HomeMy WebLinkAboutReso 2011-1661
RESOLUTION NO. 2011- IL,/~ L-
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE
PURCHASE OF UNLEADED FUEL USING THE WRIGHT
EXPRESS FINANCIAL SERVICES CORPORATION FUEL
CARD PROGRAM, ATTACHED HERETO AS EXHIBIT "A",
PIGGYBACKING FROM STATE OF FLORIDA CONTRACT
#973-163-10-1; AUTHORIZING THE CITY MANAGER OR
DESIGNEE TO EXECUTE SAID AGREEMENT AND TO DO
ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, currently the City of Sunny Isles Beach utilizes Miami-Dade County's fuel
station located at 15665 Biscayne Boulevard to fuel the City's fleet; and
WHEREAS, in a search for more conveniently located fueling stations and pricing, staff
approached Wright Express who recently negotiated a competitive contract with the State of
Florida for a fuel card program; and
WHEREAS, their program allows fueling at more than 8,500 gas stations in the State of
Florida, four of which are located within the City limits; and
WHEREAS, their pricing is calculated by the pump price less 1.45% discount and then
less the excise tax of .182851 per gallon; and
WHEREAS, this program also provides for online access to monitor, control, and
manage fuel purchases/consumption; and
WHEREAS, City Code Section 62-13(C) provides the authority to access a
competitively solicited contract from any other governmental organization; and
WHEREAS, the City wishes to enter into an Agreement with Wright Express Financial
Services Corporation for the purchase of unleaded fuel through their Fuel Card Program by
piggybacking the State of Florida Contract #973-163-10-1.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The City Commission hereby approves the Agreement
with Wright Express Financial Services Corporation for the purchase of unleaded fuel through
their Fuel Card Program, attached hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager or Designee is hereby
authorized to execute said Agreement and to do all things necessary to effectuate this Resolution.
R20 11- Unleaded Fuel Wright Express Financial Srvs CorpPagc I of 2
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 20th day of January 2011.
~
ATTEST:
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Jane A. Hines, CMC, City Clerk
)
Vote: S.t>
Mayor Edelcup
Vice Mayor Thaler
Commissioner Aelion
Commissioner Gatto
Commissioner Scholl
--.My es)
~Yes)
0Yes)
V(Y es)
V(Y es)
Moved by: ~~ S<'~L\...
Seconded by: 'flu.. M.~~PrL~
_(No)
_(No)
_(No)
_(No)
_(No)
R20 11- Unleaded Fuel Wright Express Financial Srvs CorpPagc 2 of2
I
I
ADDENDUM TO THE FUEL CARD SERVICES AGREEMENT BETWEEN
WRIGHT EXPRESS FINANCIAL SERVICES CORPORATION ("\VEX FSC'')
AND THE STATE OF FLORIDA DEPARTMENT OF MANAGEMENT SERVICES (the "STATE")
CREDIT INFORMATION
Participating Entity agrees that in the event the account is not paid as agreed, WEX FSC may report the undersigned's liability for and the status of the account to credit
bureaus and others who may lawfully receive such information.
Participating Entity Phone #
Business Name and Physical Address (Do not include PO Box)
In BusirlE!ss Since (yyyy)
Year of Incorporation (yyyy)
Write Participating Entity name as you wish ~ to appear on cards. limit of 20 characters & spaces. Unless specified, no company name will appear on cards.
DDDDDDDDDDDDDDDDDDDD
Billing Contact
Billing Address
City
ZiP+4
Designate the Reet Contact authorized to receive all charge cards, reports, and other such information we provide from time to time and to take actions with respect to your
account and acco~t access. This is also the person designated by your company to provide all fleet vehicles, driver and other information we may request.
Authorized Fleet Contact Name Title Phone # Fax #
Mailing Address (W cifferent from billing address)
City
State ZiP+4
Email address (required to take advantage of product type card controls)
card Controls: To help us estimate your credit needs, indicate the types of cards you anticipate using.
II you provide a valid email address above, you can select Irom these product type options:
o All Products 0 Fuel & service 0 Fuel & Fluids with Roadside Assistance 0 Fuel with Roadside Assistance 0 Mix of card types
o Check here if business is exempt from motor fuels tax
TERMS
DEFINITIONS:
"Agreemenr means: Contract No.973-163-1o-1 effective Auaust 6,2010 for Fuel Cards and Fuel Management Services (the "Agreement") between the State
of Florida Department of Management Services and WEX FSC.
"Participating Entity" shall mean the Participating Entity as defined in the Agreement permitted to purchase services under the Agreement, as specified in the
Credit Information above.
All other capitalized terms used in this Addendum without definition have the meanings set forth in lhe Agreement.
AGREEMENTS OF WEX FSC AND PARTICIPATING ENTITY:
1. This Addendum is to allow the Participating Entity to participate under the Agreement between WEX FSC and the State. It does not modify, amend or
change the Agreement in any way.
2. Participafing Entity represents that it Is authorized or allowed by the laws of its home state to enter into this Addendum and to participate under the
Agreement.
3. Participating Entity hereby requests the services of WEX FSC described in the Agreement and agrees to pelform all duties 01 a Participating Entity under
the Agreement, including, without lim~atiOn, payment of all charges on its account(s) within the time periods provided under the Agreement, payment of any
fees provided in the Agreement, and cooperation with respect to providing all necessary information for the administration of the Agreement. Participating
Entity agrees to be bound by the terms and conditions of the Agreement, including, without limitation, rules for authorized and unauthorized use of cards,
disputes of charges, reporting lost and stolen cards, and all other rules and provisions relating to use of Participating Entity's account.
4. Participating Entity acknowledges that its failure to make timely payment In accordance with the terms of the Agreement and/or the Addendum may result in
suspension or cancellation of the account(s). The undersigned represents and warrants that he/she is duly authorized to execute this Addendum on behalf
of the Participating Entity and this Addendum is the valid and binding obligation of the Participating Entity, enforceable in accordance with its terms.
INFORMATION SHARING DISCLOSURE: Information regarding your transactions may be provided to the State, accepting merchants or their service providers
to facil~ate diSCounts or other promotional campaigns of interest to you.
U.S.A. PATRIOT ACT: Our bank complies with Section 326 of the USA PATRIOT Act which requires all financial institutions to obtain, verify, and record
information that identifies each company or person who opens an account. What this means for you: when you open an account, we will ask for your name,
address, date of birth, and other information that will allow us to identify you. We may also ask to see your driver's license or other identifying documents for your
business.
DISCLAIMER: THIS IS AN APPUCATlON FOR SERVICES AND SHALL NOT BE BINDING UPON WEX FSC UN11L FINAL CREDIT APPROVAL
HAS BEEN GRANTED BY WEX FSC.
Date:
Complete and sign addendum. Fax to 1-800-831-4019.
Oppty Number
Sales Code
10900154
Account Number
04
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04.ADDEND.CRDAPP (11/00)
CONTRA.CT BETWEEN
FLORIDA DEPARTMENT OF MANAGEME1\'T SERVICES
AND
Wright Express Ymancial Services Corporation
This Contract is by and between the State ofFloricla, Department ofMana,,"CIIleJlt Services (Department),
DivisiOn of State Purchasing (Division), an ~crc:ncy of the State of Florida with offices at 4050 Esplanade
Way, Tallahassee, Florida 32399-0950, and Wright ~eSs Financial Services CorpOration
(~ontractor or"Wright Express).
, .
Whereas, the Contractor replied to the Division's Invitation to Negotiate (ITN), No.:' 15-973-163-X -
Fuel Card Services; . .
Accordingly, and in consideration of the mutmI.l promises contained in the Contract documents, the
Department and the Contractor do hereby enter into this Contract.
1.0 SUMMARY OF 1HE COl\'TRA.CTUAL SERVICES / SCOPE OF WORK
This COntract is to provide a Fleet Fuel Card Program for V chicle Fleets owned by state
agencies and Eligible Users in the State of Florida. The Fleet Fuel Card will be built on a
Univei-sal PlatfOIm. The 'Fleet Fuel Card Program will ~clude the purchase of Fuel and.
any commodity and/or service for immediate use by the Eligible User to maintain .daily
operation of their vehicle fleet Also, the Fuel Card may be used at Marinas and/or
Airports as allowed for'Marine Fleets and/or .A,ircraft Fleets. 'The Department seeks to
'improve quality and efficiency of services deli~ improve Eliglble User smices and
reduce cost.
. . 2.0 DEI.J.VER..o\BLES .
Florida Department of Transportation (FOOT) Bulk Fueling Sites .
Within 45 days of-contract execution, :a>GT and Wright Express will develop policies
and procedures for transaJ::ti.ons occnning at FDOT owned: b~ fueling sites.
Fuel Price Mapping
VlEXOnline contBins a real-time fuel price mapping feature that allows flee~ to see fuel
price infannation based on recent Wright Express cardholder transactions at accepting
merchant locations. This pric.ing iDfonnation is fed into maps which include both .
satellite and standard map views. Results are updated with the most recent Wright
fu.'press transactions, showing you wbich stations have had the lowest prices'in the area
of YOUI' search. No prices older than SC'.(eIJ. days are presented. Search criteria inclu~
address, city, state, zip'code, brand and PPG.
FUel Site Mapping Mobile Application .
The Fuel Site Mapping Mobile tool is a mobile application that allows users to enter into
a web enabled mobile device (i.e. Blackberry, iPhone) their current IOCatiOll via GPS,.zip'
code or address, as well as desired fuel type arid search radius. . The application returns a
list of accepting merchants with address, distance from cur.rent loca:tion, and date and
time of the last price per gallon for . e. ' .. obtains results from the
Contrad:No.: 973-163-10-1 . Page 1 ciS
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most recent Wright Express ,authorization data from accepting merchants. No prices '
older than seven days ar~ presented.
Reporting Dashboards
Wright Express will provide the Department a reporting dashboard that will show key
. indicators of the program's performance. It is expected that this could include
approximately 8-10 canneo reports, with the ability to conduct ad hoc reporting 'as
needed. Wright Express will work with the Department within the first 60 days after
,contract eiecution tQ gather requirements for these reports, and provide a date for :first
delivery of these reports based on development needs and complexity.
DisCDUDt
Wright Express will provide; a discount ofl45 basis points (1.45%) off all Monthly Retail
Transactions charged to a contract user's accoUIlt prior to submitting the monthly invoice.
International Transactions
Discounts for intemational transactions shall be paid at a rate of 500A, of the applicable
Discount Percentage. '
Definitions
"Montbly Retail Transactions" shall mean the total amount of all purchases made using .
Universal Cards at retail (not bulk or private site) locations that appear on invoices
provided to you in a calendar month. Monthly Retail. Transactions shal1 not inc1ode: (i)
those amoUDts representing ,credits, disputed items, fees, late fees or charges posted to
your accounts (such as returned check fees, co.llcction costs, administrative fees- and
reporting fees), or (ll) any amounts posted to an accOunt with respect to which a Card has
been reported lost or stolen. Due to billing cycle cut off dates and monthly calendar
variances invoices received by you in a given month may contain transactions from the
previous month 8DIi they rpay not contain all transactions that occurred during the month
in which you were invoiced.
The service deliverables above are included in the contract at no additional charge. See
Section 4.04 for additional Contract deliverables.
OPTIONAL COI\"TRACI PRODUCTS
The following products may be utilized as part of this contract based on the needs
identified by individual Eligible Users. Additional fees, terms and conditions may apply: ,
National Roadside Assistance
The Wright Express card offers national .roadside assistance designed to decrease
downtime, organize and improve th~ administration of road services. ;md reduce costs.
Access to roadside assistance is free of charge (no membership required), but there is a
cost for eacb incident based on the services utilized.
Our program' provides your drivers with a reliable, toll-free, 24-hour, 365 day a yc;ar
provider of high -quality roadside ~Ce program.
Contract No.: 973-163-10-1
Page 2 of5
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Services Include:
. Towing
. Mechanical first aid
. Jump start
. .Tire change
. Lockout assistance
. Fuel and water delivery
Roadside ~tance transactions will be reported by vehicle. Through your reporting,
you will.be able to track yom service expenses and mAint~in control over fleet costs. By
using Wright Express; you'll get the benefit of pre-negotiated services rates with
contracted garages therefore eliminating the need to.. search for reputable providers or
. send out multiple payments at the end of the month. .'
WEXSmart2711
WEXsMAJrrf'M is a GPS wireless vehicle management system that helps customers
control fuel and maintenance costs, track driver behavior, increase producti~, and
JIllIIIage risk. Utilizing GPS apd wireless communications technology, Wright Express'
WEXSMARJTM gives managers real-time access to vehicle position, speed, and engine-
operating conditions, through any intmnet connection. Managers can confi.,oure alerts and
schedule reports that ensure driVCl'S are where they should be, operating safely, 'and .
vehicles are in top operating condition, using fuel efficiently;
Price Risk Manll!!ement
With Prieelock's Universal Retail Price Protection program, you can be on your way to
guanurteed budget predictability l\Ild control in three simple steps: .
1. Lock in protection by estimating the number of gallons of fuel at a daily price for
yom area Buy the option to purchase a specified number of gallons (minimum 42,000
per plonth) at a locked-in price for a specified te!:Dl.
. .
.2. Swipe and pIDDp with peace of mind. Fuel your vebk:les at more than 135,000
stations nationwide for the specified period of purchase. You are protected if prices go up
beyond your option price. Enjoy the benefit onower pri~es iffuel drops below the locked
option price.' .
3. ~e your fuel either by reviewing customized monthly statements prm>i.ded by
Pricelock or by visiting Pricelock.com to manage your committed gallons, review
historical and current market trends and gain insight into factors that may influence fuel
costs thus affecting your.future purchasing decisions.
Contract No.: 973-163-10-1
Page 3 of5
A\
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3.0 SUMMARY OFPEANALTY FOR FAn..URE OFCONTRACI'OR TO MEET
DELlVERALBES
.SeePUR 1000 Section 23 (Termination for Cause) for details.
4.0 EFFECTIVE DATE
This Contract shall begin on the last date in which ~ is signed by all part1:s, whichever is later.
5.0 EXPIRATION DATE ,
This Contract shall expire 5 years from the effective date of the Contract, unless cancelloo earlier
,in accordance with its terms.
0.0 RENEWAL
Upon mutual written agreement, the Department and the Contractor may renew the Contract for 5
additional years pursuant to the provision of PUR 1000 Section 26. ,
7.0 INTELLECI'UALPROPERTl'
. The parties do not anticipate that any i:nteIlectual property will be developed as a result of this
contr~. However. any preexisting software, or other work of authorship used by Contractpr, to
create a Deliverable but which exists as a work independent1y of the Deliverable, shaIl1'elIl8.in the
property of the Contractor.
8.0 PREFERRED PRICE ,
The Contractor agrees to submit to Customer at least annually an affidavit from lII\ authorized
'representative attesting that the Contractor is in compliance with the preferred pricing provision
in Section 4(b) ofform PUR 1000.
9.0 TRANSITION
If. at aity time, this Contract is canceled, torJ:ninatcd or otherwise cxpD:es, and a Contract is
subscquontly Cxccuted with a firm other than the Contractor. the ContraCtor has the affinnative
obligation to assist in the smooth transition of Contract services to the subsequ:nt Contractor,
including providing documents BIld information not otherwise protected from disclosure by law
and other reasonable requests'made by the CoIrtract Administrator.
10.0 COJo.'TRA.CT DOCUMENTS
This Contract, togctlier with the fonowing documents, set forth the entire understanding of the
parties with respect to the subject matter. In case of conflict, the terms of this Contract shall
control. If a conflict exists among any of the documents. the documents shall have priority after
the contract dOCUIDcnt in the order Ii~:
A. !TN No.: 15-973-163-X (the solicitation docnment - amendments thereto take
precedence).
B. Contractor's Response to the ITN.
11.0 CONTRACT MA.,l'lAGEMENT
A. Contract Administrator
The Dep~emt employee who is primarily responsible for maintaining the Contract
administration file 'shall be as follows:
David A. Bcnnett:
Division of State Purchasing
Department ofMallageme.nt SC!rvices,
CcmtractNo.: 973-163-10-1
Page 4 of 5
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4050 Esplanade Way. Suite 360
TllllAh...see, FL 32399-\l9~O
Telephone: (850) 921-4072
Fax: (850)414-6122
E-mail: David.Bennett@dms.myflorida.com
The Department may appoint a different Con1l1lCt. AdminisIrator. whic:h shall not
constitute an amendment to the Con1:ract, by sending written notice to Contractor. Any
comm1D1ica.tion to the Department relating to the Contract shall be addressed to the
Contract Admipistrator.
a Con~rsReD~tive
Sharon Linnane, GovCmImlIlt Accopnt Manager Wright EXpress Corporation
97 Darling Avenue South Portland. Maine 04106
Telephone: (941)761-0000
Fax: (207) 523-6377
E-mail: sharonlinnane@wriehteA.Jlress.com
With a copy to:
General Counsel
Wright Express Corporation
97 Darling Avcnue
South Portl.and. Maine 04106
Telephone: (207) 523.7366
Fax: (207)523-6377
State ofFIorids
Department of Management Services
ApproVed as to form aDd legality .
by the Department General Counsel's Office
By, AYe-
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Date
Auauf\f ,~) ?j}(1'J
nateJ
Wright .Express Financial Services
Corporation
APPROVED AS
TO FORM
OO-L--
.k~5.L--J~
Signature
Kirk S. Weiler, President and CEO
Print Name
Sf S--(l.,.
Date
Contract No.: 973-163-10-1
Page 5 ofS
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Invitation to Negotiate
ONuDlber: 15-973-163-~
For
Fuel Card Services
!TN Issue Date: January 19, 2010
Replies Due: February 9,2010 AT 2:00 PM EST
Contract Tenn: Five Years with Five Year Renewal Option
Division of State rurchasing
Department of Management Services
4050 Esplanade Way
Tallahassee, Florida 32399
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TABLE OF CONTENTS
1.0 INTRODUCTION
2.0 SPECIAL INSTRUCfIONS TO RESPONDEI''TS
3.0 GENERAL INSTRUCTIONS TO RESPONDENTS [PURIOOl (10106))
4.0 STATEMENT OF WORK
5.0 SPECIAL CONDmONS
6.0 GENERAL CONTRACT CONDITIONS [pURlOOO (10l06)}
7.() !TN QUESTIONS AND REQUIREMENTS
8.0 FORMS
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I PART ONE: INTRODUCTioN
1.1 PURPOSE AND SCOPE
The State of Florida, Deparlment of Management Services (the Department), invites interested
Respondents to submit Responses in accordance with the solicitation documents. The purpose of
this solicitation is to establish a five year State Term Contract for Fuel Card Services with the
potential for a five year renewal option.
The intent is to obtain the most cost effective Fuel Card Services for the State while maximizing
the quality and level of service. The Department is seeking qualified Respondents to provide for
the purchase of Fuel and other services to maintain daily operation of Customer fleets throughout
the contract period. Qualified companies must have the capability to perform and complete the
services in all respects in accordance with the solicitation documents.
1.1.1 The Department anticipates awarding a contract to the responsive and responsible
Respondent whose proposal is assessed as providing the best value.
1.1.2 The Department anticipates that the resulting contract will be (i) the exclusive Fuel Card
for State agencies, and (ii) a non-exclusive Fuel Card for other Eligible Users.
1.1.3 The term "Eligible Users" means (i) all 34 State agencies, (ii) all other governmental
agencies, as defined in Section 163.3164, Florida Statutes, which have a physical
presence in the State of Florida, and (ill) any independent, nonprofit college or university
located in Florida and accredited by the Southern Association of Colleges and Schools.
1.1.4 The contract shall be in effect for five (5) years from the date of execution.
1.2 HISTORY
The current State Term Contract with Comdata has an estimated lI1l1lual spend of$50 million. The
cuxrent program has approximately 28,000 cards. During the calendar year of 2009, there were
approximately 176 eligible user accounts executing over 1,500,000 transactions at over 11,000
locations throughout the State. These estimated figures are provided as a historical reference of
prior activity within the State and should not be interpreted or construed as representing future
activity ,
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1.3 COI\'T ACf PERSON
The following person is the Department's SOLE point of contact from the date of release of this
!TN until selection of a successful provider.
David A. Bennett, CPPO, FCCN, PMPGll
Project Manager
Division of State Purchasing
4050 Esplanade Way
Tallahassee, Florida 32399
Telephone: (850) 921-4072
Fax: (850) 414-6122
Email: David.Bennettt.iildms.MvFlorida.com
Questions regarding this ITN must be submined via the Q&A Board in accordance with Section
2.5.
Any technical questions relating to the MyFloridaMarketPlace system can be directed to the
MyFloridaMarketPlace Customer Service Desk at 1~866-FLA-EPRO (1-866-352-3776)
or vendorheh>@myfloridamarke1p1ace.com.
1.4 TIMELINE
IT IS STRONGLY RECOMMENDED THAT YOU SUBMIT YOUR RESPONSE AS EARLY
AS POSSIBLE. You SHOULD ALLOW TIM.E TO RECEIVE .Io.NY REQUESTED
ASSISTANCE AND TO RECEIVE VERIFICATION OF YOUR SUBMITTAL; WAITING
S J 18
UNTIL THE LAST HOURS OF THE SOLICITATION COULD IMPACT THE TIMELY
SUBMITTAL OF YOUR RESPONSE.
DO NOT RELY ON THE "MYFLORlDAMARKETPLACE" SOURCING
TOOL'S TIME REMAINING CLOCK. THE OFFICIAL SOLICITATION
CLOSING TIME SHALL BE AS REFLECTED IN THE EVENT TIMELINE
OF THIS ITN.
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2.4.5.
I :PART TWO: SPECIAL INSTRUCTIONS TO RES.PONDENTS
2.1.
DEFINITIONS
The definitions found in Part Three of the ITN shall apply to this Part Two.
2.2.
2.2.1.
ORDER OF PRECEDENCE
Respondents are encouraged to carefully review all materials contained herein and
prepare Responses accordingly. In the event any conflict exists between the Special and
General Instructions, the Special Instructions shall prevail. In the event any conflict exists
between the Special and General Conditions, the Special Conditions shall prevail.
All Responses are subject to the tczms of the following sections of this ITN which, in
case of conflict, shall have the order of precedence listed:
a) 1TN Amendments or Addenda (see Section 2.7)
b) Introduction
c) Statement of Work and Technical Specifications
d) Special Conditions
e) Special Instructions
f) General Contract Conditions (pUR 1000)
g) General Instruction to Respondents (pUR 1001)
h) Respondent's Response
2.2.2.
2.3.
2.3.1.
WHO MAY RESPOND
Each Respondent must be authorized to conduct business with the State of Florida, meet
the Technical Requirements, and possess the experience and personnel resources to
provide the service described in this !TN.
The Department retains the right to request additional information pertaining to the
Respondent's ability and qualifications to accomplish all services described in this ITN as
deemed necessary dming the ITN or after contract award.
2.3.2.
2.4.
2.4. I.
MYFLORIDAMARKETPLACE OVERVIEW
The Department uses the MyFloridaMarketPlace system (the System) to receive
Responses electronically, through the MyFloridaMarlcetPlace Sourcing tool.
MyFloridaMarketPlace Sourcing Tool Tips: When working in the Sourcing tool, be
aware of the twenty minute time-out function in the tool. This means that you should save
your work (click the SA VB button) at intervals ofless than twenty minutes to ensure your
entries since you last saved are not lost.
Please note that clicking the SAVE button within the Sourcing tool only saves your I1N
Responses. The SAVE button does not transmit your !TN response to the State. In order
to transmit your 11N response to the State, YOll must click the SUBMIT button on the
SUMMARY page of the ITN response,
After clicking the SUBMIT button, it is the Respondent's responsibility to check any
submitted response within the Sourcing tool to verify that the response is accurately and
completely captured within the Sourcing tool. Respondents must do this while there is
sufficient time remaining in the Solicitation period so that if you discover an error, you
will have time remaining to submit a revised response.
To validate your response, you should do the following before the Solicitation period
ends:
2.4.2.
2.4.3.
2.4.4.
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a) Go to My Responses tab within Sow-cing tool aftcr you submitted your response.
b) Click on the Response ill number ofyow last submitted response.
c) Review Responses to make sure all Responses are complete, accurate and as you
intended to submit.
d) Minimum areas to check are:
i. Text boxes - Is your entire answer viewable?
ii. Yes/No questions - Is the displayed answer correct?
iii. All uploaded document files / scanned docwnents - Can you open attached
document and clearly view entire content?
iv. Required Items. Are all items completed as required within the Sourcing
tool?
2.4,6. It is strongly recommended that you submit your response as early as possible. You
should allow time to receive any requested assistance and to receive verification of your
submittal; waiting until the last hours of the solicitation could impact the timely submittal
of your response. Do not rely 011 the ''MyFloridaMarketPlace'' Sourcing tool's time
remaining clock. The official solicitation closing time shall be as reflected in the event
Timeline (Section 1.4) of this ITN.
2.4.7. Entail Notification: Respondents are reminded that the SoW"Cing tool's emajl notifications
are an option provided to Respondents as a coW1eSy. The State of Florida is not under
any obligation and does not guarantee that Respondents will receive email notifications
concerning the posting, amendment or close of ITNs. Respondents are responsible for
checking the MyFloridaMarketPlace Sourcing tool and / or the Vendor Bid System for
infonnation and updates concerning this I1N.
2.4.&. MFMP Sourcing Tool Training for Respondents: Respondents are strongly encouraged to
download the document titled RFP Event User Guide. Please go
to http://marketplace.myflorida.comlvendol'/veDdor _ solicitation~he)p.btm and click
on RFP Event User Guide.
2.5 QUESTIONS & ANSWERS
Respondents shall examine tbis solicitation to determine if the Department's
requirements are clearly stated. If there are any requirements which are unclear or
objectionable, Respondents should submit DOtice to the Department using the Sourcing
tool's Q&A Board by the due date for Respondents to submit questions listed in the
Timeline. Do not contact the Project Manager or Customers directly. If the Respondent
is requesting a change in the terms of the solicitation, Respondents must do the
following:
1. Identify and describe in detail any difficulty in meeting the Department's
specifications
2. Provide a detailed justification for a change
3. Provide the recommended chang~s to the specifi~ations
A Respondent's failure to request changes by the date described in the Introduction
(Section 1) of this solicitation shall be considered to constitute Respondent's acceptance
ofthc Dcpartment's specifications. The Department shall determine what changes to the
solicitation shall be acceptable to the Department, if any. If required, the Department
shall issue an addendum reflecting the acceptable changes to this solicitation, which shall
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be posted as an addendum to the solicitation in the Sourcing tool and on the State's
Vendor Bid System in order that all Respondents shall be given the opportunity of
submitting Responses to the same specifications.
Please note that questions will NOT be answered via telephone or fax. The Department
shall post the answers to the questions via th~ System by the date stated on the Timeline.
Each Respondent is respotlSlble for monitoring the System for new or changing
information. New communications will be posted within the Message Center on the
System. The Department shall not be bOlDld by any verbal information or by any written
information that is not either contained within the solicitation documents or formally
noticed and issued by the ITN sole point of contact QLlestions shall not constitute formal
protest of the specifications or of the solicitation. The formal protest process is descnDcd
in Part Three, Section 20.
2.7 AMENDMENTS OR ADDENDA TO THE rrN DOCUMENTS
The Department reserves the right to issue amendments or addenda to the solicitation.
Notice of any amendment or addenda will be posted within MyFloridaMarketPlace using
the message board and the Vendor Bid System. Such notice, if required, will contain the
appropriate details for identifying and/or reviewing the formal changes to the solicitation.
Each Respondent is responsible for monitoring the sites for new or changing information
concerning this solicitation.
:z.s RESERVATIONS
The Department reserves the right to reject any and all Responses received pursuant to this
Invitation to Negotiate, if the Department determines such action is in the best interest of the
State of Florida or the Department. The Department reserves the right to negotiate
concurrently or separately with competing Respondents. The Department reserves the right
to accept portions of competing Respondent's Responses and merge such portions into one
project, including the inclusion of the entity offering such portions. The Department reserves
the right to waive minor irregularities in submitted Responses.
2.9 ORAL PRESENTATION AND PROJECT MANAGEMENT
The Department resc:rves the right to require any Respondeot to perfoIm, prior to the selection of
Respondcct(s), an operational demonsttation and an oral presentation on any hardware, software or
plOfessional services included in its Response. If the Department dcteImines that an operationBl
demonstration and oral presentation are necessary, the Depar1mCllt shall schedule the presentation.
A writla1 summary of the opcnIlional demonstration and oml prescotation prepared by the
Respondent shall be regarded as confumation of this requiremccI: and shall become part of the
Respondent's response. A list of attendees m:1 copies of the agenda and all visuals should
~y the written SU1llIIl3I)'. The inability of the Respondent to conduct the operational
dmlonstration and om] pl~lion within ten (10) days ofwritten notification by the Department
~in disquaIiiicatio
The Respondeat should assign a Project Mana"acr to this~. The Project Manager should be
present at the operational dc:monstration and oral prese:ntl.tion. The Project Managa- should be
certified by the Project Management Institute (PM!).
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2.10 DISCLOSURE OF RESPONSE CONTENTS
All dOCIl{T1~ produced as part offhe Invitation to Negotiate will become 1he exclusive property
of the Department and may not be removed by an employee or agent of !be Respondent. All
Responses will become the property of the Dc:partmcnt and will not be returned to the Respondent
The Dc:partment shall have the right to use any or all ideas or adaptalioos of the ideas presented in
any Response. Selection or rejection of a Response will not affect this righL
2.11 RESPONSE EV ALVA TION AND SELECfION PROCESS
A. In determining whether to select or reject a Response, the Department will consider and
evaluate all information submitted in response to this TIN, including infunnatjon
presented during oral presentation, if required; and to this extent, each requirement for
solicited infonnation is an evaluation criterion. Responses that do not contain all the
required infonnation may be considered non-responsive and may be rejected. In its
assessment of RespOIlSeS, the Department will analyze the infonnation. submitted in
relation to the information requirements and evaluation criteria of this TIN, the applicable
provisions of the Florida Statutes, and the Florida Administrative Code, and will compare
each Rt:spome to the other Responses submitted and rank those Responses that are
responsive and responsible. The Department may then select one or more Responses for
further consideration, or may reject all Responses.
B. Selected Respondent(s) will be invited to provide more detailed clarifications of their
Responses, to provide interactive presentations of the Responses, and to enter into
negotiations with the Department. Based on the clarifications, presentations and
negotiations, the Department will either (i) award the contract to the Respondent who
provides the best value for the Of:partmcnt and the State, or (ii) reject all Responses. The
Department reserves the right to negotiate concurrently or separately with competing
RespondeIIt(s).
2.12 EVALUATION CRITERIA
Respondents will be evaluated on the basis of the infunnation they provide 1.IDder Section 7 of
this ITN. Criteria the Department will consider includes, but is not Limited to:
1. The eA'tent to which the Response illustrates the Respondent's project understmding, and
prior experience (both government and non-government) for projects similar in type,
size, and complexity as the Fuel Card Services Program.
2. The Respondent's ability demonstrated through its organization, its technical and
managerial qualificatioDS and skills, the staffing level proposed, its facilities, and other
resources available to satisfy the proposed Fuel Card Services Program..
3. Any financial incentives to the Stare.
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Contents
1. DefinltioDS.
2. General Instructions.
3. Electronic Submission of Responses.
4. Terms and Conditions.
5. Questions.
6. Conflict ofInterest.
7. Convicted Vendors.
8. Discriminatory Vendors.
9. Respondent's Representation and Autborization.
10. Manufacturer's Name and Approved Equh'alents.
11. Performance Qualifications.
12. Public Opening.
13. Electronic Posting of Notice of Intended Award.
14. FIl"DI Response.
15. ClarificationslRevisions.
16. Minor IrregularitieslRigbt to Reject
17. Cootract Formation.
18. Contract Overlap.
19. Public Records.
20. Protests.
21. Limitation on Vendor Contact with Agency During Solicitation Period
1. Definitions. The definitions found in s. 60A-1.001, F.A.C. shall apply to this agreement. The
followin~ additional terms are also defined:
(a) "Buyer" mea~ the entity that has released the solicitation. The "Buyer" may also be the
"Customer" as defined in the PUR 1000 if that entity meets the definition of both terms.
(b) "Procurement Officer" means the Buyer's contracting pcrSOJIIlel, as identified in the
Introductory Materials. .
(e) "Respondent" means the entity that submits materials to the Buyer in accordance with these
. Instructions.
Cd) "Response" means the material submitted by the respondent in answering the solicitation.
(e) "Timeline" means the list of critical dates and actions included in the Introductory Materials_
2. General Instructions. Potential respondents to the solicitation are encouraged to carefully
review all the materials contained herein and prepare responses accordingly.
3. Electronic Snbmission of Responses. Respondents are required to submit responses
eleCtrcimcal:ly. For this-purpose, all references herein to signatures; signing requirements, or
other required acknowledgments hereby include electronic signature by means of clicking the
"Submit Response" button (or other similar symbol or process) attached to or logically
associated with the response created by the respondent within MyFloridaMarketPlace. The
respondent agrees that the action of electronically submitting its response constitutes:
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· an electronic signature on the response, generally,
· an electronic signature on any form or section specifically calling for a signature, and
· an affirmative agreement to any statement contained in the solicitation that requires a
definite confirmation or acknowledgement.
4. Terms and Conditions. All responses arc subject to the tcmlS of the following sections of
this solicitation, which, in case of conflict, shall have the order of precedence listed:
· Technical Specifications,
· Special Conditions and Instructions,
· Instructions to Respondents (pUR I 001),
· General Conditions (pUR 1000), and
· Introductory Materials.
The Buyer objects to and shall not consider any additional terms or conditions submitted by a
respondent, including any appearing in documents attached as part of a respondent's response.
In submitting its response, a respondent agrees that any additional tenns or conditions, whether
submitted intentionally or inadvertently, shall have no force or effect. Failure to comply with
terms and conditions, including those specifying information that must be submitted with a
response, shall be grounds for rejecting a response.
5. Questiooi. Respondents shall address all questions regarding this solicitation to the
Procurement Officer. Questions must be submitted via the Q&A Board within
MyFloridaMarketPlace and must be RECEIVED NO LATER THAN the time and date reflected
on the TimcIine. Questions shall be answered in accordance with the Timeline. All questions
submitted shall be published and answered in a manner that all respondents will be able to view.
Respondents shall not contact any other employee of the Buyer or the State for information with
respect to this solicitation. Each respondent is responsible for monitoring the
MyFloridaMarketPlace site for new or changing information. The Buyer shall not be bound by
any verbal information or by any written information that is not contained within the solicitation
documents or fonnally noticed and issued by thl: Buyer's contracting personnel. Questions to the
Procurement Officer or to any Buyer p~onnel shall not constitute formal protest of the
specifications or of the solicitation, a process addressed in paragraph 19 of these Instructions.
6. Conflict of Interest. This solicitation is subject to chapter 112 of the Florida Statutes.
Respondents shall disclose with their response the name of any officer, director, employee or
other agent who is also an employee of the State. Respondents shall also disclose the name of
any State employee who owns, directly or indirectly, an interest of five percent (5%) or more in
the respondent or its affiliates.
7. Convicted VeJldors. A person or affiliate placed on the convicted vendor list following a
conviction Jor.B ,public entity_ crime. i& prQmb.i~. fu>~ go~g any of th.~ following fC!r a Reriod of
36 months from the date of being placed on the convicted vendor list:
· submitting a bid on a contract to provide any goods or services to a public entity;
· submitting a bid on a contract with a public entity for the construction or repair of a
public building or public work;
· submitting bids on leases of real property to a public entity;
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· being awarded or performing work as a contractor, supplier, subGontrsctor, or consultant
under a contract with any public entity; and
· transacting business with any public entity in excess of the Category Two threshold
amount ($25,000) provided in section 287.017 of the Florida Statutes.
8. Discriminatory Vendors. An entity or affiliate placed on the discriminatory vendor list
pursuant to section 287.1 34 of the Florida Statutes may not:
· submit a bid on a contract to provide any goods or services to II public entity;
· submit a bid on a contract with a public entity for the construction or repair of a public
btrilding or public worle;
· submh bids on leases of real property to a public entity;
· be awarded or perform work as a contractor, supplier, sub-contractor, or consultant under
a contract with any public entity; or
· transact business with any public entity.
9. Respondent's Representation and Authorization. In submitting a response, each respondent
understands, represents, and acknowledges the following (if the respondent cannot so certify to
any of following, the respondent shall submit with its response a written explanation of why it
cannot do so).
· The respondent is not currently under suspension or debarment by the State or any other
governmental authority.
· To the best of the knowledge of the persoD signing the response, the respondent, its
affiliates, subsidiaries., directors, officers, and employees are not currently under
investigation by any governmental authority and have not in the last ten (10) years been
convicted or found liable for any act prohibited by law in any jurisdiction, involving
conspiracy or collusion with respect to bidding on an)' pUblic contract
· Respondent currently has no delinquent obligations to the State, including a claim by the
State for liquidated damages under any other contract.
· The: submission is made in good faith and not pursuant to any agreement or discussion
with, or inducement from, any firm or person to submit a complementary or other
noncompetitive response.
· The prices and amounts have been arrived at independently and without consultation,
communication, or agreement with any other respondent or potential respondent; neither
the prices nor amounts, actual or approximate, have been disclosed to any respondent or
potential respondent, and they will not be disclosed before the solicitatiOIl opening.
· The respondent has fully informed the Buyer in writing of all convictions of the firm, its
affiliates (as defmed in section 287.133(1)(a) of the Florida Statutes), and all directors,
officers, and employees of the firm and its affiliates for violation of state or federal
antitrust laws with respect to a public contract for violation of any state or federal law
inv0lving. fra1:1d, bribery; cellusi<m, .conspiracy-or material.misrepresentation. with. respect
to a public contract. Tlris includes disclosure of the names of current employees who
were convicted of contract crimes while in the employ of another company.
· Neither the respondent nor any person associated with it in the capacity of owner, parmer,
director, officer, principal, investigator, project director, manager, auditor, or position
involving the administratioD of federal funds:
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o Has within the preceding three years been convicted of or had a civil judgment
rendered against them or is presently indicted for or otherwise criminally or civilly
charged for: commission of fraud or a criminal offense in connection with obtaining,
attempting to obtain, or perfooning a federal, state, or local government transaction or
public contract; violation of federal or state antitrust statutes; or commission of
embezzlement, theft, forgery, bribery, falsification or destroction of records, making
false statements, or receiving stolen property; or .
o Has within a three-year period preceding this certification had one or more federal,
state, or local government contracts tenninated for cause or default.
. The product offered by the respondent will conform to the specifications without
exception.
. The respondent has read and understands the Contract tenns and conditions, and the
submission is made in conformance with those terms and conditions.
. If an award is made to the respondent, the respondent agrees that it intends to be legally
bound to the Contract that is fonned with the State.
. The respondent has made a diligent inquiry of its employees and agents responsible for
preparing, approving, or submitting the response, and has been advised by each of them
that he or she has not participated in any communication, consultation, discussion,
agreement, collusion, act or other conduct inconsistent with any of the statements and
representations m{lde in the response.
. The respondent shall indemnify, defend, and hold harmless the Buyer and its employees
against any cost, dainage, or expense which may be incurred or be caused by any error in
the respondent's preparation of its bid.
. All information provided by, and representations made by, the respondent are material
and important and will be relied upon by the Buyer in awarding the Contract. Any
misstatement shall be treated as fraudulent .concealment from the Buyer of the true facts
relating to submission of the bid. A misrepresentation sball be punishable under law,
including, but not limited to, Chapter 817 of the Florida Statutes.
10. Manufacturer's Name and Approved EquivaJents. Unless otherwise specified, any
manufacturers' names, trade names, brand names, information or catalog numbers listed in a
specification are descriptive, not restrictive. With the Buyer's prior approval, the Contractor may
provide any product that meets or exceeds the applicable specifications. The Contractor shall
demonstrate comparability, including appropriate catalog materials,literature, specifications, test
data, etc. The Buyer shall determine in its sole discretion whether a product is acceptable as an
equivalent
11. Performance Qualifications. The Buyer reserves the right to investigate or inspect at any
time whether the product, qualifications, or facilities offered by Respondent meet the Contract
requirements. Respondent shall at all times during the Contract term remain responsive and
r~SJ'!l~!~.le:. In cl.et~ Re~ponclcmt's ~"po~bi~ty. ~ a yendor" the ~en~y ~ consider
all information or evidence which is gathered or comes to the attention of the agency wliich
demonstrates the Respondent's capability to fully satisfy the requirements of the solicitation and
the contract.
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Respondent must be prepared, if requested by the Buyer, to present evidence of experience,
ability, and financial standing, as well as a statement as to plant, machinery, and capacity of the
respondent for the production, distribution, and -servicing of the product bid. If the Buyer
determines that the conditions of the solicitation documents are not complied with, or that the
product proposed to be furnishw does Dot meet the specified requirements, or that the
qualifications, financial standing, or facilities are not satisfactory, or that performance is
untimely, the Buyer may reject the response or terminate the Contract. Respondent may be
disqualified from receiving awards if respondent, or anyone in respondent's employment, has
previously failed to perform satisfactorily in connection with public bidding or contracts. This
paragraph shall not mean or imply that it is obligatory upon the Buyer to make an investigation
either before or after award of the Contract, but should the Buyer elect to do so, respondent is not
relieved from fulfilling all Contract requirements.
12. Public Opening. Responses shall be opened on the date and at the location indicated on the
Timeline. Respondents may, but are not required to, attend. The Buyer may choose not to
announce prices or release other materials pursuant to s. 119.071(1)(b), Florida Statutes. Any
person requiring a special accommodation because of a disability should contact the Procurement
Officer at least five (5) workdays prior to the solicitation opening. If you are hearing or speech
impaired, please contact the Buyer by using the Florida Relay Service at (800) 955-8771 (IUD).
13. Electronic Posting of Notice of Intended Award. BaSed on the evaluation, on the date
indicated on the Timeline the Buyer shall electronically post a notice of intended award
at http://fcn.state.fluslowavbs/owa/vbsYlww.mainmenu.Ifthenoticeofawardisdelayed,in
lieu of posting the notice of intended award the Buyer shall post a notice of the delay and a
revised date for posting the notice of intended award. Any person who is adversely affected by
the decision shall file with the Buyer a notice of protest within 72 hours after the electronic
posting. The Buyer shall not provide tabulations or notices of award by telephone.
14. Firm Response. The Buyer may make an award within sixty (60) days after the date of the
opening, during which period responses sba1l remain firm and shall not be withdrawn. If award
is not made within si>""!y (60) days, the response shall remain firm until either the Buyer awards
the Contract or the Buyer receives from the respondent written notice that the response is
withdrawn. Any response that expresses a shorter duration may, in the Buyer's sole discretion, be
accepted or rejected.
15. ClatificatioDslRevisioDS. Before award, the Buyer reserves the right to seek clarifications or
request any information deemed necessary for proper evaluation of submissions from all
respondent!; deemed eligible for Contract award. Failure to provide requested information may
result in rejectioD of the response.
16. Minor Irregularities/Right to Reject. The Buyer reserves the right to accept or reject any
ahd--lill bias, onlepata:l:ile- portions thereof; and'to waive any minor irregularity;technicality, or
omission if the Buyer detennines that doing so will serve the State's best interests. The Buyer
may r:ject any response not submitted in the manner specified by the solicitation documents.
17. Contract Formation. The Buyer shall issue a notice of award, if any, to successful
respondent(s), however, no contract shall be formed between respondent and the Buyer until the
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Buyer signs the Contract. The Buyer shall not be liable for any costs incurred by a respondent in
preparing or producing its response or for any work performed before the Contract is effective.
18. Contract Overlap. Respondents shall identify any products covered by this solicitation that
they are currently authorized to furnish under any state term contract. By entering into the
Contract, a Contractor authorizes the Buyer to eliminate duplication between agreements in the
manner the Buyer deems to be in its best interest
19. Public Records. Article I, section 24, Florida Constitution, guarantees every person access
to all public records, and Section 119.011, Florida Statutes, provides a broad definition of public
record. As such, all responses to a competitive solicitation are public records unless exempt by
law. AI1y respondent claiming that its response contains information that is exempt from the
public records law shall clearly segregate and mark that information and provide the specific
statutory citation for such exemption.
20. Protests. Any protest concerning this solicitation shall be made in accordance with sections
120.57(3) and 187.042(2) of the Florida Statutes and chapter 28-11 0 of the' Florida
Administrative Code. Questions to the Procurement Officer shall Dot constitute fonnal notice of
a protest. It is the Buyer's intent to ensure that specifications are written to obtain the best value
for the State and that specifications are written to cosure ~tiveness, fairness, necessity and
reasonableness in the solicitation process.
Section 120.57(3)(b), F.S. and Section 28-110.003, Fla. Admin. Code require that a notice of
protest of the solicitation documents shall be made within seventy-two hours after the posting of
the solicitation.
Section 110.57(3)(8), F.S. requires the following statement to be included in the solicitation:
"Failure to file 8 protest within the time prescribed in section 120.57(3), Florida Statutes, shall
constitute a waiver of proceedings under Chapter 120, Florida Statutes."
Section 28-110.005, Fla. Admin. Code requires the following statement to be included in the
solicitation: "Failure to file a protest within the time prescnbed in Section 120.57(3}, Florida
Statutes, or failure to post the bond or other security required by law within the time allowed for
filing a bond shall constitute a waiver ofprocecdings under Chapter 120, Florida Statutes."
21. Limitation 00 Vendor Contact with Agenc)' During Solicitation Period. Respondents to
this solicitation or persons acting on their behalf may not contact, between the release of the
solicitation and the end of the 72-hour period following the agency posting the notice of intended
award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the
executive or legislative branch concerning any aspect of this solicitation, except in writing to the
procurement officer or as provided in the solicitation documents. Violation of this provision may
be grounds for rejecting a response.
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I PART FOUR~ STATEMENT.o.F WORK
4.01 DEFINITIONS
"Agency Agreement" is the established agreement between the Eligible User and the
Contractor, using this Contract
"Fuel" shall mean any fuel product obtained through use of the Fuel Card. FueJ product shall
include all types and grades of fuel available for retail sale and used in State and Eligible User
vehicles, marine fleets, aircraft fleets and other equipment.
"Fuel Card" shall mean the card issued to State and Eligible Users for the purchase of Fuel and
Immediate Use Vehicle Accessories.
"Fuel Card Services" shall mean providing services as described in this solicitation and as
established in the Contract, if any.
''Universal Platform" shall mean 8 retail electronic payments network used by at least 95% of
Level 3 and Level 2 retail merchants in the State of Florida.
4.02 SCOPE OF WORK
This Contract is to provide a Fleet Fuel Card Program for V chicle Fleets owned by state agencies
and Eligible Users in the State of Florida. The Fleet Fuel Card should be built on a Universal
Platform. The Fleet Fuel Card Program will include the purchase of Fuel and any commodity
and/or service for immediate use by the Eligible User to maintain daily operation of their vehicle
fleet. Also, the Fuel Card may be used at Marinas and/or AiIports as allowed for Marine Fleets
and/or Aircraft FleetS. The Department seeks to improve quality and efficiency of services
delivered, improve Eligible User services and reduce cost.
4.03 FUEL CARD SERVICES MINIMUM REQUIREMEl\TTS
Fuel Card Services will be available to all Eligible Users in the State of Florida. The Contractor
will provide a Fuel Card that is accepted at fuel locations throughout the State of Florida for the
purchase of Fuel and Immediate Use Vehicle Accessories. Services shall also include
commodities and services to be used during emergency situations as described and priced within
this contract's Emergency Pian. The Contractor will provide a detailed description of all Fuel
Card Services available to the State and EligIble Users. Services shall also include, but are not
limited to, purchasing controls, reporting options, level 3 detailed transactions, online Eligible
User access for reporting purposes and account management and billing and payment options.
At a minimum, the Contractor shall provide the following Fuel Card Services:
. Fuel Card
o Issuance and shipping second day mail, by 2pm EST, of Fuel Cards to Eligible Users will
be at the Contractor's expense. This includes additional and replacement cards as
reqUired.
o Fuel Cards will be used for the pm-chase of Fuel and Immediate Use Vehicle Accessories.
Eligible Users will be responSlble for setting Fuel Card restrictions.
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o Detailed reports will be sent with the Eligible User's invoice. The Eligible User will
define the required detail of these reports.
o Ability to issue an access number or PIN number for security purposes.
o The Fuel Card Vendor shall provide the Eligible User's tax exempt ill number with the
fuel card at no cost to the Fuel Card Program Eligible Users.
. Fuel Cost
o All applicable taxes will be exempt from the fuel cost. This tax exemption will be
excluded from the fuel cost and disclosed on the Eligible User's invoice.
. Immediate Use Vehicle Acceuories
o Commodities may include, but are not limited to, motor oil, transmission fluid, brake
fluid, windshield wiper blades, fuses, tires, etc. These commodities are for immediate
use on the Eligible User's vehicle at the time of purchase. These Commodities wiD be
charged at the EligIble User's negotiated price or at the Contractor's Fleet Management
discounted price, whichever is less. Commodity purchases outside of the State of Florida
may include applicable sales taxes.
o Services may include, but are not limited to, car washes, vehicle maintenance, vehicle
repairs, tire service, towing etc. These services must be performed on the Eligible User's
vehicle at the time of purchase. These services will be charged at the Eligible User's
negotiated price or at the Contractor's Fleet Management discounted price, whichever is
less. Service purchases outside of the State of Florida may inc:Iude applicable sales taxes.
. Eligible User Accounts
o The Contractor shall provide an on-line Account Management system to Eligible Users.
These accounts shall be accessible on-line for day to day management and reporting
purposes.
o The Contractor shall provide Account Management Software and training to each
Eligtble User. This software shall have the same functionality for all Eligible Users and
should interface with the Contractor's on-line system.
o If deemed necessary by the State, the Contractor shall provide programming, at no charge
to the State, for interfacing with the State's accounting system. Currently, the State is
using a legacy system called FLAIR.
o Other Eligible Users will negotiate interface programming, to provide compatibility with
their accounting system, with the Contractor as required.
o The Contractor shall have an Eligible User service center that has full account
management services available between the hours of 7 a.m. and 6 p.m EST. Monday
through Friday except for State holidays.
o The COntractor shall have" af least one Account Representative "assigned to the State for
the management of the Contract.
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. Fuel Card Reader Equipment at State and Eligible User Sites
o Installation of all equipment with Fuel Card reader capability will be at the request of the
State or Eligible User, the cost of which shall be mutually agreed upon between the
Eligible User and Contractor.
o The Fuel Card reader shalI capture Fuel purchase data in the same manner as a Retailer.
o The Contractor wilJ be responsible for providing all equipment maintenance and software
updates as required. The Eligible User will be responsible for providing all electrical
connections and data transmission lines as required.
. Optional Fuel Product Management at State and Eligible User Sites
Upon mutual agreement between the contract user and Contractor, the Contractor may
provide fuel product management at State and Eligible User sites. The cost for this service
shall be mutually agreed upon between the Eligible User md Contractor. The site shan be
those for which Fuel Card reader capabilities equipment has been installed. This includes,
but is not limited to, the mOIritoring of Fuel levels, ordering and/or delivering Fuel, etc. This
service also includes the use of equipment and tools, and all services and responsibilities
prescribed or implied which are necessary for the complete performance by the Contractor of
its obligations under the Contract State and Eligible Users will not be charged for Fuel
stored at these sites. State and Eligible Users will only be charged for Fuel dispensed into
their Vehicle Fleet.
4.04 CONTRACT DELIVERABLES
Emergency Plan
Within thirty days of contract signing, the Contractor and the State shall jointly develop an
Emergency Plan. The Fuel Card Services Contract allows for the purchase of commodities and
services that are necessary to execute the Emergency Plan. These purchases shall include the use
of equipment and tools, and all services and responsibilities prescribed or implied which are
necessary for the complete performance by the Contractor of its obligations under the
Emergency Plan. This Plan shall include but not be limited to:
· Commodities and services available to Eligible Users during emergencies.
. An assessment of risks
· Operational assignments (Who does what, when and how)
· Procedures for Emergency notification (How do we teU people there's a problem?)
· Procedures for activation in the event of an emergency situation in order to protect and/or
recover critical assets and functions.
· PTOCe:diires ror" Emergency Plan testing
· Procedures for an annual review, updating, altering and re-writing that results in a
document that is fully functional and operational.
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Project Management Professional Certification
Within fifteen days of contract signing, the Fuel Card Vendor shall have a certified Project
Management Professional (PMP) leading the implementation of the State's Fuel Card Program.
This certification should be obtained through the Project Management Institute (pMI).
Implementation Plan
Within the first forty-five days of contract signing, the Fuel Card Veodor and the State shall jointly
develop a detailed Implementation Plan. This Plan shall include but not be limited to:
I. Development of a critical path for the project
2. Determining Start and Completion Dates
3. Development of goals
4. Development of objectives for each goal
5. Development of activities for each objective
6. Determining individuals respOD.S1ble for each activity
7. Development of time lines for each activity
8. Development of a list of potential barriers and a plan to overcome them.
Training Plan (Instructor led, online and train the trainer)
VVithin ninety days of contract signing, the Fuel Card Vendor and the State shall jointly develop
a Training Plan. This Plan shall provide for but not be limited to:
1. Defining the purpose oftbe training and target audience
2. Determining participants' needs (Instructor led, Online, and Train the trainer)
3. Defining training goals and objectives
4. Outlining training content
5. Develop instructional activities
6. Prepare the written training design
7. Prepare participant evaluation formes)
8. Determine follow-up activities for the event
Marketing/Outreach Plan (to include other Eligible Usen)
Within the first ninety days of contract signing, the Fuel Card Veodor and the State shall jointly
develop a detailed a Marketing/Outreach Plan to all Eliglole Users of the Fuel Card Contract.
Conference Room Pilot (requirements gathering)
Before' any agency is"brought into the new Fuel Card Program, the Fuel Card'Vendor and. the
State shall develop and execute a Conference Room Pilot. Conference Room Pilot shall be
defined as a period of four I-day working sessions, or other schedule as agreed, the purpose of
which is' to review and refine the proposed business processes. During the Conference Room
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Pilot fleet card, pw-chasing and accounting representatives from various State agencies will be
invited to review and comment upon the proposed processes.
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I PART FIYE: SPECIAL CONDITIONS
5.1 CONFIDENTIALITY
5.1.1 Any information relating to the products, customers, business, marketing plans and
policies of the State or its affiliates, supplied to Contractor by or at the direction of the
State or acquired by Contractor in the course of providing services to the State, or
developed by Contractor in carrying out Contractor's duties under the Contract, must be
deemed to be confidential and proprietary infOIIDation of the State and the exclusive
property of the State.
5.1.1 Notwithstanding any provisions to the contrary, the parties shall not be required to
disclose to the public any materials protected by law and disclosure of any confidential
information received by the State of Florida will be governed by the provisions of the
Florida Public Records Act, Chap~ 119, Florida Statutes and exceptions thereto.
5.1.3 Contractor shall not sell or distribute 8 list of participating Eligible Users, State Agencies
or their cardholders. their addresses, card account numbers or any other information to
any person, firm, account, or other party for any puxposc. This is absolutely prolu1rited
and considered confidential infmmation.
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Contents
1. Definitions.
2. Purchase Orders.
3. Product Version.
4. Price Changes Applicable only to Term Contracts.
5. Additional Quantities.
6. Packaging.
7. Inspection at Contractor's Site.
8. Safety Standards.
9. Americans with Disabilities Act.
10. Literature.
11. Transportation and Delivery.
12. Installation.
13. Risk of Loss.
14. Transaction Fee.
15. Invoicing and Payment
16. Taxes.
17. Governmental Restrictions.
18. Lobbying lIIld Integrity.
19. Indemnification.
20. Limitation ofLiability.
21. Suspension of Work.
22. Termination for Convenience.
23. Termination for Cause.
24. Force Majeure, Notice of Delay, and No Damages for Delay.
25. Changes.
26. Renewal.
27. Purchase Order Duration.
28. Advertising.
29. Assignment
30. Antitrust Assignment
31. Dispute Resolution.
32. Employees, Subcontractors, and Agents.
33. Security and Confidentiality.
34. Contractor Employees, Subcontractors, and Other Agents.
35. Insurance Requirements.
36. Warranty of Authority.
37. Warranty of Ability to Perform.
38. Notices.
39. [eases and h:iStallineilt Purchas'es.
40. Prison Rehabilitative Industries and Diversified Enterprises, Inc. (pRIDE).
41. Products Available from the Blind or Other Handicapped.
42. Modification of Terms.
43. Cooperative Purchasing.
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44. Waiver.
45. Annual Appropriations.
46. Execution in Counterparts.
47. Severability.
1. Defmitions. The definitions contained in s. 60A-1.00I, FAC. shall apply to this agreement
The following additional terms are also defined:
(a) "Contract" means the legally enforceable agreement that results from a successful
solicitation. The parties to the Contract will be the Customer and Contractor.
(b) "Customer" means the State agency or other entity identified in a contract as the party to
receive commodities or contractual services pursuant to a contract or that orders commodities or
contractual services via pmchase order or other contractual instrument from the Contractor under
the Contract The "Customer" may also be the "Buyer" as defined in the PUR 100 I if it meets
the definition of both tenns.
(c) "Product" means any deliverable under the Contract, which may include commodities,
services, technology or software.
(d) ''Purchase order" means the fonn or format a Customer uses to make a purchase under the
Contract (e.g., a formal written purchase order, electronic purchase order, procurement card,
contract or other authorized means).
Z. PlU'chase Orders. In contracts where commodities or services are ordered by the Customer
via purchase order, Contractor shall not deliver or furnish products until a Customer transmits a
purchase order. All purchase orders shall bear the Contract or solicitation number, shall be
placed by the Customer directly with the Contractor, and shall be deemed to incorporate by
reference the Contract and solicitation terms and cOnditions. Any discrepancy between the
Contract tenns and the terms stated on the Contractor's order form, confirmation, or
acknowledgement shall be resolved in favor of terms most favorable to the Customer. A
purchase order for services within the ambit of section 287.058(1) of the Florida Statutes shall be
deemed to incorporate by reference the requirements of subparagraphs (a) through (f) thereof.
Customers shall designate a contract manager and a contract administrator as required by
subsections 287.057(15) and (16) of the Florida Statutes.
3. Product Version. Purchase orders shall be deemed 10 reference a manufacturer's most
recently release. model or version of the product at the time of the order, unless the Customer
specifically requests in writing an earlier model or version and the contractor is willing to
provide such model or version.
4. Price Changes Applicable only to Term Contracts. If this is a term contract for
commodities or services, the following provisions apply.
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(a) Ouantity Discounts. Contractors are urged to offer additional discounts for one time delivery
of large single orders. Customers should seek to negotiate additional price concessions on
quantity purchases of any products offered under the Contract. State Customers shall docwnent
their files accordingly.
(b) Best Pricin!! Offer. During the Contract term, if the Customer becomes aware of better
pricing offered by the Contractor for substantially the same .or a smaller quantity of a product
outside the Contract, but upon the same or similar terms of the ContraCt, then at the discretion of
the Customer the price under the Contract shall be immediately reduced to the lower price.
(c) Sales Promotions. In addition to decreasing prices for the balance of the Contract term due to
a change in market conditions, a Contractor may conduct sales pro~tions involving price
reductions for a specified lesser period. A Contractor shall submit to the Contract Specialist
documentation identifying the proposed (1) starting and ending dates of the promotion, (2)
products involved, and (3) promotional prices compared to then-authorized prices. Promotional
prices shall be available to all Customers. Upon approval, the Contractor shall provide
conspicuous norice of the promotion.
(d) Trade-In. Customers may trade-in equipment when making purchases from the Contract. A
trade-in shall be negotiated between the Customer and the Contractor. Customers are obligated
to actively seek current fair market value when trading equipment, and to keep accurate records
of the process. For State agencies, it may be necessary to provide docwnentation to the
Department of Financial Services and to the agency property custodian pursuant to Chapter 273,
F.S.
(e) Equitable Adiustment. The Customer may, in its sole discretion, make an equitable
adjustment in the Contract terms or pricing if pricing or availability of supply is affected by
extreme and unforeseen volatility in the marketplace, that is, by circumstances that satisfy all the
following criteria: (I) the volatility is due to causes wholly beyond the Contractor's control, (2)
the volatility affects the marketplace or industry, not just the panicular Contract source of
supply, (3) the effect on pricing or availability of supply is substantial, and (4) the volatility so
affects the Contractor that continued perfonnance of the Contract would result in a substantial
loss.
5. Additional Quantities. For a period not exceeding ninety (90) days from the date of
solicitation award. the Customer reserves the right to acquire additional quantities up to the
amount shown on the solicitation but not to exceed the threshold for Category Two at the prices
submitted in the response to the solicitation.
6. Packaging. TangIble product shall be securely and properly packed for shipment, stOrage,
and stocking in appropriate, clearly labeled,' shipping containers and according. to accepted
comrDl:rcial practice, without extra charge for packing materials, cases, or other types of
containers. All containers and packaging shall become and remain Customer's property.
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7. Inspection at Contractor's Site. The Customer reserves the right to inspect, at any
reasonable time with prior notice, the equipment or product or plant or other facilities of a
Contractor to assess conformity with Contract requirements and to detemrine whether they are
adequate and suitable for proper and effective Contract performance.
8. Safety Standards. All manufactured items and fabricated assemblies subject to operation
under pressure, operation by connection to an electric source, or operation involving connection
to a manufactured, natural, or LP gas source shall be constnlcted and approved in a manner
acceptable to the appropriate State inspector. Acceptability customarily requires, at a minimum,
identification marking of the appropriate safety standard organization, where such approvals of
listings have been established for the type of device offered and furnished, for example: the
American Society of Mechanical Engineers for pressure vessels; the Underwriters Laboratories
and/or National Electrical Manufacturers' Association for electrically operated assemblies; and
the American Gas Association for gas-operated assemblies. In addition, all items furnished sha1l
meet all applicable requirements of the Occupational Safety and Health Act and state and .federal
requirements relating to clean air and water pollution.
9. Americans with Disabilities Act Contractors should identifY any products that may be used
or adapted for use by visually, hearing, or other physically impaired individuals.
10. Literature. Upon request, the Contractor shall furnish literature reasonably related to the
product offered, for example, user manuals, price schedules, catalogs, descriptive brochures, etc.
11. Traosp.ortatioD and Delivery. Prices shall include all charges for packing, handling,
freight, distributiQn, and inside delivery. Transportation of goods shall be FOB Destination to
any point within thirty (30) days after the Customer places an Order. A Contractor, within five
(5) days after receiving a purchase order, shall notify the Customer of any potential delivery
delays. Evidence of inability or .intentional delays shall be cause: for Contract cancellation and
Contractor suspension.
12. Installation. Where installation is required, Contractor shall be responsible for placing and
installing the product in the required locations at no additional charge, unless other\'...ise
designated on the Contract or purchase order. Contractor's authorized product and price list
shall clearly and separately identify any additional installation charges. All materials used in the
installation shall be of good quality and shall be free of defects that would diminish the
appearance of the product or render it structurally or operationally unsound. Installation includes
the furnishing of any equipment, rigging, and materials required to install or replace the product
in the proper location. 'Contractor shall protect the site from damage and shall repair damages or
injury caused during installation by Contractor or its employees or agents, If any alteration,
dismantling, excavation. etc., is required to achieve installation, the Contractor shall promptly
restore the structure or site to its original condition. Contractor shall perform installation work
so 'as' to- cause. the 'least inconvenience and .interference .with .Gustemers .and .with. -proper
consideration of others on site. Upon completion of the installation, the location and sWTounding
area of work shall be left clean and in a neat and unobstructed condition, with everything in
satisfactory repair and order.
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13. Risk of Loss. Matters of inspection and acceptance are addressed in s. 215.422, F.S. Until
acceptance, risk of loss or damage shall remain with the Contractor. The Contractor shall be
responsible for filing, processing, and collecting all damage claims. To assist the Contractor
with damage claims, the Customer shall; record any evidence of visible damage on all copies of
the delivering carrier's Bill of Lading; report damages to the carrier and the Contractor; and
provide the Contractor with a copy of the carrier's Bill of Lading and damage inspection report.
When a Customer rejects a product, Contractor shall remove it from the premises within ten days
after notification or ,rejection. Upon rejection notification, the risk of loss of rejected or non-
conforming product shall remain with the Contractor. Rejected product not removed by the
Contractor within ten days shall be deemed abandoned by the Contractor, and the Customer shall
have the right to dispose of it as its own property. Contractor shall reimburse the Customer for
costs and expenses incurred in storing or effecting removal or disposition of rejected product
14. Transaction Fee. The State of Florida has instituted MyFloridaMarketPlace, a statewide
eProcurement System ("System''). Pursuant to section 287.057(23), Florida Statutes (2002), all
payments shall be assessed a Transaction Fee of one percent (1.0%), which the Contractor shall
pay to the State, unless exempt pursuant to 60A-l.032, F AC.
For payments within the State accounting system (FLAIR or its successor), the TranSaction Fee
shall, when possible, be automatically deducted from payments to. the Contractor. If automatic
deduction is Dot possible, the Contractor shall pay the Transaction Fee pursuant to Rule 60A-
1.031(2), FAC. By submission of these reports and corresponding payments, Contractor
certifies their correctness. All such reports and payments shall be subject to audit by the Slate or
its designee.
Contractor shall receive a credit for any Transaction Fee paid by the Contractor for the purchase
of any itcm(s) if such itcm(s) are returned to the Contractor through no fault, act, or omission of
the Contractor. Notwithstanding the foregoing, a Transaction Fee is nOD-refundable when an
item is rejected or returned, or declined, due to the Contractor's failure to perform or comply
with specifications or requirements of the agreement
Failure to comply with these requirements shall constitute grounds for declaring the Contractor
in default and recovering reprocurement costs from the Contractor in addition to all outstanding
fees. CONTRACTORS DELINQUENT IN PAYING TRANSACTION FEES MAY BE
SUBJECT TO BEING REMOVED FROM THE DEPARTMENT OF MANAGEMENT
SERVICES' VENDOR LIST AS PROVIDED IN.RULE 6OA-l.OO6. FA.C.
15. Invoicing aDd payinent Invoices shall contain the Contract nwnber, pW'chase order number
if applicable, and the appropriate vendor identification number. The State may require any other
information from the Contractor that the State deems necessary to verify any purchase order
placed under the Contract
At the State's option, Contractors may be required to invoice electronically pursuant to
guidelines of the Department of Management Services. Current guidelines require that
Contractgrsupply electronic invoices .in lieu.of paper.,based .invoices for those transactions
processed through the system. Electronic invoices shall be submitted to the Customer through the
Ariba Supplier Network (ASN) in one of the following mechanisms - EDI 810, cXML, or web-
based invoice entry within the ASN.
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Payment shall be made in accordance with sections 215.422 and 287.0585 of the Florida
Statutes, which govern time limits for payment of invoices. Invoices that must be returned to a
Contrllctor due to preparation errors will result in a delay in payment. Contractors may call
(850) 413-7269 Monday through Friday to inquire about the status of payments by State
Agencies. The Customer is responsible for all payments under the Contract. A Customer's
failure to pay, or delay in payment, shall not constitute a breach of the Contract and shall not
relieve the Contractor of its obligations to the Department or to other Customers.
16. Taxes. The State does not pay Federal excise or sales taxes on direct purchases of tangible
personal property. The State will not pay for any personal property taxes levied on the
Contractor or for any taxes levied on employees' wages. Any exceptions to this paragraph shall
be eJl..plicitly noted by the Customer in the special contI:act conditions section of the solicitation
or in the Contract or purchase order.
17. Gqvernmeutal Restrictions. If the Contractor believes that any governmental restrictions
have been imposed that require alteration of the material, quality, workmanship or performance
of the products offered under the Contract, the Contractor shall immediately notify the Customer
in writing, indicating the specific restriction. The Customer reserves the right and the complete
discretion to accept any such alteration or to caricel the Contract at no further expense to the
Customer.
18. Lobbying and Integrity_ Customers shall ensure compliance with Section 11.062, FS and
Section 216.347, FS.The Contractor shall not, in connection with this or any other agreement
with the State, directly or indirectly (l) offer, confer, or agree to confer any pecuniary benefit on
anyone as consideration for any State officer or employee's decision, opinion, recommendation,
vote, other exercise of discretion, or violation of a known legal duty, or (2) offer, give, or agree
to give to anyone any gratuity for the benefit of, or at the direction or request of, any State officer
or employee. For purposes of clause (2), "gratuity" means auy payment of more than nominal
monetary value in the fonn of cash, travel, entertainment, gifts, meals, lodging, loans,
subscriptions, advances, deposits of money, services, employment, or contracts of any kind.
Upon request of the Customer's Inspector General, or other authorized State official, the
Contractor shall provide any type of information the Inspector General deems relevant to the
Contractor's integrity or responsibility. Such information may include, but shall not be limited
to, the Contractor's business or financial records, documents, or files of any type or form that
refer to or relate to the Contract. The Contractor shall retain such records for the longer of (I)
three years after the expiration of the Contract or (2) the period required by the General Records
Schedules maintained by the Florida Department of State (available
at: htt,p://dlis.dos.state.f1.uslbannll!CllSchcdulesleensched,htm). The Contractor agrees to
reimburse the State for the reasonable costs of investigation incurred by the Inspector General or
other authorized State official for investigations of the Contractor's compliance with the terms of
this or any other agreement between the Contractor and the State which results in the suspension
qr.4~3IIDe.nt _o(t4~ ~~t.or Suc~ ~sts s]~l.~.ll,.~l~(}e., but. ~alI n~t be fun.i~~ to: salaries of
investigators, including overtime; travel and lodging expenses; and expert witness' and
documentary fees. The Contractor shall not be responsible for any costs of investigations that do
not result in the Contractor's suspension or debarment.
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19. Indemnification. The Contractor shall be fully liable for the actions of its agents,
employees, partners, or subcoDtractors and shall fully indemnify, defend, and hold harmless the
State and Customers, and their officers, agents, and employees, from suits, actions, damages, and
costs of every name and description, including attorneys' fees, arising from or relating to
personal injury and damage to real or personal tangible property alleged to be caused in whole or
in part by Contractor, its agents, employees, partners, or subcontractors, provided, however, that
the Contractor shall not indemnify for that portion of any loss or damages proximately caused by
the negligent act or omission of the State or a Customer.
Further, the Contractor shall fully indemnify, defend, and hold harmless the State and
Customers from any suits, actions, damages, and costs of every name and description, including
attorneys' fees, arising from or relating to violation or infringement of a trademark, copyright,
patent, trade secret or intellectual property right, provided, however, that the foregoing obligation
shall not apply to a Customer's misuse or modification of Contractor's products or a Customer's
operation or use of Contractor's products in a manner not contemplated by the Contract or the
purchase order. If any product is the subject of an infringement suit, or in the Contractor's
opinion is likely to become the subject of such a suit, the Contractor may at its sole expense
procure for the Customer the right to continue using the product or to modify it to become non-
infringing. If the Contractor is not reasonably able to modify or otherwise secure the Customer
the right to continue using the product, the Contractor shall remove the product and refund the
Customer the amounts paid in excess of a reasonable rental for past use. The customer shall not
be liable for any royalties.
The Contractor's obligations wider the preceding two paragraphs with respect to any legal action
are contingent upon the State or Customer giving the Contractor (I) written notice of any action
or threatened action, (2) the opportunity to take over and settle or defend any such action at
Contractor's sole expense, and (3) assistance in defending the action at Contractor's sole
expense. The Contractor shall not be liable for any cost, expense, or compromise incurred or
made by the State or Customer in any legal action without the Contractor's prior written consent,
which shall not be Unreasonably withheld.
20. Limitation of Liability. For all claims against the Contractor under any contract or purchase
order, and regardless of the basis on which the claim is made, the Contractor's liability under a
contract or purchase order for direct damages shall be limited to the greater of $100,000, the
dollar amount of the contract or purchase order, or two times the charges rendered by the
Contractor under the purchase order. This limitation shall not apply to claims arising under the
Indemnity paragraph contain in this agreement.
Unless otherwise specifically enumerated in the Contract or in the purchase order, no party shall
be liable to another for special, indirect, punitive, or consequential damages, including lost data
or records (unless the contract or purchase order requires the Contractor to back-up data or
records); even' if the party has been advised' that. such damages are possible. No-party shall be
liable for lost profits, lost revenue, or lost institutional operating savings. The State and
Customer may, in addition to other remedies available to them at law or equity and upon notice
to the Contractor, retain such monies from amounts due Contractor as may be necessary to
satisfy any claim for damages, penalties, costs and the like asserted by or against them. The
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State may set off any liability or other obligation of the Contractor or its affiliates to the State
against any payments due the Contractor under any contract with the State.
21. Suspension of Work. The Customer may in its sole discretion suspend any or all activities
under the Contract or purchase order, at any time, when in the best interests of the State to do so.
The Customer shall provide the Contractor written notice outlining the particulars of suspension.
Examples of the reason for suspension include, but are not limited to, budgetaly constraints,
declaration of emergency, or other such circumstances. After receiving a suspension notice, the
Contractor shall comply with the notice and shall not accept any purchase orders. Within ninety
days, or any longer period agreed to by the Contractor, the Customer shall either (l) issue a
notice authorizing resumption of work, at which time activity shall resume, or (2) terminate the
Contract or purchase order. Suspension of work shall not entitle the Contractor to any additional
compensation.
22. Termination for Convenience. The Customer, by written notice to the Contractor, may
terminate the Contract in whole or in part when the Customer detcImines in its sole discretion
that it is in the State's interest to do so. The Contractor shall not furnish any product after it
receives the notice of termination, except as necessary to complete the continued portion of the
Contract, if any. The Contractor shall not be entitled to recover any cancellation charges or lost
profits.
23. Termination for Cause. The Customer may terminate the Contract if the Contractor fails to
(1) deliver the product within the time specified in the Contract or any extension, (2) maintain
adeq!12tC progress, thus endangering performance of the Contract, (3) honor any term of the
Contract, or (4) abide by any statutory, regulatory, or licensing requirement Rule 6OA-I.006(3),
F.A.C., governs the procedure and consequences of default. The Contractor shall continue work
on any work not terminated. Except for defaults of subcontractors at any tier, the Contractor
shall not be liable for any excess costs if the failure to perform the Contract arises from events
completely beyond the control, and without the fault or negligence, of the Contractor. If the
failure to perform is caused by the default of a subcontractor at any tier, and if the cause of the
default is completely beyond the control of both the Contractor and the subcontractor, and
without the fault or negligence of either, the Contractor shall not be liable for any excess costs
for fBilure to perfor:m. unless the subcontracted products were obtainable from other sources in
sufficient time for the Contractor to meet the required delivery schedule. If, after termination, it
is determined that the Contractor was not in default, or that the default was excusable, the rights
and obligations of the pmies shall be the same as if the termination had been issued for the
convenience of the Customer. The rights and remedies of the Customer in this clause are in
addition to any other rights and remedies provided by law or under the Contract.
24. Force Majeure, Notice of Delay, and No Damages for Delay. The Contractor shall not be
responsible for delay resulting from its failure to perform if neither the fault nor the negligence
ofthe.e:ontractor or its employees or agents-contributed-to-thc delay-and'the delay is due directly
to acts of God, wars, acts of public enemies, strikes., fires, floods, or other similar cause wholly
beyond the Contractor's control, or for any of the foregoing that affect subcontractors or
suppliers if no alternate source of supply is available to the Contractor. In case of any delay tbe
Contractor believes is excusable, the Contractor shall notify the Customer in writing of the delay
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or potential delay and describe the cause of the delay either (1) within ten (10) days after the
cause that creates or will create the delay first arose, if the Contractor could reasonably foresee
that a delay could occur as a result, or (2) if delay is not reasonably foreseeable, within five (5)
days after the date the Contractor first had reason to believe that a delay could result THE
FOREGOING SHALL CONSTITUTE THE CONTRACI'OR'S SOLE REMEDY OR
EXCUSE WITH RESPECT TO DELAY. Providing notice in strict accordance with this
paragraph is a condition precedent to such remedy. No claim for damages, other than for an
extension of time, shall be asserted against the Customer. The Contractor shall not be entitled to
an increase in the Contract price or payment of any kind from the Customer for direct, indirect,
consequential, impact Or other costs, expenses or damages, including but not limited to costs of
acceleration or inefficiency, arising because of delay, disruption, interference, or hindrance from
any cause whatsoever. If performance is suspended or delayed, in whole or in part, due to any of
the causes descnOed in this paragraph, after the causes have ceased to exist the Contractor shall
perform at no increased cost, unless the Customer determines, in its sole discretion, that the delay
will significantly impair the value of the Contract to the State or to Customers, in which case the
Customer may (1) accept allocated performance or deliveries from the Contractor, provided that
the Contractor grants preferential treatment to Customers with respect to products subj ected to
allocation, or (2) purchase from other sources (without recourse to and by the Contractor for the
related costs and expenses) to replace all or part of the products that ar.e the subject of the delay,
which purchases may be deducted from the Contract quantity, or (3) terminate the Contract in
whole or in part.
25. Changes. The Customer may unilaterally require, by written order, changes altering, adding
to, or deducting from the Contract specifications, provided that such changes are within the
general scope of the Contract. The Customer may make an equitable adjustment in the Contract
price or delivery date if the change affects the cost or time of performance. Such equitable
adjustments require the written consent of the Contractor, which shall not be unreasonably
withheld. If unusual quantity requirements arise, the Customer may solicit separate bids to
satisfy them.
26. Renewal. Upon mutual agreement, the Customer and the Contractor may renew the Contract,
in whole or in part, for a period that may not exceed 3 years or the term of the contract,
whichever period is longer. Any renewal shall specify the renewal price, as set forth in the
solicitation response. The renewal must be in writing and signed by both parties, and is
contingent upon satisfactory perfonnance evaluations and subject to availability of funds.
27. Purchase Order Duration. Purchase orders issued pursuant to a state tenn or agency
contract must be received by the Contractor DO later than close of business on the last day of the
contract's term to be considered timely. The Contractor is obliged to fill those orders in
accordance with the contract's terms and conditions. Purchase orders received by the contractor
after close of business on the last day of the state term or agency contract's tcmn shall be
considered'void: .
Purchase orders for a one-time delivery of commodities or performance of contractual services
shall be valid through the perfonnance by the Contractor, and all terms and conditions of the
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state tenD or agency contract shall apply to the single delivery/performance, and shall survive the
tennination of the Contract.
Contractors are required to accept purchase orders specifying delivery schedules exceeding the
contracted schedule even when such extended delivery will occur after expiration of the state
tenn or agency contract. For example, if a state term contract calls for delivery 30 days after
receipt of order (ARO), and an order specifies delivery will occur both in excess of 30 days ARO
and after expiration of the state term contract, the Contractor will accept the order. However, if
the Contractor expressly and in writing notifies the ordering office within ten (10) calendar days
of receipt of the purchase order that Contractor will not accept the ex-tended delivery terms
beyond the expiration of the state term contract, then the purchase order will either be amended
in writing by the ordering entity within ten (10) calendar days of receipt of the contractor's
ootice to reflect the state term contract delivery schedule, or it shall be considered withdrawn.
The duration of purchase ordez:s for recurring deliveries of commodities or performance of
services shall not exceed the expiration of the state term or agency contract by more than twelve
months. However, if an extended pricing .plan offered in the state term or agency contract is
selected by the ordering entity, the contract tcnns on pricing plans and renewals shall govern the
maximum duration of purchase orders reflecting such pricing plans and renewals.
Timely purchase orders shall be valid through their specified term and performance by the
Contractor, and all ten:ns and conditions of the state tenn or agency contract shall apply to the
recurring delivcrylperformance as provided herein, and shall survive the termination of the
Contract
Ordering offices shall not renew a purchase order issued pursuant to a state term or agency
contract if the underlying contract expires prior to the effective date o~ the renewal.
28. Advertising. Subject to Chapter 119, Florida Statutes, the Contractor shall not publicly
disseminate any information concerning the Contract without prior written approval from the
Customer, including, but not limited to mentioning the Contract in a press release or othc:r
promotional material, identifying the Customer or the State as a reference, or otherwise linking
the Contractor's name and either a description of the Contract or the name of the State or the
Customer in any material published, either in print or electronically, to any entity that is not a
party to Contract, except potential or actual authorized distributors, dealers, reselJers, or service
representative.
29. Assignment. The Contractor shall not sell, assign or transfer any of its rights, duties or
obligations under the Contract, or under any purchase order issued pursuant to the Contract,
without the prior written consent of the Customer. In the event of any assignment, the Contractor
remains secondarily liable for performance of the contract, unless the Customer expressly waives
such secondary -liability. The <3ustomer may 'assign the Contract with prior written notice to
Contractor of its intent to do so.
30. Antitrust Assignment. The Contractor and the State of Florida recognize that in actual
economic practice, overcharges resulting from antitrust violations are in fact usually borne by the
31
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State of Florida. Therefore, the contractor hereby assigns to the State of Florida any and all
claims for such overcharges as to goods, materials or services purchased in connection with the
Contract.
31. Dispute Resolution. Any dispute concerning performance: of the Contract shall be decided
by the Customer's designated contract manager, who shall reduce the decision to writing and
setve: a copy on the Contractor. The: decision shall be final and conclusive unless within twenty
one (21) days from the date of receipt, the Contractor files with the Customer a petition for
administrative hearing. The Customer's decision on the petition shall be final. subject to the
Contractor's right to review pursuant to Chapter 120 of the Florida Statutes. Exhaustion of
administrative remedies is an absolute condition precedent to the Contractor's ability to pW'Sue
any other form of dispute resolution; provided, however, that the parties may employ the
alternative dispute resolution procedures outlined in Chapter 120.
Without limiting the foregoing. the exclusive venue of any legal or equitable action that arises
out of or relates to the Contract shall be the appropriate state court in Leon County, Florida; in
any such action, Florida law shall apply and the parties waive any right to jwy trial.
32. Employees, Subcontractors, and Agents. All Contractor employees, subcontractors, or
agents performing work under the Contract sball be properly trained technicians who meet or
exceed any specified training qualifications. Upon request, Contractor shall furnish a copy of
technical certification or other proof of qualification. All employees, subcontractors, or agents
performing work under the Contract must comply with all security and administrative
requirements of the Customer and shall comply with all controlling laws and regulations relevant
to the services they are providing under the Contract The State may conduct, and the Contractor
shall cooperate in, a security background check or otherwise assess any employee, subcontractor,
or agent furnished by the Contractor. The State may refuse access to, or require replacement ot:
any personnel for cause, including, but not limited to, technical or training qualifications, quality
of work, change in security status, or non-compliance with a Customer's security or other
requirements. Such approval shall not relieve: the Contractor of its obligation to perform all work
in complimce with the Contract. The State may reject and bar from any facility for cause any of
the Contractor's employees, subcontractors, or agents.
33. Security and Confidentiality. The Contractor shall comply fully with all security
procedures of the United States, State of Florida and Customer in performance of the Contract
The: Contractor shall not divulge to third parties any confidential information obtained by the
Contractor or its agents, distributors, resellers, subcontractors, officers or employees in tbe
course of perfonning Contract work, including, but Dot limited to, security procedures, business
operations information, or commercial proprietary information in the possession of the State or
Customer. The Contractor shall not be required to keep confidential infonnation or material that
is publicly available through no fault of the Contractor, material that the Contractor developed
independentIy'without relying on the 'State's .or Customer's .confidential information; or material
that is otherwise obtainable under State law as a public record. To insure confidentiality, the
Contractor shall take appropriate steps as to its personnel, agents, and subcontractors. The
warranties of this paragraph shall survive the Contract.
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34.Contractor Employees, Subcontractors, and Other Agents. The Customer and the State
shall take all actions necessary to ensure that Contractor's employees, subcontractors and other
agents are not employees of the State of Florida. Such actions include, but are not limited to,
ensuring that Contractor's employees, subcontractors, and other agents receive benefits and
necessary insurance (health, workers' compensations, and unemployment) from an employer
other than the State of Florida.
35. Insurance Requirements. During the Contract term, the Contractor at its sole expense shall
provide commercial insurance of such a type and with such terms and limits as may be reasonably
associated with the Contract Providing and maintaining adequate insurance covemge is a material
obligation of the Contractor. Upon request, the Contractor shall provide certificate of insurance. The
limits of coverage undc:r each policy maintained by the Contractor shall not be interpreted as
limiting the Contractor's liability and obligations under the Contract. All insurance policies shall be
through insurers authorized or eligible to write policies in Florida.
36. Warranty of Autbori~r. Each person signing tbe Contract warrants that he or she is duly
authorized to do so and to bind the respective party to the Contract.
37. Warranty of Abili~r to Perform. The Contractor warrants tbat, to the best of its
knowledge, there is no pending or threatened action, proceeding, or investigation, or any other
legal or financial condition, that would in any way prohibit, restrain, or diminish the Contractor's
ability to satisfy its Contract obligations. The Contractor warrants that neither it nor any affiliate
is currently on the convicted vendor list maintained pursuant to section 287.133 of the Florida
Statutes, or on any similar list maintained by any other state or the federal government The
Conttactor shall immediately notify the Customer in writing if its ability to perform is
compromised in any manner during the term of the Contract.
38. Notices. All notices required under the Contract shall be delivered by certified mail, return
receipt requested, by reputable air courier service, or by pen;onaI delivery to the agency designee
identified in the original solicitation, or as otherwise identified by the Customer. Notices to the
Contractor shall be delivered to the person who signs the Contract. Either designated recipient
may notify the other, in writing, if someone else is designated to receive norice.
39. Leases and Installment Purchases. Prior approval of the Chief Financial Officer (as
defined in Section 17.001, F.S.) is required for State agencies to enter into or to extend any lease
or installment-purchase agreement in excess of the Category Two amoun.t established by section
287.017 of the Florida Statutes.
40. Prison Rehabilitative Industries and Diversified Enterprises, IDC, (pRIDE). Section
946.515(2), F.S. requires the following statement to be included in the solicitation: "It is
expressly understood and agreed that any articles which are the subject of, or required to carry
out, the Contract shallpbe purchased from the corporation identified' under Chapter 946 of.the
Florida Statutes (pRIDE) in the same mlmIler and under the same procedures set forth in section
946.515(2) and (4) of the Florida Statutes; and for pwposes of the Contract the person, firm, or
other business entity carrying out the provisions of the Contract shall be deemed to be substituted
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for the agency insofar as dealings with such corporation are concerned" Additional information
about PRIDE and the products it offers is available at http://wwv...pridefl.com.
41. Products A"aUable from the Blind or Otber Handicapped. Section 413.036(3), F.S.
requires the following statement to be included in the solicitation: "It is expressly Wlderstood and
agreed that any articles that are the subject of, or required to carry out, this contract shall be
purchased from a nonprofit agency for the Blind or for the Severely Handicapped that is
qualified pursuant to Chapter 413, Florida Statutes, in the same manner and under the same
procedures set forth in section 413.036{1) and (2), Florida Statutes;' and for pllIpOses of this
contract the person, firm, or other business entity carrying out the provisions of this contract
shaIl be deemed to be substituted for the State agency insofar as dealings with such qualified
nonprofit agency Ilt'e concerned. n Additional information about the designated nonprofit agency
and the products it offers is available at htto://www.Tesnectoffiorida.org.
42. Modification of Terms. The Contract contains all the terms and conditions agreed upon by
the parties, which terms and ,conditions sball govern all transactions between the Customer and
the Contractor. The Contract may only be modified or amended upon mutual written agreement
of the Customer and the Contractor. No oral agreements or representations shall be valid or
binding upon the Customer or the Contractor. No alteration or modification of the Contract
tenns, including substitution of product, shall be valid or binding against the Customer. The
Contractor may Dot unilaterally modify the tenns of the Contract by affixing additional terms to
product upon delivery (e.g., attachment or inclusion of standard preprinted forms, product
literature, "shrink: wrap" terms accompanying or affixed to a product, whether written or
electronic) or by incoIporating such terms onto the Contractor's order or fiscal forms or other
documents forwarded by the Contractor for payment The Customer's acceptance of product or
processing of documentation on forms furnished by the Contractor for approval or payment shall
not constitute acceptance of the proposed modification to terms and conditions.
43. Cooperative Purchasing. Pursuant to their own governing laws, and subject to the
agreement of the Contractor, other entities may be permitted to make purchases at the terms and
conditions contained herein. Non-CUstomer purchases are independent of the agreement between
Customer and Contractor, and Customer shall not be a party to any transaction between the
Contractor and any other purchaser.
State agencies wishing to make purchases from this agreement are required to follow the
provisions of s. 287.042(16)(a), F.S, This statute requires the Department of Management
Services to determine that the requestors use of the contract is cost-effective and in the best
interest of the State.
44. Waiver. The delay or failure by the Customer to exercise or enforce any of its rights under
this Contract shall not constitute or be deemed a waiver of the Customer's right thereafter to
enforce those rights, Dor shall any single or partial exercise of any such right preclude any other
or further exercise thereof or the exercise of any other-right.
45. Annual Appropriations. The State's performance and obligation to pay under this contract
are contingent upon an annual appropriation by the Legislature.
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46. Execution in Counterparts. The Contract may be executed in counterparts, each of which
shall be an original and all of which shall constitute but one and the same instnunent
47. Severability. IT a court deems any provision of the Contract void or unenforceable, that
provision shall be e:nforced only to the extent that it is not in violation of law or is Dot otherwise
unenforceable and all other provisions shall remain in full force and effect
[The remainder of this page is intentionaU)' left bla~ (other tiw1 footer information)]
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I PAin: ',SEVEN::, fl'N, QUESTIQNS"ANJ}' REQUIREMENTS:
The Respondent's Response to this Section should be uploaded as a single attacbment in the
MyFloridaMarketPlace Sourcing Tool.
7.1 SERVICE PROVIDER BACKGROUND AND EXPERIENCE
7.1.1 Provide a brief ovenri.ew of your company. Include the following;
a) Name and address (corporate office and main locations);
b) Brief history of the company;
c) Key program contacts that will be assigned to the State of Florida contract;
d) Service provider's organization chart;
c) Annual reports for the last two years;
f) Flowchart of the company's Fuel Card Program process; and,
g) Name and description of services for any card processing companies or service
centers that will be used to perform any of the functions listed in this ITN.
7.11 Please identify your current Fuel Card customers and provide the following:
a) At least three (3) references from current customers;
b) Each reference must contain the organization name and address, with the name, title;
phone number and e-mail address of a current contact person;
c) List the total dollar volume;
d) Number of annual transactions; and,
e) Number of active cards issued under each program listed.
7.1 J Describe the :full extent of your experience and qualifications, including past experience,
in providing Fuel Card Services of the type and magnitude of this ITN.
7.1.4 Provide a brief description of the benefits and value of your services. Discuss how long
you have been offering fuel card services, as well as the total number of customers
enrolled in yow' fuel card service program.
7.2 SERVICE
7.2.1 What processes have been put in place with other customers to monitor their satisfaction
with service and quality? How has customer feedback been used to improve service and
quality?
7.22 How has communication to customers regarding internal changes, new
processes/procedures, issue identification and problem resolution been managed?
7.2.3 Please describe your problem resolution procedures. Who would the State: of Florida
contact when there are questionslproblems? Will this contact change throughout the
entire process?
7.2.4 Please describe your ability to provide customer specific services (i.e. assuring State of
Florida roles and regulations are followed).
7.2.5 Please describe your day-to-day customer servicing capabilities.
7.2.6 Please describe your relationship management capabilities.
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7.2.7 Describe the consultative tools and processes you have in place to provide the State of
Florida with information and advice regarding Fuel Card Services Program performance,
growth, and best practices with comparisons to industry benchmarks and standards.
7.3
7.3.1
IMPLEMENT ATlON, PROJECf MANAGEMENT & TRANSITION
What changes in account team structure, reporting or personnel would occur as the State
of Florida moves from implementation to on-going operations?
Provide your perfonnance measures for a successful implementation.
Describe in detail the innnediate and long-term support stIUCtUre you propose in
connection with this Fuel Card Services Program. Include program implementation,
including staffing level assigned for this purpose, length of time required to start the
Program, training, and Program materials, if necessaty. Include on-going support of the
Fuel Card Services Program.
Descnbe your experience with cuStomer program transitions from other Fuel Card
providers.
7.3.2
7.3.3
7.3.4
7.4
7.4.1
OPERATIONS AND TECHNOLOGY
What technological innovations have you invested in over the last three years? How have
you used these technological innovations to improve your customer's processes and to
reduce their costs?
How have you utilized lntemet capabilities to improve efficiency and quality?
Describe your disaster recovery plan?
What types of feeds can you provide customers to load into their systems?
Describe your fraud prevention and recovery process. Iilclude your procedures for
notifying the appropriate Eligible User Fuel Card Administrator immediately when fraud
is discovered.
Describe your system's internal controls to identify fraudulent use of any card and the
ability to provide responses with corrective actions to the appropriate Eligible User Fuel
Card Administrator upon identification of such fraudulent activity.
7.4.2
7.4.3
7.4.4
7.4.5
7.4.6
7.5
7.5.1
7.5.2
REPORTINGIMEASUREMENT AND ENHANCED DATA
Provide a general description of the reporting packages offered.
Describe your reporting capabilities around Fuel Cards. What information is included in a
standard report format? In what fannat is this information available? Attach copies of
your standard reporting.
Describe your ability to provide reports and keep identified data ,?onfidential.
Please descn'be any fees associated with customizing' a report and the len..ath. of time
required to receive a customized report.
Describe the various reporting options and the level of reporting detail your program
o~ers ~ descnbe how these reports can be tailored to meet the requirements of a
custoIIier. . - . .
Describe your process for identifying authorized customers prior to engaging in reporting
initiatives.
7.5.3
7.5.4
7.5.5
7.5.6
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7.6 INSURANCE AND EMERGENCY SERVICES
7.6.1 Do you provide Travel Accident Insurance? Please describe the level{s) and any
associated costs of Coverage.
7,6.2 Do you provide Auto Rental insurance? Please descnbe the level(s) and any associated
costs of coverage.
7.6.3 Do you provide Corporate Liability Insurance (CLl)? Please describe the level(s) and any
associated costs of coverage.
7.6.4 Please describe any other insurance coverage you may offer.
7.6.5 Please descnbe the Emergency Travel Services your program provides including
availability of those services?
7.7 EVALUATION SYSTEMfPERFORMANCE MEASUREMENTS
7.7.1 The evaluation system must utilize a variety of levels and techniques of quality,
performance measurements, and assessments. Provide a copy of your evaluation system.
7.7.3 Do you monitor performance indicators? If so, what key performance measures do you
track? What is the reporting frequency and period covered for each measure? What were
your average performance measures for the last five (5) reporting periods?
7.7.4 Please provide any further information around YaW" product offering and capabilities that
you feel would facilitate the evaluation and selection process for State of Florida.
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8.1 CONTRACT (For Reference Only - Do Not Execute)
This Contract, effective the last date signed below, is by and between the State of Florida,
Department of Management Services (''Department''), an agency of the State of Florida with
offices at 4050 Esplanade Way, Tallahassee, Florida 32399-0950, and the Entity identified below
as Contrllctor ("Contractor").
The Contractor responded to the Department's Invitation to Negotiate No.: 15-973-163-X
Fuel Card Services 1TN. The Department has determined to accept the Contractor's response
and to enter into this Contract in accordance with the requirements, tenns and conditions of the
. solicitation.
Accordingly, and in consideration of the mutual promises contained in the Contract
documents, the Department and the Contractor do hereby enter into this Contract, which is a
state tenn contract authorized by section 287.042(2)(a) F.S. The term of the Contract begins on
the Effective Date and expires five (5) years from that date. The Contract consists of the
following solicitation documents, which, in case of conflict, shall have priority in the order
listed, and which are hereby incorporated as if fully set forth:
. 1TN Amendments and Addenda
. Introduction
. Statement of Work and Technical Specifications
. Special Conditions
. Special1D.structions
. General Contract Conditions (PUR 1000)
· General Instruction to Respondents (PUR 1001)
CI Any Purchase Order under the Contract
. Contractor's Response to TIN
State of Florida,
Department of Management Services
By: Linda H. South, Secretary
Date
Approved as to fonn and legality
by the Department General Counsel's Office:
Contractor Name:
Street Address or P.O.
City, State, Zip:
By:
Date
39
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Preview
Page 1 of2
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
- .- ----
TO:
The Honorable Mayor and City Commission
FROM:
MinaI Shah, Assistant City Manager
DATE:
1/20/2011
RE:
Approval of unleaded fuel purchases using Wright Express Financial
Services Corporation.
RECOMMENDATION:
Staff is recommending the City Commission enter into an agreement to purchase
unleaded fuel using Wright Express Financial Services Corporation fuel card program.
REASONS:
Currently, the City utilizes Miami-Dade County's fuel station located at 15665 Biscayne
Boulevard to fuel the City's fleet. In a search for more conveniently located fueling
stations and pricing, we approached Wright Express who recently negotiated
a competitive contract with the State of Florida for a fuel card program. Their program
allows fueling at more than 8,500 gas stations in the State of Florida, four of which are
located within the City limits. Their pricing is calculated by the pump price less 1.45%
discount and then less the excise tax of .182851 per gallon. For example, if 10 gallons of
gas is purchased at $3/gallon, the calculation would be $30 (10x$3) less .435 (1.45%
discount on the $30) less $1.82851 (10x .182851 excise tax) for a total purchase price of
$27.74.
Below is a table showing a price per gallon comparison of random dates in November
and December 2010 for Miami-Dade County and the Wright Express pricing for the
two gas stations neighboring the City.
Wright Express Per Gallon
Program Savings
Miami-Dade BP-17790 Chevron- Highest of. d II
DATE County Collins 17800 the two In 0 ars %
Collins
11/3/2010 2.7779 2.6741 2.6930 2.6930 (0.0849) -3.1%
11/4/2010 2.7782 2.6740 2.6933 2.6933 (0.0849) -3.1%
http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=424&MeetingID=O&MeetingDate... 1/13/2011
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11/5/2010 2.7782 2.6741 2.6738 2.6741 (0.1040) -3.7%
11/10/2010 2.8667 2.6740 2.6720 2.6740 (0.1926) -6.7%
11/11/2010 2.9477 2.6737 2.6738 2.6738 (0.2739) -9.3%
11/12/2010 2.9472 2.6744 2.7325 2.7325 (0.2147) -7.3%
11/13/2010 2.9479 2.7330 2.7329 2.7330 (0.2149) -7.3%
11/17/2010 2.9500 2.7132 2.7126 2.7132 (0.2368) -8.0%
11/18/2010 2.9474 2.7132 2.7122 2.7132 (0.2342) -7.9%
11/1912010 2.9500 2.7132 2.7128 2.7132 (0.2368) -8.0%
11/2512010 2.9478 2.6934 2.6936 2.6936 (0.2542) -8.6%
11/2612010 2.9484 2.6936 2.7131 2.7131 (0.2352) -8.0%
11/2712010 2.9479 2.7134 2.7131 2.7134 (0.2345) -8.0%
12/6/2010 2.9684 2.8315 2.8305 2.8315 (0.1369) -4.6%
12/8/2010 2.9686 2.8316 2.8319 2.8319 (0.1367) -4.6%
12/9/2010 3.0300 2.8316 2.8514 2.8514 (0.1786) -5.9%
12/13/2010 3.0287 2.8709 2.8898 2.8898 (0.1389) -4.6%
12/14/2010 3.0284 2.8902 2.8906 2.8906 (0.1378) -4.5%
12/15/2010 3.0282 2.8907 2.8906 2.8907 (0.1375) -4.5%
12/16/2010 3.0300 2.8909 2.8905 2.8909 (0.1391) -4.6%
12/20/2010 3.0288 2.8903 2.8901 2.8903 (0.1385) -4.6%
Conservatively, the City would save approximately $0.085 per gallon. Based on prior
year's usage, this amount would have equated to approximately a $6,000 savings. Due to
the rising prices of fuel, staff expects these savings to mitigate the increases.
This program also provides for online access to monitor, control, and manage fuel
purchases/consumption.
The City will piggy-back the State of Florida contract #973-163-10-1 effective August 6,
2010 with Wright Express Financial Services Corporation
FUNDING SOURCE:
Funding is available in account numbers 10-539-5523 A-D
A TT ACHMENTS:
. Resolution
L_ http://sibagenda.sibfl.net/agenda/Preview.aspx?ltemID~424&MeetingID~0&MeetingDate...1/13/20 I J