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HomeMy WebLinkAboutReso 2010-1636 RESOLUTION NO. 2010- llo~~ A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, RATIFYING THE AGREEMENT WITH REP SERVICES INC. FOR THE PURCHASE AND INSTALLATION OF PLA YGROUND EQUIPMENT AND SAFETY SURFACE FOR GOLDEN SHORES PARK, IN AN AMOUNT NOT TO EXCEED FIFTY- NINE THOUSAND SIX HUNDRED TWELVE DOLLARS AND FORTY-ONE CENTS ($59,612.41), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING WAIVER OF COMPETITIVE BIDDING PROCEDURES; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City obtained a Safe Neighborhood Park Grant for improvements of Golden Shores Park, located at 191 Terrace and Atlantic Boulevard, which must be expended by December 2,2010; and WHEREAS, the City is now in need of new playground equipment and safety surface at Golden Shores Park; and WHEREAS, staff obtained three proposals for playground equipment and safety surface for Golden Shores Park and recommends the proposal from Rep Services Inc., in the amount of Fifty-Nine Thousand Six Hundred Twelve Dollars and Forty-One Cents ($59,612.41) to provide said equipment and safety surface, attached hereto as Exhibit "A"; and WHEREAS, pursuant to Section 62-12 of the City's Procurement Code, the City Manager has determined that it is in the best interest of the City to waive its formal competitive bidding procedures due to time constraints of losing the Safe Neighborhood Park Grant of $111,450.00 if not used by December 2,2010; and WHEREAS, the City wishes to purchase the playground equipment and safety surface at Golden Shores Park from Rep Services Inc., in an amount not to exceed $59,612.41. NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Waiver of Competitive Bidding Requirements. The Competitive Bidding Requirements of Sunny Isles Beach Code Chapter 62 be, and the same, is hereby waived for the purchase of the playground equipment. Section 2. Ratifying the Purchase. The City Commission hereby approves the purchase and installation of the playground equipment and safety surface from Rep Services Inc., in an amount not to exceed Fifty-Nine Thousand Six Hundred Twelve Dollars and Forty-One Cents ($59,6 I 2.41). R2010- Purchase Playground Equip liJr Golden Shores Park Pagc I of2 Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 18th day of November 2010. ATTEST: ~t\~ Jane A. Hines, CMC, City Clerk Vote: 5-D Mayor Edelcup Vice Mayor Thaler Commissioner Brezin Commissioner Goodman Commissioner Scholl L-/'(Yes) ~Yes) V(y es) ~Yes) ---.iLly es) R2010- Purchase Playground Equip tor Golden Shores Park Pagc 2 of2 Moved by: Ch~~CLL Seconded by: :J \ (0 vV\~ I H ttL~ _(No) _(No) _(No) _(No) _(No) CITY OF SUNNY ISLES BEACH AGREEMENT WITH REP SERVICES, INC. CONTRACT NO. CIOII-008 THIS CONTRACTUAL AGREEMENT (hereinafter referred to as the "Agreement") is made in duplicate, this ~ day of POVf r",'\R&~ 2010, by and between the CITY OF SUNNY ISLES BEACH, Florida, (hereinafter referred to as "City"), and REP SERVICES, INC. a corporation authorized to do business in the_State of Florida (hereinafter referred to as "Contractor") whose Federal I.D. # is c) '9 L_Q'1 6.s 0 -, . RECIT ALS WHEREAS, the City of Sunny Isles Beach is in need of a contractor to provide landscape structures and playground equipment for the City's Golden Shores Community Park ("Services"); and WHEREAS, Contractor is a certified and insured company with the necessary experience to provide the desired Services; and WHEREAS, the City desires to enter into an agreement with Contractor for the Services, using the Contractor's bid response as more fully described in Attachment "A", attached hereto and made a part hereof; and WHEREAS, the City wishes to contract with Contractor to provide the desired Services as more particularly described in Attachment "A" for a total amount not to exceed Sixty Thousand Two Hundred Twenty-Three Dollars and Fifteen Cents ($60,223.15). NOW THEREFORE, in consideration of the promises and the mutual covenants herein name, the parties agree as follows: 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part hereof for reference. 2. SERVICES. Contractor agrees to furnish all labor and materials in a good workmanlike and professional manner and to perform the Services designated in Attachment "A" attached hereto, and incorporated herein by reference. The Services shall be performed by Contractor to the full satisfaction of the City. Contractor agrees to have a qualified representative to audit and inspect the Services provided on a regular basis to ensure all Services are being performed in accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to the City accordingly. Contractor agrees to immediately inform the City via telephone and in writing of any problems that could cause damage to the City's property, improvements and persons. Contractor will require its employees to perform their work in a manner befitting the type and scope of work to be performed. In the event that the Contractor fails to complete the Services pursuant to the terms of this contract and City must undertake the completion of performance of Services, Contractor agrees to indemnify the City CIOII-008 AGREEMENT City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax for all costs incurred with respect to the completion of those Services and any damages the City may suffer as a result of the Contractor's failure to perform the Services. 3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, the term of this Agreement shall begin upon the date of issuance of the purchase order and shall end no later than 39 (Thirty-Nine) calendar days thereof. Payment will be made only for work completed to the satisfaction of the City. Contractor is to commence performance of work from the date of issuance of the purchase order and continue in a diligent manner until the Services are complete. Contractor acknowledges that compliance with the commencement and completion schedule is the essence of this Agreement. The terms of Sections 19 and 20 entitled "Indemnification and Waiver of Liability," and "Compliance with Law," respectively, shall survive termination of this Agreement. 4. COMPENSA TION. Payment to Contractor for all charges and tasks under this Agreement shall be in accordance with this Agreement and the schedule of charges reflected in Attachment "A" and under the following conditions: a. Disbursements. There are no reimbursable expenses associated with this contract. b. Payment Schedule. Invoices received from the Contractor pursuant to this Agreement will be reviewed by the initiating City Department. If services have been rendered in conformity with the Agreement, the invoice will be sent to the Finance Department for payment. Invoices must reference the contract number assigned hereto. Invoices will be paid in accordance with the State of Florida Prompt Payment Act. c. Availability of Funds. The City's performance and obligation to pay under this Agreement is contingent upon an annual appropriation for its purpose by the City Commission. d. Final Invoice. In order for both parties herein to close their books and records, the Contractor will clearly state "final invoice" on the Contractor's final/last billing to the City. This certifies that all services have been properly performed and all charges and costs have been invoiced to the City. Since this account will thereupon be closed, any other additional charges, if not properly included on this final invoice, are waived by the Contractor. Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. C I 011-008 AGREEMENT 2 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Contractor shall not pledge the City's credit or make it a guarantor of payment or surety for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor further warrants and represents that it has no obligation or indebtedness that would impair its ability to fulfill the terms of this Agreement. 5. LIQUIDATED DAMAGES AND OTHER REMEDIES FOR DELAY. In the event the Services are not complete within 39 (Thirty-Nine) days from the issuance of a purchase order from City Manager or his Designee, and in the absence of any extended deadline granted by City, then the Contractor shall be required to pay a liquidated damage penalty of $1 ,000.00 (one thousand dollars) for each calendar day beyond the 39 (Thirty-Nine) day completion period, continuing to the time at which the Services are complete. Such amount is the actual cash value agreed upon as the loss to City resulting from Contractor's delay. Additionally, the City shall also be entitled to withhold 50% of the total Compensation to be paid to Contractor until final completion and acceptance of the Services. 6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent Contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent Contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. 7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Contractor pursuant to this Agreement and related Services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties shall be approved in writing by the City. If requested, Contractor shall deliver the documents to the City within fifteen (15) calendar days. 8. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, sub-Contractors or employees, as indicated below: [J Comprehensive General liability insurance, including broad form contractual liability coverage for all operations, including, but not limited to, contractual, products, and completed operations, personal injury and property damage liability C101I-008 AGREEMENT 3 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax with minimum limits of One Million Dollars ($1,000,000.00) per occurrence and Two Million Dollars ($2,000,000.00) aggregate. o Worker's Compensation, as required by law, but with no less than $1,000,000.00 for Employer's Liability. o Business Automobile Liability which shall include coverage for all owned, non- owned and hired vehicles for minimum limits of not less than One Million Dollars ($1,000,000.00) per occurrence, One Million Dollars ($1,000,000.00) per accident for bodily injury and Five Hundred Thousand Dollars ($500,000.00) per accident for property damage. Insurance required of the Contractor shall be primary to, and not contribute with, any insurance or self-insurance maintained by the City. Such insurance shall not diminish Contractor's indemnification and obligations hereunder. The insurance policy(ies) shall be issued by companies authorized to do business under the laws of the State of Florida and acceptable to the City with a minimum A.M. Best rating of A-Excellent. Before any work under this Agreement is performed, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and shall be appropriately endorsed for contractual liability, with the City named as additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) days prior written notice to the City. Contractor shall also require and ensure that each of its sub-Contractor(s) providing services hereunder (if any) procures and maintains, until the completion of the services, insurance of the types and to the limits specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION MUST BE APPROVED IN WRITING BY THE CITY. 9. TERMINATION AND REMEDIES FOR BREACH. a. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement, and the City shall receive a refund from the Contractor in an CI011-008 AGREEMENT 4 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax amount equal to the actual cost of a third party to cure such failure. If Contractor fails, refuses or is unable to perform any term of this Agreement, City shall pay for services rendered as of the date of termination. 1. In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor (and sub Contractor (s)) shall be delivered to the City and the City shall compensate the Contractor for all Services satisfactorily performed prior to the date of termination, as provided in Paragraph 4 herein. 11. Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is determined. B. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of Paragraph A(i) and A(ii) above shall be applicable hereunder. C. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. 1 O. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 11. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of 10 (Ten) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is CIOII-008 AGREEMENT 5 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor from violating such proVIsIOns. 12. NOTICES. All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Rick Conner With a copy to: City Manager Hans Ottinot City of Sunny Isles Beach City Attorney 18070 Collins A venue City of Sunny Isles Beach Fourth Floor 18070 Collins A venue Sunny Isles Beach, Florida 33160 Fourth Floor Tel: (305) 792-1701 Sunny Isles Beach, Florida 33160 Tel: (305) 792-1702 If to the Contractor: Nathan Almon Sales Administrator Rep Services, Inc. 902 Waterway Place Longwood, Florida 32750 Tel: (407) 831-9658 13. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue shall be in Miami-Dade County, Florida. 14. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of Three (3) years. 15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. C1011-008 AGREEMENT 6 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. 16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, directly or indirectly which should conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. The Contractor guarantees that he/she has not offered or given to any member of, delegate to the Congress of the United States, any or part of this contract or to any benefit arising therefrom. 17. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede any other conflicting provisions that are contained in any other document, including any attachment hereto. 18. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties, and may be amended, waived, changed, modified, extended or rescinded only by in writing signed by the party against whom any such amendment, waiver, change, modification, extension and/or rescission is sought. 19. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents, representatives, officers, directors, officials and employees from and against claims, damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts, errors, mistakes or omissions relating to professional Services performed under this Agreement. The Contractor's duty to defend, hold harmless and indemnify the City, its agents, representatives, officers, directors, officials and employees shall arise in connection with any claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or C1011-008 AGREEMENT 7 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax Injury to impairment, or destruction of tangible property including loss of use resulting therefrom, caused by any negligent acts, errors, mistakes or omissions related to Services in the performance of this Agreement including any person for whose acts, errors, mistakes or omissions the Contractor may be legally liable. The parties agree that TEN DOLLARS ($10.00) represents specific consideration to the Contractor for the indemnification set forth in this Agreement. 20. COMPLIANCE WITH LAW. Contractor shall comply with all laws, regulations and ordinances of any federal, state, or local governmental authority having jurisdiction with respect to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material permits, licenses, approvals and consents necessary for the lawful conduct of the activities contemplated under this Agreement. 21. MISCELLANEOUS. A. In the event any proVISIOn of this Agreement is found to be void and unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement shall nevertheless be binding upon the parties with the same effect as though the void or unenforceable provisions had been severed and deleted. B. This Agreement may be executed in multiple identical counterparts, each of which shall be deemed an original for all purposes. e. No waiver of any provision of this Agreement shall be valid or enforceable unless such waiver is in writing and signed by the party granting such waiver. [Remainder of page intentionally left blank. ] C1011-008 AGREEMENT 8 City of Sunny Isles Beach 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 (305) 947-0606 phone (305) 949-3113 Fax IN WITNESS WHEREOF, the parties hereto have executed this Agreement In duplicate on the day and year first written above. WITNESSES: REP SERVICES, INC. ByK~ ~ Signature and Title, / U V.P. WI:~~~ES: ~O~C Signature !Ii~!A~ A;:,-o~ Print Name ATTEST: ~ B~~t A ~ Jane A. Hines, CMC, City Clerk CITY O~SUN~~)JSLEp-'~~H '/ ~ ~ .' ../ . I / /{, /1 BY. ?" ~ V; -Rick Conner CIOII-008 AGREEMENT 9 ~~ REP SERVICES, INC. ~!lrri Experts at Play &- Outdoor Spaces Proposed To: Attn: Phone: Fax: Project No: Proposal No: Proposal Date: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Marlen Martell 305-792-1773 305-792-1614 6612 6612.06 10/25/2010 Please make pas and contracts out to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750--3573 Ship To: City of Sunny Isles Beach 1191 Terrace & Atlantic Blvd Sunny Isles Beach, FL 33160 Attn: Phone: Fax: Marlen Martell 305-792-1773 305-792-1614 Project Name: Proposal Name: Proposal Expires: Golden Shores Park Golden Shores Park 11/24/2010 Please mail checks to: Rep Services, Inc. 902 Waterway Place Longwood, FL 32750--3573 Bill To: Page 1 of 3 City of Sunny Isles Beach Purchasing 18070 Collins Avenue Sunny Isles Beach, FL 33160 Attn: Phone: Fax: Terms: Marcanthony Tulloch 305-792-1953 305-792-1605 See below Project Contact: Project Location: Marlen Martell 1191 Terrace & Atlantic Blvd Sunny Isles Beach, FL 33160 For Questions Contact: Nathan Almon Sales Consultant: Debbie Levine Phone: 407-831-9658 Phone: 561-353-0980 E-Mail: nalmon@repservices.com E-Mail: dlevine@repservices.com Option: B Rev: 3 Input By: NA - 10/25/2010 Vendor: 46413-1-1-1 Decks Leaming Walls Miscellaneous Posts Roofs Slides 46413-1-1-2 Climbers Decks Enclosures Indep. Playthings Leaming Walls Miscellaneous Posts Slides Landscape Structures 526269 Part No PB 122570C-00 1 PB 126272B-001 PB 128252A-005 PB 128608A-005 PB135344B-001 PB111228A-001 PB121948A-001 PB121949A-001 PB122197A-001 PB152911B-001 PB116244A-001 IP158107 A-001 PB115254A-001 PB119514A-001 PB120818A-001 PB111404A-001 PB111404B-001 PB111404C-001 PB111404D-001 PB123331B-004 Proj Drawings: 46413 Freight: Prepaid Qty Description 1 SQUARETENDERDECK 1 CURVED TRANSFER MODULE RIGHT 1 ROCK N RING PANEL 1 POD CLIMBER 40 DECK 4 129 POST FOR ROOF 2 74 POST 1 SQUARE POLY ROOF STD LOGO 1 CURVED POLY SLIDE DECK 1 SINGLE POLY SLIDE 1 CLIFF CLIMBER 64 DECK 1 CIRCUS LADDER W/PERM PNL 48 DECK 1 LOOP LADDER D.B. 1 SUMMIT CLIMBER 1 SIDES 1 BLOCK CLIMB GRND-DK W/PERM HANDL 3 SQUARETENDERDECK 3 KICK PLATE FOR 8 RISE 1 KICK PLATE FOR 8 RISE - TRI DK 2 TRIANGULAR TENDERDECK 90 DEG 1 CURVED TRANSFER MOD RIGHT 1 PIPE BARRIER 1 CYCLER 1 STORE FRONT PANEL 1 PILOT PANEL ABOVE DECK 1 PLAYSTRUCTURE SEAT 2 148 ALUM. POST D.B. 2 140 ALUM. POST D.B. 1 132 ALUM. POST D.B. 5 124 ALUM. POST D.B. 1 DOUBLE POLY SLIDE 48 DECK This proposal is presented by ~~ REP SERVICES, INf 1I1.~ I .~(~ Experts at Pay &- Outdoor Spac Unit Wt Ship Method: Best Way Unit Price 102 234 52 99 25 15 112 82 91 902 515.00 -2.0% 1,655.00 -2.0% 1,035.00 -2.0% 1,230.00 -2.0% 215.00 -2.0% 170.00 -2.0% 845.00 -2.0% 1,070.00 -2.0% 1,030.00 -2.0% Net Price FOB: Destination Ext Price 504.70 1,621.90 1,014.30 1,205.40 210.70 166.60 828.10 1,048.60 1,009.40 1,376.90 798.70 602.70 886.90 1,719.90 661.50 76.44 96.04 548.80 1,768.90 396.90 955.50 396.90 720.30 240.10 245.00 235.20 230.30 225.40 1,318.10 504.70 1,621.90 1,014.30 1,205.40 842.80 333.20 828.10 1,048.60 1,009.40 $8,408.40 1,376.90 798.70 602.70 886.90 1,719.90 1,984.50 229.32 96.04 1,097.60 1,768.90 396.90 955.50 396.90 720.30 240.10 490.00 470.40 230.30 1,127.00 1,318.10 902 Waterwav Place' LonQwood, FL 32750-3573 157 46 63 101 182 118 13 13 66 240 51 48 1,405.00 -2.0% 815.00 -2.0% 615.00 -2.0% 905.00 -2.0% 1,755.00 -2.0% 675.00 -2.0% 78.00 -2.0% 98.00 -2.0% 560.00 -2.0% 1,805.00 -2.0% 405.00 -2.0% 975.00 -2.0% PS111237A-001 PS153020B-011 PS164146A-001 PS135346D-001 PS 111396C-00 1 PS111397G-001 PS118110A-001 PS 123339A-002 PS 133668A-002 Subtotal for 46413-1-1-1 24 54 26 36 34 31 30 137 405.00 -2.0% 735.00 -2.0% 245.00 -2.0% 250.00 -2.0% 240.00 -2.0% 235.00 -2.0% 230.00 -2.0% 1,345.00 -2.0% ATTACHMENT "A" Proposal No: 6612.06 Project Name: Golden Shores Park Proposal Date: 10/25/2010 Page 2 of 3 Vendor: Landscape Structures 526269 Proj Drawings: 46413 Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Unit Wt Unit Price Net Price Ext Price PB124863E-001 Subtotal for 46413-1-1-2 SLlDEWINDER2 64 DECK 197 2,185 2,000.00 -2.0% 1,960.00 1,960.00 $18,866.96 Total Product: 3,087 $27,275.36 Shipping Notes: ~ - FREIGHT COMPANY MUST CALL 48 HOURS PRIOR TO DELIVERY: Donald West, 561-818-4819 (cell) Discount per the Clay County Contract #08/09-3: $556.64 Freight Charge: $2,428.95 Landscape Structures Total: $29,704.31 Vendor: D W Recreation Services, Inc. 526270 Part No Qty Description Ext Price Custom DUMPSTER 1 Dumpster 507.10 INS-LSI 1 Equipment installation - Landscape Structures Playground Equipment 8,820.99 DS #176 DS #238 STORAGE 1 STORAGE FOR PRODUCT PENDING INSTALL 570.49 D W Recreation Services, Inc. Total: $9,898.58 Vendor: Hanover Specialties, Inc. Proj Drawings: 46413 526444 Freight: Prepaid Ship Method: Best Way FOB: Destination Part No Qty Description Unit Wt Unit Price Net Price Ext Price Surfacing GOLDEN 1,800 Safety Surfacing by Vitriturf - 2" 100% Color 0 11.81 -3.0% 11.46 20,620.26 SHORES PIP over aggragate Total Product: 0 $20,620.26 Discount per the School District of Manatee Co. Contract 11-0014-MR: $637.74 Hanover Specialties, Inc. Total: $20,620.26 General Terms of Sale and Proposal Summary Gov't & Preferred Customers: Net 30 Product: $47,895.62 With Credit Approval: 50% down, Net 30 Installation: $9,898.58 All Others: *50% down, Balance Prior to Shipment Freight: $2,428.95 .Note: Orders less than $5,000 require check with order Proposal Total: $60,223.15 I Notes I Rep Services, Inc Guarantees to supply, install and complete the Landscape Structures Playground Equipment and Vitriturf Safety Surfacing by December 2, 2010 If Purchase order and color approval is provided by October 25,2010. The DuMor Site Furnishings will not be installed by December 2,2010. Clay County Contract #08/09-3 discounts and installation: Landscape Structures 2% discount; installation 40% of list price (Installation does not include site prep, slabs or engineered footings).. Landscape Structures, Inc.: Lead Time 3 to 4 weeks at time of order. When placing an order, please select colors from those shown on the back inside cover of the catalog. WRITTEN COLOR SELECTION AND SUPPORT OPTION (DIRECT BURY, SURFACE MOUNT, OR OTHER) MUST ACCOMPANY SIGNED PROPOSAL OR PURCHASE ORDER. INSTALLATION FOR LANDSCAPE STRUCTURES EQUIPMENT ONLY. Unless otherwise noted, the following items are to be PROVIDED BY CUSTOMER prior to installation: - ALL Site work completed - excavation, removal and grading to proper level prior to installer arrival. This proposal is presented by ~~ REP SERVICES, INC. 902 Waterway Place' Lon gwood , FL 32750-3573 407.831.9658 (P). 407.834.5366 (F) . 800.992.5357 ~J~ Experts at Play 6- Outdoor Spaces www.repservices.com sales@repservices.com Proposal No: 6612.06 Project Name: Golden Shores Park Proposal Date: 10/25/2010 Page 3 of 3 - Site security to prevent theft or vandalism of equipment. - Water and 110 Electric. - Underground Utilities Located and Marked prior to installation. - Required Permitting, if applicable. - Site Plan or Survey, if required. -THIS PROPOSAL DOES NOT INCLUDE THE PERMIT FEES ASSESSED BY THE BUILDING DEPARTMENT. THOSE FEES MAY RESULT IN ADDITIONAL CHARGES. Installation Charges on this proposal are based on NO UNFORESEEN conditions in the area, above or below the surface. If unforeseen conditions arise, the installation charges will change to reflect additional costs associated with dealing with those unforeseen circumstances. Examples of this include, but are not limited to, site not ready upon installer's arrival, difficulties with underground utilities, or difficulties with post footers due to coral rock or ground water in the holes. Vitriturf pricing is per the School District of Manatee County Contract #11-0014-MR. SURFACING COLORS: GREEN 80% AND BLACK 20% Vitriturf Safety Surfacing: Coordinated with installation of Landscape Structures Equipment. This quotation is for material, freight and installation. Owner or contractor is responsible for: . All site work, site preparation and base preparation. . Accuracy of project dimensions and product quantities prior to ordering. Please specify product depth and color when ordering. . Security of the site during cure time (typically 48 hours). . Dumpster at the site for trash and waste material. ORDERS PLACED BASED ON THIS PROPOSAL ARE SUBJECT TO SHIP WITHIN MANUFACTURER'S STANDARD LEAD TIME. REQUESTS FOR EXTENDED SHIPPING TIMES MAY RESULT IN ADDITIONAL COSTS, SUCH AS FREIGHT INCREASES, RAW MATERIAL COST INCREASES, ETC. BE SURE TO PLACE YOUR ORDER BEFORE THE EXPIRATION DATE SHOWN ABOVE TO SECURE THE PRICES ON THIS PROPOSAL. To order, please sign below and return to Rep Services Inc. at the address or fax number noted below. Thank You. Name Date This proposal is presented by ~~ REP SERVICES, INC. ~!~ Experts at Play & Outdoor Spaces 902 Waterway Place' Longwood, FL 32750-3573 407.831.9658 (P) . 407.834.5366 (F) . 800.992.5357 www.repservices.comsales@repservices.com Preview Page 1 of 1 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Giovanni Batista, Public Works Director DATE: 11/18/2010 RE: Ratification of an agreement with Rep Services Inc. for the installation of playground equipment and a safety surface at Golden Shores Park. RECOMMENDATION: Staff recommends approval of the attached resolution approving an agreement with Rep Services Inc. REASONS: The City obtained a Safe Neighborhood Parks grant which must be expended by December 2, 2010. In order to ensure that the grant requirements for expenditures were met, staff requested and received three vendor quotes for the purchase and installation of the playground equipment and safety surface at Golden Shores Park. Rep Services Inc. was selected as the most qualified vendor since they guaranteed the delivery and installation of the equipment and surface by the grant deadline date. A TT ACHMENTS: . Rep Services Approval memo . Resolution http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=3 77 &MeetingID=O&MeetingDate... 11/9/2010 TO: FROl\I: DATE: RE: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Cil)' COII/II/issioll Norman S. Edclcup, Md)'lJr Lcwis J. Thalcr, I 'i" M'l)'or Roslyn Brczin, COlJJlJJiuioner Gerry Goodman, C()!JJ",iuiolU'f George "Bud" Schon, CO/J/fJ/iu-;o/lfr (305) 947-0606 City 11all (305) 949-3113 1 'ax (305) 947-2150 Building Dt:partml'l1t (305) 947-5107 I'-ax Rick Conncr, GI)' '\/dll<l~,'r Hans Ottinol, (Jj)' /lllol7lq Janc A. Hincs, eil)' Ul'rK. MEMORANDUM Rick Conner, City Manager ~ Gio Batista, Public Works Director 10-22-2010 Golden Shores Waiver of Competitive Bids for Playground Equipment and Safety Surface Please note that I have been proceeding through the purchasing agent for the procurement of the playground e(juipment and the safety surface for Golden Shores Park with Rep Services Inc. with the understanding that the competitive bid process has been waived under code ~ 62-12 which states: Waiver of competitive bidding procedures. The City Commission may authorize the waiver of competitive bidding procedures upon the recommendation of the City l\Ianager that it is in the City's best interest to do so, to obtain goods and services which cannot be acquired through the normal purchasing process due to insufficient time, the nature of the goods or services, or other factors. Purchases authorized by waiver process shall be acquired after conducting a good faith review of available sources and negotiation as to price, delivery and terms. I would appreciate it if you could authorize me to continue pursuing this course of action based on the following information: Total estimates: Rep Services* Little Tikes ARC $59,612.41 ** $57,351.20 $53,334.30 Delivery / I ns talla tion: up to 4 weeks up to 5 weeks up to 7 weeks * Rt:p St:rvict:s is tht: vl'I1dor dt:pictt:d by tilt: ,\ rchitt:ct of lkcord (Ll VS) on tht: plans of rt:cord sllbmittt:d to tht: City. *' I'rict: for comparison ONLY. Thank you.