not collusive or a sham; the person, firm or corporation named
above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any
proposers or person, firm or corporation, to put in a sham Proposal, or that such person, firm or
corporation, shall refrain from proposalding, and has not in any manner, directly or indirectly, sought by
agreement or collusion, or communication or conference with any person, firm or corporation, to fix the
prices of said proposal or proposals of any other proposers; and all statements contained in the proposal
or proposals described above true; and further; neither the undersigned, nor the person, firm or
corporation named above in Paragraph 10.2, has directly or indirectly submitted said proposal or the
contents thereof, or divulged information or data relative thereto, to any association or to any member or
agent thereof.
AFFIANT'S NAME
AFFIANT'S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _ day of
,200_.
Personally Known
Type of identification
or Produced Identification
(Affix seal here)
NOTARY PUBLIC (name printed or typed)
END OF SECTION
PAGE 85 OF 105
PROPOSAL No.
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a Proposal on a Contract to provide any goods or services to a public entity, may not
submit a Proposal on a Contract with a public entity for the construction or repair of a public building or
public Work, may not submit proposals on leases of real property to a public entity, may not be awarded
to perform Work as a Contractor, supplier, SubContractor, or Consultant under a Contract with any public
entity, and may not transact business with any public entity in excess of the threshold amount Category
Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list".
CONFLICTS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes.
Proposers's must disclose with their Proposals, the name of any officer, director, partner, associate or
agent who is also an officer or employee of the City of Sunny Isles Beach or it's agencies.
PAGE 86 OF 105
PROPOSAL No.
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach
by
[print individual's name and title]
for
[print name of entity submitting sworn statement]
whose business address is:
and (if applicable) its Federal Employer Identification number (FEIN) is
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United States, including, but not limited to, any Proposal or Contract for
goods or services to be provided to any public entity or an agency or political subdivision of any
other state of the United States and involving antitrust, fraud, theft, bribery, collusion,
racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Paragraph. 287.133(1)(b), Florida
Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an
adjudication of guilt, in any federal or state trail court of record relating to charges brought by
indictment or information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry
of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Paragraph. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executors, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prime facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined in Paragraph. 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding Contract and which Proposals or applies to Proposal on
Contracts for the provision of goods or services let by a public entity, or which otherwise
PAGE 87 OF 105
PROPOSAL No.
transacts or applies to transact business with a public entity. The term "persons" includes those
officers, directors, executives, partners, shareholders, employees, members, and agents who are
active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order
entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to
place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY
AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS
FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO
ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION
287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION
CONTAINED IN THIS FORM.
By:
(Signature)
(Printed Name)
(Title)
Sworn to and subscribed before me this
day of
, 20_, by
(AFFIX NOTARY STAMP HERE)
Signature: Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
END OF SECTION
PAGE 88 OF 105
PROPOSAL No.
NOTICE OF AWARD
TO:
PROJECT
No.
DESCRIPTION:
Landscape
Maintenance
Services
Contract,
Proposal
The City has considered the Proposal submitted by you for the above described Work in response to its
Advertisement for Proposal and Instruction to Proposerss.
You are hereby notified that your Proposal has been accepted for the Landscape Maintenance Services
Contract Proposal # in the estimated amount of
$
You are required by the Instruction to Proposers to execute the Agreement and furnish the required
Contractor's Performance Bond, and Certificates of Insurance within ten days from the date of this Notice
to you.
If you fail to execute said Agreement and to furnish said Bonds and Insurance within ten days from the
date of this Notice, the City will be entitled to disqualify the Proposal, revoke the award and retain the
Proposal Security.
Dated this
day of
,20_.
BY:
Rick Conner, City Manager
ACCEPTANCE OF NOTICE OF AWARD
Receipt of the above Notice of Award is hereby acknowledged by
this
day of
,20_.
BY:
TITLE:
You are required to return an acknowledged copy of this Notice of Award to the City.
END OF SECTION
PAGE 89 OF 105
PROPOSAL No.
DRAFT AGREEMENT
CITY OF SUNNY ISLES BEACH
LANDSCAPE MAINTENANCE SERVICES AGREEMENT
WITH
CONTRACT NO:
OF 5Ut-l
THIS SERVICE AGREEMENT ("Agreement") made and entered into this day of
20_, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a
municipal corporation of the State of Florida (hereinafter referred as to "City"),
and , a Florida corporation, authorized to do business in the State of Florida
(hereinafter referred to as "Contractor").
RECITALS
WHEREAS, pursuant to Resolution No. , adopted by the City of Sunny
Isles Beach City Commission on , 2010, the City Commission accepted the
competitive proposal of Contractor to provide landscape maintenance services to the City (the "Work")
and authorized the City Manager to enter into an agreement for the Work with the Contractor; and
WHEREAS, Contractor has expressed the ability and desire to provide the Work subject to the
terms and conditions contained herein, and has submitted a proposal to the City as more fully described
in Attachment "A", which is attached hereto and made a part hereof.
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the parties agree as follows:
ARTICLE 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
ARTICLE 2. SCOPE OF WORK. Contractor shall furnish all labor, materials and equipment and
perform all the Work (as that term is defined in the "Invitation to Proposal - Proposal No. 10-11-01") in
the manner and form provided by this Agreement for the Contract Term set forth in Article 3 below.
ARTICLE 3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, this Agreement shall be for a term of three (3) years with three (3) options to renew
this Agreement on a year to year basis, and shall commence upon execution by both parties and the
issuance of a Notice to Proceed.
ARTICLE 4. COMPENSATION. Payment to Contractor for all charges under this Agreement shall
be in accordance with this Agreement and a schedule of charges reflected in Attachment "A". Contractor
shall submit invoices on a monthly basis within ten (10) days following the end of each calendar month.
City shall pay Contractor only for Work actually performed. The Contractor shall make no other charges
to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless
any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City
disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold
payment on the contested amounts until they are resolved by agreement with Contractor. In the event
PAGE 90 OF 105
PROPOSAL No.
both the City and Contractor agree and elect to exercise its option to renew, Contractor agrees to honor
the same prices reflected in Attachment "A" during the optional renewal period(s), unless the City agrees
in writing to a price change prior to the commencement of the optional renewal period(s).
ARTICLE 5. TIME OF COMPLETION. The Contractor shall commence the Work to be performed
under this Agreement and the Contract Documents within the number of consecutive days after the date
of written notice from the City Manager or his designee to begin Work and shall fully complete the Work
in accordance with this Agreement and the Contract Documents within the number of calendar days as
set forth in the Contract Documents.
ARTICLE 6. TIME IS OF THE ESSENCE; LIQUIDATED DAMAGES. It is mutually agreed
between the parties hereto, that time is of the essence of this Agreement, and, in the event that the
Work is not completed within the time specified in the Contract Documents, including this Agreement, it
is agreed that from the compensation otherwise to be paid to the Contractor, the City may retain for each
day thereafter, Sundays and holidays included, the sum of $250.00 (two hundred and fifty dollars) per
day for failure of the Contractor to complete the Work within the time stipulated, and that this sum is not
a penalty, but will be the liquidated damage(s) that City will have sustained in the event of such default
by the Contractor.
ARTICLE 7. CONTRACT DOCUMENTS: All of the documents hereinafter listed form the Contract
and they are as fully as part of the Contract as if attached to this Agreement, or repeated in this
Agreement:
ADVERTISEMENT FOR PROPOSAL
CONTRACTOR'S RESPONES TO ADVERTISEMENT TO PROPOSAL
CONTRACTOR'S BID BOND
THIS AGREEMENT
PERFORMANCE BOND
INSTRUCTlONS TO PROPOSERSS
SPECIFICATIONS
ADDENDA
ARTICLE 8. CONTINGENCY CLAUSE. Funding for this Agreement is contingent upon the
availability of funds and continued authorization for project activities and is subject to amendment or
termination due to lack of funds, reduction of funds, and/or change in regulations, upon thirty (30) days
written notice.
ARTICLE 9. MATERIALITY AND WAIVER OF BREACH.
(a) City and Contractor agree that each requirement, duty, and obligation set forth in these
Contract Documents is substantial and important to the formation of this Contract and,
therefore, is a material term hereof; and
(b) City's failure to enforce any provision of this Contract shall not be deemed a waiver of such
provision or modification of this Contract. A waiver of any breach of a provision of this
Contract shall not be deemed a waiver of any subsequent breach and shall not be construed
to be a modification of the terms of this Contract.
ARTICLE 10. SEVERANCE. In the event a portion of this Contract is found by a court of competent
jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor
elects to terminate this Contract. An election to terminate this Contract based upon this provision shall
be made within seven (7) days after the finding by the court becomes final.
PAGE 91 OF 105
PROPOSAL No.
ARTICLE 11. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor an
employee, partner, agent, shareholder, officer or in any other capacity other than as an independent
contractor other than those obligations which have been or shall have been undertaken by the City.
Contractor shall be responsible for any and all of its own expenses in performing its duties as
contemplated under this Agreement. The City shall not be responsible for any expense incurred by the
Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security
services and that such obligations shall be that of the Contractor, other than those set forth in this
Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines
necessary in carrying out its duties under this Agreement.
ARTICLE 12. OWNERSHIP OF DOCUMENTS AND EOUIPMENT. All documents prepared by the
Contractor pursuant to this Agreement and related Services to this Agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties shall be
approved in writing by the City. If requested, Contractor shall deliver the documents to the City within
fifteen (15) calendar days.
ARTICLE 13. DUTY TO INDEMNIFY, DEFEND AND HOLD HARMLESS. Contractor agrees to
indemnify and hold harmless, the City, its officers, agents, and employees from, and against, any and all
claims, actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal,
economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may
arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful
conduct of the Contractor, agents or other personal entity acting under Contractor's control in connection
with the Contractor's performance of Services pursuant to that Agreement and to that extent the
Contractor shall pay such claims and losses and shall pay all such costs and judgments which may issue
from any lawsuit arising from such claims and losses including wrongful termination or allegations of
discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in defense
of such claims and losses including appeals. The parties agree that ten percent (10%) of the total
compensation is a specific consideration from the City to the Contractor for this indemnity.
ARTICLE 14. INSURANCE. Contractor shall, at its own sole cost and expense, during the period of
any work being performed under this Agreement, procure and maintain the following minimum insurance
coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by
Contractor, its agents, Contractor's or employees, as more particularly set forth below:
General liability insurance, including broad form contractual liability
coverage for all operations, including but not limited to, contractual,
products, and completed operations, personal injury and property
damage liability with minimum limits of Two Million Dollars ($2,000,000)
combined single limit occurrence.
Worker's compensation insurance at the statutory amount to apply for all
employees in compliance with the "Workers' Compensation Law" of the
State of Florida and all applicable federal laws. In addition, the
policy(ies) must include: Employers' Liability at the statutory coverage
amount. The Contractor shall further insure that all of its Sub-
Contractors maintain appropriate levels of worker's compensation
insurance.
Business Automobile Liability which shall include coverage for all owned,
non-owned and hired vehicles for minimum limits of not less than One
Million Dollars ($1,000,000) per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability.
PAGE 92 OF 105
PROPOSAL No.
Such insurance shall not diminish Contractor's indemnification obligations hereunder. The insurance
policy shall be issued by such company, in such forms and with such limits of liability and deductibles as
are acceptable to the City and shall be endorsed to be primary over any insurance, which the City may
maintain. Prior to the execution of this Agreement, and at any time upon request, Contractor shall
furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately
endorsed for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City's Risk Management Department. All insurance policies and certificates
of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar
days prior to written notice to the City's Risk Management Department. The City reserves the right from
time to time to change the insurance coverage and limits of liability required to be maintained by
Contractor hereunder.
ARTICLE 15. TERMINATION.
If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or
otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City
shall have the right to terminate the Work then remaining to be performed. Prior to the exercise of its
option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of
the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured
after ten (10) days the City may terminate this Agreement.
In the event of termination, all finished and unfinished documents, data and other work product prepared
by Contractor (and sub Contractor(s)) shall be delivered to the City and the City shall compensate the
Contractor for all Work satisfactorily performed prior to the date of termination.
Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages
sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably
withhold payment to Contractor for the purposes of set-off until such time as the exact amount of
damages due the City from the Contractor is determined.
Termination for Convenience of City. The City may, for its convenience and without cause
terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days
written notice. The terms of this Article, paragraph two above, shall be applicable hereunder.
Termination for Insolvencv. The City also reserves the right to terminate the remaining Services to
be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes
any assignment for the benefit of creditors. The terms of this Article, paragraph two above, shall be
applicable hereunder.
ARTICLE 16. ARBITRATION. It is the intention of the parties that whenever possible, if a
dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties
shall be paid by the non-prevailing party or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be
determined by the court on confirmation.
ARTICLE 17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of
this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the
Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or
entity, other than in the discharge of the duties of the Contractor under this Agreement, any information
PAGE 93 OF 105
PROPOSAL No.
which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of
this Section could cause irreparable injury to the City and there is no adequate remedy at law for such
violation, the City shall have the right, in addition to any other remedies available to it at law or in equity,
to enjoin the Contractor in a court of equity for violating such provisions.
ARTICLE 18. NOTICES: All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt
requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by
facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first
class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized
courier service), addressed to such party as follows:
If to the City: Rick Conner With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Ave. City of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue
Ph: 305-792-1701 Sunny Isles Beach, Florida 33160
Ph: 305-792-1702
If to the Contractor:
ARTICLE 19. GOVERNING LAW. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida. Venue shall be in Miami-Dade County, Florida.
ARTICLE 20. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
ARTICLE 21. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil
Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as
amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the
Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by
Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because of race,
color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial
status, or status with regard to public assistance. The Contractor will take affirmative action to insure
that all employment practices are free from such discrimination. Such employment practices include but
are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rates of payor other forms of compensation, and selection for training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the
handicapped in any Federally assisted program.
PAGE 94 OF 105
PROPOSAL No.
ARTICLE 22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the
Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended and by the City of Sunny
Isles Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein,
in connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly which should conflict in any manner or degree with the performance of the Services. The
Contractor further covenants that in the performance of this Agreement, no person having any such
interest shall knowingly be employed by the Contractor. No member of, or delegate to the Congress of
the United States shall be admitted to any share or part of this Agreement or to any benefits arising there
from.
ARTICLE 23. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede
any other conflicting provisions that are contained in any other document.
ARTICLE 24. ENTIRE AGREEMENT. This Agreement and Attachment "A", which is expressly
incorporated herein by reference, contain the entire agreement of the parties, and may be amended,
waived, changed, modified, extended or rescinded only by a writing signed by the party against whom
any such amendment, waiver, change, modification, extension and/or rescission is sought.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate on the
day and year first written above.
WITNESSES:
COMPANY'S NAME
BY:
Company
CITY OF SUNNY ISLES BEACH
ArrEST:
BY:
BY:
Jane A. Hines, CMC, City Clerk
Norman S. Edelcup, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
Hans Ottinot, City Attorney
END OF SECTION
PAGE 95 OF 105
PROPOSAL No.
SECTION 14
NOTICE TO PROCEED
TO:
DATE:
PROJECT
No.
DESCRIPTION: landscape Maintenance Services
, in accordance with Contract Documents.
Contract,
Proposal
You are hereby notified to commence Work in accordance with the Agreement dated
on or before
BY:
Rick Conner, City Manager
ACCEPTANCE OF NOTICE TO PROCEED
Receipt of the above Notice to Proceed is hereby acknowledged by
this
day of
,20_.
BY:
filE:
You are required to return an acknowledged copy of this Notice to Proceed to the City.
END OF SECTION
PAGE 96 OF 105
PROPOSAL No.
SECTION lS
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
, as Principal, hereinafter called
Contractor, and , as Surety, are bound to the City
of Sunny Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of
Dollars ($ ) for the payment whereof
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,
jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Proposal/Contract No.:
07-10-04, awarded the day of , 20 , with Landscape Services
Maintenance in accordance with contract documents prepared by the City of Sunny Isles Beach, which
Contract is by reference made a part hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
15.1. Fully performs the Contract between the Contractor and the City for Landscape Maintenance
Services (Proposal No. 10-11-01) within calendar days after the date of Contract
commencement as specified in the Notice to Proceed and in the manner prescribed in the Contract; and
15.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or negligence
of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate
proceedings, that City sustains because of default by Contractor under the Contract; and
15.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which
appear within one and one half (1 1/2) years, and:
15.4. Performs the guarantee of all Work and materials furnished under the Contract for the time
specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor
shall be, and declared by City to be, in default under the Contract, the City having performed City's
obligations thereunder, the Surety may promptly remedy the default, or shall promptly:
15.4.1. Complete the Contract in accordance with its terms and conditions; or
15.4.2. Obtain a Proposal or Proposals for completing the Contract in accordance with its terms
and conditions, and upon determination by Surety of the best, lowest, qualified,
responsible and responsive Proposers, or, if the City elects, upon determination by the
City, and Surety jointly of the best, lowest, qualified, responsible and responsive
Proposers, arrange for a Contract between such Proposers and City, and make
available as Work progresses (even though there should be a default or a succession of
defaults under the Contract or Contracts of completion arranged under this paragraph)
sufficient funds to pay the cost of completion less the balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be
liable hereunder, the amount set forth in the first paragraph hereof. The term
"balance of the Contract Price." as used in this paragraph, shall mean the total amount
payable by City to Contractor under the Contract and any amendments thereto, less
the amount properly paid by City to Contractor.
PAGE 97 OF 105
PROPOSAL No.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the
City named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents
and compliance or noncompliance with any formalities connected with the Contract or the changes do not
affect Surety's obligation under this Bond.
Signed and sealed this
day of
,20
WITNESS:
BY:
(Name of Corporation)
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
* (Power of Attorney must be attached)
(Address)
(City IState/Zip Code)
(Telephone)
STATE OF FLORIDA
COUNTY OF
,
[name of person], as
AFFIX NOTARY STAMP HERE:
Signature: Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
PAGE 98 OF 105
PROPOSAL No.
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the corporation named as
Principal in the foregoing Performance Bond; that , who signed
the Bond on behalf of the Principal, was then of said corporation; that I
know his/her their signature; and his/her their signature thereto is genuine; and that said Bond was duly
signed, sealed and attested to on behalf of said corporation by authority of its governing body.
(CORPORATE SEAL)
NAME OF CORPORATION
SECRETARY OF CORPORATION
END OF SECTION
PAGE 99 OF 105
PROPOSAL No.
SECTION 16
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To: City of Sunny Isles Beach
We, , hereby acknowledge and
[Prime Contractor]
agree that we, as the Prime Contractor for the Landscape Maintenance Services Contract,
, as specified, have the sole responsibility for compliance with all the requirements of
the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health
regulations, and agree to indemnify and hold harmless the City of Sunny Isles Beach against any and all
liability, claims, damages losses and expenses they may incur due to the failure of
[Sub-Contractor]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
CO NTRACfO R
TITLE
BY:
END OF SECTION
PAGE 100 OF 105
PROPOSAL No.
SECTION 17
EQUAL OPPORTUNITY I AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the
principles and practices of equal opportunity in employment and to comply with the
letter and spirit of federal, state, and local laws and regulations prohibiting
discrimination based on race, color, religion, national region, sex, age, handicap,
marital status, and political affiliation or belief.
Signed:
Title:
Firm:
Add ress:
END OF SECTION
PAGE 101 OF 105
PROPOSAL No.
---l
SECTION 18
CONFLICT OF INTEREST STATEMENT
STATE OF FLORIDA
COUNTY OF
BEFORE ME, the undersigned authority, personally appeared
was duly sworn, deposes, and states:
, who
18.1. I
am
the
with a local office in
of
and
principal office in
18.2. The above named entity is submitting a Proposal for the City of Sunny Isles Beach, Proposal No.
described as: Landscape Maintenance Services. The Affiant has made diligent inquiry
and provides the information contained in this Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above proposal is being submitted and that the
above named entity has no financial interest in other entities submitting proposals for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any
agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive
pricing in connection with the entity's submittal for the above proposal. This statement restricts the
discussion of pricing data until the completion of negotiations if necessary and execution of the Contract
for this project.
18.5 Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or
otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict
of interest due to any other clients, contracts, or property interests for this project.
18.7 I certify that no member of the entity's ownership or management is presently applying for any
employee position or actively seeking an elected position with the City of Sunny Isles Beach.
18.8 I certify that no member of the entity's ownership or management, or staff has a vested interest
in any aspect of the City of Sunny Isles Beach.
18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the
above named entity, will immediately notify the City of Sunny Isles Beach.
Dated this
day of
,2010.
AFFIANT
Print or Type Name and Title
Sworn to and subscribed before me this _ day of
o Personally Known OR
o Produced Identification ; Type of Identification
,2010.
NOTARY PUBLIC STATE OF FLORIDA
PAGE 102 OF 105
PROPOSAL No.
SECTION 19
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes",
please explain in the space provided, or on a separate sheet attached to this form.
19.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within
the last five (5) years?
YES
NO
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed
from a contract or job related to the services your firm provides in the regular course of business within
the last five (5) years?
YES
NO
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims,
proposal protests, or litigation in the past five (5) years that is related to the services your firm provides
in the regular course of business?
YES NO If yes, state the nature of the request for equitable adjustment,
contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of
the suit and the monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of
this proposal for the City of Sunny Isles Beach, Proposal No. , Landscape
Maintenance Services.
Firm
Date
Authorized Signature
Print or Type Name and Title
END OF SECTION
PAGE 103 OF 105
PROPOSAL No.
SECTION 20
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum
herein proposal will be paid to any employees of the City of Sunny Isles Beach or its
elected officials as a commission, kickback, reward or gift, directly or indirectly by me or
any member of my firm or by an officer of the corporation.
By:
Title:
The foregoing instrument was acknowledged before me this
, 20_, by
day of
[name of person], as
[type of authority], for
[name of party on behalf of whom instrument
was executed].
AFFIX NOTARY STAMP HERE:
Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
END OF SECTION
PAGE 104 OF 105
PROPOSAL No.
SECTION 21
PROPOSAL CHECKLIST
THE FOLLOWING ARE REQUIREMENTS OF THIS PROPOSAL. USE OF THIS CHECKLIST WILL HELP
ENSURE THAT YOUR SUBMISSION IS COMPLETE.
Place a check mark in the "Done" column as you complete and enclose each item.
Required Done Requirement
./ Proposal Response Sheet/Bid Form/Proposal
Specifications
./ Proposal Security - Five Percent (5%)
./ Certificate(s) of Insurance
./ Certificates of Competencies
./ Local Business Tax (Occupational Business License)
./ State License( s)
./ List of Proposed Sub-Contractors
./ Proposers Qualification Statement
./ Non-Collusion Affidavit
./ Non-Kickback Affidavit
./ Public Entity Crimes Sworn Statement
./ Acknowledgement of Conformance with OSHA Standards
./ Equal Opportunity/Affirmative Action Statement
./ Conflict of Interest Statement
./ Dispute Disclosure Form
./ Proposal Checklist
This checklist must be part of the Proposal. Please read the entire Proposal documents thoroughly to
ensure that your submission is complete.
END OF SECTION
PAGE 105 OF 105
PROPOSAL No.
.f .
,:1:;:
J
". 'i..1f
; I'
Legend
o Bus Shelters
. Beach Access Paths
--
LEGAL ADVERTISEMENT
NOTICE TO PROPOSERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed proposals for the
following work as specified.
LANDSCAPE MAINTENANCE SERVICES
Request for Proposal No. 10-11-01
The Proposal Specifications for this Invitation to Proposal are available from DemandStar by
calling (800) 711-1712 or by accessing their website at www.demandstar.com. The Proposal
Specifications may also be examined at the City of Sunny Isles Beach - Office of the City Clerk.
Vendors who obtain the Proposal Specifications from sources other than DemandStar or the City
of Sunny Isles Beach are cautioned that their proposal response package may be incomplete.
Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal
date to all vendors who are listed on the official list. The City may not accept incomplete
proposals. ~ ;:J-.' ~
Proposals shall be on a unit price basis; segregated proposals will not be accepted. Sealed l ~ L .
proposals will be received by the City Clerk no later than 10:()O"::(M, on Monday, Decemb~ 2''''
2010 at the Sunny Isles Beach Government Center locmed at 18070 Collins Avenue, ....~or~ 7
Sunny Isles Beach, Florida, 33160. Proposals received after this time will not be considered. The
City is under no obligation to return proposals. Timely submitted proposals will be opened
publicly and read aloud at this time.
The envelope containing the sealed proposal must be clearly marked:
"IMPORTANT, PROPOSAL ENCLOSED"
Proposal No. 10-11-01
LANDSCAPE MAINTENANCE SERVICES
OPENING DATE AND TIME: Monday, December 6, 2010 at 10:00 AM
Bid security in the amount of five percent (5%) of the TOTAL PROPOSAL must accompany the
Proposal in accordance with the Instructions to Proposers. ~
-- I~ lIAh-
A Mandatory Pre-Proposal Conference for all potential Proposers is set for 3:00 p.m. on ~
November 30, 2010 in the First Floor Conference Room at the City of Sunny Isles Beach
Governmental Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
.-
The Owner reserves the right to reject any or all Proposals, with or without cause, to waive
technical errors and informalities, and to accept the Proposal, which best serves the interest of,
and represents the best value to, the Owner in conformity with the criteria set forth in Section
62-8 of the Code of Ordinances of the City of Sunny Isles Beach.
All questions regarding Invitation to Proposal No. 10-11-01 shall be directed in writinq to Jane A.
Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Proposal opening.
Questions may be submitted via email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue,
Sunny Isles Beach, FL 33160.
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach