HomeMy WebLinkAboutChi-Ada Corp.
,.
I
I
.
r
JANITORIAL MAINTENANCE SERVICES
BID SPECIFICATIONS
Invitation to Bid No. 08-06-02
,
""
OF SUN
Publish Date:
May 20, 2008
Mandatory Pre-Bid Conference:
June 10, 2008 at 10:00 AM
Bid Due and Bid Opening Date:
June 24, 2008 at 4:00 AM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
SECTION 1
TABLE OF CONTENTS
Table of Contents Section 1
Legal Advertisement/Notice to Bidders Section 2
Instructions to Bidders Section 3
General Conditions Section 4
Summary of Work Section 5
Processing of Invoices Section 6
Bid Response Sheet/Bid Form/Bid Specifications Section 7
Bid Bond Section 8
Bidder Qualifier Statement Section 9
Non-Collusive Affidavit Section 10
Public Entity Crimes Section 11
Notice of Award Section 12
Draft Agreement Section 13
Notice to Proceed Section 14
Form of Payment Bond Section 15
Form of Performance Bond Section 16
Acknowledgement of Conformance with OSHA Standards Section 17
Equal Opportunity / Affirmative Action Statement Section 18
Conflict of Interest Statement Section 19
Dispute Disclosure Form Section 20
Anti-Kickback Affidavit Section 21
Bid Checklist Section 22
.
PAGE 2 OF 78
Page 2
Page 3
Page 4
Page 10
Page 25
Page 26
Page 27
Page 49
Page 51
Page 56
Page 57
Page 60
Page 61
Page 66
Page 67
Page 70
Page 73
Page 74
SECTION 2
LEGAL ADVERTISEMENT
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed bids for the following work as
spedfied.
JANITORIAL MAINTENANCE SERVICES
Invitation to Bid No. 08-06-02
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of
Sunny Isles Beach - Office of the Oty Clerk. Vendors who obtain the Bid Spedfications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their bid response package may be incomplete.
Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all
vendors who are listed on the official list. The Cty may not accept Incomplete proposals.
Bids shall be on a unit price basisi segregated bids will not be accepted. Sealed bids will be received
by the City Clerk no later than 4:00 PM, on Tuesday, June 24, 2008 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160.
Bids received after this time will not be considered. The City is under no obligation to return bids.
Timely submitted bids will be opened publicly and read aloud at this time.
The envelope containing the sealed bid must be clearly marked:
"IMPORTANT, BID ENCLOSED"
Bid No. 08-06-02
JANITORIAL MAINTENANCE SERVICES
OPENING DATE AND TIME: June 24, 2008 at 4:00 PM
Bid security in the amount of five percent (5%) of the TOTAL BID must accompany the Bid in accordance with the
Instructions to Bidders.
A MANDATORY Pre-Bid Conference for all potential Bidders is set for 10:00 A.M. on June 10, 2008 in the
First Roor Conference Room at the Oty of Sunny Isles Beach, Sunny Isles Beach Governmental Center located at
18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of the Owner.
The bid shall be awarded to the lowest responsible and responsive bidder whose bid best serves the interests of
and represents the best value to the City, in conformity with the criteria set forth in Section 62-8 of the Oty Code.
Price is only a factor in determining the lowest responsible and responsive bidder. For purposes of this section,
the term lowest responsible and responsive bidder is not necessarily the bidder with the lowest dollars and cents
bid. The City Manager or the City Commission may select a bidder whose bid is not the lowest dollars and cents
bid if the award is based on the criteria set forth in Section 62-8 of the City Code.
All questions regarding this Invitation to Bid are to be directed in writina only to Rick Conner, Engineering & Public
Works Director, using email address:rconner@sibfl.net. Any questions or darifications concerning the Bid
Specifications must be made to Rick Conner - Engineering & Public Works Director, in writing, at least five (5)
business days prior to the date of the Bid opening.
Jane Hines, CMC, Oty Oerk
City of Sunny Isles Beach
Publish Date: May 20, 2008
END OF SECTION
PAGE 3 OF 78
SECTION 3
INSTRUCTIONS TO BIDDERS
TO INSURE ACCEPTANCE OF YOUR BID, PLEASE FOLLOW THESE INSTRUCTIONS:
3.1. Purpose of Bid: The City of Sunny Isles Beach (the "City") intends to secure the services of a
qualified janitorial contractor for facilities maintenance for three years with an option of two mutually
agreeable written renewals of three years each (i.e. base contract of 3 years + one option of 3 years +
one option of 3 years = 9 years total). It is the intent of this bid document that all work shall result in
compliance with the specification documents and all regulatory requirements applicable to such project.
It is the intent of the City to award this Contract to the lowest responsible and responsive Bidder whose
bid best serves the interests of and represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. Price is only a factor in determining the lowest responSible and
responsive bidder and the City Manager or the City Commission may select a bidder whose bid is not the
lowest dollars and cents bid If the award Is based on the criteria set forth in Section 62-8 of the City
Code.
3.2. Pre-Bid Conference: A mandatory Pre-Bid Conference Is scheduled for the time and location
shown in Section 2. It is mandatory that all Bidders attend the pre-bid conference. Bids will not be
accepted from Bidders who did not attend the pre-bid conference. No pleas of ignorance by the Bidder
of conditions that exist, or that may hereinafter exist as a result of failure to make the necessary
examinations or Investigations or failure to fulfill in every detail the requirements of the contract
documents, will be accepted as basis for varying the requirements of the City of Sunny Isles Beach or the
compensation of the Bidder.
3.3. Clarification/Explanation/Questions: Any questions concerning the Bid Specifications or
any required need for clarification must be made to Rick Conner - Engineering & Public Works Director, in
writing, at least five (5) business days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by Rick Conner, Engineering & Public Works Director, in response to
such questions will be issued by addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan holders' list as having received the bidding
documents. Only questions answered by written addenda shall be binding. Oral Interpretations or
clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional
information shall exempt a Bidder from submitting their Bid on the required date and time as publicly
noted.
3.4. Planholder's List: As a convenience to vendors, the Oty of Sunny Isles Beach has made
available via internet lists of all planholders for each invitation to bid, request for proposal, and request
for qualifications. The information is available on-line at www.demandstar.com or by calling the Office of
the City Clerk at (305) 792-1703.
3.5. Addenda to Specifications: If any addenda are issued after the initial specifications are.
released, the City will post and disseminate the addenda through DemandStar. For those projects with
separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of
the City Clerk will make good faith effort to ensure that all registered bidders (those who have been
registered as receiving a bid package) receive the documents. It is the responslblJlty of the vendor prior
to the submission of any bid to check the above website or contact the Office of the City Clerk at (305)
792-1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
3.6. Special Accommodations: Any person requiring a special accommodation at a Pre-Bid
Conference or Bld/RFP/RFQ opening because of a disability should call the Office of the City Clerk at
(305) 792-1703 at lease five (5) days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny
PAGE 4 OF 78
Isles Beach using the Florida Relay Service which can be reached at 1(800) 955-8771 (TDD).
3.7. Public Entity Crimes Statement: Pursuant to the provisions of paragraph (2) (a) of section
287.133, Florida statutes _"a person or affiliate who has been placed on the convicted vendor list
following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods
or services to a public entity, may not submit a Bid on a contract with a public entity for the construction
or repair of a public building or public work, may not submit bids on leases of real property to a public
entity, may not be awarded to Perform work as a Contractor, supplier, sub-Contractor, or consultant
under a contract with any public entity, and may not transact business with any public entity in excess of
the threshold amount provided in section 287.107, for category two for a period of 36 months from the
date of being placed on the convicted vendor list".
3.8. Bid Deadline: Bids must be submitted no later than the time and date shown in Section 2 of this
document.
3.9. Sealed Bid: The entire Bid Response Package shall be placed In an opaque envelope
(with all items listed on the bid checklist form and all other items required within this Invitation to Bid
must be executed) and this envelope must be sealed. This sealed envelope must then be
sealed in a SEPARATE shipping envelope (EVEN IF THE BID IS HAND DELIVERED). This
outer shipping envelope should be addressed as follows:
IMPORTANT, SEPERATEL Y PACKAGED SEALED BID ENCLOSED
City of Sunny Isles Beach - Office of the City Clerk - Fourth Floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Bidders shall use the Bid forms furnished in this Invitation to Bid. Failure to do so may cause the Bid to
be rejected. Bidder shall deliver to the City, as Bid submission:
3.9.1 Bid Response Sheet and Forms: One (1) original and four (4) copies of all Bid forms and other
requested information on the proper forms and in the manner herein prescribed.
3.9.2 Bid Security/Bonding Requirements: Bid Security in the form of a cashier's check or approved Bid
Bond in the amount of five percent (5%) of the total amount of the base bid must be attached to
the front inside. cover of the Bid Specifications. A company or personal check shall not be
deemed a valid Bid Security.
3.9.3 Certificates of Competencies/Licenses/Local Business Tax Receipt: Copies of all Certificates of
Competencies, Licenses, and Local Business Tax Receipt.
3.9.4 Certificate{s) Of Insurance{s): Copies of all Certificates of Insurance naming the City as an
additional Insured in the amounts specified in the Contract.
3.10. Bid Execution, Signatures, Erasure/Correction: All Bids shall be signed in blue ink. All price
quotes shall be typewritten or printed with ink. All corrections made by the bidder prior to the opening
must be initialed and dated by the bidder. No changes or corrections will be allowed after bids are
opened. Bids must contain an original, manual signature of an authorized representative of the
company.
3.11. Withdrawal of Bids: Bidders may withdraw bids only by written request prior to the bid
opening time. Negligence on the part of the Bidder In preparing the Bid confers no right for the
withdrawal of the bid after it has been opened.
3.12. Bid Opening: Bids will be opened publicly at the time and place stated in the Notice to Bidders.
It is the responsibility of the bidder to insure that the bid reaches the Office of the City Clerk on or before
the closing hour and date stated on the invitation to bid. After the bid opening, the contents of the bid
form will be made public for the information of vendors and other interested parties who may be present
either in person or by representative. Bids that are received after the bid opening time will not be
PAGE 5 OF 78
considered and will not be returned.
3.13. Evaluation of Bids: The City, at its sole discretion, reserves the right to inspect any/all Bidder's
facilities to determine their capability of meeting the requirements for the Contract. Also, price,
responsibility, and responsiveness of the Bidder, the financial position, experience, staffing, equipment,
materials, references, and past history of service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken into consideration in the Award of
the Contract. The bid shall be awarded to the lowest responsible and responsive bidder whose bid best
serves the interests of and represents the best value to the City, in conformity with criteria set forth In
Section 62-8 of the City Code. Pirce is only a factor in determining the lowest responsible and responsive
bidder. The term lowest responsible and responsible bidder Is not necessarily the bidder with the lowest
dollars and cents bid. The City Manager or the City Commission may select a bidder whose bid is not the
lowest dollars and cents bid If the award is based on the criteria set forth in Section 62-8 of the City
Code.
3.13.1. Hold Harmless: All Bidder's shall hold the City, it's officials and employees harmless and
covenant not to sue the City, It's officials and employees in reference to their decisions to reject,
award, or not award a Bid, as applicable.
3.13.2. Cancellation: Failure on the part of the Bidder to comply with the conditions, specifications,
requirements, and terms as determined by the City, shall be just cause for cancellation of the
Award.
3.13.3. Disputes: If any dispute concerning a question of fact arises under the Contract, other than
termination for default or convenience, the Contractor and the City department responsible for
the administration of the Contract shall make a good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then the department with the advice of the City
Attorney shall resolve the dispute and send a written copy of its decision to the Contractor,
which shall be binding on both parties.
3.14. Award of Bids: The staff will review the Bids based on the bid price, the capacity, ability and
skill of the Bidder to perform the work, the past performance of the Bidder, and the proximity of the
Bidder's facilities to the City of Sunny.
The City of Sunny Isles Beach reserves the right to accept or reject any and/or all bids or parts of bids, to
waive any informality, Irregularities, or technicalities, to re-advertise for bids, or take any other actions
that may be deemed to be in the best interests of the City. The City also reserves the right to award the
Contract on a split order basis, group by group, or item by item, or such combination as will best serve
the interests of the City, unless otherwise stated. The City also reserves the right to waive minor
variations to the specifications (interpretation of such to be made by the applicable department
personnel).
In addition, each bidder agrees to waive any claim it has or may have against the City, and the respective
employees, arising out of or In connection with the administration, evaluation, or recommendation of any
bid. Final determination and award of Bid(s) shall be made by the City Commission. Notice of intended
award is provided through an agenda item to the City of Sunny Isles Beach Commission containing a
recommendation of award. The agenda for each meeting of the City of Sunny Isles Beach Commission is
available on the City website at www.sibfl.net.
3.15. Agreement: After the bid award, the City will, at its option, prepare an Agreement specifying
the terms and conditions resulting from the award of this bid. Procurement of contractual services shall
be evidenced by a written Agreement in substantially the same form as the Agreement incorporated
herein as Section 14. The vendor will have ten (10) calendar days after notification of the award by the
City to execute the Agreement and provide the required Performance Bond and Payment Bond.
The Bidder who has the Contract awarded to them and who fails to execute the Agreement and furnish
the Performance and Payment Bonds and Insurance Certificates within the specified time shall forfeit the
Bid Security that accompanied their Bid, and the Bid Security shall be retained as liqUidated damages by
PAGE 6 OF 78
the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in
case the Bidder fails to enter into the Contract and furnish the Bonds as herein before provided. Bid
Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be
subject to and contingent upon the availability of funds lawfully expendable for the purposes of the
agreement for the current and any future periods provided for within the bid specifications.
3.16. Performance and Payment Bond: The City of Sunny Isles Beach shall require the successful
Bidder to furnish a Performance Bond and Payment Bond, each, in the amount of 100% of the total Bid
Price, with the City of Sunny Isles Beach as the Obligee, as security for the faithful performance of the
Contract and for the payment of all persons performing labor or furnishing materials in connection
herewith within ten (10) calendar days after notification of the award by the City. The bonds shall be
with a surety company authorized to do business in the State of Florida.
3.17. Price, Terms, and Conditions: Bidder warrants that this Bid will be firm for a period of ninety
(90) days from the date of the Bid opening unless otherwise stated In the Bid Form. Incomplete,
unresponsive, Irresponsible, vague, or ambiguous responses to the Invitations to Bid will be cause for
rejection, as determined by the City. Prices should be stated In units of quantity specified in the Bid
Form. In case of a discrepancy, the City reserves the right to make the final determination at the lowest
net cost to the City. Bidders are expected to examine the specifications, delivery schedule, bid prices and
extensions and all general and special conditions of the bid prior to the submission. In case of an error
in price extension, the unit price(s) will govern. Bidders are responsible for checking their calculations.
Failure to do so will be at the Bidder's risk, and errors will not release the Bidder from their responsibility
as noted herein.
3.18. Independent Contractor Status: The contractor shall at all times, relevant to this contract,
be an independent contractor and in no event shall the Contractor nor any employees or sub-contractors
under it be considered to be employees of the City of Sunny Isles Beach.
3.19. Payments: Payment will be made after commodities/services have been received, accepted,
and properly invoiced as indicated in the contract and/or purchase order. I[l~ojc.~:"'must bear t/:le
P.UfC'ha"Se order Ill!m~cl .
3.20. Brand Names: If a brand name, make, of any "or equal" manufacturer trade name, or vendor
catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of
establishing a grade or quality of material only. Vendor may offer equals with appropriate identification,
samples, and/or specifications on such item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
3.21. Material: Materlal(s) delivered to the City under this proposal shall remain the property of the
seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be
defective or do not conform to specifications, the City reserves the right to return the product(s) to the
seller at the seller's expense.
3.22. Samples: Samples of items, when required, must be furnished by the Bidder free of charge to
the City. Each individual sample must be labeled with the Bidder's name and manufacturers brand name
and delivered by them within ten (10) calendar days of Bidder's receipt of the "Notice to Proceed", unless
schedule Indicates a different time. If samples are requested subsequent to the Bid opening, they should
be delivered within ten (10) calendar days of the request. The City will not be responsible for returning
samples.
3.23. Quantity Guaranty: No guarantee or warranty is given or implied by the City as to the total
amount that mayor may not be purchased from any resulting Contract or Award. These quantities are
for bidding purposes only and will be used for tabulation and presentation of the Bid. The City reserves
the right to increase or decrease quantities as required, even significantly. The prices offered herein and
the percentage rate of discount applies to other representative items not listed in this Bid.
PAGE 7 OF 78
3.24. Delivery: All items shall be delivered f.o.b. destination (i.e. at a specific City of Sunny Isles
Beach address), and delivery costs and charges (if any) will be included in the Bid Price. Exceptions'shall
be noted. When practical, the Oty may make pick-ups at the vendor's place of business when specifically
approved by the City.
3.25. Governmental Restrictions on Materials: In the event any governmental restrictions may
be imposed which would necessitate alteration of the material quality, workmanship, or performance of
the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Bidder to
notify the City at once, indicating in their letter the specific regulation which required an alteration. The
City of Sunny Isles Beach reserves the right to accept any such alteration, including any price
adjustments occasioned thereby, or to cancel at no further expense to the City.
3.26. Safety Standards: the Bidder warrants that the product(s) supplied to the City conforms in all
respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a materials data safety sheet (MSDS) when applicable.
3.27. Warranties: Successful Bidder shall act as agent for the City in the follow-up and compliance of
all items under Warranty/Guarantee and complete all forms for Warranty/Guarantee coverage under this
Contract. Bidder warrants by signature on the Bid Form that prices quoted here are in conformity with
the latest Federal Price Guidelines.
3.28. Copyrights/Patent Rights: Bidder warrants that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid.
The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such
violation.
3.29. Local Business Tax (Occupational License Registration): The contractor shall . be
responsible for obtaining and maintaining throughout the contract period his or her city and county local
business tax receipts. Each vendor submitting a bid on this Invitation to Bid shall include a copy of the
company's local business tax/occupationallicense(s) with the bid response. For information specific to
City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement &
Licensing at (305) 792-1705. If the contractor is operating under a fictitious name as defined In Section
865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be
submitted with the bid. A business formed by an attorney actively licensed to practice law In this state,
by a person actively licensed by the Department of Business and Professional Regulations or the
Department of Health for the purpose of practicing his or her licensed profession, or by any corporation,
partnership, or other commercial entity that is actively organized or registered with the Department of
State shall submit a copy of the current licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of Florida.
3.30. Liability, Insurance, Permits and Licenses: Bidder shall assume the full duty, obligation,
and expense of obtaining all necessary licenses, permits, Inspections, and insurance required. The Bidder
shall be liable for any damages or loss to the City occasioned by negligence of the Bidder (or their agent)
or any person the Bidder has designated in the completion of their contract as a result of the Bid.
Contractor shall be required to furnish a copy of all licenses, certificates of competency or other licensor
requirements necessary to practice their profession as required by Florida State Statute, current building
code, Miami-Dade County, and City of Sunny Isles Beach Code. Contractors shall indude current Miami-
Dade County Certificates of Competency. These documents shall be furnished to the City along with the
Bid resoonse. Failure to furnish these documents or to have required licensor will be grounds for
rejecting the Bid and forfeiture of the Bid Bond.
3.31. Certificate(s) of Insurance: Bidder shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which
indicate that insurance coverage has been obtained from an insurance company authorized to do
business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those
coverage types and amounts listed in this document, in an amount equal to 100% of the requirements
and shall be presented to the City prior to issuance of any Contract(s) or Award(s) Document(s). The
PAGE 8 OF 78
City of Sunny Isles Beach shall be named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of policies provided, but shall also refer
specifically to this bid and section. At the time of Bid submission the Bidder must submit certificates of
insurance as outlined in the General Conditions section. All required insurances shall name the City of
Sunny Isles Beach as additional insured and such insurance shall be issued by companies authorized to
issue insurance in the State of Florida. It shall be the responsibility of the Bidder and insurer to notify the
finance support services director of the City of Sunny Isles Beach of cancellation, lapse, or material
modification of any insurance policies insuring the Bidder, which relate to the activities of such vendor
and the aty of Sunny Isles Beach. Such notification shall be in writing, and shall be submitted to the
City's Director of Risk Management, Government Center, 18070 Collins Avenue, Fourth Floor, Sunny Isles
Beach, Florida 33160 thirty (30) days prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance
and bonding requirements set forth herein will authorize the City Manager to implement a rescission of
the Bid award without further City Commission action. The Bidder hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue of such rescission.
3.32. Assignment: The Contractor shall not transfer or assign the performance required by this Bid
without prior written consent of the City Manager. Any award issued pursuant to the Invitation to Bid
and monies which may be due hereunder are not assignable except with prior written approval of the City
Manager. Further, in the event that the majority ownership or control of the Contractor changes hands
subsequent to the award of this contract, Contractor shall promptly notify City in writing (via United
States Postal Service - Certified Mail, Return Receipt Requested) of such change in ownership or control
at least thirty (30) days prior to such change and City shall have the right to terminate the contract upon
sixty (60) days written notice, at Oty's sole discretion.
3.33. Hold Harmless/Indemnification: The Contractor shall indemnify, save harmless, and defend
the City of Sunny Isles Beach, it's officers, agents and employees from and against any claims, demands
or causes of action of whatsoever kind or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Contractor, their agents, servants or employees in the provision of goods or the
performance of services pursuant to this Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Contractor.
3.34. Non-conformance to Contract: The City of Sunny Isles Beach may withhold acceptance of,
or reject items which are found upon examination, not to meet the specification requirements. Upon
written notification of rejection, items shall be removed within (5) calendar days by the vendor at their
own expense and redelivered at their expense. Rejected goods left longer than thirty (30) calendar days
will be regarded as abandoned and the City shall have the right to dispose of them as its own property.
Rejection for non-conformance or failure to meet delivery schedules may result in the Contractor being
found in default.
3.35. Default Provision: In case of default by the Bidder or Contractor, the City of Sunny Isles
Beach may procure the articles or services from other sources and hold the Bidder or Contractor
responsible for any excess costs occasioned or incurred thereby.
3.36. Secondary/Other Vendors: the City reserves the right in the event the primary vendor cannot
provide an item(s) or service(s) in a timely manner as requested, to seek other sources without violating
the intent of the Contract.
3.37. Time of completion: The time of completion of the work to be performed under this contract
Is the essence of the contract. Delays and extensions of time may be allowed only in accordance with
the provisions stated in the appropriate section of the general conditions. The time allowed for the
completion of the work shall be stated in the Contract.
END OF SEcnON
PAGE 9 OF 78
SECTION 4
GENERAL CONDITIONS
4.1. Definitions: Wherever used in these General Conditions or in the other Contract Documents, the
following terms shall have the meaning indicated which shall be applicable to both the singular and plural
thereof:
Acceptance: Acceptance by the City of the Work as being fully complete in accordance with the
Contract Documents subject to waiver of claims.
Agreement: The written Agreement between the City and the Contractor covering the Work to
be performed, which includes the Contract Documents.
Addenda: Written or graphic instruments issued prior to the Bid Opening which modify or
interpret the Contract Documents, Drawings and Specifications, by addition, deletions,
clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer or proposal of the Bidder submitted on the prescribed form setting forth the
prices for the Work to be performed.
Bidder: Any person, firm or corporation submitting a Bid for Work.
Bonds: Bid, performance and payment bonds and other instruments of security, furnished by
the Contractor and their surety in accordance with the Contract Documents and in accordance
with the law of the State of Florida.
Change Order: A written order to the Contractor signed by the City authorizing an addition,
deletion or revision in the Work, or an adjustment in the Contract Price or the Contract Time
issued after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
Contract Documents: Contract Documents shall include, Instructions to Bidders, Contractor's
Bid, the Bonds, the Notice of Award, these General Conditions, Special Conditions, the Technical
Specifications, Drawings and Modifications, Notice to Proceed, Invitation to Bid, Insurance
Certificates, Change Orders and Acknowledgment of Conformance with the City of Sunny Isles
Beach.
Contract Price: The total monies payable to the Contractor under the Contract Documents.
Contract Time: The number of calendar days stated in the Agreement for the completion of
the Work.
Contracting Officer: The individual who is authorized to sign the contract documents on behalf
of the City's governing body.
Contractor: The person, firm or corporation with whom the City has executed this Agreement.
Day: A calendar day of twenty-four hours measured from midnight to the next midnight.
PAGE 10 OF 78
Field Order: A written order issued by the City which clarifies or Interprets the Contract
Documents or orders minor changes in the Work.
Modification: Modification means anyone of the following: (a) a written amendment of the
Contract Documents signed by both parties, (b) a Change Order, (c) a written clarification or
interpretation if issued by the City, or (d) a written order for minor change or alteration in the
Work issued by the City. A modification may only be issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent successful Bidder stating that upon
compliance with the condition s precedent to be fulfilled by him within the time specified, City will
execute and deliver the Agreement to him.
Notice to Proceed: A written notice given by City to Contractor fixing the date on which the
Contract Time will commence to run and on which Contractor shall start to perform their
obligations under the Contract Documents.
Project: The entire janitorial maintenance services to be performed as provided in the Contract
Documents.
Samples: Physical examples which illustrate materials, equipment or workmanship and
establish standards by which the Work will be judged.
Shop Drawings: All drawings, diagrams, illustrations, brochures, schedules and other data
which are prepared by the Contractor, a Sub-Contractor, manufacturer, supplier, or distributor,
and which Illustrate the equipment, material or some portion of the work and as required by the
Contract Documents.
Specifications: Those portions of the Contract Documents consisting of written technical
descriptions of materials, equipment, construction systems, standards and workmanship as
applied to the Work.
Statement of Services: The form furnished by the City which is to be used by the Contractor in
requesting progress payments.
Sub-Contractor: An individual, firm or corporation having a direct contract with Contractor or
with any other Sub-Contractor for the performance of a part of the Work at the site.
Substantial Completion: The date as certified by the City when the construction of the
Project or a certified part thereof is sufficiently completed, in accordance with the Contract
Documents, so that the Project or specified part can be utilized for the purposes for which it was
intended; or if there be no such certification, the date when final payment is due.
Supplier: Any person or organization who. supplies materials or equipment for the Work,
including that fabricated to a special design, but who does not perform labor at the site.
Surety: The corporate body which is bound with the Contractor and which engages to be
responsible for the Contractor and their acceptable performance of the Work.
Work: Any and all obligations, duties and responsibilities necessary to the successful
completion of the Project assigned to or undertaken by Contractor under the Contract
Documents, including all labor, materials, equipment and other incidentals, and the fumishing
thereof.
PAGE 11 OF 78
Written Notice: The term "Notice" as used herein shall mean and include all written notices,
demands, instructions, claims, approvals and disapprovals required to obtain compliance with
Contract requirements. Written notice shall be deemed to have been duly served if delivered in
person to the individual or to a member of the firm or to an officer of the corporation for whom it
is intended, or to an authorized representative or such individual, firm, or corporation, or if
delivered at or sent by registered mail to the last business address known to them who gives the
notice. Unless otherwise stated in writing, any notice to or demand upon the City under this
Contract shall be delivered to the City.
4.2. Bid Award: The City reserves the right to reject any and all Bids at its sole discretion. Bids shall
be awarded by the City after the City performs all necessary searches, inquiries, exploration, and analysis
of the bids, and awards the Bid to the Bidder to the lowest responsible and responsive bidder whose bid
best serves the interests of and represents the best value to the City, in conformity with the criteria
outlined in Section 62-8 of the City Code. For purposes of this section, the term lowest responsible and
responsive bidder is not necessarily the bidder with the lowest dollars and cents bid. The City Manager
or the City Commission may select a bidder whose bid is not the lowest dollars and cents bid if the award
is based on the criteria set forth in Section 62-8 of the City Code. . No Notice of Award will be given
until the City has concluded any investigation(s) as they deem necessary to establish the Bidder's
capability to perform the janitorial maintenance services as described in this Contract, as substantiated by
the required professional experience, client references, technical knowledge and qualifications; and
sufficient labor and equipment to comply with the City's established janitorial maintenance standards, as
well as the financial capability of the Bidder to perform the Work in accordance with the Contract
Documents to the satisfaction of the City within the time prescribed. The City reserves the right to reject
the Bid of any Bidder on the basis of these queries and investigations and who does not meet the City's
satisfaction, even though the firm may possibly be the apparent lowest dollars and cents bidder. In
analyzing Bids, the City will also take into consideration client references, past work experience and work
product, proven ability to satisfactorily perform janitorial maintenance services in a comparable
government facility, to maintain comparable and sophisticated housekeeping duties; and alternate and
unit prices if requested by the Bid forms. If the
Contract is awarded, the City will issue the Notice of Award and give the successful Bidder a Contract for
execution within ninety (90) days after opening of Bids. The Oty specifically reserves the right to award
the contract to a bidder who is not necessarily the lowest dollars and cents bidder on the basis of the
results of these queries and investigation(s).
4.3. Execution of Agreement: At least four counterparts of the Agreement (in substantially the same
form as the Agreement attached hereto as Section 14) the Performance and Payment Bond, the
Certificates of Insurance and such other Documents as required by the Contract Documents shall be
executed and delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of
Award.
4.4. Forfeiture of Bid Security, Performance and Payment Bond: Within ten (10) calendar days
of being notified of the award, Contractor shall furnish an executed agreement (in substantially the same
form as the Agreement attached hereto as Section 14) and attach a Performance Bond and a Payment
Bond (containing all the proviSions of the Performance Bond and Payment Bond herein). Each Bond shall
be in the amount of one hundred percent (100%) of the Contract Price guaranteeing to City the
completion and performance of the Work covered in such Contract as well as full payment of all suppliers,
material man, laborers, or Sub-Contractors employed pursuant to this Project. Each Bond shall be with a
Surety company meeting the qualifications of this document. Each Bond shall continue in effect for one
and one half years after final completion and acceptance of the Work with the liability equal to one
hundred percent (100%) of the Contract Sum. The Performance Bond shall be conditioned such that
Contractor will, upon notification by City, correct any defective or faulty Work or materials which appear
within one and one half years after final completion of the Contract. Pursuant to the requirements of
Section 255.05(1), Florida Statutes, Contractor shall ensure that the Bond(s) referenced above shall be
PAGE 12 OF 78
recorded in the public records of Miami-Dade County and provide City with evidence of such recording.
4.4.1. Each Bond must be executed by a surety company authorized to do business in the State of
Florida as a surety, having a resident agent in the State of Florida and having been in business
with a record of successful continuous operation for at least five (5) years.
4.4.2. The surety company shall hold a current certificate of authority as acceptable surety on federal
bonds in accordance with the United States Department of Treasury Orcular 570, current
Revisions.
4.4.3. The City will accept a surety bond from a company with a rating B+ or better.
4.4.4. Failure of the successful Bidder to execute and deliver the Agreement and deliver the required
bonds and Insurymce Certificates as stipulated in paragraph 4.3 shall be cause for the City to
annul the Notice of Award and declare the Bid and any security therefore forfeited.
4.5. Contractor's Pre-Start Representation: Contractor represents that they have familiarized
themselves with, and assumes full responsibility for having familiarized themselves with the nature and
extent of the Contract Documents, Work, locality, and with all local conditions and federal, State and local
laws, ordinances, rules and regulations that may In any manner affect performance of the Work, and
represents that they have correlated their study and observations with the requirements of the Contract
Documents. Contractor also represents that they have studied all surveys and investigations reports of
subsurface and latent physical conditions referred to in the specifications and made such additional
surveys and investigations as they deem necessary for the performance of the Work in the Contract
Documents and that they have correlated the results of all such data with the requirements of the
Contract Documents.
4.6. Commencement of Contract Time: The Contract Time will commence to run on the date
stated in the Notice to Proceed.
4.7. Starting the Project: Contractor shall start to perform their obligations under the Contract
Documents on the date when the Contract Time commences to run. No Work shall be done at the site
prior to the date on which the Contract Time commences to run, except with the written consent of the
City.
4.8. Before Starting Contract: Before undertaking each part of the Work, Contractor shall
carefully study and compare the Contract Documents and check and verify pertinent figures shown
thereon and all applicable field measurements. They shall at once report in writing to City any conflict,
error, or discrepancy which they may discover; however, they shall not be liable to City for their failure to
discover any conflict, error, or discrepancy in the Specifications.
4.9. Pre-Start Meeting: Within five (5) days after delivery of the executed Agreement by Oty to
Contractor, but before starting the Work at the site, a Pre-Start conference will be held to review the
above schedules, and for processing Statement of Services, and to establish a working understanding
between the parties as to the Project. Present at the conference will be the City representative and the
Contractor.
4.10. Correlation, Interpretation, and Intent of Contract Documents: It is the intent of the
Specifications to describe a complete Project to be delivered in accordance with the Contract Documents.
The Contract Documents comprise the entire Agreement between the City and the Contractor. They may
be altered only by a Modification. The Contract Documents are complementary; what is called for by one
is as binding as if called for by all. If Contractor finds a conflict, error or discrepancy in the Contract
Documents, they shall call it to the City's attention in writing at once and before proceeding with the
PAGE 13 OF 78
Work affected thereby. The various Contract Documents shall be given precedence in case of conflict,
error or discrepancy, as follows: Change Orders, Supplemental General Conditions, Agreement
Modifications, Addenda, Special Conditions, Instructions to Bidders, General Conditions, and
Specifications. If the requirements of other Contract Documents are more stringent than those of the
Supplemental General Conditions, the more stringent requirements shall apply. The words "furnish" and
"furnish and install", "install", and "provide" or words with similar meaning shall be interpreted, unless
otherwise specifically stated, to mean "furnish and install complete In place and ready for service".
Miscellaneous items and accessories which are not specifically mentioned, but which are essential to
produce a complete and properly operating installation, or usable structure or plant, providing the
Indicated function, shall be furnished and installed without change in the Contract Price. Such
miscellaneous items and accessories shall be of the same quality standards, inclUding material, style,
finish, strength, class, weight and other applicable characteristics, as specified for the major component
of which the miscellaneous item or accessory is an essential part, and shall be approved by the City
before installation. The above requirement is not intended to include major components not covered by
or inferable from the Specifications. The Work of all trades under this Contract shall be coordinated by
the Contractor in such manner as to obtain the best workmanship possible for the entire Project, and all
components of the Work shall be installed or erected in accordance with the best practices of the
particular trade.
4.11. Contractor's Liability Insurance: Contractor shall provide and maintain in force until all the
Work to be performed under this Contract has been completed and accepted by City (or for such duration
as Is otherwise specified hereinafter), the Insurance coverage set forth:
4.11.1. Worker's Compensation insurance at the statutory amount to apply for all employees in
compliance with the "Workers' Compensation Law" of the State of Florida and all applicable
federal laws. In addition, the policy(ies) must include: Employers' Liability at the statutory
coverage amount. The Contractor shall further insure that all of its Sub-Contractors maintain
appropriate levels of worker's compensation insurance.
4.11.2. Comprehensive General and Umbrella Liability insurance, which when combined has minimum
limits of Four Million Dollars ($4,000,000.00) per occurrence combined single limit for Bodily
Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more
restrictive than the latest edition of the Comprehensive General and Umbrella liability policy,
without restrictive endorsements, as filed by the Insurance Services Office, and must Include:
4.11.2.1
4.11.2.2
4.11.2.3.
4.11.2.4.
4.11.2.5.
4.11.2.6.
4.11.2.7.
Premises and Operation
Independent Contractors
Products and/or Completed Operations Hazard
Explosion, Collapse and Underground Hazard Coverage
Broad Form Property Damaged
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed,
with minimum limits of coverage equal to those required for Bodily Injury
Liability and Property Damage Liability.
4.11.3. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
4.12.3.1
PAGE 14 OF 78
Owned Vehicles;
-
4.11.3.1
4.11.3.2
4.11.3.3
Hired and Non-Owned Vehicles;
Employers' Non-Ownership;
Employer's Non-Ownership.
4.11.4. Before starting the Work, the Contractor will file make sure that all certificates of insurance
required by this document and by the Contract are in the City's possession. These certificates
shall contain a provision that the coverage afforded under the policies will not be canceled or
materially changed until at least thirty (30) days prior written notice has been given to the Oty
by certified mail. The City shall be named as an additional insured on the above-referenced
policies.
4.11.5. The Contractor agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub-
Contractor(s) to furnish to them insurance certificates similar to those required by the City in
this section.
4.12. Cancellation and Re-Insurance: If any insurance should be canceled or changed by the
insurance company or should any insurance expire during the period of this contract, the Contractor shall
be responsible for securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor
and must be approved by the City. At the option of the City, either the Contractor shall eliminate or
reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering
the same. .
4.13. Contractor's Responsibilities: The Contractor shall have the following responsibilities:
4.13.1. The Contractor will not employ any Sub-Contractor, against whom the City may have reasonable
objection, nor will the Contractor be required to employ any Sub-Contractor who has been
accepted by the City, unless the City determines that there is good cause for doing so.
4.13.2. The Contractor shall be fully responSible for all acts and omissions of their Sub-Contractors and
of persons and organizations directly or indirectly employed by them and of persons and
organizations for whose acts any of them may be liable to the same extent that they are
responsible for the acts and omissions of persons directly employed by them. Nothing In the
Contract Documents shall create any contractual relationship between City or Contractor and
any Sub-Contractor or other person or organization having a direct contract with Contractor, nor
shall it create any obligation on the part of City to payor to see to payment of any persons due
any Sub-Contractor or other person or organization, except as may otherwise be required by
law. City may furnish to any Sub-Contractor or other person or organization, to the extent
practicable, evidence of amounts paid to the Contractor on account of spedfied Work done in
accordance with the schedule values.
4.13.3. The divisions and sections of the Specifications shall not control the Contractor in dividing the
Work among Sub-Contractors or delineating the Work performed by any specific trade.
4.13.4. The Contractor agrees to bind specifically every Sub-Contractor to the applicable terms and
conditions of the Contract Documents for the benefit of the City.
4.13.5. All Work performed for the Contractor by a Sub-Contractor shall be pursuant to an appropriate
agreement between the Contractor and the Sub-Contractor.
4.13.6. The Contractor shall be responsible for the coordination of the trades, Sub-Contractors and
material and men engaged upon their Work:
PAGe 15 OF 78
4.13.6.1. The Contractor shall cause appropriate provIsions to be inserted in all
subcontracts relative to the Work to bind Sub-Contractors to the Contractor by the terms of
these General Conditions and other Contract Documents insofar as applicable to the Work of
Sub-Contractors, and give the Contractor the same power as regards to terminating any
subcontract that the City may exercise over the Contractor under any provisions of the Contract
Documents.
4.13.6.2. The Oty will not undertake to settle any differences between the Contractor and
their Sub-Contractors or between Sub-Contractors.
4.13.6.3. If in the opinion of the City, any Sub-Contractor on the Project proves to be
incompetent or otherwise unsatisfactory, they shall be promptly replaced by the Contractor if
and when directed by the City in writing.
4.14. Laws and Regulations: The Contractor will give all notices and comply with all laws,
ordinances, rules and regulations applicable to the Work. If the Contractor observes that the
Specifications are at variance therewith, they will give the City prompt written notice thereof, and any
necessary changes shall be adjusted by an appropriate modification. If the Contractor performs any
Work knowing it to be contrary to such laws, ordinances, rules and regulations, and without such notice
to the Oty, they will bear all costs arising wherefrom.
4.15. Taxes: The Oty of Sunny Isles Beach is exempt from sales tax imposed by the State and/or
Federal Government. Florida Sales Tax Exemption No. 23-00-477131-54C appears on each purchase
order. Exemption certificates are available upon request.
4.16. Safety and Protection: The Contractor will be responsible for initiating, maintaining and
supervising all safety precautions and programs in connection with the Work. They will take all necessary
precautions for the safety of, and will provide the necessary protection to prevent damage, injury or loss
to:
4.16.1. All employees and other persons who may be affected thereby;
4.16.2. All the Work and all materials or equipment to be incorporated therein, whether in storage on or
off the site;
4.16.3. Other property at the site or adjacent thereto, Including trees, shrubs, lawns, walks, pavements,
roadways, structures and utilities not designated for removal, relocation or replacement in the
course of construction; and
4.16.4. The Contractor will designate a responsible member of their organization at the site whose duty
shall be the prevention of accidents. This person shall be the Contractor's Superintendent unless
otherwise designated in writing by the Contractor to the City.
4.17. Emergencies: In emergencies affecting the safety of persons or the Work or property at the
site or adjacent thereto, the Contractor, without special instruction or authorization from the City, is
obligated to act, at their discretion, to prevent threatened damage, injury or loss. They will give the City
prompt written notice of any significant changes in the Work or deviations from the Contract Documents
caused thereby. If the Contractor believes that additional Work done by them in an emergency which
arose from causes beyond their control entitles them to an increase in the Contract Price or an extension
of the Contract Time, they may make a claim therefore as provided In this document.
4.17.1. The Contractor will also submit to the City for review, with such promptness as to cause no
PAGE 16 OF 78
delay in Work, all samples and photographs required by the Contract Documents. All samples
and photographs will have been checked by and stamped with the approval of the Contractor,
identified clearly as to material, manufacturer, any pertinent catalog numbers and the use for
which intended.
4.17.2. At the time of each submission, the Contractor will, in writing, call the City's attention to any
deviations that the photographs or sample may have from the requirements of the Contract
Documents.
4.17.3. The City will review with responsible promptness photographs and samples, but their review
shall be only for conformance with the design concept of the Project and for compliance with
the information given in the Contract Documents. The Contractor will make any corrections
required by the City and will return the required number of corrected copies of photographs and
resubmit new samples until the review is satisfactory to the City.
4.17.4. No Work requiring a photograph or sample submission shall be commenced until the submission
has been reviewed by the Oty. A copy of each photograph and each approved sample shall be
kept in good order by the Contractor at the site and shall be available to the City.
4.17.5. The City's review of photographs or samples shall not relieve the Contractor from their
responsibility for any deviations from the requirements of the Contract Documents unless the
Contractor has in writing called the City's attention to each deviation at the time of submission
and the City has given written approval to the specific deviation, nor shall any review by the City
relieve the Contractor from responsibility for supplying the plant material as specified
4.18. Public Convenience and Safety: The Contractor shall, at all times, conduct the Work In such
a manner as to insure the least practicable obstruction to public travel. The convenience of the general
public and of the residents along and adjacent to the area of Work shall be provided for in a satisfactory
manner, consistent with the operation and local conditions. During the day, access to private property
shall be for short durations, if at all, and in the evening, access to private property shall always be
available.
4.19. Indemnification: In consideration of the separate sum of twenty-five dollars ($25.00) and
other valuable consideration, the Contractor shall indemnify and save harmless the City, its officers,
agents and employees, from or on account of any injuries or damages, received or sustained by any
person or persons during or on account of any operations connected with the Contractor's performance
of the Project, or by or in consequence of any negligence (excluding negligence of City), in connection
with the same; or by use of any improper materials or by or on account of any act or omission of the said
Contractor or his Sub-Contractor, agents, servants or employees. The Contractor will indemnify and hold
harmless the City and their agents or employees from and against all claims, damages, losses and
expenses including attorneys' fees arising out of or resulting from the performance of th~ Work, provided
that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or
death, or to injury to or destruction of tangible property (other than Work itself) including the loss of use
resulting wherefrom and (b) is caused in whole or in part by any negligent act or omission of the
Contractor, Sub-Contractor, anyone directly or indirectly employed by any of them or anyone for whose
acts any of them may be liable, regardless of whether or not it is caused by a party indemnified
hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is
applicable to this Work, then in lieu of the above provisions of this section the parties agree that
Contractor shall indemnify and hold harmless the City, their officers and employees, to the fullest extent
authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be incorporated herein
by reference as if fully set forth herein. In the event that any action or proceeding is brought against City
by reason of any such claim or demand, Contractor, upon written notice from City shall defend such
action or proceeding by counsel satisfactory to Oty. The indemnification provided above shall obligate
PAGE 17 OF 78
Contractor to defend at its own expense or to provide for such defense, at City's option, any and all
claims of liability and all suits and actions of every name and description that may be brought against
City, excluding only those which allege that the injuries arose out of the sole negligence of City, which
may result from the operations and activities under this Contract whether the operations and activities be
performed by Contractor, its Sub-Contractors, or by anyone directly or indirectly employed by either.
4.20. City's Responsibility: The City will issue all communications to the Contractor; the City will
furnish the data required of them under the Contract Documents promptly; and the City's duties in
respect to providing lands and easements are set forth in this section.
4.21. Measurement of Quantities: All work completed under the Contract will be measured by the
City according to the United States Standard Measures. All linear surface measurements will be made
hOrizontally or vertically as required by the item measured.
4.22. Rejecting Defective Work: The City will have authority to disapprove or reject Work which is
"defective" (which term is hereinafter used to describe Work that is unsatisfactory, faulty or defective, or
does not conform to the requirements of the Contract Documents or does not meet the requirements of
any inspection, test or approval referred to in Special Condition, or has been damaged prior to final
acceptance).
4.23. Decisions on Disagreements: The City will be the initial interpreter of the Technical
Specifications.
4.24. Changes in Work: Without Invalidating the Agreement, the City may, at any time or from time
to time, order additions, deletions or revisions in the Work; these shall be authorized by Change Orders.
Upon receipt of a Change Order, the Contractor will proceed with the Work Involved. All such Work shall
be executed under the applicable conditions of the Contract Documents. If any Change Order causes an
increase or decrease in the Contract Price or an extension or shortening of the Contract lime, an
equitable adjustment will be made as provided in this document. A Change Order signed by the
Contractor indicates their agreement therewith.
4.24.1. The City may authorize minor changes or alterations in the Work not involving extra cost and not
inconsistent with the overall intent of the Contract Documents. These may be accomplished by a
Field Order. If the Contractor believes that any minor change or alteration authorized by the City
entitles them to an increase in the Contract Price or extension of Contract Time, they may make
a claim therefore as provided in this document.
4.24.2.Additional Work performed by the Contractor without authorization of a Change Order will not
entitle them to an increase in the Contract Price or an extension of the Contract lime, except in
the case of an emergency as provided in this document.
4.24.3. The City will execute appropriate Change Orders covering changes in the Work, to be performed
and Work performed in an emergency as provided in this section and any other claim of the
Contractor for a change in the Contract lime or the Contract Price which Is approved by the City.
4.24.4.It is the Contractor's responsibility to notify his Surety of any changes affecting the general scope
of the Work or change in the Contract Price or Contract lime and the amount of the applicable
bonds shall be adjusted accordingly. The Contractor will furnish proof of such an adjustment to
the City.
4.25. Change of Contract Price: The Contract Price constitutes the total compensation payable to
the Contractor for performing the Work. All duties, responsibilities and obligations assigned to or
undertaken by the Contractor shall be at their expense without changing the Contract Price.
PAGE 18 OF 78
4.25.1. The City may, at any time, without written notice to the sureties, by written order designated or
indicated to be a Change Order, make any change in the Work within the general scope of the
Contract, including but not limited to changes: in the specifications (including drawings and
designs); in the method or manner of performance of the Work; in the City-furnished facilities,
equipment, materials, services, or site; or directing acceleration in the performance of the Work.
4.257.2. Except as herein provided, no order, statement, or conduct of the City shall be treated as
a change under this clause or entitle the Contractor to an equitable adjustment hereunder.
4.25.3. If any change order under this clause causes an increase or decrease In the Contractor's cost of,
or the time required for, the performance of any part of the Work, under this Contract, whether
or not changed by any order, an equitable adjustment shall be made and the Contract modified
in writing accordingly.
4.25.4.If the Contractor intends to assert a claim for an equitable adjustment under this clause, he
must, within ten (10) days after receipt of a written Change Order, submit to the City a written
notice including a statement setting forth the general nature and monetary extent of such claim,
and supporting data.
4.25.5. No claim by the Contractor for an equitable adjustment hereunder shall be allowed if not
submitted in accordance with this section or if asserted after final payment under this Contract.
4.25.6. The value of any Work covered by a Change Order or of any claim for an Increase or decrease in
the Contract Price shall be determined in one of the follOWing ways: by negotiated lump sum; or
on the basis of the cost of the Work, determined as provided in this section, plus a mutually
agreed upon fee to the Contractor and to cover overhead and profit.
4.25.7.The term cost of the Work means the sum of all direct costs necessarily incurred and paid by the
Contractor in the proper performance of the Work. Except as otherwise may be agreed to in
writing by City, such costs shall be in amounts no higher than those prevailing in Miami-Dade
County, shall include only the following items and shall not include any of the costs itemized
hereunder.
4.25.7.1. Payroll costs for employees in the direct employ of Contractor in the performance of
the work described in the Change Order under schedules of job classifications agreed upon by
City and Contractor. Payroll costs for employees not employed full time on the Work shall be
apportioned on the basis of their time spent on the Work. Payroll costs shall be limited to:
salaries and wages, plus the costs of fringe benefits which shall include social security
contributions, unemployment, excise and payroll taxes, workers' compensation, health and
retirement benefits, sick leave, vacation and holiday pay applicable thereto. Such employees
shall include superintendents and foremen at the site. The expenses of performing Work after
regular working hours, on Sunday or legal holidays shall be included in the above only if
authorized by City.
4.25.7.2.Cost of all materials and equipment furnished and incorporated in the Work, including
costs of transportation and storage, and manufacturers' field services required in connection
therewith. All cash discounts shall accrue to Contractor unless City deposits funds with
Contractor with which to make payments in which case the cash discounts, shall accrue to the
City. All trade discounts, rebates and refunds, and all returns from sale of surplus materials and
equipment shall accrue to City, and Contractor shall make provisions so that they may be
obtained.
PAGE 19 OF 78
4.25.7.3. Payments made by Contractor to the Sub-Contractors for Work performed by Sub-
Contractors. If required by City, Contractor shall obtain competitive bids from Sub-Contractors
acceptable to him and shall deliver such bids to City who will then determine which Bids will be
accepted. If a Subcontract provides that the Sub-Contractor is to be paid on the basis of Cost of
Work plus a fee, the cost of the Work shall be determined in accordance with this section.
4.25.7.4.Rentals of all construction equipment and machinery and the parts thereof whether
rented from Contractor or others in accordance with rental agreements approved by City, and the
costs of transportation, loading, unloading, installation, dismantling and removal thereof - all in
accordance with terms of said rental agreements. The rental of any such equipment, machinery
or parts shall cease when the use thereof is no longer necessary for the Work.
4.25.7.5.Sales, use or similar taxes related to the Work, and for which Contractor is liable,
imposed by any governmental authority.
4.25.7.6.Payments and fees for permits and licenses. Costs for permits and licenses must be
shown as a separate item.
4.25.7.7. The cost of utilities, fuel and sanitary facilities at the site.
4.25.7.8. Minor expenses such as telegrams, long distance telephone calls, telephone service at
the site, expressage and similar petty cash items in connection with the Work.
4.25.7.9.Cost of premiums for additional Bonds and Insurance required solely because of
changes in the Work, not to exceed two percent (2%) of the increase in the Cost of the Work.
4.25.8. The term Cost of the Work shall not include any of the following:
4.25.8.1. Payroll costs and other compensation of Contractor's officers, executives, principals (of
partnership and sole proprietorships), general managers, engineers, architects, estimators,
lawyers, agents, expediters, timekeepers, clerks and other personnel employed by Contractor
whether at the site or in his principal or a branch office for general administration of the Work
and not specifically included in the schedule referred to in this document - all of which are to be
considered administrative costs covered by the Contractor's fee.
4.25.8.2. Expenses of Contractor's principal and branch offices other than his office at the site.
4.25.8.3.Any part of Contractor's capital expenses, including interest on Contractor's capital
employed for the Work and charges against Contractor for delinquent payments.
4.25.8.4. Cost of premiums for all bonds and for all insurance policies whether or not Contractor
is required by the Contract Documents to purchase and maintain the same except as otherwise
provided this document. .
4.25.8.5. Costs due to the negligence of Contractor, any Sub-Contractor, or anyone directly or
indirectly employed by any of them of for whose acts any of them may be liable, including but
not limited to, the correction of defective work, disposal of materials or equipment wrongly
supplied and making good any damage to property.
4.25.8.6. Other overhead or general expense costs of any kind and the costs of any item not
specifically and expressly included In this document.
4.25.9. The Contractor's fee which shall be allowed to Contractor for their overhead and profit shall be
PAGE 20 OF 78
determined as follows:
4.25.9.1. A mutually acceptable firm fixed price; or if none can be agreed upon.
4.25.9.2. A mutually acceptable fixed fee based on the estimate of the various portions of the
cost of the Work.
4.25.10. The amount of credit to be allowed by Contractor to City for any such change which results in a
net decrease in cost, will be the amount of the actual net decrease. When both additions and
credits are involved in anyone change, the net shall be computed to Include overhead and profit,
identified separately, for both additions and credit, provided however, the Contractor shall not be
entitled to claim lost profits for any Work not performed.
4.25.11. Whenever cost of any Work Is to be determined pursuant to this document, Contractor will
submit in form prescribed by City an itemized cost breakdown together with supporting data.
4.26. Payments to Contractor: At least ten (10) days before each progress payment falls due (but
not more often than once a month), the Contractor will submit to the City a partial payment estimate
filled out and signed by the Contractor covering the Work performed during the period covered by the
partial payment estimate and supported by such data as the City may reasonably require.
4.26.1.If payment is requested on the basis of materials and equipment not incorporated in the Work
but delivered and suitably stored at or near site, the partial payment estimate shall also be
accompanied by such supporting data, satisfactory to the City, as will establish the Oty's title to
the material and equipment and protect their interest therein, including applicable insurance.
The City will within ten (10) days after receipt of each partial payment estimate, either indicate in
writing their approval of payment and present the partial payment estimate to the City, or return
the partial payment estimate to the Contractor, indicating in writing their reasons for refusing to
approve payment. In the latter case, the Contractor may make the necessary corrections and
resubmit the partial payment estimate. The City, will within thirty (30) days of presentation to
them of any approved partial payment estimate, pay the Contractor a progress payment on the
basis of the approved partial payment estimate. The City may retain ten (10) percent of the
amount of each payment until final completion and acceptance of all Work covered by the
Contract Documents. On completion and acceptance of a part of the Work on which the price is
stated separately in the Contract Documents, payment may be made in full, including retained
percentages, less authorized deductions. Any interest earned on the retainage shall accrue to
the benefit of the City.
4.26.2. The City shall have the right to demand and receive from the Contractor, before he shall receive
final payment, final releases of lien executed by all persons, firms or corporations who have
performed or furnished labor, services or materials, directly or indirectly, used In the Work.
Likewise, as a condition to receiving any progress payment, the City may require the Contractor
to furnish partial releases of lien executed by all persons, firms and corporations who have
furnished labor, services or materials incorporated into the Work during the period of time for
which the progress payment Is due, releasing such lien rights those persons, firms or
corporations may have for that periOd.
4.26.3. The Contractor warrants and guarantees that title to all Work, materials and equipment covered
by an Application for Payment, whether incorporated in the Project or not, will have passed to
the City prior to the making of the Application for Payment, free and clear of all liens, claims,
security interest and encumbrances (hereafter in these General Conditions referred to as
"Liens"); and that no Work, materials or equipment covered by an Application for Payment will
have been acquired by the Contractor or by any other person performing the Work at the site or
PAGE 21 OF 78
furnishing materials and equipment for the Project, subject to an agreement under which an
interest therein or encumbrance thereon is retained by the seller or otherwise imposed by the
Contractor or such other person.
4.27. Acceptance of Final Payment as Release: The Acceptance by the Contractor of final
payment shall be and shall operate as a release to the City and a waiver of all claims and all liability to
the Contractor other than claims in stated amounts as may be specifically excepted by the Contractor for
all things done or furnished in connection with the Work and for every act and neglect of the City and
others relating to or arising out of this Work. Any payment, however, final or otherwise, shall not release
the Contractor of their sureties from any obligations under the Contract Documents or the Performance
Bond and Payment Bonds.
4.28. Suspension Of Work And Termination: The City may, at any time and without cause,
suspend the Work or any portion thereof for a period of not more than ninety (90) days by notice in
writing to the Contractor which shall fIX the date on which Work shall be resumed. For suspensions
longer than ninety (90) days, the Contractor may be allowed an increase in the Contract Price or an
extension of the Contract Time, or both.
4.29. Delays and Extension of Time: For purposes of these Contract Documents the term
"Unavoidable Delay" shall mean an interruption of the Work beyond the control of the Contractor, and
which could have not been avoided or shortened by the Contractor's exercising care, prudence, foresight,
and diligence. Moreover, the Contractor must demonstrate with satisfactory evidence that the
"Unavoidable Delay" actually extended the most current Project Completion Date. Delays attributable to
and within the control of a subcontractor or supplier shall be deemed to be delays within the control of
Contractor.
4.29.1The Contractor will be entitled to a time extension for the following types of "Unavoidable Delay"
but at no additional compensation: Acts of God; acts of the public enemy; inclement weather
conditions; fires; floods; windstorms; tornadoes; hurricanes; earthquakes; wars; riots;
insurrections; epidemics; quarantine restrictions; strikes; lockouts; sit-downs; slowdowns; other
labor trouble; labor shortages; material shortages; fuel shortages; freight embargoes; acts of
government agencies outside the City of Sunny Isles Beach; acts of public utilities. This list is not
intended to be comprehensive, and similar types of delay will not entitle the Contractor to
additional compensation or a compensable time extension.
4.30. City May Terminate: If the Contractor is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the
Contractor or for any of their property, or if they file a petition to take advantage of any debtor's act, or
to reorganize under bankruptcy or similar laws, or if they repeatedly fail to supply sufficient skilled
workmen or suitable materials or equipment, or if they repeatedly fail to make prompt payments to Sub-
Contractors or for labor, materials or equipment or if they disregards laws, ordinances, rules, regulations
or orders of any public body having jurisdiction, or if they disregard the authority of the City, of if they
otherwise violates any provision of the Contract Documents, then the City may, without prejudice to any
other right or remedy and after giving the Contractor and the surety ten (10) days written notice,
terminate the services of the Contractor and take possession of the Project and of all materials,
equipment, tools, construction equipment and machinery thereon owned by the Contractor, and finish
the Work by whatever method they may deem expedient. In such case the Contractor shall not be
entitled to receive any further payment until the Work is finished. If the unpaid balance of the Contract
Price exceeds the direct and indirect costs of completing the Project, including compensation for
additional professional services, such excess shall be paid to the Contractor. If such costs exceed such
unpaid balance, the Contractor will pay the difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after termination of the Contractor under
PAGE 22 OF 78
this Section, it is determined by a court of competent jurisdiction for any reason that the Contractor was
not in default, the rights and obligations of the City and the Contractor shall be the same as if the
termination had been issued pursuant to this document.
4.30.1. Where the Contractor's services have been so terminated by the City said termination shall not
affect any rights of the City against the Contractor then existing or which may thereafter accrue.
Any retention or payment of moneys by the City due the Contractor will not release the
Contractor from liability.
4.30.2.Upon ten (10) days written notice to the Contractor, the Oty may, without cause and without
prejudice to any other right or remedy, elect to terminate the Agreement. In such case, the
Contractor shall be paid for all Work executed and accepted by the City as of the date of the
termination. No payment shall be made for profit for Work which has not been performed.
4.31. Removal of Equipment: In the case of termination of this Contract before completion for any
cause whatever, the Contractor, if notified to do so by the City, shall promptly remove any part or all of
his equipment and supplies from the property of the City. Should the Contractor not remove such
equipment and supplies, the City shall have the right to remove them at the expense of the Contractor.
Equipment and supplies shall not be construed to include such items for which the Contractor has been
paid in whole or in part.
4.32. Miscellaneous: Bidder acknowledges the following miscellaneous conditions:
4.32.1. Whenever any provision of the Contract Documents requires the giving of written notice it shall
be deemed to have been validly given if delivered in person to the individual or to a member of
the firm or to an officer of the corporation for whom it is intended, or if delivered at or sent by
registered or certified mail, postage prepaid, to the last business address known to them who
gives the notice.
4.32.2. The Contract Documents shall remain the property of the City. The Contractor shall have the
right to keep one record set of the Contract Documents upon completion of the Project.
4.32.3. The duties and obligations imposed by these General Conditions, Special Conditions and
Supplemental Conditions and the rights and remedies available hereunder, and, in particular but
without limitation, the warranties, guarantees and obligations imposed upon Contractor and
those In the Special Conditions and the rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a limitation of, any rights and remedies
available by law, by special guarantee or by other provisions of the Contract Documents.
4.32.4. Should the City or the Contractor suffer injury or damage to its person or property because of
any error, omission, or act of the other or of any of their employees or agents or others for
whose acts they are legally liable, claim shall be made in writing to the other party within a
reasonable time of the first observance of such in jury or damage.
4.33. Waiver of Jury Trial: City and Contractor knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal Court proceedings in respect to any
action, proceeding, lawsuit or counterclaim based upon the Contract Documents or the performance of
the Work thereunder.
4.33.1. Governing Law: The Contract shall be construed In accordance with and governed by the law
of the State of Florida.
4.33.2. Venue: Venue of any action to enforce the Contract Documents shall be in Miami-Dade County,
PAGE 23 OF 78
Florida.
4.33.3. Arbitration: It is the intention of the parties that whenever possible, if a dispute or controversy
arises hereunder then such dispute or controversy shall be settled by arbitration in accordance
with the procedures, rules and regulations of the American Arbitration Association. The decision
rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration
shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred
by the parties shall be paid by the non-prevailing party or, if neither party prevails on the whole,
each party shall be responsible for a portion of the costs of arbitration and their respective
attorneys' fees as may be determined by the court on confirmation.
4.34. Project Records: City shall have right to inspect and copy during regular business hours at
City's expense, the books and records and accounts of Contractor which relate in any way to the Project,
and to any claim for additional compensation made by Contractor, and to conduct an audit of the
financial and accounting records of Contractor which relate to the Project. Contractor shall retain and
make available to City all such books and records and accounts, financial or otherwise, which relate to
the Project and to any claim for a period of three years follOWing final completion of the Project. During
the Project and the three year period following final completion of the Project, Contractor shall provide
City access to its books and records upon five days written notice.
4.35. Severability: If any provision of the Contract or the application thereof to any person or
situation shall to any extent, be held invalid or unenforceable, the remainder of the Contract, and the
application of such provisions to persons or situations other than those as to which It shall have been
held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and
be enforced to the fullest extent permitted by law.
4.36. Independent Contractor: The Contractor is an Independent Contractor under the Contract.
Services provided by the Contractor shall be by employees of the Contractor and subject to supervision
by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax
responsibilities, social security and health insurance, employee benefits, purchasing policies and other
similar administrative procedures, applicable to services rendered under the Contract shall be those of the
Contractor.
END OF SEcrION
PAGE 24 OF 78
SECTION 5
SUMMARY OF WORK
The Work covered by the Specifications and other Contract Documents, shall be janitorial services,
including, but not limited to, dusting, mopping, sweeping, scrubbing, vacuuming, trash collection and
disposal, and facility maintenance as described in the Contract Documents.
END OF SECTION
PAGE 25 OF 78
SECTION 6
PROCESSING OF INVOICES
The cut-off date for statements is the close of the business day of the 20th day of each month. The
Contractor shall submit by the 2200 day of each month Contractor's completed Invoice. Should the 22nd
fall on a weekend or holiday, Contractor shall submit his Invoice on the next workday.
Payment will be made by the City after commodities/services have been received, accepted, and properly
invoiced as indicated In contract and/or order. Invoice must bear the purchase order number and the
appro
Contractor is advised that processing of invoices must follow this schedule, as the Owner has funding
requirements and other payment obligations which may prevent payment of late Invoices for that
month's billing cycle. A late invoice with a recommendation for payment will be paid in the next month's
billing cycle.
END OF SECTION
PAGE 26 OF 78
SECTION 7
BID RESPONSE SHEET
THIS BID IS SUBMITTED TO:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Bid No. 08- for Janitorial Maintenance Services
The undersigned Bidder proposes and agrees, if this Bid is accepted, to enter into an agreement with The
City of Sunny Isles Beach in the form included In the Contract Documents to perform and furnish all Work
as specified or Indicated In the Contract Documents for the Contract Price and within the Contract Time
indicated In this Bid and in accordance with the other terms and conditions of the Contract Documents.
7.1. The Bidder accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Bidder's, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Bidder agrees to
sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
7.2. In submitting this Bid, the Bidder represents, as more fully set forth in the Agreement, that:
7.2.1. Bidder has examined copies of all the Bidding Documents and of the following Addenda
(receipt of all which is hereby acknowledged.)
Addendum No. i Dated: ~,;Ql 0:1
Addendum No. d- Dated: .. h I ~.
Addendum No. ~ Dated: b, \ ~ I ~
Addendum No. '" ~'1 Dated: "'I ~ ~ ~
7.2.2. The Bidder has familiarized himself/herself with the nature and extent of the Contract
Documents, Work, site, locality, and all local conditions and Law and Regulations that in
any manner may affect cost, progress, performance, or furnishing of the Work.
7.2.3. The Bidder has studied carefully all reports and drawings of subsurface conditions and
drawings of phYSical conditions.
7.2.4. The Bidder has obtained and carefully studied (or assumes responsibility for obtaining
and carefully studying) all such examinations, investigations, explorations, tests and
studies (in addition to or to supplement those referred to in (c) above) which pertain to
the subsurface or physical conditions at the site or otherwise may affect the cost,
progress, performance, or furnishing of the Work at the Contract Price, within the
Contract Time and in accordance with the other terms and conditions of the Contract
Documents, and no additional examinations, investigations, explorations, tests, reports or
similar information or data are or will be required by Bidder for such purposes.
7.2.5. Bidder has reviewed and checked all information and data shown or indicated on the
Contract Documents with respect to existing Underground Fadlities at or continuous to
the site and assumes responsibility for the accurate location of said Underground
Facilities. No additional examinations, investigations, explorations, tests, report or similar
information or data in respect of said Underground Facilities are or will be required by
Bidder in order to perform and furnish the Work at the Contract Price, within the Contract
PAGE 27 OF 78
Time and in accordance with other terms and conditions of the Contract Documents.
7.2.6. The Bidder has correlated the results of all such observations, examinations,
investigations, explorations, tests, reports, and studies with the terms and conditions of
the Contract Documents.
7.2.7. The Bidder has given the City written notice of all conflicts, errors, discrepancies that it
has discovered in the Contract Documents and the written resolution thereof by City Is
acceptable to the Bidder.
7.2.8. This Bid is genuine and not made in the interest of or on behalf of any undisclosed
person, firm or corporation and is not submitted in conformity with any agreement or
rules of any group, association, organization, or corporation; the Bidder has not directly
or Indirectly induced or solicited any other Bidder to submit a false or sham Bid; the
Bidder has not solicited or induced any person, firm or corporation to refrain from
bidding; and Bidder has not sought by collusion to obtain for itself any advantage over
any other Bidder or over the City.
7.3. The Bidder understands and agrees that the Bid Is for unit prices to furnish and Install
individual Work Items for maintenance and/or repair work, complete In place. Estimates are provided for
the purposes of Bid Evaluation and to establish unit prices for Individual Work Items for maintenance
and/or repair work to be contracted by the City under individual Purchase Orders, based on the unit
prices established under this Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and
stipulated In the Individual Purchase Orders and/or Notice to Proceed.
7.4. Communications concerning this Bid shall be addressed to (please print clearly):
Bidder Name:
Address:
CHI-ADA CORP)RATION
135 NW 163rd Street
Miami, Fl 33169
305 948-5651
305 948-9558
BART OKORO
Telephone
Fax
Attention:
7.5. The terms used in this Bid which are defined in the General Conditions of the Contract included
as part of the Contract documents have the meanings assigned to them in the General Conditions.
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 28 OF 78
BID FORM
FOR THE
JANITORIAL MAINTENANCE SERVICES
NOTE: The quantities shown in this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the Items
times the number of items authorized, ordered, placed, and accepted by the City.
7.6. Bid Form
ITEM DESCRIPTION OUANTITY UNIT BID TOTAL
A. OFFICES
X $ 95.00 $ 4,560.00
Al City Hall Offices 48
Per Month of
Cleanlna One OffIce =
X $ 50.00 $ 2,000.00
A2 City HaU Cubicles 40
Per Month of
Cleanlna One Cubical =
X $75.00 $ 375.00
A3 Pelican Community Park Offices 5
Per Month of
Cleaning One Office =
X $ 50.00 $ 200.00
A4 Pelican Community Park Cubicles 4
Per Month of
Cleanina One Cubical =
X $ 75.00 $ 450.00
AS Public Works Offices 6
Per Month of
Cleanlna One Office =
$ 7,585.00
A SUBTOTAL
B. KITCHEN AREAS
X $ 50.00 $ 200.00
Bl City Hall Kitchen Areas 4
Per Month of Cleaning
One Kitchen Area -
PAGE 29 OF 78
x $ 50.00 $ 50.00
B2 Pelican Community Park Kitchen Areas 1
Per Month of CleanIng
One Kitchen Area =
X $ 50.00 $ 50.00
B3 Public Works Kitchen Areas 1
Per Month of CleanIng
One Kitchen Area =
$ 300.00
B SUBTOTAL
C. HALLWAYS AND COMMON AREAS
X $ 250.00 $ 1,000.00
Cl City Hall 4
Per Month of
One Area =
X $ 250.00 $ 250.00
C2 Pelican Community Park 1
Per Month of
One Area =
X $ 250.00 $ 250. 00
C3 Public Works Office Building 1
Per Month of
One Area =
$ 1,500.00
C SUBTOTAL
D. FOYER AND RECEPTION AREAS
X $ 200.00 f$ 800.00
Dl City Hall Foyer and Reception Areas 4 I
Per Month of
One Area =
X $ 200.00 $ 400.00
D2 Community Center Foyer and 2
Reception Area Per Month of
One Area =
X $ 200.00 $ 200.00
03 Public Works Foyer and 1
Reception Area Per Month of
One Area -
$ 1,400.00
D SUBTOTAL
E. RESTROOMS
PAGE 30 OF 78
x $ 45.00 $ 585.00
El City Hall Restrooms 13
Per Month of
One Area =
X $ 100.00 $ 500.00
E2 Community Center Restrooms 5
Per Month of
One Area =
X $ 350.00 $ 2,100.00
E3 Park and Beach Access Restrooms 6
Per Month of
One Area =
$
3,185.00
E SUBTOTAL
F. ELEVATORS
X $ 40.00 $ 120.00
Fl City Hall Elevators 3
Per Month of Cleaning
One Elevator =
X $ 40.00 $ 40.00
F2 Community Center Elevators 1
Per Month of Ceanlng
One Elevator =
$ 160.00
F SUBTOTAL
G. COMMISSION CHAMBERS
X $ 594.00 $ 594.00
Gl City Hall Commission Chambers 1
Per Month of
Cleanlna =
$ 594.00
G SUBTOTAL
H. MISCELLANEOUS ITEMS
X $ 75.00 $ 150.00
HI Police Department Holding Cells 2
On Call Per Cell Per
Cleanlna =
X $ 275 $ 275.00
H2 Pelican Community Park Creative Arts 1
Room Per Month Per
Room Per Ceanlna =
PAGE 31 OF 78
x $ 275.00 $ 825.00
H3 Pelican Community Activity Rooms 3
Per Month of
Ceanlng Per Room =
X $ 500.00 $ 500.00
H4 Pelican Community Park Gymnasium 1
Per Month of
Cleaning =
X $ 500. $ 500.00
HS Pelican Community Park Gymnasium 1
Concession Stand Per Month of
Cleaning =
$
2,100.00
H SUBTOTAL
I. STAIRWELLS
X $ 50.00 $ 50.00
11 City Hall 1
Per Month of
Cleanlna =
X $ 50.00 $ 50.00
11 Pelican Community Park 1
Per Month of
Cleaning =
$100.00
I SUBTOTAL
I
GRAND TOTAL
$ 16,924.00
NOTE: The quantities shown In this bid form are estimates only! They may vary
significantly from the actual quantities ordered by the City. Payments shall be for the
units ordered, placed, and accepted by the City. The Bidder, by signing this Bid Form
and Contract, fully acknowledges that he/she will receive no additional compensation
(no overhead, no anticipated profits, etc.) other than the bid unit price of the Items
times the number of Items authorized, ordered, placed, and accepted by the City.
Grand Total (based on the estimated quantities) written out in words:
Sixteen Thousand nine hundred twentyfour Dollars Only
Sixteen thousand nine hundred twentyfour
Dollars and no
Cents.
PAGE 32 OF 78
BID ITEM SPECIFICATIONS
7.7.1 OFFICES
7.7 BID FORM SPECIFICATIONS
7.7.1.1 Al. through AS. The following itemized schedule and listing deaning Items shall be
construed to be the minimum acceptable for this contract. Contractor's staff shall report any
occurrences that may be out of the ordinary on a daily basis. The Contractor's staff shall report all
maintenance defects or other damages on a daily basis. The Contractor's staff shall keep the
custodial closets clean and orderly. In addition to the following, spot cleaning shall be induded as
required:
7.7.1.1.1
7.7.1.1.2
7.7.1.1.3
7.7.1.1.4
7.7.1.1.5
7.7.1.1.6
7.7.1.1.7
7.7.1.1.8
7.7.1.1.9
7.7.1.1.10
7.7.2 KITCHEN AREAS
Dust all office furnishings (furniture, desks, bookshelves, file cabinets,
computers, etc.), blinds and baseboards every Monday, Wednesday and
Friday. .
Vacuum carpeted floors every night.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place it in the proper
container outside.
Clean and sanitize all phones nightly.
Clean windows once a week inside with squeegee only (not
paper).
Wax tile floors once a month.
Shampoo carpets once a month.
Leave on only designated lights at night.
7.7.2.1. Bl. through B3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.2.1.1
7.7.2.1.2
7.7.2.1.3
PAGE 33 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday.
Vacuum carpeted floors every night
Sweep tile floors and mop every night.
7.7.2.1.4
7.7.2.1.5
7.7.2.1.6
7.7.2.1.7
7.7.2.1.8
7.7.2.1.9
7.7.2.1.10
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Clean and sanitize all phones nightly.
7.7.3 HALLWAYS &. COMMON AREAS
Leave on only designated lights at night.
7.7.3.1. C1. through C3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.3.1.1
7.7.3.1.2
7.7.3.1.3
7.7.3.1.4
7.7.3.1.5
7.7.3.1.6
7.7.3.1.7
7.7.3.1.8
7.7.3.1.9
7.7.3.1.10
7.7.3.1.11
7.7.3.1.12
PAGE 34 OF 78
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
Vacuum carpeted floors every night after removing all paper
clips, rubber bands, debris, etc.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night.
Clean and sanitize all phones nightly.
Wax tile floors once a month.
Shampoo carpets once a month.
Clean and polish all drinking fountains.
Leave on only designated lights at night.
7.7.4. FOYER AND RECEPTION AREAS
7.7.4.1 Dl. through D3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.4.1.1
7.7.4.1.2
7.7.4.1.3
7.7.4.1.4
7.7.4.1.5
7.7.4.1.6
7.7.4.1.7
7.7.4.1.8
7.7.4.1.9
7.7.4.1.10
7.7.4.1.11
7.7.4.1.12
7.7.4.1.13
7.7.5 RESTROOMS
Dust all office furnishings (furniture, desks, bookshelves, file
cabinets, computers, etc.), blinds and baseboards every
Monday, Wednesday and Friday.
Vacuum carpeted floors every night after removing all paper
clips, rubber bands, debris, etc.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night.
Clean and sanitize all phones nightly.
Wax tile floors once a month.
Shampoo carpets once a month.
Clean and polish all drinking fountains.
Leave on only designated lights at night.
Check all doors to make sure they are properly locked.
7.7.5.1 El. through E3. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.5.1.1
7.7.5.1.2
7.7.5.1.3
7.7.5.1.4
PAGE 35 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday.
Mop floors with disinfectant solution every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Oean mirrors every night.
7.7.5.1.5
7.7.5.1.6
7.7.5.1.7
7.7 .5.1.8
7.7.5.1.9
7.7.5.1.10
7.7.5.1.11
7.7.5.1.12
7.7.6 ELEVATORS
Wax tile floors once a month.
Oean all restroom facilities (toilets, urinals, etc.) every night
with a disinfectant, including the underside of the urinals.
Provide urinal screens and deodorant blocks as needed.
Replace as needed.
Refill (but do NOT overfill) all towel dispensers every night.
Refill toilet paper dispensers and soap dispensers every
night.
Clean all restroom partitions/dividers with a disinfectant on
Monday, Wednesday, and Friday nights. .
Check for and remove all graffiti every day.
Leave on only designated lights at night.
7.7.6.1 Fl. through F2. The following itemized schedule and listing cleaning items shall be
construed to be the minimum acceptable for this contract. In addition to the following, spot
cleaning shall be included as required:
7.7.6.1.1
7.7.6.1.2
7.7.6.1.3
Sweep tile floors and mop every night.
Clean all w,alls with a disinfectant on Monday, Wednesday,
and Friday nights.
Check for and remove all graffiti every day.
7.7.7 COMMISSION CHAMBERS
7.7.7.1 Gl. The following itemized schedule and listing cleaning items shall be construed to be
the minimum acceptable for this contract. In addition to the following, spot cleaning shall be
included as required:
7.7.7.1.1
7.7.7.1.2
7.7.7.1.3
PAGE 36 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday nights except when it is obvious that
a meeting is taking place.
Mop tile floors with disinfectant solution every Monday,
Wednesday, and Friday nights.
Vacuum carpeted floors every Monday, Wednesday, and
Friday nights after removing all paper clips, rubber bands,
debris, etc.
7.7.7.1.4
7.7.7.1.5
7.7.7.1.6
7.7.7.1.7
7.7.7.1.8
7.7.7.1.9
7.7.7.1.10
7.7.7.1.11
7.7.7.1.12
7.7.8 MISCELLANEOUS
Empty trash cans and replace bags every night and properly
dispose of waste.
Clean mirrors every night.
Wax tile floors once a month.
Clean all restroom facilities (toilets, urinals, etc.) every
Monday, Wednesday, and Friday night with a disinfectant.
Refill (but do NOT overfill) all towel dispensers every
Monday, Wednesday, and Friday night.
.
Refill toilet paper dispensers and soap dispensers every
Monday, Wednesday, and Friday night.
Shampoo carpets once a month.
Leave on only designated lights at night.
Check all doors to make sure that they are properly locked.
7.7.8.1 HI. Police Department Holding Cells. The following itemized schedule and listing
cleaning Items shall be construed to be the minimum acceptable for this contract. In addition to
the following, spot cleaning shall be included as required:
7.7.8.1.1
7.7.8.1.2
7.7.8.1.3
7.7.8.1.4
7.7.8.1.5
7.7.8.1.6
7.7.8.1.7
Mop tile floors with disinfectant solution during every
cleaning.
Empty trash cans and replace bags every night and properly dispose of
waste during every cleaning.
Clean mirrors during every cleaning.
Wax tile floors once every three months.
Clean toilets and sinks with a disinfectant during every
cleaning.
Refill (but do NOT overfill) all towel dispensers during every
cleaning.
Refill toilet paper dispensers and soap dispensers during
every cleaning.
7.7.8.2 H2. Pelican Community Park Creative Arts Room. The following itemized
schedule and listing cleaning items shall be construed to be the minimum acceptable for this
contract. In addition to the following, spot cleaning shall be included as required:
7.7.8.2.1
PAGE 37 OF 78
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
7.7 .8.2.2
7.7.8.2.3
7.7.8.2.4
7.7.8.2.5
7.7.8.2.6
7.7.8.2.7
7.7.8.2.8
7.7.8.2.9
7.7.8.2.10
Sweep tile floors and mop every night (six nights a week).
Empty trash cans and replace bags every night and properly dispose of
waste (six nights a week).
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night (six nights a week).
Wax tile floors once a month.
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Leave on only designated lights at night.
7.7.8.3 H3. Pelican Community Park Activity Rooms. The following itemized schedule and
listing cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.8.3.1
7.7.8.3.2
7.7.8.3.3
7.7.8.3.4
7.7.8.3.5
7.7.8.3.6
7.7.8.3.7
7.7.8.3.8
7.7.8.3.9
7.7.8.3.10
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
Vacuum carpeted floors every night after removing all paper
clips, rubber bands, debris, etc.
Sweep tile and terrazzo floors and mop every night (six
nights a week).
Empty trash cans and replace ~ags every night and properly
dispose of waste (six nights a week).
Collect recycling every night and place in the proper
container outside (six nights a week).
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night (six nights a week).
Wax tile and terrazzo floors once a month.
Shampoo carpets once a month.
7.7.8.4 H4. Pelican Community Park Gymnasium. The following itemized schedule and
Leave on only designated lights at night.
PAGE 38 OF 78
listing cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.8.4.1
7.7.8.4.2
7.7.8.4.3
7.7.8.4.4
7.7.8.4.5
7.7.8.4.6
7.7.8.4.7
7.7.8.4.8
7.7.8.4.9
Dust all furnishings, blinds and baseboards every Monday,
Wednesday and Friday.
Sweep terrazzo floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste.
Collect recycling every night and place in the proper
container outside.
Clean windows once a week inside with squeegee only (not
paper).
Clean entry glass every night.
Wax terrazzo floors once a month.
Dry mop the gymnasium floor every night. Clean the floor
specifically per the instructions provided by Connor Maple
Sports Floors. Absolutely no other methods will be
allowed.
Leave on only designated lights at night.
7.7.8.5 H5. Pelican Community Park Gymnasium Concession Stand. The
following itemized schedule and listing cleaning items shall be construed to be the
minimum acceptable for this contract. In addition to the following, spot cleaning shall
be included as required:
7.7.8.5.1
7.7.8.5.2
7.7.8.5.3
7.7.8.5.4
7.7.8.5.5
7.7.8.5.6
7.7.8.5.7
7.7.8.5.8
PAGE 39 OF 78
Dust all furnishings, blinds, and baseboards every Monday,
Wednesday and Friday.
Sweep tile floors and mop every night.
Empty trash cans and replace bags every night and properly
dispose of waste (six nights a week).
Collect recycling every night and place in the proper
container outside (six nights a week).
Clean windows once a week Inside with squeegee only (not
paper).
Clean and wipe down countertops with a disinfectant.
Clean sinks with a disinfectant.
Leave on only designated lights at night.
7.7.8.5.9
Check all doors to make sure that they are properly locked.
7.7.9 11. through 12. Stairwells. The following itemized schedule and listing
cleaning items shall be construed to be the minimum acceptable for this contract. In
addition to the following, spot cleaning shall be included as required:
7.7.9.1.1
Sweep and vacuum all stairs once a week.
7.7.9.1.2
Clean all entry doors and hardware once a week.
Clean and disinfect all handrails once a week.
7.7.9.1.3
7.7.9.1.4
Check for and remove all graffiti every day.
7.8 GENERAL TECHNICAL SPECIFICATIONS
7.8.1 Accompanying these specifications is a list defining areas to be maintained. By submitting
a bid, the bidder certifies that he/she is familiar with the sites and the proposed scope of work,
prior to submitting a bid. The City reserves the right to remove specific locations on a temporary
or permanent basis, as deemed appropriate.
7.8.2 All equipment shall be maintained in an efficient and safe operating condition while
performing work under the contract. Equipment shall have all proper safety devices required by
law, properly maintained, and in use at all times. If equipment does not contain proper safety
devices and/or is being operated in an unsafe manner, the City may direct the Contractor to
remove such equipment and/or the operator until the deficiency is corrected to the satisfaction of
the City of Sunny Isles Beach. The Contractor shall be solely responsible and liable for injury to
persons, and/or property damage caused by operation of the equipment.
7.8.3 The Oty Hall is located at 18070 Collins Avenue. The total area for these facilities is
approximately 54,000 square feet. Complete Janitorial services by experienced and reliable
personnel will be required Monday thru Saturday, after 6:00pm except Saturday when an earlier
start time at some of the facilities is permissible. Included in the square footage above is the Post
Office (approximately 1,200 square feet) and the Library (approximately 7,500 square feet).
7.8.4 . Prior to starting work, the contractor shall provide a listing of all personnel to be allowed
in the building. Minimum required information should include the name, resident address,
telephone number, date of birth, and Social Security number, for a thorough police background
check. No one shall be allowed to work in this building without this information and background
checks on file. No one under the age of seventeen will be allowed in the building. Comouters.
copy machines. radios and teleohones are not to be used or moved bv Contractor oersonnel. .
7.8.5 The City shall have the right to require the contractor to remove from assignment to its
facilities such employees as shall be deemed incompetent, careless, insubordinate, or in any way
objectionable, or any personnel whose actions may be contrary to the public interest or
Inconsistent with the best interests of the City of Sunny Isles Beach. Employees shall be properly
certified - (I-9) citizens, Visa green cards, etc. All personnel shall wear uniforms with exposed I.D.
tags, issued by the City, or they shall not be permitted to enter the premises. All employees
responsible to open and close shall be capable of operating fire and burglar alarm systems
properly.
7.8.6 In general, the achievement of the desired standards as outlined here will result In an
PAGE 40 OF 78
almost complete absence of visible soil. In order to maintain the facilities in this condition, the
contractor will immediately remove any visible soil, which is found as a result of his inspection. .E2r
purooses of definition. absence of soil shall be at a minimum as follows:
7.8.6.1
7.8.6.2
7.8.6.3
7.8.6.4
7.8.6.5
7.8.6.6
7.8.6.7
7.8.6.8
7.8.6.9
7.8.6.10
7.8.6.11
7.8.6.12
7.8.6.13
7.8.6.14
7.8.6.15
Absence of dust on horizontal and vertical surfaces, floors, walls, ledges,
furniture and equipment.
Absence of litter and trash on floor and horizontal surfaces of equipment.
Absence of finger marks and sports and soil build-up on walls, partitions,
doors, dividers, etc.
Absence of incrustation, soil and wax build-up on floors, particularly in
thresholds, corners, along edges and baseboard, around door jams, and
around furniture and equipment legs and bases.
Absence of soil and stains on toilet room fixtures, drains, traps, faucets,
soap and dispensers, stalls, mirrors, ledges and drinking fountains.
Disinfectants shall be used to sterllize toilet room fixtures where
required.
Absence of dust, spots, soil build-up and incrustation on furniture and
equipment surfaces and legs.
Absence of dust, lint and litter on upholstered furniture.
Absence of soil, linter, dust and incrustation in ashtrays, urns,
wastebaskets, and trash containers. Wastebaskets and trash containers
to be washed as needed.
Absence of marks, spots, stains, and streaks on interior and exterior
entrance doors, lobby glass, all partition glass and concourse interior
windows.
Absence of soil and dust on window blinds, shades, sills, frames and
ledges.
Absence of other visible soil and cobwebs on horizontal and vertical
surfaces including ceiling, interior and exterior.
Absence of trash in building. Trash shall be collected and removed to
designated area.
Absence of soil, litter, dust and spots from all carpets, mats and floors.
Absence of streaks, spots, stains from all bright work, where
appropriate. All bright work shall be polished dry to show sheen.
Absence of streaks, spots, stains, incrustation, dirt, dust, black marks
from all resilient floors.
7.8.7 SPECIAL PROVISIONS. To be observed while cleaning areas with data processing
machines, word processing and other electronic devices, as follows:
PAGE 41 OF 78
7.8.7.1
7.8.7..2
7.8.8 RECYCUNG.
7.8.8.1
Contractor shall not move nor jar computers, and/or data processing
machines, equipment and accessories. Word processing machines and
other electronic equipment are very sensitive and must not be moved,
bumped, jarred, nor tampered with without prior approval.
Contractor shall not use steel wool, powdered cleansers, brushes,
dusters, rags or waste material that leave dust nor any material
containing silicon on or around this equipment.
The Contractor must remove all recyclable material from each location
nightly (daily). Recyclable material must be removed separately from
other trash to avoid contamination and placed in designated recycle bins.
7.8.9.1
7.8.9 MATERIAL AND EQUIPMENT
7.8.9.2
7.8.10 INSPECTIONS
7.8.10.1
The contractor shall submit a list of all supplies and materials, including
chemical material safety data sheets to the Department of Public Works
for approval.
The Contractor shall furnish and maintain all the necessary equipment
and should submit as part of his bid a complete list of the equipment to
be used. Bidder must, submit with their bid, evidence and/or references
of satisfactory service rendered in the past two years similar to those
specified herein.
The Contractor shall be responsible for supervision and direction of the
work performed by his employees and shall at all times prOVide a full
time supervisor on the premises to carry out this responsibility. The
supervisor shall have the authority to act as agent for the Contractor in
his absence. He/she shall be fully qualified to implement the contract
specifications. Supervisors, Project Managers and any employee
performing day coverage must speak fluent English.
7.8.11 FLOOR CARE. Contractor must use the following steps to ensure the expected level of
service.
7.8.11.1
PAGe 42 OF 78
MAINTENANCE OF FLOORS OTHER THAN RESTROOMS AND KITCHEN
AREAS:
7.8.11.1.1
Non-Carpeted Areas
7.8.11.1.1.1 Either the water or waterless (dry process may
be used). Only highest quality materials.
Butcher's Products or equal may be used. (Daily)
7.8.11.1.1.2 Completely strip and thoroughly rinse floors. No
ammoniated stripper. (Quarterly)
7.8.11.1.1.3 Apply 2 coats of finish (Butcher's Highnoon or
Equal). (Quarterly)
7.8.11.1.2
Carpeted Areas (Daily)
7.8.11.1.2.1 Vacuum all areas making sure vacuum bags do
not exceed 70% capacity. Full vacuuming
utilizing extension hoses and tools to thoroughly
vacuum all carpeted areas. This includes under
desks, close to walls, etc. (Daily)
7.8.11.1.3
Spotting (daily)
7.8.11.1.3.1 Spot carpet areas using Ramsey's Professional
7.8.11.1.3.2 Spotters or equal in the following manner
7.8.11.1.3.3 Spray spot, agitate from the outside in using a
non-blunt instrument such as a bone scraper.
7.8.11.1.3.4 Blot spot using a white cotton towel. Larger
spots may be removed using a hand tool or
wand. This step can be performed while
vacuuming. If a spot does not come out during
this step, it should be reported to the. shift
supervisor. The shift supervisor or other
properly trained personnel should use Ramsey's
Professional Spotting Kit or equal according to
its specific directions as outlined in the Master
Spotting Guide. Certain spots and stains have
certain procedures as outlined in Ramsey's
Professional Carpet and Upholstery Cleaning
guide and should be followed accordingly (i.e.,
red dye, copy toner, etc.).
7.8.11.1.4
Heavy Traffic Monthly Procedures.
7.8.11.1.4.1
Pre-spraying
7.8.11.1.4.1.1
Vacuum all areas to be cleaned
making sure vacuum bag does
not exceed 70% capacity.
7.8.11.1.4.1.2
Pre-spray carpet using Ramsey
Premulsion or equal with a
pump-up sprayer or similar
device.
7.8.11.1.4.1.3
Mix 16 oz. per gallon. Do not
over-dilute chemical.
PAGE 43 OF 78
7.8.11.1.4.1.4
7.8.11.1.4.1.5
7.8.11.1.4.1.6
7.8.11.1.4.2 Rinse Extraction
7.8.11.1.4.2.1
7.8.11.1.4.2.2
7.8.11.1.4.2.3
to
7.8.11.1.4.2.4
DOCUMENT CONTINUES ON NEXT PAGE
PAGE 44 OF 78
Spray evenly in block patterns.
Allow at least 10 minutes of
dwell time.
Extra agitation may be required
in excessively soiled areas using
a 175 RPM machine with a soft
carpet brush attachment.
Agitate pre-sprayed areas only.
Then rinse extract with an
extraction machine.
Fill extractor with a mixture of
hot water and Ramsey Rinsoft
of equal.
Mix 1 oz. Per gallon. Do not
over dilute chemical.
Extract areas that have been
pre-sprayed. Note: do not allow
pre-spray to dry before being
extracted. Note: this step deep
cleans carpet fibers, removes
any detergent and neutralizes
the pH.
Carpet blowers may be utilized
to reduce drying time.
SUBMITTED THIS
DAY OF
,20
If BroDER is: AN INDMDUAL
By (SEAL)
(Individual's Name)
Doing business as :
Business address
Phone No
Facsimile No
If BIDDER is: A PARTNERSHIP
By (SEAL)
(Firm's Name)
General Partner
Business address
Phone No
Facsimile No
If BIDDER is: A CORPORATION
By
CHI-ADA CORPORATION
(Corporation's Name)
~~ n~ Florida
Bart Okoro.
(Name of Person Authorized to Sign)
President
Ij) NW 163rd Street Miami Fl 33169
State of Incorporation:
Representative
Title
Busim.'Ss address
Phone NQ
- ~acsimile No
p05 ~ 948-5651
305 948-9558
~~
Attest:
(President)
(Corporate Seal)
If BIDDER is: A JOINT VENTURE
(Name) (Address)
(Name) (Address)
PAGE 45 OF 78
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation
that is a party to the joint venture should be in the manner indicated above.)
CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATE OF
Fla
COUNlY OF
Miami-Dade
I HEREBY CERTIFY that a meeting of the Board of Directors of the Chi-Ada Corporation
a corporation existing under the laws of the State of Florida
. held on 23th June
20illL-, the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Bid dated,
24
. 20~ , to the City of Sunny Isles Beach and this corporation and that their
execution thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall
be the official act and deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
-;---' day, of .20_.
Sec.retary: l. IVIAM
(SEAL) f
PAGE 46 OF 78
CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
STATE OF
COUNTY OF
I HEREBY CERTIFY that a meeting of the Board of Directors of the
a corporation existing under the laws of the State of
, held on
20-, the following resolution was duly passed and adopted:
"RESOLVED, that,
, as
of the Partnership, be and
is hereby authorized to execute the Bid dated,
20
, to the City of Sunny Isles
Beach and this partnership and that their execution thereof, attested by the
shall be the official act and deed of this Partnership,"
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this
, day of
.20
Secretary:
(SEAL)
PAGE 47 OF 78
CERTIFICATE OF AUTHORITY
(IF JOINT VENTURE)
STATE OF
COUN1Y OF
I HEREBY CERTIFY that a meeting of the Principals of the
a corporation existing under the laws of the State of
. held on
20----, the following resolution was duly passed and adopted:
"RESOLVED, that,
as
Venture be and is hereby authorized to execute the Bid dated,
Isles Beach official act and deed of this Joint Venture."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this
20
Secretary:
(SEAL)
END OF SECTION
PAGE 48 OF 78
of the Joint
20----, to the City of Sunny
. day of
-
.-
SECTION 9
BIDDER QUAUFICATION STATEMENT
The Bidder's response to this questionnaire will be utilized as part of the City's overall Bid Evaluation and
Contractor selection.
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers
contained herein.
9.1. Please describe your company In detail. See our history
9.2. The address of the principal place of business is:
135 NW 163rd Street, Miami Fl 33169
9.3. Company telephone number: (305) 948-5651
9.4. Number of employees: -s4:*-af'-Hief'e-eHi~;!,eyees- ~~'A
Sixty or more employees -1-
9.5. Number of employees assigned to this project: ten including proj ect crew
9.6. Company's Identification Number(s) for the Internal Revenue Service:
65-0619776
9.7. Miami-Dade County and City of Sunny Isles Beach Occupational License Number(s):
b~5-d..O -0
9.8. How many years has your organization been in business? 15 years
9.9. What similar engagements is your company presently working on? If none, write "none".
see our references
PAGE 51 OF 78
-
9.10. Have you ever failed to complete any work awarded to you? If so, where and why?
Yes, City of Miami in 1999: The city was in finacial distress Contract
terminated for inhouse sevice.
9.11. The work described in this project is to occur within public right-of-ways, parks, public facilities,
and buildings. List similar governmental or quasi-governmental projects for which you have completed or
have on-going services. If none, write "none".
PROJECT 1:
Project Name/Location
Broward County Government Various Locations
Janitorial Servic
Owner Name
Broward County Commissioners
Contact Person
Mr Paul Curry
Contact Telephone No.
954 357 -6486
. Yearly Budget/Cost
$1,500,000.00
Dates of contract
From: 09/03
To: 09/08
PROJECT 2:
Project Name/Location
City of Miami Beach Police Station/ Parking Garages
Janitorial Servic
Owner Name
City of Miami Beach
Contact Person
Bruce Lamberto
Contact Telephone No.
786 367-7072
$193,900.32
Yearly Budget/Cost
Dates of contract
From: 08/ 04
To: 09/08
PROJECT 3:
Project Name/Location
City of Oakland Park Florida Citywide Janitorial ServiCE
Owner Name
City of Oakland Park Florida
Contact Person
Chuck Hull
954 561-6280
Contact Telephone No.
Yearly Budget/Cost
89,208.00
Dates of Contract
From: 07/07
To: 06/2010
PAGE 52 OF 78
9.12. List the following information concerning all contracts in progress as of the date of submission of
this Bid. (In case of joint venture, list the information for all joint ventures.) If none, write "none".
Total Contracted Percentage
Project Owner Contract Date of of
Name Value Completion Completion
(to date)
Broward County Broward County
Various Location Government 1,5 millior 09/08 98%
City of Miami Beach City of Miami $193,900.3 09/08 98%
Police Station/Gara Beach
City of Oakland Par City of Oaklan ~ 08/2010
Citywide Janitorial $89,208.00 25%
Town of Miami Lakes $48,000 07/2010 25%
Janitorial Service Town of Miami
Lakes
9.13. Has the Bidder or his/her representative inspected the public right-at-ways, parks, public
facilities, and buildings; and does the Bidder have a complete plan for its performance?
Yes
9.14. Will you Sub-Contract any part of this work? Yes
If so, give details including a list of each Sub-Contractor that will perform work and the work that
will be performed by each Sub-Contractor. Beach restrooms
Classification of Work Name and Address of Sub-Contractor
Beach Rest Room Judest International Inc
Cleaning III S.E 4th Ave, Suite 6 Hallandale, Fl33009
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to
and refuses to accept any Supplier, person or organization listed, the Bidder may,
prior to Notice of Award, submit an acceptable substitute without an increase in their
bid price.
PAGe S3 OF 78
9.15. State the name of your proposed staff supervisor and give details of his/her qualifications and
experience in managing similar work.
John Young; B.S Degree Administration, 25 yrs experience building Maintenance
Operation Manager for Chi-Ada Corporation, Ready to Administer to Sunny Isles Bch.
Contract if our company is consider for award.
9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name
under which you do business and the address of the place of business. (If a corporation, state
the name of the preSident and secretary. If a partnership, state the names of all partners. If a
trade name, state the names of the individuals who do business under the trade name.)
9.16.1. Correct name of the Bidders is:
Chi-Ada Corporation
9.16.2. The business is a (Sole Proprietorship) (Partnership)~~W:PJg~~nd=
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a
trade name, are as follows:
Bart Okoro President
9.16.4. List all organizations which were predecessors to Bidder or in which the principals or
officers of the Bidder were principals or officers. If none, write "none".
N/A
9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or
against the Bidder, its parent or subsidiaries or predecessor organizations during the past five (5) years.
Include in the description the disposition of each petition. If none, write "none".
N/A
9.18. List and describe all successful Bid, Performance or Payment Bond claims made to your
surety(ies) during the last three (3) years. The list and descriptions should include claims against the
bond of the Bidder and its predecessor organization(s). If none, write "none".
N/A
PAGE 54 OF 78
9.19.
List all claims, arbitrations, administrative hearings and lawsuits brought by or against the Bidder
or its predecessor organization(s) during the last three (3) years. The list shall include all case
names; case, arbitration or hearing identification numbers; the name of the project. If none,
write "none".
NOf\e.
Dated this
day of
.2007.
BY:
b~~
Signature '
~ \rft-- l()~ ~ ( ~
Print Name
~ (~i\ ~.~'t\.
Title
0' The foregoing instrument was ac nowledged before me this f ?~day of ~
20~ by'_ L~ ' -r::;----
:!IIIHUfllIlIlIllIlIIlIlIlllllIlltlUlIIIUlIIIIIIIIIIIIIlIIIIIIIIlIIUfllIlIIlIl:
~ ANDREW OGHINAN ~
~ Notary Public State of Florida ~
1 My Comm. Exp 11/28/2011 I
Commission # 00737329
nllllllllllllllllllllllllllllllllllllllllllllllllllllimlllllllllllnuuuu
(AFFIX NOTARY STAMP HERE)
;04-7\J
Print or Type Commissioned Name
OR
; Type of Identification Produced
END OF SECTION
PAGE 55 OF 78
SECTION 10
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF [>~\\e
)
)
)
The undersigned being first duly sworn as provided by law, deposes, and says:
10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny
Isles Beach City Commission and that it will be relied upon by said County, in any consideration which
may give to and any action it may take with respect to this Bid.
10.2.
The undersigned is authorized to make this Affidavit on behalf of,
/
C,^ \ - \\C\~ Co(~~\f\A~ ~\'\
(Name of Corporation, Partnership, Individual, etc.)
---, - I
a, JChl\\\\\]n~\ S~X~I(QS
(Type of Business)
-=v {' ~S ~ \\ Q;\,\1
(Sole Owner, Partner, President, etc.)
. formed under the laws of
fl~rt~~
(State)
of which he is
10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 11.2,
nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone
else to solicit favorable action for this Bid by the City, also that no head of any department or employee
therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
10.4. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in
Paragraph 11.2 has not colluded, conspired, connived or agreed directly or indirectly with any bidder or
person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain
from bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or
communication or conference with any person, firm or corporation, to fIX the prices of said proposal or
proposals of any other bidder; and all statements contained in the proposal or proposals described above
true; and further; neither the undersigned, nor the person, firm or corporation named above in
Paragraph 11.2, has directly or indirectly submitted said proposal or the contents thereof, or
divulged information or data relative thereto, to any association or to any member or agent thereof.
~\\(t Dk\){() 'V(~\~~ \11:'
AFFIANT'S NAME AFFIANT'S TITLE
TAKEN,SWORN AND SUBSCRIBED TO BEFORE ME this d t::day of ~ / 200&'
~nallY ~n or Produced Identification :
TYPE=ot-identification /)
(Affix seal here) l!,1_IHlIIIIlllHIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIIJ: ~ ~'
! ANDREW OGHINAN ~ ~ / .
! Notary Public State of Florida ~ NOTARY PUBl:IVname printed or typed)
~ My Comm. Exp 11/28/2011 ~
5 Commission # 00737329 5
5IHIHIRIIIIIIIlHIIIIIIIIIIIIIIII1IIII1I1IIlIUHIIII.'IIIIItIIIIIIIIIIHI1IIIF.
END OF SECTION
PAGE S6 OF 78
SECTION 11
PUBUC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or
affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime
may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a
Bid on a.Contract with a public entity for the construction or repair of a public building or public Work,
may not submit bids on leases of real property to a public entity, may not be awarded to perform Work
as a Contractor, supplier, Subcontractor, or Consultant under a Contract with any public entity, and may
not transact business with any public entity in excess of the threshold amount Category Two of Sec.
287.017, FS for thirty six months from the date of being placed on the convicted vendor list".
CONFLICTS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes.
Bidder's must disclose with their Bids, the name of any officer, director, partner, associate or agent who
is also an officer or employee of the City of Sunny Isles Beach or it's agencies.
PAGE 57 OF 78
-
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunnv Isles Beach City Commission
whose business address is: ~___
\~~
_flC)(idt\ ~)6~
.
N~~
~ .. l
1\.1\ I a 1'1\ I
and (if applicable) its Federal Employer Identification number (FEIN) is 65-0619776
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes,
means a violation of any state or federal law by a person with respect to and directly related to
the transaction of business with any public entity or with an agency or political subdivision of any
other state or with the United States, including, but not limited to, any Bid or Contract for goods
or services to be provided to any public entity or an agency or political subdivision of any other
state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering,
conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes,
means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of
guilt, in any federal or state trail court of record relating to charges brought by indictment or
information after July 1, 1989, as a result of a jury verdict, non-jury trial, or entry of a plea of
guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined In Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) Any entity under the control of any natural person who Is active in the management of
the entity and who has been convicted of a public entity crime. The term "affiliate" includes
those officers, directors, executors, partners, shareholders, employees, members, and agents
who are active in the management of an affiliate. The ownership by one person of shares
constituting a controlling interest in another person, or a pooling of equipment or income among
persons when not for fair market value under an arm's length agreement, shall be a prime facie
case that one person controls another person. A person who knowingly enters into a joint
venture with a person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined In Para. 287.133(1)(e), Florida Statutes, means any
natural person or entity organized under the laws of any state or of the United States with the
legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the
provision of goods or services let by a public entity, or which otherwise transacts or applies to
transact business with a public entity. The term "persons" Includes those officers, directors,
PAGE 58 OF 78
executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to
the entity submitting this sworn statement. (Indicate which statement applies.)
L Neither the entity submitting this swam statement, nor any of it's officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, nor any affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives,
partners, shareholders, employees, members, or agents who are active in the management of
the entity, or an affiliate of the entity has been charged with and convicted of a public entity
crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and the Rnal Order
entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to
place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBUC ENlTIY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBUC ENTITY ONLY
AND, THAT THIS FORM IS VAUD THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS
FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBUC ENTITY PRIOR TO
ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION
287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION
CONTAINED IN THIS FORM.
By: 1>JGJ<~ (}k,~\ 0 ~\\\\I\~~
(Signature) L NIL )
'~-O.N'r ~~(<:)
(Prin~ed Name)1 \,
~ r \)-f' \ S'1! () Nrt'
(Title)
Swom to and subscribed before me this I., ft.e.y of ~ ~ by
(AFFIX NOTARY STAMP HERE) /
~1IJ1fI"1II1I""111111 . .
! ANDREW"OG""''''''''''''''''H'''IIf~ Signature: Nobt,rv P~bllc - State of FlondClj
~ Notary Public S H'NA~ i -A-7VbL~ OG, I-htU~
i My Comm. EX:~/~8f/F2'orJda ,= Print or Type Commissioned Name
c;::~ - com' 011
5""H""'''""""IJ.l:~l:~~~ DD73~_ . i
person~~Jn wn UK""I'5~ ..,tification
Type-ofIaentification Produced
END OF SECTION
PAGe 59 OF 78
SECTION 12
NOTICE OF AWARD
TO:
PROJECT DESCRIPTION: Landscape Maintenance Services Contract, Bid No.
The City has considered the Bid submitted by you for the above described Work in response to its
Advertisement for Bid and Instruction to Bidders.
You are hereby notified that your Bid has been accepted for the Landscape Maintenance Services
Contract Bid # . in the estimated amount of $
You are required by the Instruction to Bidders to execute the Agreement and furnish the required
Contractor's Performance Bond, Payment Bond and Certificates of Insurance within ten days from the
date of this Notice to you.
If you fail to execute said Agreement and to furnish said Bonds and Insurance within ten days from the
date of this Notice, the City will be entitled to disqualify the Bid, revoke the award and retain the Bid
Security.
Dated this
day of
.20_.
BY:
A. John Szerlag, City Manager
ACCEPTANCE OF NOnCE OF AWARD
Receipt of the above Notice of Award is hereby acknowledged by
this
day of
.20_.
BY:
IDLE:
You are required to return an acknowledged copy of this Notice of Award to the City.
END OF SECTlON
PAGE 60 OF 78
SECTION 13
DRAFT AGREEMENT
cnv OF SUNNY ISLES BEACH
LANDSCAPE MAINTENANCE SERVICES AGREEMENT
WITH
CONTRACT NO: C0708-
THIS SERVICE AGREEMENT ("Agreement") made and entered into this day August
2007, by and between the cnv OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the
State of Florida (hereinafter referred as to "City"), and . a Florida corporation,
authorized to do business in the State of Florida (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, Contractor has expressed the ability and desire to provide Services, subject to the
terms and conditions contained herein, and has submitted a proposal to the City as more fully described
in Attachment "A", which is attached hereto and made a part hereof; and
WHEREAS, the City's Code provides that any purchase in excess of $25,000.00 requires City
Commission approval and compliance with the City's procurement code, which mandates that such
purchases must be awarded by competitive bidding, with certain limited exceptions; and
WHEREAS, in response to the City's Invitation to Bid No.: 2008 - the City determined that
the Contractor was the lowest responsible responsive bidder whose bid best serves the interests of and
represents the best value to the City in conformity with the criteria set forth in Section 62-8 of the City
Code.
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and adequacy of
which is hereby acknowledged, the parties agree as follows:
13.1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and
made a part hereof for reference.
13.2. SERVICES. Contractor shall provide to the City, janitorial maintenance services ,as more
particularly described in Attachment "A" attached hereto and made a part hereof.
13.3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth
hereunder, this Agreement shall be for a term of three (3) years with two (2) options to renew this
Agreement for three (3) years each, and shall commence upon execution by both parties and the
issuance of a Notice to Proceed. In the event both the City and Contractor agree and elect to exercise its
option to renew, Contractor agrees to honor the same prices reflected In Attachment "A".
13.4. COMPENSATION. Payment to Contractor for all charges under this Agreement shall be in
accordance with this Agreement and a ~bedJ.lIe~()tQl~rgeS reflededln Attachment "Aj. Contractor shall
submit invoices, on a monthly basis, by the 22nd day of each month. Should the 22nd fall on a weekend
PAGE 61 OF 78
or a holiday, Contractor shall submit his invoice on the next business day. City shall pay Contractor only
for Services actually performed. The Contractor shall make no other charges to the City for supplies,
labor, taxes, licenses, permits, overhead or any other expenses or costs unless any such expense or cost
is incurred by Contractor with the prior written approval of the City. If the City disputes any charges on
the invoices, it may make payment of the uncontested amounts and withhold payment on the contested
amounts until they are resolved by agreement with Contractor.
13.5. AVAILABILITY OF FUNDS. The City's performance. and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the Oty ~mmission.
13.6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an Independent
contractor and shall be treated as such for all purposes. Nothing contained in this Agreement or any
action of the parties shall be construed to constitute or to render the Contractor an employee, partner,
agent, shareholder, officer or in any other capacity other than as an independent contractor other than
those obligations which have been or shall have been undertaken by the City. Contractor shall be
responsible for any and all of its own expenses in performing its duties as contemplated under this
Agreement. The Oty shall not be responsible for any expense incurred by the Contractor. The City shall
have no duty to withhold any Federal income taxes or pay Social Security services and that such
obligations shall be that of the Contractor, other than those set forth In this Agreement. Contractor shall
furnish its own transportation, office and other supplies as it determines necessary in carrying out its
duties under this Agreement.
13.7. OWNERSHIP OF DOCUMENTS AND EOUIPMENT. All documents prepared by the
Contractor pursuant to this Agreement and related Services to this Agreement are intended and
represented for the ownership of the City only. Any other use by Contractor or other parties shall be
approved in writing by the City. If requested, Contractor shall deliver the documents to the City within
fifteen (15) calendar days.
13.8. INDEMNIFICATION. Contractor agrees to indemnify and hold harmless, the City, its
officers, agents, and employees from, and against, any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury, wrongful
death, loss of or damage to property, at law or in equity, which may arise or may be alleged to have
risen from the negligent acts, errors, omissions or other wrongful conduct of the Contractor, agents or
other personal entity acting under Contractor's control In connection with the Contractor's performance of
Services pursuant to that Agreement and to that extent the Contractor shall pay such claims and losses
and shall pay all such costs and judgments which may issue from any lawsuit arising from such claims
and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all
costs and attorneys' fees expended by the City in defense of such claims and losses including appeals.
The parties agree that ten percent (10%) of the total compensation is a specific consideration from the
City to the Contractor for this indemnity.
Contractor shall, at its own sole cost and expense, during the period of any work being performed under
this Agreement, procure and maintain the follOWing minimum insurance coverage to protect the City and
Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, Contractor's or
employees, as more particularly set forth below:
Comprehensive General and Umbrella liability insurance, including broad
form contractual liability coverage for all operations, including but not
limited to, contractual, products, and completed operations, personal
injury and property damage liability, which when combined has minimum
limits coverage of Four Million Dollars ($4,000,000).
Worker's compensation insurance at the statutory amount to apply for all
employees in compliance with the "Workers' Compensation Law" of the
PAGE 62 OF 78
-
State of Florida and all applicable federal laws. In addition, the
policy(ies) must include: Employers' Liability at the statutory coverage
amount. The Contractor shall further insure that all of its Sub-
Contractors maintain appropriate levels of worker's compensation
insura nce.
Business Automobile Liability which shall include coverage for all owned,
non-owned and hired vehicles for minimum limits of not less than One
Million Dollars ($1,000,000) per occurrence combined single limit for
Bodily Injury Liability and Property Damage Liability.
Such insurance shall not diminish Contractor's indemnification obligations hereunder. The insurance
policy Shall be issued by such company, in such forms and with such limits of liability and deductibles as
are acceptable to the City and shall be endorsed to be primary over any insurance, which the City may
maintain. Prior to the execution of this Agreement, and at any time upon request, Contractor shall
furnish to the City certificates of insurance evidencing the minimum required coverage and appropriately
endorsed for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be In forms and issued by Insurance
companies acceptable to the City's Risk Management Department. All insurance policies and certificates
of Insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar
days prior to written notice to the City's Risk Management Department. The City reserves the right from
time to time to change the insurance coverage and limits of liability required to be maintained by
Contractor hereunder.
13.9. TERMINATION.
If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or
otherwise violate any of the covenants, agreements or stipulations material to this Agreement, the City
shall have the right to terminate the Services then remaining to be performed. Prior to the exercise of its
option to termihate for cause, the City shall notify the Contractor of its violation of the particular terms of
the Agreement and grant Contractor ten (10) days to cure such default. If the default remains uncured
after ten (10) days the City may terminate this Agreement.
In the event of termination, all finished and unfinished documents, data and other work product prepared
by Contractor (and sub Contractor(s)) shall be delivered to the City and the City shall compensate the
Contractor for all Services satisfactorily performed prior to the date of termination, as provided in
Paragraph 14.4 herein.
Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages
sustained by it by virtue of a breach of the Agreement by Contractor and the Oty may reasonably
withhold payment to Contractor for the purposes of set-off until such time as the exact amount of
damages due the City from the Contractor is determined.
Termination for Convenience of City. The City may, for its convenience and without
cause terminate the Services then remaining to be performed at any time by giving
Contractor ten (10) days written notice.
Termination for Insolvency. The City also reserves the right to terminate the remaining Services to
be performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes
any assignment for the benefit of creditors.
13.10. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
PAGE 63 OF 78
accordance with the procedures, rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be tinal and binding upon the parties and judgment upon the
award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be
held in Miami-Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties
shall be paid by the non-prevailing party or, if neither party prevails on the whole, each party shall be
responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be
determined by the court on confirmation.
13.11. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term of this
Agreement or any time for a period of TEN (10) years subsequent to that date upon which the Contractor
shall leave the employment of the City for any reason whatsoever, disclose to any person or entity, other
than In the discharge of the duties of the Contractor under this Agreement, any information which the
City designates in writing as "confidential." As a violation by the Contractor of the provisions of this
Section could cause irreparable injury to the City and there is no adequate remedy at law for such
violation, the City shall have the right, in addition to any other remedies available to it at law or in equity,
to enjoin the Contractor in a court of equity for violating such provisions.
13.12. NOTICES: All notices and other communications required or permitted to be given under
this Agreement by either party to the other shall be in writing and shall be sent (except as otherwise
provided herein) (i) by certified or registered mail, first class postage prepaid, return receipt requested,
(ii) by guaranteed ovemight delivery by a nationally recognized courier service, or (ili) by facsimile with
confirmation receipt (with a copy simultaneously sent by certified or registered mail, first dass postage
prepaid, return receipt requested or by overnight delivery by traditionally recognized courier service),
addressed to such party as follows:
If to the City: A. John Szerlag With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Ave. Oty of Sunny Isles Beach
Sunny Isles Beach, Florida 33160 18070 Collins Avenue
Ph: 305-792-1701 Sunny Isles Beach, Florida 33160
Ph: 305-792-1702
If to the Contractor:
13.13 GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the
laws of the State of Florida. Venue shall be in Miami-Dade County, Florida.
13.14. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
13.15. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights
ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the Civil Rights Act
of 1968 as amended, Title 1 of the Housing and Community Development Act of 1974 as amended,
Section 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990, the Age
Discrimination Act of 1975, Executive Order 11063, and with Executive Order 11248 as amended by
Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because of race,
color, creed, religion, ancestry, national origin, sex, disability or other h.andicap, age, marital/familial
status, or status with regard to public assistance. The Contractor will take affirmative action to insure
PAGE 64 OF 78
that all employment practices are free from such discrimination. Such employment practices include but
are not limited to the following: hiring, upgrading, demotion, transfer, recruitment or recruitment
advertising, layoff, termination, rates of payor other forms of compensation, and selection for training,
including apprenticeship. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance with Section
504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the
handicapped In any Federally assisted program.
13.16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by the Miami-
Dade County Conflict of Interest Ordinance Section 2-11.1, as amended and by the City of Sunny Isles
Beach Ordinance No. 99-82, which are incorporated by reference herein as if fully set forth herein, in
connection with the Agreement conditions hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest, direct or
indirectly which should conflict in any manner or degree with the performance of the Services. The
Contractor further covenants that In the performance of this Agreement, no person having any such
interest shall knowingly be employed by the Contractor. No member of, or delegate to the Congress of
the United States shall be admitted to any share or part of this Agreement or to any benefits arising there
from. .
13.17. CONFLICTING PROVISIONS. The terms and conditions in this Agreement supersede any
other conflicting provisions that are contained in any other document.
13.18. ENTIRE AGREEMENT. This Agreement and Attachment "A", which is expressly incorporated
herein by reference, contain the entire agreement of the parties, and may be amended, waived, changed,
modified, extended or rescinded only by a writing signed by the party against whom any such
amendment, waiver, change, modification, extension and/or resossion is sought.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in triplicate on the
day and year first written above.
WITNESSES:
COMPANY'S NAME
BY:
Company
CITY OF SUNNY ISLES BEACH
ATTEST:
BY:
BY:
Jane A. Hines, CMC, Oty Clerk
Norman S. Edelcup, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
Hans Ottinot, City Attorney
END OF SECTION
PAGE 65 OF 78
SECTION 14
NOTICE TO PROCEED
TO:
DATE:
PROJECT DESCRIPTION: Landscape Maintenance Services Contract, Bid No.
in accordance with Contract Documents.
You are hereby notified to commence Work in accordance with the Agreement dated
on or before
BY:
A. John Szerlag, Oty Manager
ACCEPTANCE OF NOnCE TO PROCEED
Receipt of the above Notice to Proceed is hereby acknowledged by
this
day of
.20_.
BY:
TITLE:
You are required to return an acknowledged copy of this Notice to Proceed to the City.
END OF SEmON
PAGE 66 OF 78
SECTION 15
FORM OF PAYMENT BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
. as Principal, hereinafter called Contractor, and,
as Surety, are bound to the City of Sunny Isles
Beach, Florida, as Obligee, hereinafter called City, in the amount of r ] Dollars
($ ) for the payment whereof Contractor and Surety bind themselves, their
heirs, executors, administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No. [type
in Bid No. 1, awarded the day of , 20_ ,
with Janitorial Maintenance Services in accordance with contract documents prepared by the City of
Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the
Contract;
THE CONDmON OF THIS BOND is that if the Contractor:
15.1. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or negligence
of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate
proceedings, that City sustains because of default by Contractor under the Contract; and
15.2. Promptly makes payments to all claimants as defined by Florida Statute 255.05(1) supplying
Contractor with all labor, materials and supplies used directly or indirectly by Contractor in the
prosecution of the Work provided for in the Contract, then this obligation shall be void; otherwise, it shall
remain in full force and effect subject, however, to the fallowing conditions:
15.2.1. A claimant, except a laborer, who is not in privity with the Contractor and who has not
received payment for their labor, materials, or supplies shall, within forty-five (45) days
after beginning to furnish labor, materials, or supplies for the prosecution of the Work,
furnish to the Contractor a notice that they Intend to look to the Bond for protection.
15.2.2. A claimant who is not in privity with the Contractor and who has not received payment
for their labor, materials, or supplies shall, within ninety (90) days after performance of
the labor, or after complete delivery of the materials or supplies, deliver to the
Contractor and to the Surety, written notice of the performance of the labor or delivery
of the materials or supplies and of the non-payment.
15.2.3. No action for the labor, materials, or supplies may be instituted against Contractor or
the Surety unless the notices stated under the preceding paragraphs 16.2.1 and 16.2.2
have been given.
15.2.4. Any action under this Bond must be instituted In accordance with the Notice and Time
Limitations provisions prescribed In Section 255.05(2), Florida Statutes.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents
PAGE 67 OF 78
~
and compliance or noncompliance with any formalities connected with the Contract or the changes do not
affect the Surety's obligation under this Bond.
Signed and sealed this
day of
,20
WfiNESS:
BY:
(Name of Corporation)
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-In-Fact
* (Power of Attorney must be attached)
(Address)
(City /State/Zlp Code)
(Telephone)
STATE OF FLORIDA )
)
COUNTY OF )
.
[name of person], as
AFFIX NOTARY STAMP HERE:
Signature: Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
PAGE 68 OF 78
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the corporation named as
Principal in the foregoing Payment Bond; that , who signed the
Bond on behalf of the Principal, was then of said corporation; that I
know his/her their signature; and his/her their signature thereto is genuine; and that said Bond was duly
signed, sealed and attested to on behalf of said corporation by authority of its governing body.
(CORPORATE SEAL)
NAME OF CORPORATION
SECRETARY OF CORPORATION
END OF SECTION
I
I
I
I
I
I
I
PAGE 69 OF 78
SECTION 16
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
. as Principal, hereinafter called
Contractor, and . as Surety, are bound to the Oty
of Sunny Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of
Dollars ($ ) for the payment whereof
Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns,
jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No.:
. awarded the day of , 20_ , with Janitorial Maintenance
Services In accordance with contract documents prepared by the City of Sunny Isles Beach, which
Contract is by reference made a part hereof, and Is hereafter referre"d to as the Contract;
THE CONDmON OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for Landscape Maintenance
Services (Bid No. 07-10-04) within calendar days after the date of Contract commencement
as specified In the Notice to Proceed and in the manner prescribed in the Contract; and
16.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages
for delay and other consequential damages caused by or arising out of the acts, omissions or negligence
of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate
proceedings, that City sustains because of default by Contractor under the Contract; and
16.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which
appear within one and one half (1 1/2) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time
specified In the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor
shall be, and declared by City to be, in default under the Contract, the City having performed City's
obligations thereunder, the Surety may promptly remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and
conditions, and upon determination by Surety of the lowest responSible and responsive
Bidder, or, if the City elects, upon determination by the City, and Surety jointly of the
lowest responsible and responsive Bidder, arrange for a Contract between such Bidder
and City, and make available as Work progresses (even though there should be a default
or a succession of defaults under the Contract or Contracts of completion arranged under
this paragraph) sufficient funds to pay the cost of completion less the balance of the
Contract Price; but not exceeding, Including other costs and damages for which the
Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The
term "balance of the Contract PriceR as used in this paragraph, shall mean the total
amount payable by City to Contractor under the Contract and any amendments thereto,
less the amount properly paid by City to Contractor.
PAGE 70 OF 78
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the
City named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents
and compliance or noncompliance with any formalities connected with the Contract or the changes do not
affect Surety's obligation under this Bond.
Signed and sealed this
day of
,20
WITNESS:
BY:
(Name of Corporation)
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
* (Power of Attorney must be attached)
(Address)
(City/Smte/Zip Code)
(Telephone)
STATE OF FLORIDA
COUNTY OF
.
[name of person], as
AFFIX NOTARY STAMP HERE:
Signature: Nomry Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
PAGE 71 OF 78
CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the corporation named as
Principal in the foregoing Payment Bond; that , who signed the
Bond on behalf of the Principal, was then of said corporation; that I
know his/her their signature; and his/her their signature thereto is genuine; and that said Bond was duly
signed, sealed and attested to on behalf of said corporation by authority of its governing body.
(CORPORATE SEAL)
NAME OF CORPORATION
SECRETARY OF CORPORATION
END OF SECTION
PAGE 72 OF 78
SECTION 17
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To: City of Sunny Isles Beach
We, c.hl'- 1\ ~Ql (a~~~r(~\l
[Prime Contractor]
, hereby acknowledge and
agree that we, as the Prime Contractor for the Janitorial Services Maintenance Services Contract,
as specified, have the sole responsibility for compliance with all the requirements of the
Federal Occupational Safety and Health Act of 1970, and all State and local safety and health regulations,
and agree to Indemnify and hold harmless the City of Sunny Isles Beach against any and all liability,
claims, damages losses and expenses they may incur due to the failure of
[Sub-Contractor]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
l~\\~~ t)\(\}r~ L~I~~~() ~~b
CONTRACTOR \
'p (~I d~Nl~
TITLE
BY: h\,\\\~\J~
I
END OF SECTION
PAGE 73 OF 78
SECTION 18
EQUAL OPPORTUNITY I AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the
principles and practices of equal opportunity in employment and to comply with the
letter and spirit of federal, state, and local laws and regulations prohibiting
discrimination based on race, color, religion, national region, sex, age, handicap,
marital status, and political affiliation or belief.
Signed:
~\\\\~~
V'(~\~'~{\
(,\,,\ - f:\ ~ Q.. ~~'fof\).hbl]
\ ~ N \.~ '\ ~jd ~\(\:QA
M, G\~'\\ ,~L~a\ 6q
Title:
Firm:
Address:
END OF SEmON
PAGE 74 OF 78
SECTION 19
CONFUCT OF INTEREST STATEMENT
STATE OF FLORIDA
COUNTY OF
BEFORE ME, the undersigned authority, personally appeared ~'f\J OhJrC)
was duly sworn, deposes, and states:
.,
19.~. I am tbe .:vt~'Qm-\- . ~., d '
( J, \ - \\ d Q ~ ~ r~Gn\ with a local office in 1.:?...5 N r0 163' t. B ~h (~ m \
principal office in \ '\,\ \ f'H" \i. \:t .
19.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No.
(')~ -Oh-<'},).. described as: Janitorial Maintenance Services.
. who
of
and
19.3. The Affiant has made diligent Inquiry and provides the Information contained in this Affidavit
based upon his own knowledge.
19.4. The Affiant states that only one submittal for the above bid is being submitted and that the
above named entity has no financial interest in other entitles submitting bids for the same project.
19.5. Neither the Affiant nor the above named entity has directly or indirectly entered into any
agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive
pricing in connection with the entity's submittal for the above bid. This statement restricts the discussion
of pricing data until the completion of negotiations if necessary and execution of the Contract for this
project.
19.6. Neither the entity nor its affiliates, nor anyone associated with them, Is presently suspended or
otherwise ineligible from participation in contract letting by any local, State, or Federal Agency.
19.7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict
of interest due to any other clients, contracts, or property interests for this project.
19.8. I certify that no member of the entity's ownership or management is presently applying for any
employee position or actively seeking an elected position with the City of Sunny Isles Beach.
19.9. I certify that no member of the entity's ownership or management, or staff has a vested interest
in any aspect of the City of Sunny Isles Beach.
19.10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the
above named entity, will immediately notify the City of Sunny Isles Beach.
Dated this
day of
.2007.
,~\,~r( r <:W-~
AFFIANT Print or Type Name and Title
SW9mto ancLsubscrib.ed--J?efore me this 12-fday of ~
GY Personally Known ) OR
Cl Produ entification ; Type of Identification
. 200~~'
~lIruIfA'IlII1NllfIIIIIIIIIJIlIlIlIIlIlIlIlIfIlIllU""IIIIlIlIlIlIlIlIlIlIlIlfIlC
E DREW OGHINAN ~
~ Notary Public State of Florida i NOTARY PUBUC STATE OF FLORIDA
~ My Comm. Exp 11/28/2011 i
i Commission # 00737329 E
. '''lIrlll""IIIIfIIIIOIllllllnUttltunJIIIUlllllliUlUflllllllllllll''''~
PAGE 75 OF 78
SECTION 20
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes",
please explain in the space provided, or on a separate sheet attached to this form.
20.1. Has you firm or any of Its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within
the last fIVe (5) years?
YES
NO ')<
20.2. Has your firm, or any member of your firm, been declared in default, terminated or removed
from a contract or job related to the services your firm provides In the regular course of business within
the last five (5) years?
YES
NO ~
20.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, bid
protests, or litigation in the past five (5) years that is related to the services your firm provides in the
regular course of business?
YES NO ~ If yes, state the nature of the request for equitable adjustment,
contract claim, litigation, or "'protest, and state a brief description of the case, the outcome or status of
the suit and the monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of
this bid for the City of Sunny Isles Beach, Bid No. . Janitorial
Services Maintenance
C. v\ \ -- A. \:\ \) tar ~ rdh ~ Vl
Firm ~
~\W-~
Authorized Signatur
bl~DI(jg
Date
'b \1t-\'~ () \(0 r ZJ
Print or Type Name and Title
END OF SECTION
PAGE 76 OF 78
SECTION 21
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
COUNTY OF ~Af:E ~
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum
herein bid will be paid to any employees of the City of Sunny Isles Beach or its elected
officials as a commission, kickback, reward or gift, directly or indirectly by me or any
member of my firm or by an officer of the corporation.
By:
~~''{I\ ~k~( (j
-V t~~ ~ ~~Jf\\
Title:
The foregoing instrument was
~e , 20'O~, by
[name of person], as
acl<n. ..owledged _before me this 17 {~day of
/d.;{j--{L( ~Q
[type of authority], for
[name of party on behalf of whom instrument
was executed].
glllllflllflfllllll"""'"l111
~ ANDRE'\IV"O'G'HIIIIIIlIIIIIIIlIIlJIIllflll'!:
S Nota p. 'NAN s
~ M ry Ubhc. State of Florida ~
i CY Comm. Exp 11/28/2011 s
= ommls . =
"'IIIIlI"'Q"""I/I/I/I/""~~w'~,ff,,,!?/P737329 ~
IlIolU"""IIIIIIIIIIIIII';;
I
AFAX NOTARY STAMP HERE:
Personally Known OR Produced Identification
e-ofldentification Produced
END OF SECTION
PAGE 77 OF 78
SECTION 22
BID CHECKLIST
THE FOLLOWING ARE REQUIREMENTS OF THIS BID. USE OF THIS CHECKliST WILL HELP ENSURE
THAT YOUR SUBMISSION IS COMPLETE.
Place a check mark in the "Done" column as you complete and enclose each item.
Required Done Requirement
./ V Bid Response Sheet/Bid Form/Bid Specifications
./ V Certificate(s) of Insurance
./ Certificates of Competencies
./ V Local Business Tax (Occupational Business License)
./ V State License(s)
./ ~ J List of Proposed Sub-Contractors
./ V Bidder Qualification Statement
f
./ V Non-Collusion Affidavit
./ \,./ Non-Kickback Affidavit
./ V Public Entity Crimes Sworn Statement
./ v-: Acknowledgement of Conformance with OSHA Standards
./ V/ Equal Opportunity/Affirmative Action Statement
./ V Conflict of Interest Statement
./ V Dispute Disclosure Form
./ " Bid Checklist
This checklist must be part of the Bid. Please read the entire Bid documents thoroughly to ensure that
your submission Is complete.
END OF SECTION
PAGE 78 OF 78
) / 0 ~ .
~ ex:> -~~; 5!
0 ..!!l m~
~M (5
~M ..;t 0 C8
'If")
~oo .-i
roo"- CO 0
-a5 M 0 .-i
0 '*
~o ru
:: 0 .....
I ..;t
g <.D ru
~ rl .....
f- ..0 Y:T
0 0
f-
CL
::> ~I-
f-
z ~fD
w
:::; ~'"
::> '"
tl
~~
.... 0
0
Cl
Z
<J:
(J')
0::
<J: <J:
Cl .....J
H .....J 0
0:: a ') U1
'\ a Cl
.....J ..
-
IJ... 0:: U1
:J n.J
::r: a 0
u IJ...
<J: 0
"- IJ.J >- ['-
CIl I- ..-
IJ... ..-
(J') H
IJ.J IJ... Lll
.....J n.J
(J') Cl ..
H IJ.J -
J 0:: .j..
..0 >- Cl ~
co z z ( rc
C1' :J :J \ ..-
l' :J ::r: /
j 0 (J') ..-
0 IJ.J rc
0 IJ... Z rc
a ,
\ a r1"l
c: " 0
1\1~ >- Cl ,9 a..
<ii
I- Z 's '0:: 0
H <J: en a Lll
en
u (J') <( u ..-
:J n;
c: .
a .9 <J:
::r: <ii Cl
0> Z
I~ 0 ~ l- x <J:
1-- c:
00 '"
Z In H ..
\ ~ 1-.... '" ell
>.0> IJ.J og ::r: :::
111"E I- ~ u "E
0
0..0 * '" ell
:!: II:
(6)td/OO~) !lEv~89
-
Chi-Ada Corporation
135 Northwest 163rd Street
Miami, Florida 33169
Phone: (954)777-5177
Phone: (305) 948-5651
Cell: (305) 962-0398
Fax: (305) 948-9558
chiadacoro@bellsouth.net
I
.J
l
..
- .,.-
~
-
.. .....--- -
I
II
Janitorial Services
. Building Maintenance
. Construction Clean-up
. Airports
. Government Centers
. Offices
. Hotels
. Restaurants
. Hospitals
. Schools
. Banks
. Daily, Weekly, Monthly Services
. Full Services
Weare unique detailed services that is dedicated to providing 100% reasonable prices
T ABLE OF CONTENT
1. EXECUTIVE SUMMARY
2. QUALIFICATIONS & EXPERIENCE
3. DESCRIPTION OF SERVICE
4. RESPONSIBILITIES OF SERVICES
5. TECHNICAL PROCEDURES AND TRAINING PROGRAM
6. HUMAN RESOURCE
7. EMPLOYEE SAFETY & PROTECTION
8. REFERENCES
9. QUALITY CONTROL
10. TRANSITION PLAN
11. WORK PLAN
12. CONCLUSION
EXHIBITS
1. Insurance
2. License
3. Bid Deposit
Executive Summary
Chi-Ada Corporation is one of the fastest growing and most respected service companies in South Florida
providing janitorial services for over 3 million Sq. Ft. The company started its operation in 1993 as a sub-
contractor, performing cleaning and maintenance duties for primary contractors. In 1995 the corporation
registered as a primary contractor and operates in this capacity today.
Chi-Ada Corporation now services a diverse group of private, public, and government institutions in Miami-
Dade, Broward, Palm Beach, Central and North Florida State. The company has earned a reputation for quality
standard which are equivalent to those of five star hotels.
The company was founded by Mr. Bart Okoro. He started his career with a college degree in Management with
his concentration in Hospitality Management. He later gained practical experience through many years of
services while working on-site in a variety of facilities prior to lunching his own business.
Chi-Ada Corporation is able to handle work of any size facility, from small to large scale projects. The
company maintains a fully trained personnel staff and state-of-the-art equipments to serve clients in the
following areas.
. Corporation Offices
. Industrial Offices
. Government Offices
. Banks
. Schools
. Hospitals
. Hotels
. Shopping Malls
. Arenas
. Stadium
. Theaters (Performing Arts Centers and Movie Theaters)
. Airports and Airport Services (local and International)
. Aircrafts (new service, backed by extensive experience in the field)
The following describes the services Chi-Ada will provide to the City of Sunny Isles Beach based on the
information and specifications you have furnished to Chi-Ada and their experience with other client in similar
working environment. Chi-Ada's goal is to provide these services to you, the client, in the most consistently,
efficient, and reliable manner possible.
I. Scope of services
Chi-Ada will furnish all common-use areas, such as lobbies, hallways, restrooms, stairwells,
elevators, etc. We will also provide supervision to perform and maintain all work to maintain a tidy
appearance.
A. Steps we take to achieve cleaning goals.
Our primary objective is to provide a clean and safe environment for our clients that are of the
highest quality and standard. We will examine the projects according to specifications as we
perform the required cleaning
1
At Chi-Ada we are proud of our methods for providing the finest in cleaning and maintenance
services to our clients. In order to achieve this goal we place the highest priority on our staff,
training, and supervisory procedures.
All newly hired supervisors and on site working employees will undergo a period of training,
which will specifically cover the responsibilities to which they will be assigned to. This applies
even to individuals who have had experience in cleaning and floor maintenance service with
other companies.
Training is focused on building an employee's sense of responsibility to the client, a true desire
to get the job done in an efficient and safe manner.
2
Qualifications & Experience
Chi-Ada Corporation has fifteen years in the janitorial business. Today, Chi-Ada Corporation has nearly 300
full time employees and 20 part time employees that perform janitorial services for over 3 million Sq.Ft. Chi-
Ada has and is currently servicing many government facilities that have a very high security requirement. We
recognize the importance of having a company that recognizes the importance of security. Weare one of the
five star Janitorial Services in Florida. Presently we are currently servicing facilities throughout Broward
County ranging from Courthouses, Governmental Centers, Police Stations, Schools, Clinics, and libraries. We
handle facilities of all sizes 24 hours a day, 7 days a week, including holidays.
Below is a list of the key positions that will be functioning on a daily basis throughout the term of the contract.
The positions are broken down with the duties.
I. Management Expertise
A. General Manger
. Responsible for the overall work of the contract.
. Responsible and accountable for the day-to-day performance of the contract
. Act as liaison with the Department on all Contract matter
. Coordinating, organizing, and managing projects
. Take Charge & Organize new building start-ups
B. Operations Manager
. Act as fill-in General Manager when necessary
. Responsible for contacting department on a regular basis with emphasis on meeting
department expectations and securing additional business
. Scheduling work routines and plans for all supervisors and cleaning personnel
. Protect employees and visitors by maintaining a safe and clean building
C. Administrative Assistant
. Communicating with supervisors and co-workers
. Report directly to the General Manager in matters concerning the Contract
. Updating record system; controlling stored records; electronic records management;
classification of records
. Recruiting, interviewing, selecting, evaluating, and terminating employees; legal and medical
. ..
Issues; pnvacy Issues.
. Responsible for employee identification cards, generating reports, monitoring attendance and
other personnel matters.
D. Human Resource Manager
. Responsible for hiring all employee, training, and job placement
. Responsible for employee's time
. Makes sure company complies with all pertinent laws, human rights, health, safety, and
security issues
E. Manager
. Responsible for overall daily management and supervision of all maintenance, training,
scheduling, and inspection of work done.
. Supervise of all shift personnel work accomplished
. Keep accurate reports of personnel attendance and provide accurate copy to Operations
Manager
. Fulfill duties of Operations Manager in absence of one
F. Supervisor
3
. Responsible for on-the-job training of custodial personnel
. Responsible for inspection and coordinating of shift cleaning efforts throughout the facility
. Responsible for distribution of chemicals and cleaning supplies to Custodians
. Ensure all work is preformed in a safe manner
G. Project Crew
. Performs Special Task such as pressure cleaning, scrubbing and washing floor, carpet
cleaning, floor fishing, finished floor, reconditioning, etc.
H. Custodians I & II
. Responsible for general cleaning
. Cleans and maintains entry lobby including cleaning of windows, doors, mopping floors,
vacuuming carpets, etc., at least daily, and more if necessary to maintain excellent entrance
appeal
. Cleans restrooms on a daily basis, more if necessary to maintain sanitary conditions
. Cleans stairways and elevators on a regularly scheduled basis
I. Maintenance Worker
. Responsible for nightly restroom maintenance
. Inspect each restroom and perform general routine repairs.
. Issue Work orders to Department's Maintenance Division
J. Warehouse Clerk
. Receive, track, and maintain inventory of equipment and supplies
. Process inventory paperwork
. Organize flow of warehouse goods.
At Chi-Ada, we have experience servicing a variety of industries and their very unique operating needs. From
commercial and educational, to public venues and transportation, we understand the necessary janitorial
requirements.
4
-
Description of service
Chi-Ada Corporation is a very skilled and experienced company. Our expertise ranges from basic cleaning such
as dusting, vacuuming to major projects such as shampooing carpets and waxing floors. Chi-Ada has won
numerous awards such as the TOBY's Award, in the Cleaning and Maintenance Industry. The TOBY Award is
conducted by the Building Managers Association of America. Chi-Ada Corporation has also won the TOBY
Award back to back in 1993 and 1995 and recently in the past four (4) years in a five year period. Our teams of
managers are college graduates who gained experiences and qualifications in various areas of Facilities
Management. Our Knowledge of property maintenance is tremendous, specializing in commercial maintenance.
Chi-Ada holds a vast amount of contracts similar in scope to those being requested. We cover many locations
from Dade to Broward County:
. City of Oakland Park (parks, libraries, town halls, fire stations, recreation centers, public and private
buildings)
. Broward County (Broward County transit, libraries, fleet services, water treatment plant,
government offices, airports, landfill)
. Miami Beach Police Station and Parking Garages
. Miami Lakes City Hall and recreation center
1. Description of services
o Furnish all carpeted floor care (including day to day vacuuming and spot cleaning as necessary.)
o Furnish all non-restroom vinyl and ceramic floor care services
o Furnish all restroom services, including cleaning tiled walls and floors
o Furnish all museum, public meeting and display area services
o Quarterly furnish all pressure cleaning of exterior patios and walkway
o Annual furnish all annual air quality services
o Perform Emergency and additional scheduled services
o Empty, clean, and replace liners in all waste receptacles
o Wipe, polish, and disinfect all counter tops
o Vacuum and clean all ventilation grills within the building
o Remove cobwebs from ceiling and high comers
Today, there's much more to janitorial services than maintaining a clean property. With Chi-Ada we provide
our clients with a full range of services based on their individual needs.
Some of these specialized services include:
. Carpet care . Emergency services . Pressure washing
. Clean room services . Escalator cleaning . Recycling services
. Computer room cleaning . Food service sanitation . Restroom sanitation
. Construction clean up . General maintenance . Special event services
. Medical waste disposal . Hard surface floor care . Supply management
. Window cleaning . Matting programs . Upholstery cleaning
5
-
The primary markets served similar to the scope of services are as listed:
Commercial
. Office buildings
. Commercial multi tenant
. Corporate Headquarters
Communication
. Headquarters
. Retail outlets
. Switching stations
. Data centers
Educational
. Universities
. Colleges
. Public/Private K-12
. Preschools
. Technical schools
Government
. Government centers
. Postal facilities
. Libraries
Financial
. Branch banks
. Data centers
. Headquarters
Hospitality
. Hotels
. Casinos
. Resorts
. Health clubs
Manufacturing
. Industrial plants
. Auto plants
. Tire plants
Medical
. Medical centers
. Clinics
. Hospitals
. Extended care facilities
6
-
Public Venues
. Convention centers
. Museums
. Arenas
. Stadiums
. Religious institutions
Retail
. Shopping malls
. Supermarkets
. Department stores
. Home improvement centers
Transportation
. Airports
. Train stations
. Bus stations
. Parking lots
. Garages
7
Airports, Corporate, Government, Libraries, Private Offices, Schools and, Town Halls
Scope of Work - We furnish all labor, equipment, tools, services and supervision to perform and maintain all
work in a neat and clean condition.
1. Daily Services tasks
All cleaning and maintenance functions will be performed in accordance with the
contract agreement in the following categories:
A. General and private offices
1. Dust all desk tops
(NOTE: no items will be moved or removed unless we directed to do so).
2. Chairs - clean chair handles, vacuum seats, dust chairs bases.
3. Empty waste baskets and ash trays, replace plastic liners.
4. Vacuum all carpeting and upholstery.
5. Spot clean small carpet and upholstery stains.
6. Dust and disinfect telephones and calculators.
7. Light dust all computers.
B. Restrooms
1. Floors - mop and disinfect.
2. Replenish consumable supplies (hand soap, paper towels, toilet tissues, etc).
3. All exposed surfaced - washed and disinfected (sinks, toilets, mirrors, counter
tops, cabinets, cubicle doors and walls, tissue and soap dispensers, etc.).
C. Conference and meeting rooms
1. Dust all furniture, including conference tables, displays (if approved), A V
equipment (if approved), chairs, serving buffets, etc.
2. Polish conference room tables and other furniture.
3. Clean coffee serving area
a. Clean counters, wipe microwave, clean ash trays, and tables.
4. Clean Projection Room - empty trash cans, general dusting
(NOTE: Materials and/or equipment will not be moved).
5. Mop tile or linoleum floors.
6. Vacuum carpeted floors areas
D. Lunch or break rooms
1. Clean counters, tables, and sinks.
2. Wipe outside surfaces of appliance such as microwave ovens, refrigerator, toaster,
etc. (NOTE: Interior of microwave ovens, refrigerators, etc. can be cleaned on
request. Pots, pans, and dishes will not be washed).
3. Empty and clean trash cans, replace plastic liners.
4. Mop tile floors.
5. Vacuum carpeted areas.
E. Elevators
1. Mop tile or linoleum floor.
2. Polish control panels, handrails, and other metal surfaces.
3. Vacuum carpets floors around elevator (if applicable)
8
F. Escalators
1. Clean and polish all metal and glass surfaces.
2. Clean step surfaces.
G. Hallways, lobbies, and front desk
1. Vacuum carpet floors.
2. Bufftile, linoleum, or wood floors.
3. Dust counters and front desk.
H. Banquet hall
1. Vacuum all carpet area
2. Buff all vinyl, tile, or wood floors
I. Public Area (common hallways, arrival/departure gates)
1. Sweep hard surface floors.
2. Buff tile, linoleum, or wood floor nightly.
3. Pick up all debris.
4. Dust check-in counters.
5. Empty all trash can and replace plastic liners.
2. Scheduled tasks - performed on a predetermined non-daily basis
A. Floor care
1. Wash tile wall.
2. Strip and scrub linoleum floor.
3. Carpet - clean carpet using the extraction method as needed, or scheduled in
advance.
4. Wood floors - wax as needed, strip at least once a year.
B. Windows
1. Remove all marks inside and outside of window
c. Other general scheduled task
1. Clean light fixtures
2. Dust walls and pictures
3. Overhead dusting - air conditioned vents
4. Dusting vertical blinds and venetian blinds
5. Clean overhead fans
9
Current Contracts within Five (5) Years Experience in Janitorial Services
A. Broward County Contracts
In Broward County, Chi-Ada holds a vast amount of contracts of similar scale to the scope of services
requested. Chi-Ada is currently servicing a five year contract, with locations open 24 hours a day. We are
currently finishing our last year of the contract. The contract is valued at $6,850,000. Our contact person for this
contract is Mr. Paul Curry. Mr. Paul Curry is the Broward County Contract Administrator. He can be at reached
at (954) 357-6486.
Southwest "Regional Library
16835 Sheridan Street
Pembroke Pines, FL 33331
Weston Reading Center Library 65000 5 155508.24
17120 Arivda Parkway
Weston, FL 33326
West Regional Library 80000 7 261382.56
8601 Broward BL VD
Plantation, FL 33324
Fleet Services #8 470 2 5171.88
7107 S.W 205 Ave.
Ft. Lauderdale, FL
~orth Perry Airport 2400 3 9944.88
- -
7750 Hollywood Boulevard
Pembroke Pines, FL 33024
West Regional Courthouse 65000 5 160808.4
100 N. Pine Island road
Plantation, FL
West Regional Mass Transit 140 7 27340.56
100 N. Pine Island road
Plantation, FL
West Government Center Annex 167308 5 370508.52
One N. University Drive
Plantation, FL 33324
Emergency Operations Center 42000 5 95698.92
8601 Broward BL VD
Plantation, FL 33324
Margate Catherine Young 15500 5 37821.12
Branch
5810 Park Drive
Margate, FL 33063
North Lauderdale Branch 22000 5 30031.44
Library
6601 Boulevard of Champions
N. Lauderdale, FL 33068
10
Collier City Branch 16584 5 41065.56
2800 N. W 9th Court
Pompano Beach, FL 33069
North West Branch 4000 5 12713.28
1580 N.W 3rd Ave.
Pompano Beach, FL 33060
Pompano Beach Branch 22000 5 31555.56
1213 E. Atlantic Boulevard
Pompano Beach, Fl 33069
Beach Branch 3000 5 4397.28
221 Pompano beach BLVD
Pompano Beach, FL 33062
Fleet Services #3 2771 3 15839.04
1600 N.W 30th Ave.
Pompano Beach, FL 33069
Lauderdale Lakes Branch 7900 5 13556.4
-
3521 NW 43rd Ave.
Lauderdale Lakes, FL 33319
Lauderhill City Hall Branch 10000 5 27340.56
2100 N.W 55 Ave.
Lauderhill, FL 33313
Sunrise Dan Pearl 20000 6 30325.32
-
10500 W. Oakland Park BLVD
Sunrise FL, 33351
Sunset Strip Branch Library 4000 5 5468.16
6600 Sunset Strip
Sunrise, FL 33313
Office of Environmental SVc. 8000 5 9540
Water Plant Dist. lA
3701 N. State RD. 7
Lauderdale Lakes, FL 33319
BIC Landfill 30000 5 7758.24
3718 W. Oakland park BLVD.
Ft. Lauderdale, FL 33311
Alcohol & Drug Abuse Barc 27000 5 84117.84
Central
1011 S.W 2nd Court
Ft. Lauderdale, FL 33301
Low Rise Building (Sched Sect) 7000 3 13670.28
2600 S.W 4th Ave.
Ft. Lauderdale, Fl 33315
Fleet Services #2 1100 3 13465.08
2515 S.W 4th Ave.
Ft. Lauderdale, FL 33315
Animal Control 12400 5 28662.12
1870 S.W 39th St.
11
Ft. Lauderdale, FL 333 15
Aviation Facilities Maint. BLDG 12000 7 22586.76
3545 S.W 2nd Ave.
Ft. Lauderdale FL, 33315
Aviation CONST/PALN/ADM. 12100 5 52243.32
BLDG
3550 S.W 2nd Ave.
Ft. Lauderdale, FL 33315
Aviation Facilities Admin. 3300 5 9022.44
1501 S.W 43rd St.
Ft. Lauderdale FL, 33315
Library Processing Center 41307.12
115 S. Andrews Ave.
Ft. Lauderdale FI, 33301
Out Reach Program Trailer 8329.08
115 S. Andrews Ave.
Ft. La~derdale FI, 33301
Air Quality Monitoring 20323.2
115 S. Andrews Ave.
Ft. Lauderdale FI, 33301
Power line 7410
2780 N. Power line Road
Pompano Beach, FI 33069
Revenue Collection Center 2100
115 S. Andrews Ave.
Ft. Lauderdale FI, 33301
Total 740973 $1,914,261.24
12
B. City of Oakland Park
In the City of Oakland Park we are currently servicing a contract for three years worth a total sum of $87,456
per year ITB #042507. We are currently finishing our first year of this contract. The contact person is Mr.
Chuck Hall. Mr. Chuck Hall is the Public Works Administrator for the City of Oakland Park. He can be at
reached at (954) 561-6280.
City Hall
3650 N.E 12th Ave.
Oakland Park Library 13471 6 12720
1298 N.E 37th Ave.
Sphiher ~ecreation Center 3386 6 3720
1246 N.E 3rd Ave.
Collins Reaction Center 2239 7 3600
3900 N.E 5th Ave.
Dillon Tennis Center 321 7 1800
4091 N.E 5th Ave
Stevens Field (restroom, storage, stand) 1782 7 1800
N.E 39th 8t. & N.E 6th Ave.
Wimberly Field (restroom, Storage, 619 7 1800
stand)
4000 N.E 3rd Ave.
Royal Palm Park North 637 7 1800
1707 N.W 38th 8t.
North East High School Athletic Field 616 7 1800
750 N.E 56th 8t.
Public Works Building 5920 5 9000
250 N.E 33rd 8t.
Municipal Services Building 3172 5 4440
3801 N.E 5th Ave.
NAG Comm. Ce.nter (bldg A & b) 3285 5 9960
250 N.E 56th Court
City Hall Annex 1400 5 3240
2901 E Oakland Park Blvd
Fire Station #87 27099 5 3120
2100 N.W 39th 8t.
Downtown Center 5480 6 1680
1098 N.E 40th Court
Dog Park Restroom 500 7 1800
931 N.W 38th 8t.
Royal Palm Park South Restroom 500 7 1800
1701 N.W 38th 8t.
Public Works Op~rations 2025 5 2160
5100 N.E 12th Terr.
86572 $87,456
13
C. City Of Miami Beach
In the City of Miami Beach we are currently servicing a contract for the Miami Beach Police Station, 12 & 13
street garages, which are open 24 hours a day, and an auditorium worth a total sum of$127,944 per year. We
are currently finishing our final year of this contract. The contact person is Mr. Bruce Lamberto. Mr. Lamberto
is Miami Beach Contract/Construction Manager. He can be at reached at (786) 367-7072.
Miami Beach Police
Station
1100 Washington Ave.
Miami Beach, FL 33139
12th Street Garage 35000 7 18972
12 St. Drexel Ave.
Miami Beach, FL 33139
13th Street Garage 40000 7 18972
13 St. Collins Ave.
Miami Beach, FL 3313 9 -
11 St. Auditorium 6000 1 6000
1101 Ocean Drive
Miami Beach, FL 33139
251000 $127,944
14
D. City of Miami Lakes
In the City of Miami Lakes we are currently servicing a contract for the Miami Lakes City Hall, two (2)
Community Centers, and a Conference Room worth a sum of$69,736 per year. . We are currently finishing our
first year of this contract. The contact person is Mr. Osdel F. Larrea. Mr. Larrea is Miami Lakes Public Works
and Code Compliance Director. He can be at reached at (305) 364-6100.
Town Hall (Building & Zoning)
15700 NW 67th Ave
Miami Lakes, FI 33014
Town Hall (Compliance & Police) 5400 5 12084
15700 NW 67th Ave
Miami Lakes, FI 33014
Town Hall (Administration) 5565 5 12084
15700 NW 67th Ave
Miami Lakes, FI 33014
Park #74 (Community Center) 5500 3 12084
6101 Miami Lakes Drive-East
Miami Lakes, FI 33014
Park #54 (Community Center) 680 3 6084
15151 NW 82 Ave
Miami Lakes, FI33014
Conference Room (Discontinued 700 5 per month 8400
Service)
6805 Miami Lakes Drive
Miami Lakes, FI 33014
20005 69736
15
Chi-Ada believes that it is important to review and consider its previous contracts
1) Florida International University-7/02-06/04
Address: Florida International University, University Park Campus, Miami, FL 33174
Management & Advanced Research Center (MARC) Building
Health & Life Sciences I Building
Paul L. Cejas School of Architecture Building
Total Square Footage: 400,000
Hours of Operation: Year round except national holidays
Total # of Employees: 12
Total # of Workers (excluding Chi-Ada): over 300
Visitors per year in all facilities: over 6,400,000
Total Dollar Annual Amount: $318,000
Contact Person: Joost Nununga
ASSISTANT DIRECTOR
UNIVERSITY CUSTODIAL SERVICES
F.I.U University Park Campus
(305) 348-4634 - Office
(305) 348-4622 - fax
Joost.Nuninga@fiu.edu
2) Broward County Sexual Assault Treatment Center - 08/00-9/04
Address: 400 N.E St, Ft Lauderdale, FL 33301
Total square footage: 16,000
Hours of Operation: 365, 24/7
Total # of workers: 3
Total # of Workers (excluding Chi-Ada): 45
Visitors per year in facility: 300,000
Total Dollar Annual Amount: $20,304
Contact Person: Ms. Reid
Center Administrator
(954) 765-4159 - Office
16
3) Broward County State Attorney's Office - 08/00-9/04
Address: 201 Southeast 6th Street Fort Lauderdale, Florida 33301
Total square footage: 16,000
Hours of Operation: 365, 24/7
Total # of workers: 3
Total # of Workers (excluding Chi-Ada):45
Visitors per year in facility: 300,000
Total Dollar Annual Amount: $20,304
Contact Person: John Young
. Contract Administrator
(786) 298-1931
Contract worked on as Sub contractor
1) Great Western Bank (now Washington Mutual) - 6/02-3/04
Headquarters: 100 North Phillips Avenue Sioux Falls, SD 57104
Contract award to ABM 43 locations throughout Miami-Dade
Square footage per location: 7000
Hours of Service: 9:00-4:00 M-Th, 9:00-6:00 F
Total # of Employees: 44
Total # of Workers (excluding Chi-Ada): 1290
Total Dollar Annual Amount: $301,000
Contact Person: Sean Forman
17
Responsibilities of Services
Daily/Nightly Cleaning Services
. Clean and disinfect drinking fountains
. Clean and disinfect all fixtures
. Dust mop/sweep all non carpeted areas
. Damp mop all non carpeted areas
. Dust furniture surfaces
. Dust building surfaces
. Spot clean building surfaces and walls
. Spot clean furniture
. Replace trash can liners
. Spot clean/remove all carpet stain
. Clean/sanitize telephones
. Clean spills and jam
. Vacuum all carpeted surfaces completely
. Over head dusting removing cobwebs
. Vacuum all walk off mats
. Polish tables and counters
. Clean glass at entrance and exits
. Fill all dispensers (toilet tissue, soap, hand towels, etc)
. Clean and sanitize dispensers
. Empty and clean trash and recycling receptacles
. Clean and disinfect all surfaces and sinks
. De-scale toilets and urinals
. Clean and polish stainless steel surface
. Clean and polish mirrors
. Mop all floors with disinfectant
. Clean partitions and walls
. Dust and clean vending machines and appliance
. Clean all tables and chairs
. Dust sink traps and ledges
. Clean break rooms, kitchens, coffee areas
. Sweep stairwells
Weekly Cleaning Services
. Dust all AlC grills and vents
. Dust blinds, verticals and draperies
. Clean baseboards
. Dust all horizontal surfaces
. Dust picture frames/artwork
. Sweep stairwells
. Wet mop all non carpeted floors
Monthly Cleaning Services
. Clean and refill floor drains
. Spray and buff all resilient floors
18
. Dust light fixtures
. Wash AlC grills
. Machine scrub all floors
. Polish wood work
Quarterly Cleaning Services (4 times a year)
. Wet mop all stairways
. Clean all scuff marks on stairs treads and risers
. Clean all interior windows
Semi-Annual Cleaning Services (2 times a year)
. Extraction clean all carpeted areas
. Clean all exterior Windows
. Strip, seal, and wax all resilient floors
. Clean elevators equipment room
Annual
. Air Quality Control
As Needed in All Areas
. Respond to all special job assignments
. Respond to emergency janitorial services
. Maintain janitors closets in orderly and safe condition
19
Technical Procedures and Training Programs
Our proven system of effective employee recruitment and training is anchored to a solid well equipped,
management organization; we are confident that our new hires will learn simple yet highly effective methods
that insure the best results. All new employees will also be given valuable on-the-job training by an experienced
Chi-Ada Manager. All newly hired supervisors and on site working employees will undergo a period of
training, which will specifically cover the scope of work to which they will be assigned. This applies even to
individuals who had past experience in cleaning and floor maintenance service with other companies.
Training is focused on building an employee's sense of responsibility to the client, a true desire to get the job
done in an efficient and safe manner.
At Chi-Ada, we believe that janitors must be trained in the proper use of cleaning chemicals and equipments to
avoid damaging carpet, tile, wood, and other surface within your facility, as well as to maintain the equipments
that employee's will be using.
Our training program starts with in-service sessions to insure complete understanding of the techniques and to
keep up with the rapidly changing industry. Training allows our employees to stay afloat with current
innovation in cleaning techniques, equipment and proper handling of equipment, chemicals and proper mixture,
and the highest quality services.
Four Types of Training: Chi-Ada Corporation adopts four distinct groups for whom adequate training is
regularly provided for our employees: (1) Entry level employees, (2) Potentially promotable employees, (3)
Supervisory employees and, (4) Management trainees.
These employees are the greatest assets, therefore; we place high priority in hiring and training them. This
training program includes work practices, standard expectation, Chi-Ada Corporation policies and worksite
policies, daily functions and performance, work schedule and time management, job description and the use of
supplies, paper, soap, etc.
Cross training is another type of training program, which Chi-Ada Corporation adopt to broaden the scope and
awareness of our employees. This training program allows us to secure a workforce that will be available in all
phase of the service industry.
Our training program is recognized by the Professional Housekeeper of America (PHA) and the Building
Service Contracts Association International (BSCAI). Our training method includes brochures, magazines, and
audiovisual aid. The importance of training is to enable Chi-Ada Corporation to provide the expected high
quality services to our clients.
Safety Training
Chi-Ada safety training program emphasize ways to avoiding the avoidable accident.
(1) Mandatory safety equipment and wears: In large institutions it is desirable to wear proper attire;
open toe shoes will not be worn.
(2) Eliminating the open invitation to an incident: Slippery walkways.
(3) Enforcing of existing safety rules: Such as not smoking indoors.
(4) Caution analysis of accidents training: New workers are thoroughly indoctrinated making sure
everyone knows exactly what to do in case of an accident.
(5) Fire Prevention: Chi-Ada Corp. is in compliance with OSHA federal and state fire regulations in
job areas. Fire Prevention and emergency exit ways, all employees must exit the building whenever
there is a fire alarm to a designated place outside the building and the manager will do a head count.
20
All corridors, stairs, doors, and escape routes are kept unobstructed. Everyone of our employee's is
taught to know where alarm boxes, extinguishers, and other fire-fighting components are located.
(6) Solid and slippery spill: Cleaned immediately to avoid slip and fall.
Lifting technique Training
Employees are taught to lift 10Ib weight or less on a regular day but anything larger than 10Ib's will be
assisted with a pulley. The technique is to bend the knees forward and lift until the object is inside a cart
to be carried. Waist should not be straight when lifting any load larger than lOIb 's.
Personal Protective Equipment (PPE) Training
Employees are taught to wear Personal Protective Equipments such as latex gloves at all times when
removing garbage, cleaning restrooms or removing pathogens. Gloves and nose mask are worn when
removing hazardous chemicals, dust and other form of pollutant waste, and blood borne pathogens.
Cleaning Procedures on Chemicals Training
Caution: Under no circumstances should any employee formulate their own detergent. We train all
employees how to follow Material Safety Data Sheet procedure to achieve the desired result on acid
cleaners for restrooms and abrasive cleaners for soils on hard floors.
Chemicals in Carpet Cleaning Training
Employees are taught the nature of chemical and dilution in carpet cleaning. It is critical that all
employees are taught how to measure according to the directions.
Maintenance training employees are instructed about how to vacuum, shampoo either by dry soil or hot
water, steam-clean, extraction, rotary spin pad and stain removing from resistance stains, on carpets,
vinyl, wood, and other type of floors.
Training is provided by coaching the individuals with the effort to assist individual members of the work
force. Spending time on those tasks is so overwhelming that the trainee is able to learn quickly.
Green Training
The purpose of green cleaning is to reduce the impact of cleaning on both on a healthy and
environmental perspective. The Green Cleaning Training benefits both new and old facilities. With this
Chi-Ada plans to improve the indoor air quality using the Green Cleaning program at all locations.
21
Human Resources
As a significant corporation, Chi-Ada has a full-fledged corporate Human Resource Department that is staffed
by qualified personal. They are responsible for our hiring, training, and maintain a well-qualified and extremely
motivated staff that center their goals on achieving Chi-Ada's goals. They ensure Chi-Ada's compliance with
all appropriate laws, human rights, health, safety, and security issues.
Preserving a very well-trained, constructive and motivated staff for this contract is what Chi-Ada expects to
uphold as part of our end of the contract. Chi-Ada is a connoisseur when it comes to finding individuals that are
responsible, and helping them become a great asset to the company by placing them in a productive and
dependable environment.
Chi-Ada has develop an all-inclusive training program that is composed of basic, intermediate, and advanced
training from the manufactures of the different equipments/chemicals that Chi-Ada will use. The training will
be provided by specialist that are certified as an in service training provided to Chi-Ada Corporation free of
charge to our employee's.
The training specialist providing training and resources will be composed of Cosgrove Enterprises, INC.
Cosgrove will provide Chi-Ada with their teams of highly qualified sales associates that will train our
employees with a program for all you're cleaning and supply needs. Cosgrove's sales professionals have an
average of ten (10) years of experience in the janitorial supply industry. The next company is AmSan. AmSan is
our primary sanitary and equipment supplier. They provide the training for the equipments that will be
employed such as carts, vacuums, machine scrubber, etc.
At Chi-Ada Corporation, we promote a Positive Working Environment. Chi-Ada employees will be associating
with friendly, positive managers who are excited and involved in helping our client's success. They are
encouraged and inspired to build their confidence and help them to develop and accomplish their goals.
We also imply various motivations and incentives to retain good employees, these include recognizing
individuals who have performed exceptional, e.g. employee of the month and a raise. Within approximately "5
year" or less new employees may be eligible for our management training program, designed to help them reach
higher levels of income and promotions. .
We feel that there is no limit to how much one can earn! Employees start earning money immediately after they
have completed our training program. By implementing what they learned, exceptional earnings are guaranteed.
Their income potential is in direct proportion to their desires, enthusiasm, and how much time they dedicate.
Chi-Ada offers Personal Recognition & Awards to its employee's because, we feel that there is more to life than
the opportunity for exceptional earnings but valuable work experience. Their achievements are recognized and
honored through prestigious award programs and events. Employees experience the satisfaction of achieving
their goals and being recognized by their peers throughout the company.
22
Employee Safety & Protection
Protection and Safety
Chi-Ada Corporation takes the necessary precautions to protect the safety of the individuals who use the
facilities that we will be employed at. We protect persons or properties against injury or damage and will be
responsible of any such damage, or injury that occurs as a result of fault or negligence of our employees.
All chemicals are brought and stocked in closets in their original containers. These chemicals remain in their
containers until diluted or mixed for use to reduce any aroma from escaping that may be hazardous to anyone.
All solution bottles and spray bottles will be in safety containers, which are safe for handling and intended
usage.
Chi-Ada Corp. will also provide and use adequate barricades and signs to mark off hazardous work areas and
provide sufficient warning prior to, during, and after the performance of all services of danger zones sucp. as
areas that have been recently moped or waxed to reduce slip and fall. All general accepted and government
required safety practices shall be followed.
In case of any accident, incident, or damage, Chi-Ada will quickly notify the Contract Administrator of any
incidents or accidents involving their employees while on-site to ensure that no future situation will occur. Chi-
Ada will have an accident, incident, and damage report for all locations. The report will include the type of
incident and an assessment of any property damage or personal injury.
Inspection & Detection
Chi-Ada Corporation inspects all facilities and detects any unsafe working conditions to the Contract
Administrator. We provide trained and qualified supervisors capable of providing the necessary
supervision not only to detect unsafe working conditions but to also train employees to be able to spot
any unsafe working conditions. Each supervisor will be capable of verbal and written communication in
English and will be capable to effectively communicate with the service workers.
Each supervisor shall conduct a daily inspection and evaluate all assigned areas of work. Each supervisor will
note any discrepancies and assure that they are corrected and monitor workers to ensure that they are
performing assigned duties
Federal & State Requirements
Chi-Ada Corporation is a very recognized corporation with nearly 300 employees, and has many
policies to ensure work-place fairness. Our success and growth are credited because of high standards of
performance, quality ethics, and being accountable. Chi-Ada undergoes a thorough screening to guarantee
that all applicants hold the high expectations that Chi-Ada holds and believes.
All applicants will complete a detailed application. The application is a pre-screening conducted by our Human
Resource Department. Once applicants pass the pre-screening process, then they will undergo an interview by
one of our supervisors that is knowledgeable of the position being applied for.
If and when the applicant is deemed an eligible candidate, an offer of employment will be made. Once accepted
then the necessary steps will follow:
23
· Reference and former employment verified
· Drug screening test conducted
· Medical screening conducted
· Criminal background check - including fingerprint check.
· Security background checks where high security is required.
On top of Chi-Ada' s screening procedures, we also comply with all regulations. All employees that will have
un-escorted access to areas secured for security by law will undergo a FBI fingerprint screening for any past
history of any involvement with terrorist activities. No employee will be issued a security badge non-the-Iess
hired if they are found to have a connection with terrorist activities.
In an event that an employee is being relinquished of all duties that was issued a security badge for a location of
high security, Chi-Ada will retrieve,the badge prior to the individual being terminated and the Contract
Administrator will be notified.
Once all required screening are completed then Chi-Ada will train its employee prior to placing them in an on-
site location.
24
References
1. Name of Firm, County or Agency: Broward County
Contact: Paul Curry
Title: Contract Administrator
Telephone: (954) 357-6486
Address: Broward County facilities Administrator
115 S. Andrews Ave. Ft. Lauderdale
2. Name of Firm, County or Agency: City of Miami Beach
Contact: Bruce Lamberto
Title: Contract Manager
Telephone: (305) 673-7807
Address: 1245 Michigan Ave.
Miami Beach, FL 3313 9
3. Name of Firm, County or Agency: Florida International University
Contact: Joost Nuninga
Title: Custodial Superintendent
Telephone: (305) 348-4634
Address: University Park Campus
Miami, FL 33174
4. Name of Firm, County or Agency: City Of Oakland Park
Contact: Chuck Hall
Title: Public Works Administrator
Telephone: (954) 561-6280
Address: 3650 N.E 1ih Ave.
Oakland Park, FL 33334
25
Quality Control & Training Program
Quality Control Proe:ram
Our focus on quality control is centered on our employee's performance to a project, therefore; we match
quality of service and productivity to efforts made to provide it. Consequently, comprehensive quality control
involves all project participants effort put together to ensure that contract specifications are satisfied. We
achieve this by emphasizing technical and safety training.
Chi-Ada utilizes a quality control program that covers all the services stated in the scope of services. Our
quality control program also helps us determine if our employee's are following proper working procedure.
Listed below is how our quality program is conducted.
Methods of Identifying Problems
We make comprehensive effort on every contract we undertake by teaching the custodians how to
review all tasks before proceeding on the next assignment. Supervisors provide additional levels of
formal inspections. Through reports and observations all data will be analyzed:
. To establish trends
. To determine corrective actions
. To access effectiveness of corrective action when implemented
With our comprehensive surveys and analyses, we will maintain project performance at acceptable
levels.
Early Detections
We use a total quality control effort to ensure that our QCP is functioning properly. We combine this
with our inspection system and accompanying inspection schedule to detect quality control problems
before they amount to a deficiency or discrepancy. Because we closely supervise custodians and the
service they provide, problems are discovered early in quality assurance.
History has proven that inspections by double checking of services completed are more effective than
monitoring and other surveillance because minor problems will be illusive in the eye of a camera.
Routine check-ups of assignments such as our continuous inspections have significantly reduced the
potentiality of future problems and the need for timely corrective actions.
Correction and Preventing of Quality Control Problems
Chi-Ada Corporation double check strategy is used to address quality control problems. First, corrective
action is taken too immediately eliminate the problem. After correction, the work is re-inspected to
verify if the quality Contract standards are met. If the problem occurs again, then the problem is reported
to the person responsible for that area or task.
Second, immediately after correction, the Supervisor will prepare a Quality Control Inspection Report.
The report states the work requirement, location, and grades it on a scale of 1-5. The supervisor decides
26
and initiates the appropriate corrective action and determines to focus on how to correct the problem on
a procedural and systematic level. The supervisor will also meet with the person responsible for the
problem. The meeting will reinforce the training the employee learned from previous lessons.
Inspections Schedule
We develop daily, weekly, and monthly schedules of all inspection activities. The planned daily
inspection will be directed to high traffic areas and it may include random inspections of high frequency
and continuous task and 100% inspection for periodic services. The schedules will show the data for
each inspection and identifies the inspector.
For this contract, Chi-Ada Corporation will perform essentially 100% inspection of all services
rendered. The Manager and Supervisors will perform random, regular, and periodic visual inspection of
the facility. Each Supervisor will perform an inspection before leaving, using a checklist to note
problems and areas that will be corrected. The checklist will be signed and dated by the inspector, and
the time inspection was completed. To ensure that all activities, functions, and processes are covered,
inspections will be conducted using the same checklist to identify problem areas requiring correction.
Chi-Ada Spot Inspections
Chi-Ada Spot Inspections is the most important method to ensure continually high quality standard
inspections. It is singularly the most important method for ensuring current and on the spot including
future performance. This method involves a three step inspection; random inspection, total inspection,
and continuous inspection.
All inspections findings will be documented so that the following actions are taken immediately:
. Applicable employees are informed when their level of work performance has diminished
below previous levels
. A corrective action request is initiated, to be corrected by the end of the same shift, related to
any task that has been rated less than "satisfactory"
A Quality Control Deficiency Report is initiated to improve any task where the performance level has
diminished below previous levels.
Inspections are an ongoing practice
Chi-Ada's coinstantaneous inspections provide additional insurance for attainment of our quality control
objective. Supervisors perform these inspections. The inspections are predominately "walk through."
The "walk through" is performed with varying frequencies. The "walk through" is always performed
after a certain task is completed, e.g. window cleaning, floor maintenance, or after a predefined task is
completed. One of the things that the "walk through" enables Supervisors to do is check for any possible
problems. If found, the problem will be immediately corrected. Also, custodians are trained to perform
visual inspections of the work they just completed before moving on to their next task.
At Chi-Ada we create a locale file of inspections
27
Our General Manager will maintain a local file of inspections at the corporate office. The file will
provide evidence that the scheduled quality control inspections are being performed. The file will
contain, but not limited to:
. A copy of our quality control plan
. A copy of all completed quality control checklist
. A copy of all quality control reports
. A copy of all corrective action taken
This file will be systematically analyzed and used for the prevention, detection, and correction of
problems. The General Manager will establish requirements for record control and retention. The
Operations Manager will make quality control records available for review or inspections any time
during this contract.
Our company recognizes the importance of quality control and assurance therefore; reporting and record
keeping is highly maintained.
. Neatly
. Legible
. Completed properly
. Filed properly
Response to Client request and Complaints
Chi-Ada Corporation developed a Quality Assurance Program through the use of questions and Client
Response Program. The program focuses on prompt responses to facility staff and complaints. Once
responses are established, we follow up to see a standard at the facility and our employee's will be
coached at an informational meeting. This will also be followed by periodic briefings and quarterly
updates to outline format, and the content of a complaint.
Each complaint is investigated and corrective actions are taken as necessary. This is a valuable way to
prevent subsequent errors to effectively demonstrate our commitment to total client satisfaction.
Emvlovment Practices
If awarded this contract, Chi-Ada will abide by all requirements of the Miami-Dade County's Living Wage
under County Code section 2-8.9. We agree to pay the Living Wage rate to all employees performing services
under the company and will increase to the rate that has been proposed effective October 1, 2008.
Scheduling
. Chi-Ada will provide a daily time card. The time card is used to identify the individual
working by name, time started, and time of all task completed. In additional to the time card,
there will be a logbook. The logbook will have a schedule of tasks assigned the day, location,
and the supervisor for that location. Each schedule will be available a week and a half in
advance to the workers. The schedule will serve as a way to reduce confusion as to who is
working and when and where they are assigned to for that specific day.
28
Reports
. Chi-Ada will have a work performance logbook for this contract. The purpose of keeping a
logbook is to have a daily roster/sign in sheet for each individual building or location.
Included in the logbook will be the services to be performed at the respective location and
when the service is scheduled for. A copy of the Quality Control Inspection sheet and a
Service Request Form will be accompanied in the logbook. The Service Request Form is for
janitors that need to perform extra services that are needed in specific areas. Last on the
logbook is a Deficiency Report. The Deficiency Report is used when our staff is performing
inadequately. A report will be given to the individual for the services that he or she fails to
provide. After two (2) deficiency reports have been issued then the worker will be removed
of all duties and return all ids and keys issued.
Policies
. Chi-Ada will provide a list of rules and regulations throughout all locations if awarded the
contract. Chi-Ada will also have an instruction manual for all equipment provided. We
ensure that all tools and equipment and supplies used by our employee's will be used in
accordance with the manufacturer's instructions. Also Chi-Ada has a no drug policy. Any
employee caught using, transporting, or selling any substance will be released and all legal
actions will be taking to the fullest extent.
Customer Service training
. Chi-Ada understands the importance of having a staff that is customer service friendly, so
-taat that is why we employ a customer service training program geared to help support our
staff that are exposed to public contact. Below is a list of topics conducted in our Customer
Service Training Program for Supervisors and our Custodians.
Custodians
.
How to respond quickly and cheerfully to all customers
How to reprioritize work when customer needs arise
Recognizing all customer needs and responding with respect
Using a cheerful and enthusiastic tone of voice
How to use problem-solving skills to resolve issues before they escalate
.
.
.
.
Supervisors
.
How to casually visit with staff seeking input
How to demonstrate flexibility and interest in personal situations of
employees
How to provide timely feedback
How to listen and respond to feedback from staff with respect
Implement employee suggestions that will improve services
.
.
.
.
29
Transition Plan
Chi-Ada recognizes the importance of a smooth transition from the previous company to the current company
that will be providing services to the City of Sunny Isles Beach, and we bring our experience in start-ups. Our
transition plan is very critical to the success of this project. Our proposed transition plan will take place over a
30 day period.
Chi-Ada has the ability to start this contract with fully screened and trained employees. Chi-Ada has a proving
track record of doing start-ups of all sizes regardless of location.
1. Client Communication Plan
Upon notification of being awarded the contract, Chi-Ada will organize a transition team consisting of
our General Manager to meet with facility professionals to determine a Communication Plan. The
meeting will indentify the responsibilities, the beginning and completion of dates of projects, all
deliverable goods to be supplied, and any other information required. Once the General Manager has
met with your facilities personal, he/she will meet with the other individuals involved in the transition
plan such as the Operations Manager, Human Resource, and our management staff, to discuss how to
implement a transition plan for the weeks to come.
2. Management
Our management will team headed by the Operations Manager will make a site tour of the facility to
locate where all storage locations are. From their observation they will know how much equipment that
specific storage location will be able to accommodate. The management team will assist Chi-Ada on all
on-site management until all communication channels are established.
3. Equipment/Chemicals
During this time period our Operations Manager orders all necessary equipments and chemicals and is
deployed to its respective locations. In conjunction to ordering supplies, Chi-Ada will organize
supplementary training for the equipments and chemicals that will be used throughout the different
facilities.
4. Hiring & Training
This period will be when we hire new employees and train them. This period will encompass:
· Hiring new employees
· General orientation and areas of responsibility
· Supervisory Training
· Custodian Training
· Chemical usage
· Tools and equipment, and the operations and safety of using them
· Obtaining ID badges and security training
· Site tours
5. Final Communication
During the final weeks prior to the start of the contract, the General Manager contacts the facilities
management to insure that all requirements are met and all issues have been addressed before the
contract takes effect.
At Chi-Ada we are ready to implement our established start-up system and expand a plan that will meet all of
the contract's requirements.
30
Work Plan
Chi-Ada recognizes the importance of a very effective work plan that will incorporate the transition plan to a
very smooth work plan. Chi-Ada staff has fully reviewed the scope of services outlined in this bid. Chi-Ada has
done its research when it comes the operations of this contract, given Chi-Ada an idea of the daily operations
throughout the different facilities.
First on Chi-Ada's work plan is to order the necessary supplies and equipment required for the services required
and deploy them to their final destinations. Chi-Ada will meet all requirements listed and in reference with its
list of chemicals, supplies, and equipments. Under no circumstance will unsafe equipment or product be
allowed to operate in any scale on any facilities.
Second on Chi-Ada's agenda is to collect and adequately secure all keys, key cards, or any other entry devices
and codes provided. Chi-Ada will maintain a record of all keys and no employee shall duplicate keys. If any
entry device is lost, missing, or stolen, Chi-Ada will immediately contact the Contract Administrator. When all
employees enter any unoccupied/unlocked section of a building to provide services, they shall lock all doors,
before leaving. All exterior doors shall remain locked during the work shift, and shall be checked to ensure safe
when leaving the secured section of a building at the end of the work shift.
Next, Chi-Ada will hire and train its new employees on safety and safety practices. Chi-Ada will provide each
of its employees working on the job site, with the training needed to safely and competently perform the
services required. Chi-Ada is familiar with all Federal, State, County, and City Regulations governed
accordingly as they apply to the services rendered. Chi-Ada will keep a record of all training for each employee
upon request. The record will state the employee's name, date of employment, date and type of training class
attended.
The training process will be monitored by the Supervisors so they can perform a follow up. The follow up will
be determined by the quality reports conducted to review the performance of employees. Our training program
is available year round to ensure that all employees refresh skills and are kept up-to-date on today's cleaning
standards. Our ongoing training secessions concentrate on changes in policies, procedures, and rules. Also other
topics discussed are new techniques and technology that are imperative to your buildings Environment.
Chi-Ada will evaluate each individual location to provide the most adequate staffing requirement for the
services required. Chi-Ada will provide adequate personnel to ensure that the required staffing is met and will
have the experience to evaluate the facilities. Chi-Ada will be responsible for all supervision and work
performed by its employees.
Chi-Ada Supervisors will provide supervision where needed, communication with staff workers, and conduct
daily inspections and evaluate the work area. Chi-Ada will provide weekly, monthly, and semi-annual reports of
all project work. Detailed on this report will be the location, duties to be performed, date assigned, date
completed, date of inspected work and approval of work, and who approved the work
Quantifiable goals and objectives
Chi-Ada's objective is to make your facility's sparkle with excellence through our janitorial cleaning services.
Through our janitorial services, you will notice a dramatic difference in your buildings, right from the start. Our
attention to detail, coupled with our ability to have the best quality janitorial services and products-enables us to
be effective in all types of accounts.
31
We provide guarantee in our quality and professional janitorial services. Our objective is the satisfaction of our
clients. Chi-Ada Corporation is a five star janitorial service company that is always in search of the best way to
service your business! From the first day of service, you will notice a level of personal care that echo's Chi-
Ada's philosophy of "Your business is our business".
We set goals that are time-based and specific. Our quantifiable goals allow us to track our progress. Our goals
motivate progress and create accountability. Our proven phased implementation methodology guarantees a
smooth transition of all responsibilities, while delivering quantifiable value from day one of the contract.
Definition of tasks
Routine work task
Art work - Sculptors, pictures and other works of art shall be dusted daily.
Clean and disinfect drinking fountains - Clean and remove all soil, streaks, and smudges from the drinking
fountain. Disinfect all porcelain and polish surfaces including the orifices and drains. The water fountain shall
be polished on a regular basis.. Drain surface and nozzle shall be washed frequently with a germicide solution.
Fountain shall be checked for algal growth which shall be removed immediately when found.
Clean and disinfect fixtures - Use germicidal detergent on all surfaces of wash basin, toilets urinals, showers,
and adjacent surfaces.
Chewing gum removal - Chewing gum shall be removed from floors, carpet, sidewalks or any other surfaces as
soon as it is noticed. If gum is found on carpet, we shall use an EP A approved gum removal solvent or any other
acceptable method approved by the city.
Cleaning of Furnishings -
· Public & Non-public Areas
· Vinyl Upholstery- police and spot clean as necessary using vinyl cleaner. Dust and wipe all surfaces
with damp cloth and wipe dry.
· Furniture Bases and Tables - police and spot clean with furniture cleaner.
· Display cases - Dust and spot clean with acrylic cleaner.
· Planter - Polish metal along windows with metal polish. Dust edges along window planters.
Dam mop non-carpet floors - Mop up all soil from non-carpet floors and baseboards which cannot be removed
by sweeping, dust mopping or vacuuming.
Toilets and urinals - Clean all toilets and urinals with acid-type bowl cleaners and bowl mops to remove scale,
scum, mineral deposits, rust stains from inside toilets and urinals
Doors and frames - Door frames and kick plates shall be spot cleaned and bright metal frames and kick plates
shall be polished.
Dust mop or sweep non-carpet floors - Sweep, use dust mop broom, or vacuum to remove soil and litter from
non-carpet floors. On tiles, terrazzo and other smooth finished floors we shall use a dust mop.
32
Overhead Dusting - Remove all dust, spider webs, litter, etc. from all fixtures and surfaces including the ceiling
or adjacent roof levels. Such surfaces such as lights, grills, pipes, walls, vents, speakers, etc.
Glass cleaning - Cleaning of interior and exterior windows of a building and mirrors. Spot clean as often as
necessary to keep all glass clean.
Litter (outside & inside) - Remove all unsightly soil and litter from the building area as often. Remove liter
from curbside, walkways, grass, planters, and planted areas.
Polish stainless steel, chrome, and brass - Polish stainless steel, chrome, and brass surfaces with polishes and
clean soft cloth.
Public Phones - Public phones shall be polished and spot clean as often as necessary to keep it clean. The
telephone shall be dusted and damp wiped with a no-toxic, non-irritation solution.
Refill Dispensers - Check and refill each toilet dispenser, hand soap dispenser, paper towel dispenser, toilet seat
dispenser, and urinal screens as often as needed.
Remove carpet stains - Remove all carpet stains with carpet stain remover, damped utility brush, clean cloths, or
wet/dry vacuum.
Sidewalks, ground transpiration areas - Police sidewalks removing chewing gum, sweeping up litter, and other
debris. Sidewalks shall be kept free of all debris and shall be pressure cleaned quarterly.
Spot clean - Clean using damp cloths, sponges, scrub pads, etc. to remove smudges, fingerprints, marks,
streaks, etc. from the surfaces of ledges, windows, walls, doors, door frames, and surfaces.
Spot mop - Mop to remove spots, spills, and soils from non-carpet floors free of stains, streaks, and marks.
Trash disposal - All garbage, debris, and other trash materials shall be removed as required from all areas to
avoid spills, over flow, and deposited in dumpsters.
Vacuuming - Vacuum all traffic patterns and lanes or carpet floors to remove soil and debris from carpet
surfaces. Vacuum attachments shall be used to vacuum areas such as escalators, elevators, etc. that the vacuum
is inaccessible.
Vents - Vents of air conditioned registers shall be cleaned by removing dust, mildew, or any other residue.
They shall be washed monthly.
Svecial Tasks
In addition to routine task, Chi-Ada will perform special routine tasks which require our special cleaning skills
and training to be able to operate all equipments needed to perform and accomplish the task. Such tasks include
but are not limited to:
Clean & shampoo upholstery furniture - Clean and shampoo furniture using shampoo, stain remover equipment
to remove all soil and stains until there is no longer evidence of soil and shampoo residue on fabric.
33
Carpet Shampooing - Shampoo carpet to remove carpet stains, and use attachments to reach comers which are
inaccessible to the equipment with manual scrubbing tools.
Machine scrub floor - Use machine scrubber with degreaser to remove soil and stain from surface such as
concrete, grouted tile, and other rough floors. Also use wet/dry tank vacuums to pick up scrubbing solution to
reduce slip and fall.
Recondition finished floors - Remove soil, scratches, scuff marks and top layers of floor finish from non-carpet
floors. After top layer of floor finish has been removed, we shall use a mop to apply at least two (2) coats of
floor finish to non-carpeted floor
Steam/Pressure clean exterior - Use a high pressure sprayer/washer to remove soil, litter, grease, oil, gum, etc,
from concrete floors walls, adjacent surfaces, building surfaces and stairwells.
Strip & Refinish floor - Completely remove all non-permanent floor finish and sealer from resilient tile,
furniture, and partition. After floor finish has been removed, we shall use a mop to apply at least two (2) coats
of floor seals and three (3) coats of floor finish to resilient tile.
Terrazzo floors-
Daily
1. Dust mop floor
2. Spot mop when needed
3. Scrub all floors nightly with neutral cleaner
4. Vacuum entrance/ exit mats
5. Buff floors with diamond pad and high speed machine
6. Remove all black marks and scuff marks from carts
Weekly
A. Crystallize high traffic areas
1. ALL Escalators
2. Elevators
3. Restroom entrances
4. Door entrance
5. Security areas
Monthly
A. Machine scrub restroom
Annual
A. Regrind floors to remove scratches and wear patterns to restore floors to a natural high
gloss.
Terrazzo Restoration -
1. Sweep and dust mop around columns, along edges.
2. Wet mop and or machine scrub entire floor,
3. Remove all cleaning solutions, free of debris and streaks
4. Buff & Repair (crystallization)
34
We at Chi-Ada Corporation realize that is contract mainly concerned about the capability of the future
contractors to provide janitorial services to the City of Sunny Isles Beach. Our goal is to make the reader
reading this proposal realize the full scale and nature of Chi-Ada Corporation. Together with our proving
success in performing exceptional over the years and the amount of awards that we have won such as the TOBY
Award, we will provide you with great customer satisfaction.
Chi-Ada Corp. brings several strengths to this contract from our exceptional qualifications to our experience to
perform the daily task listed in the scope of service. Such strengths are listed below:
MANAGEMENT-
Chi-Ada will bring the most qualified individuals to this contract. Their leadership and understanding of the
management experience that have made Chi-Ada what it is today. From our experience of providing janitorial
services on all scale projects regardless of the high volume of traffic or security, we will be able to provide first-
class janitorial service and providing quality services.
Being able to handle a contract of such magnitude will involve a considerable amount of services and
expectations. Chi-Ada has the leadership, organization and logistics to carry out any contract at a very high
standard and with a high degree of customer satisfaction. This has allowed Chi-Ada to acquire many contracts
ranging from universities to libraries to hospitals. Chi-Ada has the ability to perform at any scale regardless of
the type of contract or the size; we have the experience to successful and effortlessly transition into any
contract.
QUALITY
At Chi-Ada Corporation, the saying goes that "good quality comes with good service". That is one of our
adopted principles. Chi-Ada has the ability to engage in the quality that it speaks of. The company believes in
great quality as a strong commitment towards its customer's.
Chi-Ada has earned the distinctive TOBY Award, five (5) consecutive times providing quality services. Chi-
Ada has won the TOBY Award twice at Broward County South West Regional Library, once at Broward
County Emergency Operations Center, once at Broward County Government Center West, and once at One
University. This award shows the dedication and service that Chi-Ada brings to the table.
Today Chi-Ada performs janitorial services to over 3 million Sq. Ft. area put together. We supply a diverse
group of services to private, public, and government institutions in Miami-Dade, Broward, Palm Beach, Central
and North Florida. All through our locations Chi-Ada has been the most exceptional janitorial company
providing janitorial service.
There are so many other ways that Chi-Ada can demonstrate its commitment to great quality. Our programs
provide preparation for those that are new to the cleaning business, as well as those that want to improve on
their existing knowledge of the work at hand.
Chi-Ada will bring it tremendous amount of experience and profound knowledge of quality to the City of Sunny
Isles. Chi-Ada will comply with all standards listed in this contract and will also hold on to its high quality
standards.
35
HUMAN RESOURCE
As a company that's sufficient in size, Chi-Ada has a full-fledged Human Resource Department that is staffed
by experienced professional. They are responsible for employee's attendance, benefits, conducts, and
employment. They make certain that Chi-Ada complies with all pertinent laws, health, human rights, safety, and
security issues. A Human Resource Manger will be assigned to the contract to maintain a well-trained, valuable,
and motivate work force.
Chi-Ada Corporation is an industry expert in discovering those that are responsible, and helping them become a
great asset to the company. We help these individuals by placing them in a productive and dependable
atmosphere to feel that they are vital to the company. A thorough training program will help them develop the
necessary skill set needed to adequately perform the job. Our training of basis, intermediate, and advance
training program will help those in their respective area to foster their knowledge of the business. These training
will be conducted by specialist in equipment care, chemicals, and on the job training.
SAFETY
Chi-Ada mission is to serve people of all walks of nature. Our awareness of the preventions that take place to
avoid accident, safety is our number one priority. Chi-Ada has a superior safety program that teaches its
employee's the knowledge on how to avoid and handle accidents of any nature.
Chi-Ada's safety program, consist of training that is backed by the collaborative attempt to spot all possible
risks and continuous follow-up and training. The goal of the program is to establish a very high level of
awareness. Safety is not the responsibility of just one individual but the collaborative effort of everyone. We
encourage our staff to examine all safety practices. All supervisory positions are evaluated on their role to
support a safe working environment.
The safety program being employed at the respective facilities will be organized to utilize our expertise,
assistance with the manufactures of the chemicals and equipments used. Chi-Ada is aware of your facilities
personnel safety. We take pride in displaying our safety program in our employee's.
SECURITY
Chi-Ada policies require that all new employees verify and pass a drug test and a security background check.
Chi-Ada has many years of providing service to areas of high security such as police stations and hospitals that
had sensitive activities. Chi-Ada is currently providing service to county courthouses, and police stations.
Chi-Ada is qualified and confident that you will find our company capable to successfully handle the janitorial
serVIce.
CONCLUSION
Chi-Ada Corporation mission is to provide the most outstanding janitorial service possible. We take pride in
being productive and self-sufficient regarding our work and responsibilities. We believe that hard work and
determination is the key to our company's success.
We stride to have a strong work ethic and to help people become goal oriented individuals. We believe that we
teach bY example.
This is the work ethic and commitment that Chi-Ada will bring to the City of Sunny Isles Beach. We want to
provide excellent services to our clients. We vow to work meticulously to meet all standards set for us and to
36
continuously improve our service to reach the highest possible quality that can be obtained. Above all, we yearn
to help Sunny Isles image to being "The Cleanest City in America".
Chi-Ada Corp. services is your 24/7, 365 day per year single source provider for all your facility cleaning
needs. Whether there is a need for a onetime service or an ongoing maintenance program, look to Chi-Ada
Corp. to provide the services needed and we look forward to the opportunity to serve you!
37
ACORn CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)
6/19/2008
PRODUCER THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
Bendell Insurance Group Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
P.O. Box 164235 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW.
Miami,FL 33116-4235
305-661-2237 INSURERS AFFORDING COVERAGE NAIC#
INSURED CHI-ADA CORP INSURER A: CATLIN SPECIALTY INS COMPANY
INSURER B: MERCURY INS COMPANY OF FLORIDA
135 NW 163 STREET INSURER c: FLA. RETAIL FED. SELF INSURERS FUND
N.MIAMI, FL 33169 INSURER 0:
I INSURER E:
COVERAGES
THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR OO'L TYPE OF INSIIRANCE ~9..Y~iM~b5~YE P8k+~'f~~~J{,~N LIMITS
LTR NSRO POLICY NUMBER
~NERAL LIABILITY EACH OCCURRENCE $ 1,000,000
~ COMMERCIAL GENERAL LIABILITY · ~~~:S~S lEa occurencel $ 50.000
=:J CLAIMS MADE [KI OCCUR MED EXP (Anyone person) $ 5.000
J--
A I-- 0900700352 03/05/08 03/05/09 PERSONAL & ADV INJURY $ 1.000,000
GENERAL AGGREGATE $ 2,000,000
J--
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS - COMP/OP AGG $ 1. 000,000
II II PRO. n
POLICY JECT LOC
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT 300,000
J-- $
ANY AUTO (Ea accident)
I--
I-- ALL OWNED AUTOS BODILY INJURY
$
~ SCHEDULED AUTOS (Per person)
B ~ HIRED AUTOS FLC7010778-2 09/21/07 09/21/08 BODILY INJURY
$
~ NON-OWNED AUTOS (Peraccidenl)
I-- PROPERTY DAMAGE $
" (Per accident)
RRAGE LIABILITY AUTO ONLY. EA ACCIDENT $
ANY AUTO NA OTHER THAN . EA ACC $
AUTO ONLY: AGG $
[JESS/UMBRELLA LIABILITY EACH OCCURRENCE $
OCCUR [] CLAIMS MADE AGGREGATE $
NA $
=J DEDUCTIBLE $
RETENTION $ $
WORKERS COMPENSA TIONAND I r6~~IfJNs I IOJ~-
ER
EMPLOYERS' LIABILITY 1.000.000
ANY PROPRIETORlPARTNERlEXECUTIVE E,L. EACH ACCIDENT $
C OFFICERlMEMaER EXCLUDED? SIF#520-34353 09/07/07 09/07/08 E.L DISEASE. EA EMPLOYE $ 1,000,000
~~Ecr:~ri~6~rgl~NS below EL DISEASE - POLICY LIMIT $ 1.000.000
.,0 'OTHER NA
DESCRIPTION OF OPERATIONS I LOCATIONS /VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS
JANITORIAL SERVICES.
CITY OF HOLLYWOOD IS NAMED AS ADDITIONAL INSURED ON THE GENERAL LIABILITY.
CERTIFICATE HOLDER
CANCELLATION
THE CITY OF HOLLYWOOD
2600 HOLLYWOOD BLVD.RM .303
HOLLYWOOD,FL 33022-9045
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATIO
DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL~ DAYS WRITTEN
NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT, BUT FAILURE TO DO SO SHALL
IMPOSE NO OBLIGATION OR LIABILITY OF ANY KIND UPON THE INSURER, ITS AGENTS OR
ArnDn?J;/?nMInAI
"
J'::;\ ""^""" ,,"""",,_ A _._...... ............
----
MIAMI-DADE COUNTY
TAX COLLECTOR
140W. FLAGLER ST.
14th FLOOR
MIAMI, FL 33130
2007 LOCAL BUSINESS TAX RECEIPT 2008
MIAMI-DADE COUNTY - STATE OF FLORIDA~ .
EXPIRES SEPT. 3D, 2008 .
MUST BE DISPLAYED AT PLACE OF BUSINESS
PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10
FIRST-CLASS
U.S. POSTAGE
PAID
MIAMI, FL
PERMIT NO. 231
THIS IS NOT A BILL-DO NOT PAY
NEW
LICENSE NO.
643520-0
617080-7
BUSINESS NAME I LOCATION
CHI ADA CORPORATION
135 NW 163 ST
33169 UNIN DADE COUNTY
OWNER
CHI ADA CORPORATION
Sec. TY.QB of BusinesS
213 SERVICE BUSINESS
THIS IS ONLY A LOCAL NOT A CONTRACTORS RECEIPT
6USINESS TAX RECEIPT. IT
DOES NOT PERMITTHE
HOLDER TO VIOLATE ANY
EXISTING OR REGULATORY
OR Z'ONING LAWS OF THE
COUNTY OR CITIES. NOR
DOES IT EXEMPT THE
HOLDER FROM ANY OTHER
PERMIT OR LICENSE
REQUIRED BY LAW. THIS IS
NOT A CERTIFICATION OF
THE HOLDER'S QUALIFICA-
TION.
EMPLOVEE/S
1
DO NOT FORWARD
PAYMENT RECEIVED
MIAMI-DADE COUNTY TAX
COLLECTOR:
01/28/2008
02240008001
, 000075.00
CHI ADA CORPORATION
BART OKORO PRES
135 NW 163 ST
MIAMI FL 33169
ill i i 111 i i 1111111\ i Iii Ii 111\ i 111 i Ii III i I i III i 1III ili,!-I i ~ t1 f41
seE OTHER SIDE
~tate f.~f_.'lo~'b
';f!!!:1l ..- '- · -: = ">'~.~.'. ~ 1 a
11lrpartmrnt of ~tatr
I certify from the records of this office that CHI-ADA CORPORATION is a
__corporation organized under the ~ws of the State of Florida, filed on
August 25, 1995.
The document number of this corporation is P95000065881.
I further certify that said corporation has paid all fees due this office through
December 31, 2004, that its most recent annual report/uniform business report
was filed on May 26, 2004, and its status is active.
I further certify that said corporation has not filed Articles of Dissolution.
CR2E022 (2-03)
L~ [. t<IeaY
~lenon 'lfi. ~ooo
~ecretar~ nf~tate