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HomeMy WebLinkAboutSpecificationsNOTICE CITY OF SUNNY ISLES BEACH INVITATION TO BID NO. 02 -12 -01 PURCHASE & INSTALLATION OF FENCING & GATES AS SET FORTH BELOW Notice is hereby given that the City of Sunny Isles Beach is extending an Invitation to Bid for the purchase and installation of white aluminum fencing, one manual gate, one automatic gate and an electronic code - controlled keypad system. Sealed bids will be received at Sunny Isles Beach City Hall, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, FL 33160, until 10:00 a.m., Friday, January 24, 2003, at which time they will be publicly opened and read in the Commission Chambers. The envelope containing the sealed bid must be clearly marked "SEALED BID" ALUMINUM FENCING OPENING DATE AND TIME: JANUARY 24, 2003, 10:00 A.M. BID #02 -12 -01 Bids will not be accepted after 10:00 a.m., local time on January 24, 2003, under any circumstances. Specifications, instructions and bid forms are available from the Office of the City Clerk, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida, or by calling (305) 947 -0606. There is no charge for the bid package. No bidder may withdraw his /her bid for a period of sixty (60) days following the date of opening of these bids. Firms submitting responses may be requested to make oral presentations as part of the evaluation process. The City reserves the right to accept or reject any or all bids and may waive any informality in any or all bids. Christopher J. Russo City Manager CITY OF SUNNY ISLES BEACH, FLORIDA 17070 Collins Avenue, Suite 250 Sunny Isles Beach, Florida 33160 (305) 947 -0606 Phone (305) 949 -3113 Fax INVITATION TO BID NO. 02 -12 -01 FOR THE PURCHASE AND INSTALLATION OF WHITE ALUMINUM FENCING, ONE MANUAL GATE, ONE AUTOMATIC GATE AND AN ELECTRONIC CODE - CONTROLLED KEYPAD SYSTEM Purpose. The purpose of this Invitation to Bid is to seek qualified aluminum fence vendors /contractors. 1.1 Procedure. Submit ten (10) sets of the complete bid by the closing date and time. 1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs incurred in appropriation of the bid or any presentation(s). 1.3. Property of City. All bids and accompanying documentation received from bidders in response to this Bid shall become the property of the City and will not be returned to the bidders. In the event of contract award, all documentation and work product produced as part of the contract shall become the exclusive property of the City. This subsection is applicable to Requests for Bids and Requests for Letters of Interest documents, which also become property of the City. 1.4. By submission of a response hereunder, the bidder becomes responsible to comply with the terms and conditions of the Purchasing Procedures Ordinance of the City as may be amended from time to time. To the extent of any conflict, the terms of this document control. 2. Background. The City of Sunny Isles Beach is estimated to have 15,000 residents. The City of Sunny Isles Beach is located between the Atlantic Ocean and the Intracoastal Waterway on the East and West and 193`d Street on the North and Haulover Beach Park on the South. Our City standards stress a high quality of redevelopment with a focus on creating visual corridors to the ocean, with access to the ocean as well as redevelopment of Sunny Isles Boulevard and Collins Avenue with a focus on protecting the environment, providing landscaping and developing aesthetically attractive structures. The City of Sunny Isles Beach has adopted by Ordinance No. 2000 -105 a Comprehensive Plan emphasizing aesthetic issues and the City is in the process of developing our land development regulations. The City is constructing a new Tony Roma's Restaurant and City Hall adjacent to the location of the fence installation. This project is part of the aesthetic improvements related to the City Hall project. 2.1 The City is seeking bids for fabrication and installation of a white, aluminum picket fence and gates with an altitude of six feet. Most of the materials for fabrication of this fence are aluminum materials, with the exception being the stainless steel screws used to secure the fence's sections to the anchor posts. Everything must be rust proof. Page 1 of 10 Golden Strand Pking Lot Fence Bid 2.2. Alternatives — There are two alternatives on which to bid, with respect to this project, as shown on the attached plans. Alternative 1: For the fabrication and installation of 300 lineal feet of white Aluminum Picket Fence of which 261' are lineal at 6 feet high and 30' long are at 16 inches of height and two adjacent rolling gates, an electronic code - controlled keypad system and a personal entry gate, all with specifications given in this bid for this particular job (see attached sketch). Alternative 2: For the fabrication and installation of 700 lineal feet of white Aluminum Picket Fence of which 600' are lineal at 6 feet high and 100' long at 16 inches of height and two adjacent rolling gates, an electronic code - controlled keypad system and a personal entry gate, all with specifications given in this bid for this particular job (see attached sketch). 2.3 A) Scope. i. Pickets are 1" x 1" aluminum tubes. An aluminum decorative cap is to be welded on each one of the pickets. ii. Top and Bottom 2" x 1" punched thru horizontal channels. iii. Anchor posts are to be 3" x 3" every six lineal feet apart and 2 ' /2' deep into the concrete footing. iv. Two adjacent rolling gates will be installed on the Atlantic Boulevard (west -side) ten feet inside the property line marked by the existing CBS wall. V. One of these twelve feet wide rolling gates will control all incoming traffic by an electronic code - controlled keypad installed on the Atlantic Boulevard side entrance. vi. All vehicles exiting the parking lot will trigger a one free exit photocell. vii. Another six feet high by four feet long personal entry gate will be installed on the east side of the property and entry will be regulated by another computerized access control key pad. viii. In addition, 30" lineal feet of aluminum picket fence 16" high will be installed on top of the CBS wall or in the case of alternative #2, one hundred nine lineal feet of the same fence. ix. Consequently, all electrical work is to be included in this bid as well as the removal of the chain link fence and the building of two concrete slabs for the rolling gates. B) Execution Examination a. Verify areas to receive fencing are completed to final grades and elevations. b. Ensure property lines and legal boundaries of work are clearly established. Page 2 of 10 Golden Strand Pking Lot Fence Bid C) Installation i. Fence a. Install fence in accordance with manufacturer's instructions. ii. Gate Installation a. Install gates plumb, level and secure for full opening without interference. b. Attach hardware by means that will prevent unauthorized removal. c. Adjust hardware for smooth operation. iii. Gate Frame a. Install gateposts in accordance with manufacturer's instructions. D) Cleaning i. Clean up debris and unused material, and remove from site. 3. Qualification. Bidder must demonstrate expertise in design in the following areas. (Describe evidence of qualifications, as the City deems necessary and desirable and provide references, past experience and years in business.) 4. Bid. 4.1 Each bid submitted must have clearly marked on the face of the envelope the following information: "SEALED BID" ALUMINUM FENCING OPENING DATE AND TIME: January 24, 2003, 10:00 A.M. BID #02 -12 -01 4.2 Mail (or deliver) an original bid with authorized original signatures (faxed bids will be rejected) to: Christopher J. Russo, City Manager City of Sunny Isles Beach 17070 Collins Avenue, Suite 250 Sunny Isles Beach, FL 33160 4.3 All Bids shall be submitted on the Bid Form and shall include all requested documentation, including photos and detailed specifications of all equipment, Warranty documents and completed Public Entity Crime Form. 4.4 The bids shall contain two separate sections. The first section should address and be limited to the contractor's qualifications. The second section should address the specific work proposed by the contractor. 4.5 The City reserves the right to accept or reject any or all bids received. 4.6 Bids shall be publicly opened at, and no bid received later than, 10:00 a.m., Friday, January 24, 2003. Page 3 of 10 Golden Strand Pking Lot Fence Bid 4.7 Any additional information can be obtained by calling the City Manager at (305) 947- 0606. 4.8 The City of Sunny Isles Beach is tax exempt (Certificate #23 -00- 477131 -54C). 4.9 Describe work in phases. 4.10 Cancellation of Invitations for Bids or Requests for Bids. An Invitation to Bid may be cancelled or rejected in whole, or in part, as may be specified in the solicitation, within the City's sole discretion. The reasons therefore shall be made part of the contract file. Each solicitation issued by the City shall state that the solicitation may be cancelled and that any qualifier may be rejected, in whole or in part, within the sole discretion of the City. Notice of cancellation shall be sent to all businesses solicited. The City shall give any bidder the opportunity to compete on any re- solicitation or any future procurement of similar items. 4.11 Correction or Withdrawal of Bids; Cancellation of Awards. In general, bids shall be unconditionally accepted without alteration or correction, except as authorized in this Ordinance. However, correction or withdrawal of inadvertently erroneous bids before or after bid opening, or cancellation of awards or contracts based on such bid mistakes, may be permitted, where appropriate. Mistakes discovered before bid opening may be modified, or the bid may be withdrawn by written or telegraphic notice received in the office designated in the Invitation for Bids prior to time set for bid opening. After bid opening, no changes in bid prices or other provisions of bids, prejudicial to the interest of the City, or fair competition, shall be permitted. In lieu of bid correction, a low bidder alleging a material mistake of fact may be permitted to withdraw its bid if: (1) The mistake is clearly evident on the face of the bid document but the intended correct bid is not similarly evident; or (2) The qualifier submits evidence, which clearly and convincingly demonstrates that a mistake was made. All decisions to permit the correction or withdrawal of qualification, or to cancel awards or contracts based on bid mistakes, shall be supported by a written determination made by the City. (3) Notwithstanding the foregoing, the City Commission shall have the authority to waive certain formalities, or in the alternative, reject any bids. 5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis on particular problem areas, etc. 6. Inspection of Facilities. It is the bidder's responsibility to become fully informed as to where items are to be installed and/or the nature and extent of the work required and its relation to any other work in the area, including possible interference from other site activities. Failure to visually inspect the facilities may be cause for disqualification of your bid. After the bid has been awarded, no additional compensation will be made as a result of differences between actual labor and materials required to complete the project and the Bidder's estimate prior to bid award. Page 4 of 10 Golden Strand Pking Lot Fence Bid 7. Submittals. Include the following in your bid: 7.1 Cover sheet of this Invitation to Bid. 7.2 An informative, narrative report introducing your firm and location of the office that will be responsible for the project. 7.3 A Statement of Qualifications. 7.4 A resume detailing experience and recommendations from prior jobs, if any. 7.5 Copies of the firm's professional licensures, if applicable. 7.6 Any other forms that are required by the City and sample of similar work performed by the firm. 7.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF, disk, etc. 8. Peformance. The bidder, upon award of any contract shall ensure that all items supplied and /or work performed, comply with federal, state and local laws rules and regulations as well as the terms of the contract. 9. Process. Bidder, upon award of the contract shall be responsible for management and organization of all public hearings and meetings with City officials, citizens' and business groups or other organizations as applicable. Any and all meetings and all costs associated with responding to this process will be at bidder's expense with no additional cost to the City. 9.1 Responsible, Responsive Bidder. The City reserves the right to award any contract to any bidder which it deems to offer the best overall service and be the most responsible responsive bidder thereby the City is not bound to award any contract based solely on the lowest quoted price and no contract is created until it is signed with the approval of the City Commission. The City, in its sole and absolute discretion, also reserves the right to negotiate separately with competing firms as it deems to be in the best interest of the City and as permitted by law. 9.2 Negotiation. In the event the lowest, most responsive and responsible bidder for a project exceeds available funds, and the City Commission does not make available additional funds, the City Manager is authorized, when time or economic considerations preclude re- solicitation of qualifiers, to negotiate an adjustment of the qualifying price as long as the scope of work is not changed with the lowest, most responsive and responsible qualifier, in order to bring the qualification within the amount of available funds. Final negotiation shall be in written form, as approved by the City Manager and the City Attorney. 9.3 One Response. If only one responsive bid for commodity or contractual service is received, in response to an Invitation for Bid an award may be made to the single Bidder, if the City Manager finds the price submitted is fair and reasonable, and that other prospective bidders had reasonable opportunity to respond, or there is not Page 5 of 10 Golden Strand Pking Lot Fence Bid adequate time for re- solicitation. Further, the City Manager reserves the right, if it is in the best interests of the City, to negotiate with the sole Bidder for the best terms, conditions and price. The City Manager shall document the reasons that such action is in the best interest of the City. Otherwise, the qualification may be rejected and: New bidders solicited; 2. The sole bidder may be rejected. 3. If the City Manager determines in writing that the need for the supply or service continues, but that the price of the one Bidder is unreasonable and there is not time for re- solicitation or re- solicitation would likely be futile, the procurement may then be conducted under Section 6(D) or Section 6(F), of Ordinance 2001- 101, as appropriate. 10. Taxes. The Bidder is responsible for paying any and all taxes associated with the agreement. 11. Termination of Agreement. If the successful bidder fails to perform the conditions of the agreement as specified and as interpreted by the Manager, the Manager shall provide written notice of such violation. 11.1 The City reserves the right to terminate the agreement, without cause, with a 30 -day calendar written notice unless otherwise provided in the contract. 11.2 Termination and cancellation of any agreement will not relieve the bidder for work rest that was to be completed prior to the termination or cancellation of the agreement. 11.3 If the agreement is terminated for cause, bidder will be removed from the City's vendor list. 11.4 The City Commission shall have the right to terminate the agreement in the event the bidder files any petition or proceeding for bankruptcy relief or is adjudicated to be bankrupt or insolvent or fails to pay just debts as they ordinarily become due. 11.5 The bidder may not terminate this agreement unless otherwise provided in the contract. 12. Insurance Requirements. 12.1 General. The bidder, including service- related bidders, shall purchase and maintain for the entire life of the Project, including any and all approved time extensions, until its final acceptance by the City, such insurance as will protect the bidder from claims under Workers' Compensation, disability benefit laws or other similar employee benefit laws; from claims for damages because of bodily injury, occupational sickness or disease, or death of bidder employees; from claims insured by usual or unusual injury liability coverage; from claims or injury to or destruction of tangible property and from claims insured by usual Commercial General Liability coverage including broad form contractual liability coverage for bodily injury and property damage liability. This includes loss of use resulting therefrom, any or all of which may arise out of the bidder's operations under the Contract Documents, whether such operations be by the bidder, or Page 6 of 10 Golden Strand Pking Lot Fence Bid any sub contractor, or by anyone directly or indirectly employed by any of them or for whose acts any of them may be legally liable. The bidder's deductibles /self - insured retentions shall be disclosed to the City and may be disapproved by the City and may be reduced or eliminated at the sole discretion of the City. The bidder is responsible for the amount of any deductible or self - insured retention. Coverage shall be the following amounts: Workers' Compensation $100,000.00; Commercial General Liability $1,000,000.00 per occurrence, Combined Single Limits (CSL); and Business Automobile Liability $500,000.00, per occurrence, CSL. Such insurance shall not diminish Bidder's indemnification obligations hereunder. The insurance policy shall be issued by such company, in such forms and with such limits of liability and deductibles as are acceptable to the City and shall be endorsed to be primary over any insurance, which the City may maintain. Before any work under this Agreement is performed, and at any time upon request, Bidder shall furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately endorsed for contractual liability with the City named as an additional insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar day's prior written notice to the City's Risk Management Department. The City reserves the right from time to time to change the insurance coverage and limits of liability required to be maintained by Bidder hereunder. 12.2 Requirements for Certificates of Insurance. Bidder shall provide the City with all required Certificates of Insurance, which Certificates must be acceptable to the City. Each Certificate of Insurance shall be provided to the City at least 15 days prior to coverage renewals requested by the City. The bidder shall furnish complete copies of bidder's insurance policies, forms and endorsements. If the bidder fails to obtain and maintain for the life of the contract insurance required herby or to replace any such expired or cancelled policies, the City may obtain and maintain such insurance with such company as it deems satisfactory with those amounts expended by the City in payment of premiums to be deducted by the City from the amounts due the bidder for work covered by the contract. 13. Hold Harmless. 13.1 The City, its agents, employees and officials, both elected and appointed shall be held harmless against all claims for bodily injury, sickness, disease, death or personal injury or damage to property or loss of use resulting therefrom arising out of performance of the agreement or contract, unless such claims are a result of the City's sole negligence, as determined by the final arbiter of such claim. 13.2 The City, its agents, employees and official, both elected and appointed shall also be held harmless against all claims for financial loss with respect to the provision of or failure to provide professional or other services resulting in professional, malpractice, or errors and omissions liability arising out of performance of the agreement or contract, unless such claims are a result of the City's sole negligence, as determined by the final arbiter of such claim. Page 7 of 10 Golden Strand Pktng Lot Fence Bid 14. Payment on Behalf of the City. 14.1 Bidder agrees to pay on behalf of the City, and to pay the cost of the City's legal defense, as may be selected by the City, for all claims described in the Hold Harmless paragraph 13 above, up through and including, all appellate levels. 14.2 Such payment on behalf of the City shall be, in addition to any and all other legal remedies available to the City, and shall not be considered to be the City's exclusive remedy. 15. Any questions or clarifications concerning this Invitation to Bid shall be submitted in writing by mail or facsimile to the City manager, 17070 Collins Avenue, Suite 250, Sunny Isles Beach, Florida 33160. Fax (305) 949 -3113. The bids title /number shall be referenced on all correspondence. All questions must be received no later than fifteen (15) calendar days prior to the scheduled bid opening date. All responses to questions /clarifications will be sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE RECEIVED AFTER THE DEADLINE. The City of Sunny Isles Beach reserves the right to accept any bid or bid deemed to be in the best interest of the City of Sunny Isles Beach, or waive any informality in any bid or bid. The City of Sunny Isles beach may reject any and all bids or bids. 16. Public Entity Crimes. Section 287.133, Florida Statues, provides that a person or affiliate, as defined in that Section, who has been placed on the convicted vendor list following the conviction for a public entity crime may not submit a bid on a contract to provide any goods or services to a public entity may not submit a bid on a contract with a public entity for any contract for construction or repair of a public building or a public work, may not submit bids on leases of real property to a public entity, may not be awarded to perform work as a contractor, supplier, subcontractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold of the amount provided in Section 287.017 for CATEGORY TWO ($25,000) for a period of 36 months from the date of being placed on the convicted vendor list. Any such person or affiliate convicted of a public entity crime shall provide written notice of such conviction. Page 8 of 10 Golden Strand Pking Lot Fence Bid SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 1. This sworn statement is submitted to by for whose business address is and (if applicable) its Federal Employer Identification Number (FEIN) is (IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or of the United States, including, but not limited to, any bid or contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state or of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trial court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contenders. 4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means: a. A predecessor or successor of a person convicted of a public entity crime; or b. An entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity come. The term "affiliate" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's length agreement, shall be a prima facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding contract and which bids or applies to bid on contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "person" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. SIGNATURE OF AFFIANT (Printed or Typed Legal Name of Affiant) State of County of Sworn to and subscribed before me this day of , 200 by Notary Seal: Notary's Name Printed, Stamped or Typed Personally Known: or Produced Identification Identification Produced Page 9 of 10 Golden Strand Pking Lot Fence Bid NON - COLLUSIVE AFFIDAVIT State of ) County of ) being first duly sworn, deposes and says that: (1) He /she is the (Owner, Partner, Officer, Representative or Agent) of the Bidder that has submitted the attached Bid; (2) He /she is fully informed respecting the preparation and contents of the attached Bid and of all pertinent circumstances respecting such Bid; (3) Such Bid is genuine and is not a collusive or sham Bid; (4) Neither the said bidder nor any of its officers, partners, owners, agents, representatives, employees or parties in interest, including this Affiant, have in any way colluded, conspired, connived or agreed, directly or indirectly, with any other Bidder, firm, or person to submit a collusive or sham Bid in connection with the Work for which the attached Bid has been submitted; or to refrain from bidding in connection with such Work; or have in any manner, directly or indirectly, sought by agreement or collusion, or communication, or conference with any Bidder, firm, or person to fix the price or prices in the attached Bid or of any other Bidder, or to fix any overhead, profit, or cost elements of the Bid price or the Bid price of any other Bidder, or to secure through any collusion, conspiracy, connivance, or unlawful agreement any advantage against the City of Sunny Isles Beach, or any person interested in the proposed Work; (5) The price or prices quoted in the attached Bid are fair and proper and are not tainted by any collusion, conspiracy, connivance, or unlawful agreement on the part of the Bidder or any other of its agents, representatives, owners, employees or parties in interest, including this Affiant. 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