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Home My WebLink AboutReso 2016-2629 RESOLUTION NO. 2016- 2,669 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AUTHORIZING THE PURCHASE OF A NEW DISPATCH CONSOLE, MEDIA CABINET AND FURNITURE FOR THE POLICE DISPATCH CENTER, IN AN AMOUNT NOT TO EXCEED THIRTY-FIVE THOUSAND FIVE DOLLARS AND FIFTY CENTS ($35,005.50), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the Sunny Isles Beach Police Communications Unit is a 24/7 operation and is currently working on the original furniture installed in 2005 and is in need of an upgrade; and WHEREAS, the City desires to upgrade the Police Dispatch Center with a new dispatch console, media cabinet and furniture; and WHEREAS, the Police Department now needs to purchase a new dispatch console, media cabinet and furniture for the Police Dispatch Center, and received a quote from Oxybix, in a total amount not to exceed Thirty-Five Thousand Five Dollars and Fifty Cents ($35,005.50), attached hereto as Exhibit "A"; and WHEREAS, the purchase of this Dispatch Console will be with Federal (DOJ) Forfeiture Funds through the H-GAC Cooperative Purchasing Program. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Authorizing the Purchase of Police Vehicles. The City Commission hereby authorizes the purchase of a new dispatch console, media cabinet and furniture for the Police Dispatch Center, in an amount not to exceed Thirty-Five Thousand Five Dollars and Fifty Cents ($35,005.50), attached hereto as Exhibit"A". Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. R2016-Purchase of Police Dispatch Console Page 1 of 2 Section 3. Effective Date. This Resolution shall become effective uson adoption. PASSED AND ADOPTED this 17`l' day of November 21 6. Geor:- H. Scholl, Mayor ATTEST: ' L. li LILL) WVi Jane A. Hines, MMC, City Clerk <<,l` gid: ` L Y APPROVED AS TO FORM AND L CIENCY: Al . ' an: ot,City Attorney Moved by: U I 1 .it 0 Seconded by: Ley/11 i Vote: 5-0 Mayor Scholl V (Yes) (No) Vice Mayor Gatto (Yes) (No) Commissioner Aelion V(Yes) (No) Commissioner Goldman 1/(Yes) (No) Commissioner Levin ✓(Yes) (No) R2016-Purchase of Police Dispatch Console Page 2 of 2 Xybix Systems, Inc. 8207 SouthPark Circle 4 • Quote Number: 18955 Littleton, CO 80120 Phone:303-683-5656 VenVI X I)( Quote Date: 10/3/2016 Fax:303-683-5454 Revision: C EmilyH Orig Create Date: 5/16/2016 QUOte Expires: 1/1/2017 Opp#: 0014079 Terms: 1%20 Days, NET 30 Days Page: 1 of 4 • Quote To: Ship To: Sunny Isle Beach Police Department Acct SUNISISUFL 18070 Collins Avenue Sunny Isle Beach Police Department Sunny Isles Beach 18070 Collins Avenue FL 33160 Sunny Isles Beach FL 33160 Sales Person: MEGAN LEWiS Rep Phone: Email: meganl@xybix.com HGAC Contract#:EOC7-19 I 10/03/2016:Update Expiration Date and HGAC Contract#. -esh 06/20/2016:Drawing R2. Make Storage Cabinets 42"H.-esh 05/16/2016:Drawing R1. -esh PLEASE NOTE:OPTIONAL ITEMS ARE NOT INCLUDED IN THE TOTAL PRICE. PLEASE CONTACT XYBIX TO HAVE ANY OPTIONAL ITEMS INCLUDED IN THE FINAL PRICE. FREIGHT&INSTALLATION CHARGES WILL BE ADJUSTED ACCORDINGLY. Xybix is not registered to collect sales tax in the state of(FL), and any sales tax due on your transaction will need to be paid directly by_you to your State agency(this is commonly referred to as USE Tax). Line Part;Number • Description Qty U/M List Ea ,Disc°/DiscP.riceNet-Price 1.00 12343. Panel System Priced by the Linear Foot: ' 1.0 EA $9,639.00 50 $4,819.50 $4,819.50 Grade 2Fabric 12343-1-SS-42-48in-0 LF @ 176 12343-1-DS-42-48in-40.5 LF @ 238 123441-SS-65in-0 LF @ 236 12344-1-DS-65in-0 LF @ 329 Upper Tiles Fabric Color:TBD Grade 2 G2 • Lower Tiles Fabric Color:TBD Grade 2 G2 Panel Trim Color: Black 2.00 14485. Adj.Table Worksurface-Dual Surface-Corner- 2 2.0 EA $1,213.00 50 $606.50 $1,213.00 60L x 60R 10 RV-Cable Management Included 3.00 15701 LX4 Table Base 3 2.0 EA $5,324.00 50 $2,662.00 $5,324.00 4.00 12757. Monitor Mount-Rollervision- -1HI- ° 2.0 EA $2,083.00 50 $1,041.50 $2,083.00 Corner-Dual Surface-60L x 60R 10 RV- • 12076-Std VESA Monitor Mount Qty=2 4.01 15204 Touch Screen Desk Top Stand-Black 5 1.0 EA $150.00 50 $75.00 $75.00 4.02 15711 Monitor Arm Single-Jinmao-Adjustable-Black 6 2.0 EA $190.00 50 $95.00 $190.00 J QuotForm:001:00 Xybix Systems, Inc. ' 8207 SouthPark Circle • Quote Number: 18955 Littleton, CO 80120 Vit)‘/ x 'x Phone:303-683-5656QQuote Date: 10/3/2016 Fax:303-683-5454 Revision: C EmilyH Orig Create Date: 5/16/2016 QUOte Expires: 1/1/2017 Opp#: 0014079 Terms: 1%20 Days, NET 30 Days Page: 2 of 4 5.00 12904 DataDock-Keyboard Surface Cable Organizer 7 2.0 EA $393.00 50 $196.50 $393.00 Cables Sold Separately 5.01 11677 Ext Cable USB Type A to Type A Panel Mount for 8 16.0 EA $29.00 50 $14.50 $232.00 Datadock Male/Female 5M (16.4') 5.02 15408 DataDock RJ-45 Cat6 Coupler with 25'Cable Kit 9 4.0 EA $70.00 50 $35.00 $140.00 5.04 11623 Ext.Cable USB Type A to Type A Keyboard/Mouse 12 4.0 EA $32.00 50 $16.00 $64.00 3M (9' 10") 5.04 11816 Ext. Monitor Cable DVI-D Male/Female 5M (16'4") 13 7.0 EA $75.00 50 $37.50 $262.50 5.05 11132 Ext Audio Cable 3.5mm Jack Male/Female 25' 14 8.0 EA $34.00 50 $17.00 $136.00 6.00 11792. Power Bar- 10 Outlet 15 6.0 EA $135.00 50 $67.50 $405.00 6.01 14976 6 Outlet Power Strip 25' 16 4.0 EA $144.00 50 $72.00 $288.00 7.00 15618MCC Task Light Pair LUX LED My Climate 17 2.0 EA $467.00 50 $233.50 $467.00 8.00 11848. Rackmount 1 Wide Above Surface 28 1.0 EA $282.00 50 $141.00 $141.00 8.01 15476 Shelf Under Surface USB Charging Upgrade 19 2.0 EA $105.00 50 $52.50 $105.00 8.02 15463 Shelf Under Surface 19W x 9D-Metal 18 2.0 EA $127.00 50 $63.50 $127.00 9.00 15620MCC MyClimate Personal Climate Control With Forced Air 21 2.0 EA $1,999.00 50 $999.50 $1,999.00 Heat 250W X2=500W 10.00 12033. Return Worksurface- 18Wx36D 22 1.0 EA $410.00 50 $205.00 $205.00 10.01 12033. Return Worksurface-30Wx3OD 23 1.0 EA $410.00 50 $205.00 $205.00 10.02 12033. Return Worksurface-38.75Wx38.75D 24 1.0 EA $410.00 50 $205.00 $205.00 10.03 12034. Return Worksurface-60Wx36D 25 1.0 EA $515.00 50 $257.50 $257.50 10.04 12035. Return Worksurface-63.375Wx42.25D 26 1.0 EA $742.00 50 $371.00 $371.00 10.05 12035. Return Worksurface-72Wx30D 27 1.0 EA $742.00 50 $371.00 $371.00 10.06 12035. Return Worksurface-90Wx3OD 28 1.0 EA $742.00 50 $371.00 $371.00 QuotForm:001:00 Xybix Systems, Inc. 8207 SouthPark Circle ��P • Quote Number: 18955 Littleton, CO 80120 %.< Q xybix Quote Date: 10/3/2016 Phone:303-683-5656 Fax:303-683-5454 Revision: C EmilyH _ Orig Create Date: 5/16/2016 - .Quote Expires: 1/1/2017 Opp#: 0014079 Terms: 1%20 Days, NET 30 Days Page: 3 of 4 11.00 13636. CPU Cabinet-Under Work Surface 18Wx29D with 29 1.0 EA $1,170.00 50 $585.00 $585.00 Sliding Shelf 11.01 13621. CPU Cabinet-Under Work Surface 30Wx29D with 30 1.0 EA $1,440.00 50 $720.00 $720.00 Sliding Shelf 11.02 13623: CPU Cabinet-Under Work Surface 36Wx29D with 31 1.0 EA $1,480.00 50 $740.00 $740.00 Sliding Shelf 12.00 11352. Drawer Pedestal-Fixed-Single-16W-6-6-12 32 4.0 EA $998.00 50 $499.00 $1,996.00 Drawers 22D- 14.00 10707. Lateral File-42W-2 Drawer 33 1.0 EA $1,326.00 50 $663.00 $663.00 16.00 13673. Storage Cabinet-Freestanding W/Toekick-24W, 34 1.0 EA $899.00 50 $449.50 $449.50 42H, 13D 16.01 13676. Storage Cabinet-Freestanding WiToekick-36W, 35 1.0 EA $1,124.00 50 $562.00 $562.00 42H,22D 18.00 12235 Support-"L"Bracket 18" 38 1.0 EA $34.00 50 $17.00 $17.00 18.01 14655 Wall Screw Anchor Kit 37 1.0 EA $9.00 50 $4.50 $4.50 18.02 14329. Filler Panel-Wall Attachment 38 1.0 EA $126.00 50 $63.00 $63.00 18.03 14329. Filler Panel-Panel Frame Attachment 39 2.0 EA $126.00 50 $63.00 $126.00 19.00 10176 Cup Holder-BIk 40 2.0 EA $90.00 50 $45.00 $90.00 90.00 12356 Installers Kit 41 4.0 EA $- $0.00 $0.00 99.00 OTHER Other Charges&Services 42 1.0 EA $- $0.00 $0.00 Line(421 -Miscellaneous Charge- Freight-FullTruck NonTaxable $4,600.00 Installation-Non-Taxable $3,940.00 List Price Total $52,931.00 Lines Total: $26,465.50 Line Miscellaneous Charges Total: $8,540.00 Quote Total: $35,005.50 QuotForm:001:00 Xybix Systems, Inc. Y Y 8207 SouthPark Circle4P • Quote Number: 18955 Littleton, CO 80120 �z xy bx Phone:303-683-5656 V�%//QDO Quote Date: 10!312016 - Fax:303-683-5454 Revision: C EmilyH Orig Create Date: 5/1612016 QWOte. Expires: 1/1/2017 Opp#: 0014079 Terms: 1%20 Days, NET 30 Days Page: 4 of 4 { Note 1: All quoted taxes are estimated Any applicable taxes,fees,permits,etc.must be added to this quote. Note 2: Where installation is listed on quote it is based in non-union labor and on one trip for installation only. Client is responsible for coordination of Technicians and other Vendors/Contractors.Waiting time will be charged at the rate of$75 per man hour straight time and$115 per man hour for OT plus subsistence expenses. Additionally, this quote is based upon a remodel in an existing space and/or new building- completely finished with a Certificate of Occupancy. Any project where the General Contractor is still on the job is subject to additional charges. We appreciate this opportunity to provide this quote. Our goal is to substantially improve working conditions for your valuable staff.We look forward to meeting with you to review this proposal in detail In the meantime please don't hesitate to call us with any questions. QuotForm:001:00 • _ :r...„...e,,,e - .)':';...- ' .. • . ....A-4•W-„-� {' p T -. ,:'q _ .fir` -'„,.. .:%,•_;-..-;,,•-•,;.!:-!-1.- 74'--,,r11-4, -•-••i;';- • Jr, . JV V h, a- Vis" '� ,,, . ,. . ., , k4 z5 , , . _ . .. , •._,. . • , . ,... , . . . F. __ 1 " .'"� f - .E f '-,Zi-j.. ..,...f , .n , v4^h- .t i ,),1- 4.s,6, City of Sunny Isles Beach ti� .y�n 18070 Collins Avenue 5 Sunny Isles Beach, Florida 33160 %,crs,, tQ4°0,. (305)947-0606 City Hall ',0, 50,, "r (305)949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission VIA: Christopher J. Russo, City Manager FROM: Fred A. Maas, Police Chief Michael A. Grandinetti, Police Captain DATE: 11/17/2016 Approval to purchase a new dispatch console, media RE: cabinet and furniture for the police dispatch center, in an amount not to exceed $35,005.50 RECOMMENDATION: It is recommended that the City Commission approve the attached resolution authorizing the City Manager to purchase a new dispatch console, media cabinet and furniture for the police communications center in an amount not to exceed $35,005.50 REASONS: The Sunny Isles Beach Police Communications Unit is a 24/7 operation and is currently working on the original furniture installed in 2005 and is need of an upgrade ADDITIONAL INFORMATION: If approved, The purchase of this Dispatch Console will be with Federal (DOJ) Forfeiture Funds through the H-GAC Cooperative Purchasing Program FUNDING SOURCE: Federal Forfeiture Funds#600-3-5210-x00000a 300