HomeMy WebLinkAboutSpecificationsBID NOTICE
CITY OF SUNNY ISLES BEACH REQUEST FOR PROPOSAL, 01- 08 -01, CLEANING
AND JETTING STORM DRAINS AND BASINS
Notice is hereby given that the City of Sunny Isles Beach is requesting proposals for the cleaning of
226 storm drains and catch basins, the jet cleaning of all outfall lines (Approx. 2,000 L.F.) and
disposal of all debris in an authorized offsite dump facility capable of dealing with contaminated
storm water discharge.
SEALED bids will be received until 10:OOAM, Friday, August 31, 2001 at which time they will be
opened and read in the City Hall Chambers, 17070 Collins Avenue, Suite # 250, Sunny Isles Beach,
Fl. 33160.
Specifications and instructions to bidders are available from the Public Works Official, 17070
Collins Avenue, Suite # 250, Sunny Isles Beach, Fl. 33160 or by calling (305) 947 -0606
No bidder may withdraw his /her bid for a period of sixty (60) days after the date of opening bids.
)The City reserves the right accept or reject any or all bids and may waive formalities.
topher . Russo
anage
CJR:jw
BID NOTICE
CITY OF SUNNY ISLES BEACH
FIRST AMENDMENT TO
REQUEST FOR PROPOSALS NO. 01 -08 -01
STORM DRAIN CLEANING & JETTING OF LINES
The City of Sunny Isles Beach has completed a more in depth set of guidelines for its request for
proposals for the cleaning of 226 storm drains and catch basins, the jet cleaning of all outfall
lines (Approx. 2,000 L.F.) and disposal of all debris in an authorized offsite dump facility
capable of dealing with contaminated storm water discharge.
SEALED bids will be received until 10:00AM, Friday, August 31, 2001 at which time they
will be opened and read in the City Hall Chambers, 17070 Collins Avenue, Suite #250,
Sunny Isles Beach, FL 33160.
Specifications and instructions to bidders are available from the Office of the City Clerk, 17070
Collins Avenue, Suite #250, Sunny Isles Beach, FL 33160 or by calling (305) 947 -0606.
No bidder may withdraw his /her bid for a period of sixty (60) days after the date of opening bids.
The City reserves the right to accept or reject any or all bids and may waive formalities.
Christopher J. Russo
City Manager
tiO.SJNNY lS /FJ,e�
CITY OF SUNNY ISLES BEACH, FLORIDA
17070 Collins Avenue, Suite 250
Sunny Isles Beach, Florida 33160
sF y FI,OP\O sir
° T> °F SUN (305) 947 -0606 Phone (305) 949 -3113 Fax
FIRST AMENDMENT TO REQUEST FOR PROPOSALS
BID NO. 01 -08 -01
STORM DRAIN CLEANING & JETTING OF LINES
1. Purpose. The purpose of this Request for Proposals is to solicit proposals for the
cleaning of storm drains and jetting of lines.
1.1 Procedure. Submit three (3) sets of the complete proposal by the closing date and
time.
1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs
incurred in appropriation of the proposal or any presentation(s).
1.3. Property of City. All bids and accompanying documentation received from
bidders in response to this Request for Proposals shall become the property of the
City and will not be returned to the bidders. In the event of contract award, all
documentation and work product produced as part of the contract shall become
the exclusive property of the City. This subsection is applicable to Requests for
Proposals and Requests for Letters of Interest documents, which also become
property of the City.
1.4. By submission of a response hereunder, the respondee becomes responsible to
comply with the terms and conditions of the Purchasing Procedures Ordinance of
the City as may be amended from time to time. To the extent of any conflict, the
terms of this document control.
2. Background. As a participant in the E.P.A Stormwater Program, better known as the
National Pollution Discharge Elimination System (NPDES), it is necessary for the City to
clean all storm drains and catch basins each year. Additionally, the drain lines
constituting outfalls must be jet - cleaned to allow faster flow of stormwater.
3. Qualifications. In order to qualify for consideration, the bidder shall have at least 5
years of experience in storm drain cleaning, and shall exhibit proof of competence by
providing specific references from at least 3 municipalities wherein similar projects have
been completed.
4. Proposal.
4.1 Instructions. Sealed Proposals will be received until and publicly opened at 10:00
a.m., Friday, August 31, 2001, in the Commission Chambers, 17070 Collins
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RFP 01 -08 -01 Storm Drain Cleaning & Jetting Of Lines 8114101 10 :15 AM
Avenue, Suite 250, Sunny Isles Beach, Florida, 33160. The envelope must be
clearly marked:
"SEALED BID"
STORM DRAIN CLEANING
FRIDAY, AUGUST 31, 2001, 10:00 A.M.
BID NO. 01 -08 -01
No proposals will be received later than 10:00 a.m., Friday, August 31, 2001.
4.2 Scope of Services. The City of Sunny Isles Beach is requesting proposals for the
cleaning of Two - Hundred Twenty -Six (226) storm drains /catch basins and the
jetting of Two - Thousand (2,000) linear feet of drain line. Once the job is started,
the work will be continuous until completion. Any reason for delays will be
forwarded to the City in writing.
4.3 Additional Products and Services. All debris retrieved from storm drains will be
transported away from the City and deposited in a dumpsite authorized by the
Environmental Protection Agency (EPA) to accept and store contaminants in a
manner which will not allow further leakage into the ground water.
Additionally, upon completion of the contract all facilities will be as found.
Grates will be properly replaced. There will not be any debris of any kind left
behind. Asphalt and/or sod will remain intact and not be disturbed.
4.4 Cancellation of Invitations for Bids. An invitation for proposals, or other
solicitation may be cancelled, or any or all bids may be rejected in whole, or in
part, as may be specified in the solicitation is within the City's sole discretion.
The reasons therefore shall be made part of the contract file. Notice of
cancellation shall be sent to all businesses solicited. The City shall give any
respondee the opportunity to compete on any re- solicitation or any future
procurement of similar items.
4.5 Correction or Withdrawal of Bids; Cancellation of Awards. In general, bids shall
be unconditionally accepted without alteration or correction, except as authorized
by City Ordinance. However, correction or withdrawal of inadvertently erroneous
bids before or after bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted, where appropriate. Mistakes discovered
before bid opening may be modified, or the bid may be withdrawn by written or
telegraphic notice received in the office designated in the invitation for bids prior
to time set for bid opening. After bid opening, no changes in bid prices or other
provisions of bids, prejudicial to the interest of the City, or fair competition, shall
be permitted. In lieu of bid correction, a low bidder alleging a material mistake of
fact may be permitted to withdraw its bid ii
L1) The mistake is clearly evident on the face of the bid document
but the intended correct bid is not similarly evident; or
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(2) The qualifier submits evidence, which clearly and convincingly
demonstrates that a mistake was made. All decisions to permit the
correction or withdrawal of proposal, or to cancel awards or
contracts based on bid mistakes, shall be supported by a written
determination made by the City's Finance Director.
(3) Notwithstanding the foregoing, the City Commission shall have
the authority to waive any and all irregularities in any and all
proposals, or in the alternative, reject any proposal.
5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis
on particular problem areas, etc.
6. Evaluation. Firms submitting proposals must meet the minimum qualifications and
will be evaluated using the following criteria. The criteria are not listed in order of
importance and additional criteria may be used. The City Manager's Selection
Committee will have the final say on the evaluation criteria and will make the final
selection in the best interests of the City.
. Ability of professional personnel (including the capacity, ability and 20 points
skill of the provider to perform the contract; the reputation, judgment,
experience and efficiency of the provider);
. Relevant Experience and Past Performance (including professional 40 points
licensure required when service of a skilled nature as required by law
to perform such service and /or skill and the quality of performance of
previous contracts);
. Fee proposal
40 points
The City will review all proposals and rate each according to the above criteria. The City
will take pricing into consideration in making its selection, but the City is not obligated
to contract with the lowest priced proposer if the lowest priced proposer is not deemed to
be the lowest priced most responsible and responsive firm submitting a proposal.
7. Peformance. The respondee, upon award of any contract shall ensure that all items
supplied and/or work performed, comply with federal, state and local laws rules and
regulations as well as the terms of the contract.
8. Process.
8.1 Non - award. The City reserves the right in its sole and absolute discretion to reject
any and all proposers, to cancel and/or withdraw this RFP at any time.
8.2 Responsible, Responsive Bidder. The City reserves the right to award any
contract to any respondee which it deems to offer the best overall service and be
the most responsible responsive bidder; thereby the City is not bound to award
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any contract based solely on the lowest quoted price and no contract is created
until it is signed with the approval of the City Commission. The City, in its sole
and absolute discretion, also reserves the right to negotiate separately with
competing firms as it deems to be in the best interest of the City and as permitted
by law.
8.3 Negotiation. In the event the lowest, most responsive and responsible qualifier
for a project exceeds available funds, and the City Commission does not make
available additional funds, the City Manager is authorized, when time or
economic considerations preclude re- solicitation of qualifiers, to negotiate an
adjustment of the qualifying price as long as the scope of work is not changed
with the lowest, most responsive and responsible qualifier, in order to bring the
qualification within the amount of available funds. Final negotiation shall be in
written form, as approved by the City Manager and the City Attorney.
8.4 One Response. If only one responsive proposer for commodity or contractual
service is received, in response to an Invitation for Proposal, an award may be
made to the single Proposer, if the City Manager finds the price submitted is fair
and reasonable, and that other prospective proposers had reasonable opportunity
to respond, or there is not adequate time for re- solicitation. Further, the City
Manager reserves the right, if it is in the best interests of the City, to negotiate
with the sole Qualifier for the best terms, conditions and price. The City Manager
shall document the reasons that such action is in the best interest of the City.
Otherwise, the qualification may be rejected and:
1. New proposers may be solicited;
2. The sole proposer may be rejected.
3. If the City Manager determines in writing that the need for the supply or
service continues, but that the price of the one qualifier is unreasonable and
there is not time for re- solicitation or re- solicitation would likely be futile, the
procurement may then be conducted under Section 6(D) or Section 6(F), of
Ordinance 2001 -101, as appropriate.
9. Taxes. The Respondee is responsible for paying any and all taxes associated with the
agreement.
10. Termination of Agreement. If the respondee fails to perform the conditions of the
agreement as specified and as interpreted by the Manager, the Manager shall provide
written notice of such violation.
10.1 The City reserves the right to terminate the agreement, without cause, with a 30-
day calendar written notice unless otherwise provided in the contract.
10.2 Termination and cancellation of any agreement will not relieve the respondee for
the work, which was to be completed prior to the termination or cancellation of
the agreement.
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10.3 If the agreement is terminated for cause, respondee will be removed from the
City's vendor list.
10.4 The City Commission shall have the right to terminate the agreement in the event
the respondee files any petition or proceeding for bankruptcy relief or is
adjudicated to be bankrupt or insolvent or fails to pay just debts as they ordinarily
become due.
10.5 This agreement may not be terminated by the respondee unless otherwise
provided in the contract.
11. Hold Harmless.
11.1 The City, its agents, employees and officials, both elected and appointed shall be
held harmless against all claims for bodily injury, sickness, disease, death or
personal injury or damage to property or loss of use resulting therefrom arising
out of performance of the agreement or contract, unless such claims are a result of
the City's sole negligence, as determined by the final arbiter of such claim.
11.2 The City, its agents, employees and official, both elected and appointed shall also
be held harmless against all claims for financial loss with respect to the provision
of or failure to provide professional or other services resulting in professional,
malpractice, or errors and omissions liability arising out of performance of the
agreement or contract, unless such claims are a result of the City's sole
negligence, as determined by the final arbiter of such claim.
12. Payment on Behalf of the City.
12.1 Respondee agrees to pay on behalf of the City, and to pay the cost of the City's
legal defense, as may be selected by the City, for all claims described in the Hold
Harmless paragraph 13 above, up through and including, all appellate levels.
12.2 Such payment on behalf of the City shall be, in addition to any and all other legal
remedies available to the City, and shall not be considered to be the City's
exclusive remedy.
13. Cone of Silence.
You are hereby advised that this Invitation to Bid is subject to the "Cone of Silence" in
accordance with Miami Dade County Ordinance Nos 98 -106 and 99 -1. From the time of
advertising until the City Manager issues his recommendation, there is a prohibition on
communication with the City's professional staff. This ordinance does not apply to oral
communications at pre -did conferences, oral presentations before evaluation committees
contract discussions made to City Commission during any duly noticed public meeting,
contract negotiations with the staff following the award of an RFP, RFQ, RFLI, or bid
by any City Commission, or communication in writing at any time with any City
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employee, official, or member of the City Commission unless specifically prohibited. A
copy of all written communications must be filed with the City Clerk. Violation of these
provisions by any particular bidder or proposor shall not be considered for any REP,
RFO, RFLI, or bid for a contract for the provision of goods or services for a period of
one year.
Any questions or clarifications concerning this Request for Proposal shall be submitted
in writing by mail or facsimile to Christopher J. Russo, City Manager, 17070 Collins
Avenue, Suite 250, Sunny Isles Beach, Florida 33160, (305) 947 -0606 Phone, (305)
949 -3113 Fax. The bids title /number shall be referenced on all correspondence. All
questions must be received no later than fifteen (15) calendar days prior to the scheduled
bid opening date. All responses to questions /clarifications will be sent to all prospective
bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED
VERBALLY OR AFTER THE DEADLINE.
The City of Sunny Isles Beach reserves the right to accept any proposal or bid deemed to
be in the best interest of the City of Sunny Isles Beach, or waive any informality in any
proposal or bid. The City of Sunny Isles Beach may reject any and all proposals or bids.
14. Public Entity Crimes.
Section 287.133, Florida Statues, provides that a person or affiliate, as defined in that
Section, who has been placed on the convicted vendor list following the conviction for a
public entity crime may not submit a bid on a contract to provide any goods or services to
a public entity may not submit a bid on a contract with a public entity for any contract for
construction or repair of a public building or a public work, may not submit bids on
leases of real property to a public entity, may not be awarded to perform work as a
contractor, supplier, subcontractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the threshold of the
amount provided in Section 287.017 for CATEGORY TWO ($25,000) for a period of 36
months from the date of being placed on the convicted vendor list. Any such person or
affiliate convicted of a public entity crime shall provide written notice of such
conviction.
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1 . This sworn statement is submitted to
by
for
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is -_
(IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(l)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the
United States, including, but not limited to, any bid or contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(l)(b), Florida Statutes
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in
any federal or state trial court of record relating to charges brought by indictment or information after July
1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contenders.
4. 1 understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
1. A predecessor or successor of a person convicted of a public entity crime; or
2. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity come. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling interest
in another person, or a pooling of equipment or income among persons when not for fair market value
under an arm's length agreement, shall be a prima facie case that one person controls another person.
A person who knowingly enters into a joint venture with a person who has been convicted of a public
entity crime in Florida during the preceding 36 months shall be considered an affiliate.
I understand that a "person" as defined in Paragraph 287.133(l)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services
let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The
term "person" includes those officers, directors, executives, partners, shareholders, employees, members,
and agents who are active in management of any entity.
Signature Date
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NON - COLLUSIVE AFFIDAVIT
State of
)ss
County of
deposes and says that:
being first duly sworn,
(1) He /she is the(Owner, Partner, Officer, Representative or Agent) of the
Bidder that has submitted the attached Bid;
(2) He /she is fully informed respecting the preparation and contents of the
attached Bid and of all pertinent circumstances respecting such Bid;
(3) Such Bid is genuine and is not a collusive or sham Bid;
(4) Neither the said bidder nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have
in any way colluded, conspired, connived or agreed, directly or indirectly,
with any other Bidder, firm, or person to submit a collusive or sham Bid in
connection with the Work for which the attached Bid has been submitted;
or to refrain from bidding in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any Bidder, firm, or person to fix the
price or prices in the attached Bid or of any other Bidder, or to fix any
overhead, profit, or cost elements of the Bid price or the Bid price of any
other Bidder, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against the City of Sunny Isles Beach,
or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Bid are fair and proper and are
not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part
of the Bidder or any other of its agents, representatives, owners, employees or parties in
interest, including this affiant.
Sworn to and subscribed before me this
who is personally
Notary Seal:
day of , 2001, by
known to me or has provided
as identification.
Notary Signature
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