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JANITORIAL MAINTENANCE SERVICES
BID SPECIFICATIONS
Invitation to Bid No. 08-06-02
OF SUN
Publish Date:
May 20, 2008
Mandatory Pre-Bid Conference:
June 10, 2008 at 10:00 AM
Bid Due and Bid Opening Date:
June 24, 2008 at 4:00 PM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
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SECTION 2
LEGAL ADVERTISEMENT
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed bids for the following work as
specified.
JANITORIAL MAINTENANCE SERVICES
Invitation to Bid No. 08-06-02
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of
Sunny Isles Beach - Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their bid response package may be incomplete.
Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all
vendors who are listed on the official list. The City may not accept incomplete proposals.
Bids shall be on a unit price basis; segregated bids will not be accepted. Sealed bids will be received
by the City Clerk no later than 4:00 PM, on Tuesday, June 24, 2008 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160.
Bids received after this time will not be considered. The City is under no obligation to return bids.
Timely submitted bids will be opened publicly and read aloud at this time.
The envelope containing the sealed bid must be clearly marked:
"IMPORTANT, BID ENCLOSED"
Bid No. 08-06-02
JANITORIAL MAINTENANCE SERVICES
OPENING DATE AND TIME: June 24, 2008 at 4:00 PM
Bid security in the amount of five percent (5%) of the TOTAL BID must accompany the Bid in accordance with the
Instructions to Bidders.
A MANDATORY Pre-Bid Conference for all potential Bidders is set for 10:00 A.M. on June 10, 2008 in the
First Floor Conference Room at the City of Sunny Isles Beach, Sunny Isles Beach Governmental Center located at
18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of the Owner.
The bid shall be awarded to the lowest responsible and responsive bidder whose bid best serves the interests of
and represents the best value to the City, in conformity with the criteria set forth in Section 62-8 of the City Code.
Price is only a factor in determining the lowest responsible and responsive bidder. For purposes of this section,
the term lowest responsible and responsive bidder is not necessarily the bidder with the lowest dollars and cents
bid. The City Manager or the City Commission may select a bidder whose bid is not the lowest dollars and cents
bid if the award is based on the criteria set forth in Section 62-8 of the City Code.
All questions regarding this Invitation to Bid are to be directed in writinq onlv to Rick Conner, Engineering & Public
Works Director, using email address:rconner@sibfl.net. Any questions or clarifications concerning the Bid
Specifications must be made to Rick Conner - Engineering & Public Works Director, in writing, at least five (5)
business days prior to the date of the Bid opening.
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach
Publish Date: May 20, 2008
END OF SECTION
PAGE 3 OF 78
SECTION 3
INSTRUCTIONS TO BIDDERS
TO INSURE ACCEPTANCE OF YOUR BID, PLEASE FOLLOW THESE INSTRUCTIONS:
3.1. Purpose of Bid: The City of Sunny Isles Beach (the "City") intends to secure the services of a
qualified janitorial contractor for facilities maintenance for three years with an option of two mutually
agreeable written renewals of three years each (i.e. base contract of 3 years + one option of 3 years +
one option of 3 years = 9 years total). It is the intent of this bid document that all work shall result in
compliance with the specification documents and all regulatory requirements applicable to such project.
It is the intent of the City to award this Contract to the lowest responsible and responsive Bidder whose
bid best serves the interests of and represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. Price is only a factor in determining the lowest responsible and
responsive bidder and the City Manager or the City Commission may select a bidder whose bid is not the
lowest dollars and cents bid if the award is based on the criteria set forth in Section 62-8 of the City
Code.
3.2. Pre-Bid Conference: A mandatory Pre-Bid Conference is scheduled for the time and location
shown in Section 2. It is mandatory that all Bidders attend the pre-bid conference. Bids will not be
accepted from Bidders who did not attend the pre-bid conference. No pleas of ignorance by the Bidder
of conditions that exist, or that may hereinafter exist as a result of failure to make the necessary
examinations or investigations or failure to fulfill in every detail the requirements of the contract
documents, will be accepted as basis for varying the requirements of the City of Sunny Isles Beach or the
compensation of the Bidder.
3.3. Clarification/Explanation/Questions: Any questions concerning the Bid Specifications or
any required need for clarification must be made to Rick Conner - Engineering & Public Works Director, in
writing, at least five (5) business days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by Rick Conner, Engineering & Public Works Director, in response to
such questions will be issued by addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan holders' list as having received the bidding
documents. Only questions answered by written addenda shall be binding. Oral interpretations or
clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional
information shall exempt a Bidder from submitting their Bid on the required date and time as publicly
noted.
3.4. Planholder's List: As a convenience to vendors, the City of Sunny Isles Beach has made
available via internet lists of all planholders for each invitation to bid, request for proposal, and request
for qualifications. The information is available on-line at www.demandstar.com or by calling the Office of
the City Clerk at (305) 792-1703.
3.5. Addenda to Specifications: If any addenda are issued after the initial specifications are
released, the City will post and disseminate the addenda through DemandStar. For those projects with
separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of
the City Clerk will make good faith effort to ensure that all registered bidders (those who have been
registered as receiving a bid package) receive the documents. It is the responsibility of the vendor prior
to the submission of any bid to check the above website or contact the Office of the City Clerk at (305)
792-1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
3.6. Special Accommodations: Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should call the Office of the City Clerk at
(305) 792-1703 at lease five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny
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Isles Beach using the Florida Relay Service which can be reached at 1(800) 955-8771 (TDD).
3.7. Public Entity Crimes Statement: Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes _"a person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods
or services to a public entity, may not submit a Bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property to a public
entity, may not be awarded to perform work as a Contractor, supplier, sub-Contractor, or consultant
under a contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in section 287.107, for category two for a period of 36 months from the
date of being placed on the convicted vendor list".
3.8. Bid Deadline: Bids must be submitted no later than the time and date shown in Section 2 of this
document.
3.9. Sealed Bid: The entire Bid Response Package shall be placed in an opaque envelope
(with all items listed on the bid checklist form and all other items required within this Invitation to Bid
must be executed) and this envelope must be sealed. This sealed envelope must then be
sealed in a SEPARATE shipping envelope (EVEN IF THE BID IS HAND DELIVERED). This
outer shipping envelope should be addressed as follows:
IMPORTANT, SEPERATEL Y PACKAGED SEALED BID ENCLOSED
City of Sunny Isles Beach - Office of the City Clerk - Fourth Floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Bidders shall use the Bid forms furnished in this Invitation to Bid. Failure to do so may cause the Bid to
be rejected. Bidder shall deliver to the City, as Bid submission:
3.9.1 Bid Response Sheet and Forms: One (1) original and four (4) copies of all Bid forms and other
requested information on the proper forms and in the manner herein prescribed.
3.9.2 Bid Security/Bonding Requirements: Bid Security in the form of a cashier's check or approved Bid
Bond in the amount of five percent (5%) of the total amount of the base bid must be attached to
the front inside cover of the Bid Specifications. A company or personal check shall not be
deemed a valid Bid Security.
3.9.3 Certificates of Competencies/Licenses/Local Business Tax Receipt: Copies of all Certificates of
Competencies, Licenses, and Local Business Tax Receipt.
3.9.4 Certificate(s) Of Insurance(s): Copies of all Certificates of Insurance naming the City as an
additional insured in the amounts specified in the Contract.
3.10. Bid Execution, Signatures, Erasure/Correction: All Bids shall be signed in blue ink. All price
quotes shall be typewritten or printed with ink. All corrections made by the bidder prior to the opening
must be initialed and dated by the bidder. No changes or corrections will be allowed after bids are
opened. Bids must contain an original, manual signature of an authorized representative of the
company.
3.11. Withdrawal of Bids: Bidders may withdraw bids only by written request prior to the bid
opening time. Negligence on the part of the Bidder in preparing the Bid" confers no right for the
withdrawal of the bid after it has been opened.
3.12. Bid Opening: Bids will be opened publicly at the time and place stated in the Notice to Bidders.
It is the responsibility of the bidder to insure that the bid reaches the Office of the City Clerk on or before
the closing hour and date stated on the invitation to bid. After the bid opening, the contents of the bid
form will be made public for the information of vendors and other interested parties who may be present
either in person or by representative. Bids that are received after the bid opening time will not be
PAGE 5 OF 78
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considered and will not be returned.
3.13. Evaluation of Bids: The City, at its sole discretion, reserves the right to inspect any/all Bidder's
facilities to determine their capability of meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Bidder, the financial position, experience, staffing, equipment,
materials, references, and past history of service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken into consideration in the Award of
the Contract. The bid shall be awarded to the lowest responsible and responsive bidder whose bid best
serves the interests of and represents the best value to the City, in conformity with criteria set forth in
Section 62-8 of the City Code. Pirce is only a factor in determining the lowest responsible and responsive
bidder. The term lowest responsible and responsible bidder is not necessarily the bidder with the lowest
dollars and cents bid. The City Manager or the City Commission may select a bidder whose bid is not the
lowest dollars and cents bid if the award is based on the criteria set forth in Section 62-8 of the City
Code.
3.13.1. Hold Harmless: All Bidder's shall hold the City, it's officials and employees harmless and
covenant not to sue the City, it's officials and employees in reference to their decisions to reject,
award, or not award a Bid, as applicable.
3.13.2. Cancellation: Failure on the part of the Bidder to comply with the conditions, specifications,
requirements, and terms as determined by the City, shall be just cause for cancellation of the
Award.
3.13.3. Disputes: If any dispute concerning a question of fact arises under the Contract, other than
termination for default or convenience, the Contractor and the City department responsible for
the administration of the Contract shall make a good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the department with the advice of the City
Attorney shall resolve the dispute and send a written copy of its decision to the Contractor,
which shall be binding on both parties.
3.14. Award of Bids: The staff will review the Bids based on the bid price, the capacity, ability and
skill of the Bidder to perform the work, the past performance of the Bidder, and the proximity of the
Bidder's facilities to the City of Sunny.
The City of Sunny Isles Beach reserves the right to accept or reject any and/or all bids or parts of bids, to
waive any informality, irregularities, or technicalities, to re-advertise for bids, or take any other actions
that may be deemed to be in the best interests of the City. The City also reserves the right to award the
Contract on a split order basis, group by group, or item by item, or such combination as will best serve
the interests of the City, unless otherwise stated. The City also reserves the right to waive minor
variations to the specifications (interpretation of such to be made by the applicable department
personnel).
In addition, each bidder agrees to waive any claim it has or may have against the City, and the respective
employees, arising out of or in connection with the administration, evaluation, or recommendation of any
bid. Final determination and award of Bid(s) shall be made by the City Commission. Notice of intended
award is provided through an agenda item to the City of Sunny Isles Beach Commission containing a
recommendation of award. The agenda for each meeting of the City of Sunny Isles Beach Commission is
available on the City website at www.sibfl.net.
3.15. Agreement: After the bid award, the City will, at its option, prepare an Agreement specifying
the terms and conditions resulting from the award of this bid. Procurement of contractual services shall
be evidenced by a written Agreement in substantially the same form as the Agreement incorporated
herein as Section 14. The vendor will have ten (10) calendar days after notification of the award by the
City to execute the Agreement and provide the required Performance Bond and Payment Bond.
The Bidder who has the Contract awarded to them and who fails to execute the Agreement and furnish
the Performance and Payment Bonds and Insurance Certificates within the specified time shall forfeit the
Bid Security that accompanied their Bid, and the Bid Security shall be retained as liquidated damages by
PAGE 6 OF 78
the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in
case the Bidder fails to enter into the Contract and furnish the Bonds as herein before provided. Bid
Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be
subject to and contingent upon the availability of funds lawfully expendable for the purposes of the
agreement for the current and any future periods provided for within the bid specifications.
3.16. Performance and Payment Bond: The City of Sunny Isles Beach shall require the successful
Bidder to furnish a Performance Bond and Payment Bond, each, in the amount of 100% of the total Bid
Price, with the City of Sunny Isles Beach as the Obligee, as security for 'the faithful performance of the
Contract and for the payment of all persons performing labor or furnishing materials in connection
herewith within ten (10) calendar days after notification of the award by the City. The bonds shall be
with a surety company authorized to do business in the State of Florida.
3.17. Price, Terms, and Conditions: Bidder warrants that this Bid will be firm for a period of ninety
(90) days from the date of the Bid opening unless otherwise stated in the Bid Form. Incomplete,
unresponsive, irresponsible, vague, or ambiguous responses to the invitations to Bid will be cause for
rejection, as determined by the City. Prices should be stated in units of quantity specified in the Bid
Form. In case of a discrepancy, the City reserves the right to make the final determination at the lowest
net cost to the City. Bidders are expected to examine the specifications, delivery schedule, bid prices and
extensions and all general and special conditions of the bid prior to the submission. In case of an error
in price extension, the unit price(s) will govern. Bidders are responsible for checking their calculations.
Failure to do so will be at the Bidder's risk, and errors will not release the Bidder from their responsibility
as noted herein.
3.18. Independent Contractor Status: The contractor shall at all times, relevant to this contract,
be an independent contractor and in no event shall the Contractor nor any employees or sub-contractors
under it be considered to be employees of the City of Sunny Isles Beach.
3.19. Payments: Payment will be made after commodities/services have been received, accepted,
and properly invoiced as indicated in the contract and/or purchase order. Invoices must bear the
purchase order number.
3.20. Brand Names: If a brand name, make, of any "or equal" manufacturer trade name, or vendor
catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Vendor may offer equals with appropriate identification,
samples, and/or specifications on such item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
3.21. Material: Material(s) delivered to the City under this proposal shall remain the property of the
seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves the right to return the product(s) to the
seller at the seller's expense.
3.22. Samples: Samples of items, when required, must be furnished by the Bidder free of charge to
the City. Each individual sample must be labeled with the Bidder's name and manufacturer's brand name
and delivered by them within ten (10) calendar days of Bidder's receipt of the "Notice to Proceed", unless
schedule indicates a different time. If samples are requested subsequent to the Bid opening, they should
be delivered within ten (10) calendar days of the request. The City will not be responsible for returning
samples.
3.23. Quantity Guaranty: No guarantee or warranty is given or implied by the City as to the total
amount that mayor may not be purchased from any resulting Contract or Award. These quantities are
for bidding purposes only and will be used for tabulation and presentation of the Bid. The City reserves
the right to increase or decrease quantities as required, even significantly. The prices offered herein and
the percentage rate of discount applies to other representative items not listed in this Bid.
PAGE 7 OF 78
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3.24. Delivery: All items shall be delivered f.o.b. destination (i.e. at a specific City of Sunny Isles
Beach address), and delivery costs and charges (if any) will be included in the Bid Price. Exceptions shall
be noted. When practical, the City may make pick-ups at the vendor's place of business when specifically
approved by the City.
3.25. Governmental Restrictions on Materials: In the event any governmental restrictions may
be imposed which would necessitate alteration of the material quality, workmanship, or performance of
the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Bidder to
notify the City at once, indicating in their letter the specific regulation which required an alteration. The
City of Sunny Isles Beach reserves the right to accept any such alteration, including any price
adjustments occasioned thereby, or to cancel at no further expense to the City.
3.26. Safety Standards: the Bidder warrants that the product(s) supplied to the City conforms in all
respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet (MSDS) when applicable.
3.27. Warranties: Successful Bidder shall act as agent for the City in the follow-up and compliance of
all items under Warranty/Guarantee and complete all forms for Warranty/Guarantee coverage under this
Contract. Bidder warrants by signature on the Bid Form that prices quoted here are in conformity with
the latest Federal Price Guidelines.
3.28. Copyrights/Patent Rights: Bidder warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid.
The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such
violation.
3.29. Local Business Tax (Occupational License Registration): The contractor shall be
responsible for obtaining and maintaining throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a bid on this Invitation to Bid shall include a copy of the
company's local business tax/occupational license(s) with the bid response. For information specific to
City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement &
Licensing at (305) 792-1705. If the contractor is operating under a fictitious name as defined in Section
865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be
submitted with the bid. A business formed by an attorney actively licensed to practice law in this state,
by a person actively licensed by the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed profession, or by any corporation,
partnership, or other commercial entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of Florida.
3.30. Liability, Insurance, Permits and Licenses: Bidder shall assume the full duty, obligation,
and expense of obtaining all necessary licenses, permits, inspections, and insurance required. The Bidder
shall be liable for any damages or loss to the City occasioned by negligence of the Bidder (or their agent)
or any person the Bidder has designated in the completion of their contract as a result of the Bid.
Contractor shall be required to furnish a copy of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as required by Florida State Statute, current building
code, Miami-Dade County, and City of Sunny Isles Beach Code. Contractors shall include current Miami-
Dade County Certificates of Competency. These documents shall be furnished to the City along with the
Bid response. Failure to furnish these documents or to have required licensor will be grounds for
rejecting the Bid and forfeiture of the Bid Bond.
3.31. Certificate(s) of Insurance: Bidder shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which
indicate that insurance coverage has been obtained from an insurance company authorized to do
business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an amount equal to 100% of the requirements
and shall be presented to the City prior to issuance of any Contract(s) or Award(s) Document(s). The
PAGE 8 OF 78
City of Sunny Isles Beach shall be named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of policies provided, but shall also refer
specifically to this bid and section. At the time of Bid submission the Bidder must submit certificates of
insurance as outlined in the General Conditions section. All required insurances shall name the City of
Sunny Isles Beach as additional insured and such insurance shall be issued by companies authorized to
issue insurance in the State of Florida. It shall be the responsibility of the Bidder and insurer to notify the
finance support services director of the City of Sunny Isles Beach of cancellation, lapse, or material
modification of any insurance policies insuring the Bidder, which relate to the activities of such vendor
and the City of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the
City's Director of Risk Management, Government Center, 18070 Collins Avenue, Fourth Floor, Sunny Isles
Beach, Florida 33160 thirty (30) days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance
and bonding requirements set forth herein will authorize the City Manager to implement a rescission of
the Bid award without further City Commission action. The Bidder hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue of such rescission.
3.32. Assignment: The Contractor shall not transfer or assign the performance required by this Bid
without prior written consent of the City Manager. Any award issued pursuant to the Invitation to Bid
and monies which may be due hereunder are not assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or control of the Contractor changes hands
subsequent to the award of this contract, Contractor shall promptly notify City in writing (via United
States Postal Service - Certified Mail, Return Receipt Requested) of such change in ownership or control
at least thirty (30) days prior to such change and City shall have the right to terminate the contract upon
sixty (60) days written notice, at City's sole discretion.
3.33. Hold Harmless/Indemnification: The Contractor shall indemnify, save harmless, and defend
the City of Sunny Isles Beach, it's officers, agents and employees from and against any claims, demands
or causes of action of whatsoever kind or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in the provision of goods or the
performance of services pursuant to this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
3.34. Non-conformance to Contract: The City of Sunny Isles Beach may withhold acceptance of,
or reject items which are found upon examination, not to meet the specification requirements. Upon
written notification of rejection, items shall be removed within (5) calendar days by the vendor at their
own expense and redelivered at their expense. Rejected goods left longer than thirty (30) calendar days
will be regarded as abandoned and the City shall have the right to dispose of them as its own property.
Rejection for non-conformance or failure to meet delivery schedules may result in the Contractor being
found in default.
3.35. Default Provision: In case of default by the Bidder or Contractor, the City of Sunny Isles
Beach may procure the articles or services from other sources and hold the Bidder or Contractor
responsible for any excess costs occasioned or incurred thereby.
3.36. Secondary/Other Vendors: the City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to seek other sources without violating
the intent of the Contract.
3.37. Time of completion: The time of completion of the work to be performed under this contract
is the essence of the contract. Delays and extensions of time may be allowed only in accordance with
the provisions stated in the appropriate section of the general conditions. The time allowed for the
completion of the work shall be stated in the Contract.
END OF SECTION
PAGE 9 OF 78
SECTION 7
BID RESPONSE SHEET
THIS BID IS SUBMITrED TO:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Bid No. 08- 19' -()7- for Janitorial Maintenance Services
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work
as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time
indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.
7.1. The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder's, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to
sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
7.2. In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
7.2.1. Bidder has examined copies of all the Bidding Documents and of the following Addenda
(receipt of all which is hereby acknowledged.)
Addendum No. 0 ,
Addendum No. 62j g~ $
Addendum No. ~ . 'b
Addendum No.
Dated: (,,/1 olf)~
Dated:
Dated:
Dated:
7.2.2. The Bidder has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in
any manner may affect cost, progress, performance, or furnishing of the Work.
7.2.3. The Bidder has studied carefully all reports and drawings of subsurface conditions and
drawings of physical conditions.
7.2.4. The Bidder has obtained and carefully studied (or assumes responsibility for obtaining
and carefully studying) all such examinations, investigations, explorations, tests and
studies (in addition to or to supplement those referred to in (c) above) which pertain to
the subsurface or physical conditions at the site or otherwise may affect the cost,
progress, performance, or furnishing of the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the Contract
Documents, and no additional examinations, investigations, explorations, tests, reports or
similar information or data are or will be required by Bidder for such purposes.
7.2.5. Bidder has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Facilities at or continuous to
the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, report or similar
information or data in respect of said Underground Facilities are or will be required by
Bidder in order to perform and furnish the Work at the Contract Price, within the Contract
PAGE 27 OF 78
Time and in accordance with other terms and conditions of the Contract Documents.
7.2.6. The Bidder has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports, and studies with the terms and conditions of
the Contract Documents.
7.2.7. The Bidder has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Bidder.
7.2.8. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Bidder has not directly
or indirectly induced or solicited any other Bidder to submit a false or sham Bid; the
Bidder has not solicited or induced any person, firm or corporation to refrain from
bidding; and Bidder has not sought by collusion to obtain for itself any advantage over
any other Bidder or over the City.
7.3. The Bidder understands and agrees that the Bid is for unit prices to furnish and install
individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for
the purposes of Bid Evaluation and to establish unit prices for individual Work Items for maintenance
and/or repair work to be contracted by the City under individual Purchase Orders, based on the unit
prices established under this Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
7.4.
Address:
Communications concerning this Bid shall be addressed to (please print clearly):
Bidder Name: s+od~ovt ~I.L-tf' (JVLJ1 ct:. ~o.JO'1" T~.
LG); ~ ~ Ia~}g LJt:...J..A. ..JI;- Ii f-,
JAl.H'~ + Pc-. LaM ~~L ~ { 33. 't { (
.~b( - b ~y- Yll 2"2
obi ' ~~C{~~;a
KJ.cr...~ ~D ~
Telephone
Fax
Attention:
7.5. The terms used in this Bid which are defined in the General Conditions of the Contract included
as part of the Contract documents have the meanings assigned to them in the General Conditions.
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 28 OF 78
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Janitorial Maintenance Services - Bid No. 08-06-02
ADDENDUM NO.1
Questions & Answers
Q: "Can you please confirm that the City is asking for a 100% Performance
Payment Bond."
A: A 100% Payment Bond will be required and a 100% Performance Bond will be
required
Q: "Also can you please supply square footage for the buildings to be cleaned. We
need this for cost evaluation and to start the bonding process."
A: The City Hall is approximately 54,000 square feet, the Community Center is
approximately 32,000 and the Public Works building is approximately 3,500 square feet.
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Janitorial Maintenance Services - Bid No. 08-06-02
ADDENDUM NO.2
Questions & Answers
Q: Page 30, Item C3: Public Works Building. Please provide us with the
physical address for this facility and advise if we need an appointment [to] tour it.
If so, please provide us with a contact name and phone number.
A: The physical address to the public works building is: 19250 Collins A venue,
Sunny Isles Beach, FL 33160. The contact person for appointments is: Bill Evans (786)
586-7533.
Q: Page 30, Item D2: Community Center Foyer and Receptionist Area. Please
confirm that you are referring to Pelican Community Park. If not, please provide
the address for the Community Center.
A: As we said several times at the Pre-Bid Meeting, these are one in the same.
Q: Please provide the total square footage for [the] Government Center. The
square footage stated at the pre-bid conference (53,373 sq' total, which includes the
7500 sq' library) does not match the 85,000 sq' total (78,000 sq' excluding
restaurant) listed [in] the City of Sunny Isles [Beach] website - please see attached.
Additionally, please provide the total square footage for Pelican Community Park
separately and the total square footage for Public Works Building separately.
A: We believe the 53,373 number is correct, but you have been provided access to
the plans to determine you own numbers, so you will be completely responsible for
determining the square footage as you believe it applies to the work..
Q: Bid Form: E3 Park and Beach Access Restrooms. The bid forms says 6.
[Does] it mean: 3 locations with men and women restrooms? Where are [they]
located? This question is important because the cleaning crew has to travel from
one place to another. Also, are we going to have a parking sticker from the City
when we clean those facilities?
A: There are actually four rest rooms, not six (and each one has both men's and
women's sides), but the bid extension should be multiplied by six for consistency. The
locations are Town Center Park, Samson Oceanfront Park, Ocean lJ Beach Access area
(near the Ramanda), and Pier Park.
Janitorial Maintenance Services - Bid No. 08-06-02
Addendum No.2 (Questions & Answers - 06.13.08)
Page 2 of2
Q: Section 7.8, Paragraph 7.8.3 lists City Hall as six days a week, in the pre-bid
meeting it was stated that the lobby and library as six days and the rest of City Hall
as 5 days. The bid also does not list the lobbyllibrary as a separate line item. How
do we price?"
A: The library and lobby areas are all that will be open on Saturdays at City Hall,
everything else is closed on Saturday at City Hall (also called the Government Center
Complex). The lobby comes under C-l item and we can calculate the additional cost
from that (i.e. no additional bid item is needed to cover the lobby). The library will need
an additional bid item. Please pencil in a line for H-6. Library. It would look like this.
Library at the X$ $
H6 City Hall / 1
Government Per Month of
Center Cleaning on
Saturdays=
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Janitorial Maintenance Services - Bid No. 08-06-02
ADDENDUM NO.3
Questions & Answers
Q: Where do we price Library Monday to Friday in the bid form? The ~ H6
is only for Saturdays. Should the H6 be changed [to] "Per Month of Cleaning - 6
Times per Week"? Please reply.
A: Yes, you make an excellent point and have an excellent suggestion.
TO ALL: PLEASE INSERT A liNE H-6 FOR THE LIBRARY THAT STATES "PER
MONTH OF CLEANING, SIX TIMES PER WEEK". THEN BID ONE UNIT.
TIED TO THIS, THE POST OFFICE IS COVERED UNDER THE CITY HAU AS AN
OFFICE UNIT. IT WILL BE FIVE TIMES PER WEEK.
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Mandatory Pre-Bid Conference Summary Minutes
Tuesday, June 10, 2008 at 10:00 a.m.
Bid No. 08-06-02, Janitorial Maintenance Services
Public Works Director/Engineer Rick Conner opened the Pre-Bid Conference noting that this is for
Janitorial Maintenance Services for City Hall, our new Community Center at Pelican Community
Park, the Public Works facility located at 192nd Street and Collins Avenue, and possibly other
buildings that might come on line in the future. Make sure that you all sign the sign-in sheet as
this is a mandatory pre-bid conference.
Deadline for submission of bid documents is Tuesday, June 24, 2008 at 4:00 p.m. at which time
those sealed bids will be publicly opened. Any additional questions are required to be in writing
and may be submitted up to five (5) days before the bid opening (Thursday, June 19, 2008), which
will be answered and forwarded to all of today's participants.
QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS
1. Are you satisfied with your current contractor?
We are getting the service that we contracted for and paid for. We want to redefine
how we are doing this.
2. A janitorial contract was recently approved, is that different from what this is?
Yes, that award was to continue services so that we could get to this point. The
contract had expired and we needed to extend it up to six months on a month-to-month
basis until we could get this bid package together and put on the street.
3. What is the current value of this contract?
We will get that number but it is for different services and not related to what we want
now.
4. What is the square footage?
The numbers were given in the Addendum.
5. Will there be a walk-through of the facilities?
Yes, following this meeting.
6. Is this a minimum wage contract/any prevailing wage rate requirements?
No, the City does not have a scale. There is no federal or State money involved.
7. Is this a 6-days a week contract?
Please see the answer to question 10 below.
08-06.02 Pre-Bid Conference QA
Page 1 of 5
8. Do we have to submit a listing of certain brands of chemicals?
If we are going to recommend you for award of the bid then we will set down and go
through the details with you before we go to the City Commission.
9. On the Addendum, you clarified that you need 100% Performance and 100% Payment Bond,
is there a Bid Bond also?
Yes, there is a Bid Bond on page 49, and the Performance and Payment Bonds are on
Pages 67 and 70.
10. I sent five questions and one of the questions was: "Are the Community Center and Public
Works facilities 6-days per week?", and you said yes.
The Community Center I Pelican Community Park will be 6-days per week, full load;
City Hall is S-days, full load, and on the 6th day (Saturday) the lobby area on the first
floor, Police, and the Library; the Public Works offices at 192nd Street will be S-days.
11. Are there different specs on steam cleaning carpeting and waxing floors once a month?
No, you should use your own judgment as we do the walk through today.
12. City Hall, square footage, can we get measurements?
Please see the answer to question 13 below.
13. Do you have the floor plans?
Yes, we can have them available to your for review. [See Note under question 28.J
14. Do we need to set an appointment for the remote facilities?
We will set that up for you right now and you can take a tour, or you can set up an
appointment.
15. Will we have access to all the facilities?
Yes. Our Police Department is also housed in City Hall and so there are going to be
some sensitive areas, but you are responsible for those areas as well. The Detective
section is on the 3rd Floor on the west end of the building, and the entire 2nd Floor is the
Police Department.
16. Is that only accessible during business hours?
The Police Department lobby is accessible 24-hours a day but the Police Department is
secure 24-hours a day . You can't pass beyond the lobby without being escorted in.
17. What is your policy regarding sub-contractors?
We can work with you on that but at some point we tend to start to lose some amount of
control and security becomes an issue as well, and so we will want to look at that very
carefully.
18. You mentioned that there are a bunch of kids on site now at the Community Center, does that
mean there will be background checks and fmgerprints?
Yes, Police will be involved regarding security.
08-06-02 Pre-Bid Conference QA
Page 2 of 5
Also, there is a audio/visual (AN) room upstairs and we want to make sure that room is
being taken care of but we have some very serious concerns about the sensitivity of the
equipment, and there will be some very specific issues in that AN Room.
19. Will the award be made to only one vendor?
Yes. We want to be able to go to one contact person to take care of all of our problems.
If more than one of you wants to get together and come up with one package, that may
lead to the sub situation, and again, we can certainly work with you as long as it is
appropriate for all of us.
Victor Mercedes is our Facilities Supervisor, and whoever receives the contract will be
working with Victor or his Supervisor, Assistant Director of the Public Works
Department Bill Evans, or myself (Rick Conner) and can be contacted at 305-792-1928.
20. On page 29, can you go over the prices and quantities?
Please see the answer to question 21 below.
There should be the number "I" inserted on pae:e 30. under C3. Quantitv.
21. Can you also go over C1?
In Line Cl, you take the quantity times your unit price to get the total bid. For
example, in AI, if you charge $1 to clean an office, then in the first column you would
write $1 per month to clean one office, and in the far right column you would write $48
because that is your total price to clean everything.
22. What are you trying to accomplish by breaking it down that way because each of them have a
different overhead and they may say that they are just coming in to clean a hall, just for that
hall the overhead price is going to be greater?
What we are concerned with is that we are in the process of maybe breaking two (2)
offices into one (1) office, or taking an open space and building three (3) offices. We
want this on record so that at the end of the year, and we are at 52 offices, then we
don't get into "well you changed everything and I have to increase my price by 50% on
the total project". We just want to be able to say okay, we added three (3) offices in
this building, we converted an open area and so there is one less open area and three
more offices, and so I am going to deduct one open area and increase three offices and
that is what we are paying because it is already done because we decided this upfront.
We intend to give one bidder this package. We want to have a sense of where we are
spending our money and for what. The other issue is, sometimes we get activities
during certain months and the building gets very dirty, so last year we said okay, lets
have them up the frequency but we didn't know what it was costing us to have that
work done.
23. Some of us participated in a bid opening in Palm Beach County and they wanted prices on
desk cleaning because they were looking for deductions/penalties.m
08-06-02 Pre-Bid Conference QA
Page 3 of 5
That is not what we are doing, we just want to be able to say I need you in here six (6)
more times this week to do this, and I know you charge $52 to shampoo all the carpets
in City Hall and I need you to do it every night this week, again, we know what we are
looking at.
24. That is why we need the floor plans for the square footage. We can't price it up like this
without the square footage.
And we can make that available to you for your review. [See Note under question 28.].
25. Bid Opening is on June 24, we have 14 days, which is not enough time to get the required
bonds.
Two weeks should be enough time but we will postpone the bid opening if you all agree
that you need more time.
26. It took seven (7) weeks to actually get his last bond.
All you have to get is the bid bond.
27. It is not that easy, if you would accept cashier's checks as well then it is a possibility.
On page 49 it states that we accept a cashier's check or a bid bond.
28. We really need the square footage.
We will make the floor plans available and you can do your square footage, however,
there are some security issues. We need to verify that copies of floor plans can be
released as that may be a violation of Florida's Public Records Law, and so our Legal
Department needs to research that before we start giving them out. [Note: The City
Attorney's Office verified that the City'sfloor plans are exempt from disclosure under
Florida's Public Records Law.]
Victor will give you a tour of City Hall and of the Community Center. The Public
Works facility is at 1920d Street. It is an old set of trailers that were put together and
there are some offices, we can get you the square footage on those but it is pretty non-
descript.
29. How many people are there in the facilities so we can project the usage?
We have approximately 200 people in City Hall; 17 regular employees at the
Community Center but today we have 300 kids and parents over there signing up for
the programs and so it is going to be a very busy place. There are only 17 people in the
Department of Public Works and so he estimated about 8 or 9 people at anyone time.
30. In the 1 sl floor men's restroom, there are no paper towers and there is a sign saying that there
won't be any paper towels, is that consistent throughout the building?
No. We have had problems in the past with people residing in those restrooms on the
first floor, but all others have paper.
When yOU submit your bids. don't put them in binders. just clip them. We
need one oneiDa' and four (4) copies.
08-06-02 Pre-Bid Conference QA
Page 4 of 5
The Pre-Bid Conference was concluded at 10:54 a.m., at which time the attendees went on a
tour of the facilities. The sign-in sheet will be scanned and loaded on Demand Star.
08-06-02 Pre-Bid Conference QA
Page 5 of 5
Citv of SUDDV Isles Beacl1
Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-06-02
For Janitorial Services
18070 Collins Avenue, lilt Floor Meeting Room, Sunny Isles Beach, FL 33160
Wednesda June 10, 2008,10:00 a.m.
Staff:
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Mandator:y Pre-Bid Comerence - Sign-In Sheet
Bid No. 08-06-02
for Janitorial Services
18070 Collins Avenue, lit Floor Meering Room, Sunny Isles Beach, FL 33160
Wednesday, June 10,2008, 10:00 a.m.
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Maaclatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-06-02
for Janitorial Services
18070 CoUias Avenue. III Floor Meeting Room, Sunny Isles Beach. FL 33160
Wednesday. June 10. 2008. 10:00 a.m.
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City of Sunny Isles Beach
18070 Collins A venue
Sunny Isles Beach, Florida 33160
Janitorial Maintenance Services - Bid No. 08-06-02
ADDENDUM NO.6
Questions & Answers
Q: [Are] the contractors responsible for the supply of toilet paper, plastic liners,
hand soap, toilet seat covers, [and] hand towels?
A: Yes.
Q: [Are] the Community Center and Public Works also 6 times per week
sernce(s)?
A: Yes.
Q: How [will] the successful bidder calculate the performance and payment
bond if the quantities are estimated? [Will] the real quantities be given to the
winner to process an accurate performance and payment bond? Otherwise it is
unfair for the contractor to buy the bonds for an amount higher than the amount
received by the City or vice versa. I will give an example: The contractor will
provide the City the bonds required for $50,000.00 per year (sample number) and
the Purchase Order of the City to the contractor is $35,000.00. We need to know
somehow an estimate quantity, to calculate the price of the bonds required and
include it in the final price of the Bid Form.
A: Base the bond on the estimated quantities.
Q: Page 29 BID FORM: Is it correct the following sample tabulation:
48 quantities
x $1.50 (unit price per office)
x $25.98 times per month (6 times per week services
The UNIT BID space should be =$38.97 ($1.5Ox25.98) and
The TOTAL space should be =$1,870.56 ($38.97 x48)
The tabulation is correct? If not, please give an example.
A: Whatever number you put in the box, it should reflect (just as the bid itself and the
back up documents state) the price for cleaning one office for the number of times per
week specifiedfor that office (5. 6. etc.)for onefull month. I'm guessing based on what I
think you meant to say above, you would enter $1,870.56 in the box.
Janitorial Maintenance Services - Bid No. 08-06-02
Addendum No.6 (Questions & Answers - 06.16.08)
Pa2e 2 of 2
Q: How much is the current contract for the janitorial maintenance of the City
and for how long [have] you had this price?
A: Since we don't currentLy have services on aLL of the buildings, it wouLd be very
difficuLt to give you a number you couLd compare to this form (it wouLd be appLes and
oranges).
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Janitorial Maintenance Services - Bid No. 08-06-02
ADDENDUM NO.7
Questions & Answers
Q: As I am preparing the bid for the custodial services for your facilities I
ran into a couple of questions?
A: The public (park) restrooms are to be cleaned seven days per week.
Q: The library is cleaned five or six days a week?
A: Six.
Q: Are you going to request or have a day porter and will they use the
cleaning company during business hours.
A: I don't understand your questions.
BID FORM
FOR THE
JANITORIAL MAINTENANCE SERVICES
NOTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the items
times the number of items authorized, ordered, placed, and accepted by the City.
PAGE 29 OF 78
. "
x $ ILfft,.SS $
82 Pelican Community Park Kitchen Areas 1
Per Month of Cleaning 1'I'.s'l)
One Kitchen Area =
X $ $
83 Public Works Kitchen Areas 1 (ty. "
Per Month of Cleaning Ll~. he.
One Kitchen Area =
$
B SUBTOTAL ~b I. ~ 5--
c. HALLWAYS AND COMMON AREAS
X $ $
Cl City Hall 4 L.{ I . 610
Per Month of IL'.2.lJ
One Area =
X $ $
C2 Pelican Community Park 1 ll.{(".55'
Per Month of 1'1 t. . ,C; 5"
One Area -
X $ $
C3 Public Works Office Building
Per Month of ----
One Area =
$
C SUBTOTAL ~lJ..ic,
D. FOYER AND RECEPTION AREAS
X $ $
Dl City Hall Foyer and Reception Areas 4 LII.S b
Per Month of { (. c.. . d... 't
One Area -
X $ $
D2 Community Center Foyer and 2 I L{ " ,5 S
Reception Area Per Month of l'7~tlD
One Area =
X $ $
D3 Public Works Foyer and 1 y'~.fp~
Reception Area Per Month of ljg.foh
One Area =
$
D SUBTOTAL
5nf3 ,00
E. RESTROOMS
PAGE 30 OF 78
x $ $
City Hall Restrooms 13 Lit ,5 " ,<~o.;L ~
El Per Month of
One Area
X $ ll{' ,S) $
Community Center Restrooms 5 Per Month of 1-6( .75'
E2
One Area =
X $ 1C{(...55" $
Park and Beach Access Restrooms 6 Per Month of Y1-t.30
E3
One Area -
$
E SUBTOTAL 1(S~ .33
F. ELEVATORS X $ LI t. S " $
Fl City Hall Elevators 3 Per Month of Cleaning ( ') LI . t/t
One Elevator -
X $ $
Community Center Elevators I Lit .55 / <-(t, .55
F2 1 Per Month of Cleaning
One Elevator -
$
F SUBTOTAL J}{.').~
G. COMMISSION CHAMBERS X $ $
1 Lfl,Sb
Gl City Hall Commission Chambers Per Month of Lf ( ~ S ~
Cleanina
$
G SUBTOTAL l-II , ,C; i.
H. MISCELLANEOUS ITEMS X $ $
.-- L{ t ,St,
Police Department Holding Cells 2 t'~ ' ( L
HI On Call Per Cell Per
CleaninQ =
X $ $
Pelican Community Park Creative Arts 1 {Lf~,SS (~, .5)'
H2 Room Per Month Per
Room Per Cleanina -
.~- )(~ tU."t3>
n_. U~ l;~ , p"" "".....-lL 5 ,\.- Itt.i'!J
e-l ~~l-.tL '-'
a- u
PAGE 31 OF 78
'.
x $ {l.{L.5~ $
H3 Pelican Community Activity Rooms 3
Per Month of Ll~l . &5
Cleaning Per Room =
X $ Lt.-{ ~ .5~ $
H4 Pelican Community Park Gymnasium 1
Per Month of Il[C, / ~,"
Cleanina =
X $ $
HS Pelican Community Park Gymnasium 1 ILlt .5~
Concession Stand Per Month of /L(',5~
Cleanina =
$
H SUBTOTAL :j~(.1 ~
I. STAIRWEllS
X $ L{ ( , 5 ~ $
11 City Hall 1
Per Month of LI { , 5 fo
Cleaning =
X $ $
11 Pelican Community Park 1 I C.I ~ .5S
Per Month of /LJ ~ ,Sf{
Cleaning =
$
I SUBTOTAL ( ~ X . ( (
$
GRAND TOTAL
~ X~~ . L[ (
NOTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the items
times the number of items authorized, ordered, placed, and accepted by the City.
Grand Total (based on the estimated quantities) written out in words:
]\.1 ;"'1 -ILUb.4.A t :t:,U L~,~J ~ lJ0,~il~rsand 'r /
Cents.
PAGE 32 OF 78
.
-l"'- -
SUBMITTED THIS 1. (I DAY OF J l.A..\A Ii
,200~
If BIDDER is: AN INDIVIDUAL
By (SEAL)
(Individual's Name)
Doing business as :
Business address
Phone No
Facsimile No
If BIDDER is: A PARTNERSHIP
By (SEAL)
(Firm's Name)
General Partner
Business address
Phone No
Facsimile No
If BIDDER is: A CORPORATION
s-\.o<1 ~o... tL:J'Ll.U;"M.<-~ ~,;&.<.{' rut:
(Corp~9tion'~ Ne~e)
State of Incorporation: (- ( c)I..-
Representative
By
Title
Business address
Phone No
Facsimile No
~
tjbt'b'i't.- W'-
: S'- -'11'-1- 53
Attest:~~
- President)
(Corporate Seal)
If BIDDER is: A JOINT VENTURE
(Name) (Address)
(Name) (Address)
PAGE 45 OF 78
\
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation
that is a party to the joint venture should be in the manner indicated above.)
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATEOf)~
COUNTY OF ~~ho ~ ~
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of
, held on
20--, the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Bid dated,
.j,""IA~ 2 t(
, 20.6.L , to the City of Sunny Isles Beach and this corporation and that their
execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall
be the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
I ( ,day of T L-<..M-f.. , 20~.
Secretary: ~ ~~
(SEAL)
PAGE 46 OF 78
f
Bond No. 70539256
SECTION 8
BID BOND
STATE OF FLORIDA
COUNTY OF
)
)
)
S~ckton.Maintenance Group, Inc.
KNOW ALL MEN BY THESE PRESENTS, that we, 1975 Sansburyway, Suite 116. West Palm Bea~~JL
as Principal, and Western Surety Corrpany. PO Box 5077. Sioux Falls. SD fil117-5077 ,
as Surety, are. held and firmly bound unto the City of Sunny Isles Beach, a municipal
corporation of the State of Florida in the sum of five percent (5%) of annunt bid
Dollars ($ 5% of bid ), lawful money of the United States, for the payment of which
sum well and truly to be made, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents.
THE CONDmON OF THIS OBUGATION IS SUCH that whereas the Principal has
submitted the accompanying Bid dated, June 24. 2008 ~ for:
Lanelscal'E Mai ntenance Servi ce Agrearent .
WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's
check or Bid Bond in the amount of five percent (5%) of the Base Bid be submitted with
said Bid as a guarantee that the Bidder would, if awarded the Contract, enter into a
written Contract with the City for the performance of said Contract, within ten (10)
consecutive calendar days after written notice having been given of the Award of the
Contract.
NOW, THEREFORE, the conditions of this obligation are such that if the Principal within
ten (10) consecutive calendar days after written notice of such acceptance, enters into
a written Contract with the City of Sunny Isles Beach and furnishes the Performance
and Payment Bonds, satisfactory to the City, each in an amount equal to one hundred
percent (100%) of the Contract Price, and provides all required Certificates of
Insurance, then this obligation shall be void; otherwise the sum herein stated shall be
due and payable to the City of Sunriy Isles Beach and the Surety herein agrees to pay
said sum immediately, upon demand of the City, in good and lawful money of the
United States of America, as liquidated damages for failure thereof of said Principal.
IN WITNESS WHER.EOF, the above bOllded parties have executed' this instrument under
their several seals this . 23rd day of June ,20 08 , the
name and the corporate seal of ea.ch corporate party being hereto affixed and these
presents being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
~
IN PRESENCE OF: Stockton Maintenance Group, Inc.
~~
Individual Partnership Principal
1975 Sansburyway. Suite 116
Business Address
Affix Corporate Seal
West Palm Beach, F1 33411
Oty, State, and Zip Code
561-684-8922
Business Telephone
561-684-9793
Business Facsimile
ATIEST:
~~
Wi tness Bradl ey J<oosrrann
"'1..,
,~:<~~;;~,:.:;j; :"/j;..,:~.....,
_ Western Surety Corrp.aflY '. . . " . '.
(Corporate Surety)* f ?;. 'I V -~L :}': ';:-, .
By: ~~;"r: :!' .,'J,
Jack L. Anderson,."" .
Attorney-in-Fact ...,
~
*Impress Corporate Seal
IMPORTANT
Surety companies executing bonds must appear on the Treasury Department's most
current list (circular 570 as amended) and be-authorized to transact business in the
State of Florida.
END OF SEmON
ACKNOWLEDGMENT OF PRINCIPAL (Individual)
State of
County of
On this
}
day of
/
, in the year
, before me
personally comes
to me known and known to me to be the per n who is described in and executed the foregoing instrument, and
acknowledges to me that helshe execu d the same.
Notary Public
ACKNOWLEDGl\tIENT OF PRINCIPAL (partnership)
State of
County of
On this
}
L/
/
, in the year
, before me
personally come(s)
a member of the co-partnership of
to me known and known to me to be the person who is described in and executed the foregoing instrument, and
acknowledges to me that helshe executed the same as the act and deed of the said co-partnership.
Notary Public
ACKNOWLEDGMENT OF PRINCIPAL (CorporationILLC)
State of HI{}
County of Su..\f'0( \;L
On this ~ ~ ~ (" q day of ~ lJ-..Nl ~ , in the year d 0 \)~ , before me
personally come(s) J) {) \A.- C\ \ <Va S e.. , ;:),\ cR ~ ,
\
to me known, who being duly sworn, deposes and says that helshe resides in the City of v.ie-a t ? oJ.. \M. \3u.~
thathelsheisthe t~s~ &~\- of the s-\'1:k-\-O\\ t-\o.."\J\-\eG\O-^-\..cJL G'Cb,,-\ ('::=--\I\C-
the corporation described in and which executed the foregoing instrument; that helshe mows the seal of the said
corporation; the seal affixed to the said instrument is such corporate seal; that it was so affixed by the order of
the Board of Directors of said corporation, and that helshe signed his/her name thereto by like order.
EIOZ '0 I ^UW AlJdX3 UO!SS!WWOJ,(W
~!lqDd ,(maON 'ptSMOW 8UUV
.::;;;:,",)'Y~~l e
2 Q G c: . -..v<J JO GrIp \"'"i
S!lJl ~w ~JOJ~q WOMS PUg Ot P:Kt!J:)SqnS
~~IA C<~~_
Notary Public
~
Western Surety Company
Bond No. 70539256
POWER OF ATTORNEY APPOINTING INDIVIDUAL ATTORNEY-IN-FACT
. Know All Men By These Presents, That WESTERN SURETY COMPANY,.a South Daklilll corporation, is a duly organized nnd existing corporation
having its principal office in the City of Sioux Falls, nnd State of South Dnkoln, and that it does by virtue of the signature and Selll herein affixed hereby
make, constitute and appoint
Jack L Anderson, Geoffrey Hathaway, Rita Jorgenson, Brenda Risa, Amy Nordaune, Ronae
M Rose, Ronald Lee Kaihoi, Individually ..
of Montevideo, MN. its t~e and lawful Attomcy(s)-in-Faet with full power and authority hereby conferred to sign, senl nnd ex~cute for hnd on its behalf
btmds, undertakings and other obligatory instruments of similar natUre
- In Unlimited Amounts -
and to bind it thereby as fully and to the same extent as if such instruments were signed by a duly authorized officer ofthe corporation and all the acts of said
Attorney, pursuant to the authority hereby given, are hereby ratified and confinned.
This Power of Attorney is made and executed pursuant to and by authority of the By-Law printed on the reverse hereof, duly adopted, as indicated, by
the shareholders of the corporation.
In Witness Whereof, WESTERN SURETY COMPANY has eaused these presents to be signed by its Senior Vice President and its corporate seal to
be hereto affixed on this 24th day of April, 2ooB.
WESTERN SURETY COMPANY
A2t'~
Paul . BIl1t1at, Senior Vice President
SllIte of South Dakolll
County of Minnehaba
} ~
On this 24th day of April, 200B, before me personally came Paul T. Brul1at, to me known, who, being by me duly sworn, did depose and say: that he
resides in the City of Sioux Falls, State of South Dakota; that he is the Senior Vice President of WESTERN SURETY COMPANY described in and which
I .
executed the above instrument; that he knows the Sell! of said corporation; that the seal affixed to the said instrument is such corporate seal; that it was so
affixed pursuant to authority given by the Board of Directors of said corporalion and that be signed his name thereto pursuant to like authority, and
acknowledges same to be the act and deed of said corporation.
My commission expires
November 30,2012
t.........................."'....,"'.............'" +
: D.KRELL ~
I I
:~NOTARYPUaUC~~
I SOUTH DAKOTA~I
I I
+......~~~~~..~..~~......."'..~........+
~
~~'"'li"
. CERTIFICATE
""-"14" ,'.
I, L. Nelson, Assistant Secretary of WESTERN SURETY C9~;~ %t.h~r~~~;~.!r!!fY that the Power of Atto~ey hereinabove set forth is stilI in
force, and further certUy that the By-Law of the corporation prirytc"~.bnlhi:'.~yerse heri:~f'ts-_iiiJI in force. In testimony whereof I have hereunto subscribed
my name mid affixed the seal of the said corporation this 23~d.J:- day of i-,~9une '::;,. ; 2008
~ :;: I~~:'.f} .~.. ~~/;~;; .: ;~~ ~
u;f:~.!-:. _':'~~:I.t1! ~,~~/E R N SUR E T Y COM PAN Y
Eti..o ~ ,.-..-- .... .. .>,;.: .'
i~\ ~e,.'ifI",1J...:0~..<"...--_._' ;::_1".... q.
~ltI o~'l" ~...r.~J .JJ\. ....:,1....
l'HDP.~ ""iJfilll'
.
~ n-n/
L. Nelson, Asslslllnt Secrelllry
Form F4280-09-06
..
ACKNOWLEDGEMffiNT OF SURETY
STATE OF MINNESOTA
}
COUNTY OF CHIPPEWA
On this 23rd day of June , 2008 , before me, a Notary Public within and for said
County, personally appeared Jack L. Anderson to me personally known, who being by me duly
sworn he/she did say that he/she is the attorney-in-fact of Western Surety Company, the
corporation named in the foregoing instrument, and the seal affixed to said instrument is the
corporation seal of said corporation, and sealed on behalf of said corporation by authority of its
Board of Directors and said Jack L. Anderson acknowledged said instrument to be the free act
and deed of said corporation.
e~r~'
NOTARY PUBLIC
My Commission Expires I -3 { -;nJ } 0
,,'af1.1~~
t~:-:i;~
.. cj".:t' ~
.\t~"5i
REBECCAJ. RISA
NOTARY PUBUC - MINNESOTA
My Commission Expires Jan. 31, 2.010
.,
SECTION 9
BIDDER QUAUFICAnON STATEMENT
The Bidder's response to this questionnaire will be utilized as part of the City's overall Bid Evaluation and
Contractor selection.
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers
contained herein. J
9.1. Please describe your company in detail. S Lt A f+ o...c ~ <;
9.2.
9.3.
9.4.
9.5.
9.6.
9.7.
9.8.
9.9.
PAGE 51 OF 78
The address of the principal place of busin~ is:
I ct :r 5 ..s.~V\~ b....". ~ '!J L..J....~ ~ Ilt..
w'~ -t p", \ rl\ B1.~ C. 'h F I .!l<-t II
Company telephone number:
51. ( . f. Q ~ .. ~ t1l
~'l - ,<o~ "11-13 +'~~
Number of employees:
:!So
Number of employees assigned to this project:
IK"
Company's Identification Number(s) for the Internal Revenue Service:
G,S-" 0 5;l.~ 0 33
Miami-Dade County and City of Sunny Isles Beach Occupational License Number(s):
How many years has your organization been in business?
I L../lj t. G\r5
w~: s~milA~=:.mk:lour company presently working on? If none, write "none".
..
9.10. Have you ever failed to complete any work awarded to you? If so, where and why? tJ t:J
9.11. The work described in this project is to occur within public right-of-ways, parks, public facilities,
and buildings. List similar governmental or quasi-governmental projects for 'fhich you have completed or
have on-going services. If none, write "none". S~i A-H Cc...L ~ f...dL
PROJECT 1:
Project Name/location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
From:
To:
PROJECT 2:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
From:
To:
PROJECT 3:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of Contract
From:
To:
PAGE 52 OF 78
~
9.12. List the following information concerning all contracts in progress as of the date of submission of
this Bid. (In case of joint venture, list the information for all joint ventures.) If none, write "none".
Total Contracted Percentage
Project Owner Contract Date of of
Name Value Completion Completion
(to date)
9.13. Has the Bidder or his/her representative inspected the public right-of-ways, parks, public
fadlities, and buildings; and does the Bidder have a complete plan for its performance? yi...s
9.14. Will you Sub-Contract any part of this work? Nt)
If so, give details including a list of each Sub-Contractor that will perform work and the work that
will be performed by each Sub-Contractor.
Classification of Work
Name and Address of Sub-Contractor
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to
and refuses to accept any Supplier, person or organization listed, the Bidder may,
prior to Notice of Award, submit an acceptable substitute without an Increase in their
bid price.
PAGE 53 OF 78
9.15. State the name of your proposed staff supervisor and give details Rf his/her qualifications and
experience in managing similar work. 2l ~ i. .4 +t l.L,,-k L-LX.
9.16.
State the true, exact, correct and complete name of the partnership, corporation or trade name
under which you do business and the address of the place of business. (If a corporation, state
the name of the president and secretary. If a partnership, state the names of all partners. If a
trade namEf stete the names o! thE1individuals who do b~iness under the trade name.)
5-tDL \.<...+ DV\ t\c-I.lA. TLV\ tA..lALt. 6. "bUr
1115 ~~5bUv'~'~ 10b *ll'
It...:) ~.\- fJ ""- (am ~<... CL c..k P l 3,51.{ 1I
9.16.1. Correct namF of the Bidders is: \
S -t o~l-\- 0"," tL.:. III -t-~ 1I\.u.lI\L ~
~"l.I.I{)u.r
9.16.2. The business i~ a (Sole Proprietorship) (Partnership) (Corporation).
LDJ'fo,"~+lQ,^
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a
trade name, are as follows: J ~ A L
~ou.j ~. ~:4> r ~II\ P("~ \~ tv\,
9.16.4. List all organizations which were predecessors to Bidder or in which the principals or
officers of the Bidder were prindpals or officers. If none, write "none".
t\ollL
9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or
against the Bidder, its parent or subsidiaries or predecessor organizations during the past five (5) years.
Include in the description the disposition of each petition. If none, write "none".
flOt1v
9.18. List and describe all successful Bid, Performance or Payment Bond claims made to your
surety(ies) during the last three (3) years. The list and descriptions should include claims against the
bond of the Bidder and its predecessor organization(s). If none, write "none".
V\lDv\~
PAGE 54 OF 78
,
9.19. List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Bidder
or its predecessor organization(s) during the last three (3) years. The list shall include all case
names; case, arbitration or hearing identification numbers; the name of the project. If none,
write "none".
Dated this
II
day9"'~
2- 0 or;-
,~
BY: ~
~
Signature
l:J""A~ <;. R-:cvL
Print Na I
_P/~ l J2~vL--\-
Title
(AFFIX NOTARY STAMP HERE)
~)
0,,,"
NoUlry Public State of Florida
Elaine Moschetti
My Commission 00747355
Expires 03101/2012
Print or Type
o ~~T77 r
missioned Name
Personally Known ~R
Produced Identification ; Type of Identification Produced
END OF SEmON
PAGE 55 OF 78
\
SECTION 10
NON-COLLUSION AFFIDAvrT
STATE OF FLORIDA )
COUNTY OF ~ l)'\4 ~"l~~ ~
The undersigned being first duly sworn as provided by law, deposes, and says:
10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny
Isles Beach City Commission and that it will be relied upon by said County, in any consideration which
may give to and any action it may take with respect to this Bid.
10.2. The undersigned Is autho zed to make this ffidavit on behalf of,
(9 (<.. C- ~ d;.
(Name of Corporation, Partnership, Individual, etc.)
a, ~POJ-c....J~ ~ . formed under the laws of
CTtpe of Business)
of which he is J af~ So i J LuL- +-
(Sole Owner, Partner, President, etc.)
FllJcl ~t'Jc--
(State)
10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 11.2,
nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone
else to solidt favorable action for this Bid by the City, also that no head of any department or employee
therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
10.4. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in
Paragraph 11.2 has not colluded, conspired, connived or agreed directly or indirectly with any bidder or
person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain
from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, firm or corporation, to fIX the prices of said proposal or
proposals of any other bidder; and all statements contained in the proposal or proposals described above
true; and further; neither the undersigned, nor the person, firm or corporation named above in
Paragraph 11.2, has directly or indirectly submitted said proposal or the contents thereof, or
divulged information r- a rei' ereto, to any association or to any member or agent thereof.
Pit ~ S I f) ~ f'-4....,-
I ~t2..Mt-l AFFIANT'uE A
TAKEN, SWORN AND 5U~BED TO BEFORE ME this 1L day of ~ .2oE
Personally Known V or Produced Identification .
Type of identification
(Affix seal h
1) Notary Public State of Florida
i elll~ MollChettl
. ,; My commiutioo'l 00747355
~ c. JP" expires 0310112012
~Off\l
END OF SECTION
PAGE 56 OF 78
SECTION 11
PUBUC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or
affiliate who has been plaCed on the convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a Contract to prOVide any goods or services to a public entity, may not submit a
Bid on a Contract with a public entity for the construction or repair of a public building or public Work,
may not submit bids on leases of real property to a public entity, may not be awarded to perfonn Work
as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount Category Two of Sec.
287.017, FS for thirty six months from the date of being placed on the convicted vendor list".
CONFUCTS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes.
Bidder's must disclose with their Bids, the name of any officer, director, partner, associate or agent who
is also an officer or employee of the City of Sunny Isles Beach or it's agendes.
PAGE 57 OF 78
\
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBUC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1.
n
by
for
whose business addressJls: W
I '17'<< 5"",,~ b'-<J'Q' ~ <-<15:
)tv~cS+ ,p ~IM- KS7~
and (if applicable) its Federal Employer Identification number (FEIN) is '5' 05').,'7 {)3 S
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
~u-~*-e:. {L b
FI 56'""! I (
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United States, including, but not limited to, any Bid or Contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guilt, in any federal or state trail court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of
guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who Is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executors, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prime facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the
provision of goods or services let by a publiC entity, or which otherwise transacts or applies to
transact business with a public entity. The term "persons" includes those officers, directors,
PAGE 58 OF 78
executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Indicate which statement applies.)
x
Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1,1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order
entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to
place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRAOlNG OFFICER FOR THE
PUBUC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBUC ENTITY ONLY
AND, THAT THIS FORM IS VAUD THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS
FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBUC ENTITY PRIOR TO
ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SEOlON
287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION
CONTAINED IN THIS FORM.
BY:~~
~nature) S /J ct.
t')u-~ . f(: ;r tA-
(pr~ed. v--'
(Title)
n subscribed before me this 1/
~ eJAtV
il#l~Pt\. No'try Publle alalll of Flortda
. . !:IlIlnll Moaeh!lltf
~ c:.. bo. ~ MV COITI",i'lIiof1 00747368
~o,.~ EIIl)lra, 03lO1/201~
Perso a n
Type of Identificatio
ced Identification
END OF SEOlON
PAGE S9 OF 78
\
SECTION 17
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To: City of s:cny Isles Beach
We, ~{5lc....l<: ovl ~,l~cz ~t.Jou~ Tvt.~ . hereby acknowledge and
[Prime Contractor] U
agree that we, as the Prime Contractor for the Janitorial Services Maintenance Services Contract,
b to/) {, -0 L as specified, have the sole responsibility for compliance with all the requirements of the
Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations,
and agree to indemnify and hold harmless the City of Sunny Isles Beach against any and all liability,
claims, damages losses and expenses they may incur due to the failure of
[Sub-Contractor]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
~~
CONTRACTOR
fJ~~t~LL+
TITLE
BY: S"7icJc/CrON M-A..l~ "~r-\ A;~c...cc. 6-R.o uP, fNc...
END OF SECTION
PAGE 73 OF 78
SECTION 18
EQUAL OPPORTUNITY I AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the
principles and practices of equal opportunity in employment and to comply with the
letter and spirit of federal, state, and local laws and regulations prohibiting
discrimination based on race, color, religion, national region, sex, age, handicap,
marital status, and political affiliation or belief.
Signed:
P.'Hti
~k \A_ ~'Tl"-'" IU_$' di~(l
0~ 5~6uv~:lLL.~ -fJ{ (b
* ft:-L ~l f( 3.3l(f!
Title:
Firm:
Address:
END OF SECTION
PAGE 74 OF 78
~
SECTION 19
CONFLICT OF INTEREST STATEMENT
STATE OF FLQfU@A l
COUNTY OF ~lv.t 8 t.4L
BEFORE ME, the undersigned authority, personally appeared ~) k\l\. f l (1 2D () ~
was duly sworn, deposes, and states: I
PI1 ~ " Jtt-C--\
with a local office in \Ah~.{..tt:toM I~~L
, who
of
and
19.2.
bv -(), -t>.l.
The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No.
described as: Janitorial Maintenance Services.
19.3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit
based upon his own knowledge.
19.4. The Affiant states that only one submittal for the above bid is being submitted and that the
above named entity has no financial interest in other entitles submitting bids for the same project.
19.5. Neither the Affiant nor the above named entity has directly or indirectly entered into any
agreement, particIpated in any collusion, or otherwise taken any action in restraints of free competitive
pricing in connection with the entity's submittal for the above bid. This statement restricts the discussion
of pricing data until the completion of negotiations if necessary and execution of the Contract for this
project.
19.6. Neither the entity nor its affiliates, nor anyone associatec:l with them, is presently suspended or
otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
19.7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict
of interest due to any other clients, contracts, or property interests for this project.
19.8. I certify that no member of the entity's ownership or management is presently applying for any
employee position or actively seeking an elected position with the City of Sunny Isles Beach.
19.9. I certify that no member of the entity's ownership or management, or staff has a vested interest
in any aspect of the City of Sunny Isles Beach.
19.10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the
above named entity, will immediately notify the City of Sunny Isles Beach.
Da~I~. day of . 2007.
~~~----~--- DOlJG--l.~~ S. C:J IO/2..t)~
AFAANT Print or Type ~e and Title r"
2-()(J &'
Sworn to and subscribed before me this --LL day of .~
~ Personally Known OR
CJ Produced Identification ; Type o~ entification
NOTARY PUBUC
..
i~~3\. Notary f)utllic SUl'e of Florida
. . EI.lne Moae"eltl
'1 c. ,4 My Commi..ion 00747355
~Of...." Exolrel103l01/2012
PAGE 75 OF 78
, .
SECTION 20
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes",
please explain in the space provided, or on a separate sheet attached to this form.
20.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within
the last fIVe (5) years?
YES
NO )(.
20.2. Has your finn, or any member of your finn, been declared in default, tenninated or removed
from a contract or job related to the services your firm provides in the regular course of business within
the last five (5) years?
YES
NO "-
20.3. Has your Finn had against it or filed any requests for equitable adjustment, contract claims, bid
protests, or litigation In the past five (5) years that is related to the services your finn provides in the
regular course of business?
YES NO ~ If yes, state the nature of the request for equitable adjustment,
contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of
the suit and the monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for fqrfeiture of rights for further consideration of
this bid for the City of Sunny Isles Beach, Bid No. OA.- - Db - 02 . Janitorial
Services ~a\ntenance
sb"k-\n", ~"J~IA=l,c.~ c6~ P -/I- 0"
~~~ ~ Date ~, R:a )
Authorized Ignature
END OF SECTlON
PAGE 76 OF 78
to l'
SECTION 21
ANn-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
COUNTY OF ~ ~Ij~l~
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum
herein bid will be paid to any employees of the City of Sunny Isles Beach or its elected
officials as a commission, kickback, reward or gift, directly or indirectly by me or any
member of my firm or by an officer of the corporation.
By: ~~~
Title: fll~~ In 'Z-Nr
The foregoing instrument wa~acknowle~ before me this /1 day of
~ by U at.Li~ <t 0 /La A-,J
ame of person], as Ie E'S ( 9 EN r [type of authority], for
;Sft>Cf~n:;,.::J A-lA-T NT. (~iJLl.O [name of party on behalf of whom instrument
was executed]. r
~ "!'.I. Notary Public State of Florida
R ~p~ Elaine Moschetti
;..~. _'> ,; My Commission D0747355
"YJ> ~ Expires 03101/2012
or;\' Print or Typ
Personally Known X OR Produced Identification
Type of Identificat~
AFFIX NOTARY STAMP HERE:
END OF SECTlON
PAGE 77 OF 78
. .
SECTION 22
BID CHECKLIST
THE FOLLOWING ARE REQUIREMENTS OF THIS BID. USE OF THIS CHECKUST WILL HELP ENSURE
THAT YOUR SUBMISSION IS COMPLETE.
Place a check mark in the "Done" column as you complete and enclose each item.
Required Done Requirement
~ Bid Response Sheet/Bid Form/Bid Specifications
~ Certificate(s) of Insurance
~ Certificates of Competencies
~ Local Business Tax (Occupational Business License)
~ vJ I~ State License(s)
~ ^' 'it List of Proposed Sub-Contractors
~ I Bidder Qualification Statement
~ / / Non-Collusion Affidavit
~ II Non-Kickback Affidavit
~ t( Public Entity Crimes Sworn Statement
~ / Acknowledgement of Confonnance with OSHA Standards
~ JI Equal Opportunity/Affirmative Action Statement
~ // Conflict of Interest Statement
~ ,j Dispute Disclosure Form
~ Bid Checklist
This checklist must be part of the Bid. Please read the entire Bid documents thoroughly to ensure that
your submission is complete.
END OF SECTION
PAGE 78 OF 78
"
.
ACORD~ CERTIFICA TE OF LIABILITY INSURANCE OP IDKB I DATE (MfNDDfYYYY)
STOCMA1 04/04/08
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Moody & Associates, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
www.moodyinsurance.com HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
22601 Gateway Center Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Clarksburg MD 20871-2002
Phone: 301-417-0001 Fax: 301-417-0040 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Wausau Underwriters Ins Co 26042
INSURER B Employers Ins Co of Wausau 21458
Stockton Maintenance Group INSURER C
19755 Sansbury Way #116 INSURER 0
West Palm Beach FL 33411
INSURER E:
COVERAGES
THE POLICIES Of INSURANCE liSTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOlWTHSTANDING
Am REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER OOCUMENTWlTH RESPECT TO 'w\+ttCH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES AGGREGATE LIMITS SHO'v\oN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
IN'" i""D'L POlICY EFFECTlVE POLICY EXPIRATION
lTR NSRD TYPE OF INSURANCE POlICY NUMBER DATE (MMlDDIVY) DATE (MMlDDIYY) LIMITS
GENERAL UABIUTY EACH OCCURRENCE . 1,000,000
- DAMAGE TO RENTED
A X ~ COMMERCIAL GENERAL LIABILITY YYJ-Z51-287397-017 09/01/07 09/01/08 PREMISES (Ea oocurenoe) .300,000
I-- o CLAIMS MADE ~ DCCUR MED EXP (Anyone person) .10,000
~ $500 Prop Dmg Ded PERSONAL & ADV INJURY . 1,000,000
~ Extended PD Amend GENERAL AGGREGATE . 2,000,000
GEN'l AGGREGATE APPLIES PER' PRODUCTS. COMP/OP AGG .2,000,000
I PRO- n Emp Ben. 1,000,000
POlICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT
- . 1,000,000
A ~ ANY AUTO ASJ-Z51-287397-027 \4 09/01/07 09/01/08 (Eaaccident)
ALL OVvNED AUTOS ~ BODILY INJURY
- .
SCHEDULED AUTOS (Per person)
f-- 1~ ,..(f\~
HIRED AUTOS BOOIL Y INJURY
f-- .
NON.Q\MIlED AUTOS (PeraCCldenl)
-
~ $1,000 Comp Ded PROPERTY DAMAGE
.
X $1,000 Coll Ded (Per accident)
GARAGE UABIUTY ~... AlJTO ONLY. EA ACCIDENT .
~ ANY AUTO OTHER THAN EA ACC .
AlJTO ONLY: AGG .
EXCESSlUMBRELLA llABIUTY EACH OCCURRENCE . 5,000,000
B tJ ~ OCCUR 0 CLAIMS MADE THC-Z51-297397-037 09/01/07 09/01/08 AGGREGATE . 5,000,000
.
H DEDUCTlOlE .
X RETENTION .10,000 .
WORKERS COMPENSATlON AND r. WCSTATlJ.. I IOTH~
TORY LIMITS ER
EMPLOYERS'L1ABIUTY
ANY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT .
OFFICERfMEMBER EXCLUDED? E.L. DISEASE. EA EMPLOYEE .
If yes, de5O'1be under
SPECIAL PROVISIONS below E,L. DISEASE. POLICY LIMIT .
OTHER
A Fidelity Bonding YYJ-Z51-287397-017 09/01/07 09/01/08 $25,000 $500 Ded
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES I EXCWSIONS ADDED BY ENDORSEMENT I SPECLAL PROVISIONS
Re: Apollo Middle - 6800 Arthur Street, Hollywood, FL 33024 - Certificate
holder is named as Additional Insured under the General Liability with
respect to work performed by isured on behalf of holder.
CERTIFICATE HOLDER
CANCELLATION
MOSSAS2
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRAnoN
DAff THEREOf, THE ISSUING INSURER lNIU ENDEAVOR TO MAIL
10
DAYS WRrnEN
Moss & Associates, LLC
2101 N Andrews Avenue #300
Ft Lauderdale FL 33311
NOTICE TO THE CERTIFICAff HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHAll
IMPOSE NO OBLIGATION OR UABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATIVE$.
AUTHORIZED REPRESENTATIVE
ACORD 25 (2001/08)
- -
!
.
.
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
SMG is quality orientated. We spend more
time and effort on management and
supervision than most companies in the
industry. We believe this is the greatest
difference between our company and others. We pride ourselves on our quick same-day response to
request, concerns or emergencies that may arise. Our company wide complaint ratio averages less than
3%. This means 97%+ of our customers are satisfied week after week! Issues are resolved right away,
without excuses.
Stockton Maintenance Group, Inc. (SMG) was
incorporated in 1994 by its founder Douglas
Riordan. SMG has grown into the regional
leader providing quality facility services such
as janitorial (list more services?) and
maintenance services. SMG has a very diverse
customer base providing services to financial
institutions, governmental locations including
highly secure locations, etc. . . .
SMG has over thirteen years experience in the maintenance industry in the South Florida area. We are
a regional, medium size company with just over $4.5 million (year ending 2006) in sales (and over 350
employees). Our anticipated annual sales volume at the end of 2007 is over $6.0 million (with over
400 employees). We provide Janitorial and Maintenance (preventive maintenance and repair, skilled-
plumbing, carpentry, electrician, etc... and unskilled labor - general maintenance) services to a large
number of facilities throughout the State of Florida. Weare a financially viable company with the
working capital and other resources to easily undertake any increase in demand for our services. We
are also familiar with businesses that require a "higher" level of service. Nightly, we service over 500
different office buildings, bank branches, headquarters buildings, commercial facilities, .retail facilities,
etc.... A background check is performed on all potential SMG employees...
SMG specializes in restoration work for carpet, upholstery, grout, marble and stone, awnings,
(provider of...) and regularly engages in contract services; carpet cleaning, strip and/or scrub and wax
floors. We utilize (3m) environmentally safe chemicals that are proven to work well and take pride, in
the fact, that we act responsibly towards the environment and our employees well being. SMG
maintains trained fabric cleaning crews and hard flooring service crews. We reinvest a significant
portion of our profits in the research and development of new methods and chemicals, training of our
personnel, management and front line... SMG prides itself in providing cost effective solutions, with
superior quality.
We stand ready to provide our quality services to your facilities. Please feel free to contact us to
discuss how we can improve and maintain the overall quality and appearance of your facility.
. .
-.
.
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
References
REFERENCE #1: WACHOVIA BANK
Name:
Address:
Wachovia Bank
Branches and Administrative Facilities in Brevard, Palm Beach
and Broward Counties
Kim Snyder, VP Corporate Real Estate Management
Kimberly. snyder@wachovia.com
(904) 489-9918
(904) 489-3030
1,000,000 SF (175 locations)
$1,200,000.00/year
SMG provides nightly Janitorial and Maintenance services to
multiple locations over a broad geographic area. We have
provided these services since August, 2002
Point of Contact:
Email address:
Phone:
Fax:
Square Footage:
Amount:
Description:
REFERENCE # 2: NATIONAL CITY BANK
(Formerly Harbor Federal and Fidelity Federal Banks)
Name:
Address:
Point of Contact:
National City Bank
All Branches and Administrative Facilities in Palm Beach, Martin,
St Lucie, Indian River and Brevard Counties
Tony Bernat, Facilities Manager
Jimmy McCurter, Facilities Manager
abernat@nationalcity.com
mccurter@nationalcity.com
(561) 655-8737, Fax (561) 655-4393
(772) 460-7258, Fax (772) 460-7248
550,000 SF (90 locations)
$850,000.00/year
SMG provides nightly Janitorial services to multiple locations over
a broad geographic area. We have provided these services since
1995 and 2001
Email address:
Phone:
Square Footage:
Amount:
Description:
2
. ..
.I
,
.
STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
REFERENCE # 3: PALM BEACH COUNTY
Name:
Address:
Point of Contact:
Email address:
Phone:
Square Footage:
Amount:
Description:
Palm Beach County, FL
North & West County Lots (37 facilities)
Lafayette Jenkins, Contract Evaluator
Ijenkins@co.palm-beach.fl.us
Phone (561) 776-2067, Fax (561) 776-2055
504,000 SF
$1,087,000.00/year
SMG provides nightly Janitorial services to multiple locations over
a broad geographic area. We have provided all Janitorial services
since 09/01/2006.
REFERENCE # 4: WORLD SAVINGS BANK
Name:
Facility Serviced:
Contact Person:
Email address:
Phone:
Square Footage:
Amount:
Services Provided:
World Savings Bank
Branches and Administrative Facilities in Brevard, Indian River,
St. Lucie, Martin, Palm Beach, Broward & Dade Counties and all
West Coast FL locations for Maintenance Only
Michael Thornhill, District Facilities Manager
MThornhiII088@worldsavings.com
(561) 495-6910
250,000 SF (26 locations for Janitorial, 50 for Maintenance)
$450,000.00/year
SMG provides nightly Janitorial and Daily maintenance services to
multiple locations throughout the State of Florida. We have
provided Janitorial and Maintenance services since 1994.
REFERENCE # 5: Royal Palm Financial Center
Name:
Facility Serviced:
Contact Person:
Email address:
Phone:
Square Footage:
Amount:
Services Provided:
Royal Palm Financial Center
Financial Office Center, Stuart, FL
Kristen Brown
kbrown@tedglasrud.com
(772) 781-0771
300,000 SF
$400,000.00/year
SMG provides nightly Janitorial services to this 5 building office
campus. We have provided all Janitorial services since 1997.
3
. .
1
.
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
REFERENCE # 6: Sun Trust
Name:
Facility Serviced:
Contact Person:
Email address:
Phone:
Square Footage:
Services Provided:
Sun Trust
Banking Centers
Marge Ramos
marge. ramos@suntrust.com
(954) 765-7162
65,000 SF
SMG provided nightly Janitorial services to this 5 building office
campus. We have provided all Janitorial services since 2002..
4
, .
.
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Cleaning Plan
1. NIGHT CLEANING:
SMG will use the team cleaning method to clean all areas of this contract. Teams will
consist of three to four cleaners, each person having a different task assigned to him/her.
For all areas one person on each team will be assigned to vacuuming, one for dusting and
the third and fourth for miscellaneous tasks. Each person will be responsible for
performing a quality check after they have completed their task in a certain area.
Because the size and occupancy rate of each site varies, the completion time for each
site will vary as well. SMG estimate that our cleaning staff will achieve a cleaning
productivity rate between 2500-3500 square feet per hour. SMG will complete all work
within allowed time frames.
2. COMMON AREA CLEANING:
For all common areas one person on each team will be assigned to vacuuming/sweeping,
one for dusting and the third for mopping and miscellaneous tasks. Each person will be
responsible for performing a quality check after they have completed their task in a certain
area. Because the size and occupancy rate of each floor varies, the completion time for
each floor will vary as well. SMG will complete all work within allowed time frames.
3. HARD FLOOR MAINTENANCE:
Hard floor maintenance will be accomplished by project workers assigned to this contract
exclusively that are experienced in all areas of hard floor maintenance and restoration.
Regular maintenance (e.g., burnishing, etc...) will be performed at required intervals
(monthly). All hard floors will be stripped within the first six months of the contract.
Subsequent stripping will be accomplished at an interval proscribed by the RFP
(Quarterly, August start-up, December Break, Spring Break, and June Break).
4. CARPET MAINTENANCE:
Carpet maintenance will be accomplished by project workers assigned to this contract that
is experienced in all areas of carpet cleaning. Carpets will be vacuumed by each cleaning
team during their regular shifts. (Daily) Regular maintenance (e.g., spotting, etc...) will be
performed daily to keep the appearance of all carpeted areas clean and free of stains.
Heavy traffic areas will be cleaned monthly. Ramsey's or equivalent method per RFP.
5
.
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
5. REST ROOM CLEANING:
SMG will assign teams exclusively for rest room cleaning. For all rest rooms one person
on each team will be assigned to sweeping/vacuuming, one for cleaning fixtures (e.g.,
toilets, sinks, urinals, etc...) and the third for re-stocking and miscellaneous tasks. Each
person will be responsible for performing a quality check after they have done their task in
a certain area. SMG will complete all work within allowed time frames.
6. RECYCLING:
SMG has provided for dedicated staff to perform all Recycling requirements of this
contract. The only tasks to be performed by these personnel is emptying recycling
containers and transporting the recyclables to the central collection area.
7. WINDOW AND BLIND CLEANING:
SMG will perform all services required by this contract with in-house personnel. We have
the capability and experience to perform window cleaning and blind cleaning. Interior
window and blinds will be cleaned as per contract by regular SMG staff. Exterior windows
will be cleaned by an experienced team of project work personnel assigned to this
contract. Cleaning performed in the months of September, December, March and June.
8. LIGHT FIXTURE CLEANING:
SMG will perform all services required by this contract with in-house personnel. All light
fixtures will be cleaned on an as requested by regular SMG staff. All light fixture cleaning
will be completed in a timely manner/as required by this contract.
9. SPECIAL CLEANING:
SMG will provide the personnel to perform special cleaning on an as needed/as ordered
basis. We will be able to respond to any increase in the need for our services in a timely
manner. All special cleaning will be coordinated with the Contract Manager.
6
.
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Hi ri n9
We believe in hiring great employees. Fact is, few job applicants are able to survive our
rigorous hiring process.
I. Post job opening internally and then in various media to attract a wide
pool of qualified candidates.
ii. Accept resumes and job applications if candidates can meet posted job
qualification requirements.
iii. Pre-screen job applicants and conduct brief phone interview with select
candidates to determine those candidates to be interviewed in person.
IV. Have candidates go through skill testing, character analysis and
background checks (including possible criminal history and credit
background, degree certification, driving record and employment history).
v. Conduct extensive interviews with remaining candidates. This may
include more than one interview, including possible group interviews.
vi. Prepare conditional offer to final candidate. Send rejection letter to all
others.
VII. Sign employment agreement, employee handbook and any other
contracts or agreements.
VIII. Enter into OrientationfTraining process.
7
, .
.
STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Safety and Training:
SMG understands that people must be trained in the performance of specific tasks.
Below we have provided an outline of our Training and Safety Programs. SMG considers
safety and accident prevention of utmost importance to the well being of its employees
and to the productive efficiency of the contract. It is SMG's intent to ensure that safe
working conditions are sustained at all times in all work areas. Therefore, it is our policy
to furnish our employees a place of employment free from recognized hazards that could
inflict physical harm by promoting safety and environmental awareness and training, and
complying with all regulations pursuant to the contract.
1. TraininQ:
We will provide two types of training:
>- Training for specific tasks
>- Training in accident avoidance and prevention.
a. New Employee Indoctrination:
A new employee can be defined as any person unfamiliar with the actual job operation.
This definition includes persons:
.
New to the company
New to a particular workplace
New to a particular crew
New to a particular task or process
.
.
.
All new employees reporting to this project will be oriented to company policies, special
site safety requirements and safety procedures for their assigned tasks.
Our Operations Manager & Area Supervisors will assume the orientation duties, distribute
safety rules and materials, and explain them to all employees, making sure they are read
and understood. In addition, they will:
Inquire into the worker's previous experience.
Describe work to be performed and what is expected of the worker.
Explain proper use of required personal protective equipment.
8
, .
~
STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Walk around, point out hazards, off limit areas and specific work rules in action.
Introduce new worker to co-workers and direct supervision.
Answer employee questions.
Ascertain employee fears such as height or confined space.
Follow up to make sure procedures and rules are understood.
Obtain required signatures and forward to new employee's personnel file to our corporate
office. Where possible, all new employees will begin work in a low hazard environment
and be assigned to experience, safety trained crews.
b. Supervisor Trainina:
On-site supervisory/lead personnel will be given periodic instruction for maintaining and
enhancing their communication and instructional skills as it relates to safety. This will be
accomplished by the following means:
c. Periodic Talks/Meetinas:
Will be conducted by Operations Manager, Project Manager & The Area Supervisor
Discuss actual conditions in each work area.
Include time for questions and concerns about safety.
Keep written records of topics covered and lists of attendees
d. Specialized Trainina
SMG understands OSHA requires specialized training for many operations, including
Hazard Communication, blood borne pathogens, fork lift operations, lock out/tag out and
confined spaces. All employees will be given initial training supplemented by periodic
refresher/in-service training relating to specific OSHA requirements.
e. Chemical
This training includes the OSHA Hazard Communications Standard and the Florida Right-
to-Know Law. Employees will be trained on the safe use of chemicals in the workplace _
before they begin to work with a chemical and as new chemical hazards are introduced
into the workplace. This specialized training includes:
· Provisions of the Hazard Communication standard.
· How to detect a chemical exposure.
· Physical and health hazards of the chemicals.
· Use and availability of Material Safety Data Sheets.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
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· Safe work practices and/or necessary personal protective equipment.
Detailed records of each employee's training will be kept, including date, time, place,
hazardous chemical covered and name of employee and instructor.
f. Fire ExtinQuisher
Fire extinguisher training will be provided to teach employees how to stop small fires from
spreading out of control.
g. Personal Protective Eauipment
All employees will be trained in the use of proper personal protective equipment (PPE).
This section will cover:
· Describing what hazard and/or condition is in the work environment.
· Telling what has been/can be/cannot be done about it.
· Discussing the capabilities and/or limitations of the PPE.
· Demonstrating how to use, adjust or fit the PPE.
· Practicing PPE use.
· Explaining TSA policy and its enforcement.
· Discussing how to deal with emergencies.
h. Vehicle
All drivers of company vehicles will have appropriate current Florida driver's licenses and
be trained in rules and regulation pertaining to vehicle operation.
2. Safety
a. ManaQement and Supervision
The SMG Safety Plan will be managed by our Operations Manager and communicated
through the Supervisors to the contract employees. The Supervisor will ensure
compliance with all safety, health and accident prevention procedures within the
organization.
b. Employees
No job will be started unless all safety requirements for that job have been met. Safety
equipment required for specific tasks will be readily available and will be utilized for that
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
task. Any employee who becomes aware of an accident involving personnel, equipment
or vehicles will immediately notify the nearest supervisor.
c. Personallniurv And Equipment Damaae Reportina
i. Report and Investiaation
In the interest of safe working conditions, all personnel injuries, fires and equipment
damage must be reported and investigated. The causes must be determined to plan
corrective action to prevent recurrence.
Supervisors are responsible for ensuring that on-the-job personal injuries, regardless of
their severity, are reported. Disabling injuries requiring professional medical treatment will
be reported to the Operations Manager.
d. Safety Inspection Proaram
SMG will employ an aggressive Safety Inspection Program, to include formal bi-weekly
and quarterly safety inspections of work areas. The Operations Manager will maintain
overall responsibility for the Safety Inspection Program.
e. Weekly Safety Inspections
The Supervisor will conduct bi-weekly walk down inspections of the work areas.
f. Hazard Materials Communication
All employees are trained in hazardous material handling and identification. SMG
provides training in regards to asbestos awareness and reporting.
SMG fully complies with OSHA 29 CFR 1910.1200, Hazard Communication, and Florida's
right-to-know statute. We maintain a written Hazard Communication Plan. Each new
employee will be scheduled for Hazard Communication training as soon as practical, and
every employee will receive refresher training annually. Listings of all hazardous
materials in use by SMG employees (and the associated MSDS) will be provided to our
clients prior to the beginning of the contract work schedule, along with the name of the
SMG safety representative. This information will be maintained in the Project Office and
the various work areas, and will be kept current by SMG at our corporate office.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
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We will ensure that our personnel understand how to interpret Hazardous Materials
Identification System (HMIS) labels. The Supervisor will ensure that all chemicals and
cleaning agents we use at all locations are properly labeled prior to distribution in the work
area.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
1. Quality Control Plan
In this section SMG has provided an overview of its Quality Control Plan (QCP). Our
QCP describes our proposed quality control processes/procedures/practices. The
description addresses all aspects of quality control including:
. caliber of personnel
. line responsibility
. adequacy of procedures, inspection, equipment and organization
. capability to perform
. amount of work to be inspected and frequency of inspections
· process for acceptance, rejection, documentation and resolution of deficiencies
. trend analysis
. corrective action to identify substandard performance
. interface with our Clients inspectors
Our goal is to evidence the acceptability of our QCP by addressing the essential items in
sufficient detail to indicate that we have a thorough understanding and reasonable
approach to properly managing. Finally, SMG proposes the following as it relates to our
QCP:
I. it will become a compliance document upon contract award
II. it will remain in effect for the life of the contract
iii. it will be changed/updated as-needed/required
a. Responsibility for Surveillance of Work.
Responsibility for daily inspection/surveillance of workmanship will rest with our Area
Supervisor and Project Manager. Our Quality Assurance Manager and Quality Assurance
Inspector will make regularly scheduled inspections to ensure the level of quality remains
consistent with our client's expectations. Finally, as an additional level of surveillance,
other corporate staff will perform random periodic on-site inspections.
b. Trend Analvsis
Trend analysis will be accomplished to identify substandard work by relying on inspection
results. The primary tool is visual inspections of in-progress and completed work. The
primary method will be evaluating/analyzing inspection results measured against objective
performance standards. The results will then be analyzed to identify negative/downward
trends in performance.
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STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
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The appropriate corrective action will be determined by two items: 1.) the inspection
results and 2.) trend(s) identified. Depending on/considering these items, corrective
action will be anything from increased inspections to termination/replacement of
individual(s) responsible.
c. Corrective Action to Identifv Substandard Performance
In the following narrative, SMG provides a discussion of our proposed quality control:
~ methods
~ reports
~ resolution actions
d. Methods
SMG relies on two quality control methods. Each is discussed briefly below.
Surveillance/Inspections (e.g., visual) - This is the primary quality control tool/method
used to ensure adherence to performance standards (quality of workmanship &
timeliness). The two keys to the success of this tool/method are: 1.)
identification/establishment of objective, quantifiable/verifiable standards upon which
performance can be measured and 2.) varying levels (e.g., formality & frequency) of
inspections.
The identification/establishment of objective, quantifiable and verifiable standards upon
which performance can be measured form the baseline for determining acceptability of
performance. These standards also help identify trends (positive & negative) in
performance.
The varying levels (e.g., formality & frequency) of surveillance/inspections ensure
adherence to the established performance standards. This is ensured based on the
diversity and quantity of inspections (types/kinds) conducted. A few examples of the
types/kinds of inspections conducted include:
· formalized checklist-type
· intermediate/in-progress inspections (e.g., after performance of a particular task
& before beginning a new task)
· input-oriented - those examining the process or procedure involved in
performing the work
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1975 SANSBURY WAY SUITE 116
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The quantity of inspections is also very important because it helps ensure that through
over-sampling/inspection, performance standards are maintained and trends (especially
negative ones) in performance can be rapidly identified and corrected.
To ensure proper effectiveness of inspections, SMG will develop a Master Inspection
Schedule. This Schedule will provide details and summarize the areas to be inspected on
a monthly basis. The Schedule will include:
. area to be inspected
. type/kind of inspection to be performed
. frequency of inspection
Simply, the Schedule identifies: who - will be performing the inspection, what - will be
inspected and when - it will be inspected.
Management Acts - This discussion would not be complete without addressing the
management acts needed to ensure adherence to performance standards. These acts
are often times not viewed as being part of quality control. Alternatively, SMG views them
as a fundamental aspect of quality control; so fundamental that we view them as the key
ingredient to completion of our Total Quality approach to quality control. Simply defined,
these acts are the corporate and project management methods, policies and procedures
needed to ensure successful day-to-day operations. A few of these acts include our:
~ Staffing Plan
~ Cost Control
~ Total Employee Involvement (TEl) - incorporation of all SMG employees into
the quality control organization, e.g., "ownership" of work, self-inspections,
etc.. ..
These acts are first identified and covered during our initial training/orientation sessions
during phase-in.
What makes all the difference is that these acts are reinforced during ongoing/refresher
training a minimum of quarterly throughout the contract term. The objective/philosophy of
this training is to develop and maintain a Total Quality approach to task accomplishment.
This "upfront" emphasis on quality control reduces the reliance on the more reactive
method of surveillance/inspections. The reason this occurs is quality is engrained in the
management acts thereby making the process itself quality-oriented. Simply, quality
becomes instinctive.
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1975 SANSBURY WAY SUITE 116
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2. Resolution/Corrective Actions
In this discussion, SMG provides the proposed details of the resolution/corrective actions
that will be taken to ensure adherence to performance standards lAW the ITS. These
details include:
· proposed methods used to identify/pinpoint defects/deficiencies in performance
of work
· discussion of the fixes and management acts (control) to prevent recurrence of
all identified defects/deficiencies (includes both TSA and contractor identified)
· description of proposed corrective action reports and records
The two key elements of SMG's corrective action process/procedure involve:
· Immediately correcting the problem and ensuring re-adherence to applicable
performance standard(s)
· Instituting procedural/systematic corrective action to prevent recurrence
3. Proposed Methods Used to Identify Defects/Deficiencies in the Performance of
the Work
In this section, SMG discusses its proposed methods to be used to identify
defects/deficiencies in the performance of the work. First, SMG uses its proposed
inspection system and associated surveillance methods/techniques to identify potential
problems before they amount to a defect/deficiency. This is done in several ways. Some
of the ways include:
Utilizing our Area Supervisors and our Quality Assurance Staff to conduct inspections,
along with incorporating all SMG employees into the inspection cycle (TEl). As noted
previously, this results in "over-sampling/inspection" thereby drastically reducing the
likelihood of a problem going undetected for any period of time and virtually ensuring
service output does not fall below established performance standards of SMG's
experience in determining inspection criteria (e.g., method of surveillance, frequency of
inspections, etc...)/Note: this experience includes areas that have historically proven
troublesome as well critical/priority areas (e.g., response/resolution times)
Second, in conjunction with our inspection system, SMG uses a proactive approach to
identify/pinpoint defects/deficiencies in the performance of the work. This approach
includes the following methods:
Deficiency prevention/compared to detection (e.g., proper training, personnel
experience/qualifications, work instructions, etc...)
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1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Trend Forecasting & Analysis (e.g., identification of performance trends - both positive &
negative)
Communication/Interaction/Interface Systems (e.g., Progress Review Meetings)
a. Discussion of the Fixes and ManaQement Acts (Control) to Prevent
Recurrence of All Identified Defects/Deficiencies (Includes both TSA and
Contractor Identified)
In this section, SMG discusses the fixes and management acts (control) to prevent
recurrence of all identified defects/deficiencies (Client and contractor identified). As
required, the fixes and management acts address both short-term corrections and long-
term performance improvement.
Once a defecUdeficiency is identified, our QCP contains a process/procedure for
corrective action. This process/procedure focuses on three steps (fixes/acts): 1.)
Immediate corrective action (e.g., re-performance) 2.) Root-Cause Analysis and 3.)
Process Control/Performance Improvement. Coupled with our aggressive inspection
system, the three steps are designed to eliminate reliance on customer identification (QA).
b. Immediate Corrective Action/Re-performance
This short-term solution focuses on: 1.) correcting the deficiency as soon as possible after
identification and 2.) Re-establishing output levels at or above acceptable performance
standards. Most often times, deficiency correction involves re-performing the
unsatisfactory/non-performed work. Upon re-performance, the work will immediately be
re-inspected for adherence to applicable standards.
c. Root-Cause Analvsis
Directly after re-inspection has occurred, our Supervisor will perform a "Root-Cause
Analysis". This analysis simply means that the defect will be analyzed to identify the
underlying, procedural or systematic cause of the problem. To fully ensure identification,
our Supervisor will employ a routine, systematic approach to problem
resolution/elimination. In other words, he will eliminate non-contributing causes/factors
and methodically narrow down possibilities so that the contributing cause/factor can be
definitively/positively identified.
d. Process Control/Performance Improvement
Once the root-cause of the problem has been identified, focus is then shifted to
developing long-term process control/performance improvement measure(s) that
concentrate on preventing reoccurrence and thus continually improving services. The
benefit of these measures is that they optimize the process and procedure by eliminating
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
any "weak link(s)". SMG's approach to effecting preventive and corrective actions so that
they are suitable to the defect relies on developing a tailored/customized/case-by-case
response to the problem. Examples of process control/performance improvement
method/measures include:
. revised approach, e.g., work instructions
. re-training
Once the final method/measure is implemented, the deficient/defective work will be
incorporated into our inspection system (Master Inspection Schedule) to verify complete
elimination of the problem and confirm that service output is back up to (or above)
acceptable standards.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Government agency occupied facilities cleaned by our firm
during the past three (3) years:
BUILDING SQUARE MANAGER CONTRACT
NAME/ADDRESS FEET & PHONE DATES
Palm Beach County Facilities 504,000 Lafayette Jenkins Since 9/2006
(561) 776-2067
TSA Areas - Ft Lauderdale 15,000 Larry Burns Since 3/2006
International Airport (954) 308-5513
City of Lake Worth - Utilities 50,000 Alyssa Since 2002
(561) 722-9188
Workforce Development Board of 70,000 Caren Belowch Since 7/2005
The Treasure Coast (772) 335-3030
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Qualification / Resumes of current Kev Staff members and
Mana2ement
Douglas Riordan, President and CEO:
EXPERIENCE
1994-currentStockton Maintenance Group, Inc.West Palm Beach, FL
Founder and Active Owner
· Increased sales from $0 million to $4.6 million.
· Built company from the ground up, managing all aspects of
business development.
1990-1993 KPMG Peat Marwick
Senior Accountant
· Completed state required apprenticeship with public CPA firm.
· Passed the CPA exam and became certified in NJ.
· Promoted each year to next accountant level.
· Audit specialty in insurance and reinsurance companies.
· Audit clients included Crum and Forster, American Reinsurance, NJ
Surplus Lines, The London Agency, Sterns Department Stores,
Marcal Paper, Hazlet School Board, Continental Tires-NJ/NY,
Sussex County Hospital.
Short Hills, NJ
EDUCATION
1986-1990 Fairleigh Dickenson University Madison, NJ
. B.A., Accounting and Business Administration.
· Graduated magna cum laude.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Elaine Moschetti, Comptroller:
Qualifications:
Biography:
Role:
Over 20 years experience as Office Manager and 10 years experience in the
capacity of Comptroller
1996 - Present: Stockton Maintenance Group, Inc.
Office Manager/Comptroller
1983 - 1996 Gentek Building Products - Office Manager
Mrs. Moschetti joined Stockton Maintenance in 1996. In her time with Stockton
Maintenance she has established office procedures that to this day are still in
effect. She handles all new employee back ground checks, including verification
of social security numbers on each new employee. She is responsible for the
billing of all client contractual invoicing, receivables, payables, banking:
deposits, transfers, etc. Elaine handles the setting up of all new contracts and
addendums to existing contracts. Mrs. Moschetti handles the payroll of over
400 employees. She is responsible for quarterly tax reporting and the issuing of
W2 forms.
Mrs. Moschetti role is to oversee the functions of all office personnel and is
responsible for all accounting procedures in the operations for Stockton
Maintenance Group Inc, She reports directly to the President/Owner of SMG.
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STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Luis Martinez, Operations Manager:
Qualifications: Over twenty-four years of work experience, which includes a four-year Tour of Duty
with the United States Marine Corps and sixteen years of Management related
responsibilities. For the past six years he has been the Operations Manager for Stockton
Maintenance Group.
2001-Present: Stockton Maintenance Group, Inc. (SMG), Operations Manager
1984-2001: United Parcel Service, Driver, Supervisor, and Business Manager
1981-1984: United States Marine Corps, Sergeant
B. A. University of Phoenix, 2002
National University San Diego, California 1981 - 1984
University of Miami, Florida 1980 - 1981
Biography: Mr. Martinez joined Stockton Maintenance Group, Inc. in 2001. He brought with him
his Honorable Military Leadership and over 10 years of Corporate Management
experience from a top 100 rated customer-oriented company. His strengths are in
Customer Service, Logistical Implementation and Risk Management, to include a
background in Human Resources.
Role: Mr. Martinez's is responsible for every aspect of the company's success in maintaining
and surpassing levels of performance and customer's expectations. He will manage all
aspects of the logistical transition of properties and implement the Stockton
Maintenance Culture to newly hired employees. He has the authority to order the
immediate correction of any defect in service that may be found. He reports directly to
the President/Owner.
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STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Jim Wagner, Quality Assurance/Sales and Training Manager:
Qualifications: Over 13 years of experience in Facility Maintenance/Custodial Services
2004-Present: Stockton Maintenance Group, Inc. (SMG),
Quality Assurance/Sales/Training Manager
2003-2004: Self Employed, Consultant - SMG was a client
2001-2003: D&A Building Services - South Florida Branch Manager
1994-2001: Apex Support Services, Inc., Vice President/Co-Owner
Education: B.S. - S.U.N.Y. Brockport - 1990
Biography: Mr. Wagner joined Stockton Maintenance Group, Inc. in 2004. He brought with him
over 12 years of experience at every level in the Facility Maintenance/Custodial
Services industry. He has owned and operated his own custodial services company as
well as worked for large companies directly and as a consultant. He has been
responsible for the direct oversight of as many 200 cleaners and supervisors. He has
hands on experience in every aspect of the industry. His strength is Customer Service.
Mr. Wagner has the skills, abilities and customer service orientation to take care of the
needs of any of our customers.
Role: Mr. Wagner's role is oversight of our Quality Control Program including as it relates to
The State of Florida. He will oversee the inspection of all work performed. He will
also perform inspections himself. He has the authority to order the immediate
correction of any defect. He reports directly to the President/Owner.
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STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Luis Guzman, Operations Supervisor:
Qualifications: Over 10 years of experience in Custodial Services
200S-Present: Stockton Maintenance Group, Inc. (SMG), Operations Supervisor
2000-2004: Stockton Maintenance Group, Inc. (SMG), Area Supervisor
1997-2000: Stockton Maintenance Group, Inc. (SMG), Cleaner
Biography: Mr. Guzman joined Stockton Maintenance Group, Inc. in 1997. He began his career as
a cleaner working part time at night. He distinguished himself and was promoted to
Area Supervisor. During his tenure as Area supervisor his performance was exemplary.
His properties averaged over 90% for all quality inspections. Due to his performance,
he was the only Supervisor considered when a new position was created to enhance our
span of supervision due to growth. His performance in this new position has kept up
with his history of providing excellent customer service and client relations.
Role: Mr. Guzman's role is oversight of our supervisors and day to day operations. He is
directly involved in new contract start-ups and all aspects of Stockton's day to day
operations. He recruits and hires new supervisors and project work crews He reports
directly to the Operations Manager.
Mike Woodson Quality Assurance / Sales:
Qualifications: Over 10 years of experience in Custodial Services and over 27 years of management
expenence.
2007-Present: Stockton Maintenance Group, Inc. (SMG), Quality Assurance / Sales
2004-2007: Armstrong Custom Painting Vice President Business Development
2000-2004: D&A Building Services Regional Manager, Responsible for Sales and
Operations.
1980 -2000 Management Positions with Pitney Bowes Management Services, (Region
Manager), BCT General Manager, and Winn Dixie Stores Inc. Store Manager
Biography: Mr. Woodson joined Stockton Maintenance Group, Inc. in 2007. He began his career
with Stockton bringing substantial experience in sales, operations, and quality
assurance. Mike has distinguished himself in a short period of time, and is responsible
for quality assurance in West Palm Beach, Broward and Miami-Dade County
Role: Mr. Woodson's role is quality assurance of the Tri-county area, and continued business
development, customer relations. Mike is directly involved in new contract start-ups.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Andy Rozo, Customer Service Manager:
Qualifications: Over 5 years experience in Customer Service/Management.
2006 - Present: Stockton Maintenance Group, Inc. (SMG)
Customer Service Manager
2003 - 2006: BrandsMart U.S.A. (Miami)
Asset Protection Supervisor
Biography: Mr. Rozo joined Stockton Maintenance Group, Inc. in 2006. He brings to his current
position extensive experience in investigating and resolving customer complaints to
amicable results. He is responsible for maintaining a friendly, smooth relationship
between SMG and our customers. He has a keen ear, instinct for listening to all
customer complaints and getting them resolved in a timely, professional manner. Mr.
Rozo was previously responsible for supervising a staff of 30 employees and that
experience, along with his excellent customer service skills have enabled him to
motivate other employees in our company to better serve our customers.
Role: Mr. Rozo's role is that of Customer Service Manager to our entire client's, including
The State of Florida. You will be able to call or e-mail Mr. Rozo with any of your needs
or concerns regarding The State Facilities and be assured that they will be handled
immediately and resolved within 24 hours. An open a line of communication will
always available thru Mr. Rozo.
Position descriptions/qualifications for proposed staff, e.g., Project manager, Supervisor, Project Work
Crews, etc...
Stockton has provided position descriptions for all key personnel below. Each description contains the
duties and responsibilities of each position as well as the qualifications expected from each candidate.
At this time Stockton has at least one candidate in its employ for each position, including Project
Manager.
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Project Work Crew Description:
Qualifications: The successful candidates will possess at least 1 year of experience performing all
areas of "project work", including hard floor maintenance, carpet cleaning, pressure
washing, etc.... High School Diploma is required for all crew leaders.
Responsibilities: The Project Work crews (each crew will have one leader and 2 workers) will be
responsible for performing all project work required by the contract. They will
adhere to schedules set forth by the Project Manager to perform all aspects of
project work. He/she reports to the Project Manager.
Green Cleaning Program, LEED-EB green building certification:
Stockton stands ready to assist Pembroke Pines Charter Schools in obtaining any level of LEED-EB
green building certification for any/all of the buildings. Our Corporate Staff and Project Staff will be
involved from start of the contract (or before) to assist whenever called upon to do so. The Project
Manager will be the designated "point person" for this effort. He/she will be assisted and
supplemented by our President, Operations Manager, QA Manager, Operations Supervisor and
Supervisors.
Stockton is already using and providing all of its clients with Green Seal Certified products such as
those listed below. All of the cleaning chemicals and products we will use on this contract are green
seal certified and/or have the potential to provide points toward LEED-EB green building certification,
from our chemicals to our equipment and paper supplies.
- 3M cleaning chemicals and products. Some chemicals we already use meet the GS-37 standard for
green seal certification (see literature appended behind this page).
- Windsor (Karcher) vacuums and cleaning equipment (see literature appended behind this page) are
LEED-EB compliant.
- Wausau Paper/Bay West - GS-9 certified Paper Towels and Paper Napkins
EcoSoft Green Seal Folded Towels
EcoSoft Green Seal Roll Towels
EcoSoft Green Seal Kitchen Roll and Center Pull Towels
- Wausau Paper/Bay West - GS-I certified Tissue Paper
EcoSoft Green Seal Tissue
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Start up, Transition and Phase-In
Upon Notice of A ward Stockton will immediately:
1. Endeavor to hire all of the incumbent contractor employees
2. Recruit for positions not filled by incumbent's employees
3. Recruit Project Manager / Promote from within
4. Within two weeks of start date, offer employment to all qualified recruits
5. Recruit personnel from Stockton's current ranks
6. Purchase equipment and supplies
7. Organize start up plan - finalize hiring of personnel, delivery of materials, supplies and
equipment, key transfer, etc...
8. Inspect current conditions and determine necessary requirements to bring up to contractual
requirements.
9. Coordinate with Special Projects team
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STOCKTON MAINTENANCE GROUP, INC.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
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STOCKTON MAINTENANCE GROUP, INe.
1975 SANSBURY WAY SUITE 116
WEST PALM BEACH FL 33411
Insurance
To verify insurance coverage please contact:
Sharleen O'Toole Slaton Insurance (561) 683-8383 ext. 1313
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