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HomeMy WebLinkAboutSpecificationsREQUEST FOR PROPOSAL FOR THRESHOLD INSPECTOR AUGUST 2000 CITY OF SUNNY ISLES BEACH MIAMI DADE COUNTY, FLORIDA OFFICE OF THE CITY MANAGER BID NO. 00 -08 -01 CITY OF SUNNY ISLES BEACH BID NO. 00 -08 -01 THRESHOLD INSPECTOR INSTRUCTION TO BIDDERS: Each proposal submitted must have clearly marked on the face of the envelope the following information: "SEALED BID" THRESHOLD INSPECTOR OPENING DATE AND TIME: MONDAY, SEPTEMBER 18, 2000 AT 10:30 A.M. BID #00 -08 -01 2. All Proposals shall be submitted on the Bid Form and shall include all requested documentation, including photos and detailed specifications of all equipment, Warranty documents and completed Public Entity Crime Form. 3. Mail (or deliver) an original proposal with authorized original signatures (faxed proposals will be rejected) to: City Manager City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 4. The City reserves the right to accept or reject any or all proposals received. 5. Proposals shall be publicly opened at, and no proposal received later than, 10:30 a.m., Monday, September 18, 2000. 6. Any additional information can be obtained by calling the City Manager at (305) 947 -0606. 7. The City of Sunny Isles Beach is tax exempt (Certificate #23 -00- 477131 -54C). CITY OF SUNNY ISLES BEACH, FLORIDA REQUEST FOR PROPOSALS FOR "THRESHOLD INSPECTOR FOR PROPOSED CITY HALL COMPLEX" Purpose. The purpose of this Request for Proposal is to a seek qualified Threshold Inspector. 1.1 Procedure. Submit ten (10) sets of the complete proposal by the closing date and time. 1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs incurred in appropriation of the proposal or any presentation(s). 1.3. Property of City. All bids and accompanying documentation received from bidders in response to this invitation to bid/Request for Proposal shall become the property of the City and will not be returned to the bidders. In the event of contract award, all documentation and work product produced as part of the contract shall become the exclusive property of the City. This subsection is applicable to Requests for Proposals and Requests for Letters of Interest documents, which also become property of the City. 1.4. By submission of a response hereunder, the respondee becomes responsible to comply with the terms and conditions of the Purchasing Procedures Ordinance of the City as may be amended from time to time. To the extent of any conflict, the terms of this document control. 2. Background. The City of Sunny Isles Beach is located between the Atlantic Ocean and the Intercoastal Waterway on the East and West and 19151 Street or Terracina Boulevard on the North and Haulover Beach Park on the South. Our City standards stress a high quality of development with a focus on creating visual corridors to the ocean, with access to the ocean as well redevelopment of Sunny Isles Beach Boulevard and Collins Avenue with a focus on protecting the environment, providing landscaping and developing aesthetically attractive structures. The City of Sunny Isles Beach is currently in its comprehensive planning process including the development of land development regulations. 2.1 The City is seeking a Threshold Inspector for the City Hall project 3. Qualification. Respondee must demonstrate the following: 1. state certification, 2. number of years of experience. Respondent must also provide a minimum of 7 job references. (Describe evidence of qualifications as the City deems necessary and desirable.) 4. Proposal. 4.1 The Contract to be awarded on or about October 19. 2000 and work to be initiated upon commencement of City Hall project. 4.2 The first task will be to advise the City Commission with respect to the City Hall project. 4.3 Describe work in phases. see attached exhibit 'A') 4.4 Cancellation of Invitations for Bids or Requests for Proposals. An invitation for bids, or request for proposals, or other solicitation may be cancelled, or any or all bids or proposals may be rejected in whole, or in part, as may be specified in the solicitation, when it is in the best interests of the City. The reasons therefor shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any bid or proposal may be rejected, in whole or in part, in the best interests of the City. Notice of cancellation shall be sent to all businesses solicited. The notice shall identify the solicitation, explain the reason for cancellation and, where appropriate, explain that an opportunity will be given to compete on any re- solicitation or any future procurement of similar items. 4.5 Correction or Withdrawal of Bids. Cancellation of Awards. In general, bids shall be unconditionally accepted without alteration or correction, except as authorized in this Ordinance. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the invitation for bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: (1) The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or (2) The bidder submits evidence which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of bids, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the Purchasing Agent. (3) Notwithstanding the foregoing, the City Commission shall have the authority to waive any and all irregularities in any and all proposals. 5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis on particular problem areas, etc. 6. Submittals. Include the following in your proposal: 6.1 Cover sheet of this Request for Proposal. 6.2 An informative, narrative report introducing your firm and location of the office that will be responsible for the project. 6.3 A Statement of Qualifications. 6.4 A resume detailing experience. 6.5 Copies of the firm's professional licensures. 6.6 Any other forms that are required by the City and sample of similar work performed by the firm. 6.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF, disk, etc. 7. Evaluation. Proposals will be evaluated using the following criteria. The criteria are not listed in order of importance and additional criteria may be used. The City Manager will have the final say on the evaluation criteria and will make the final selection in the best interests of the City. • Ability of professional personnel (including the the capacity, ability and skill of the provider to perform the contract; the character, integrity, reputation, judgment, experience and efficiency of the provider); • Relevant Experience (including professional licensure required when service of a skilled nature as required by law to perform such service and/or skill); • Past Performance (including the quality of performance of previous contracts); • Recent, current and projective workloads (including whether the provider can perform the contract within the time specified without delay or interference); • Fee proposal • Association with Sunny Isles Beach firm Kj 20 points 15 points 15 points 10 points 15 points 5 points • Demonstration of legal capability 10 points • Demonstration of Experience and ability to use respondee in the future 10 points 8. Peformance. The respondee, upon award of any contract shall ensure that all items supplied and/or work performed, comply with federal, state and local laws rules and regulations as well as the terms of the contract. 9. Process. Respondee, upon award of the contract shall be responsible for management and organization of all public hearings and meetings with City officials, citizens' and business groups or other organizations as applicable. Any and all meetings will be at no additional cost to the City. 9.1 Non - award. The City reserves the right in its sole and absolute discretion to reject any and all proposals to cancel and withdraw this RFP at any time. 9.2 The City reserves the right to award any contract to any respondee which it deems to offer the best overall service and be the most responsible responsive bidder thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. 9.3 In the event the lowest, most responsive and responsible bid for a project exceeds available funds, and the City Commission does not make available additional funds, the City Manager is authorized, when time or economic considerations preclude re- solicitation of bids, to negotiate an adjustment of the bid price as long as the scope of work is not changed with the lowest, most responsive and responsible bidder, in order to bring the bid within the amount of available funds. Final negotiation shall be in written form as approved by the City Manager. 9.4 One Response. If only one responsive bid or proposal for commodity or contractual service is received, in response to an Invitation for Bid/Proposal, an award may be made to the single Bidder/Proposer, if the City Manager finds the price submitted is fair and reasonable, and that other prospective bidders had reasonable opportunity to respond, or there is not adequate time for re- solicitation. Further, the City Manager reserves the right, if it is in the best interests of the City, to negotiate with the sole Bidder/Proposer for the best terms, conditions and price. The City Manager shall document the reasons that such action is in the best interest of the City. Otherwise, the bid /proposal may be rejected and: 1. new bids or offers may be solicited; 2. the sole bid/proposal may be rejected. 0 3. If the City Manager determines in writing that the need for the supply or service continues, but that the price of the one bid/proposal is unreasonable and there is not time for re- solicitation or re- solicitation would likely be futile, the procurement may then be conducted under Section 6(D) or Section 6(F), of the Ordinance as appropriate. 10. Taxes. The Respondee is responsible for paying any and all taxes associated with the agreement. 11. Termination of Agreement. If the respondee fails to perform the conditions of the agreement as specified and as interpreted by the Manager, the Manager shall provide written notice of such violation. 11.1 The City reserves the right to terminate the agreement, without cause, with a 30- day calendar written notice unless otherwise provided in the contract. 11.2 Termination and cancellation of any agreement will not relieve the respondee for work rest which was to be completed prior to the termination or cancellation of the agreement. 11.3 If the agreement is terminated for cause, respondee will be removed from the City's vendor list. 11.4 The City Commission shall have the right to terminate the agreement in the event the respondee files any petition or proceeding for bankruptcy relief or is adjudicated to be bankrupt or insolvent or fails to pay just debts as they ordinarily become due. 11.5 This agreement may not be terminated by the respondee unless otherwise provided in the contract. 12. Insurance Requirements. 12.1 General. The respondee, including service - related respondees, shall purchase and maintain for the entire life of the Project, including any and all approved time extensions, until its final acceptance by the City, such insurance as will protect the respondee from claims under Workers' Compensation, disability benefit laws or other similar employee benefit laws; from claims for damages because of bodily injury, occupational sickness or disease, or death of respondee employees; from claims insured by usual or unusual injury liability coverage; from claims or injury to or destruction of tangible property and from claims insured by usual Commercial General Liability coverage. This includes loss of use resulting therefrom, any or all of which may arise out of the respondee's operations under the Contract Documents, whether such operations be by the respondee, or any sub contractor, or by anyone directly or indirectly employed by any of them or for whose acts any of them may be legally liable. The respondee's deductibles /self- 5 insured retentions shall be disclosed to the City and may be disapproved by the City and may be reduced or eliminated at the sole discretion of the City. The respondee is responsible for the amount of any deductible or self - insured retention. 12.2 Requirements for Certificates of Insurance. Respondee shall provide the City with all required Certificates of Insurance which Certificates must be acceptable to the City. Each Certificate of Insurance shall be provided to the City at least 15 days prior to coverage renewals requested by the City. The respondee shall furnish complete copies of respondee's insurance policies, forms and endorsements. If the respondee fails to obtain and maintain for the life of the contract insurance required herby or to replace any such expired or cancelled policies, the City may obtain and maintain such insurance with such company as it deems satisfactory with those amounts expended by the City in payment of premiums to be deducted by the City from the amounts due the respondee for work covered by the contract. 13. Hold Harmless. 13.1 The City, its agents, employees and officials, both elected and appointed shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting therefrom arising out of performance of the agreement or contract, unless such claims are a result of the City's sole negligence, as determined by the final arbiter of such claim. 13.2 The City, its agents, employees and official, both elected and appointed shall also be held harmless against all claims for financial loss with respect to the provision of or failure to provide professional or other services resulting in professional, malpractice, or errors and omissions liability arising out of performance of the agreement or contract, unless such claims are a result of the City's sole negligence, as determined by the final arbiter of such claim. 14. Payment on Behalf of the City. 14.1 Respondee agrees to pay on behalf of the City, and to pay the cost of the City's legal defense, as may be selected by the City, for all claims described in the Hold Harmless paragraph 13 above. 14.2 Such payment on behalf of the City shall be in addition to any and all other legal remedies available to the City and shall not be considered to be the City's exclusive remedy. 2 Description of Work EXHIBIT `A' The following are the required (but not limited to) the threshold inspections for the City Hall project: FOUNDATION SHEAR- WALL, GROUND FLOOR COLUMNS, GROUND FLOOR GROUND FLOOR SLAB SECOND & THIRD FLOOR SLAB COLUMNS, 2ND & 3RD FLOORS SHEAR - WALLS, 2ND & 3RD FLOORS FOURTH FLOOR SLAB COLUMNS, 4TH FLOOR SHEAR -WALL 4TH FLOOR FIFTH, SIXTH, SEVEN & EIGHT FLOOR SLAB FIFTH, SIXTH, SEVEN & EIGHT COLUMNS FIFTH, SIXTH, SEVEN & EIGHT SHEAR -WALLS ROOF SLAB ROOF COLUMNS ROOF SHEAR -WALL STAIRS STOREFRONT/ WINDOWS CONNECTIONS PRECAST CONNECTIONS SHORING