HomeMy WebLinkAboutService Keepers Inc.
City Commission
Norman S. Edelcup
Mayor
Lewis J. Thaler
Vice Mayor
August 22, 2008
Roslyn Brezin
Commissioner
Gerry Goodman
Commissioner
Mr. Neal Berman
Vice-President & CEO
Service Keepers
7541 NE Third Place
Miami, FL 33138
George "Bud" Scholl
Commissioner
A. John Szerlag
Cily Manager
Hans Ottinot
Cily Attorney
Jane A. Hines
Cily Clerk
Re:
Bid No. 08-06-02 Janitorial Maintenance Services (Bid Security)
Dear Mr. Berman:
Enclosed please find your cashier's check in the amount of $6,000.00. Your bid
security is being returned to you in connection with Invitation to Bid No. 08-06-
02 in which you were not the lowest responsive bidder.
Thank you for your interest in the City of Sunny Isles Beach, and if you should
have any questions, please do not hesitate to contact me.
~y~r~
Jane A. Hines, CMC
City Clerk
Enclosure
c: Public Works Director/Engineer Rick Conner
Ltr Service Keepers Return Bid Security
NOTICE TO CUSTOMERS
The issuance of a "Declaration of Loss" under oath
statement will be required before this
check will be replaced or refunded in the
event it is lost, misplaced or stolen.
o Cily National Ban~
OF FLORIDA
521633
2 2RZ
63-436/660
Da~ June 24, 2008
.Q)o[[urs
I
II
Jj
(i
(lJJ *CITY OF SUNNY ISLES BEACH. *
J:; to the order of
SI X THOUSAND DOLLARS AND ZERO CENTS
I $ 6,000.00
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Cashier's Chedk
BID BOND.
III 0 5 2 ~ b ~ ~ III +1: 0 b bOO ~ ~ b 71:
~ 5000000 5011-
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SUN
G & A Maintenance, Inc., d/b/a Service Keepers
Response to:
City of Sunny Isle Beach Invitation to Bid
ITB NO. 08-06-02
Dated: June 24th, 2008
Service Keepers
"Providing Health and Safety to the Work Environment"
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261/ Broward 954-522-5668
BANKS
COMMERCIAL BUILDINGS
CONDOMINIUMS
INDUSTRIAL BUILDINGS
SERVICE ~EPERS
"Providing Health and Safety to the Work Environment"
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261/ Broward 954-522-5668
June 24t\ 2008
Mr. Rick Conner
Engineering & Public Works Director
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: ITS NO. 08-06-02 JANITORIAL MAINTENANCE SERVICES
Dear Mr. Conner:
I am enclosing one original and four copies of G & A Maintenance, Inc.' s, d/b/a
Service Keeper's technical Bid Response to the above described ITB NO. 08-06-02. Our
response also includes information about Service Keepers' history, ownership,
management team, references and operational information.
This proposal provides the City of Sunny Isles Beach with janitorial services
utilizing 80% of U.S. GreeD Seal (GS-37) Certified Chemicals.
G & A Maintenance, Inc. d/b/a Service Keepers is a woman-owned commercial
janitorial cleaning company that has maintained many of South Florida's office buildings,
condominiums, government facilities, religious institutions and public and private
schools for more than 40 years.
G & A Maintenance, Inc. d/b/a Service Keepers is ready, willing and able to
provide the City of Sunny Isles Beach with the finest "Green Cleaning" janitorial services
presently available in Florida.
Si~7!!6
~ ~f:nan
Vice-President & Chief Operating Officer
Enclosures
1
BANKS
COMMERCIAL BUILDINGS
CONDOMINIUMS
INDUSTRIAL BUILDINGS
SERVICE ~EPERS
"Providing Health and Safety to the Work Environment"
7541 N .E. Third Place / Miami, Florida 3313 8
Dade 305-751-2261/ Broward 954-522-5668
.
G & A Maintenance, Inc. d/b/a Service
Keepers is a woman-owned commercial
janitorial cleaning company that has maintained
many of South Florida's office buildings,
\Ve're there 24 hours (I day, with the best condominiums, government facilities, religious
(milled people, working to serve your needs. institutions and public and private schools for
more than 20 years. Our janitorial services
utilizes 80% of U.S. Green Seal (GS-37) Certified Chemicals.
Professionalism
Reliability
Responsibility
Our growth and reputation is a result of our unwavering commitment to provide not only
the best possible cleaning services using top-quality commercial products and efficient
cleaning technologies, but also in delivering dedicated customer service that our clients
deserve.
Service Keepers is committed to using cutting-edge equipment and technology for its
cleaning services, including the use of a hydrogen peroxide-based cleaning system,
providing a practical, non-toxic alternative to conventional cleaning systems.
The methods and systems we use account for only part of our success. The other part is
our investment in the people who make it all happen; our janitors, site managers,
salespeople and management. We offer competitive wages which helps limit turnover and
in turn leads to a more experienced staff. We also provide continual employee training.
Our Quality-control supervisors make constant visits to our buildings and interact with
clients and staff to ensure all standards are not only met, but exceeded.
OFFICERS AND MANAGEMENT TEAM:
Jocelyn Berman, President
Ms. Jocelyn Berman is the founder and an owner of Service Keepers.
In 1988, Ms. Berman founded G & A Maintenance, Inc., d/b/a Service Keepers. From
1972 till 1988, Ms. Berman owned and operated Clarke Chemical Corporation, which
manufactured janitorial cleaning products.
As President of Service Keepers, Ms. Berman is responsible for the financial stability and
the overall growth and expansion of its operations.
Ms. Berman has aM. B.A. from New Yark University in Business and Finance.
Neal Berman, Vice President & Chief Operating Officer
Mr. Berman is an owner and serves as the company's Chief Operating officer since 1998;
he oversees the overall day-to-day administrative and financial operations of the
company and serves as the corporate liaison with Service Keeper's clients to ensure that
it is in compliance with contractual obligations and reports.
Mr. Berman maintains professional memberships in BSCAI - Building Service
Contractor's Association International and IICRC - Institute oflnspection, Cleaning, and
Restoration Certification (Stone and Hard Floor Technician).
Mr. Neal Berman has a B.A. in Religion from the University of Florida (Gainesville, FL).
Pamela Skalet, Vice President of Operations
Pamela Skalet is an owner of the company and the company's Vice-President of
operations since 1996, oversees the overall day-to-day financial operations of the
company including accounts payable, accounts receivables, invoicing, account
reconciliation and budgeting.
Ms. Skalet maintains professional memberships in the Building Service Contactors
Association Inc., ISSA- Interclean, and the U.S. Green Building Council.
Ms. Skalet has a B.A. degree from the School of Hospitality Management from the
Florida International University (Miami, FL).
Jose A. Arroyo, Director of Operations and Business Development
Mr. Arroyo joined Service Keepers as Director of Operations and Business Development
after 19 years of service with national, state and local commercial janitorial companies.
He is experienced in delivering building janitorial services to institutional, commercial,
industrial, medical institutions and laboratories. He has experience in developing plans
and procedures far regulatory compliance, FDA, EP A and OSHA regulations; as well as,
infectious waste and recycled materials management.
Mr. Arroyo has an A.A.S. degree in General Business Management from the Borough of
Manhattan Community (New York, NY).
PROFESSIONAL ASSOCIATIONS:
Service Keepers associates with many professional and technical experts in the service
industry. This enables us to offer valuable premium services, creating an opportunity for
our customers to take advantage of a single source for all facility requirements. Service
Keepers is a member of the following associations and accredited affiliations:
We are members of the following organizations.
. International Sanitary Supply Association - I S S A
. Cleaning Management Institute - C M I
. South East Florida Apartment Association - S E F A A
. Building Service Contractors Association International - B S C A I
. Building Owners and Managers Association International - B 0 M A
. Institute of Inspection Cleaning & Restoration
. National Safety Council- N S C
. A ventura Marketing Council
. International Executive Housekeepers Association - I E H A
. American Red Cross
. United States Green Building Council - USGBC
BANKS
COMMERCIAL BUILDINGS
~ERVICE ~ EEPERS, INC.
CONDOMINIUMS
INDUSTRIAL BUILDINGS
Quality Janitorial Service
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261 / Broward 954-522-5668
REFERENCES
The Ocean Club Community
765 Crandon Blvd.
Key Biscayne, FL
(305) 796-9835
Robert Canto
Cambden Properties
50 S.W. 10th Street
Miami, FL 33130
(305) 755-9572
Rhonda Smith
Miami Country Day School
601 N.W. 10ih St.
Miami, FL 33161
(305)206-1761
Mike Caban
Posnack Hebrew Day School
6511 W. Sunrise Blvd.
Ft. Lauderdale, FL 33178
(954) 583-6100
Anthony Gioia
Espirito Santo Plaza
1395 Brickell Ave.
Miami, FL 33131
(305) 371-3500
Joey Senker
Southern Wine & Spirits
1600 N.W. 163rd St.
Miami, FL 33169
(305) 625-4171
Bill Orcutt
Alfred 1. DuPont Building
169 E. Flagler
Miami, FL 33141
(305) 374-3677
Cary Perez
City National Bank
25 West Flagler St.
Suite #970
Miami, FL 33150
George Montes
Service Keepers, Inc. presently services over 5 million square feet in
South Florida. We pride ourselves on our incomparable training and
supervision which guides our company.
BANKS
COMMERCIAL BUILDINGS
~ERVICE ~ EEPERS, INC.
CONDOMINIUMS
INDUSTRIAL BUILDINGS
Quality Janitorial Service
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261 / Broward 954-522-5668
Service Keepers' Standards of Cleaning
Floors
Floors and baseboards will be free of all dirt and debris, removable stains, film,
traffic marks, and wax buildup. Floor will have a non-slip finish and a high sheen
appearance.
Carpets
Carpets will be free of any dirt, dust, lint, stain, or foreign matter.
Mats
Mats will be free of any observable dirt, dust, lint, or other foreign matter.
WallslDoorslPartitions
Surfaces, accessories, decorations, and hardware will have a uniformly clean
appearance free of dirt, stains, streaks, spots, lint, and cleaning marks.
Glass
Surface will be kept clean and free of marks and smudges.
Lights
All fixtures including bulbs and tubes will be free of insects, dirt, dust, film, and
streaks; parts removed must be replaced immediately.
Furniture
Surfaces will have a uniformly clean appearance, free of deposits, streaks, film,
and removable stains.
Fixtures
Fixtures will be clean, bright, and sanitized, free of odor, dirt, marks, and foreign
matter.
Waste
Containers and waste areas will be free of debris, dirt, ashes, and odor.
Dust Accumulation
No accumulation of dust or fine debris on any exposed surfaces.
BlindslDrapes
Surfaces will be free from dust, dirty marks, and stains.
Fountains
Surface will have no streaks, film, or spots. Metal parts will be clean and bright.
Exterior
All areas will be kept free of debris and foreign matter. Walks and step entrances
will be kept clear of debris, sitting water, and dirt.
Supplies
All supplies, materials, and equipment will be used safely, approved by clients,
and properly stored.
BANKS
COMMERCIAL BUILDINGS
~ERVICE ~ EEPERS, INC.
CONDOMINIUMS
SCHOOLS
Quality Janitorial Service
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261 / Broward 954-522-5668
Service Keepers' Orientation and Trainin2 Pro2ram
1. Orientation of the company's rules and procedures:
a. Time procedures and paydays
b. Raises
c. Safety Rules, MSDS, OSHA compliance
d. Call-In-Methods/check-in methods
e. Working with a supervisor, if applicable
f. Key and building security procedures
g. Call-out-Methods/check-out methods
h. Acceptable conduct at the work site, breaks
1. The customer is always right philosophy
2. Discussion of Cleaning products and supplies
a. Demonstration on how to use a vacuum, clean the bag, and the importance of
keeping it clean.
b. Demonstration of how to use a backpack vacuum, edger, and vacuum
attachments, mop bucket and wringer, trash barrel, wet and dry mop, scratch pad
sponge, feather duster and dust cloth.
c. Demonstration of the proper use of cleaning products. Explain what each is for,
how to use, and proper dilution ratios and procedures.
d. Go over safety factors involved with using cleaning products. Explain MSDS and
emergency contact information sheet, and tell where they can be found in the
building. Explain the importance of wearing rubber gloves in the restrooms and
examination rooms. Let them know where the first aid kit will be kept in the
storage area of the supplies room at the account.
3. Discuss cleaning Procedures for:
a. Office Cleanin2
1) Dusting
2) Trashing
3) Vacuuming
4) Carpet spotting
5) Edging
6) Glass Spotting
7) Dust mopping
8) Wet mopping
9) Blind cleaning
10) Less frequent duties
b. Lobbv and common areas
1) Spotting door glass
2) Dusting door frames
3) Floor care
4) Elevators
5) Stairways
c. Rest room cleanin2
1) Filling dispensers
2) Trash removal
3) Sink, toilet, and urinal cleaning
4) Cleaning metal work
5) Mirrors
6) Partition walls, doors, tops, and hinges
7) Spotting walls
8) Wet mopping floors
4. Examination Rooms
1) Analyze room for hazardous materials left on floors, counters, or furniture
2) Do not dispose of any hazardous materials placed in identifiable red plastic
bags
3) Make sure to use rubber gloves when cleaning all areas of examination room
4) Use proper disinfectants for floors, walls, counters, and furniture
5) Use extreme caution in examination rooms for blood
5. Inspections
a. How they are conducted
b. Accountability - condition of cleaning equipment, work area, site, etc.
c. How to resolve problems
6. Key and Security Procedures
a. How to work with a security guard
b. Using a card system to enter a building
c. Security codes
d. Where keys are kept
e. The check out and in system for keys
f. How to handle a crisis
g. Where to be in a building with a weather related problem
7. Employee Evaluations
a. Training period
b. Probation period
c. Evaluation by time periods (quarterly or annually)
8. Conduct at the account
a. Good attitude
b. Neat appearance, dressing appropriately
c. Uniform, company T -shirt/smock, or ID badge
d. Smoking: not allowed or OK in designated spot off grounds
9. Procedure for getting paid
a. When is pay day
b. How our pay periods operate
c. Payment options: Pick-up or delivery
Trainin2 on Site
Occasionally we may be forced to train at the job site. This is OK as long as the
person who is being trained is observing the person who is doing the work. Do not let
them start to use cleaning chemicals until they are acquainted with the "how to's" and
which product goes on what surface. When the trainer feels comfortable that the new
hire is ready, only then should they be allowed to do the work.
We know the ideal situation is to train in our office before the person goes to the
building, unfortunately, we do not live in a perfect world, so there are times when this
is not possible. Training on site becomes the quickest way to get the new hire
oriented to the job. It is important that the person besides being instructed in
cleaning, is shown the MSDS, where the first aid kit is, and the rules of our company
and the building where they will work.
BANKS
COMMERCIAL BUILDINGS ~ ~
~ERVICE ~EEPERS, INC.
CONDOMINIUMS
SCHOOLS
Quality Janitorial Service
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261/ Broward 954-522-5668
Security Procedures for Hirin2 New Employees
. All employees of Service Keepers are required to fill out the mandatory
Form W -4 according to the Internal Revenue Code of the Internal
revenue service of the United States of America. ( sections 3402 (t)(2)(A)
and 6109 and their regulations)
. All employees of Service Keepers are required to fill out the mandatory
form 1-9 according to the Immigration and naturalization service of the
United States Department of Justice.
. Service Keepers will examine both an existing document showing proof
of identification issued by a governmental agency of the United States of
America, and documents that establish both identity and employment
eligibility within the United States of America.
. Service Keepers will run a background identification check with the
Florida Department of Law Enforcement. If required by client, we will
run National background check.
BANKS
COMMERCIAL BUILDINGS
~ERVICE ~ EEPERS, INC.
CONDOMINIUMS
INDUSTRIAL BUILDINGS
Quality Janitorial Service
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261 / Broward 954-522-5668
COMPANY EMPLOYEE RULES
Dress Code
1. All employees must be in Khaki pants and company shirt at all times.
2. Clothing must be acceptable in appearance, no holes or tears.
3. No sandals, open-toed shoes, or leather-soled footwear. Rubber-soled footwear is required.
4. Company T-shirts must be worn at all times, unless you are told otherwise.
5. Appearance should be neat and clean.
6. NEVER bring pets, children, friends, or relatives to work with you.
ADDITIONAL RULES
1. You must clock in and out using TEAM 800-635-7830 and your personal number.
2. If you can not be at work due to an emergency, you must call the office immediately.
3. If you need time off for a family function, Dr. appointment, etc., you should let the office know at
least 3 days in advance of the day you will need off.
4. At no time will you allow anyone into an account who is not working with you.
5. At no time will you use any equipment at the job site that does not belong to the cleaning
company (unless otherwise notified).
6. You will use only the designated phone, to call the office or your home or for an emergency
situation.
7. If you are asked to wear an ID badge, you will do so willingly.
8. You will be on time to work unless approved by the office in advance.
9. Smoking will not be permitted while working, only on a break in a designated area or off the job
site.
10. The utmost courtesy will be extended to customers and fellow employees at all times.
11. Harassment and discrimination will not be tolerated at any time. If you have such an incident,
you are to report it immediately.
12. Any injuries on the job are to be reported to your supervisor or this office immediately.
13. No overtime will be paid unless approved and signed by site supervisor or facility director.
Failure to follow any of the above rules may be cause for termination.
I have read and understand all the rules as stated.
Date:
Employee
Signature:
BANKS
COMMERCIAL BUILDINGS ~ ,.-w
~ERVICE ~ EEPERS, INC.
CONDOMINIUMS
SCHOOLS
Quality Janitorial Service
7541 N.E. Third Place / Miami, Florida 33138
Dade 305-751-2261/ Broward 954-522-5668
MSDS
EMERGENCY CONTACT INFORMATION
Account Name:
Supervisor Name:
Supervisor Pager:
Florida Poison Information Center: 1-800-282-3171
(Centro De Informacion De Veneno De La Florida)
Office Number: (305) 751-2261
Emergency Contact:
Emergency Pager:
Account Address:
Account Phone Number:
Service Keepers, Inc.
I
~~m ~m~m~~ . ~ v
Service Keepers, Inc.
7541 N.E. 3rd Place
Miami, FL 33138
Dade 305-751-2261/ Broward 954-522-5668
Fax (305) 759-0705
DAILY MAINTENANCE LOG
Date
Building #
Issue:
Resolved:
Date
Signature
Date
Suite #
Issue:
Resolved: Date
Signature
SERVICE KEEPERS' INSPECTION FORM
Exterior/Grounds
Policing
Sidewalks
Entrance Area
Storefront Area
Entrance
Glass, Metal Surfaces
Ash Trays
Mats
Comers
Lobbies
Dusting
Floor Appearance
Sweeping, Vacuuming
Spot Cleaning
Fixtures
Water Fountains
Escalators
Staircase
Mats
Elevators
Treads
Lights
Walls, Doors
Carpet
Restrooms
Dispensers, Hardware
Floors
Mirrors
Walls, Partitions, Doors
Waste Cans
Basins
Toilets, Urinals
Offices
Furniture Equipment
Doorkick Plates
Phones, Lamps
Waste baskets
Sweeping, vacuuming
Baseboards
Walls, Doors, Spotcleaning
Comers
High, Low Dusting
Stairwells
Rails
Steps, Landings
Janitor Closets
Cleanliness, Organization
Supplies, Equipment
Staff Area
Walls, Corridors
Stairwells
Elevators
Staff Entrance
Trash Area
Restaurant Decks
Pool Area
Driveway
Signs, Fixtures
Corridors
Vacuuming
Ice Rooms
Elevator Tracks
Mats
Classrooms
Counters
Tables+Chairs
Thresholds
Floors
Walls
Odor
Building City
Inspected by Date Time
Classification Poor Fair Good Ex' lint Quality Value
Entrance 3 4 5 6
Lobbies 12 12 16 20
Elevators 3 4 5 6
Restrooms 6 9 ]2 ]6
Offices 3 4 5 6
Stairwells ] 2 3 4
Janitor Closets 3 4 5 6
Staff Area 3 4 5 6
Exterior & Grounds 6 8 10 ]2
Corridors 3 4 5 6
Classrooms 6 8 ]0 ]2
Quality Index I I
Comments:
Supervisor:
SECTION 7
BID RESPONSE SHEET
THIS BID IS SUBMmED TO:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Bid No. 08-06-02 for Janitorial Maintenance Services
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as
specified or indicated in the Contract Documents for the Contract Price and within the Contract Time
indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents.
7.1. The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder's, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to
sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
7.2. In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
7.2.1. Bidder has examined copies of all the Bidding Documents and of the following Addenda
(receipt of all which is hereby acknowledged.)
Addendum No.
Addendum No.
Addendum No.
Addendum No.
Addendum No.
Addendum No.
Addendum No.
1
2
3
4
5
6
7
Dated:
Dated:
Dated:
Dated:
Dated:
Dated:
Dated:
7.2.2. The Bidder has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in
any manner may affect cost, progress, performance, or furnishing of the Work.
7.2.3. The Bidder has studied carefully all reports and drawings of subsurface conditions and
drawings of physical conditions.
7.2.4. The Bidder has obtained and carefully studied (or assumes responsibility for obtaining
and carefully studying) all such examinations, investigations, explorations, tests and
studies (in addition to or to supplement those referred to in (c) above) which pertain to
the subsurface or physical conditions at the site or otherwise may affect the cost,
progress, performance, or furnishing of the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the Contract
Documents, and no additional examinations, investigations, explorations, tests, reports or
similar information or data are or will be required by Bidder for such purposes.
7.2.5. Bidder has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Facilities at or continuous to
the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, report or similar
information or data in respect of said Underground Facilities are or will be required by
Bidder in order to perform and furnish the Work at the Contract Price, within the Contract
Time and in accordance with other terms and conditions of the Contract Documents.
7.2.6. The Bidder has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports, and studies with the terms and conditions of
the Contract Documents.
7.2.7. The Bidder has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City is
acceptable to the Bidder.
7.2.8. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Bidder has not directly or
indirectly induced or solicited any other Bidder to submit a false or sham Bid; the
Bidder has not solicited or induced any person, firm or corporation to refrain from
bidding; and Bidder has not sought by collusion to obtain for itself any advantage over
any other Bidder or over the City.
7.3. The Bidder understands and agrees that the Bid is for unit prices to furnish and install
individual Work Items for maintenance and/or repair work, complete in place. Estimates are provided for
the purposes of Bid Evaluation and to establish unit prices for individual Work Items for maintenance
and/or repair work to be contracted by the City under individual Purchase Orders, based on the unit
prices established under this Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
7.4. Communications concerning this Bid shall be addressed to (please print clearly): Bidder Name:
G&A Maintenance, Inc. d/b/a Service Keepers
Address:
7541 NE 3rd Place, Miami, Florida 33138
Telephone:
305-751-2261
Fax:
305-759-0705
Attention:
Pamela Skalet
7.5. The terms used in this Bid which are defined in the General Conditions of the Contract included
as part of the Contract documents have the meanings assigned to them in the General Conditions.
DOCUMENT CONTINUES ON NEXT PAGE
BID FORM
FOR THE
JANITORIAL MAINTENANCE SERVICES
NOTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the items
times the number of items authorized, ordered, placed, and accepted by the City.
7.6. Bid Form
ITEM DESCRIPTION
UANTITY
UNIT BID
TOTAL
A. OFFICES
X $50.97 /$2,446.56
AI City Hall Offices 48 Per Month of
Cleaning One Office =
X $44.75 $1,790.00
A2 City Hall Cubicles 40 Per Month of
Cleaning One Cubical=
X $29.83 $149.15
A3 Pelican Community Park Offices 5 Per Month of
Cleaning One Office =
X $20.88 $83.52
A4 Pelican Community Park Cubicles 4 Per Month of
Cleaning One Cubical=
X $12.43 :/i74.58
AS Public Works Offices 6 Per Month of
Cleaning One Office =
/$4,543.81
A SUBTOTAL
B. KITCHEN AREAS
X $49.72 1$198.88
B1 City Hall Kitchen Areas 4 Per Month of Cleaning
One Kitchen Area =
X $51.20 $51.20
B2 Pelican Community Park Kitchen Areas 1 Per Month of Cleaning
One Kitchen Area =
X $45.01 $45.01
B3 Public Works Kitchen Areas 1 Per Month of Cleaning
One Kitchen Area =
~295.09
B SUBTOTAL
C. HALLWAYS AND COMMON AREAS
X $250.05 $1,000.20
Cl City Hall 4 Per Month of
One Area =
X $120.36 $120.36
C2 Pelican Community Park 1 Per Month of
One Area =
X $46.08 $46.08
C3 Public Works Office Building 1 Per Month of
One Area =
~1,166.64
C SUBTOTAL
D. FOYER AND RECEPTION AREAS
X $94.25 ~377 .00
01 City Hall Foyer and Reception Areas 4 Per Month of
One Area =
X $54.00 $108.00
02 Community Center Foyer and 2 Per Month of
Reception Area One Area =
X $39.00 ~39.00
03 Public Works Foyer and 1 Per Month of
Reception Area One Area =
$524.00
0 SUBTOTAL
E. RESTROOMS
X $20.00 $260.00
E1 City Hall Restrooms 13 Per Month of
One Area =
X $45.00 :!I225.00
E2 Community Center Restrooms 5 Per Month of
One Area =
X $13.81 $82.86
E3 Park and Beach Access Restrooms 6 Per Month of
One Area =
~567 .86
E SUBTOTAL
F. ELEVATORS
3 ~.OO
X $15.00
F1 City Hall Elevators Per Month of Cleaning
One Elevator =
1 $15.00
X $15.00
F2 Community Center Elevators Per Month of Cleaning
One Elevator =
$567.86
F SUBTOTAL
G. COMMISSION CHAMBERS
1 $184.16
X $184.16
G1 City Hall Commission Chambers Per Month of
Cleaning =
$184.16
G SUBTOTAL
H.MISCELLANEOUSITEMS
X $29.83 ~59.66
H1 Police Department Holding Cells 2 On Call Per Cell Per
Cleaning =
X $388.68 $388.68
H2 Pelican Community Park Creative Arts 1 Per Month Per
Room Room Per Cleaning =
X $388.68 1$1,166.04
H3 Pelican Community Activity Rooms 3 Per Month of
Cleaning Per Room =
X $625.18 1$625.18
H4 Pelican Community Park Gymnasium 1 Per Month of
Cleaning =
X $80.00 $80.00
HS Pelican Community Park Gymnasium 1 Per Month of
Concession Stand Cleaning =
~ $292.32 $292.32
H6 Library at the City Hall 1 Per Month of
IGovernment Center Cleaning=
SUBTOTAL $2,611.88
I. STAIRWELLS
1 $15.00
X $15.00
11 City Hall Per Month
Cleaning=
1 X $15.00 $15.00
11 Pelican Community Park Per Month of
Cleaning=
1$30.00
I SUBTOTAL
$9,983.44
I
GRAND TOTAL
NOTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for
the units ordered, placed, and accepted by the City. The Bidder, by signing this
Bid Form and Contract, fully acknowledges that hel she will receive no additional
compensation (no overhead, no anticipated profits, etc.) other than the bid unit
price of the items times the number of items authorized, ordered, placed, and
accepted by the City.
Grand Total (based on the estimated quantities) written out in words:
Nine Thousand Nine Hundred eiaht-three Dollars and forty - four Cents.
BID ITEM SPECIFICATIONS
7.7 BID FORM SPECIFICATIONS
7.7.1 OFFICES
7.7.1.1 AI. through AS. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. Contractor's staff shall report any
occurrences that may be out of the ordinary on a daily basis. The Contractor's staff shall report all
maintenance defects or other damages on a daily basis. The Contractor's staff shall keep the
custodial closets clean and orderly. In addition to the following, spot cleaning shall be included as
required:
7.7.1.1.1
7.7.1.1.2
7.7.1.1.3
7.7.1.1.4
7.7.1.1.5
7.7.1.1.6
7.7.1.1.7
7.7.1.1.8
7.7.1.1.9
7.7.1.1.10
7.7.2 KITCHEN AREAS
Dust all office furnishings (furniture, desks, bookshelves, file
cabinets, computers, etc.), blinds and baseboards every Monday,
Wednesday and Friday.
Vacuum carpeted floors every night.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and
properly dispose of waste.
Collect recycling every night and place it in the
proper container outside.
Clean and sanitize all phones nightly.
Clean windows once a week inside with squeegee
only (not paper).
Wax tile floors once a month.
Shampoo carpets once a month.
Leave on only designated lights at night.
7.7.2.1. B1. through B3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.2.1.1
7.7.2.1.2
7.7.2.1.3
Dust all furnishings, blinds, and baseboards every
Monday, Wednesday and Friday.
Vacuum carpeted floors every night
Sweep tile floors and mop every night.
7.7.2.1.4
7.7.2.1.5
7.7.2.1.6
7.7.2.1.7
7.7.2.1.8
7.7.2.1.9
7.7.2.1.10
Empty trash cans and replace bags every night and
properly dispose of waste.
Collect recycling every night and place in the
proper container outside.
Clean windows once a week inside with squeegee
only (not paper).
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Clean and sanitize all phones nightly.
Leave on only designated lights at night.
7.7.3 HALLWAYS & COMMON AREAS
7.7.3.1. C1. through C3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.3.1.1
7.7.3.1.2
7.7.3.1.3
7.7.3.1.4
7.7.3.1.5
7.7.3.1.6
7.7.3.1.7
7.7.3.1.8
7.7.3.1.9
7.7.3.1.10
7.7.3.1.11
7.7.3.1.12
Dust all furnishings, blinds and baseboards every
Monday, Wednesday and Friday.
Vacuum carpeted floors every night after removing all
paper clips, rubber bands, debris, etc.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and
properly dispose of waste.
Collect recycling every night and place in the
proper container outside.
Clean windows once a week inside with squeegee
only (not paper).
Clean entry glass every night.
Clean and sanitize all phones nightly.
Wax tile floors once a month.
Shampoo carpets once a month.
Clean and polish all drinking fountains.
Leave on only designated lights at night.
7.7.4. FOYER AND RECEPTION AREAS
7.7.4.1 01. through 03. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.4.1.1
7.7.4.1.2
7.7.4.1.3
7.7.4.1.4
7.7.4.1.5
7.7.4.1.6
7.7.4.1.7
7.7.4.1.8
7.7.4.1.9
7.7.4.1.10
7.7.4.1.11
7.7.4.1.12
7.7.4.1.13
7.7.5 RESTROOMS
Dust all office furnishings (furniture, desks,
bookshelves, file cabinets, computers, etc.), blinds
and baseboards every Monday, Wednesday and
Friday.
Vacuum carpeted floors every night after removing all
paper clips, rubber bands, debris, etc.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and
properly dispose of waste.
Collect recycling every night and place in the
proper container outside.
Clean windows once a week inside with squeegee
only (not paper).
Clean entry glass every night.
Clean and sanitize all phones nightly.
Wax tile floors once a month.
Shampoo carpets once a month.
Clean and polish all drinking fountains.
Leave on only designated lights at night.
Check all doors to make sure they are properly locked.
7 . 7 . 5.1 E1. th rough E3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.5.1.1
7.7.5.1.2
7.7.5.1.3
7.7.5.1.4
Dust all furnishings, blinds, and baseboards every
Monday, Wednesday and Friday.
Mop floors with disinfectant solution every night.
Empty trash cans and replace bags every night and
properly dispose of waste.
Clean mirrors every night.
7.7.5.1.5
7.7.5.1.6
7.7.5.1.7
7.7.5.1.8
7.7.5.1.9
7.7.5.1.10
7.7.5.1.11
7.7.5.1.12
7.7.6 ELEVATORS
Wax tile floors once a month.
Clean all restroom facilities (toilets, urinals, etc.) every
night with a disinfectant, including the underside of the
urinals.
Provide urinal screens and deodorant blocks as
needed. Replace as needed.
Refill (but do NOT overfill) all towel dispensers every night.
Refill toilet paper dispensers and soap dispensers
every night.
Clean all restroom partitions/dividers with a disinfectant on
Monday, Wednesday, and Friday nights.
Check for and remove all graffiti every day.
Leave on only designated lights at night.
7.7.6.1 Fl. through F2. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.6.1.1
7.7.6.1.2
7.7.6.1.3
7.7.7 COMMISSION CHAMBERS
Sweep tile floors and mop every night.
Clean all walls with a disinfectant on Monday,
Wednesday, and Friday nights.
Check for and remove all graffiti every day.
7.7.7.1 Gl. The following itemized schedule and listing cleaning items shall be construed to be
the minimum acceptable for this contract. In addition to the following, spot cleaning shall be
included as required:
7.7.7.1.1
7.7.7.1.2
7.7.7.1.3
Dust all furnishings, blinds, and baseboards every
Monday, Wednesday and Friday nights except when it
is obvious that a meeting is taking place.
Mop tile floors with disinfectant solution every
Monday, Wednesday, and Friday nights.
Vacuum carpeted floors every Monday, Wednesday,
and Friday nights after removing all paper clips,
rubber bands, debris, etc.
7.7.7.1.4
7.7.7.1.5
7.7.7.1.6
7.7.7.1.7
7.7.7.1.8
7.7.7.1.9
7.7.7.1.10
7.7.7.1.11
7.7.7.1.12
7.7.8 MISCELLANEOUS
Empty trash cans and replace bags every night and
properly dispose of waste.
Clean mirrors every night.
Wax tile floors once a month.
Clean all restroom facilities (toilets, urinals, etc.)
every Monday, Wednesday, and Friday night with a
disinfectant.
Refill (but do NOT overfill) all towel dispensers
every Monday, Wednesday, and Friday night.
Refill toilet paper dispensers and soap dispensers every
Monday, Wednesday, and Friday night.
Shampoo carpets once a month.
Leave on only designated lights at night.
Check all doors to make sure that they are properly locked.
7.7.8.1 H1. Police Department Holding Cells. The following itemized schedule and listing
cleaning items shall be construed to be the minimum acceptable for this contract. In addition to
the following, spot cleaning shall be included as required:
7.7.8.1.1
7.7.8.1.2
7.7.8.1.3
7.7.8.1.4
7.7.8.1.5
7.7.8.1.6
7.7.8.1.7
Mop tile floors with disinfectant solution during
every cleaning.
Empty trash cans and replace bags every night and properly
dispose of waste during every cleaning.
Clean mirrors during every cleaning.
Wax tile floors once every three months.
Clean toilets and sinks with a disinfectant during
every cleaning.
Refill (but do NOT overfill) all towel dispensers during
every cleaning.
Refill toilet paper dispensers and soap dispensers
during every cleaning.
7.7.8.2 H2. Pelican Community Park Creative Arts Room. The following itemized
schedule and listing cleaning items shall be construed to be the minimum acceptable for this
contract. In addition to the following, spot cleaning shall be included as required:
7.7.8.2.1
Dust all furnishings, blinds and baseboards every
Monday, Wednesday and Friday.
7.7.8.2.2
Sweep tile floors and mop every night (six nights a week).
7.7.8.2.3
Empty trash cans and replace bags every night and properly
dispose of waste (six nights a week).
7.7.8.2.4
Collect recycling every night and place in
the proper container outside.
7.7.8.2.5
Clean windows once a week inside with squeegee
only (not paper).
7.7.8.2.6
Clean entry glass every night (six nights a week).
7.7.8.2.7
Wax tile floors once a month.
7.7.8.2.8
Clean and wipe down countertops with a disinfectant.
7.7.8.2.9
Clean sinks with a disinfectant.
7.7.8.2.10
Leave on only designated lights at night.
7.7.8.3 H3. Pelican Community Park Activity Rooms. The following itemized schedule and
listing cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.8.3.1
Dust all furnishings, blinds and baseboards every
Monday, Wednesday and Friday.
7.7.8.3.2
Vacuum carpeted floors every night after removing
all paper clips, rubber bands, debris, etc.
7.7.8.3.3
Sweep tile and terrazzo floors and mop every
night (six nights a week).
7.7.8.3.4
Empty trash cans and replace bags every night and
properly dispose of waste (six nights a week).
7.7.8.3.5
Collect recycling every night and place in the proper
container outside (six nights a week).
7.7.8.3.6
Clean windows once a week inside with squeegee
only (not paper).
7.7.8.3.7
Clean entry glass every night (six nights a week).
7.7.8.3.8
Wax tile and terrazzo floors once a month.
7.7.8.3.9
Shampoo carpets once a month.
7.7.8.3.10
Leave on only designated lights at night.
7.7.8.4 H4. Pelican Community Park Gymnasium. The following itemized schedule and
listing cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.8.4.1
Dust all furnishings, blinds and baseboards every
Monday, Wednesday and Friday.
7.7.8.4.2
Sweep terrazzo floors and mop every night.
7.7.8.4.3
Empty trash cans and replace bags every night
and properly dispose of waste.
7.7.8.4.4
Collect recycling every night and place in
the proper container outside.
7.7.8.4.5
Clean windows once a week inside with squeegee
only (not paper).
7.7.8.4.6
Clean entry glass every night.
7.7.8.4.7
Wax terrazzo floors once a month.
7.7.8.4.8
Dry mop the gymnasium floor every night. Clean
the floor specifically per the instructions provided
by Connor Maple Sports Floors. Absolutely
no other methods will be allowed.
7.7.8.4.9
Leave on only designated lights at night.
7.7.8.5 H5. Pelican Community Park Gymnasium Concession Stand. The
following itemized schedule and listing cleaning items shall be construed to be the
minimum acceptable for this contract. In addition to the following, spot cleaning shall
be included as required:
7.7.8.5.1
Dust all furnishings, blinds, and baseboards
every Monday, Wednesday and Friday.
7.7.8.5.2
Sweep tile floors and mop every night.
7.7.8.5.3
Empty trash cans and replace bags every night
and properly dispose of waste (six nights a week).
7.7.8.5.4
Collect recycling every night and place in the proper
container outside (six nights a week).
7.7.8.5.5
Clean windows once a week inside with squeegee
only (not paper).
7.7.8.5.6
Clean and wipe down countertops with a disinfectant.
7.7.8.5.7
Clean sinks with a disinfectant.
7.7.8.5.8
Leave on only designated lights at night.
7.7.8.5.9
Check all doors to make sure that they are properly locked.
7.7.9 11. through 12. Stairwells. The following itemized schedule and listing
cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.9.1.1
Sweep and vacuum all stairs once a week.
7.7.9.1.2
Clean all entry doors and hardware once a week.
7.7.9.1.3
Clean and disinfect all handrails once a week.
7.7.9.1.4
Check for and remove all graffiti every day.
7.8 GENERAL TECHNICAL SPECIFICATIONS
7.8.1 Accompanying these specifications is a list defining areas to be maintained. By submitting a
bid, the bidder certifies that he/she is familiar with the sites and the proposed scope of work,
prior to submitting a bid. The City reserves the right to remove specific locations on a temporary or
permanent basis, as deemed appropriate.
7.8.2 All equipment shall be maintained in an efficient and safe operating condition while
performing work under the contract. Equipment shall have all proper safety devices required by
law, properly maintained, and in use at all times. If equipment does not contain proper safety
devices and/or is being operated in an unsafe manner, the City may direct the Contractor to
remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of
the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to
persons, and/or property damage caused by operation of the equipment.
7.8.3 The City Hall is located at 18070 Collins Avenue. The total area for these facilities is
approximately 54,000 square feet. Complete Janitorial services by experienced and reliable
personnel will be required Monday thru Saturday, after 6:00pm except Saturday when an earlier
start time at some of the facilities is permissible. Included in the square footage above are the Post .
Office (approximately 1,200 square feet) and the Library (approximately 7,500 square feet).
7.8.4 Prior to starting work, the contractor shall provide a listing of all personnel to be allowed
in the building. Minimum required information should include the name, resident address,
telephone number, date of birth, and Social Security number, for a thorough police background
check. No one shall be allowed to work in this building without this information and background
checks on file. No one under the age of seventeen will be allowed in the building. Computers.
COpy machines. radios and telephones are not to be used or moved by Contractor personnel.
7.8.5 The City shall have the right to require the contractor to remove from assignment to its
facilities such employees as shall be deemed incompetent, careless, insubordinate, or in any way
objectionable, or any personnel whose actions may be contrary to the public interest or
inconsistent with the best interests of the City of Sunny Isles Beach. Employees shall be properly
certified - (1-9) citizens, Visa green cards, etc. All personnel shall wear uniforms with exposed I.D.
tags, issued by the City, or they shall not be permitted to enter the premises. All employees
responsible to open and close shall be capable of operating fire and burglar alarm systems
properly.
7.8.6 In general, the achievement of the desired standards as outlined here will result in an
almost complete absence of visible soil. In order to maintain the facilities in this condition, the
contractor will immediately remove any visible soil, which is found as a result of his inspection. For
purposes of definition. absence of soil shall be at a minimum as follows:
7.8.6.1
7.8.6.2
7.8.6.3
7.8.6.4
7.8.6.5
7.8.6.6
7.8.6.7
7.8.6.8
7.8.6.9
7.8.6.10
7.8.6.11
7.8.6.12
7.8.6.13
7.8.6.14
7.8.6.15
Absence of dust on horizontal and vertical surfaces, floors, walls, ledges,
furniture and equipment.
Absence of litter and trash on floor and horizontal surfaces of equipment.
Absence of finger marks and sports and soil build-up on walls, partitions,
doors, dividers, etc.
Absence of incrustation, soil and wax build-up on floors, particularly in
thresholds, corners, along edges and baseboard, around door jams, and
around furniture and equipment legs and bases.
Absence of soil and stains on toilet room fixtures, drains, traps, faucets,
soap and dispensers, stalls, mirrors, ledges and drinking fountains.
Disinfectants shall be used to sterilize toilet room fixtures where required.
Absence of dust, spots, soil build-up and incrustation on furniture and
equipment surfaces and legs.
Absence of dust, lint and litter on upholstered furniture.
. Absence of soil, linter, dust and incrustation in ashtrays, urns,
wastebaskets, and trash containers. Wastebaskets and trash containers to
be washed as needed.
Absence of marks, spots, stains, and streaks on interior and exterior
entrance doors, lobby glass, all partition glass and concourse interior
windows.
Absence of soil and dust on window blinds, shades, sills, frames and
ledges.
Absence of other visible soil and cobwebs on horizontal and vertical
surfaces including ceiling, interior and exterior.
Absence of trash in building. Trash shall be collected and removed to
designated area.
Absence of soil, litter, dust and spots from all carpets, mats and floors.
Absence of streaks, spots, stains from all bright work, where
appropriate. All bright work shall be polished dry to show sheen.
Absence of streaks, spots, stains, incrustation, dirt, dust, black marks
from all resilient floors.
7.8.7 SPECIAL PROVISIONS. To be observed while cleaning areas with data processing
machines, word processing and other electronic devices, as follows:
7.8.7.1 Contractor shall not move nor jar computers, and/or data processing
machines, equipment and accessories. Word processing machines and
other electronic equipment are very sensitive and must not be moved,
bumped, jarred, nor tampered with without prior approval.
7.8.7..2 Contractor shall not use steel wool, powdered cleansers, brushes,
dusters, rags or waste material that leave dust nor any material
containing silicon on or around this equipment.
7.8.8 RECYCLING.
7.8.8.1 The Contractor must remove all recyclable material from each location
nightly (daily). Recyclable material must be removed separately from other
trash to avoid contamination and placed in designated recycle bins.
7.8.9 MATERIAL AND EQUIPMENT
7.8.9.1 The contractor shall submit a list of all supplies and materials, including
chemical material safety data sheets to the Department of Public Works
for approval.
7.8.9.2 The Contractor shall furnish and maintain all the necessary equipment
and should submit as part of his bid a complete list of the equipment to
be used. Bidder must, submit with their bid, evidence and/or references of
satisfactory service rendered in the past two years similar to those specified
herein.
7.8.10 INSPECTIONS
7.8.10.1 The Contractor shall be responsible for supervision and direction of the
work performed by his employees and shall at all times provide a full
time supervisor on the premises to carry out this responsibility. The
supervisor shall have the authority to act as agent for the Contractor in
his absence. He/she shall be fully qualified to implement the contract
specifications. Supervisors, Project Managers and any employee
performing day coverage must speak fluent English.
7.8.11 FLOOR CARE. Contractor must use the following steps to ensure the expected level of
service.
7.8.11.1
MAINTENANCE OF FLOORS OTHER THAN RESTROOMS AND KITCHEN
AREAS:
7.8.11.1.1
Non-Carpeted Areas
7.8.11.1.1.1
Either the water or waterless (dry process may be
used). Only highest quality materials.
Butcher's Products or equal may be used. (Daily)
7.8.11.1.1.2
Completely strip and thoroughly rinse floors. No
ammoniated stripper. (Quarterly)
7.8.11.1.1.3
Apply 2 coats of finish (Butcher's High noon or Equal)
(Quarterly)
7.8.11.1.2
Carpeted Areas (Daily)
7.8.11.1.2.1 Vacuum all areas making sure
vacuum bags do not exceed 70% capacity.
Full vacuuming utilizing extension hoses and
tools to thoroughly vacuum all carpeted areas.
This includes under desks, close to walls, etc.
(Daily)
7.8.11.1.3
Spotting (daily)
7.8.11.1.3.1 Spot carpet areas using Ramsey's Professional
7.8.11.1.3.2 Spotters or equal in the following manner
7.8.11.1.3.3 Spray spot, agitate from the outside in
using a non-blunt instrument such as a
bone scraper.
7.8.11.1.3.4 Blot spot using a white cotton towel.
Larger spots may be removed using
a hand tool or wand. This step can
be performed while vacuuming. If a
spot does not come out during this step,
it should be reported to the shift
supervisor. The shift supervisor or
other properly trained personnel should
use Ramsey's Professional Spotting Kit
or equal according to its specific
directions as outlined in the Master
Spotting Guide. Certain spots and stains
have certain procedures as outlined in
Ramsey's Professional Carpet and
Upholstery Cleaning guide and should
be followed accordingly (i.e., red dye,
copy toner, etc.).
7.8.11.1.4
Heavy Traffic Monthly Procedures.
7.8.11.1.4.1 Pre-spraying
7.8.11.1.4.1.1 Vacuum all areas to be
cleaned making sure vacuum
bag does not exceed 70%
capacity.
7.8.11.1.4.1.2 Pre-spray carpet using
Ramsey Premulsion or equal
with a pump-up sprayer or
similar device.
7.8.11.1.4.1.3 Mix 16 oz. per gallon. Do not
over-dilute chemical.
7.8.11.1.4.1.4 Spray evenly in block patterns.
Allow at least 10 minutes of
dwell time.
7.8.11.1.4.1.5 Extra agitation may be required
in excessively soiled areas
using a 175 RPM machine with
a soft carpet brush attachment.
7.8.11.1.4.1.6 Agitate pre-sprayed areas only.
Then rinse extract with an
extraction machine.
7.8.11.1.4.2
Rinse Extraction
7.8.11.1.4.2.1
Fill extractor with a mixture
of hot water and Ramsey
Rinsoft of equal.
7.8.11.1.4.2.2
Mix 1 oz. Per gallon. Do not
over dilute chemical.
7.8.11.1.4.2.3
Extract areas that have been
pre-sprayed. Note: do not allow
pre-spray to dry before being
extracted. Note: this step deep
cleans carpet fibers, removes any
detergent and neutralizes the pH.
7.8.11.1.4.2.4 Carpet blowers may be utilized to
reduce drying time.
DOCUMENT CONTINUES ON NEXT PAGE
SUBMmED THIS 24th
DAY OF JUNE
,2008
If BIDDER is: AN INDIVIDUAL
By
(SEAL)
(Individual's Name)
Doing business as :
Business address :
Phone No
Facsimile No
If BIDDER is: A PARTNERSHIP
(SEAL)
By
General Partner :
Business address:
(Firm's Name)
Phone No
Facsimile
If BIDDER is: A CORPORATION
By
Title
Business address :
G&A Maintenance, Inc. d/b/a Service Keepers
(Corporation's Name)
State of Incorporation : Florida
Representative: Pamela Skalet
(Name of Person Authorized to Sign)
Vice President
7541 NE 3ra Place
Miami, Florida 33138
Phone No
305-751-2261
Facsimile No
3;-0705
Attest: Q~ tM..vvt^-.....
Jocelyn Berman
(President)
(Corporate Seal)
If BIDDER is: A JOINT VENTURE
(Name)
(Address)
(Name)
(Address)
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF FLORIDA
COUNTY OF DADE
I HEREBY CERTIFY that a meeting of the Board of Directors of the Company G&A Maintenance, Inc. d/b/a
Service Keepers
a corporation existing under the laws of the State of Florida
, held on 1lirlf_ I ~
2008 the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Bid dated,
June 24,
,2008
, to the City of Sunny Isles Beach and this corporation and that their
execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall
be the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
day of June 24
,2008
Secretary:
(SEAL)
SECTION 8
BID BOND
STATE OF FLORIDA
COUNTY OF1)~
)
)
)
KNOW ALL MEN BY THESE PRESENTS, that we,
as Principal, and ,
as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal
corporation of the State of Florida in the sum of Onl /1. J{1(ivt'd L':!J-1huJ food ct);/arJ
Dollars ($ J Ll) 00(). ~ ), lawful money of the United States, for the payment of which
sum well and lruly to be made, we bind ourselves, our heirs, executors, administrators
and successors jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has
submitted the accompanying Bid dated, j un ~ 'L '-( 20o;(tor:
10
WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's
check or Bid Bond in the amount of five percent (5%) of the Base Bid be submitted with
said Bid as a guarantee that the Bidder would, if awarded the Contract, enter into a
written Contract with the City for the performance of said Contract, within ten (10)
consecutive calendar days after written notice having been given of the Award of the
Contract.
NOW, THEREFORE, the conditions of this obligation are such that if the Principal within
ten (10) consecutive calendar days after written notice of such acceptance, enters into
a written Contract with the City of Sunny Isles Beach and furnishes the Performance
and Payment Bonds, satisfactory to the City, each in an amount equal to one hundred
percent (100%) of the Contract Price, and provides all required Certificates of
Insurance, then this obligation shall be void; otherwise the sum herein stated shall be
due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay
said sum immediately, upon demand of the City, in good and lawful money of the
United States of America, as liquidated damages for failure thereof of said Principal.
IN WITNESS WHEREOF, the above bonded parties have executed this instrument under
their several seals this L i{fu day of 0~ ,20..QL, the
name and the corporate seal of each corporate party being hereto affixed and these
presents being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
& \ A (Y\6 \'v\\eJ)anu I Tn (.
IN PRESENCE
~ OF:
C0mPJO ,-~tG:~+
Individual or Partnership Principal
Affix Corporate Seal
15L{ {j'-\e I~ v.d P Iu.CJL
Business Address
~1)I{),.IV\'\ \ Ko{\k. 3~ \ 3 ~
City, State, and Zip Code
( 365) 15 \ - 22k \
-
Business Telephone
(3tJ; )7'JC( -0765
Business Facsimile
ATTEST:~~~
Secretary
",I.e 6-1 ?Jet' fYl4.IJ
(Corporate Surety)*
By:
*Impress Corporate Seal
IMPORTANT
Surety companies executing bonds must appear on the Treasury Department's most
current list (circular 570 as amended) and be authorized to transact business in the
State of Florida.
END OF SECT10N
SECTION 9
BIDDER QUAUFICATION STATEMENT
The Bidder's response to this questionnaire will be utilized as part of the City's overall Bid Evaluation and
Contractor selection.
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers
contained herein.
9.1. Please describe your company in detail. G&A Maintenance, I nc. is a commercial cleaning and
building maintenance company that provides services strictly to large facilities such as educational
institutions, condominiums, office buildings, religious institutions and government buildings. We pride
ourselves in our work maintaining the highest level of quality at all times.
9.2. The address of the principal place of business is:
7541 NE 3rd Place, Miami, Florida 33138
9.3. Company telephone number: 305-751-2261
9.4. Number of employees: 250-300
9.5. Number of employees assigned to this project: 7
9.6. Company's Identification Number(s) for the Internal Revenue Service: 65-0044807
9.7. Miami-Dade County and City of Sunny Isles Beach Occupational License Number(s):
307657 -00552038
9.8. How many years has your organization been in business? 40 years
9.9. What similar engagements is your company presently working on? If none, write "none".
9.10. Have you ever failed to complete any work awarded to you? If so, where and why? No
9.11. The work described in this project is to occur within public right-of-ways, parks, public facilities, and
buildings. List similar governmental or quasi-governmental projects for which you have completed or have
on-going services. If none, write "none".
PROJECT 1:
Project Name/Location
W\lL.ll1YY\~ U5A-~( -' ) ll'1'rtmi I k
I
~Y' f.,eir\b.'\aJ Su,?poA GvJma'lCl
1" Ox. ~CiivWtt
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
~'1l,6'1I,(o'
Dates of contract
From: tq qq
To: 01601
PROJECT 2:
Project Name/Location
JYlIA'iV\\ tJ{\lJIA-L~ Nli\(JNf:. (;JfZi5 ~t5f~YC C&?ME~ I g-1r'lltl1Ht
Vt:.f,\. of- \\l t1\1~ ~L
[)~RA {2., '{f\N
Owner Name
Contact Person
Contact Telephone No.
Dates of contract
If tY l"'k (,Li
From: ~~ fr\ \ 11Jj() \
TO:~ ,2..003
Yearly Budget/Cost
PROJECT 3:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of Contract
From:
To:
9.12. List the following information concerning all contracts in progress as of the date of submission of
this Bid. (In case of jOint venture, list the information for all joint ventures.) If none, write "none".
Owner Total . Contracted Percentage
Project Contract Date of of
Name Value Completion Completion
(to date)
('f\\~\ C0\Jf\'tv::J U:,.., ~ch.)o\ cn\l~ CcWQ(\ ~3oo Ii Ow c)\) 65S 1.1 D 1l.J
I ,
B'f~( ~ )6<11-n r\Ct~ 10)k'p~lfe.t\~f It 2/0, ()OU.l~" 011'20\0
O~C/.) Club (~~~~~ UI!'j V G..l ~\Z ~-LLto,l>Q). 00 \o\LOCltt
9.13. Has the Bidder or his/her representative inspected the public right-of-ways, parks, public
facilities, and buildings; and does the Bidder have a complete plan for its performance? \fE:5
9.14. Will you Sub-Contract any part of this work? No.
If so, give details including a list of each Sub-Contractor that will perform work and the work that
will be performed by each Sub-Contractor.
Classification of Work
Name and Address of Sub-Contractor
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to
and refuses to accept any Supplier, person or organization listed, the Bidder may,
prior to Notice of Award, submit an acceptable substitute without an increase in their
bid price.
9.15. State the name of your proposed staff supervisor and give details of his/her qualifications and
experience in managing similar work.
OIf\l'A./ ~05o..S J 10 y~s Jup..e.;viJ'~ V u.rlbU S- n-p-p) ot~~C'I; j-: € 5
9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name
under which you do business and the address of the place of business. (If a corporation, state
the name of the president and secretary. If a partnership, state the names of all partners. If a
trade name, state the names of the individuals who do business under the trade name.)
9.16.1. Correct name of the Bidders is: G&A Maintenance, Inc. d/b/a Service Keepers
9.16.2. The business is a (Sole Proprietorship) (Partnership) (Corporation). Corporation
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a
trade name, are as follows: Pamela Skalet, Jocelyn Berman, Neal Berman
9.16.4. List all organizations which were predecessors to Bidder or in which the principals or
officers of the Bidder were principals or officers. If none, write "none". N~(\.\t::
9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or
against the Bidder, its parent or subsidiaries or predecessor organizations during the past five (5) years.
Include in the description the disposition of each petition. If none, write "none". NDN-c
9.18. List and describe all successful Bid, Performance or Payment Bond claims made to your
surety(ies) during the last three (3) years. The list and descriptions should include claims against the
bond of the Bidder and its predecessor organization(s). If none, write "none". NO~\~
9.19. List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Bidder or
its predecessor organization(s) during the last three (3) years. The list shall include all case names;
case, arbitration or hearing identification numbers; the name of the project. If none, write
"none". N()Ne.
Dated this l... 4 ~
day of
~Un.R-
, 20Q7:' F f.5
B~~ ,~kJJ
Signature
J ffMi!JJPI J ~f
Print Name
VI ce fgestoaur
Title
The fore oing instrument was acknowledged before me this 1~~ day of l' u{lL
20 QL, by
(AFFIX NOTARY STAMP HERE)
.....\.:rt;t.;;:. OLGUINEVAVAL .
fJ"'K~ ~*~ MY COMMISSION # DD 32r-"""l
~.~~~l EXPIRES: June 1 ,: J
'. ......Cl';... .. "J .
.~ 0, "'.... Bonded Thru Notary Public jli;..
'U"I- . ..,........ .,
iJ~ "--' "Y:.... p
Notary P lie - State of Florida
O\qu~l\e Va.. v 0.. \
Print or Type Commissioned Name
Personally Known /
Produced Identification
OR
; Type of Identification Produced
END OF SECTION
SECTION 10
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF
Dvroc
)
)
)
The undersigned being first duly sworn as provided by law, deposes, and says:
10.1. This Affidavit is made with the k'nowledge and intent that it is to be filed with the City of Sunny
Isles Beach City Commission and that it will be relied upon by said County, in any consideration which
may give to and any action it may take with respect to this Bid.
10.2. The undersigned is authorized to make this Affidavit on behalf of,
M ~ A ma"ln\e!tC{t\GL ( Ltc. A\bl~ k((\'~ Y~IM
(Name of Corporation, Partnership, Individual, etc.)
a, CD( fWU-~ DA
(Type of Business)
of which he is ?CVtQe.!
formed under the laws of
~
~L-
(State)
(Sole Owner, Partner, President, etc.)
10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 11.2,
nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone
else to solicit favorable action for this Bid by the City, also that no head of any department or employee
therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
10.4. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in
Paragraph 11.2 has not colluded, conspired, connived or agreed directly or indirectly with any bidder or
person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain
from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, firm or corporation, to fix the prices of said proposal or
proposals of any other bidder; and all statements contained in the proposal or proposals described above
true; and further; neither the undersigned, nor the person, firm or corporation named above in
Paragraph 11.2, has directly or indirectly submitted said proposal or the contents thereof, or
divulged information or data relative thereto, to any association or to any member or agent thereof.
AF'~i~T~ !}f~ rY\4I\ A~{~~t, ~1~&1+ 1 r {JU
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME thisZY~ay of -1 ~ 200~
Personally Known / or Produced Identification
Type of identification
(Affix seal here)
I /f..~;:'f~f;:< OLGUINE VAVAJ..
" tf "/A..": :*% MY COMMISSION # DO 329454~. ,.
~ ~~~l EXPIRES: June 15, .,~.. t.' ~.':
;.__ '41fllf\,.~ BondedThruNotaryPubllc~ '~":'~!'t
.;.;..',.... ~_.'.;~~, ~..
NOTARY PUBUC (name printed or typed)
D l C3 u \'"e... Vo.. va. \
END OF SECTION
SECTION 11
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid
on a Contract with a public entity for the construction or repair of a public building or public Work, may
not submit bids on leases of real property to a public entity, may not be awarded to perform Work as a
Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may not
transact business with any public entity in excess of the threshold amount Category Two of Sec.
287.017, FS for thirty six months from the date of being placed on the convicted vendor list".
CONFLICTS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes.
Bidders must disclose with their Bids, the name of any officer, director, partner, associate or agent who is
also an officer or employee of the City of Sunny Isles Beach or its agencies.
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. .fl' __
11.1. This sworn statement is submitted to City of Sunny Isles Beach City Commission by /\\vtevA S~AlE (
for G~ ~nt iR\~~r~~n~ti~e~ 'InC. A ~ bitt Se( vt Q ~f0
'( [print name of entity submitting sworn statement) l
whose business address is:
{t)Y l Nt::: 3~ fl4CJL
~'UMI I ~ ~6\~~
and (if applicable) its Federal Employer Identification number (FEIN) is 0')'00 L{ <-{ Do 1_ (If
the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
11. 2. I understand that a "public entity crime" as defined in Paragraph 287.133(1 )(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United States, including, but not limited to, any Bid or Contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para.. 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guilt, in any federal or state trail court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jury verdict, non jury trial, or entry of a plea of
guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1 )(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executors, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prime facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1 )(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to
transact business with a public entity. The term "persons" includes those officers, directors,
executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
11. 6. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order
entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to
place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR 'THAT PUBLIC ENTITY ONLY
AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS
FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO
ENTERING INTO A CONTRACT IN EXCESS OF 'THE THRESHOLD AMOUNT PROVIDED IN SECTION
287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION
CONTAINED IN THIS FORM.
Byf~~
(Sinnature) S
4iliY1aA ~l
(PriJIted NCW)e)
ILl CE- ~ES"IOBD\
(Title)
Sworn to and subscribed before me this l~ tt day of -:Ill f\.!L , 20 CZ by
(AFFIXNO .'''''. AV". 47~. sy:y
;~'f";b.~;. MY COMMISSION · DO. 329.54~. Signatur . Notary p~' c - State of Florida
'. ~:.~.~j EXPIRES: June 15'.._.~ j('"\ I' \
I "!.i:P':::f.-~" Bonded Thill NoIilry Public '~ ':f ',' , U ~ l.l , F) ~ a r" a. ·
Personally K=. / . 0: ~ro~Uced Identificati~rint or Ty e Commissioned Name
Type of Identification Produced END OF SECTION
SECTION 13
DRAFT AGREEMENT
CITY OF SUNNY ISLES BEACH
LANDSCAPE MAINTENANCE SERVICES AGREEMENT
WITH
CONTRACT NO: C0708-
THIS SERVICE AGREEMENT ("Agreement") made and entered into this day August
2007, by and between the CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the
State of Florida (hereinafter referred as to "City"), and , a Florida corporation,
authorized to do business in the State of Florida (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, Contractor has expressed the ability and desire to provide Services, subject to the
terms and conditions contained herein, and has submitted a proposal to the City as more fully described
in Attachment "A", which is attached hereto and made a part hereof; and
WHEREAS, the City's Code provides that any purchase in excess of $25,000.00 requires City
Commission approval and compliance with the City's procurement code, which mandates that such
purchases must be awarded by competitive bidding, with certain limited exceptions; and
WHEREAS, in response to the City's Invitation to Bid No.: 2008 - the City determined that
the Contractor was the lowest responsible responsive bidder whose bid best serves the interests of and
represents the best value to the City in conformity with the criteria set forth in Section 62-8 of the City
Code.
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the parties agree as follows:
13.1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and
made a part hereof for reference.
13.2. SERVICES., Contractor shall provide to the City, janitorial maintenance services, as more
particularly described in Attachment "A" attached hereto and made a part hereof.
13.3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
hereunder, this Agreement shall be for a term of three (3) years with two (2) options to renew this
Agreement for three (3) years each, and shall commence upon execution by both parties and the
issuance of a Notice to Proceed. In the event both the City and Contractor agree and elect to exercise its
option to renew, Contractor agrees to honor the same prices reflected in Attachment "A".
13.4. COMPENSATION. Payment to Contractor for all charges under this Agreement shall be in
accordance with this Agreement and a schedule of charges reflected in Attachment "A". Contractor shall
submit invoices, on a monthly basis, by the 22"d day of each month. Should the 22"d fall on a weekend
or a holiday, Contractor shall submit his invoice on the next business day. City shall pay Contractor only
for Services actually performed. The Contractor shall make no other charges to the City for supplies,
labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost is
incurred by Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the contested
amounts until they are resolved by agreement with Contractor.
13.5. AVAILABILITY OF FUNDS. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City Commission.
13.6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any
action of the parties shall be construed to constitute or to render the Contractor an employee, partner,
agent, shareholder, officer or in any other capacity other than as an independent contractor other than
those obligations which have been or shall have been undertaken by the City. Contractor shall be
responsible for any and all of its own expenses in performing its duties as contemplated under this
Agreement. The City shall not be responsible for any expense incurred by the Contractor. The City shall
have no duty to withhold any Federal income taxes or pay Social Security services and that such
obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall
furnish its own transportation, office and other supplies as it determines necessary in carrying out its
duties under this Agreement.
13.7. OWNERSHIP OF DOCUMENTS AND EOUIPMENT. All documents prepared by the
Contractor pursuant to this Agreement and related Services to this Agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties shall be
approved in writing by the City. If requested, Contractor shall deliver the documents to the City within fifteen
(15) calendar days.
13.8. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against, any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful
death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have
risen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, agents or
other personal entity acting under Contractor's control in connection with the Contractor's performance of
Services pursuant to that Agreement and to that extent the Contractor shall pay such claims and losses
and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims
and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all
costs and attorneys' fees expended by the City in defense of such claims and losses including appeals.
The parties agree that ten percent (10%) of the total compensation is a specific consideration from the
City to the Contractor for this indemnity.
Contractor shall, at its own sole cost and expense, during the period of any work being performed under
this Agreement, procure and maintain the following minimum insurance coverage to protect the City and
Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, Contractor's or
employees, as more particularly set forth below:
Comprehensive General and Umbrella liability insurance, including broad
form contractual liability coverage for all operations, including but not
limited to, contractual, products, and completed operations, personal
injury and property damage liability, which when combined has minimum
limits coverage of Four Million Dollars ($4,000,000).
Worker's compensation insurance at the statutory amount to apply for all
employees in compliance with the "Workers' Compensation Law" of the
State of Florida and all applicable federal laws. In addition, the
policy(ies) must include: Employers' Liability at the statutory coverage
amount. The Contractor shall further insure that all of its Sub-
Contractors maintain appropriate levels of worker's compensation
insurance.
Business Automobile Liability which shall include coverage for all owned,
non-owned and hired vehicles for minimum limits of not less than One
Million Dollars ($1,000,000) per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability.
Such insurance shall not diminish Contractor's indemnification obligations hereunder. The insurance
policy shall be issued by such company, in such forms and with such limits of liability and deductibles as are
acceptable to the City and shall be endorsed to be primary over any insurance, which the City may
maintain. Prior to the execution of this Agreement, and at any time upon request, Contractor shall
furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately
endorsed for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City's Risk Management Department. All insurance policies and certificates of
insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar
days prior to written notice to the City's Risk Management Department. The City reserves the right from time
to time to change the insurance coverage and limits of liability required to be maintained by
Contractor hereunder.
13.9. TERMINATION.
If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or
otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City
shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its
option to terminate for cause, the City shall notify the Contractor of its violation of the particular terms of
the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured
after ten (10) days the City may terminate this Agreement.
In the event of termination, all finished and unfinished documents, data and other work product prepared
by Contractor (and sub Contractor(s)) shall be delivered to the City and the City shall compensate the
Contractor for all Services satisfactorily performed prior to the date of termination, as provided in
Paragraph 14.4 herein.
Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages
sustained by it by virtue of a breach of the Agreement by Contractor and the City may reasonably
withhold payment to Contractor for the purposes of set-off until such time as the exact amount of
damages due the City from the Contractor is determined.
Termination for Convenience of City. The City may, for its convenience and without
cause terminate the Services then remaining to be performed at any time by giving
Contractor ten (10) days written notice.
Termination for Insolvency. The City also reserves the right to terminate the remaining Services to
be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes
any assignment for the benefit of creditors.
13.10. ARBITRATION. I t is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
~
accordance with the procedures, rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties
shall be paid by the non-prevailing party or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be
determined by the court on confirmation.
13.11. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this
Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Contractor
shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other
than in the discharge of the duties of the Contractor under this Agreement, any information which the
City designates in writing as "confidential." As a violation by the Contractor of the provisions of this
Section could cause irreparable injury to the City and there is no adequate remedy at law for such
violation, the City shall have the right, in addition to any other remedies available to it at law or in equity, to
enjoin the Contractor in a court of equity for violating such provisions.
13.12. NOTICES: All notices and other communications required or permitted to be given under
this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise
provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested,
(ii) by guaranteed overnight delivery by a nationally recognized courier service, or (iii) by facsimile with
confirmation receipt (with a copy simultaneously sent by certified or registered mail, first class postage
prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service),
addressed to such party as follows:
If to the City:
A. John Szerlag
City Manager
City of Sunny Isles Beach
18070 Collins Ave.
Sunny Isles Beach, Florida 33160
Ph: 305-792-1701
With a copy to:
Hans Ottinot
City Attorney
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Ph: 305-792-1702
I f to the Contractor:
16- 75 (r 22~ \
13.13 GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the
laws of the State of Florida. Venue shall be in Miami-Dade County, Florida.
13.14. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
13.15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights
ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act
of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended,
Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by
Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because of race,
color, creed, religion, ancestry, national origin, sex, disability or other handicap, age, marital/familial
status, or status with regard to public assistance. The Contractor will take affirmative action to insure
-
that all employment practices are free from such discrimination. Such employment practices include but
are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rates of payor other forms of compensation, and selection for training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section
504 of the Rehabilitation Act of 1973 (29 U.S.c. 708), which prohibits discrimination against the
handicapped in any Federally assisted program.
13.16. CONFUCT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-
Dade County Conflict of Interest Ordinance Section 2-11.1, as amended and by the City of Sunny Isles
Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in
connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly which should conflict in any manner or degree with the performance of the Services. The
Contractor further covenants that in the performance of this Agreement, no person having any such
interest shall knowingly be employed by the Contractor. No member of, or delegate to the Congress of
the United States shall be admitted to any share or part of this Agreement or to any benefits arising there
from.
13.17. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede any
other conflicting provisions that are contained in any other document.
13.18. ENTIRE AGREEMENT. This Agreement and Attachment "A", which is expressly incorporated
herein by reference, contain the entire agreement of the parties, and may be amended, waived, changed,
modified, extended or rescinded only by a writing signed by the party against whom any such
amendment, waiver, change, modification, extension and/or rescission is sought.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate on the
day and year first written above.
WITNESSES:
COMPANY'S NAME
BY:
Company
CITY OF SUNNY ISLES BEACH
ATTEST:
BY:
BY:
Norman S. Edelcup, Mayor
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
Hans Ottinot, City Attorney
END OF SECTlON
SECTION 14
NOTICE TO PROCEED
TO:
DATE:
i
(j ~ A V\!l G..(V\~ty\6...nCLI SV\~.
PROJECT DESCRIPTION: Landscape Maintenance Services Contract, Bid No.
in accordance with Contract Documents.
You are hereby notified to commence Work in accordance with the Agreement dated
on or before
BY:
A. John Szerlag, City Manager
ACCEPTANCE OF NOTICE TO PROCEED
Receipt of the above Notice to Proceed is hereby acknowledged by
day of
,20
this
BY:
TITLE:
You are required to return an acknowledged copy of this Notice to Proceed to the City.
END OF SECTION
SECTION 15
FORM OF PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS:
the requirements of Florida Statute 255.05, we,
, as Principal, hereinafter called Contractor, and,
as Surety, are bound to the City of Sunny Isles
Beach, Florida, as Obligee, hereinafter ailed City, in the amount of [\vUu \\tWld(('o-t~~~(}f'L\ .1..Dollars
($ ..J()() I 000. OC) ) for the payment whereof Contractor and Surety bind themselves, their
heirs, executors, administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No. [type in
Bid No. O~,O ~-OL -L-awarded the Z~~ day of--.:rlf\R ,20~ ,
with Janitorial Maintenance Services in accordance with contract documents prepared by the City of
Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the
Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
15.1. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or negligence
of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate
proceedings, that City sustains because of default by Contractor under the Contract; and
15.2. Promptly makes payments to all claimants as defined by Florida Statute 255. 05( 1) supplying
Contractor with all labor, materials and supplies used directly or indirectly by Contractor in the
prosecution of the Work provided for in the Contract, then this obligation shall be void; otherwise, it shall
remain in full force and effect subject, however, to the following conditions:
15.2.1. A claimant, except a laborer, who is not in privity with the Contractor and who has not
received payment for their labor, materials, or supplies shall, within forty-five (45) days
after beginning to furnish labor, materials, or supplies for the prosecution of the Work,
furnish to the Contractor a notice that they intend to look to the Bond for protection.
15.2.2. A claimant who is not in privity with the Contractor and who has not received payment
for their labor, materials, or supplies shall, within ninety (90) days after performance of the
labor, or after complete delivery of the materials or supplies, deliver to the
Contractor and to the Surety, written notice of the performance of the labor or delivery of
the materials or supplies and of the non-payment.
15.2.3. No action for the labor, materials, or supplies may be instituted against Contractor or
the Surety unless the notices stated under the preceding paragraphs 16.2.1 and 16.2.2
have been given.
15.2.4. Any action under this Bond must be instituted in accordance with the Notice and Time
Limitations provisions prescribed in Section 255.05(2), Florida Statutes.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents
and compliance or noncompliance with any formalities connected with the Contract or the changes do not
affect the Surety's obligation under this Bond.
-?U~
Signed and sealed L- ~
day of
r
J Ur0L
,20 6~
WITNESS:
~ tS-e1l..----
Secretary
BY: 6 ~ A \[ih~ rWflance I ~ C.
_ ~ (Name of COrporation)
(\A~) YcJ1*
(Signature)
_ffW'tfJ PI ,\ (t\ LEt V I LC f l2.Es I 08\11
(Type Name and Title Signed Above)
(CORPORATE SEAL)
IN THE PRESENCE OF; INSURANCE COMPANY:
(Power of Attorney must be attached)
B~~: !:'\ \ \_
U. _lIl'\fl)
*Agent and orney-in-Fact *
21'00 SOJ l ~?-lJ AvX'. ~00
(Address)
1O,r6.M4(, 11..- , ~()~ 7
(City/State/Zip Code)
.{J6C})6l0-0Z00
( lephone)
STATE OF FLORIDA)
COUNTY OF ~ ~
The fore ing instrument was acknowledged before me this ~ day of '} Uf\!L
20 .Db.. , by ,~(i [name of person], as
1/1/' r;.. /ZE) l~ [type of authority], for h1( A fV1(i I l.t1lf 1Yi/76? , UtC'
[name of party on behalf of whom instrumen.t was executed). n . '
AFFIX NO ,.... . . ~~....l--- V--- P
.....~'.r/lit~... OL UINE VAVAL !: '. I" "
{*r~"T*~ MY COMMISSION N DO 329~5(4 Slgnatu . Notary Pub IC - State of Florida
~.~~~:: EXPIRES: June 15. ~ . '\ /
..:o/,,\>'r;,i~<t.. BoododThruNotaryPubllc.... t:~,_. . U \ /\ e.... V, v I
'. .... Print or T pe Commissioned Name
Personally Known /'
Type of Identification Produced
OR Produced Identification
CERTIFICATE AS TO CORPORATE PRINCIPAL
I , 'N t''-\ ()v.o'lUv\ %rtify that I am the Secretary of the corporation named as
Principal in the foregoing Payment Bond; that o.W\R..lQ 5t(~.\.~'-+ . who signed the
Bond on behalf of the Principal, was then ,/1'r Q ( (,(5 \ A ~(\ .\- of said corporation; that I
know his/her their signature; and his/her their signature thereto is genuine; and that said Bond was duly
signed, sealed and attested to on behalf of said corporation by authority of its governing body.
(CORPORATE SEAL)
61 A ~'Vl6. :(\-1Ul'\~to" Jill( .
NAM OF CORPORATION
1ho.L ~
SECRETARY OF CORPORATION
~
END OF SECTION
SECTION 16
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
G
requirements
of
Florida Statute 255.05, we,
, as Principal, hereinafter called
Contractor, and , () , as Surety, are bound to the City
of Sunny Isles Beach, Florida, as Obligee, he inafter called City, in the amount of
\w u h\\ MfeJ ~wWld. Dollars ($1..JD, tlt). u u ) for the payment whereof
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,
jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No.:
()8'~()(",-OL awarded the ~day of -:]UA-L ,20 ~,with Janitorial Maintenance
Services in accordance with contract documents prepared by the City of Sunny Isles Beach, which
Contract is by reference made a part hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for Landscape Maintenance
Services (Bid No. 07-10-04) within calendar days after the date of Contract commencement
as specified in the Notice to Proceed and in the manner prescribed in the Contract; and
16.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of
Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate
proceedings, that City sustains because of default by Contractor under the Contract; and
16.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which
appear within one and one half (1 1/2) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time
specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor
shall be, and declared by City to be, in default under the Contract, the City having performed City's
obligations there under, the Surety may promptly remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2 Obtain a Bid or Bids for completing the Contract in accordance with its terms and
conditions, and upon determination by Surety of the lowest responsible and responsive
Bidder, or, if the City elects, upon determination by the City, and Surety jointly of the
lowest responsible and responsive Bidder, arrange for a Contract between such Bidder
and City, and make available as Work progresses (even though there should be a default or
a succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the balance of the
Contract Price; but not exceeding, including other costs and damages for which the
Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The
term "balance of the Contract Price" as used in this paragraph, shall mean the total
amount payable by City to Contractor under the Contract and any amendments thereto,
less the amount properly paid by City to Contractor.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the
City named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents
and compliance or noncompliance with any formalities connected with the Contract or the changes do not
affect Surety's obligation under this Bond.
Signed and sealed this 24-%.
WITNESS:
1/k..a.Q ~
Secretary
(CORPORATE SEAL)
day of ~(lQ ,20 AI?
BY: G { A N\U\\(\-\en6nco :Tn c.
o (Name of Corporatioh)
-1a~Jh~;l
(Signature)
PAMrlA4 J'tm.fI ViLE- f'lESI 13fM
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
STATE OF FLORIDA
COUNTY OF Dt\oc
The foreg 'ng instrument was acknowledged before me this 2.lf?6
20 OX' , by, V~ S'i ~L2T
~t.. V ~f'- <\)'Et\.J'\ [type of authority], for
[name of party on behalf of whom instrument was executed].
AFFIX NOTARY ST cJ}]n'''. .E: OLOUtNE'A'''-, ".-4 ~ Y~.J)
:.:' :..~ MY COMMISSION # DO 329 ~.~ S' . N bl" .
~'. .~1 EXPIRES: June 15. .... . , ' I natur .( otary Pu Ie - state of Florida
....~;;;;;.,~.. Bonded Thro Notary Public ~ ." , , ('\ V a.. v' ,
. ...."... '... Print or pe Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
(Power of Attorney must be attached)
BY:
(f) a~ n H1VlfU
*Agent and orney-in-Fact.
? 9l)() \l0 \L{q~ we. {\ l00
(Address)
_(l\,((A/YIuf ~ ,3~(J'L1
(City/State/Zi~ Code)
~lf))fo20~ 0200
(Te ephone)
SECTION 17
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To:
City of Sunny Isles Beach
~ E A t'V\ ~ ,'" "O'\~.JI\ Q
[Prime con\ractor]
~
.LV\L-
hereby acknowledge and
We,
agree that we, as the Prime Contractor for the Janitorial Services Maintenance Services Contract,
as specified, have the sole responsibility for compliance with all the requirements of the
Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations,
and agree to indemnify and hold harmless the City of Sunny Isles Beach against any and all liability,
claims, damages losses and expenses they may incur due to the failure of
[Sub-Contractor]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
?t { A ~f\u\\\-\-enQn~ U1c ,
CONTRACTOR '
V\Q f(~S\~tl\\-
TITLE
BY j~ SwM
END OF SECTION
SECTION 18
EQUAL OPPORTUNITY I AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the
principles and practices of equal opportunity in employment and to comply with the
letter and spirit of federal, state, and local laws and regulations prohibiting
discrimination based on race, color, religion, national region, sex, age, handicap, marital
status, and political affiliation or belief.
Signed:
-f~ f~
V \ (~ (( e~ ld-ef\ ~
(~~ A f06>n-kt1an~ 1f1L-
~/ 311 fltitR
,
JY)l(l<Ai fc- 5Ji3l)
I
Title:
Rnn:
Address:
END OF SECTlON
SECTION 19
CONFLICT OF INTEREST STATEMENT
STATE OF FLORIDA1)~
COUNTY OF 'lVC
g{\lel[(. Sbt leJ-
, who
BEFORE ME, the undersigned authority, personally appeared
was duly sworn, deposes, and states:
1~. t. rvYi ~ . ar12- the
6,q. I ()CQ M1C
principal office in bM1r
V lee {[ES\[)U'J\
with a local office in If)I1CC,
of
and
19.2.
N\ -Nn-.tL
The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No.
described as: Janitorial Maintenance Services.
19.3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit
based upon his own knowledge.
19.4. The Affiant states that only one submittal for the above bid is being submitted and that the
above named entity has no financial interest in other entities submitting bids for the same project.
19.5. Neither the Affiant nor the above named entity has directly or indirectly entered into any
agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive
pricing in connection with the entity's submittal for the above bid. This statement restricts the discussion
of pricing data until the completion of negotiations if necessary and execution of the Contract for this
project.
19.6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or
otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
19.7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of
interest due to any other clients, contracts, or property interests for this project.
19.8. I certify that no member of the entity's ownership or management is presently applying for any
employee position or actively seeking an elected position with the City of Sunny Isles Beach.
19.9. I certify that no member of the entity's ownership or management, or staff has a vested interest in
any aspect of the City of Sunny Isles Beach.
19.10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the
above named entity, will immediately notify the City of Sunny Isles Beach.
r-i'
Ju~
2l{~
day of
2oof~
Dated this
AFFIANT
Sworn to and subscribed before ~s
o Personally Known
o Produced Identification
Print or Type Name and Title
J I./r'^day of ~ "" <--
OR
; Type of Identification
, 200rt@
0' ell t7e ~\k. J
NOTARY PUBLIC STAT
.i....':A~r~, OLGUINE VAVAl.
f~/'Ji.'~ :*~ MY COMMISSION # DO 3291~4 .
W~~:~"! EXPIRES: June 15, 20 ." ,c
~".:."r!f.:fr~"" BondedThruNotaryPubficUndeo.. '"'..: "
SECTION 20
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes",
please explain in the space provided, or on a separate sheet attached to this form.
20.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within
the last five (5) years?
YES
NO
/
20.2. Has your firm, or any member of your firm, been declared in default, terminated or removed
from a contract or job related to the services your firm provides in the regular course of business within
the last five (5) years?
YES
NO
\/
20.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, bid
protests, or litigation in the past five (5) years that is related to the services your firm provides in the
regular course of business?
YES NO /' If yes, state the nature of the request for equitable adjustment,
contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of
the suit and the monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of
this bid for the City of Sunny Isles Beach, Bid No. 6r, (\0-(\ 1- , Janitorial
Services Maintenance
(1 {( P rYlal'v1.\pjJuf)( 0 Ine.
Fir/}
r (}ml.p J~ ~ b Qd
Authorized Signature
tt (L,-{{OY
Date
fJ A1fIAA S K-A1kT ~/Gt-f~l 0tNT
Print or Type Name and Title
END OF SECTION
SECTION 21
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA
COUNTY OF ~
)
)
)
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum
herein bid will be paid to any employees of the City of Sunny Isles Beach or its elected
officials as a commission, kickback, reward or gift, directly or indirectly by me or any
member of my firm or by an officer of the corporation.
By:
1~ JrdLt
V, u- t i.e:.f1 /)E:lU
Title:
~ The foregoing instrument was ackw>wledged before me this t~., day of
',\\~ ,2068 ,by -DLmaa5tftLEl
[name of person], as V I t (. fr'2ES lOCru\ [type of authority], for
h ~ A m~\m~; ()/ ~ Jh(' ~ [name of party on behalf of whom instrument
was executed). .
- '-:J"'~.'
...".... OLGUINE VAVAL . < A Q ~ r---..J n
l~I~ rv.~<. MY COMMISSION #,00 ~??~?' 1.' (}.),~ I ",-.....-c..Y
:..: :'1 EXPIRES' June 1~ ~ N ta ~Lbl" Stat f FI "d
%.~fif,:f;;l/ BondedThrUNO~ryPU~: ":~ . " ". 0 Or ":"e~c ~ vr... e, 0 on a
Print o~~pe Commissioned Name
Personally Known / OR Produced Identification
Type of Identification Produced
AFFIX NOTARY ST.
END OF SECTlON
SECTION 22
BID CH ECKLIST
THE FOllOWING ARE REQUIREMENTS OF THIS BID. USE OF THIS CHECKLIST Will HELP ENSURE
THAT YOUR SUBMISSION IS COMPLETE.
Place a check mark in the "Done" column as you complete and enclose each item.
Required Done Requirement
* J Bid Response Sheet/Bid Form/Bid Specifications
* ,/ Certificate(s) of Insurance
* N/A. Certificates of Competencies
* -I local Business Tax (Occupational Business License)
* / State License(s)
* IJiA List of Proposed Sub-Contractors
* J Bidder Qualification Statement
* V Non-Collusion Affidavit
* ~7 Non-Kickback Affidavit
* ../ Public Entity Crimes Sworn Statement
* j Acknowledgement of Conformance with OSHA Standards
* ../ Equal Opportunity/Affirmative Action Statement
* J Conflict of Interest Statement
* V Dispute Disclosure Form
* / Bid Checklist
This checklist must be part of the Bid. Please read the entire Bid documents thoroughly to ensure that
your submission is complete.
END OF SECTION
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ACORD.. CERTIFICATE OF LIABILITY INSURANCE CSR CR I DATE (MMIDOI'IYYYI
G&AOMA1 05/13/08
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
Tanenbaum Harber of Florida HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
2900 SW 149th Avenue ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Miramar FL 33027-6605
Phone: 954-883-2900 Fax:954-517-7400 INSURERS AFFORDING COVERAGE NAlC#
INSURED INSUIlER A: Everest Indemnity Ins. CO
INSURER 8: Harttord Und.rwrit..t-s Ins ~ Co~ 30104
G & A Maintenance Inc INSUIlER c: Zenith Insurance Co.
& Service Kee~ers
7541 NE 3rd Pace INSUIlER 0
Miami FL 33138
INSUIlER E:
COVERAGES
lliE POliCIES OF INSt,RANCE LISTED BELOW HAVE BEEN ISSLED TO THE INSURED I.w.tED ABOVE FOR THE POlICY PERIOD INDICATED, NOTWIlHSTANDING
IWf REOlJIREMENT. TERM OR CONDmON OF IWY CONTRACT OR OTHER OOCUvIENT WIlli RESPECT TO WHICH llilS CERTIFICATE MIIY BE ISSUED OR
MAY PERTAIN. TtE INSURANCE .AfFORDED BY TtE POLICIES DESCRIBED HEREIN IS SUlJECT TO I\I.L THE TERMS, EXClUSIONS fiNO CONDmoNS OF SUCH
POLICIC:J,I\GGRCGATI: LIMIT::> ::>IIOWN MI\Y I lAve OWl RCDUCCD OY PAID ClAM;,
LTR INSR[ TYPE OF INSURANCE POLICY NUMBER DATE (MIMJOIYYJ DATE (MMIDDIYYJ LIMITS
GENERAl LW3ILfTY EACH OCCU<RENCE $1/000/000
- 08/20/07 08/20/08 $ SO / 000
A X COMMERCIAL GENERAL lIABllITf 51GL002036071 PREMISES (Eo occLrence)
- p ClAIMS M/lDE GU OCClJ< $ 5/000
MED EXP (Any one person)
r-- $1/000/000
PERSONAl & ADV INJURY
r-- $2/000/000
GENERI\I. AGGREGATE
r- $ 1/000/000
GEN'L AGGREGATE LIMIT APPI..IES PER: PROOUCTs - COMP/OP AGG
Xl POLICY n r::& nLOC
AUTOt.lOBLE UABILfTY COMBINED SINGLE LIMIT $ 1/000/000
-
B X ANY AUTO 21UECUV5940 08/20/07 08/20/08 (Ea accident)
-
ALL OWNeD AUTO:; BOOIl Y INJJlY $ InclUded
r- (Per person)
:;a rnu.r:o AUTO:;
~
X J IIRCD AUTO:; BOOIL Y INJJlY $ Included
r-- (Per eccident)
X NOI+.OWNED AUTOS
r--
PROPERTf DAMAGE $ Included
(Per accidenl)
GARAGE LIABILfTY AUTO ONlY - EA ACCIDENT $N/A
==J ANY AUTO O~THAN EAACC $N/A
NJTOONlY: AGG $N/A
EXCESSIUMBRaLA LlABlLfTY EACH OCCUP.RENCE $2/000,000
A P OCCUR o ClAIMS MADE 51CCOO0660071 08/20/07 08/20/08 AGGP-EGATE $2/000/000
$
B DEDUCTiBlE $
X REIDIT/ON $10/000 $
WORKERS COMPENSATION AND JTOR'v LI{.fI'Ts I IVER
c EMPLOYERS' LW3lLfTY Z06981l001 05/12/08 05/12/09 $ 500000
IWf PROPRIETORIPJ\RThERiEXECUTIVE E,L. EACH ACCIDENT
OFFICERiMEMBER EXCWOED? EL DISEASE - EA EMPLOYEE $500000
~C;~f'r~vlfrO"NS beklw E L. DISEASE - POLICY LIMIT $ 500000
OTHER
DESCRIPTION OF OPERATIONS I LOCATIONS I ~CLES I EXCLUSlONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
Janitorial Service- Employee Dishonesty Bond - Hartford Insurance Company
$10/000 Bond #21BDDBJ8304. In the event of non-payment of premium/ only 10
days notice of cancellation shall be given.
CERTIFICATE HOLDER
CANCELLATION
PROOINS SHOU-D Am OF THE ABOVE DESCRIBED POLICIES BE CANCEUED BEFORE 'THE EXPIRATION
PROOF OF INSURANCE ONLY DATE 'THEREOF, 'THE ISSUING INS~ER WILL ENDEAVOR TO MAIL 30 DAYS WRITTEN
-
NOTICE TO THE CERTIFICATE HOLDER NAMED TO lHE LEFT, BUT FALURE TO DO SO SHALL
"o1POSE NO OBLIGATION OR LIABLfTY OF NfY KltID UPON THE .ISURER, ITS AGENTS OR
XXXXXXXXXX REPRESENTATIVES. -
~~;y Jr._AI' ~~I
ACORD 25 (2001/08)
@ ACORD CORPORATION 1988
State of Florida
Department of State
I certify from the records of this office that G & A MAINTENANCE,
INC. is a corporation organized under the laws of the State of Florida,
filed on April 19, 1988, effective April 12, 1988.
The document number of this corporation is M76958.
I further certify that said corporation has paid all fees due this office
through December 31, 2007, that its most recent annual report was filed
on March 19,2007, and its status is active.
I further certify that said corporation has not filed Articles of
Dissolution.
Given under my hand and the Great Seal of
Florida, at Tallahassee, the Capital, this the
Twelfth day of June, 2008
~~(J
Secretary of State
Authentication ID: 900131245669-061208-M76958
To authenticate this certificate,visit the following site, enter this
ID, and then follow the instructions displayed.
h ttps:/ /efile.s un biz.org/certa uthver.h tml