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Addendum No. 1
CITY OF SUNNY ISLES BEACH
Professional Towing Services
CITY RFP NO. 10 -07 -01
To All Bidders:
Bidders for the above - referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
Thursday. July 15. 2010 - Pre -RFP Submittal Conference Summary Min
END OF SECTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Pre -RFP Submittal Conference Summary Minutes
Thursday, July 15, 2010 at 10:00 a.m.
RFP No. 10- 07 -01, Professional Towing Services
City Clerk Jane A. Hines called the meeting to order, and reminded everyone to sign the
attendance sheet as this is a mandatory meeting. Police Chief Fred Maas welcomed everyone
and introduced City Clerk Hines, Assistant City Attorney Fernando Amuchastegui, Assistant City
Clerk Mauricio Betancur, and Police Captain Michael Grandinetti. The deadline for submission
of Request for Proposals documents is Thursday, July 29, 2010 at 10:00 a.m., at which time
those sealed responses will be publicly opened in the First Floor Meeting Room.
Captain Grandinetti said this is a standard request for Police towing services for our agency with
the purpose of selecting two or three companies to use on a rotational basis. He noted on page 15
of the RFP, under Section 2.13 City Vehicles, it refers to City Vehicles up to and including two
tons shall be towed at no charge within Miami -Dade and Broward County areas, which is correct
but on page 24, Schedule "A ", Rates and Towing, it reflects one ton but it should be two tons.
QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS
1. In reference to the Admin Fees on page 23, it says $30, and on page 13 it states maximum
charge not exceeding $20.00.
We will charge $20.00, not exceeding $30.00, which is what the County charges.
This fee is charged to the individual for all the administrative paper work, etc.
2. Is the City collecting an Admin Fee?
No. We never have before and we are not going to do it now.
3. We charge the add -on of $30 for the County, and whatever the other cities may charge,
and the County gives us $30 to do all the paperwork to send the letters, etc., plus costs for
postage, etc.
On page 13, Section 2.8, we are saying $20.00 and that includes all costs.
4. We have to notify the lien holder, the insurance company, the owner, etc., and so you may
have three to five letters, and postage is $5.42 per letter. It should state $20.00 plus costs.
Okay, it will therefore be $20.00 plus costs not to exceed $30.00.
5. Your price rates follow Dade County Ordinance, correct? Because I see you have ten
miles before you charge mileage, if you follow Dade County Ordinance they have a five -
mile fee, anything after 5 miles they start the mileage.
On page 22, the third paragraph, Per Mile Fee for Police Directed Tow, it notes
after first five miles.
6. If the Dade County Ordinance changes the per mile fee, we can change our rates to match
the County Ordinance rate, is that correct?
Yes, that is correct. The City will follow the Miami -Dade County Ordinance.
7. Is there any indication in the RFP that will be followed?
Yes, on page 21, Section 2.22, Non Consent Tow Rates shall be in accordance with
Miami -Dade County maximum rates and will only be adjusted by Miami -Dade
County revisions to these rates.
The Pre - Submittal Conference was concluded at 10:16 a.m.
City of Sunny Isles Beach
Mandatory Pre -RFP Submission Conference Sign -In Sheet
Request for Proposal No. 10 -07 -01 Professional Towing Services
18070 Collins Avenue, I" Floor Meeting Room, Sunny Isles Beach, FL 33160
Thursday, July 15, 2010 at 10:00 a.m.
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Pre -RFP Submission Conference Sign -In Sheet
Request for Proposal No. 10 -07 -01 Professional Towing Services
18070 Collins Avenue, 11, Floor Meeting Room, Sunny Isles Beach, FL 33160
Thursday, July 15, 2010 at 10:00a.m.
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