HomeMy WebLinkAboutSpecificationsSV NNY IS
° ese CITY OF SUNNY ISLES BEACH, FLORIDA
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
" " N (305) 947 -0606 Phone (305) 949 -3113 Fax
0
T or SUN nN
INVITATION TO BID
FOR Metal Picket Fence — Government Facilities
Bid No. 01 -03 -02
1. Purpose. The purpose of this solicitation is to invite bidders to submit bids to provide
and install a metal picket fence in the medians of Collins Ave. from 158th St. to 190th St.
1.1 Procedure. Submit ten (10) sets of the complete proposal by the closing date and
time.
1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs
incurred in appropriation of this solicitation or any presentation(s).
1.3. Property of City. All bids and accompanying documentation received from
bidders in response to this Invitation to Bid shall become the property of the City
and will not be returned to the bidders. In the event of contract award, all
documentation and work product produced as part of the contract shall become
the exclusive property of the City.
1.4. By submission of a response hereunder, the bidder becomes responsible to
comply with the terms and conditions of the Purchasing Procedures Ordinance of
the City as may be amended from time to time. To the extent of any conflict, the
terms of this document control.
2. Background. The City of Sunny Isles Beach is located between the Atlantic Ocean and
the Intercoastal Waterway on the East and West and 191St Street or Terracina Boulevard
on the North and Haulover Beach Park on the South. Our City standards stress a high
quality of development with a focus on creating visual corridors to the ocean, with access
to the ocean as well redevelopment of Sunny Isles Beach Boulevard and Collins Avenue
with a focus on protecting the environment, providing landscaping and developing
aesthetically attractive structures. The City of Sunny Isles Beach is currently in its
comprehensive planning process including the development of land development
regulations.
2.2. The City is seeking a fence contractor.
Metal Picket Fence Bid
Page I of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
3. Qualification. Bidder must demonstrate an ability to perform the work described in the
statement of -work/specifications, which is attached as Exhibit "A ". (Describe evidence
of qualifications, as the City deems necessary and desirable.)
4. Bid/Proposal.
4.1 The City contemplates award of a firm -fixed price contract resulting from this
solicitation.
4.2 The first task will be to execute a contract with the City regarding this solicitation.
4.3 Cancellation of Invitations for Bids or Requests for Proposals. An invitation for
bids, or request for proposals, or other solicitation may be cancelled, or any or all
bids or proposals may be rejected in whole, or in part, as may be specified in the
solicitation, when it is in the best interests of the City. The reasons therefor shall
be made part of the contract file. Each solicitation issued by the City shall state
that the solicitation may be cancelled and that any bid or proposal may be
rejected, in whole or in part, in the best interests of the City. Notice of
cancellation shall be sent to all businesses solicited. The notice shall identify the
solicitation, explain the reason for cancellation and, where appropriate, explain
that an opportunity will be given to compete on any re- solicitation or any future
procurement of similar items.
4.4 Correction or Withdrawal of Bids; Cancellation of Awards. In general, bids shall
be unconditionally accepted without alteration or correction, except as authorized
in this Ordinance. However, correction or withdrawal of inadvertently erroneous
bids before or after bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted, where appropriate. Mistakes discovered
before bid opening may be modified, or the bid may be withdrawn by written or
telegraphic notice received in the office designated in the invitation for bids prior
to time set for bid opening. After bid opening, no changes in bid prices or other
provisions of bids prejudicial to the interest of the City, or fair competition, shall
be permitted. In lieu of bid correction, a low bidder alleging a material mistake of
fact may be permitted to withdraw its bid if:
Metal Picket Fence Bid
(1) The mistake is clearly evident on the face of the bid document
but the intended correct bid is not similarly evident; or
(2) The bidder submits evidence which clearly and convincingly
demonstrates that a mistake was made. All decisions to permit the
correction or withdrawal of bids, or to cancel awards or contracts
based on bid mistakes, shall be supported by a written determination
made by the Purchasing Agent.
(3) Notwithstanding the foregoing, the City Commission shall have
Page 2 of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
the authority to waive any and all irregularities in any and all
proposals.
5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis
on particular problem areas, etc.
6. Submittals. Include the following in your proposalibid:
6.1 Cover sheet of this Invitation for Bid.
6.2 An informative, narrative report introducing your firm and location of the office
that will be responsible for the project.
6.3 Price Schedule.
6.4 A resume detailing experience.
6.5 Copies of the firm's professional licensures.
6.6 Any other forms that are required by the City and sample of similar work
performed by the firm.
6.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF,
disk, etc.
6.8 Bids will be received, recorded and clocked in at the City Clerk's Office, 17070
Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160, until 10:00am local
time on March 28, 2001. Bids will be opened soon thereafter.
7. Evaluation. Bids will be evaluated using the following criteria. The criteria are not
listed in order of importance and additional criteria may be used. The City Manager will
have the final say on the evaluation criteria and will make the final selection in the best
interests of the City.
• Ability of professional personnel (including the
the capacity, ability and skill of the provider to
perform the contract; the character, integrity,
reputation, judgment, experience and efficiency
of the provider);
20 points
• Relevant Experience (including professional
licensure required when service of a skilled
nature as required by law to perform such
service and /or skill);
15 points
• Past Performance (including the quality of
performance of previous contracts);
15 points
Page 3 of 9
City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Metal Picket Fence Bid
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
• Recent, current and projective workloads (including
whether the provider can perform the contract
within the time specified without delay or
interference); 10 points
• Fee proposal 15 points
• Association with Sunny Isles Beach firm 5 points
• Demonstration of legal capability 10 points
• Demonstration of Experience and ability to use
bidder in the future 10 points
8. Peformance. The bidder, upon award of any contract shall ensure that all items supplied
and /or work performed, comply with federal, state and local laws rules and regulations as
well as the terms of the contract.
9. Process. Bidder, upon award of the contract shall be responsible for management and
organization of all public hearings and meetings with City officials, citizens' and
business groups or other organizations as applicable. Any and all meetings will be at no
additional cost to the City.
9.1 Non - award. The Citv reserves the right in its sole and absolute discretion to reject
any and all bids to cancel and withdraw this Invitation to Bid at any time.
9.2 The City reserves the right to award any contract to any bidder which it deems to
offer the best overall service and be the most responsible responsive bidder
thereby the City is not bound to award any contract based solely on the lowest
quoted price and no contract is created until it is signed with the approval of the
City Commission. The City, in its sole and absolute discretion, also reserves the
right to negotiate separately with competing firms as it deems to be in the best
interest of the City and as permitted by law.
9.3 In the event the lowest, most responsive and responsible bid for a project exceeds
available funds, and the City Commission does not make available additional
funds, the City Manager is authorized, when time or economic considerations
preclude re- solicitation of bids, to negotiate an adjustment of the bid price as long
as the scope of work is not changed with the lowest, most responsive and
responsible bidder, in order to bring the bid within the amount of available funds.
Final negotiation shall be in written form as approved by the City Manager.
9.4 One Response. If only one responsive bid or proposal for commodity or
contractual service is received, in response to an Invitation for Bid /Proposal, an
award may be made to the single Bidder /Proposer, if the City Manager finds the
price submitted is fair and reasonable, and that other prospective bidders had
reasonable opportunity to respond, or there is not adequate time for re- solicitation.
Further, the City Manager reserves the right, if it is in the best interests of the
City, to negotiate with the sole Bidder /Proposer for the best terms, conditions and
Metal Picket Fence Bid
Page 4 of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
price. The City Manager shall document the reasons that such action is in the best
interest of the City. Otherwise, the bid/proposal may be rejected and:
1. new bids or offers may be solicited;
2. the sole bid /proposal may be rejected.
3. If the City Manager determines in writing that the need for the supply or
service continues, but that the price of the one bid /proposal is unreasonable
and there is not time for re- solicitation or re- solicitation would likely be futile,
the procurement may then be conducted under Section 6(D) or Section 6(F),
of the Ordinance as appropriate.
10. Taxes. The bidder is responsible for paying any and all taxes associated with the
agreement.
11. Termination of Agreement. If the bidder fails to perform the conditions of the
agreement as specified and as interpreted by the Manager, the Manager shall provide
written notice of such violation.
11.2 Termination and cancellation of any agreement will not relieve the bidder for
work rest, which was to be completed prior to the termination or cancellation of
the agreement.
11.3 If the agreement is terminated for cause, bidder will be removed from the City's
vendor list.
11.4 The City Commission shall have the right to terminate the agreement in the event
the bidder files any petition or proceeding for bankruptcy relief or is adjudicated
to be bankrupt or insolvent or fails to pay just debts as they ordinarily become
due.
11.5 This agreement may not be terminated by the bidder unless otherwise provided in
the contract.
12. Insurance Requirements.
12.1 General. The bidder, including service- related bidder, shall purchase and
maintain for the entire life of the Project, including any and all approved time
extensions, until its final acceptance by the City, such insurance as will protect the
bidder from claims under Workers' Compensation, disability benefit laws or other
similar employee benefit laws; from claims for damages because of bodily injury,
occupational sickness or disease, or death of bidder employees; from claims
insured by usual or unusual injury liability coverage; from claims or injury to or
destruction of tangible property and from claims insured by usual Commercial
General Liability coverage. This includes loss of use resulting therefrom, any or
Metal Picket Fence Bid
Page 5 of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949-3113 Fax
all of which may arise out of the bidder's operations under the Contract
Documents, whether such operations be by the bidder, or any sub contractor, or
by anyone directly or indirectly employed by any of them or for whose acts any of
them may be legally liable. The bidder's deductibles /self - insured retentions shall
be disclosed to the City and may be disapproved by the City and may be reduced
or eliminated at the sole discretion of the City. The bidder is responsible for the
amount of any deductible or self - insured retention.
12.2 Requirements for Certificates of Insurance. Bidder shall provide the City with all
required Certificates of Insurance which Certificates must be acceptable to the
City. Each Certificate of Insurance shall be provided to the City at least 15 days
prior to coverage renewals requested by the City. The bidder shall furnish
complete copies of bidder's insurance policies, forms and endorsements. If the
bidder fails to obtain and maintain for the life of the contract insurance required
herby or to replace any such expired or cancelled policies, the City may obtain
and maintain such insurance with such company as it deems satisfactory with
those amounts expended by the City in payment of premiums to be deducted by
the City from the amounts due the bidder for work covered by the contract.
13. Hold Harmless.
13.1 The City, its agents, employees and officials, both elected and appointed shall be
held harmless against all claims for bodily injury, sickness, disease, death or
personal injury or damage to property or loss of use resulting therefrom arising
out of performance of the agreement or contract, unless such claims are a result of
the City's sole negligence, as determined by the final arbiter of such claim.
13.2 The City, its agents, employees and official, both elected and appointed shall also
be held harmless against all claims for financial loss with respect to the provision
of or failure to provide professional or other services resulting in professional,
malpractice, or errors and omissions liability arising out of performance of the
agreement or contract, unless such claims are a result of the City's sole
negligence, as determined by the final arbiter of such claim.
14. Payment on Behalf of the City.
14.1 Bidder agrees to pay on behalf of the City, and to pay the cost of the City's legal
defense, as may be selected by the City, for all claims described in the Hold
Harmless paragraph 13 above.
14.2 Such payment on behalf of the City shall be in addition to any and all other legal
remedies available to the City and shall not be considered to be the City's
exclusive remedy.
Metal Picket Fence Bid
Page 6 of 9 Crry of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
15. Public Entity Crimes.
Section 287.133, Florida Statutes, provides that a person or affiliate, as defined in that
Section, who has been placed on the convicted vendor list following a conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to
a public entity, may not submit a bid on a contract with a public entity for the
construction or repair of a public building or a public work, may not submit bids on
leases of real property to a public entity, may not be awarded or perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity, and may not transact business with
any public entity in excess of the threshold amount provided in s.287.017 for
CATEGORY TWO ($25,000) for a period of 36 months from the date of being placed on
the convicted vendor list. Any such person or affiliate convicted of a public entity crime
shall provide written notice of such conviction to the City within 30 days after the date of
such conviction.
16. Explanations/Interpretations.
Bidders desiring an explanation or interpretation relative to this solicitation, must request
it in writing soon enough before the date and time scheduled for receipt of bids specified
in this solicitation. Annotate the solicitation number on all written inquiries and
correspondence. Oral explanations or instructions will not be binding. Any information
given to bidder, which in the opinion of the Procurement Services Office, affects all
bidders or would be prejudicial to other bidders if not communicated shall be furnished
to all other bidders as an addendum to the solicitation. Direct inquiries as follows: Jim
Watts - Public Works Director, City of Sunny Isles Beach, 17070 Collins Avenue,
Suite 250, Sunny Isles Beach, Florida 33160.
Metal Picket Fence Bid
Page 7 of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
EXHIBIT "A"
STATEMENT OF WORK/SPECIFICATIONS.
General:
Scope of Services:
The City of Sunny Isles Beach is seeking the professional services of a fencing contractor
to construct and install a fence in the medians of Collins Avenue as follows:
1. Three foot (3') high metal picket fence.
2. Fence to be constructed using either powdered steel or anodized aluminum.
The vender will provide the City with an analysis of each material providing
the pro and cons of use, to include costs.
3. Pickets will be of stock placed on four inch (4 ") centers.
4. The top of each picket will be decorative, i.e. "Fleur- delis ".
5. There will be Seventy -Two (72) sections of fence. Most are approximately
thirty feet (30') long, placed between trees on a straight line in the center of
the medians. The remaining sections will extend from the end trees to a point
where the median narrows. The contractor will be responsible to take exact
measurements.
Installation•
1. All posts will be properly cemented at a depth outlined in the S.F. Building
Code.
2. Contractor will provide all necessary MOT in accordance with F.D.O.T.
guidelines.
3. Contractor will be responsible for all underground utility checks prior to
digging postholes.
Vender:
Other:
1. The ideal firm will have at least ten (10) years experience and provide the City
with references pertaining to like work.
2. Provide a certificate of insurance in the amount of One - Million dollars
($1,000,000), naming the City as certificate holder.
3. A construction bond in the amount of construction costs.
4. Worker Compensation coverage of Five Hundred - Thousand dollars
($500,000).
Contractor will file for proper permits with the City Building department. Fees
will be waived.
2. Vender will provide the City with a guarantee that welds and other assembly
Page 8 of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
Metal Picket Fence Bid (305) 947 -0606 Phone (305) 949 -3113 Fax
Metal Picket Fence Bid
will be free of defects. If powder coating is used, installation will be free of
gouges or other breaks in the finished material.
Page 9 of 9 City of Sunny Isles Beach
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
RECEIVED
JAN 0 8 2001
STATE OF FLORIDA City of sunny isles ueacu
DEPARTMENT OF TRANSPORTATION —Office of the City Manager
District Six
SPECIAL PERMIT
6/95
DATE: _Nn�1FMUFrz E,�nn PERMIT NO.:
SECTION NO: STATE ROAD NO.: SR A 1 A
COUNTY: _Miami—Dade MILMIOST FROM TO:
STATE PROTECT NO.: (if applicable) RECORD NO.:
APPLICANT: City of Sunny Isles Beach
ADDRESS: 17070 ollins venue
CITY: _aunny T51 t Aeach STATE: PL ZIP CODE:
TELEPHONE NO.: 11719—q/47-0606
Applicant requests permission from the State of Florida Department of Transportation, hereinafter called the Department, to construct,
opa-atc, and maintain the facility shown in the aecompanying crigiriccring as described here: landscaping, irrigation
in center island medians: Collins Avenue
Location of Construction, StrcetNamc , and Nearest Intersection: From Haul over Park to William i am T ehmann C a Iseway.
1. Is the proposed work within the corporate limits of a municipality: Ycs (X) NO( )
Namcofmunicipality.�,mn_r TSlac R ach Local Government Contact: James DeCocq
2. Prior to filing this application, the location of all existing utilities, both aerial and underground, has been ascertained, and (tic
accurate locations arc shown on the drawings (as applicable). A letter of notification was mailed on
to the following ublitics/municipaGtics:_ Contractor will notify utilities before
rnncrr���r�on rpmm n S
3. It Is expressly stipulated that this permit Is a license for permissive use only and that the eonstruc6on within and /or upon public
property pursuant to this permit shall not operate to create or vest any property right in said holder.
4. Whenever it is determined by the Department that it is necessary for the construction, repair, improvement, maintenance, safe
and /or efficient operation, alteration, or relocation of any or all portion of said highway and/or transportation facility, the
Permittcc shall immediately remove any and all installed facilities from said highway and/or transportation facility, or reset or
relocate thereon as required by the Department at the Pcrmittce's expense.
5. All work shall mat DepattmenCs Roadway and Traffic T)csi n St i a ds Spcci(ications for Road ar)d ridge C onstm: pion
and other appli aR41R!~l� a,,tt is3trable The work shall be performed under the ins coon
supervision of Engineer located at
Telephoc` �i engineer shall be notified forty -eight (48) hours prior to
the pre- construction mating and again immediately before commencement of work. All material and equipment shall be
T subject to inspection by the designated engineer or his authorized representative.
`j 6. All Department property shall be restored to its original condition as far as practical in keeping with Department Specifications,
and in a manner satisfactory to the Department, within thirty (30) days of the installation of the permitted wor'�, %inic,s ctherwisc
approved by the Department.
7. A drawing covering details of this work shall be made a part of this permit. This drawing shall include plan, profile, rind cross
sections as appropriate, and may be required to bear the seal of a profcssionul engineer licensed in the State of Florida. As built
drawings are required: Yes ( ) No ( )
8. The Pufrmttee shall commence actual construction in good faith within 30 days from the date of said permit approval
and shall compete construction within 60 days from the commencement of work unless the permittce shows good
permit will be granted. fordelayand the Department ap
p proves an extension. No extension beyond one (1) year from the date of issuance of this
•• perm
9. This construction and maintenance shall not interfere with r.propertyand rights of a prior Pcrmittee.
10. Special Conditions and Instructions by the Department:
I
"SPECIAL
ii r1A PPf 414zlf4nic nr+urn
11. It is understood and agreed that the rights and privileges herein set out are granted only to the extent of the Stntc's right, title,
It, and interest in the land to be entered upon and used by the Permitter, his heirs, assigns, and successors in interest, and the
c. Pcrmittee will, at all times, assume all risk of and indemnify, defend, and save harmless the State of Flotida and the Department
from and against any and all loss, damage, cost, or expense arising in any manner on account of the exercise or attempted
exercise by said Permittee of the aforesaid rights and privileges.
12. During construction through DepaMnent acceptance of the permitted work, all safety rcgulr.t ons of the Department shall be
observed and the holder must take measures, including pin t and display of safety devices, that may be necessary in order
to safclyconduct the public through the project at ' accord cc with the Department's current edition of the Roul w,! and
Traffic Design Standard, I cri 600, the Manual f Uniform Traffic Control Devices.
13. In cast ofnon--ompt a with the I's rcquircm.cri to c , as o c date of this permit, this permit is void
and the work wil bio+rgM ifl tom arzec rem e o right -of -way at no cost to the Department.
Submitted and Agreed Corporate Seal
ignaturc of pc i
Manager
Name andTitic Superintendent Attested
Recommended for ap roval: Title: Date-
Approved by: t , X _ Dec: O
District Permit Engineer orAumt'&trr Representative
M