HomeMy WebLinkAboutSpecificationsuNNY IS(Ff m
CITY OF SUNNY ISLES BEACH, FLORIDA
17070 Collins Avenue, Suite 250
oP'P Sunny Isles Beach, Florida 33160
F` r S (305) 947 -0606 Phone (305) 949 -3113 Fax
Tr OUN PN
REQUEST FOR QUALIFICATIONS
FOR ARCHITECTURAL DESIGN SERVICES FOR A CITY HALL
RFQ NO. 01-07-01
1. Purpose. The purpose of this Request for Qualifications is to seek qualified
Architectural Firm(s) for the specific purpose of designing a City Hall and accessory
structure(s) related to the City Hall as described in Section 4 as well as any other
generalized architectural /consultant services that may be requested by the City in order
that the City have a specified list of qualified architect/design firms from which it may
seek services.
1.1 Procedure. Submit ten (10) sets of the complete proposal by the closing date and
time.
1.2. Costs. No reimbursement will be made by the City of Sunny Isles Beach for any
costs incurred in preparation of the proposal or any presentation(s).
1.3. Property of f City. All submittals and accompanying documentation received from
respondent in response to this Request for Qualifications shall become the
property of the City and will not be returned to the respondent. In the event of
contract award, all documentation and work product produced as part of the
contract shall become the exclusive property of the City. This subsection is
applicable to Requests for Qualifications and Requests for Letters of Interest
documents, which also become property of the City.
1.4. Responsibility of Respondent. By submission of a response hereunder, the
respondent becomes responsible to comply with the terms and conditions of the
Purchasing Procedures Ordinance of the City, as may be amended from time to
time. To the extent of any conflict, the terms of this document control.
2. Background. The City of Sunny Isles Beach has approximately 15,000 residents. The
City of Sunny Isles Beach is located between the Atlantic Ocean to the East and the
Intracoastal Waterway to the West and 193`d Street on the North and Haulover Beach
Park on the South. Our City standards stress a high quality of redevelopment with a
focus on creating visual corridors to the ocean, with access to the ocean as well as
redevelopment of Sunny Isles Boulevard and Collins Avenue with a focus on protecting
the environment, providing landscaping and developing aesthetically attractive
structures. The City of Sunny Isles Beach has adopted by Ordinance No. 2000 -105 a
Comprehensive Plan emphasizing aesthetic issues and the City is in the process of
developing our Land Development Regulations.
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3
L,
2.1 The City is seeking general and specific architectural design services for a City
Hall and accessory structure(s) related to the City Hall.
2.2 In accordance with Florida State Statute Chapter 287.0555, known as the
"Consultant's Competitive Negotiation Act," the City may enter into a
"continuing contract" for professional architectural /engineering services for any
projects in which construction costs do not exceed $100,000, or for study
activities for which the fee does not exceed $25,000.
Qualification. Respondent must demonstrate expertise in design in the following areas!
3.1 Primary Architectural Design and Project Management.
3.2 Civil, Structural, Mechanical, and Electrical Engineering.
3.3 Interior Design and Space Planning
(Note: May be in -house or subcontracted. Provide full documentation of
qualifications and all relevant experience for either the in -house or sub - contract
professionals to be employed on this project as an exception to Paragraph 10.6
hereinbelow).
3.4 Landscape Architecture. A qualified landscape architect is mandatory.
Services Sought.
4.1 The respondent will study the interaction /adjacency priorities of the operational
elements.
4.2 The respondent will prepare a base map of any proposed site.
4.3 The respondent will prepare a Schematic Design Master Plan /Site Plan.
4.4 The respondent will prepare construction drawings related to the project, which
shall include, but not be limited to:
• Site Plan
• Paving & Drainage Plan including Topographic Data for Cut and Fill Estimating
Purposes.
• Photometric Design for Exterior and Interior Lighting
• Accessibility Plan
• Landscape Design
• Irrigation Plan
• Architectural Building Plans for any and all Structures.
• Structural Plans, Calculations and any and all Design Model Testing, which may be
required.
• Building & Site Electrical, Mechanical and Plumbing Plans
• Fire Safety Plans
• Interior Design Plans
• Security Plans
• Computer Wiring Plan
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• Telephone, Communications and Cable TV, wiring and Distribution Plan
• A Hurricane Protection Plan.
• Complete and detailed Architectural, Interior Design and Engineering Specification
Documents for all aspects of the Project.
4.5 The respondent will prepare the construction drawings, specifications and bid
package(s) for all elements of the project.
4.6 For a City Hall and accessory structure(s) related to the City Hall, the respondent
will present the construction schematics, drawings, details, specifications and cost
estimates to City Manager and other appropriate City officials at various stages of
design development as determined by the City Manager. The respondent will be
required to meet with any involved City department upon request by the City
Manager. The respondent will meet with the Florida Department of
Transportation, US Post Office officials, Romacorp Representatives or County
and State public library representative, if applicable, as may be directed by the
City Manager at convenient locations for the respondent.
4.7 The respondent will supervise and coordinate the preparation and submission of
all required Federal, State, County and Local approval and permit documentation
to the appropriate authorities. The respondent will work with those authorities to
ensure that the project is timely permitted in accordance with all of the rules and
regulations that may pertain to the project at the time of permitting. These
services shall include, but not be limited to, obtaining permits and approvals from
the State of Florida Department of Transportation, The State of Florida
Department of Environmental Protection, Miami -Dade County Department of
Environmental Resources Management, Miami -Dade County Fire Department,
The U.S. Army Corps of Engineers, City of Sunny Isles Beach Zoning and City of
Sunny Isles Beach Building Department and any and all authorities which may
have jurisdiction.
5. Proposal.
5.1 Instructions. Sealed Proposals, consisting of one (1) original and nine (9) copies,
will be received until, and publicly opened at 10:00 a.m., Thursday, August 16,
2001, in the Commission Chambers, 17070 Collins Avenue, Suite 250, Sunny
Isles Beach, Florida, 33160.
The envelope must be clearly marked:
"IMPORTANT INFORMATION ENCLOSED FOR CITY MANAGER"
Thursday, August 16, 2001,10:00 A.M.
BID NO. 01-07-01
Any response received after 10:00 a.m., on Thursday, August 16 2001, will be
returned to the proposer unopened. No faxes or e -mail will be accepted. The
responsibility for submitting_ qualifications before the stated time and date is
solely hy the responsibility of the proposer. The City is not responsible for
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delays caused by mail courier service including U.S. Mail, or any other
occurrence.
5.2 Initial Task. The first task will be to advise the City Manager with respect to
conceptual design scheme for a City Hall and accessory structure(s) related to the
City Hall, as now specifically outlined in Section 4 above.
5.3 Availability to, and coordination with the City.
a. Respondent will be available throughout the construction phase of the project,
to ensure performance of contractor, resolve any related issues, to make
inspections and to verify that the project was constructed in compliance with
approved design plans and specifications, including all duly authorized
amendments to those approved plans.
b. Respondent will be expected to coordinate with designated City Personnel
and may be required, should the City choose, to coordinate on all or some of
the project phases with a Construction Manager selected by the City and
responsible directly to the City under separate contract.
5.4 Cancellation of Requests for Qualifications. An invitation for qualifications, or
other solicitation may be cancelled, postponed or re- advertised, or any or all
respondents may be rejected in whole, or in part, as may be specified, within the
City's sole discretion. The reasons therefore shall be made part of the file. Each
solicitation issued by the City shall state that the solicitation may be cancelled and
that any respondent may be rejected, in whole or in part, within the sole discretion
of the City. Notice of cancellation shall be sent to all businesses solicited. The
City shall give any respondent the opportunity to compete on any re- solicitation or
any future procurement of similar items.
5.5 Sunshine Law. Respondents are hereby notified that all information submitted as
part of a response to this RFQ will be available for public inspection after opening
of responses, in compliance with Chapter 286, Florida Statutes, known as the
"Government in the Sunshine Law."
6. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis
on particular problem areas, etc.
7. Submittals. Include the following in your qualification:
7.1 Cover sheet of this Request for Qualifications.
7.2 An informative, narrative report introducing your firm and location of the office
that will be responsible for the project.
7.3 A Statement of Qualifications.
7.4 A resume detailing experience and recommendations from prior jobs, if any.
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7.5 Copies of the firm's professional licensures.
7.6 Any other forms that are required by the City and sample of similar work
performed by the firm.
7.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF,
disk, etc.
8. Evaluation. Qualification will be evaluated using the following criteria. The criteria are
not listed in order of importance and additional criteria may be used. A committee of
three (3) appointed and including the City Manager will have the final say on the
evaluation criteria and will make the final selection in the best interests of the City.
• Ability of professional personnel (including the capacity, ability 30 points
and skill of the provider to perform the contract; the character,
integrity, reputation, judgment, experience and efficiency of the
provider, including experience with design of municipal
complexes, including city halls, government centers, police stations
and/or other public facilities);
• Relevant Experience (including professional licensure required 15 points
when service of a skilled nature as required by law to perform such
service and/or skill. Priority will be given to architects that have
previous experience working for the City);
• Past Performance (including the quality of performance of 15 points
previous contracts);
• Recent, current and projective workloads (including whether the 10 points
provider can perform the contract within the time specified without
delay or interference);
• Fee proposal 15 points
• Association with Sunny Isles Beach firm or having a local 5 points
Miami -Dade County office
• Demonstration of Experience and ability to use respondent in 10 points
the future for any project
9. Peformance. The respondent, upon award of any contract shall ensure that all items
supplied and/or work performed, comply with federal, state and local laws rules and
regulations as well as the terms of the contract.
10. Process. Respondent, upon award of the contract shall be responsible for management
and organization of all public hearings and meetings with City officials, citizens' and
business groups or other organizations as applicable. Any and all meetings and all costs
associated with responding to this process will be at respondent's expense with no
additional cost to the City.
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10.1 Non- award. The City reserves the right in its sole and absolute discretion to reject
any and all respondents, to cancel and/or withdraw this RFQ at any time.
10.2 Negotiations. The City may award a contract on the basis of initial offers
received, without discussion, or may require respondents to give oral
presentations based on their responses. The City reserves the right to enter into
negotiations with the selected respondent, and if the City and the selected
respondent cannot negotiate a mutually acceptable contract, the City may
terminate the negotiations and begin negotiations with the next selected
respondent and this process may continue until a contract has been executed or all
responses have been rejected. In the event the most responsive and responsible
respondent does not make at least 75% of the point criteria, the City Manager is
authorized, when time or economic considerations preclude re- solicitation of
qualifiers, to negotiate an adjustment of the qualifying price as long as the scope
of work is not changed with the lowest, most responsive and responsible
respondent, in order to bring the qualification within the amount of available
funds. Final negotiation shall be in written form, as approved by the City
Manager and the City Attorney. No respondent shall have any rights in the
subject project or property, or against the City arising from such negotiations.
10.3 One Response. If only one responsive, responsible, respondent for commodity or
contractual service is received, in response to a Request for Qualifications, an
award may be made to the single Respondent, if the Committee finds the price
negotiated is fair and reasonable, and that other prospective respondent had
reasonable opportunity to respond, or there is not adequate time for re- solicitation.
The City Manager shall document the reasons that such action is in the best
interest of the City. Otherwise, the qualification may be rejected and:
1. New respondent may be solicited;
2. The sole respondent may be rejected.
3. If the City Manager determines in writing that the need for the supply or
service continues, but that the price negotiated of the one respondent is
unreasonable and there is not time for re- solicitation or re- solicitation would
likely be futile, the procurement may then be conducted under Section 6(D) or
Section 6(F), of Ordinance 2001 -101, as appropriate.
10.4 Modifications. A respondent may submit a modified response to replace all or
any portion of a previously submitted response up until the RFQ due date and
time. Modifications received after the RFQ due date and time will not be
considered.
10.5. Protest. Protest will be in accordance with Procurement Ordinance No 97 -10 as
amended by Ordinance 2001 -101,
10.6. Assignment. Except for Paragraph 3.3 hereinabove, the successful respondent
shall not enter into any sub - contract, retain consultants, or assign, transfer,
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convey, sublet, or otherwise dispose of this contract, or of any or all of its right,
title, or interest therein, or its power to execute such contract to any person, firm,
or corporation without prior written consent of the City. Any unauthorized
assignment shall constitute a default by the successful respondent.
10.7. Default. Failure or refusal of a respondent to negotiates a contract upon
qualifying by the City Commission, or untimely withdrawal of response before
such qualifying is made and approved, may result claim for damages by the City
and may be grounds for removing the respondent from the City's qualifier list.
11. Taxes. The respondent is responsible for paying any and all taxes associated with the
agreement.
12. Termination of Agreement. If the respondent fails to perform the conditions of the
agreement as specified and as interpreted by the Manager, the Manager shall provide
written notice of such violation.
12.1 The City reserves the right to terminate the agreement, without cause, with a 30-
day calendar written notice unless otherwise provided in the contract.
12.2 Termination and cancellation of any agreement will not relieve the respondent for
work, which was to be completed prior to the termination or cancellation of the
agreement.
12.3 If the agreement is terminated for cause, respondent will be removed from the
City's qualifier list.
12.4 The City Commission shall have the right to terminate the agreement in the event
the respondent files any petition or proceeding for bankruptcy relief or is
adjudicated to be bankrupt or insolvent or fails to pay just debts as they ordinarily
become due.
12.5 This agreement may not be terminated by the respondent unless otherwise
provided in the contract.
13. Insurance Requirements.
13.1 General. The respondent, including service - related respondents, shall purchase
and maintain for the entire life of the Project, including any and all approved time
extensions, until three (3) years after final acceptance by the City of any
completed project (which is in receipt of an issued Certificate of Occupancy,)
such insurance as will protect the respondent from claims under professional
liability, Workers' Compensation, disability benefit laws or other similar
employee benefit laws; from claims for damages because of bodily injury,
occupational sickness or disease, or death of respondent employees; from claims
insured by usual or unusual injury liability coverage; from claims or injury to or
destruction of tangible property and from claims insured by usual Commercial
General Liability coverage. The successful respondent shall provide copies of a
Certificate of Renewal of insurance for each year of the contract and for three (3)
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years following final acceptance of the project as set forth above. This includes
loss of use resulting therefrom, any or all of which may arise out of the
respondent's operations under the Contract Documents, whether such operations
be by the respondent, or any sub contractor, or by anyone directly or indirectly
employed by any of them or for whose acts any of them may be legally liable.
The respondent's deductibles /self- insured retentions shall be disclosed to the City
and may be disapproved by the City and may be reduced or eliminated at the sole
discretion of the City. The respondent is responsible for the amount of any
deductible or self- insured retention. Respondent must carry a minimum of Three
Million Dollars ($3,000,000) of Professional Liability Insurance.
13.2 Requirements for Certificates of Insurance. Respondent shall provide the City
with all required Certificates of Insurance which Certificates must be acceptable
to the City. Each Certificate of Insurance shall be provided to the City at least 15
days prior to coverage renewals requested by the City. The respondent shall
furnish complete copies of respondent's insurance policies, forms and
endorsements. If the respondent fails to obtain and maintain for the life of the
contract insurance required herby or to replace any such expired or cancelled
policies, the City may obtain and maintain such insurance with such company as it
deems satisfactory with those amounts expended by the City in payment of
premiums to be deducted by the City from the amounts due the respondent for
work covered by the contract.
14. Hold Harmless.
14.1 The City, its agents, employees and officials, both elected and appointed shall be
held harmless against all claims for bodily injury, sickness, disease, death or
personal injury or damage to property or loss of use resulting therefrom arising
out of performance of the agreement or contract, unless such claims are a result of
the City's sole negligence, as determined by the final arbiter of such claim.
14.2 The City, its agents, employees and official, both elected and appointed shall also
be held harmless against all claims for financial loss with respect to the provision
of or failure to provide professional or other services resulting in professional,
malpractice, or errors and omissions liability arising out of performance of the
agreement or contract, unless such claims are a result of the City's sole
negligence, as determined by the final arbiter of such claim.
15. Payment on Behalf of the City.
15.1 Respondent agrees to pay on behalf of the City, and to pay the cost of the City's
legal defense, as may be selected by the City, for all claims described in the Hold
Harmless paragraph 13 above, up through and including, all appellate levels.
15.2 Such payment on behalf of the City shall be, in addition to any and all other legal
remedies available to the City, and shall not be considered to be the City's
exclusive remedy.
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16. Cone of Silence. You are hereby advised that this Request for Qualifications is subject to
the "Cone of Silence" in accordance with Miami Dade County Ordinance No(s). 98 -106
and 99 -1. From the time of advertising until the City Manager issues his recommendation,
there is a prohibition on communication with the City's professional staff. This ordinance
does not apply to oral communications at pre- submittal conferences, oral presentations
before evaluation committees contract discussions made to City Commission during any
duly noticed public meeting, contract negotiations with the staff following the award of
an RFQ or bid by any City Commission, or communication in writing at any time with
any City employee, official, or member of the City Commission unless specifically
prohibited. A copy of all written communications must be filed with the City Clerk.
Violation of these provisions by any proposer shall not be considered for any RFQ, for a
contract for the provision of goods or services for a period of one year.
Any questions or clarifications concerning this Request for Qualifications shall be
submitted in writing by mail or facsimile to Christopher J. Russo, City Manager,
17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160, (305) 947 -0606
Phone, (305) 949 -3113 Fax. The bid's title /number shall be referenced on all
correspondence. All questions must be received no later than five (5) calendar days prior
to the scheduled proposal opening date. All responses to questions /clarifications will be
sent to all prospective respondents in the form of an addendum. NO QUESTIONS WILL
BE RECEIVED VERBALLY OR AFTER THE DEADLINE.
The City of Sunny Isles Beach reserves the right to accept any proposal deemed to be in
the best interest of the City of Sunny Isles Beach, or waive any informality in any
proposal. The City of Sunny Isles Beach may reject any and all proposals.
17. Conflict of Interest. All respondents must disclose with their response the name(s) of
any officer, director, agent, or immediate family member (spouse, parent, sibling, child)
who is also an employee of the City of Sunny Isles Beach. Further, all respondents must
disclose the name of any City employee who owns, either directly or indirectly, an
interest of ten (10 %) percent or more in the respondent or any of its affiliates.
18. Public Entity Crimes. Section 287.133, Florida Statues, provides that a person or
affiliate, as defined in that Section, who has been placed on the convicted vendor list
following the conviction for a public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity may not submit a bid on a contract with a
public entity for any contract for construction or repair of a public building or a public
work, may not submit bids on leases of real property to a public entity, may not be
awarded to perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in
excess of the threshold of the amount provided in Section 287.017 for CATEGORY
TWO ($25,000) for a period of 36 months from the date of being placed on the convicted
vendor list. Any such person or affiliate convicted of a public entity crime shall provide
written notice of such conviction.
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1 . This sworn statement is submitted to
by
for
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is -_
(IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the
United States, including, but not limited to, any bid or contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in
any federal or state trial court of record relating to charges brought by indictment or information after July
1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity come. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling interest
in another person, or a pooling of equipment or income among persons when not for fair market value
under an arms length agreement, shall be a prima facie case that one person controls another person.
A person who knowingly enters into a joint venture with a person who has been convicted of a public
entity crime in Florida during the preceding 36 months shall be considered an affiliate.
I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services
let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The
term "person" includes those officers, directors, executives, partners, shareholders, employees, members,
and agents who are active in management of any entity.
Signature Date
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NON - COLLUSIVE AFFIDAVIT
State of )
)ss
County of )
and says that:
being first duly sworn, deposes
(1) He /she is the (Owner, Partner, Officer, Representative or Agent) of the respondent
that has submitted the attached Proposal;
(2) He /she is fully informed respecting the preparation and contents of the attached
Proposal and of all pertinent circumstances respecting such Proposal;
(3) Such Proposal is genuine and is not a collusive or sham Proposal;
(4) Neither the said respondent nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have in any
way colluded, conspired, connived or agreed, directly or indirectly, with any other
Proposer, firm, or person to submit a collusive or sham Proposal in connection
with the Work for which the attached Proposal has been submitted; or to refrain
from proposing in connection with such Work; or have in any manner, directly or
indirectly, sought by agreement or collusion, or communication, or conference
with any Respondent, firm, or person to fix the price or prices in the attached
Proposal or of any other Respondent, or to fix any overhead, profit, or cost
elements of the Proposal price or the Proposal price of any other Respondent, or
to secure through any collusion, conspiracy, connivance, or unlawful agreement
any advantage against the City of Sunny Isles Beach, or any person interested in
the proposed Work;
(5) The price or prices quoted in the attached Proposal are fair and proper and are not
tainted by any collusion, conspiracy, connivance, or unlawful agreement on the
part of the Proposer or any other of its agents, representatives, owners, employees
or parties in interest, including this affiant.
Sworn to and subscribed before me this
who is personally
Notary Seal:
Commission Expires:
Commission No.:
_ day of , 2001, by
known to me or has provided
as identification.
Notary Signature
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