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HomeMy WebLinkAboutLukes - SawgrassLANDSCAPE MAINTENANCE SERVICES PROPOSAL SPECIFICATIONS Request for Proposal No. 10 -11 -01 CD IS�F � � s U r IF °Mf Y .9 9 J QTY OF SUVA Publish Date: November 19, 2010 Mandatory Pre - Proposal Conference: November 30, 2010 at 3:00 PM Proposal Due and Proposal Opening Date: December 14, 2010 at 2:30 PM Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 RECEIVED DEC 2 1 2010 to , OSA*A Cq of Sunny 'sles Beach Oflfce of m Clty Clark SECTION 1 TABLE OF CONTENTS Table of Contents Page 80 Page 2 Legal Advertisement /Notice to Proposerss Public Entity Crimes Page 3 Instructions to Proposerss / General Terms Section 1 Page 4 Special Terms & Conditions Section 2 Page 17 Scope of Work / Technical Specifications Section 3 Page 21 Evaluation Process Section 4 Page 40 Bid Format Section 5 Page 42 Proposal Response Sheet Section 6 Page 44 Bid Form Section 6 Page 46 Bid Bond Page 78 Contract Forms Proposers Qualifier Statement Page 80 Non - Collusive Affidavit Page 85 Public Entity Crimes Page 86 Notice of Award Page 89 Draft Agreement Page 90 Notice to Proceed Page 96 Form of Performance Bond Page 97 Acknowledgement of Conformance with OSHA Standards Page 100 Equal Opportunity / Affirmative Action Statement Page 101 Conflict of Interest Statement Page 102 Dispute Disclosure Form Page 103 Anti - Kickback Affidavit Page 104 Proposal Checklist Page 105 Attachments Aerial Maps 3 Exhibits PAGE 2 OF 105 PROPOSAL No. 10 -11 -01 LEGAL ADVERTISEMENT NOTICE TO PROPOSERS NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed proposals for the following work as specified. LANDSCAPE MAINTENANCE SERVICES Request for Proposal No. 10 -11 -01 The Proposal Specifications for this Invitation to Proposal are available from DemandStar by calling (800) 711 -1712 or by accessing their website at www.demandstar.com. The Proposal Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Proposal Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their proposal response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete proposals. Proposals shall be on a unit price basis; segregated proposals will not be accepted. Sealed proposals will be received by the City Clerk no later than 2:30 PM, on Tuesday, December 14, 2010 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, First Floor Meeting Room, Sunny Isles Beach, Florida, 33160. Proposals received after this time will not be considered. The City is under no obligation to return proposals. Timely submitted proposals will be opened publicly and read aloud at this time. The envelope containing the sealed proposal must be clearly marked: "IMPORTANT, PROPOSAL ENCLOSED" Proposal No. 10 -11 -01 LANDSCAPE MAINTENANCE SERVICES OPENING DATE AND TIME: Tuesday, December 14, 2010 at 2:30 PM Bid security in the amount of five percent (5 %) of the TOTAL PROPOSAL must accompany the Proposal in accordance with the Instructions to Proposers. A Mandatory Pre - Proposal Conference for all potential Proposers is set for 3:00 p.m. on Tuesday, November 30, 2010 in the First Floor Meeting Room at the City of Sunny Isles Beach Governmental Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. The Owner reserves the right to reject any or all Proposals, with or without cause, to waive technical errors and informalities, and to accept the Proposal, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding Invitation to Proposal No. 10 -11 -01 shall be directed in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Proposal opening. Questions may be submitted via email to: JHines(d)sibfi.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Jane Hines, CMC, City Clerk City of Sunny Isles Beach PAGE 3 OF 105 PROPOSAL NO. 10 -11 -01 SECTION 1 INSTRUCTIONS TO PROPOSERSS / GENERAL TERMS AND CONDITIONS TO INSURE ACCEPTANCE OF YOUR PROPOSAL, PLEASE FOLLOW THESE INSTRUCTIONS: 1.1 1.2 1.3 1.4 1.5 Clarification /Explanation /Questions: Any questions concerning the Proposal Specifications or any required need for clarification must be made to Jane A. Hines, CMC, City Clerk via email to: JHines(asibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for clarification /explanation or questions must be made in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Proposal opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted /disseminated by DemandStar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the proposal documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposers from submitting their Proposal on the required date and time as publicly noted. Planholder's List: As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all planholders for each invitation to proposal, request for proposal, and request for qualifications. The information is available on -line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792 -1703. Addenda to Specifications: If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a proposal package) receive the documents. It is the responsibility of the vendor prior to the submission of any proposal to check the above website or contact the Office of the City Clerk at (305) 792 -1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Proposal Response Sheet. Special Accommodations: Any person requiring a special accommodation at a Pre - Proposal Conference or Proposal /RFP /RFQ opening because of a disability should call the Office of the City Clerk at (305) 792- 1703 at lease five (5) days prior to the Pre - Proposal Conference or Proposal /RFP /RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955 -8771 (TDD). Public Entity Crimes Statement: Pursuant to the PAGE 4 OF 105 PROPOSAL NO. provisions of paragraph (2) (a) of section 287.133, Florida statutes - "a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal on a contract to provide any goods or services to a public entity, may not submit a Proposal on a contract with a public entity for the construction or repair of a public building or public work, may not submit proposals on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, sub - Contractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list ". 1.6 Proposal Deadline: Proposals must be submitted no later than the time and date shown in Section 2 of this document. 1.7 Sealed Proposal: The entire Proposal Response Package shall be placed in an opaque envelope (with all items listed on the proposal checklist form and all other items required within this Invitation to Proposal must be executed) and submitted in a sealed envelope. Address your sealed envelope as follows: IMPORTANT, PROPOSAL ENCLOSED Proposal No. 10 -11 -01 City of Sunny Isles Beach — Office of the City Clerk — Fourth Floor 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Proposers shall use the Bid Forms furnished in this Invitation to Proposal. Failure to do so may cause the Proposal to be rejected. Proposers shall deliver to the City, as Proposal submission: 1.7.1 Proposal Response Sheet and Forms: One (1) original and four (4) copies of all Bid Forms and other requested information on the proper forms and in the manner herein prescribed. 1.7.2 Bid Security/Bonding Requirements: Proposal Security in the form of a cashier's check or approved Bid Bond in the amount of five percent (5 %) of the total amount of the base proposal must be attached to the front inside cover of the Proposal Specifications. A company or personal check shall not be deemed a valid Proposal Security. 1.7.3 Certificates of Competencies /Licenses /Local Business Tax Receipt: Copies of all Certificates of Competencies, Licenses, and Local Business Tax Receipt. 1.7.4 Certificate(s) Of Insurance(s): Copies of all Certificates of Insurance naming the City as an additional insured in the amounts specified in cam` the Contract 1.8. Proposal Execution, Signatures, Erasure/ Correction: All Proposals shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after proposals are opened. Proposals must contain an original, manual signature of an authorized representative of the company. 1.9 Withdrawal of Proposals: Proposers may withdraw proposals only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the proposal opening time. Negligence on the part of the Proposers in preparing the Proposal confers no right for the withdrawal of the proposal after it has been opened. 1.10. Proposal Opening: Proposals will be opened publicly at the time and place stated in the Notice to Proposers. It is the responsibility of the proposers to insure that the proposal reaches the Office of the City Clerk on or before the closing hour and date stated on the invitation to proposal. After the proposal opening, the contents of the Bid Form will be made public for the information of vendors and other interested parties who may be present either in person or by representative. Proposals that are received after the proposal opening time will not be considered and will not be returned. 1.11 Evaluation of Proposals: The City, at its sole discretion, reserves the right to inspect any /all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and /or with other units of state, and /or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 1.11.1Hold Harmless: All Proposer's shall hold the City, it's officials and employees harmless and covenant not to sue the City, it's officials and employees in reference to their decisions to reject, award, or not award a Proposal, as applicable. 1.11.2Cancellation: Failure on the part of the Proposers to comply with the conditions, specifications, requirements, and terms as determined by the City, shall be just cause for cancellation of the Award. 1.11.3Disputes: If any dispute concerning a question of fact arises under the Contract, other than termination for default or convenience, the Contractor and the City department responsible for the administration of the Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its PACE 5 OF 105 PROPOSAL No. decision to the Contractor, which shall be binding on both parties. 1.12 Agreement: After the proposal award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this proposal. Procurement of contractual services shall be evidenced by a written Agreement in substantially the same form as the Agreement incorporated herein as Section 13. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Bond. The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond and Insurance Certificates within the specified time shall forfeit the Proposal Security that accompanied their Proposal, and the Proposal Security shall be retained as liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Proposal Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the proposal specifications. 1.13 Independent Contractor Status: The contractor shall at all times, relevant to this contract, be an independent contractor and in no event shall the Contractor nor any employees or sub - contractors under it be considered to be employees of the City of Sunny Isles Beach. 1.14 Payments: Payment will be made after commodities /services have been received, accepted, and properly invoiced as indicated in the contract and /or purchase order. Invoices must bear the purchase order number. 1.15 Brand Names: If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and /or specifications on such item(s). The City shall be the sole judge concerning the merits of items Proposal as equals. 1.16 Material: Material(s) delivered to the City under this proposal shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the seller's expense. 1.17 Samples: Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must be labeled with the t Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers receipt of the "Notice to Proceed ", unless schedule indicates a different time. If samples are requested subsequent to the Proposal opening, they should be delivered within ten (10) calendar days of the request. The City will not be responsible for returning samples. 1.18 Quantity Guaranty: No guarantee or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting Contract or Award. These quantities are for proposal purposes only and will be used for tabulation and presentation of the Proposal. The City reserves the right to increase or decrease quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to other representative items not listed in this Proposal. 1.19 Governmental Restrictions on Materials: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Proposal prior to their delivery, it shall be the responsibility of the successful Proposers to notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel at no further expense to the City. 1.20 Safety Standards: the Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Proposals must be accompanied by a materials data safety sheet (MSDS) when applicable. 1.21. Warranties: Successful Proposers shall act as agent for the City in the follow -up and compliance of all items under Warranty/Guarantee and complete all forms for Warranty/Guarantee coverage under this Contract. Proposers warrants by signature on the Bid Form that prices quoted here are in conformity with the latest Federal Price Guidelines. 1.22 Copyrights/ Patent Rights: Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Proposal. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. 1.23 Local Business Tax (Occupational License Registration): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a proposal on this Invitation to Proposal shall include a copy of the company's local business tax /occupational license(s) with the proposal response. For information specific to City of Sunny Isles Beach local business tax /occupational licenses, please call Code Enforcement & Licensing at (305) 792 -1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State PAGE 6 OF 105 PROPOSAL NO. shall be submitted with the proposal. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and /or proof of current active status with the Division of Corporations of the State of Florida. 1.24 Liability, Insurance, Permits and Licenses: Proposers shall assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, inspections, and insurance required. The Proposers shall be liable for any damages or loss to the City occasioned by negligence of the Proposers (or their agent) or any person the Proposers has designated in the completion of their contract as a result of the Proposal. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other licensor requirements necessary to practice their profession as required by Florida State Statute, current building code, Miami -Dade County, and City of Sunny Isles Beach Code. Contractors shall include current Miami -Dade County Certificates of Competency. These documents shall be furnished to the City along with the Pro osp al response. Failure to furnish these documents or to have required licensor will be grounds for rejecting the Proposal and forfeiture of the Bid Bond. 1.25 Certificate(s) of Insurance: Proposers shall furnish to the Office of the City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which indicate that insurance coverage has been obtained from an insurance company authorized to do business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and amounts listed in this document, in an amount equal to 100% of the requirements and shall be presented to the City prior to issuance of any Contract(s) or Award(s) Document(s). The City of Sunny Isles Beach shall be named as "additional insured" with respect to this coverage. The required certificates of insurance shall not only name the types of policies provided, but shall also refer specifically to this proposal and section. At the time of Proposal submission the Proposers must submit certificates of insurance as outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Beach as additional insured and such insurance shall be issued by companies authorized to issue insurance in the State of Florida. It shall be the responsibility of the Proposers and insurer to notify the City Manager of the City of Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposers, which relate to the activities of such vendor and the City of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the City finance support service director thirty (30) days prior to cancellation of such policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance and l 1.26 1.27 1.28 1.29 1.30 1.31 bonding requirements set forth herein will authorize the City Manager to implement a rescission of the Proposal award without further City Commission action. The Proposers hereby holds the City harmless and agrees to indemnify City and covenants not to sue the City by virtue of such rescission. Assignment: The Contractor shall not transfer or assign the performance required by this Proposal without prior written consent of the City Manager. Any award issued pursuant to the Invitation to Proposal and monies which may be due hereunder are not assignable except with prior written approval of the City Manager. Further, in the event that the majority ownership or control of the Contractor changes hands subsequent to the award of this contract, Contractor shall promptly notify City in writing (via United States Postal Service — Certified Mail, Return Receipt Requested) of such change in ownership or control at least thirty (30) days prior to such change and City shall have the right to terminate the contract upon sixty (60) days written notice, at City's sole discretion. Hold Harmless /Indemnification: The Contractor shall indemnify, save harmless, and defend the City of Sunny Isles Beach, its officers, agents and employees from and against any claims, demands or causes of action of whatsoever kind or nature arising out of error, omission, negligent act, conduct, or misconduct of the Contractor, their agents, servants or employees in the provision of goods or the performance of services pursuant to this Proposal and / or from any procurement decision of the City including without limitation, awarding the Contract to the Contractor. Non - conformance to Contract: The City of Sunny Isles Beach may withhold acceptance of, or reject items which are found upon examination, not to meet the specification requirements. Upon written notification of rejection, items shall be removed within (5) calendar days by the vendor at their own expense and redelivered at their expense. Rejected goods left longer than thirty (30) calendar days will be regarded as abandoned and the City shall have the right to dispose of them as its own property. Rejection for non - conformance or failure to meet delivery schedules may result in the Contractor being found in default. Default Provision: In case of default by the Proposers or Contractor, the City of Sunny Isles Beach may procure the articles or services from other sources and hold the Proposers or Contractor responsible for any excess costs occasioned or incurred thereby. Secondary/Other Vendors: the City reserves the right in the event the primary vendor cannot provide an item(s) or service(s) in a timely manner as requested, to seek other sources without violating the intent of the Contract. Time of completion: The time of completion of the work to be performed under this contract is the essence of the contract. Delays and extensions of time may be allowed only in accordance with the provisions stated in the appropriate section of the general conditions. The time allowed for the PAGE 7 OF 105 PROPOSAL NO. completion of the work shall be stated in the Contract. 1.32 Definitions: Wherever used in these General Conditions or in the other Contract Documents, the following terms shall have the meaning indicated which shall be applicable to both the singular and plural thereof: Acceptance: Acceptance by the City of the Work as being fully complete in accordance with the Contract Documents subject to waiver of claims. Agreement: The written Agreement between the City and the Contractor covering the Work to be performed, which includes the Contract Documents. Addenda: Written or graphic instruments issued prior to the Proposal Opening which modify or interpret the Contract Documents, Drawings and Specifications, by addition, deletions, clarifications or corrections. Approved: Means approved by the City. Proposal: The offer or proposal of the Proposers submitted on the prescribed form setting forth the prices for the Work to be performed. Proposers: Any person, firm or corporation submitting a Proposal for Work. Bonds: Proposal, performance bond and other instruments of security, furnished by the Contractor and their surety in accordance with the Contract Documents and in accordance with the law of the State of Florida. Change Order: A written order to the Contractor signed by the City authorizing an addition, deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after execution of the Agreement. City: City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. Contract Documents: Contract Documents shall include, Instructions to Proposers, Contractor's Proposal, the Bonds, the Notice of Award, the Agreement between the City and Contractor as well as any addenda thereto, these General Conditions, Special Conditions, the Technical Specifications, Drawings and Modifications, Notice to Proceed, Invitation to Proposal, Insurance Certificates, Change Orders and Acknowledgment of Conformance with the City of Sunny Isles Beach. Contract Price: The total monies payable to the Contractor under the Contract Documents. Contract Time: The number of calendar days stated in the Agreement for the completion of the Work. Contracting Officer: The individual who is authorized to sign the contract documents on behalf of the City's governing body. Contractor: The person, firm or corporation with whom the City has executed this Agreement. Day: A calendar day of twenty-four hours measured from midnight to the next midnight. Field Order: A written order issued by the City which clarifies or interprets the Contract Documents or orders minor changes in the Work. Modification: Modification means any one of the following: (a) a written amendment of the Contract Documents signed by both parties, (b) a Change Order, (c) a written clarification or interpretation if issued by the City, or (d) a written order for minor change or alteration in the Work issued by the City. A modification may only be issued after execution of the Agreement. Notice of Award: The written notice by City to the apparent successful Proposers stating that upon compliance with the conditions precedent to be fulfilled by him within the time specified, City will execute and deliver the Agreement to him. Notice to Proceed: A written notice given by City to Contractor fixing the date on which the Contract Time will commence to run and on which Contractor shall start to perform their obligations under the Contract Documents. Project: The entire landscape maintenance services to be performed as provided in the Contract Documents. Samples: Physical examples which illustrate materials, equipment or workmanship and establish standards by which the Work will be judged. Shop Drawings: All drawings, diagrams, illustrations, brochures, schedules and other data which are prepared by the Contractor, a Sub - Contractor, manufacturer, supplier, or distributor, and which illustrate the equipment, material or some portion of the work and as required by the Contract Documents. Specifications: Those portions of the Contract Documents consisting of written technical descriptions of materials, equipment, construction systems, standards and workmanship as applied to the Work. Statement of Services: The form furnished by the City which is to be used by the Contractor in requesting progress payments. Sub - Contractor: An individual, firm or corporation having a direct contract with Contractor or with any other Sub - Contractor for the performance of a part of the Work at the site. Substantial Completion: The date as certified by the City when the construction of the Project or a certified part thereof is sufficiently completed, in PAGE 8 OF 105 PROPOSAL N0. accordance with the Contract Documents, so that the Project or specified part can be utilized for the purposes for which it was intended; or if there be no such certification, the date when final payment is due. Supplier: Any person or organization who supplies materials or equipment for the Work, including that fabricated to a special design, but who does not perform labor at the site. Surety: The corporate body which is bound with the Contractor and which engages to be responsible for the Contractor and their acceptable performance of the Work. Work: Any and all obligations, duties and responsibilities necessary to the successful completion of the Project assigned to or undertaken by Contractor under the Contract Documents, including all labor, materials, equipment and other incidentals, and the furnishing thereof. Written Notice: The term "Notice" as used herein shall mean and include all written notices, demands, instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements. Written notice shall be deemed to have been duly served if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or to an authorized representative or such individual, firm, or corporation, or if delivered at or sent by registered mail to the last business address known to them who gives the notice. Unless otherwise stated in writing, any notice to or demand upon the City under this Contract shall be delivered to the City. 1.33 Proposal Award: The City reserves the right to reject any and all Proposals at its sole discretion. Proposals shall be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis of the proposals. The proposal shall be awarded to the lowest responsible and responsive proposers whose proposal best serves the interests of and represents the best value to the City in conformity with the criteria set forth in Section 62 -8 of the City Code. No Notice of Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the Proposers capability to perform the public works and landscape maintenance services as described in this Contract, as substantiated by the required professional experience, client references, technical knowledge and qualifications; and sufficient labor and equipment to comply with the City's established public works and landscape maintenance standards, as well as the financial capability of the Proposers to perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City reserves the right to reject the Proposal of any Proposers on the basis of these queries and investigations and who does not meet the City's satisfaction, even though the firm may be the lowest dollars and cents proposal. In analyzing Proposals, the City will also take into consideration client references, past work experience and work product, proven ability to satisfactorily perform public works services and landscape maintenance services, to maintain a comparable complex and sophisticated irrigation system, maintain Bermuda turf and complex landscaping to City standards; and alternate and unit prices if requested by the Bid Forms. If the Contract is awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) days after opening of Proposals. The City specifically reserves the right to award the contract to a proposers who is not necessarily the lowest dollars and cents proposers on the basis of the results of these queries and investigation(s). 1.34 Execution of Agreement: At least four counterparts of the Agreement the Performance Bond, the Certificates of Insurance and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. 1.35 Forfeiture of Proposal Security, Performance Bond: Within ten (10) calendar days of being notified of the award, Contractor shall furnish an executed agreement and attach a Performance Bond (containing all the provisions of the Performance Bond herein). The Performance Bond shall be in the amount of one hundred percent (100 %) of the Contract Price guaranteeing to City the completion and performance of the Work covered in such Contract as well as full payment of all suppliers, material man, laborers, or Sub - Contractors employed pursuant to this Project. Each Bond shall be with a Surety company meeting the qualifications of this document. Each Bond shall continue in effect for one and one half years after final completion and acceptance of the Work with the liability equal to one hundred percent (100 %) of the Contract Sum. The Performance Bond shall be conditioned that Contractor will, upon notification by City, correct any defective or faulty Work or materials which appear within one and one half years after final completion of the Contract. Pursuant to the requirements of Section 255.05(1), Florida Statutes, Contractor shall ensure that the Bond(s) referenced above shall be recorded in the public records of Miami -Dade County and provide City with evidence of such recording. 1.35.1 Each Bond must be executed by a surety company authorized to do business in the State of Florida as a surety, having a resident agent in the State of Florida and having been in business with a record of successful continuous operation for at least five (5) years. 1.35.2 The surety company shall hold a current certificate of authority as acceptable surety on federal bonds in accordance with the United States Department of Treasury Circular 570, current Revisions. 1.35.3 The City will accept a surety bond from a company with a rating B+ or better. 1.35.4 Failure of the successful Proposers to execute and deliver the Agreement and deliver the required bonds PAGE 9 OF 105 PROPOSAL N0. and Insurance Certificates as stipulated in paragraph 4.3 shall be cause for the City to annul the Notice of Award and declare the Proposal and any security therefore forfeited. 1.36 Contractor's Pre -Start Representation: Contractor represents that they have familiarized themselves with, and assumes full responsibility for having familiarized themselves with the nature and extent of the Contract Documents, Work, locality, and with all local conditions and federal, State and local laws, ordinances, rules and regulations that may in any manner affect performance of the Work, and represents that they have correlated their study and observations with the requirements of the Contract Documents. Contractor also represents that they have studied all surveys and investigations reports of subsurface and latent physical conditions referred to in the specifications and made such additional surveys and investigations as they deem necessary for the performance of the Work in the Contract Documents and that they have correlated the results of all such data with the requirements of the Contract Documents. 1.37 Commencement of Contract Time: The Contract Time will commence to run on the date stated in the Notice to Proceed. 1.38 Starting the Project: Contractor shall start to perform their obligations under the Contract Documents on the date when the Contract Time commences to run. No Work shall be done at the site prior to the date on which the Contract Time commences to run, except with the written consent of the City. 1.39 Before Starting Contract: Before undertaking each part of the Work, Contractor shall carefully study and compare the Contract Documents and check and verify pertinent figures shown thereon and all applicable field measurements. They shall at once report in writing to City any conflict, error, or discrepancy which they may discover; however, they shall not be liable to City for their failure to discover any conflict, error, or discrepancy in the Specifications. 1.40 Pre -Start Meeting: Within five (5) days after delivery of the executed Agreement by City to Contractor, but before starting the Work at the site, a Pre -Start conference will be held to review the above schedules, and for processing Statement of Services, and to establish a working understanding between the parties as to the Project. Present at the conference will be the City representative and the Contractor. 1.41 Correlation, Interpretation, and Intent of Contract Documents: It is the intent of the Specifications to describe a complete Project to be delivered in accordance with the Contract Documents. The Contract Documents comprise the entire Agreement between the City and the Contractor. They may be altered only by a Modification. The Contract Documents are complementary; what is called for by one is as binding as if called for by all. ('R If Contractor finds a conflict, error or discrepancy in the Contract Documents, they shall call it to the City's attention in writing at once and before proceeding with the Work affected thereby. The various Contract Documents shall be given precedence in case of conflict, error or discrepancy, as follows: Change Orders, Supplemental General Conditions, Agreement Modifications, Addenda, Special Conditions, Instructions to Proposers, General Conditions, and Specifications. If the requirements of other Contract Documents are more stringent than those of the Supplemental General Conditions, the more stringent requirements shall apply. The words "furnish" and "furnish and install ", "install ", and "provide" or words with similar meaning shall be interpreted, unless otherwise specifically stated, to mean "furnish and install complete in place and ready for service ". Miscellaneous items and accessories which are not specifically mentioned, but which are essential to produce a complete and properly operating installation, or usable structure or plant, providing the indicated function, shall be furnished and installed without change in the Contract Price. Such miscellaneous items and accessories shall be of the same quality standards, including material, style, finish, strength, class, weight and other applicable characteristics, as specified for the major component of which the miscellaneous item or accessory is an essential part, and shall be approved by the City before installation. The above requirement is not intended to include major components not covered by or inferable from the Specifications. The Work of all trades under this Contract shall be coordinated by the Contractor in such manner as to obtain the best workmanship possible for the entire Project, and all components of the Work shall be installed or erected in accordance with the best practices of the particular trade. 1.42 Availability of Lands: The City will furnish, as indicated in the Contract Documents, the lands upon which the Work is to be done, rights -of -way for access thereto, and such other lands which are designed for the use of the Contractor. Easements for permanent structures or permanent changes in existing facilities will be obtained and paid for by the City unless otherwise specified in the Contract Documents. 1.43 Contractor's Liability Insurance: Contractor shall provide and maintain in force until all the Work to be performed under this Contract has been completed and accepted by City (or for such duration as is otherwise specified hereinafter), the insurance coverage set forth: Worker's Compensation insurance at the statutory amount to apply for all employees in compliance with the "Workers' Compensation Law" of the State of Florida and all applicable federal laws. In addition, the policy(ies) must include: Employers' Liability at the statutory coverage amount. The Contractor shall further insure that all of its Sub - Contractors maintain appropriate levels of worker's compensation insurance. 1.44 Contractor's Responsibility: The Contractor PAGE 10 OF 105 PROPOSAL No. shall have the following responsibilities: 1.44.1 The Contractor will not employ any Sub - Contractor, against whom the City may have reasonable objection, nor will the Contractor be required to employ any Sub- Contractor who has been accepted by the City, unless the City determines that there is good cause for doing so. 1.44.2 The Contractor shall be fully responsible for all acts and omissions of their Sub - Contractors and of persons and organizations directly or indirectly employed by them and of persons and organizations for whose acts any of them may be liable to the same extent that they are responsible for the acts and omissions of persons directly employed by them. Nothing in the Contract Documents shall create any contractual relationship between City or Contractor and any Sub - Contractor or other person or organization having a direct contract with Contractor, nor shall it create any obligation on the part of City to pay or to see to payment of any persons due any Sub - Contractor or other person or organization, except as may otherwise be required by law. City may furnish to any Sub - Contractor or other person or organization, to the extent practicable, evidence of amounts paid to the Contractor on account of specified Work done in accordance with the schedule values. 1.44.3. The divisions and sections of the Specifications shall not control the Contractor in dividing the Work among Sub - Contractors or delineating the Work performed by any specific trade. 1.44.4. The Contractor agrees to bind specifically every Sub - Contractor to the applicable terms and conditions of the Contract Documents for the benefit of the City. 1.44.5. All Work performed for the Contractor by a Sub - Contractor shall be pursuant to an appropriate agreement between the Contractor and the Sub - Contractor. 1.44.6. The Contractor shall be responsible for the coordination of the trades, Sub - Contractors and material and men engaged upon their Work: 1.44.6.1. The Contractor shall cause appropriate e provisions to be inserted in all subcontracts relative to the Work to bind Sub - Contractors to the Contractor by the terms of these General Conditions and other Contract Documents insofar as applicable to the Work of Sub - Contractors, and give the Contractor the same power as regards to terminating any subcontract that the City may exercise over the Contractor under any provisions of the Contract Documents. 1.44.6.2. The City will not undertake to settle any differences between the Contractor and their Sub- Contractors or between Sub - Contractors. 1.44.6.3. If in the opinion of the City, any Sub - ontractor on the Project proves to be incompetent or otherwise unsatisfactory, they shall be promptly replaced by the Contractor if and when directed by the City in writing 1.45 Laws and Regulations: The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Contractor observes that the Specifications are at variance therewith, they will give the City prompt written notice thereof, and any necessary changes shall be adjusted by an appropriate modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice to the City, they will bear all costs arising wherefrom. 1.46 Taxes: The City of Sunny Isles Beach is exempt from sales tax imposed by the State and /or Federal Government. Florida Sales Tax Exemption No. 23-00 - 477131-54C appears on each purchase order. Exemption certificates are available upon request. in Work, all samples and photographs required by the Contract Documents. All samples and photographs will have been checked by and stamped with the approval of the Contractor, identified clearly as to material, manufacturer, any pertinent catalog numbers and the use for which intended. 1.48.2. At the time of each submission, the Contractor will in writing call the City's attention to any deviations that the photographs or sample may have from the requirements of the Contract Documents. 1.48.3. 1.47 Safety and Protection: The Contractor will be Responsible for initiating, maintaining and supervising all safety precautions and programs in connection with the Work. They will take all necessary 1.48.4. precautions for the safety of, and will provide the necessary protection to prevent damage, injury or loss to: 1.47.1. All employees and other persons who may be affected thereby; 1.47.2. All the Work and all materials or equipment to be incorporated therein, whether in storage on or off the site; 1.47.3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways, structures and utilities not designated for removal, relocation or replacement in the course of construction; and 1.47.4. The Contractor will designate a responsible member of their organization at the site whose duty shall be the prevention of accidents. This person shall be the Contractor's Superintendent unless otherwise designated in writing by the Contractor to the City. 1.48 Emergencies: In emergencies affecting the safety of persons or the Work or property at the site or adjacent thereto, the Contractor, without special instruction or authorization from the City, is obligated to act, at their discretion, to prevent threatened damage, injury or loss. They will give the City prompt written notice of any significant changes in the Work or deviations from the Contract Documents caused thereby. If the Contractor believes that additional Work done by them in an emergency which arose from causes beyond their control entitles them to an increase in the Contract Price or an extension of the Contract Time, they may make a claim therefore as provided in this document. 1.48.1. The Contractor will also submit to the City for review, with such promptness as to cause no delay PAGE 11 OF 105 PROPOSAL N0. The City will review with responsible promptness Photographs and Samples, but their review shall be only for conformance with the design concept of the Project and for compliance with the information given in the Contract Documents. The Contractor will make any corrections required by the City and will return the required number of corrected copies of Photographs and resubmit new samples until the review is satisfactory to the City. No Work requiring a Photograph or sample submission shall be commenced until the submission has been reviewed by the City. A copy of each Photograph and each approved sample shall be kept in good order by the Contractor at the site and shall be available to the City. 1.48.5. The City's review of Photographs or samples shall not relieve the Contractor from their responsibility for any deviations from the requirements of the Contract Documents unless the Contractor has in writing called the City's attention to each deviation at the time of submission and the City has given written approval to the specific deviation, nor shall any review by the City relieve the Contractor from responsibility for supplying the plant material as specified 1.49. Public Convenience and Safety: The Contractor shall, at all times, conduct the Work in such a manner as to insure the least practicable obstruction to public travel. The convenience of the general public and of the residents along and adjacent to the area of Work shall be provided for in a satisfactory manner, consistent with the operation and local conditions. During the day, access to private property shall be for short durations, if at all, and in the evening, access to private property shall always be available. 1.50 Duty to defend, indemnify and save harmless: In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, indemnify and save harmless the City, its officers, agents and employees, from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any operations connected with the Work described in the Contract Documents, or by or in consequence of any negligence (excluding negligence of City), in connection with the same; or by use of any improper materials or by or on account of any act or omission of the said Contractor or his Sub - Contractor, agents, servants or employees. The Contractor will defend, indemnify and hold harmless the City and their agents or employees from and against all claims, damages, losses and expenses 1.55. Decisions on Disagreements: The City will be the including attorneys' fees arising out of or resulting initial interpreter of the Technical Specifications. from the performance of the Work, provided that any such claim damage, loss or expense (a) is attributable 1.56. Changes in Work: Without invalidating the to bodily injury, sickness, disease or death, or to Agreement, the City may, at any time or from time to injury to or destruction of tangible property (other time, order additions, deletions or revisions in the than Work itself) including the loss of use resulting Work; these shall be authorized by Change Orders. wherefrom and (b) is caused in whole or in part by Upon receipt of a Change Order, the Contractor will any negligent act or omission of the Contractor, Sub- proceed with the Work involved. All such Work shall Contractor, anyone directly or indirectly employed by be executed under the applicable conditions of the any of them or anyone for whose acts any of them Contract Documents. If any Change Order causes an may be liable, regardless of whether or not it is increase or decrease in the Contract Price or an caused by a party indemnified hereunder. In the extension or shortening of the Contract Time, an event that a court of competent jurisdiction equitable adjustment will be made as provided in this determines that Sec. 725.06 (2), F.S. is applicable to document. A Change Order signed by the Contractor this Work, then in lieu of the above provisions of this indicates their agreement therewith. section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their 1.56.1. The City may authorize minor changes or alterations officers and employees, to the fullest extent in the Work not involving extra cost and not authorized by Sec. 725.06 (2) F.S., which statutory inconsistent with the overall intent of the Contract provisions shall be deemed to be incorporated herein Documents. These may be accomplished by a Field by reference as if fully set forth herein. In the event Order. If the Contractor believes that any minor that any action or proceeding is brought against City change or alteration authorized by the City entitles by reason of any such claim or demand, Contractor, them to an increase in the Contract Price or extension upon written notice from City shall defend such action of Contract Time, they may make a claim therefore as or proceeding by counsel satisfactory to City. The provided in this document. indemnification provided above shall obligate Contractor to defend at its own expense or to provide 1.56.2. Additional Work performed by the Contractor without for such defense, at City's option, any and all claims authorization of a Change Order will not entitle them of liability and all suits and actions of every name and to an increase in the Contract Price or an extension of description that may be brought against City, the Contract Time, except in the case of an excluding only those which allege that the injuries emergency as provided in this document. arose out of the sole negligence of City, which may result from the operations and activities under this 1.56.3. The City will execute appropriate Change Orders Contract whether the Work be performed by covering changes in the Work, to be performed and Contractor, its Sub- Contractors, or by anyone directly Work performed in an emergency as provided in this or indirectly employed by either. section and any other claim of the Contractor for a change in the Contract Time or the Contract Price 1.51. City's Responsibility: The City will issue all which is approved by the City. communications to the Contractor; the City will furnish the data required of them under the Contract 1.56.4. It is the Contractor's responsibility to notify his Surety Documents promptly; and the City's duties in respect of any changes affecting the general scope of the to providing lands and easements are set forth in this Work or change in the Contract Price or Contract section. Time and the amount of the applicable bonds shall be adjusted accordingly. The Contractor will furnish 1.52. Measurement of Quantities: All work completed proof of such an adjustment to the City. under the Contract will be measured by the City according to the United States Standard Measures. 1.57. Change of Contract Price: All linear surface measurements will be made The Contract Price constitutes the total compensation horizontally or vertically as required by the item payable to the Contractor for performing the Work. measured. All duties, responsibilities and obligations assigned to or undertaken by the Contractor shall be at their 1.53. Rejecting Defective Work: The City will have expense without changing the Contract Price. authority to disapprove or reject Work which is "defective" (which term is hereinafter used to 1.57.1. The City may, at any time, without written describe Work that is unsatisfactory, faulty or notice to the sureties, by written order defective, or does not conform to the requirements of designated or indicated to be a Change the Contract Documents or does not meet the Order, make any change in the Work within requirements of any inspection, test or approval the general scope of the Contract, including referred to in Special Condition, or has been damaged but not limited to changes: in the prior to final acceptance). specifications (including drawings and designs); in the method or manner of 1.54. Shop Drawings, Change Orders and Payments: performance of the Work; in the City- In connection with the City's responsibility as to Shop furnished facilities, equipment, materials, Drawings and Samples, Change Orders, Statement of services, or site; or directing acceleration in Services, etc., see this section. the performance of the Work. PAGE 12 OF 105 PROPOSAL N0. contributions, unemployment, 1.57.2. Except as herein provided, no order, excise and payroll taxes, workers' statement, or conduct of the City shall be compensation, health and treated as a change under this clause or retirement benefits, sick leave, entitle the Contractor to an equitable vacation and holiday pay adjustment hereunder. applicable thereto. Such employees shall include 1.57.3. If any change order under this clause superintendents and foremen at causes an increase or decrease in the the site. The expenses of Contractor's cost of, or the time required performing Work after regular for, the performance of any part of the working hours, on Sunday or Work, under this Contract, whether or not legal holidays shall be included in changed by any order, an equitable the above only if authorized by adjustment shall be made and the Contract City. modified in writing accordingly, 1.57.7.2.Cost of all materials and 1.57.4. If the Contractor intends to assert a claim equipment furnished and for an equitable adjustment under this incorporated in the Work, clause, he must, within ten (10) days after including costs of transportation receipt of a written Change Order, submit and storage, and manufacturers' to the City a written notice including a field services required in statement setting forth the general nature connection therewith. All cash and monetary extent of such claim, and discounts shall accrue to supporting data. Contractor unless City deposits funds with Contractor with which 1.57.5. No claim by the Contractor for an equitable to make payments in which case adjustment hereunder shall be allowed if the cash discounts, shall accrue not submitted in accordance with this to the City. All trade discounts, section or if asserted after final payment rebates and refunds, and all under this Contract. returns from sale of surplus materials and equipment shall 1.57.6. The value of any Work covered by a accrue to City, and Contractor Change Order or of any claim for an shall make provisions so that increase or decrease in the Contract Price they may be obtained. shall be determined in one of the following ways: by negotiated lump sum; or on the 1.57.7.3. Payments made by Contractor to basis of the cost of the Work, determined the Sub - Contractors for Work as provided in this section, plus a mutually performed by Sub - Contractors. agreed upon fee to the Contractor and to If required by City, Contractor cover overhead and profit. shall obtain competitive proposals from Sub - Contractors 1.57.7. The term cost of the Work means the sum acceptable to him and shall of all direct costs necessarily incurred and deliver such proposals to City paid by the Contractor in the proper who will then determine which performance of the Work. Except as Proposals will be accepted. If a otherwise may be agreed to in writing by Subcontract provides that the City, such costs shall be in amounts no Sub - Contractor is to be paid on higher than those prevailing in Miami -Dade the basis of Cost of Work plus a County, shall include only the following fee, the cost of the Work shall be items and shall not include any of the costs determined in accordance with itemized hereunder. this section. 1.57.7.1. Payroll costs for employees in the 1.57.7.4. Rentals of all construction direct employ of Contractor in the equipment and machinery and performance of the work the parts thereof whether rented described in the Change Order from Contractor or others in under schedules of job accordance with rental classifications agreed upon by agreements approved by City, City and Contractor. Payroll costs and the costs of transportation, for employees not employed full loading, unloading, installation, time on the Work shall be dismantling and removal thereof apportioned on the basis of their - all in accordance with terms of time spent on the Work. Payroll said rental agreements. The costs shall be limited to: salaries rental of any such equipment, and wages, plus the costs of machinery or parts shall cease fringe benefits which shall when the use thereof is no include social security longer necessary for the Work. PAGE 13 OF 105 PROPOSAL NO. 1.57.7.5.Sales, use or similar taxes related to the Work, and for which Contractor is liable, imposed by any governmental authority. 1.57.7.6. Payments and fees for permits and licenses. Costs for permits and licenses must be shown as a separate item. 1.57.7.7.The cost of utilities, fuel and sanitary facilities at the site. 1.57.7.8.Minor expenses such as telegrams, long distance telephone calls, telephone service at the site, expressage and similar petty cash items in connection with the Work. 1.57.7.9.Cost of premiums for additional Bonds and Insurance required solely because of changes in the Work, not to exceed two percent (2 %) of the increase in the Cost of the Work. 1.57.8. The term Cost of the Work shall not include any of the following: 1.57.8.1. Payroll costs and other compensation of Contractor's officers, executives, principals (of partnership and sole proprietorships), general managers, engineers, architects, estimators, lawyers, agents, expediters, timekeepers, clerks and other personnel employed by Contractor whether at the site or in his principal or a branch office for general administration of the Work and not specifically included in the schedule referred to in this document - all of which are to be considered administrative costs covered by the Contractor's fee. 1.57.8.2. Expenses of Contractor's principal and branch offices other than his office at the site. 1.57.8.3.Any part of Contractor's capital expenses, including interest on Contractor's capital employed for the Work and charges against Contractor for delinquent payments. 1.57.8.4.Cost of premiums for all bonds and for all insurance policies whether or not Contractor is required by the Contract Documents to purchase and maintain the same (except as PAGE 14 OF 105 PROPOSAL NO. otherwise provided this document. 1.57.8.5.Costs due to the negligence of Contractor, any Sub- Contractor, or anyone directly or indirectly employed by any of them of for whose acts any of them may be liable, including but not limited to, the correction of defective work, disposal of materials or equipment wrongly supplied and making good any damage to property. 1.57.8.6.Other overhead or general expense costs of any kind and the costs of any item not specifically and expressly included in this document. 1.57.9. The Contractor's fee which shall be allowed to Contractor for their overhead and profit shall be determined as follows: 1.57.9.1. A mutually acceptable firm fixed price; or if none can be agreed upon; 1.57.9.2. A mutually acceptable fixed fee based on the estimate of the various portions of the cost of the Work. 1.57.10. The amount of credit to be allowed by Contractor to City for any such change which results in a net decrease in cost, will be the amount of the actual net decrease. When both additions and credits are involved in any one change, the net shall be computed to include overhead and profit, identified separately, for both additions and credit, provided however, the Contractor shall not be entitled to claim lost profits for any Work not performed. 1.57.11. Whenever cost of any Work is to be determined pursuant to this document, Contractor will submit in form prescribed by City an itemized cost breakdown together with supporting data. 1.58. Payments to Contractor: At least ten (10) days before each progress payment falls due (but not more often than once a month), the Contractor will submit to the City a partial payment estimate filled out and signed by the Contractor covering the Work performed during the period covered by the partial payment estimate and supported by such data as the City may reasonably require. 1.58.1. If payment is requested on the basis of materials and equipment not incorporated in the Work but delivered and suitably stored at or near site, the partial payment estimate shall also be accompanied by such supporting data, satisfactory to the City, as will establish the City's title to the material and equipment and protect their interest therein, including applicable insurance. The City will within ten (10) days after receipt of each partial payment estimate, either indicate in writing their approval of payment and present the partial payment estimate to the City, or return the partial payment estimate to the Contractor, indicating in writing their reasons for refusing to approve payment. In the latter case, the Contractor may make the necessary corrections and resubmit the partial payment estimate. The City, will within thirty (30) days of presentation to them of any approved partial payment estimate, pay the Contractor a progress payment on the basis of the approved partial payment estimate. The City may retain ten (10) percent of the amount of each payment until final completion and acceptance of all Work covered by the Contract Documents. On completion and acceptance of a part of the Work on which the price is stated separately in the Contract Documents, payment may be made in full, including retained percentages, less authorized deductions. Any interest earned on the retainage shall accrue to the benefit of the City. 1.58.2. The City shall have the right to demand and receive from the Contractor, before he shall receive final payment, final releases of lien executed by all persons, firms or corporations who have performed or furnished labor, services or materials, directly or indirectly, used in the Work. Likewise, as a condition to receiving any progress payment, the City may require the Contractor to furnish partial releases of lien executed by all persons, firms and corporations who have furnished labor, services or materials incorporated into the Work during the period of time for which the progress payment is due, releasing such lien rights those persons, firms or corporations may have for that period. 1.58.3. The Contractor warrants and guarantees that title to all Work, materials and equipment covered by an Application for Payment, whether incorporated in the Project or not, will have passed to the City prior to the making of the Application for Payment, free and clear of all liens, claims, security interest and encumbrances (hereafter in these General Conditions referred to as "Liens'); and that no Work, materials or equipment covered by an Application for Payment will have been acquired by the Contractor or by any other person performing the Work at the site or furnishing materials and equipment for the Project, subject to an agreement under which an interest therein or encumbrance thereon is retained by the seller or otherwise imposed by the Contractor or such other person. 1.59. Acceptance of Final Payment as Release: The Acceptance by the Contractor of final payment shall be and shall operate as a release to the City and a waiver of all claims and all liability to the Contractor other than claims in stated amounts as may be specifically excepted by the Contractor for all things done or furnished in connection with the Work and for every act and neglect of the City and others relating to or arising out of this Work. Any payment, however, final or otherwise, shall not release the Contractor of their sureties from any obligations under the Contract Documents or the Performance Bond. 1.60. Suspension Of Work And Termination: The City may, at any time and without cause, suspend the Work or any portion thereof for a period of not more than ninety (90) days PAGE 15 OF 105 PROPOSAL NO. by notice in writing to the Contractor which shall fix the date on which Work shall be resumed. For suspensions longer than ninety (90) days, the Contractor may be allowed an increase in the Contract Price or an extension of the Contract Time, or both. 1.61. Work During Inclement Weather: No Work shall be done under these specifications except by permission of the City when the weather is unfit for good and careful Work to be performed. Should the severity of the weather continue, the Contractor upon the direction of the City, shall suspend all Work until instructed to resume operations by the City and the Contract Time pursuant to this section shall be extended to cover the duration of the order. 1.62. City May Terminate: If the Contractor is adjudged bankrupt or insolvent, or if they make a general assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the Contractor or for any of their property, or if they file a petition to take advantage of any debtor's act, or to reorganize under bankruptcy or similar laws, or if they repeatedly fails to supply sufficient skilled workmen or suitable materials or equipment, or if they repeatedly fail to make prompt payments to Sub - Contractors or for labor, materials or equipment or they disregards laws, ordinances, rules, regulations or orders of any public body having jurisdiction, or if they disregard the authority of the City, of if they otherwise violates any provision of, the Contract Documents, then the City may, without prejudice to any other right or remedy and after giving the Contractor and the surety ten (10) days written notice, terminate the services of the Contractor and take possession of the Project and of all materials, equipment, tools, construction equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method they may deem expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, including compensation for additional professional services, such excess shall be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay the difference to the City. Such costs incurred by the City will be determined by the City and incorporated in a Change Order. If after termination of the Contractor under this Section, it is determined by a court of competent jurisdiction for any reason that the Contractor was not in default, the rights and obligations of the City and the Contractor shall be the same as if the termination had been issued pursuant to this document. 1.62.1. Where the Contractor's services have been so terminated by the City said termination shall not affect any rights of the City against the Contractor then existing or which may thereafter accrue. Any retention or payment of moneys by the City due the Contractor will not release the Contractor from liability. 1.62.2. Upon ten (10) days written notice to the Contractor, the City may, without cause and without prejudice to any other right or remedy, elect to terminate the Agreement. In such case, the Contractor shall be paid for all Work executed and accepted by the City as of the date of the termination. No payment shall be made for profit for Work which has not been performed. 1.63. Removal of Equipment: In the case of termination of this Contract before completion for any cause whatever, the Contractor, if notified to do so by the City, shall promptly remove any part or all of his equipment and supplies from the property of the City. Should the Contractor not remove such equipment and supplies, the City shall have the right to remove them at the expense of the Contractor. Equipment and supplies shall not be construed to include such items for which the Contractor has been paid in whole or in part. 1.64. Miscellaneous: Proposers acknowledges the following miscellaneous conditions: 1.64.1. Whenever any provision of the Contract Documents requires the giving of written notice it shall be deemed to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business address known to them who gives the notice. 1.64.2. The Contract Documents shall remain the property of the City. The Contractor shall have the right to keep one record set of the Contract Documents upon completion of the Project. 1.64.3. The duties and obligations imposed by these General Conditions, Special Conditions and Supplemental Conditions and the rights and remedies available hereunder, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon Contractor and those in the Special Conditions and the rights and remedies available to the City, shall be in addition to, and shall not be construed in any way as a limitation of, any rights and remedies available by law, by special guarantee or by other provisions of the Contract Documents. 1.65.1. Governing Law: The Contract shall be construed in accordance with and governed by the law of the State of Florida. 1.65.2. Venue: Venue of any action to enforce the Contract Documents shall be in Miami -Dade County, Florida. 1.65.3. Arbitration: It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 1.66. Project Records: City shall have right to inspect and copy during regular business hours at City's expense, the books and records and accounts of Contractor which relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of Contractor which relate to the Project. Contractor shall retain and make available to City all such books and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the Project and the three year period following final completion of the Project, Contractor shall provide City access to its books and records upon five days written notice. 1.67 1.64.4. Should the City or the Contractor suffer injury or damage to its person or property because of any error, omission, or act of the other or of any of their employees or agents or others for whose acts they 1.68. are legally liable, claim shall be made in writing to the other party within a reasonable time of the first observance of such in jury or damage. 1.65. Waiver of Jury Trial: City and Contractor knowingly, irrevocably voluntarily and intentionally waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit or counterclaim based upon the Contract Documents or the performance of the Work thereunder. END OF SECTION PAGE 16 OF 105 PROPOSAL N0. Severability: If any provision of the Contract or the application thereof to any person or situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. Independent Contractor: The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. Section 2 Special Terms and Conditions 2.1 Purpose of Proposal: The City of Sunny Isles Beach (the "City ") intends to secure the services of a qualified landscape contractor for landscape maintenance. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all regulatory requirements applicable to such project. 2.2 Pre - Proposal Conference (Mandatory): A pre - proposal conference will be held on (November 30, 2010 @ 3:00pm) at Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160; 15t Floor Meeting Room to discuss the special conditions and specifications included within this solicitation. It is mandatory that a representative of the firm attend in order to qualify to submit an offer in response to this solicitation. The vendor's offer cannot be considered if a representative from that vendor's firm fails to attend this mandatory pre - proposal conference, or fails to arrive at the conference within fifteen (15) minutes of the scheduled starting time. Vendors are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 Term This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for three (3) years; provided that the services rendered by the Proposers during the contract period are satisfactory and that City funding is available as appropriated on an annual basis and upon completion of the expressed and /or implied warranty period. 2.4 Options To Renew Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional six (6) year(s) on a year -to -year basis. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami — Fort Lauderdale, FL It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 90 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable PAGE 17 OF 105 PROPOSAL N0. , __X� index. The City reserves the right to reject any price adjustments submitted by the vendor and /or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in default which decision may effect that vendor's eligibility for future contracts. NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR. 2.5 Price If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor shall remain fixed and firm during the term of contract. 2.6 Performance Bond The City of Sunny Isles Beach shall require the successful Proposers to furnish a Performance Bond in the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach as the Obligee, as security for the faithful performance of the Contract and for the payment of all persons performing labor or furnishing materials in connection herewith within ten (10) calendar days after notification of the award by the City. The bonds shall be with a surety company authorized to do business in the State of Florida. 2.7 Delivery All items shall be delivered f.o.b. destination (i.e. at a specific City of Sunny Isles Beach address), and delivery costs and charges (if any) will be included in the Proposal Price. Exceptions shall be noted. When practical, the City may make pick -ups at the vendor's place of business when specifically approved by the City. 2.8 Indemnification Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Contractors • Products and /or Completed Operations Hazard • Broad Form Property Damaged • Broad Form Contractual Coverage applicable to this specific Contract, including any hold harmless and /or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. PAGE 18 OF 105 PROPOSAL NO. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: o Owned Vehicles; o Hired and Non -Owned Vehicles; o Employers' Non - Ownership. Before starting the Work, the Contractor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City by certified mail. The City shall be named as an additional insured on the above - referenced policies. The Contractor agrees that if any part of the Work under the Contract is sublet, they will require the Sub - Contractor(s) to carry insurance as required, and that they will require the Sub - Contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.8.1 Cancellation and Re- Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.9 Monthly Invoices Payments Cut -off date is the close of the business day of the 20th day of each month. Contractor shall submit by the 25th day of each month Contractor's completed Statement of Services /Invoice. Should the 25th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Contractor is advised that processing of invoices must follow this schedule, as the Owner has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 2.10 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 of this solicitation the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.11 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is PAGE 19 OF 105 PROPOSAL N0. specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the City may require the vendor to replace the materials at the vendor's expense. 2.12 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A WORK ORDER: The vendor shall neither commence any work, nor enter a City work premise, until a Work Order directing the vendor to proceed with various items of work has been received from any authorized City representative; provided however, that such notification shall be superseded by any emergency work that may be required in accordance with provisions included elsewhere in this solicitation and resultant contract. 2.13 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE QUOTES: While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the contract, the City representative may also obtain price quotes from these vendors. T 2.14 EMERGENCY SERVICE: The vendor shall provide 24 hours, 7 days a week emergency service to the City under the contract. During regular working hours (Monday through Friday, 8:00 A.M. to 5:00 P.M.), emergency service response time (defined as the time from acknowledged notification to arrival on -site) shall be within 2 hours after notification by the City. During other than regular working hours, the emergency response time, as defined above, shall be within 2 hours after notification by the City. 2.15 CLEAN -UP All unusable materials and debris shall be removed from the premises at the end of each workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall thoroughly clean up all areas where work has been involved as mutually agreed with the associated user department's project manager. 2.16 ACCIDENT PREVENTION AND BARRICADES Precautions shall be exercised at all times for the protection of persons and property. All vendors performing services under this contract shall conform to all relevant OSHA, State and City regulations during the course of such effort. Any fines levied by the above mentioned authorities for failure to comply with these requirements shall be borne solely by the responsible vendor. Barricades shall be provided by the vendor when work is performed in areas traversed by persons, or when deemed necessary by the City Project Manager. END OF SECTION PAGE 20 OF 105 PROPOSAL N0. C Section 3 Scope of Services / Technical Specifications 3.1 Scope of Services The City of Sunny Isles Beach (the "City") intends to secure the services of a qualified landscape contractor for landscape maintenance. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all regulatory requirements applicable to such project. The Work covered by the Specifications, Plans and other Contract Documents, shall be landscaping services, including landscape, irrigation, and public right -of -way maintenance, including sidewalks, street furniture, and facility maintenance as described in the Contract Documents. 3.2 A. PLANTINGS & APPLICATIONS Al. — A75. This proposal item is to include removal and proper disposal of existing plants, and then delivery, layout, placement, cleanup and maintenance of new flowers or plants in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. It shall also include appropriate initial increased irrigation and observation. Any dead or under - developing plants shall be immediately replaced by the Proposers at no cost to the City. A76. This proposal item is to include Merit soil drench for Royal Palm one time per year including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A77. This proposal item is to include Cygon Foliar Spray for Royal Palms on an as needed basis, including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A78. This proposal item is to include Phoenix dactylifera maintenance including all fertilization and fungicide applications per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A79. This proposal item is to include Coconut Palm OTC (Lethal Yellowing) in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A8O. This proposal item is to apply fertilizer in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that PAGE 21 OF 105 PROPOSAL NO. conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A81. This proposal item is to apply herbicides in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A82. This proposal item is to apply insecticides in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. 3.3 B. LABOR B1. & B2. This proposal item is for additional work by a trained and competent Landscape Superintendent. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. B3. & B4. This proposal item is for additional work by a trained and competent Landscape Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call - outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. B5. & B6. This proposal item is for additional work by a trained and competent Irrigation Specialist. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call - outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. B7. & B8. This proposal item is for additional work by a trained and competent Irrigation Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call - outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all materials. 3.4 C. EQUIPMENT PAGE 22 OF 105 PROPOSAL N0. C1. thru C4. This proposal item is for additional work by a trained and competent Backhoe Operator using a fully functioning and properly maintained tractor with a front end mounted loader and a backhoe. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C5. thru C8. This proposal item is for additional work by a trained and competent Dump Truck Operator using a fully functioning and properly maintained dump truck with a GVW rating of 15,000 or greater. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C9. thru C11. This proposal item is to provide a fully functioning and properly maintained Trailer Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an operating and properly maintained pump and hose reel. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C12. thru C15. This proposal item is to provide a fully functioning and properly maintained Self Propelled Trencher with a minimum attainable depth of twenty-four inches, and a minimum trench width of six inches. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C16. This proposal item is to provide a fully functioning and properly maintained bucket truck. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C17. This proposal item is to provide a fully functioning and properly maintained chipper brush. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C18. This proposal item is to provide a fully functioning and properly maintained stump grinder. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call - outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C19. This proposal item is to provide a fully functioning and properly maintained grapple loader with a 30 cubic yard capacity. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that PAGE 23 OF 105 PROPOSAL No. C this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. 3.5 D. MATERIALS D1. This proposal item is to include the supplying, delivery, placement, and grading of topsoil in the locations designated by the City. This topsoil shall be a mix of 70% organics (peat moss, etc.) and 30% sand. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D2. This proposal item is to include the supplying, delivery, placement, and grading of either Premium Red or Premium Gold (as designated by the City) colored mulch in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D3. This proposal item is to include the supplying, delivery, placement, and grading of #70 Trap Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D4. This proposal item is to include the supplying, delivery, placement, and grading of Atlas 3000 (or equal) 70/30 mix in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D5. This proposal item is to include the supplying, delivery, placement, and initial irrigating of Solid St. Augustine Floratam Sod (or approved equal) in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. PAGE 24 OF 105 PROPOSAL NO. 3 D6. This proposal item is to include the supplying and delivery of Solid St. Augustine Floratam Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D7. This proposal item is to include the supplying and delivery of Bermuda 'Tifway' 419 Turf (or approved equal) on pallets, off - loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D8. This proposal item is to include the supplying and delivery of Paspalum Notatum (Argentine Bahia Sod) (or approved equal) on pallets, off- loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. 3.6 E. PARKS (see attached map for locations) E1. through E12. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parks listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants lost due to negligence of the Proposers, removing all graffiti within thirty -six hours, blowing sidewalks daily, power washing sidewalks once a week, daily removal of all litter, daily cleaning and maintenance of all trash receptacles, daily cleaning of all restrooms (where they exist), daily inspection of all playground and recreational facilities, full maintenance and repair of all recreational facilities (including but not limited to pressure cleaning or washing), cleaning and maintaining all up- lighting, and fully maintaining all playing fields and open areas. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the parks listed in this section shall be maintained to a superior level such that they are viewed by the public as the best maintained and most beautiful parks in all of southern Florida. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific PAGE 25 OF 105 PROPOSAL NO. task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.7 F. RIGHTS -OF -WAY (see attached map for locations) F1. through F30. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Street Rights -of -Way listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any perennial plants, removing all graffiti within thirty-six hours, blowing sidewalks weekly, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and street appurtenances. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the streets listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the other proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. Maintenance of Traffic shall be in accordance with the current edition of the Florida DOT Design Standards (600 series), the Standard Specification for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria. This note should be included under all proposal items that may include a work on FDOT roadways. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.8 G. BEACH & BEACH ACCESS PATHS (see attached map for locations) G1. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain clean City Beaches. This work shall include, but not be limited to, litter and trash removal and mechanized raking. The intent of this description is to convey the requirement that the public beaches within the City shall be maintained to a superior level such that they are the viewed by the public as the best PAGE 26 OF 105 PROPOSAL N0. maintained in Southern Florida. It is this standard that will be required of the Proposers. G2. through G21. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Beach Access Paths listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, trimming all hedges, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty -four hours, blowing sidewalks daily, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and path appurtenances. The intent of this description is to convey the requirement that the paths listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. 3.9 H. BUS SHELTER AND BENCH LOCATIONS (see attached map for locations) H1. through H46. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to routinely maintain the general condition of the City Bus Shelters and Bus Benches listed in this group. This work shall include, but not be limited to, weeding all locations, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas (where they exist), removing all graffiti within twenty-four hours, blowing the adjacent sidewalks daily, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting, and shelter or bench appurtenances (including making any necessary repairs). The intent of this description is to convey the requirement that the shelters and benches listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control PAGE 27 OF 105 PROPOSAL N0. _�q devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.10 I. PARKING LOTS (see attached map for locations) I1. through I5. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parking Lots listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty-four hours, blowing sidewalks weekly, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and lot appurtenances. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.11 J. GOVERNMENT FACILITIES (see attached map for locations) J1. through J11.This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the Government Facilities listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty-four hours, blowing sidewalks daily, power washing sidewalks once a week, daily removal of all litter, daily cleaning and maintenance of all trash receptacles, daily cleaning of all parking areas, clearing and maintaining all up- lighting, daily inspection of all lighting and facility appurtenances, maintaining all open areas (including replacing turf if necessary). The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the facilities listed in PAGE 28 OF 105 PROPOSAL NO. this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained and most beautiful facilities in the area. It is this standard that will be required of the Proposers. The providing of this service item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.12 K. MISCELLANEOUS ITEMS (see attached map for locations) Kl. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly and legally dispose of any dead animals located within the City limits, when requested to do so by the City. The animal must be removed within six hours of the request if the request is made between 5:00pm and 7:00am, and within two hours if the request is made between 7:00am and 5:00pm. Though these are the maximum times allowed to respond, it is intended that the Proposers will always respond immediately. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K2. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to and properly maintain the clay infield on the baseball diamond at Pelican Community Park. This will include dragging the field, servicing the pitcher's mound, and replacing any materials necessary to have an excellent playing surface. K3. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to stripe the baseball field in Pelican Community Park. This shall include the foul lines (to the outfield fence) and all accompanying areas, using chalk powder, the striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K4. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly stripe the soccer field at Gwen Margolis Park. This will require striping all lines necessary to provide an appropriate regulation field, using paint. The striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K5. This proposal item is to is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to repair or replace any netting or screening at the baseball field in Pelican Community Park. The repairs are to be made only upon authorization of the City, but the Proposers is responsible for immediately notifying the City of any holes or openings that are found during the daily servicing and inspection of the park. The repairs will be done to industry standards and shall follow the recommendations of the manufacturer. PAGE 29 OF 105 PROPOSAL N0. K6. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to pressure clean sidewalk areas as specifically directed by the City. This proposal item is intended to cover unique situations (such as an accident that leaves debris or staining) on the City's sidewalks, streets, parking lots, or other areas. This item is separate and unique from the general proposal items also listed in this package that cover pressure cleaning, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K7. This proposal item is to include the supplying of all necessary supplies, labor, equipment, fuel, and other miscellaneous necessities to replace or repair street signs (stop signs, street name signs, yield signs, etc.) on City properties (does not include FDOT roadways such as Collins Avenue and Sunny Isles Boulevard). The City will purchase and supply the sign boards and provide them to the Proposers. This proposal item is intended to cover unique situations (such as an accident that causes damage to a sign or sign post) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K8. This proposal item is to include the supplying of all necessary materials, supplies, abor, equipment, fuel, and other miscellaneous necessities to collect shopping carts from public property and return them to the owner. For the Proposers to receive payments under this item, the service must be specifically requested by the City, though the Proposers is required to notify the City immediately of any carts found while performing the daily servicing and inspection of the City. K9. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to clean, repair, or to provide minor touch -up paint to Bus Shelters or Benches on City properties. This proposal item is intended to cover unique situations (such as an accident that causes damage to a bench or shelter) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K10. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to hang banners in the locations designated by the City. This proposal item is intended to include all work necessary, including any needed repairs to, or replacement of, the arms that support the banners. For payments under this item, the service must be specifically requested by the City for a unique and specific task, however the Proposers is responsible for immediately notifying the City if any missing or damaged banners are found during the regular servicing and inspection of the PAGE 30 OF 105 / PROPOSAL NO. streets. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K11. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to move the Life Guard Stands on the beaches in the City. This proposal item is intended to include both normal operating conditions and extreme weather conditions. The Proposers, in either case, the Proposers must always respond and have begun work within four hours of notification unless otherwise authorized in writing by the City. K12. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to appropriately cover over or remove, as directed by the City, any graffiti. This proposal item is intended to include all work, including any needed repairs required to allow the graffiti to be addressed. All work must begin within eight hours of being notified by the City, and the work must proceed continuously and expeditiously until the job is completed. The Proposers is responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.13 L. GENERAL TECHNICAL SPECIFICATIONS L1. Accompanying these specifications is a list defining areas to be maintained. By submitting a proposal, the proposers certifies that he /she is familiar with the sites and the proposed scope of work, prior to submitting a proposal. The City reserves the right to remove specific locations on a temporary or permanent basis, as deemed appropriate. L2. All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by law, properly maintained, and in use at all times. If equipment does not contain proper safety devices and /or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and /or the operator until the deficiency is corrected to the satisfaction of the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to persons, and /or property damage caused by operation of the equipment. All equipment will be inspected and evaluated by the City of Sunny Isles Beach, prior to award of this proposal. The following equipment shall be located at the storage satellite facility in the event of emergencies and be available to the City within the required time frames: • FDOT compliant arrow board and 75 FDOT compliant traffic cones. • Backhoe -front end loader • Twenty cubic yard dump truck • Hydraulic 65 foot bucket truck The City, at its sole discretion, may require that any of the special equipment be located in the satellite storage site as specified herein. U. Special equipment required (in addition to Standard Maintenance Equipment). • One 400 gallon portable water sprayer and one (1) 2500 PSI pressure washer. • FDOT Compliant arrow board and 75 FDOT compliant traffic cones. • Three fertilizer spreaders. • One pull behind aerator, subject to Landscape Architect approval. • Portable Stump Grinder 6" below grade PAGE 31 OF 105 PROPOSAL N0. // • Underground wiring location equipment • Two hydraulic bucket - trucks with a reach capacity of no less than 65 feet. • One backhoe /front end loader combination machine (equivalent to a Ford F555 or larger.) • One 24 foot minimum vertical man lift (pole cat or equivalent). • Two portable brush chippers with 20 cu yard capacity storage truck. • Two twenty- cubic -yard capacity dump trucks. • One Utility Box Truck or Van. • One portable gasoline generator (5000 W Minimum) • Two 60" three gang hydrostatic reel mowers. (5 blades per reel min.) • One 21" Reel Mower (5 blades) • Four utility carts that can traverse landscaped areas without damaging plants or irrigation. • One Skid -steer Loader with the following accessories: Tree Boom, Fork, Bucket, and Auger. • A two -way communication system between all of the Contractors service vehicles, their main office, and City personnel. The Contractor must own or have leased the following equipment at the time of proposal submittal. The City may require proof of such ownership or lease agreement at its sole discretion. L4. The Contractor must possess the following licenses and keep them current throughout the term of the Contract: Pest Control Applicator License issued by the State of Florida; Dade County Occupational License; and City of Sunny Isles Beach Occupational License (Local Business Tax). L5. The Contractor must operate at least one storage and mobilization site within a five mile radius of the City limits of the City of Sunny Isles Beach, within 60 days of award. The storage site may be totally enclosed or may be open and surrounded by a six foot height, lockable, chain -link fence. The storage site must have a minimum of 2000 sq. ft. area, with a minimum 600 sq. ft. of fully enclosed, lockable, and secure materials storage area, and must be continually available to the Contractor for the full duration of this contract. The City reserves the right to inspect this facility prior to award of proposal, and at any time during the course of this contract. The Contractor will have 60 days to secure the storage site after award of contract. L6. The Contractor shall maintain the contractually covered landscaped areas at the frequency rate prescribed with conventional production style mowing and lawn maintenance equipment. A manicured professionally groomed appearance is the desired result. The Contractors work will be inspected by the City and the City's Landscape Architect. The Contractor shall maintain all other areas as required by City during the course of this contract. The Contractor shall adhere to City noise ordinance. L7. The Contractor, as a minimum, must be a member, in good standing, of the Florida Nurserymen, Growers, and Landscape Association (FNGLA) and the Tree Care Industry Association (TCIA). The Contractor shall provide proof of membership with the proposal submittal and submit concurrent proof of membership annually throught the duration of the project. L8. Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive PAGE 32 OF 105 PROPOSAL NO. L_ and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. L9. The Owner, President, Chief Executive Officer or Chief Operating Officer shall be defined as the person who has the authority to make immediate and binding decisions on behalf of the Contractor (without obtaining any approvals from others), regarding the disbursement of any resources needed including but not limited to chemicals, materials, equipment, labor, or otherwise as directed by the City. These duties will be performed at no additional labor or travel charges. This person shall be available to attend all meetings with the City within 24 hours of notification at no charge as directed by the City, shall be available to the City within one (1) hour notification for emergencies at all times at no charge, including facility maintenance duties, boarding up of facilities, and other work as directed by the City, shall be present at all special events, programs and activities as directed by the City, and be present at all planning meetings at no charge, with one hours notice. Special events are typically held on weekends and evenings, and Contractor shall receive schedule of events. There are typically twenty or more major events per year. This person shall be present and on -site in the City EOC in the event of a natural disaster or emergency, including but not limited to hurricanes, tornadoes, flooding, and other acts of God at no charge, shall be available to City for routine, weekly, and as- needed inspections of all landscaped areas as directed by the City, shall be available to the City's Landscape Architect as directed by the City for inspections, reviews, and consultation, shall be available via telephone or other approved wireless communications on a 24/7 basis, shall maintain a crew of twelve (12) people including at least one Superintendent level position to be stationed in the City Monday through Friday 7 AM — 5 PM. When this person is out of town, an alternate contact shall be provided, and shall be approved at the City's sole discretion. If the Contractor intends to use sub - Contractors to perform any work on this contract, these Sub- Contractors are subject to approval by City, at its sole discretion. L10. All of the Contractor's employees must wear shirts with orange reflective stripes that identify the company name at all times. Bright orange T- Shirts may be substituted at the City's sole discretion. Ll1. Maintenance of traffic must conform to the current edition of the Florida Department of Transportation (FDOT) Roadway and Traffic Design Standards Indexes, the Standard Specifications for Road and Bridge Construction and the Manuals on Uniform Traffic Control Devices, as a minimum criteria. L12. The Contractor, on an immediate and first priority basis, shall make available all its resources and equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or an auto accident that causes a tree to fall and block a roadway or pedestrian area, or any other emergency deemed by the City Manager or his designee. Work may include but is not limited to roadway clearing, extensive clean -up and disposal activities. All debris removed from the City will be legally disposed of at an EPA and /or City approved dump site. Each May 15`, the Contractor shall submit, for City approval, a hurricane mobilization and preparedness plan specifically relating to manpower, equipment and scheduling. L13. The Contractor shall be available to meet with all public utilities to locate all irrigation and hydraulic lines prior to excavation by the utility company. The Contractor is to act as the City's representative in order to avoid unnecessary damage to irrigation lines. PAGE 33 of 105 PROPOSAL No. L14. No fuel, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor must closely adhere to local, state, and Federal Environmental Protection Agency requirements, and is responsible for all non - compliance penalties. L15. The Contractor must have substantial experience in the large scale landscape and irrigation maintenance of parks, public rights -of -way including medians and high traffic roadways. This experience must include a minimum of five years experience in this type of work, including the maintenance of a wethose or similar sub - surface irrigation system. Proof of such shall be required at proposal submittal. L16. Aerial spraying of trees, with the exception of Royal Palms, is prohibited. LIT The Contractor, at his satellite storage facility, must maintain an adequate supply of lumber for bracing of fallen trees. L18. All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to maintain the required water flow. All valves, controllers, and other components must be maintained on a regular basis at no additional charge. This will include, but not be limited to, the checking of breaks in the lateral lines. All irrigation breaks or malfunctions must be repaired by the Contractor within 24 hours notification by City (including weekends). This includes all vehicular damage to irrigation and /or landscape materials. Furthermore, all damages noticed by Contractor shall be reported to City within 24 hours. L18.1. Requirements for existing irrigation system on Collins Avenue median: L.18.1.1. The Collins Avenue median is irrigated through a 'wethose' subsurface irrigation system supplied by City water meters, with the exception of median island 'bul I noses' which are watered with overhead irrigation. L18.2. Required on -going maintenance as follows: L18.2.1 Monthly — Turn system on with controllers and check program. Adjust program as needed for seasons, new plantings, and weather conditions. Verify that system is running 20 minutes on and 20 minutes off, per cycle, to prevent 'wethose' hydration (decrease leak rate). Suggested frequency of watering (will vary based on rainfall) is 5 cycles per day /5 days per week during dry season and 4 cycles per day /3 days per week during wet season. Visually inspect valves, filters, and backflow preventers for malfunction or damage and repair as needed. With system running, visually inspect for PVC pipe breaks or 'wethose' needing repairs. Always make repairs to all PVC or 'wethose' pipe after flushing the pipe. After repairs are complete, turn the system on to verify that no additional work is required. L18.2.2.Quarterly — In addition to monthly maintenance schedule, open flush ports and let water run a minimum of 3 minutes. Check filter elements for excess residual and replace if needed. L18.2.3.Annually — In addition to monthly maintenance schedule, replace filter elements and controller batteries. Chemically flush system using 'Disolve' (this process will remove iron, calcium, and PAGE 34 OF 105 PROPOSAL NO. J other buildup on the inside of the'wethose' and PVC pipe). L18.2.4.Accidental damage to system — Follow the monthly procedure and be mindful to always flush the system before and after making repairs. L18.3. Requirements for Conventional Irrigation Systems within project limits: The Contractor is to familiarize himself with the existing irrigations systems and is responsible for the repair of all components to insure a continually efficient irrigation system. This includes the adjustment of the controllers to insure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Management District drought guidelines. Contractor is to perform monthly wet tests, to verify viability of system, on the last Wednesday of each month. On the first day of each month report to City, in writing, indicating proper operation of each zone, required repairs, additional costs and updated run time per zone. L19. The Contractor, at his /her expense, will be responsible for the proper maintenance, replacement, repair, or retro- fitting of all irrigation components. The wholesale cost of parts only will be borne by the City, with proper documentation and approval by the City. Labor costs will be paid by the City at the contract approved hourly rate. Any necessary repairs, other than routine irrigation head replacement must be approved in writing by the City prior to start of work. L20. Fertilizer and materials shall be delivered in original, unopened, and undamaged containers showing weight, analysis, and name of manufacturer. All fertilizer materials shall be stored in manner to prevent wetting and deterioration. L21. Fertilizer and insect /disease control materials shall be applied at the rates established by accepted horticultural standards, manufacturer's recommendations, and as approved by City. L21.1 Lawn: For control of fire ants, use Award Fire Ant Killer. Follow manufacturer's instructions for applications amounts and rates. L21.1.1. February - Apply granular 20 -0 -20 with Atrazine or approved equal; St. Augustine'Floratam' Sod and 'Argentine' Bahia Sod. L21.1.2. May - Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.3. September - Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.4. December - Apply granular 20 -0 -10 with Atrazine. L21.1.5. The Spring thru Fall application rates for lawn areas will vary according to weather and environmental conditions, but typically average 75 granular pounds per 1000 sq. ft. L21.2 Palms (except Phoenix Dactilifera and Phoenix Canariensis Date Palms): L21.2.1. Apply four applications per year (at quarterly intervals) of liquid 16 -4 -8 with micro - nutrients and granular 13 -3 -13 with micro - nutrients. L21.2.2. The time of the applications will coincide with the lawn applications. L21.2.3. The liquid and granular applications will alternate throughout the year (2 applications of liquid and 2 of granular). L21.2.4. Supplemental Manganese Sulfate and Sul- po -mag may be required to correct nutrient deficiency. L21.2.5. OTC (Lethal Yellowing) injections, as required. PAGE 35 OF 105 PROPOSAL NO. L21.3 Trees: L21.3.1. Three applications per year of 13 -3 -13 granular fertilizer or approved equal. L21.3.2. Shrubs and Groundcover: Four applications per year (each three months). Flowering shrubs are to receive applications of granular 8 -10 -10 SCU with micro - nutrients supplemented with liquid 16 -4 -8 with micro - nutrients. Non- flowering shrubs are to receive applications of granular and liquid 16 -4 -8 with micro - nutrients. All Ixora species shall receive TRI -NITE (or equivalent) w /minor elements fertilizer. L21.3.3. Due to lack of above ground irrigation on Collins Avenue median, plant material is to receive for applications per year (each three months) of liquid 16 -4 -8 with micro - nutrients (no granular fertilizer is to be used). L21.4. Seasonal Color: L21.4.1. Apply one initial and one "mid- term" application of Nutricote total 70 day 13- 3-13 fertilizer for each seasonal color planting. L21.5 Phoenix Dactilifera (Date Palms): L21.5.1. Frequency of Treatment: Palms will be fertilized and treated for disease and insect control on a bi- monthly basis. L21.5.2. Fertilization (4 applications per year): In March and June, fertilize with 8 -10 lbs. of 12/5/12 with minors or close equivalent. In September and December, fertilize with 3 tp 4 lbs. of 12/5/12 with minors. Fertilizer should be spread in small piles spaced evenly around the base of the trunk approximately 12 inches out from the base. L21.5.3. Disease Control: In March and September, root drench with Chip -Co 26019 and Chip -Co Aliette. In June and December, root drench with Clearys 3336 and Chip -Co Aliete. In April, July and October, root drench with Subdue. L21.5.4. Treatment for lethal yellowing: Apply injection of OTC, 5 -8cc. per tree per application. These treatments are to occur on an "as needed" basis only and as directed by City. L21.5.5. Insect Control: In January, April, August and November, inspect terminal bud for signs of boring /chewing insects. If evidence of a nest is discovered, drench terminal bud with Orthene, Cygon or Lindane six times per year or as needed to control insect infestation (Lindane is to be used in limited amounts and only if evidence of beetles is present). The applications assume a continuing boring insect presence of site. Any spraying of top of palms must occur on weekdays between the hours of 4am and 7am. L21.5.6. Requirements: Date Palm pest control contractor must be a State of Florida licensed pest control operator with a minimum of five years of experience in this type of work. It shall be the Contractors' obligation to perform regular monthly inspections of the palms and report to the City any site condition which may be detrimental to the health and vitality of the palms. Further, the Contractor is responsible to report disease or other problems along with recommended solutions. These reports are to be written and should be received by the City no later than ten days after each inspection. It is required that the City be notified in advance of planned activities in order to allow them to witness and record the applications. L22. Inspect and disease activity, other than Date Palms, will be treated on an "as- needed" basis upon inspection. Required service calls between scheduled maintenance will be at Contractor's expense. L23. All herbicide applications will be applied only by a State of Florida and Dade County licensed pesticide applicator. Proof of license must be supplied to City prior to start of work. PACE 36 OF 105 PROPOSAL N0. L24. Weed Control: Maintain all tree and shrub beds in a weed free condition by hand pulling or chemical control, at each maintenance visit. For trees and palms within lawn area, spray area 2" away from trunk with Round -up by Monsanto Manufacturing Company. Do not spray tree leaves, suckers, or open wounds. Do not use weed -eater or string trimmers for trees and palms within lawn area in order to avoid trunk damage. No green weeds shall be visible in any landscape beds on the final day of each month. L25. All weeds that appear within sidewalk or curbing expansion joints are to be continually controlled through the use of herbicide. L26. Preventive spraying for insect control shall adhere to the following guidelines. L26.1 Lawn: Spray all lawn and athletic field areas as required, for control of all chinch bugs, army worms, sod webworm, fungus, fire ants, and other pests. Spraying shall be accomplished (at Contractor's expense) by State of Florida and Dade County licensed pesticide control company, using Integrated Pest Management Principles. L26.2 Shrubs: Spray shrubs and ground cover (excluding bougainvillea), as needed, with insecticide. Follow manufacturer's instructions for application, using Integrated Pest Management Principles. L26.3. OTC (Lethal Yellowing) injections: Upon evidence of lethal yellowing, immediately begin (4) gram injection, per palm, of OTC tree injection formula (Tree Saver Inc. or equal). Follow manufacturers recommendations re: injection method and frequency. L26.4. Red Eye Royal Palm Bug: Upon evidence of deterioration of the head of the palm, begin a 5 gallon per palm soil drench with Merrit soil drench. Perform a second soil drench within 21 days. Follow manufacturers' recommendations re: installation methods. L26.5. In some heavy infestations, a foliar application of Cygon is recommended for immediate results. Drench head of palm until runoff occurs and repeat foliar spray within 21 days. NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY CITY PRIOR TO APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS. L27. All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2 1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be sharpened or new prior to each cut. All rotary mowers must be mulching -type mowers with no discharge allowed, or all clippings must be manually removed. All equipment must be maintained in sound working condition in order not to exceed comfortable decibel levels or as determined by the City at its sole discretion. Edgers shall be in good repair, shall have no oil or gas leaks, and shall provide a clean straight edge not more than 1/2" away from walks and edge of pavement. L28. Premium 'Red' or Premium 'Gold' colored mulch (provide evidence of type and grade of mulch, to City, prior to delivery, for approval by City's' Landscape Architect). Color to be specified by City. Mulch shall be placed around all planting areas not covered by shrubs, ground cover, or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch depth. Mulch shall be installed so as to not be within 3" of base of plant material. Contractor PAGE 37 OF 105 PROPOSAL No. will provide and install all required mulch at the contract unit prices. L29. All mowing waste shall be removed and properly disposed of from curbs, gutters, and general site. Weekend mowing is not allowed unless specifically authorized in writing by the City, however, cleanup, as defined in these specifications, is required. The Government Center and Charter School shall be mowed only on Saturdays. Wind -row mowing patterns are not permitted. L30. The mowing of all Bermuda turf is not to exceed 11 /2" height or as directed by the City, with a hydrostatic reel type mower. Remove all clippings with each cut. Reel mowers shall be in good repair and blades sharpened weekly. All Bermuda turf shall be mowed and edged a minimum of two times per week, including weekends (104 cuts). Turf shall be cross -cut. `Choice' mole cricket control (on Bermuda turf) chemical shall be used once per year during the month of May. The Contractor shall follow the manufacturer's instructions for application methods and amounts. The Contractor shall apply Diazanon, on Bermuda turf, and on an "as needed" and curative basis only. The Contractor shall apply Daconil fungicide at the first appearance of fungus and following the manufacturer's instructions for application methods and amounts. L31. For fungus control on Bermuda turf, the Contractor shall use two applications of Revere, Subdue, or approved equal. The first application is to occur in March and the second application is to occur in September. L32. For weed control, on Bermuda turf, the Contractor shall use two applications of Pendulum or Ronstar. The first application is to occur in March and the second application is to occur in September, following the manufacturer's instructions for application methods and amounts. L33. For fertilization on Bermuda turf, the Contractor shall apply Lesco 13 -2 -13 a minimum of twelve times per year. The Contractor is responsible for contracting with a laboratory approved by the City, to complete two soil analysis per year to verify the minor element requirements, and adjust fertilizer application as needed. The Contractor will submit soil analysis to City for review by City Landscape Architect. L34. The Contractor shall aerate Bermuda turf with a turf aerator each month (12 times per year), and shall coordinate dates for this work with the City. The mowing of all other areas (except Bermuda turf) shall occur every ten calendar days from October 1St through April 1St and every seven calendar days from April 1St through October 1St (44 cuts). Remove and properly dispose of all visible grass clippings from curbs, gutters and general site. L35. To maintain the ballfield, the Contractor shall drag, grade, stripe, and smooth the clay infield, including base paths (days to be determined by City, including Sundays). The City will advise the Contractor of additional field preparation, as needed, with a minimum of six hours notice. The Contractor shall tamp mound area two times per week and fill in existing holes with available clay (supplied by Contractor) and firm the area with a hand tamp. L36. The Contractor shall edge, as required, to maintain a neat, clean appearance to maintain the shape of planting beds as originally designed. L37. The Contractor shall lift all trees over 20' height and adjacent to walks and vehicular areas to a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees. The Contractor shall trim shrubs and ground cover, as needed. On SR A1A (Collins Avenue) the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in FDOT Index 546, which mandates a maximum height of 24" from top of adjacent curb, PAGE 38 OF 105 PROPOSAL NO. remove dead and dying fronds from palms, as needed, for a clean appearance, but shall use no climbing spikes. The Contractor shall Trim Coconut Palms (frond and fruit removal) three times per year, selectively trim existing trees in accordance with Tree Care Industry Association and Dade County standards and practices, to maintain a minimum of 8 feet of clear trunk, and remove suckers, shoots, and dead or dying branches. All tree, palm, and shrub pruning is included in this contract. When trimming Phoenix Dactilifera (Date Palm), the Contractor shall completely dip trimming utensils in a solution of 50% chlorine and 50% water prior to moving to adjacent palm. The Contractor shall not do major tree or shrub pruning between November 1st and March 15th, unless requested by City. The Contractor shall maintain integrity of original design when trimming and shall not box plants whose habits of growth do not lend themselves to this type of trimming. The Contractor shall not use a machete for trimming, shall haul away all trimming debris from site, and properly dispose of at Contractor's expense. L38. The Contractor shall hand pull weeds in shrub and ground cover area, as needed to maintain a clean appearance, apply approved herbicides, as needed, to control weeds in sidewalk, curb, catch basins, and gutter areas, haul away all trimming debris from site, and properly dispose of at Contractor's expense. Empty and dispose of contents of all trash containers on a daily basis, including weekends and holidays. The Contractor is responsible for disposal of all trash in accordance with Federal, State and local regulations. L39. For clean -up, the Contractor shall use a mechanized low- decibel blower to remove all debris from all walks, drives, roads, and pedestrian areas, as often as requested by City, shall remove all excess soil, trimmings, debris, and equipment from site after each visit. All debris removed from the City of Sunny Isles Beach is to be disposed of at an EPA and State of Florida approved dumping site, at Contractor's expense. L40. The City of Sunny Isles Beach may withhold payment or reject areas which are found, upon examination, not to meet the specification requirements. Upon written notifications of rejection, subject areas shall be rectified within five calendar days by the vendor at his expense. Rejected areas left longer than fifteen calendar days will be regarded as abandoned. Rejection for non - conformance, failure to provide services conforming to specifications, or failure to meet service schedules, may result in the Contractor being held in default and shall authorize the City to terminate the contract upon notice to the Contractor. END OF SECTION PAGE 39 OF 105 PROPOSAL N0. � ,'/ Section 4 Evaluation Process 4.1 Review of Proposals For Responsiveness Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non- responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best values to the City in conformity with section 62 -8 of the City code. 4.2 Oualifications Proposals will be evaluated on the criteria listed below. Technical Qualifications 1. Proposer's relevant experience, qualifications and past performance 2. Relevant experience and qualifications of key personnel, including key personnel of subcontractors that will be assigned to this project and experience and qualifications of subcontractors 3. Proposers approach methodology to providing the services requested in this solicitation 4. Proposed solution functionality, implementation and other objectives and requirements as stated Price 5. 1 Proposer's proposed price 4.2.1 MINIMUM REQUIREMENTS In order to be considered responsive, Proposers shall, at a minimum, demonstrate compliance with the following Pre - Qualification Criteria in their proposal. All requested documentation and /or information shall be provided in the Proposal to confirm that the Proposer has satisfied the Prequalification Criteria in order to be properly evaluated as listed herein. Proposers failing to meet these requirements shall be deemed non responsive. The Proposer shall, at the time of Proposal submittal, time of award, and throughout the duration of the Contract, continue to meet the following Pre - qualification Criteria requirements as stated in the Solicitation Documents. • Must be a registered Landscape Architect in Florida. o Must submit copy of license with proposal. • Must complete all attached contract documents. • Must bid on all items listed within the bid form. 4.3 Price Evaluation The price proposal will be evaluated subjectively in combination with the technical proposal, including an evaluation of how well it matches Proposers understanding of the City's needs described in this solicitation, the prospers assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation process. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City. PAGE 40 OF 105 PROPOSAL No. 4.4 Negotiations The City may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or designee's discretion, begin negotiations with the next lowest responsible and responsive proposer. This process may continue until a contact acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTON PAGE 41 OF 105 PROPOSAL N0. 4 Section Bid Forinat 5.0 FORMAT Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. Company Information ■ In response to this Proposal, all Proposers must provide the following: ■ Name of Agency /Company (including any "Doing Business As" names) • Company Locations • Internet Web Site Address (if any) ■ Details of Entity Business Structure (Corporation, Partnership, LLC) ■ Date Founded ■ Home office address and telephone number, and local address and phone number • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract ■ Proof of insurance • Indication of how long it would take to implement service after authorized to begin Qualifications Proposer's relevant experience, qualifications and past performance • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the firm meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. Staffing Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of subcontractors • The size and experience of the company staff pool from which staff assigned to the management contract can be drawn. • The composition of the staff team should include. • The names of the employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. 4. Approach / Methodology Proposers approach methodology to providing the services requested in this solicitation PAGE 42 OF 105 PROPOSAL NO. ■ Suitability of the methodologies and approaches used in achieving tasks ■ Overall organization to completing the project ■ Ability to meet desired timelines and deadlines Cost of Services Each firm shall submit in their price proposal and any pricing conditions or contingencies must be clearly stated. (See attached Bid Form) References Each Proposer must submit a list of three (3) references of Current and Past Customers of witch they have provided services similar in scope and size of those described herein. • Each Reference must be supplied on Clients Letterhead • Each Reference letter must me signed with contact person and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications, and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. 7. Contract Forms All completed contract forms END OF SECTION PAGE 43 OF 105 PROPOSAL NO. SECTION 6 PROPOSAL RESPONSE SHEET THIS PROPOSAL IS SUBMITTED TO: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Proposal No. 10 -11 -01 For Landscape Maintenance Services The undersigned Proposers proposes and agrees, if this Proposal is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Proposal and in accordance with the other terms and conditions of the Contract Documents. 6.1. The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Proposal and Instructions to Proposer's, including without limitation those dealing with the disposition of Proposal Security. This Proposal will remain subject to acceptance for 90 days after the day of Proposal opening. The Proposers agrees to sign and submit the Agreement with the Bonds and other documents required by the Proposalding Requirements within ten days after the date of the City's Notice of Award. 6.2. In submitting this Proposal, the Proposers represents, as more fully set forth in the Agreement, that: 6.2.1. Proposers has examined copies of all the Proposalding Documents and of the following Addenda (receipt of all which is hereby acknowledged.) Addendum No. l Dated: /, / -o Addendum No. Dated: / Addendum No. Dated: i i 3 / Addendum No._ Dated: -//,)u/ 6.2.2. The Proposers has familiarized himself /herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. 6.2.3. The Proposers has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. 6.2.4. The Proposers has obtained and carefully studied (or assumes responsibility for obtaining and carefully studying) all such examinations, investigations, explorations, tests and studies (in addition to or to supplement those referred to in (c) above) which pertain to the subsurface or physical conditions at the site or otherwise may affect the cost, progress, performance, or furnishing of the Work at the Contract Price, within the Contract Time and in accordance with the other terms and conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests, reports or similar information or data are or will be required by Proposers for such purposes. 6.2.5. Proposers has reviewed and checked all information and data shown or indicated on the Contract Documents with respect to existing Underground Facilities at or continuous to the site and assumes responsibility for the accurate location of said Underground Facilities. No additional examinations, investigations, explorations, tests, report or similar information or data in respect of said Underground Facilities are or will be required by Proposers in order to perform and furnish the Work at the Contract Price, within the Contract Time and in PAGE 44 OF 105 PROPOSAL NO. accordance with other terms and conditions of the Contract Documents. 6.2.6. The Proposers has correlated the results of all such observations, examinations, investigations, explorations, tests, reports, and studies with the terms and conditions of the Contract Documents. 6.2.7. The Proposers has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposers. 6.2.8. This Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposers has not directly or indirectly induced or solicited any other Proposers to submit a false or sham Proposal; the Proposers has not solicited or induced any person, firm or corporation to refrain from proposalding; and Proposers has not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. 6.3. The Proposers understands and agrees that the Proposal is for unit prices to furnish and install individual Work Items for maintenance and /or repair work, complete in place. Estimates are provided for the purposes of Proposal Evaluation and to establish unit prices for individual Work Items for maintenance and /or repair work to be contracted by the City under individual Purchase Orders, based on the unit prices established under this Proposal. The City and the successful Proposers will establish completion times for each individual Work Item and the successful Proposers agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and /or Notice to Proceed. 6.4. Communications concerning this Proposal shall be addressed to: Proposers Name: c <�f Address: '�PD UO /ZJ' U f %(JCr , t d e' `? J Cc� Telephone Fax Attention: �� _,�E�/�lf �i) /%� �� o / 0 6.5. The terms used in this Proposal which are defined in the General Conditions of the Contract included as part of the Contract documents have the meanings assigned to them in the General Conditions. DOCUMENT CONTINUES ON NEXT PAGE PAGE 45 OF 105 PROPOSAL N0. —V To: Madelyn McGarry Fm:Onvia.com Inc 13:07 12/06/10 PG 001 Addendum - Fax Notification Sheet City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL. 33160 Request For Proposal Landscape Maintenance Services RFP - 10- 11 -01 -0- 2010 /mb A newly released Addendum ( "Addendum No. 1 - Summary Minutes and Sign -In Sheet ") exists on the Onvia DemandStar system. You may go online at www.demandstar.com and download the Addendum as an Adobe PDF directly. The Addendum may also be obtained by calling the Onvia DemandStar fulfillment number at (800) 711 -1712. Gavin DemandStar 509 Olive Way, Suite 400, Seattle, WA 98101 Phoue(800)711- 1712l Fax (206)373 -9630 B:217573 x' SJNNY Ist s O� B � F n U _ F * F l 0 (t S car' OF SUt+ r�,o Addendum No. 1 CITY OF SUNNY ISLES BEACH LANDSCAPE MAINTENANCE SERVICES CITY RFP NO. 10 -11 -01 1•G :•rem Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Tuesday, November 30, 2010 - Pre -RFP Submittal Conference Summary Minutes and Sig -In Sheet END OF SECTION 1 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Mandatory Pre -REP Submittal Conference Summary Minutes Tuesday, November 30, 2010 at 3:00 p.m. RFP No. 10- 11 -01, Landscape Maintenance Services City Manager Rick Conner welcomed everyone and introduced City Staff, Public Works Director Gio Batista, and Assistant City Clerk Mauricio Betancur. City Manager Conner said that this meeting is mandatory, those who are here may submit proposals, those that are not will not be allowed to submit. He also reminded everyone to sign the sign -in sheets, as well as dropping off a business card. Mr. Conner stated that all proposals must be balanced and the project items bided on a unit price basis. What the City orders is what will be paid for based on the unit prices stated in the awarding proposal. When the invoices are submitted for payment they must reference the line item from the bid form. Public Works Director Gio Batista mentioned that attached to the bid specs are some aerial photographs of the city that are to be used in conjunction with the bid form. Next to the line items are numbers that refer to the aerial photographs. The contractors should use them to get an idea of what the City is looking for. The contractor must be familiar with the site and the City is asking for. Mr. Batista mentioned that an addendum will be sent out clarifying some typos regarding some specifications and locations. The deadline for submission of Request for Proposals documents is Tuesday, December 14, 2010, at 2:00 p.m., at which time those sealed responses will be publicly opened. Any additional questions are required to be in writing and may be submitted up to seven days before the opening (at the close of business, Thursday, December 9, 2010), which will be answered and placed on Demand Star. You may email them to City Manager Rick Conner, at rconner(&,,sibfl.net, or fax them to 305- 792 -1561. QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS The items for mowing are to be priced on a weekly basis? Yes. 2. Will there be a lump sum pricing per site? There will be for some items. Make sure to read the bid form. It is as detailed as possible. 3. Does the contractor need an in -house landscape architect as stated in the minimum Mandatory Pre- Submittal Conference QA 113010 Page 1 of 2 l X1 requirements? No, as long as the contractor can provide stamped and sealed documents by a landscape architect when needed. 4. What is the projected start date? Early in 2011. . 5. Is there a possibility for an extension for submittal? Requests for an extension will be considered. 6. Will the selection process be objective? It will be as objective as possible. The mandatory Pre - Submittal Conference was concluded at 3:45 p.m. Mandatory Pre - Submittal Conference QA 113010 Page 2 of 2 Citv of Sunny Isles Beach Mandatory Pre -RFP Submission Conference Sign -In Sheet Request for Proposals No. 10- 11 -01, Landscape Maintenance Services 18070 Collins Avenue, I" Floor Meeting Room, Sunny Isles Beach, FL 33160 Tuesday, November 30, 2010 at 3:00 p.m. Staff: -AUL l je ICX_ - Cil o hi-ps -r �a$uC u�o�t� Dlc•�r�¢— -- S tA"`Q," C� i S t�ot1A.�f Ct:1 C6r1A/- �oizdt,t; V�P.a, fq-ss�vr-1�� �•rr IMF �'�Frt Guests Name: =. ;5 AC 2+4Z2o Title: Company Name: Address: City: State: \ n Zip: Phone: Fax: Email: JtaCA`t�A27NM' t.vl�� SAwtiF.AGS . b�'L Name: 1tlIU�KG� 14401 0 Title: Company Name: CtU� WGrt►AS•�r "T�� b�jt Address: (X> �OW �O� t -G' City: u' ��� Phone: ( + ;J 4131' F111 Fax:(-1�1 tltl State: ,_� Zip: Email: M�aca(ar�o� Name: Qi� a '[-oK t_"Ti�- Title: Company Name: � bo � W 15�{ -'�" STt�'r � I d�tt t L-Q-�� Address: 4 (� City: State: �L Zip: 33 e sS Phone �$ ge6S" Fax: �3oSi X25 -1713 Email: 6 eP4t>Q r(L� 10 0_0 s &J171A n Name: ud/c-D kIT4 Title: Company Name: Address: %W �UI►��1A.51A `�R�1�C City: \ `'� - State: Zip: Phone: (q ) Fax: (Q 54 ) Email: ��t cL P ELa4AW�J• eP0 Page 1 of 5 Pre -RFP Submission Conference Sign -In Sheet Request for Proposals No. 10 -10 -02 Install, Operate, and Maintain Electric Vehicle Charging Stations 18070 Collins Avenue, 15, Floor Meeting Room, Sunny Isles Beach, FL 33160 Tuesday, November 9, 2010 at 1:30p.m. Name: E W Title: r" Company Name: "w�1_ ° t �l�l+rt�"r•� `' f `(N�fA (� - - - -- Address (0it) 0 ri W �Z� AV6 City: ML State: L _ Zip: [: _ (j sy Phone: \�� 1 Z� I Fax: C3� Email: Name: C►��`1\\1�i((t) M{ N�CZ M rr,,��.� Title: Company Name: `� 0� i�i���vSYE mo- WMA90e- Address: k(o4oO t kd (Z1pAve Phone: I City: t W I State: _FL Zip: 33o1g Fax: �Q✓�� 23('OZ7� Email: N1ntAE2 Name: JyirlO YC,S Title: c Company Name: tU 0Q Address: 2z 00 �W 23/� �AA Ir11 City: 404t State: L— Zip: Phone: 34 41 (� Fax: �3� �3¢• Email: ���•iMCA4Q% g ek t.Asc)-JTt4 -. Name: 1 ��"r11 Title: Company Name: U I L14- 0 a' >'l Address: l O) V) l (g '� 1/E Phone: \✓O� p 06' Do0 City: t 1 State: f Zip: 33 t—I l Fax: (3y�' O&K 2-10 Email: 1 P� VILW•►�' Name: �!��� Title: it"��• Company Name: So rA LATrr +--�wpq -ll k & 5l�"I Ci�, Address: (g(PbO S J (w vrvrm City.. PAiAyy-,( State:.__ Zip: Phone: C-n-re) ?�S (S -3,0 Fax: Email: SjtAL- �LAJAYA'K P r�i1•oo • Co+�- Name: �t ""• "KI'�s Company Name: vE , L �a p Address: t (0-10,5 1'q- AE....- Title: �.1V l o I M E,ltA-t_ alt IA G City: iM i AvA>l State: ^ Zip: 3� 018 Phone: (305) %Z - V6• %7- Fax: (3) Tn- $D"�0 Email: T irt0-R Page 2 of 5 M IMF 1 Pre -RFP Submission Conference Sign -In Sheet Request for Proposals No. 10 -10 -02 Install, Operate, and Maintain Electric Vehicle Charging Stations 18070 Collins Avenue, 141 Floor Meeting Room, Sunny Isles Beach, FL 33160 Tuesday, November 9, 2010 at 1:30p.m. Name: "�G �V� Title: Company Name: Address• City: State: Zip: (( Phone: �'�� ZSs� $l�g l Fax: 0565) 2ps3 1 Email: Q (_ (SOPA Name: Fbl>j 142- Title: Company Name: sf V ` 5'e a I t'� Address: C n oo �*) -71 AVC� Phone: � �i- ` City: 44LI641 State: �1�- Zip: tO Fax: (7?°o Bt"K' 21{7-% Email: Name: Title: Company Name: Address: City: State: Zip: Phone: Fax: Email: Name: Title: Company Name: Address: City: State: Zip: Phone: Fax: Email: Name: Title: Company Name: Address: City: State: Zip: Phone: Fax: Email: Name: Title: Company Name: Address: City: State: Zip: Phone: Fax: Email: Page 3 of 5 1 = m:Onvia.com Inc To: Madelyn McGarry (1 9544331 1 1 1) 13:08 12/06/10GMT -05 Pg 01 -01 Addendum - Fax Notification Sheet City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL. 33160 Request For Proposal Landscape Maintenance Services RFY - 10- 11 -01 -0- 2010 /mb A newly released Addendum ( "Addendum No. 2 ") exists on the Onvia DemandStar system. You may go online at w- ww.demandstar.com and download the Addendum as an Adobe PDF directly. The Addendum may also be obtained by calling the Onvia DemandStar fiilfillment number at (800) 711 -1712. Onvia DemandStar 509 Olive Way, Suite 400, Seattle, WA 98101 Phone (800) 711 -1712 / Fax (206) 373 -9630 13:217573 � Svf1NY /S(F s O B � F n U 2 t + � P F l 0 111 P C'rY OF SUN PLO Addendum No. 2 CITY OF SUNNY ISLES BEACH LANDSCAPE MAINTENANCE SERVICES CITY RFP NO. 10 -11 -01 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Revised Section 3 of the RFP Specifications. END OF SECTION SONNY /S4F S O� a F n V I x r T i99 P �+FL00. 5 C /rY OF SUN PLO Addendum No. 3 CITY OF SUNNY ISLES BEACH Professional Landscape Services CITY RFQ NO. 10 -11 -01 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. The opening date for this RFP has been postponed to Tuesday, December 21, 2010 at 10:00 a.m. ' Response to questions 1. In reading over the specifications as outlined in RFP 10- 11 -01, section 4/4.2.1, minimum requirements, "Must be a registered Landscape Architect in Florida," am I understanding this to mean that the contractor must have a registered landscape architect assigned to Sunny Isles Beach fulltime? No, the requirement is that you have one on staff to approve and seal drawings. They do not have to be assigned to the City full time. 2. The qualification in the bid is to have a registered Landscape Architect. Does the Architect fee to perform his services need to be quoted in the proposal or will fees be priced at that time of services? Fees would be negotiated at the time of service. 3. Is there a site plan available for Heritage Park and Ocean View to determine the specific maintenance needs? The site plan for Heritage Park is attached at the end of this document. 4. Is there a site plan of the skate park to determine the specific maintenance needs? The site plan for the Skateboard Park is attached at the end of this document. 5. What is included on site J11? Are there improvement plans available? The extent of the work can be determined with a site visit to the location. 6. What is included in J11? o i ie extent of the wari( can be determined with a site visit to the location. 7. Please define weekly services? Is every weekly service intended to be bid as a complete service (mow, hedge trimming, litter, etc.)? A service provided once a week. Service as specified in the RFP Documents. END OF SECTION ®/, ,!��� �� ��.� - `��`' �> ¢i _� �„,�_ —, �L �: s ,_ � ��i> `� (�. �� C� ��� ,T_; �� \ `�� '; ��� _ �.�4,�=� �F �� j 1 _.._ S- i . _ L_._.__- .- __.___ ---_ ._ -.._ � - _ __ } § � �\ \ � D - � / 0 0 ; g, m ) |\ \.- . \ � | � ~) � d . - q },� 6 {! . \ ] m > _ r q � §{) m OM-4 ) |\ SJr1NY �S�F s O� d a F C� U _ w + t r * 0P FL00. `' C,rY OF SUN PLO Addendum No. 4 CITY OF SUNNY ISLES BEACH Professional Landscape Services CITY RFQ NO. 10 -11 -01 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Response to Questions: 1. Item D3, Organic Eucalyptus mulch has a quantity of 3" cubic yards. I understand the mulch is to be installed at a 3" depth so are we just pricing 1 cubic yard? Clarification: Item D3 as depicted on the Bid Form (page 61 of 106) should depict an ESTIMATED QUANTITY of 3 Cubic Yards. It currently reads 3" which is to be deleted. 2. Items G17 and 14 reference Pier Park and say to see E8. I'm assuming those items are to be left blank. Clarification: Item G17 is for Pier Park as is 1 -4. Both refer to E -8. As stated on the Bid Form, item E -8 includes both elements specified in G and I. Contractor shall become familiar with the site. 3. Also, J9 does not specify a number of services nor a unit price. Are we to leave that item blank as well? Clarification: J9 should include an ESTIMATED QUANTITY of 52 week and a UNIT PRICE on a per week basis. Contractor shall provide the information to ensure completeness. 4. Finally, I am assuming the total price is a sum of the entire bid package whether the City chooses to use any of the items listed or not. This is important as it concerns the amount of the required bid bond. The bond would have to be for considerably more money than the actual landscape maintenance service agreement. The total amount shall be based on the total of the RFP. 4. Finally, I am assuming the total price is a sum of the entire bid package whether the City chooses to use any of the items listed or not. This is important as it concerns the amount of the required bid bond. The bond would have to be for considerably more money than the actual landscape maintenance service agreement. The total amount shall be based on the total of the RFP. END OF SECTION Section 3 Scope of Services / Technical Specifications 3.1 Scope of Services The City of Sunny Isles Beach (the "City ") intends to secure the services of a qualified landscape contractor for landscape maintenance. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all regulatory requirements applicable to such project. The Work covered by the Specifications, Plans and other Contract Documents, shall be landscaping services, including landscape, irrigation, and public right -of -way maintenance, including sidewalks, street furniture, and facility maintenance as described in the Contract Documents. 3.2 A. PLANTINGS & APPLICATIONS Al. — A115. This proposal item is to include removal and proper disposal of existing plants, and then delivery, layout, placement, cleanup and maintenance of new flowers or plants in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. It shall also include appropriate initial increased irrigation and observation. Any dead or under - developing plants shall be immediately replaced by the Proposers at no cost to the City. Al 16. This proposal item is to include Merit soil drench for Royal Palm one time per year including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A117. This proposal item is to include Cygon Foliar Spray for Royal Palms on an as needed basis, including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. Al 18. This proposal item is to include Phoenix dactylifera maintenance including all fertilization and fungicide applications per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A119. This proposal item is to include Coconut Palm OTC (Lethal Yellowing) in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A120. This proposal item is to apply fertilizer in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A121. This proposal item is to apply herbicides in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved i Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A122. This proposal item is to apply insecticides in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. 3.3 B. LABOR 131. & 132. This proposal item is for additional work by a trained and competent Landscape Superintendent. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. 63. & 134. This proposal item is for additional work by a trained and competent Landscape Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. 135. & 66. This proposal item is for additional work by a trained and competent Irrigation Specialist. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. 137. & 68. This proposal item is for additional work by a trained and competent Irrigation Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all materials. 3.4 C. EQUIPMENT C1. thru C4. This proposal item is for additional work by a trained and competent Backhoe Operator using a fully functioning and properly maintained tractor with a front end mounted loader and a backhoe. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C5. thru C8. This proposal item is for additional work by a trained and competent Dump Truck Operator using a fully functioning and properly maintained dump truck with a GVW rating of 15,000 or greater. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the i �x� City for a specific task. C9. thru C11. This proposal item is to provide a fully functioning and properly maintained Trailer Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an operating and properly maintained pump and hose reel. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C12. thru C15. This proposal item is to provide a fully functioning and properly maintained Self Propelled Trencher with a minimum attainable depth of twenty-four inches, and a minimum trench width of six inches. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C16. This proposal item is to provide a fully functioning and properly maintained bucket truck. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C17. This proposal item is to provide a fully functioning and properly maintained chipper brush. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C18. This proposal item is to provide a fully functioning and properly maintained stump grinder. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C19. This proposal item is to provide a fully functioning and properly maintained grapple loader with a 30 cubic yard capacity. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. 3.5 D. MATERIALS D1. This proposal item is to include the supplying, delivery, placement, and grading of topsoil in the locations designated by the City. This topsoil shall be a mix of 70% organics (peat moss, etc.) and 30% sand. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D2 -D3. This proposal item is to include the supplying, delivery, placement, and grading of either Premium Red or Premium Gold (as designated by the City) colored mulch in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D4. This proposal item is to include the supplying, delivery, placement, and grading of #70 Trap Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D5. This proposal item is to include the supplying, delivery, placement, and grading of Silica Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D6. This proposal item is to include the supplying, delivery, placement, and grading of Atlas 3000 (or equal) 70/30 mix in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D7. This proposal item is to include the supplying, delivery, placement, and initial irrigating of Solid St. Augustine Floratam Sod (or approved equal) in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D8. This proposal item is to include the supplying and delivery of Solid St. Augustine Floratam Sod (or approved equal) on pallets, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D9. This proposal item is to include the supplying and delivery of Sea Dwarf Paspalum Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D10. This proposal item is to include the supplying and delivery of Solid Floratam Sod (or approved equal) on pallets, and off- loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D11. This proposal item is to include the supplying and delivery of Bermuda 'Tifway' 419 Turf (or approved equal) on pallets, off - loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D12. This proposal item is to include the supplying and delivery of Paspalum Notatum (Argentine Bahia Sod) (or approved equal) on pallets, off- loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D.13 This proposal item is to include the supplying and delivery of Palm Beach Cap Rock (or approved equal) by square feet, and off- loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. 3.6 E. PARKS (see attached map for locations E1. through E12. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parks listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants lost due to negligence of the Proposers, removing all graffiti within thirty-six hours, blowing sidewalks daily, daily removal of all litter, daily cleaning and maintenance of all trash receptacles, daily cleaning of all restrooms (where they exist), daily inspection of all playground and recreational facilities, full maintenance and repair of all recreational facilities (including but not limited to pressure cleaning or washing), cleaning and maintaining all up- lighting, and fully maintaining all playing fields and open areas. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the parks listed in this section shall be maintained to a superior level such that they are viewed by the public as the best maintained and most beautiful parks in all of southern Florida. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.7 F. RIGHTS -OF -WAY (see attached map for locations) F1. through F30. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Street Rights -of -Way listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any perennial plants, removing all graffiti within thirty-six hours, blowing sidewalks weekly, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and street appurtenances. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the streets listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the other proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. Maintenance of Traffic shall be in accordance with the current edition of the Florida DOT Design Standards (600 series), the Standard Specification for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria. This note should be included under all proposal items that may include a work on FDOT roadways. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.8 G. BEACH & BEACH ACCESS PATHS (see attached map for locations) G1. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain clean City Beaches. This work shall include, but not be limited to, litter and trash removal and mechanized raking. The intent of this description is to convey the requirement that the public beaches within the City shall be maintained to a superior level such that they are the viewed by the public as the best maintained in Southern Florida. It is this standard that will be required of the Proposers. G2. through G21. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Beach Access Paths listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, trimming all hedges, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty-four hours, blowing sidewalks daily, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and path appurtenances. The intent of this description is to convey the requirement that the paths listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. 3.9 H BUS SHELTER AND BENCH LOCATIONS (see attached map for locations) H1. through H46. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to routinely maintain the general condition of the City Bus Shelters and Bus Benches listed in this group. This work shall include, but not be limited to, weeding all locations, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas (where they exist), removing all graffiti within twenty-four hours, blowing the adjacent sidewalks daily, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting, and shelter or bench appurtenances (including making any necessary repairs). The intent of this description is to convey the requirement that the shelters and benches listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.10 I. PARKING LOTS (see attached map for locations) I1. through I5. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parking Lots listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty- four hours, blowing sidewalks weekly, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and lot appurtenances. The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.11 J GOVERNMENT FACILITIES (see attached map for locations) 31. through 311.This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the Government Facilities listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty -four hours, blowing sidewalks daily, power washing sidewalks once a week, daily removal of all litter, daily cleaning and maintenance of all trash receptacles, daily cleaning of all parking areas, clearing and maintaining all up- lighting, daily inspection of all lighting and facility appurtenances, maintaining all open areas (including replacing turf if necessary). The City will supply all irrigation materials necessary under this item upon written request by the proposer's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the facilities listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained and most beautiful facilities in the area. It is this standard that will be required of the Proposers. The providing of this service item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.12 K. MISCELLANEOUS ITEMS (see attached map for locations) K1. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly and legally dispose of any dead animals located within the City limits, when requested to do so by the City. The animal must be removed within six hours of the request if the request is made between 5:00pm and 7:00am, and within two hours if the request is made between 7:00am and 5:00pm. Though these are the maximum times allowed to respond, it is intended that the Proposers will always respond immediately. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K2. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to and properly maintain the clay infield on the baseball diamond at Pelican Community Park. This will include dragging the field, servicing the pitcher's mound, and replacing any materials necessary to have an excellent playing surface. K3. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to stripe the baseball field in Pelican Community Park. This shall include the foul lines (to the outfield fence) and all accompanying areas, using chalk powder, the striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K4. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly stripe the soccer field at Gwen Margolis Park. This will require striping all lines necessary to provide an appropriate regulation field, using paint. The striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K5. This proposal item is to is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to repair or replace any netting or screening at the baseball field in Pelican Community Park. The repairs are to be made only upon authorization of the City, but the Proposers is responsible for immediately notifying the City of any holes or openings that are found during the daily servicing and inspection of the park. The repairs will be done to industry standards and shall follow the recommendations of the manufacturer. K6. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to pressure clean sidewalk areas as specifically directed by the City. This proposal item is intended to cover unique situations (such as an accident that leaves debris or staining) on the City's sidewalks, streets, parking lots, or other areas. This item is separate and unique from the general proposal items also listed in this package that cover pressure cleaning, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K7. This proposal item is to include the supplying of all necessary supplies, labor, equipment, fuel, and other miscellaneous necessities to replace or repair street signs (stop signs, street name signs, yield signs, etc.) on City properties (does not include FDOT roadways such as Collins Avenue and Sunny Isles Boulevard). The City will purchase and supply the sign boards and provide them to the Proposers. This proposal item is intended to cover unique situations (such as an accident that causes damage to a sign or sign post) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K8. This proposal item is to include the supplying of all necessary materials, supplies, abor, equipment, fuel, and other miscellaneous necessities to collect shopping carts from public property and return them to the owner. For the Proposers to receive payments under this item, the service must be specifically requested by the City, though the Proposers is required to notify the City immediately of any carts found while performing the daily servicing and inspection of the City. K9. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to clean, repair, or to provide minor touch -up paint to Bus Shelters or Benches on City properties. This proposal item is intended to cover unique situations (such as an accident that causes damage to a bench or shelter) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K10. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to hang banners in the locations designated by the City. This proposal item is intended to include all work necessary, including any needed repairs to, or replacement of, the arms that support the banners. For payments under this item, the service must be specifically requested by the City for a unique and specific task, however the Proposers is responsible for immediately notifying the City if any missing or damaged banners are found during the regular servicing and inspection of the streets. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K11. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to move the Life Guard Stands on the beaches in the City. This proposal item is intended to include both normal operating conditions and extreme weather conditions. The Proposers, in either case, the Proposers must always respond and have begun work within four hours of notification unless otherwise authorized in writing by the City. K12. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to appropriately cover over or remove, as directed by the City, any graffiti. This proposal item is intended to include all work, including any needed repairs required to allow the graffiti to be addressed. All work must begin within eight hours of being notified by the City, and the work must proceed continuously and expeditiously until the job is completed. The Proposers is responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Management of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. 3.13 L. GENERAL TECHNICAL SPECIFICATIONS L1. Accompanying these specifications is a list defining areas to be maintained. By submitting a proposal, the proposers certifies that he /she is familiar with the sites and the proposed scope of work, prior to submitting a proposal. The City reserves the right to remove specific locations on a temporary or permanent basis, as deemed appropriate. L2. All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by law, properly maintained, and in use at all times. If equipment does not contain proper safety devices and /or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and /or the operator until the deficiency is corrected to the satisfaction of the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to persons, and /or property damage caused by operation of the equipment. All equipment will be inspected and evaluated by the City of Sunny Isles Beach, prior to award of this proposal. The following equipment shall be located at the storage satellite facility in the event of emergencies and be available to the City within the required time frames: • FDOT compliant arrow board and 75 FDOT compliant traffic cones. • Backhoe -front end loader • Twenty cubic yard dump truck • Hydraulic 65 foot bucket truck The City, at its sole discretion, may require that any of the special equipment be located in the satellite storage site as specified herein. L3. Special equipment required (in addition to Standard Maintenance Equipment). • One 400 gallon portable water sprayer and one (1) 2500 PSI pressure washer. • FDOT Compliant arrow board and 75 FDOT compliant traffic cones. • Three fertilizer spreaders. • One pull behind aerator, subject to Landscape Architect approval. • Portable Stump Grinder 6" below grade • Underground wiring location equipment • Two hydraulic bucket - trucks with a reach capacity of no less than 65 feet. • One backhoe /front end loader combination machine (equivalent to a Ford F555 or larger.) • One 24 foot minimum vertical man lift (pole cat or equivalent). • Two portable brush chippers with 20 cu yard capacity storage truck. • Two twenty- cubic -yard capacity dump trucks. • One Utility Box Truck or Van. • One portable gasoline generator (5000 W Minimum) • Two 60" three gang hydrostatic reel mowers. (5 blades per reel min.) • One 21" Reel Mower (5 blades) • Four utility carts that can traverse landscaped areas without damaging plants or irrigation. • One Skid -steer Loader with the following accessories: Tree Boom, Fork, Bucket, and Auger. • A two -way communication system between all of the Contractors service vehicles, their main office, and City personnel. The Contractor must own or have leased the following equipment at the time of proposal submittal. The City may require proof of such ownership or lease agreement at its sole discretion. L4. The Contractor must possess the following licenses and keep them current throughout the term of the Contract: Pest Control Applicator License issued by the State of Florida; Dade County Occupational License; and City of Sunny Isles Beach Occupational License (Local Business Tax). L5. The Contractor must operate at least one storage and mobilization site within a five mile radius of the City limits of the City of Sunny Isles Beach, within 60 days of award. The storage site may be totally enclosed or may be open and surrounded by a six foot height, lockable, chain -link fence. The storage site must have a minimum of 2000 sq. ft. area, with a minimum 600 sq. ft. of fully enclosed, lockable, and secure materials storage area, and must be continually available to the Contractor for the full duration of this contract. The City reserves the right to inspect this facility prior to award of proposal, and at any time during the course of this contract. The Contractor will have 60 days to secure the storage site after award of contract. L6. The Contractor shall maintain the contractually covered landscaped areas at the frequency rate prescribed with conventional production style mowing and lawn maintenance equipment. A manicured professionally groomed appearance is the desired result. The Contractors work will be inspected by the City and the City's Landscape Architect. The Contractor shall maintain all other areas as required by City during the course of this contract. The Contractor shall adhere to City noise ordinance. L7. The Contractor, as a minimum, must be a member, in good standing, of the Florida Nurserymen, Growers, and Landscape Association (FNGLA) and the Tree Care Industry Association (TCIA). The Contractor shall provide proof of membership with the proposal submittal and submit concurrent proof of membership annually throughout the duration of the project. L8. Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weeding, aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm \1 t � maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. L9. The Owner, President, Chief Executive Officer or Chief Operating Officer shall be defined as the person who has the authority to make immediate and binding decisions on behalf of the Contractor (without obtaining any approvals from others), regarding the disbursement of any resources needed including but not limited to chemicals, materials, equipment, labor, or otherwise as directed by the City. These duties will be performed at no additional labor or travel charges. This person shall be available to attend all meetings with the City within 24 hours of notification at no charge as directed by the City, shall be available to the City within one (1) hour notification for emergencies at all times at no charge, including facility maintenance duties, boarding up of facilities, and other work as directed by the City, shall be present at all special events, programs and activities as directed by the City, and be present at all planning meetings at no charge, with one hours notice. Special events are typically held on weekends and evenings, and Contractor shall receive schedule of events. There are typically twenty or more major events per year. This person shall be present and on -site in the City EOC in the event of a natural disaster or emergency, including but not limited to hurricanes, tornadoes, flooding, and other acts of God at no charge, shall be available to City for routine, weekly, and as- needed inspections of all landscaped areas as directed by the City, shall be available to the City's Landscape Architect as directed by the City for inspections, reviews, and consultation, shall be available via telephone or other approved wireless communications on a 24/7 basis, shall maintain a crew of twelve (12) people including at least one Superintendent level position to be stationed in the City Tuesday through Friday 7 AM — 5 PM. When this person is out of town, an alternate contact shall be provided, and shall be approved at the City's sole discretion. If the Contractor intends to use sub - Contractors to perform any work on this contract, these Sub- Contractors are subject to approval by City, at its sole discretion. L10. All of the Contractor's employees must wear shirts with orange reflective stripes that identify the company name at all times. Bright orange T- Shirts may be substituted at the City's sole discretion. L11. Maintenance of traffic must conform to the current edition of the Florida Department of Transportation (FDOT) Roadway and Traffic Design Standards Indexes, the Standard Specifications for Road and Bridge Construction and the Manuals on Uniform Traffic Control Devices, as a minimum criteria. L12. The Contractor, on an immediate and first priority basis, shall make available all its resources and equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or an auto accident that causes a tree to fall and block a roadway or pedestrian area, or any other emergency deemed by the City Manager or his designee. Work may include but is not limited to roadway clearing, extensive clean- up and disposal activities. All debris removed from the City will be legally disposed of at an EPA and /or City approved dump site. Each May 15Y, the Contractor shall submit, for City approval, a hurricane mobilization and preparedness plan specifically relating to manpower, equipment and scheduling. L13. The Contractor shall be available to meet with all public utilities to locate all irrigation and hydraulic lines prior to excavation by the utility company. The Contractor is to act as the City's representative in order to avoid unnecessary damage to irrigation lines. L14. No fuel, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor must closely adhere to local, state, and Federal Environmental Protection Agency requirements, and is responsible for all non - compliance penalties. L15. The Contractor must have substantial experience in the large scale landscape and irrigation maintenance of parks, public rights -of -way including medians and high traffic roadways. This experience must include a minimum of five years experience in this type of work, including the maintenance of a wethose or similar sub - surface irrigation system. Proof of such shall be required at proposal submittal. L16. Aerial spraying of trees, with the exception of Royal Palms, is prohibited. L17. The Contractor, at his satellite storage facility, must maintain an adequate supply of lumber for bracing of fallen trees. L18. All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to maintain the required water flow. All valves, controllers, and other components must be maintained on a regular basis at no additional charge. This will include, but not be limited to, the checking of breaks in the lateral lines. All irrigation breaks or malfunctions must be repaired by the Contractor within 24 hours notification by City (including weekends). This includes all vehicular damage to irrigation and /or landscape materials. Furthermore, all damages noticed by Contractor shall be reported to City within 24 hours. L18.1. Requirements for existing irrigation system on Collins Avenue median: L.18.1.1.The Collins Avenue median is irrigated through a 'wethose' subsurface irrigation system supplied by City water meters, with the exception of median island 'bullnoses' which are watered with overhead irrigation. L18.2. Required on -going maintenance as follows: L18.2.1 Monthly — Turn system on with controllers and check program. Ajust program as needed for seasons, new plantings, and weather conditions. Verify that system is running 20 minutes on and 20 minutes off, per cycle, to prevent 'wethose' hydration (decrease leak rate). Suggested frequency of watering (will vary based on rainfall) is 5 cycles per day /5 days per week during dry season and 4 cycles per day /3 days per week during wet season. Visually inspect valves, filters, and backflow preventers for malfunction or damage and repair as needed. With system running, visually inspect for PVC pipe breaks or 'wethose' needing repairs. Always make repairs to all PVC or 'wethose' pipe after flushing the pipe. After repairs are complete, turn the system on to verify that no additional work is required. L18.2.2.Quarterly — In addition to monthly maintenance schedule, open flush ports and let water run a minimum of 3 minutes. Check filter elements for excess residual and replace if needed. L18.2.3.Annually — In addition to monthly maintenance schedule, replace filter elements and controller batteries. Chemically flush system using 'Disolve' (this process will remove iron, calcium, and other buildup on the inside of the 'wethose'and PVC pipe). L18.2.4.Accidental damage to system — Follow the monthly procedure and be mindful to always flush the system before and after making repairs. L18.3. Requirements for Conventional Irrigation Systems within project limits: The Contractor is to familiarize himself with the existing irrigations systems and is responsible for the repair of all components to insure a continually efficient irrigation system. This includes the adjustment of the controllers to insure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Management District drought guidelines. Contractor is to perform monthly wet tests, to verify viability of system, on the last Wednesday of each month. On the first day of each month report to City, in writing, indicating proper operation of each zone, required repairs, additional costs and updated run time per zone. L19. The Contractor, at his /her expense, will be responsible for the proper maintenance, replacement, repair, or retro- fitting of all irrigation components. The wholesale cost of parts only will be borne by the City, with proper documentation and approval by the City. Labor costs will be paid by the City at the a. contract approved hourly rate. Any necessary repairs, other than routine irrigation head replacement must be approved in writing by the City prior to start of work. L20. Fertilizer and materials shall be delivered in original, unopened, and undamaged containers showing weight, analysis, and name of manufacturer. All fertilizer materials shall be stored in manner to prevent wetting and deterioration. L21. Fertilizer and insect /disease control materials shall be applied at the rates established by accepted horticultural standards, manufacturer's recommendations, and as approved by City. L21.1 Lawn: For control of fire ants, use Award Fire Ant Killer. Follow manufacturer's instructions for applications amounts and rates. L21.1.1. February - Apply granular 20 -0 -20 with Atrazine or approved equal; St. Augustine 'Floratam' Sod and 'Argentine' Bahia Sod. L21.1.2. May - Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.3. September - Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.4. December - Apply granular 20 -0 -10 with Atrazine. L21.1.5. The Spring thru Fall application rates for lawn areas will vary according to weather and environmental conditions, but typically average 75 granular pounds per 1000 sq. ft. L21.2 Palms (except Phoenix Dactilifera and Phoenix Canariensis Date Palms): L21.2.1. Apply four applications per year (at quarterly intervals) of liquid 16 -4 -8 with micro - nutrients and granular 13 -3 -13 with micro - nutrients. L21.2.2. The time of the applications will coincide with the lawn applications. L21.2.3. The liquid and granular applications will alternate throughout the year (2 applications of liquid and 2 of granular). L21.2.4. Supplemental Manganese Sulfate and Sul- po -mag may be required to correct nutrient deficiency. L21.2.5. OTC (Lethal Yellowing) injections, as required. L21.3 Trees: L21.3.1. Three applications per year of 13 -3 -13 granular fertilizer or approved equal. L21.3.2. Shrubs and Groundcover: Four applications per year (each three months). Flowering shrubs are to receive applications of granular 8 -10 -10 SCU with micro - nutrients supplemented with liquid 16 -4 -8 with micro - nutrients. Non - flowering shrubs are to receive applications of granular and liquid 16 -4 -8 with micro - nutrients. All Ixora species shall receive TRI -NITE (or equivalent) w /minor elements fertilizer. L21.3.3. Due to lack of above ground irrigation on Collins Avenue median, plant material is to receive for applications per year (each three months) of liquid 16 -4 -8 with micro - nutrients (no granular fertilizer is to be used). L21.4. Seasonal Color: L21.4.1. Apply one initial and one "mid- term" application of Nutricote total 70 day 13 -3 -13 fertilizer for each seasonal color planting. L21.5 Phoenix Dactilifera (Date Palms): L21.5.1. Frequency of Treatment: Palms will be fertilized and treated for disease and insect control on a bi- monthly basis. L21.5.2. Fertilization (4 applications per year): In March and June, fertilize with 8 -10 lbs. of 12/5/12 with minors or close equivalent. In September and December, fertilize with 3 tp 4 lbs. of 12/5/12 with minors. Fertilizer should be spread in small piles spaced evenly around the base of the trunk approximately 12 inches out from the base. L21.5.3. Disease Control: In March and September, root drench with Chip -Co 26019 and Chip -Co Aliette. In June and December, root drench with Clearys 3336 and Chip -Co Aliete. In April, July and October, root drench with Subdue. L21.5.4. Treatment for lethal yellowing: Apply injection of OTC, 5 -8cc. per tree per application. These treatments are to occur on an "as needed" basis only and as directed by City. L21.5.5. Insect Control: In January, April, August and November, inspect terminal bud for signs of boring /chewing insects. If evidence of a nest is discovered, drench terminal bud with Orthene, Cygon or Lindane six times per year or as needed to control insect infestation (Lindane is to be used in limited amounts and only if evidence of beetles is present). The applications assume a continuing boring insect presence of site. Any spraying of top of palms must occur on weekdays between the hours of 4am and 7am. L21.5.6. Requirements: Date Palm pest control contractor must be a State of Florida licensed pest control operator with a minimum of five years of experience in this type of work. It shall be the Contractors' obligation to perform regular monthly inspections of the palms and report to the City any site condition which may be detrimental to the health and vitality of the palms. Further, the Contractor is responsible to report disease or other problems along with recommended solutions. These reports are to be written and should be received by the City no later than ten days after each inspection. It is required that the City be notified in advance of planned activities in order to allow them to witness and record the applications. L22. Inspect and disease activity, other than Date Palms, will be treated on an "as- needed" basis upon inspection. Required service calls between scheduled maintenance will be at Contractor's expense. L23. All herbicide applications will be applied only by a State of Florida and Dade County licensed pesticide applicator. Proof of license must be supplied to City prior to start of work. L24. Weed Control: Maintain all tree and shrub beds in a weed free condition by hand pulling or chemical control, at each maintenance visit. For trees and palms within lawn area, spray area 2" away from trunk with Round -up by Monsanto Manufacturing Company. Do not spray tree leaves, suckers, or open wounds. Do not use weed -eater or string trimmers for trees and palms within lawn area in order to avoid trunk damage. No green weeds shall be visible in any landscape beds on the final day of each month. L25. All weeds that appear within sidewalk or curbing expansion joints are to be continually controlled through the use of herbicide. L26. Preventive spraying for insect control shall adhere to the following guidelines. L26.1 Lawn: Spray all lawn and athletic field areas as required, for control of all chinch bugs, army worms, sod webworm, fungus, fire ants, and other pests. Spraying shall be accomplished (at Contractor's expense) by State of Florida and Dade County licensed pesticide control company, using Integrated Pest Management Principles. L26.2 Shrubs: Spray shrubs and ground cover (excluding bougainvillea), as needed, with insecticide. Follow manufacturer's instructions for application, using Integrated Pest Management Principles. L26.3. OTC (Lethal Yellowing) injections: Upon evidence of lethal yellowing, immediately begin (4) gram injection, per palm, of OTC tree injection formula (Tree Saver Inc. or equal). Follow manufacturers recommendations re: injection method and frequency. L26.4. Red Eye Royal Palm Bug: Upon evidence of deterioration of the head of the palm, begin a 5 gallon per palm soil drench with Merrit soil drench. Perform a second soil drench within 21 days. Follow manufacturers' recommendations re: installation methods. L26.5. In some heavy infestations, a foliar application of Cygon is recommended for immediate results. Drench head of palm until runoff occurs and repeat foliar spray within 21 days. �k NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY CITY PRIOR TO APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS. L27. All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2 1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be sharpened or new prior to each cut. All rotary mowers must be mulching -type mowers with no discharge allowed, or all clippings must be manually removed. All equipment must be maintained in sound working condition in order not to exceed comfortable decibel levels or as determined by the City at its sole discretion. Edgers shall be in good repair, shall have no oil or gas leaks, and shall provide a clean straight edge not more than 1/2" away from walks and edge of pavement. L28. Premium 'Red' or Premium 'Gold' colored mulch (provide evidence of type and grade of mulch, to City, prior to delivery, for approval by City's' Landscape Architect). Color to be specified by City. Mulch shall be placed around all planting areas not covered by shrubs, ground cover, or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch depth. Mulch shall be installed so as to not be within 3" of base of plant material. Contractor will provide and install all required mulch at the contract unit prices. L29. All mowing waste shall be removed and properly disposed of from curbs, gutters, and general site. Weekend mowing is not allowed unless specifically authorized in writing by the City, however, cleanup, as defined in these specifications, is required. The Government Center and Charter School shall be mowed only on Saturdays. Wind -row mowing patterns are not permitted. L30. The mowing of all Bermuda turf is not to exceed 11 /2" height or as directed by the City, with a hydrostatic reel type mower. Remove all clippings with each cut. Reel mowers shall be in good repair and blades sharpened weekly. All Bermuda turf shall be mowed and edged a minimum of two times per week, including weekends (104 cuts). Turf shall be cross -cut. 'Choice' mole cricket control (on Bermuda turf) chemical shall be used once per year during the month of May. The Contractor shall follow the manufacturer's instructions for application methods and amounts. The Contractor shall apply Diazanon, on Bermuda turf, and on an "as needed" and curative basis only. The Contractor shall apply Daconil fungicide at the first appearance of fungus and following the manufacturer's instructions for application methods and amounts. L31. For fungus control on Bermuda turf, the Contractor shall use two applications of Revere, Subdue, or approved equal. The first application is to occur in March and the second application is to occur in September. L32. For weed control, on Bermuda turf, the Contractor shall use two applications of Pendulum or Ronstar. The first application is to occur in March and the second application is to occur in September, following the manufacturer's instructions for application methods and amounts. L33. For fertilization on Bermuda turf, the Contractor shall apply Lesco 13 -2 -13 a minimum of twelve times per year. The Contractor is responsible for contracting with a laboratory approved by the City, to complete two soil analysis per year to verify the minor element requirements, and adjust fertilizer application as needed. The Contractor will submit soil analysis to City for review by City Landscape Architect. L34. The Contractor shall aerate Bermuda turf with a turf aerator each month (12 times per year), and shall coordinate dates for this work with the City. The mowing of all other areas (except Bermuda turf) shall occur every ten calendar days from October 1" through April 1St and every seven calendar days from April 1St through October 1" (44 cuts). Remove and properly dispose of all visible grass clippings from curbs, gutters and general site. L35. To maintain the ballfield, the Contractor shall drag, grade, stripe, and smooth the clay infield, including base paths (days to be determined by City, including Sundays). The City will advise the Contractor of additional field preparation, as needed, with a minimum of six hours notice. The Contractor shall tamp mound area two times per week and fill in existing holes with available clay (supplied by Contractor) and firm the area with a hand tamp. L36. The Contractor shall edge, as required, to maintain a neat, clean appearance to maintain the shape of planting beds as originally designed. L37. The Contractor shall lift all trees over 20' height and adjacent to walks and vehicular areas to a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees. The Contractor shall trim shrubs and ground cover, as needed. On SR AlA (Collins Avenue) the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in FDOT Index 546, which mandates a maximum height of 24" from top of adjacent curb, remove dead and dying fronds from palms, as needed, for a clean appearance, but shall use no climbing spikes. The Contractor shall Trim Coconut Palms (frond and fruit removal) three times per year, selectively trim existing trees in accordance with Tree Care Industry Association and Dade County standards and practices, to maintain a minimum of 8 feet of clear trunk, and remove suckers, shoots, and dead or dying branches. All tree, palm, and shrub pruning is included in this contract. When trimming Phoenix Dactilifera (Date Palm), the Contractor shall completely dip trimming utensils in a solution of 50% chlorine and 50% water prior to moving to adjacent palm. The Contractor shall not do major tree or shrub pruning between November 1st and March 15th, unless requested by City. The Contractor shall maintain integrity of original design when trimming and shall not box plants whose habits of growth do not lend themselves to this type of trimming. The Contractor shall not use a machete for trimming, shall haul away all trimming debris from site, and properly dispose of at Contractor's expense. L38. The Contractor shall hand pull weeds in shrub and ground cover area, as needed to maintain a clean appearance, apply approved herbicides, as needed, to control weeds in sidewalk, curb, catch basins, and gutter areas, haul away all trimming debris from site, and properly dispose of at Contractor's expense. Empty and dispose of contents of all trash containers on a daily basis, including weekends and holidays. The Contractor is responsible for disposal of all trash in accordance with Federal, State and local regulations. L39. For clean -up, the Contractor shall use a mechanized low- decibel blower to remove all debris from all walks, drives, roads, and pedestrian areas, as often as requested by City, shall remove all excess soil, trimmings, debris, and equipment from site after each visit. All debris removed from the City of Sunny Isles Beach is to be disposed of at an EPA and State of Florida approved dumping site, at Contractor's expense. L40. The City of Sunny Isles Beach may withhold payment or reject areas which are found, upon examination, not to meet the specification requirements. Upon written notifications of rejection, subject areas shall be rectified within five calendar days by the vendor at his expense. Rejected areas left longer than fifteen calendar days will be regarded as abandoned. Rejection for non - conformance, failure to provide services conforming to specifications, or failure to meet service schedules, may result in the Contractor being held in default and shall authorize the City to terminate the contract upon notice to the Contractor. END OF SECTION Mt +iIYB�, VOICE Of iPEF CI.Rf� +�fx r. tppV -f 4 s y ME„Rfa C� 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 - Fax: 954- 433 -1111 LUKES- SAWGRASS LANDSCAPE, INC. EXECUTIVE SUMMARY Listed below is a Description of our Organization, License and Certification Infonnation, and Contract References: • Lukes- Sawgrass Landscape has been in business over 30 years. It is one of the most qualified and experienced full service landscape companies in South Florida. We currently perform services for the following municipalities: City of Aventura, City of Sunny Isles Beach and the Town of Southwest Ranches. In addition we provide full service maintenance and upgrade programs for properties throughout South Florida such as: Doral Isles (2,100 units), Mystic Pointe Master (2,147 Units), The Point Master Association (1,100 Units), Grove Isle (550 Units), Turnberry Ocean Colony, Country Club Estates, Golden Gate Estates, Ocean Grand, Turnberry Village, Aventura Mall, among many others. • Landscape Design — we have an in -house design and graphic department that can design landscape improvements from a Front Entrance to an overall multi -year Installation Plan. • Landscape Awards - our clients have won numerous awards from the City of Aventura for landscape installation and maintenance programs performed. • Size - we perform approximately $20 million dollars in landscape services annually. Primarily in Dade, Broward, and Palm Beach County. • Finances - We are a strong financially secure company that will be in business for many years to come. Lukes - Sawgrass Landscape is part of, The Continental Group, Inc, and First Services Corp., a publicly traded company with over Billion Dollars in assets. First Service is traded on the NASDAQ (FSRV / www. FirstService.com). • Bonding — Lukes - Sawgrass has bonding capacity in excess of $20 million dollars and can provide a Performance Bond for the project. Our Bonding Facility is: International Fidelity Insurance Company, One Newark Center, Newark, NJ 07102. • Fully Licensed and Insured - to provide all contracted services. We have $25 Million in General Liability and Umbrella coverage. We are a member of. The Florida Nursery Growers Association, the Tree Care Industry Association, and The International Society of Arboriculture. • Manpower — Lukes - Sawgrass has the manpower available to meet all the schedule requirements. We have over 300 employees on payroll. Lukes - Sawgrass Landscape is a "Drug Free" workplace. • Equipment — We own all required landscape installation and related equipment. We are fully equipped to handle any potential emergency including hurricane clean -up and restoration. • Safety — Lukes- Sawgrass has a comprehensive "Safety Program" with a full time Safety Inspector on staff. The work site will be visited on a regular basis to ensure that all safety requirements are being performed. Our services can be tailored to suit the individual needs of your town, and deliver a pristine and immaculate look. Lukes - Sawgrass Landscape will perform your project with the pride and quality that it takes to sustain a long and lasting business relationship. We sincerely hope that you will consider the benefits that Lukes - Sawgrass Landscape has to offer. As we presently provide the grounds maintenance services to the City of Sunny Isles Beach, we would not require any additia al time to implement service after authorization to begin. i Si President Lukes - Sawgrass Landscape www.lukes - sawgrass.biz \„` Z VZL In VOICE Of TREE CARE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 A Fax: 954- 433 -1111 COMPANY LICENSES & CERTIFICATIONS Copies of the following licenses and certifications are provided: ❖ BUSINESS LICENSE — Miami -Dade Occupational License ❖ BUSINESS LICENSE — City of Hollywood Occupational License ❖ BUSINESS LICENSE — Miami -Dade Irrigation Occupational License ❖ BUSINESS LICENSE — Broward County Irrigation Certificate of Competency ❖ BUSINESS LICENSE — State of Florida Pest Control License ❖ BUSINESS LICENSE — Certified Pest Control Operator ❖ CERTIFIED ARBORIST CERTIFICATIONS ❖ LEED CERTIFICATION — LEED AP Operations and Maintenance +REV t GRptif u a R �'- aEMRE.a E Oil 0 7, z ILWI IJ 1 171 L- -1 :1 171 LD L-1 - I 77 m r7l '7 1 :- -1 LD C' 0 CJ 7. NI 1) 7 < 0 w cc Z. Z L4 (D 0 ;R Lg �51 cL C. CD �o 10 co Ln rl_ C14 C) O O 04 C :3 -n MIAMI-DADE COUNTY, 2010 LOCAL BUSINESS TAX RECEIPT 2011, TAX COLLECTOR COUNTY - STATE O 140 W. FLAGLER ST. MIAMI-DADE EXPIRES SEPT. 30. 2011 FLORIDA 1st FLOOR MUST BE DISPLAYED AT PLACE OF BUSINESS MIAMI, FL 33130 PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10 TNlS IS NOT A BILL — DO NOT PAY RENEWAL RECEIPT N0. 037889-3 037889-3 °USNESS NAME / LOCATION LUKES LANDSCAPING INC DOING BUS IN DADE CO FIRST-CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT NO. 231 O`NNER LUKES LANDSCAPING INC EMPLOYEE /S Sec. Type of Business 5 TMis rsJ13AS&AVICE BUSINESS ooesE s fAVAgrmpr.IT NOT A CONTRACTORS RECEIPT }tOLVER 10 N:OLATE ANY ET.:STINO REOULATORY OP u0 NOT FORIVARD ZOtnNO LAYS Or THE COUNTY OR CITIES, 140R DCES IT EXEMPT THE HrLDEREROntwNroTHEH LUKES LANDSCAPING I14C PEOVI oR L1cES1% 2450 N 28 TER 1401 A C: UV LAY(. THIS IS 'T"HEHOLLDEAS`!ou uflCT- HOLLYWOOD FL 33020 TONS PAYMENT RECEIVED (UADE CCVNTY TAX ..DLLEC'C�F'. 09/16/2010 035 60020000 1160 o00075,00 :Iikli�e:!:t�t� Ills !:a1l� :: }ti ?ttat:t1�tl:t�t�1 +!tlt�t� SEE OTHER SIDE CITY OF HOLLYWOOD LOCAL BUSINESS TAX RECEIPT PRINT DATE: 9/20/10 THIS IS YOUR LOCAL BUSINESS TAX RECEIPT. PLEASE. DETACH AND POST IN A CONSPICUOUS PLACE AT THE BUSINESS LOCATION. PLEASE DO NOT REMIT ANY PAYMENT. THIS IS NOT A BILL. Business Name; >_usin_eB Location-, Business Class: Tax Basis: Receipt Number: Receipt Year: Expiration Date: LUKES- SAWGRASS LANDSCAPING INC 2200 N 30 RD CONTRACTOR /LANDSCAPING 5 - 25 WORKERS 11 00047169 10/01/10 09/30/11 FLEW CHARGES: (Itemized Below) 316.00 Base Fee 316.00 Additional Charges: TOTAL NEW CHARGES- Penalty Amount: .00 Previous Balance Due: .00 TOTAL AMOUNT PAID: 316.00 Comments: .LSO INCLUDES: SPRINKLER IRRIGATION PURSUANT TO STATE LAW, THE LOCAL BUSINESS TAX IS LEVIED ON THE PRIVILEGE OF DOING BUSINESS WITHIN A CITY'S LIMITS, AND IS NON- REGULATORY IN NATURE. ISSUANCE OF A LOCAL BUSINESS TAX RECEIPT BY THE CITY OF HOLLYWOOD DOES NOT MEAN THAT THE CITY HAS DETERMINED THAT THE EXISTING OR PROPOSED USE OF' A LOCATION IS LAWFUL. ISSUANCE OF A LOCAL BUSINESS TAX RECEIPT DOES NOT LEGALIZE OR CONDONE THE NATURE OF THE BUSINESS BEING CONDUCTED IF CONTRARY TO ANY LOCAL, STATE OR FEDERAL LAWS OR REGULATIONS. f MIAMI -DARE COUNTY 2010 LOCAL BUSINESS TAX RECEIPT 2011 TAX COLLECTOR MIA1.11 -DADE COUNTY - STATE OF FLORIDA 140 W. FLAGLER ST. EXPIRES SEPT. 30. 2011 1st FLOOR MUST BE DISPLAYED AT PLACE OF BUSINESS MIAMI, FL 33130 PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10 -N',- " TA BILL- DO N'OT PAY FIRST -CLASS U.S. POSTAGE PAID MIAMI, FL PERMIT NO. 231 505181 -8 RENEWAL BUSINESS NAME / LOCATION RECEIPT 140. 527596-1 LUKES LANDSCAPING INC STATE# SWD002989 DOING BUS IN DADE CO OWNER LUKES LANDSCAPING INC Sec. Type of Business WORKER /S 196 SPECIALTY PLUMBING CONTRACTOR, 10 THIS IS ONLY A LOCAL BUSINESS TAX RECEIPT. I7 DOES NOT PERGTT THE HOLDER TO VIOLATE ANY EX!ST1NG REGULATORY OR ZONING LAWS OF THE DO NOT FORWARD COUNTY OR CTnES. NOR 1, USINEiS TAX IECEIPI. IT DOES IT EXEMPT THE HOLDER FROM ANY OTHER PERMIT OR LICENSE HOLDER TO VIOLATE Altr LUKES LANDSCAPING INC 11440TTVA CERTIFICAT103 OF THE "OLDER 3GUAUFICA, LUKE FACARAZZO JR FIRES not's 2950 NORTH 28 TERR PAYMENT RECEIVED HOLLYWOOD FL 33020 GIAtn.OADE COUNTY TAX COLLECTopI DOES IT EXEMPT THE 09/14/2010 60020000341. LUKES 000075.00 i 3 1 LUKE 41Ii1!1!'tf 1s � t1: 11 �I t1 ti`- I ' -� 7 Si SEE OTHER SIDE 2950 MIAMI -DADE COUNTY 2010 LOCAL BUSINESS TAX RECEIPT 2011 FIRST -CLASS TAX COLLECTOR MIAMI-DADE COUNTY - STAVE OF FLORIDA U.S. POSTAGE 140 W. FLAGLER ST. EXPIRES SEPT. 30, 2011 PAID 1st FLOOR MUST BE DISPLAYED AT PLACE OF BUSINESS MIAMI. FL MIAMI, FL 33130 PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10 PERMIT NO. 231 505180 -0 THIS 1S NOT A BILL.- DO NOT PAY' RENEWAL BUSINESS NAME / LOCATION RECEIPT NO. 527595-3 LUKES LANDSCAPING INC CC # 03POOD298 DOING BUS IN DADE CO OWNER LUKES LANDSCAPING INC Sec. Type of Business WORKER /S 196 SPECIALTY PLUMBING CONTRACTOR 10 THIS IS C)NLY A LOCAL 1, USINEiS TAX IECEIPI. IT DOE% NOT PERMIt THE HOLDER TO VIOLATE Altr EXISTING REGULATORY OR zoNINC LAWS OF THE DO NOT FORWARD COunrT on errl£s. NOR DOES IT EXEMPT THE HOLDER FROM ANY OTHER LUKES LANDSCAPING INC PEPL1 1i OR LICENSE NEOVIREO BY LAW. THIS IS LUKE FACARAZZO FIRES "Ot THE HOLDER'FIOUAILLTFICAF 2950 NORTH 28 TERR 001115. HOLLYWOOD FL 33020 PAYXILNT RLCEIVED tAfAIAl,UAOL COUNTY TAX COLLTCTofi 09/1 +/2010 60020000340 000075.00 130 iil�lfl {lj7i�1!! ?!`S,II! ?11!I�IiSf lS1f li it t!�li�Sl ?�1 i91! 1'!I!T'. SEE OTHER SIDE International Society of Arboriculture ,CERTIFIED ARBORIST David Vaughn Certificate Number: FL -5610A Expiration Date: Jun 30, 2013 BR "6"WARD CLASS: A �-- COUNTY TREE TRIMMER LICENSE TTL#: A- 038 EXPIRES: 08/31/2012 LUKE'S LANDSCAPING, INC. D /BL\ LUKES- SANVGkkSS LANDS('AI'E 2950 N 23 TERRACE HOLLYWOOD, FL 33020 TRAINED EMPLOYEE: JOHN D. VAUGHN i-a a 4-� D NO. W u S} f-r q m � r' iU o Q � t:t P4 0 ao H a O N O CD m UQ � O � O U (n T 1 00 a N O G1 N L ��{VV V U .N d J C u r o c � o M � c � )Q v � E .J a ��1 C L C m IS IS i U 0 o r O 1 0 O L t3 a a O � O q4 U y�= pirf1 tat Elf f i> I ceriiy from the records of this ,pike that LUKES= SAWGRASS LANDSCAPE is a Fictitious Name registered with- the Department of 'State on September 28, 2007. The Registration Number of this Fictitious Name is G07271900193. 1 iuriher certify that said Floiitlous Name Registration is act'f�1e. I futon °r cerry that this office began filing Fictitious Name Registratlons on January 1, 1991, pursuant to Section 887.09, Florida Statutes. cF?=oZ (01 -oT) Given under my hand and the Great Sea] of the State of Florida at Tallahassee, the Capital, this the Twenty- eighth day of September, 2007 Department of Agriculture and Consumer Services Division of Marketing and Development/Bureau of License and Bond Issue Date: 04/05/2010 850 - 488 -4101 Fee Amt Paid: $400 a VWMS Tallahassee, Florida FEIN. 59- 1587233 POST LICENSE License as Dealer in Agriculture Products Effective Date: 0412512010 CONSPICUOUSLY GOOD FOR ONE LOCATION This license is issued under authority of Section 604.15- 604.34, Florida Statutes, to: Commodity Code: 4 it 1 Bonding Company: THE GUARANTEE COMPANY OF NORTH AMERI License # 69385- 9 Bond Amount: $10,000 LUKE'S LANDSCAPING, INC. DBA: LUKE'S LANDSCAPING, INC. 2950 N 26TH TER Field Representatives: LARSON PHIPPS HOLLYWOOD , F L33020 -1301 CHARLES H. BRONSON COMMISSIONER OF AGRICULTURE This Is to certify that the dealer in agricultural products whose name and address are shown above, has paid the required fee and has made an approved surety bond to the Commissioner of Agriculture as required by Sections 604.15- 604,34, Florida Statutes, and Is hereby granted this license as Dealer In Agricultural Products as defined In Section 604.15, Florida Statutes. This license is for a one year period. ® CERTIFICATE OF LIABILITY INSURANCE DATE/ A� O to /26 /2010 Y) olo PRODUCER 1 -305- 592 -6080 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION Arthur J. Gallagher Risk Management Services, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR 8200 N.W. 41st Street ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Suite 200 Miami, FL 33166 INSURERS AFFORDING COVERAGE NAIC # INSURED INSURERA ZURICH AMERICAN INS CO 16535 Lukes' Landscaping, Inc. dba: Lukes- Sawgrass Landscape INSURERe AMERICAN GUAR & LIAB INS 26247 2200 N. 30th Road INSURER C: Hollywood, FL 33020 INSURER D: i INSURER E: COVERAGES THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR T NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL POLICY NUMBER POLICY EFFECTIVE AT MM/ D/YYY POLICY EXPIRATION DAT M / YY LIMITS REPRESENTATIVES. AUTHORIZED REPRESENTATIVE\ � Hollywood, FL 33021 USA A GENERAL LIABILITY GL065555467 -01 10/25/10 10/25/11 EACH OCCURRENCE $ 1,000,000 DAMAGE TO RENTED 7DDI X COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence S 1,000,000 CLAIMS MADE 1XI OCCUR MED EXP (Any one person) s 10,000 PERSONAL &ADV INJURY S 1,000,000 GENERAL AGGREGATE S 5,000,000 GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG S 2,000,000 POLICY PROT LOC A AUTOMOBILE X LIABILITY ANY AUTO BAP6555466 -01 10/25/10 10/25/11 COMBINED SINGLE LIMIT (Ea accident) $ 1,000,000 BODILY INJURY (Per person) S ALL OWNED AUTOS SCHEDULED AUTOS BODILY INJURY (Per accident) S X X HIREDAUTOS NON -OWNED AUTOS PROPERTY DAMAGE (Per accident) S GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S OTHER THAN EA ACC S ANY AUTO S AUTO ONLY: AGG B EXCESS / UMBRELLA LIABILITY AUC 6555463 -01 10/25/10 10/25/11 EACH OCCURRENCE S 5,000,000 X OCCUR F—I CLAIMSMADE AGGREGATE $ 5,000,000 S S DEDUCTIBLE S X RETENTION S Nil WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN WC STATU- OTH- TORY LIMITS ER ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT S OFFICER/MEMBER EXCLUDED? ❑ E.L. DISEASE - EA EMPLOYE $ (Mandatory in NH) If yes, describe under SPECIAL PROVISIONS below E.L. DISEASE - POLICY LIMIT $ OTHER DESCRIPTION OF OPERATIONS I LOCATIONS / VEHICLES / EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS Evidence of insurance. CERTIFICATE HOLDER CANCELLATION ACORD 25 (2009/01) larchilla © 1988 -2009 ACORD CORPORATION. All rights reserved. 18038324 The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION Luke's Landscaping Inc. d /b /a Luke's Sawgrass Landscape DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR 2200 North 30th Road REPRESENTATIVES. AUTHORIZED REPRESENTATIVE\ � Hollywood, FL 33021 USA ACORD 25 (2009/01) larchilla © 1988 -2009 ACORD CORPORATION. All rights reserved. 18038324 The ACORD name and logo are registered marks of ACORD A� 1® CERTIFICATE OF LIABILITY INSURANCE DATE (MM / 10/26/22010 010 Y) THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER Commercial Lines - (610) 251 -8010 Wells Fargo Insurance Services USA, Inc. 1018 West 9th Avenue, Suite 100 CONTACT NAME: PHONE FAX Ext : A/C No E MAN ADDRESS: PRODUCER 65077 CUST MER ID #: INSURERS AFFORDING COVERAGE NAIC # King of Prussia, PA 19406 INSURED Lukes' Landscaping, Inc. d /b /a Lukes - Sawgrass Landscape INSURER A : PA Manufacturers Association Ins. Co.. 12262 Westchester Fire Insurance Company INSURER B : P Y 21121 INSURER C : 2200 N. 30th Road INSURER D: INSURER E: Hollywood, FL 33021 COMMERCIAL GENERAL LIABILITY INSURER F COVERAGES CERTIFICATE NUMBER: 1940583 REVISION NUMBER: See below THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE INSR SUER POLICY NUMBER MMDI D/YYW POLICY EXP MM DDfYYYY LIMITS GENERAL LIABILITY EACH OCCURRENCE $ DAMAGE To RENTED COMMERCIAL GENERAL LIABILITY PREMISES Ea occurrence $ CLAIMS -MADE E OCCUR MED EXP (Any one person) $ PERSONAL & ADV INJURY $ GENERAL AGGREGATE $ GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP /OP AGG $ $ POLICY 7 PRO LOC AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT (Ea accident) $ ANY AUTO BODILY INJURY (Per person) $ ALL OWNED AUTOS BODILY INJURY (Per accident) $ SCHEDULED AUTOS HIRED AUTOS PROPERTY DAMAGE (Per accident) $ $ NON -OWNED AUTOS UMBRELLA LAB HCLAIMS-MADE OCCUR EACH OCCURRENCE $ AGGREGATE $ EXCESS LIAB DEDUCTIBLE $ $ RETENTION $ A WORKERS COMPENSATION AND EMPLOYERS' LIABILITY YIN ANY PROPRIETOR/PARTNER/EXECUTIVE 201075 8779795 10/25/10 10/25/11 X WC STATU- OTH- 'Y LIMITS I I ER E.L. EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? ❑ NIA E.L. DISEASE - EA EMPLOYEE $ 1,000,000 (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below E.L. DISEASE - POLICY LIMIT $ 1,000,000 B Commercial Crime Coverage DON G23642967 005 05/06/2010 05/0612011 Employee Theft $3,000,000 Forgery or Alteration $3,000,000 Client's Property $3,000,000, Policy deductible $50,000 DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Evidence of Coverage CERTIFICATE HOLDER CANCELLATION ACORD 25 (2009/09) ©1988 -2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE Luke's Landscaping, Inc. d /b /a Lukes- Sawgrass Landscape THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 2200 N. 30th Road Hollywood, FL 33021 AUTHORIZED REPRESENTATIVE ACORD 25 (2009/09) ©1988 -2009 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD Form -9 Request for Taxpayer Give form to the (Rev. October 2007) Identification Number and Certification requester. Do not Department of the Treasury send to the IRS. Internal Revenue service Name (as shown on your income tax return) m Lukes Lanscaping, Inc. C Business name, if different from above CL o DBA Lukes - Sawgrass Landscape T c Check appropriate box: El IndividuaVSole proprietor ® Corporation Partnership El Limited liability Enter the tax classification D =disre arded C =cor oration, P= artnershi ► _ _ _ _ _ _ _ Y company. ( 9 entity, P P P) Exem t ❑ P o 2 ❑ Other (see instructions) IN- payee Address (number, street. and apt. or suite no.) Requester's name and address (optional) a v 2200 North 30th Road City, state, and ZIP code U07 Hollywood, Florida 33021 a) List account number(s) here (optional) U) BMW Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. The TIN provided must match the name given on Line 1 to avoid Social security number backup withholding. For individuals, this is your social security number (SSN). However, for a resident alien, sole proprietor, or disregarded entity, see the Part I instructions on page 3. For other entities, it is your employer identification number (EIN). If you do not have a number, see How to get a TIN on page 3. or Note. If the account is in more than one name, see the chart on page 4 for guidelines on whose Employer identification number number to enter. 59 ; 1587233 Certification Under penalties of perjury, I certify that: 1. The number shown on this form is my correct taxpayer identification number (or I am waiting for a number to be issued to me), and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all interest or dividends, or (c) the IRS has notified me that I am no longer subject to backup withholding, and 3. 1 am a U.S. citizen or other U.S. person (deft d below). Certification instructions. You must cross out i em 2 above if you have been notified by the IRS that you are currently subject to backup withholding because you have failed 'to repo all interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage interest paid, acquisit' n or d rhment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, yments o h lthan interest and dividends, you are not required to sign the Certification, but you must provide your correct TIN. JRe the . struction age 4. Sign Signature of Here I U.S. person ► GenerallnstructhYns ( /I Section references are to the Internal Reverbe Code unless otherwise noted. Purpose of Form A person who is required to file an information return with the IRS must obtain your correct taxpayer identification number (TIN) to report, for example, income paid to you, real estate transactions, mortgage interest you paid, acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA. Use Form W -9 only if you are a U.S. person (including a resident alien), to provide your correct TIN to the person requesting it (the requester) and, when applicable, to: 1. Certify that the TIN you are giving is correct (or you are waiting for a number to be issued), 2. Certify that you are not subject to backup withholding, or 3. Claim exemption from backup withholding if you are a U.S. exempt payee. If applicable, you are also certifying that as a U.S. person, your allocable share of any partnership income from a U.S. trade or business is not subject to the withholding tax on foreign partners' share of effectively connected income. Note. If a requester gives you a form other than Form W -9 to request your TIN, you must use the requester's form if it is substantially similar to this Form W -9. Date ► /, 5'` ri Definition of a U.S. person. For federal tax purposes, you are considered a U.S. person if you are: • An individual who is a U.S. citizen or U.S. resident alien, • A partnership, corporation, company, or association created or organized in the United States or under the laws of the United States, • An estate (other than a foreign estate), or • A domestic trust (as defined in Regulations section 301.7701 -7). Special rules for partnerships. Partnerships that conduct a trade or business in the United States are generally required to pay a withholding tax on any foreign partners' share of income from such business. Further, in certain cases where a Form W -9 has not been received, a partnership is required to presume that a partner is a foreign person, and pay the withholding tax. Therefore, if you are a U.S. person that is a partner in a partnership conducting a trade or business in the United States, provide Form W -9 to the partnership to establish your U.S. status and avoid withholding on your share of partnership income. The person who gives Form W -9 to the partnership for purposes of establishing its U.S. status and avoiding withholding on its allocable share of net income from the partnership conducting a trade or business in the United States is in the following cases: • The U.S. owner of a disregarded entity and not the entity, Cat. No. 10231X Form W -9 (Rev. 10 -2007) Form W -9 (Rev. 10 -2007) • The U.S. grantor or other owner of a grantor trust and not the trust, and • The U.S. trust (other than a grantor trust) and not the beneficiaries of the trust. Foreign person. If you are a foreign person, do not use Form W -9. Instead, use the appropriate Form W -8 (see Publication 515, Withholding of Tax on Nonresident Aliens and Foreign Entities). Nonresident alien who becomes a resident alien. Generally, only a nonresident alien individual may use the terms of a tax treaty to reduce or eliminate U.S. tax on certain types of income. However, most tax treaties contain a provision known as a "saving clause." Exceptions specified in the saving clause may permit an exemption from tax to continue for certain types of income even after the payee has otherwise become a U.S. resident alien for tax purposes. If you are a U.S. resident alien who is relying on an exception contained in the saving clause of a tax treaty to claim an exemption from U.S. tax on certain types of income, you must attach a statement to Form W -9 that specifies the following five items: 1. The treaty country. Generally, this must be the same treaty under which you claimed exemption from tax as a nonresident alien. 2. The treaty article addressing the income. 3. The article number (or location) in the tax treaty that contains the saving clause and its exceptions. 4. The type and amount of income that qualifies for the exemption from tax. 5. Sufficient facts to justify the exemption from tax under the terms of the treaty article. Example. Article 20 of the U.S. -China income tax treaty allows an exemption from tax for scholarship income received by a Chinese student temporarily present in the United States. Under U.S. law, this student will become a resident alien for tax purposes if his or her stay in the United States exceeds 5 calendar years. However, paragraph 2 of the first Protocol to the U.S. -China treaty (dated April 30, 1984) allows the provisions of Article 20 to continue to apply even after the Chinese student becomes a resident alien of the United States. A Chinese student who qualifies for this exception (under paragraph 2 of the first protocol) and is relying on this exception to claim an exemption from tax on his or her scholarship or fellowship income would attach to Form W -9 a statement that includes the information described above to support that exemption. If you are a nonresident alien or a foreign entity not subject to backup withholding, give the requester the appropriate completed Form W -8. What is backup withholding? Persons making certain payments to you must under certain conditions withhold and pay to the IRS 28% of such payments. This is called "backup withholding." Payments that may be subject to backup withholding include interest, tax - exempt interest, dividends, broker and barter exchange transactions, rents, royalties, nonemployee pay, and certain payments from fishing boat operators. Real estate transactions are not subject to backup withholding. You will not be subject to backup withholding on payments you receive if you give the requester your correct TIN, make the proper certifications, and report all your taxable interest and dividends on your tax return. Payments you receive will be subject to backup withholding if: 1. You do not furnish your TIN to the requester, 2. You do not certify your TIN when required (see the Part II instructions on page 3 for details), 3. The IRS tells the requester that you furnished an incorrect TIN, Page 2 4. The IRS tells you that you are subject to backup withholding because you did not report all your interest and dividends on your tax return (for reportable interest and dividends only), or 5. You do not certify to the requester that you are not subject to backup withholding under 4 above (for reportable interest and dividend accounts opened after 1983 only). Certain payees and payments are exempt from backup withholding. See the instructions below and the separate Instructions for the Requester of Form W -9. Also see Special rules for partnerships on page 1. Penalties Failure to furnish TIN. If you fail to furnish your correct TIN to a requester, you are subject to a penalty of $50 for each such failure unless your failure is due to reasonable cause and not to willful neglect. Civil penalty for false information with respect to withholding. If you make a false statement with no reasonable basis that results in no backup withholding, you are subject to a $500 penalty. Criminal penalty for falsifying information. Willfully falsifying certifications or affirmations may subject you to criminal penalties including fines and /or imprisonment. Misuse of TINs. If the requester discloses or uses TINs in violation of federal law, the requester may be subject to civil and criminal penalties. Specific Instructions Name If you are an individual, you must generally enter the name shown on your income tax return. However, if you have changed your last name, for instance, due to marriage without informing the Social Security Administration of the name change, enter your first name, the last name shown on your social security card, and your new last name. If the account is in joint names, list first, and then circle, the name of the person or entity whose number you entered in Part I of the form. Sole proprietor. Enter your individual name as shown on your income tax return on the "Name" line. You may enter your business, trade, or "doing business as (DBA)" name on the "Business name" line. Limited liability company (LLC). Check the "Limited liability company" box only and enter the appropriate code for the tax classification ( "D" for disregarded entity, "C" for corporation, "P" for partnership) in the space provided. For a single- member LLC (including a foreign LLC with a domestic owner) that is disregarded as an entity separate from its owner under Regulations section 301.7701 -3, enter the owner's name on the "Name" line. Enter the LLC's name on the "Business name" line. For an LLC classified as a partnership or a corporation, enter the LLC's name on the "Name" line and any business, trade, or DBA name on the "Business name" line. Other entities. Enter your business name as shown on required federal tax documents on the "Name" line. This name should match the name shown on the charter or other legal document creating the entity. You may enter any business, trade, or DBA name on the "Business name" line. Note. You are requested to check the appropriate box for your status (individual /sole proprietor, corporation, etc.). Exempt Payee If you are exempt from backup withholding, enter your name as described above and check the appropriate box for your status, then check the "Exempt payee" box in the line following the business name, sign and date the form. Form W -9 (Rev. 10 -2007) Page 3 Generally, individuals (including sole proprietors) are not exempt from backup withholding. Corporations are exempt from backup withholding for certain payments, such as interest and dividends. Note. If you are exempt from backup withholding, you should still complete this form to avoid possible erroneous backup withholding. The following payees are exempt from backup withholding: 1. An organization exempt from tax under section 501(a), any IRA, or a custodial account under section 403(b)(7) if the account satisfies the requirements of section 401(f)(2), 2. The United States or any of its agencies or instrumentalities, 3. A state, the District of Columbia, a possession of the United States, or any of their political subdivisions or instrumentalities, 4. A foreign government or any of its political subdivisions, agencies, or instrumentalities, or 5. An international organization or any of its agencies or instrumentalities. Other payees that may be exempt from backup withholding include: 6. A corporation, 7. A foreign central bank of issue, 8. A dealer in securities or commodities required to register in the United States, the District of Columbia, or a possession of the United States, 9. A futures commission merchant registered with the Commodity Futures Trading Commission, 10. A real estate investment trust, 11. An entity registered at all times during the tax year under the Investment Company Act of 1940, 12. A common trust fund operated by a bank under section 584(a), 13. A financial institution, 14. A middleman known in the investment community as a nominee or custodian, or 15. A trust exempt from tax under section 664 or described in section 4947. The chart below shows types of payments that may be exempt from backup withholding. The chart applies to the exempt payees listed above, 1 through 15. IF the payment is for ... THEN the payment is exempt for Interest and dividend payments All exempt payees except for 9 Broker transactions Exempt payees 1 through 13. Also, a person registered under the Investment Advisers Act of 1940 who regularly acts as a broker Barter exchange transactions Exempt payees 1 through 5 and patronage dividends Payments over $600 required Generally, exempt payees to be reported and direct 1 through 7 sales over $5,000' See Form 1099 -MISC, Miscellaneous Income, and its instructions. However, the following payments made to a corporation (including gross proceeds paid to an attorney under section 6045(f), even if the attorney is a corporation) and reportable on Form 1099 -MISC are not exempt from backup withholding: medical and health care payments, attorneys' fees, and payments for services paid by a federal executive agency. Part I. Taxpayer Identification Number (TIN) Enter your TIN in the appropriate box. If you are a resident alien and you do not have and are not eligible to get an SSN, your TIN is your IRS individual taxpayer identification number (ITIN). Enter it in the social security number box. If you do not have an ITIN, see How to get a TIN below. If you are a sole proprietor and you have an EIN, you may enter either your SSN or EIN. However, the IRS prefers that you use your SSN. If you are a single- member LLC that is disregarded as an entity separate from its owner (see Limited liability company (LLC) on page 2), enter the owner's SSN (or EIN, if the owner has one). Do not enter the disregarded entity's EIN. If the LLC is classified as a corporation or partnership, enter the entity's EIN. Note. See the chart on page 4 for further clarification of name and TIN combinations. How to get a TIN. If you do not have a TIN, apply for one immediately. To apply for an SSN, get Form SS -5, Application for a Social Security Card, from your local Social Security Administration office or get this form online at www.ssa.gov. You may also get this form by calling 1- 800 - 772 -1213. Use Form W -7, Application for IRS Individual Taxpayer Identification Number, to apply for an ITIN, or Form SS -4, Application for Employer Identification Number, to apply for an EIN. You can apply for an EIN online by accessing the IRS website at www.irs.gov /businesses and clicking on Employer Identification Number (EIN) under Starting a Business. You can get Forms W -7 and SS -4 from the IRS by visiting www.irs.gov or by calling 1- 800 - TAX -FORM (1- 800 - 829 - 3676). If you are asked to complete Form W -9 but do not have a TIN, write "Applied For" in the space for the TIN, sign and date the form, and give it to the requester. For interest and dividend payments, and certain payments made with respect to readily tradable instruments, generally you will have 60 days to get a TIN and give it to the requester before you are subject to backup withholding on payments. The 60 -day rule does not apply to other types of payments. You will be subject to backup withholding on all such payments until you provide your TIN to the requester. Note. Entering "Applied For" means that you have already applied for a TIN or that you intend to apply for one soon. Caution: A disregarded domestic entity that has a foreign owner must use the appropriate Form W -8. Part II. Certification To establish to the withholding agent that you are a U.S. person, or resident alien, sign Form W -9. You may be requested to sign by the withholding agent even if items 1, 4, and 5 below indicate otherwise. For a joint account, only the person whose TIN is shown in Part I should sign (when required). Exempt payees, see Exempt Payee on page 2. Signature requirements. Complete the certification as indicated in 1 through 5 below. 1. Interest, dividend, and barter exchange accounts opened before 1984 and broker accounts considered active during 1983. You must give your correct TIN, but you do not have to sign the certification. 2. Interest, dividend, broker, and barter exchange accounts opened after 1983 and broker accounts considered inactive during 1983. You must sign the certification or backup withholding will apply. If you are subject to backup withholding and you are merely providing your correct TIN to the requester, you must cross out item 2 in the certification before signing the form. Form W -9 (Rev. 10 -2007) 3. Real estate transactions. You must sign the certification. You may cross out item 2 of the certification. 4. Other payments. You must give your correct TIN, but you do not have to sign the certification unless you have been notified that you have previously given an incorrect TIN. "Other payments" include payments made in the course of the requester's trade or business for rents, royalties, goods (other than bills for merchandise), medical and health care services (including payments to corporations), payments to a nonemployee for services, payments to certain fishing boat crew members and fishermen, and gross proceeds paid to attorneys (including payments to corporations). 5. Mortgage interest paid by you, acquisition or abandonment of secured property, cancellation of debt, qualified tuition program payments (under section 529), IRA, Coverdell ESA, Archer MSA or HSA contributions or distributions, and pension distributions. You must give your correct TIN, but you do not have to sign the certification. What Name and Number To Give the Requester For this type of account: Give name and SSN of: 1. Individual The individual 2. Two or more individuals (joint The actual owner of the account or, account) if combined funds, the first individual on the account 3. Custodian account of a minor The minor ` (Uniform Gift to Minors Act) 4. a. The usual revocable savings The grantor- trustee trust (grantor is also trustee) b. So- called trust account that is The actual owner not a legal or valid trust under state law 5. Sole proprietorship or disregarded The owner' entity owned by an individual For this type of account: Give name and EIN of: 6. Disregarded entity not owned by an The owner individual 7. A valid trust, estate, or pension trust Legal entity 8. Corporate or LLC electing The corporation corporate status on Form 8832 9. Association, club, religious, The organization charitable, educational, or other tax - exempt organization 10. Partnership or multi- member LLC The partnership 11. A broker or registered nominee The broker or nominee 12. Account with the Department of The public entity Agriculture in the name of a public entity (such as a state or local government, school district, or prison) that receives agricultural program payments `List first and circle the name of the person whose number you furnish. If only one person on a joint account has an SSN, that person's number must be furnished. Circle the minor's name and furnish the minor's SSN. You must show your individual name and you may also enter your business or "DBA" name on the second name line. You may use either your SSN or EIN (if you have one), but the IRS encourages you to use your SSN. ° List first and circle the name of the trust, estate, or pension trust. (Do not furnish the TIN of the personal representative or trustee unless the legal entity itself is not designated in the account title.) Also see Special rules for partnerships on page 1. Note. If no name is circled when more than one name is listed, the number will be considered to be that of the first name listed. Page 4 Secure Your Tax Records from Identity Theft Identity theft occurs when someone uses your personal information such as your name, social security number (SSN), or other identifying information, without your permission, to commit fraud or other crimes. An identity thief may use your SSN to get a job or may file a tax return using your SSN to receive a refund. To reduce your risk: • Protect your SSN, • Ensure your employer is protecting your SSN, and • Be careful when choosing a tax preparer. Call the IRS at 1- 800 - 829 -1040 if you think your identity has been used inappropriately for tax purposes. Victims of identity theft who are experiencing economic harm or a system problem, or are seeking help in resolving tax problems that have not been resolved through normal channels, may be eligible for Taxpayer Advocate Service (TAS) assistance. You can reach TAS by calling the TAS toll -free case intake line at 1- 877 - 777 -4778 or TTY/TDD 1- 800 - 829 -4059. Protect yourself from suspicious emails or phishing schemes. Phishing is the creation and use of email and websites designed to mimic legitimate business emails and websites. The most common act is sending an email to a user falsely claiming to be an established legitimate enterprise in an attempt to scam the user into surrendering private information that will be used for identity theft. The IRS does not initiate contacts with taxpayers via emails. Also, the IRS does not request personal detailed information through email or ask taxpayers for the PIN numbers, passwords, or similar secret access information for their credit card, bank, or other financial accounts. If you receive an unsolicited email claiming to be from the IRS, forward this message to phishing @irs.gov. You may also report misuse of the IRS name, logo, or other IRS personal property to the Treasury Inspector General for Tax Administration at 1- 800 - 366 -4484. You can forward suspicious emails to the Federal Trade Commission at: seam @uce.gov or contact them at www.consumer.gov /idtheft or 1- 877- IDTHEFT(438- 4338). Visit the IRS website at www.irs.gov to learn more about identity theft and how to reduce your risk. Privacy Act Notice Section 6109 of the Internal Revenue Code requires you to provide your correct TIN to persons who must file information returns with the IRS to report interest, dividends, and certain other income paid to you, mortgage interest you paid, the acquisition or abandonment of secured property, cancellation of debt, or contributions you made to an IRA, or Archer MSA or HSA. The IRS uses the numbers for identification purposes and to help verify the accuracy of your tax return. The IRS may also provide this information to the Department of Justice for civil and criminal litigation, and to cities, states, the District of Columbia, and U.S. possessions to carry out their tax laws. We may also disclose this information to other countries under a tax treaty, to federal and state agencies to enforce federal nontax criminal laws, or to federal law enforcement and intelligence agencies to combat terrorism. You must provide your TIN whether or not you are required to file a tax return. Payers must generally withhold 28% of taxable interest, dividend, and certain other payments to a payee who does not give a TIN to a payer. Certain penalties may also apply. PROJECT NAME: —=-- - - - - -- GOVERNMENTAL CONTACT INFORMATION List any Governmental or Quasi - governmental Agencies for which the Proposer has done business within the last five (5) years. Project Name: City of Aventura Grounds Maintenance Service Client Name: City of Aventura Address: 19200 West Country Club Drive, Aventura, Florida 33180 Contact Person: Alan Levine Contact Phone Number: 305 - 218 -6844 Project Name: Biscayne Boulevard Right of Way Grounds Maintenance Service Client Name: City of Aventura Address: 19200 West Country Club Drive Aventura, Florida 33180 Contact Person: Alan Levine Contact Phone Number: 305 - 218 -6844 Project Name: City of Sunny Isles Beach Grounds Maintenance Service Client Name: City of Sunny Isles Beach Address: 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Contact Person: Marlen Martel Contact Phone Number: 305 - 947 -0606 Project Name: Village of Bal Harbour Grounds Maintenance Service Client Name: Village of Bal Harbour Address: 655- 96th Street, Bal Harbour, Florida 33154 Contact Person: Alfred Trapeda Contact Phone Number: 305 - 866 -5000 Project Name: Town of Southwest Ranches Grounds Maintenance Service Client Name: Town of Southwest Ranches Address: 6589 Southwest 160th Avenue, Southwest Ranches, Florida 33330 Contact Person: December Laurentano- Haines Contact Phone Number: 954 - 434 -0008 Proposer's name: Jerome Palazzolo, President LUKES - SAWGRASS LANDSCAPING ov'm- e1 VRI� RF�n G vv 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 R Fax: 954 - 433-1111 VEHICLES ❖ Grounds Maintenance Dump Trucks: 55 ❖ Grounds Maintenance Trailers: 35 ❖ Landscape Installation Trucks: 10 ❖ Pick up Trucks: 40 •:• Pest Control / Fertilization Trucks: 8 ❖ Irrigation Trucks / Vans: 10 ❖ Arbor Care Bucket Trucks: 12 ❖ Arbor Care Chipper Trucks: 6 ❖ 40 Yd. Prentice Loaders: 3 ❖ 60 Yd. Truck & Trailer Debris Removal 1 EQUIPMENT ❖ Arbor Care Chippers: 10 ❖ Arbor Care Stump Grinders: 4 ❖ Aerial Lifts (Polecats): 3 ❖ Backhoes: 4 ❖ Skid Steers: 6 ❖ Komatsu Wheel Loader: 1 •:• John Deere 310 Extend Hoe 1 GROUNDS MAINTENANCE EQUIPMENT ❖ Riding Mowers: 52 ❖ Walk Behind Mowers: 35 ❖ Small mowers: 65 ❖ Hedge Trimmers: 145 ❖ Edgers: 115 ❖ Weed Eaters: 215 ❖ Back Pack Blowers: 85 Landscape Design Before /After Design Samples Our In -House Landscape Design Team can produce "digitally enhanced" landscape designs. You can see the end product as it would appear before the landscape installation is performed. .x W to a. ca all, w a� c ca w ox I my al 9 u TT7 � it IWO L W C {N6f ®E THEE 41fE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954-431-1111 • Fax: 954-433-1111 COMPANY PROFILE Lukes - Sawgrass Landscaping employees over 350 full time employees. The Main Landscape Compound is located at 2200 North 30TH Road, Hollywood, Florida 33021. We also have satellite offices in Boca Raton located at 6300 Park of Commerce Boulevard and Cooper City located at 3920 Northwest 94'1' Avenue. Lukes - Sawgrass Landscaping has the vehicles and equipment to generate approximately $20 million dollars in annual revenue. Our vehicles & equipment include (but are not limited to) the following: VEHICLES Arbor Care Chippers: 1. Grounds Maintenance Dump Trucks: 55 2. Grounds Maintenance Trailers: 35 3. Landscape Installation Trucks: 10 4. Pick up Trucks: 40 5. Pest Control / Fertilization Trucks: 8 6. Irrigation Trucks / Vans: 10 7. Arbor Care Bucket Trucks: 12 8. Arbor Care Chip Trucks: 6 9. 40 Yd. Prentice Loaders: 3 10. 60 Yd. Truck & Trailer Debris Removal 1 EQUIPMENT 1. Arbor Care Chippers: 10 2. Arbor Care Stump Grinders: 4 3. Aerial Lifts (Polecats): 3 4. Backhoes: 4 5. Skid Steers: 6 6. Komatsu Wheel Loader: 1 GROUNDS MAINTENANCE EOUIPMENT 1. Riding Mowers: 52 2. Walk Behind Mowers: 35 3. Small mowers: 65 4. Hedge Trimmers: 145 5. Edgers: 115 6. Weed Eaters: 215 7. Back Pack Blowers: 85 y�lM (. Gp�tif J �., MEyec0. EEO /AA Policy and Plan Luke's Landscaping, Inc. Luke's Landscaping, Inc., hereafter referred to as "the Company" has adopted this olicy and plan ate:3 / 0 By: Jer y al zolo Regional President Broward and Dade EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION (EEO /AA) POLICY AND PLAN EEO /AA POLICY STATEMENT It is the policy of this Company to comply and cooperate to the fullest extent with all applicable regulations of the Equal Employment Opportunity Provisions of the Civil Rights Act of 1964, Executive Order 11246, and the Americans with Disabilities Act (ADA) of June 26, all as amended. This policy pertains, as far as the responsibility of this Company is concerned, to any arrangement under which employees, including trainees, are selected for work. It is the policy of this Company not to discriminate against any employee or applicant for employment because of race, religion, color, age, sex, and national origin, disability or veteran status. This Company will take affirmative action to assure an equal employment opportunity to all qualified persons, and that employees are treated equally during employment without regard to their race, religion, color, age, sex, national origin, disabilities, or veteran status. Such action shall include but not be limited to: 1. Employment, upgrading, demotion, or transfer. 2. Recruitment and recruitment advertising 3. Layoff or termination 4. Rate of pay of other forms of compensation 5. Selection for training, including apprenticeship, pre- apprenticeship and /or on the - job training. EEO OFFICER DUTIES It is the policy of this Company to continuously maintain the appointment of an Equal Employment Opportunity Officer (EEO Officer). The name and contact information for the EEO EEO /AA Policy and Plan Officer will be communicated along with this policy. The EEO Officer has responsibility for effectively administering and promoting an active program of equal employment opportunity, The EEO Officer will coordinate the EEO efforts of superintendents, supervisors, foremen and others in the position of hiring personnel. This Company's EEO Officer has the responsibility for effectively administering and promoting an active program of equal employment opportunity within the Company. The EEO Officer will make recommendations, where appropriate, to correct any deficiencies found in the Company's program. The EEO Officer will ensure that this policy and plan are being carried out. EEO /AA PLAN It is the policy of this Company that there not be any discrimination by virtue of race, religion, color, age, sex, national origin, disabilities or veteran status, in the functions of hiring, placement, up- grading, transfer or demotion. In addition, there shall not be any discriminatory practices in recruitment, advertising, or solicitation for employment, rates of pay or other forms of compensation, selection for training including apprenticeship, layoff or termination, or treatment during employment. The Company has affirmative action obligations in the hiring of minorities and females. We will not use goals, timetables or affirmative action standards to discriminate against any person because of their race, religion, color, age, national origin, disabilities, or veteran status. The Company will not transfer minority or female employee or trainees from one Company to another or from project to project for the sole purpose of meeting goals. This Company shall take specific affirmative actions to ensure equal opportunity. Our compliance with this policy and plan shall be based upon our efforts to achieve maximum results from our actions and we shall document our efforts fully. This Company will implement specific affirmative action steps, at least as extensive as the following actions to ensure equal employment opportunity: 1. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all times and in all facilities at which our employees are assigned to work. We shall specifically ensure that all foremen, superintendents and other on- site supervisory personnel are aware of and carry out our obligations to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. 2. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when we have employment opportunities available, and maintain a record of the organization's responses. EEO /AA Policy and Plan 3. Maintain a current file of the names, addresses and telephone number of each minority and females off - the - street applicant and minority or female referrals from a recruitment source or community organization and of what action was taken with respect to each such individual. The Company does not presently have any unionized employees or collective bargaining agreements and, thus, does not solicit or receive referrals from unions. Should a union refer women or minorities, the company will maintain a record of such referral. 4. The Company does not have any unionized employees or any collective bargaining agreements. However, should it become applicable, the Company will provide immediate written notification to the Director when the union or unions with which we have a collective bargaining agreement have not referred to us a minority person or woman sent by us, or when we have other information that the union referral process has impeded our efforts to meet our obligations. S. Develop on- the -job training opportunities and /or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the Company's employment needs, especially those programs funded or approved by the Department of Labor. We shall provide notice of these programs to the sources complied under "2" above. 6. Disseminate the company EEO policy notice by providing notice to training programs and requesting their cooperation in assisting us in meeting our EEO obligations; by including it in any policy manual; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy as appropriate at its office location and other locations accessible to all employees at each location where construction work is performed. 7. Review, at least annually, the Company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions including specific review of these items with onsite supervisory personnel such as Superintendents, General Foremen, etc. prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed and disposition of the subject matter. 8. Disseminate the Company EEO policy externally by including it in any advertising in the new media, specifically including minority and female news media and proving written notification to and discussing the company EEO policy with other contractors and subcontractors with whom the company does or anticipates doing business. EEO /AA Policy and Plan 9. Direct our recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to female recruitment and training organizations serving our recruitment area and our employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, we shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. 10. We will encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youth, both on the site and in other areas of our workforce. 11. Validate all test and other selection requirements where there is an obligation to do so under 41 CFP Part 60 -3. 12. Conduct at least annually, an inventory and evaluation of all minority and female personnel for promotional opportunities and encourage these employees to prepare for, through appropriate training, etc. such opportunities. 13. Ensure that seniority practices, job classifications, work assignments and other personnel practices, do not have a discriminatory affect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and our obligations under these specifications are being carried out. 14. Ensure that all facilities and company activities are non - segregated except that separate or single -user toilets and necessary changing facilities shall be provided to assure privacy between the sexes. 15. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. 16. Conduct a review, at least annually, of all supervisors' adherence to and performance under the company EEO policies and affirmative action obligations. RECORDS This Company will keep records to monitor all employment related activity to ensure that the Company's EEO policy is being carried out. Records shall at least include for each employee the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, EEO /AA Policy and Plan apprentice, trainee, helper, or laborer), dates and changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. REPORTING OF COMPLAINTS If at any time anyone feels he or she has been discriminated against because of sex, race, religion, color, age, national origin, disabilities or veteran status, they should report this matter to the company EEO Officer whose name and contact information is communicated along with this policy. The EEO Officer will ensure that the company appropriately investigates all complaints of alleged discrimination made to the company in connection with its contractual obligations. The EEO Officer (or other appropriate personnel) will attempt to resolve such complaints, corrective actions to be taken and will then follow up on actions taken and their effect. If the investigation indicates that the discrimination may affect persons other that the complainant, such corrective actions shall include such other persons. Upon completion of each investigation, the EEO Officer or other appropriate personnel will inform every complainant of all of their avenues of appeal. The following are the addresses for avenues for appeals. Laura Gutierrez EEO Officer U.S. Federal Highway Administration 227 N. Bronough Street, Room 2015 Luke's Landscaping, Inc. 2200 N. 30`h Rd. Hollywood, Florida 33021 954- 239 -4212 Tallahassee, FI 32301 (850) 942 -9650 Florida Commission on Human Relations 2009 Apalachee U.S. Equal Employment Opportunity Parkway Suite 100 Commission Tallahassee, FI 32301 - 4857 Miami District Office (850) 488 -7082 or (800) 342 -8170 One Biscayne Tower, Suite 2700 Miami, FI 33131 I (800) 669 -4000 � i U.S. Dept. of Labor, Regional Director U.S. Equal Employment Opportunity Office of Federal Contract Compliance Commission 61 Forsyth Street, SW, Room 713-75 Tampa District Office Atlanta, Ga 30303 501 East Polk Street, Suite 1020 (404) -562 -2424 Tampa, FI 33602 i (800) 669 - 4000 ..,,4 �2 C. L -7ill s� L 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954 - 433-1111 Lukes - Sawgrass single source "turnkey" approach is the key to our success. Sunny Isles Beach can appreciate how our full service programs are customized specifically to your property requirements and budgets. You can be confident that all of our services are performed by fully licensed, insured, bonded and thoroughly trained personnel, with pre- screening that includes drug testing and criminal background investigations. Our employees are supervised each day by long -term, highly skilled people who treat Lukes- Sawgrass as a career opportunity and not just a job. We guarantee there will always be a supervisor assigned to each job to handle any and all of your needs. Sunny Isles has been able to get to know and count on our employees year after year as they have supervised the crews who now maintain and preserve your property. Lukes - Sawgrass Landscape maintenance services are fully integrated with all of our other services, i.e., design, installation, arbor care, irrigation, pest control, etc., providing Sunny Isles Beach with the single source accountability you desire. With well over 150 employees working within the city limits of Sunny Isles Beach and Aventura, we are able to handle any type of emergency which may arise and have employees available 24/7. When you add a complete and extensive collection of the latest state -of- the -art equipment, including "environmentally friendly equipment such as propane lawnmowers and low decibel blowers, it is easy to see how Lukes - Sawgrass can provide a single contract, single source accountability for Sunny Isles Beach. Lukes - Sawgrass is a proud member of the International Society of Arboriculture (ISA), the American Landscape Contractors Association (ALCA), and the Florida Nursery Growers Association (FNGA). BID FORM FOR THE LANDSCAPE MAINTENANCE SERVICES NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION QUANTITY UNIT PROPOSAL TOTAL A. PLANTINGS & APPLICATIONS Seasonal Color Replacement: Plant 4.5 inch X $ $ Al Impatiens and remove old plantings; and fertilize 15,000 plants Per Plant = with Osmocote® e - / w, Seasonal Color Replacement: Plant 4.5 inch X $ /-/S/ A2 Begonias and remove old plantings; and fertilize 15,000 plants Per Plant = with Osmocote® Seasonal Color Replacement: Plant 4.5 inch X A3 Caladiums and remove old plantings; and fertilize 15,000 plants Per Plant = with Osmocote® ; Seasonal Color: 6" containers Seasonal Color Replacement: Plant 1.0 gallon X $ .. S— $ A4 Impatiens and remove old plantings; and fertilize 11,000 plants Per Plant = with Osmocote® r Seasonal Color Replacement: Plant 1.0 gallon X $ �j $ AS Begonias and remove old plantings; and fertilize 11,000 plants Per Plant = with Osmocote® ,1 ;75Z < Seasonal Color Replacement: Plant 1.0 gallon X $ :;)- - J $ A6 Caladiums and remove old plantings; and fertilize 11,000 plants Per Plant = with Osmocote® Uc A7 Plant 1.0 Gallon Euphorbia milii'Rosy' (Dwarf 5,000 plants Crown of Thorns) and remove old plantings; and Per Plant = fertilize PAGE 46 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $ �7 $ AS Aechmea "Blanchetiana ": 3 gallons 1 Per Plant = Aechmea Blanchetiana "Orange Bromeliads ": 1 A9 7 gallons Per Plant = x $ 1/c Agave Attenuata "Spinless Centrury": 1 A10 7 gallons Per Plant = „ All Arachis Glabrata "Rhizona /Perennial Peanut ": 2000 1 gallon Per Plant = �Y Al2 Argusia Gnaphalodes "Sea Lavender: 60 3 gallons Per Plant = x$Gc�n � A13 Asclepias Tuberosa "Butterfly Weed ": 150 3 gallons Per Plant = 11 A14 Asparagus Densiflorus Myers "Foxtail Fern ": 60 3 gallons Per Plant = 00 X $ ;, $ A15 Batis Maritima "Salt Wort ": 1 gallon 60 Per Plant = x $ 5- A16 Begonias: 1 gallon 20 Per Plant = x $ A17 Byrsonima Lucida "Locusberry": 3 gallons 1 Per Plant = A18 Caladium: 1 gallon 30 Per Plant = r 5 A19 Capparis Cynophallophora "Jamaica Caper ": 1 3 gallons Per Plant = ? PAGE 47 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $ ,, $ A20 Cardboard Plants: 7 gals 5 Per Plant = x $ $ A21 Chrysobalanus icaco "Cocoplum ": 3 gallons 10 Per Plant = /67o, �O x $ c $ A22 Clusia "Guttifera" Small Leaf: 3 gallons 80 Per Plant = x $ �� $ A23 Clusia "Guttifera ": 7 gallons 50 Per Plant = Codiaeum Variegatum - Crotons "Mammey ": 3 x $ A24 gallons 25 Per Plant = Codiaeum Variegatum Crotons "petra ": 3 gallons x $ 70• ?w $ A25 20 Per Plant = 0O Conocarpus Erectus "Green Buttonwood ": 3 x $ �?. U O $ A26 gallons 25 Per Plant = Conocarpus Erectus Sericeus "Silver x $ y, �) O $ A27 Buttonwood ": 3 gallons 25 Per Plant = Conocarpus Erectus Sericeus "Silver x $ & A28 Buttonwood ": 15 gallons 50 Per Plant = "Vinca ": $ $ A29 Cora 1 gallon 25 C Per Plant - A30 Cordyline Terminalis "Hawaiian ti ": 3 gallons 30 x $ /-) Per Plant = �nn • �© A31 Cordyline Terminalis "Red ti ": 3 gallons 10 Per Plant = PAGE 48 OF 105 PROPOSAL NO. 4 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL A32 Crinum Augustum "Queen Emma ": 7 gallons 20 Per Plant = A33 Crinum x Amabile "Giant Spider Lily ": 7 gallons 2 Per Plant = d �, �(7 X $ r _: oe) A34 Crossopetalum Illicifolium "Quail Berry": 1 3 gallons Per Plant = x $ �•,C, /v, � A35 Cyperus Alternifolios "Umbrella Plant ": 1 3 gallons Per Plant = X A36 Dianella Tasmanica "Flax Lily ": 3 gallons 5 Per Plant = "Golden A37 Duranta Erecta sp Mound ": 3 gallons 50 Per Plant = Duranta Repens "Purple Golden Dewdrop ": 3 x y, 00 $ A38 gallons 50 Per Plant = X - - A39 Emodea Littoralis "Golden Creeper ": 400 _ r 1 gallon Per Plant = X $ A40 Euphorbia Milii "Crown of Thorns ": 3 gallons 200 / z', e' Per Plant = Oel A41 Ficus Microcarpa "Green Island ": 3 gallons 100 Per Plant = X $ �. T $ A42 Ficus Pumila " Ficus Repens ": 1 gallon 25 Per Plant = A43 Hamelia Patens "Firebush ": 3 gallons 100 x $ `�O0 $ Per Plant G', 1'e' PAGE 49 OF 105 PROPOSAL No. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL "Spanish ": x $ �ry $ A44 Heterocentron Elegans Shawl 1 1 gallon Per Plant = Ixora "Nora Grant ": 3 gallons X $ 16), nC> $ A45 150 Per Plant = A46 Ixora "Taiwanese ": 7 gallons 1 Per Plant = �� 00 x $ A47 3asminum "Simplicifolium ": 3 gallons 300 Per Plant = �,azo X )U $ A48 Monstrea Deliciosa "Ceriman ": 100 / 3 gallons Per Plant = �j OPO, 00 "Muhly ": A49 Muhlenbergia Capillaris Grass 600 3 gallons Per Plant = A50 Myrcianthes Fragrans "Simpson Stopper ": 30 X 0 0 $ 3 gallons Per Plant = X $ $ A51 Nashia Inaguensis "Bahama Berry": 1 ` 3 gallons Per Plant = A52 Nephrolepis Falcata "Macho Fern ": 800 1 gallon Per Plant = A53 Periwinkle: 1 gallon 200 Per Plant = Philodendron Burle Marx: 3 gallons A54 100 Per Plant = A55 Philodendron "Selloum ": 7 gallons 10 X $ —71 I c')e? Per Plant = PAGE 50 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ A56 Philodendron "Xanadu ": 7 gallons 5 Per Plant = A57 Ruellia Brittoniana "Purple Showers ": 3 gallons 1 Per Plant = C C X $ �? A58 Savia Bahamensis "Maiden Bush ": 1 3 gallons Per Plant = A59 Scheflerra Arbicola "Trinette ": 3 gallons 100 Per Plant = A60 Sea Oats: Grow tuber 6" deep 20 Per Plant = A61 Serenoa Repens Saw Palmetto: 7 gallons 5 Per Plant = X $ A62 Serenoa Repens Saw Palmetto: 15 gallons 1 Per Plant = A63 Sophora Tomentosa "Necklace Pod ": 1 3 gallons Per Plant = X $/�.5� A64 Spathiphyllum: 14" 1 Per Plant = 5 Z Spathoglottis Unguiculata "Ground Orchid ": 1 X y A65 gallon 80 Per Plant = 7��C�f� Spathoglottis Unguiculata "Ground Orchid ": 3 X $ so A66 gallons 80 Per Plant = Stachytarpheta Jamaicensis "Native Porter ": 40 X $ $ A67 3 gallons Per Plant Fgc PAGE 51 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $/ T $ A68 Zamia Pumila "Coontie ": 3 gallons 150 rJ Per Plant TREES /PALMS X $ $ A69 Acoelorrhaphe Wrightii "Paurotis Palm" 1 14' ht Per Plant = X $ $ A70 Adonidia Merrillii "Christmas Palm ": 8' -10' double 5 Per Plant = X $ A71 Bourreria Succlenta "Bahama Strongbark" 1 6' o.a. Per Plant = Bursera Simaruba "Gumbo Limbo" X A72 12' ht 3 Per Plant = Bursera Simaruba "Gumbo Limbo" X $ $ 14'- 16'ht, 6' -7' spr. A73 3 Per Plant = Bursera Simaruba "Gumbo Limbo" X $,,;' A74 18' ht 3 per Plant = X $ $ A75 Calyptranthes Pallens "Spicewood" 1 -~ • `' c 6' o.a. Per Plant = Cassia Surattensis "Glaucous Cassia" X $ A76 10' -12' o.a. FG 4 Per Plant A77 Chrysophyllum Oliviforme "Satin Leaf' 400 6' o.a. Per Plant = Clusia "Guttifera" "Small Leaf Clusia ": X $ r $ A78 6' o.a. 1 Per Plant = �­7 PAGE 52 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Clusia "Guttifera" "Small Leaf Clusia ": X $ .? $ A79 8' -10' 1 Per Plant = X $ C A80 Coccoloba Diversifolia "Pigeon Plum" 1 6' o.a. Per Plant = r$ A81 Coccoloba Uvifera "Seagrape" 1 X $ d 2l r= 9' ht Per Plant = X A82 Coconut Palm Curved Trunk 3 15' gw Per Plant = 1 A83 Coconut Palm Curved Trunk 3 20' gw Per Plant X $ A84 Coconut Palm Curved Trunk 3 30' gw Per Plant = Cocos Nucifera "Coconut Palm ": X Per Plant Cocos Nucifera "Coconut Palm" X A86 8' -10' c.t. 3 Per Plant = f, e _e Cocos Nucifera "Coconut Palm" X $ a' ; ` �> $ A87 12' c.t. 1 Per Plant Cocos Nucifera "Green Malayan Palm" X $ A88 3' c.t. 1 Per Plant Cocos Nucifera "Green Malayan Palm ": X $ A89 4' g.w. 1 Per Plant Conocarpus Erectus "Green Buttonwood ": X $ A90 12' -14' ht. o.a. 1 .-�/5 Per Plant PAGE 53 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Cordia Sebestena "Orange Ginger ": X $� $ A91 12' o.a. 4 Per Plant = Delonix Regia "Royal Poinciana" X A92 18' ht Per Plant = Hibiscus Standard "Anderson Crepe ": X A93 8 -10' o.a. 3 Per Plant Ligustrum Japonicum "Japanese Privet ": X $ ��5 A94 8' o.a. 1 Per Plant = C Ligustrum Japonicum "Japanese Privet ": X $ 40o (X, $ A95 10' o.a. 1 Per Plant = Livistona Chinensis "Chinese Fan Palm ": X $L, ,•t, $ A96 12' -14' o.a. 1 Per Plant "Screw X $;' A97 Pandanus Utilis Pine" 1 -' 10' -12' ht Per Plant Phoenix Dactylifera "Medjool Date Palm ": X $),/,) ^,e, $ A98 12 c.t. 10 , Per Plant = f Phoenix Dactylifera "Medjool Date Palm ": X� A99 14 -15' c.t. 10 Per Plant = , ,P Phoenix Roebelenii Palm "Pygmy Date Palm ": X $ .• — $ A100 T -7' o.a. triple 5 Per Plant = Ptychosperma Elegans "Alexander Palm ": X $ A101 8' -10' o.a. double 5 Per Plant Ptychosperma Elegans "Solitary Palm ": X $ A102 20' o.a. single 5 Per Plant PAGE 54 OF 105 PROPOSAL No, NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Quercus Virginiana "Live Oak ": X $r/ $ A103 18'- 20'o.a. 5 r Per Plant = - ' ?, Quercus Virginiana "Live Oak ": X $ A104 14' -16' o.a. 5 Per Plant = Roystonea Elata "Florida Royal Palm ": X $/ )O,c c $ A105 12' g.w. 5 Per Plant = 6 �o�,� -�� Roystonea Elata "Florida Royal Palm ": X $ e"00 L'J, $ A106 6' g'w' S Per Plant = ` Sabal Palmetto "Cabbage Palm ": X $ )� `J C $ A107 16 - 20'o.a. 10 ` Per Plant A108 Senna Polyphylls "Dessert Cassia" 1 5' o.a. Per Plant Taxodium Distichum "Bald Cypress" X $ A109 12' -14' o.a. 5 Per Plant = /, Thrinax Radiata "Florida Thatch Palm" X $ A110 4' o.a. 3 Per Plant = - " Thrinax Radiata "Florida Thatch Palm" X $ A111 6' -8' o.a. 3 Per Plant Veitchia " Montgomeryana" X $ $ A112 12' single truck 5 ` ' Per Plant = / Veitchia Merrillii "Christmas Palm" X $ A113 15' o.a., single 5 Per Plant /� Veitchia montgomeryana "Montgomery palm ": X , "" $ A114 18' -20', triples 5 / 'I/, , - '-, Per Plant PAGE 55 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x$ $ A115 Washington Robusta "Washington Palm "� 1 " 25' o.a. Per Plant = CIO Soil and Maintenance Supplies A116 Merit Soil Drench for Royal Palms 75 Applications Per Application/ Per Tree X `j A117 Cygon (or acceptable alternative) Foliar Spray for 75 Applications Royal Palms Per Application / ;J Per Tree = X $ $ A118 Phoenix Dactilfera Maintenance 300 Applications Per Application = X A119 Coconut Palm OTC Injection 400 Applications / 5 (' C' Per Application = .` X $ $. 10,000 A120 Application of Fertilizer to Grassy Areas Square Feet Per Square Foot X $ $ A121 Application of Herbicide to Landscaped Areas 3,000 Square Feet ' 6 �` Per Square Foot X A122 Application of Insecticides to Landscaped Areas 30,000 Linear Feet ` � `� Per Linear Foot $ A SUBTOTAL 0 C7 PAGE 56 OF 105 PROPOSAL NO. J—d NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL B. LABOR x B 1 One Landscape Superintendent 150 Hours (gam - 5pm, s Per Hour X $ $ B2 One Landscape Superintendent 100 Hours (All other times) Per Hour X S-' (f�b B3 One Landscape Laborer 150 Hours (Sam - 5pm, M -F) Per Hour =a' X 100 Hours 00 B4 One Landscape Laborer (All other times) r Per Hour = _ 7CaG'�< X B5 One Irrigation Specialist 75 Hours (gam - 5pm, M -F) C7 3 Per Hour = X $ $ B6 One Irrigation Specialist 50 Hours (All other times) &/ 1 5v Per Hour = 5, ;?v;?s. 75 Hours X $ Ik co $ B7 One Irrigation Laborer (Sam - 5pm, M -F) Per Hour `Z X $ $ B8 One Irrigation Laborer 50 Hours (All other times) ©� Per Hour = ,� 00 $ B SUBTOTAL PAGE 57 OF 105 PROPOSAL N0. .? 1I� c1� NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL C. EQUIPMENT x $ c� v ou $ Cl One Front End Loader with Backhoe, including an 250 Hours Operator O Per Hour C2 One Front End Loader with Backhoe, including an 30 Days Operator Per Day x $ $ C3 One Front End Loader with Backhoe, including an 4 Weeks -,7 0c) 0, oo Operator Per Week �i x $ $ C4 One Front End Loader with Backhoe, including an 1 Month of 00 Operator Per Month = 0 00.0 C5 One 15,000 GVW (or larger) Dump Truck with an 100 Hours Operator Per Hour C6 One 15,000 GVW (or larger) Dump Truck with an 10 Days Operator Per Day = Sop r_ C7 One 15,000 GVW (or larger) Dump Truck with an 1 Week Operator Per Week x $ $ C8 One 15,000 GVW (or larger) Dump Truck with an 1 Month Operator Per Month x $ $ Cg One Trailer Mounted Water Tank (500 gallon 20 Days %6 D� minimum) with Pump and Hose Reel Per Day �j C10 One Trailer Mounted Water Tank (500 gallon 2 Weeks ;71�� minimum) with Pump and Hose Reel Per Week = i PACE 58 OF 105 PROPOSAL NO. >o NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ C11 One Trailer Mounted Water Tank (500 gallon 1 Month 9 cOOO. 04D minimum) with Pump and Hose Reel Per Month = � 000,0, C12 One Self Propelled 24" Deep by 6" Wide Trencher 50 Hours with an Operator Per Hour = C�C�p. 0 C13 One Self Propelled 24" Deep by 6" Wide Trencher 5 Days y with an Operator Per Day = 00 � X $ $ C14 One Self Propelled 24" Deep by 6" Wide Trencher 2 Weeks -'�Z with an Operator Per Week = � �fj�j , C X $ $ C15 One Self Propelled 24" Deep by 6" Wide Trencher 1 Month y c XJ with an Operator Per Month = /� 7 ';>p X $` - 00 $ C16 Bucket Truck (equipment only) 50 Hours Per Hour = �,SVv r X $ C17 Chipper Brush (equipment only) 50 Hours Per Hour X $ C18 Stump Grinder(equipment only) 50 Hours Per Hour = ce-'O, cr Grapple Loader C19 (30 cubic yard capacity, 50 Hours equipment only) Per Hour = $ C SUBTOTAL C, Y� PACE 59 OF 105 PROPOSAL NO. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL D. MATERIALS x$ $ D1 Topsoil (70/30 Mix) 200 Cubic J� Delivered and Installed Yards Per Cubic Yard = L'Jp0 CV X $ $ D2 Premium Red or Premium Gold Mulch Delivered 2,000 Cubic 5r (7'=)C? and Installed Yards Per Cubic Yard = 61C-'C' X $ $ D3 Mulch (Organic Eucalyptus) 3 „ Cubic Yards O r�7, Per Cubic Yard X $ $ D4 #70 Trap Sand 700 Cubic Yards %�'S Delivered and Installed Per Cubic Yard X $ $ D5 Silica Sand for Medjools 40 Cubic Yards Per Cubic Yard = % DOD, c X $ $ D6 Atlas 3000 (or equal) Mix 300 Cubic Yards Delivered and Installed Per Cubic Yard X $ $ D7 Solid St. Augustine Floratam Sod Delivered and 2500 Installed Square Feet Per Square Foot D8 Solid St. Augustine Floratam Sod Delivered and 5 Pallets of 500 X $ .�- f: , $ Installed Square Feet Per Pallet = X $ j`G. $ D9 Sea Dwarf Paspalum Sod Delivered and Installed 5000 Sq Ft Per Square Foot 6) X $ $ D10 Floratam Sod 5000 Sq Ft Per Square Foot PAGE 60 OF 105 PROPOSAL NO. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x$ $ D11 Solid Bermuda'Tifway 419' Turf 5 pallets of 400. Delivered and Installed Square Feet Per Pallet D12 Solid Paspalum Notatum'Argentine' Bahia Sod 5 pallets of 400 Delivered and Installed Square Feet Per Pallet = X $ $ D13 Palm Beach Cap Rock 4 Square Feet jC,C%. Per Square Foot $ D SUBTOTAL ` �l� Cep E. PARKS E1 Gwen Margolis Park (17815 North Bay Rd) 52 Weeks x $ $ Weekly Maintenance per the Specifications Per Week X $ $ E2 Town Center Park (17200 Collins Avenue) Weekly 52 Weeks Qp, CEO Maintenance per the Specifications Per Week X $ $ E3 Samson Oceanfront Park (17425 Collins Avenue) 52 Weeks Weekly Maintenance per the Specifications Per Week = 7 X $ $ E4 Pelican Community Park (18115 North Bay Road) 52 Weeks 000, r�0 Weekly Maintenance per the Specifications Per Week = i X $ $ E5 Golden Shores Park (201 195 Street) Weekly 52 Weeks5�'� Cx� Maintenance per the Specifications Per Week X $ $ E6 Heritage Park (19250 Collins Avenue) Weekly 52 Weeks cOf1!>,L7r1 Maintenance per the Specifications p p ,DyL�O� Per Week = i X U, c�U E7 Bella Vista Park (500 Sunny Isles Boulevard) 52 Weeks Weekly Maintenance per the Specifications Per Week = PAGE 61 OF 105 PROPOSAL N0. C' NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL Pier Park (16501 Collins Avenue) Weekly x $ $ E8 Maintenance per the Specifications including 52 Weeks J-D. oo beach access and parking lot Per Week = �c�. nO , X $ $ E9 Atlantic Isles Bridge Lagoon Area Weekly 52 Weeks��� Maintenance per the Specifications 6 Per Week X $ $ E10 Atlantic Isles West -End Cul -de -Sac Park Weekly 52 Weeks - ,>-ov Maintenance per the Specifications Per Week Newport Pier Park Weekly Maintenance per the x $ $ E11 Specifications 52 Weeks 1-14-00 Per Week X $ $ E12 Oceania Park (16320 Collins Avenue) Weekly 52 Weeks �3-6)C Maintenance per the Specifications `x Per Week = %3%D, E SUBTOTAL F. RIGHTS -OF -WAY x $ $ F1 Collins Avenue Weekly Maintenance per the 52 Weeks-5 0 .)L� Specifications _ Per Week X $ $ F2 Sunny Isles Boulevard Weekly Maintenance per 52 Weeks /'/00'00 the Specifications Per Week X $ $ F3 Lehman Causeway Weekly Maintenance per the 52 Weeks - C,) 0 Specifications _ , Per Week X $ $ F4 174th Street (including medians) Weekly 52 Weeks J C7 Maintenance per the Specifications' , �'�� Per Week = •t X $ $ F5 158th Street Entrance Weekly Maintenance per 52 Weeks ` the Specifications Per Week PAGE 62 OF 105 PROPOSAL N0. f�)z) 0 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $ $ F6 159th Street Weekly Maintenance per the 52 Weeks //6 j C %C) Specifications Per Week X $ F7 Atlantic Isles Weekly Maintenance per the 52 Weeks Specifications Per Week X $ F8 North Bay Road (southern section) Weekly 52 Weeks / /-�-w Maintenance per the Specifications no Per Week X $ $ F9 172nd Street Weekly Maintenance per the 52 Weeks Specifications Per Week CSC X $ $ F10 175 "' Terrace Weekly Maintenance per the 52 Weeks 10 C Specifications Per Week X $ $ F11 North Bay Road (northern section) Weekly 52 Weeks 1�1� 00 Maintenance per the Specifications - 6 Per Week = X $ $ F12 Atlantic Boulevard (southern section) Weekly 52 Weeks 00 Maintenance per the Specifications Per Week = X $ $ F13 177th Drive Weekly Maintenance per the 52 Weeks Specifications /,cc, Per Week = , X $ $ F14 Church Street Weekly Maintenance per the 52 Weeks Specifications Per Week X $ $ F15 178th Drive Weekly Maintenance per the 52 Weeks w. C.7d Specifications Per Week X $ $ F16 1791h Drive Weekly Maintenance per the 52 Weeks '/' C >. c -)0 Specifications a 0 Per Week = • X $ $ F17 1801h Drive Weekly Maintenance per the 52 Weeks 4 O. f Specifications `7c) Per Week = � PACE 63 OF 105 PROPOSAL NO. J� NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x$ $ F18 181" Drive Weekly Maintenance per the 52 Weeks XQ. CEO Specifications 7 Per Week X $ $ F19 182 "d Drive Weekly Maintenance per the 52 Weeks ':� 0 U v Specifications Per Week X $ $ F20 183rd Street Weekly Maintenance per the 52 Weeks /G Specifications rig � Per Week = , �O. X $. F21 185th Street Weekly Maintenance per the 52 Weeks Specifications Per Week X $ $ F22 Atlantic Boulevard (northern section) Weekly 52 Weeks 70 C)C) Maintenance per the Specifications Per Week = , X $ $ F23 186th Street Weekly Maintenance per the 52 Weeks Specifications / Per Week X $ $ F24 187th Street Weekly Maintenance per the 52 Weeks G,C. �} Specifications r)d Per Week X $ $ F25 188th Street Weekly Maintenance per the 52 Weeks Specifications Per Week X $ $ F26 1891H Street Weekly Maintenance per the 52 Weeks �� oC Specifications Per Week X $ $ F27 1891h Terrace Weekly Maintenance per the 52 Weeks 7d. "-) C Specifications 5/0 C V Per Week X $� F28 190th Street Weekly Maintenance per the 52 Weeks ?)o Specifications �'��� Per Week = i PAGE 64 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $// $ F29 191St Street Weekly Maintenance per the 52 Weeks W o Jp Specifications Per Week X $ $ F30 191St Terrace Weekly Maintenance per the 52 Weeks 4/" D Specifications �3�• � Per Week = / $ F SUBTOTAL 7J � G. BEACH & BEACH ACCESS PATHS x $ $ G1 Beach Cleaning (including raking and litter 150 Cleanups removal) for entire length of Sunny Isles Beaches Per Cleanup $ $ G2 Future Location of the Regalia 52 Weeks �tr 19501 Collins Avenue Per Week X $ $ G3 ansl 52 Weeks 6.i� i 194050 Collins Avenue Per Week X $ $ G4 Ellen Wynne "d 52 Weeks /" ��% Near 192 Street on Collins Avenue Per Week X $ $ G5 William "Bill" Lone 52 Weeks / 7jz- 19101 Collins Avenue Per Week = � X $ $ G6 Cecile Sippin 52 Weeks / f�00 Near 189th Street on Collins Avenue fZ� Per Week = Varadero IV X $ $ 18801 Collins Avenue/ G7 /G8 Le Meridien 52 Weeks 18695 Collins Avenue Per Week = ' PAGE 65 OF 105 PROPOSAL N0. 10 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $ $ G9 Millennium 52 Weeks 18671 Collins Avenue /IkZ? r -10 Per Week = X $ $ G10 Trump 52 Weeks 18001 Collins Avenue Z,j� �-0 Per Week = x $ $ G11 Bresslour 52 Weeks 9(�� t >0 tWalter Near 178 Street on Collins Avenue /- er- Per r Week x $ $ G12 Pinnacle 52 Weeks /21) t90 17555 Collins Avenue X41 Per Week = l X $ $ G13 Florida Ocean Club 17275 Collins Avenue 52 Weeks �/) 00 0 Per Week = x $ $ G14 52 Weeks 17201 Collins Avenue ' Per Week = x $ $ G15 Future Location of lade on the Beach 17001 Collins Avenue 52 Weeks �' " >D / /� �'b Per Week = Coc7v x $ $ G16 Future Location of Paramount Beach 52 Weeks 16901 Collins Avenue Per Week = Pier Park G17 16501 Collins Avenue (See E -8) Oceania x $ $ G18/ 16425 Collins Avenue/ /��q G19 Future Location of Sayan 52 Weeks 16275 Collins Avenue Per Week x $ $ G20 trump I, II, &III Near 160 Street Collins Avenue 52 Weeks yL� <� (� k' on Per Week = PAGE 66 OF 105 PROPOSAL N0. 4 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x$ $ G21 Future Location of Solis 15701 Collins Avenue 52 Weeks 90 L'�)o Per Week = $ G SUBTOTAL H. BUS SHELTER LOCATIONS H1 Collins Avenue at 157th Street 52 Weeks x $. _ $ (west side) / Per Week X $ $ H2 Collins Avenue at 163rd Street 52 Weeksv• (east side) Per Week = i X $ $ H3 Collins Avenue at 174th Street 52 Weeks -O n6 (east side, Samson Park) // � C°' �� Per Week = 7 X $ $ H4 Collins Avenue at 1851h Street 52 Weeks �� 00 (east side) Per Week X $ $ H5 Collins Avenue at 185th Street 52 Weeks O. CEO (west side) &7O" Per Week = ? X $ $ H6 Collins Avenue at 189th Street 52 Weeks '�70, t�0 ( east side) Per Week X $ $ H7 Collins Avenue at 192nd Street 52 Weeks ?000 (east side) ') Cv yfJ d Per Week = X $ $ H8 Collins Avenue at Galahad Dade Boulevard (west side) 52 Weeks U C7 0 �, c Per Week = X $7 $ H9 1591h Street at Collins Avenue 52 Weeks 7 z? (west side), Per Week = X $ $ H10 Sunny Isles Boulevard at 52 Weeks North Bay Road (north side) � Per Week = PAGE 67 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $ $ H11 174th Street 52 Weeks (210 street address) g" (,- Per Week = x $ $ H12 174th Street 52 Weeks[7, OD (230 street address) -Y� Per Week = i x $ $ H13 174th Street 52 Weeks ')-o. o0 (251 street address) Per Week = x $ $ H14 th Street 52 Weeks �[ ! ( � (301 street ddress) : Per Week = x $ $ H15 1741h Street 52 Weeks (231 street address) -3 Per Week = x $ $ H 16 174`h Street at Collins Avenue 52 Weeks (7 (north side) Per Week = x $ $ H17 178th Drive at 178th Street 52 Weeks f'C� Per Week =V't x $ $ H18 178th Street at 178th Drive 52 Weeks 00 ';�� r ��C7 Per Week = i x $ $ H19 North Bay Road at 174th Street 52 Weeks, 0 (east side) Per Week = x $ $ H2O North Bay Road at 174th Street 52 Weeks �r , (west side) Per Week = x $ $ H21 North Bay Road at 178th Drive 52 Weeks 7 E >U (east side) Per Week = x $ H22 North Bay Road at 178th Drive 52 WeeksG� (west side) Per Week = PAGE 68 OF 105 PROPOSAL N0. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ H23 Atlantic Boulevard at 180`h Street 52 Weeks (east side) Per Week X $ H24 Atlantic Boulevard at 1915` Street 52 Weeks D• (!:�)O , (east side), Per Week = X $ $ H25 Atlantic Boulevard at 189`h Street 52 Weeks �7O. f�U (east side) Per Week = X $ $ H26 Collins Avenue at 189`h Street 52 WeeksG. C >U (west side) CIr Per Week = i X $ $ H27 Collins Avenue at 186/187`h Street 52 Weeks (west side) Per Week = Collins Avenue at 183/184`h Street 52 WeeksU X $ $ H28 (west side) Per Week = X $ $ H29 Collins Avenue at 182nd Street 52 Weeks U, CCU (west side), Per Week = X $ $ H30 Collins Avenue at 1815` Street 52 Weeks (west side) Per Week = X $ $ H31 Collins Avenue at 180`h Street 52 Weeks (west side) Per Week = X $ $ H32 Collins Avenue at 179`h Street 52 Weeks �-O C.?O (east side) Per Week = X $ $ H33 Collins Avenue at 177`h Street 52 Weeks v. c?U �,v� (west side) Per Week = X $? $ H34 250 174`h Street 52 Weeks 7 = �� Per Week = PAGE 69 OF 105 PROPOSAL N0. { NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ H35 Collins Avenue at 1751h Street 52 Weeks (east side) ? Cfp_W Per Week = X $ $ H36 Collins Avenue at 174th Street (west side) 52 Weeks c- �j �{O•�o Per Week = X $ $ H37 Collins Avenue at 172nd Street 52 Weeks ' ° i � "`-� r7 (west side) G- ycu ` Per Week = X $ $ H38 Collins Avenue at 170th Street 52 Weeks � U. CEO Z (west side) >,-/c> Per Week = X $ $ H39 Collins Avenue at 175th Street 52 Weeks )O (west side) Per Week = X $ $ H40 Collins Avenue at 162nd Street 52 Weeks('? ' (west side)G� Per Week = X $ $ H41 Collins Avenue at 157th Street 52 Weeks 4 , (east side) Per Week = X $ $ H42 183rd Street tic Blvd. 52 Weeks north side) Per Week= X $ $ H43 North Bay Road /181 Drive 52 Weeks (east side) Per Week = X $ $ H44 178th Drive at Church Street 52 Weeks ./a CJ Per Week = X $ $ H45 Sunny Isles Boulevard west bound lane at Collins Avenue (north side) 52 Weeks �O Z' '/0 e Per Week = / X $ $ H46 Collins Avenue at 159th Street 52 Weeks (west side) Per Week= $ H SUBTOTAL C? PAGE 70 OF 105 PROPOSAL NO. k7 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL I. PARKING LOTS x $ $ I1 Under the 52 Weeks �� co William Lehman Causeway Bridge / 7 Per Week = / x $ $ 12 Under the north bound 52 Weeks William Lehman Flyover Ramp' Per Week x $ $ I3 Ellen Wynne Beach Access 52 Weeks . o o Per Week I4 Pier Park (See E8) x $ $ I5 174"' Street at North Bay Road 52 Weeks %? Per Week $ I SUBTOTAL � f J. GOVERNMENT FACILITIES x $ $ 31 Sunny Isles Beach Government Center 52 Weeks' 5 �'�' ` 18070 Collins Avenue Per Week = 33/ /0e1. x $ $ 32 Stormwater Pond at Sunny Isles Boulevard and %3.� ` 90 Collins Avenue 52 Weeks Per Week = x $ $ 33 Stormwater Pond at Sunny Isles Boulevard and j G� /, 0 North Bay Road 52 Weeks Per Week x $ $ 34 Stormwater Pond at Sunny Isles Boulevard on 52 Weeks >�� West end _ Per Week = PAGE 71 OF 105 PROPOSAL N0. 4� r NOTE; The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL x $ $ 35 WASA Pump Station at 52 Weeks 350 Sunny Isles Boulevard > < C. !� Per Week = X $ $ 36 Heritage Park 52 Weeks �%ODO,c Per Week = X $ $ J7 WASA Pump Station Atlantic Isles. 52 Weeks Per Week = X $ $ J8 160 Street and Collins Avenue (Plaza on west side) 52 Weeks C )0 Per Week = i J9 161 Street and Collins Avenue j '�� ; > O (Plaza on west side) x$ $ J10 162 Street and Collins Avenue 52 Weeks '? 6)�� �C (Plaza on west side) Per Week = X $ $ J11 287 Sunny Isles Blvd. 52 Weeks Z Per Week = i J SUBTOTAL I? K. MISCELLANEOUS ITEMS x$ $ K1 Remove Dead Animals 40 Animals Per Year Per Animal = X $ 7G' �C $ K2 Clay Infield Maintenance for the Pelican 60 Times Community Park Ball Field Per Year Per Maintenance =o c r. K3 Striping of the Pelican Community Park Ball Field 50 Times x $ `7� C) T $ (Chalk Powder) Per Year Per Striping = ., PAGE 72 OF 105 PROPOSAL NO. L? GRAND TOTAL $ � / 7 ?C z> e,' NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units orde eii, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contr ct, full owledges that he /she will receive no additional compensation (no overhead, no anticip ted profi ietc.) other than the proposal unit price of the items times the number of items aut orized, or red, placed, and accepted by the City. ji Vendor Grand Total (based on the estimated quantities) written out in words: Dollars and c Cents. DOCUMEW CONTINUES ON NEXT PAGE PACE 73 OF 105 PROPOSAL NO. Striping of the X $ $ K4 Gwen Margolis Park Soccer Field 60 Strippings po (Paint) _37�D Per Striping X $ K5 Repair Ball Field Netting at 100 cj Pelican Community Park Square Yards Per Square Yards X $ $ K6 Pressure Clean Various City Facilities and 12,000 Sq Yd sidewalks throughout the City Per sq yd X $ $ K7 Install, Straighten, and Remove Street Signs (not 75 Signs on FDOT maintained roads), as directed Per Sign jU.DO X $ $ K8 Remove all Shopping Carts from Public Property 40 Carts OC) and Return to Owners Per Cart Clean, Repair, and Paint one X $ $ K9 Bus Shelter or Bench 100 Times nth (with City specified paint, as needed) Per Time 401, UDD, Install City- issued Banners or Flags, Including X $ $ K10 Repairing or Replacing 300 Banners /z), C6 City- issued Banner Arms, as Directed Per Banner Move Lifeguard Stands X $ $ K11 (in both normal and 20 Moves5 C�C� extreme weather conditions) Per Move X $ $ K12 Remove or Cover Graffiti, 50 Hours „ .� `. _ ?, as Directed e)c Per Hour = $ K SUBTOTAL r/ GRAND TOTAL $ � / 7 ?C z> e,' NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units orde eii, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contr ct, full owledges that he /she will receive no additional compensation (no overhead, no anticip ted profi ietc.) other than the proposal unit price of the items times the number of items aut orized, or red, placed, and accepted by the City. ji Vendor Grand Total (based on the estimated quantities) written out in words: Dollars and c Cents. DOCUMEW CONTINUES ON NEXT PAGE PACE 73 OF 105 PROPOSAL NO. ME Tlkn YOKE BE TREE CARE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954 - 433-1111 COMMERCIAL REFERENCES Project Name: Aventura Mall — Grounds Maintenance Service Client Name: AVENTURA MALL Address: 19501 Biscayne Boulevard, Suite 100, Aventura, FL Contact Person: Oscar Pacheco, Site Manager Email: opacheco @tumberry.com Contact Person Tel. No.: 305- 935 -1110 Project Name: Doral Isles — Grounds Maintenance Service Client Name: DORAL ISLES COMMUNITY ASSOCIATION Address: 6450 NW 110th Avenue, Doral, FL Contact Person: James Seidler, Director of On -Site Operations Email: jseidler @associaflorida.com Contact Person Tel. No.: 305- 436 -0415 Project Name: Fontainebleau — Grounds Maintenance Service Client Name: FONTAINEBLEAU RESORT & TOWERS Address: 4441 Collins Avenue, Miami Beach, FL Contact Person: Leo Carrillo, Vice President of Facilities Email: larrillo@fontainebleau.com Contact Person Tel. No.: 305 -535 -3238 Project Name: Harbor Island — Grounds Maintenance Service Client Name: HARBOR ISLAND P.O.A. Address: 980 Harbor Islands Boulevard, Hollywood, FL Contact Person: Dana Altman, Property Manager Email: hipo @comcast.net Contact Person Tel. No.: 954- 454 -1662 Project Name: Mystic Pointe — Grounds Maintenance Service Client Name: MYSTIC POINTE Address: 3595 Mystic Pointe Drive, Aventura, FL Contact Person: Fern Tirone, Property Manager Contact Person Tel. No.: 305 -932 -9600 PROJECT NAME: --- -__ 1- S/ 5----= 21 PROPOSER'S QUALIFICATIONS Landscape Maintenance Contracts in excess of Three Hundred Fifty Thousand Dollars ($350,000.00) per year in the past five (5) years. Project Name: City of Aventura Grounds Maintenance Service Client Name: City of Aventura Address: 19200 West Country Club Drive, Aventura, Florida 33180 Contact Person: Alan Levine Contact telephone number: 305 - 218 -6844 Project Name: Biscayne Boulevard Right of Way Client Name: City of Aventura Address: 19200 West Country Club Drive, Aventura, Florida 33180 Contact Person: Alan Levine Contact telephone number: 305 - 218 -6844 Project Name: City of Sunny Isles Beach Client Name: City of Sunny Isles Beach Address: 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 Contact Person: Rick Conner Contact telephone number: 305 - 947 -0606 Project Name: Town of SouthWest Ranche Client Name: Town of SouthWest Ranches Address: 6589 Southwest 160th Avenue, SouthWest Ranches, Florida 33331 Contact Person: December Haines Contact telephone number: 954 - 434 -0008 ex 220 Proposer's name: Jerome Palazzolo, President LUKES- SAWGRASS LANDSCAPING PROJECT NAME: = --=---- - - - - -- - - - -- PROPOSER'S QUALIFICATIONS Landscape Maintenance Contracts in excess of Three Hundred Fifty Thousand Dollars ($350,000.00) per year in the past five (5) years. Project Name: Village of Bal Harbour Grounds Maintenance Service Client Name: Village of Bal Harbour Address: 655 96" Street, Bal Harbour, Florida 33154 Contact Person: Alfred Trapeda Contact telephone number: 305 - 866 -5000 Project Name: Doral Isles Grounds Maintenance Service Client Name: Doral Isles Community Association Address: 6450 Northwest loth Avenue, Doral, Florida 33178 Contact Person: Abigail Sanches Contact telephone number: 305- 436 -0912 or 786 - 506 -4022 Project Name: Kings Point Grounds Maintenance Service Client Name: Kings Point C/O Prime Property Management Address: 6300 Park Commerce Boulevard, Boca Raton, Florida 33487 Contact Person: Arnie Bernstein Contact telephone number: 561 - 251 -9204 Project Name: Harbor Islands POA Grounds Maintenance Service Client Name: Harbor Islands Property Owner's Association Address: 980 Harbor Islands Boulevard Contact Person: Dana Altman Contact telephone number: 954 - 454 -1662 Proposer's name: Jerome Palazzolo, President LUKES - SAWGRASS LANDSCAPING SUBMITTED THIS , DAY OF 20 l�fiz , 20 If PROPOSERS is: AN INDIVIDUAL By (SEAL) (Individual's Name) Doing business as: Business address : Phone No Facsimile No If PROPOSERS is: A PARTNERSHIP By (SEAL) (Firm's Name) General Partner Business address Phone No Facsimile No If PROPOSERS is: A CORPORATION By (Corporation's Name) State of Incorporation: /C / K 16L Representative f O (Nam of Person Authorized to Sign) Title t Business address Phone No Z -iii Facsimile No -- // Attest: (Corporate Sea[) If PROPOSERS is: A JOINT VENTURE (Name) (Address) dent) (Name) (Address) (Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party to the joint venture should be in the manner indicated above.) PAGE 74 OF 105 PROPOSAL N0. CERTIFICATE OF AUTHORITY (IF CORPORATION) STATE OF ��/ �' e / Cl eI" COUNTY OF I HEREBY CERTIFY that a meeting of the Board of Directors of the a corporation existing under the laws of the State of /rJ! I'd w , held on , 20 the following resolution was duly passed and adopted: "RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Proposal dated, 1-2 — / _' , 20 6 , to the City of Sunny Isles Beach and this corporation and that their execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and deed of this Corporation." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this /9 , c Secretary: PAGE 75 OF 105 PROPOSAL No. ti STATE OF _ COUNTY OF CERTIFICATE OF AUTHORITY (IF PARTNERSHIP) I HEREBY CERTIFY that a meeting of the Board of Directors of the corporation existing under the laws of the State of , held o 20 , the following resolution was duly passed and adopted: "RESOLVED, that, , as of the Partnership, be and is hereby authorized to execute the Proposal dated, 20 , to the City of Sunny Isles Beach and this partnership and that their execution thereof, attested by the shall be the official act and deed of this Partnership." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this , day of , 20 Secretary: (SEAL) PAGE 76 OF 105 PROPOSAL NO. i t � 1 I� v 1 CERTIFICATE OF AUTHORITY (IF JOINT VENTURE) STATE OF COUNTY OF I HEREBY CERTIFY that a meeting of the Principals of the corporation existing under the laws of the State of , held on , 20 , the following resolution was duly passed and adopted: "RESOLVED, that, as of the Joint Venture be and is hereby authorized to execute the Proposal dated, 20 , to the City of Sunny Isles Beach official act and deed of this Joint Venture." I further certify that said resolution is now in full force and effect. IN WITNESS WHEREOF, I have hereunto set my hand this , day of , 20 Secretary: (SEAL) END OF SECTION PAGE 77 OF 105 PROPOSAL N0. ,_vc BONDS Brown &k Broiv7 1201 V'T. Cypress Creek F.md, :ate 130 (Zip: 33309 P.O. Bo . 572 Fott Lauderdale, FL 33310 -572 'a= f7;6- F110): 954/? 6-7 54 "tate ide 1-S-00/339 -025 c/o Lukes' Landscaping, Inc. dba Lukes- Sawgrass Landscape 2950 N. 28th Terrace Hollywood, FL 33020 RE: Lukes' Landscaping, Inc. dba Lukes - Sawgrass Landscape To Whom It May Concern: It is our understanding that Lukes' Landscaping, Inc. dba Lukes - Sawgrass Landscape has submitted a bid proposal for the above captioned project and that a Perfonnance and Payment bond will be required if they are successful bidder. This letter will serve as evidence that Lukes' Landscaping, Inc. dba Lukes - Sawgrass Landscape is bonded by The Guarantee Company of North America USA. Should Lukes' Landscaping, Inc. dba Lukes - Sawgrass Landscape have a low bid acceptable to all parties, if all other nonnal requirements are satisfied, we look forward to providing a final bond on this project. As this is a letter of recommendation, and not a bid bond, Brown & Brown of Florida, Inc., The Guarantee Company of North America USA, their agents and owners accept no liability for its content. The Surety reserves the right to review each submission and base their final decision upon conditions that exist at the time of request. If we can be of additional assistance, please feel free to give us a call. Sincerely, • -rte Gerald J. Arch, CPCU, CIC Ft. Lauderdale Division of Brown & Brown of Florida, Inc. Expiration: January 18, 2011 BID BOND FLORIDA ) Inc. dlbla STATE OF ) Lukes' Landscaping, COUNTY OF �VI'am�-pa._._ - - -- — Lukes- Sawgrass Landscapes—" BY THESE PRESENTS, that we, any of North America a municip� ALL MEN of Sunny Isles Beach, _ _ KNOW The Guarantee Comp unto the City ount "" -" as Principal, and firmly bound Five percent of Bid Am are held and for the payment of whit as Surety, of the United States, administrate oration of the State of Foul dmori y e sum ° ur heirs, executors, core � 5o�0 ), law Dollars ( to be made, we bind ° ourselves, these presents, sum Well and truly to and severally, firmly Y and successors j ON IS SUCH that whereas fore Principal THIS OBLIGATI pecember 14, zOlg THE CONDITION OF dated, an ing proposal dated, �--- -- the accmp y ------ ----'�. submitted Landscape Maintenance Services precedent to the submission °of the Basoe propos WHEREAS, it was a condition p Percent (5 /o) if awarde uarantee that the Proposers would, cashier's check or Bid Bond i' as a 9 ount of five P or the performance of submitted with said Proposal calendar days after written notice having ct enter into a written Contract ct with the City Contract, 10 consecutive Contract, within ten ( ) given of the Award of the Contract. nee entl NOW, THEREFORE, the conditions of this obligation are such haste pta Principal consecutive calendar days after written notice o sue p con of Sunny Isles Beach and furnishes hundred percent ten (1) Contract with the City equal to on tl a written to the City, each in an amount eq satisfactory ides all required Certificaseall be dueaand�pa Bond, and prov herein stated shall of the Contract Price, otherwise the sum herein agrees to pay s obligation shall be void; the Surety of the Unit( Of Sunny Isles Beach and in ood and lawful money the City upon demand of the City, g immediately, p liquidated damages for failure thereof of said Principa of America, as above bonded parties have executed this instr�u� day of December IN WITNESS WHEREOF, th orate party being hereto affixed their several seals this representative. name and the corporate seal of each Corp presents being duly signed by its undersigned TINUES ON NEXT PAGE DOCUMENT CON J)AG 8 of 105 pHovosA.NO. BID BOND STATE OF FLORIDA ) COUNTY OF _Miami-Dade ) Lukes' Landscaping, Inc. d /b /a KNOW ALL MEN BY THESE PRESENTS, that We, Lukes-Sawgrass Landscape as Principal, and The Guarantee Company of North America as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of Five Percent of Bid Amount ----------- Dollars ($ * * *5 % * * * * ** ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Proposal dated, December 14, 2010 for: Landscape Maintenance Services WHEREAS, it was a condition precedent to the submission of said Proposal that a cashier's check or Bid Bond in the amount of five percent (5 %) of the Base Proposal be submitted with said Proposal as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100 %) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal, IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this 14th day of December ,20 10 , the name and the corporate seal of each corporate party being hereto affixed and these presents being duly signed by its undersigned representative. DOCUMENT CONTINUES ON NEXT PAGE Pnc 78 or 105 PROPOSAL No. IN PRESENCE OF: Individual or Partnership P ncipal 2950 N. 28th Terrace Business Address Hollywood, FL 33020 City, State, and Zip Code 954- 239 -4213 Business Telephone ATTEST: See attached Power of Attorney Secretary *Impress Corporate Seal L Affix 954- 433 -1111 Business Facsimile G, INC. D /B /A F ` � THE GUARANTEE COMPANY OF NORTH AMERICA USA (Corporate Surety)* G , -ttor ey- n -Fact IMPORTANT Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. END OF SECTION PAGE 79 OF 105 PROPOSAL NO. i C THE GUARANTEE COMPANY OF NORTH AMERICA USA Southfield, Michigan low POWER OF ATTORNEY KNOW ALL BY THESE PRESENTS: That THE GUARANTEE COMPANY OF NORTH AMERICA USA, a corporation organized and existing under the laws of the State of Michigan, having its principal office in Southfield, Michigan, does hereby constitute and appoint Gerald J. Arch, Shawn A. Burton, James F. Murphy, Joanne M. Mursell, Michael A. Holmes Brown & Brown of Florida, Inc. — Ft. Lauderdale its true and lawful attorney(s) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract or otherwise. The execution of such instrument(s) in pursuance of these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA USA as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at the principal office. The Power of Attorney is executed and may be certified so, and may be revoked, pursuant to and by authority of Article IX, Section 9.03 of the By -Laws adopted by the Board of Directors of THE GUARANTEE COMPANY OF NORTH AMERICA USA at a meeting held on the 31" day of December, 2003. The President, or any Vice President, acting with any Secretary or Assistant Secretary, shall have power and authority: 1. To appoint Attorney(s) -in -fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof; and 2. To revoke, at any time, any such Attorney -in -fact and revoke the authority given, except as provided below 3. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner — Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. Further, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meeting duly called and held on the 31" day of December 2003, of which the following is a true excerpt: RESOLVED that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, contracts of indemnity and other writings obligatory in the nature thereof, and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused aPH �£f, this instrument to be signed and its corporate seal to be affixed by its authorized officer, this 2nd day 01 � of February, 2010. 1 G THE GUARANTEE COMPANY OF NORTH AMERICA USA O qY J �Ogry+AME =�_�� STATE OF MICHIGAN Stephen C. Ruschak, Vice President Randall Musselman, Secretary County of Oakland On this 2nd day of February, 2010 before me came the individuals who executed the preceding instrument, to me personally known, and being by me duly sworn, said that each is the herein described and authorized officer of The Guarantee Company of North America USA; that the seal affixed to said instrument is the Corporate Seal of said Company; that the Corporate Seal and each signature were duly affixed by order of the Board of Directors of said Company. Cynthia A. Takai IN WITNESS WHEREOF, I have hereunto set my hand at The Guarantee Notary Public, State of Michigan Company of North America USA offices the day and year above written. County of Oakland My Commission Expires February 27, 2012 Acting in Oakland County /� Q' • ZI I, Randall Musselman, Secretary of THE GUARANTEE COMPANY OF NORTH AMERICA USA, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney executed by THE GUARANTEE COMPANY OF NORTH AMERICA USA, which is still in full force and effect. IN WIT ESS WHEREOF, I have thereunto set my hand and attached the seal of said Company this 14th day of December , 2010 A.NT_r,O'b G Randall Musselman, Secretary � arY4MF n�G BID BOND STATE OF FLORIDA ) COUNTY OF KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of Dollars ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Proposal dated, 2010 for: WHEREAS, it was a condition precedent to the submission of said Proposal that a cashier's check or Bid Bond in the amount of five percent (5 %) of the Base Proposal be submitted with said Proposal as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100 %) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this day of ,20 , the name and the corporate seal of each corporate party being hereto affixed and these presents being duly signed by its undersigned representative. DOCUMENT CONTINUES ON NEXT PAGE PAGE 78 OF 105 PROPOSAL N0. IN PRESENCE OF: Individual or Partnership Principal Business Address City, State, and Zip Code Business Telephone ATTEST: Secretary *Impress Corporate Seal Affix Corporate Seal Business Facsimile (Corporate Surety)* IMPORTANT In Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. END OF SECTION PAGE 79 OF 105 PROPOSAL N0, PROPOSERS QUALIFICATION STATEMENT The Proposers's response to this questionnaire will be utilized as part of the City's overall Proposal Evaluation and Contractor selection. The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers contained herein. 9.1. Please describe your company in detail. A�95 Sr ,9 c X°n�lce�%ES�k1[t f oc lii7��Xfd te) �ESe�, Zit 9.2. The address of the principal place of business is /f_5 -/ 06?/9 A�eC/i 9.3. Company telephone number: 9.4. Number of employees: 9.5. Number of employees assigned to this project: 9.6. Company's Identification Number(s) for the Internal Revenue Service: 9.7. Miami -Dade County and City of Sunny Isles Beach Occupational License Number(s): 9.8. How many years has your organization been in business? 9.9. What similar engagements is your company presently working on? If none, write `none ". 9.10. Have you ever failed to complete any work awarded to you? If so, where and why? PAGE 80 OF 105 PROPOSAL N0. 9.11. The work described in this project is to occur within public right -of -ways, parks, public facilities, and buildings. List similar governmental or quasi - governmental projects for which you have completed or have on -going services. If none, write "none ". PROJECT 1: / Project Name /Location 6 � y m el2ec t /7I t; 12;7 A) X12 f Owner Name Contact Person H / /V /) L f c/ //7 _ Contact Telephone No. 47Z6 V1f Yearly Budget /Cost 1119.? Dates of contract From: /'C - / - © L D To: PROJECT 2: !7 Project Name /Location Owner Name Contact Person Contact Telephone No. Yearly Budget /Cost Dates of contract From: IC - (— .:20a 9 To: PROJECT 3: Project Name /Location �'z,(2. 2 i' 1 - /c�5 ,C�Gh ��Ou��GC S �`9 112 Owner Name c t Contact Person Contact Telephone No. Yearly Budget /Cost Dates of Contract From: To: / ✓� %" ��/ 9.12. List the following information concerning all contracts in progress as of the date of submission of this Proposal. (In case of joint venture, list the information for all joint ventures.) If none, write "none ". PAGE 81 OF 105 PROPOSAL NO. i 9.13. Has the Proposers or his /her representative inspected the public right -of -ways, parks, public facilities, and buildings; and does the Proposers have a complete plan for its performance? ' . � S "a9.14. Will you Sub - Contract any part of this work? (/ 4� :5 If so, give details including a list of each Sub - Contractor that will perform work and the work that will be performed by each Sub - Contractor. Classification of Work Name and Address of Sub - Contractor Total Contracted Percentage Project Owner Contract Date of of Name Value Completion Completion to date vEnA7�6,6,0`' 'can 1 s/ 00 000, 1,�' "3/ -201 w,� a s cJn o� co 9.13. Has the Proposers or his /her representative inspected the public right -of -ways, parks, public facilities, and buildings; and does the Proposers have a complete plan for its performance? ' . � S "a9.14. Will you Sub - Contract any part of this work? (/ 4� :5 If so, give details including a list of each Sub - Contractor that will perform work and the work that will be performed by each Sub - Contractor. Classification of Work Name and Address of Sub - Contractor If, prior to Notice of the Award, the City or the Contractor has reasonable objection to and refuses to accept any Supplier, person or organization listed, the Proposers may, prior to Notice of Award, submit an acceptable substitute without an increase in their proposal price. 9.15. State the name of your proposed staff supervisor and give details of his /her qualifications and experience in managing similar work. PAGE 82 OF 105 PROPOSAL NO. 9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name under which you do business and the address of the place of business. (If a corporation, state the name of the president and secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do business under the trade nam/e.)�7 }� 9.16.1. Correct name of the Proposerss is: 9.16.2. The business is a (Sole Proprietorship) (Partnership) (Corporation). L7 or��c�lzi� 9.16.3. The names of the corporate officers, or partners, or individuals doing business under a trade name, are as follows: / _ _ J( %l&r 2-1 i /< V, 4-A y 9.16.4. List all organizations which were predecessors to Proposers or in which the principals or officers of the Proposers were principals or officers. If none, write "none ". 9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the Proposers, its parent or subsidiaries or predecessor organizations during the past five (5) years. Include in the description the disposition of each petition. If none, write "none ". / ) L-)I) & 9.18. List and describe all successful Proposal, Performance and /or Payment Bond claims made to your surety(ies) during the last three (3) years. The list and descriptions should include claims against the bond of the Proposers and its predecessor organization(s). If none, write "none ". 9.19. List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Proposers or its predecessor organization(s) during the last three (3) years. The list shall include /) 0' ) L- PAGE 83 OF 105 PROPOSAL N0. all case names; case, arbitration or hearing identification numbers; the name of the project. If none, write "none ". ".,) ��� %) Dated this day of z 201 . sin ture SAD Print Name Title The foregoing instrument was acknowledged before me this day of 20 I /'' ;,by Jt'(OrvC PALA22('4 -C (AFFIX NOTARY STAMP HERE) NOTARY PUBLIC -STATE OF FLORIDA Kurt V. Ingram Commission # DD723885 -` Expires: OCT. 19, 2011 BONDED THRU ATLAN T BONDING CO., INC. No ary Publi ate f Florida Print or Type Commissioned Name Personally Known I,/ OR Produced Identification ; Type of Identification Produced END OF SECTION PAGE 84 OF 105 PROPOSAL NO. NON - COLLUSION AFFIDAVIT STATE OF FLORIDA ) COUNTY OFJK'_� %ce.AOd ) The undersigned being first duly sworn as provided by law, deposes, and says: 10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Proposal. 10.2. The undersigned is authorized to make this Affidavit on behalf of, (Name of Corporation, Party ship, Individual, etc.) aZil )4 oaf; ') ��'t)c- 1eYlfformed under the laws of % /C" -, i d c-� (Type of Business) (State) of which he is 7 W S I (yf l) (Sole Owner, Partner, President, etc.) 10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Proposal by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. 10.4. This Proposal is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Proposal, or that such person, firm or corporation, shall refrain from proposalding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said proposal or proposals of any other proposers; and all statements contained in the proposal or proposals described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said proposal or the contents thereof, qP divulged information or data relative thereto, to any association or to any member or hereof. u agent t AFFIANT'S TITLE BSCRIBED TO BEFORE ME this i'J day of1if(,'fm �jf% , 20A�J Personally Known `� or Produced Identification ; Type of identification (Affix seal here) NO AR LIC (n—a' a printed or typed) NOTARY PUBLIC -STATE OF FLORIDA Kurt V. Ingram END OF SECTION Commission #DB723825 �•.;,4.�' Expires: OCT. 19, 2011 BONDED THRU ATLANTIC BONDING CO., )37C'_ PAGE 85 of 105 PROPOSAL No. PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Proposal on a Contract to provide any goods or services to a public entity, may not submit a Proposal on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit proposals on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, SubContractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list ". CONFLICTS OF INTEREST The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers's must disclose with their Proposals, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or it's agencies. PAGE 86 OF 105 PROPOSAL N0. SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach by L 1 -9 122-,-7 [print individual's name and title] for [print name of entity submitting sworn s tement] whose business address is: and (if applicable) its Federal Employer Identification number (FEIN) is (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Proposal or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. I understand that "convicted" or "conviction" as defined in Paragraph. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. I understand that an "affiliate" as defined in Paragraph. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. I understand that a "person" as defined in Paragraph. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Proposals or applies to Proposal on Contracts for the provision of goods or services let by a public entity, or which otherwise PAGE 87 OF 105 � PROPOSAL No. C transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMB R 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIR TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF TH THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CAT[GORY 0 n OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. By: 1,41�f, III?-/fl�E_) /L (Printed Name% - -31 (Title) Sworn to and subscribed before me this „/ day of r 7 , 20 by NOTARY PUBLIC -STATE OF FLORIDA (AFFIX NOTARY STAVRIE E) Kurt V. Ingram Commission #DD723885 Signatu e: Nota is — State of Florida Expires: OCT. 19, 2011 BONDED THRUATI ,ANTIC BONDING 00.,INC. Print or Type Commissioned Name Personally Known y OR Produced Identification Type of Identification Produced END OF SECTION PAGE 88 OF 105 PROPOSAL NO. C__ NOTICE OF AWARD TO: PROJECT DESCRIPTION: Landscape Maintenance Services Contract, Proposal No. The City has considered the Proposal submitted by you for the above described Work in response to its Advertisement for Proposal and Instruction to Proposerss. You are hereby notified that your Proposal has been accepted for the Landscape Maintenance Services Contract Proposal # in the estimated amount of You are required by the Instruction to Proposers to execute the Agreement and furnish the required Contractor's Performance Bond, and Certificates of Insurance within ten days from the date of this Notice to you. If you fail to execute said Agreement and to furnish said Bonds and Insurance within ten days from the date of this Notice, the City will be entitled to disqualify the Proposal, revoke the award and retain the Proposal Security. Dated this day of , 20. BY: Rick Conner, City Manager ACCEPTANCE OF NOTICE OF AWARD Receipt of the above Notice of Award is hereby acknowledged by this day of , 20 BY: TITLE: You are required to return an acknowledged copy of this Notice of Award to the City. END OF SECTION PAGE 89 OF 105 PROPOSAL N0. , A� DRAFT AGREEMENT CITY OF SUNNY ISLES BEACH ' °ANY 5`F LANDSCAPE MAINTENANCE SERVICES AGREEMENT 4 WITH *y. CONTRACT NO: THIS SERVICE AGREEMENT ( "Agreement ") made and entered into this day of 20 , by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the State of Florida (hereinafter referred as to "City "), and , a Florida corporation, authorized to do business in the State of Florida (hereinafter referred to as "Contractor "). RECITALS WHEREAS, pursuant to Resolution No. , adopted by the City of Sunny Isles Beach City Commission on 2010, the City Commission accepted the competitive proposal of Contractor to provide landscape maintenance services to the City (the "Work') and authorized the City Manager to enter into an agreement for the Work with the Contractor; and WHEREAS, Contractor has expressed the ability and desire to provide the Work subject to the terms and conditions contained herein, and has submitted a proposal to the City as more fully described in Attachment "A ", which is attached hereto and made a part hereof. NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties agree as follows: ARTICLE 1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part hereof for reference. ARTICLE 2. SCOPE OF WORK. Contractor shall furnish all labor, materials and equipment and perform all the Work (as that term is defined in the "Invitation to Proposal — Proposal No. 10- 11 -01 ") in the manner and form provided by this Agreement for the Contract Term set forth in Article 3 below. ARTICLE 3. TERM, Subject to the provisions relating to the termination of this Agreement as set forth hereunder, this Agreement shall be for a term of three (3) years with three (3) options to renew this Agreement on a year to year basis, and shall commence upon execution by both parties and the issuance of a Notice to Proceed. ARTICLE 4. COMPENSATION. Payment to Contractor for all charges under this Agreement shall be in accordance with this Agreement and a schedule of charges reflected in Attachment "A ". Contractor shall submit invoices on a monthly basis within ten (10) days following the end of each calendar month. City shall pay Contractor only for Work actually performed. The Contractor shall make no other charges to the City for supplies, labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with Contractor. In the event PACE 90 OF 105 PROPOSAL NO. both the City and Contractor agree and elect to exercise its option to renew, Contractor agrees to honor the same prices reflected in Attachment "A" during the optional renewal period(s), unless the City agrees in writing to a price change prior to the commencement of the optional renewal period(s). ARTICLE 5. TIME OF COMPLETION. The Contractor shall commence the Work to be performed under this Agreement and the Contract Documents within the number of consecutive days after the date of written notice from the City Manager or his designee to begin Work and shall fully complete the Work in accordance with this Agreement and the Contract Documents within the number of calendar days as set forth in the Contract Documents. ARTICLE 6. TIME IS OF THE ESSENCE; LIQUIDATED DAMAGES. It is mutually agreed between the parties hereto, that time is of the essence of this Agreement, and, in the event that the Work is not completed within the time specified in the Contract Documents, including this Agreement, it is agreed that from the compensation otherwise to be paid to the Contractor, the City may retain for each day thereafter, Sundays and holidays included, the sum of $250.00 (two hundred and fifty dollars) per day for failure of the Contractor to complete the Work within the time stipulated, and that this sum is not a penalty, but will be the liquidated damage(s) that City will have sustained in the event of such default by the Contractor. ARTICLE 7. CONTRACT DOCUMENTS: All of the documents hereinafter listed form the Contract and they are as fully as part of the Contract as if attached to this Agreement, or repeated in this Agreement: ADVERTISEMENT FOR PROPOSAL CONTRACTOR'S RESPONES TO ADVERTISEMENT TO PROPOSAL CONTRACTOR'S BID BOND THIS AGREEMENT PERFORMANCE BOND INSTRUCTIONS TO PROPOSERSS SPECIFICATIONS ADDENDA ARTICLE 8. CONTINGENCY CLAUSE. Funding for this Agreement is contingent upon the availability of funds and continued authorization for project activities and is subject to amendment or termination due to lack of funds, reduction of funds, and /or change in regulations, upon thirty (30) days written notice. ARTICLE 9. MATERIALITY AND WAIVER OF BREACH. (a) City and Contractor agree that each requirement, duty, and obligation set forth in these Contract Documents is substantial and important to the formation of this Contract and, therefore, is a material term hereof; and (b) City's failure to enforce any provision of this Contract shall not be deemed a waiver of such provision or modification of this Contract. A waiver of any breach of a provision of this Contract shall not be deemed a waiver of any subsequent breach and shall not be construed to be a modification of the terms of this Contract. ARTICLE 10. SEVERANCE. In the event a portion of this Contract is found by a court of competent jurisdiction to be invalid, the remaining provisions shall continue to be effective unless City or Contractor elects to terminate this Contract. An election to terminate this Contract based upon this provision shall be made within seven (7) days after the finding by the court becomes final. PAGE 91 OF 105 PROPOSAL NO. ARTICLE 11. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other capacity other than as an independent contractor other than those obligations which have been or shall have been undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall furnish its own transportation, office and other supplies as it determines necessary in carrying out its duties under this Agreement. ARTICLE 12. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Contractor pursuant to this Agreement and related Services to this Agreement are intended and represented for the ownership of the City only. Any other use by Contractor or other parties shall be approved in writing by the City. If requested, Contractor shall deliver the documents to the City within fifteen (15) calendar days. ARTICLE 13. DUTY TO INDEMNIFY, DEFEND AND HOLD HARMLESS. Contractor agrees to indemnify and hold harmless, the City, its officers, agents, and employees from, and against, any and all claims, actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, agents or other personal entity acting under Contractor's control in connection with the Contractor's performance of Services pursuant to that Agreement and to that extent the Contractor shall pay such claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees expended by the City in defense of such claims and losses including appeals. The parties agree that ten percent (10 %) of the total compensation is a specific consideration from the City to the Contractor for this indemnity. ARTICLE 14. INSURANCE. Contractor shall, at its own sole cost and expense, during the period of any work being performed under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, Contractor's or employees, as more particularly set forth below: General liability insurance, including broad form contractual liability coverage for all operations, including but not limited to, contractual, products, and completed operations, personal injury and property damage liability with minimum limits of Two Million Dollars ($2,000,000) combined single limit occurrence. Worker's compensation insurance at the statutory amount to apply for all employees in compliance with the "Workers' Compensation Law" of the State of Florida and all applicable federal laws. In addition, the policy(ies) must include: Employers' Liability at the statutory coverage amount. The Contractor shall further insure that all of its Sub - Contractors maintain appropriate levels of worker's compensation insurance. Business Automobile Liability which shall include coverage for all owned, non -owned and hired vehicles for minimum limits of not less than One Million Dollars ($1,000,000) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. PAGE 92 OF 105 PROPOSAL NO. C9 Such insurance shall not diminish Contractor's indemnification obligations hereunder. The insurance policy shall be issued by such company, in such forms and with such limits of liability and deductibles as are acceptable to the City and shall be endorsed to be primary over any insurance, which the City may maintain. Prior to the execution of this Agreement, and at any time upon request, Contractor shall furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately endorsed for contractual liability with the City named as an additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar days prior to written notice to the City's Risk Management Department. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder. ARTICLE 15. TERMINATION. If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to terminate the Work then remaining to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement. In the event of termination, all finished and unfinished documents, data and other work product prepared by Contractor (and sub Contractor(s)) shall be delivered to the City and the City shall compensate the Contractor for all Work satisfactorily performed prior to the date of termination. Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for the purposes of set -off until such time as the exact amount of damages due the City from the Contractor is determined. Termination for Convenience of City. The City may, for its convenience and without cause terminate the Services then remaining to be performed at any time by giving Contractor ten (10) days written notice. The terms of this Article, paragraph two above, shall be applicable hereunder. Termination for Insolvency. The City also reserves the right to terminate the remaining Services to be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any assignment for the benefit of creditors. The terms of this Article, paragraph two above, shall be applicable hereunder. ARTICLE 16. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. ARTICLE 17. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the Contractor under this Agreement, any information PAGE 93 OF 105 PROPOSAL NO. which the City designates in writing as "confidential." As a violation by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to enjoin the Contractor in a court of equity for violating such provisions. ARTICLE 18. NOTICES: All notices and other communications required or permitted to be given under this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service), addressed to such party as follows: If to the City: Rick Conner With a copy to: City Manager Hans Ottinot City of Sunny Isles Beach City Attorney 18070 Collins Ave. City of Sunny Isles Beach Sunny Isles Beach, Florida 33160 18070 Collins Avenue Ph: 305 - 792 -1701 Sunny Isles Beach, Florida 33160 Ph: 305-792-1702 If to the Contractor: ARTICLE 19. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Florida. Venue shall be in Miami -Dade County, Florida. ARTICLE 20. AUDIT. The Contractor shall make available to the City or its representative all required financial records associated with the Agreement for a period of THREE (3) years. ARTICLE 21. NON - DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086. The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital /familial status, or status with regard to public assistance. The Contractor will take affirmative action to insure that all employment practices are free from such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or other forms of compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices to be provided by the City setting forth the provisions of this non- discrimination clause. The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally assisted program. r\ PAGE 94 OF 105 /) PROPOSAL NO. ARTICLE 22. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended and by the City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement conditions hereunder. The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or indirectly which should conflict in any manner or degree with the performance of the Services. The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall knowingly be employed by the Contractor. No member of, or delegate to the Congress of the United States shall be admitted to any share or part of this Agreement or to any benefits arising there from. ARTICLE 23. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede any other conflicting provisions that are contained in any other document. ARTICLE 24. ENTIRE AGREEMENT. This Agreement and Attachment "A ", which is expressly incorporated herein by reference, contain the entire agreement of the parties, and may be amended, waived, changed, modified, extended or rescinded only by a writing signed by the party against whom any such amendment, waiver, change, modification, extension and /or rescission is sought. IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate on the day and year first written above. WITNESSES: COMPANY'S NAME ATTEST: BY: Jane A. Hines, CMC, City Clerk BY: Company CITY OF SUNNY ISLES BEACH BY: Norman S. Edelcup, Mayor APPROVED AS TO FORM AND LEGAL SUFFICIENCY BY: Hans Ottinot, City Attorney END OF SECTION PAGE 95 OF 105 PROPOSAL NO. , TO: SECTION 14 NOTICE TO PROCEED DATE: PROJECT DESCRIPTION: Landscape Maintenance Services Contract, No. in accordance with Contract Documents. You are hereby notified to commence Work in accordance with the Agreement dated on or before BY: Rick Conner, City Manager ACCEPTANCE OF NOTICE TO PROCEED Receipt of the above Notice to Proceed is hereby acknowledged by this day of W 11111110 20 Proposal You are required to return an acknowledged copy of this Notice to Proceed to the City. END OF SECTION PACE 96 OF 105 PROPOSAL NO. y SECTION 15 FORM OF PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, as Principal, hereinafter called Contractor, and as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, Contractor has by written agreement entered into a Contract, Proposal /Contract No.: 07- 10 -04, awarded the day of , 20 , with Landscape Services Maintenance in accordance with contract documents prepared by the City of Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the Contractor: 15.1. Fully performs the Contract between the Contractor and the City for Landscape Maintenance Services (Proposal No. 10- 11 -01) within calendar days after the date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the Contract; and 15.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains because of default by Contractor under the Contract; and 15.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which appear within one and one half (1 1/2) years, and: 15.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared by City to be, in default under the Contract, the City having performed City's obligations thereunder, the Surety may promptly remedy the default, or shall promptly: 15.4.1. Complete the Contract in accordance with its terms and conditions; or 15.4.2. Obtain a Proposal or Proposals for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive Proposers, or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest, qualified, responsible and responsive Proposers, arrange for a Contract between such Proposers and City, and make available as Work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under the Contract and any amendments thereto, less the amount properly paid by City to Contractor. PAGE 97 OF 105 PROPOSAL NO. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named herein. The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation under this Bond. Signed and sealed this day of , 20 WITNESS: BY: (Name of Corporation) Secretary (Signature) (CORPORATE SEAL) (Type Name and Title Signed Above) IN THE PRESENCE OF; INSURANCE COMPANY: BY: *Agent and Attorney -in -Fact * (Power of Attorney must be attached) (Address) (City /State /Zip Code) (Telephone) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this 20 by [type of authority], for [name of party on behalf of whom instrument was executed]. AFFIX NOTARY STAMP HERE: Signature: Notary Public — State of Florida day of , [name of person], as Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced PAGE 98 OF 105 PROPOSAL N0. CERTIFICATE AS TO CORPORATE PRINCIPAL I, , certify that I am the Secretary of the corporation named as Principal in the foregoing Performance Bond; that , who signed the Bond on behalf of the Principal, was then of said corporation; that I know his /her their signature; and his /her their signature thereto is genuine; and that said Bond was duly signed, sealed and attested to on behalf of said corporation by authority of its governing body. (CORPORATE SEAL) NAME OF CORPORATION SECRETARY OF CORPORATION END OF SECTION PAGE 99 OF 105 PROPOSAL No. SECTION 16 ACKNOWLEDGMENT OF CONFORMANCE WITH OSHA STANDARDS To: City of Sunny Isles Beach We, hereby acknowledge and trrime Lonrracrorj agree that we, as the Prime Contractor for the Landscape Maintenance Services Contract, , as specified, have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold harmless the City of Sunny Isles Beach against any and all liability, claims, damages losses and expenses they may incur due to the failure of [Sub- Contractor] [Sub- Contractor] [Sub- Contractor] to comply with such act or regulation. CONTRACTOR 1111U BY: PAGE 100 OF 105 PROPOSAL N0. END OF SECTION SECTION 17 EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Firm: Address: END OF SECTION PAGE 101 OF 105 PROPOSAL N0. SECTION 18 CONFLICT OF INTEREST STATEMENT STATE OF FLORIDA COUNTY OF BEFORE ME, the undersigned authority, personally appeared was duly sworn, deposes, and states: 18.1. I am the principal office in th a local office in l"ma l of and 18.2. The above named entity is submitting a Proposal for the City of Sunny Isles Beach, Proposal No. described as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. 18.3 The Affiant states that only one submittal for the above proposal is being submitted and that the above named entity has no financial interest in other entities submitting proposals for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above proposal. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.7 I certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.8 I certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. Dated this day of , 2010. AFFIANT Print or Type Name and Title Sworn to and subscribed before me this day of O Personally Known OR O Produced Identification ; Type of Identification NOTARY PUBLIC STATE OF FLORIDA PAGE 102 OF 105 PROPOSAL N0. 2010. SECTION 19 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, proposal protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this proposal for the City of Sunny Isles Beach, Proposal No. Landscape Maintenance Services. Firm Authorized Signature PAGE 103 OF 105 PROPOSAL N0. Date Print or Type Name and Title END OF SECTION SECTION 20 ANTI - KICKBACK AFFIDAVIT STATE OF FLORIDA ) COUNTY OF ) I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein proposal will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. Title: The foregoing instrument was acknowledged before me this 20 , by [name of person], as was executed]. AFFIX NOTARY STAMP HERE: day of [type of authority], for [name of party on behalf of whom instrument Notary Public — State of Florida Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced END OF SECTION PAGE 104 OF 105 PROPOSAL NO. SECTION 21 PROPOSAL CHECKLIST THE FOLLOWING ARE REQUIREMENTS OF THIS PROPOSAL. USE OF THIS CHECKLIST WILL HELP ENSURE THAT YOUR SUBMISSION IS COMPLETE. Place a check mark in the "Done" column as you complete and enclose each item. This checklist must be part of the Proposal. Please read the entire Proposal documents thoroughly to ensure that your submission is complete. END OF SECTION PACE 105 OF 105 PROPOSAL NO. Required ✓ Done Requirement Proposal Response Sheet /Bid Form /Proposal Specifications ✓ Proposal Security — Five Percent (5 %) ✓ Certificate(s) of Insurance ✓ Certificates of Competencies ✓ Local Business Tax (Occupational Business License) ✓ State License(s) ✓ List of Proposed Sub - Contractors ✓ Proposers Qualification Statement ✓ Non- Collusion Affidavit ✓ Non - Kickback Affidavit ✓ Public Entity Crimes Sworn Statement ✓ Acknowledgement of Conformance with OSHA Standards ✓ Equal Opportunity/Affirmative Action Statement ✓ Conflict of Interest Statement ✓ Dispute Disclosure Form ✓ Proposal Checklist This checklist must be part of the Proposal. Please read the entire Proposal documents thoroughly to ensure that your submission is complete. END OF SECTION PACE 105 OF 105 PROPOSAL NO.