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BID No. 08-06-02
JANITORIAL SERVICES
TUESDAY, JUNE 24 2008
4:00 P.M
CITY OF SUNNY ISLES BEACH
GOVERNMENT CENTER
18070 COLLINS AVENUE
{,~) 4TH FLOOR
-,
SUNNY ISLES BEACH, FL 33160
RECE\
JUN 2 4 2008 -
SUBMITTED BY:
CLEANING SYSTEMS, INC.
10330 NW 55 STREET
SUNRISE, FL 33351
(954) 341-0000 · FAX (954) 341-6771
E-MAIL: CLEANSYS5@AOL.COM
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SECTION 7
BID RESPONSE SHEET
THIS BID IS SUBMITTED TO:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Fl.9rlda 33160
Bid No. 08- ~ -oY for Janitorial Maintenance Services
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work
as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time
indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.
7.1. The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder's, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to
sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
7.2. In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
7.2.1. Bidder has examined copies of all the Bidding Documents and of the following Addenda
(receipt of all which is hereby acknowledged.)
Addendum No. I /' Dated: .s-J/
/
Addendum No. -V- ,/ Dated: fa /
Addendum No. 0/ / Dated: ~ /
Addendum No. 't 1,/ Dated:
7.2.2. The Bidder has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in
any manner may affect cost, progress, performance, or furnishing of the Work.
7.2.3. The Bidder has studied carefully all reports and drawings of subsurface conditions and
drawings of physical conditions.
7.2.4. The Bidder has obtained and carefully studied (or assumes responsibility for obtaining
and carefully studying) all such examinations, investigations, explorations, tests and
studies (in addition to or to supplement those referred to in (c) above) which pertain to
the subsurface or physical conditions at the site or otherwise may affect the cost,
progress, performance, or furnishing of the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the Contract
Documents, and no additional examinations, investigations, explorations, tests, reports or
similar information or data are or will be required by Bidder for such purposes.
7.2.5. Bidder has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Facilities at or continuous to
the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, report or similar
information or data in respect of said Underground Facilities are or will be required by
Bidder in order to perform and furnish the Work at the Contract Price, within the Contract
PAGE 27 OF 78
Time and in accordance with other terms and conditions of the Contract Documents.
7.2.6. The Bidder has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports, and studies with the terms and conditions of
the Contract Documents.
7.2.7. The Bidder has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Bidder.
7.2.8. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Bidder has not directly
or indirectly induced or solicited any other Bidder to submit a false or sham Bid; the
Bidder has not solicited or induced any person, firm or corporation to refrain from
bidding; and Bidder has not sought by collusion to obtain for itself any advantage over
any other Bidder or over the City.
7.3. The Bidder understands and agrees that the Bid is for unit prices to furnish and install
individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for
the purposes of Bid Evaluation and to establish unit prices for individual Work Items for maintenance
and/or repair work to be contracted by the City under individual Purchase Orders, based on the unit
prices established under this Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
Address:
7.4.
Telephone
Fax
Attention:
7.5. The terms used in this Bid which are defined in the General Conditions of the Contract included
as part of the Contract documents have the meanings assigned to them in the General Conditions.
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 28 OF 78
BID FORM
FOR THE
JANITORIAL MAINTENANCE SERVICES
NOTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the Items
times the number of items authorized, ordered, placed, and accepted by the City.
7.6. Bid Form
ITEM DESCRIPTION QUANTITY UNIT BID TOTAL
A. OFFICES
X $ 311>- $
A1 City Hall Offices 48 /L-n -
Per Month of / <tJ
Cleanlna One OffIce =
X $ .,'8 - $
',-. ., /5.10
A2 City Hall Cubicles 40 --
Per Month of
Cleanlna One Cubical =
X $ ---- $
A3 Pelican Community Park Offices 5 l<:;. () 75{)
Per Month of
Cleanlna One OffIce =
X $ / {to - $
A4 Pelican Community Park Cubicles 4 1- t-Z; --
Per Month of
Cleanina One Cubical =
X $ 'lO'-- $
AS Public Works Offices 6 1,?- () .~
Per Month of
Cleanlna One OffIce =
$ ~
A SUBTOTAL 1 !i f[J
B. KITCHEN AREAS
X $ I:() -- $
310 ---
Bl City Hall Kitchen Areas 4
Per Month of Cleaning
One Kitchen Area =
PAGE 29 OF 78
x $ ,-'S-C --- $
B2 Pelican Community Park KItchen Areas 1 Sl' ---
Per Month of Cleaning
One Kitchen Area =
X $ $
.....50--
B3 Public Works Kitchen Areas 1 5'2) -
Per Month of Cleaning '- t
One Kitchen Area =
$
B SUBTOTAL +;L[) -
C. HALLWAYS AND COMMON AREAS
X $ / .j---j $
Cl City Hall 4 loor;J
Per Month of
One Area =
X $ ~rl $
C2 Pelican Community Park 1 3ru
Per Month of
One Area =
X $ In' $
C3 Public Works Office Building I / (r()
Per Month of
One Area =
$
C SUBTOTAL --
/ irf{)
D. FOYER AND RECEPTION AREAS
X $ /2. 0 1$
I fgo--
Dl City Hall Foyer and Reception Areas 4
Per Month of
One Area =
X $ ~rz) $ J-/-rlJ
Community Center Foyer and
D2 Reception Area 2
Per Month of
One Area .
X $ 3(t-(J $ .3tt-tJ
Public Works Foyer and
D3 Reception Area 1
Per Month of
One Area =
$ J / ~O--
D SUBTOTAL
E. RESTROOMS
PAGE 30 OF 78
x $ .5lr- $
!c&)
El City Hall Restrooms 13
Per Month of
One Area =
X $ 50- $
E2 Community Center Restrooms 5 j5ZJ
Per Month of
One Area =
X $ $
E3 Park and Beach Access Restrooms 6 c:( 5D- I SII7J
Per Month of
One Area =
$ :2 Ljc ()
--
E SUBTOTAL
F. ELEVATORS
X $ /!~ $ 3{r-(l
./
Fl City Hall Elevators 3
Per Month of Cleaning
One Elevator =
X $ / ty-t) $ \ --
/0--1)
F2 Community Center Elevators 1
" Per Month of Cleaning
One Elevator =
$
F SUBTOTAL /ft1 t/
:['J
G. COMMISSION CHAMBERS
X $ Ifu~ $
1
Gl City Hall Commission Chambers bOD/
Per Month of
Cleanlna =
$
G SUBTOTAL &; {J{J -
H. MISCELLANEOUS ITEMS
X $ t\D $
Hi Police Deparbnent Holding Cells 2 ~tJU/
On Call Per Cell Per
Cleaning =
X $ Jlf1 $
Pelican Community Park Creative Arts ~ t/--J /
H2 1
Room Per Month Per
Room Per Ceanlna =
PAGE 31 OF 78
x $ IH $
3tH)
H3 Pelican Community Activity Rooms 3
Per Month of
Cleanlna Per Room =
X $ /H $
H4 Pelican Community Park Gymnasium 1 /' o-zJ
Per Month of
Cleanina =
X $ /~ $
Pelican Community Park Gymnasium ,
HS 1 fro
Concession Stand Per Month of
Cleanlna =
$
H SUBTOTAL / / 17---
I. STAIRWELLS
X $ ;SO $
1
II City Hall I ~7f ---
Per Month of
Cleanina =
X $ /4-'-d $
1 I~~I---
11 Pelican Community Park
Per Month of
Cleanlna =
$
~ - -
I SUBTOTAL ~ .~
. , .'
~.:.- v 0>'
I
GRAND TOTAL
/ / C/?d
I
$
~OTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the Items
times the number of Items authorized, ordered, placed, and accepted by the City.
~~nd!kcenb'
PAGE 32 OF 78
BID ITEM SPECIFICATIONS
7.7 BID FORM SPECIFICATIONS
7.7.1 OFFICES
7.7.1.1 AI. through AS. The following itemized schedule and listing deaninQ items shall be
construed to be the minimum acceptable for this contract. Contractor's staff shall report any
occurrences that may be out of the ordinary on a daily basis. The Contractor's staff shall report all
maintenance defects or other damages on a daily basis. The Contractor's staff shall keep the
custodial closets clean and orderly. In addition to the following, spot cleaning shall be induded as
required:
7.7.1.1.1
7.7.1.1.2
7.7.1.1.3
7.7.1.1.4
7.7.1.1.5
7.7.1.1.6
7.7.1.1.7
7.7.1.1.8
7.7.1.1.9
7.7.1.1.10
7.7.2 KITCHEN AREAS
Dust all office furnishings (furniture, desks, bookshelves, file cabinets,
computers, etc.), blinds and baseboards every Monday, Wednesday and
Friday.
Vacuum carpeted floors every night.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place it in the proper
container outside.
Clean and sanitize all phones nightly.
..--- --
---
Clean windows once a week inside with squeegee only (not
paper).
Wax tile floors once a month. I
Shampoo carpets once a month. /
Leave on only designated lights at night.
7.7.2.1. Bl. through B3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.2.1.1
7:7.2.1.2
7.7.2.1.3
PAGE 33 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday.
Vacuum carpeted floors every night
Sweep tile floors and mop every night.
7.7.2.1.4
7.7.2.1.5
7.7.2.1.6
7.7.2.1.7
7.7.2.1.8
7.7.2.1.9
7.7.2.1.10
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Oean windows once a week inside with squeegee only (not
paper).
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Clean and sanitize all phones nightly.
Leave on only designated lights at night.
7.7.3 HALLWAYS" COMMON AREAS
7.7.3.1. Cl. through C3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.3.1.1
7.7.3.1.2
7.7.3.1.3
7.7.3.1.4
7.7.3.1.5
7.7.3.1.6
7.7.3.1.7
7.7.3.1.8
7.7.3.1.9
7.7.3.1.10
7.7.3.1.11
7.7.3.1.12
PAGE 34 OF 78
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
Vacuum carpeted floors every night after removing all paper
clips, rubber bands, debris, etc.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night.
Clean and sanitize all phones nightly.
Wax tile floors once a month.
Shampoo carpets once a month.
Clean and polish all drinking fountains.
Leave on only designated lights at night.
7.7.4. FOYER AND RECEPTION AREAS
7.7.4.1 Dl. through D3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.4.1.1 Dust all office furnishings (furniture, desks, bookshelves, file
cabinets, computers, etc.), blinds and baseboards every
Monday, Wednesday and Friday.
7.7.4.1.2 Vacuum carpeted floors every night after removing all paper
clips, rubber bands, debris, etc.
7.7.4.1.3 Sweep tile floors and mop every night.
7.7.4.1.4 Empty trash cans and replace bags every night and properly
dispose of waste.
7.7.4.1.5 Collect recycling every night and place in the proper
container outside.
7.7.4.1.6 Clean windows once a week inside with squeegee only (not
paper).
7.7.4.1.7 Clean entry glass every night.
7.7.4.1.8 Clean and sanitize all phones nightly.
7.7.4.1.9 Wax tile floors once a month.
7.7.4.1.10 ~carpets once ~
7.7.4.1.11 Clean and polish all drinking fountains.
7.7.4.1.12 Leave on only designated lights at night.
7.7.4.1.13 Check all doors to make sure they are properly locked.
7.7.5 RESTROOMS
7.7.5.1 El. through E3. The follOWing itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.5.1.1
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday.
7.7.5.1.2
Mop floors with disinfectant solution every night.
7.7.5.1.3
Empty trash cans and replace bags every night and properly
dispose of waste.
7.7.5.1.4
Clean mirrors every night.
PAGE 3S OF 78
7.7.5.1.5
7.7.5.1.6
7.7.5.1.7
7.7.5.1.8
7.7.5.1.9
7.7.5.1.10
7.7.5.1.11
7.7.5.1.12
7.7.6 ELEVATORS
Wax tile floors once a month.
Clean all restroom facilities (toilets, urinals, etc.) every night
with a disinfectant, including the underside of the urinals.
Provide urinal screens and deodorant blocks as needed.
Replace as needed.
Refill (but do NOT overfill) all towel dispensers every night.
Refill toilet paper dispensers and soap dispensers every
night.
Clean all restroom partitions/dividers with a disinfectant on
Monday, Wednesday, and Friday nights.
Check for and remove all graffiti every day.
Leave on only designated lights at night.
7.7.6.1 Fl. through F2. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.6.1.1
7.7.6.1.2
7.7.6.1.3
Sweep tile floors and mop every night.
Clean all walls with a disinfectant on Monday, Wednesday,
and Friday nights.
Check for and remove all graffiti every day.
7.7.7 COMMISSION CHAMBERS
7.7.7.1 Gl. The following itemized schedule and listing cleaning items shall be construed to be
the minimum acceptable for this contract. In addition to the following, spot cleaning shall be
included as required:
7.7.7.1.1
7.7.7.1.2
7.7.7.1.3
PAGE 36 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday nights except when it is obvious that
a meeting is taking place.
Mop tile floors with disinfectant solution every Monday,
Wednesday, and Friday nights.
Vacuum carpeted floors every Monday, Wednesday, and
Friday nights after removing all paper clips, rubber bands,
debris, etc.
7.7.7.1.4
7.7.7.1.5
7.7.7.1.6
7.7.7.1.7
7.7.7.1.8
7.7.7.1.9
7.7.7.1.10
7.7.7.1.11
7.7.7.1.12
7.7.8 MISCELLANEOUS
Empty trash cans and replace bags every night and properly
dispose of waste.
Clean mirrors every night.
Wax tile floors once a month.
Clean all restroom facilities (toilets, urinals, etc.) every
Monday, Wednesday, and Friday night with a disinfectant.
Refill (but do NOT overfill) all towel dispensers every
Monday, Wednesday, and Friday night.
Refill toilet paper dispensers and soap dispensers every
Monday, Wednesday, and Friday night.
Shampoo carpets once a month.
Leave on only designated lights at night.
Check all doors to make sure that they are properly locked.
7.7.8.1 HI. Police Department Holding Cells. The following itemized schedule and listing
cleaning items shall be construed to be the minimum acceptable for this contract. In addition to
the following, spot cleaning shall be included as required:
7.7.8.1.1
7.7.8.1.2
7.7.8.1.3
7.7.8.1.4
7.7.8.1.5
7.7.8.1.6
7.7.8.1.7
Mop tile floors with disinfectant solution during every
cleaning.
Empty trash cans and replace bags every night and properly dispose of
waste during every cleaning.
Clean mirrors during every cleaning.
Wax tile floors once every three months.
Clean toilets and sinks with a disinfectant during every
cleaning.
Refill (but do NOT overfill) all towel dispensers during every
cleaning.
Refill toilet paper dispensers and soap dispensers during
every cleaning.
7.7.8.2 H2. Pelican Community Park Creative Arts Room. The following itemized
schedule and listing cleaning items shall be construed to be the minimum acceptable for this
contract. In addition to the following, spot cleaning shall be included as required:
7.7.8.2.1
PAGE 37 OF 78
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
7.7.8.2.2
7.7.8.2.3
7.7.8.2.4
7.7.8.2.5
7.7.8.2.6
7.7.8.2.7
7.7.8.2.8
7.7.8.2.9
7.7.8.2.10
Sweep tile floors and mop every night (six nights a week).
Empty trash cans and replace bags every night and properly dispose of
waste (six nights a week).
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night (six nights a week).
Wax tile floors once a month.
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Leave on only designated lights at night.
7.7.8.3 H3. Pelican Community Park Activity Rooms. The following itemized schedule and
listing cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as reqUired:
7.7.8.3.1 Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
7.7.8.3.2 Vacuum carpeted floors every night after removing all paper
clips, rubber bands, debris, etc.
7.7.8.3.3 Sweep tile and terrazzo floors and mop every night (six
nights a week).
7.7.8.3.4 Empty trash cans and replace bags every night and properly
dispose of waste (six nights a week).
7.7.8.3.5 Collect recycling every night and place in the proper
container outside (six nights a week).
7.7.8.3.6 Clean windows once a week inside with squeegee only (not
paper).
7.7.8.3.7 Clean entry glass every night (six nights a week).
7.7.8.3.8 Wax tile and terrazzo floors once a month.
---- ----------
7.7.8.3.9 ~~carpets once~
7.7.8.3.10 Leave on ol'llydesignated lights at night.
7.7.8.4 H4. Pelican Community Park Gymnasium. The following itemized schedule and
PAGE 38 OF 78
listing cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.8.4.1
7.7.8.4.2
7.7.8.4.3
7.7.8.4.4
7.7.8.4.5
7.7.8.4.6
7.7.8.4.7
7.7.8.4.8
7.7.8.4.9
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
Sweep terrazzo floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night.
Wax terrazzo floors once a month.
Dry mop the gymnasium floor every night. Clean the f1oo~
specifically per the instructions provided by Connor Maple 7'
Sports Floors. Absolutely no other methods will be
allowed.
Leave on only designated lights at night.
7.7.8.5 H5. Pelican Community Park Gymnasium Concession Stand. The
following itemized schedule and listing cleaning items shall be construed to be the
minimum acceptable for this contract. In addition to the following, spot cleaning shall
be included as required:
7.7.8.5.1
7.7.8.5.2
7.7.8.5.3
7.7.8.5.4
7.7.8.5.5
7.7.8.5.6
7.7.8.5.7
7.7.8.5.8
PAGE 39 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste (six nights a week).
Collect recycling every night and place in the proper
container outside (six nights a week).
Clean windows once a week inside with squeegee only (not
paper).
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Leave on only designated lights at night.
7.7.8.5.9
Check all doors to make sure that they are properly locked.
7.7.9 11. through 12. Stairwells. The following itemized schedule and listing
cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.9.1.1
Sweep and vacuum all stairs once a week.
7.7.9.1.2
Clean all entry doors and hardware once a week.
7.7.9.1.3
Clean and disinfect all handrails once a week.
7.7.9.1.4
Check for and remove all graffiti every day.
7.8 GENERAL TECHNICAL SPECIFICATIONS
7.8.1 Accompanying these specifications is a list defining areas to be maintained. By submitting
a bid, the bidder certifies that he/she is familiar with the sites and the proposed scope of work,
prior to submitting a bid. The City reserves the right to remove specific locations on a temporary
or permanent basis, as deemed appropriate.
7.8.2 All equipment shall be maintained in an efficient and safe operating condition while
performing work under the contract. Equipment shall have all proper safety devices required by
law, properly maintained, and in use at all times. If equipment does not contain proper safety
devices and/or is being operated in an unsafe manner, the City may direct the Contractor to
remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of
the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to
persons, and/or property damage caused by operation of the equipment.
7.8.3 The City Hall is located at 18070 Collins Avenue. The total area for these facilities is
approximately 54,000 square feet. Complete Janitorial services by experienced and reliable
personnel will be required Monday thru Saturday, after 6:00pm except Saturday when an earlier
start time at some of the facilities is permissible. Included in the square footage above is the Post
Office (approximately 1,200 square feet) and the Library (approximately 7,500 square feet).
7.8.4 Prior to starting work, the contractor shall provide a listing of all personnel to be allowed
in the building. Minimum required information should include the name, resident address,
telephone number, date of birth, and Social Security number, for a thorough police background
check. No one shall be allowed to work in this building without this information and background
checks on file. No one under the age of seventeen will be allowed in the building. Comouters.
copy machines. radios and teleohones are not to be used or moved by Contractor oersonnel.
7.8.5 The City shall have the right to require the contractor to remove from assignment to its
facilities such employees as shall be deemed incompetent, careless, insubordinate, or in any way
objectionable, or any personnel whose actions may be contrary to the public interest or
inconsistent with the best interests of the City of Sunny Isles Beach. Employees shall be properly
certified - (1-9) citizens, Visa green cards, etc. All personnel shall wear uniforms with exposed J.D.
tags, issued by the City, or they shall not be permitted to enter the premises. All employees
responsible to open and close shall be capable of operating fire and burglar alarm systems
properly.
almost complete absence of visible soil. In order to maintain the facilities in this condition, the
contractor will immediately remove any visible soil, which is found as a result of his inspection. fQr
purposes of definition. absence of soil shall be at a minimum as follows:
7.8.6.1
7.8.6.2
7.8.6.3
7.8.6.4
7.8.6.5
7.8.6.6
7.8.6.7
7.8.6.8
7.8.6.9
7.8.6.10
7.8.6.11
7.8.6.12
7.8.6.13
7.8.6.14
7.8.6.15
Absence of dust on horizontal and vertical surfaces, floors, walls, ledges,
furniture and equipment.
Absence of litter and trash on floor and horizontal surfaces of equipment.
Absence of finger marks and sports and soil bUild-up on walls, partitions,
doors, dividers, etc.
Absence of incrustation, soil and wax build-up on floors, particularly in
thresholds, corners, along edges and baseboard, around door jams, and
around furniture and equipment legs and bases.
Absence of soil and stains on toilet room fixtures, drains, traps, faucets,
soap and dispensers, stalls, mirrors, ledges and drinking fountains.
Disinfectants shall be used to sterilize toilet room fixtures where
required.
Absence of dust, spots, soil build-up and incrustation on furniture and
equipment surfaces and legs.
Absence of dust, lint and litter on upholstered furniture.
Absence of soil, linter, dust and Incrustation in ashtrays, urns,
wastebaskets, and trash containers. Wastebaskets and trash containers
to be washed as needed.
Absence of marks, spots, stains, and streaks on interior and exterior
entrance doors, lobby glass, all partition glass and concourse interior
windows.
Absence of soil and dust on window blinds, shades, sills, frames and
ledges.
Absence of other visible soil and cobwebs on horizontal and vertical
surfaces including ceiling, interior and exterior.
Absence of trash in building. Trash shall be collected and removed to
designated area.
Absence of soli, litter, dust and spots from all carpets, mats and floors.
Absence of streaks, spots, stains from all bright work, where
appropriate. All bright work shall be polished dry to show sheen.
Absence of streaks, spots, stains, incrustation, dirt, dust, black marks
from all resilient floors.
7.8.7 SPECIAL PROVISIONS. To be observed while cleaning areas with data processing
machines, word processing and other electronic devices, as follows:
PAGE 41 OF 78
7.8.7.1
7.8.7..2
7.8.8 RECYCUNG.
7.8.8.1
Contractor shall not move nor jar computers, and/or data processing
machines, equipment and accessories. Word processing machines and
other electronic equipment are very sensitive and must not be moved,
bumped, jarred, nor tampered with without prior approval.
Contractor shall not use steel wool, powdered cleansers, brushes,
dusters, rags or waste material that leave dust nor any material
containing silicon on or around this equipment.
The Contractor must remove all recyclable material from each location
nightly (daily). Recyclable material must be removed separately from
other trash to avoid contamination and placed in designated recycle bins.
7.8.9 MATERIAL AND EQUIPMENT
7.8.9.1
7.8.9.2
7.8.10 INSPECTIONS
7.8.10.1
The contractor shall submit a list of all supplies and materials, including
chemical material safety data sheets to the Department of Public Works
for approval.
The Contractor shall furnish and maintain all the necessary equipment
and should submit as part of his bid a complete list of the equipment to
be used. Bidder must, submit with their bid, evidence and/or references
of satisfactory service rendered in the past two years similar to those
specified herein.
The Contractor shall be responsible for supervision and direction of the
work performed by his employees and shall at all times provide a full
time supervisor on the premises to carry out this responsibility. The
supervisor shall have the authority to act as agent for the Contractor in
his absence. He/She shall be fully qualified to implement the contract
specifications. Supervisors, Project Managers and any employee
performing day coverage must speak fluent English.
7.8.11 FLOOR CARE. Contractor must use the following steps to ensure the expected level of
service.
7.8.11.1
PAGE 42 OF 78
MAINTENANCE OF FLOORS OTHER THAN RESTROOMS AND KITCHEN
AREAS:
7.8.11.1.1
Non-Carpeted Areas
7.8.11.1.1.1 Either the water or waterless (dry process may
be used). Only highest quality materials.
Butcher's Products or equal may be used. (Daily)
7.8.11.1.1.2 Completely strip and thoroughly rinse floors. No
ammoniated stripper. (Quarterly)
7.8.11.1.1.3 Apply 2 coats of finish (Butcher's Highnoon or
Equal). (Quarterly)
7.8.11.1.2
Carpeted Areas (Daily)
7.8.11.1.2.1 Vacuum all areas making sure vacuum bags do
not exceed 70% capacity. Full vacuuming
utilizing extension hoses and tools to thoroughly
vacuum all carpeted areas. This includes under
desks, close to walls, etc. (Daily)
7.8.11.1.3
Spotting (daily)
7.8.11.1.3.1 Spot carpet areas using Ramsey's Professional
7.8.11.1.3.2 Spotters or equal in the following manner
7.8.11.1.3.3 Spray spot, agitate from the outside in using a
non-blunt instrument such as a bone scraper.
7.8.11.1.3.4 Blot spot using a white cotton towel. Larger
spots may be removed using a hand tool or
wand. This step can be performed while
vacuuming. If a spot does not come out during
this step, it should be reported to the shift
supervisor. The shift supervisor or other
properly trained personnel should use Ramsey's
Professional Spotting Kit or equal according to
its specific directions as outlined in the Master
Spotting Guide. Certain spots and stains have
certain procedures as outlined in Ramsey's
Professional Carpet and Upholstery Cleaning
guide and should be followed accordingly (i.e.,
red dye, copy toner, etc.).
7.8.11.1.4
Heavy Traffic Monthly Procedures.
7.8.11.1.4.1 Pre-spraying
7.8.11.1.4.1.1
Vacuum all areas to be cleaned
making sure vacuum bag does
not exceed 70% capadty.
7.8.11.1.4.1.2
Pre-spray carpet using Ramsey
Premulsion or equal with a
pump-up sprayer or similar
device.
7.8.11.1.4.1.3
Mix 16 oz. per gallon. Do not
over-dilute chemical.
PAGE 43 OF 78
7.8.11.1.4.1.4
7.8.11.1.4.1.5
7.8.11.1.4.1.6
7.8.11.1.4.2 Rinse Extraction
7.8.11.1.4.2.1
7.8.11.1.4.2.2
7.8.11.1.4.2.3
7.8.11.1.4.2.4
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 44 OF 78
Spray evenly in block patterns.
Allow at least 10 minutes of
dwell time.
Extra agitation may be required
in excessively soiled areas using
a 175 RPM machine with a soft
carpet brush attachment.
Agitate pre-sprayed areas only.
Then rinse extract with an
extraction machine.
Fill extractor with a mixture of
hot water and Ramsey Rinsoft
of equal.
Mix 1 oz. Per gallon. Do not
over dilute chemical.
Extract areas that have been
pre-sprayed. Note: do not allow
pre-spray to dry before being
extracted. Note: this step deep
cleans carpet fibers, removes
any detergent and neutralizes
the pH.
Carpet blowers may be utilized
to reduce drying time.
SUBMI1TED nus .<5 DAY OF ~
If BIDDER is: AN INDMDUAL
or
,20
By
(Individual's Name)
(SEAL)
Doing business as :
Business address
Phone No
Facsimile No
If BIDDER is: A PARTNERSHIP
By (SEAL)
(Firm's Name)
General Partner
Business address
Phone No
Facsimile No
If BIDDER is:
A CORPORAnON
{!,t.E11 ;(j / Nb ,:f'c6 rc:){,0 Z/vC
(Corporation's Name)
,c:t-A
;7/1.,1113$ L-, rl.xl-l ~c
(Name of Person Authorized to Sign)
'Pe E~.
/ ()~!5o NfA.) 5~12f- ;tv,;
.:5()JJR.,f:J.E: -/L 88551
: t7521-gW-Oooo
: ~fX-:iNI-j,77)
Attest: " ..,~~
(President)
By
State of Incorporation:
Representative
Title
Business address
Phone No
Facsimile No
(Corporate Seal)
If BIDDER is: A JOINT VENTURE
(Name) (Address)
(Name) (Address)
PAGE 45 OF 78
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation
that is a party to the joint venture should be in the manner indicated above.)
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
srATE OF -f2~
COUNIY OF ~~.e~ e. ~
I HEREBY CERTIFY that a meeting of the Board of Directors of the
~.
a co~on existing under the laws of the State of a........
~.Jf!lithe following resolution was duly passed and adopted:
held on ~
{J
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Bid dated,
~.;u{ . 20 0 t' ,10 the Oty of Sunny Isles Beach and this corporation and that their
execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall
be the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
Secretary:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
~O , day of vtt IA:7 . 200t.
f r;:~~a---
(SEAL)
PAGE 46 OF 78
Bond No.: N/A
THE AMERICAN INSTITUTE OF ARCHITECTS
AlA Document A310
Bid Bond
KNOW ALL MEN BY THESE PRESENTS, that we
Cleaning Systems Inc.
10330 NW 55th St.,
Sunrise, FL 33351-
as Principal, hereinafter called the Principal, and
Developers Surety and Indemnity Company
33 6th Street, SouthSuite 205,St. Petersburg,FL,33701
a corporation duly organized under the laws of the State of Iowa
as Surety, hereinafter called the Surety, are held and firmly bound unto
City of Sunny Isles Beach
18070 Collins Avenue,Sunny Isles Beach,FL,33160
as Obligee, hereinafter called the Obligee, in the sum of Five Percent of Amount Bid in Dollars
for the payment of which sum well and truly to be made, the said Principal and the said Surety, bind
ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by
these presents.
WHEREAS the Principal has submitted a bid for
Janitorial Contract
NOW, THEREFORE, if the Obligee shall accept the bid of the Principal and the Principal shall enter
into a Contract with the Obligee in accordance with the terms of such bid, and give such bond or bonds
as may be specified in the bidding or Contract Documents with good and sufficient surety for the faithful
performance of such Contract and for the prompt payment of labor and material furnished in the
prosecution thereof, or in the event of the failure of the Principal to enter such Contract and give such
bond or bonds, if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof
between the amount specified in said bid and such larger amount for which the Obligee may in good
faith contract with another party to perform the Work covered by said bid, then this obligation shall be
null and void, otherwise to remain in full force and effect.
Signed and sealed this 24th day of June 2008
,QL
(Seal)
,-)
Cleaning Systems Inc.
~
(Witness)
/ ~~Q
p~ope..rs Surety and Indemnity Company
'Ill \. " ,L:).--.--.-___
ft!--J JJ" ('J
(
\
David B. Shick, Attorney-in-Fact and Florida Licensed
Resident Agent
6~c:04
(Witness)
The ProSure Group, Inc. * 7217 Benjamin Rd. * Tampa, FL 33634
(R1 ~\ ?A.~_111 n Phnn"" ** (R1~' ?A.~_11 m~ ~~Y
POWER OF ATTORNEY FOR
DEVELOPERS SURETY AND INDEMNITY COMPANY
PO Box 19725, IRVINE, CA 92623 (949) 263-3300
KNOW ALL MEN BY THESE PRESENTS, that as except as expressly limited, DEVELOPERS SURETY AND INDEMNITY COMPANY, do each, hereby make, constitute and appoint:
***David B. Shick***
as their true and lawful Attorney(s)-in-Fact, to make, execute, deliver and acknowledge, for and on behalf of said corporations, as sureties, bonds, undertakings and contracts of surety-
ship giving and granting unto said Attorney(s)-in-Fact full power and authority to do and to perform every act necessary, requisite or proper to be done in connection therewith as each of
said corporations could do, but reserving to each of said corporations full power of substitution and revocation, and all of the acts of said Attorney(s)-in-Fact, pursuant to these presents,
are hereby ratified and confirmed.
This Power of Attorney is granted and is signed by facsimile under and by authority of the following resolutions adopted by the respective Board of Directors of DEVELOPERS SURETY
AND INDEMNITY COMPANY, effective as of January 1st, 2008.
RESOLVED, that the chairman of the Board, the President and any Vice President of the corporation be, and that each of them hereby is, authorized to execute Powers of
Attorney, qualifying the attorney(s) named in the Powers of Attorney to execute, on behalf of the corporations, bonds, undertakings and contracts of suretyship; and that the Secretary or
any Assistant Secretary of the corporations be, and each of them hereby is, authorized to attest the execution of any such Power of Attorney;
RESOLVED, FURTHER, that the signatures of such officers may be affixed to any such Power of Attorney or to any certificate relating thereto by facsimile, and any such
Power of Attorney or certificate bearing such facsimile signatures shall be valid and binding upon the corporations when so affixed and in the future with respect to any bond, undertaking
or contract of suretyship to which it is attached,
IN WITNESS WHEREOF, DEVELOPERS SURETY AND INDEMNITY COMPANY have severally caused these presents to be signed by their respective Vice President and attested by
their respective Assistant Secretary this January 1st, 2008,
By: ~V ~
,......",..,UU.J"-f"l
"'\'1 AND I "'"
/....~ .........."...:tb~",.
l ~.....o~.l'Oft"f ;...._:~,\
5"".1 v ~ ".::::'.
€ Q< ! OCT. i -< ~
:: ~ l 10 ; C') .:
\~\ 1936 Iil
\.~ ......./ow ~.,....".~b.,~
<!Q .......... )-'f.",,~
#-#".tllhIJ 1~IUII,'II~"
BY:~
Charles L. Day, Assistant Secretary
State of California
County of Orange
On
January 1 st, 2008
Date
before me,
Christopher J. Roach, Notary Public
Here Insert Name and Title of the Officer
personally appeared
Stephen 1. Pate and Charles L. Day
Name(s) of Signer(s)
f... .~~A1~~~~;;~~
8 ' COMM.# 1745939 ~
~ NOTARYPUSUC CAUFORNIA ~
:i: ORANGE COUNTY I\)
~ =: c:omm. expires May 19. 2011 t
..TT TTWT..TTT.~
who proved to me on the basis of satisfactory evidence to be the person(s) whose name(s) is/are subscribed to
the within instrument and acknowledged to me that he/she/they executed the same in his/her/their authorized
capacity(ies), and that by his/her/their signature(s) on the instrument the person(s), or the entity upon behalf of
which the person(s) acted, executed the instrument
I certify under PENALTY OF PERJURY under the laws of the State of California that the foregoing paragraph is
true and correct
Place Notary Seal Above
WITNESS mYha~
Signature ~~
Chr' er J. Roach
CERTIFICATE
The undersigned, as Assistant Secretary, of DEVELOPERS SURETY AND INDEMNITY COMPANY, does hereby certify that the foregoing Power of Attomey remains in full
force and has not been revoked, and furthermore, that the provisions of the resolutions of the respective Boards of Directors of said corporations set forth in the Power of Attorney, are in
force as of the date of this Certificate.
This Certificate is executed in the City of Irvine, California, the 24ttaay of June
BY:~~-
/' Albert Hillebrand, Assistant secretary
2008
p7
"....
ID-1438(Wet)(Rev 10111)
ACORD~ CERTIFICA TE OF LIABILITY INSURANCE OP IDKB I DATE (MMlDDIYYYY)
CLEASY1 03/31/08
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Moody & Associates, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
moodyinsurance.com HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
1 Gateway Center Drive ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
C1arksburg MD 20871-2002
Phone: 301-417-0001 Fax: 301-417-0040 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Employers Ins Co of Wausau 21458
INSURER B Wausau Underwriters Ins Co 26042
Cleaning Systems, Inc dba Home
Maid INSURER c:
10330 NW 55th Street INSURER 0:
Sunrise FL 33351
INSURER E:
COVERAGES
THE POLICIES Of INSURANCE LISTED BElCMIHAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOl'llv1THSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANV CONTRACT OR OTHER DOCUMENT WTH RESPECT TO V\lHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO All THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POliCIES. AGGREGATE LIMITS SHO,^"" MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR DOl. P~i~~:=~~ POLICY EXPtRATlON
LTR NSRD TYPE OF INSURANCE POUCY NUMBER DATE MWDOfY'n UMlTS
GENERAL LIABN..ITY EACH OCCURRENCE S 1,000,000
I- DAMAGE TO RENTED
A X COMMERCIAL GENERAL lIABILITY YYC-Z51-287030-018 04/01/08 04/01/09 PREMISES (Ea occurel'lCe) S 300,000
I CLAIMS MADE [iJ OCCUR MED EXP (Any one person) S 10,000
X $500 Prop Dmg Ded PERSONAL & ADV INJURY S 1,000,000
I--
~ Extended PD Amend GENERAL AGGREGATE S 2,000,000
GEtfL AGGREGATE APPLIES PER' PRODUCTS - COMPJOP AGG S 2,000,000
~ PRO. n Emp Ben. 1,000,000
X POLICY JEeT lOC
AUTOMOBILE LIABIUTY COMBINED SINGLE LIMIT
- S 1,000,000
B ~ AtN AUTO ASJ-Z51-287030-038 04/01/08 04/01/09 (Eaaccident)
All OV\t.lED AUTOS BODILY INJURY
- S
SCHEDULED AUTOS (Per person)
-
HIRED AUTOS BODilY INJURY
- S
NON-QYvWED AUTOS (Per accident)
I--
X $500 Ded Comp PROPERTY DAMAGE
(Peraccldenl) S
X $500 Ded Co1l.
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT S
R ANY AUTO alliER THAN EA Ace s
AUTO ONLY: AGG S
EXCESs/UMBRELLA LIABILITY EACH OCCURRENCE S 5,000,000
A ~ OCCUR o ClAIMS MADE THC-Z51-287030-028 04/01/08 04/01/09 AGGREGATE S 5,000,000
s
~ DEOUCTIOLE S
X RETENllON S 10,000 S
WORKERS COMPENSAllON AND I" 'WC STA TU- I 10TH-
TORY LIMITS ER
EMPLOYERS'lIABlLITY
ANY PROPRIETOR/PARTNER/EXECUTIVE E.l. EACH ACCIDENT S
OFFICERlMEMBER EXCLUDED? E.l. DISEASE - EA EMPLOYEE S
If ye.. describe under
SPECIAL PROVISIONS below E.l. DISEASE - POliCY LIMIT S
OTHER
A Fidel.ity Bonding YYC-Z51-287030-018 04/01/08 04/01/09 $25,000 $500 Ded
DESCRIPTION OF OPERATtONS I LOCATIONS I VEHICLES I EXCWSlONS ADDED BY ENDORSEMENT J SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
CITYSU2
SHOULD ANY OF THE ABOVE DESCRIBED POUCIES BE CANCEUED BEFORE THE EXPIRATION
City of Sunny Isl.es Beach
Office of the City Clerk
Attn: Shaun S. Gel.vez
18070 Col.l.ins Avenue
Sunny Isles Beach FL 33160
DATE THEREOF, THE ISSUING INSURER Will ENDEAVOR TO MAIL
10
DAYS WRITTEN
NoncE TO 1HE CERllFICATE HOLDER NAMED TO THE lEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBUGAllON OR UABIUTY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
REPRESENTATNES.
AUTHORIZED REPRESENTATNE
~-
@ ACORD CORPORA nON 1988
ACORD 25 (2001/08)
IMPORTANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
ACORD 25 (2001/08)
-
ACORD~ CERTIFICATE OF LIABILITY INSURANCE CSR ST I DATE (MM/DD/YYYY)
CLEAN-1 12/31/07
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
SLATON INSURANCE HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P."'. Box 220537 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
. Palm Beach FL 33422
b~ne:561-683-8383 Fax:561-684-5995 INSURERS AFFORDING COVERAGE NAIC#
INSURED INSURER A: Bridgefield Employers Ins. CO.
INSURER B:
Cleaning Systems, Inc INSURER C:
Home MaJ.d
10330 NW 55th Street INSURER D:
Sunrise FL 33351
INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT. TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
LTR NSRI TYPE OF INSURANCE POLICY NUMBER PD~';!~P:! Egrt,E P8k!PEYI~~b'1fJ!XN LIMITS
DATE MM/DDNY
GENERAL LIABILITY EACH OCCURRENCE $
I-- PREMISES (Ea occurence)
COMMERCIAL GENERAL LIABILITY $
I CLAIMS MADE D OCCUR MED EXP (Anyone person) $
PERSONAL & ADV INJURY $
-
GENERAL AGGREGATE $
-
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $
I nPRO- n
POLICY JECT LOC
~TOMOBILE LIABILITY COMBINED SINGLE LIMIT $
ANY AUTO (Ea accident)
-
ALL OWNED AUTOS BODILY INJURY
- $
SCHEDULED AUTOS (Per person)
-
HIRED AUTOS BODILY INJURY
- $
NON-OWNED AUTOS (Per accident)
-
- PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
R ANY AUTO OTHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESS/UMBRELLA LIABILITY EACH OCCURRENCE $
tJ OCCUR o CLAIMS MADE AGGREGATE $
$
R DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSATION AND I TORY L1MITS-j IUJ~-
A EMPLOYERS' LIABILITY 28406 01/01/08 01/01/09 $ 500000
/'JIY PROPRIETOR/PARTNER/EXECUTIVE E.L. EACH ACCIDENT
OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ 500000
If yes, describe under E.L. DISEASE - POLICY LIMIT $ 500000
SPECIAL PROVISIONS below
OTHER
DESCRIPTION OF OPERATIONS / LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT / SPECIAL PROVISIONS
CERTIFICATE HOLDER
CANCELLATION
ABMJANI
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL ~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
ACORD 25 (2001/08)
@ACORD CORPORATION 1988
! . ~ I ,
" Bdard of County Commissioners, Broward County, Florida
BROWARD COUNTY LOCAL BUSINESS TAX RECEIPT
FOR PERIOD OCTOBER 1, 2007 THRU SEPTEMBER 30, 2008
FORM NO. 401-280/AC 25-061
RV200730729 (Rev. 3/07)
10 RENEWAL
l NEW
.' ~ J ~~'j
TAX
BACK TAX
PENALTY
T.C. FEE
TRANSFER
i;.3"
~~~;~ ..
~:~,3 .. C),\J
o TRANSFER
SEe #
CJ '; / ~~:(J /r~J~~~
DATE BUSINESS OPENED
~ fATE OR COUNTY CERT/REG #
Business Location Address:
(; ,~:.:~ :_T I
T .~,.
r..it.,!
TOTAL
f:~(,,,
^"-~
1
(.J~)Cli)
r
/ :'-:1:.:_~4
TNb
L 1'--
Nt-J
:::;F F.'L
THIS RECEIPT MUST BE CONSPICUOUSLY DISPLAYED
TO PUBLIC VIEW AT THE LOCATION ADDRESS ABOVE.
TYPE OF BUSINESS TAX PAID
r ,\l.
ut.!I
PENALTIES IF PAID
OCT. -10% I NOV.. 15%
. DEC. - 20% . After DEC. 31 .25%
. Plus Tax Collection Fee of up to $25.00
Based on Cost of Business Tax if Paid
On or After November 30.
ACCOUNT NUMBER
,.IIi', l,f
.>1:
rt\tL'
3 ,~~; -:::.\ T
1 Vf':F~
BROWARD COUNTY REVENUE COLLECTION
115 S. Andrews Avenue, Governmental Center Annex
FORT LAUDERDALE, FL 33301
www.broward.org/revenue
2007 · 2008
PAYMENT RECEIVED AS VALIDATED ABOVE 'SEE INSTRUCTIONS ON REVERSE SIDE
F~:\TrJ
4/0e
f~-7(I(}7'j',-3 <> ~:):JCJ.1
(,,:) ~;:5
MIAMI-DADE COUNTY
TAX COLLECTOR
140 W. FLAGLER ST.
14th FLOOR
MIAMI, FL 33130
2007 LOCAL BUSINESS TAX RECEIPT 2008
MIAMI-DADE COUNTY. STATE OF FLORIDA
EXPIRES SEPT. 30, 2008
MUST BE DISPLAYED AT PLACE OF BUSINESS
PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10
THIS IS NOT. A BILL-DO NOT PAY
272099-4
BUSINESS NAME I LOCATION
CLEANING SYSTEMS INC
DOING BUS IN DADE CO
FIRST-CLASS
U.S. POSTAGE
PAID
MIAMI, FL
PERMIT NO. 231
RENEWAL
LICENSE NO. 285059-3
OWN~R
CLEANING SYSTEMS INC
sec2y~e ~1~WV1eeE BUSINESS
NOT A CONTRACTORS
EMPLOYEE/S
5
RECEIPT
THIS IS ONLY A LOCAL
BUSINESS'TAX RECEIPT. IT'
DOES NOT PERMIT THE
HOLDER TO VIOLATE ANY
EXISTING OR REGULATORY
OR ZONING LAWS OFTHE
COUNTY OR CITIES. NOR
DOES IT EXEMPT THE
HOLDER FROM ANY OTHER
PERMIT OR LICENSE
REQUIRED BY LAW. THIS IS
NOT A CERTIFICATION OF
THE HOLDER'S QUALIFICA-
TION.
DO NOT FORWARD
CLEANING SYSTEMS INC
JAMES FISCHER PRES
10330 NW 55 ST
SUNRISE FL 33351
PAYMENT RECEIVED
MIAMI.DADE COUNTY TAX
COLLECTOR:
09/17/2007
60040000196
000075.00
III jj I! 11111 Iii lllli 1111 iii Iii illll!! i ill! 111111 ji 1111 J ,L II iI
SEE OTHER SIDE
i
11
State of Florida
Department of State
I certify from the records of this office that CLEANING SYSTEMS,
INC. is a corporation organized under the laws of the State of Florida,
filed on June 9, 1997. .
The document number of this corporation is P97000050727.
I further certify that said corporation has paid all fees due this office
through December 31, 2006, that its most recent annual report was filed
on January 31,2006, and its status is active.
I further certify that said corporation has not filed Articles of
Dissolution.
'f
Given under my hand and the Great Seal of
Florida, at Tallahassee, the Capita~ this the
Twenty Third day of October, 2006
~~ '1. Cob!:.
"
Secretary of State
Authentication 10: 600081122646-102306-P970000S0727
To authenticate this certificate, visit the following site, enter this
10, and then follow the instructions displayed.
www.sunbiz.org/auth.html\
4Ci
1
t
I
qct
9.3.
9.4.
9.5.
9.6.
9.7.
9.8.
9.9.
PAGE 51 OF 78
SECTION 9
BIDDER QUAUFICAll0N STATEMENT
The Bidder's response to this questionnaire will be utilized as part of the City's overall Bid Evaluation and
Contractor selection.
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers
contained herein.
9.1.
Please describe your company in. detail.. f\ -U, ,-.-- ~ / _ _... A
...:TA--0r-rO~~ C C-L ~ ~'f.-,1 " ' r---. ~ W ~ IV\. / ~o ~
5eeu 'A[ ~ t7C-{ Co t) tL~ ~
The address of the principal place of business is: /0 3.& ~dJ s;;5:~r
.::52//.-I,e/ S& / </Z 33 3S7
9.2.
Company telephone number: ......,. J. ~
94 '-(-ac((-Ooe::> 0
Number of employees:
IS-a
Number of employees assigned to this project:
t-l-
Company's Identification Number(s) for the Internal Revenue Service:
b 5; - O~7{? '/77 3-.
Miami-Dade County and City of Sunny Isles Beach Occupational License Number(s):
~ g~"oS'9 - -3
How many years has your organization been in busine~ I -t:jellt!..S ~~
/Ii~ h (!~:L
What similar engagements is your company presently working on? If none, write "none".
~ ~ ~ Su-/.!& ""B , ~ ~i" / N/1?,,,-,, ;& .---L
~~~/~YY1~p~
~~~
,
9.10. Have you ever failed to OOff1;::!tnv work awarded to you? If so, where and why?
9.11. The work described in this project is to occur within public right-of-ways, parks, public facilities,
and buildings. List similar governmental or quasi-governmental projects for which you have completed or
have on-going services. If none, write "none".
PROJECT 1:
Project Name/Location
Q ~~ ~ CO~ SfJbq-s
Owner Name
~c..- ))/KO~
q~-- i3C/c.(-//O <f
Contact Person
Contact Telephone No.
Dates of contract
To: cr /b!1
.
e, f11--Av~ jeJ
~tl- ~~
C/S2/- tg6 ~ c;tLJtf~
,. ~ ,oa><>
From: / / c:>..3 To: / ~ j; I
I
300,. C?co c>
tf/7JD7
.
Yearly Budget/Cost
From:
PROJECT 2:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
PROJECT 3:
Project Name/Location
~~
Owner Name
~/{JU,,' o. -.JL-~E 4u
tf4- - 1~7- 0f&-O
/~a; 0
From: t.! /~
.
To:
cfid j p
,
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of Contract
PAGE 52 OF 78
9.12. List the following information concerning all contracts in progress as of the date of submission of
this Bid. (In case of joint venture, list the information for all joint ventures.) If none, write "none".
Total Contracted
Project Owner Contract Date of
Name Value Completion
(ba;&. (!u iVl C (!" ~ /lJ('C 4Jhcoo A1tJ1J1J~ tJ~
~~'~{11O ~8 9J.tJ1?) iA
~Mft?~ !)/1!!1~ / ,l.t) rlXJ (9 ,?p 1D
9.13. Has the Bidder or his/her representative inspected the public right-of-ways, parks, public
facilities, and buildings; and does the Bidder have a complete plan for its performance?
yes
9.14. Will you Sub-Contract any part of this work? j.eS
If so, give details including a list of each Sub-Contractor that will perform work and the work that
will be performed by each Sub-Contractor.
Classification of Work Name and Address of Sub-Contractor
# 1:.# M AltftJwS J1:: uJlll/ LJOCOeU>i11V; 1'/4 _
.,
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to
and refuses to accept any Supplier, person or organization listed, the Bidder may,
prior to Notice of Award, submit an acceptable substitute without an Increase in their
bid price.
PAGE S3 OF 78
9.15. State the name of your proposed staff supervisor and give details of his/her qualifications and
experience in managing similar work. _ <:__ .1 ;1 ..
m.&nA zJlka - &fflp~'1 ~~ 5'1~ f-.U~'1
~tes ~. J:Gc..e.s ~tT
9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name
under which you do business and the address of the place of business. (If a corporation, state
the name of the president and secretary. If a partnership, state the names of all partners. If a
trade name, state the names of the individuals who do business under the trade name.)
(!,ti!9nJfP? StjS7b7f/J 4 L>~ ~m~ pJ/}/.t::) r
~/tJtAfA ~~J'1t:6c-r;~ ~.7Rr/hA--:P~~
9.16.1.~;;;;;e~~.~
9.16.2. The business is a (Sole Proprietorship) (partners~poratio~
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a
trade name, are as follows: /J
~c.:s L -I7~ ~
~~~~ #/!~
9.16.4. List all organizations which were predecessors to Bidder or in which the principals or
officers of the Bidder were principals or officers. If none, write "none".
AlOAJ~
9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or
against the Bidder, its parent or subsidiaries or predecessor organizations during the past five (5) years.
Include in the description the disposition of each petition. If none, write "none".
#V/VQ
9.18. List and describe all successful Bid, Performance or Payment Bond claims made to your
surety(ies) during the last three (3) years. The list and descriptions should include claims against the
bond of the Bidder and its predecessor organization(s). If none, write "none".
IV etV tF
PAGE 54 OF 78
9.19.
List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Bidder
or its predecessor organization(s) during the last three (3) years. The list shall include all case
names; case, arbitration or hearing identification numbers; the name of the project. If none,
write "none". f1} cJ ;tAs;t
day of ~
~
.20/'
Dated this
L~~
Title
~'V' ~e foreg~nstrument w~knowled...9ed before me this
20 0 by ~ L.-..h s o.::IYd'-
(AFFIX NOTARY STAMP HERE)
CkJ day of ~
U
~v -!V. Tina G KWialk. owski
J>~t'f,
',- ; My Commission 00178
~,- ~
"'; 0, ",0'" Expires January 24,
Personally Known!)(
Produced Identification "
OR
; Type of Identification Produced
END OF SEmON
PAGE 55 OF 78
SECTION 10
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA )
COUNTY OF ~ ~
The undersigned being first duly sworn as provided by law, deposes, and says:
10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny
Isles Beach City Commission and that it will be relied upon by said County, in any consideration which
may give to and any action it may take with respect to this Bid.
10.2.
The undersigned is authorized to make this Affidavit on behalf of,
(N~~rrt!too, ~~~dj~)
a, ~~ kE"~ . formed under the laws of
(Type of siness) r- j(
~~~ C~~~
(Sole Owner, partner~ etc.)
.+irL -
(State)
of which he is
10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 11.2,
nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone
else to solicit favorable action for this Bid by the City, also that no head of any department or employee
therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
10.4. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in
Paragraph 11.2 has not colluded, conspired, connived or agreed directly or indirectly with any bidder or
person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain
from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, firm or corporation, to fIX the prices of said proposal or
proposals of any other bidder; and all statements contained in the proposal or proposals described above
true; and further; neither the undersigned, nor the person, firm or corporation named above in
Paragraph 11.2, has directly or indirectly submitted said proposal or the contents thereof, or
~~ ~ thereto, to any association or ~ ~ or agent thereof.
AFFIANT'S NAME AFFIANT'S TIT E
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this Qo day 20C.
Personally Known ~ or Produced Identification
Type of identification
"",v.~ Tina G KwiatkowskI
(Affix seal here) !~ . My Commission 00178 /;Lll-t.-~~
~Ott\.'cI Expires Janua/Y24, 2 _ NOTARY PUBLIC (name printed or typed)
END OF SECTION
PAGE S6 OF 78
SECTION 11
PUBUC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Secti.on 287.133, Florida State Statutes - "A person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a
Bid on a Contract with a public entity for the construction or repair of a public building or public Work,
may not submit bids on leases of real property to a public entity, may not be awarded to perform Work
as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount Category Two of Sec.
287.017, FS for thirty six months from the date of being placed on the convicted vendor list".
CONFUcrS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes.
Bidder's must disclose with their Bids, the name of any officer, director, partner, associate or agent who
is also an officer or employee of the City of Sunny Isles Beach or it's agencies.
PAGE 57 OF 78
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBUC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach City Commission
by ~.sG-~ ~~
print Individual's name and title] ~
for ~~~ ::i
whose business address ~O 3~o pd/. --
Z;i116~ ~ / --t:- ~.3J /
and (if applicable) its Federal Employer Identification number (FEIN) is
(If the entity had no F.fm!, Include the Social Security Number of the individual signing this sworn
statement: .)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United States, including, but not limited to, any Bid or Contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guilt, in any federal or state trail court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of
guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined In Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who Is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executors, partners, shareholders, employees, members, and agents
who are active In the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prime facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to
transact business with a public entity. The term "persons" Includes those officers, directors,
PAGE 58 OF 78
executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Indicate which statement applies.)
~Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order
entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to
place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBUC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBUC ENTITY ONLY
AND, THAT THIS FORM IS VAUD THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS
FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBUC ENTITY PRIOR TO
ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTlON
287.017, FLORIDA STATUTES, FOR CATEGORY TW Y, CHANGE IN THE INFORMATION
CONTAINED IN THIS FORM.
(TItle)
Sworn to and subscribed before me this
(AFFIX NOTARY STAMP HERE)
# "lt~. Tina G Kwiatkowski Signature: otary Public - State of Florida
R~.....
. ~ . My Commission DD17AAAA
X~, f"ol Expires January 24, 2cxBrint or Type Commissioned Name
Personally Known ~ Produced Identification
Type of Identification Produced
END OF SECTION
PAGE 59 OF 78
SECTION 17
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To:
City of Sunny Isles Beach ~f I.
~~~AJJ/lJf:f5f6~ U~
. hereby acknowledge and
We,
agree that we, as the Prime Contractor for the Janitorial Services Maintenance Services Contract,
() ('Of;, "lfY' as specified, have the sole responsibility for compliance with all the requirements of the
Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations,
and agree to indemnify and hold harmless the City of Sunny Isles Beach against any and all liability,
claims, damages losses and expenses they may incur due to the failure of
~ (! d/V",IW~
[Sub-Co r]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
END OF SECTION
PAGE 73 OF 78
SECTION 18
EQUAL OPPORTUNITY I AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the
principles and practices of equal opportunity in employment and to comply with the
letter and spirit of federal, state, and local laws and regulations prohibiting
discrimination based on race, color, religion, national region, sex, age, handicap,
marital status, and politic ffiliatio r belief.
Signed:
Title:
Firm:
Address:
PAGE 74 OF 78
(1 ); f<~AfL L
11.:J7~~ IV~
Stel.Jw r: 7~~
END OF SECTION
SECTION 19
CONFLICT OF INTEREST STATEMENT
STATE OF FLOB1CA. 0
COUNlYOF ~
19.
who
BEFORE ME, the undersigned authority, persona II
was duly sworn, deposes, and states:
of
and
19.2~, (Y J'J1 The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No.
v 6 '7/0 -t) ')/' described as: Janitorial Maintenance Services.
19.3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit
based upon his own knowledge.
19.4. The Affiant states that only one submittal for the above bid is being submitted and that the
above named entity has no financial Interest in other entitles submitting bids for the same project.
19.5. Neither the Affiant nor the above named entity has directly or indirectly entered Into any
agreement, participated in any collusion, or otherwise taken any action In restraints of free competitive
pricing in connection with the entity's submittal for the above bid. This statement restricts the discussion
of pricing data until the completion of negotiations If necessary and execution of the Contract for this
project.
19.6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or
otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
19.7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict
of interest due to any other clients, contracts, or property interests for this project.
19.8. I certify that no member of the entity's ownership or management is presently applying for any
employee position or actively seeking an elected position with the City of Sunny Isles Beach.
19.9. I certify that no member of the entity's ownership or management, or staff has a vested interest
in any aspect of the City of Sunny Isles Beach.
19.10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the
above named entity, will immediately noti he City of Sunny Isles Beach.
Dated this ryz; day of
20~
AFFIANT Print or Type Name and Title
SWorn ~ subscribed before me this U day of ~ . 20rR?
~ Personally Known ~Pu. TincOR<Wiatkowski~ ~
o Produced Identification : ,_ . My1:q~ofila cat"o. ,,~
0' ,..o~ Expires January 24, 2
NOTARY PUBUC STATE OF FLORIDA
PAGE 75 OF 78
SECTION 20
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes",
please explain in the space provided, or on a separate sheet attached to this form.
20.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within
the last fIVe (5) years? \ - /
YES NO~
20.2. Has your firm, or any member of your firm, been declared in default, terminated or removed
from a contract or job related~O the ices your firm provides in the regular course of business within
the last five (5) years?
YES NO
20.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, bid
protests, or litigation in the past Ive (5 ars that is related to the services your firm provides in the
regular course of business?
YES NO yes, state the nature of the request for equitable adjustment,
contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of
the suit and the monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfe..itIJ~ of rights for further consideration of
this bid for the City of Sunny Isles Beach, Bid No. C:>>::::>' Vb --e:> . Janitorial
Se . es Maintenan
Da e
/---1
'-...J I
Print or Type Name and Title
END OF SECTION
PAGE 76 OF 78
SECTION 21
ANTI-KICKBACK AFFIDAVIT
)
)
)
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum
herein bid will be paid to any employees of the City of Sunny Isles Beach or its elected
officials as a commission, kickback, reward or gift, dire r' irectly by me or any
member of my firm or by an officer of the corporation.
By:
Title:
foregoing instrument was a~ aged before me this .~ day of
20-, b '-J ~.
[type of authority], for
[name of party on behalf of whom instrument
AFFIX NOTARY STAMP HERE:
~.~ Tina G Kwiatkowski
! ~ . My Commission DD17-
X~,..QI Expires January 24.
/ Print or Type Commissioned Name
Personally Known -L-. OR Produced Identification
Type of Identification Produced
END OF SECTION
PAGE 77 OF 78
SECTION 22
BID CHECKLIST
THE FOLLOWING ARE REQUIREMENTS OF THIS BID. USE OF THIS CHECKUST WILL HELP ENSURE
THAT YOUR SUBMISSION IS COMPLm.
Place a check mark in the "Done" column as you complete and enclose each item.
Required Done Requirement
-/ / Bid Response Sheet/Bid Form/J'id Specitifations
-/ /; Certificate(s) of Insurance (./50JJ~)
-/ ./ Certificates of Competencies '-
-/ / Local Business Tax (Occupational Business License)
-/ /. State License(s)
-/ ,/ List of Proposed Sub-Contractors
-/ V Bidder Qualification Statement ,/
-/ ./ Non-Collusion Affidavit ./
-/ /' Non-Kickback Affidavit y
-/ ./ Public Entity Crimes Sworn Statement ./
-/ ,/ Acknowledgement of Conformance with OSHA StandardsV'
-/ / Equal Opportunity/Affirmative Action Statement
-/ ;/ Conflict of Interest Statement
-/ i.I Dispute Disclosure Form
-/ ,/ Bid Checklist
This checklist must be part of the Bid. Please read the entire Bid documents thoroughly to ensure that
your submission is complete.
END OF SEmON
PAGE 78 OF 78
Cleaning Systems Inc.
Company Information
CONTACT 1 EMERGENCY PHONE NUMBERS
Office:
10330 NW 55th Street, Sunrise FL 33351
954/341-0000 24 hours a day, 7 days a week
954/344-6771
cleansys5@aol.com
Fax:
E-Mail:
N ame/ Address/PositionlPhone
Years ofExp.
with Company
Years of Exp.
Jim Fischer - (President)
10330 NW 55th Street
Sunrise, FL 33351
954/341-0000 (office)
20+ years
30+years
Jorge Paitan - (Operations Mgr.)
10330 NW 55th Street
Sunrise, FL 33351
954/341-0000 (office)
11 years
16 years
CSI utilizes a system of cell phones to keep in constant contact with our cleaning
crews in the field. After regular business hours, we also use an answering service
which is able to contact management and operations 24 hours a day, seven days a
week.
CorDorate Profile /Backeround Information
Cleaning Systems, Inc. is owned by Jim Fischer who has been president since the
company's inception as Jan Cleaning Systems, 20 years ago. The company
reorganized in 1997 with a name change to Cleaning Systems, Inc (CSI). Jim has
over 30 years of service industry background. Jorge Patina, Operations Manager,
has 11 years experience with our company and over 15 years in the industry. The
CSI office is located in Sunrise, near the Sawgrass Expressway, with convenient
and fast access to the South Florida area.
As full service commercial cleaning company with 100-125 full and part-time
employees, we are able to take care of every janitorial need form floor stripping
with high gloss polishing, carpet cleaning, office, medical facility, construction
cleaning, window washing and pressure cleaning to ceiling and vent maintenance.
Our Company has earned a reputation for providing a quality service at a
competitive price. To maintain this reputation, we have developed what we feel is
a unique approach to commercial cleaning; one which combines highly trained
employees, constant supervision and open lines of communication between the
customer and our company. To this combination, we add our own personal
involvement in the day to day operations, one of the most important aspects of any
successful business. All of this results in a commercial cleaning company of which
we are justifiably proud.
General Information
Any complaints or suggestions will always be handled in a professional manner.
We do not often get cleaning complaints. Usually what may seem to be a
complaint at first, turns out to be a communication problem that can be solved with
very little effort. Communication with CSI is always possible. Our office is staffed
daily and backed up with a 24 hour, 7 days a week answering service.
Should a complaint arise:
1. the problem will be inspected by one of the company principals, as
necessary
2. corrective action will begin immediately
3. The problem will be reviewed by the Account Manager before being
presented as complete.
CSI is generally able to respond to complaints requiring immediate response
within one hour.
Suoervision
Effective supervision on every management level is the key to a successful
custodial program. We believe that the principals must maintain a direct position in
the daily, as well as nightly quality control procedures of our company. We
personally inspect accounts on a rotational basis in order that we may upgrade our
line supervision procedures, insure that our customers are receiving what they have
contracted for and to preserve the reputation that we have strived so hard to
achieve.
Buildin!! Suoervision
We assign an Account Manager to each account that we have. Our supervisors are
responsible for quality control and employee development and report to the
Account Manager.
The Account Manager will receive a report from our daytime/evening supervisor
which will indicate any building mechanical problems and other pertinent data and
relay this information to the appropriate person, as necessary. The Account
Manager communicates directly with the customer and reports to the Operations
Manager.
Personnel
It is the employee on the job that is ultimately responsible for the reputation that
Cleaning Systems has earned. Our employees are the best screened, trained,
equipped and supervised custodial workers in South Florida. Upon being selected
to provide custodial service for you, we will transfer current employees to provide
you with a satisfactory cleaning crew.
Recruitment
Cleaning Systems firmly believes that by investing sufficient time in the selection
process of employees that many possible future problems may be avoided. In
fulfilling our hiring profile, emphasis is given to the applicant's tenure in
residence, employment, length of employment, telephone, automobile and
appearance.
Trainin!!:
Each employee continues their training with his or her own direct supervisor in the
geographic area to which they have been assigned. Only in this manner can the
specific cleaning requirements be adequately taught and enforced.
Motivation
Cleaning Systems recognizes the critical importance of fair management policies,
progressive training programs and regular employee evaluations as the as the
criteria for solid employee relations.
Turnover
By totally avoiding crisis hiring and the implementation of well supervised hiring
procedures, complemented with a strong training program, and employee evolves
that is much more apt to find satisfaction in doing custodial work.
Methods of ODeration
The "Team or Gang Cleaning" method is used by Cleaning Systems. "Team or
Gang Cleaning" is defined as an individual performing a specific task throughout a
large geographic area, in contrast to "Station Cleaning" which, is an individual
assuming the total responsibility within a given area. In recent studies, it has been
shown that team cleaning is a much more efficient and productive method for
cleaning, and thus, provides an all around cleaner facility.
Qualitv Control
Cleaning Systems, Inc. tracks every account on a master office board. The
tracking includes visits, inspections, complaints and resolutions. Each week
account reviews are held with the company owner, operations manager and field
supervisors. This system helps to insure that each facility is being attended to and
we are aware of any problems that need to be addressed.
Every client is assigned an account manager who will check with the site
supervisor each day or night of cleaning. Site supervisors are trained in our
Sunrise office prior to assignment. Supervisors are responsible for interviewing,
hiring and training site employees. Account managers perform inspections which
are reviewed for any problems or special services that need to be done. These
inspections are usually done in conjunction with a client meeting, so progress can
be monitored by both CSI and the Contract Manager.
It is our usual practice to install chemical dispensing centers in the larger buildings
we service. This eliminates any guesswork on the part of the cleaners to determine
the correct strength of cleaning solutions. Our account manager will be
responsible for ordering supplies, equipment, maintaining MSDS sheets, etc. our
floor crew will be responsible for handling all floor work, including stripping,
waxing and burnishing.
Our quality control system is preventive in nature rather than reactive. We firmly
believe that it is important that we identify and solve possible problems before thy
become problem that command a reactive position.
Back2round Checks / Health Checks
When Cleaning Systems, Inc. hires new employees, we routinely verify past
employment history and references. If a client requests a criminal background
check, we utilize the services of the Broward County Sheriff s Office. The
following checks can be provided as well, upon requests:
· Social Security Number verification
· Local, state, federal criminal history search
· Violent Sexual Offender and Predator Registry search
· DMV records
· Florida HRS Abuse Registry
· Pre-employment drug testing
Turnaround time for basic background checks is 24-48 hours.
Other Testin2
Cleaning Systems, Inc. will also, upon request, have employees undergo TB
testing, as appropriate, for those employees who will be providing service to
medical facilities.
Other background screening, including fingerprinting for schools and licensed
child care facilities, will also be accommodated with advance notice.
CSI Hirin2 Procedures
Cleaning Systems Inc. firmly believes that by investing sufficient time in the
selection process of employees that many possible future problems may be
avoided. In fulfilling our hiring profile, emphasis is given to the applicant's tenure
in residence, employment, length of employment, telephone, automobile and
appearance.
CSI currently has approximately 100 employees, full and part-time. We do
constant recruiting of potential employees, both by word-of-mouth and advertising
and always have extensive waiting list of screened and qualified new hires.
When CSI staffs a new account, we generally start with a mix of current employees
and new hires, ensuring that there are employees on-site immediately, who are
thoroughly familiar with CSI's policies, procedures, and good housekeeping
practices. Initial start up is usually handled with a full crew plus the floor and
special services crew in order to bring the account up to date as soon as possible.
Our extensive experience with municipal and medical facility work allows us to be
successful in providing excellent service to any size facility. In addition, CSI has,
on staff, a crew trained in specialized processes necessary for any size construction
cleaning job. Our experience ranges from 250,000 sq. ft. department stores,
municipal and medical buildings and public schools of all size homes, smaller
retail outlets, offices and warehouse spaces.
CSI PREPAREDNESS
Cleaning Systems, Inc., having been in business for over 20 years, is well prepared
to begin work on a contract of any size and scope. We have a great deal of
experience, not only in serving various municipalities, but also in providing quality
janitorial services to many multiple locations customers.
Our support staff, communications, and computer systems are all state-of-the-art
and have the ability to grow and expand with our company. We have a proven
ability to staff a cleaning crew of well trained and supervised employees for any
cleaning necessity.
Scone of Services
Cleaning Systems, Inc. has the capability to perform all duties as required by the
proposal. Weare a full service company capable of providing janitorial, window
cleaning, pressure cleaning, floor maintenance and property management.
Our current accounts require CSI to be involved in every aspect of cleaning and
management.
All CSI Cleaning properties are inspected nightly by the supervisor on duty who
reports any problems, needed repairs or irregularities to the account manager. In
addition, CSI performs regularly scheduled site visits and inspections with our
clients. As a locally owned and operated company, our records of customer contact
and communication is unsurpassed in the industry.
CSI has a well deserved reputation of quality service and immediate response to
requests for special services or problem solving.
Account Start-Du Procedure
When assuming responsibility for the set up of a new account, Cleaning Systems,
Inc. has followed this set of guidelines:
Prior to the takeover of a new account, we meet with the client's representative
who is responsible for giving us keys, alarm codes, access codes and names of
contact people as necessary. A timetable in which the turnover of these items is
agreed upon, we try to take receipt as soon as possible following the completion of
the prior company's duties. We prefer to have the accomplished on a Friday so that
we have a weekend prior to start date to really get to know the facilities and begin
to bring the account up to standard.
When we begin a new account, the employees have already been trained in good
housekeeping practices, as well as the general specifications of the area they will
be cleaning. New accounts are staffed with a mixture of new and current
employees. This is supplemented, for at least the first day/night if needed, with our
special services crew and our floor crew.
We have found that the most important component of a smooth transition is
ongoing communication with our client so that we are able to meet or exceed
expectations for our services.
Example:
CSI Traininl! Prol!ram
Employee Name:
Job Site:
Job Title:
Supervisor's Name:
Reviewed with
Employee
1. Emergency Procedures
2. Location of First Aid Supplies
3. Reporting Injuries or Property Damage
4. Typical Job Hazards within Working Area
5. Maintaining Safe Tools and Equipment
6. Use of Personal Protective Equipment
7. Reporting Unsafe Conditions and Acts
8. Good Housekeeping Practices
(orientation to chemicals, equipment, supplies,
trash removal, dusting, vacuuming, carpet edging,
carpet spotting, dust mopping, wet mopping, glass
spotting, periodic duties, restroom cleaning)
9. Smoking Regulations
10. Security Program
11. Hazard Communication Program
12. Bloodbome Pathogens
13. Asbestos Awareness
14. Medical Assistance Procedures
15. Employee Work Rules
16. Clothing/Uniforms/ID Tags
17. Notice of Safety Violation/Disciplinary Action
Signature of Employee:
At Completion of Training:
Date:
Supervisor's Signature:
Date:
Date
CSI HAZARD COMMUNICATION TRAINING
CSI fully adheres to the requirements of the Occupation Safety and Health Act, as well as to all
State safety legislation. We have instituted our Hazard Communication Program to apprise all
employees of chemical hazards which the employee may encounter in the performance of his
job. By implementation of this Program, CSI intends to fully comply with this standard.
1. This Program is prepared for each site based on the chemicals in use.
2. Site supervisors prepare a list of all chemical products used and insert a copy of all
MSDS's. This list is kept current at all times.
3. A copy of the Program is kept at all job sites and in the office. The Program is available
to employees upon request.
Product Labeling
All products at each site are labeled properly.
The following minimal information is on each label:
Product name, manufacturer's name, address, and phone number;
Instructions on product use;
Hazardous ingredients;
All appropriate hazard, Warning and Caution statements;
First aid procedures;
Disposal procedures
All employees receive training in Hazardous Communications within 7 days of new hire and
complete acknowledgement of such training upon completion. Employees who will be in
contact with asbestos or blood Bourne pathogens receive training in those areas as well.
GENERAL SAFETY GUIDELINES
1. Poor vision can cause accidents. Report inadequate lighting, or any bulbs that are not
working to your supervisor.
2. Be sure to report any accidents to your supervisor.
3. When lifting heavy objects, keep your knees bent, back straight, and object close to you.
Be sure you know the proper method of lifting. Get help when necessary.
4. Be sure to pay attention to all safety signs and notices.
5. Always post signs on wet floor areas.
6. Wear the right shoes; do not choose slippery soles, sandals, or other inappropriate
footwear.
7. Pour and use solvents in well-ventilated areas.
8. Be sure you know the location of MSDS sheets and how to find the first aid information
on them.
9. Never use defective equipment.
10. Wear gloves when handling caustic substances.
11. Drugs and alcohol use on the job is strictly prohibited and is cause for dismissal.
EQUIPMENT LIST
The CSI offices in Sunrise encompass a fully stocked warehouse containing all supplies, tools,
and equipment necessary to initiate any cleaning contract. In addition, our floor and special
services vans are stocked with the tools and equipment needed to compete any emergency or
routine projects that might be scheduled. Among the items routinely kept in stock are:
· Full range 0 f cleaning solutions, lotions, disinfectants, waxes, deodorizers, polishers,
cleansers; supplies of paper products and liners.
· All materials to stock janitor carts including dusters, cloths, sponges, gloves, spray
bottles, scrapers, squeegees, safety equipment, dust mops, wet mops, brooms, brushes,
etc.
· We also keep stock in janitors' carts, maids' carts, tool caddies, mop bucket combos, wet
floors signs, and brute barrels.
A partial list of equipment we have on hand includes:
· High speed 20" burnisher
· 20" and 17" floor machines
· Auto scrubbers
· Propane floor machines
· Pro-Team Supercoach & Li'l Hummer Back Pac Vacuums
· Upright vacuums (Sanitaire & Eureka commercial)
· Carpet extractors
· We/dry vacuums with squeegees
· High speed buffer
· Carpet spotters and carpet treiver
· Tucker window washing system
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CLEANING SYSTEMS INC.
A Complete Commercial Cleaning Company
SECURITY CLEARANCE AUTHORIZA TION
Name:
Date:
Address:
Date of Birth:
Social Security Number:
Driver's License Number:
I hereby authorize Cleaning Systems, Inc. to perf orin a security background
check for the purposes of working at
for Cleaning Systems, Inc.
Employee Signature:
Date Signed:
10330 NW 55th Street . Sunrise, Florida 33351 . Phone- (954) 341-0000' Fax~ (954) 341-6771
REFERENCES (Partial Listing)
City of Sunrise
Rose - Account Manager
10770 W. Oakland Park Blvd
Sunrise, FL 33351
Tel: 954-572-2485
Fax: 954-572-2278
City of Coral Springs
Gail Dixon - Purchasing Director
9551 West Sample Rd.
Coral Springs, FL 33065
Tel: 954-344-1104
Fax: 954-3441186
GAD@coralsprings.org
Cleveland Clinic Office Bldg.
Annette Gadus - Enviromental Servo Dir.
2950 Cleveland Clinic Blvd.
Weston, FL 33331
Tel: 954-659-5031
GADUSA@ccf.org
Holy Cross Medical Center
Joanne Inglis - Property Manager
5601 N. Dixie Hwy. #204
Fort Lauderdale, FL 33334
Tel: 954-771-3986
Fax: 954-771-0417
City of Pompano Beach
Leeta Hardin - Purchasing Director
1190 NE 3rd Avenue Bldg. C
Pompano Beach, FL 33060
954-786-4098
City of Sunrise Civic Center/Tennis
Steve Kane - Account Manager
9805 W.Oakland Park Blvd.
Sunrise, FL 33357
Tel: 954-572-2274
Fax: 954-572-2278
Boys & Girls Club
Curtis Shoffner - Manager
27 S. Dixie Highway
Deerfield Beach, FL 33441
Tel: 954-941-2697
City of Sunny Isles
Victor - Account Manager
18070 Collins Ave.
Sunny Isles Beach, FL 33160
Tel: 305-947-0606
Fax: 305-949-3113