HomeMy WebLinkAboutSpecificationsNOTICE
CITY OF SUNNY ISLES BEACH
REQUEST FOR QUALIFICATIONS NO. 06 -03 -01
LANDSCAPE ARCHITECTURAL FIRMS
Notice is hereby given that the City of Sunny Isles Beach is requesting
qualifications for Landscape Architect Services as referenced in Section 2.2 of the
RFQ.
Sealed bids will be received by the City Clerk until 10:00 a.m., Monday, April 3,
2006, at the Sunny Isles Beach Government Center, 18070 Collins Avenue, Sunny
Isles Beach, FL 33160. Bids submitted will be opened publicly and read aloud at
this time. No bids will be accepted after this time.
The envelope containing the sealed bid must be clearly marked:
"SEALED BID"
RFQ # 06 -03 -01 LANDSCAPE ARCHITECTURAL FIRMS
OPENING DATE AND TIME: MONDAY, APRIL 3, 2006, 10:00 A.M.
Specifications, instructions, and bid forms are available from the Office of the City
Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
Florida, or by calling (305) 947 -0606. There is no charge for the bid package.
No bidder may withdraw his/her bid for a period of sixty (60) days following the
date of opening of these bids. Firms submitting responses may be requested to
make oral presentations as part of the evaluation process.
The City reserves the right to accept or reject any or all bids and may waive any
informality in any or all bids.
Jane A. Hines, CMC
City Clerk
CITY OF SUNNY ISLES BEACH, FLORIDA
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 Phone (305) 949 -3113 Fax
REQUEST FOR QUALIFICATIONS
FOR LANDSCAPE ARCHITECTURAL FIRM(S)
Purpose. The purpose of this Request for Qualifications is to seek qualified Landscape
Architectural Firm(s)
1.1 Procedure. Submit ten (10) sets of the complete proposal by the closing date and
time.
1.2. No reimbursement will be made by the City of Sunny Isles Beach for any costs
incurred in appropriation of the proposal or any presentation(s).
1.3. Property of City. All bids and accompanying documentation received from
bidders in response to this invitation to bid /Request for Qualifications shall
become the property of the City and will not be returned to the bidders. In the
event of contract award, all documentation and work product produced as part of
the contract shall become the exclusive property of the City. This subsection is
applicable to Requests for Proposals and Requests for Letters of Interest
documents, which also become property of the City.
1.4. By submission of a response hereunder, the respondee becomes responsible to
comply with the terms and conditions of the City's Purchasing Ordinance,
Chapter 62 of the City Code, as may be amended from time to time. To the extent
of any conflict, the terms of this document control.
2. Background. The City of Sunny Isles Beach is estimated to have 15,000 residents. The
City of Surety Isles Beach is located between the Atlantic Ocean and the Intracoastal
Waterway on the East and West and 193`d Street on the North and Haulover Beach Park
on the South. Our City standards stress a high quality of redevelopment with a focus on
creating visual corridors to the ocean, with access to the ocean as well as redevelopment
of Sunny Isles Boulevard and Collins Avenue while focusing on protecting the
environment, and providing landscaping and developing aesthetically attractive
structures. The City of Sunny Isles Beach has adopted by Ordinance No. 2000 -105 a
Comprehensive Plan emphasizing aesthetic issues and the City is in the process of
developing our land development regulations.
2.2. The City is seeking Landscape Architectural Services.
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3. Qualification. Respondee must demonstrate expertise in design in the following areas.
a.. Right of way beatification.
b. Median and swale landscaping.
c. Development of maintenance standards.
d. Beach and Dunescaping.
e. Active and Passive Development.
f. Irrigation design, operation and maintenance.
g. Wetland restoration.
h. Sensitivity to environmental issues unique to coastal barrier islands.
i. Landscape plans review and approvals.
4. Proposal.
4.1 Each proposal submitted must have clearly marked on the face of the envelope the
following information:
"SEALED BID"
LANDSCAPE ARCHITECTURAL FIRM (S)
OPENING DATE AND TIME: APRIL 3, 2006, 10:00 a.m..
BID # QL -p3-Ci i _
4.2 All Proposals shall be submitted on the Bid Form and shall be received no later
than 10:00 a.m. April 3, 2006. All proposals shall include all requested
documentation, including photos and detailed specifications of all equipment,
Warranty documents and completed Public Entity Crime Form.
4.3 The proposals shall contain two separate sections. The first section should
address and be limited to the consultant's qualifications. The second section
should address the specific work proposed by the consultant.
4.4 Mail (or deliver) an original proposal with authorized original signatures (faxed
proposals will be rejected) to:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
4.5 The City reserves the right to accept or reject any or all proposals received.
4.6 All proposals shall be publicly opened at, and no proposal received later than,
10:00 a.m., 3`d day, April, 2006.
4.7 Any additional information can be obtained by calling the City Manager at (305)
947 -0606.
4.8 The City of Sunny Isles Beach is tax exempt (Certificate #23- 00- 477131 -54C).
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4.9 Each proposal shall describe the work in phases.
4.10 Cancellation of Invitations for Bids or Requests for Qualifications. An invitation
for qualifier for qualifications, or other solicitation may be cancelled, or any or all
qualifier may be rejected in whole, or in part, as may be specified in the
solicitation, with City's sole discretion. The reasons therefore shall be made part
of the contract file. Each solicitation issued by the City shall state that the
solicitation may be cancelled and that any qualifier may be rejected, in whole or
in part, within the sole discretion of the City. Notice of cancellation shall be sent
to all businesses solicited. The City shall give any respondee the opportunity to
compete on any re- solicitation or any future procurement of similar items.
4.11 Correction or Withdrawal of Bids; Cancellation of Awards. In general, bids shall
be unconditionally accepted without alteration or correction, except as authorized
in this Ordinance. However, correction or withdrawal of inadvertently erroneous
bids before or after bid opening, or cancellation of awards or contracts based on
such bid mistakes, may be permitted, where appropriate. Mistakes discovered
before bid opening may be modified, or the bid may be withdrawn by written or
telegraphic notice received in the office designated in the invitation for bids prior
to time set for bid opening. After bid opening, no changes in bid prices or other
pry, ' "ons of bids, prei-.'_ vial to the interest of the City, or fair competition, shall
be permiucu. it, 3icu of bid correction, a low bidder alleging a material mistake of
fact may be permitted to withdraw its bid if:
(1) The mistake is clearly evident on the face of the bid document
but the intended correct bid is not similarly evident; or
(2) The qualifier submits evidence, which clearly and convincingly
demonstrates that a mistake was made. All decisions to permit the
correction or withdrawal of qualification, or to cancel awards or
contracts based on bid mistakes, shall be supported by a written
determination made by the Purchasing Agent; or
(3) Notwithstanding the foregoing, the City Commission shall have
the authority to waive any and all irregularities in any and all
qualifiers, or in the alternative, reject any proposal for qualifications.
5. Critical Issues. Describe any particular critical issues relating to timeliness or emphasis
on particular problem areas, etc.
6. Submittals. Include the following in your qualification:
6.1 Cover sheet of this Request for qualifications.
6.2 An informative, narrative report introducing your firm and location of the office
that will be responsible for the project.
6.3 A Statement of Qualifications.
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6.4 A resume detailing experience and recommendations from prior jobs, if any.
6.5 Copies of the firm's professional licensures.
6.6 Any other forms that are required by the City and sample of similar work
performed by the firm.
6.7 Specification of how the final project will be submitted to the City, i.e., pad, GIF,
disk, etc.
7. Evaluation. Qualification will be evaluated using the following criteria. The criteria are
not listed in order of importance and additional criteria may be used. The City Manager
will have the final say on the evaluation criteria and will make the final selection in the
best interests of the City.
• Ability of professional personnel (including the capacity, ability 20 points
and skill of the provider to perform the contract; the character,
integrity, reputation, judgment, experience and efficiency of the
provider);
• Relevant Experience (including professional licensure required 15 points
when service of a skilled nature as required by law to perform such
service and/or skill);
• Past Performance (including the quality of performance of previous 15 points
contracts);
• Recent, current and projective workloads (including whether the 10 points
provider can perform the contract within the time specified without
delay or interference);
■ Fee proposal 15 points
■ Association with Sunny Isles Beach firm 5 points
■ Demonstration of legal capability 10 points
■ Demonstration of Experience and ability to use respondee in the 10 points
future
8. Peformance. The respondee, upon award of any contract shall ensure that all items
supplied and/or work performed, comply with federal, state and local laws rules and
regulations as well as the terms of the contract.
9. Process. Respondee, upon award of the contract shall be responsible for management
and organization of all public hearings and meetings with City officials, citizens' and
business groups or other organizations as applicable. Any and all meetings and all costs
associated with responding to this process will be at respondee's expense with no
additional cost to the City.
9.1 Non - award. The City reserves the right in its sole and absolute discretion to reject
any and all qualifiers, to cancel and/or withdraw this RFQ at any time.
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9.2 Responsible, Responsive Bidder. The City reserves the right to award any
contract to any respondee which it deems to offer the best overall service and be
the most responsible responsive bidder thereby the City is not bound to award any
contract based solely on the lowest quoted price and no contract is created until it
is signed with the approval of the City Commission. The City, in its sole and
absolute discretion, also reserves the right to negotiate separately with competing
firms as it deems to be in the best interest of the City and as permitted by law.
9.3 Negotiation. In the event the lowest, most responsive and responsible qualifier
for a project exceeds available funds, and the City Commission does not make
available additional funds, the City Manager is authorized, when time or
economic considerations preclude re- solicitation of qualifiers, to negotiate an
adjustment of the qualifying price as long as the scope of work is not changed
with the lowest, most responsive and responsible qualifier, in order to bring the
qualification within the amount of available funds. Final negotiation shall be in
written form, as approved by the City Manager and the City Attorney.
9.4 One Response. If only one responsive qualifier for commodity or contractual
service is received, in response to an Invitation for Qualifier, an award may be
made to the single Qualifier, if the City Manager finds the price submitted is fair
and reasonable, and that other prospective qualifier had reasonable opportunity to
respond, or there is not adequate time for re- solicitation. Further, the City
Manager reserves the right, if it is in the best interests of the City, to negotiate
with the sole Qualifier for the best terms, conditions and price. The City Manager
shall document the reasons that such action is in the best interest of the City.
Otherwise, the qualification may be rejected and:
1. New qualifiers may be solicited;
2. The sole qualifier may be rejected.
3. If the City Manager determines in writing that the need for the supply or
service continues, but that the price of the one qualifier is unreasonable
and there is not time for re- solicitation or re- solicitation would likely be
futile, the procurement may then be conducted under Section 6(D) or
Section 6(F), of Ordinance 2001 -101, as appropriate.
10. Taxes. The Respondee is responsible for paying any and all taxes associated with the
agreement.
11. Termination of Agreement. If the respondee fails to perform the conditions of the
agreement as specified and as interpreted by the Manager, the Manager shall provide
written notice of such violation.
11.2 The City reserves the right to terminate the agreement, without cause, with a 30-
day calendar written notice unless otherwise provided in the contract.
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11.3 Termination and cancellation of any agreement will not relieve the respondee for
work rest which was to be completed prior to the termination or cancellation of
the agreement.
11.4 If the agreement is terminated for cause, respondee will be removed from the
City's vendor list.
11.5 The City Commission shall have the right to terminate the agreement in the event
the respondee files any petition or proceeding for bankruptcy relief or is
adjudicated to be bankrupt or insolvent or fails to pay just debts as they ordinarily
become due.
11.6 This agreement may not be terminated by the respondee unless otherwise
provided in the contract.
12. Insurance Requirements.
12.1 General. The respondee, including service - related respondees, shall purchase and
maintain for the entire life of the Project, including any and all approved time
extensions, until its final acceptance by the City, such insurance as will protect the
respondee from claims under Workers' Compensation, disability benefit laws or
other similar employee benefit laws; from claims for damages because of bodily
injury, occupational sickness or disease, or death of respondee employees; from
claims insured by usual or unusual injury liability coverage; from claims or injury
to or destruction of tangible property and from claims insured by usual
Commercial General Liability coverage. This includes loss of use resulting
therefrom, any or all of which may arise out of the respondee's operations under
the Contract Documents, whether such operations be by the respondee, or any sub
contractor, or by anyone directly or indirectly employed by any of them or for
whose acts any of them may be legally liable. The respondee's deductibles/self -
insured retentions shall be disclosed to the City and may be disapproved by the
City and may be reduced or eliminated at the sole discretion of the City. The
respondee is responsible for the amount of any deductible or self - insured
retention.
12.2 Requirements for Certificates of Insurance. Respondee shall provide the City
with all required Certificates of Insurance which Certificates must be acceptable
to the City. Each Certificate of Insurance shall be provided to the City at least 15
days prior to coverage renewals requested by the City. The respondee shall
furnish complete copies of respondee's insurance policies, forms and
endorsements. If the respondee fails to obtain and maintain for the life of the
contract insurance required herby or to replace any such expired or cancelled
policies, the City may obtain and maintain such insurance with such company as
it deems satisfactory with those amounts expended by the City in payment of
premiums to be deducted by the City from the amounts due the respondee for
work covered by the contract.
13. Hold Harmless.
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13.1 The City, its agents, employees and officials, both elected and appointed shall be
held harmless against all claims for bodily injury, sickness, disease, death or
personal injury or damage to property or loss of use resulting therefrom arising
out of performance of the agreement or contract, unless such claims are a result of
the City's sole negligence, as determined by the final arbiter of such claim.
13.2 The City, its agents, employees and official, both elected and appointed shall also
be held harmless against all claims for financial loss with respect to the provision
of or failure to provide professional or other services resulting in professional,
malpractice, or errors and omissions liability arising out of performance of the
agreement or contract, unless such claims are a result of the City's sole
negligence, as determined by the final arbiter of such claim.
14. Payment on Behalf of the City.
14.1 Respondee agrees to pay on behalf of the City, and to pay the cost of the City's
legal defense, as may be selected by the City, for all claims described in the Hold
Harmless paragraph 13 above, up through and including, all appellate levels.
14.2 Such payment on behalf of the City shall be, in addition to any and all other legal
remedies available to the City, and shall not be considered to be the City's
exclusive remedy.
15. Any questions or clarifications concerning this Invitation to Bid shall be submitted in
writing by mail or facsimile to the City manager, 18070 Collins Avenue, Sunny Isles
Beach, Fl. 33160. Fax (305) 949 -3113. The bids title /number shall be referenced on all
correspondence. All questions must be received no later than fifteen (15) calendar days
prior to the scheduled bid opening date. All responses to questions /clarifications will be
sent to all prospective bidders in the form of an addendum. NO QUESTIONS WILL BE
ACCEPTED VERBALLY OR AFTER THE DEADLINE.
The City of Sunny Isles Beach reserves the right to accept any proposal or bid deemed to
be in the best interest of the City of Sunny Isles Beach, or waive any informality in any
proposal or bid. The City of Sunny Isles beach may reject any and all proposals or bids.
16. Public Entity Crimes. Section 287.133, Florida Statues, provides that a person or
affiliate, as defined in that Section, who has been placed on the convicted vendor list
following the conviction for a public entity crime may not submit a bid on a contract to
provide any goods or services to a public entity may not submit a bid on a contract with a
public entity for any contract for construction or repair of a public building or a public
work, may not submit bids on leases of real property to a public entity, may not be
awarded to perform work as a contractor, supplier, subcontractor, or consultant under a
contract with any public entity, and may not transact business with any public entity in
excess of the threshold of the amount provided in Section 287.017 for CATEGORY
TWO ($25,000) for a period of 36 months from the date of being placed on the convicted
vendor list. Any such person or affiliate convicted of a public entity crime shall provide
written notice of such conviction.
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1 . This sworn statement is submitted to
by
for
whose business address is
and (if applicable) its Federal Employer Identification Number (FEIN) is -_
(IF the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement:
2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or of the
United States, including, but not limited to, any bid or contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
3. 1 understand that "convicted" or "conviction" as defined in Paragraph 287.133(1)(b), Florida Statutes
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in
any federal or state trial court of record relating to charges brought by indictment or information after July
1, 1989, as a result of a jury verdict, nonjury trial, or entry of a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes, means:
a. A predecessor or successor of a person convicted of a public entity crime; or
b. An entity under the control of any natural person who is active in the management of the entity and
who has been convicted of a public entity come. The term "affiliate" includes those officers,
directors, executives, partners, shareholders, employees, members, and agents who are active in the
management of an affiliate. The ownership by one person of shares constituting a controlling interest
in another person, or a pooling of equipment or income among persons when not for fair market value
under an arm's length agreement, shall be a prima facie case that one person controls another person.
A person who knowingly enters into a joint venture with a person who has been convicted of a public
entity crime in Florida during the preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to enter
into a binding contract and which bids or applies to bid on contracts for the provision of goods or services
let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The
term "person' includes those officers, directors, executives, partners, shareholders, employees, members,
and agents who are active in management of any entity.
Signature
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Date
NON - COLLUSIVE AFFIDAVIT
State of
)ss
County of
deposes and says that:
being first duly sworn,
(1) He /she is the(Owner, Partner, Officer, Representative or Agent) of the
Bidder that has submitted the attached Bid;
(2) He /she is fully informed respecting the preparation and contents of the
attached Bid and of all pertinent circumstances respecting such Bid;
(3) Such Bid is genuine and is not a collusive or sham Bid;
(4) Neither the said bidder nor any of its officers, partners, owners, agents,
representatives, employees or parties in interest, including this affiant, have
in any way colluded, conspired, connived or agreed, directly or indirectly,
with any other Bidder, firm, or person to submit a collusive or sham Bid in
connection with the Work for which the attached Bid has been submitted;
or to refrain from bidding in connection with such Work; or have in any
manner, directly or indirectly, sought by agreement or collusion, or
communication, or conference with any Bidder, firm, or person to fix the
price or prices in the attached Bid or of any other Bidder, or to fix any
overhead, profit, or cost elements of the Bid price or the Bid price of any
other Bidder, or to secure through any collusion, conspiracy, connivance, or
unlawful agreement any advantage against the City of Sunny Isles Beach,
or any person interested in the proposed Work;
(5) The price or prices quoted in the attached Bid are fair and proper and are
not tainted by any collusion, conspiracy, connivance, or unlawful
agreement on the part of the Bidder or any other of its agents,
representatives, owners, employees or parties in interest, including this
affiant.
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City of Sunny Isles Beach
Department: Office of the city Clerk
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Phone: (305) 792 -1703 Facsimile: (305) 949 -3113
Facsimile Transmittal Sheet
TO: All Parties Inquired for
R.F.Q No. 06 -03 -01 ( Landscape
Architectural Services
COMPANY:
FAX NUMBER:
PHONE NUMBER:
RE: R.F.Q No. 06 -03 -01
FROM: Mauricio Betancur
1 99�0 0P
F •FLOR 5
C, rV OF SUN PNO
Administrative Coordinator
DATE: March 29, 2006
TOTAL PAGES INCLUDING COVER:
REFERENCE INVOICE NUMBER:
REFERENCE P.O. NUMBER:
❑ For your records ❑ Urgent ❑ Please review ❑ Please reply
Notes /Comments:
To whom it may concern,
This fax is regarding R.F.Q. No. 06 -03 -01 Landscape Architectural Services. In the Evaluation Criteria section it
states that a Fee Proposal is required. Please disregard this as it was a Scrivener's Error. There is no Fee Proposal
required. The City is only seeking Qualifications.
Should you have any further questions, please feel free to contact us at the number referenced above.
Thank you.
The documents accompanying this facsimile transmission contain information belonging to City of Sunny Isles Beach. This
information may be confidential and /or legally privileged and is intended only for use of the addressee designated above. If
the reader of this message is not the intended recipient, or the employee of agent responsible to deliver it to the intended
recipient, the reader is hereby notified that any disclosure, copying, distribution or the taking of any action in reliance on
the contents of this communication is strictly prohibited. If you have received this communication in error, please
immediately notify this office by telephone and return the original message to this office by mail.
Norman S. Edelcup, Mayor
Roslyn Brezin, Vice Mayor
Gerry Goodman, Commissioner
Danny Iglesias, Commissioner
Lewis J. Thaler, Commissioner