HomeMy WebLinkAboutSpecificationsSV NNy'S(F F
CITY OF SUNNY ISLES BEACH, FLORIDA
17070 Collins Avenue, Suite 250
lyF 99' µ. -F L.O0.,aP Sir
Sunny Isles Beach, Florida 33160
OF SUN (305) 947 -0606 Phone (305) 949 -3113 Fax
REQUEST FOR QUALIFICATIONS
FOR LANDSCAPE ARCHITECTURAL FIRM(S) — RFQ NO. 01-05-01
1. Purpose. The purpose of this Request for Proposal is to seek qualified Landscape
Architectural Firm(s).
1.1 Procedure. Submit ten (10) sets of the complete proposal by the closing date and
time.
1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs
incurred in appropriation of the proposal or any presentation(s).
1.3. Property of City. All bids and accompanying documentation received from
bidders in response to this invitation to bid /Request for Qualifications shall
become the property of the City and will not be returned to the bidders. In the
event of contract award, all documentation and work product produced as part of
the contract shall become the exclusive property of the City. This subsection is
applicable to Requests for Proposals and Requests for Letters of Interest
documents, which also become property of the City.
1.4. By submission of a response hereunder, the respondee becomes responsible to
comply with the terms and conditions of the Purchasing Procedures Ordinance of
the City as may be amended from time to time. To the extent of any conflict, the
terms of this document control.
2. Background. The City of Sunny Isles Beach is estimated to have 15,000 residents. The
City of Sunny Isles Beach is located between the Atlantic Ocean and the Intracoastal
Waterway on the East and West and 193 d Street on the North and Haulover Beach Park
on the South. Our City standards stress a high quality of redevelopment with a focus on
creating visual corridors to the ocean, with access to the ocean as well as redevelopment
of Sunny Isles Boulevard and Collins Avenue with a focus on protecting the
environment, providing landscaping and developing aesthetically attractive structures.
The City of Sunny Isles Beach has adopted by Ordinance No. 2000 -105 a
Comprehensive Plan emphasizing aesthetic issues and the City is in the process of
developing our land development regulations.
2.2. The City is seeking Landscape Architect Services.
3. Qualification. Respondee must demonstrate expertise in design in the following areas.
1. Right of way beautification
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2. Median and Swale landscaping
3. Development of Maintenance Standards
4. Beach and Dunescaping
5. Active and Passive Park Development
6. Irrigation Design, Operation any Maintenance
7. Wet Land Restoration.
8. Sensitivity To Environmental Issues Unique To Coastal Barrier Islands.
4. Proposal.
4.1 Instructions. Sealed Proposals will be received until and publicly opened at 10:00
a.m., Thursday, May 31, 2001, in the Commission Chambers, 17070 Collins
Avenue, Suite 250, Sunny Isles Beach, Florida, 33160. The envelope must be
clearly marked:
"IMPORTANT INFORMATION ENCLOSED
FOR LANDSCAPE ARCHITECTURAL SERVICES"
THURSDAY, MAY 31, 2001, 10:00 A.M.
BID NO. 01 -05 -01
No proposals will be received later than 10:00 a.m., Thursday, May 31, 2001.
4.2 The first task will be to advise the City Manager with respect to conceptual design
scheme.
4.3 All work should be developed and bid out in phases.
4.4 Cancellation of Invitations for Bids or Requests for Qualifications. An invitation
for qualifier for qualifications, or other solicitation may be cancelled, or any or all
qualifier may be rejected in whole, or in part, as may be specified in the
solicitation, with City's sole discretion. The reasons therefore shall be made part
of the contract file. Each solicitation issued by the City shall state that the
solicitation may be cancelled and that any qualifier may be rejected, in whole or
in part, within the sole discretion of the City. Notice of cancellation shall be sent
to all businesses solicited. The City shall give any respondee the opportunity to
compete on any re- solicitation or any future procurement of similar items.
4.5 Correction or Withdrawal of Bids; Cancellation of Awards In general, bids shall
be unconditionally accepted without alteration or correction, except as authorized
in this Ordinance. However, correction or withdrawal of inadvertently erroneous
bids before or after bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted, where appropriate. Mistakes discovered
before bid opening may be modified, or the bid may be withdrawn by written or
telegraphic notice received in the office designated in the invitation for bids prior
to time set for bid opening. After bid opening, no changes in bid prices or other
provisions of bids, prejudicial to the interest of the City, or fair competition, shall
be permitted. In lieu of bid correction, a low bidder alleging a material mistake of
fact may be permitted to withdraw its bid if
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() The mistake is clearly evident on the face of the bid document
but the intended correct bid is not similarly evident; or
(2) The qualifier submits evidence, which clearly and convincingly
demonstrates that a mistake was made. All decisions to permit the
correction or withdrawal of qualification, or to cancel awards or
contracts based on bid mistakes, shall be supported by a written
determination made by the Purchasing Agent.
(3) Notwithstanding the foregoing, the City Commission shall have
the authority to waive any and all irregularities in any and all
qualifiers, or in the alternative, reject any proposal for qualifications.
5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis
on particular problem areas, etc.
6. Submittals. Include the following in your qualification:
6.1 Cover sheet of this Request for qualifications.
6.2 An informative, narrative report introducing your firm and location of the office
that will be responsible for the project.
6.3 A Statement of Qualifications.
6.4 A resume detailing experience and recommendations from prior jobs, if any.
6.5 Copies of the firm's professional licensures.
6.6 Any other forms that are required by the City and sample of similar work
performed by the firm.
6.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF,
disk, etc.
7. Evaluation. Qualification will be evaluated using the following criteria. The criteria are
not listed in order of importance and additional criteria may be used. The City Manager
will have the final say on the evaluation criteria and will make the final selection in the
best interests of the City.
• Ability of professional personnel (including the
the capacity, ability and skill of the provider to
perform the contract; the character, integrity,
reputation, judgment, experience and efficiency
of the provider); 20 points
• Relevant Experience (including professional
licensure required when service of a skilled
nature as required by law to perform such
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service and/or skill);
• Past Performance (including the quality of
performance of previous contracts);
• Recent, current and projective workloads (including
whether the provider can perform the contract
within the time specified without delay or
interference);
• Fee proposal
• Association with Sunny Isles Beach firm
• Demonstration of legal capability
• Demonstration of Experience and ability to use
respondee in the future
15 points
15 points
10 points
15 points
5 points
10 points
10 points
8. Peformance. The respondee, upon award of any contract shall ensure that all items
supplied and /or work performed, comply with federal, state and local laws rules and
regulations as well as the terms of the contract.
9. Process. Respondee, upon award of the contract shall be responsible for management
and organization of all public hearings and meetings with City officials, citizens' and
business groups or other organizations as applicable. Any and all meetings and all costs
associated with responding to this process will be at respondee's expense with no
additional cost to the City.
9.1 Non - award. The City reserves the right in its sole and absolute discretion to reject
any and all qualifiers, to cancel and /or withdraw this RFQ at any time.
9.2 Responsible, Responsive Bidder. The City reserves the right to award any
contract to any respondee which it deems to offer the best overall service and be
the most responsible responsive bidder thereby the City is not bound to award any
contract based solely on the lowest quoted price and no contract is created until it
is signed with the approval of the City Commission. The City, in its sole and
absolute discretion, also reserves the right to negotiate separately with competing
firms as it deems to be in the best interest of the City and as permitted by law.
9.3 Negotiation. In the event the lowest, most responsive and responsible qualifier
for a project exceeds available funds, and the City Commission does not make
available additional funds, the City Manager is authorized, when time or
economic considerations preclude re- solicitation of qualifiers, to negotiate an
adjustment of the qualifying price as long as the scope of work is not changed
with the lowest, most responsive and responsible qualifier, in order to bring the
qualification within the amount of available funds. Final negotiation shall be in
written form, as approved by the City Manager and the City Attorney.
9.4 One Response. If only one responsive qualifier for commodity or contractual
service is received, in response to an Invitation for Qualifier, an award may be
made to the single Qualifier, if the City Manager finds the price submitted is fair
and reasonable, and that other prospective qualifier had reasonable opportunity to
respond, or there is not adequate time for re- solicitation. Further, the City
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Manager reserves the right, if it is in the best interests of the City, to negotiate
with the sole Qualifier for the best terms, conditions and price. The City Manager
shall document the reasons that such action is in the best interest of the City.
Otherwise, the qualification may be rejected and:
1. New qualifiers may be solicited;
2. The sole qualifier may be rejected.
3. If the City Manager determines in writing that the need for the supply or
service continues, but that the price of the one qualifier is unreasonable and
there is not time for re- solicitation or re- solicitation would likely be futile, the
procurement may then be conducted under Section 6(D) or Section 6(F), of
Ordinance 2001 -101, as appropriate.
10. Taxes. The Respondee is responsible for paying any and all taxes associated with the
agreement.
11. Termination of Agreement. If the respondee fails to perform the conditions of the
agreement as specified and as interpreted by the Manager, the Manager shall provide
written notice of such violation.
11.2 The City reserves the right to terminate the agreement, without cause, with a 30-
day calendar written notice unless otherwise provided in the contract.
11.3 Termination and cancellation of any agreement will not relieve the respondee for
work rest which was to be completed prior to the termination or cancellation of
the agreement.
11.4 If the agreement is terminated for cause, respondee will be removed from the
City's vendor list.
11.5 The City Commission shall have the right to terminate the agreement in the event
the respondee files any petition or proceeding for bankruptcy relief or is
adjudicated to be bankrupt or insolvent or fails to pay just debts as they ordinarily
become due.
11.6 This agreement may not be terminated by the respondee unless otherwise
provided in the contract.
12. Insurance Requirements.
12.1 General. The respondee, including service- related respondees, shall purchase and
maintain for the entire life of the Project, including any and all approved time
extensions, until its final acceptance by the City, such insurance as will protect the
respondee from claims under Workers' Compensation, disability benefit laws or
other similar employee benefit laws; from claims for damages because of bodily
injury, occupational sickness or disease, or death of respondee employees; from
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claims insured by usual or unusual injury liability coverage; from claims or injury
to or destruction of tangible property and from claims insured by usual
Commercial General Liability coverage. This includes loss of use resulting
therefrom, any or all of which may arise out of the respondee's operations under
the Contract Documents, whether such operations be by the respondee, or any sub
contractor, or by anyone directly or indirectly employed by any of them or for
whose acts any of them may be legally liable. The respondee's deductibles/self -
insured retentions shall be disclosed to the City and may be disapproved by the
City and may be reduced or eliminated at the sole discretion of the City. The
respondee is responsible for the amount of any deductible or self - insured
retention.
12.2 Requirements for Certificates of Insurance. Respondee shall provide the City
with all required Certificates of Insurance which Certificates must be acceptable
to the City. Each Certificate of Insurance shall be provided to the City at least 15
days prior to coverage renewals requested by the City. The respondee shall
furnish complete copies of respondee's insurance policies, forms and
endorsements. If the respondee fails to obtain and maintain for the life of the
contract insurance required herby or to replace any such expired or cancelled
policies, the City may obtain and maintain such insurance with such company as
it deems satisfactory with those amounts expended by the City in payment of
premiums to be deducted by the City from the amounts due the respondee for
work covered by the contract.
13. Hold Harmless.
13.1 The City, its agents, employees and officials, both elected and appointed shall be
held harmless against all claims for bodily injury, sickness, disease, death or
personal injury or damage to property or loss of use resulting therefrom arising
out of performance of the agreement or contract, unless such claims are a result of
the City's sole negligence, as determined by the final arbiter of such claim.
13.2 The City, its agents, employees and official, both elected and appointed shall also
be held harmless against all claims for financial loss with respect to the provision
of or failure to provide professional or other services resulting in professional,
malpractice, or errors and omissions liability arising out of performance of the
agreement or contract, unless such claims are a result of the City's sole
negligence, as determined by the final arbiter of such claim.
14. Payment on Behalf of the City.
14.1 Respondee agrees to pay on behalf of the City, and to pay the cost of the City's
legal defense, as may be selected by the City, for all claims described in the Hold
Harmless paragraph 13 above, up through and including, all appellate levels.
14.2 Such payment on behalf of the City shall be, in addition to any and all other legal
remedies available to the City, and shall not be considered to be the City's
exclusive remedy.
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15. Cone of Silence. You are hereby advised that this Invitation to Bid is subject to
the "Cone of Silence" in accordance with Miami Dade County Ordinance Nos 98-
106 and 99 -1. From the time of advertising until the City Manager issues his
recommendation, there is prohibition on communication with the City's
professional staff. This ordinance does not apply to oral communications at pre -
did conferences, oral presentations before evaluation committees contract
discussions made to City Commission during any duly noticed public meeting,
contract negotiations with the staff following the award of an RFP, RFQ, RFLI, or
bid by any City Commission, or communication in writing at any time with any
City employee, official, or member of the City Commission unless specifically
prohibited. A copy of all written communications must be filed with the City
Clerk. Violation of these provisions by any particular bidder or proposor shall not
be considered for any REP, RFO, RFLI, or bid for a contract for the provision of
goods or services for a period of one year.
Any questions or clarifications concerning this Invitation to Bid shall be
submitted in writing by mail or facsimile to the City manager, 17070 Collins
Avenue, Suite 250, Sunny Isles Beach, Fl. 33160. Fax (305) 949 -3113. The bids
title /number shall be referenced on all correspondence. All questions must be
received no later than fifteen (15) calendar days prior to the scheduled bid
opening date. All responses to questions /clarifications will be sent to all
prospective bidders in the form of an addendum. NO QUESTIONS WILL BE
RECEIVED VERBALLY OR AFTER THE DEADLINE.
The City of Sunny Isles Beach reserves the right to accept any proposal or bid
deemed to be in the best interest of the City of Sunny Isles Beach, or waive any
informality in any proposal or bid. The City of Sunny Isles beach may reject any
and all proposals or bids.
16. Public Entity Crimes.
Section 287.133, Florida Statues, provides that a person or affiliate, as defined in
that Section, who has been placed on the convicted vendor list following the
conviction for a public entity crime may not submit a bid on a contract to provide
any goods or services to a public entity may not submit a bid on a contract with a
public entity for any contract for construction or repair of a public building g or a
public work, may not submit bids on leases of real property to a public entity, may
not be awarded to perform work as a contractor, supplier, subcontractor, or
consultant under a contract with any public entity, and may not transact business
with any public entity in excess of the threshold of the amount provided in Section
287.017 for CATEGORY TWO ($25,000) for a period of 36 months from the
date of being placed on the convicted vendor list. Any such person or affiliate
convicted of a public entity crime shall provide written notice of such conviction.
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1 . This sworn statement is submitted to
by
for
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is -_
(IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:
1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the
United States, including, but not limited to, any bid or contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(l)(b), Florida Statutes
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in
any federal or state trial court of record relating to charges brought by indictment or information after July
1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity come. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling interest
in another person, or a pooling of equipment or income among persons when not for fair market value
under an arm's length agreement, shall be a prima facie case that one person controls another person.
A person who knowingly enters into a joint venture with a person who has been convicted of a public
entity crime in Florida during the preceding 36 months shall be considered an affiliate.
I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services
let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The
term "person" includes those officers, directors, executives, partners, shareholders, employees, members,
and agents who are active in management of any entity.
Signature
Date
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NON - COLLUSIVE AFFIDAVIT
State of
)ss
County of )
deposes and says that:
being first duly sworn,
(1) He /she is the(Owner, Partner, Officer, Representative or Agent) of the
Bidder that has submitted the attached Bid;
(2) He /she is fully informed respecting the preparation and contents of the
attached Bid and of all pertinent circumstances respecting such Bid;
(3) Such Bid is genuine and is not a collusive or sham Bid;
(4) Neither the said bidder nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have
in any way colluded, conspired, connived or agreed, directly or indirectly,
with any other Bidder, firm, or person to submit a collusive or sham Bid in
connection with the Work for which the attached Bid has been submitted;
or to refrain from bidding in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any Bidder, firm, or person to fix the
price or prices in the attached Bid or of any other Bidder, or to fix any
overhead, profit, or cost elements of the Bid price or the Bid price of any
other Bidder, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against the City of Sunny Isles Beach,
or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Bid are fair and proper and are
not tainted by any collusion, conspiracy, connivance, or unlawful
agreement on the part of the Bidder or any other of its agents,
representatives, owners, employees or parties in interest, including this
affiant.
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MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami -Dade County, Florida-
STATE OF FLORIDA
COUNTY OF MIAMI -DADE:
Before the undersigned authority personally appeared
Octelma V. Ferbeyre, who on oath says that she Is the
Supervisor, Legal Notices of the Miami Daily Business
Review f /k/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami In Miami-
Dade County, Florida; that the attached copy of advertise-
ment, being a Legal Advertisement of Notice in the matter of
CITY OF SUNNY ISLES BEACH
REQUEST FOR QUALIFICATIONS
#01 -05 -01 LANDSCAPE
ARCHITECTURAL SERVICES
in the ............. XXXXX..................... Court,
was published in said newspaper in the issues of
May 7, 2001
Afflant further says that the said Miami Daily Business
Review Is a newspaper published at Miami in said Miami -
Dade County, Florida, and that the said newspaper has
heretofore been continuously published In said Miami -Dade
County, Florida, each day (except Saturday, Sunday and
Legal Holidays) and has been entered as second class mail
matter at the post office in Miami in said Miami -Dade
County, Florida, for a period of one year next preceding the
first publication of the attached copy of advertisement; and
affiant further says that she has neither paid nor promised
any person, firm % torpor y discount, rebate, tom
mission or reft�tl fort rpose f securing this advertise-
ment for Dub atioty said nAvsDaoer.
to and
7
.\. / day of..�.E ... r♦.,.e ........11...
before me this
2001
A.D........
(SEAL)
Octelma V. F sonally kilbWA6 "A —�
MY COA!A!ISS OfJ >t CC 1385640
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Bonded Thru Notary Pu"hc Underwriters
NOTICE
REQUEST FOR QUALIFICATIONS
CITY OF SUNNY ISLES BEACH
REQUEST FOR QUALIFICATIONS #01 -05-01
LANDSCAPE ARCHITECTURAL SERVICES
Notice is hereby given that the City of Sunny Isles Beach is requesting
qualifications for Landscape Architectural Services.
Sealed Oualificatfons will be received at City Hall until 1000 a.m. Mav
31 2001 at which time they will be publicly opened and read In the City
Hall Commission Chambers. The envelope containing the sealed qualifi-
cations must be clearly marked 'IMPORTANT INFORMATION EN-
CLOSED FOR tANDSCAPE ARCHITECTUAL SERVICES, Quablica-
tions will not be accepted under any circumstances after 1000 a.m. local
time on May 31-2W1
Specifications, instructions and proposal forms are available from the
Office of the City Manager, City Hall, 17070 Collins Avenue, Suite 250,
Sunny Isles Beach, Florida, or by calling (305) 947 -0606. There is no
charge for the qualification package.
No respondent may withdraw his/her proposal for a period of sixty (60)
days following the date of opening of these proposals.
The City reserves the right to accept or reject any or all proposals and
may waive any informality in any or all proposals.
Christopher J. Russo
City Manager 01- B- 641160815M
5f7