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Addendum No. 1
CITY OF SUNNY ISLES BEACH
LANDSCAPE MAINTENANCE SERVICES
CITY RFP NO. 10 -11 -01
To All Bidders:
Bidders for the above - referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
Tuesday, November 30, 2010 - Pre -RFP Submittal Conference Summary
Minutes and Sig -In Sheet
END OF SECTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Mandatory Pre -RFP Submittal Conference Summary Minutes
Tuesday, November 30, 2010 at 3 :00 p.m.
RFP No. 10- 11 -01, Landscape Maintenance Services
City Manager Rick Conner welcomed everyone and introduced City Staff, Public Works Director
Gio Batista, and Assistant City Clerk Mauricio Betancur.
City Manager Conner said that this meeting is mandatory, those who are here may submit proposals,
those that are not will not be allowed to submit. He also reminded everyone to sign the sign -in
sheets, as well as dropping off a business card.
Mr. Conner stated that all proposals must be balanced and the project items bided on a unit price
basis. What the City orders is what will be paid for based on the unit prices stated in the awarding
proposal. When the invoices are submitted for payment they must reference the line item from the
bid form.
Public Works Director Gio Batista mentioned that attached to the bid specs are some aerial
photographs of the city that are to be used in conjunction with the bid form. Next to the line items
are numbers that refer to the aerial photographs. The contractors should use them to get an idea of
what the City is looking for. The contractor must be familiar with the site and the City is asking for.
Mr. Batista mentioned that an addendum will be sent out clarifying some typos regarding some
specifications and locations.
The deadline for submission of Request for Proposals documents is Tuesday, December 14, 2010,
at 2:00 p.m., at which time those sealed responses will be publicly opened. Any additional
questions are required to be in writing and may be submitted up to seven days before the opening (at
the close of business, Thursday, December 9, 2010), which will be answered and placed on Demand
Star. You may email them to City Manager Rick Conner, at rconnerAa sibfl.net, or fax them to 305-
792 -1561.
QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS
The items for mowing are to be priced on a weekly basis?
Yes.
2. Will there be a lump sum pricing per site?
There will be for some items. Make sure to read the bid form. It is as detailed as
possible.
3. Does the contractor need an in -house landscape architect as stated in the minimum
Mandatory Pre - Submittal Conference QA 113010 Page 1 of 2
requirements?
No, as long as the contractor can provide stamped and sealed documents by a
landscape architect when needed.
4. What is the projected start date?
Early in 2011. .
5. Is there a possibility for an extension for submittal?
Requests for an extension will be considered.
6. Will the selection process be objective?
It will be as objective as possible.
The mandatory Pre - Submittal Conference was concluded at 3:45 p.m.
Mandatory Pre-Subm ttal Conference QA 113010 Page 2 of 2
City of Sunny Isles Beach
Mandatory Pre -RFP Submission Conference Sign -In Sheet
Request for Proposals No. 10- 11 -01, Landscape Maintenance Services
18070 Collins Avenue, 0 Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, November 30, 2010 at 3:00 p.m.
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Pre -RFP Submission Conference Sign -In Sheet
Request for Proposals No. 10 -10 -02 Install, Operate, and Maintain Electric Vehicle Charging Stations
18070 Collins Avenue, 1i1 Floor Meeting Room, Sunny Isles Beach, FL 33160
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Pre -RFP Submission Conference Sign -In Sheet
Request for Proposals No. 10 -10 -02 Install, Operate, and Maintain Electric Vehicle Charging Stations
18070 Collins Avenue, 161 Floor Meeting Room, Sunny Isles Beach, FL 33160
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