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1'1 AshBritt
II Environmental
Staple Picture Here
- -- - - -
Truck Measurement Record
Crilicallnformation
Assigned Truck No.:
I -000 I
I
Instructions
I. Cobplete all Critical Information for the truck/trailer prior to measurement.
2. Measure and record overall dimensions (Cubic Ft.=lxwxh) inside of the truck bed.
3. Measure and record all reductions to capacity (i.e., dog boxes. odd shapes, etc.).
(NOte: Use a decimal tape measure (IOths) or convert inches to decimals.) i
4. Calculate and record total cubic yard capacity = (Total Cubic Ft. . Total Reductions}l27_1
5. Complete safety requirement inspection and survey.
6. Add useful comments or sketches as needed. i
7 Complete and sign form (both AshBrin and Official representative)
I
SakI)' SlIrve)'
I. Does the driver have a valid drivers license? 0 Yes 0 No
2. Odes the vehicle have current registration and insurance? 0 Yes 0 No
3. Does the vehicle meet all necessary safety requirements? 0 Yes 0 No
4. Dries the vehicle have a suitable tailgate? 0 Yes 0 No
I Ifany o/the above answers are "No", do not certify the vehicle.
Client:
Date:
Time:_ DAM DpM
Prime Subcontractor:
(Billing Company)
Secondary Subcontractor:
(Operaring Company)
Driver Name(s):
Phn No(s):
License Plate No.:
State:_
Measure Location:
D Recertification
(Describe be/ow)
Measuring Co.:
Measured By:
(Prinlnall/e)
Comments (Please sketch and explain odd shapes):
Sigllntures
AshBri" Representative
Measllremenls
Ojjrcial Representative
Overall Dimensions:
Length x Width x Height = Cubic Feet (O.I) Total
<a) 88 8 (a) ~ Cubic Feet (0.1)
00 00 I
(c) (c) a+b+c
(a+b+c)127
Gross
Cubic Yards (0.1)
1/27 = I
Inch to Decimal
Conversion
Inch Decimal
I":: 0.1
2" - 0.2
)" = 0.3
4"'" 0.3
5" - 0.4
6" "" 0.5
7" - 0.6
8" - 0.7
9" - 0.8
10" = 0.8
II"'" 0.9
12" - 1.0
Truck Assignment
(Check one):
o ROW
o Stumps
o Tree Work
o ROE
OHaul Out
Trucknrailer Type
(Check one):
OSelfLoaded
OMech. Loaded
o Dump Truck
OScmitrailcr
o Hand Loaded
o Other (S<< CVnllllt:llt.f)
I
I
mmus
Tolal CF Gross CY I
Reductions to Capacity: Reductions (0.1) Reductions (0 J)
Cod, Length x Width x Height = Cubi,Feel(O.I) I 1/27 = I . . I
BH H H~:~~~ ,1+,2+,3 (,'+,M)/27 I
OU U U<r3Jt::=j Net Total Cubic Yards (t.O) equal'
Codes: I-Dog 8Qx, 2-Wheel Wells, 3.Odd Shapes,4-Sideboard, 5-Other I I ~
Other (explain): , '
II
ft~~e~q~~;s C~f~;~:I;~1. et::l:J; ;;~:~;!;7;.(1C;f~~~ h)/17.
White-Client
. Yel/ow-Client . Pink-AshBri" . Goldenrod-Driver
AshBritt Debris Load Ticket: Sample
is AshBritt LOAD TICKET DEBRIS CLASSIFICATION
I~ Enylronmentilll BURNABLE
TICKET NUMBER: N? 9H01 NON-BURNABLE
MIXED
CONTRACT OWNER: OTHER
HAULING COMPANY: LOCAT'ON
LOAD ORIGIN (STREET NAME):
DATE:
SECTION/AREA: DUMPSITE:
DEBR'S QUANTITY TIME INSPECTOR
TRUCK NO.: I CAPACITY: LOADING
LOAD ESTIMATE ('Yo): ITONS (SCALED): DUMPING
TRUCK DRIVER NAME: COMMENTS:
WHITE: OWNERS COPY YELLOW: ASHBRITT COPY PINK: ASHBRITT COpy GOLD: OWNERS COpy GREEN: HAULERS copy
Note: AshBrill's sequentially pre-numbered, seven-part load ticket captures the fifteen key data points
described in the FEMA Debris Management Guide. The load ticket allows all recovery participants to
accurately maintain documentation of their billable activities during the recovery project. Each completed
load ticket is scanned and electronically archived. For audit purposes, tickets can be rapidly retrieved and
catalogued. All key data points are logged in AshBrill's debris information management system (DIMS) for
cumulative tracking and reporting.
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, 1~~Ng:1~s E;g~U~b" GRI;J':ERS:
L_________________ .;, ___________________:ONE ___________J
SITE MANAGEMENT PLAN
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C & 0 PUBLIC
OISPOSAL
OFFICES I
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LAWRENCE DeROSE. P.E.
\JI2N8ED ENQIlEUt NO. 2Cnee
ITAn Of' F\.OflDA
~ DeRose Design
Consultants Inc.
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ENTIRE SITE = 100 ACRES
CONSmUCTION &
DEMWTION (C&D)
DEBRIS
AOEOUA TE TURNAROUND DUMPING
AREA
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Date:
Signature:
Signature:
Signature:
GPS Fill for
Physical Location Description of Hazard Decimal Degrees Tree Size Eligible Debris Comments:
Street Address, Road, Cross Facility 00.000000 (Diameter) Stumps (see attached sketch, photo,
Street, etc. ROW, Park, Inches etc.)
City Hall, etc.
YES NO Latitude Longitude YES NO CY
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Prime Contractor Name: I TDSRS Location:
Truck Comoanv Name: I Loading Site Monitor Signature:
Truck Driver Name: I
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'Note: Tree diameter measured 2 feet above ground level.
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Photograph with superimposed yardstick required with each stump.
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Pubic Service Announcement Example
The following is an example of Public Service Announcement information that can be disseminated following a disaster
event in (County/Cityffown/Jurisdiciton):
Local crews and contractors are working 7 days per week, 10 to 12 hours per day, collecting only storm-generated
debris.
We have divided the {Jurisdiction] into multiple debris collection zones. All zones are being worked in the same
time with the goal of coordinated, safe and efficient recovery. Your cooperation and patience is appreciated.
We will be collecting all the yard debris from one subdivision/street/block in a zone before moving to the next.
Three collection passes will be made:
From the ]'1 to the 3(jh day after the storm, afirst pass will be made in your neighborhood.
The debris collected will include vegetative debris and bulky material, large construction material, white goods
and items that pose a health and safety risk.
A second pass will be made from the 3]'1 to the 6(jh day after the storm. The debris collected will include large and
small vegetative debris and large and small construction debris. This pass will be more thorough.
A third pass will take place between the 6]'1 and 9(jh day after the storm. All eligible material will be collectedfor
final inspection by {Jurisdiction] representatives.
As you are preparing to place your debris for pick up, please adhere to the following guidelines:
1. Do not place any debris on top of utilities (cable, phone, electrical, or storm drain boxes).
2. Please do not block you mail box with the debris.
3. Please try not to block the roadways with debris piles, emergency vehicles may need to enter and exit your
area.
4. Please drive carefully and slowly in areas with large debris piles.
5. Please do not dump any debris into storm drains or ditches this will causejlooding.
6. Please help by sweeping up loose debris from the road infront of your house and bagging the debrisfor
collection.
7. Report damages that occur during collections to AshBritt hotline, 555-555-5555.
8. Report drainage problems to the {County/City/Town/Jurisdiciton], 555-555-5555.
Thank you for your patience, understanding, and assistance as we undertake this massive clean up effort!
(And thanks to our crews and staffworking long hours to make it all happen!)
For more information, please call 555-555-5555.
Ash Britt will assist the (County/Cityffown/Jurisdiciton) in creating and disseminating vital recovery information to its citizens
through public service announcements through a variety of media. We will use a combination of local mass-media
outlets. We will collaborate with (County/City/Town/Jurisdiciton) representatives and draw on their local expertise for advice
on the most effective communication vehicles. This planning will occur during our pre-planning and preparations stages in the
off-season.
In addition to these outlets, other notices may be disseminated and posted at pivotal locations throughout the
(County/City/Town/Jurisdiciton). Following are some samples of bulletins and notices that may be modified, posted and
disseminated during or before recovery efforts.
We also recommend the establishment an information hotline with a brief recording of the aforementioned information and/or
other recovery information. This allows residents to get up-to-date vital information, immediately and on their own
schedule.
Ash Britt, Inc.
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Technical Assistance & Reimbursements
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
Technical Assistance & Federal Reimbursements
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Following a major disaster event, complying with federal and state guidelines is critical for recovery operations
conducted under the auspices of the federal Public Assistance Program. The reference materials that establish these
guidelines are: the Debris Management Guide (FEMA); the Policy Digest (FEMA); the Public Assistance Guide
(FEMA); the Applicant Handbook (FEMA); the Stafford Disaster Relief and Emergency Assistance Act (US Congress);
and 44 C.F.R. (Code of Federal Regulations). Non-compliance by a contractor or subcontractor can jeopardize the
client's reimbursement and, in extreme cases, result in an investigation by the Office of the Inspector General (OIG).
AshBritt is proud to state that we have never been investigated for violation of federal guidelines, nor have our clients
had eligible reimbursements withheld because of subcontractor non-compliance with FEMA regulations.
The Ash Britt Technical Assistance Team will provide experienced compliance and documentation specialists to guide
client representatives through dealing with state and federal disaster funding agencies. AshBritt's key technical experts
are fonner officials in the U.S. Army Corps of Engineers, the Department of Housing and Urban Development, the
Environmental Protection Agency, and the Federal Emergency Management Agency (FEMA). All combined, they have
greater than 98 years of disaster management experience, forty percent of which is directly related to the supervision
and conduct of debris removal and disposal.
The team will partake in the following activities, as applicable and at a minimum, to guarantee the City receives the
maximum eligible reimbursement from external sources.
Provide pre-event training and recovery overview to community staff and local elected officials.
Draft and recommend specific local government resolutions for recovery funding purposes.
Provide guidance for the estimation of debris volumes by category and of debris management costs for Initial
Damage Assessment and Preliminary Damage Assessment reports
Brief local government managers on the recovery process, critical meetings, required procedures and the current
disaster recovery environment to avoid lost opportunities and delays with reimbursements.
Recommend and assists in the organization of a community disaster recovery program and team.
Prepare and brief the local disaster recovery team for key FEMA recovery meetings, the Applicant's Briefing and
the Kick-off Meeting.
Assist the community with preliminary documentation for the project worksheets, a critical undertaking to ensure
full reimbursement.
Review for accuracy, completeness, and value all project worksheets and documentation sent to or returned from
the state and/or federal agencies.
Assist and support the local recovery team throughout the recovery for as long as needed.
Provide guidance of alternate grants (NRCS, FHW A, State DOT, et al.) and/or mitigation opportunities resulting
from the disaster event.
Provide copies of all applicable documentation, including truck certifications, load tickets, time sheets, daily
work forms, project summary sheets, etc..
Conduct an exit interview with community mangers and/or local recovery team members.
Prepare a disaster event after action report for community management.
Remain available for additional special assistance and guidance.
AshBritt has a proven track record, with accompanying successes, in assisting clients with the FEMA Public Assistance
Program. For example, we were instrumental in securing federal Immediate Needs Funding for the City of Hampton,
Virginia in 2003, following the landfall of Hurricane Isabel. The hazardous tree damage caused by the storm created
the urgent need to straightaway begin removal from private property threatening leaning pine trees. This scope of work
was outside the standing contract and the work needed to commence before project assessment and validation. To
ensure the City would be reimbursed, we assisted them in establishing the "Imminent Danger Tree Program", which
consisted of all proper documentation and work standards in accordance with FEMA rules and guidelines.
We further assisted the City in "pushing" this program for acceptance, resulting in a $ I 4 million dollar federal
reimbursement. Moreover, we assisted the City by voluntarily reimbursing over $150,000 attributed to a retroactive
disallowance by FEMA arising from a policy change with respects to compensation for stump removal and disposal.
This situation is described in greater detail at the end of this section.
Additionally, following a severe ice storm that struck Kay City, Oklahoma, in 2002, AshBritt provided direct technical
assistance support for the writing of their categories A & B FEMA Project Worksheets, helping them clearly delineate
eligible scopes of work. Our assistance ensured the City (Applicant) received the maximum reimbursement for eligible
AshBritt Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
72
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damages. Moreover, following Hurricane Lili in 2002, we provided direct support and assistance in drafting an
eligibility appeal for the Iberia City School Board, state of Louisiana. Our assistance helped secure funding for the
replacement of a storm damaged roof.
With respect to the filing and securing of other grant funds and leveraging opportunities for disaster recovery, Ash Britt
has customarily taken an advisory role, simply apprising clients of other available grant programs. These programs,
generally, are administered by the Natural Resource Conservation Service (NRCS), the Federal Highway
Administration (FHW A), the Department of Agriculture (USDA), and the Department of Labor (USDOL).
Organization
To fully understand how the Public Assistance Program works it is important first to understand the organizational
structure as it relates to FEMA, the State of Florida, and the local jurisdiction. Following a disaster declaration by the
President of the United States, FEMA will enter into a contract with the State that will define the responsibilities and
accountabilities for the federal and state governments. The State, having requested federal assistance for the recovery
through application by the Governor, becomes the "Applicant". Local jurisdictions requesting federal assistance through
the State are "Sub-applicants" with no direct contractual relationship to FEMA.
The best situation for local government is to have a strong State Emergency Management department that is willing and
able to support their constituent communities when the inevitable conflicts arise during the recovery mission. Without
consistent and firm support from the State disputes related to eligibility, contract implementation, and reimbursement
will invariably be determined solely by FEMA in favor of the FEMA position regardless of the facts or the impact to the
local community(s).
o
The Process for Payment
The Project Worksheet (PW) is the FEMA document used to request funding for specific recovery projects. A properly
formatted PW will fully detail the necessity of a project, the scope of the project and will accurately forecast the costs
associated with the project. Small projects (less than $59,700) are written by local government, and large projects
(greater than $59,700) are written by FEMA. Debris removal projects, averaging 65% of Public Assistance grants, are
almost exclusively large projects. The FEMA Project Officer (PO) assigned to the local government will begin the
process of gathering data and writing the debris removal PW within days or weeks after the event. Several sets of
critical data are necessary to complete the PW.
. Accurate estimates of the total amount of debris to be collected.
. Accurate estimates of the total cost of the debris removal project.
. Accurate database tracking of work completed to date.
. Invoices submitted by and payments to the contractor.
Upon completion of the PW, it is sent to the Disaster Field Office (DFO) and reviewed by the Public Assistance Officer
(P AO) and staff. I f approved, the PW is then sent to the Federal Coordinating Officer (FCO) for additional review and
endorsement by the State. Approved PW claims exceeding $1,000,000 in value may also be sent to FEMA Headquarters
for review and approval. At any time in this process the PW may be returned to the original FEMA Project Officer for
additional information or may be returned to the local government as a denied PW. Denied PW can be appealed to the
FCO and then to FEMA Headquarters. Strong State support of the local government appeal is absolutely necessary for a
successful appeal.
Once approved, the PW is scheduled for payment by FEMA to the State, and by the State to the local government. If the
process works as designed the first PW should be completed in 3 to 4 weeks; the FEMA and state processing 3 to 4
weeks; payment transfers, federal to state and state to local, 2 to 3 weeks. Additional PW or supplements to the original
PW should take about half the time as the original.
What can delay a payment?
o
· Lack of documentation or low quality contractor invoice support.
· Poorly estimated debris quantities or project costs.
· Inadequate monitoring by local government.
· Extreme number of local claims.
· Lack of immediate FEMA funds.
· FEMA cost containment initiatives.
A~;hBritt. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
73
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FEMA Public Assistance Program: An Overview
. The P A Program assists in the restoration of community infrastructure
. Supplemental cost reimbursement program
· Specific eligibility requirements
. FEMA share of eligible costs awarded to State for disbursement to Applicant
. Emergency and permanent work for small, large and approved alternate projects are eligible
. Special considerations for Hazard Mitigation, Environmental Requirements, Historic Preservation & Cultural
Resources, Special Flood Hazard Areas and Insurance Requirements.
· Key support: Public Assistance Coordinator (PAC)
. Urgent Resources: Immediate Needs Funding
Public Assistance Process Summary
. Pre-event Training and Education
· Disaster Event
. Presidential Declaration: Preliminary Damage Assessment
· Applicant's Briefing
· Submission of Requests
· Kickoff Meeting
· Complete Project Worksheets
· Validation of Small Projects
· Funding
· State funds Applicant
. IMPORTANT: Timelines (30/60days); Eligibility & Special Considerations; Accurate Scope of Work & Prices;
Organized and Available Documentation.
To constantly consult and educate our clients, potential clients and interested parties on the ever-changing Public
Assistance Program, we foster information sharing. As such, we have included, for reference only, a portion of a recent
paper by Dana Hanson, Florida State PAC, entitled Working Backwards, which concisely emphasizes the salient points
of receiving full and fair reimbursements as a subgrantee of the PAP. Dana has no affiliation with Ash Britt, but this is a
valuable document that should be disseminated to all Florida communities susceptible to disasters, thus we are
incorporating it (see attachment following in this section).
Please refer to Figure I on the following page for an illustrative flowchart of the Public Assistance Process.
City of Hampton, Virginia Reimbursement
Following the landfall of Hurricane Isabelle in 2003, the City of Hampton activated AshBritt's standing contract with
the Virginia Peninsulas Public Service Authority (VPPSA) to provide disaster recovery services. The scope of work
included debris removal, site management, debris reduction by grinding, hazardous tree and stump removal, power
generation, vacuum truck support for clogged catch basins, and right-of-entry operations. Additionally, site
management and debris reduction services were provided to the cities of Newport News and Poquoson. Our recovery
operations were concluded in early March of2004.
Nearly 18 months after completion of the project, FEMA introduced a change to its reimbursement policy regarding
stumps less than 24 inches in diameter. Specifically, the FEMA guidance stated that such stumps are considered
reimbursable only at the contracted cubic yardage rate for vegetative debris removal. The executed VPPSA agreement
provided for payment of stumps of less than 24 inches on a "per stump" unit basis. This change was unfairly applied
retroactively to the sub-applicants of the Hurricane Isabelle recovery. Ultimately, the City of Hampton was denied
reimbursement on the per stump rate for removal of stumps less than 24 inches, although these had been originally
approved by FEMA as eligible for reimbursement.
In the spirit of our public-private partnership, AshBritt reimbursed the City of Hampton $153,519.00, to eliminate the
deficit caused by FEMA's retroactive application of this policy. The reimbursement of funds was not a requirement of
our Agreement, but was a decision made in support of our client, the City of Hampton.
Our dedication and follow-though with respects to our client's FEMA reimbursements is unmatched, as is our
commitment to continuously looking out for the best interests of our clients, whether before, during or after disasters. It
is this dedication and commitment that truly sets us apart from our competition.
AshBritl. Inc: I Sunny Isles Beach. FL I RFP No. 08-07-01
74
Public Assistance Process Flowchart (DFO)
o
Phased Deplo)TIlenl
)
Applicants' Briefing
Special Considerations
Scoping Meetings
FEIIINSTATE Coordination
on INF, etc.
/
/
i
~30 days - S.P. - 20% Validatioll
>30 da)'s. S.P.. 100'% Validatin"
60 davs - allnroiects ~,ubmit1ed
Applicant
Develops Scope
of Work & Cost
PACs
Conduct
Kickoff
Meetings
PACs
IdenlifY
ls~ues at
Kickoff
Meeting
PAC Requests
PO
o
Figure 1. Public Assistance Process Flowchart
Source: FEMA
Continued Briefings
Develop Disaster
Specific Guidance
I' AO Conduct I' A
Personnel Briefing
PAO Assigns PACs
I' ACs Prepare for
Kickoff Meeting
PACs examine
PWs
PO Develops
Cos~ .nd
completes PW
PAC Confinns
All Issues
Resolved and
Doctnnented
g
4\ [lllHIl!<;.!IIl1l.1
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II ,,::{~~~'l(Val.] i:'\:'\'(PI
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Federal Highway Admillistratioll Emergellcy Relief Program
Congress authorized a special program from the Highway Trust Fund for the repair or reconstruction of federal-aid
roads and bridges which have suffered serious damage as a result of: (1) natural disasters, or (2) catastrophic failures
from an external cause. By law, the Federal Highway Administration (FHW A) can provide up to $100 million in
Emergency Relief (ER) funding to a state for each natural disaster or catastrophic failure that is found eligible for
funding under the ER Program.
Under this program, the FHW A will reimburse disaster-affected communities for eligible costs associated with clearing,
removing and disposing of disaster related debris from federal-aid roads. This pertains only to the right-of-way (ROW)
on federal-aid routes and, within that ROW, only to the travel way, shoulders, cut and fill slopes, drainage ditches and
structures. Debris that is brought to the ROW from public or private property adjoining the ROW is not eligible for
FHW A reimbursement. Communities should have identified and documented, especially prior to a disaster event, which
streets and highways within their jurisdiction qualify as federal-aid roads. Any designation lists should be disseminated
to AshBritt management; it is prudent for these data to be exchanged during pre-event planning sessions, for instance,
during reviews of priority emergency first-push routes. During recovery operations, ideally, City representatives (i.e.,
loading site monitors) should continuously remind and advise AshBritt work crews whenever debris clearing or removal
is being performed on one of these roads.
It is critical that all operations (debris clearing and removal) on federal-aid roads be clearly tracked and documented
separately and distinguished from operations on non-federal-aid roads. City loading site monitors should prepare
separate and distinct load tickets for debris clearing and removal operations that occur on federal-aid and non-federal-
aid (City) roads. AshBritt work crews should never commingle debris loads from these two designated roads. Our
project management personnel and data processing staff will always clearly track and separate load tickets and all
related costs when preparing reports and requests for payment. AshBritt's methodology and procedures for tracking
data, reporting and billing, including properly segregating FHW A and non-FHW A work, is discussed in greater detail in
Section 6c.
Q
On the whole, the FHW A debris reimbursement process will normally pertain only to debris clearing tasks that are
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
75
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authorized and to the first complete pass for debris removal, and will include only that debris within the ROW that is .
eligible, as described above. Thereafter, it is assumed that excessive quantities of non-eligible debris will have been
brought to the ROW, and FHW A policies preclude further reimbursement consideration. Reimbursement for the cost of
subsequent debris removal passes will be the responsibility of other agencies having jurisdiction, such as FEMA.
Typically, approved ER funds are available at the pro-rata share that would normally apply to the federal-aid facility
damaged. For Interstate highways, the federal share is 90 percent. For all other highways, the federal share is 80
percent. Emergency repair work to restore essential travel, minimize the extent of damage, or protect the remaining
facilities, accomplished in the first 180 days after the disaster occurs, may be reimbursed at 100 percent federal share.
Summary of Federal Funding Differences'
Overall Program Differences
· For FHW A ER reimbursement, contact State DOT Office.
· For FEMA, file a "Request for Public Assistance" with appropriate State agency.
· FEMA does not reimburse for items eligible under the FHW A ER Program.
· Emergency and permanent categories are eligible under both programs.
· FHW A project threshold minimum $5,000; FEMA project threshold minimum $1,000.
Debris Removal
· FHW A pays for first pass on federal-aid eligible roadways; FEMA pays for subsequent passes on federal-aid
roadways if not funded under the ER program.
· FHW A reimburses 100% for first pass on federal-aid eligible roads for work completed within the first 180 days.
· FEMA reimburses 75% for all passes on non-federal-aid roadways (70 hours of time and material contract
expenses at 75%) for work completed within the first 180 days (private roads typically excluded).
· FHW A and FEMA reimburse for the removal of hazardous trees and limbs in the interest of public safety; FEMA
does not pay to replace trees.
· FHW A pays for stump grinding if essential; FEMA pays for eligible stump grinding if it is the effective measure
and for safety reasons.
· First pass under FHW A is considered debris removal.
· All debris passes on non-federal-aid eligible roadways under FEMA is emergency work Category A.
· Initial push on non-federal-aid roadways limited by FEMA to 70 hours for time and material contract expenses
and reimbursed at 75%.
· Initial push on federal-aid roadways reimbursed by FHW A at 100%.
· Applicant must separate FHW A vs. FEMA quantities during the debris removal process.
Permanent Repairs
· Permanent repairs require FHW A authorization, no authorization required under FEMA P A as long as the
damages are disaster related on non-FHW A roads and bridges.
· FHW A federal share varies (interstate 90%, other federal-aid highways 80%, roads on federal lands 100%).
· Federal share remains constant under FEMA P A based on the applicable presidential disaster declaration.
· Betterments improve and prevent future damages under FHW A.
· Hazard mitigation prevents future damages under 406 Mitigation.
· Both measures need to be cost effective determined by the cost-benefit analysis contracts.
· FHW A and FEMA P A both require a proper bidding process and at least three bids need to be considered.
· FHW A Permanent Repairs must follow the normal FHW A letting process and cannot use emergency contracting
methods DDlRs & PWs.
· FHW A uses Detailed Damage Inspection Reports (DDlR) to document damages and costs.
· FEMA uses Project Worksheets (PW) to document damages and costs.
· Both programs control the scope of work, control quantities, but do not control unit prices or current market
prices of labor, equipment, and materials as long as they meet reasonable cost.
· DDlRs are reviewed and approved by both FOOT and FHW A.
· Project Worksheets are reviewed by FEMA and State of Florida Public Assistance personnel before being sent to
the regional office for final review and funding. PWs greater than a million dollars will go to FEMA headquarters
in Washington, DC for review and funding.
· Both DDlRs and PWs require as much documentation as possible to be prepared and subsequently funded; this
may include procurement documents, proposals, contracts, cost estimates, invoices, GPS coordinates, drawings,
GIS maps, time sheets, expense forms, supply receipts, equipment logs, debris removal load ticket, landfill
receipts, etc. (Source: Adapted from FOOT Emergency Management)
Source: Adapted from Federal Programs for Funding Emergency Projec,s, FOOT Emergency Management.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
76
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Ash Br'itt
Environmental
"r';;
PUblic Assistance
.,Reimbursement Process:
Technical Assista(1ce,
Recordkeeping, Repqrtirig &
Conflict Resolution Summary
,.
There When You Need Us.
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Guidance ~n
Compliance~ith
Federal and State
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Ash Britt, Inc.
There When You Need Us.
Attachment
'.'4.
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AshBritt Recovery Technology
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Document Management with our Debris
Information Management System (DIMS):
Proprietary web-based database system.
Modular, flexible & expandable.
Field tested & superior to all alternatives.
Environmental
AshBritt
There When You Need Us.
..
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DIMS Flexibility & Capacity
DIMS can accommodate any format of16a~ ticket
and truck certification record.
All load tickets and truck certificatiQns are scanned'
.',.i
and uploaded into DIMS.
Managed over 1 million loads in 2005.
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Ash~B,r,i~t
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Ash Britt. Inc.
There When You Need Us.
Attachment
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DIMS Benefits
Real-time operational data for Monitoring
Firm & the City.
Invoice reconciliations (Subs & City).
Quality controlled data.
Used For:
Reports & Reimbursement Documentation.
Records Management & Archiving.
Job Progress & Public Information.
EnvironmentaL
,; AshBritt
There When You Need Us.
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Facilitating Project Funding
Ensure recovery progress through financial and
managerial foundations: Time is money!
Follow and enforce FEMA project guidance..
x.
Collaborate closely wit~ Monitoring
company/City representatives.
c
Validate anq docllment all project work.
o Ash'Britt
Environmental
Ash Britt, Inc.
There When You Need Us.
=- ""
Attachment
Facilitating Project Funding'
Engage and confer with designated FEMA debris
specialist.
o
Provide technical assistance to City as requested
& when necessary.
Multi-tier reconciliation on an "as-go" basis:
AshBritt Data Quality Control
Monitoring Firm/City
Subcontractors
Environmental
AshBritt
~
There When You Need Us.
o
~ ;:~'Ii!i,
The A~dit Process: Interfacing
Validate project data continually throughout
recovery process.
"t
Multi-part forms as "chec~s-and-balances".
;,;.
Scan.and record all project paperwork for efficient
,;.
filing and referenpe.
Ash~Britt
. Enviro~mental
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Ash Britt, Inc.
There When You Need Us.
Attachment
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The Audit Process: Interfacing
Data swapping & cross-checking exercises.
: Pre- Invoice reconciliations to ensure accurate
billing and supporting backup data.
Common data formats and flow processes.
Environmental
AshB;ritt.
\.'1
There When You Need Us.
~
,,;
, Support for Conflict Resolution
First level of support: Avoid Conf}icts!
1. Know the rules & cO,mpl)lwith tp.em.
2. Follow. Federal Procuretpe,nt guidelines.
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3, Document: Get it all in.writing.
~, ,. ~. .
4. Be thorough:.1'Jo incomplete paperwork.
5. Track all project costs.
6. Tie bacl<: all costs to specific PW s.
7. Quality cpntrol~reconcile op. an "~s-go"
r;"
basis. '
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Ash Britt, Inc.
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Attachment
Support for Conflict Resolution
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Recovery Team is widely experienced.
Team includes:
Tom Credle, former FEMA Deputy Regional'
Director, served as FCO for over 70 disasters.
Jim Loomis, former Program Admin. for the
Florida Division of Emergency Management.
Principals have combined 50 years experience.
AshBritt
Environmental
There When You Need Us.
o
Support for Conflict Resolution
~ Employ standard operating procedures (SOP)
and guidance to minimize conflict.
".;'
L~verage DIMS and reconciliation process to
resolve discrepancies.
,~
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Gamer proj ect reports and data as necessary.,
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Ash Britt, Inc.
There When You Need Us.
Attachment
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Working Backwards
By Dana Hanson, State PAC
407-398-5098
Dana.hanson@dca.state.fl.us
The valuable [mal product of your work before, during and after the event is to survive
all audits with all the monies and reputations in tact.
With this end in mind, we work backwards tram the end to the beginning.
The final step oflarge dollar debris removal is an audit by the OIG.
What the OIG does want: your purchasing to be within Federal guidance and
your internal controls operating and the data to be accurate and able to be tracked
all the way through the system.
Mistakes: Not following the Federal procurement guidelines, & not being able to
'track the expenses from purchase to the exact Project Worksheet that contains the
dollars.
The [mal step of the State's role: is Final Inspection
FEMA is doing "estimated" projects which gets you the monies faster but has in it a flaw
that requires you to be sharp. In 2004 the projects were written after the payments were
made, after the paperwork was done on dollars spent and because of the desire to get the
Federal dollars, the accounting got done. If the accounting got done incorrectly, the
FEMA PO pointed it out and you had the opportunity to correct them before final
inspection.
Because final inspection will be the first time that ALL your original documentation will
be reviewed and that monies can be added OR deleted at that point, it is extremely
important that a person who KNOWS the FEMA rules review your documentation and
organizes it for final inspection just after you are finished with the paperwork.
Reason: if there was an error, fmal inspection may occur after the statute of limitations,
after the person who knew the answers has forgotten them, left or misplaced them.
PLEASE, PLEASE, PLEASE get a complete review of your large projects done while it
is still fresh in your mind.
AshBritt, Inc.
Attachment (1 of 7)
The "'NO" ."NO" Words:
o
. FEMA doesn't pay Jor "Stand by" time
. .'Damage assessments" are paid for in the administrative allowance.
Quality Control the Paperwork as it is being done
Again, someone who KNOWS the rules of engagement needs to look at each truck cert,
each load ticket:, each entry into the data base, each invoice for compliance to FEMA
rules and completeness and correctness.
Know the FEMA rules: On line training is available at Fema.gov
Look at your internal procedures to make sure that they comply to the FEMA rules.
Follow the FEMA rules.
Document all communications with the State and FE11A
· Record it
.. Transcribe it
. Then email it to FEMA and the State.
The cycle of action is:
. Event
. Preliminary Damage Assessment (State becomes grantee)
. Request for Public Assistance (applicant becomes subgrantee)
. Pick up trash
. PO writes estimated PW
. Gather paperwork
.. Pay Bills
. Pull monies dO\vn
. Get monies
. Be happy or appeal
· Final Inspection
. DIG Audits.
o
Degin with this in mjnd~ Name, want and get this valuable tinal product:
A happy auditor leaving all monies and the reputations of good firms and individuals in
tact.
o
AshBritt, Inc.
Attachment (2 of 7)
o
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AshBritt, Inc.
Go dean it up & get the mone!:}
Rules of Engagement are written by the Feds
They are not there to clean up the mess only, what's in their rules.
The mission starts with end in mind.
Who is in charge of the money?
They are in control.
. Know the FEMA Rules
e Know the FEMA Contract
· Know the FEMA Internal Procedures
· Know the FEMA Chain of Command
Fed response plan is not the White Knight Plan. FEMA is not our White Knight-clean up.
Get your FEMA Debris Specialist embedded in the process and working on your team as
he is empowered, trained. Make him make the calls load by load.
Is this load IN or OUT?
o Get letters and memos from FEMA on all questionable loads
· "NO" means no- Back FEMA's call.
· Want every thing in writing
· Want to know every situation
Be aware of the "romance" of the event-set the conditions to be executed like setting a
table.
· Complete All Cycles of Action
· No Half Dones (especially in paperwork)
· All Dones
Attachment (3 of 7)
Collier County by Jim DeLony, Administrator -Public Utilities
o
Goal
. To deliver to our residents and visitors local government services
that exceed expectations.
. Survive all audits
. Cost share with Federal and State partners
. Clean up the community after a hurricane
Purpose
Lead the county through a period of confusion and disorder and
rapidly, regain order and establish a well published plan that
establishes a zone of order.
Policy
o
. Pay only what is reimbursable
· Maximize reimbursement
. Pay only fair and reasonable costs
. Follow the rules
· Have a clear understanding of the rules and standards
· Hire people who keep their promises and who run safe, efficient
operations who pay their people well
. Want the puck in the net
. Apply good discipline and good fiscal policy
. Have a definite cut off point and don't play on it
· Willfully and faithfully execute the plan and support it with deeds
and actions.
Plans
. Complete the process in 100 days as the longer it goes the more
it gets bent by political pressure
o
AshBritt, Inc.
Attachment (4 of 7)
o Programs
· Preset program: financial
Operational
leadership
Projects
Orders
· If debris that is not eligible is picked up, it does NOT get a ticket
· If a pile is questionable, get a decision from FEMA and document
the request and the answer. FEMA has the final word.
Ideal Scenes
o
· FEMA in stride, embedded with the process
· State and FEMA operating as a team
· Have the funding to clean up the community
· Robust FEMA presence who are trained, able to decide & who are
proactive with the monitors
Statistics
· # of total cy
· Total $ spent
· $/cy (all costs)
Valuable Final Products
· A happy auditor leaving Collier County without taking money or
reputation of good firms
c
AshBrill, Inc.
Attachment (5 of 7)
Category "A"
Documents Required by Applicant at Closeout
Applicant: 0
County: 0
o
Disaster #:
o
o
PWNo.:
Provide Dates
Timeframe of Project Worksheet
Provide Dates
c=J Non - 72 Hr Period:
Project Worksheet includes:
Force Account Labor
Force Account Equipment
Equipment Rental
72-Hr Period:
Monitoring
Vegetative
Stumps, Hangers & Leaners
Canals
Leachate (Liner must be destroyed, 3 years records)
Construction & Demolition (C&D)
Vessels
Debris Documents
Load Tickets with origin location
Truck Certifications Lists
Stump Validation Worksheets
Hanger & Leaner Validation Worksheets
FEMA Field Log Sheets
FEMA Tower Log Sheets
Debris Spreadsheets
Force Account Labor (information to be provided)
Employee Contract
Department
Worker's Name
Worker's Title
Work Performed
Date Worked
Regular hours worked
Overtime Worked
Hourly/Overtime Rate
Frin e Benefit
Average Benefit Rate or Actual per employee
Breakdown of Benefits
Copy of Pay Policy - ExempVNon-Exempt
Canceled Checks or Checks Summary
Invoices & proof of pymt - Applicant to Contractor
Applicant Procurement Policy statement
ProposaVBid Form and Bid Tabulation (Min. of three)
Contracts Awarded (Signed & Dated)
1 st Pass Date End
List of Private Roads
List of F AS Roads picked up on
Time & Material
Lost Landfill Capacity cost has been addressed
Monitoring Documents
Contract
Job Description
Time Cards
Car Rental Agreements
Auto Logs
Gas Records
Phone Agreements
Phone Logs
Phone Records
C)
Force Account Equipment & Materials
~ Equipment used (indude Model, Horsepower, Load capacity, etc,)
Hours/dates used
Personnel assigned to equipment
FEMA Equipment Codes/Other Acceptable Codes
c=JEquipment Rental Contract & Invoices
What was the Rental Equipment used for?
Receipts for Rental Equipment
Equipment Spreadsheet
Inventory Stock Documentation
Purchase Documentation
c=J Materials
What was the material used for?
I I Misc. Material Receipts
Permits - Burning or Environmental
Salvage value (eqUipment purchased over $5,000)
Credit for Salvage, Recycling, or
Selling Mulched/Chipped Debris for Processing
Summary of Documentation (SOD)
o
Revised: 19-Jul-2006
Keep all documentation for five years after ap Iicant closeout
AshBritt, Inc.
Attachment (6 of 7)
9
---"
o
"At some point FEMA is going to grade your paper and issue a report card."
Jim Delany, Collier County
What the DIG (Office of Inspector General) does want fro~
The valuable final product of aligning procedures ond practices with the Stafford Act guidance and bringing
this planning into actuality is a happy auditor who leaves 011 the monies and reputa~ions intact.
These sections, per the OIG, ore the most important sections for on applicant to use to compare against how
their system is operating.
CFR 44 Sections:
13.20
13.21
13.22
13.23
1 3.24
1 3.25
13_30
13.31
13.32
03.36
3.37
1 3.40
13.41
13.42
13.50
14.
206
220-229 Ins. Requirements
US OMB-B87
Financial Administration
Payment
. Allowed Costs
Period of Availability of Funds
Matching or Cost ~haring
Program Income
Changes
Real Property
Equipment
Procurement
Sub grants .
Monitoring & Reporting Program Performance
Financial Reporting-to grantee-269 report to FEMA
Retention of Access Requirements for Records
Close out
Administration of Grants: Audits of State & local 'Governments
It is my intent to write training materials thot con be delivered anywhere at any time that create competence
and confidence on this material. Applicants need to know these sections not know about them.
From information received from others about
· Does ~~rack expenses and tie these expenses directly to one PW?
· When invoices are received, ore they checked against the contract to make sure they ore legol
payments?
· Are the contracts let for maintenance as well as for emergency work? If yes, perhaps separate them.
These questions and others could and should be observed and evaluated against the above regulations
by 011 applicants os their FEMA funding is protected if there is compliance to these regulations.
o
. AshBritt, Inc.
6
Attachment (7 of 7)
C)
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o
d,
,.
Recordkeeping, Reporting & Billing
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
o
o
Debris Information Tracking
AshBritt is the industry leader in employing technologies to streamline the planning, logistical and administrative
requirements of a disaster recovery. Technology, along with a technologically savvy staff, enhances productivity and
increases efficiency. These lead to faster, more thorough cleanups and more accurate and timely information tracking
and reporting. The administrative burden is lessened and state and federal grant reimbursements are expedited. At the
forefront of AshBritt's technology resources is our proprietary Debris Information Management System (DIMS). After
a disaster strikes, accurate real-time information is crucial to recovery success. DIMS facilitates communication and
information exchange during and after an event recovery by allowing us to instantly share critical project information
across the internet. It also serves as an electronic repository for all critical project documentation.
Specifically, DIMS is a web-based database application that tracks the daily, weekly, and monthly evolution of a
recovery project. It allows us and our clients, through the DIMS Client Edition, to track and analyze data culled from
debris load tickets, truck certifications and incident reports, amongst others. DIMS is a modular tracking system in that
it segregates and organizes data by clients, jobs and all unit and hourly services, minimizing confusion and inaccuracies.
In this manner, DIMS is able to generate detailed management reports and useful charts and graphs. These then assist
us and our clients in monitoring mission performance and progress, in informing local elected officials and the public,
in ensuring accuracy to lessen project modifications and appeals, and in facilitating the invoicing process,
reconciliations and audits. Each day during a recovery, debris load tickets, as well as other important tracking
documents, are scanned, entered and stored in the system. This information is published immediately to the web and is
accessible from any computer with online access.
DIMS is user friendly and integrates well with other programs, such as Microsoft Excel and Access. From this
integration, faster processes and more advanced or specific analyses can be conducted. More wide-spread data sharing
is also permitted. An example of effective integration that increases overall job productivity is the coupling of DIMS
with our suite of proprietary electronic subcontractor invoices (eSublnvs). We allow all of our subs, with the
capabilities, to use these files free of charge. It increases both their and our billing accuracy and, integrated with DIMS,
serves as a first level audit action, greatly streamlining the administrative process throughout any project. In order to
more accurately and efficiently process and reconcile subcontractor services and transactions, DIMS has a
Subcontractor Audit System (SAS) module. This module is a final level audit step that tracks all subcontractor
activities, including equipment, services performed, payables, damage claims, back charges, etc. The SAS serves to
ensure all subcontractors employed by AshBritt are paid accurately and closed-out efficiently. As such, it ultimately,
serves as a vital audit trail for proper project billing.
Unlike dealing with paper trails, searching load tickets and hauling vehicles is efficient and can be done with an array of
filters to specifically target information. Subcontractor and contact information is also easily accessible. Our web-based
subcontractor portal is tied seamlessly to DIMS minimizing duplication of effort. Additionally, DIMS tracks property
damages and other deficiencies caused by subcontractors. This allows us to expeditiously handle and rectifY such
matters, lessening the burden of resident complaints and inquiries, freeing up valuable phone lines and, in effect,
controlling public sentiment with regards to the cleanup progress and quality of service.
Moreover, DIMS seamlessly tracks all services and geographies. For instance, local roads and FHW A roads can be
imported into the system to ensure the proper documentation and reporting segregation of debris within any jurisdiction.
Sections, load origins and destinations are tracked. Also, hazardous stumps, leaning trees, hanging limbs, white goods,
right-of-entries and hazardous materials are separately tracked.
Generating the myriad reports of DIMS is simple. Some examples of these are:
. Debris Right-of -Way (ROW) Report . Disposal Trucks Hauling Report
. Debris ROW FHW A Report . Stumps by Category Report
. White Goods Report . Stumps by Diameter to CYD Report
. Debris Site Management Report . Subcontractor Detail Report
. Debris Processing-Grinding/Burning . ROE Unit/Hourly Summary Report
. TDSRS to Disposal Site by Mulch/C&D . Quality Controll Assurance Reports
We are always willing to arrange an on-site demonstration of the value of this advanced tracking and reporting system.
We also have more extensive documentation, which can be supplied upon request; select samples are included
following in this section. This documentation and samples clearly illustrates the power and versatility of this valuable
tool.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. OS-07-01
77
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Project Invoicing & Billing Overview
With AshBritt's extensive past experience and advanced debris tracking system, DIMS, we can ensure streamlined and
accurate reporting and invoicing which adheres strictly to established FEMA guidelines. We can accommodate weekly
or bi-weekly billing cycles that are preceded by pre-invoice data reconciliations. This encompasses both unit and
hourly services. Our streamlined process, which has been field tested over the past five years, has become our standard
operating procedure and is now conducted for all invoice submittals. As we separately track recovery service data
through DIMS and through other field reporting, all costs we invoice are segregated accordingly and clearly delineated
on all invoices. All other salient information is clearly identified on invoices, and applicable backup is attached in a
clear and concise fashion. This procedure increases both invoice clarity and accuracy. Our current goal for unit work is
to submit pre-invoice reconciliation data with less than a five percent load ticket/reporting error exceptions (i.e.,
questionable and/or challenged loads or reporting). Our procedures significantly expedite client processing, audits and
grant reimbursements.
Given the flexibility afforded us by our real-time data processing and analysis, we are also open to any process
suggestions by our clients. Our processes are extremely adaptable and flexible, so we can accommodate any specific
billing procedures or systems. Additionally, for invoice processing, all pass-through charges if applicable will be
consolidated and summarized by like categories and submitted to the City (or contracted agent) accordingly. All
applicable backup for all invoices will be included for ease of review and to facilitate timely reimbursement. A
simplified diagram and overview of our invoicing, reporting and documentation management procedures follows.
In support of accurate accounting and reporting on a field level, we use a number of manual reports and logs, which are
subject to a tiered approval process. Our Project Manger, in the end, is required to endorse all documents that commit
funds. Hourly Equipment Logs and Time Sheets are used during the emergency clearing phase. These are multi-part
forms which are distributed to applicable parties. In addition to completed Truck Measurement Records and Load
Tickets, which are scanned and stored in our database, manual Truck Measurement and Truck Load Call logs are
maintained. Moreover, QA/QC Deficiency Reports and other safety reports and logs are kept. All reports are collected
and compiled by field supervisors and managers and routed daily to our central processing office, where our Project
Manger reviews as necessary. Ultimately, a process is established to collect all the documentation needed to validate the
location, time, type, length, and quantity of services conducted.
Per any City (or contracted agent) guidance and instruction, AshBritt will submit all project invoices with all applicable
backup and supporting documentation as required for validation of their correctness. AshBritt will include as backup for
all billing periods hard copies of the actual debris load tickets, hard copies of all landfill weight tickets (as applicable),
hard copies of the all data in an Excel spreadsheet format, and electronic files of the Excel spreadsheet in an acceptable
format to the City. Ash Britt recognizes that payments will not be made based off of incorrect invoices; however, if our
pre-invoice data reconciliation process is followed, all invoices should be fast-tracked for approval and payment. If a
submitted invoice is erroneous, AshBritt will correct all errors and submit a revised invoice for payment. AshBritt will
not bill for any debris collected in areas located outside of the City, nor any ineligible debris (if deemed such), nor will
we bill duplicate tickets.
Our backup data and Excel spreadsheet will include, at a minimum and as applicable, the following for each load
collected:
. Date of Load . FEMA Approved Cubic Yardage of debris
. Time of Load disposed (if applicable)
. Street Name and Area . Corresponding Invoice Number
. Debris Hauler Name (Subcontractor) . Ticket Number
. Truck Number (Certs, as necessary) . Landfill Disposal Ticket Number (if applicable)
. Certified Truck Capacity in cubic yards (Certs and . Landfill Disposal Weight (if applicable)
Truck Record logs, as necessary) . Disposal Type, (Le. Landfill, Incineration)
Hardcopies of the backup data spreadsheets accompanying all invoices will contain data and information pertaining
only to the submitted applicable invoice. The spreadsheet included with each invoice will depict one sheet with data and
information pertaining only to the invoice being submitted and a second sheet, which summarizes all data and
information from the project to date (Le., a cumulative total). Furthermore, any additional data and information in any
required format for which the City may request, will be supplied.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
78
o
o
o
Debris Information Tracking (Samples)
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
o
<>>
o
o
o
Debris Information
Management System (DIMS)
Flexibility & Capacity
Overview
Ash"Br.itt
Environmehtal
There When You Need Us.
Our Debris Information Management System (DIMS)
tracks all project documentation:
, :i
Proprietary web-based database system.
· Modular, flexible & expandable.~
'.~ Field tested & syperior to all alternatives.
DIMS can acsommodateflnj? format of load ticket and"
truck ceJ;1:ificatiqn record (and other forms). .~,
.. !,
,. All load tickets" truck certifications. and project
logs/reports are scanned and uploaded into DIMS.
:QIMS can easily acc,?mmodate millions of project
.. ,. records. *, ,,'"
~"t;..;-;. :.,'/',_. _::_"
_ As hB:r i''tt'." * As~Britt proces~ed an~ manage,1 over) miliion project transactions and doc~men's for our Hurricane
,:' "'j 're . <l;,. . ';" Katn'Ja-MS debns missIOn, alone. Hundreds of thousands other records,wfJre slmuJtaneously trackedfor
- EnvjrOI:iin~M~L our clients during o!{r recovery projects in S.Floridafollowing HurricaneWilmciIn 20q5.'~ '
",; i./:".I_::;~'" "!L~ .Ii". -- ;.-" ~ :.. >,j ,,": "': :', 'r _ _, .,,': 1'.,<:' ;. - ;.,.' ~i-:~ ,~:.., _.'^'
~
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DIMS Flexibility & Capaqity
Ji
There When You Need Us.
,._ - - .........." "-'T,".._ .._ ...._. ~_ ~_...... -'""' ~__'""' ...,........ .__.~ ...~ __
Ash Britt , Inc. Attachment
'i.;
DIMS: Load Tracking Flexibility
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~'''HOME
~'CLIENTS 8< CONTRACTS
ffi SUBCONTRACTORS
i'" DISPOSAL SITES
E;'TPROJECTS
$..Florida Severe Storms and
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ill Click On The Sub.Project Qt..I0C Indicator Counts To View Detail.
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(,,2006 Ash8ritt Inc. All RiQhts ReseN9d :: \'ersion 4.0.1
Environmental
.... All load tickets scanned and tracked separately for each
project.
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There When You Need Us.
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DIMS: Load Tracking Flexibility
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AshBritt
Ash Britt, Inc.
Attachment
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DIMS: Load Tracking Flexibility
I LOAD TICKET I DEBRI S ClASStFfCATlor ~pOII=d.iOrt ~
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.... DIMS can be customized to include any data input field
for the State and jurisdictions.
.- Environmental
There When You Need Us.
DIMS: Load Tracking Flexibility
. AshBritt
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.... DIMS was easily modified to integrate USACE load
tickets; over 700,000 were tracked.
There When You Need Us.
AshBritt, Inc.
Attachment
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DIMS: Load Tracking Flexibility
lfilll!lngS""rch" StumplWG Search
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DIMS can accommodate unlimited
load tickets and truck certifications.
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~ Number
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~ Date
~ Project/Sub-Project
~ Subcontractor
~ Truck No.
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Add Tickets
AshBritt
~ Environmental
There When You Need Us.
o
DIMS: Load Tracking Flexibility
~ .'
_ AshBntt
. Environmental
r~':flul.l.~'9~<f"r~,,1 StumplWG Search OA/OC Search Payables Search Ticket Oetail
. ".. . ............----..-...... . ..... ..... _. . .- --'.
11riTm.rn;:t:lL~1 l'ic~~l/l... Truck /I .~. DSUbCOritr"ci<ir,~ Ticket Date ~-.oestination'.. " SecI~ea Load % CYD ,OIl)> Payable status'
017!:.~~k. 01693 Woods l~nd!C8pin9, llC 09/11/2005 Hel (Hattie-sburg) @FC ~S.2S S.O 0 Pending
TIcket tJumber 017561k 01693 Wood,. Landscaping, LLC 09/1112005 HBl (Hattiesburo) Forrest 68.75 11.0 0 Pending
II -...--- . ---" ._LEI 017590k 01~93 WOOd~ Land!-C8plog. LlC 0911112005 Hel (Hattiesburg) FDrrest B7.50 14.0 0 Pending
To Ticket Number 0176Zlk 01~93 Woods Landsctllping, lLC 0911112005 HBl (Hattiesburg) Forrest 85.00 13.6 0 Pending
1-- ________LEI 017630k 01693 Woo<ls LanC5Ci'l;Iing. LLC 09111/201)$ HBl (Hattiesburg) Forrest 90.00 14.4 0 Pending
Ticket Date 01764<k 01693 Woods Landscaping, LLC 09/1112005 H8l (Hattie&tJ.ur~) Ii!IFC 93.75 15.0 0 Pend in ~
1______.. n_ .. ~ X 017037k 01~93 Woods Landsci'llJ'ing, LLC Off/12J20GS Petal (P) Unknown 93.7$ 15.0 0 Invoiced
016209k 01693 Woods Lanescftplng. LLC 09/1212005 HBl (Hattiesburg) @FC 87.50 14.0 0 Pem:tlng
Projects 018396k 01693 Woo<:s LandscapIng. llC 09112,2005 HBl (Hattiesburg) @FC 95.00 15.2 0 Pending
1.t'_'~~~!'.~fSa:~~~~:I:!~~ t.l 018417k 01776 WoCKts Lendscaping, LLC 0911212005 Hel (HatUesburg) MLK 100.00 27.0 0 Pending
Sub.Projects 018'86k 01693 Woods. LlIntlscllping, lLC 09/1312005 PoI.1 (P, Unknown 93.75 15.0 0 1f'lvoiced
I F~rre~t RecDve!)' ________..::.l 018488k 01776 Wood$ Landscaping, LLC 0911312005 Pet,,(P) Unlmown 96.30 26.0 0 InvoJced
Subcontractors 01B51Bk 016S3 Woo-ds LlIn<l~capino. LLC 09/1 ~J200: Pet'I(P) Unk.nown 94.00 15.0 0 r.'IolCed
1\f~_~s_~~n9s~pi~9c LLC__ S:J 018538k 01693 Woods Lands-esping, LLC 09/13/2005 HB 1 (H.ttie.!>urg) Forrest 81.25 13.0 0 Pending
Trucks 01tS$4k 01776 Wooe, Land'Cll;JinlJ, LLC 0g./13/200S HBl (Hatliesburg) Forrest 96.30 26.0 0 Pending
I_n ____tJ 01SS132k 01693 Woods Landscaping,'LLC 09113/2005 HB1 (H.tt",burg) Forrest 9<.00 15.0 0. Pending
.. ----- - -.. 018637k o 17i~ WODas Lanoscailin!;, LLC 09/13:20f.}S HBl (Hartiesburg) Forrest 96.30 26.0 0 Pending
Mateliat
I___,.._____.._.______..::.l 0186S2k 01693 WoOCS Landscapino, LlC 09113/2005 HBl (H.ttiesburg) Forrest 81.25 13.0 0 Pending
0186B1k 01776 Woods Lanoscllpin;, LLC 09/13>2005 pel'I(P) Forrest 96.30 26.0 0 Invoiced
I I 018933k ...016'33 Woods Landscapino. LLC 09l131200S Pel.,(p} @FC 100.00 16.0 0 Invoiced
Search TIcket5 0189nk 01776 Woods Lan.dscaping, LlC 09/1312005- Petal (P) Forrest B8.SS 24.0 0 In....oico:d
I 0189S5k 01693 Woods Landscaping, LLC 09/13/2005 Petal(P) f()rrest 87.50 14.0 0 twoiced
I Add Tickets 01903Bk 01776 WoGd$ Land5capin~, LLC 09113/2005 HBl (Hattiesbur~) Forr~st BUB 22.0 0 Pen<iin~
019041k 01693 Woods Landsc8oinQ, LtC 09113/2005 HBl (H.t1iesburQ) Unknown 69.00 11.0 0 PendinQ
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DIMS hauling search results. Ticket detail is obtained
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LicenseJState !MFR-59X II FL ..tJ
Oliver's Ilame IOana Reid
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Ash Britt, Inc.
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DIMS Screen Examples
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Below are a selection of screen shots which illustrate the ease and the versatility of our Debris
Information Management System (DIMS). Though the examples are not exhaustive, they should
clearly indicate the robust and comprehensive nature of this system.
By using a variety of drop-down menus, jump tabs, drill-down hyperlinks, and export features, a
user can easily navigate this intuitive system to quickly research recovery information and to
effortlessly generate daily, weekly, monthly and final tracking reports of all relevant recovery data.
Such accounting ensures efficient and seamless reimbursement processes.
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Ei Click On The Sub-Project QNQC Indicator Counts To View Detail.
!HOME
~"SUBCONTRACTORS
~'PROJECTS
~ PROJECT LOAD TICKETS
i"TRUCK SEARCH
~REPORTS
j"'DEFICIENCY TRACKING
j' SPECIAL ROW WORK
:....RIGHT OF ENTRY WORK
i-'USER ADMINISTRATION
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@ HURR1CAIIE WIlMA. . - .
@ HURR1CAIIE KATRIIIA-LA-USACE .
@ HURRICANE KATRltlA.MS.USACE
@ HURRICANE KA TRItlA ...
@ HURRICANE DEIlI~S . ... .
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Figure 1. DIMS Home Screen
Debrislnforma1ion ~~~~tem
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Hurricane Wilma:> Collier County - Collier Recovery Wilma
;~~~~MC~'Name .~~:.~.',0" ,.z"~n.'lfs:i~ c:6nlliCt'~. r:'~PhOOe~'~ : : irucks::!\ ~:sei.Vt~s~ ~, Oeflciericies~1~
Collier County 7 1 0
Dorado Services. Inc. Fred Neris (407) 688-0600 166 4 0
Hedge Hunter Tree Service. Inc. Pat Smith (321) 863-7673 1 3 0
Latchmere, LLC. Phil Foreman (954) 868-0966 5 2 0
Neighborhood Recovery Service, Inc. ONeil (954) 258-1704 3 2 0
Soil Tech Distributors Jack Montero (000) 000-0000 435 5 0
Unknown ADMIN QC (000) 000-0000 2 1 0
Waste Management Jackie Price (601)268-1159 0 1 0
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Figure 2. Sub-Project Detail Primary Subs
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434195 Collier Recovery 11/09/2005 Manatee 50 90.00 27.9 0 Invoiced
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434196 Collier Recovery 11/0912005 Manatee 50 95.00 29.5 0 Invoiced
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434197 Collier Recovery 11/09/2005 Manatee 50 95.00 29.5 0 Invoiced
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434198 Wilma 11/1012005 Manatee 53 90.00 27.9 0 Invoiced
434199 Collier Recovery' 11/10/2005 Manatee 53 95.00 29.5 0 Invoiced
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,434200 Collier Recovery 11 t1 012005 ~anatee 53 90..00 27.9 0 Invoiced
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4341,01 Collier Recovery 11110/2005 Manatee 53 80.00 24.8 0 Invoiced
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r. Executive Summary
c;- Debris Right OIWay{ROW) Report
r Debris Right 01 Way (ROW) FHWA Report
r Debris Right O'Way (ROW) Non-FHWA Report
r Load Origin Listing Report
r Load Origin FHWA Listing Report
r Right OIWay (ROV'>') Trucks Hauling Report
r, White Goods Report
r ROW Progress Report (USACE)
, STEP'2': ~ectA Level
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r Project:: by SUb-Project I Hurricane Wilma_ rrJ
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igure 9. Collection Debris Right of Way Report Selector
Debris Information M.;;~~tem
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Debris ROW Summary
Event: Hunicaoe Wilma Muni.: ALL
Contract: Collier Recovery Wilma Section/Area: ALL
Destination: All
Subcontractor. ALL
Report Printed 00: 6112/2006
Truck All
Tickets As at 2/16/2006
W\.~.&sm.I!!!m" ".. Matertal' LOad,TicKets . CUbiC aros '!Tons-
~or~~o.~"tv!~.s.,.lnc. _~ll.r~a!,I,,___.. J 18,105 i 612,167.9 I 0.00
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Debris ROW Detail
Report Printed On: 6/12/2006
Truck: ALL
Tickets I>s 01: 2/1612006
Project: Hurricane Wilma
Sub-Project: Collier Recovery Wilma
Muni.: ALL
Section/Area: ALL
Destination: ALL .
Subcontractor: Dorado Services, Inc.
Ticket :. - . [llCket 'Suffl~ TtucII': Load 'Cublc., 'iSectiOn/Area' Payable '.' Create
Date_ ' Destination Load OrIgin (street)
, #" ',11 Est.. Yards I , status , Dilte
01/0312006 Immokalee Airport 597654 15357 95.00 29.5 WHIDDEN LOOP RD 57 Invoiced 01/0712006
01/0412006 LiY ingston 598621 20249 95.00 47.5 9TH ST NW 16 Inyoiced 01/0712006
01/0412006 Livingston 596897 15586 95.00 40.9 LAMBTON LN 37 Invoiced 01/0712006
01/04/2006 Immokalee Airport 597655 15357 95.00 29.5 WHIDDEN LOOP RD 57 Invoiced 01107/2006
01/0412006 Livingston 598619 20249 95.00 47$ CYPRESS WAY E 03 Invoiced 01/07/2006
01104/2006 Livingston 598620 20249 85.00 42.5 9TH ST NW 16 Invoiced 01107/2006
01/0412006 Immokalee Airport 597656 15357 90.00 27.9 WHODEN LOOP RD 57 lnvc>iced 01/07/2006
0110512006 Livingston 598622 20249 90.00 45.0 29TH ST NW 16 In~"'Oiced 0111612006
0110512006 Livingston 598623 20249 100.00 50.0 ACREMAKER RD 16 Invoiced 0111612006
01/05/2006 Uyjngston 597629 20282 100.00 30.0 GORDONIA RO 20 Pen<li"g 0111612006
01/0512006 U>;ingston 598624 20249 95.00 47.5 12TH .AVE NW 16 Invoiced 01/1612006
01/0612006 Immokalee Airport 597002 20282 100.00 30.0 47TH AVE NE 07 Pending 01/2312006
01/0612006 Immok81ee .Airport 597003 20282 85.00 25.5 47TH AVE NE 07 Pending 01/2312006
01/0612006 Manatee 598625 20249 75.00 37.5 BENSON ST 48 lnvoiced 01/2312006
01/0612006 M Bnatee 598626 20249 90.00 45.0 MYRTLE LN 48 Invoiced 0112312006
01/07/2006 lmmokalee Airport 596986 20249 85.00 42.5 SR 846 57 Invoiced 01/1612006
01/09/2006 Manatee 596257 20282 70.00 21.0 COLLIER CT 45 Pending 01/1612006
01110/2006 Immo!(alee ,A.irport 596261 20202 90.00 27.0 W~MOKALEE RO 52 Pending 01/2512006
01/10/2006 Immokl:'llee A.irport 596260 20282 100.00 30.0 W,\MOKALEE RD 52 Pending 01/2512006
01 f1 0/2006 Immokalee Airport 596259 20282 100.00 30.0 IMMOKALEE RO 57 Pen<li"g 0112512006
01110/2006 Immakalee Airport 596263 20282 100.00 30.0 IMMOKALEE RD 57 Pending 01/2512006
01/10/2006 Immokalee Airport 596262 2028'2 95.00 28'.5 iMMOKALEE RD 52 Pe"d I"g 01/25/2006
-mIW~RJ t of Wapa~f'I1iI'Repo f968'OO 20282 90.00 27.0 IMMOKALEE RD 57 Pending 01/2512006
igure 11. D
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Debris Information Management Sjstem
.
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,;- Debris Site Management Report
Co Debris Site Management FHWA Report
Co Debr!s .?lte.M~nagement Non-FHWA Report ~
C Debris Processing - Grinding
o Debris Processing - Burning
o Debris Processing - Materials Other Than Burnable
o Debris Site Management- Report By Dumpsite
STEP 2: SelectA level
G All Projects
G Project:: by Sub-Project I Hurrica"eWilma !::.l
r;-, Sub-Project:: by Hauling I Collier RecoV\3..'Y Wilm~i;:::J
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STEP 3: Select A Period
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I September Ell 30 !El1?006!i::l
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igure 12. Debris Site Management Report Selector
Ash Britt, Inc.
Attachment
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Debris Information "'~~tam
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Debris Site Management Summary
Event: Hurricane Wilma Muni.: ALL Destination: ALL
Contract: Collier Recovery Wilma Section/Area: ALL Subcontractor. ALL
Report Printed On: .6112/2006
Truck: ALL
Tickets As at 2/16/2006
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Mixed I 7: 117.6! 0.00 .
Non-Burnable . 1 - 1-1-....- -1'6:8~'--r----ci.oo'--
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Dorado Services, Inc. . Burnable 18,105 i 612,167.9! 0.00 !
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Non-Burnable. 58! 1,669.6' 0.00 .
.---------- -- ------ - oo--m~--Olt;er---..;---- --....273-.-r.------794:6--r---o.-oo--~!
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Neighborhood Recovery SeMce, Inc ,Burnable 23 i 9965 i 000
-- -- ---.-- .____.00 - -. -... . __u_ ----- --- --j-------Mlxed- ----. i u ..-- --- - -- 7-:::r------zio-ci---T-.(j...oo. --,
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Soil Tech Distributors ,Burnable' 9,075 i 247,361.2 I 0.00 ;
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igure 13. Debris Site Management Summary Report
~ ~'EX'porttri Ex~-I
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Q Debris Removal - IDSRS to Disposal Site (Mulch) by Final Destination
o Debris Removal - TDSRS to Disposal Sit.e (C&D) by Final Destination
O. Debris Removal- TDSRS to Disposal Site (Mu'ch) by Load Origin
n Debris Removal - TDSRS to Disposal Site (C&D) by Load Origin
o Disposal Trucks Hauling Report .'
STEP 2 : Select A level
C All Projects
C Project:: by Sub-Project I HurricaneVVilma 1:J
C Sub-Project:: by Hau/in9 I Col!i_~~ Recovery'yvi1m<:___i.i:I
Compo
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h"-
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(:. Subcontractor : by TruCk I ~
n Truck I ~
STEP 3 : Select A PEnlod ..
R, All to Date
l!)ef)tell1ber lEJI16 EJI2006 2:J
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I September1f:J130 !;!jl 2006 I;:j
r'1I~:Z;A:miI:{';"'ll
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igure 14. Debris Removal- TDSRS to Disposal Site Report Selector
o
AshBritt, Inc.
Attachment
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Debris Informati~n ~~~~tem
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.
! CD __~.~._<~_____~~~_
Debris Removal- TDSRS to Disposal Site
Event: Hurricane Wilma Muni.: Collier County Destination: ALL
Contract: Collier Recovery Wi'ma Section/Area: ALL Subcontractor: ALL
Report Printed On: 611212.006
Truck: ALL
Tickets As 01: 113112006
~~~~!!Ltioom~~mij;Ii4J~~~(f:1;~~t~a~~~S"(,a::rds~~';;Tons~;M
i Everglades i Mulch J. 77 4 : 51,502.8 : 137.30 !
~~~~_~Jtt-,Jt~~~~~~d W~~'~~51;~~~~1~i~:iQ~
! Gulf Coast Landfill .' C and D ; . . . 557 . . . 44,1783. _. _. .u 12,75:1c.~.?___;
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! ; Mulch: 47 : 3,442.3 : 0.00 I
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.~~.i._~"""'1l1!i?~~"~T';~~~9b;_.~~'j;;.;"&,O,7.&~1~~.~~').V~~~...~0~
i Mingo Farm : Mulch i 103 ' 4,352.0 : 0.00 :
~~~~~~t~~.~~~$t~~~03~~~'~~~\'~~rIl!""i>J'~~~:~
: Okeechobee ,C and D ; 1 55.5 : 0.00 !
~~~:~~\i1ij~':~~"j"~~,~~'t;~>~~~':'~:""~~~~5~~~~.:"'t~~~.o~Qo~
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~~~~~_~1f.'&~~t~18~~:.,~~~~l;t~?:6tJ!t~6_5J1i
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'.15 ~,!l.86.0 0.00 '
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igure 15. Debris Removal- TDSRS to Disposal Site Summ~,y ~Mo Excel""'"l
Debris Information M:;~~~m
@
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_~~~~~__~___,__ _-I '.
l! Stumps by ~ategory Report
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() Stumps Non-FHWA by Category Report
n Stumps by Diameter to CYD Report
() Stumps FHWA by Diameter to CYD Report
C Stumps Non-FHWA by Diamet~r to CYD Report
.' STEP 2: seJectA Level
o All Projects
() Project :: by Sub-Project I H~rrica~e, Wilma -- --~
...' Sub-Project ;; by HaUling I Miami Beach Recovery Wiln';tj
Camp. --_._._----_.__._,-_.._~
() Municipality:: by Destination L 1tI
... ._--" H___ -- -. -. '-.
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it"
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STEP 3:, SelectA Period' -
R: All to Date
I September~11.6fJI20Q6L1
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I September lEJI30Ell2006 El
r;ill:Z:A~mi1~I..;}.:tlt
r - R-~~ R;p;ri-l
igure 16. Stumps by Category and by Diameter Report Selector
Ash Britt, Inc.
Attachment
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Stumps by Category Summary
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Contract: Miami Beach Recovery Wilma Section/Area: All
Destination: All
Subcontractor. All
Report Printed On: 611212006
Truck: All
Tickets As Of. 2127/2006
eJl:;i!.a"~c.oini!a~~'~~h~t:lordl1tk'e~
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igure 17. Stumps by Category Summary Report
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Debris Information ManagementSiStem
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. --....--. ~-_.......~..._.- ",--"..,.-..-~.-~~""--------"--'- ~-...- '
Stumps by Diameter to CYD Summary
Event: Hurricane Wilma Muni.: ALL Destination: ALL
Contract: Miami Beach Recovery Wilma SectionJArea: ALL Subcontractor. All
Report Printed On: 611212006
Truck: All
Ti ckets As Of: 1/9/2006
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igure 18. Stumps by Diameter to CYD Summary Report
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AshBritt, Inc.
Attachment
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Deficiency Tracking
Overview: Quality Control &
Response to Citizen
Complaints & Damages
AshBritt
Environmental
There When You Need Us.
Citizen Complaints & Damage Response
Assign Quality Assurance/Quality Control (Q,NQC)
Manager (Modeled after USACE standards for
Quality Control for Contractors).
.~. Establish 24 Hr Damage/Complaint Hotline.
Assign QA/QC Field Supervisors/Personnel..
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Subcontractor Orientation & IndO'ctrination to
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Citizen Complaints & Damage Response
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Same Day Investigation/Response Goal. Maximum
24 Hour Response.
Comprehensive Investigation & Field
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QAlQC Daily Report Lpg & Damage Report
Tracking with DIMS.
AshiBritt
Environmental
There When You Need Us.
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, Damage Field Reporting
QA/QC Field
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II AshBritt
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A.~hBritt D.m.ge Report
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DIMS: Damage/Deficiency Tracking
f-HOME
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rn Click On The Sub-Project QAIQC Indicator Counts To View Detail.
!ill Alerts , .. .... ..
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~-DEFICIENCY TRACKING ~
.... USER ADMINISTRATION
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L_My PROFILE
'''LOGOUT
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ljj Environmental
li!l Recent Version History , ..
,.,..
@2006AshBrlttlne.AJI Rights Resel\led:: version 4.0.1
-
....
DIMS allows for efficient tracking and follow-through of
damage claims.
There When You Need Us.
DIMS: Damage/Deficiency Tracking
I.f:;i~~a;mt
Deficiency flumber
I___J
. Sub Project
I E:3_c".nl~a..~e~~v..ry ___!;:j
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~.Deficlency'1f,_"'~ ~~,(;~t~rY,~.t f-:AS9ionedT~t: ~. :::HOm<lOvit\er'Aikir~8s~"1:-!l' "Reported,Date. ';";s\iltus " . JQ';ys'open.
29 RO'N Damage Wayne 8038 CHA.RTER OAKS DR 07129/2005 Compleled 4
'36 ROV\' Damage '. Wayne' 3512 NOBLES ST ..... OBl0112005 Completed 39
55 ROW Damage Not Assigned 3044 E KII~GSFIElD RD 09113/2005 Completed 1
47. ROW Damage Wayne 1973 WOODBRIDGE DR 0811712005, Completed '.24,
1 ROW Damage Wayne 8143 Unknown 0712012005 Completed 1
,5 ROW Damagli Wayne 8241 SH.A.RKliEAD CIR 0712312005 .; Completed! 1
16 ROW Damage 5110 HONEYSUCKlE LN 07/1812005 Completed 31
6 ROW Damage Mike Noble '2130 CHANCE RD 0712012005 ~ Completed 4
19 ROW Damage Mike Noble nla PENS.~CDl'. BLVD 0712612005 Completed 23
17 ROW Daniagli' Matt M~lillo '1811 KNlGHrCIR ' 0712012005. Denied 29
24 ROW Damage Matt Melllllo 2430 BROOKPARK RD 0712712005 Completed 16
4 ROW Damage MattMellllo . 220 TYLER IN . '. 0712212005 Completed 1
11 ROW Damage Matt Mellilo 6820 FOlCH ST 0712012005 Completed 23
23 ., ROW Damage lvIattMellilo '6000SCHA",G RD 0712712005' Complet"d ., 16
10 ROW Damage Mike Noble 213 I,IA.DRID RD 0712312005 Completed 26
18" ROW Damage Wayne" 8320 COUNTRY WALK DR 0712012005' Completed 20
21 ROW Damage Not ..ssigned nla PINE FOREST RD 0712612005 Denied 23
2,: RDWDamage " .wayne'" 9915 NORIEGA DR>- 0712112005' Complel"d " .7
12 ROW Damage Wayne 3471 RIVER G.A.RDEtIS CIR 0712312005 Compieted 26
, 15 ,",., ROW Damage, Wayne ~i ',., 9915NORIEGADR, 0712012005 COmpletlid 4'"
....
DIMS allows for efficient tracking and follow-through of
damage claims.
Ash Britt, Inc.
There When You Need Us.
Attachment
::
Citizen Complaints & Damage Response
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Employ Local Handyman for Small Jobs & Local
Vendors for Specialized Repairs (i.e., Plumbing,
Concrete, Landscaping).
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Maintain Contact & Diligent Follow-through with
Claimant and Jurisdiction (Weekly Status Reports r
Acquire Damage/Monetary Releases for all Settled
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AshBrilt
Environmental
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DIMS: Damage/Deficiency Tracking
~4~'~lj,,~or.._~'<-~-4'f~~~:1E
~ ,,~~,z,,~ ,Status
Reported
;~'Detidellcylrlf6rmatlon ,f}.'
Deficiency tlumber 26
. Status IComplete!::::.J
Reported By IRW.Beck I
Reported Da'e 1!'281?~O~~:.32:' ~ X
Category IROWDama\le.. :t.J
Active
Pending
Denied
Complete 8/1212005 1 :43:00 PM
Truck fl03 backed inco mailbox and cracked it all the way
around. Hom~ow~er ~aid they took and tried to pu=h it
Talked with Patrick Michel. Subcontractor to repair. He
will pick up a release farm and fix the mail box himself.
L" AshBritt
... "1h.':'~ Environmental
1~;i!" &.
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claims to ensure expeditious follow-up.
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There When You Need Us.
Attachment
Ash Britt. Inc.
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QA/QC Field
Personnel obtain
Unconditional
Releases for all
settled damage
claims.
Damage Remedies & Closure
Ash,Britt
Environmental
A.~.arill, In:;.
Property Damage
Unconditional Release
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[!J Properl)' Repair
1).10: ;\Jolllh'DayiYear
l.'Wt,
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of $N/A~ in-kind p:l~'menl. andior r~pair of property do h~by remi~e, re1c-ase, mId
fortver di,ehar!;e "'"hBritt, In<:. (including. bullKlllimitcd 10, thcir ,ubcontractors,
cUlployccs~ agentf'" :1nd rcpr\ls~ntatj\'e8):frQm and against all clajntS, dcm..mds.. 8cljons~
and c~uses: of actl()n for d"tnagc:,'!; whcosoc\'er and hO\V~oe'\1cr arhl.jng on :lCcmlnt of
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The abo\'oC sum stat~ "5 a I;Ql1~idcrat("n of this RcJc~5(: is to be p':'lid as foIJOt'a. to:
It is lUu.terstood llud agtfUJd th.at neither this J(~lea~e nor an.)' payment made pursut\l1t
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Attachment
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Hurricane Dennis> Escambia Recovery> Paul Bunyan, Inc.
;~ C~rpo~ate Details
. Name Paul Bunyan, Inc.
\:1'!
Address
494 Harvest Drive
Collection C'as~ D
Trees/Stumps r:-I
C'ass ~
Marine C'ass ~
Specialty C'ass ~
Fax ~~~
Emall I I
Contact Molly Grega/JR Enos
Phone
Rockwood
814 ~~
~ 115557
City, State, Zip
Primary Sub:
~.~c"
Save
~
,.}t; _,"",
Trucks
Services
Payab'es
Audit History
Comments
~
Defl,clency ,# ~
43
48
Hom~~p",er Address
8825 CHISHOLM RD
15 DUKES DR
.,Reporte~. Date
08/09/2005
08/1712005
;i;o
Status,,,,,,,
Completed
Completed
Days Open
..
~ Previous Page 1 of 1 Rows 1 through 2 of 2 Next ~
@2006 Ash8ritt Inc. All Rights Reserved :: version 4.0.1
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'. pe~c:i!,nEy,,~!~,!,~ii~ll, ~" 'iJ .' ..
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= ~!1!tus" .... Date~
Reported 8/1712005
Deficiency Number 48 3:26:00 PM
*Status I Reported I Active
Reported By I RW.Beck I Pending
Reported Date I 8/17/2005 ill ~ X Denied
Category I ROW Damage I Complete 8/1712005
3:27:00 PM
*Oeficiency Description I Crew tore up her flower bed during pick up. Wants something done
about this.
""f!()!"e()wne~Detail.ii'" ..... ~__"iI;, .. ~'-. ~~~t!;-<:.j-~,,~. ,a...
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First Name (Nana I last Name I Owen I
. Address GJ I DUKES DR I *Phone 1850 14761~
Non.listed Street D I I Emai' I I
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.Hauling Company Paul Bunyan, Inc. l"
Truck I I
Cost 10 I
,9()rrec!iv~ Detal!~".. ~;',..':'~..,-, .. -;;-Z;'~" ""'1.',1' '>"" ..
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Assigned To I Wayne I
Corrective Action I Jed 'rom Paul Bunyan repaired flower bed.
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Oebris In~rma~on Mo~ogemenl~fs18m
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ttt Matt Melilla
Deficiency Information
Status
Date
Deficiency Number 222
.Status I Reported .:J
Reported By IWilliam Cmpbe(
Reported Date 1~_2~~~~q"O~.7:.o~ ~ X
Category I ~gY" D~nl~ge _ ~
Reported 12130120057:03:00 PM
Active
Pending
Denied
Complete 2/251200611:44:00 AM
*Deficiency Description On Decembr 12 FEwell LLC was conducting an ROE at 5100 Bud
Ladner Rd As they were cutting down a tree branch fell
Homeowner Details
First Name
IJonathan 1 last Name IVittur 1
~I BUD LADNER RD d *Phone 1228 1424 14102 1
r: I Ema!l 10206211 I
* Address
Non-Listed Street
Responsible Party
*Hauling Company I FEINE~_L ~L~
Truck I
Cost 10
d..
d
1
COlTective Details
Assigned To IJohn Bourgeio~
COlTective Action
IFewell Repaired the tank and the line.
~
Save
Comments
Comment Date
Comment B
Comment
Edit Delete
Add
Action By
Murrah,Joel
Murrah,Joel
Murrah,Joel
Murrah,JoeI
Action Date
3/11120065:26:00 PM
3/11120063:10:00 PM
212512006 11 :45:00 AM
12/30120057:03:00 PM
Action Code
Modified Deficiency
Modified Deficiency
Modified Deficiency
Added DefICiency
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Subconlractor Debris Ifauling In\'oice (Ticket Detail)
Invoice Date: 04/12/07
Invoice No.: [En-r].9184
Company Name: {Enter/
Corporation: 0 Yes
F.I.N. or S5 #: fEnlerl
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Business Phone: fEnterT
Project Name: fEn/t'rl
Period rEnter/
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Crew or Truck No.: [Enter)
Certified Capacity: fEnter!
Rale: {Enterl
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Invoice No.: (En-r)-9184
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F.I.N. or 55 #: fF.nl~rl
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TOTAL NET DVE:
AshBntt, Inc.
Form_Sublnvoice_Electronic (% Call-20TrucksLR4.xls
Please fill in this information on each truck
sheet.
You can only enter Date, Ticket Number,
and "!. Full. All other infonnation is
calculated automatically.
Attachment
Note: Overwrite automatic Invoice No. If
you choose,
Please fill out all Information where It
says (Enter}. then proceed 10 Truck (1)
sheet to enter ticket detail per truck.
Enter dates In this format: 10(6105.
Note: This Infonnatlon Is fllled In
automatk:ally. Just print page.
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AsbBritt Subcontractor Outhaul Invoice (Summary Sheet) .
Invoice No.:
Company Name:
(Name to appear on check)
Project Name:
(County/Area)
Corporation: 0 Yes
FIN or SS No.:
Legal Address:
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Period
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Company Information
Name Enler
THE INVOICE UPDATES AUTOMATICAllY. READ THE INSTRUCTIONS BEFORE PROCEEDING.
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Invoice No.: Ent.Enter-ROE
Address Enler I
i City Enter Stale Enter Zip Enter j
\._____._~~H~CHI.___:~~__________~~:~t~~.__.H____.H_...)
r- Customer
Name AshBrltI, Inc.
Address 480 S. Andrews Ave., Suite 103
City Pomapano Beach Stale FL
Attn;
Q Period Oeserl lion
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Hangers
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d. 37"-48- in diameter
e. 48" or realer In diameter
Stump Holes BackfiH
Backfill slu holes dean fill
Number of ROEs Billed on this invoice:
INVOICE
Zip 33069
Date
Job Name
Event
Unit
E~ch
Unit Price TOTAL
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Please Enter Information Below::
Date: Enter
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Address: Enter
City: Enter
Enter
Zip: Enter
Contact: Enter
Phone: Enter
County; Enter
to Enter
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Instrucllons:
1. Enter applicable information above (Not on invoice).
2. Enter ROE infonnallon and line items 0f1 each ROW sheet.
(Note: Each ROE should be on a separate sheetli.e., ROE01, ROE02,
ROW03...ROE12J)
3. Quantities will be updated automatically on the Invoice (Do not
overwrite the cells in column C).
4. Printlhe invoice and al ROW backup sheets.
5. Invoices with incomplete information and data will be returned.
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Attachment
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All Jobs> Berghman Services, LLC
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DISASTER OPER.-\TIONS ONUNE PORTAL
1111~d...,.JJlnuary 11,2'OUI
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I\snBIiILSUbw.olta lllt..AudiLSystem.Examples.__
DISASTER llPERATfONS ll!\l.lNI: PORTAL
lhu~daYf .J.an...."., 17 f 70ftl
. AshBritt
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Au411a Jobs SelVi"". Relaillnge Repotls .
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Ash Britt, Inc.
Attachment
AshBritt
D1S.\STER OPERATIO:-';S , lNUNE PORTAL
lh,,~day. January 1',100'
. Environl'tltota1
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Services
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iii AshBritt
II Environmental
Sun Mon Tue Wed Thu Fri Sat
I-Sep 2-Sep 3-Sep 4-Sep S-Sep 6-Sep 7 -Sep
AshBritt Weekly
Safety Summary:
[Project)
Accidents
(attach Investigation form)
Injuries
(lost workday)
Injuries
(1st Aid)
Vehicle Inspections
Vehicles Found Deficent
Vehicles Removed from
Service
Areas Inspected
Oral Warnings Issued
Wrtten Warnings Issued
Decertifications
Ash Britt, loe, I Safety Summary Report
2007
AII6rIll, Inc:. S.fefy PIIIn
. AshBritt
. Environmental
Activity Hazard Analysis: Debris Removal Operations
Major Pbll$tlAdivity
[kluis Lo~inc:
~:Utn<:e Potential Huard,
1.0 1, BI1c1,:Sll1Iin
ControW'Pnc:autions To IkT.km
2,CulsfAbrasiollS
), Fool In
4. Traffic Accidents
~, Hcadln'urics
6. Hcavy Equipmcnllnjurics
IRbris U.ulint &. Dwnping
2.0
1. Truffil:Acx:idcnl5
2,CulslAbrasions
J.Hcadln'urics
4. Heavy Equipmcllllnjurics
S,Dusl
IHbris RflIu(tion
1_.
3.0
I.CuIslAbrasiOl1$
2.Tri $!'Fells
),Hcavy EquiprnCll1 In;urics
4,Noisc
S.Dusl
6,FirelExplosion
7,Debtisshoolingouloflubgrindcr
Onnup
'.0
1.000t
2,[ in
),TripsfFalls
lasses
L..IR.....iHd_da~
R~By:Narne
PrirIlo.te-'2I2712OO8
OebtisAHA
SF09_AB_Al-iAs_Al_V10715.FR (l<AIpg)._"
F'lge10113
AatBrrtl,lneSalelyPlan
II AshBritt
a Environmental
Activity Hazard Analysis: Debris Removal Operations, Hazardous Tree & Right-of Entry Work
MajorPIllI,,,tlActivity Sequma Potrntialllaurds ControblPrKautions To 80r Taken
N~
Equipmml S$,p 1.0 l,Unevenorsofturlhonproper1y \, Wall; down property prior to Nit of wort: to identify $Bfe wort areas for scning upequipmen
2, Use properequipmcnt for the job,
], Sct upareasl1all be on fiml and level ground
4, Use oCpadsorcribbing Cor outriggen when on soft ground rannleis extendec
S, Use oC outriRRen for machi ~ so enuinn..Ais DUlndlllory for maximum stabiliution when boom or
2. Exposcdpow.:rlines 1,Identify overhead lines and maintain the: following distance: ifenergized (O-SOkY-jO'). (SI-200kY-JS'). (20I-300kY-19,7'). (]O!-
SOOkV-24.6'). (SOI-7S0l;V-34.4'). (7SJ.IOOOkV-44J'),
2, When anached overhead power lines Ire present, Quality Control personnel Ilong with workers. will determine iC work tan he: done
safelYOUlSidelhe 10ftpowerlineworkzone
], When wort:cannol be: done safely outside the lOft power line work zone. Quality Control penonnel shall notify the: local power
company in order to ~u1c an OUlagclpower line removal beCore work begins in that particular wort: zone
4, When nccessarv, verifv electrital shut ofT with vollal/e deleclor orinr 10 bel/innina wolk
].Wells i.e water sc tic I, Wan:, The entire ROE to identif ssible undc: round wells and mlllk thc:mCor rsonnel awareness and safe
4, BuriedproparlCtonks I, Will; the enlire ROE to ide:ntiCyanet malk IIInks, illug~ meters or lines
S. Overhead hazards 1,lde:nli otheroverhe:adbuards when senin , cui ent andinla 'n outwortassi nmenlstonliti alCin'ul"
6. Buriedutililie Le,water electric etc, I.Ide:nlif other utilities ortosctlin cui entin ].~
7,CnllapsedSlfuetures I,Donolenterportiollycollapscdstrnclurcs.
2,Collside:rall strncturesscheduled for de:lllolilion IS unSlfe
8. Trips. slips and CaUs I, Be aware of your sunoundings, Keep work area picked up.
2, Wuu DrOocr PPE i,e, hard~b.. SlfeN shoes.. SlfeN Ilasses Ind vests
9, Flying objects I, Chainsaw operators must wear chaps. face:shicld. safety glasses and ear plugs or hcarinll protc:ction Cllce:p1 when c;Jimbin8 (chaps and
Cacc: shields arc optional for climbers)
2, Safctv "lasses shall bc worn at all times whe:n o""ratin chaillS8wsorworon in on arca whe:n thcv are bein" oncrated
10, Chemic;al Huards (emissionslodon) !, Slop IlClivity. move up wind and nolify supervisor/project saCety officer whenever natural gas or unl.:nowll odon arc detected
II,Airbomcpartic;ulates(dust I, Provide: dust masks to worken when requested,
12,Householdhazardouswastc j,Sctaside:for 'eku a 0 ateconllllc;tor
I3,FuelFir~ I, Never reCuel hot equipment. Allow cool down
2. AlwaVllhavc ananrwnnriate fire extin"uisher rca.dv
lA'alH'rs and Han&",s U I,Overheadpowerlines I, Slay at least lOft Crom energized power lines with equipment. Consider electmal conductors to be: energized with potentially Catal
voltage never to louched
2, When the work zone is within lOft of an energized power line:, lhe: line shall be dropped by the: power company bc:fon: wori: in thlt
nartKularwon:Zollemavbe in
2. Fallingobjecls I.ldentiCy fall zones whether for limbs or Ceiling oftree:s, All ground personnel must keep out of Call zoncs. Wear proper PPE (i.e,
hardbals vut saCetv "llSscsand safelvshocs
],Equipmentroll overs \, Make sure equipment(i,e, buckcltrud,;s" manliftsare on level ground before boominll up,
2, Usc oC pads or cribbing Cor QUtriggen when on soft ground
], Us.c oC Qutrillen Cor lnachine:rv so CQUillDed is mandalo'" Cor m.,.,imum slllbilization whc:a boom or ralloleis extenda
4, Fallinslimbs I, Tie offand lower limbs 10 the grlXlnd with rope whcnevcrpossible, Do llOt tic ofTlimbs to the buc;kel
2, BuckelS with manufactured equipped winche or tic olTpoints Cor limbs may be used
]. Tic 01T points shallllOt be the same anchor point Cor Call protc:ction equipment or de:vices
4, ReCer Illld c;omolv witli malluCactwe s[lC(;ifK:ations or instructions for $Bfe oocntinlt oruccdure~
S, FallingCromheighls I, All bllCkellrnck or manlift operators must wear SllCety harnesses wilh Illnyards anac;hcd 10 an approved anchor point, lanyards should
be anaehcd 10 the harness wilen the openloris 001 working ouloCme bucket not left c;onl1ectcd 10 lhe: anchor point in the bucl;et. Alwa)'!
checl; the: operablhty of the snap hooks Cor safety,
2, Laddcn or scaffolding an: prohibited IS a melns Ircc: climbing or removing hangers
], Bucketlrncks, manlifts. climbc:rs and teleseonin~ saws are the onlv acccntllble method of han~ar removal
Tt~aimbinr: 3.0 I,FalIs I,TreeclimberslllustbequalirlCdbyyearsofexperierll:eandtrainilij
LAst R_d. dale
Rev.se-d9v:Nafl'll!
Pnnt Oale: 2121/2006
ROE AHA
SF,09_A8_AHA$_AJ_Y1D71~FR (1tA1lpv) xII
Page 201 13
AshBrlll,Inc:,SatetyPlan
a AshBritt
II Environmental
Activity Hazard Analysis: Debris Removal Operations, Hazardous Tree & Right-of Entry Work
MajOf'l'tlaHIActlvity Sequence Polential Hazard. ControblPrecautions To 8t Takm
N~
2, There shall be alleasl one qualified tree dimhe:r whe:n dimbing opel1ltions arc in progress
], Entering a tree from a bucl;et trllCkor manlift will not be allowed at any linlt:
4,Frcctlimbingisprohibited
S, Climbcn must start the dimb from the ground, He must use spun and galTs suilible for the type of tree being climbed, Aip lines
required (2nd flip line for dimbing over limbs) Cor dimbinlalong with a saddle and once in posilion secured with a lifeline
6, Before starting work climber must be lied in with an approved climbing rope and saCety saddle and the dimbingline must be crOlched
IS soon as pnclic;abje and a taut line hitch tied and chec;kcd. Always tie I knot in the end of the climbinllline or nUlke sure the line is
longer lhan the: hcightofthe:rapellingdistance
a. Climbiniline w/minimwn oC 112 in, diamelcr made: synthetic fiber wlbreaking s1renilh DC S400lb
b, Climben shill ensure Call protection anc;hor points (i,e, crotch, limbs. tit,) are evaluated for proper size and dimensions
7, Pine trees may be c1inlbed from the ground,limbcd on Ihe WIly up, topped and sectioned down by dropping or lowering cui limbs and
pieces into a clcar drop zone below,
8. Climbcrsascc:nding into Oak or othe:r broad S1nK:tured Irees should lie ofT as in scc;tion 3,a,4 and work their WIly through the tree
making culS lhat do notjeopardi:ze their saCety, Drop or lower limbs into clear drop zone
a, Tools weishing more than IS pounds, such asc;hain saws. must be raised and lowered using a separale line: olher than the life line:
exceplwhen used Crom an aerial device,
b, A sepll181c lille must uscd to lower lilnbs to the ground
e,ln5pCCtlimbsbc:foreapplyingweightIo1hem
9, Climbers shall maintain aT least one: point offoll protection contact at all times whm ascending and dcseending treet
10, Climbers shall ensure fall protectioo anthor points (i.e. erOlch, limbs, etc,) are evaluated for proper site lIlid dimensions
11, The climber shall inspect limbs. branches. elc, Cor size, shape, lean, dealying or weak sPOls beCore placing the:mselves OIl the limb or
"'~h
12, Use oCthe bucket1nlck 10 liftllowertools or eQuioment is rnnhibitcd
2,Fallillglimbs I, Ground man used 10 keep fali zone dear oC personnel and keep de:bris eJellflCd up, Ground man to help tlimber with tools Ind
equipmml.reCuelingoCc;hainsaw,andprotcclingper-.>nnel
2, Climber shall evaluate the limb or branch Cor proper weight distribution beCore saw c;ut
], Tic ofT points shill noI be the umc anchor point Cor fan protc:ction equipment ordeviec:s
4, Cut limbs, brllllches, etc;, into manageable sections 10 allow safe Calling or Inwerinll of limbs inlo the drop zone or use olher suilable
colltrob to mininliu the oolential ofuncontroll.b1e Clllinl limbs or brallCh~
Tr~FtUinl .0 I, Fallingobjecls(trccllimbsoCothertrec:s) I, Identify the fall zone, Keep all personrK:1 outoCthe zone when felling the tree
2, Identify power lines which may be in the way
], Identify buildinllsin lhe Call line, Tree may hive 10 supported with wedges" c;hain falls. eables or crane (use oCa crane will require a Iii
specific AHA beCore usclconlact saCety offiec: Cor additional guidance)
4, Consider size, shape. lean, dc:cayed or weak 5pOIs
S, Chccl; wind Corce: and direction,
6, Clear area oCany people and identify an escape roule beCore Ceiling, Each member oflhe crew must undcnlllnd his role and place,
7, Clicc:k COOling before c;uning. Clear area around tree: Cor safety
8,WorkuphillwlK:npossible,
9, Give audible WIIl'ningjust beCore Ihe tree topples
10, ICusinll a rope Cor tension the rope: mUSI the length oCthe: tree plus SO'It and of one piece
Il,Propcreuning techniquclwill be used at all timcs
12,AppropriaICCace:euloCalleast4Sdegrces$hallbec;ulilllothetreeoCatleas1!13diamclerofthetree
Il,Bac;l;culSshall be at leaS' 1.2 illChesabove the Cocecut
14, Sufficient hingclholding wood ohtlcas12 inches shall renmin 10 c;ontrol Call and direction ofthc: tret
IS, Cuning throtlih Ihe hingclholding wood is prohibited
16, Saw ncnDllnel shall conduct a ~Sizc-Uo" oCtrce before anv tree fellinl activities or OOCl1ltions
2,Chaill SIlW injuries I,UscoolytrainedqualirlCdopenlOfS,
lMlRa_ddale
ReVl5e(l8y:Name
Prnt Ollie: 2f21J2OO!1
ROEAI-!A
SF,09j,Sj'HAs_AILY1.D115.FR (xAllpg)I<"
Poge3of13
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ASIl8tIll,lncs.retyPlan
II AshBritt
13 Environmental
Activity Hazard Analysis: Debris Removal Operations, Hazardous Tree & Right.of Entry Work
Major PhudActivity
~:Ut'tl<< Po',nlial H;uanb
ConfroWP'rKautions To Ik T.ktn
2,SawstohlVcchainbrcakandlicl;bod:auards
],Weat rPPE j,c, hardhal5with shield, saCctv 1&5S1::l.,chll ,Sleelloesooc5,Ycltsandc:ar II sorhcarin
I, Bllel.: up alarms required Cor each piece oC motorized equipment
2. F1aucrs and spol1Cl1i 10 proletl pel'!lOnnel on fool and public on the road,
], Use besl Slfe work pracliccs while pushing debris 10 road and loading on haulers
4 Do nol <:1 call hI between ui menl
I.
I.
I,Usclheri hi ui InCnl for the 'ob,
I, Clean up area when work is wmplele, War!.:: in a !laCc manner, Be aware of your sunoundinlls
Ikbrb Ro:moval
5.0 ), HClvycquipmcnltr;affic
SturnpRll'moval
Dnnobrldnnup
6.0 I, Undc round utilities
2, Overhead wer lines
3. OlIma eto ui menl
',0 I,Slips,tripslndfalls
Equipmmt
I,BucketTmcb
2.BobealorSkid
], EXClIvator
4. Dc:brisTrucl.:
5, Backhoe
6,ChainSaw
7. Pole Saw
I.Chap$
9,Hardhatwlmesh
IO,Steel toe Shoes
Il,climbingline
12, Climbc:nSpun
I3,AipLines(2)
14.5addle
15.Ascender(option)
16.Manlirt(optioll)
17, GalTs(fit OOdy size)
II, Bodv harness/lanvard
Insprction Rrquirrmmb
Daily
Daily
Daily
Daily
Daily
Daily
Dai]y
Daily
Daily
Daily
Dai]y
Daily
Daily
Dai]y
Daily
Daily
Daily
DailvCheckSna Hoob
Trlmmc Rcquirnnrnb
I. Qualified by workexperienee lIIld trlining
UlSlRCVlHd:aele
Re-.Med By: Name
Printo.\e:212712OO6
ROE,,",
SF09_AB_AHA'_AN_v10715 FR (xAIlpg) xII
P94of13
AIl'<t.lnc:.SafetyPlan
1:1 AshBritt
. Environmental
Activity Hazard Analysis: Concrete Removal Operations
M.jwPhasclActivity !Wquenu Potential Ha:.tanls ControlslPreuuUOIIs To lkoTakm
N..
rHoris Lo.ding I.' 1. Physica]Haz.ar<ls
I, Uneven or !lI,)ft earth on I'Oltds I, Be I]elt m changing conditions, Abide by posted speed
]illlitslndothertllfficla~
b. Exposc:d power lines 1,ldenliCyoverheadlineslndmaintaintheCol]owing
di51anceifene'1ized(o.50kV-10').(51_200kV_14,7')
(20 1-300l::V-19, 7).(30 1-500kV -24,6').(501- 7S0k V -)4.4 'j
7SI-IOOOL:V-44.J'
c,Tllffic I,EstaMishtrafficcontrolUlnes(sigM,cones.f1a81ltr1)
d. Backstllln from liftipg debris I. Use properliftinl lechniques(i.e, bendingkneeslnd
kcepillJ c~mler of arlvil)' close 10 the body}
2,Usc rlif\in""-"ui~enlwhen,v,ilable
e,Culsl.bllsiollSCrombandli debris I,Bealerlforsl cd eSaOOusclCllhcr loves
f, Foot injury from wlllking on fllUinalshifting L Wear propcr safelY shocs
debris 2, SillY offdcbris IS much as ........~;ble
g, Head injuries from Clllling debris I, Keep ground personnel away from debris loading
optlluons,whenClverpossible
2, Ground DCf'Wnnel in work 1rCI.....1I wear hardhats
2. ChcmicalH&l.Irds
a,emissions/odors I, Smp tIelivity, move up wind and notify supervisor/projeel
safety olIicer whenever narurlll gas or unl.:nown odors
lII'edctecled,
b. Airborne particulares(dust} I,Apply water 10 roadIdebris as needcd
2, Provided dust masks m worlers when r lICsted
), Traffic Accidenr, 1, Use: IflIined or experienced naggenandlortllflie signs,
as required, 10 C:Ontrollllffic Oow around worl.: area
2. NotifYllld possibly usc law enforcemenl pcrsonnel
Cor tllfflC control
4. HCfltStress I. Drink plenty ofwaler 10 kec:p hydrated
2, Take breaks as needcd in cool veas
5,eoldStress I,Drinkplentyofwalerlokeephydrated
2, rake breaksasnecdcd in wannareas
6,NoiscHl.Z.lrds I.Wearhearin tcctionwhcre uired
7, Machinery IIId Mechanized Equipment Injuries I, Inspect all machinery/equipment for serviceability prior 10
usc each day
2, Providc backup Ilanns 011 In machinery
], Lod.:oulllll8out machinery/equipment whenever
unexpecledrelcaseofcncrgythltcouldcauseinjuryis
possible
4,GroundpcrliOnnclinworkareashallw.,.rhardhals,high
visibilityvesl5,saferyshoes,safetyglassesandhearing
prol<<llOO
S, JteJ.:hammer opcraton shllll wear hat-dhab, high visibility
vests" saCelVshoes, safelV lllasscs and hClrilUl Drotection
8. Adverse: Weather Conditions j,Bealer1forchnngingwelltherconditions
2,Seckshehcrintheeventof] htenill/scverewinds
9,Truck Tipping Over IncidenlS I,Dislribule wcight in lruc:k bc:d as evenly u possible
2. Load on stablellevel ground
],Uscsponenforant.ckingoperatioosinc:ollgesledareas
and equipment operations on roads
LaltR~dllle
FleviladEt,r:Name
Prinlo.le:2121f2OOe
concraleAHA
SF'09_AB_AHAt_AII_v1,0715.FR (xAIlpg) ~II
Pfge1of13
AstBntl,lncSaletyPlan
EI AshBritt
II Environmental
Activity Hazard Analysis: Concrete Removal Operations
Major PhaselActiviry ~queJlCC PotrntiaJUazards ControWl'r<<1lutiOlls To Be T.knt
N~
4,FI.uers.re required for.l1 loading operations on or
immedi'lelyadj.cenltoroads
5, Allow 30ft. be~en lrucb, ground pc:<lple and other
cquipment asl "fedistance when loading
6. When troeL: is being loaded. walch for large concn:le
debris and helV)' debris that may jam wnc:n dumping
7, Tl'\ICks shill not be overloaded. I minimum of 12" of
frec:boardsh.llbem.intained
8. In'mCCttruc1:fordamlRe inlheevcnloftinninl!over
lk-brisHlulinl& DumpillC '0 I, PbysicalHaz.ards
I,Unevenorsofturthonroads I. Abide bv nosted sneed limits and other trlffic laws
b, Exposed power lines 1,ldentifyoverhudlines.ndmainllinthefollowing
di$llnce ifenefiized (0-50 1:V_IO'~(51_2001:V_14,7)
(20 1-300I;.V -19 ,7),(30 1-500k V -24.6').(50 I- 750W -344')
751-10OOL:V44.)'
c, TraffIC I. E$IIblishtraf1icconlrolzones si ns,cones,nal!l!ers)
d.BackstJ'llinfrolllliftinsdebris I,Usc proper lifting lechniqucs(i,e, bendmg Irnees.nd
kecping cenler ofgr.vity close to the body)
2, Use rvn""r liftin' enuinmenl when aVlilabk
e,Culslabrasionsfromhandlin debris 1. 8e.lertfor sl edRu and use leather loves
f. Foot in';:;;:v(rom walkin on Callin shiftin j,Wear ro u, ,boo,
debris 2,8ta oITdc:bris.smuchasDOSsible
8,Head injuries from fallingde:bris J, Keep iround personnel a_y from debris loading
operations, whel\C\'erpossible
2. Ground ....rsonnd in work area shall wear han:lhats
2,ChemicalHazards
l.emi$Sionslodors I, SlOp activity, move up wind and notify supcrvisorfproject
safety offICer whenever natural glSor unknown odot-s
aredelected
b,Airbomc:pllrticullltes(dust) I,ApplywalerlOroadfdebrisl5needc:d
2, Provided dust masks to workers when rcouesled
3. Traffic Accidents I,Use trained or experienced llaSSet"S.ndfortraffic signs,
ISfequin:d.toconlrollrafficflowl/'OUndworkarea
2, Notify and possibly use Ilw enforcement perllOnnel
fortllfficcontrol
], Hauling verncles shall make turns slowly and cautiously
at interscc:tions and slow down when annroachinl! curves
4, HeatStn:ss j,Orinkplentyof\.\'8tertokeephydraled
2. Tl1:e breaks 15 necdc:d in cool areas
5,ColdStre5S I, Drink plenty of water to ktephydrated
2, Take breaks as needed in warm lre.as
6, Noise Haurds I.Wearhearin cctionwhcrer uired
7, Machinery IIIld Mechanized Equipment Injuries 1,lnspect.llmachincry/equipmentforscrvil:cabilitypriorto
use each day
2, Provide: backup alamls on all machinery
], Lockout/tagoul machinery/equipmenl whenever
unexpecled release of energy lhat could cause injury is
possible
4, Ground personnel in work area shall wear han:lhalS, high
lasl Revrsed' <late
R~~: Name
PnntDale: 2/27/2008
Concrete AHA
SF.09_A8_AHAro_AlI_\/10715 FR (.AIIpg}.."
PIoge 801 13
AsterIll,lnc.SaletyPlan
E AshBritt
. Environmental
Activity Hazard Analysis: Concrete Removal Operations
~bjor PhaselAdivlry lkqut'nce Pott'ntillHaurds COIltrolslPnc'utiOfu To IX T.k.-n
N~
visibilityvesls,safetyshoes,safetygll5sesandhearing
tIf'Otcction
g.AdverseWeatherConditions 1,8e aJer1 for changing we'lhcr conditions
2. Scekshelrcrin the eventofl hlenin Iscverewinds
9, Truck Tipping Over Incidenls I, Weight should be distributed in truck bed as evenly
as possible
2,Dumpon stablellcvel ground
3,Usespottersfor.lIbackingoperationsinconsestedarcas
and equipmenl operations on roads
4, Flauers are required fOf a1llUlloading operations on or
immediately adjacent to roads
5, Allow 4D-50fl between trucks, ground people and olher
equiptllellt as a s.afedislllnce when dumping
6, Tl'\ICks sb.lI not be ove"oaded. a minimum of Ir of
frceboardshallbemlintained
7, When truck is beinS unloaded. watch for Ilrge concrele
debris IIld he.vy debris thai may jam when dumping
8, At the dumpsite, have the trad:hoe remove the large
concretcdebristhatmaycaU!ll:.trucl::tipover
9, Framc:less lrucks will be unloaded by meehanical means
10, Insoecttruck for dalllaRein the event oftiooin Over
Last Rl'I/lHd elate
Rl'I/iH<l~' Name
Print Dale: 2/2712OOa
CoflCl'ete AHA
SF.09_A8_AHAs_AlI_\/'I07'S FR (.AIlpg]..
Page 901 13
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m:E~V~~!:,~~t
Activity Hazard Analysis: Demolition Operations
~bjor PhasdAcrivlty Mq~n" Pot'mtialHlllarcb Controls!Pr-c-alutiorn To & Taken
N.
lkmolition ..0 a, Polential releaseofSlOf"Cd Verifyscl'YicclinesinalTecledareasare
energy(ic..elcctric,gas.waler, shut ofT, capped 0. olhc:rwisc conlrollcd
slellnl,scwcrandolhc.se.....iccs bcfoudemolitionhc ins,
b, Potcnrialhazardousmateri.ls Hazardous malerials shall be controlled and!
c>>posurc to hazardous I:llcmiClIls orcliminalcdheforcdemolilionsbcgins,
gases.cxplo$ives,l1ammable
materials or dannc'$O\ISsubstances
c, Employees working in an Stay out of struclures 11 much as possible,
unsafelunstablcslruclure During dcmolrion a compctenl pcrson shalJ
pc:rformoontinousins~tionJtodclcclluu.ards
resulting from -...caking or dctcrioraled floors.
Wldls, or loosenerl materials, No employee shall
be allowed to work where sl.Il;h halards exists
untillhcy conccled by sboring, bracing or olher
appropnatcmeans
Appmpriale lightillgshall be: provided,
Demolition Doors and exterior walls sllall
be:ginlltbelOpoftheslru(:tureand
""occcddowllward,
d. Potential exposurc 10 fragrnentation Appropriate steps shall be taken 10 controll
of81ass fragmentation of glass debril (i,e" taping windoW!,
controlled demo, or removing personnel from
affecledarea)
e. UseofequiplllentonDoors All floors and worting surfaces where
and workillg surfaces equipment is to be: used shall have sufficient
strenll.thlOsu......r1Ihc:im......sedload,
f. Safe acce.u toO structures under Only dlOK stairways, passways and ladden
demolition dcsiguedasamcansofaccesstothestroclures
shall be: used
g, Overloading flooring All floors and worting surfaces that is used for
s1orageofckbrisshallhavesuffiecienl
stren"th 10 su --"'the im-sed load,
h.HClIV)'equipment{lnjul)') Inspc:etallequipmentpriortouse
Remove faulty equipmenl from service
Provideb8ckupalarmsonalleqllipment
TrlinopentorsollSlfeequipmenlusc, Require
pel'SOflnc:J to follow PPE policy, Mari:exclusion
rone within 6 ft ohny pit (that is grealerthlll1
4 ft deep), Require personnel positioning devices
or flU proleclion when personnel nlllSl come
within6ftoftbeedfteofNI,
i,Masonl)'wIUremoval MlSOnl)' walls or se<:tion of wall shall notbc:
La.tRlrVl'Md.dale
R_dBy:~rna
Prinlo.le:2n7f2008
DemoIAHA
SF.0SI_AB_AHAI_Al_vl.0715FR (xAIpg)ldI
Ptgel0or13
Atk'erll1,lnc,SatetyPlan
il.'! Ash Britt
II Environmental
Activity Hazard Analysis: Demolition Operations
Majorl'hase1Activity ~utnce POImUaI Iburd, ControWPrrtlIutions To BeTakm
N.
allowed 10 fall upon the flOOl'loflhe building in
sllChmasscsntoexccedthesafeclrl)'ing
caDllcities oflbe floors,
j,Standingwln removal No wall section that is more than 6 flin heighl
shallbe:pc:nninedtosta.Jdwitlloullatcraflxac:ing
the wall was designed and conlnlCled to stand
without such IlIeral support Ind is in a condilion
safe enoulfh to be: self,suool1inl!.
1.:, Wortinll Ofl top of the wall EmployUl shall not bc: pcrmined wo work on the
Ion of I WIll when weathCf COll5tilutes,
I. Mechanicaldcmolilion No pc:~ shall be: permitted in Iny area thai
c:al1 be: affected by demolition when mechanical
dcnlOlitioo is being performed,
(Only thosepcrsonncl nece55lll)' for the
oDerationsshallbc-nninedinthisarc:B
m,Rclainingwalls Rctainingwallsllscdtosupportearthor
ad;oiningstlUcluresshaJlnolbe:demolidJedllnlil
sucheatthhasbc:enbraeedoradjoining
structures havebe:en undc:-=nnc:d,
nWallssupportingdcbris Walls shall not be lI5edlo retain dcbris U11less
canableofsafel sllnoor1ill thei~~~load,
LilslRIlViHO:diIle
R_d &f: Nilme
PrIf"ll0ll1e:2n7f2OOt.
OemcM AHA
S~.09_A8_AHA$_A~_v1,071~FR (llAlIpg).xls
F'rge'1d13
Asll9rl/l,Inc:.SafC'tyPlaIl
a Ash Britt
II Environmental
Activity Hazard Analysis: Final Destination Sites
Major PhuelActh-ily Sequrnu Polrnlb] lIaurdt ControbIP~uciont To Dr Takrn
N.
Milich Unloading 1.0 I. Physical Hnzarlh
a,Hitbyvehicl~caughlbclwc:en I. Personnel on foot should Slay away from helVY equipment
Per'lOnnelncedtogetthellttentionofopc:rlllorsllnddrivers
beforc enlerins inlo unloading zones,
2. All tructsand cquipment are rcquired to have bacl.:up
alamlS thai work., Daily in'lpCCtioos required on all
vehicles
3,DIlCIOincTCa$CinlaqJetrud;tralftcthetileshoulduse
sponc.rs.ndornagger5lodirecltraflic_ Uscconetand
silnslodcsiS~letrafliclancsanddumparcas
4, Driven ohcy speed limit for site, Pay attenlion 10 spotten
Know whal is going on .round you
S. All pcr5Onnclto wear PPE(i,e, hard hats, reflector safety
vesls, and ued toe sOOcs,
2, Truckrollovers I, Keep roads in good condition, Providelevelarcalo
unJoadlruCU,
2. Keep minimum of3Sft between debris trocks ifunloadins
.'" side
3,Fire I, If mulch truck comes into site with mulch smoking or
burning direcl truck away frolll any debris, Dirttt InICllo
area away from other vehicles. H.ve water Irucllo wet hot
spots or pul out fire, Unload mulch away from other
debris 10 prevenl spread offire,
2, H.vefirecxtinguishcrslvailllbl.e
3. All vehiclcsarcrequircd to have Fire cxlinguishers for
small fires
<4, Have Iota' fire delUl'""nent nhone 'Slvailabl.e or call 9] I,
4. Night llpCtlIlions I, Adequate lighlinC in the form oflighllOwers positioned to
covcrs all are.s of tbe site should bc scl up and used
o
lnlR....lHddale
ReYisedByN8rre
PnntDala2n7t2008
FDSAHA
$F,09_AB_AHAs_Al_v1.0715,FR (xAllpg)l<ls
Pagl!120113
Ast'BtIrr,InC.Sa/etyPllln
o
a AshBritt
II Environmental
Activity Hazard Analysis: Freon Reclamation & Scrap Metal Baling
Major PtulKl'Arth1ty ScqUCntC POIcnti..JHnards Conlr~"uuliom To Dr Takm
N,.
Freon Reclamation 1.0 I, Equiplllent Injury )"lnspcclaUequipmcnlprilll"lousc
2, Remove flulty tlquipmenl frolll service
).Trainopc:ralllnionufeequipIllClllulC
4, R uirc: alld enfol'U ~SODncl use of a..-.....;.tc: PPE
2. B.cl.:Str.in I, Train waken on lifiin tcchniues
),ExpoluretoBio.Hazards I. InSpllCt white IlnilS to insure all have bccndccontaminaledbeforebc&inning reclama tion,
4,Eyelnjury I. Requirll use ohafety ClulCS with side shields.1 all times on sile (note, safe:!)' cl.s5Cure nol required when in office buildincs or
vchicles when no haZllrd is .-.
S, Cub/Abrasions I.R uire useoflc.lhcr or cuI resislant loves durin aU manual handlin , allons
6,Footlnjurics ~: ~:~;:l~:no~;~~~s~s:~,: ~~~f:i~::i:~:CIlIs
7,Headlnjurics ~: ~~~r:J~:o!.:~~s~~ ~~~~:;;=flltv r
uiremllnls
MclalBallng 2.0 I. He.vy Equipment Injuries I. Inspcclall equiplllClltprior to usc
2, Remove f.ulty tlquipmenl from service
), Tr.in operalors on safllcquipmc:nlusc
4, Require and enforce p<<SODnel use Ofappropri.tll PPE
S,MarkexcJusionzonearoundbalcr
2, Envirollmellt.1 HIZlIrd frolllliber.ted comprenor oils ],lnspllCt b.ler-catch pan daily 10 insure thal.n oil is conlained within bales or siphoned for proper relllovll per EPA Relulstions,
),CuIslAbr.sions I,RCCluireuseofJ.c.alhcl-orcutresislanl lovcsdurin .llm.nWllhandlin~oncralions
4, Foot Injuries I, Rcquirellscofstccl toc ufetyshoes while 00 site
S,Headlnjuries I. Require use of hard hal whilc on site
Melal HlllulIn&;fTnnsport '.0 I. Traffic AccidllillS I. Obey .lIlraffic l.ws .nd posted speed limits
2.lnsfl"Cl.llcquipmcnlpriortOIlSC
3, Remove f.ully equipment from service
4,Trtin operalllni on safe eqllipment usc:
S, Check .1l1Of.ds for anv loose materisls and remove an" idcntiflCd hazards
o
LaIllRIMHd:(lala
Re<.Iised 9,': Name
PrinlOala:2n7t2008
Fleon-MetlllAHA
SFOSI_AB_N-tAa_Al_v1,0715,FR (KAIIpg) iris
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References & Other Experience
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No" 08-07-01
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Select Client References
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AshBritt maintains a positive and professional relationship with all of our clients. Below is a list of select clients for
whom AshBritt has performed response and recovery services over the past five years. Clients with an asterisk (*)
besides their name represent single recovery projects for which Ash Britt collected and disposed greater than 1,000,000
cubic yards of debris.
Furthermore, please feel free to contact any of our current or past clients for a reference and more detailed account of
our performance. Refer to the previous Detailed Disaster Response & Recovery Experience Table in this section for a
comprehensive list of past debris management experience, including projects in Florida, North Carolina, South
Carolina, Virginia, Maryland, Oklahoma, Louisiana and Mississippi. Contact information and important project
descriptions are included within these.
Collier County, Florida*
Daniel Rodriguez, Solid Waste Management Department
p (239) 732-2508 f (239) 732-2508
Email: DanRodriguez@colliergov.net
3301 E. Tamiami Trail, Bldg. H, Naples, FL 34112
Contract Term: 06/14/05-06/14/09 (Pre-event)
Project Term: 10/23/05-2/16/06 (Wilma)
Approx. Cubic Yards/Fees: 1.3m/$24,300,000
Project/Technical Description: See section 4.
.
City of Pass Christian, Mississippi*
Malcolm F. Jones, City Attorney/ Asst. to Mayor
p (228) 452-3310 c (228) 861-9368 f (228) 452-5435
Email: cityattomey@ci.pass-christian.ms.us
PO Drawer 368, Pass Christian, MS 39571
Project Term: 9/1/05-8/28/06 (USACE ACI-Katrina)
Approx. Cubic Yards/Fees: 1.5m/$35,000,000
Project/Technical Description: See section 4.
Forrest County, Mississippi*
Don Simpson, Resident Engineer
p (202) 294-2047 P (601) 634-5760 f(601) 634-7110
USACE, Mississippi Valley Division
1400 Walnut Street, Vicksburg, MS 39181
Email: Donald.E.Simpson@sam.usace.army.mi I
Project Term: 9/1/05-8/28/06 (USACE-Katrina)
Approx. Cubic Yards/Fees: 2.5m/$67,500,000
Project/Technical Description: See section 4.
Jones County, Mississippi*
Stephen "Duke" Loney, Resident Engineer
p (225) 241-7162 P (601) 634-5760 f (601) 634-7110
Email: stephen.r.loney@usace.army.mi
USACE, Mississippi Valley Division
1400 Walnut Street, Vicksburg, MS 3918 I
Project Term: 9/1/05-8/28/06 (USACE-Katrina)
Approx. Cubic Yards/Fees: 1.9m/$43,250,000
Project/Technical Description: See section 4.
o
Charlotte County, Florida*
Alan Holbach, Maintenance & Operations Manager
p (941) 575-3624 f(941) 575-3653
Email: Alan.Holback@charlottefl.com
18500 Murdock Circle, Port Charlotte, FL 33948
Contract Term: 06/08/04-06/08/10 (Pre-event)
Project Term: 8/15/04-6/25/05 (Charley)
AshBritt. Inc. I Sunny Isles Beach. FL I RFP No. OS-07-01
79
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Approx. Cubic Yards/Fees: 1.9m/$57,000,000
Project/Technical Description: See section 4.
Escambia County, Florida*
Bob McLaughlin, County Administrator
p (850) 595-4946 f (850) 595-4928
Email: bob_mclaughlin@co.escambia.fl.us
213 Palafox Place, Pensacola, FL 32502
Contract Term: 09/07/06-09/07/1 0 (Pre-event)
Project Terms: 9/22/04-5/31/05 (Ivan),
7/13/05-12/9/05 (Dennis)
Approx. Cubic Yards/Fees: 2.4m/$44,000,000, 700k/$1 0,400,000
Project/Technical Description: See section 4.
City of Hampton, Virginia*
Ted Henifin, Public Works Director (former)
p (757) 727-6020
Email: EHenifin@hrsd.com
One Franklin St. 3 rd Floor - Hampton, V A 23669
Contract Term: 4/30/03-3/24/08 (VPPSA pre-event, expired)
Project Term: 9/13/03-3/13/04 (Isabel)
Approx. Cubic Yards/Fees: 2.2m/$23,800,000
Project/Technical Description: See section 4.
.
City of Weston, Florida
Brad Kaine, Public Works Director
p (954) 410-7269 f(954) 385-2010
Email: kaineb@westonfl.org
2500 Weston Rd. Ste 101, Weston, FL 33331
Contract Term: 06/23/06-06/23/11 (Pre-event)
Project Term: 11/2/05-3/2/06 (Wilma)
Approx. Cubic Yards/Fees: 245k/$3,500,000
Project/Technical Description: See section 4.
City of Dania Beach, Florida
Leo Williams, Public Works Director
p (954) 651-5031 f (954) 923-1109
Email: Lwilliams@ci.dania-beach.fl.us
100 W Dania Bch. Blvd, Dania Beach, FL 33304
Contract Term - 04/12/05-08/02/11 (Pre-event)
Project Terms: 10/27/05-1/8/06,8/26-10/10/05,9/11-9/25/04 (Frances, Katrina', Wilma')
Approx. Cubic Yards/Fees: 26k/$40,000, 150k/$1,900,000'
Project/Technical Description: See section 4.
Brevard County, Florida
Euri Rodriquez, Solid Waste Director
p (321) 633-2042 f (321) 633-2038
Email: Euripides.rodriguez@brevardcounty.us
2725 Judge Fran Jaimison Way
Building A Ste 213, Viera, FL 32940
Contract Term: 12/05/06-12/05/11 (Pre-event)
Project Term: 9/19/04-11/30/04 (Frances)
Approx. Cubic Yards/Fees: 375k/$8,250,000
Project/Technical Description: See section 4.
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AshBritl. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Other Related Experience
Following is a list of AshBritt contracts for other related experience over the past several years. Most of these contracts
encompass cross-over services, which are those that are generally required and utilized during a disaster recovery and
response mission.
Hillsborough County Aviation Authority, Florida
Louis Miller - Executive Director, Evelio Prieto - Project Manager
Phone: 813-870-8700
P.O. Box 22287, Tampa, FL 33622 (Tampa International Airport)
Dates of Service: 2007 (1/7/07-4/2007)
Project Description: General description of project is clearing, grading and off-property tree trimming and removal to
entail subcontracted work of tree trimming, landscaping and sod, clearing and grubbing, fencing, color audio video,
aerial photogrammetry and survey. This is a shared project with the Florida Department of Transportation (Project No.
404904(04)). Expected project duration is 150 days to substantial completion.
Contract value: $940,000
Florida Department of Agriculture and Consumer Services
Project: St. Lucie County, Citrus Clearing
Address: P.O. Box 147100, Gainesville, FL 32614-7100
Contact: John Quigley, 772-216-4039
Date of Service: 12/2006-03/2006
Project Description: 2,993.5 acres of citrus groves cleared, grubbed, piled, burned and disked. Grove canker wash
stations utilized.
Contract Value: $2,320,000
Florida Department of Agriculture and Consumer Services
Project: Citrus Canker Eradication Project
Address: 10300 Sunset Drive, Suite 150, Miami, FL 33173
Contact: Richard Miranda, Public Info Director, 305-275-1907
Date of Service: 11/2004-01/2006
Project Description: Specialized tree and stump removal, processing, hauling and disposal perfonned throughout
Miami-Dade, Broward, Palm Beach, St. Lucie, Indian River and Brevard Counties, as well as counties on Florida west
coast.
Contract Value: $6,113,934
City of Plantation, Florida
Project: Hazardous Tree Removal
Address: 400 NW 73 A venue, Plantation, FL 33317
Contact: Frank DeCelles, Public Works Director, 954-452-2536
Date of Service: 06/2006-09/2006
Project Description: Cut and toss, removal and disposal, and mechanical dredging of hazardous trees and other debris in
designated areas in and adjacent to canals, and other items as specified. Repair and restoration of affected areas.
Contract value: $1,209,000
Weston, Florida Waterway Clearing
Brad Kaine - Public Works Director
Phone: 954-4107269
Dates of Service: 2006
2500 Weston Rd Ste 101 Weston, FL 33331
Project Description: Waterway debris removal from waterways after Hurricane Wilma.
Contract value: $100,000
Escambia County, Florida
Project: Hurricane Ivan Hazardous Tree Removal/Waterway Clearing
Address: P.O. Box 1591 Pensacola, FL 32591
Contact: George Touart, County Administrator, 850-595-4947
Date of Service: 09/2004-08/2005
Project Description: Hazardous tree mitigation removal, loading, burning and disposal. Vegetative debris removal via
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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mechanical, hydraulic dredging. Repair and restoration of effected areas.
Contract value: $3,500,000
Escambia County, Florida Waterway
George Touart - County Administrator
Phone: 850-595-4947
P.O. Box 1591 Pensacola, FL 32591
Dates of Service: 2005
Project Description: Cleared vegetative debris generated from Hurricane Ivan trom Three Old Fannie Road Bridge, Pine
Barren Creek, and Thompson Bayou via mechanical, hydraulic dredging.
Contract value: $220,612
Miami Beach, Florida Waterway Debris Removal
Gus Lopez - Director of Procurement
Phone: 786-586-3491
1700 Convention Center Dr. Miami Beach, FL 33139
Dates of Service: 2005
Project Description: Waterway debris removal including vegetation, C & 0 and vessels following Hurricane Wilma via
mechanical dredging.
Contract value: $331,271
Oakland Park, Florida Waterway Debris Removal
Dave Womax - Public Works Director
Phone: 954-561-3280
250 NE 33rd St Oakland Park, FL 33334
Dates of Service: 2005
Project Description: Waterway debris removal trom two waterways after Hurricane Wilma.
Contract value: $115,000
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County of San Diego, California
Project: Removal of Dead, Dying and Diseased Trees (Bark Beetle Infestation)
Address: 555 Overland Ave., Suite 2182, San Diego, CA 92123
Contact: Tamara Ford or John Rollin, Purchasing, 858-694-2646
Date of Service: 2005 (45 days to completion)
Purpose: Fire Safety and Fuels Reduction/Hazard Mitigation
Project Description: Removal, processing and lawful disposal of approx. 110,000 dead, dying and/or infested trees
(Bark Beetle) over a 1500 acre area. Work conducted using experienced manpower and heavy equipment and cranes via
felling, climbing, chipping and hauling to approved final disposal sites.
Contract value: $2,500,000
County of San Bernardino, California
Project: Southern California Edison Hazardous Tree Removal and Reimbursement Program
Address: San Bernardino, California
Date of Service: 2004 (Approx. 6 months to completion)
Purpose: Fire Safety and Fuels Reduction/Hazard Mitigation
Project Description: Removal, processing and lawful disposal of approx. 100,000 burned, dead, dying and/or infested
trees (Bark Beetle) from over 900 private properties. Work conducted using experienced manpower and heavy
equipment and cranes via felling, climbing, chipping and hauling to approved final disposal sites.
Contract value: $4,000,000
Other projects available upon request.
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AstlBritt. Inc. I Sunny Isles Beach. FL I RFP No. OS-07-01
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Contract Commitments & Responsiveness
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AshBritt maintains an active annual project schedule, offering our service expertise in special environmental, dredging,
demolition, and waste disposal and emergency response disciplines. Furthermore, we carefully maintain our pre-event
disaster contracts via pre-planning and preparation meetings and site visits, assessments and training exercises. A most
common concern amongst clients is how a contractor's future commitments and workload will affect their ability to
mobilize and to perform for them.
This concern, though difficult for any disaster response contractor to address, is clearly warranted. Unfortunately,
workloads are driven by natural disasters that are, by their nature, unpredictable. This fact is a shared risk in the disaster
recovery industry and is common to all contractors. Nonetheless, the greatest assurance that we can provide our clients
is that during our 15 years in the disaster response industry, we have never defaulted on a mobilization commitment, nor
have we ever failed to complete a project. We only prioritize our clients based on the size and on the specialization of
our management team. We strive to respond commensurate to the client's needs, and maintain a dedicated management
structure to maximize project cohesion.
We invite the evaluation committee to contact any of our clients, dating back to 1992, for validation of our
responsiveness and follow-through. Please refer to Section 4 for an exhaustive list of references. Further, based on our
recent record, we have clearly demonstrated we have the ways-and-means to respond and perform with speed,
efficiency and, above all, excellence to any level of disaster. The following table lists select current AshBritt pre-event
contract commitments as a primary (I) and secondary (2) contractor for disaster services. Communities noted by an "s"
are shared contracts, in which we are designated as a qualified vendor. The following list should clearly indicate
AshBritt's long term commitment and investment in the emergency services field.
Term Term Term
06/05-06/08 06/05-06/08 06/06-12/10
05/04-05/09 01/07-12/09 07/05-07/10
04/06-04/08 01/06-12/08 07/05-07/10
09/06-08/09 09/06-09/09 06/06-04/08
G 01/06-06/08 04/05-12/08 10/06-09/09
07/06-06/08 08/04-03/08 06/07-05/09
07/04-06/08 09/06-09/09 07/06-07/08
08/03-12/08 09/06-09/09 01/08-12/11
08/05-08/10 07/07-08/10 04/04-12/08
05/07-12/11 09/06-12/08 07/06-07/09
07/02-07/08 10/07-10/09 06/04-12/08
11/05-11/08 09/06-09/09 06/04-08/10
08/05-11/08 08/07-08/10 09/06-08/08
05/04-12/08 08/06-04/09 11/05-12/07
06/03-06/08 08/05-06/08 07/07-04/11
05/02-08/11 06/04-09/05 06/04-0 en
09/01-09/08 06/06-06/07 12/07-07/10
11/07-11/10 09/05-09/08 06/06-06/11
09/04-0 en 09/06-08/11 06/05-06/08
06/05-06/10 06/05-06/08 06/05-06/08
04/07 -08/13 07/05-07/10
ua/ Vendor
Providing an estimate of future commitments to other emergency response contracts both in man-hours per year and as
a percentage of total workload for all key project personnel is challenging given the variations of disasters. Nonetheless,
based on our current staff and assuming a storm season tantamount to 2004 (12,000,000 yd3, 18 clients, assuming 150
days per project and 14 hour work days), we calculate 1,303 hours (109 twelve hour days) for all mangers and
supervisors and 2,224 hours (185 twelve hour days) for just project managers. This equals 3% and 6% of total assumed
project hours (37,800), respectively.
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As we will commit dedicated management team for the City of Sunny Isles Beach, regardless of the magnitude of the
event, these statistics serve only to illuminate our management and resource capacity and responsiveness.
AshBritt. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
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Client Testimonials
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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City of IPass Cfiristian
ro:orawt'TJ6S
q>/JssCnriJlitHl,~S ,19511
<J>fiorll(2Z8)452-JJ/O
'fi2X..(Z28) 452,1435
U>1I/'sw.,Ul1rrll,)4fd'e""anWoral
Josqm ~r"(JJ, .A{dtntl4n 'tYtlfa Z
)f"tfi{llry'}{all.)1~/1IIa1f'U-ard'J
Hury '&"8. ;4{.fmfldn 'Ward' 4
(}>Iij{jp 11-\'UIft41111, jf{Jtnnan-ot-Largt
l~'O .CliiPTN'. ~~lkrmott, ~4yor
August 28, 2007
Randy Perkins. President
AshBritt, Inc.
480 South Andrews Avenue Suile 103
Pompano Beach. FL 33069
Dear Mr, Perkins:
Here in the City of Pass Christian we remember Katrina two years later in part by
thanking tho!'.c who worked so hard during recovery operation on our behalf, As you recall,
as the Chief Administrative Assistant to the Mayor and City Attorney I was the principal
person in charge of the debris operation while the former Mayor was ill, unavailable and after
he resigned, Mayor McDcnnott was only elected Mayor at the very end of this debris
operation and he has asked and authorized me to send this letter on behalf of the City.
The City of Pass Christian is a satisfied customer of the AshBritV Anny Corps partnership,
which helped elean up the wreckage left by Katrina, You truly made a positive difference,
not only by completing the work in a professional and timely manner, but as importantly by
putting devastated local citizens to work as crew members and employees. It is our
understanding from these citizens that men and women from all walks of Hfe, who had lost
nearly everything, picked up meaningful work and paychecks by working for AshBritt At
the time, there was nowhere else for them to turn for work and for this we are eternally
grateful.
When the City decided not to hire private contractors and go forward with the Army Corps
using AshBritt, we hoped (and latcr found out) that when the work was completed we would
not have to endure the same level of scrutiny by other federal and state recovery agencies as
other cities and counties have ex.perienced, At this time we barely have the manpower and
resources to work on the rebuilding of the public buildings and infrastructure that were all
destroyed, We would not have wanted to use these scarce resources to compile, analyze and
present documents for audits or other reviews. although wc believe the process we followed
under the supervision ofthe Anny Corps would more than pass muster of any review,
I again want 10 express my thanks and appreciation to you for your outstanding
accomplishment on our behalf under the most stressful and difficult conditions imaginable.
God forbid another disaster in our City requiring your services but based
upon your past performance, I would be glad to recommend your company again to work in
our community,
:;rJZ:1 sk~
Malcolm F, Jones f .... -
~ COLLIER COUNTY
~ SOLID WASTE MANAGEMENT DEPARTMENT
~ Hll ,,' r...""""mll "lWi<Ii"ll" . N,pk..I1"rid<H'" '1U?)7J2.2sa~ 'r,,(l3?J n.,qm
August 29, 2006
Mr. John Nnhk
Divi!>iOll Vice f'resid~llI
AshUritt (~nvlmnmcnh:t1,lncorporatcd
,UW Sonth Andrews Avenue, Suite 103
Pompllno Ik<lch, FL 33069
DcM Mr, Noblc:
We ""t\uld like to c:\prcss our gnltiwdc 1'01' th..: excellent scrvict' thaI Ytlur compan;
rrnvidcd during Hurricane Wilmil lasl year, We are very rleased \o\.ilh 11ll:: quality nf
service :md sincerely apprccialc your I'C'ipcHlsivcncss :md the way you conduc.:l businc.....~,
fhc prulcssionalism and efforts th.lt you I'tlwidcJ in fl'llw\'ing th~ hunicilnl"-rdilh:.:I
debris \\oilS exemplar)'. The rC.'illllTCC.'i used induding rdi;\hk conlra{,.'IOr$, highly lmincd
personnel. cllllipmt'nl and technologies "'-'Cre exceptio,,;;!. We received " positive
feedhuck from lhe cnmmul,ity including the State of Florida ant.! FEMA. and Ol(j, Due in
part 10 your mg;mizHlinn.s profl's:.;i(lnali~ln and il~c(lunting of llchri't \:olkcTcd imd
'\:orrecl'" il\vnicil\g: Ct,lIit:r County has received. all reimhurselllcnl. allowed rmm FE:\.lA
and tho: Slate or Florida,
Agllin. thank yon li,r the IlppmtunilY tn he. ilssodC\t.::d witl1 slIl.:h nn c'\cdlenl company
nn\1 we lnllk forward 10 working \\oith Ytlt! on furore pn!;ects,
S;nccrel\_ /f'.~_/ / /'
G/~~
Daniel R, f{UdrigUl~7, M,B,,~. CFM
Stllid Wast~ M'lI\agCn~cpartmcnl I)irct.:tor
c: Mr, Roger Junes, .'\cting Depuly Din.-ctnr. FEMA
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Ash Britt, Inc.
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BOARD OF SUPERVISORS
HAll/COCK COUNTY
3068 Longfellow Drive, Bldg. #3
Bay St. Louis, MS 39520
TelephoM (228) 467-0172
Fax (228) 466,5994
October 20, 2007
Districtl
Da.fJid l'arborou6h
813 ...-ieu..' Street
Wcwelar..d, M$ 39576
AshBritt, tnc,
Duuict 2 Mr, Randy Perkins, President
President 480 South Andrews Avenue, Suite 103
~,o;rB~; ;:ock;y" Pullmanpompano Beach, Florida 33069
l~:;;rlington, MS 39572 RE: Hancock County, Mississippi
Di.strict 3
\";:ce President
Lisa Cowand
1005 Dunbar Avenue
Bey St. Louis. MS 39520
Dear Randy'
I have been requested by the Hancock County Board of Supervisors to personally
thank you, your employees and contractors that served Hancock County in the
demolition and debris removal process conducted through the U.S, Army Corps of
Engineers following Hurricane Katrina. Hancock County greatly appreciates the
demolition and debris removal services performed by your company and was very
pleased with the quality of your work and the relationship forged with our citizens,
Your company's efforts were crucial in allowing us to begin our recovery process
District 4
S~vt! St!ymour
19215 Hi.ghway 603
Kiln, MS 39556
DistrictS
Ja)' Cut!fJas
P,O, Box 428
Kiln, MS 39556
Again, on behalfofHancock County we would like to thank you and your company
for the work and effort provided in the wake of Hurricane Katrina, This was a
monumental task the scope of which was previously unseen in our country that could
not have been completed without you
Ronald J, Artigues, Jr.
Board Atwrney
S33 High.way 90
SuikJ
fuJ St. Lou.is, MS 39520
Sincerely,
~~
Ronald 1. Artigues, Jr.
Board Attorney
COUNTY OF CHARLOTIe
PUBLIC WORK.'i DIVISION
JM' florid. Itr..-t
rWYta 0<<-4.. nottda "un
~ (M1) 17$-)100
r.. (t41) .:n.'2U
_,~,cont
May 17. 1005
To Whom it May Concern:
In 2003, Charlotte County Florida entered into a contract with Aahbritt
Environmental to provide debris management services in the event of 8
natural or monfnade disaster. That eventuality happened on August 13,
2004 when Hurricane Charley swept through the County.
Ashbritt Environmental penonnel were on seene within hours of the
passing of the hurricane, helping 8 stunned and doud County staff
regroup and jump .tart the recovery process. Ashbritt was called upon
to perform emet"gency protective measures that allowed for our primary
EOC and Government Center to be plaeed baek In service within 36
hours ofter sustaining substantiol1ltructural damage.
With Ashbritt's as.islance and guidance we wet"e oble to quickly estflb-
lish three TOSRS and start initial debris colle-c.tion within 41 hours.
Within a week, Ashbritt had over 220 trucks with associated equipment
loading and hauling debt'i. from throughout the County.
They have worked continuously to ensure that. not only was the debris
collected. proceased and prope-rly disposed of. it was done as economi-
cally 8S possible and In such D way 8. to maximize Federal and State
reimbursement. Ashbritt provided us with options and information that
allowed Charlotte County to make unttorme-d decisions on how to deal
with both storm debris and massive ftmounts of mobile home wreckage.
No one person Or company is responsible for the successful recovery
from 8 natvral disaster. We have to wortl: 8S a team and without concern
for individual reward or recognition. Ashbritt demonstrated that they are
the consummate tenm player and the residents of Charlotte County will
be eternally grateful for all of their assistance.
tt Is witftout hesitation that I wholeheartedly recommend the service.
of Ashbritt Environmental to local governments for their emergency
debris management needs.
S4n<:crcty,
-R'~-II L ~
.. .bn Hol~ch, Pf'fN
M.lntltnllnc. . Op...-atlons Naft>>gH
C'.I) $75-3&24
0tI' Alr.rotW: To ~ Up.btk.u lIt'- J},b~ 7 uf fW6c: .s:-..icn
Attachment
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tr,,..,~
f~,""dJ, Swrmcr
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M;m.'h it J, 100/1
Rr: [1'111" uI RNt)mn~IU'J.HKm - A,l1h,jt,. 'nf'.
In Whom It h-/,n Corw.:Ctrl:
J h.Nl,- h.td Ih;;: plt'.HUtC of v,.orkirlJ;" wi!!, A~hbrift. 1m:, dwillg t/>t. Harm
W,lmtH of 1004 ,1nd 20Q5 in the fwo Imlllidp;,!itit5 , W<ti ".'tllpItJ'fW irt ,It
IhoH' "mp~,
AshbrrH. ,,.,('. pfOvidl~d ol/bf.mJing pfoiN.'{ 'Il.lfl.ll-,'f.'m<'nt ,JS -well .u
1tcm(',l(jolJ~ ft'((ItHC,... ,)(10 f!lCI.'//t.'nl !'f.'rllic('~ fo fll(' Cif}' {~t Wf'Slon dtHfltfj
till" ntu,..,. of (/f'_ming VI' arfl.'/ HlJf(jGm~ Wllm,l, A<hbntn fIloHl.tlg,'/tWfH
ll'.l(fJ 1M'; OemO!l.HtJled p-:a:r!lellt "m{C'(5.iun:Jfi;m ..md pffwickd ~f('.1f
('-'MttiS(' And ;"'K1w{('d!lf' dm' to tlN'if /1ffl[.'Hicm;.' ("p"'.if'nf;:(' in ,fl'.! jo/{d
wdslf' ;uduslry,
I bi;lhf)' n..'comm~!tld A~/,f)iilt for .m~' WI),k IT'/,lliFlg 10 ~oJid W-,(f(' <<,rvit'p~
n( di'),15!C'1 tr'CO\""W 9,'rv;('f;",~ in "w c1t>.'Jn/np' tin 01 HQml C'kbri.\,
If rou 1'-lW> .mj.' QI1f':'>from. plr..l~(' (onl.n't n1(O a! (954)J8';.2600,
Siner-r('fr.
orr OF WHTON
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BrAd K~lin'l'
Ditl"Cfor uf Public \VQrh
Hal')?
T7i~' Sun.." i "!I'M!'."- HIUlh'if'o.f {""''''''flJi''t)'
p~hl' k,~;:i r~!m i...""ik....!lIJ . Wl~<'l!l, !'k,riJ.1 ,~},I~t, . M""",, 'i';L.,tl'i,~~~)n . ,."'~. q:'I,IIi~,~(lJ(I . "'""'''''''''t'''<l''nn.''J
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Februaz:' 25. 2005
A."ih8ritt. tnc,
t)(lnMildin
Director (Jf Markl-tin~
.180 South And~"S AVl~nue
Pompano lk~ach. Fl. 3.1.069
~l!; L.(!t1~r 01 R('(cn'>flC't'
To Whom It May Concern:
City Of Oania Beach
[)t"p.irtnl("nt of Public Sefvlct"
OHkl" fIt thl' SUJ"t"rinh!'nOt"nt
After a number of Y(.".l(s of ha,'ing a nmlr.ld with AshBrin (nr "Oiqsrcr R("("twf.'1)' Servic~" we
m"''ill''il tlwlr ~'rvk~ during thr-~ btl~Y tmrricarM> q'asnn of 2(X\t, EVl'fl with illlthe <lrt'a..of the St.lteof
f:lfJrida net.J'ing :-ocrvi(t.~ at b.uic.1lly the ~m" time AshBritt w..~ quick to n:-sponJ and very effi,dt.'ntl).
rrovid~"(111)t. hdp and ,,<<~rvlc-(' Wt' nt."\,'\I("\I.,,~ well a~ following, ur to a$,..urt." ('Iur gonls am] Ot"t'd~ W~
met and (ompl('t('1t 1 would without ht.~it.,tion n"Commcm,1 thi!l company to others flCt"ding such
"I'rvict~ aoo al!'O found Don Madio to Nt very hl-~lr(lIl and thorough in arr.'lnging our nt':'t'd..,
Rcsp'-'Ctlull)',
7:.J.v tJ ....U-..--:-
l.ell Williams - Superintendent
Put~lic St>rvke o.:~rltrtnlt'nt
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1),0, l'ltlX 170S, l}.:mia f.k.>a..-L n, 3JOO-l . Ph,I11\.' (95H 92.1-)74:' 1';1'\ (1')5,;) 9ZJ.1IOil
Ash Brill, Inc.
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COOPER CITY PUBLIC WORKS
November 2, 2006
Randal Perkins
AshBritt Envirorunental
480 S Andrews Avenue, Suite 103
Pompano Beach, FL 33069
Re: Hurricane Wilma
Mr, Randal Per1tlns:
I would like to take this time to thank you and your Company for the tine job it did in the cleanup
of Humcane Wilma, This storm took us 811 by surprise In the amount of destruction that was
caused by the storm, as well as the debris that was generated, As the Public Worts Diredor of
Cooper City and the Chair of the South Florida Branch of the American Pu~ic Works Association
I would personally like 10 thank AshBntt for e job well done,
I would also like to give credtt to the people who have warted directly with Cooper City, as well as
with APWA, These are the people who carry the n.me of your company as well as its gOOCl will,
They are the ones that either make or break you, They deal with tile day to day problems, and
they make ullngs happen both during the cleanup. as well as the frnal doseouts, They are the
real heroes of AshBrltt; and they are the ones who deserve the most praise, Tim Mooney and
Ralph Dahlgren are the members Of AshBritt that helped Cooper City complete this task... I
personally would like to give them the largest amount of credit, They can make a dedslon and
get thIngs done, I think you know that I have stressed this issue to many of my counter parts in
Broward & Dad~.,(~ounty thr;ough APWA,
Thank you Ash~~, ~;i~ ~u dO'k~: ,('i iJ!'f'5 '"
,~ ;(, ,'!t"'r,'wE
Sincerely, ,."
~~-
(i'"
".f!"
Car1Miller
Cooper City Public Works Dlredor
Chainnan of the South Florida Branch of the American Public Works Association
c:
RAlph Dahlgren. AshBritl
Tim Mooney, AshBritt
9070 S.w. 51st Street
Cooper City. Florida 33328
Ph, 954-434-2300. Fax 954.433-1365 . E.mal: PubilcWorks@Coopercityfl,org
~~ 0/ G;UMOt1f/:
e
, hhfl' 'Y~;lI, g(pin"'~
'01 ~"TlIfl~T~"Vl.~
f!~'V!lH.FL~~
rtb",.ry 14,2005
Mr, Tem' Jacf.;500
Oi\.i:'ioiQn'Vice President
AJhBrin Environme-ntal
4S0 South Andrews A\'t!'mlt:
Suite to)
rompann Reach, FL H069
RE: Ll>,TER OF RECOMMENOA nON
()ear Mr. bckson
I wish If) "'p'e". my $ilXere .If'1Jfecialion for A~hnritt" a,sist4l1C'(: dUfing the recent
hurriuncs of F/II1I2004 tmt rlvllled BrtvlTd (',ounIY and its citie5-, n~ limtly ~
,hown by kthf-lriu en~r<<1 a quick $lt:rt on debris removal Opn-.tltoni in the City of
Titusville
I belirv( AshBrln ....'fftI abovC':and bC'yooo normal debri, frmovll cfToru to 2I1.;st the City
~ilb collt'CtKln In addilitln, the cotTtpany and it!. iub contract()rs displaye-d both
rro(t"''''k1mlis.m "Itd dlicinlCY when, dealing \\lith our Q1~tom(n
Withouf your a..uisfancc remo....-aJ effofts would have taken mui:h longtr_ further. there
"'ere \'l"fY few debris removal problem,. encool1lC'f(xl in the: procO!l I "-now the citi1:C'DS
of'TilusvillC' appr('(:ialC'd your (tTon, and the limny colkction, htcaus-e I received many
romrliments on lhe work done by AshBritt
Af:':ain. I wi~h to cxP'e::n my dC'~st Flatiltade'.and satisfaction for a j(\b ~"t'n done, I ",,-ill
c~ntlinl\' fll':t.',()ml11cM MhOon to my 1-Qlid W3~C counterparts filf deblit removal
OJllectj~ll1s and op<nliOtl$, 1 look forward to \\'Ofking with you in the rutllrf! should tht
nctd J:ri~ 3gain
Sincerely.
~:~~~j~) ~~
Solid \VUlt Superinttodenl
FiltC(1~'
.....; 'by r/ /oy'irr "
Attachment
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[~] City ot Hampton
COpy
Jllrx'';.20.~
\lr,Brn'1Kainc
,\..~i~:'Ifl' 0irt'i-1w' ~)( "ubI" "'or,s
lltc Ci:,' '/If PllrJ..bnd
6M,IO U~ivl'''''ilr Ori\'t"
P.ukllllld. H. 33067
Rr: lA'lIn ')( Rr~"'I"lIl1l'n,lalioll Ii" ,\.\h1hlll t:n\'II'Il""wnllll
Oem Mr, Kaif)t".
It is "ith !:trcAt rk;\~lm: ,Ind ""flwut re~('1'\'Jlit>f1 thai I \'nl"lhi~ kU", (If t<<Of1llnirnd"tion ((Of
A.l<hAr;lI [n\'iromneflllll, The: Cily t,r Il.tmpt<ln conu;"I("l1 ~Ifh A.:;hUrin (Of debris marmgetl'lC'ul
~('rviC'C's u(\tot hllr"c31'( bnbd in St"rfember 200}, ."-,!'lBrill pr~...idtd dcbmlT1nI')val Kn'kes.
conslmclc-d and mantg<<! ollr lempof")' dcbrh $1('1'1'8" lSlul reduction .!il(. ha.ndkd OUr danScf Ifee
Tnltl)\-l1l J.,u~rltl!l. ptd.'fntcJ Ih:hl-of~tl{ry W<lrk.. tlt'Med ,'lJMic I""rrrty (l( \febfis And Jlf\wi.lC1i
t'll.fCfI~jH' f<<IIIII($1 Stfl"f't-ort in tJeal",\ol wrlh rEM:\ altld Ikhi, i~lll':S in g(,~TaL
AshUri!! \\'a.' CtfH\ile refilMing Jchr,.. wilhin 1211t1ufJ>uf'rn) pt'I'llC l;~IIIK1i...~!ing IhdrC(}jlfla(t
tllf! fI)SRS W)\<o tinder OO""lnxt~ ,,,,,,hin 24 hOtI" :mol 1'('(<rtil1gckbtl! Wllhin 36 houn, IIICIT
.hilif}' 10 nklbihn quickly r'A)-M l eme;,!....1 rore h Ollr ,...'.WN) "ffNR Their ~qt1irmC'nt ,1KI1nc
c-qulpmenl tm'lI1/,hc ill by their ~llk'lf'I!riicton ""liS in c.\;.:<!:lknl {'l'ondi'lon and nble 10 tTll\illl.1litl our
12,hQ<tr ,b~'. 7 J.ty ~r w<<l op<rnti.-m f6r lllf flr-.1 S \\('(1;s ~r "Jl'Ct:I:iOM.
The l<<hni':l1l ~urpMt AsMkill r'"-whlc-a cn.,bkd Ih'l: eih' III Il.llmptelllo minimize t~ cash ~h"
imr'l~l uf '"lcll.1 mJljl" IJt'\.l~,lct. t,y 3s.,.ktm~ 'I" in (.t,t3i'liftlt eMly rtilllhtl:~mC'nl funding from
rF:~1A tbAt \7{lIl:iml('J l() flo~'lo the t:il} IhnlUVOllt the rncn'cr)' (\pt:Nl:ion, To dale the ell} hJl..
rC\."tived o\'cr S.W milliNI in rC';mt\lll~m('nt:l: Wllh M il::ill\"<; 1C'~Ml.fang t:ll~lhi1ity.
I cann~ ~y l"tl('l~IGtt ab<lt.l1 the r'f('tes~ionAlivu, dedic:.,i,lI\ .m..l tpaliIY$/('~iee Ashbritt pmvWC'd
to the City (or H,\Ilt~em and I hi~flr)' rt'Cl'm~nd lh.."fll r.-.r ~inlihr work in any jurisdiction,
s;nmd'./0t, L
~"."r'
Ihft.!'/",.,II'11hfk \I/(lfk\
DEPARTMENT OF puellc WORKS ADMINlSIRATlON
{7snn7.6346 FAXaS71n7.6123
22l1NCOlN STPEET. HAMPTON. VIRGINIA 2.1669
"'01c.e>ct COtlMIXlUl f"f1kJh,S~krttg $"~"Y""Cfl/.,, .4rrwn<'C1- tt<'O-
o
COUNTY OF CHARLOTTE
PUBLIC WORKS mVISION
rooo~S!f~
~lf'I~ (;ot41l. Fl(lnd,I ;i3950
~.'!P41157~
P;"'f:f90411631,~5
"'l<~(1wrf<IT:f",'#ulfl)l1-rol'ft
October 12, 2006
r-1r. Rand~l P.. Perkins, ManagIng VIce Pre-sldent
Ash8rltt, Inc.
480 South Andrews Avenue. Suite- 103
Pompano L\f:ach. Fl 33069
Subject: AshBritt Training
Oe~r- Mr. Pendf's:
Jus:. a cuick note to let you know how much we appreciated the annual training
provided by your staff as part of our pre. positioned contr<tct for response .:md
recovery 5crvkes. TIlis tmlnfng Is an ess~ntlal part of our prel'>aredness planning,
Having experienced the full bnml of Humcane Charley, we are uniquely aware of
the bp.n~fits of trninln9 provfded by AshBritt.
'Your staff doe; an e>.:cellent jQD of taHorlng the training to fit our needs. They
understand the v:arlous levels at c:r.perler.c.e that our employees have and ensure
th.::at the tT'alnlng sessions provide something for everyone. The Instructors' expert
subject knowledge and their empathy are major tactors In improving our
employees' abtlillt:..'S to respond to disasters.
Keep vp the good world
Slnc.",ly, 0
.-~Y--- ~L~
R, Alan Holbach, FPEM
Maintenance &, Operations r"anager
o
Ol,./R MISStO,v: 11, J~luf'd f'.rptv..'!I1rimu iff tlt~ Iklil..."! lif l\d:r/ir .vn'kt:,
Ash Britt, Inc.
~
SAHJ\SOTA COUNTY
-n.dk"fllf>q 10 QU(]/iI!J &'n"'''t''~
November 21. 2001
To Wh^m It May COTl(em:
On Scptcllllx.'f 14.2001. Sarnota Cowltycxpcricn.c('i.J ,I scyere stonn, Tropical Stonn Qi!1>rielle,
As :I r~uh of damag.es sustained fw,m the storm. SaOL\Ota County's Solid WlIIste.- unit engaged
the !oCr'oii.:cs or A!i.hfiriU, Int:, fOf removal of ~onn debris.
AshHriu. Inc. performed 'hr:~ ~rvic:cs from &rtcmbcf 2(f' to November 511>, Mr. Ten)'
Jacksor.. Vice I'resideral or O~tiOIIS. was the chief compMY official in dw~C' of the: ppC'mtinn.
The: company f'l<'rfomu:-d thc~ scrviccCs in a professional anoJ comretent m<lntlt"r. AU asp..~I$ of
the: operation (from rnobiliJ:Blion lhrough :naging. Ck;tOllP, .:'lntl dcmobiIi7.Jtion) \\I'('1'e hm'M:llt"d
r-Ilicicnll)' and dTC'dively. AlImcmbcrs O(Il'1{" AshBritt operatIon wcrt cooperatiw and
c:duhiled 3 philowph). or w,,,,kinx lIJK<<'lha find ~r:lli"X IJ~Job done,
$arawlJ Counl)"~ :usoci:Slfon with AMUrin. Joe, occurred d\lrin~ a lim~ of durcss for Ihe
CQUnly. lIowt"'ICt. due 10 the qunlilY ofthe t\shBritl orgMlilation, thi5 tf)'in2 time W:l.~ m~lIdc
r'lll.lt:h ea-ticr for both C<<JUflty slalfarnf n:'sidcnts.
,\! our C'xpcrjellCt' wilh AshRrin,lnc. wa.~ very posili"e.1 high rttoJT\mcnd lhis comp.an)' It!
(Ioth~rs, TIlt' C<lOllt)' rLm~ to enl('f illh) a IOlllHNlH \.'wlttrU;t wilh Ash Brill {(,r moo\'11 or Sform
de-bri'i If)'tlu would lile addilional infnnnftlion. plCOb(' feel hee to Ctlnlact me at (941) JM-.HOO
c~fC'n:>;on H08,
Sincerely,
C:2~...~~
Alliin l..nq;cnl ~
Soli" W;c;re (iC'tlcrnlfl.bn::tgtr
EHVfff('ltd.l(:NT....~ S[R'/lC($, ~ Wn1~ "~"" c.n~ R~, S.MClla, fl J.41~
T.4 !M.l~...--<<to-r.~~l-)n-:$H
,,-,
" i, my plt-~urt to offtf eotnn'!lW'ltl r.1M....,. Ie training p4'ovlOed by A.l.hbr~
"Living and working In Florida, we must eonstantly plan and prepare for disasters.
Since we partner&<! with Ashbrltt, the networking and training we have been a
beneficiary of has given Manatee County a sense of readlnesa we could not have
achieved on our own. The personal, hands on relationship has given Manat"
County the necessary preparedne-ss we could not find anywhere else. The training
allowed us to di$cUSS In detail, lessons fearned and best practice approaches to use
In a disaster, where Ashbritt has a vast amount ot experience:'
THANKS....",.. .JQHN
John R. B3rnC>tl
MrN'1~ralO(
Vtltltl(l-! CUltMwor Servit:e
.s.s10U;n$tj(-etW
ar;l~nlon. ft 342tO
9-S 1.792--8311 l[.S210
94t.7":tS-J.479.fal!
Our M;s~ion "SerYV19 QUr CU'$tornl';!'r'$ WIth ko~ship and InnovativE!' dlt<tt<:tion 10 d&liver e.O!~1 Sfl-flnt.es."
Wntt&1'I tomrnunl(;lt)OnS 10 (0( frool ~mm!'f'1t officials ~ pub!tC re-c0r4, a~~\.9 to ~ pubI;( upon
r9qWR ~fore '1wr ..-mait rM)' be 'lhjec1 ~o pyt>>ic dlstlosur8.
J.,sh8::it.t.'s t.t,a,1nitlq prc'Qta.~ ..HI!. a q:f'3t 4UCC~JJ.!1 w1t.h O'.J: C1t.y !:ta!!,
7r.e City of "1.:~t.~.: Park .!UP~='11!OtV .n4t: had b~en l:'I\"ol'1e<1 with th'!'
h'J=r1c"n~$ of Z004 and had Ie-.tned 0:'1 thl! :tun. Your t.:ta,1:':ln; ~t':!ulor.s
prov1ded U! ....1t.!'1 '" "en"t': o! ".~c:~r1t.y ~r:.c1 l~v~l ot co::tfort- we haO :'lOt
eX'p~ri~r:.ced b.e-!o:~ With cur O:tiergency Uana;en~nt. Cont.ra.c::t.o:, rh~
l:'l!:t:tJct.or, :=0:1 C:@dll!, "'AS @xtrl!':':1l!ly tnc.vll!dQ.l!t\bl.e a~d .nt.rt..in~n9.
! c"n't t.!':.A:11c: you And. thl!' AJ,hB::ltt st.c\:': i!nO~Qh ':or hi!lplnq us pri!p4r!-
fo: ~on@t.hlnq ! hop~ .....l! n.'/~r h4""'@, to U,U'. !!'lAnks 60a1:-..
John ~ollt\nd., O.:.:~eto:'
Attachment
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8.
Supplemental Information
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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- -- - - - - - - - - -- . -----
DR/GINN.
1
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RFP No. 08-07-0 I:
---
l Em e"!..ency_ Debri~_~learing & Remo~~I_Op~~~tions
~
Prepared for:
f'.~
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j
,
l The City of Sunny Isles Beach, Florida
1-- -~ I
- ,
- - -- ----- ----
-.
Sunny Isles Beach
AUn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, Florida 33160
Opening Date/Time on:
~ --
~ Tuesday, 12 August 2008, 10:00 A.M.
I ·
11
- - - - - - - --- --
AshBritt, Inc.
480 South Andrews Avenue
Suite 1 03
Pompano Beach, FL 33069
Phone: 954-545-3535
Fax: 954-545-3585
Web: www.ashbritt.com
Email: jnoble@ashbritt.com
Ash
1- Enviro,nmental
.
I Contact: John W. Noble
24hrs: 954-81 8-3564
r-1 :
There When You Need Us.
Firm Info & Contacts Page
o This Proposal is offered to the City of Sunny Isles Beach, Florida by:
o
AshBritt, Inc. (Private Corporation)
480 South Andrews Avenue
Suite 103
Pompano Beach, Florida 33069
Principals: (Authorized to contract*)
Randal R. Perkins, CEO*
John W. Noble, COO
Terry M. Jackson, CMO
Phone: (954) 545-3535
Toll Free: (800) 244-5094
Facsimile: (954) 545-3585
Email: rmilner@ashbritt.com
FIN: 65-0364711
Duns No.: 848970893
Web: www.ashbritt.com
Primary Contact:
John Noble*
Chief Operating Officer
(954) 683-0247 cellular (24 hours)
jnoble@ashbritt.com
Alternate Contacts:
Terry Jackson *
Chief Marketing Officer
(954) 683-0248 cellular (24 hours)
tjackson@ashbritt.com
Tim Mooney
Sr. Marketing Coordinator
(954) 270-4555 cellular (24 hours)
tmooney@ashbritt. com
Ralph Dahlgren
Managing Vice President
(954) 818-3564 cellular (24 hours)
rdahlgren@ashbritt.com
Randi Milner
Marketing Coordinator
(954) 914-8978 cellular (24 hours)
rm ilner@ashbritt. com
RFP No. 08-07-01
o Deadline: Tuesday, 12 August 2008,10:00 A.M.
A$hBritt Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
Table of Contents
I.
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Firm Info & Contacts Page
1. Introduction
. Letter of Transmittal ............................................................................................................................... I.
2. Proposal Forms (Requirements)
. Proposal Response Sheet/Qualifications (Section 7)........................................................................... aO I.
. Attestation of Corporation Form (Section 7)....................................................................................... a02.
. Certificate of Authority (Section 7)..................................................................................................... a03.
. Bid Bond (Section 8)........................................................................................................................... a04.
. Proposer Qualification Statement (Section 9) ..................................................................................... a05.
. Non-Collusion Affidavit (Section 10) ................................................................................................. a06.
. Statement on Public Entity Crimes (Section II) ................................................................................. a07.
. Acknowledgment of Conformance with OSHA Standards (Section 17) ............................................ a08.
. Equal Opportunity/Affirmative Action Statement (Section 18) .......................................................... a09.
. Conflict of Interest Statement (Section 19) ......................................................................................... a 10.
. Dispute Disclosure Form (Section 20) ................................................................................................ all.
. Anti-Kickback Affidavit (Section 21 )................................................................................................. a 12.
. Proposal Checklist (Section 22) .......................................................................................................... a 13.
. Certificate of Liability Insurance (Ash Britt) ....................................................................................... a 14.
. Corporate Certifications, Licenses & Associations (AshBritt)............................................................ a 15.
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3. Price Proposal (Fee Schedules)
. City of Sunny Isles Beach, Fee Schedules (Parts A & B) ................................................................... aO I.
. AshBritt Supplemental/Optional Services Price Schedules ................................................................ a02.
4.
Background & Experience
. Company Background............................................................................................................................. 3.
. Recent Performance Overview........................................................................................... .....................5.
. Detailed Disaster Response & Recovery Experience, Select (2002-Present) .........................................7.
. Katrina MS Debris Mission, Select Project Statistics (2005-06) .......................................................... II.
. Expanded Disaster Debris Production Summary Table (2004-06) .......................................................12.
. Select Large Project Summaries............................................................................................................13.
. Financial Stability Statement ................................................................................................................16.
. Financial Stability & Liquidity Overview ........................................................................................... aO I.
. Bonding Capacity Reference Letter (Bottrell) .................................................................................... a02.
. Bank Line of Credit Reference (BOA)................................................................................................ a03.
5. Personnel & Recovery Resources
. Framework, Staffing & Capacity ..........................................................................................................17.
. Management Personnel & Expertise ..................................................................................................... 19.
. Corporate Organizational Chart ............................................................................................................23.
. Response & Recovery Resources..........................................................................................................24.
. Equipment/Personnel Commitments & Availability Table...................................................................27.
. Response & Recovery Equipment Profile List.................................................................................... aD I.
. Resumes & Professional Certificates .................................................................................................. a02.
6.
Technical Approach & Methodology
a. Management Plan & Response
. Management Standards & Approach ....................................................................................................28.
. Response & Mobilization Overview .....................................................................................................32.
. General Template for Initial Mobilization & Response Plan ................................................................ 36.
. Basic Project Management Team Chart & Staffing Plan ......................................................................37.
. Subcontractor Participation Statement ..................................................................................................38.
. Partial Standby Subcontractor Participation Table................................................................................4O.
. Debris Estimation/Management & Production Analysis..................................................................... aO 1.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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b. Recovery Approach & Methods
. Project Understanding & General Sequence .........................................................................................41.
. General Event Sequence Diagram.........................................................................................................48.
. Services & Operations: Detailed Methods ............................................................................................50.
. Additional Support Services.................................................................................................................. 66.
. Public Information Support................................................................................................................... 67.
. Pre-event Planning Statement ...............................................................................................................68.
. Training Statement & References .........................................................................................................70.
. Safety & Health Plan Statement............................................................................................................ 71.
. USACE Safety Performance Certificate ............................................................................................. aO I.
. Operations Diagrams & Documents (Samples) .................................................................................... a2.
c. Technical Assistance & Reimbursements
. Technical Assistance & Federal Reimbursements ............................................................................... 72.
. Public Assistance Reimbursement Process Summary ......................................................................... aO I.
. Working Backwards, Dana Hanson, State PAC .................................................................................. a02.
d. Recordkeeping. Reporting & Billing
. Debris Information Tracking................................................................................................................. 77.
. Project Invoicing & Billing Overview ..................................................................................................78.
. Debris Information Tracking (Samples).............................................................................................. aO I.
e. Operations Quality Control & Safety Plans
. Debris Operations: SOP & Quality Control Plan ................................................................................ aO I.
. Health, Safety & Accident Prevention Plan: Debris Operations ......................................................... a02.
7.
References & Other Experience
. Select Client References........................................................................................................................ 79.
. Other Related Experience...................................................................................................................... 81.
. Contract Commitments & Responsiveness ...........................................................................................83.
. Client Testimonials ............................................................................................................................. aO I.
8. Supplemental Information
. lAP Worldwide Services Brief............................................................................................................ aO I.
. Veolia Environmental, Inc. Brief ........................................................................................................ a02.
. Foster Fuels Emergency Services Brief .............................................................................................. a03.
. Fireline Restoration, Inc. Brief............................................................................................................ a04.
. Mahaffey Fabric Solutions Brief......................................................................................................... a05.
. Dorado Services, Inc. Brief................................................................................................................. a06.
. WRS Infrastructure & Environmental, Inc. Brief................................................................................ a07.
AshBritl, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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1.
Introduction
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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AshBritt
1 Environmental
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August 7, 2008
Sunny Isles Beach
Sunny Isles Beach Government Center
18070 Collins Avenue, 4th Floor
Sunny Isles Beach, Florida 33160
RE: RFP No. 08-07-01, Emergency Debris Clearing and Removal Operations
Dear Sir or Madam:
Thank you for the opportunity to submit our proposal for Emergency Debris Clearing and Removal Operations for
the City of Sunny Isles Beach, Florida. We have thoroughly reviewed the proposal requirements, terms and
conditions, specifications and requested scope of services. We hereby confirm that we have the understanding,
competence and experience base to successfully complete all elements of the required scope of work in a complete,
efficient, safe and timely manner for the City. With AshBritt's strong history in disaster response and recovery
services, we are confident that we can fulfill and surpass the expectations and needs of the City. We hope, by this
proposal, to show that beyond an experienced, responsive and cost-effective contractor, we are a true partner who
offers comprehensive client-focused and value-added service.
.
Furthermore, we want to stress upfront the criticality of pre-planning, expeditious mobilization and response, and
financial responsibility for any disaster event response and recovery. The foundation of these core activities is
communication, coordination, relationships and commitment. AshBritt, as a long-standing disaster recovery firm,
has cultivated these values and engaged in sound business practices to ensure future successful recovery efforts and
minimal risk for all of our clients. We continually strive'to improve and maintain our financial position to offer our
clients the needed economic support often required at the onset of major recovery events. Moreover, as a "bona
fide" South Florida firm, we are uniquely positioned to deliver for the City of Sunny Isles Beach more rapid, sound
and comprehensive solutions than all of our competition. Simply, our proximity, local knowledge and network of
resources, coupled with our vast operations and technical assistance experience sets us as apart.
We present herein our strong experience record and our sound financial standing. Moreover, we illustrate our
current sufficient and qualified resource base, including equipment assets, materials, industry partners, technological
facility and expert personnel. For over fifteen years, the foundation of our approach and delivery has been our
skilled, educated and broadly experienced employees and consultants. Our principals, staff and consultant partners
have well over I 50 years of combined disaster management and recovery operations experience-Qn both large and
small scale projects. Most importantly, they posses broad, practical experience with the principles, rules, and
regulations of federal, state and local disaster reimbursement procedures, including in-depth knowledge of current
Federal Emergency Management Agency (FEMA) guidelines. They are also broadly familiar with the procedures
for other important funding sources and programs related to disaster recovery, such as the Federal Highway
Administration Emergency Relief Program and the Natural Resources Conservation Service Grant Program.
AshBritt has relied on our management expertise and experience to successfully assist in over eighty major recovery
missions nationwide since Hurricane Andrew. These missions have included ice storms, tornadoes, floods, and
tropical storms, in addition to hurricanes. Most recently, and significantly, AshBritt was the Initial Response
contractor for the U.S. Army Corps of Engineers (USACE) in both Louisiana and Mississippi for Hurricane Katrina.
Ultimately, AshBritt was the USACE's Prime Contractor for debris removal and management in Mississippi, the
largest debris mission by a single company in U.S. history.
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For this massive mission, we collected and disposed of over 21 million cubic yards of vegetative debris and
wreckage over sixteen jurisdictions, employing greater than 1,200 subcontractors and 500 supervisory, quality
control, safety and administrative personnel. Additionally, we managed and processed over 1 million project
transactions (i.e., truck certifications, load tickets, ROE worksheets, etc.) with our proprietary Debris Information
Management System (DIMS). What's more, for this mission, we achieved a remarkable safety record, maintaining
480 South Andrews Avenue, Suite 103 . Pompano Beach, Florida. 33069
phone 954.545.3535 . facsimile 954.545.3585 . www.ashbritt.com . email: info@ashbritt.com
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Sunny Isles Beach, Florida
Thursday, August 7,2008
RE: RFP 08-07-01
Page 2 of2
a less than .01 percent of lost-time injuries to total-man-hours worked and negligible environmental impacts.
Ash Britt is extremely proud of our participation in this monumental humanitarian endeavor.
AshBritt generally maintains a core, full-time staff of approximately 40 persons, although we rapidly expand
personnel following an event, drawing on our extensive pool of qualified reservists. Like our full-time staff, our
reservists are knowledgeable, skilled and trained to effectively contribute to any disaster recovery project. The
majority of these personnel have worked on past AshBritt projects, and most possess other related and relevant
experience, making them invaluable members of our team. Regardless of the great depth of our personnel, an
AshBritt principal or senior manager is always personally responsible for overall project management, ensuring a
standard and cohesive recovery. Further, we always deliver a dedicated management team to increase efficiencies
and to avoid project disruptions and discontinuity. We identify within the proposal the dedicated Ash Britt
management team that will be responsible for any recovery project within the City. In addition, we include resumes
and professional certificates of key management personnel for the City selection committee to review.
As a future disaster event could potentially overwhelm and incapacitate the City of Sunny Isles Beach, impairing the
local economy and endangering its residents further in the aftermath, AshBritt's mission if selected as the prime
recovery contractor becomes to act as an extension and surrogate to the City to ensure the rapid return, first to safety
and then to normalcy. Often this grave responsibility demands considerable financial stability and wherewithal, as
well as sound business ethics. AshBritt presently stands as one of the most financially capable and stable disaster
recovery contractors, with sufficient assets, unmatched bonding capacity and insurance policies, and a solid,
respectable financial history. Furthermore, we conduct our services with the highest integrity, as our record will
show and as any of our current or past clients will confirm.
In conclusion, we declare that this proposal is made without collusion with any other person or entity submitting a
proposal. Moreover, we declare the information herein is true and accurate to the best of our knowledge and the
proposal prices submitted are reasonable, fair and equitable, and in good faith for the services proposed. Lastly, as a
duly appointed officer, I further declare I am authorized to bind Ash Britt contractually through such a proposal and
that such will remain valid for a period of 120 days from the time of its opening. The other Principals who have
authority to make representation for Ash Britt, Inc. include:
Randal R. Perkins
Chief Executive Officer
Cell: 954-553-2157
Email: rperkins@ashbritt.com
Terry M. Jackson
Chief Marketing Officer
Cell: 954-683-0246
Email: tjackson@ashbritt.com
We appreciate your time and consideration, and we look forward to the possibility serving the City of Sunny Isles
Beach, Florida in the future. Please do not hesitate to contact me should I be of further of assistance.
in eely, ()AJ ~
ohn W. Noble
Chief Operating Officer
Cell: 954-683-0247
Email: jnoble@ashbritt.com
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2.
Proposal Forms (Requirements)
AshBriU, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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SECTION 7
PROPOSAL RESPONSE SHEET I QUALIFICATIONS I FEE SCHEDULE FORM
City of Sunny Isles Beach
18070 CoBins Avenue
Sunny Isles Beach, Florida 33160
RFP No. 08-07-01 for Emergency Debris Oearing and Removal Operations
The undersigned Proposer proposes and agrees, if this RFP is accepted, to enter into an agreement with The City of
Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or
indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this RFP and in
accordance with the other terms and conditions of the Contract Documents.
7.1. The Proposer accepts all of the terms and conditions of the Advertisement or RFP and Instructions to
Proposers, including without Iimnation those dealing with the disposition of Bid Security. This proposal will remain
subject to acceptance for 90 days after the day of proposal opening. The Proposer agrees to sign and submit the
Agreement with the Bonds and other documents required by the RFP Requirements within ten (10) days after the
date of the City's Notice of Award.
7.2. In submitting this proposal, the Proposer represents, as more fully set forth in the Agreement, that:
7.2.1. Proposer has examined copies of all the Proposal Documents and of the following Addenda (receipt of all
which is hereby acknowledged.)
Addendum No. 1 Dated: 07/2 9/08
Addendum NO.:1 Dated: 08/11/08
Addendum No. Dated:
Addendum No. Dated:
7.2.2. The Proposer has familiarized himselflherself wnh the nature and extent of the Contract Documents, Work,
site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress,
performance, or furnishing of the Work.
7.2.3. The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of
physical conditions if applicable.
7.2.4. The Proposer has obtained and carefully studied (or assumes responsibility for obtaining and carefully
studying) all such examinations, investigations, explorations, tests and studies that pertain to the subsurface
or physical conditions at the site or otherwise may affect the cost, progress, performance, or furnishing of
the Work at the Contract Price, within the Contract Time and in accordance with the other terms and
conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests,
reports or similar information or data are or will be required by Proposer for such purposes.
7.2.5. Proposer has reviewed and checked all information and data shown or indicated on the Contract
Documents with respect to existing above ground and underground utilities at or continuous to the site and
assumes responsibility for the accurate location of said above ground and underground utilities. No
additional examinations, investigations, explorations, tests, report or similar information or data in respect of
said above ground or underground utilities are or will be required by Proposer in order to perform and
furnish the Work at the Contract Price, within the Contract Time and in accordance with other terms and
conditions of the Contract Documents.
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Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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7.2.6. The Proposer has correlated the results of all such observations, examinations, investigations, explorations,
tests, reports, and studies with the terms and conditions of the Contract Documents.
7.2.7. The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has discovered in
the Contract Documents and the written resolution thereof by City is acceptable to the Proposer.
7.2.8. This proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted in conformity with any agreement or rules of any group, association,
organization, or corporation. The Proposer has not directly or indirectly induced or solicited any other
Proposer to submit a false or sham proposal; the Proposer has not solicited or induced any person, firm or
corporation to refrain from proposing; and Proposer has not sought by collusion to obtain for itself any
advantage over any other Proposer or over the City.
7.3. The Proposer understands and agrees that the proposal is for time and material and unit prices to clear and
remove debris generated by a hurricane, tomado, or other natural or man-made debris generating event. Estimates
are provided for the purposes of Proposal Evaluation and to establish unit prices for individual Work Items to be
contracted by the City under individual Task Orders, based on the time and material and/or unit prices established
under this proposal. The City and the successful Proposer will establish completion times for each individual Task
Order and the successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Task Orders and/or Notice to Proceed.
7.4.
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Communications conceming this Proposal shall be addressed to:
Proposer Name: AshBritt. Inc.
Address: 480 S. Andrews Ave.. Suite 103
Pompano Beach, FL 33069
T~ephone 954-545-3535
Fax 954-545-3585
Attention: John W. Noble, Chief Operating Officer
7.5. The terms used in this proposal which are defined in the General Conditions of the Contract included as part
of the Contract documents have the meanings assigned to them in the General Conditions.
7.6.
7A1.
7B2.
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QUAUFICA liON
Contractors will be evaluated for this proJect based on a two-step process.
Step I. Contractors must demoostrate that they satisfy Mandatory Qualification as outlined in Section 3, Section 4
and Section 9. AU proposals wiD be &:mened for compliance with mandatory qualification elements, such as
the required statements of compliance. Those that satisfactorily complete that screening process will proceed
to Step II.
Step II. Contractors will be evaluated in accordance with the criteria set forth in Section 62.8 of the City
Code. The contract will be awarded by the City to the lowest responsible and responsive proposer who
proposal best serves the interests of, and represents the best value to, the City pursuant to the criteria set
forth in Section 62-8 of the City Code. Price is only a factor in determining the lowest responsible and
responsive proposer.
GeneIaIy
The City of Sunny Isles Beach intends to enter into a pre-positioned contract with at least one prime
Contractor who may utilize both local and non~ocaI resources to provide services in the event of activation by
the City following a hurricane, tomado or other natural or man-made disaster. The period of the contract will be
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Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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for three (3) years with two (2) one (1) year options for a total of five (5) years with an annual reo
certification and price adjustment based on 80% of the Consumer Price Index for the Greater Miami.Dade
County Area.
The project consists of post-disaster debris management within the City limits in two parts.
. Part 1 is "Debris Clearance (for access) from Public Rights-of.way and Public Property,. consisting of only
pushing debris from the traveled way of city streets and public facilities to open one lane for emergency
vehicles. This work will be performed on a Time and Material price bases limited to no more than 70 hours
of actual work.
. Part 2 is "Debris Removal Operations,. consisting of loading and hauDng debris from public rights-of-way to an
approved landfill. This work wiD be performed on a Untt Price bases documented by valid load tickets.
When identifying resources to be made ava~abIe under this contract, Contractor shall use a planning standard
approach. Specifically, Contractor must identify the expected sources and quantities/numbers of equipment and
personnel that will be engaged. Contractor must identify sufficient resources to ensure the availabifity of personnel
and equipment as necessary to initiate an required activities within 24 hours of being so directed and any additional
resources that might be necessary to have all required actions completed within the time frames specified
herein. For the purpose of identifICation of Contractor/Subcontractors a general equipmentipersonnel
inventory wiD suffice. For Subcontractors, a statement of their commitment to prtMde resources for this project must
be included in the submittal. The planning standard to be used is removal and disposal of approximately 40,000
cubic yards of mixed debris within a prescribed operating period of not more than 30 days.
7.7. SEE SECTION 3, INSTRUCnONS TO PROPOSER FOR PROPOSAL PROCESS, SECTION 4.
GENERAL PROVISIONS, and SECnON 9, PROPOSER QUAUFIER STATEMENT
7.8. EVALUAnON OF PROPOSALS
7.&1. Potential Contractors will be evaluated for the project based on evidence and statements of
compDancelintent provided in their Proposals. First, the City win detennine which Contractors are capable of
entering into a contract with the City by satisfying Mandatory Qualification and as outlined in Section 3, Sedion 4,
and Section 9 thus making them e1igtble for consideratiCJl. Then, the City will detennine which eligible
Contractors satisfy the Project Requirements, thus deeming them qualified for the project. Only qualified
Contractors will move on to the second stage of the evaluation, I.e. consideration of their Project Approach and
Fee Proposals for the services described by this RFP package.
7B2. The City reserves the right to deny consideration to any Cootractor that does not satisfy the Mandatory
Qualification Criteria or is not capable of satisfying the Project Requirements. However, the City may waive defects,
irregularities or infonnaJities in the qualification process or in any response to the process tha~ in the City's
opinion, seems advantageous to the City and in the best interest of the public.
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AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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7.10.
7.10.1.
7.1Q2.
7.10.3.
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7.9.
7.9.1.
STANDARD SPECIACAnONS FOR DEBRIS REMOVAL
Scope of Work: Work consists of hurricane, tornado or major disaster debris clearing and removal from pltllic
prq>erty and the pub6c rights-of-way within the City limits and proper disposal of the debris. The work conSsts of
loading and hauling debris from public rights-of-way to an approved landfill.
Preparedness: Key personnel, pIq)OSed by the CootriDJr under the pre-quaificalion process, must participate in
the City's annual disaster preparedness training activities, a maximum of two (2) days each year at no cost
to the City.
Prepositioning: Upon activation of the contract, contractor must provide a two-person management team
on-site within 12 hours of receipt of the Notice to Proceed. The purpose is to initiate actions necessary to
ensure that contractor resources will be able to begin recovery operations within 24 hours of receiving the Notice
to Proceed from the City.
inspection of Debris: As soon as possi>Ie after the disaster event has subsided, the Contractor must make a
detailed and thorough on-site inspection of debris to be removed, and consider (1) amounts and types of
debris; (2) working conditions such as traffic, street/road width, and land use; (3) means to ingress and
egress to work areas; and (4) all other factors affecting the removal and disposal work.
CoordInation: Debris removal is Iim~ed to that which is detennined by the City Debris Manager to be in the best
public interest and that which is considered essential to the economic recovery of the affected area. The City
Debris Manager will detennine priorities for debris removal. The Contractor must coordinate closely with and take
direction from the City Debris Manager. The Contractor must coordinate with other contractors and other public
and private entities also perfonning recovery operations.
City Umlts: Work is limited to specified areas within the Qty of Sunny Isles Beadl.
Quality Assurance: Work will be closely monitored by City personnel, and/or its desi!Jlee. The Contractor
must cooperate with all monitors representing the City and the Federal Emergency Management ~ (FEMA).
DEBRIS REMOVAL
General: The goal of the debris removal work is to clear, load, and haul debris from public property and the public
rights-of-way to an approved landfill. In general, but not exclusively, this consists of curbside debris removal on
City property. The types of debris to be removed include, but are not limited to trees, woody debris, brush, buildng
wreckage, constnJclion and demolition debris (C&D), and personaJ property and household goods on public property
or in pttilC rights-of-way. Hazardous materials are not covered by this scope of work.
PreparationlSubmlttal: Prior to commencing any removal work, the beds of all hauling vehicles must be
measured to determine their fully loaded capacities. All measurements must be made by a joint City or ns
designee/Contractor team. The vehicles must be marked extemaDy with the owner/operato(s name, the contract
number, vehicle 10 number and the fully loaded capacity. Those markings must be clearty visible on bdh sides of
the vehicle. Those markings must be placed on both sides and the front wall of the bed. Markilgs must be
certified by the City or its des9lee and Contractor. A list of all vehicles, with the a.vner/operators name, vehicle 10
number and haufing capacity must be submitted to the City Debris Manager before the vehicles are placed i1
service. The City will provide five (5) part load tickets for each vehicle at each debris loading site. The load
tickets must be presented to the City's monitor at the designated disposal site.
Hazardous Materials: Hazardous and toxic wastes will be loaded, hauled, and disposed of by others and are
excluded from this work. The City may execute a separate hazardous materials removal and disposal contract;
however, collection schedules may not necessarily coincide with the debris removal work. Hazardous materials
include chemicals, petroleum products, paint products, asbestos, power transfonners, oxygen bottles,
propane tanks, batteries, industrial and agricultural chemicals, cleaning agents and similar hazardous,
dangerous or toxic materials. Some preliminary curbside separation will be attempted, but contractor must be
aware that hazardous materials might be commingled with debris. Contractor shaD take every precaution to
avoid loading and hauling hazardous materials. Notwithstanding, contractor forces must be aware of the
7S2.
7.93.
7M
7.95.
7.96.
7.9.7
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AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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appropriate safety precautions. Further, Contractor will be responsible for safe and proper handing of any
hazardous materials inadvertently loaded by contractor forces. Contractor forces must notify the City Debris
Manager of locations where hazardous materials are encountered.
7.10.4. Other Non.collection Items: The following items must not be removed or hauled to the designated disposal
sites:
· Household putrescible garbage
· ElectOC company transfonners, poles and other equipment and materials
· Telephone company transfonners, poles and other equipment and materials
· Traffic signs, signals, and appurtenances
· Debris on private property
· Vehicles, boats and trailers
· Household Hazardous Waste
Curbside coIectioo ci household putresctie garbage \WI be handled by the usual pubIk: and private haulers.
Household garbage must not be mixed with stonn debris. All utility equipment, traffic signs and signals that are
encountered must be moved to a visible, accessible location at or near curbside for disposition by utility
companies or the City.
Privately owned vehicles may not be moved by the Contractor. The Contractor will advise the City Debris
Manager accordingly when removal of vehicles is necessary to continue debris removal operations.
7.105. Debris Removal: During debris removal operations, extreme caution must be exerdsed by the Contractor to
ensure that no damage is done to public or private properties. Tracked vehicles may not be operated on paved
surfaces.
7.10.&. Loading: All loose debris, such as tree limbs, must be reasonably compacted on the hauling vehicles during
loading. AD debris extending beyond the vehicle in any horizontal direction must be cut off or otherwise removed.
7.10.7. Hauling: AD vehicles utilized in hauling debris must be equipped with adequate means for containing the load,
incIudng canvas covering while transporting the debris to the landfill. Covering must effectively prevent debris from
being blown or bounced off the vehicles.
Sideboards or other extensions to the bed will be pennitted provided they meet state and IocaJ requirements,
cover front, back, and two sides, and are Slbstantially constnded. Sideboards must be coosInJcted of 2" x 6" lumber
or greater and may extend no mae than two (2) feet beyond the metal bed sides. Vehicles must be equipped with a
tailgate or other devices that wig effectively contain the debris on the vehicle whie hauling, and also pennn the
vehicle to be loaded to capacity.
7.10.8. Dumping: All debris must be hauled to an approved landfill. The Contractor must make every effort possible to
separate trees, woody debris, and brush from other types of debris at curbside. All trees, woody debris, and
brush will be accepted at the designated landfill. Construction and demolition debris must be similarly
segregated and transported.
7.10.9. Equipment Storage: The Contractor is responsible for locating areas where hislher equipment may be stored,
serviced and repaired and coordinating with the City if said location is in the City limits. Such areas must not be
located within rig~f-way or in any areas that would impact traffic flow or produce a safety hazard. This does
not preclude paoong equipment for short periods of time, including ovemight, in right-of-way areas where work is in
progress; on-site refueling and operating checks including da~y maintenance wUl be allowed.
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AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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7.11. SCHEDULE
7.11.1. Removal Operations: Must begin within 24 hours of receMng the Notice-lo-Proceed and be fu1ctioning at 100% of
capacity within 2 days. Removal may begin earlier if adequate disposal sites are available and properly
prepared. The City reserves the right to increase or decrease the scope of the removal activity as he/she deems
necessary to ensure effective management of the overaU debris removaVdisposaJ operations.
7.11.2. Working Hours: Unless otherwise permitted by the City, working hours for removal operations shaD be limited
to daylight hours.
7.12. EXTRA WORK
At the City's option, the scope of wor1< may be expanded to include Federal Aid System roadwyays, public parks, other
recreational areas, drainage structures, and channels.
7.13. UNIT PRICE PER CUBIC YARD OR TON BASIS OF MEASUREMENT AND PAYMENT
7.13.1. Debris removal will be paid for on the basis of a untt price per cubic yard or by the ton for all debris loaded,
hauled, and dumped at an approved landfill. The unit price per cubic yard or ton must include all subsidiary costs,
including but not limited to labor, equipment, fuel, maintenance. general administration, and overhead and profit.
Compensation will be based solely on the wIume of debris hauled as cb:umented by oom~ load tickets
ministered cud vaidated by City monttors.
7.13.2. The following conversion factors win be used to convert from cubic yards to tons unless material is weighed at
certified scales, in which case, the net weight of the materials shall prevail:
. Mixed Debris - Vegetation and Construction & Demolition = 500 LBSICY or CY x 0.25 = Tons
. Yard Vegetation - SoftWood = 333.33lBS/CY or CY x 0.167 = Tons
. Yard Vegetation - Hard Wood = 500 LBSlCY or CY x 0.25 = Tons
. Construction & Demolition = 1000 LBSlCY or CY x 0.5 = Tons
. Mulch = 1000 lBS/Cy or CY x 0.5 = Tons
. Regular Trash = 300 LBSlCY or CY x 0.15 = Tons
. Concrete = 2000 LBSlCY or CY x 1.0 = Tons
. Sand = 2600 LBSICY or CY x 1.3 = Tons
NOTE: Section 7.14. FEE SCHEDULE FORM (Part A & B) is included
separately in Tab 3. Following, however, are the CORPORATION
attestation and CERTIFICATE OF AUTHORITY (IF CORPORATION) from
Section 7.14.
42
AshBrilt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
.
o
SUBMITTED THIS 11 DAY OF August
J 20 08
If PROPOSER is: AN INDIVIDUAL
By:
(Individual's Name)
(SEAL)
Doing business as:
Business address:
Phone No:
Facsimile No:
---------------------------------------------------------------.---
If PROPOSER is: A PARTNERSHIP
By:
(Firm's Name)
(SEAL)
General Partner:
Business address:
Phone No:
Facsimile No:
----------------------------------------------------------------------------
If PROPOSER is: A CORPORATION
By:
AshBritt, Inc.
(Corporation's Name)
Florida
Randal Perkins
(Name of Person Authorized to Sign)
Chief Executive Officer
480 S. Andrews Ave., Suite 103 Porn ano Beach,
954-545-3535
State of Incorporation:
Representative:
Title:
Business address:
Phone No:
Facsimile No:
'tj!..j545-3585
Attest: ~
I
(Corporate Seal)
./
If PROPOSER is: A JOINT VENTURE
------------------------------....-------------------.------------..-----
(Address)
(Name)
(Name)
(Address)
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party
to the joint venture should be in the manner indicated above.)
DOCUMENT CONTINUES ON NEXT PAGE
46
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
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CERTIFICATE OF AUTHORITY
OF CORPORATION)
STATE OF Florida
COUNTY OF Broward
I HEREBY CERTIFY that a meeting of the Board of Directors of the AshBri t t, Inc.
a corporation existing under the laws of the State of Florida
March 1
,20~,
, held on
the following resolution was duly passed and adopted:
"RESOLVED, that, as President of the Corporation, be and is hereby authorized to execute the Proposal dated,
Auqust 11 . 20~ I to the City of Sunny Isles Beach and this corporation and that their execution
thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and
deed of this Corporation."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
11 , day of August , 20~.
DOCUMENT CONTINUES ON NEXT PAGE
47
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
v
o
SECTION 8
BID BOND
STATE OF FLORIDA
COUNTY OF Miami-Dade
KNOW ALL MEN BY THESE PRESENTS, that we, Ash Britt, Inc. as Principal, and
Safeco Insurance Company of America , as Surety, are held and firmly bound unto the
City of sunnr Isles Beach, a municipal corporation of the State of Florida in the sum of
Five Percent 0 Amount Bid Dollars ($ 5% of Bid ), lawful money of the United States, for the payment
of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors
jointly and severally, firmly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid
dated, August 12, 2008 for: Request for Proposal No. 08-07-01, Emergency Debris Clearing and
Removal Operations.
WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the
amount of five percent (5%) of the Base Bid be submitted with said Bid as a guarantee that the Proposer would, if
awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10)
consecutive calendar days after written notice having been given of the Award of the Contract.
o
NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive
calendar days after written notice of such acceptance, enters into a written Contract wtth the City of Sunny Isles
Beach and furnishes the Performance and Payment Bonds, satisfactory to the City, each in an amount equal to one
hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this obligation
shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the
Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United
States of America, as liquidated damages for failure thereof of said Principal.
IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this
12th day of August ,2008, the name and the corporate seal of each corporate party
being hereto affixed and these presents being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
10
50
o
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o
480 South Andrews Avenue, Suite 103
Business Address
Pompano Beach, FL 33069
City, State, and Zip Code
(954) 545-3535
Business Telephone
~:JJ~
~
"Impress Corporate Seal
Ash Britt, Inc.
By:
Affix Corporate Seal
(954) 301-0482
Business Facsimile
Safeco Insurance Company of America
(Corporate Surety)"
By.
IMPORTANT
rry G. Veazey, Jr., or ey-in-Fact
he Bottrell Insurance Agency, Inc.
Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as
amended) and be authorized to transact business in the State of Florida.
Countersigned By:
&:L~l/f~\
END OF SECTION
Resident Florida Agent
Fisher-Brown, Inc.
51
o
o
o
""e
Sateeo Insurance Company ot America
General Insurance Company ot America
Sateeo Plaza
Seattle, WA 98185
POWER
OF A TIORNEY
No. 7596
KNOW ALL BY THESE PRESENTS:
That SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA, each a
Washington corporation, does each hereby appoint
....****.**...........**.JIM A. ARMSTRONG; S. LYLE BATES. JR.; TRlNA COBB; ROBERT L. ELLIOTT; D. M. FERRIS;
JERRY EUGENE HORNER, JR.; PEGGY L. JACKSON; J. CARLTON SMITH; JERRY G. VEAZEY, JR.; LINDA D. WHITTINGTON;
JASON J. YOUNG ;Jackson, Mississippi * * ***** * ** * ** * ** ****** * ** * ** *** * ******** * ******** * ** * ***** * ** ****** * ***** * ******
its true and lawful attorney(s}-in-fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings and other
documents of a similar character issued in the course of its business, and to bind the respective cornpany thereby.
IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF
AMERICA have each executed and attested these presents
this
21st
March
2006
day of
~Jf;)),~
STEPHANIE DALEY-WATSON.SECRETARY
~
MIKE PETERS, PRESIDENT, SURETY
CERTIFICATE
Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA:
"Article V, Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant Vice
President appointed for that purpose by the officer in charge of surety operations, shall each have authority to appoint individuals as
attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and
other documents of similar character issued by the company in the course of its business... On any instrument making or evidencing
such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or
undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28, 1970.
"On any.certificate executed by the Secretary or an assistant secretary of the Company setting out,
(I) The provisions of Article V, Section 13 of the By-Laws, and
(ii) A copy of the power-of-attorney appointment, executed pursuant thereto, and
(iii) Certifying that said power-of-attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof."
I, Stephanie Daley-Watson , Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE
COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-Laws and of a Resolution of the Board of Directors
of these corporations, and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By-Laws, the Resolution
and the Power of Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
this
AUG 1 2 200B
day of
Saleco@ and the Saleeo logo are re9istered trademarks 01 Sateco Corporation.
~Jfr~
STEPHANIE DALEY-WATSON, SECRETARY
5-0974/054/05
WEB POF
,
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o
~
Bottrell
The Bottrell Insurance Agency, Inc.
Post Office Box 1490
Jackson, MississippI 39215-1490
(601) 960-8200 DIRECT
(601) 960-8240 FACSIMILE
www.bottrell.com
INSURANCE
(601) 960-8209
August 12, 2008
Office of the City Clerk
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Re: AshBritt, Inc.
Contractor Prequalification Letter
City of Sunny Isles Beach, Florida
RFP Number: 08-07-01
Emergency Debris Clearing and Removal Operations
To Whom It May Concern:
It is the privilege of The Bottrell Insurance Agency, Inc. and Safeco Insurance Company
of America to provide surety support for AshBritt, Inc. In the past, AshBritt, Inc. has
successfully completed single projects in the $500,000,000.00 range with an overall
program of $650,000,000.00 US Dollars.
Should any projects be awarded to and accepted by AshBritt, Inc., we are prepared to
consider providing the required bonds on their behalf. Our support is conditioned upon
completion of the underwriting process, including satisfactory review of contract
documents, confirmation of financing and our ongoing review of the operational and
financial capacity of AshBritt, Inc.
We are pleased to share with you our favorable experience and high regard for AshBritt,
Inc. This letter is not an assumption of liability and is issued only as a prequalification
reference request from our client. It should be understood that any arrangement for bonds
is strictly a matter between AshBritt, Inc. and Safeco Insurance Company of America.
Safeco Insurance Company of America is listed on the U.S. Treasury Department's
Listing of Approved Sureties (2005 Department Circular 570) and is rated A (Excellent)
Financial Size Category xv ($2 Billion or greater) by A.M. Best Company.
tl::y,
~~ ~az!7A
Attorney-in-Fact
The Bottrell Insurance Agency. Inc., is a wholly owned subsidiary of Trustmark National Bank.
Q
o
o
I
,
~- -
....
~e
Safeco Insurance Company of America
Generallnsuranee Company of America
Safeeo Plaza
Seattle, WA 98185
POWER
OF A TIORNEY
No. 7596
KNOW ALL BY THESE PRESENTS:
That SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF AMERICA, each a
Washington corporation, does each hereby appoint
.........................JIM A. ARMSTRONG; S. LYLE BATES, JR.; TRINA COBB; ROBERT L. ELLIOTT; D. M. FERRIS;
JERRY EUGENE HORNER, JR.; PEGGY L. JACKSON; J. CARLTON SMITH; JERRY G. VEAZEY, JR.; LINDA D. WHITIINGTON;
JASON J. YOUNG;Jack..~on, Mississippi* ****** * ** *** * ** ****** * ** * ** * ** * ******** * ******** * *** ***** * ******** * ***** * *** ** *
its true and lawful attorney(s)-in-fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings and other
documents of a similar character issued in the course of its business, and to bind the respective company thereby.
IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF
AMERICA have each executed and attested these presents
this
21 st
March
2006
day of
~~~
STEPHANIE DALEY-WATSON,SECRETARY
~
MIKE PETERS, PRESIDENT. SURETY
CERTIFICATE
Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA:
"Article V. Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant Vice
President appointed for that purpose by the officer in charge of surety operations, shall each have authority to appoint individuals as
attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and
other dOCuments of similar character issued by the company in the course of its business... On any instrument making or evidencing
such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or
undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28, 1970.
"On any .certificate executed by the Secretary or an assistant secretary of the Company setting out,
(I) The provisions of Article V, Section 13 of the By-Laws, and
(ii) A copy of the power-of-attorney appointment, executed pursuant thereto, and
(iii) Certifying that said power-of-attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof."
I, Stephanie Daley-Watson , Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE
COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-laws and of a Resolution of the Board of Directors
of these corporations, and of a Power of Attorney issued pursuant thereto, are true and correct, and that both the By-laws. the Resolution
and the Power of Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
this
day of
Safeco@ and the Safeeo logo are registered trademarks of Safeco Corporation.
~~~
STEPHANIE DALEY-WATSON, SECRETARY
S-0974/0S 4/05
WEB POF
o
G
o
SECTION 9
PROPOSER QUAUFICATlON STATEMENT
The Proposer's response to this questionnaire will be utilized as part of the City's overall Proposal Evaluation and
Contractor selection.
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers contained
herein.
9.1. Please describe your company in detail. (Please see Section 4 for further details.)
AshBritt has been providing natural disaster recovery services since 1992. We a proven capability to respond with
hundreds of crews to a single catastrophic event or to multiple smaller recovery projects simultaneously. OVer the
last decade, we have managed and executed numerous disaster and non-disaster related projects throughout the United
States and the Caribbean creating a wealth of experience for our project managers, supervisors, and skilled operators.
While the projects may have been diverse in scope our commitment to quality and total customer satisfaction remain
the ultimate priority. The AshBritt Disaster Response Recovery Team is prepared to respond in your time of need.
9.2. The address of the principal place of business is:
480 South Andrews Ave., Ste. 103
Pompano Beach, Florida 33069
9.3. Company telephone number:
954-545-3535
9.4.
Number of employees:
40
9.5. Number of employees assigned to this project:
To be determined according to event. Please see Section 6 for further details, where we have
included a project Management Team Chart/Staffing plan and Management Analysis.
9.6. Company's Identification Numbe~s) for the Internal Revenue Service:
65-0364711
9.7.
Miami-Dade County and City of Sunny Isles Beach Occupational License Numbe~s):
N/A (Please see Pompano Beach Occupational License at the end of Section 2, Corporate
Documentation.)
9.8.
How many years has your organization been in business?
16 Years
9.9.
What similar engagements is your company presently working on? If none, write "none-.
Removal, processing, and disposal of disaster debris from Hurricane Dolly (FEMA-1780-DR) in
Hidalgo County, TX. In addition to debris removal, AshBritt is also performing Vac Truck services,
water pumping and relocation. Contact: Hidalgo County, Texas
Raul Lozano, Administrative Director Hidalgo County
p (956)975-8044 f (956) 318-2699
Email: Raul.lozano@hidalgocountyjudge.com
100 E. Cano, Second Floor, Edinburg, TX 78539
Contract Term: 01/17/08-01/17/13 (Pre-event)
Project Term: 07/25/08-Present (Dolly)
52
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
9.10. Have you ever failed to complete any work awarded to you? If so, where and why?
No. however AshBritt, Inc. and the City of Naples mutually agreed to cease operations
after after Hurricane Wilma due to contractual disagreements regarding stumps.
9.11. The work described in this project is to occur within public right-of-ways, parks, public facilities, and
buildings. List similar governmental or quasi-governmental projects for which you have completed or have on-going
services. If none, write "none",
PROJECT 1:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly BudgeVCost
Dates of contract
PROJECT 2:
Project Name/Location
0 Owner Name
Contact Person
Contact Telephone No,
Yearly BudgeVCost
Dates of contract
PROJECT 3:
Project Name/Location
Owner Name
Contact Person
Contact Telephone No.
Yearly BudgeVCost
Date s of Contract
o
City of Weston, FL- Debris Management Services
City of Weston
Brad Kaine, Public Works Director
954-410-7269
$3.5 million (Hurricane Wilma)
From: 06/23/06
To: 06/23/11
Town of Dania Beach, FL-Debris Managment Services
Town of Dania Beach, FL
Leo Williams- Public Work Director
954-651-5031
$1.9 million (Hurricane Wilma)
From: 04/12/05
To: 08/02/11
Charlotte County, FL- Debris Management Services
Charlotte County, FL
Alan Holbach- Maintenance and Operations Manager
941-575-3624
$57 Million (Hurricane Wilma)
From: 06/08/04
To: 06/08/10
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
53
G
9.12. Ust the following infonnation oonceming all contracts in progress as of the date of submission of this
Proposal. (In case of joint venture, list the infonnation for all joint ventures.) If none, write "none..
Project Owner Total Contracted Percentage
Name Contract Date of of
Value Completion Completion
(to date)
Hidalao County, TX Hidalao Co $7 Million Sent 2008 %70
Please see attached Florida Pre-event Contract C mmitment Tab e at end
of Section 2, Corpor lite Documentatior .
9.13. Has the Proposer or hislher representative inspected the public right-of-ways, parks, public facilities, and
buildings; and does the Proposer have a complete plan for its performance? Yes.
9.14. Will you Sub-Contract any part of this work? Yes.
If so, give details including a list of each Sub-Contractor that will perfonn work and the work that wUl be
perfonned by each Sub-Contractor.
G
Classification of Work Name and Address of Sub-Contractor
Please see Section 6 page 40 for a list of potential subs and all
other applicable inf prmation.
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to and refuses to accept any
Supplier, person or organization listed, the Proposer may, prior to Notice of Award, submit an acceptable substitute
without an increase in their fee price.
o
54
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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9.15. State the name of your proposed staff supervisor and give details of hislher qualifications and experience in
managing similar work. John W. Noble, Operations Manager
Ralph Dahlgren, Project Manager
(See detailed staff descriptions in Section 5, page 20, and see
attached resumes at end of Section 5.l
9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name under which
you do business and the address of the place of business. (If a corporation, state the name of the president and
secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do
business under the trade name.)
AshBritt, Inc., 480 South Andrews Ave., Ste. 103
Pompano Beach,FL 33069
President: Randal R. Perkins
vPjCOOjTreasurer: John W. Noble, Jr.
VP/C.MO/Sp.r.rp.t.arv: Tp.rranr.p. M. ~ar.kRon
9.16.1. Correct name of the Proposer is:
AshBritt, Inc.
9.16.2. The business is a (Sole Proprietorship) (Partnership) (Corporation).
Corporation
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a trade name, are as
follows: President: Randal R. Perkins
vP/COO/Treasurer: John W. Noble, Jr.
VP/CMO/Secretary: Terrance M. Jackson
9.16.4. Ust all organizations which were predecessors to Proposer or in which the principals or officers of the
Proposer were principals or officers. If none, write "none". None
9.17. Ust and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the
Proposer, its parent or subsidiaries or predecessor organizations during the past five (5) years. Include in the
description the disposition of each petition. If none, write .none". None
9.18. Ust and describe all successful Bid, Perfonnance or Payment Bond claims made to your surety (ies) during
the last three (3) years. The list and descriptions should include claims against the bond of the Proposer and its
predecessor organization(s). If none, write "none". None.
55
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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I
9.19. Ust all claims, arbitrations, administrative hearings and lawsuits brought by or against the Proposer or its
predecessor organization(s) during the last three (3) years. The list shall include all case names; case, arbitration or
hearing identification numbers; the name of the project. If none, write "none.. Please see attached Litigation Summary.
Dated this 11
day of
August
,2008.
BY:
Signature
Randal R. Perkins
Print Name
Chief Executive Officer
TItle
The foregoing instrument was acknowledged before me this --11:..- day of
,2008by
Auqust
~ROOU
(AFFI}{lt40ii~Y STAMP HERE)
'!I.\\~' 'Jill/,
~,,, ~\..'lN Mll.tv~ ~,,~
*' ^' ...... ,~~
~.SY ..,.<;\ONrv... '7 ~
~ ~ .~~~~ VV1~.. ~
:: ;;r :cY:" \2.20;,- is' .. ~
:: ~ . -'.:s-- o. ~ -::
= .~~ .~=
= : ..e" ~: ~ E
%, it ....'\. #'i:/\)~'032MJ/ ~ i
~ -f1. .."1l1 -,~. ~ ~
~ v~ ...hI'OIJgl\'~~':. ~y ~
~ '1-?y ...... ~C\S *
~/IIIII PuBLIC. Si~ '\\'~'"
1/111 \\\\\'
Personally Known"lI\1\ x OR
Produced Identification ; Type of Identification Produced
Randi Elyn Milner
Print or Type Commissioned Name
END OF SECTION
56
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
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.
SECTION 10
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF Broward
The undersigned being first duly swom as provided by law, deposes, and says:
10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach
City Commission and that it will be relied upon by said County, in any consideration which may give to and any action
it may take with respect to this proposal.
10.2. The undersigned is authorized to make this Affidavit on behalf of,
AshBritt, Inc.
(Name of Corporation, Partnership, Individual, etc.)
a,
Corporation
(Type of Business)
, formed under the laws of Florida
(State)
of which he is
Officer/Partner
(Sole Owner, Partner, President, etc.)
10.3. Neither the undersigned nor any person, firm, or corporation named in above Paragraph 11.2, nor anyone
else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable
action for this proposal by the City, also that no head of any department or employee therein, or any officer of the City
of Sunny Isles Beach, Rorida is directly interested therein.
10A. This proposal is genuine and not collusive or a sham; the person, firm or corporation named above in
Paragraph 11.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposer or person,
firm or corporation, to put in a sham proposal, or that such person, firm or corporation, shall refrain from Proposing,
and has not in any manner, directly or Indirectly, sought by agreement or collusion, or communication or conference
with any person, firm or corporation, to the prices of said proposal or proposals of any other proposer; and all
statements contained in the proposal proposal escribed above true; and further; neither the undersigned, nor the
person, firm or corporation named 0 i g . ,has directtYOr indirectly submitted said proposal or the
contents thereof, or diwlged inf d tive-thereto, to any association or to any member or agent
thereof.
Randal R. Perkins
Chip.f F.xP'clltive Officp.r
AFRANT'S TITLE
AFRANT'S NAME
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this....!l.- day of Augus t
,2008.
Personally Known x II or Produced Identification
Type of identifi~ti6tt\\\'" 1111I111,
~-,~ ~
~"' ...... ~
(Affix seal h~t'<>:.:#~ ~rl...." %
:: 'i!S : ~.... ' J'. "8 ~
::: <: .<:s.~ ... . - -
= <( _>-::, ,. . ex: =
- 0:: .~..., _- Q,q} . 0 =
~ .. V' g:.~ :cC:::
~ . <"'\~ .i!. ~ ~
~ -. \\V ~~. N~ ;::
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~-r .:~rrtr1JIN... ^~ ~
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1111," III \1\\\\\
END OF SECTION
57
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
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.
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(8)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach City
Commission
by Randal R. Perkins, Chief Executive Officer
[print individual's name and title]
for AshBritt, Inc.
[print name of entity submitting sworn statement]
whose business address is:
480 South Andrews Ave., Ste. 103
Pompano Beach, FL 33069
and (if applicable) its Federal Employer Identification number (FEIN) is 65-0364711
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Rorida StaMes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of business with
any public entity or with an agency or political subdivision of any other state or with the United States, including, but
not limited to, any Proposal or Contract for goods or services to be provided to any public entity or an agency or
political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion,
racketeering,
conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1) (b), Rorida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state
trail court of record relating to charges brought by indictment or infonnation after July 1, 1989, as a result of a jury
verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1) (a), Rorida StaMes, means: a.) predecessor
or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person
who is active in the management of the entity and who has been convicted of a public entity crime. The tenn
"affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who
are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest
in another person, or a pooling of equipment or income among persons when not for fair market value under an ann's
length agreement, shall be a prime facie case that one person controls another person. A person who knowingly
enters into a joint venture with a person who has been convicted of a public entity crime in Rorida during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1) (e), Rorida StaMes, means any natural person
or entity organized under the laws of any state or of the United States with the legal power to enter into a binding
Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or
which otherwise transacts or applies to transact business with a public entity. The tenn "persons" includes those
59
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
.
o
officers, directors, executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
11.6. Based on information and belief, the statement which I have mamed below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
-L Neither the entity submitting this sworn statement, nor any of ifs officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the
entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the
entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the
entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has
been a subsequent proceeding before a Hearing Officer of the State of Rorida, Division of Administrative Hearings
and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity
submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC
ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS
FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR Y IN WHICH IT IS FILED. I ALSO
UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ITY PRIO TO ENTERING INTO A
'"
CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT P . IDED' 287.017, FLORIDA
'"
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE I D IN THIS FORM.
By:
Randal R Perkins
(Printed Name)
Chief Executive Officer
(Title)
Sworn to and subscr;ib,ed b,efo~e !his ---..!.L day of
~ u. Nul.Jle KDrolA.l ~
, 20~, by
August
(AFFIX NOTARY STAMP HERE)
." \\\11111/ III,.
~", '/l
~,'\ --(~ MILlv~ ///.1.
~-:,..~\,........ '9 ~
~ ~ ..~\)NExP/'t.. ~
SI..~~,~,20'o;r ... ~~
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= .lrrr....:::) ._
= .:E-, .... ~. 4: =
= ~ ., ?}t5:9E
~ ~ .. ~,.<\'Vr.#- -$;: ~ $
~? ""v . "'4... ~
~ 1-"'.... 1IIrfM#.\~~~ ~
'~ <.I); ...... ~v *
~,/I/-9rpUBL\c.c;)\ ""~
~IIII"'III"\'\''\
Name
Personally Known x OR Produced Identification
Type of Identification Produced
END OF SECnON
60
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
.
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SECTION 17
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To: City of Sunny Isles Beach
We,
, hereby acknowledge and
AshBritt. Inc.
[Prime Contractor]
Emergency Debris
agree that we, as the Prime Contractor for the Clearing and Removal Services Contract, 08 - 07 - 01 , as
specified, have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety
and Health Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold
harmless the City of Sunny Isles Beach against any and all liability, claims, damages losses and expenses they may
incur due to the failure of
TBD (Upon Notice to Proceed)
[Sub-Contractor]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
Randal R. Perkins
AshBritt, Inc.
CONTRACTOR
TITLE
BY:
END OF SECTION
74
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
.
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SECTION 18
EQUAL OPPORTUNITY/AFRRMATlVE ACTION STATEMENT
Signed:
The contractors and all
practices of equal oppo
state, and local law
national re
rs h y agree to a commitment to the principles and
pI ent and to comply with the letter and spirit of federal,
atio prohibiting discrimination based on race, color, religion,
d' p, marital status, and political affiliation or belief.
, Randal R. Perkins
Ti~e: Chief Executive Officer
Finn: AshBritt. Inc.
480 S. Andrews Ave. Ste.l03
Address:pompano Beach, FL 33069
END OF SECTION
75
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
G
SEcnON 19
CONFLICT OF INTEREST STATEMENT
STATE OF FLORIDA
COUNTY OF Broward
BEFORE ME, the undersigned authority, personally appeared Randal R. Perkins
sworn, deposes, and states:
, who was duly
19.1. I am the
with a local office in
Chief Executive Officer
Pompano Beach. FL
and principal office in
of AshBritt. Inc.
Pompano Beach, FL
19.2. The above named entity is submitting a Proposal for the City of Sunny Isles Beach, RFP No.
D 8 - D 7 - D 1 described as: Emergency Debris Clearing and Removal Operations.
19.3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his
own knowledge.
19.4. The Affiant states that only one submittal for the above Proposal is being submitted and that the above
named entity has no financial interest in other entities submitting proposals for the same project.
G
19.5. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with
the entity's submittal for the above proposal. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project.
19.6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise
ineligible from participation in contract letting by any local, State, or Federal Agency.
19.7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest
due to any other clients, contracts, or property interests for this project.
19.8. I certify that no member of the entity's ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
19.9. I certify that no member of the entity's ownership or management, or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
,2008.
o
AFFIANT
Sworn to and subscribed before me this _ day of
IJ Personally Known x OR
o Produced Ident!tl_HIII"'IIIII~ : Type of Id
~,\ ~ ~\[NE"11 . f//,-. ,
~ ..::1: ..... ~
Sf,"'..CVD.. ...
~ v ..,.Q.r.J~v.rtREs.. }f ~
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~T ":'<.\>ultlro\l~.. ~v ~
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~,... V14FiYPUB\.\C" ~"""
;"u' u'\
AshBritt, Inc. I Sunny Isles Beach, FL I K~IJIRI~Y-01
Randal R. Perkins,CEO
Print or Type Name and Title
,2008.
76
C)
SECTION 20
DISPUTE DISCLOSURE FORM
20.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES
NO x
20.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract
or job related to the services your firm provides in the regular course of business within the last five (5) years?
YES x NO
20.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Proposal
protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES x NO If yes, state the nature of the request for equitable adjustment, contract claim,
litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary
amounts of extended contract time involved. ***see comments below
.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this
Proposal for the City of Sunny Isles Beach, RFP No. 08-07-01, Emergency Debris Clearing and Removal Operations.
08/11/08
Date
Randal R. Perkins. CEO
Print or Type Name and Ti~e
Authorized Signature
END OF SECTION
***AshBritt has protested the following two projects:
Miami Gardens, protested award recommendation. AshBritt was successful and is now the primary
debris removal contractor.
FOOT District 7- AshBritt protest the solicitation to have more than one contractor.
Results are still pending.
C) Regarding litigation, please attached matrix in this proposal.
77
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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SECTION 21
ANTI.KICKBACK AFFIDAVIT
STATE OF FLORIDA
COUNTY OF Broward
By:
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum h ein p-rop
any employees of the City of Sunny Isles Beach or its elected officials as a com io
directly or indirectly by me or any member of my firm or by an officer of the co 0 o.
Title:
Chief Executive Officer
The foregoing instrument was acknowledged before me this ..2.L day of August , 20~, by
Randal R. Perkins [name of person], as CEO
[type of authority], for AshBritt, Inc. [name of party on behalf of whom instrument was
executed). CD
~~~II"""I ~
AFFIX NOTARY ST~{,~81Lv;'II"'~
~ ~~ ...... i9 ~
~ ~ . .,~()N EXP,-i.,.. ~
f !,If'" 20 IJ""-: {t. ~ - oIary c - Stale of Rorida
E .~..., G)~ B..o::: J .
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'/111 . ~"",
o Personally Knowff'llllJ.JlI\\\\\ OR
o Produced Identification Type of Identification Produced
END OF SECTION
78
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
.
.
o
SEcnON 22
PROPOSALCHECKUST
THE FOLLOWING ARE REQUIREMENTS OF THIS PROPOSAl. USE OF THIS CHECKLIST WILL HELP ENSURE
THAT YOUR SUBMISSION IS COMPLETE.
Place a check mark in the -Done- column as you complete and enclose each item.
Done
Re uirement
Proposal Response Sheet I Fee Schedule Fonn I
Pro osal S cifications
Proposal Security - Five Percent (5%)
Certificate(s) of Insurance
Certificates of Competencies
Local Business Tax (Occupational Business Ucense)
State Ucense(s)
Ust of Proposed Sub-contractors
Proposer Qualification Statement
Non-Collusion Affidavit
Non-Kickback Affidavit
Public Entity Crimes Sworn Statement
Acknowledgement of Confonnance with OSHA Standards
Equal Opportunity/Affinnative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
RFP Checklist
"
"
"
"
"
"
"
"
This checklist must be part of the RFP. Please read the entire RFP documents thoroughly to ensure that
your submission Is complete.
END OF SEcnON
79
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o
I)
o
Corporate Documentation
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
o JUL-18-2008
08:55
WELLS FARGO INSURANCEA
5515555509
A~H8JNc..o' HENO
P.15
'-ACORD", .- I --.--
CERTIFICATE OF LIABILITY INSURANCE DAft IMMlDDlYYYYI
7/18/2008
p;nnll~A (5611 GS6.5500 THIS CERnF1CAT~ 1:5 ISSUED AS A MATTER OF INFONMATION
WIlII8 Fargo Insufilm;e Services Southllast, Inc. ONLY AND CONFERS NO RIGHTS UI"ON TH~ C~RTIFICA1E
HOLDER. THIS CERTIFICAlE DOES NOT AMEND. EX~:~ OR
2054 View Parkway, sullo .,gO AL TER T~." eOVERAGE AFFORDEO BY THE POl.leu::: El.OW.
Woet Palm Belch. Fl. 33411.2710
I~SURERS AF~ORDING COVERAGl: HAleM
Aehbntt, Inc. .. ... I~SlJ~tP. A: SUI.ldfast 'n8 Company
I~'UA'O
4BO s.Andntwlli AVII IN'U1(~~: ZurtlOft.Amerlcln 1t18l.1nllllOII ..
SuIte 103 ItlCUm:n 0: CommotCe & Indulltry
Pompllno Belch. FL 330611 INSURER 0: FEDI!Ml. INS CO
1I(~Uft~"~: USA Inllunlnce Com l),Inll
COVERAGES
~
T""" "'OLlCIE5 or: INSURI\NCE USTalIlE,OW HAVE BeCN I&&UC;O TO TilE INSURED NAME;O AllO~ 1"011. 'tI1E POLICY PERIOD IIllrlK'.A:iH) NOI WI I t-IS 'ANDINt,.;
ANY RE()lJIRFMFNT. TFRM OR CONDITION OF ANY CONTRACT O~ OTHER DOCUMENT WITI< REtf'E!CT TO WI lIel I TIIIO CE"'tll'IOATE MAY BE Issuec OR
MAY PE:RTAlIII, TM!!! INSURANCE AFFORDt;O ijY Ti'<E "OLI(;II::~ IJI::S~R)8ED ioIFRFIN Ii': i':IJRJF.CT TO AU. TioIE TERMS, EXCLUSIONS AND CONDITIOi'll; 01' SUCH
F'OLICIEIO- IIGGREO^TE ~IMfTe SHOWN MAY I lAve; OEEN flEDUCED BY PAlO CI.AIM3.
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X KY WRITTEN CONTRACT r,~Nt~lL 'GG~E~ATE S 2,OOO,OOC
('...~'L Ar,(lI'lE~"TE LIMIT AF'F'LIIi~ F"O ~ftODUCTS. COll?jQ? AGel S Z.OOO.OO~
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A.uYOMOBILt L1I1IlCUT'I' COMlll:i!D ~INGLE LIMIT 1.000.00'
B X BAP94:t13!1300 5122'2008 5122J::lOO9 l~Ucdd."II) I
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~ ilttached page.
- , ..
CtRTlrlCATC'IOl.DCR
Sunny Isles Beach FI
1BD7U CoIllne Ave
Su"n>, lal_ Bllech, FL 331 CO-
CANC~LLATlON
:\lIOU~ AIn' OF THE A.BOVE O~SCI\le~D 'OUCICS ~c ""'NC!LL!D 1tC1'DIl! TN! !XJ>IRATlO~
DAT't TwER'O~, 1W.I!:IU'~'" 1~$U~c"WILL CNO,^\IOR to MAl. 3.!L- DAVE WftlTTtN
NOnc~ TO T"~ CEI'OIl'Il:A I t KUWtN NAllltO TD THE L.HT, BUT FAIL...E TO 00 1lO llMA11
IU~DIIi ~O OIIUCA~ O~ UAOJUTI' OF APfY ICINO U~ON TllE IN8U"~1l, ITS AOClml on
IU!PRaiENTAnvE5.
AUTHQIllZEO REP/lEllENTATlVE I ..-7_,-'}.... )
.,/ 4:f;:;''/ J' /'
- -~
r"\
\...,,(1) 25120mJOII,
e ACORD CORPORATION 19aa
~ JUL-18-2008 08:57
rtc;SCRIPTION OF OPERATIONS.
WELLS FARGO INSURANCEA
5616555509
ASHBlNC-01 HEND PAGE 1 OF 1
P.17
Aehbritt, Inl:.
.80 S.AnltmW!il Av~
Suite 103
pompano Boac;h.~~ 33069
sunny Isles B031:h FI
111070 C:olllo!8 Ave
Sunny IlIle. Boac:h FL 33160-
COMPREHENSIVElPOLLUTIONfPROFESSIONAL LIABILITY:
eOVERAOE INCL.UDES BLANKET ADDITIONAL INSUR~rl AND I'lLANKI'!!T WAIVER OF SUBROGATION. WHEN REQUIRED BY
CONTRACT, f'EM FOMMS STFESP101CCW(5JOB) AND STFESP1J6ACW('010:Z).
COVERAGE IS PRIMARY AND NONoCONTRIBUTOKY.rrOI\ WO"K DON!! DV INSURED
$25,000 DIi.D APPLIIiS TO GENERAL. L.IABIL.ITY FOR BODILY INJURY & PROPERTY DAMACE, POL.L.UTION AND PROFESSIONAL
LIABILITY.
UMBRELLA:
LIMITS ARE EXCESS OF COMI't1I1:flCIAL. I:iENERAI.. L.IABILlTY INCL.UDING POL.LUTION, COMMERCIAl. AUTO, AND WORKERS
COMPENSATION.
LISTED COMPANIES CAN ONLY ENDEAVOR TO GIVE WRITTEN NOrlCI: OF CANCELL.ATION OR NON-RENEWAL. TO ANY
ADDITIONAL INSURED OR CERTIFICATE HOLDER.
EQUIPM~NT!
COVERAGE PROVIDED FOR LEASED/RENTEO EQUIPMENT:
$500.000. ANY ONE OCCURRENCE NOT TO EXCEED IUO.OOO ON ANY ONE ITfM
:)Older 18 an l\dditionallneurod
'"
V
r"t. JUL -18-2008
""'"
08:57
WELLS FARGO INSURANCEA
o
IMPORTANT
If the eertifieat9 holdgr is an ADDITIONAL INSURED, the pOliey(ieS) ml,.l~t be endorsed. A statement
nn Ihl!; r.p.rtltlr..'ltp. llCl!!S not confer rights to the cerlificale holder in lieu of such emJorsel11ellllt;).
It SU~f{ur3A liON IS WAIVED. subject to lhe termS Mrt r.nnrlilinn!> nf 1M rnl1t.y. roMllln policies may
lliuuiltl illll$lliJf,/l~t:;IlIt;:IIt. A :;~lelllenl on this certific.ate does not wnfer rij;jht~ to tn!: i;ertificate
holder in lieu of such endorsQmgnl(!il).
DISCLAIMI;R
Thv Cllrtific~te or Insuranee on tile reverse sidE! of this form does not ronstitllle !I ('.I)ntrl'lrJ hHtwHffll
Ihtl i~$l.Iing in$Ufef(s). authorized representative or proc!I.I\Oer, el"d the certificate holder, nor does it
E1ffirmcti~cly or negQti....cly 3mcnd, extend or alter the cover3ge ..Horded by tM poliCies lislM tooreon.
",.. ~ ''''''''''11\0'
5616555509
P.18
TOTAL P.18
(
State of Florida
Department of State
I certify from the records of this office that ASHBRITT, INC. is a
corporation organized under the laws of the State of Florida, filed on
October 2S, 1992.
The document number of this corporation is P92000000600.
I further certify that said corporation has paid all fees due this office
through December 31, 200S, that its most recent annual report was filed
on January 21, 200S. and its status is active.
I further certify that said corporation has not filed Articles of
Dissolution.
Given tinder my hand and the Great Seal of
Florida, 01 Tallaha'<isf'e, the Capital, th;.~ ,he
Twenty Third day of Jan"ary, 1008
~
Secretary of State
Authentication 10: 6001 I 58575.'6-012]08.P92l){}()(1(}06OO
To Hllthcnticatc lhis ccttirlCHle,visit the following sile, enlC1' Ihis
!D. and then follow the in~1ructions displayed
www.sunblz.orglauth.html
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ASH BRITT, INC.
PRI;cIPA1D~R~~
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480 S. ANDREWS AVE
STEll 03
POMPANO BEACH FL 33069 US
Changed 0711612003
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Document ~umber
P92000000600
MAILING DDRESS
480 S. ANDREWS AVE
STE;i 03
POMPANO BEACH FL 33069 US
-angeoit1if2003
FEI Number
6503647lt
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ACTIVE
II
Ennt Date Flied Event Effective Date
H.... 05/3~roc..._. . NO:E _..-1.
,r - - -- -'--
I3:~gistere.p Agent _
Date Flied
10/28/1992
State
FL
Effective Date
NONE
Last Event
REINST ATEMENT
il I
Name & Address
CFRA, LLC
CORPORATE CENTER THREE AT INT'L PLAZA
4221 W. BOY SCOUT BLVD, 10TH FLOOR
TA\1PA FL 33607-5736
Ash Britt. Inc.
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Name Changed: 02/2312004
Address Changed: 0612812004
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Officer/Dirt'ctor Detail
OJ,
Name & Address
PERKINS. RANDAL
7620 N. CYPRESSHEAD DR
PARKLAND Fl 33067
NOBLE. JOHN JR
480 SOUTH ANDREWS ST 103
PO\1PANO BEACH Fl 33069
JACKSON, TERRY
480 SOUTH ANDREWS ST 103
POMPANO BEACH FL33069
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Annualll-~orts
Report Year I Filed Date
2005 I 01/0712005
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05/0912006
01116/2007
Next Filing
Document Images
Listed below are the imagt\ available for this filing.
II.
.101/16/2007 -- ANNUAL REPORT
!
1105/09/2006 -- ANN REPIUNIFORM BUS REP
1101/07/2005 -- ANNUAL REPORT
Attachment
STATE OF FLORIDA
DEPARTMENT O'P' BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD (850) 487-1395
1940 NORTH MONROE STREET
TALLAHASSEE FL 32399-0783
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ASHBRITT tNe
480 S ANDREWS AVE
SUITE 103
POMPANO BEACH
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FL 33069
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~DEPARTMEN'l'- or. BOSINESS ANI>
~'l. PROFESSIONAL REGULATION
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07/03/07.010005'440
QUALIFUD BOSINXSS' ORGANIZATION.
ASHBRITT INe
(NOT A LICENSE TO PERFORM. WORJt..
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. . CONSTRUCTION INDUSTRY _ LICENSING. BOARD .; SEQ#L07070)00612
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CHARLIE CRI.ST
GOVERNOR
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LfjUlation
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View Application Status
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Ash Britt, Inc.
~'.-. .' , '.' ,.
HOLLY BENSON
SECRETARY.
OISP,LA,(AS:REQIIIRFn RV I AW
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Licensee Information
Name: ASH BRITT, INC. (Primary Name)
(DBA Name)
Main Address: 480 S. Andrews Ave.
Suite 103
POMPANO BCH. Florida 33069
County: BROWARD
license Mailing:
Licenselocation:
License Information
license Type: Certificate of Authorization
Rank: Cert of Auth
license
Number:
Status: Current,Active
licensure Date: 07/31/2003
Expires: 02/28/2009
9719
Special Qualification Effective
Qualifications
View Related License Information
"ile~_L!<:e!lSe_CofDPlalnt
I TE'fmSofUS€ I I PrlvdCyStatement I
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. STATE OF FLORIDA
DEPARTMENT OP BUSINESS AND PRO:PBSBIONAL REGULATION
, CONSTR'O'CTION INDUSTRY LICENSING BOARD (850) 487-1395
. . 1940 NORTH MONROE STREET
~ TALLAHASSBE PL :12399-0783
~~~i~ ~=~GORIO
16958 NW 19 STREET
PEMBROU: PINKS FL 33029
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RortJo ();:part~rl(;flt.J
Busines~70'
Professional
Regulation
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. .V.iew .APPlicau.on Status
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Find Exam Information
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AB&T Delinquent Invoice
& Activity list Search
If User Services
"Renew a Ucense
Change license Status
Maintain Account
Change My Address
View Messages
Change My PIN
View Continuing Ed
~ Term Gloss<lty
~ Online Help (FAQs)
Home I Help I Site Map
Liet'n'l'C Dl'lails
Licensee Information
Name: NOBLE, JOHN WILLIAM JR (Prim.,.,
N.m.)
ASHBRITT INC (DBA N.m.)
Main Address: 480 S ANDREWS AVE # 103
POMPANO BEACH Florida 33069
County: BROWARD
license Mailing:
licenselocation: 480 S ANDREWS AVE # 103
POMPANO BEACH FL 33060
County: BROWARD
License Information
Ucense Type: Certified Pollutant Storage System
Contractor
Rank: Cert Pollutant
license Number: PCC056744
Status: Current,Active
licensure Date: 04/21/1995
Expires: 08/31/2008
Special
Qualifications
QB Lic
Required
Qualification Effective
02/20/2004
View Related License Information
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Attachment
AshBritt. Inc. Disaster Response & Recovery Divisions
AshBritt, Inc. Current Florida Pre-Event Contracts Table (1st, 2nd and Qual Vendor Tiers)
Note: The following table /ist., current active AshBrit pre-event govemement disaster response commitments within the State of Florida. Contracts are /i.,ted by prime and secondary (or
OSharedJ contract po.,itions. Contracts are listed by state> po.,ition> client> county.
State Position Client - Location Population Contact Name Phone No. End Term Term Yrs Option
FL (I) First Bellaire Bluffs. City Pinellas County 2.224 Robert David 727- 584-2151 04/23111 5 2xlVl
Boca Raton. City Palm Beach County 80,000 J udi Ahern 561-416-3384 05127/09 5 4 x I VI
Casselberrv. City Seminole County 24.500 Phyllis Wallace 407-262-7725 07/25/08 3 4 x I vr
Charlotte CounlV Charlotte County 158,000 Cheryl Mastin 941-743-1378 12131/08 5 no opt
Citrus County Citrus County 135,000 Ken Frink 352-527-0825 06/08/10 5 no opt
Cocoa. City Breyard County 17,000 Michael Giorgis 321-639-5712 12105/11 5 nooot
Collier County Collier County 310.000 Dan Rodriauez 239-732-2508 06/14109 4 2xlVl
Coooer City. City Broward County 31,000 Carl Miller 954-260-9707 11/30/08 3 2x2V1
Dania Beach. City Broward CounlV 84.000 Leo Williams 954-924-3743 08/02111 I 4xlVl
Deerfield Beach. City Broward County 67,000 Carl Peters 954-480-4391 06/2811 0 3 2 x I yr
Dunedin, City Pinellas County 37.000 Don Ross 727-298-3215 12131/10 3 2xlVl
Holmes County Holmes County 19.300 Wanda Stafford 850-547-1112 09/12109 3 no opt
Homestead, City Miami-Dade County 38,500 Michelle Lundauist 305-224-4626 07/31/10 5 3xlVl
Indian Rocks Beach. City Pinellas County 5.300 Dean Schannen 727-595-6889 12131/08 5 2xlVl
Jefferson County Jefferson County 14.500 Kirk Reams 850-342-0218 09112109 3 no oPt
Lvnn Hayen, City Bay County 16.000 unda LuCante 850-265-7520 09112109 3 no oPt
Madiera Beach, City Pinellas County 4,492 Jill Silyerboard 727 -391-9951 12131/08 5 2xlVl
Marathon. CiIV Monroe County 10,000 Rosanne Hightower 305-289-4105 08/31/10 I 2 xl yr
Marco Island, City Collier CounlV 16.000 Bob Creighton 239-389-5011 11/29/08 4 2 xl vr
Miami Beach, City Miami-Dade County 90,000 Gus Looez 305-673-7490 05/30/08 4 3 x I vr
North Miami. City Miami-Dade County 59,500 Debbie Falestra 305-893-6511 09/07/08 3 2xlvr
Oldsmar, City Pinellas County 14,000 Bob Cvr 813-749-1262 08/02111 4 2 x I vr
Orange City Volusia County 7,500 Paul Johnson 386-775-5447 08/31/11 4 I x 5 vr
Oyiedo. City Seminole County 30,000 Ben Williams 407-971-5643 01/02110 3 Ix5V1
Palmetto, cTtV Manatee County 13.200 Chris Lukowiak 941-723-4580 04/01/08 2 nooot
Parkland. City Broward County 21,000 Jim Berkman 954-415-9564 07/06/15 2 6xlVl
Pinellas County Pinellas County 925,000 Sam Parker 727 -464-7725 06/06/12 5 2xlVl
Redimrton Shores, Town PineUas County 2,100 Casey Woicik 727-647-8403 04/01/08 5 2xlVl
Safety Harbor, City Pinellas County 17,600 Charles Brewer 727 -724-1546 12131/08 5 2xlVl
Sebastian, City Indian River County 20,000 Terrv Hill 772-633-7693 12131/08 5 no opt
Seminole, City Pinellas County 18.300 Allan Godfrey 727-391-0204 06/28111 5 2xlVl
C Stuart, City Martin County 16.000 Dave Peters 772-288-1292 06/30/09 3 2xlVl
Sunrise. Citv- Broward County 91.000 Bruce Moeller 954-746-3430 08/31111 6 nooot
Weston. City Broward County 64,000 Brad Kaine 954-410-7269 06123/11 5 2x5V1
Winter Park. CilV Orange County 29,000 Carrie Woodell 407 -599-3434 07/07110 5 1 x 5
(2) Second Leesbur2, City Lake County 19,000 Jav Evans 352-728-9704 09/24/12 5
Martin County Martin County 140,000 Besty Iverson 772-288-5509 04/30/09 3
Monroe County Monroe County 79,589 Judy Clarke 305-295-4329 11/01/12 5
North Miami Beach, City Miami-Dade County 42,000 Donna Ravmond 305-948-2976 06/20/11 5
North Port, City Sarasota County 50,525 Monica Bramble 941-240-8060 02125/11 4
Orlando, City Orange County 200,000 Althea Pemsel 407-246-2291 12130/10 5
Pomnano Beach, City Broward County 90,000 Russell Kethem 954-545-7011 08/02111 5
Punta Gorda. City Charlotte County 17,500 Sheree Hill 941-575-3350 06114/10 5
SI. Johns County SI. Johns County 161.500 Joe Burch 904-209-0152 05/05/11 5
Tamoa. City Hillsborough County 327,000 Kevin Frye 813-274-8833 12130/10 5
UniversTtV of Miami Miami-Dade CounlV 1.000 Alan Weber 305-798-420 I 12131/10 5
Venice. City Sarasota County 21,000 Larry Miller 941-486-2626 02126112 5
QualVend Broward County Broward County 1.800.000 Peter Foye 954-765-4202 05/30/08 7 I x I vr
Deltona. City Volusia County 83,000 Mary Perez 386-561-2100 08/28/10 4 4 x Ivr
Escambia County Escambia County 303,623 Claudia Simmons 850-595-4980 09/07/10 4 4 x Ivr
Hernando County Hernando County 165.400 Karen Nicolai 352-754-4020 N/A I indef x I vr
Hillsborou2h County HilIsborough County 1.157,750 John Hollingshead 813-272-5790 05/16111 4 4 x Ivr
Manatee County Manatee County 307,000 Ernie Padgett 941-748-450 I 03/3 1/08 5 out for bid
Miami-Dade County Miami-Dade CounlV 2.400,000 Abe Rodriouez 305-375-4258 06/30/08 2 2x2vr
Palm Beach School District Palm Beach County 0 Helen Stokes 561-434-8365 06/28111 5 5 x Ivr
Santa Rosa County Santa Rosa County 145,000 Sheryl Bracewell 850-983-5360 N/A I indef x I vr
SI. Lucie County SI. Lucie County 241.500 John Frank 772-216-2589 N/A I indef x I vr
Shared (I) Brevard County Brevard County 510,000 Euripides Rodriauez 321-633-2042 12105111 5 nooot
Coral Gables. City Miami-Dade County 44.000 Dan Keyes 305-460-5130 12131/08 5 noont
Davie. City Broward County 11.000 Russ Muniz 954-448-2484 01/14110 4 2x2vr
Lauderhill. City Broward CounlV 59.621 Chuck Feranda 954-730-3000 10/31109 2 6xlVl
Nassau CountY Nassau County 65.000 Nancy Freeman 904-548-4980 N/A I indef x I VI
Orange County Orange County 1,024,000 J ames Schell 407-836-5635 06/30/13 5 Ix5V1
Palm Beach County SW A Palm Beach County 1,275.000 Mike Davis 561-640-4000 06/20113 3 lx3V1
Tamarac, City Broward County 60.000 Kieth Glatz 954-597-3567 06127/12 3 2 xl vr
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AshBritI, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
Attachment
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13045287.1
Ashbritt, Inc.
LOG OF LITIGATION
DATE RECEIVED TYPE OF DOCUMENT AND MATTER NAME
04/09/08 Summons and Complaint
J. Caldarera & Co., Inc. v. Parish of St. Charles
St. Charles Parish, Louisiana
03/14/08 Pre-hearing Statement of Claimant
Peter Schnaedelback, Jr.
Mississippi Worker's Compensation Commission
02/25/08 Summons and Complaint
Wayne Ford
Harris County, MS
12/05/07 Summons and Complaint
Peter Schnaedelback, Jr. v. County Waste, Bobcat,
Inc. and D&R
Harris County, MS
12/17/07 Summons and Complaint
Environsmart
South Carolina
11/16/07 Notice of Lawsuit and Request for Waiver, Waiver of
Service, Complaint
Perkins v. U.S.
Mississippi
09/10/07 Summons and Complaint
James D. Smith
Hancock, MS
09/10/07 Summons and Complaint
James D. Smith
Hancock, MS
08/17/07 Summons and Complaint
M&D Construction Co.
Jackson, MS
07/16/07 Summons and Complaint
USA for Storm Reconstruction Services, Inc.
Mississippi
07/09/07 Summons and Complaint
The Big Red Can, LLC & Don Motter
Forrest County, MS
Page 1 of 3
Ashbritt, Inc.
LOG OF LITIGATION
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DATE RECEIVED TYPE OF DOCUMENT AND MATTER NAME
06/22/07 Summons and Complaint
USA for Hemphill Eutaw Construction Coso LLC
Mississippi
04/26/07 Writ of Garnishment
Charles Donald Pulpwood, Inc.
Madison County, MS
04/10/07 Subpoena Duces Tecum
Ronald J. Murphy, John Watson, Jerry Walden,
Steven Harris
Nassau County, FL
04/05/07 Summons and Complaint
USA for BRD, LLC
Mississippi
04/04/07 Summons and Complaint
Golden Triangle Portable Toilet Co, Inc. d/b/a
United Site Services
Broward County, FL
03/05/07 Notice and Acknowledgment for Service by Mail,
Summons and Complaint
USA for Lampkin Construction Company, Inc.
Miami Dade County, FL
12/13/06 Summons and Complaint
Rokeia C. Barnes Spencer
Miami Dade County, FL
12/01/06 Summons and Amended Complaint
Penny S. Packer
Escambia County, FL
08/25/06 Summons and Complaint
Lonnie R. Crosby
Jones County, MS
07/19/06 Unemployment Claim
N/A Agency for Workforce Innovation
07/03/06 Summons and Complaint
USA for Simmons Erosion Control, Inc.
06/23/06 Summons, Complaint and Discovery
Gilbert & Heidi Centeno
Dade County, FL
05/18/06 Summons and Complaint
Applewhite Recycling Systems, LLC
Mississippi
o
Page 2 of 3
13045287.1
o
o
o
13045287.1
Ashbritt, Inc.
LOG OF LITIGATION
DATE RECEIVED TYPE OF DOCUMENT AND MATTER NAME
05/18/06 Summons and Complaint
L&A Contracting Company
Forrest County, MS
04/17/06 Summons and Complaint
Protective Barriers, Inc.
Lee County, FL
03/14/06 Summons, Complaint and Notice of Hearing
Danny & Debra Smith
Walthall County, MS
01/25/06 Summons, Complaint and Discovery
Donna K. Stallworth, Erin Nicole Wray, et al George
County, MS
01/19/06 Summons and Complaint
Loren Aderhold
Escambia County, FL
11/08/05 Summons and Complaint
Byrd Brothers, Inc.
Mississippi
09/07/05 Summons, Notice to Appear and Complaint
Multi-Trade Contractors, Inc.
Volusia County, FL
Page 3 of 3
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Price Proposal (Fee Schedules)
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Part B - Hourly Prices
Eaulpment and Labor Rates
Equipment Type Typical Hourly Hourly Total
Clearing Equipment Labor Hourly
Crew Rate Rate Rate
MakeuD *
Bobcat Loader x 542.50 532.50 575.00
Bucket Truck 5112.50 ~32.50 5145.00
Chipper/Mulcher (S.1hroat) 5105.50 ~28.50 5134.00
ChiDDerlMulcher (12. throat) 5146.50 ~28.50 5175.00
Crew Foreman wIGen Phone and Pickup x 59.00 s50.00 $59.00
Dump Truck, 1S CY.20 CY x 541.50 s28.50 $70.00
DumDTruc~21CY~OCY 552.50 s28.50 $81. 00
Grader w/12' Blade 594.00 535.00 $129.00
Hvdraulic Excavator, 1.5 CY 589.00 535.00 $124.00
Hvdraulic Excavator, 2.5 CY 5105.00 s35.00 $140.00
Knuckleboom Loader x S110.00 ~35.00 $145.00
Laborer w/Chain Saw x S5.00 ~33.00 $38.00
Laborer wIsman tools, traffic control, flag person x 52.50 s27.50 $30.00
Lowboy Trailer wlTractor 568.50 528.50 597.00
Mobile Crane (Adeauate for hanalna Iimbslleanina trees) 5175.00 Sit; 00 5210.00
Operations Manaaer w/Cen Phone and Pickuo 59.00 (:ln1 nn 5110.00
Pickuo Truck, 1/2 Ton 56.50 (:n nn 56.50
TraffIC Control, Temoorary Sin!!le Lane Closure (:139.50 (:Rt; t;n 5225.00
Tree Climber s/Chainsaw (:35.00 (:t;n nn 585.00
Wheel Loader, 2.5 CY, 950 or similar x ~96. 50 (:":l? t;n 5129 00
Wheel Loader, 3.5 - 4.0 CY, 966 or similar (:118.50 (:":l? t;n 51S1 00
Wheel Loader, 4.5 CY, 980 or similar $139.50 532.50 $172 . 00
Wheel Loader-Backhoe, 1.0 - 1.5 CY $45.50 532.50 $78.00
Other - Please Ust (Please see attached S hedule 2a and 2b) .
* Please see Schedule 2a for antici] ated Clear . ng Crew Me keups.
Notn:
NotI1. Total TlIIII and Ma18r1al Prlcel ahaIllncIudI a1I!abor (optl'lltorl, !aborarl, Ind lupervlaora), equipment and materials including but not limited
to: luppllea, equipment malnlBnance,l8paJra, I8pIIr perla, luell, lubricants, cellular phonu, lranlportallon. tra1fk: control and haUling, If required,
neceaaary to accomplish the project.
Nom 2. ldenllty the EqulpmentlPerllOnnel that constltuta a TypIcal Clearing Craw In tha column provided
The Contractor will provide 25 (number) of crews dedicated to perform the Work within the first 24
hours following Notice to Proceed.
The Contractor will provide 75 (number) of crews dedicated to perform the Work within the first 48
hours following Notice to Proceed.
45
Ash Britt. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
Response (Emergency Road Clearance-"First Push") Anticipated Crew Makeup_fa
:s for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
c
Service Descrintion Unit IUnit Price /b Unit Price /c Unit Price /d
Personnel & Equipment (Operator,fuel, maintenance included)
Small Loader or Lrg. Skidsteer, (Push machine, wheeled or rubber tracked)' Hour $75.00 $129.00 $75.00
Knuckleboom Loader Truck (Self-Loading-25-35 CY) Hour $0.00 $0.00 $145.00
Dump Truck (16 to 24 CY) Hour $0.00 $0.00 $70.00
Supervisor with Truck (I man, will assist toss operations) Hour $70.00 $70.00 $70.00
Operators with Chainsaw (2 or I man crew, cut and toss) Hour $76.00 $38.00 $76.00
Laborer with Tools (I man, toss) Hour $0.00 $30.00 $30.00
Traffic Control/Safety Personnel (2 man crew, as needed) Hour $0.00 $0.00 $58.00
Total Hourly (Emergency Clearance):
$221.00
$267.00
$524.00
y rate for other equipment that may be required to follow Schedule 2a-Supp Hourly Rates.
Iprehensive list of rates follow in Schedule 2a; presented as guideline for total hourly "push" rate.
ntial minimum crew composition, with skidsteerlbobcat (may vary).
ntial minimum crew composition, with wheel loader (2-3 cy) (may vary).
ntial maximum crew compostion (may vary).
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Ash Britt, Inc.
Schedule 2a-Push Crew
Personnel, Equipment and Materials (Emergency Push/Misc. Services) Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
No. Service Descrintion ISize or Tvne IUnit IUnit Price
001 Heavy Equipment (Operator.fuel, maintenance included)
002 Skid-Steer Loader (Mini-Loader) Bobcat 753/JD 648 Hour $75.00
003 Backhoe, Wheel Loader, 1.0-1.5 CY Cat416 Hour $78.00
004 Backhoe, Extend-a-hoe CatemiIIar Hour $75.00
005 Wheel Loaders, 2.5 CY Cat 950/JD 644 Hour $129.00
006 Wheel Loaders, 3.5-4.0 CY Cat 966 Hour $151.00
007 Wheel Loaders, 4.5 CY Cat 980 Hour $ I 72.00
008 Tracked Loader Cat 955/JD 690 Hour $145.00
009 Towed Loader wi Tractor Prentice 210 Hour $151.00
010 Knuckleboom Loader Truck (Self-Loading) 25-35 CY Bodv Hour $ 145.00
011 Knuckleboom Loader Truck (Self-Loading) 35-45 CY Bodv Hour $167.00
012 Dozer Cat 04 Hour $102.00
013 Dozer Cat 05 Hour $ 113.00
014 Dozer Cat 06 Hour $ 129.00
015 Dozer Cat 07 Hour $156.00
016 Dozer Cat 08 Hour $183.00
017 Hvdraulic Excavators, 1.5 CY Cat 320 Hour $124.00
018 Hvdraulic Excavators, 2.5 CY Cat 325 Hour $140.00
019 Hvdraulic Excavators, 3.5> CY Cat 330 Hour $161.00
020 Excavator, Rubber Tire (wi debris grannie) Cat 325 Hour $140.00
021 Tractor wi Box Blade 80 Hn Hour $54.00
022 Motor Grader Cat 120G Hour $ 129.00
023 Off Road Truck N/A Hour $156.00
024 30 Ton Crane 30 Ton Hour $210.00
025 50 Ton Crane 50 Ton Hour $269.00
026 100 Ton Crane (8 hr minimum) 100 Ton Hour $457.00
027 Bucket Truck Un to 50' reach Hour $145.00
028 Bucket Truck 50' to 75' reach Hour $161.00
029 Trash Transfer Trailer wi Tractor 110 Yard Hour $134.00
030 Mechanized Broom Street Sweener Hour $81.00
031 Water Truck 2000 Gallon Hour $91. 00
032 FuellService Truck N/A Hour $75.00
033 Soil Comnactor 81 HP+ CaselCat/Wacker Hour $8 I. 00
034 Soil Compactor 80 HP CaselCat/Wacker Hour $75.00
035 Soil Comnactor, Towed Unit Wacker Hour $24.00
036 Stump Grinder Vermeer 252 Hour $91.00
037 Stumn Grinder Vermeer 752 Hour $129.00
038 Stumn Grinder Venneer 60TX Hour $145.00
039 Chipper wi 2 man crew Morbark Storm Hour $134.00
040 12-Foot Tub Grinder Morbark 1200 Hour $484.00
041 I3-Foot Tub Grinder Morbark 1300 Hour $564.00
042 14-Foot Tub Grinder Diamond Z 1463 Hour $645.00
043 Air Curtain Incinerator (Self-contained) N/A Hour $27.00
044 12T Lowbov Trailer (Equio.Transport wi Tractor) 12 Ton Hour $59.00
045 35T Lowbov Trailer (Equin. Transport wi Tractor) 35 Ton Hour $97.00
046 50T Lowbov Trailer (Equio.Transport wi Tractor) 50 Ton Hour $129.00
047 Truck Mounted Winch Tow Truck Hour $97.00
048 Log Skidder Cat 518/JD 648E Hour $124.00
049 Waste Collection Rear Loader Truck N/A Hour $145.00
050 Vacuum Truck/Jetter 3500 Gallon Hour $403.00
051 Crash Truck w/Imoace Attenuator N/A Hour $113.00
052 Power Screen N/A Hour $102.00
053 Stacking Conveyor N/A Hour $27.00
054 Hauling Vehicles (Operator.fuel, maintenance included)
055 Dump Truck 5 to 15 CY Hour $54.00
056 Dumn Truck 16t024CY Hour $70.00
057 Dump Truck 25 to 34 CY Hour $8 I. 00
058 Dump Truck (Trailer Dump wi Tractor) 35 to 44 CY Hour $86.00
059 Dumn Truck (Trailer Dumn wi Tractor) 45 to 54 CY Hour $91. 00
060 Dump Truck (Trailer Dumo wi Tractor) 55 to 64 CY Hour $102.00
061 Dump Truck (Trailer Dump wi Tractor) 65 to 74 CY Hour $113.00
062 Dump Truck (Traile'r Dumn wi Tractor) > 75 CY Hour $124.00
063 Walking Floor Trailer wi Tractor 100CY Hour $134.00
074 Transportation Vehicles (Operator.fuel. maintenance NOT included; loaned vehicles, insurance included)
075 Pickup Truck 1/2 Ton IDav I $65.00
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AshBritt, Inc.
Schedule 2b-Hourly
Personnel, Equipment and Materials (Emergency Push/Misc. Services) Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
No. Service Descriotion Size or Tvne Unit U nit Price
076 Pickup Truck 3/4 Ton Day $75.00
077 Pickup Truck I Ton (4x4) Dav $91.00
078 Box Truck 3/4 Ton Day $102.00
079 Utilitv Van 3/4 Ton Day $75.00
080 Passenger Van 9 Passenger Day $70.00
081 Passenger Car Full size Day $51.00
082 ReSDonse Trailer 20-30 Foot Day $376.00
083 Flatbed Trailer GWV to 450 Da $484.00
084 Personnel
085 Proiect ODerations Manager Individual Hour $110.00
086 Superintendent with Cellrrruck Individual Hour $75.00
087 SUDervisor with Cellrrruck Individual Hour $70.00
088 Foreman with Cellrrruck Individual Hour $59.00
089 Inspector with CelllVehicle Individual Hour $38.00
090 Health/Safetv or QC Manager with PickuD Truck Individual Hour $65.00
091 Safetv SUDerintendent Individual Hour $50.00
092 Mechanic with Truck and Tools Individual Hour $81.00
093 Climber with Gear Individual Hour $85.00
094 Labor/Operator with Chainsaw Individual Hour $38.00
095 Laborer with Tools Individual Hour $30.00
096 Traffic Control Personnel Individual Hour $29.00
097 Ticket Writers Individual Hour $30.00
098 Survev Personnel with Vehicle Individual Hour $38.00
099 Proiect Engineer Individual Hour $85.00
100 Equipment Operator Individual Hour $55.00
101 Truck Driver Individual Hour $40.00
102 Administrative Assistant Individual Hour $40.00
103 Clerical Individual Hour $35.00
104 Field Hazardous Material Mana!!er Individual Hour $97.00
105 Haz Mat Containment Area Supervisor Individual Hour $85.00
106 Haz Mat Containment Area Foreman Individual Hour $70.00
107 Field Haz Mat Technician Individual Hour $55.00
108 Haz Mat Containment Area Technician Individual Hour $55.00
109 Field Proiect Supervisior Individual Hour $85.00
110 Field Proiect Foreman Individual !-lour $65.00
III Proiect Geologist Individual Hour $80.00
112 Proiect Chemist Individual Hour $85.00
113 Re!!ulatorv Manager Individual Hour $90.00
114 Asbestos Abatement Supervisor Individual Hour $70.00
115 Asbestos Abatement Worker Individual Hour $65.00
116 Asbestos Inspector Individual !-lour $50.00
117 Marine Resources (Fuel. maintenance included)
118 56' Shallow Draft Landing Craft with Crane Crew of2 Dav $6.300.00
119 40' Sectional Barge w/ Mounted Excavator & Pushboat With Crew Day $7,000.00
120 33' Fast Bar!!e with Winch Crew of2 Day $4,200.00
121 14' Utility Boat with Motor (Work Boat) With Crew Day $1,680.00
122 12' Utilitv Boat with Motor (Work Boat) With Crew Day $1,120.00
123 12' Utilitv Boat without Motor (Work Boat) With Crew Dav $840.00
124 Tank Diver with Gear Individual !-lour $168.00
125 Hardhat Diver with Gear Individual !-lour $700.00
126 Scuba Bottle Refill (Air) 80 Each $17.00
127 Air PumD with multi breathing lines Brownie Lung Day $560.00
128 Miscellaneous Equipment/Items (Fuel, maintenance included, where applicable)
129 Light Tower w/ Generator Day $156.00
130 Office Trailer 40 Foot Day $167.00
131 Stora!!e Container 40 Foot Day $102.00
132 Portable Eyewash Station OSHA Spec Day $38.00
133 First Aid Station OSHA SDec Day $125.00
134 Portable Toilet (Port a John) Single Week $275.00
135 Observation Tower USACE Spec Each $3,500.00
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Ash Britt, Inc.
Schedule 2b-Hourty
Beach Restoration, Canal Work, Waterways & Sunken Vessel Removal
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-0 I
o Beach/Lake Restoration
Description
Collection of debris-laden sand from ROW, hauling to the processing screen and sand
pile maintenance. Up to 15 mile haul to screen. Debris from screen to be hauled by cubic
yard debris rate in contract.
Berm/Beach Construction shall include transportation of screened sand to beach from
screening site, including shaping of material on emergency berm. To include stockpile
maintenance. Up to 15 miles haul from screen.
Scrape and screen shall include the collection of debris laden sand from beach,
processing it through screen, returning sand to beach and spreading sand on beach. Work
to be performed on beach.
Bank/Canal Work
Unit
Per Cubic
Yard
Per Cubic
Yard
Per Cubic
Yard
Price
$8.50
$8.50
$8.50
Description
Price
Bank/Canal Shoreline Restoration
Note: To include any necessary excavation, compaction, fill and backfill of embankment
soils and seeding, materials to restore banks to preexisting conditions insofar as possible.
o Canal/Marine Debris Removal
Note: Removal of storm generated debris from marine environments including streams,
canals, and waterfronts by applicable land-based or marine-based processes.
A. Price negotiated for special circumstances for canal and marine debris removal
(incident specific).
Derelict/Sunken Vessel Removal
Unit
Per Linear
Foot
Per Cubic
Yard
$27.50
$35.75
Description
Marine Salavage Operations
Price
Less than 20 feet
20 to 25 feet
25 to 30 feet
Greater than 30 feet
Land Based Salavage Operations
Less than 20 feet
20 to 25 feet
25 to 30 feet
Greater than 30 feet
ONote: Large vessels, houseboats or vessels within environmentally sensitive areas may
require unexpected additional effort. Work may be negotiated on a case-by-case basis
under such conditions.
AshBritt, Inc.
Unit
Per Linear
Foot
Per Linear
Foot
l I
$175.00
$252.00
$385.00
By Case
-
$162.50
$234.00
$357.50
By Case
Schedule 3-Bch, enls, Wtrwys, Vesls
Emergency Drinking Water, Ice Supply & Supplemental Foods Price Schedules
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
Drillkillg Water
C 8.45 OZ. (250 mL) Units - 27 Units/Case (9 x 3 Packs/case)
135 Cases/Pallet
Cases Pallets Price/Case Per Unit Per Pallet
135-675 1-5 $ 8.55 $ 0.32 $ 1,154.05
810-1350 6-10 $ 8.30 $ 0.31 $ 1,120.84
1485-1500 11-20 $ 8.12 $ 0.30 $ 1,095.93
1 Liter (I OOOmL) Units - 12 Units/Case
75 CaseslPallet
Cases Pallets Price/Case Per Unit Per Pallet
75-375 1-5 $ 9.78 $ 0.81 $ 733.39
450-750 6-10 $ 9.35 $ 0.78 $ 70 I.I 0
825-1500 11-20 $ 9.10 $ 0.76 $ 682.65
Bulk Potable Water Supply Cost +23%
Note:
Prices are F.O.B. Miami, FL or West Palm Beach, FL.
Ice Supply
Description
Packaged Ice Delivered
Additional Ground Mileage
Standby Time in Excess of2 Hours (Demurrage)
Unit
Per pound
Per mile
Per hour
Price
$ 0.34
$ 3.46
$ 81.25
Supplmelltal Food Sources (MRE)
Description Unit Price
I. Meals Ready to Eat (MRE): Per meal $ 3.75
(Heater Meals entrees)
2. Meals Ready to Eat (MRE): Per meal $ 6.85
o (Heater Meals Plus) One meal $ 3.95
1. Sun Meadow Hot Meal:
2. Sun Meadow Hot Meal Pack: One meal $ 7.00
3. Sun Meadow 3-meal Pack: Per pack $ 5.25
Notes:
Trucking and storing of above listed items shall be invoiced at actual cost plus 23.0% mark up.
I. As ice and water represent scarce commodities following a stonn event, specific terms and conditions shall
be included as part of an executed contract. These terms and conditions are available for review at your request.
2. Prices are valid for an annual term, at which time prices require renegotiation.
3. Ice supply subject to availability. Every effort will be made to deliver packaged ice in the quantities specified
and to the delivery sites specified as timely as possible. Minimum quanties required.
Product Standards: Ice provided under this contract shall be:
(1) manufactured within no more than 120 calendar days of the date of delivery;
(2) tube or crushed ice (block or shaved ice is not used);
(3) manufactured in compliance with the Food and Drug Administration (FDA)
Good Manufacturing Practices (GMP) of21 C.F.R. 110. the International
Packaged Ice Association (!PIA) standards;
(4) manufactured by ice plants that use source water from a public water supply
which is currently in compliance with the National Primiuy Drinking Water
Regulations (NPDWR) of the Safe Drinking Water Act (SDWA) and which
achieved that comvliance without an exemotion under the SDW A. and
(5) produced, paciaged, transported. storei and handled in accordance with all
applicable Federal, state and local laws and regulations.
Packaging: Ice shall be sealed in 5 to 20 pound plastic bags and stacked on
pallets. Each pallet shall contain 2,000 pounds, net weight. of ice. A protective
layer (slip sheet) of thick paper, plastic (6 mil) or waterproof corrugated
cardboard shall be placed between the stacked ice and the pallets. Pallets of
Opackaged ice will be fully covered on all four (4) sides with a minimum of four
(4) layers of shrink wrap. All pallets shall be 4' x 4' nominal, constructed of
hardwood. designed for pickup on all four sides and repeated use with a 2,000 lb.
load. Each pallet is packaged to withstand severe climatic conditions.
Ash Britt, Inc.
Schedule A-Water, Ice, Food
Disaster Response Man Camps/Comfort Services Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
Emergency Sleeping Quarters
CO tionl
" / - /68-Man Dormitory Structure
Wood Floor w/ New Carpeting
Air Conditioning/Combination Heating Units
Power Generation
Metal Halide Lighting Package
168 Mil-Spec Cots
2 Personnel Doors
U to 4 Weeks Rental
o tion2
/ - 200-Man Tension Tent
Wood Floor w/ New Carpeting
Air Conditioning/Combination Heating Units
Power Generation
Metal Halide Lighting Package
200 Mil-Spec Cots
2 - Personnel Doors
U to 4 Weeks Rental
Unit Rental Price
$ 183,208.50
Dining Facilities
o tion 1
1- Dining Structure for 500
Wood Floor w/ EventPro Flooring
Air Conditioning/Combination Heating Units
Power Generation
Metal Halide Lighting Package
2 - Personnel Doors
64 - 8' Banquet Tables
512 Folding Chairs
U to 4 Weeks Rental
o tion2
1 - Dining Structure for 350
Wood Floor w/ EventPro Flooring
Air Conditioning/Combination Heating Units
Power Generation
Metal Halide Lighting Package
2 - Personnel Doors
44 - 8' Banquet Tables
352 Folding Chairs
U to 4 Weeks Rental
Restroom Facilities
Camp Sen'ice Facilities
Portable Toilet Facilities
Daily Cleaning & Service
4 Weeks Rental
Shower Facilities
/ - 14 Head Shower Trailer Unit
C Provides Shower Service for 350 People
Each Unit Contains:
Private Changing Stalls & 36" x 36" Shower Stalls
Propane-fired boiler system
On-board water storage
Air Conditioning
Trash Receptacles
U to 4 Weeks Rental
Cost Plus Man Camp Services
Site Preparation
Fuel for Generators
Fresh Water Supply
Grey and Black Water Removal
Rate
Cost +23%
Cost +23%
Cost +23%
Cost +23%
Special Emergency Services
Emergency Clinics and Support Personnel
Rate
Cost +23%
Units for
150-Person Camp
250-Person Camp
500-Person CamD
Rental Price
$ 18,988.74
$ 30,673.74
$ 60,116.25
Laundry Facility
1 - 7 Unit Laundry Trailer
Each Unit Contains:
7 - Top Load Washer Units
8 - Front Load Dryer Units
Hot and Cold Water
Air Conditioning
Folding Table
Trash Receptacles
U to 4 Weeks Rental
Note(s): All pricing above assumes services for disaster/emergency situations. All pricing is for a minimum one-month rental. Quote includes all non-union labor and
equipment needed for installation and take down of structures. Quote assumes staking into level asphalt or grass surface provided free of obstruction with direct semi-truck
access within 50' of work site. Applicable sales taxes, permits, and fuel surcharges are not included. This proposal is subject to equipment availability at the time the notice
to proceed is issued.
o
AshBritt, Inc.
Schedule B-Man Camps
Emergency Power Generation Rental Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-0 I
QRental Per Day/Week
, Units (Generator Size) Per Day (24 hrs) Per Week
25 kW Generator $ 669.90 $ 2,158.80
56 kW Generator $ 1,083.60 $ 4,123.35
100 kW Generator $ 1,680.00 $ 6,612.90
175 kW Generator $ 2,305.80 $ 9,502.50
250 kW Generator $ 2,857.19 $ 11,246.60
320 kW Generator $ 3,190.95 $ 12,349.05
500 kW Generator $ 3,937.50 $ 14,502.60
800 kW Generator $ 6,619.20 $ 22,611.75
1000kWGenerator $ 7,988.40 $ 27,181.35
1500kWGenerator $ 9,313.50 $ 31,680.60
*Additional equipment rates available upon request.
Notes:
I. Transportation and fuel charges not included.
2. Cables and distribution boxes not included.
3. Minimum usage charge of2 days.
4. Includes service and maintenance.
Tails
Cables (400 amp) 50ft
Day
$
$
Week
7.07 $
106.09 $
Month
14.15 $ 21.22
176.81 $ 530.44
o Rental Per Month (Alternate Schedule)
Units (Generator Size)
15 KW
20KW
25 KW
35 KW
40KW
50KW
60KW
75 KW
100KW
125 KW
150KW
250 KW
500 KW
1800 K W
Voltage Reqs_/a
240
240
240
240
480/240
480/240
480/240
480/240
480/240
480/240
480
480
480
480
Per Month
$ 4,810.00
$ 6,410.00
$ 8,550.00
$ 9,830.00
$ 11,305.00
$ 13,000.00
$ 16,330.00
$ 18,780.00
$ 26,185.00
$ 30,115.00
$ 34,630.00
$ 44,535.00
$ 57,430.00
$ 125,455.00
Notes:
a. Three (3) phase voltage requirements.
I. Transportation and fuel charges not included.
2. Cables and distribution boxes not included.
3. Includes service and maintenance.
o
AshBrilt, Inc.
Schedule C-Generators
Emergency Fuel Delivery/Management Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-0 I
Item/Equipment
0550 gallon dual wall tank
1,000 gallon single wall tank
1,000 gallon dual wall tank
6,000 gallon or greater tank
12 Volt Fill-Rite Pump
Portable Tank Delivery/Pickup
Portable Tank Cleanout Fee
Truck with Man
Fuel Tank Trailer Only
Mobile Fuel Station
Frac Tank
Labor
Description
Portable Storage Tank (Secondary Containment)
Portable Storage Tank
Portable Storage Tank (Secondary Containment)
Portable Storage Tank
Fuel Pump 13 GPM, includes nozzle
Delivery/Pickup Charge
Cleanout of portable tank (if required)
Transport Truck w/trailer or Bobtail Truck
7,500 to 8,500 gal capacity
12,000 Gal capacity on trailer
20,000 gallon frac tank
Man to operate fuel station or fuel vehicles
Rental/Labor Rate Unit
$97.50 Per day
$110.50 Per day
$123.50 Per day
$195.00 Per day
$26.00 Per day
$195.00 Per hour
$520.00 Per service
$240.63 Per hour*
$780.00 Per day
$227.50 Per hour*
$260.00 Per day
$97.50 Per hour
Note: Additional Storage Tanks ranging from 250 to 20,000 gallons are available upon request
* Requires 24 hour minimum
Item
Fuel
Purchase Price Unit
Cost + $0.825 Per gallon
Description
GasolinelDiesel/ Aviation Fuel
Note: Rental/Labor Rate begins when equipment or labor leaves the facility and ends upon its return to the same facility. Reasonable
lodging expense may apply.
Description of service:
A self contained generator powered system designed to meet the emergency fuel response needs of government and commercial entities.
This unit combines high volume fuel dispensing capabilities along with maximum portability features.
Features:
.Total fuel storage capacity -12,000 gallons (One 10K tank and two I K tanks)
o .Tanks are dual walled (secondary containment) & are Flameshield NFPA 30 rated.
.Mounted on a 53' drop deck trailer
.Six high volume fueling points with hoses on reels
.Fueling points have meter registers
.Grounding cable for vehicle re-fueling
.20KW diesel generator
oLights for night fueling
.No special transportation permits required
.Equipped with spill response kits.
oAir compressor
.Lubricants storage tank with dispenser
Note: Units subject to availability.
o
Ash Britt, Inc.
Schedule D-Emerg Fuel
-
Emergency Satellite Telphone/Communication Services Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
Satellite Phone Service
o Per Satellite Phone
Usage Cost, per phone
Rate Unit
$110.00 Per week
$2.10 Per minute
Satellite Internet Service
Self-Contained Trailer Equipment
Duration
3 month
6 month
9 month
12 month
Monthly Cost
$4,913.85
$3,683.85
$2,453.85
$1,223.85
Bandwidth
Service
Disaster Response
Monthly Cost
$2,028.27
Bandwitdth Service
Disaster Response
Contention
Upload (Kbps)
10 768
Download (Mbps) VolP lines Users
2 6 10 to 20
Description of services:
Self-contained trailer auto deploy
This unit was designed to be a self-contained mobile unit that is weatherized. This unit is ideal for businesses that need ultimate
mobility with rapid deployment. The following equipment comes standard on each unit:
0:
4'x 6' enclosed trailer
9,000 watt electric start generator
Andrew Smart-Ad 3 watt 1.2 meter auto deploy satellite earth station
VSA T 3100 internet modem
Motorola HotZone Duo Mesh Wireless Router (MWR)
Universal power controller battery backup
Self-contained trailer mounted
This unit was designed to be a self-contained mobile unit that is weatherized. The following equipment comes standard on each
unit:
4'x 6' enclosed trai4'x 6' enclosed trailer
9,000 watt electric 9,000 watt electric start generator
Andrew 4 watt 1.2 Andrew 4 watt 1.2 meter satellite dish
VSA T 3100 intern. VSA T 3100 internet modem
Motorola HotZone Motorola HotZone Duo Mesh Wireless Router (MWR)
Universal power cc Universal power controller battery backup
The following services are available within the program:
Broadband Internet
Canopy Networks
VolP Telephone and Fax
Cell Phone Repeaters
Each satellite unit will be equipped to provide wireless broadband internet. The units are scalable so that additional wireless access
points can be added. Each unit will have sufficient bandwidth to easily support 15 concurrent internet users from the base system.
If necessary, additional units can be brought in to support a larger camp population.
Voice-over-internet protocol ("VoIP") telephone and fax service will be available as an optional service with each satellite unit.
This service can handle one to eight voice lines per unit. Cell phone repeaters for Nextel and Cingular networks are also available as
o an optional item.
Note: Services subject to availability. Alternative configurations may be substituted.
Ash Britt. Inc.
Schedule E-Sat Srcvs_Comm
Temporary Office Trailers, Mobile Command Center Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
QSingle Unit
Dimensions: Width = 8', Unit Length = 20'
Category
Setup Fee:
Single Unit
Rate Unit
$ 1,414.50 One time
$ 491.52 Per month
Single Unit
Dimensions: Width = 8', Unit Length = 28'
Category
Setup Fee:
Single Unit
Rate Unit
$ 1,574.40 One time
$ 600.32 Per month
Single Unit
Dimensions: Width = 10', Unit Length = 24'
Category
Setup Fee:
Single Unit
Rate Unit
$ 2,097.15 One time
$ 760.32 Per month
Chemical Toilets Price Schedule
o Description
Port-o-Iet (per unit)
Port-o-Iet (per unit)
Rate
$ 1,451.40
$ 52.50
Unit
Per month
Per day
Note: Includes delivery/set up, daily service, equipment rental, and pick up/breakdown
Misc. Office Supplies
Description Rate Unit
Phone $ 18.70 Each
Fax $ 84.70 Each
2 x 2 way radio $ 33.00 Each
Desktop Copier $ 214.50 Each
Folding Chair $ 38.50 Each
Folding Table $ 93.50 Each
Small Refrigerator $ 308.00 Each
o
AshBritt, Inc.
-
Schedule F-Office Trailers_POJs
-
Emergency Pumping Units Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
OR
I P H /D (B . P k ~
enta er OU1~ ay aS1C ac aRe
Description (Pump Size) Rate (Per Day) Rate (Per Hour)
4" Trash Pump Package $ 1,089.05 $ 90.75
6" Trash Pump Package $ 1,654.85 $ 137.90
6" Hydraulic Pump with Power Pack $ 1,216.70 $ 101.39
8" Hydraulic Pump with Power Pack $ 1,818.15 $ 151.51
Notes:
I. Transportation charges not included.
2. Includes suction and discharge hose.
3. Minimum usage charge of 8 hours.
o
o
Ash Britt, Inc.
Schedule G-Emerg Pumps
Drying In, Decontamination, Mold Remediation, Restoration Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
Categories/Descriptions
F"\
"Labor Unit Rate
Project Consultant (PC) Hour $159.00
Project Executive (PE) Hour $128.00
Project Manager (PM) Hour $77.00
Health & Safety Officer (HSO) Hour $77.00
Technical Specialist (Superintendent) (TS) Hour $70.00
Drying Technical (DT) Hour $70.00
Eq!!ipment Operator (EO) Hour $57.00
Remediation Worker (RW) Hour $48.00
General Labor (GL) Hour $37.00
Field Auditor (FA) Hour $51.00
Supplies/Consumables Unit Rate
Adhesive Remover Gallon $98.00
Anti-Microbial Coating Gallon $83.00
Anti-Microbial Disinfectant (Concrete Pre Mixed) Gallon $5.00
Anti-Microbial Disinfectant (MicroBan RTU) Gallon $57.00
Bags, Trash Roll $96.00
Bags, Trash Environmental Roll $108.00
Box, Storage Cardboard Each $9.00
Brush, Long Handle/Scrub Each $11.00
Camera (Disposable, 27 expo includes development) Each $38.00
Cleaner, General and all purpose Gallon $3 I. 00
Cleaner, Electronic Grade Gallon $64.00
Decontamination Unit, Disposable Each $426.00
Duct, Lay Flat (500') Roll $478.00
Fuel Gallon Cost + 23%
Negative Air Filters (Prefilters) Each $4.00
Negative Air Filters (Pleated) Each $8.00
dgative AirFilters (Main HEPA) Each $230.00
Poly Sheeting, Fire Retardant Roll $128.00
Poly Sheeting, Reinforced Roll $191.00
Rags, Cotton Cloth Box $64.00
Respirator Cartridges, Negative Pressure (Half-Face) Pair $13.00
Respirator Cartridge, PAPR (Full-Face) Each $16.00
~pray Bottle w/ Trigger Each $4.00
~p~yue Can $3.00
Sponges, Soot Absorbtion Each $3.00
Suit, Disposable Each $3.00
Suit Tyvek Each $8.00
Tape, Duct Roll $7.00
Terry Wipes Pound $8.00
Towels Case $38.00
Drying Equipment Unit Rate
Dehumidification Unit (50cfm-IOOcfm) Each $9 I. 00
Dehumidification Unit (I IOcfm-200cfm) Each $149.00
Dehumidification Unit (220cfm-300cfm) Each $175.00
Dehumidification Unit (500cfm-600cfm) Each $382.00
Dehumidification Unit (I OOOcfm) Each $667.00
Dehumidification Unit (2000cfm-2250cfm) Each $1,289.00
Dehumidification Unit (3500cfm) Each $259.00
Dehumidification Unit (4500cfm-5000cfm) Each $356.00
Dehumidification Unit (6000cfm) Each $453.00
Dehumidification Unit (8500cfm) Each $ 1,133.00
Dehumidification Unit (15,000cfm) Each $324.00
Miscellaneous Equipment Unit Rate
40 Ton AC Unit Each $1,049.00
100 Ton Chiller Unit Each $1,159.00
0200 Ton Chiller Unit Each $919.00
Air Compressor (I 10 psi) Each $39.00
Air Compressor (125 psi) Each $220.00
Air Mover Each $32.00
Ash Brill, Inc.
Schedule H-Restore Srvcs
Drying In, Decontamination, Mold Remediation, Restoration Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
Categories/Descriptiolls
o Buffer, Floor
Cart, Tilt/Demolition
Dolly,2-Whl/4-Whl/Dnn/Whlbr
Electrical Dist. Panel (Spider Box)
Electrical Kit (Ext. Cord GFI, Surge Protector
Extraction Unit (Portable)
Extraction Unit (Trailer)
Filtration Unit
Fire Extinguishe
First Aid Kit
Floor Kit (Mop, Bucket, Broom, Rake, Scraper, Wrecking Bar, Etc.)
Freight
HEPA Filtration. Unit (IO,OOOcfm)
HEPA Filtration Unit (2,000cfm)
Light, Portable
Light, Stand
Light, String
Mobile Cornman de Center
Negative Pressure Recorder
Ozone Machine
Power Hand Tools (Sawzall, Circular Saw, Drill etc.)
Pump, Small
Pump, Flood
Respirator, Negative Pressure (Half Face)
Respirator, PAPR (Full Face)
Radio, Job Site
Shower/Wash Station
~prayer, Airless
Thennallmage Camera
Trailer
o Truck, 24ft
Truck, Pick-Up
Truck, Water Extraction
Vacuum, (Wet/Dry)
Vacuum, HEPA
Van/Bus
Vent/Wall Cavity Drying Unit
Wall Kit (Ladder, Fall Protection, Knives, Etc.)
Washer, High Pressure (5,000 psi)
Washer, High Pressure (20,000 - 40,000 psi)
Washer, HOTSY
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
Each
$39.00
$26.00
$6.00
$71.00
$6.00
$162.00
$583.00
$32.00
$5.00
$3.00
$16.00
$4.00
$389.00
$123.00
$3.00
$19.00
$13.00
$576.00
$65.00
$155.00
$13.00
$52.00
$175.00
$6.00
$32.00
$13.00
$19.00
$84.00
$65.00
$149.00
$123.00
$84.00
$259.00
$32.00
$97.00
$123.00
$453.00
$13.00
$227.00
TDB
$259.00
Notes:
I. Work perfonned utilizing these rates shall be perfonned pursuant to the predefined Scope of Work being agreed to by
both parties and any applicable Change Order contract modification being completed.
2. Price. Work perfonned hereunder shall be priced as indicated in the Ash Britt Rates, plus any applicable taxes.
A. AshBritt will invoice the customer weekly for services rendered in accordance with the Ash Britt rates. Customer
agrees to make payment to Ash Britt within 15 days of invoice.
B. The balance of AshBritt's fees and charges for the perfonnance of the Scope of Work will be paid within 30 days
from the Customer's receipt of the final invoice from Ash Britt.
3. Invoicing and Payment. Ash Britt shall submit to Customer itemized invoice(s) setting forth the total amounts due in
accordance with the Rate Schedule for services utilized in perfonnance of the Scope of Work. Ifpayments are not
received timely, Customer agrees to pay all costs of collections up to and including court costs, reasonable attorney's fees
and interest charges at the lesser of I) 1.5% per month, or 2) the maximum lawful interest rate. No retainage will be
withheld from pavments.
4. Overtime Rates. Customer agrees that overtime rates will be billed by AshBritt and paid by customer based upon
entitlement of employee notwithstanding where initial 40 hours, or any part thereof, were worked by employees for
AshBritt on other projects.
5. Responsibility for Payment. Customer agrees to make payment to AshBritt for services rendered hereunder in the
amounts and on the tenns specified above, regardless of whether Customer is entitles to reimbursement for such costs
o from Customers or from some other person's or entity's insurance carrier or any other source.
Ash Brill. Inc.
Schedule H-Restore Srvcs
Drying In, Decontamination, Mold Remediation, Restoration Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-0 I
Categories/Descriptions
06. Best Efforts. Ash Britt and Customer acknowledge that the property which is the subject of the Work may have been
involved in a fire, flood, or other catastrophe. AshBritt will perfonn the Work on a "best efforts" basis, but cannot, and
therefore does not, guarantee or warrant that any of the property will be operational or free from defect following
completion of the Work.
7. Causes Beyond Control. I f any circumstance or event which is beyond the reasonable control of AshBritt delays the
perfonnance of any of AshBritt's obligations under this agreement or makes any of those obligations impossible to
perfonn, AshBritt will not have any liability for that delay or non-perfonnance.
8. Consents and Pennits. Any federal, state, or local pennits or consents required for the perfonnance of the Work are the
responsibility of the Customer; provided that, ifmade a part of the Work, AshBritt may obtain such penn its and consents
at Customer's expense. Both AshBritt and Customer will comply with all applicable governmental regulations, statutes,
laws and ordinances.
9. Disposal. Disposal of any Hazardous Material (including specimens or samples) or any property that contains
Hazardous Material, removed by AshBritt under this Agreement will be in the name of the Customer and under any
applicable generator number or other identification assigned by the Customer.
10. Indemnity. Each party agrees to indemnify and hold hannless the other party hereto and the other party's
shareholders, directors, officers, employees and agents,from and against any and all claims, demands, causes of action
and liabilities of any nature, whether for damages to property, and/or the conditions to which theContract pertains, to the
extent that any such claim, demand, cause of action and/of liability is attributable to the breach of Contract or other fault
oftheindemnifying party. Customer on it's behalf and on behalf of including but not limited to Owners, Management
Companies, Tenants and Occupants indemnifiesAshBritt against loss or damage to personal property and/or content
during the perfonnance of services within the areas of remediation.
II. Confidentiallnfonnation. AshBritt and Customer mutually agree to maintain in confidence and will not, directly or
indirectly disclose or use, either during or afterthe tenn of this Agreement, any proprietary or confidential infonnation
belonging to the other party, whether it is in writing or pennanent fonn, except to the extentnecessary to perfonn the
work until such time as said infonnation has become public knowledge.
12. No Consequential Damages. No party shall in any action or proceeding or otherwise assert any claim for
consequential damages against any other party to this reasonable attorney's fees and court costs.Contract on account of
any loss, cost, damage or expense which such party may suffer or incur because of any act or omission of any other party
to this Contract orits agents or employees in the perfonnance of a party's obligations under this Contract, or any other
O cause of action (including negligence) arising out of or relatedto transactions in connection with this Contract, or
otherwise, and each party expressly waives any such claims.
13. Labor Considerations.
A. The labor rates stated above are per hour for the first 40 hours worked (or 8 hours a day in California or where
mandated by prevailing wage requirements) in a week beginning on Monday.
S. Labor rates for work perfonned over 40 hours in a week (or 8 hours a day in California or where mandated by
prevailing wage requirements) will becharged at one and one-third (1- 113) times the stated hourly rates except where
collective bargaining agreements or prevailing wage requirements mandate premium time to be paid Saturday, Sunday
and Holidays. In such an event, one and one-third (I - 1/3) time the stated rates or the multipliennandated by prevailing
wage requirements shall be applicable.
C. Travel time will be charged, at stated hourly rates, when employee lodging is more than 50 miles from the project
location or when emergency conditions exist that result in one way travel time of60 minutes or greater. In either case, a
minimum of one hour will be charged per individual, each way.
D. All documented costs for other applicable travel costs (airfare, rental cars, cab fare, etc.) will be reimbursed to
AshBritt at cost plus 10%.
E. Per diem and lodging will be charged at a rate of $1 00 per employee, per day for all employee classifications
F. A minimum surcharge of$25 per hour will be added to the stated rates for any employee classification whereby their
trade is covered by a collective bargaining agreement, or for any employee subject to prevailing wage rates.
G. A Remediation Worker (R W) is defined as a person who utilizes a respirator to protect himself/herself from the
potential exposure to any hazardous substance, including nuisance dust.
H. Warehousemen and drivers supporting the on site work activity will be billed at the General Laborer rate.
14. Equipment Rental Considerations.
A. Unscheduled Rental Equipment and Consumables. For equipment and consumables not listed that is rented for the
project by Ash Britt the rate invoiced to the Customer will be the rate charged to Ash Britt plus 10% + 10%. Freight is
excluded.
B. Unscheduled Purchased Equipment. If special equipment not listed above is purchased for the project the daily rental
will be 5% of the purchase price.
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AshBritt, Inc.
Schedule H-Restore Srvcs
Temporary Warehousing Price Schedule
Services for: City of Sunny Isles Beach, Florida, RFP No. 08-07-01
O Option 1
Storage Containers
Description
40' Conex Box
20' Conex Box
Rate Unit
$3,000.00 Per month
$2,000.00 Per month
Note: Transportation not included.
Option 2
Fabric Structures (Reinforced)
Description
82' w x 98' I, 10' side, 23' peak Structure
Rate Unit
$13,603.80 First month
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AshBritl, Inc.
Schedule I-TempWarehouse
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4.
Background & Experience
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Company Background
Ash Britt, Inc. is a Florida based rapid-response disaster recovery and special environmental services contractor. Since
our inception in 1992, we have managed and executed over eighty-five disaster projects and twenty-five special
environmental projects, successfully serving more than seventy-five clients. We have been directly involved in the
debris recovery efforts of thirty federally declared major disasters in eleven states, beginning with Hurricane Andrew in
South Florida. Each of these recoveries was conducted under the authority and oversight of the Federal Emergency
Management Agency (FEMA), positioning us as one of the foremost experts in federally funded and monitored disaster-
debris response and recovery missions.
This extensive experience over the past decade and a half has created an abundance of knowledge and expertise for our
principals, managers, and personnel. Our senior management and technical consultants at present have more than 150
years of combined disaster-debris management experience, and are intimately acquainted with all facets of disaster
recovery, including debris removal, management, reduction, processing, recycling, and disposal, as well as emergency
planning, damage mitigation and risk abatement. Most importantly, they are widely conversant with the Robert T.
Stafford Act and 44 C.F.R., the resultant FEMA debris management policies, and the federal Public Assistance
Program procedures and guidelines. As such, our team is able to manage recovery projects carefully and in full
compliance to fully maximize state and federal reimbursements.
We pride ourselves on our full-service, client-focused approach to disaster recovery, as we offer adept and balanced
operational and administrative support-a factor often neglected and unfortunately paid "lip service" in our industry.
We fully appreciate the exigent nature, pressing schedules, and exacting demands of recovery efforts, and we have
proven through our capabilities and wherewithal to be a professional, reliable and competent contracting partner. We
have witnessed first hand the economic strain and demands that communities face in the aftermath of major disasters.
State and federal funding to support immediate local recovery efforts often lags significantly. To ensure a cleanup
proceeds and remains on track for our clients, we have always been willing and able to delay receipt of payments and
offer financial support to sustain a project. Our careful management and sound financial capacity allows us to see even
the largest of recovery projects through. Our past record, as presented herein, is a testament to this.
Our expertise, capabilities and financial strength were recently highlighted by our unprecedented accomplishments as
the Prime Contractor for the U.S. Army Corps of Engineers' recovery mission for Hurricane Katrina in Mississippi.
The Hurricane Katrina Mississippi recovery project was the largest and most varied debris mission by a single company
in U.S. history. The lessons learned from this project, as well as from our many other diverse past projects, has allowed
us to expand and fortify our technical and production abilities, making us the forerunner in the Disaster Response and
Recovery industry. Our ultimate success, however, has always been underpinned by our commitment to caring
management, to direct communication, to ethical business practices, and to unmatched quality control-values that have
all lead to total client satisfaction time and again.
A sample of our diverse accomplishments is illustrated below:
· Primary debris contractor for: Iberia and Acadia Parishes, LA (Lili, 2002); Hampton, V A (Isabel, 2003);
Charlotte Co. (Charley, 2004); Port St. Lucie and Brevard Co., FL (Frances, 2004); Escambia Co., FL (Ivan,
2004); Coral Gables and Dania Beach, FL (Katrina, 2005); and Boca Raton, FL (Wilma, 2005).
· Replaced 50 underground fuel storage tanks for USAF missile silos in North Dakota.
· Demolished hundreds of military buildings and structures at Fort Rucker, AL; Fort Jackson, SC; Cherry Point
NAS, NC; Fort Sandy Hook, NJ.
· Primary contractor for the Citrus Canker Eradication Program for the Florida Dept. of Agriculture.
· Primary contractor for the secondary canal-dredging project for Miami-Dade County executed under the FEMA
hazard mitigation program.
· Primary contractor for ice storm recovery for Bowie County, TX (2000), for Ponca City, OK (2002), for City of
Gastonia, NC (2002), and for City of Sumter, SC (2003).
Ash Britt, to provide the broadest possible range of integrated services to our clients, is organized into three divisions.
These divisions are:
· Disaster Recovery Services. This division provides immediate response of personnel and equipment to
communities throughout the U.S. impacted by various disaster events. Moreover, the division maintains pre-
event disaster response contracts with select communities throughout the nation. Pre-event training and technical
assistance is also offered through this division.
AshBritt. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
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· Restoratioll Services. This division provides environmental and mechanical engineering and construction
management services. Specifically, develops site and remedial action plans, conducts wetlands mitigation and
water quality analysis, designs plumbing and HV AC systems, site lighting and fire alarm and security systems, as
well as performing project management and field inspection services.
· Special Ellvirollmelltal Services. This division manages demolition projects and specialized environmental
projects such as marine activities, dredging, boat removal, and waterway debris removal. Hazardous material
containment and mitigation, mass decontamination, toxic material abatement, and emergency remediation, as
well as asset management and public works projects fall under this division.
The integration of these divisions provides us, and ultimately our clients, with the solid foundation of personnel,
management, and expertise so vital to disaster response and recovery missions. As all disaster events are unique, it is
essential to respond and adapt to wide and varied circumstances. We have shown with our diverse base of operation that
we can provide thorough, comprehensive, value-added recovery services to all disaster-impacted communities.
Moreover, we have demonstrated the capability to mobilize either to a single catastrophic event or to multiple
simultaneous events with hundreds to thousands of crews and with myriad essential resources and specialized services.
Our corporate, managerial, technological and operational infrastructure allows us the flexibility and adaptability to grow
quickly to meet the resource demands of potential large and varied events. We generally maintain a core staff of forty
employees, though we directly employed over 300 personnel in 2004 and over 600 personnel in 2005. Moreover,
recognizing the importance of hiring local personnel and subcontractors, we have assembled a fair network of
professional trainers (both in-house and contract) to ensure all of our hired personnel and subcontractors are adequately
trained in our standard operating procedures, quality control, and health and safety protocols.
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In addition to our own considerable resources, AshBritt maintains sufficient relationships with specialty subcontractors
experienced in the complexity and demands of recovery missions. These partners include public assistance program
consultants, temporary life support and facilities suppliers, emergency power generation providers, canal and marine
recovery and removal contractors, hazardous materials response and mitigation specialists, as well as highly skilled
heavy equipment owners and operators. Even more, in light of heightened terrorist threats, Ash Britt has teamed with
partners that have the capability and experience to conduct biological and viral remediation, as well as mass
decontamination.
In light of changing markets and demands, we continually strive to increase our service base and to improve our current
product.
Below is a listing of some of AshBritt's licenses, memberships and commendations:
· Licensed General Contractor: Florida, South Carolina (pending), Virginia, California, Louisiana (via
partnership). Member of the National Association of Demolition Contractors, the Dredging Contractors of
America, the State of Florida, Board of Professional Engineers, the Society of American Military Engineers, the
Florida Petroleum Marketers & Convenience Store Association.
· Sponsor of the American Public Works Association of America (APWA) FL, VA, MD, DC, NC, SC, GA, LA, TX
Chapters, Florida Emergency Preparedness (FEPA), National Hurricane Conference, Governors Hurricane
Conference, Texas Hurricane Conference, Texas Municipal League, South Carolina Emergency Management
Conference, North Carolina Emergency Management Association, South Florida Hurricane Conference and
Florida League of Cities and Association of Counties.
· A warded Contractor of the Quarter three times by the U.S. Army Corps of Engineers, Mobile District; Presented
"A ward of Gratitude" from the City of Port St. Lucie Keep PSL Beautiful Committee (2005-2007); Presented
"Hurricane Isabel Heroes" Recognition from the City Council of the City of Hampton, Virginia (2004) for
disaster recovery efforts.
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· Presented numerous commendations from the Officer of the Governor, State of Mississippi, for our contributions
and support of the recovery and rebuilding efforts in MS.
AshBrilt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Recent Performance Overview
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The past several years have been unprecedented for disaster events, both in volume and in magnitude. AshBritt,
although markedly successful in operations and in meeting client demands, certainly experienced shortcomings,
challenges, and growing pains. We made great strides, however, in implementing better managerial, operational, and
logistical processes, as well as introducing and field testing new proprietary technology that will continue to ensure
more efficient and cost-effective recoveries for our clients in the future.
The four major hurricanes of 2004, Hurricanes Charley, Frances, Jeanne and Ivan, all made landfall at points affecting
multiple Ash Britt clients. We were activated and asked to initiate several of our primary contracts. This circumstance
posed logistical, resource, and communication challenges, all of which we were able to recognize and overcome, yet
with many lessons learned.
The hurricanes of 2005, Hurricanes Dennis, Katrina and Wilma, again posed similar challenges for us, and heightened
many, as Hurricane Katrina decimated a large part of Mississippi and Louisiana. As the U.S. Army Corps of Engineers'
ACI' Contractor, Ash Britt was the initial responder in both states, and ultimately the Army Corps' Prime Contractor for
debris removal in Mississippi.
As we were responding and mobilizing to this monumental task-the largest debris mission by a single company in
U.S. history-we were simultaneously completing Hurricane Dennis recovery efforts in Escambia County, Florida, as
well as serving multiple clients affected by Hurricane Katrina in South Florida. As the Mississippi mission escalated,
we where then confronted with the effects of Hurricane Wilma, which added an additional twenty clients to whom we
were accountable.
In the end, we swiftly and successfully aided our clients, not merely completing contracts, but truly satisfying them with
thoroughness and added value and ensuring that all reimbursable monies was realized. We attribute this success to
AshBritt's four core strengths: Quality Personnel, Superior Resources, Teamwork and Technology. These, under our
client-focused approach, have always been and continue to be the foundation of our organization.
C)
Following are some highlights of our recent accomplishments and successes, as well as our broad capabilities and areas
of operational expertise. These clearly illustrate that Ash Britt is the outstanding choice for disaster response and
recovery efforts for susceptible communities.
Hurricane Katrina, Mississippi, 2005-2006
· Removed and processed over 21 million cubic yards of vegetative debris and wreckage, managing and operating
49 temporary debris processing sites.
· Hauled over 700,000 loads of debris, using approximately 12,400 certified operational vehicles.
· Served 16 jurisdictions, covering over 8,400 square miles and over 175 miles inland.
· Employed and managed over 1,230 subcontractors, and over 500 local personnel.
· Disposed of over 1,900 tons of spoiled food, and significant quantities of hazardous materials.
· Collected, processed, recycled and/or disposed of over 25,000 dirty and clean white goods, as well as over 3500
cubic yards of eWaste and over 75,000 cubic yards of concrete and masonry.
· Removed and hauled 24,045 hazardous stumps, 182,940 leaning trees, and 332,079 trees with hanging limbs.
· Backfilled 40,542 hazardous holes and 1,840 private pools, providing barrier fencing for pools.
· Completed approximately 29,000 right-of-entry properties, including over 3000 contained demolitions.
· Provided emergency quarters and hygiene facilities for more than 300 government personnel, as well as
established a commissary that served more than 10,000 meals.
· Provided over 50,000 gallons of emergency diesel fuel for initial operations.
· Maintained less than .0 I percent of lost-time injuries to total-man-hours worked, operating at high levels of
safety, quality control and integrity.
· Successfully accounted for all ROWand ROE work through our information tracking systems.
Hurricane Wilma & Katrina, Florida, 2005
· Collected and processed over 5 million cubic yards of vegetative debris and C&D for multiple clients, managing
over 30 temporary debris processing sites.
· Collected and hauled over 200 attached hazardous stumps, and 3,200 unattached stumps.
· Provided emergency power to approximately twelve clients.
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I Advanced Contract Initiative (ACI) - A competitive bidding advanced contract program to provide additional depth to the Corps' ability to respond
quickly and effectively to major missions.
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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. Supplied vacuum truck support to numerous clients.
. Conducted emergency response for petroleum releases in Collier County, FL.
2004 Storm Seasoll, Florida
. Served as the prime contractor for twenty-three clients in the state of Florida, simultaneously. Some of our major
clients included:
. Charlotte/Orange County - Hurricane Charley
. St. Lucie/Brevard County - Hurricanes Frances, Jeanne
. Escambia County - Hurricane Ivan
. Cities of Orlando, Fort Pierce, Port St. Lucie - Hurricanes Charley, Frances & Jeanne
. Collected and processed over 10 million cubic yards of vegetative debris and C&D, hauling approximately
30,000 hazardous stumps.
. Provided myriads of ancillary services to numerous clients, including: boat containment, canal dredging,
sewerage vacuum services, and emergency power generation.
[Select photos from Hurricane Katrina recovery mission}:
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AshBritt, Inc I Sunny Isles Beach, FL I RFP No. 08-07-0 I
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AshBritt, Inc. Disaster Response & Recovery Divisions
Detailed Disaster Respollse & Recovery Experiellce Table. Select Projects (2002-Presellt)
Note: AshBrill. Inc. sen'cd as ,he Primary Response and Recewery Contractor for ,he followinf!,listed projects.
(INo. Client, Declaration/Contract Contract Type/Evellt Contract Work Pl"Ovided Senior Project Client Contact Performance Cubic Yards Contract Fees
Mana.er IsI Period Collected (01' Sen'ices
, 01 U.S. Army Corps of Engineers Disaster Debris Management . Emt."I"gt.'J1cy Road Clearance Randy Perkins Joan K. Arnold, Contracting Officer 9/1/05-8/28/06 21,718,70 $650.000.00
Contracting Office, New Orleans, Hurricane Katrina . ROW Dchris Col1cctionlllauling Terry Jackson 337-281-5092
Vicksburg Contracting Office . TnSRS Management John Noble Missy. K.Amold@mvk02.usace.army.mil
. Debris SqucglltionIReduclion
W912P8-05-D-0025 . Debris DisposallRccyclinp. Dow Knight
DACW29-03-D-0009 . Dt.'tllolilion of Structures Rob Ray Claudette M. McDonald, Contracting Officer
. HazardolL~ Tree/Slump Work Bill Johnson 504-681-2312
FEMA-1603-DR . White Goods Collection/Disposal Fred Neris c1audette.m. mcdonald@usace.army.mil
. lIaz Mat Managr..'TlIent
FEMA-1604-DR . Putrelicd Food DiSfKlS1ll
Project Summary (LA): As the USACEACI contractor for Region 3, AshBritt was the Initial Response contractorfiJr Louisiana. Within the first 30 days following contract actiWltion (9/1-9/30), AshBritt initialed debris remoWlI
operations in II jurisdh.'tions assigned by task order from the USACE AshBritt identtfied and designated collection zones in each jusidiction. We sOl/rced, retained and assigned subcontractorsfiJr all collection zones. Of \'ital importance
to the mission, AshHritt pr01'ided emergency quarters and hygienefacilitiesf()r more than 300 gOl'ernment personnel, as well as establiJhed a commissary that sen'Cd more than /0,000 meals. More01'Cr, we prcJ1'ided over 50,000 gallom of
emergency diesel fuel fiJr initial operations, avoiding any equipment downtime. Before AshBritt was tasked solely to MS, turning over all actil'C IA operations to three contractors selected throllgh solicitation by the USACE, we had
del'eloped and staffed 26 7VSR sites throughout/he a.ffected areas and had collected and hauled Q\'er 1,000.000 cy of debris in under 5 weeks. Additionally, we remOl'ed 19 tons ofplltrifiedfoodfrom commercial cold storagefacili/ies in
Orleans Parish.
Project Summary (MS): As the USACE ACI contractorfor Region 3. AshBrill was the Initial Response contractor for Mississippi. AshBrilt was ultimately tasked by the USACEfor the debris mission in MS AshBrilt was tasked to sen'ice
16 separate jurisdictions. cOI'ering Q\'er 8. 400 square miles and Q\'er 175 miles inland. AshBritt identified and designated collection zones in each jurisdiction. We sourced. retained and assigned subcontractors for all collection zones
utilizinK.firmsfrom the a.ffected area to the greatest extent practical. AshBritt worked closely with the USACE to develop unique work and sa.fety plans for the project that took into account the scope and magnitude of the project. (h'Crall,
AshBritt collected. hauled and processed approximately 2 I mil/ion cubic yards of \'egetmire debris and wreckage, sta.ffing. managing and operating 49 temporary debris processing sites. Specifically, we hallled Ol'er 700,000 loads of
debris, !Ising approximately 12.400 centfied operationall'ehicles. We employed and manal;ed Ol'Cr 1,230 subcontractors, and Ol'er 500 local personnel. Additional project statistics and information is delineated in "Recent PerfiJrmanee
O\'Cn'iew" narratil'C in this section
02 Collier County, FL Disaster Debris Management . Eml-'fgency Rood Clearance John Noble Dan Rodriguez 10/23/05-2/16/06 1,277.99 $24.300.00(
FEMA-1609-DR Hurricane Wilma . ROW Debris Collectionlllllulinp. 239-435-9608
. Hll7llrdOUS Tree Work danrodrigueZ@colliergov.net
. lllSRS ManagenK'fIt
. Dehris ScgregationIRcducti<m
. Haz Mat Containmcnt
. Debris DislxlsallRccycling
Projed Summary: AshBrilt collected and processed m'er 934.000 cy of disaster debris, while disposins.: of 344.000 cy of reduced "el;etati\'e waste and C&D. AshBrilt managed 6 TDSR sites. Debris was reduced by grinding and
compaction. Overall. o\'Cr 34,000 loads where handledfor both debris collection and disposal, utilizing 614 collection tnlcks and 216 dhposal tnlcks. Debris was di5pmed of at II.final di5PQsal sites, many of which were for beneficial use
application (?f reduced l'eKeta/h'e debris (agricultural and power c.'ogeneration). Additionally, AshBrill supplied emergency power, emergency containment for petroleum releases, and \-'Gcullm tnlck sen'ice to the County.
03 City of Coral Gables. FL Disaster Debris Management . EnK'fgl-'fIcy Rood Clearance Ralph Dahlgren Dan Keys 10/29/05-1/29/06 213.948 $6,057,00
FEMA-1609-DR Hurricane Wilma . ROW Dehris Collection/Hauling 305-460-5130
. Ha71lrdous Tree Work dkeys@coralgables.com
. IDSRS Manap.cmcnt
. Dcbris ScgregationIRcduction
. Debris DisfKlSallRccycling
Projett Summary: AshHrill collected and pro(xssed 214.000 cy of disaster debris. while di.~posing of OI'Cr 56,400 cy of red/lced l'Cgetatil'e waste and C&D. AshBrilt managed 2 7DSR sites. Debris was reduced by grinding O\'erall, owr
Q' 950 load, where handledfor hOlh dehris collec/ion and disfHI.",l. II/i/izing 55 colleclion Imcks and 5} disPQsaltmcks. Dehris was disposed of al 2 final disposal siles.
04 City of Miami Beach, FL Disaster Debris Management . Emergency Rood Clearance Ralph Dahlgren Gus Lopez 10/28/05-2/27/06] 35,825 $3.700,000
FEMA-1609-DR Hurricane Wilma : ~~:d~~;~o:,:~onlllaUhng Rob Ray 305-673.7495
. mSRS Management guslopez@miamibeachfl.gov
. Debris ScgrcgationIReduclion
. Debris Disposal/Recyclinp.
Project Summary: AshBrilt collec/ed and processed ovcr 135,800 cy of disaster debris, while disposing of O\'er 72,000 cy of reduced l'egetatil'C wa.~te and C&D. AshBrilt managed I 7IJSR site. Debris was reduced by grinding Ol'erall,
approximately 4. 665 loads where handled .j(Jr both debris collection and dispmal, IItilizinl; 53 collection tnlcks and 83 disposaltnlcks. Debris was disposed of at 3 final disposal sites.
05 Broward County, FL Disaster Debris Management . Eml-'t"{I.l-"Ocy Road Clearance Ralph Dahlgren Peter Foye 8/30/05-5121/06 2,393.299 $26.743,000
FEMA-1609-DR Hurricane KatrinafWilma . ROW Debris CollectionlHaulinp. 954-765-4202
FEMA-1602-DR .llazardous Trl-'e Work PFOYE@broward.org
. TDSRS Mllnagt.'llK"Ot
. lJchris ScgregalionIRedueti\m
. Dchris DisfKlsal/lkcychng
Project Summary: AshBrill collected and hauled a combined 228,000 cy of debris for Unincorporated Hmward County, the Broward County School Board, Broward Facilities and Broward Highways and Bridges, utilizing 187 hauling
Inlch. Additionally. AshHrillll'as responsible for the management of 2 County 71JSR sites, all (?f which accepted debris from municipalities within the County. This included debris collectedfrom other contractors. Ol'erall. AshHrilt was
rC!'}Jonsible fiJr processing, reducing and disposing of 2,393,299 cy of debris. utilizing Ol'Cr .150 tnlcks.
06 St. Lucie County, FL Disaster Debris Management . Emcrgency Rood Clearance Don Madio John Frank 10/31/05-1111/06 100.51 $2,400.00(
FEMA-1609-DR Hurricane Wilma . ROW Dehris Collectionlllauling 772-462-2097
'11:u.ardous Tree Work frankj@stlucieco.gov
. ll)SRS Management
. Debris ScgrcgatinnIReductitm
. Debris DisptlSal/Recyeling
Project Summary: AshHrilt collected m'Cr /00,000 c)' of disaster dcbris. Additionally, we disposed of over 78,294 cy of red/lced l'egetative waste and C&D. AshBrilt managed 3 TD.,'R site. Debris was reduced by grinding Ol'erall. Ol'er
.1.300 loads where handledfiJr both debris collection and disposal. utilizing 137 collection tn(ch and 47 disposaltnlcks. Debris was disl'OJed of at 4 final dis/xJsal sites.
07 City of Weston. FL Disaster Debris Management . ROW Debris Collectionlllaulinp. Randy Perkins Brad Kaine 1112105-3/2106 244.39~ $3,500.00C
FEMA-1609-DR Hurricane Wilma . Illv.ardous Trce Work 954-753-5040
. IDSRS Mllnugelllent bkaine@westonfl.org
. Dehris ScgregalionIRcduction
. Debris Disposal/Rcc~'c1in[!.
Project Summary: AshHrilt collected. proces!"ed and disposed of approximately 244,396 cy (if disaster debris, utilizing 166 collection tnlcks fiJr the City of Weston Debris collected within the City was temporarily stored and processed at
AshBrill'S Bmward County 71JSR site.
08 City of Oakland Park. FL Disaster Debris Management . Eml-'fgl-'fIC}' ROlld Clearance Ralph Dahlgren Dave Womaksffom Richter 10/29/05-2/6/06 155,000 $4,130.000
FEMA-1609-DR Hurricane Wilma . ROW Dehris Collectionlllauling 954-561-6258
. Ha7.ardous Tree Work daveW@oaklandparkflorg
. 'IDSRS Mllnagcml-"O\
. Debris ScgregationIReduclitm
. Debris DisposallRecycling
Project Summary: AshHrill collected and processed 155,000 cy (?f disaster debris, while disposing of over 58.800 cy of reduced l'egetatil'C waste and C&D. AshBrill managed 2 TDSR sites. Debris was redllced by grinding. Ol'Crall, 4,J44
l ;oads ...here handledf~rbolh dehri" ~ollection and di.,}x"al, ulillzing 37 collection /mcks and 76 disposallmcks. Dehris ...as disposed of 01 3.final dis}x"al siles. Nole: Prior 10 Hurricane Wilma, AshBrill had collected and processed
/859 cy of Jebns, ullllzmg 8 collectIOn /nIcks. for Hurncane Ka/nna. A ,otal of 235 loads were hauled Additionally,
~ 09 City of Plantation, FL Disaster Debris Management . EmCTgl-"Ocy .Ro..1d CI~1.rance Ralph Dahlgren Frank DeCelle 10/28/05-9/23/06 451,745 $7,274,00
FEMA-1609-DR Hurricane Wilma . ROW Debris Collccllonlllauling 954-452-2536
. Hazardous Tree Work
.1DSRS Managemcnt fdecelles@plantation.org
. Dehris SegregationIRl-"I1uction
. Debris Disposal/lkqcling
AShBriIl, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
AshBritt, Inc. Disaster Response & Recovery Divisions
Detailed Disaster Response & Recovery Experience Table. Select Projects (2002-Present)
Note: AshBriIJ. Inc. sen-cd as the Primary Response and Recovery Con/raClor for the following lis/cd projects.
.INo. Senior Project Client Contact Performance Cubic Yards Contract Fees
Client. Declaration/Contract Contract Type/Event Contract WOl'k Providtd Manaeer IsI Period Collected for Sen'ices
Project Summary: AshHriIJ collected. processed and disposed of 45 J. 745 cy of disaster debris, 1I/;!;zing 160 collection tnlcks/or Ihe Cily of Plantation. J 2,681 loads of debris were collectcd and hall/ed. Debris collc"lcd within the City
was temporarily stored and processed at Ashflritt':-; BrowarJ COllnty TDSR .'life.
10 City of Sunrise. FL Disaster Debris Management . Eml.'Tgency ROlIJ ClcHraocc Ralph Dahlgren Richard SalamonIMarcia Peterson 10/29/05-2/20/06 212.61 $2.900.00
FEMA-1609-DR Hurricane Wilma . ROW Debris Collcctionllfauling Tim Mooney 954-801-1313
. Hazardous Tree Work rsalamon@cityofsunrise.org
. TDSRS Managl'llll-nt
. Debris ScgR-gationIRcduclion
. Debris DisposallRccyc1ing
Project Summary: AshBritl collectcd and processed approximalely 213,000 cy of disaster debris, IItilizinK 163 tnlcks. Ol'erall, 5,609 loads where handledfi}r bolh debris collection and disposal. Debris was disposed of al 3 final di.~posal
sUes.
11 City of Homestead, FL Disaster Debris Management . Emergency ROlld Clellrance Ralph Dahlgren Robert LandenlBrian O'Connor 10/29/05-12/12/05 112.394 $1,340.000
FEMA-1609-DR Hurricane Wilma . ROW Debris Colll'Ctionlllauling 305-224-4812/305-247-1801
'1Ia7.ardotL'I Tree Work boconnor@ci.homestead.fl.us
. lDSRS Managl'llll'Ilt
. Debris ScgrcgationIRcductilm
. Dehris DisposallRccyc1ing
P..ojed Summary: AshBrill collecled and processed ()\'cr 112,000 cy of disasler debris, while disposing c?f ()\'er 29,000 cy of reduced \'egelaliw waste and C&D. AshBrill managed 2 TDSR siles. Debris was reduced by grindin/{. O\'Crall,
2,995 loads where handledfor bolh debris collection and dispmjal, utilizing M colleclion Imcks and 21 dislx}sallntcks. Debris was disposed of at I final dislx}sal site.
12 City of Boca Raton, FL Disaster Debris Management . Eml'fgene)" Road Clearance Ralph Dahlgren Judy Ahem 10/29/05-2/12/06 642.274 $16.900.000
FEMA-1609-DR Hurricane Wilma . ROW Debris Collcction/llauling 561-416-3384
. Ha7.ardnus Tree Work jahem@ci.boca-raton.fl.us
. IDSRS Management
o Debris ScgregationIRcduction
o Debris DisposallRccycling
P.-oject Summary: AshBrill ,'ollectcd and proceSJed Ol'Cr 6-10,000 cy of disaster debris, while disposinl{ of o\'er 1 I 5,816 cy of reduced l'egctatiw wasle and C&D. AshBrilt managed I 1DSR sile. Debris was redllced by grinding Ovcral/,
orer 18,150 loads where handledfor bolh debris collection and disposal. uli/izing 172 colleclion tnlcks and 118 disposal tnlcks. Debris um disposed ofat 2.final disposal sites.
13 City of Parkland, FL Disaster Debris Management . Emergency Road Clearance Randy Perkins Jim Berkman 10/29/05-3/2/06 244.911 $6.000,OOC
FEMA-1609-DR Hurricane Wilma . ROW Debris Collcclionlllauling 954-757-4121
o Hazardous Tree Work jberkman@cityofparkland.org
o lDSRS Managl'Illffit
. Debris ScgrcgationIReductilm
. Dehris DisposallRccycling
Project Summary: AshBrilt collectcd and processed approximately 2./5.000 ')' of disaster debris, while disposinl{ of m'er 62,000 cy of reduced \'CKelative waste and C&D. AshBrilt managed I 1DSR site. Debris was reduced by grinding.
Ol'erall, owr 7,2-10 loads where handledfi}r both debris colleclion and disposal, IIli/izing 88 colleclion Inlcks and 68 disposallnlcks. Debris was disposed of at 2final disposal siles.
14 City of Dania Beach, FL Disaster Debris Management . Emergl'Ilcy Road Clearance Ralph Dahlgren Leo Williams 10/27/05-1/8/06 98.685 $I,460.00C
FEMA-1609-DR Hurricane Wilma . ROW Debris CollcctinnIHauling 954-924-3743
o Ha/.urJous Tree Work lwilliams@ci.dania-beach.fl.us
. ll)SRS Managl'lllenl
o Debris SegregatinnfRcduction
. Debris DisJX'lSallRccyc1inp:
)roject Summary: AshBrilt collected approximately 99,000 cy ofdimslcrdebris, I/ti/izinK -10 tnlcks. Orerall, 2,3-10 loads where handledfordebris collection. Debris was lemporarily slored and processed al AshBritt's Broward COllnlY
l1JSR site.
IS Town of Davie, FL Disaster Debris Management o Eml'fgl'Ilcy Road Clearance Tim Mooney Russell C. MunizlDan Oyler 10/23/05-2/18/06 593,78 $8,436.00(
FEMA-1609-DR Hurricane Wilma . ROW Dehris Collection/Hauling 954-797-1023/954-797-1840
o 111l7.urdous Tree Work russeU_ muniz@davie-fl.gov
o lDSRS Management
. Debris ScgregalionIRcduction
o Dehris DispoSlllIRecycling
Project Summa.")': AshErilt collecled approximalely 593,800 cy of disaster debris, ulilizing 180 tnlcks. Ol'erall, 16,617 loads where handled for debris collection. Debris was stored and processed at AshBrilt's Broward Counl)' TDSR site.
Nole: Prior to Hurricane Wilma, AshBrill also collecled and hallled ./3,281 cy ofdcbris allribllted to Hllrr;cane Katrina.
15 City of Plantation, FL Disaster Debris Management . Emergency Roud Clearance Ralph Dahlgren Frank DeCelle 8/27/05-9/27/05 59,084 $844.00C
FEMA-1602-DR Hurricane Katrina . ROW Debris Colk'ClionlHauling Tim Mooney 954-452-2536
. Hazardous Tree Work fdecelles@plantation.org
. IDSRS Mana[l.l'T1.1l'11t
o Dehris ScgrcgalionIReduction
. Debris DisposallRccycling
Project Summary: AshBritl collected. processed and disposed of 59,08-1 cy of dimsler debris, IIli/izinK 60 collection Inlcks for Ihe Cily f?f Plantalion. 1,75-1 loads of debris were collected and halllcd. Debris collected within the City was
lemporarily slored and processed at AshEritt's Broward County 1VSR site.
16 City of Coral Gables. FL Disaster Debris Management . Emergency Road Clearance Ralph Dahlgren Dan Keys 8/26/05-10/7/05 207.00C $4.450.00C
FEMA-1602-DR Hurricane Katrina . ROW [)cbris Collcclion!llauling 305-460-5130
oJlllI.unlous TR'e Work dkeys@coralgables.com
. TDSRS Management
. Debris ScgregalionIRcductinn
. Dehris DispoSllIlRccycling
Project Summary: AshEri" collected and processed approximately 153,000 cy of dimsler debris, while disposinK of o\'Cr 55,000 cy (d redllced l'Cgetali\'e umte and C&D. AshBri" manaKed I TDSR site. Debris was reduced by grindin/{.
Ol'erall, Ol'er ./.001 loads where handled for both debris colleclion and disposal, IIli/izing 5 I colleclion Inlcks and 19 disposallnlcks. Debris was disposed of al 2 final di'~JxJsal siles.
16 Escambia County. FL Disaster Debris Management . Emcr[l.l'Ilcy Rood Clearance Dow Knight Bob McLaughlin/George Touart 7/13/05-12/9/05 699.93/ $10.400,00
FEMA-1595-DR Hurricane Dennis . ROW Debris Colleclionlllauling Matt Melillo 850-595-4946/850-595 -4 94 7
. Hazardous Trl'e Work bob _ mclaughlin@co.escambia.fl.us
. TDSRS Managl'llll'Ilt
. Debris St.-gregationIReduction george _ touart@co.escambia.fl.us
. Debris DispoSllllRecycling
Project Summar'Y: AshBrifl collected and processed approximalely 700,000 c)' of disa.~/er debris, while dis/XJsing (d Ol'cr 299,000 cy (d redu,'ed \'eKelali\'C wasle and C&/J. AshBritl managed J T/JSR siles. Debris was reduced by grinding
and burning. O\'erall. 20.665 loads where handledfor both debris colleclion and disposal, IIli/izing 161 colleclion Inlcks and 73 disl'osallnlcks. Debris was disposed of al 9 final disposal siles. A sign~ficanl porlion of reduced vegelative
dchris was divenedfilr beneficial use.
I? Escambia County, FL Disaster Debris Management . Emergency Road Clearance Ralph Dahlgren Bob McLaughlin/George T ouart 9/22/04-5/31/05 2.356.984 $44,000.00(
FEMA-1551-DR Hurricane Ivan . ROW Dehris Collcctionlllauling 850-595-4946/850-595-4947
. 11a711rdous Tree Work bob _mdaughlin@co.escambia.fl.us
. TDSRS Manll[l.l'lnl'Ill
. Debris !;egrcgationIReduction george _ touart@co.escambia.fl.us
. Debris DisJX'lSallRccycling
~roject Summal")': AshErill collecled and processcd approximately 1,350,000 cy ofdimstcr debris, while Ji.VHJsin?, (dOl'er 1,053,000 cy (dreduced l'c?,etati\'c waste and C&/J AshBrill managed -I TDSR sites and 3 citizen drop-oJ/sites.
Dehris was reduced hy grinding. compaction and bllrning. Ol'erall, 95,631 load~ where handledfilr bOfh debris colleclion and disposal. ulilizing Ol'er 700 colleclion Inlcks and 350 disposal tnlcks. Debris was disposed of al 16final
disposal siles. A sign~ficanl porlion of reduced vegelatil'e debri~. 11m dil'erled.liJr benc;ficialllse.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08.07-01
Ash Britt, Inc. Disaster Resllonse & Recovery Divisions
Detailed Disaster Response & Recovery Experience Table, Select Projects (2002-Presenr)
Note: AJhHriu, Inc. scncd as the Primary Response and Recm'e1)' Contrar.'tor for the following listed projects.
Client, Declaration/Contract Senior Project Client Contact Performance Cubic Yards Contract Fees
No. Contract Type/Enot Contract Work Provided ~lan..er (sl Pel;od Collected ror Services
17 Manatee County, FL Disaster Debris Management . Emt.'T[!.cncy Rood Clearance Don Madio John Barnott 10/11/04-11/22/04 24.123 $423,000
FEMA-1551-DR Hurricane Ivan . ROW Debris CollectillnlHauling 941-792-4202
. Debris Scgr~atiorv'Rcduclion . ohn.bamott@co.manatee.fl.us
. Dehris DisposaVRccycling
Project Summary: AshHrill collected O)'er 2-1,000 cy of disaster debris, utilizing 10 Inlcks. Overall, 6/0 loads were collec/cd and hou/ed 10 2 final destination sites,
18 Brevard County, FL Disaster Debris Management . Emergency Rood Clearance Terl)' Jackson Euri Rodriguez 9/19/04-11/30/04 377,560 $8.250.000
FEMA-1545-DR Hurricane Frances . ROW Dehris Collcctionlllauling 321-633-2042
.llal;lrdOlL~ Tree Work Euripides. rodriguez@brevardcounty.us
. TDSRS Managl"lm:nt
. Debris Sep.regationlReduction
. Debris Disposal/Rccycling
Project Summary: AshBritt collected O\'er 377,550 cy of disaster debris. "tilizing 115 tnlcks. 01'erall. 12.687 loads were collected and hauled to 6final destination sites.
18 City of Fort Pierce, FL Disaster Debris Management . Eml,.gl'Ilcy Road Clearance John Noble Bob Hood 9/18/04-1/5/05 253.668 $6.300.000
FEMA-1545-DR Hurricane Frances . ROW Dehris Collcctionlllauling Danny Demidio 772-460-2200
. Hazardous Tree Work bhood@city-ftpierce.com
. TDSRS Management
. Dehris Se~~lIlion/Reduction
. Dehris Disposal/Rcc)'dinp.
Projtct Summary: AshBritt collected and processed over 253.600 cy of disaster debris. while disposing of approximately 219,609 cy of reduced l'egetath'e waste and C&D. AshBritt managed 3 TDSR sites. Debris was reduced by grinding
and compaction O\'Crall, 9,027 loads where handled for both debris collection and disposal, utilizing 191 collection tntcks and 120 disposaltnlcks. Debris was disposed of at 3 final disposal sites.
19 City of Sebastian. FL Disaster Debris Management . ROW Debris Collcclionlllauling John Noble Terl)'Hill 9/9/04-1/14/05 136.868 $2,350.000
FEMA-1545-DR Hurricane Frances .llah1rdollsTreeWork 772-633-2800
. TDSRS Managcmcnt
. Debris SegrcgalionIRL'tiucli(m
. Debris DisposallRccycling
Project Summary: A.\.hHritt collected and processed over 136.800 cy of disaster debris, while di~posing of approximately 99,000 cy of reduced l'Cgetari\'C waste and C&D. AshBritt managed 2 7DSR sites. Debris was reduced by grinding
and compaction. Ol'erall. 5,73.1 loads where handledfhr both debris collection and disposal, ut;!;zing Ol'Cr 29 collection tntcks and 1.1 disposaltnlcks. Debris was disposed of at 6 final disposal sites.
20 City of Boca Ralon, FL Disaster Debris Management . EmergL"Ilcy Road Clearance Randy Perkins Judy Ahem 9nt04-1 1/1 1/04 151.339 $4.200,000
FEMA-1545-DR Hurricane Frances . ROW Debris Collcclionlllallling Matt Gierden 561-416-3384
. Ilazardous Tree Work . ahem@ci.boca-raton.fl.us
. TDSRS ManagcmL'Ilt
. Debris ScgrcgalionIRL'tiuction
. Debris Disposa1lRccycling
Project Summal)': AshHrill collected Ol'a 151,000 cy (?fdisaster debris. utilizing 7ltntcks. 1,239 loads were collected and hallled to 2 7DSR sites. Over 5.150 cy of debris was disposed of using 26 tntcks.
21 City of Port Saint Lucie, FL Disaster Debris Management . EmcrgL"Ilcy Road Clearance John Noble Larry Nadeau 9/6/04-4/20/05 533.407 $14.400.000
FEMA-1545-DR Hurricane Frances . ROW Debris Collcction/l-Iauling Danny Demidio 772-871-5100
. Hazardous Tree Work. Inadeau@cityofpsl.com
. TDSRS Managl"lllCIlt
. Dehris SegregationIReduction
. Debris Disposal/RL'Cycling
C 'project Summary: AshBrill co/lectcd and processed approximately 530,000 cy of disasler debrIS, while disposing of ol'er J 50,000 cy of reduced "egelatil'e wasle and C&D. AshBnll managed 3 TDSR sites. Debris was reduced by
grinding, compaction and burning Overall. 18.100 loads where handled fi}r both debns colleCl1on and disposal. utilizing m'er 200 collection tntch and 150 dlSposaltnlcks. Debns was disposed of at 5 final disposal sites. Portions of
reduced l'Cgetatil'c debris were direrted for beneficial agricul1uraluse andfuel sO/trce.
22 St Lucie County, FL Disaster Debris Management . EmL,.gcncy Road Clearance John Noble Don West 9/6/04-1/16/05 307.987 $8.800,000
FEMA-1545-DR Hurricane Frances . ROW Dehris CollcctionlHauling 772-462-2728
. Hazardous Tree Work
. TDSRS ManagL'I1lL'Il1
. Dehris Segn:gationlReduction
. Debris Disposal/Rccycling
PI'ojtct Summary: Ash Brill collected approximately 308.000 cy of disaster debris, utilizing 200 tntch. Ol'erall, 9,239 loads were collected and hauled to .I final destination sites.
23 City of Parkland. FL Disaster Debris Management . Emergency Road Clearllnce Randy Perkins Jim Berkman 9/4/04-10/6/04 57.878 $ 1.163.000
FEMA-1545-DR Hurricane Frances . ROW Dehris CollcctionlHauling Don Madio 954-757-4121
.IJazardousTrec Work jberkman@cityofparkland.org
. TI)SRS ManagCl1lent
. Dehris Segrcji!ationIReducti\m
. Dehris Disposal/RL'Cycling
Projt"d Summary: AshHrill collected approximately 58,000 cy of disaster debris. utilizinK 71 tnlcks. 1,239 loads were collected and hallled to 2 71JSR sites Over 5.150 cy of debris was disposed of usinK 26 tntcks,
24 City of Orlando. FL Disaster Debris Management . Emcrgl"llcy R\)(Id CICllrallCe Fernando Neris Mike Carroll 8/16/04-2/26/05 404,215 $8,800.000
FEMA-1539-DR Hurricane Charley . ROW Debris Collcclillnlllauling Phil Foreman 407-246-2314
. Ilalllrdolls Tree Work Matt Melillo mike.carroll@ci.orlando.fl.us
. TDSRS ManagemL'Ilt
. Debris SclUegalionIReduction
. Dehris Disposal/Rccyclin[l.
Projttt Summary: AshBrill collected and processed over .JO.J.O()O q qf disaster debris, while disposing of approximately 1/1.000 cy of reduced \'Cgetatil'C waste and C&D. AshBrill nIGnaged 3 TDSR sites. Debris was reduced by
grindin}{, compaction and burning. Ol'erall, 16,76.1 loads where handled fiJr bOlh debris collection and disposal. utilizing Ol'er 350 collection tnlcks and 150 disposallnlch. Debris was disposed of at 3 final disposal sites. Portions of
reduced l'egetath'e debris were dil'erted for beneficial agriculturaluJC andfuel !Wllrce.
25 Orange County, FL Disaster Debris Management . Emerp.l"llcy Road Clearance Fernando Neris Mark Massaro 8/16/04-3/31/05 1.004.512 $25,300,000
FEMA-1539-DR Hurricane Charley . ROW Debris Collcchon/Haulin[l. Phil Foreman 407-836-7900
.llazardous TrL'C Work Man Melillo Mark.Massaro@ocfl.net
. TDSRS Man.1gL'IIlL'Ilt
. Dehris Scgreji!alionIReduction
. Dehris Disposal/RL'Cycling
. EmL"gCIlcy Pumping
. Vacuum TnlCks
Pmjl'ct Summary: AshBrill collected and processed O\'er 1,000.000 c)' of disaster debris, while disposing of approximately 135,./00 C)' of redllced l'egetath'e waste and C&D. AshBrill mana!{ed 71DSR sites. Debris was reduced by
!{rindinJ;: and compaction. Orerall, .11,683 loads where handledfiJr hoth debri.'i collection and disposal, utilizing ora 500 collection tntcks and 200 disposal tMlcks. Dehris \l'as dhposed of at 5 final disposal sites. Portions of reduced
reKetatire debris \fere direrted for beneficial aKricull1lralllse andfuel sOl/rce. In addition, AshBrill conducted emerxenq pumpinK operations and Vac tMlck catch basin and sewer clearing
26 Charlotte County. FL Disaster Debris Management . Emergl"llcy Road Clearance Charles Knight Alan Holbach 8/15/04-6/25/05 1.865.459 $57.000,000
FEMA-1539-DR Hurricane Charley . ROW Debris Collcctionlllauling Tim Mooney 941-575-3624
.lfa71lnlousTrttWork John Noble Sr. alan.holbach@charlottefl.com
) . TDSRS Management
. Dehris ScgregalionIRcduclion
. Dehris DisposIIl/Rccycling
Pl'ojt"ct Summary: AshBrill collected and processed approximately 1,900,000 cy of disaster debris. while disposing of orer 300,000 cy of reduced vegetath'e waste and C&D, AshBrill managed.J TDSR siles. Debris was reduced by
xrinding. ,'ompaction and burning. 01'eral/. 77.623 loads where handledfor both debris collection and dhposal, lIIi1izing orer 600 collection tnlcks and 200 dis/HJsal tnlcks. Debris was dis/xJsed of at 3 final disposal sites. Portions of
reduced \'eKetatire debris were di\'ertedfor beneficial agricullllral use and.ljiel soun'e. Additionally, A~hBritt prOl'ided emergency dry-in sen'ices and nx?f tarpinl{ supportfor sereral County properties.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08.07-01
-
Ash Britt, Inc. Disaster Response & Recovery Divisions
Detailed Disaster Response & Recovery Experience Table, Select Projects (2002-Preselll)
Note: AshBritl, Inc. sen'ed m the Primary Re~.,,()me and Recm'cIJ' Contractor for the fhl/owing listed projects.
CINO. Client, Declaration/Contract Contract Type/Event Contract ,,'ork Provided Senior Project Client Contact Performance Cubic Yards Contract F~s
Manaoer Is) Period Collected for Sf'rvices
27 City of Sumter, SC Debris Management . EnlL'fgcncy Road Clearance Terry Jackson Bobby Galloway Jan-03 108.000 $1.192,305
Sumter County, SC Ice Storm . ROW Debris Colleclinnlllauling 803-436-2329
. Hazurdous Tree Worl.:
. lnsRs Managl.'ITlent
. Debris SegrC{!lllionIReduction
. Debris DisposaVRecyc\ing
Project Summary: AshBr;" collected and processed approximately 76,000 c)' of disaster debris, while di.~pos;ng of ovcr 38.000 cy of reduced vegelalil'e waste and C&D. AshBritt managed 3 TDSR sites. Debris was reduced by grinding,
compacfion and burning. Ol'erall, 3.500 loads where handled for both debris collection and disposal, utilizing Ol'er 72 collection tnlcks. Porthms of redllced l'Cgetatil'C debris were dil'erted for beneficial agricultural "se andfuel sO/trce.
Prm'ided technical assistance to the City and County as it relates 10 the Public Assistance program categories A-G.
28 City of Hampton. V A Disaster Debris Management . Emergency Rood Clearance John Noble Ted Henifin Sep-03 2.165,000 $23,809.544
FEMA-1491-DR Hurricane Isabel . ROW Debris Collcctionlllallling Dow Knight 757-727-6020
. lIazardollsTrcc Work EHenifin@hrsd.com
. TDSRS Management
. Debris ScgrcgationIRoollction
. Debris DisposallRecycJing
Project Summary: AshBrill collected and processed approximately 2, 200,000 cy of disaster debris, while disposinK of ora 750,000 cy of redllced veKetatil'e waste and C&D. AshBrill managed 1 massive TDSR site in excess of 100 acres.
Debris was reduced by Krinding, compaction and bllrning Overall. 6875 loads where handledfor both debris collection and diV1Osal, "tilizing Ol'er 190 collection tnlcks and 85 di~J1Osal tnlcks. 1n addition AshBrill removed orer 1../00
hazardous trees under the imminent danger free proKram, remm'Cd debris from sewers and catch basins throughollt the City, prcwided emergency power 10 municipal buildings and lift stations, prm'ided pro/KIne de!irery as generator fuel
the City EOe. provided technical assistance to the City as it relates to the Public Assistance proKram categories A - G.
29 Chowan County, NC Disaster Debris Management . Emf.:rgency Ro.1d Clearance Terry Jackson Patricia Madry (Chowan) Sep-03 53.000 $582.790
City of Edenton, NC Hurricane Isabel . ROW l>chris Colk-ctionlllauling 252-4824365
FEMA-1490-DR . Hazardous Tree Work patty.madry@ncmail.net
. lnSRS MlInajj.cllK-nt
. Dehris SegrcgalionIRl.:ductilm Ann Marie Knighton (Edenton)
. Debris DisposallRocyding 704-8666775
anne-marie. knighton@!ncmail.net
Project Summary: AshEn" conducted emergency response mad clearance and debris collectionfhr the COllnty and City dllrinK the 70 hour emergency period. AshBri" collected 53,000 cy of debris, while disposing of 18,000 cyof
reduced \'eKetati\'e waste and C&D. Ol'erall. 1,750 loads where handledfhr both debris collection and disposal. utilizing m'er 75 collection tnlcks.
30 City of Gastonia, NC Debris Management . ROW Dehris Colloctionlllauling John Noble David Mitchell Dec-02 59.000 $651,257
FEMA-1448-DR Severe Ice Storm . Ha7.ardous Tree Work 704-8666775
. TDSRS Managcment
. l>cbris Segrc[!.3tionIRoouction
. Dehris DisposallRecycling.
Project Summary: AshBri" collected approximately 59.000 c.y of disaster dehris. utilizing 74 tnlcks. 1,239 loads were collected and hallled to 2 TDSR siles Over 5.150 cy of debris was disposed of minK 22 tnlcks.
31 Town of Cornelius, NC Debris Management . Emergency Rood Clearance John Noble Matthew Bulick Dec-02 14.000 $155.749
FEMA-1448-DR Severe Ice Storm . ROW Dehris Collcctionlllauling 704-895-5212
. Hv.ardous Tree Work
. IDSRS Managl.'llll-nt
. Dehris Scjj.rcg.ationIRcJlIclion
. Dehris Disposal/Recycling
C ,Project Summary: AshHrill collecled approximately I {OOO cy q{ disa."er debris, ulilizmg 26 tn,cks. ~811()ads "ere collected and hauled 10 I TDSR si/es. Ol'er 541 cy of debris was disposed of in an FDX
32 AcadIa Parish, LA Disaster Debris Management . Emergt.-ncy Road Clearance Terry Jackson John Quebodeaux Sep-02 113.000 $1.244.284
FEMA-1437-DR Hurricane Lili . ROW Debris CollcctJonlllaulmg 337-783.4357
. Ilvllrdous Tree Work
. TDSRS Manajj.clllcnt
. Debris ScgrcgatinnIRooucti{m
. l>Chris DisposallRccyding
Project Summary: AshBrUt collected approximately //3,000 'Y of disaster debris. consisting of vegetath'e and mixed debris. We assisted the Parish with emergency push operations and conducted hazardous stump and tree remol'Ol.
33 Iberia Parish, LA Disaster Debris Management . Eml.'I"gency Road Clearance John Noble Will Langlinais Sep-02 315,000 $3.464.926
FEMA-1437-DR Hurricane Lili . ROW Dehris Collectionlllauling 337-3658246
. Hazardous Tree Work WLanglinais@IberiaParishGovernmentcom
. TDSRS Management
. Dehris ScgrcgationIRcductinn
. Dehris DisPllsallRccyding
Project Summary: AshBrill collected orer 300,000 cuhic yards of dimster debris including C & D and reKetation. Performed orer 400 right-of-entries.
34 Charles County. MD Disaster Debris Management . Emt.'I"g.I.-ncy Road Clearance Randal Perkins Stephen Staples May-02 96,000 $1,052.598
FEMA-1409-DR F5 Tornado . ROW Dehris ColJectionlllauling. 301-932-3450
. Ilazardous Tn.:cJStump Work StaplesS@charlescounty.org
. mSRS Manllgemf..-nt
. Dcbris SegregationlRoouclion
.1)ChrisDisposalfRccycling
Pr'oject Summary: AshBri" remo\'Cd more than 90,000 cy of disaster debris and in excess of 2.000 SlUmps.
35 Kay County, OK Debris Management . ROW Debris Colkctinnlllauling John Noble Dee Scheiber Feb-02 158,000 $1.734.987
FEMA-1401-DR Ice Storm . HVllruous Tree Work 580-765-3237
. lDSRS Managcl11l.'1lt kaydl@poncacity_net
. [>Chris Scgregalion!Rf..'f.!ucti{m
. [)cbris DisposallRccycling
Project Summary: AshHri" remm-'ed in excess of 150.000 cy of disaster debris. Dehris was only "egetation. Sign~ficant hazardous tree lI'ork.
36 City of Pone.. OK Debris Management . ROW Dehris Collcctionllllluling Terry Jackson Gary Martin Feb-02 219.000 $2,413.651
FEMA-1401-DR Ice Storm . lIa7.ardllUS Tree Work 580-767-0339
. TDSRS Management citymanager@poncacityok.gov
. Dehris Segre~tionIRcJuctitm
. Dehris DisposallRecycling
Project Summary: AshHri" remol'Cd in excess of 215.000 cyof disaster dehris. Debris was mostly "eKetali\'e. Signdicant hazardous tree If'ork performed.
Total: I 40.336 126 $998 122 091
o
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
10
AshBritt, Inc. Disaster Response & Recovery Divisions
Katrina MS Debris Mission, Select Project Statistics Table (2005-06)
Oote: AshBritt responded to 16 separate jurisdictions in Mississippi as part of our USACE debris mission. Thefollowing tables delineate the major
operational statitistics of9 of our mission task orders. Each task was managed as a separate project with a dedicated management structure. All
were under the umbrella of mission-wide centralized Operation Management structure. following established standard operating procedures to
ensure consistency and coordination of efforts. As the mission was carried out, resources were shared to maintain efficiencies and maximum
productivity under the circumstances.
Project Breakdowns
ICategory Forrest Recovery George Recovery Hancock Recovery I
Total Trucks (ROW) 1,737 308 4,041
Total Trucks (Outhaul) 196 63 278
Total ROW Collection (CY) 2,507,559 651,946 5,791,801
Total Debris Disposal (CY) 946,243 241,449 1,617,214
Total Temporary Debris Sites 7 2 6
Total Hazardous Hanging Limbs 28,970 55,861 76,340
Total Hazardous Leaning Trees 17,812 15,381 74,200
Total Hazardous Stumps 3,889 1,265 6,899
Total Holes Backfilled 7,513 3,478 6,026
Total ROEs Performed 3,796 1,689 7,639
Project Breakdowns
o
,Category Jackson Recovery Jones Recovery Lamar Recovery I
Total Trucks (ROW) 1,880 1,373 1,137
Total Trucks (Outhaul) 134 208 90
,otal ROW Collection (CY) 3,195,031 1,963,938 1,542,307
Jotal Debris Disposal (CY) 720,329 585,999 614,634
Total Temporary Debris Sites 6 4 6
Total Hazardous Hanging Limbs 63,520 401 30,069
Total Hazardous Leaning Trees 22,003 16 19,319
Total Hazardous Stumps 2,631 0 2,737
Total Holes Backfilled 10,238 0 5,518
Total ROEs P~rformed 4,757 25 2,335
Project Breakdowns
iCategory Pascagoula Recovery Pass Christian Recovery Walthall Recovery I
Total Trucks (ROW) 446 748 260
Total Trucks (Outhaul) 77 14 45
Total ROW Collection (CY) 1,238,626 1,489,971 508,226
Total Debris Disposal (CY) 259,341 716,708 190,560
Total Temporary Debris Sites 5 6 2
Total Hazardous Hanging Limbs 0 12,831 33,018
Total Hazardous Leaning Trees 0 15,905 10,146
Total Hazardous Stumps 0 1,494 2,209
Total Holes Backfilled 0 875 3,571
Total ROEs Performed 0 3,083 3
o
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
11
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Select Large Project Summaries
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The following recovery projects were completed in Florida as a result of the 2004 and 2005 storm seasons. Project
descriptions and select problems that were encountered, along with our actions toward solutions, are presented.
Production summary statistics as well as contract owner contact information is also included. The management
structure for each was consistent with the structure as outlined in our proposal. Further, the response and mobilization
efforts for each mirrored our standard operating procedures and plans for mobilization, also presented herein in detail.
As with all recovery projects, there are unique challenges that require creative solutions---even when proven operating
procedures are followed. Each disaster event is unique and, as such, may warrant special and specific response
methodologies. The most vital and often most challenging aspect of any response and recovery effort is initial
communication and coordination. Following this, generally, is specific logistics, public information control, and
environmental considerations, such as designation of eligible roads and debris, prioritizing collection zones,
dissemination of accurate project information, hazardous materials spills, fires, air and groundwater pollution, noise
pollution and disposal/landfill capacity concerns, amongst many others.
With careful pre-planning and astute project decision makers, these challenges are typically minimized to serve the best
interest of all stakeholders. AshBritt, as an experienced and seasoned full-service disaster response and recovery firm,
has the expertise, resources, networking capabilities and wherewithal to meet these challenges head-on.
Project:
Charlotte County, Florida
Hurricane Charley, August 2004
o
Hurricane Charley made landfall on the coastline of Charlotte County causing extreme damage to buildings, vehicles,
marine vessels, infrastructure and vegetation. AshBritt management arrived four hours after landfall and began
immediately mobilizing resources to the area. We were tasked straightaway with emergency road clearance, temporary
roofing and drying-in services. We completed ROW debris segregation and collection, site development, debris
reduction and disposal, including work on Federal aid roads under the FHW A Emergency Relief Program. We also
removed hazardous trees and stumps and debris from canals. All tasks were completed timely and as expected. We also
successfully field tested our Debris Information Management System (DIMS), and were able to thoroughly track and
compile all salient project data, including the proper segregation of debris collection data ascribed to County and
FHWA roads.
Owing to the number of hurricanes, however, during 2004, FEMA opened an ad hoc Florida field office to handle the
significant project work from the various presidential declarations. Although AshBritt had been involved with the
closeout of many past projects, the Charlotte County closeout in comparison has taken an inordinate amount of time to
finalize owing to FEMA post-audit procedures. AshBritt's field recovery operations were concluded back in June 2005,
yet the project still remains open to date. The County attributes this unforeseen problem as stemming from the various
assignments of FEMA project officers and the significant workload FEMA has had in processing the multitude of
applicant's requests for reimbursement from that 2004 season.
In conducting the closeout process, the County has had multiple requests from FEMA for documentation that has been
previously submitted a number of times. This documentation includes: truck certifications, load ticket data, and
contractor invoices. Though the use of our proprietary Debris Information Management System (DIMS), we have made
garnering this information easily manageable. We have provided our client's personnel and all project officers assigned
by FEMA user rights to our system, allowing for instantaneous access to this requested data. This has been very helpful
to Charlotte County in eliminating the additional administrative burden of having to handle boxes upon boxes of
archived files, and allowing them to continue in their regular non-disaster duties.
The actual project duration was 7 months, with an approximate value of$49 million.
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Charlotte County Project Statistics
CateQorv Amount
Subcontractors 132
Total Trucks (Collection) 690
Total Trucks (Disoosal) 203
Total Cubic Yardaae 1,888,572
AshBritl, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Charlotte County Project Statistics
Cateaorv Amount
White Goods 4,831
TDSRS Sites 3
FDS Sites 3
Total Tickets 77,569
Contact Info:
Alan Holbach, Maintenance & Operations Manager
p (941) 575-3624 f (941) 575-3653
Email: Alan.Holback@charlottefl.com
18500 Murdock Circle, Port Charlotte, FL 33948
Project;
Escambia County, Florida
Hurricane Ivan, September 2004
Hurricane Ivan, a strong Category 3 hurricane, made landfall on the coastline of Escambia County, causing excessive
and wide-spread damage. AshBritt representatives were on site prior to landfall and participated in response planning
before and during the storm. After the event, AshBritt immediately began providing recovery services including,
emergency clearance, vegetative & mixed debris collection, development and operation of temporary disposal sites,
debris reduction by burning, grinding and compaction, final disposal of processed debris, technical assistance with
regard to the federal Public Assistance Program and the FHW A Emergency Relief(ER) Program.
Moreover, we worked closely with the County's monitoring firms, R. W. Beck to ensure a coordinated and efficient
response. Through field testing, we were able to create cross-systems with the monitoring firm to ensure accurate data
and billing processes. These ultimately resulted in thorough audit quality data and full reimbursement of eligible
expenses for the County. Specifically, a significant number of man hours went into the proper segregation of eligible
debris collection on both County and Federal Aid roads, as the definitions of these roads changed several times
throughout the course of the recovery. Through collaboration with R WB, our conversance with the ER program, and
our strong tracking systems we were able to properly account for all project debris collection and disposal.
We were able to further enhance our proprietary documentation and tracking systems, owing to client (and monitoring
contractor) requests for standardized reporting. This would later serve us well during our USACE Hurricane Katrina
mission. We also successfully completed several related, separate waterway debris removal projects for the County.
What's more, we assisted through donation and through labor with the restoration and construction of several baseball
fields, adjacent to one of our temporary sites to show our expanded support and commitment to getting the community
back to normalcy.
A particular challenge was that owing to the significant impact to Escambia County, initially the majority of the
subcontractors that AshBritt utilized were not from Escambia County. As Escambia County residents started to recover,
the County received requests from local subcontractors to assist AshBritt with the operations. AshBritt met with each
local subcontractor, provided them with an overview of our operation and hired over 95% of the subcontractors that we
met with. Local subcontractors are critical to any successful recovery effort. They are more familiar with the local
geography, have secured lodging, have greater awareness of where to secure resources and have a vested interest in the
recovery of the community.
The project term was 8 months, with an approximate value of$44 million.
Escambia County Project Statistics
Cateaorv Amount
Subcontractors 145
Total Trucks (Collection) 700
Total Trucks (Disposal) 353
Total Cubic Yardaae 2,348,371
White Goods 1,800
AshBritl, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
14
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Escambia County Project Statistics
Category Amount
TDSRS Sites 7
FDS Sites 16
Total Tickets 95,372
Contact Info:
Bob McLaughlin, County Administrator
p (850) 595-4946 f (850) 595-4928
Email: bob_mclaughlin@co.escambia.f1.us
213 Palafox Place, Pensacola, FL 32502
Project:
Collier County, Florida
Hurricane Wilma, October 2005
Hurricane Wilma made landfall in Collier County in October of2005 with wind speeds in excess of 120 mph. AshBritt
was pre-planning with the County before the storm made landfall. Once activated, we were present in the County EOC
within hours. We not only managed the debris mission, which included assistance with the push, ROW segregation,
collection and hauling, site construction and management, as well as final disposal and technical assistance with the
Federal P A program and the FHW A ER, we also performed hazmat spill response and power support, as the project had
the unforeseen event of petroleum discharges. Although this is not a typical occurrence in a disaster recovery, through
our extensive network of subcontractors we were able to immediately aid Collier County in preventing a large
environmental problem. Our solution of having subcontractor agreements signed before an event with a variety of
different skill sets allows us to correct and remediate any problems that arise.
o
Specifically, in Collier we successfully partnered with WRS, Inc., a Tampa based environmental firm, to cleanup a total
of four petroleum discharges caused by storm debris. This included initial remedial actions, remedial action plans,
contaminated soil excavation removal, transportation and lawful disposal, as well as groundwater monitoring and site
restoration. Furthermore, we were able to meet the County's operational goal of substantially completing the ROW
debris mission by year end 2005, and of not using their landfill to dispose of reduced vegetative and C&D debris All
debris was diverted to out-of-county facilities, a large share being utilized at a nearby co-generation plant with which
we have an exclusive agreement. We also were able to implement our pilot GIS debris collection tracking module and
plan for our CMS service design offering.
This project had an approximate value of$24 million.
Collier County Project Statistics
Category
Subcontractors 19
Total Trucks (Collection) 614
Total Trucks (Disposal) 216
Total Cubic Yardaqe 1,277,997
White Goods 650
TDSRS Sites 6
FDS Sites 11
Total Tickets 34,143
Contact Info:
Daniel Rodriguez, Solid Waste Management Dept.
p (239) 732-2508 f (239) 732-2508
Email: DanRodriguez@colliergov.net
3301 E. Tamiami Trail, Bldg. H, Naples, FL 34112
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AstJBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
15
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Financial Stability Statement
Fillallcial Stability & Reports
AshBritt, Inc., as the following financial information overview and documentation will substantiate, is financially sound
and has the fiscal capability to adequately accommodate the increased cash-flow demands at the inception of and
throughout the course of any scale disaster recovery mission. We possess the financial capacity and wherewithal to
assume extensive and large expenditures for prolonged periods (exceeding 150 days in cases, historically) before
receiving eligible funds for our services. Our historical record and our supporting financial documentation should
clearly validate this strength.
Moreover, our insurance policies and bonding capabilities, at present, are unmatched today in our industry, and we
posses one of the most reputable records for ensuring that all of our subcontractors, consultants and independent
contractors are paid expeditiously and in full. We cover in our proposal some of the protocols and procedures to which
we follow and conform to ensure that all of our personnel and subcontractors are paid accurately and fully.
Our billing terms our typically net 30 or 45 days, yet we have and are able to "float" or underwrite funds as necessary to
keep any project progressing and on track to serve the best interest of our client and the community at-large. With our
own capital reserves and our significant line of credit, we are able to maintain and finance full operational capability of
multiple, large, and extended projects. Our ability to ramp up and maintain a strong, steady workforce during the
Katrina recovery mission in Louisiana and Mississippi is a solid testament to our financial capabilities.
CompallY Illformatioll Overview
Ash Britt, Inc. is a Subchapter S Corporation, chartered in State of Florida in 1992. The stockholders and percentage of
ownership are as follows:
. Randal R. and Saily Perkins
. Terrance M. Jackson
. John W. Noble, Jr.
80.0%
10.0%
10.0%
Date of Incorporation: 10/28/1992
Corp. Certification No.: P92000000600 (Exp. 12/31/08)
Qualified Business License No.: QB26117 (Exp. 8/31/08)
Florida GC License No.: CGC060313 (Exp. 9/30/08)
FIN: 65-0364711
DUNS No.: 848970893
Please refer to attached corporate certification, licenses and associations information included previously in Section 2.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-0 I
16
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Financial Stability & Liquidity Overview
AshBritt stands as one the most financially sound
firms in our industry.
$20 1\1iIlion \vorking capital line of credit.
Underwrote $100 million for our U8ACEKatrl.na
Mississippi contract before a single paynlent.
Secured $100 million performance/paYlnent bond
for M.ississippi debris mission.
Ash I r
Environmental
There Wnen You Need Us.
Ash - I
Environmental
Financial Stability & Liquidity Overview
'''Financ;al stability is the" ub of tJ,e debris business
wheel. It is the element tllat eJ.terything revob..es around. "
AshBritfs Sound Financial Position
Financial Statements & Reference (auf)
Insurance Capabilities * fj .
ZURICH
Zurich, S&P AA- Rating .
Bonding Abilities i. Bot!!:!]
Safeco, AA, Aa2 & A ++ Ratings
-----"71
Safeco;
_"~~ 4
. *NOTE: AshBritt has just recently changed tnsurance carrier to Zurich
American Insurance Company. Zunch is S&P rated AA-/Stable and
AM.. Best AlPooitive.
Ash Britt, Inc.
There W,1)en You Need Us.
Attachment
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Bottrell
INSURANCE
The Bottrell Insurance Agency, Inc.
p.~st OH,oe Bo, 1490
JacKson, f,flm3lsslppl J921S. )':;90
icOIi 9G(}8200 DIflECT
{()OI} 960~824G FACSI\1iLF-
....yWW.~iO!'tldLcc,m
(601) 960-8209
FILE-COPY
Re: AshBritt, Inc.
Contractor Prequalification Letter
To Whom It May Concern:
It is the privilege of The Bottrell Insurance Agency, Inc. and Safeco Insurance Company
of Amelica to provide surety support for AshBritt, Inc. In the past, AshBritt, Inc. has
successfully completed single projects in the $500,000,000.00 range with an overall
program of$650,000,000.00 US Dollars.
Should any projects be awarded to and accepted by AshBritt, Inc., we are prepared to
consider providing the required bonds on their behalf. Our support is conditioned upon
completion of the underwriting process, including satisfactory review of contract
documents, confirmation of financing and our ongoing review of the operational and
financial capacity of AshBritt, Inc.
We are pleased to share with you our favorable experience and high regard for AshBritt,
Inc. This letter is not an assumption of liability and is issued only as a prequalification
reference request from our client. It should be understood that any arrangement for bonds
is strictly a matter between AshBritt, Inc. and Safeco Insurance Company of America.
Safeco Insurance Company of America is listed on the U.S. Treasury Department's
Listing of Approved Sureties (2005 Department Circular 570) and is rated A (Excellent)
Financial Size Category XV ($2 Billion or greater) by A.M. Best Company.
Sincerel~, ~ .
~. Veazey, Jf.
Attomey-in-Fact
1 he [4ottrell Insur,,-lIlCI.;.' Agency. Irle I is J: wholly o'srH:d subsirliclrY of Trustmi1r" Nutiorlul Bank.
o
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Safeco Insurance Company of AmeriC.1
General Insurance Company of America
Safeco Plaza
Seattle, WA 98185
~
POWER
OF ATTORNEY
KNOW ALL BY THESE PRESENTS:
Thot SAFECO INSURANCE COMPANY OF AMERICA and
Washington corporation, does each hereby appoint
No. 7596
GENERAL INSURANCE COMPANY OF AMERICA, each a
................*******.*IIM A. ARMSTRONG; S. LYLE BA'mS, JR.; TRINA COBB: ROBERT L. ELLIOTT; D. M. FERRIS;
JERRY EUGENE HORNER. JR.; PEGGY L. JACKSON; J. CARLTON SMITH; JERRY G. VEAZEY, JR.; LINDA D. WHllTINGTON;
JASON J. YOUNG;] acksun, Mi~sissippi************** ********* ***:1< * *** ** *** ***** ******************* **lie*** **** * ** *...... ***
its true and lawful attorney(s)-in-fact, with full authority to execute on its behalf fidelity and surety bonds or undertakings and other
documents of a similar character issued in the course of its business, and to bind lhe respective company thereby.
IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA and GENERAL INSURANCE COMPANY OF
AMERICA have each executed and attested these presents
this
21 st
March
2006
day of
~'JfJ~~
STEPHANIE DALEY -WA TSON,SECRET ARY
~
MIKE PETERS. PRESIDENT, SURETY
CERTIFICATE
Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA:
"Article V, Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant Vice
President appointed for that purpose by the officer in charge of surety operations, shall each have authority to appoint individuals as
attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety bonds and
other documents of similar character issued by the company in the course of its business... On any instrument making or evidencing
such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any bond or
undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner reproduced;
provided, however, that lhe seal shall not be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of SAFECO INSURANCE COMPANY OF AMERICA
and of GENERAL INSURANCE COMPANY OF AMERICA adopted July 28,1970.
.On any ,certificate executed by the Secretary or an assistant secretary of the Company setting out.
(I) The provisions of Article V, Section 13 of the By-Laws, and '
(ii) A copy of the power-of-attorney appointment, executed pursuant thereto, and
(iii) Certifying that said power-of-attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be a facsimile thereof..
I, Stephanie Daley-Watson , Secretary of SAFECO INSURANCE COMPANY OF AMERICA and of GENERAL INSURANCE
COMPANY OF AMERICA, do hereby certify that the foregoing extracts of the By-Laws and of a Resolution of the Board of Directors
of these corporations, and of a Power of Attorney issued pursuant therelo, are true and correcl, and that both the By-Laws, the Resolution
and the Power of Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
this
day of
~J~~
STEPHANIE DALEY-WATSON, SECRETARY
Safe~ and the Safeco logo are registered trademarks of Salaco Corporation.
5-097 JiDS ';/05
WEB PDF
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Bankof America ~
~
January 24, 2008
FILE-COPY
To Whom It May Concern:
Ash Britt, Inc. has been a Bank of America client since 1998. During our association, we have
had the opportunity to better understand the disaster response industry and how it relates to the
financial needs that AshBritt may require from their financial institutIon. To date, Bank of America
has been able to expedite numerous requests for Ash Britt to meet their immediate financial needs
and we anticipate a similar level of service for future requests.
Based on their past credit needs, we extended Ash Britt a $20,000,000 line of credit. This line
was paid satisfactorily. Currently, this line of credit is paid off and closed. Although cash flow
concerns have never been an Issue for AshBritt, Bank of America understands that the funding of
major projects may have a temporary impact on the firm's cash flow. Bank of America is
prepared to provide short term funding as quickly as possible If the need for additional funds
should arise. Credit approval will be based on a review of the firm's financial criteria and the
contracted project at the time of the request.
Should you have any questions, please feel free to contact me at 888-852-5000 x3016.
~~t regaNs'J
C J P----
~~ Gowans
Senior Vice President
Bank of America
Business Banking
Bank of Ami:ru:a. Dwrine83 B&nIMg 1FL6-812-OO-01
401 E. I~ OIM Blvd, 9th F1oor, Ft. Lauderdale. PI. 33301
K<<:7<l<d P&jIOI"
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5.
Personnel & Recovery Resources
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Framework, Staffing & Capacity
AshBritt is a perennial, full-service disaster response and recovery firm. We are modeled and maintained as a rapid-
response, "turnkey" organization with the ability to service multiple clients in the aftermath of disaster events. We rely
on long-standing experience, proven methods, comprehensive planning and standard operating procedures to conduct all
response and recovery missions. This framework encompasses pre-event planning, training and exercises, subcontractor
management, logistics and resource management, health and safety protocols, quality control, environmental
stewardship, communication protocols, systems integration and organization planning, amongst other important
elements. As all disasters are unique, it is essential to respond and adapt to wide and varied circumstances.
Underpinning our capabilities is an established and systematic planning process and organizational structure specific to
wide and varied disaster related circumstances.
We have proven with our planning and organizational framework and flexible base of operation that we can provide
swift, thorough and comprehensive services, supplying and allotting all the necessary resources and specialized assets
vital to recovery missions. We have demonstrated-and over time improved by trial and error-our capabilities to
mobilize either to a single catastrophic event or to multiple simultaneous events with hundreds to thousands of crews
and with myriad resources and specialized services. We have, over our history, amassed an impressive nationwide
network of reputable firms and subcontractors who are readily available to respond to our missions. Overall, our
corporate philosophy, personnel, equipment, resource chain, systems and technologies are all focused on this objective.
The foundations of our model are:
· Personnel. AshBritt maintains a full-time staff of over 40 persons, of which about half are senior level management
personnel that possess a wide array of practical experience and training specific to disaster response and recovery.
During hurricane season or during heightened incidence of natural disasters or following actual disaster events, our
staffing may typically increase to 300 or more. We augment our personnel from a pool of long-standing reserve staff
who are committed to a 24 hour muster. For instance, following the 2004 storm season, we employed approximately
325 personnel (a ratio of about 1:9 full-time to temporary staff), and following the 2005 storm season we employed
about 600 personnel (a ratio of about I: 15 full-time to temporary staff).
To the greatest extent possible we avail ourselves of local personnel in disaster-affected areas, both to help expedite the
recovery and to offer economic assistance to those most affected by an event. We strive to employ individuals who have
readily transferrable skills and some background in situation/emergency response management, such as individuals with
experience in the military, in fire, police or EMT disciplines, in public works or in other applicable public service
disciplines. Nevertheless, we have extensive policies and training procedures and "cram" courses that ensure our
personnel are thoroughly indoctrinated and able to perform at high levels safety and quality standards.
Disaster response and recovery is quintessentially about rapid and prudent decisions, coordination, efficiency and
safety, and the driving force of these is, simply, knowledgeable and astute personnel. AshBritt will dedicate a senior
management team to the City of Sunny Isles Beach and manpower commensurate to the recovery mission at hand. This
will ensure that project continuity will not be compromised in the event of subsequent disasters in other locations.
AshBritt has sufficient experienced personnel to manage a multitude of projects, as is clearly illustrated herein.
· Equipment. Ample supplies of purposeful, quality equipment resources are rarely a problem in the aftermath of a
major disaster, as loading, hauling and other support equipment availability heightens as contractors nationwide
typically offer-up and divert their resources. Based on years of experience, it may be claimed that the glut of
unsolicited, mobilized equipment creates some bottlenecks and hampers project management efficiency to a slight
degree. This problem is common to all large recoveries and responsible contractors. Equipment resources and attendant
manpower are often turned away, even if sufficiently qualified, as recovery areas become "saturated" approximating the
efficient level of operations. Generally, however, the resources (equipment and manpower) deployed and utilized during
any recovery mission, although peaking and troughing, fluctuate through the course of the recovery.
AshBritt maintains a professional fleet of self-loading grapple trucks and other heavy equipment specifically geared for
rapid and efficient debris removal. We also maintain an extensive database and network of subcontractors with specialty
equipment and assets (i.e., bucket trucks, cranes, barges, incinerators, etc.), and expertise related to the demands of
disaster response missions. A lion's share of these subcontractors have practical, real-world experience in disaster
response and recovery, as many have worked on Ash Britt projects or other smaller recoveries. An example of this
database is included herein.
AsflBritl, Inc. I Sunny Isles Beach, FL I RFP No, 08-07-0 I
17
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Furthermore, we rely heavily on local subcontractors and suppliers by establishing vital pre-event standby agreements.
We dispatch "first-responders" as well as our own equipment 24 hours prior to predictable events and stage the
equipment safely from the projected strike point to ensure that we exceed response commitments. For the City, in the
event of a looming natural disaster, equipment and manpower would be strategically staged throughout and outside of
the state and away from potential danger to safeguard against possible mobilization impediments and to ensure the most
rapid deployment following the conclusion of the event. .
AshSritt experienced similar impediments during our response for Hurricane Katrina, but utilizing our expansive
network of subcontractor partners, we were able to converge on the area from a number of areas and quickly establish
multiple mobile command and communication centers. As communication infrastructure will likely be dismantled or
erratic directly following a major event, rapidly establishing workable and flowing communication lines is vital.
AshSritt will deploy a variety of communication assets to the region, including satellite phones and internet service, and
will follow establish communication protocols on the chain of command to ensure the right communication gets to the
correct person or party. Communication equipment and assets are discussed in greater detail following in this section.
Also of note, once a recovery project is underway, in order to maintain operational integrity and high levels of steady
production, subcontractor "area or project jumping" is discouraged and prevented. Effective disaster recovery
operations hinge highly on work crew responsibility, and, as such, equipment and manpower deployment is conducted
in a methodical manner that stresses subcontractor area "ownership" and accountability. Committed subcontractors are
contractually obligated to complete their assignments as instructed, with the best interest of the public (persons and
property) and the environment in mind. Corrective actions and penalties are assessed for any work rule transgressions
or violations. Our subcontractor screening process, as well as our comprehensive truck certification process, ensures we
avail ourselves of the highest quality and safest equipment and machinery.
"
. Technology & Managerial Prowess. AshSritt management personnel are educated and experienced, and
empowered to make operational decisions to keep a projects advancing and on track. Management has a selection of
communication and data management tools at their disposal including: satellite phones, two-way radios, GPS units,
PDAs, laptops, wireless cards and proprietary technologies in which they are highly proficient using. As a general firm
policy'and out of necessity owing to the nature of the disaster recovery business, our managers are cross-trained on the
broad functions of response and recovery means and methods. Our project management systems, both procedures and
technology employment, have been developed and enhanced over our decade of existence. Our management model is
deeply committed to leveraging new technologies to apply effectively to recovery missions.
AshSritt management are conversant with and always work within the guidelines set forth in the Robert T. Stafford Act,
Title 44 of the Code of Federal Regulations (44 C.F.R.), and through FEMA and state directives and guidance. Further,
as emphasized herein, we conduct our operations within OSHA and EPA standards and policies. We continually
indoctrinate ourselves, as these governing directives and policies change, to ensure that we can fully and accurately
inform our clients and ourselves to serve our mutual interest. We strive constantly to harness the value of new
technologies to both educate ourselves and our clients, and to bolster our abilities to comply with the many governing
authorities and statutes encompassing disaster response activities.
. Business Capability & Continuity. Through AshSritt's wide network of business partnerships and shared resources
and facilities, we have the capabilities to respond to any disaster, anywhere, even in the event our corporate offices are
incapacitated during a concurrent disaster. Through our satellite offices, mobile command centers, and variously
located computer servers (for backup and security), we are poised to virtually eliminate down time and loss of
continuity. We have experienced these challenges first-hand, and have the track record and proven capabilities to
manage any possibility (and we have witnessed that "any" possibility is usually the rule in the wake of disasters).
. Training and Planning. To ensure the smoothest response and integration with our clients in managing any scale
disaster event, we highly value and encourage pre-planning and training. AshSritt conducts annual training and/or
specific workshops and presentations for all of our clients. Our training and workshop programs are customized and
current. They cover topics ranging from new policy changes of the federal Public Assistance Program, to recent FEMA
guidance, to technical assistance overviews, and to mobilization and operational considerations, including temporary
debris site selection and evaluation, emergency facility and route designation and priorities, review of debris
management plans, local subcontractor participation (with accompanying training workshops), recovery systems
training (i.e., Debris Management System (DIMS), GIS assets and systems, billing protocols, etc.), and other area-
specific operational considerations and caveats.
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AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Management Personnel & Expertise
AshBritt's greatest strength is our dynamic, knowledgeable and capable management team, which is skillfully led by an
experienced core group of company principals and senior management. Our principals and senior project managers
have well over 100 years of combined disaster response and recovery related experience. The team consists of
consummate professionals from diverse backgrounds who understand all facets of disaster management, and who are
empowered to make decisions quickly and definitively to push any recovery forward.
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All of our senior personnel are conversant with the federal emergency management standard Incident Command System
(ICS), a key component of the National Incident Management System (NIMS). Further, they are certified in the base
tenets of NIMS through completion of FEMA's Emergency Management Institute (EM\) NIMS IS-00700 training and
trained in the U.S. Army Corps of Engineers' (USACE) program of Construction Quality Managementfor Contractors,
the stringent standard for safety and quality control adhered to by the USACE during disaster recovery missions.
Additionally, many of our senior managers are certified in the Department of Defense's (000) Level I Awareness
Anti-terrorism training. Comprehensive resumes of key senior project managers and support personnel, along with
select certificates and documentation of accreditation and associations are included at the end of this section. Below are
brief profiles of our management personnel, many of whom will have direct and/or indirect responsibility for any
response and recovery effort for the City of Sunny Isles Beach, Florida.
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Kev Personnel
Randal R. Perkins
John W. Noble
Terry M. Jackson
Ralph Dahlgren
Dow Knight
Robert Ray
Bill Johnson
Tom Credle
Phil Foreman
Fred Neris
Luis Egozcue
Kevin May
Tim Mooney
Matthew Melillo
Adrian Parker
John Congemi
Randi Milner
Matt Gierden
Harry Leonard
Carrie Onderko
Mike Houllis
Danny Demidio
James Buddy Lofton
John Noble Sr.
Tom Haislop
Dwight Anderson
Rob Weber
Mike Noble
Brian Scott
Jeff Campbell
Bob Hewitt
Richie Bensch
Eddie Diaz
Jason Haynie
Pat Washburn
Jason Santiago
David White
Christina Bickhart
Penny Hernandez
Madeline Viton
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Position
Chief Executive Officer
Chief Operating Officer
Chief Marketing Officer
Managing Vice President
Division VP (Operations)
Division VP (Marketing)
Dir. of Site Management
Dir. of Quality Assurance
Project Manger (Contract)
Project Manger (Contract)
Senior Project Manager
Controller
Sr. Mkt. Coordinator/PM
Business Development/PM
Government Relations/PM
Dir. of Community Affairs
Marketing Coordinator
Business Development/PM
Safety Manager
Safety Manager
Safety Manager/Coordinator
Senior Project Manager
Compliance Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Manager
Project Supervisor
Project Supervisor
Project Supervisor
Project Supervisor
Project Supervisor
Project Supervisor
Project Supervisor
Project Supervisor
Data Manager
Administrator
Executive Assistant
Accounting Assistant
Years of Related Experience:
General
25
18
25
12
14
12
26
38
16
II
27
16
5
15
6
20
5
6
31
7
30
19
35
25
12
40
25
12
10
18
10
14
20
12
23
6
5
6
10
3
Collection
13
10
10
10
5
5
24
31
6
8
9
15
2
4
2
I
2
4
7
4
3
9
35
6
3
6
3
4
8
2
5
8
15
4
2
2
3
3
5
2
Site Met.
25
13
10
8
8
5
24
32
6
8
12
15
2
4
2
I
I
4
26
4
3
II
35
6
3
3
3
4
8
2
3
10
8
4
2
2
3
3
5
2
Reduction
25
9
9
8
4
5
15
25
6
8
7
15
2
4
2
I
I
4
5
4
3
9
35
6
3
3
3
4
8
2
3
10
8
4
2
2
2
3
5
2
Note: Select management personnel. AshBritt maintains a broad pool of reserve management and contract personnel
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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with varied and extensive experience in the special demands of disaster response and recovery efforts. A full list of
reservists can be provided upon request.
Ash Britt Principals
Randal Perkins - Chief Executive Officer. Randal "Randy" Perkins founded AshBritt as a Florida corporation in 1992.
As the General Manager of the AshBritt management team, he sets the vision for the organization through constant
research and analysis of the technical, operational, and political environment comprising the disaster industry. Randal
is highly qualified and experienced in all phases of disaster response and recovery operations from his years of
practical, real-world experience. He is a receptacle of knowledge regarding all debris collection, removal, reduction,
recycling, and disposal activities, as well as a deft communicator who is able to assist high level stakeholders with the
public information demands following major disaster events. He has a degree from the University of Central Florida
in Business Administration, and he has completed course work at the University of Miami in Global Business
Concepts. Randy is also an Associate Member of the Society of American Military Engineers and National Arborist
Society. He also resides on the Board of Directors of several national charitable organizations, and he is very active in
state and local charitable endeavors. He has been directly involved in all Ash Britt disaster response and recovery
projects.
John W Noble - Chief Operational Officer. John Noble is an environmental engineer who earned his Masters degree in
Solid and Hazardous Waste Management from the University of Florida. He also is a graduate of the United States
Military Academy at West Point, where he earned a Bachelors Degree in Civil Engineering-Engineering
Management. Over his career John has managed a long line of environmental construction and mitigation projects.
Since joining the Ash Britt team in 1994, he has successfully overseen the operations of over twenty mid-to-Iarge-
scale disaster response and recovery projects, and he has generally provided operational insights for all of AshBritt
recovery deployments. John is currently a State of Florida Board of Professional Engineers - Engineer Intern (#
1096ET126) and a licensed Certified Pollutant Storage System Contractor (No. PC C056744). He is certified in
OSHA's 40 Hour Hazardous Waste Operations and Emergency Response training, as well as the 8 Hour Annual
Refresher course. John is currently a member of the Society of American Military Engineers, the American Society
of Civil Engineers and the Florida Petroleum Marketers Association.
Terry Jackson - Chief Marketing Officer. Terry Jackson is AshBritt's chief marketing strategist, as well as an
experienced hands-on project manager. Since joining the Ash Britt team in 1995, Terry has successfully managed over
twenty-five various disaster and special environmental projects. Terry is a resident expert in the federal Public
Assistance program and the many regulations and guidelines propagated by FEMA. He is also AshBritt's senior
compliance and safety manager, having gained invaluable first-hand experience and professional training over his
many years of experience. Owing to this background, he is generally responsible for the oversight and
implementation of all AshBritt's training activities. What's more, Terry joined the Ash Britt team after a fruitful
twenty year career with PepsiCo Corporation. His experience there in multi-market management, organization, and
systems analysis has been transferred over the years to develop better client service, marketing, and administrative
practices for AshBritt. Terry holds a Bachelors of Business Administration from the University of Houston, and has
completed continuing education course work in business from the Florida International University.
Key Management Personnel
Ralph Dahlgren - Managing Vice President. Ralph Dahlgren is currently the Managing Vice President and a senior
project manager at AshBritt. Ralph has had over 20 years of customer service, property management, logistics and
transportation experience. As the Out-port Ops Manager for Royal Caribbean Cruise lines, Ralph was responsible for
transportation and logistics operations in ports and airports world-wide. As the GM of the Disney Resort property in
Hilton Head Island, he directed all operations for a 15 acre resort property. Since joining AshBritt in 2004, Ralph has
become fully integrated into the disaster industry and utilizes his organizational talent to benefit AshBritt's clients. He
successfully managed Ash Britt's response and recovery efforts in Escambia County following Hurricane Ivan in
2004, from which AshBritt managed over 2 million cubic yards of debris. He also was instrumental in managing
several concurrent projects in S. Florida after Hurricane Wilma in 2005, with total debris quantities exceeding 2
million cubic yards. Ralph is a graduate of the Florida International University in business administration, and he
holds an MBA from the University of Florida.
Charles Knight - Vice President Operations. Charles "Dow" Knight is a graduate of the United States Merchant Marine
Academy in Kings Point, New York. As a Lt. Commander in the Naval Reserve assigned to the Military Sealift
Command, Dow has obtained vital experience in logistics and transportation of large scale operations. This expertise
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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is utilized by Ash Britt to manage timely resource allocations to multiple disaster projects and to manage the
complexities of large scale multi-faceted recovery projects. Dow also provides operational oversight for all marine
services projects. Most recently, Dow was the task project manager in Hancock County, Mississippi for AshBritt's
USACE Hurricane Katrina debris mission. Dow was responsible for oversight of all project activities, including
subcontractor management and assignments, scheduling, documentation and reporting, right-of-entry program
implementation and management, as well as a host of other duties. The Hancock County task was the largest and
most extensive task of the sixteen separate task orders issued by the USACE for the Katrina mission. In summary, it
entailed the removal and disposal of approximately 6 million cubic yards of debris, with almost 7,000 right-of-entries
performed-many of which were contained demolitions. Over 4,000 trucks were employed throughout the course the
mission. Dow was instrumental in managing our field and support staff, as well as interfacing with the USACE
command to ensure that this task was completed in an efficient, safety and respectful manner.
Rob Ray - Vice President Marketing. Rob Ray has over 14 years of related management and customer service
experience, with specific experience in landscaping and environmental tree work and safety training. Rob first
collaborated with AshBritt, as part of a joint venture in 2004, as an Operations Manager for several Hazardous Tree
Removal projects in San Diego County and San Bernardino County, California. In 2005, Rob served as both a Senior
Project Manager and as the Operations Manager for the USACE Hurricane Katrina State of Mississippi recovery
operations, coordinating and organizing subcontractor operations in 15 counties. Rob was also responsible for
administrative oversight in AshBritt's primary Regional Field Office in Saucier, MS. Here he managed the project-
specific accounting and data/reporting staff team, and assisted AshBritt's mission administrator/contract compliance
specialist. He also directed in many instances the activities of Task Project Managers, negotiated agreements with
subcontractors, and negotiated operational arrangements with the USACE command on a weekly basis. Rob,
moreover, has overseen the final audit/reconciliation and closeout of the entire USACE mission, including all final
releases of payment from subcontractors, all outstanding deficiencies where applicable, all data comparison with the
USACE (over I million project transactions).
Tom Credle - Director of Quality Assurance. Tom Credle began his disaster experience in 1970 when he was the first
Director of the Virginia Office of Emergency Services. He began his federal career in 1973 as the Regional Director
of the Federal Disaster Assistance Administration, which later became a key part of FEMA. During his federal
service he was appointed the Federal Coordinating Officer on 70 major disasters across the United States. He also
participated in several disaster recovery efforts outside the United States. Tom retired from federal service in 1996.
He worked for the State of Florida as a Disaster Recovery Officer for two years before entering the private sector as a
disaster recovery consultant. He currently is an exclusive consultant to AshBritt where he supports the AshBritt
efforts in training and in active recovery operations. He is a graduate of the College of William and Mary and has a
post graduate degree from the University of Maryland.
Jim Loomis - Project Administrator. Jim Loomis has extensive disaster-recovery relevant expertise, which has been
developed during his 12 year career at the State of Florida Department of Community Affairs in the Division of
Emergency Management. Mr. Loomis worked extensively on a vast array of Federal Public Assistance projects and
handled many program challenges through their completion. He has supervisory and hands-on experience with
approximately one hundred Federal disaster declarations in the areas of government-to-government assistance for
wildfire management and infrastructure assistance, government-to-individual assistance for meeting uninsured family
needs, and government-to-business assistance for uninsured business recovery needs. Jim served as Senior Mission
Administrator for AshBritt during the Hurricane Katrina mission handling all contract and fiscal administration.
Bill Johnson - Director of Site Management. Bill Johnson has been involved in the solid waste industry for over thirty
years. Beginning as an owner/operator of a Florida waste collection firm, he was later recruited by BFI to manage
their operations in several South Florida communities. His expertise in equipment, route management, logistics, and
site management has been integrated as standard operating procedure for AshBritt disaster recovery operations. Bill
has served as a temporary debris site consultant and as a Debris Site Manger on a number of AshBritt recovery
projects. Moreover, he served as a Project Manger in Jackson County, MS for our Hurricane Katrina mission, where
he successfully managed the collection and removal of over 3 million cubic yards of debris and over 4,000 right-of-
entries.
Matt Melillo - Business Development/Project Manager. Matt Melillo, since joining AshBritt, has assumed a number of
responsibilities, from quality control manager to project superintendent to operations and project manager. Matt's
strong technology background has helped build company efficiencies. Matt is also instrumental to the marketing
efforts of Ash Britt, conducting research, assisting in the formulation of training programs, and preparing and
AshBritl. Inc:. I Sunny Isles Beach. FL I RFP No. 08-07-01
21
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coordinating client proposals. Matt also serves as a Project and Operations manager. He successfully assisted in
managing the recovery efforts in Orange County and Orlando, Florida in 2004, and he served as the Operations
Manager for both Lamar County and Forrest County, MS, overseeing the collection and disposal of over 4 million
cubic yards of disaster and approximately 4,000 right-of-entries. Matt holds a BA from Syracuse University, New
York, in economics and finance with a concentration in professional management.
Tim Mooney - Sr. Marketing Coordinator. Tim Mooney has had over 15 years of customer service, project
management, logistics and transportation experience. Tim serves as the Senior Marketing Coordinator, assisting with
market research, preparing proposals, client relationships and technical assistance. Tim also serves as AshBritt's
local subcontractor, MBE, WBE and DBE liaison. Tim has also has a great deal of disaster recovery field experience,
as he has managed several key projects in South Florida for AshBritt since 2004, including the assisting in the
recovery efforts in Charlotte County in 2004 and managing projects for the County of Cooper County, County of
Sunrise, Town of Dania Beach and County of Plantation.
Matt Gierden - Business Development/Project Manager. Matt has been with AshBritt for five years on a full-time basis
primarily conducting project management tasks. Matt's experience has elevated him to our technical
assistance/marketing department as he has served on more than 20 federally declared disasters.
Adrian Parker - Government Relations Director. Adrian Parker received his Bachelor's degree in Business
Administration from the University of Mississippi with majors in banking and managerial finance. As AshBritt's
Government Relations Director, he has managed and coordinated consultant affairs nationwide, as well as
coordinated fundraising events, both charitable and political. His roles have included: Subcontractor coordination for
potential fire debris removal in San Diego, CA, promoting AshBritt's efforts for Bark Beetle Remediation in
Colorado, and promoting AshBritt's Emerald Ash Borer Beetle Program in Michigan. He is currently, with Rob Ray,
overseeing the marketing efforts and client preparedness in both Texas and the Florida Panhandle.
o
John M Congemi - Director of Community Affairs. John Congemi is a CAS graduate of Communications from the
University of Pittsburgh. John joined the AshBritt team in 2007, with the responsibility of branding the AshBritt
name in local communities, counties, and states throughout the country. John's primary focus will be in the areas of
community relations, supporting Client charitable events, and organizing and managing events beneficial to the local
community. You may also see John on Saturday afternoons in the fall, handling his duties as a color analyst for ABC
and ESPN College Football.
Randi E. Milner - Marketing Coordinator. Randi Milner is a B.A. graduate of Public Communication from Florida
Atlantic University with a minor in business. Randi joined AshBritt's Marketing Department in 2005 and has
prepared proposals, market analysis and project quality control via client relations. Randi's primary responsibility is
marketing, but she also provides technical assistance & client quality control for AshBritt's clients.
Fred Neris - Project Manager. Fred Neris is the owner of Dorado Services a 100% Hispanic-Owned, Certified 8(a) and
HUB Zone Corporation capable of providing contracted services for Waste Management, Demolition, Land
Management, Disaster Recovery, General Contracting, Facilities Maintenance, and Environmental Engineering. Mr.
Neris is a Florida Registered Professional Engineer. He is licensed as an Environmental Engineer with over 17 years
of experience in this field. This professional certification is indicative of his dedication to excellence and professional
service. Fred has served as a project manager on several AshBritt recoveries, including Orange County and Orlando,
Florida in 2004 and in George County and Jackson County, MS for our Katrina Recovery mission. He holds a
Bachelor of Science in Environmental Engineering which he received from the University of Central Florida in 1991.
James "Buddy" Lofton - Compliance Manager. After serving the U.S Army Corps of Engineers for over 32 years,
Buddy retired in June 2005 as Emergency Management Specialist (EMS) for the Vicksburg District. He was the point
person for all natural disasters including hurricanes, tornados, floods, snow storms, and droughts. Along with
personally responding to these disasters he also attended formal training, in debris management, project management,
safety, construction management, disaster management, quality control, cost estimating, and project funding.
Additionally he designed and conducted a variety of exercise scenarios testing projects and its personnel in the
response and recovery from a natural or national disaster. Mr. Lofton was an indispensible resource during Ash Britt's
recovery mission in Mississippi in 2005, and he now serves as an important consultant and project compliance
manager for us.
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AsflBrilt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
22
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Response & Recovery Resources
AshBritt distinguishes itself in the disaster response and recovery industry by its high standards and strict reliance on
superior resources (professional and trained personnel; proper, adequate and safe support equipment and hauling
vehicles; and ample and ready materials and supplies). As a long-standing contractor, we have amassed a large and
wide network of resource providers. These comprise our carefully screened subcontracting partners, our strategic
teaming agreements with specialized firms, and our preferential accounts with prominent and reliable national and local
suppliers.
In addition to our reliance on our vital network of resource and service providers, we also make strategic use of our own
professionally maintained assets, including heavy equipment, grapple trucks, hauling and support vehicles, industrial
grinders, as well as other response and recovery assets. A select listing of our heavy equipment recovery assets and
committed manpower is included following in this section (please refer to our Equipment and Personnel Commitments
& Availability Table).
When necessary, drawing on our strong financial position comprised of both ample cash reserves and available bank
lines of credit, we will either lease or purchase additional equipment, vehicles and/or supplies to ensure that we can
perform any current workload of which we may be confronted. Our experience record, as presented herein, clearly
illustrates that we have the wherewithal, resources and capacity to handle the response and recoveries of the most trying
disaster events. It is also important to stress here: although adequate recovery resources and assets are surely vital to
any response and recovery mission, it is the careful and skillful allocation and management of these resources that leads
to a truly efficient and successful recovery. From our many years of experience in responding to disaster events, we
have seldom, if ever, had to confront a situation of not having enough available equipment, machinery and hauling and
disposal vehicles.
Our main emphasis has always been on targeting the best equipment and partnering firms, and our success and
reputation is a testament to this approach. As a matter of rule, we strictly rely on using only "certified-safe" mechanical
loading, hauling and dumping equipment, as well as other disaster mitigation assets. We also ensure that all personnel
employed on our projects are properly indoctrinated and certified to perform their respective tasks.
Teaming Agreements
AshBritt maintains teaming agreements with Veolia Environmental Services, Inc., lAP Worldwide Services, Inc.,
Dorado Services, Inc., Foster Fuels, Inc., Aerostar Environmental Services, Inc., Fireline Restoration Services, Inc.,
Mahaffey Fabric Solutions, Inc., and Sidram Power, Inc., amongst other firms.
I) Veolia is a globally recognized full-spectrum environmental and waste services company with a division specializing
in emergency response (24/7), hazardous waste, remediation, bio-solid management, marine recovery, and an array of
other services. Veolia (under their former subsidiary Onyx Special Services) has supported us in over twenty-five
special projects. Please visit them on the web at veoliaes.com to see their broad service offerings.
2) lAP is a national top provider of domestic life support commodities such as bottled water, packaged ice, and power
generators. The rapid delivery of these supplies after a disaster has occurred is critical to our clients. They are FEMA's
"contractor of choice" for such services. Visit www.iapws.com.
3) Dorado is an 8(a) and a HUB Zone certified environmental engineering firm with offices in South and West Florida,
South Carolina, Oklahoma, Texas and Puerto Rico. Dorado provides baseline soil & water sampling, HHW collection,
and investigation services for potential environmental threats. They have assisted AshBritt on over twenty large-scale
projects. Visit www.doraadosi.com.
4) Foster Fuels is a Virginia based emergency bulk fuel supplier, serving clients nationwide. They handle diverse
fueling needs, including staging fully functional fueling sites and providing fuel for generators, company fleets, and
personnel vehicles. They work closely with federal, state, and local governments, as well as private industry. During the
Hurricane Katrina, Rita and Wilma recoveries of2005, Foster Fuels supplied customers from New Jersey to Texas to S.
Florida with approximately 500,000 gallons of emergency fuel. Visit www.emergencyfuelservice.com.
5) Aerostar is a full-service, woman-owned SBA certified 8(a) environmental engineering and remedial construction
firm. Aerostar maintains a number of south-east offices, including those in Jacksonville, Orlando, Pensacola and
Atlanta. Aerostar performs water damage assessments, mold inspections and remediation, asbestos surveys,
hazardous/solid waste characterization and management, air, water and sediment sampling, and other environmental
A$hBritt, Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
24
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services. Visit www.aerostar.net.
6) Fireline Restoration is a subsidiary of Home Solutions of America, Inc., a publicly traded company on NASDAQ
that exclusively provides recovery, restoration and rebuilding services to regions that are prone to weather emergencies,
such as California, Florida and the Gulf Coast. HSOA has offices and franchises across the nation. Fireline is based out
of Tampa, Florida and has multiple offices throughout Florida and the South East U.S. Their emergency restoration
service offerings include emergency services, security board ups, water extraction, drying in, dehumidification, mold
remediation, tarp installation, roof repair, interior and exterior reconstruction. They also offer an array of emergency
support resources and assets. They are a state certified General Contractor with over 25 years of experience. Visit
www.firelinerestoration.com & www.hsoacorp.com.
7) Mahaffey Fabric Solutions is one of nation's leading suppliers of temporary portable shelter and storage solutions.
Mahaffey assists AshBritt in constructing and maintaining turnkey man camps, when needed, complete with temporary
emergency housing, temporary power, catering and food services, maintenance services, potable bulk water supply,
liquid waste services, portable showers and toilets, and gray and waste water collection and disposal services, amongst
other key emergency services. Visit wwwfabricsolutions.com.
National Accounts
Equally important, we have preferential national accounts with a number of the nation's largest providers of equipment
and supplies. These relationships ensure availability and expeditious delivery of post-disaster equipment resources and
assets. We maintain these relationships by partaking in annual re-assessment meetings. These ensure we are serviced
promptly when our clients need us most. What's more, owing to our many years of business relations with these firms
under the context of disaster recovery, a mutual understanding and synergy has been forged that raises the performance
of the supply chain to match the urgency of the event. These providers include United Rentals, Hertz Equipment Rental,
Sunbelt Rentals, Nations Rent, Neff Rentals, Carrier Rentals and CAT Rental, all leading rental equipment and vehicle
suppliers.
Equipment Standards
AshBritt certifies the safety of "all" project equipment. We use only mechanical loading and hauling equipment for
debris collection, discouraging the use of hand-loaded trailers (well before FEMA guidance was propagated on their
limitations). We believe hand-loaded debris cannot be accurately estimated visually, compromising quality control.
Hand loading is also inefficient and a dangerous method of collecting debris and it encourages what is known in
industry lingo as "cherry-picking", a practice we highly discourage and stamp out. We also require all hauling vehicles
to have sturdy tailgates and tarps that effectively contain debris during transport, and we demand all haulers rapidly
unload themselves, without assistance, excepting cases with mitigating circumstances.
Ash Britt maintains its own fleet of self-loading/dumping grapple trucks, the most versatile and effective loading vehicle
for curbside debris removal. With a boom reach of 15 to 20 feet, these trucks can safely remove debris stacked on
rights-of-way without damaging sidewalks or easements or other public or private property. And with a lift capacity of
up to 7,500 pounds, they can safely handle any material in the debris stream with rapidity. The most valuable aspect of
maintaining our own fleet is the flexibility afforded to adequately complete any job with the highest quality standards.
We are able to quickly respond to "hot spot" and punch list items toward the end of the recovery efforts, and canvass the
entire work area, while keeping subcontractors dedicated to their assigned zones.
Communication Resources
Immediate and reliable communication assets and systems following a disaster event are crucial. AshBritt establishes
mobile command center(s) and/or temporary static emergency response and communication centers typically within 24-
48 hours (or sooner) of a Notice-to-Proceed (NTP) for a mission. Ash Britt, when applicable and available, also utilizes
area teaming partner offices and facilities as an additional administrative support centers and resource clearinghouses
(i.e., pre-recovery mobilization registration areas or data centers or emergency asset check points).
For our initial mobilization and communication hubs, Ash Britt uses state-of-the-art motor coach buses for Mobile
Operations Control Centers (and living quarters as necessary). These are fully equipped with internet satellite
capabilities, computer network infrastructure, and an array of vital communication and office provisions. We have
found these to be versatile, economical and flexible, and they can be deployed straightaway-prior to disaster strike or
after NTP. AshBritt owns several of its own coaches and leases additional buses as necessary through our exclusive
supply agreement with our vendor. When conditions become suitable, we setup static office trailers or acquire available
local office space or share space designated by the City.
AshBritl. Inc I Sunny Isles Beach. FL I RFP No. 08-07-01
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AshBritt will deploy with the following communication options:
· Satellite Phones. AshBritt will provide satellite phones and internet service to key management and to City
personnel if normal communications are interrupted owing to storm generated damage.
· Satellite Dishes. We will also supply mobile, trailer mounted satellite dish communication systems to ensure
broad-ban communication capabilities.
· Nextel Radios. Our preferred method of communication is Nextel radio service because of their universal
application and use. We maintain a large inventory ready for immediate activation.
· GPS Units. Senior management and select field personnel will be outfitted with Global Positioning System units
to facilitate local orientation and dispatch.
· Blackberry Devices. We also employ Blackberry phones and devices to facilitate communications by allowing
remote web and email access, as well as two-way radio.
· Field Laptops. Our senior and select mangers and personnel are equipped with laptops for document
management, email communication, and field reporting and documentation.
· High Speed Scanners. Select personnel are equipped with and man Panasonic high speed scanners which are
used for a variety of documenting and recordkeeping functions.
· Web Based Applications. As soon as internet service can be reestablished to City officials, AshBritt will provide
web based reports detailing the evolution of the recovery project. Management reports, production reports,
graphs, discrepancy/damage tracking, and truck measurement logs are all provided via the internet. GIS tracking
of cleanup progress may also be implemented.
· Digital/Polaroid Cameras. Select mangers and field personnel are supplied with digital and/or Polaroid cameras
for field work documentation and reporting purposes.
We constantly assess and test new communications technology so to offer our clients the most effective solutions for
response and communications, as reliable communication during recovery efforts is vital, especially at the onset.
Resource Database
Owing to our own reliance on outside resources, Ash Britt maintains extensive relationships and a comprehensive
database of qualified subcontractors including an inventory of their equipment. Our subcontractors hail from all over
the United States. We often avail ourselves of their experience and expertise to assist our own forces in conducting
recovery operations. It is our practice to establish and maintain standby agreements with applicable specialty
subcontractors to ensure an expeditious and comprehensive response for our clients.
Our database also assists us in identifYing local contractors no matter where an event occurs. Through an interface with
our main Ash Britt web site-the first of its kind in our industry-it is simple for any subcontractor to register for pre-
qualification as an accepted subcontractor. At present we are in the process ofrevamping and improving this vital tool.
AshBritt has over 12,000 registered subcontractors nationwide, of which almost 2,000 hail from the state of Florida.
Many have worked directly on AshBritt recovery projects. These data are available upon request.
AstlBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
26
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Technical Approach & Methodology
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Management Plan & Response
Ash Britt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Management Standards & Approach
AshBritt will deploy a fully qualified and experienced Project Management Team (PMT) to the City of Sunny Isles
Beach that is commensurate with the severity and magnitude of the disaster event. Disaster debris stream quantities and
makeup and overall post-disaster conditions will always vary. Ash Britt will respond specifically and proportionately to
any recovery with the appropriate personnel, organizational structure, equipment assets, communications structure,
resources, and systematic plans of execution to ensure an efficient, rapid and safe recovery.
For a large-scale recovery operation, we will deploy a broad, mostly specialized PMT to handle the complexity of an
expanded recovery mission. For smaller events, when the recovery response is generally limited to the collection of
vegetative debris, we will deploy a smaller PMT. During smaller event recoveries, the Project Manager will assume a
greater share of responsibilities. Further, any deployed PMT will likely expand and contract over the course of the
recovery, smoothly transitioning to achieve the optimal level of personnel. AshBritt specifically assures the City of
Sunny Isles Beach that the management deployed for any recovery in the City will be dedicated and sufficient to design
the best Management and Operations Plan to meet the City's needs.
The following standards, at a minimum, will be upheld for any recovery efforts in which we may be called upon to
assist the City:
.
Rapid Deployment & Accessibility. The quantity and quality of resources deployed to the City, as well as the speed
of deployment of these will meet or exceed AshBritt's commitment to the City. We will make a full and concerted
effort to effect an expeditious, safe and cost-effective recovery. Additionally, our senior management will be
available 24/7 throughout the course of the project via various communication channels.
Common Framework. As a known part of a larger effort and mutual aid response, best practices of cooperation,
clear communication, collaboration, accountability and efficient use of shared and owned resources will be
followed. Flexibility, visibility, and accessibility will be maintained.
Project Responsibility. Ash Britt senior management, whether a large or small team is deployed, will have full
responsibility and the authority to direct all subcontractors and teaming partners who are involved in the recovery
efforts. Management will be solely responsible for all means, methods, operations, safety matters and other project
procedures over us and all subcontractors.
Regulatory Compliance. All activities related to every aspect of the recovery operation will be conducted
according to FEMA, federal, state, and local laws, regulations and guidelines. Any deviation from the guidelines,
whether through negligence or willful intent, will be addressed and adjudicated immediately and decisively, as well
as reported completely and in a timely manner.
Self Sufficiency. AshBritt staff and subcontractors will maintain self-sufficiency with regards to housing,
sanitation, food and lodging, as well as equipment safety, maintenance, repair and fuel by means that are consistent
with local requirements and with common sense to minimize adverse affects and further disruption in the City.
Timely and Accurate Reporting. Daily, weekly or other cumulative reporting, accounting and attendant
reconciliations will satisfy the City's standards. The best available support technology and systems will be used.
And all data, documentation, and invoices will be timely, accurate and audit quality. Transparency of the
documentation and reporting process through full client access to our fully compliant and accountable debris
tracking system, Debris Information Management System (DIMS).
Financial Control & Integrity. AshBritt via the employment of our SOPs and plans, and the administration and
enforcement of such by our PMT, will ensure the most efficacious and cost-effective means of recovery
performance. Further, with our sound financial standing, lines of credit, and streamlined DIMS tracking system we
will be able to rapidly and accurately compensate our subcontractors during the outset of any disaster event.
Moreover, DIMS seamlessly segregates debris quantities (and types) from multiple contracts, including Federal
Highway Administration (FHW A) debris quantities where applicable.
Qualified Tecltnical Assistance. Guidance offered by the Technical Assistance Team will be timely, consistent,
thorough, and accurate, resulting in the full realization and reimbursement of all eligible claims in the shortest
possible time frame. The Team will participate to the greatest extent allowable by the City and by federal and local
authorities to offer the greatest support and assistance throughout the funding process, while at the same time
maintaining the highest level of neutrality and integrity.
Safety & Healtlt. Operational safety, health and accident prevention measures will be in effect and reinforced daily
by all active personnel. These measures and procedures will be reiterated weekly during planning meetings, or as
needed. All PMT members and all AshBritt personnel, not just our Safety Manager, will be empowered to address
any potential unsafe conditions or actions. Immediate and swift action will be taken to correct any safety
deficiency, while maintaining the utmost respect for all members of our workforce. Safety of citizens will be
considered paramount.
.
.
.
.
.
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
28
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Deficiency Response. Project deficiencies (public or private collateral damage) will be posted, tracked, and
reported in a timely manner to the City. Reports will fully describe the deficiency, supply evidence of a 24 hour
response, of the conflict resolution, and of the corrective action to prevent future occurrences. Releases of repair or
monetary settlements will be supplied to the City representative in a timely fashion.
Project Organization. The recovery will proceed in accordance with a flexible, modular, coordinated and objective
plan of action that can be easily adjusted or scaled to accommodate an ever changing recovery environment and
mission. Operations, to the greatest extent practicable, will be efficient, unified, and cost-effective, meeting the full
and utter approval of the City. And deviations from the City's expectations or standards will be corrected in the
shortest time possible.
Site Quality Control & Assurance Overview
AshBritt employs a team of Quality Control Supervisors (QA/QCs) to monitor the overall safety and quality standards
of the operations in the affected work area (debris collection zones, temporary disposal sites, and other public or private
property, as applicable). QA/QCs enforce FEMA guidelines for debris eligibility, safety, project work rules,
compliance with applicable laws, and timely follow-up to homeowner complaints and concerns, as well as specific City
requests.
Specifically, QA/QCs assist in overseeing staging areas, crew certification and coordination, collection zones and crew
navigation, and in enforcing our "clean as you go", traffic control and debris securing (i.e., tarping, load heights and
weights) policies, as well as our safety and environmental plans. They conduct random equipment and vehicle
inspections and tool-box safety meetings in the field. They enforce work hour and zone collection boundaries and
ensure necessary corrective actions. They coordinate field operations with "other" contractors. They coordinate,
monitor, compile and spot check all field documentation and reporting, and they act as field liaisons for our senior
management. They oversee all damage reports and settlements. Moreover, throughout the recovery, QA/QCs monitor
and report any threats to public health and safety, and track the overall progress of the cleanup, ensuring our collection
passes are carried out as efficiently and safely as possible.
Our subcontractors are held accountable for repairing all collateral damages (both public and private) as a result of their
negligence or accidents while carrying out the recovery. We encourage subcontractors to take due care when conducting
cleanup operations; still some damage is unavoidable. We urge them to complete repairs within their capabilities
immediately after they occur. If not discovered or when not feasible, our QA/QCs will respond to research and to
ameliorate the situation. As a rule, QA/QCs will contact the person(s) making claims regarding damages within 24
hours of receiving said claim. Often contact is made sooner. Our QA/QC Compliance Manager tracks all damage
claims (deficiencies) utilizing our advanced recovery tracking program, and ensures that proper follow-through is
conducted with incidents that warrant prolonged attention. He assigns, as needed, QA/QCs to particular cases. After
exhaustive investigation and communication, our QA/QCs, Project Manger and claimants discuss information such as
method of repair and timeline for completion. We are committed to repairing all damages expeditiously (generally,
within 30 days). Our QA/QCs obtain signed unconditional releases upon the resolution of each property damage claim.
These indemnify the City and AshBritt from future actions associated with the claim. A Deficiency Tracking Report and
copies of any executed releases will be provided to City representatives on a weekly basis and at the end of the project
for appropriate closeout.
AshBritt will ensure that all surface damage, such as rutting and pavement damage attributed to our subcontractors, we
be filled to grade with like material and repaired to pre-damage conditions. We will diligently investigate and repair all
damage caused by our equipment to existing grade, road shoulders, sidewalks, drainage, structures, trees, shrubs,
grassed areas, landscaped and other improved property, et cetera. Our crews and all field personnel are mandated to
preserve and protect, to the best of their abilities, all existing structures, infrastructures, vegetation on or adjacent to the
area of work (curbside or otherwise). We will repair or replace with like materials all damaged mailboxes on the same
day that the damage occurs, to the best of our abilities. QA/QCs through field supervisory vigilance will ensure to the
best of their abilities that all staff and subcontractors providing service to the City will adhere to AshBritt's high
standards of operations.
Safety, Quality & Environmental Control Overview
It is paramount to AshBritt to conduct our work with the highest levels of safety, quality and environmental
stewardship. We hold all of employees and subcontracting partners responsible for meeting these standards. We
enforce comprehensive Health & Safety, Quality Control and Environmental Control Plans. AshBritt considers safety
and environmental concerns seriously in any disaster recovery operation, and we have an impeccable record to show for
it. As stated prior, during our management of Hurricane Katrina under the USACE, we maintained a less than .0 I
A<~hBritt. Inc:. I Sunny Isles Beach, FL I RFP No. 08-07-01
29
o
percent of lost-time injuries to total-man-hours worked. Additionally, in managing over 49 temporary disposal sites, we
had negligible environmental impacts. Considering the grand scope of this mission, these statistics are an extraordinary
testament to our commitment to safe and responsible operational practices.
We pride ourselves on continually training our personnel, as well as extending that knowledge to our subcontractors
through written plans, on-the-job training, and outside education. All of our management staff are National Incident
Management System (NIMS) and Incident Command System (ICS) certified, and our field personnel are HAZPOWER
and OSHA 40 certified. Some hold other more specialized distinctions, as well, such as Certified Arborist. More
important than any written plan or certificates of training, however, is the application of them. It is the vigilance and
diligence that our safety managers, supervisors, quality control personnel, and all other staff and partners exhibit in the
field that leads to our unparalleled achievements.
On all projects, we encourage and foster an environment of best safety practices and individual responsibility, with a
swift and appropriate system for rewards and penalties commensurate with all work actions. Our plans collectively
encompass some of these key aspects: safe work practices; accident prevention education; safe-certification of all
operating equipment and follow-up inspections; debris transportation supervision by our QA/QCs to prevent over-
loading and falling debris; traffic control to include flag-persons and traffic maintenance devices to protect vehicular
and pedestrian traffic; site security, fire protection and air monitoring; hazard identification and mitigation; activity
hazard analyses for operational tasks; respiratory protection procedures; accident investigation and reporting; noise
mitigation; and emergency response actions.
What's more, our plans address vital environmental and infrastructure protection measures and pollution controls, such
as: procurement of all environmental, materials handling and land-use permits and licenses, and dissemination of
regulatory updates; protection and preservation of the surrounding ecosystem and natural habitats, to include surface
and ground water considerations, air quality and soil control, sampling and testing, fish, wildlife and wilderness area
protection, trees and botanical habitat and ground cover concerns, historic and archaeological designated areas
identification and preservation, as well as noise and odor pollution and aesthetic concerns. Environmental impacts of
collection activities are considered for prevention of further damage to infrastructure and for the handling and
containment of hazardous materials and for the mitigation of any releases of handled hazardous materials, as well as for
the control of vegetative debris containment.
o
Impacts of site selection, construction and reduction methods are considered, including: proxImIty to occupied
dwellings and safety buffer zone availability; location and distance from water bodies, such as rivers, lakes, streams or
wetlands; accessibility and closeness of obstructions and power lines; presence of on site underground utilities or
storage tanks; stability of soil strata and erosion and sedimentation control, as well as hauling traffic impacts on such.
Local effects of various methods of debris processing and handling are evaluated, such as: air curtain incineration and
open burning impacts (with attendant testing and disposition of ash), grinding impacts (with attendant considerations of
noise, dust, particulate matter, disposition and beneficial use), storage, decontamination and recovery of white goods
(i.e., refrigerant containing appliances that require special handling) and recycling of such, household hazardous waste
storage, containment and approved disposal, hazardous materials containment, storage, remediation and approved
disposal.
Site restoration and closure and all attendant soil and ash testing is undertaken under Federal and City environmental
guidelines to ensure no environmental contamination is left on sites. Any remediation and monitoring will be
coordinated with City and/or Federal environmental protection agencies, as required and applicable. AshBritt
management and staff specialist, through constant communication, referral, research and education, stay apprised of
current Environmental Protection Agency (EPA) and Florida Department of Environmental Protection (FDEP)
mandates, specific guidelines, rules and laws as they relate to disaster recovery and debris management.
We also stay informed through our work on other special environmental projects, which often correlate to disaster
recovery work, and through our association, affiliation and contacts with the American Public Works Association
(APW A)-various Chapters, who stay apprised of additions or updates that affect their purviews.
o
Documentation and Reporting Overview
Proper and efficient documentation and reporting of recovery activities is vital to successful recovery missions and the
attendant reimbursement process. The documentation used and the system through which it is compiled and tracked is
an integral and important part of the recovery process. For instance, the City Debris Load Ticket (or AshBritt's if
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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necessary) will be used to record critical information about all loads of debris collected from public rights-of-way and
transported to designated disposal sites, or transported from temporary debris sites to final disposal sites. Load tickets
capture the fifteen (15) key data points, amongst other critical project data, described in FEMA-325, Debris
Management Guide. Load tickets are essentially the currency of disaster recovery operations, as they allow all recovery
participants to accurately document billable activities during the project. Load tickets are administered and completed
by City representatives or monitoring personnel to maintain the integrity of the process and follow recommended
FEMA guidance.
The City may choose to use AshBritt's comprehensive Truck Measurement Record form (see attached sample in
Section 6b). This critical form documents all the vital information regarding all haulers used in the course of a debris
mission; it is a primary information and tracking document which serves as the foundation for all load tracking. In
addition to documenting the critical hauler information, it is used as first tier safety certification document. By requiring
both an Ash Britt representative signature and a City representative signature, the validity of all data is supported. When
a truck is certified, the pre-defined Truck Measurement Record number, as well as the measured load hauling capacity
is transcribed onto a vinyl placard affixed to the driver's side of the hauling vehicle (or both sides, as applicable).
The Truck Measurement Record is multi-part form that are distributed to the City and/or their designated monitoring
contractor. The truck driver secures a copy and Ash Britt collects and scans all truck records daily; the data is
transcribed electronically into our debris tracking system (DIMS) and compiled into electronic log books (for rapid
batch downloading). The hard copies are also maintained sequentially in log books. Hard copies are also duplicated and
kept in a separate log and location as backup. Each vehicle that is certified is also recorded manually on daily master
logs; each truck record is assigned a unique identification number.
o
The collection, dumping and data collection process in brief: As debris is loaded at right-of-way worksites, monitors
record all salient information onto load tickets, including the location, truck number, load hauling capacity (to match the
affixed truck placard identification number), debris type, as well as other relevant information. Load quantities are
verified and "scored" or "called" by tower monitors at temporary debris sites or final destination sites. AshBritt
provides QA/QC tower personnel with truck capacity logs to verify the certified load hauling capacity, so to prevent any
fraudulent activity. Once the official call is transcribed onto the "open" load ticket and a validation signature is
executed by the tower monitoring individual, carbon copies of the ticket are distributed to the truck driver, to the
monitoring personnel (two copies, City and Monitoring Firm) and to an AshBritt representative. Multiple part tickets
ensure that any loss of copies of tickets can be easily validated and that backups can be supplied. An Ash Britt
representative relays load tickets collected at site towers several times per day.
All recorded load tickets are immediately scanned at our established data processing center and placed in queue to be
input into our data management system. Before scanning, tickets are manually quality checked and batched by contract
and work class (i.e., City, FOOT, ROW, Stump, Outhaul, etc.). Before ticket data is entered into our system it is quality
checked again, so should a ticket stray into an improper batch it can be bounced electronically into a quality control
"indicatorlhold" bin. From there our Data Manager or Data Quality Control staff can route it to the proper location.
Data is then quality checked a third time (or more), as each of our subcontractor invoices are reconciled and approved
through our data management system. Each billed ticket, by category, is matched and checked against the data input
into our system. System rules or controls are put in place to ensure load tickets are not duplicated or otherwise tainted
within our system.
Variance reports are generated and corrections are made on either side to ensure proper data entry and subsequent
payments. Furthermore, to assist our subcontractors we supply them with paper or electronic invoices that correspond
to our system. Samples of these are included at the end of Section 6d. This process greatly streamlines our subcontractor
invoice approval and payment process, and, in turn, greatly increases the accuracy and speed of our reconciliation and
billing processes for the City. All other forms used by AshBritt during the recovery process are in accordance with
current FEMA requirements under the Public Assistance Program. Additionally, all of our recovery documents are
scanned, stored and backed-up during projects. All data is transcribed into DIMS from which myriad status reports can
be generated and from which all electronic files can be easily filtered and batch downloaded for backup, reconciliation
and auditing purposes. Originals are also securely maintained.
o
AshBritt, Inc I Sunny Isles Beach, FL I RFP No. 08-07-01
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Response & Mobilization Overview
o
Disaster Respollse Plall
AshBritt generally plans for two types of disasters. The first type is the predictable--or somewhat predictable-threat.
With these there is advanced warning and the ability to monitor and track the situation prior to the event. These include
hurricanes, tropical storms, floods and ice storms. The second type is the completely unpredictable threat. These
comprise tornadoes, earthquakes, tsunamis, other natural events and man-made disasters.
Our response to disasters post-event is typically uniform and consistent, as we follow established guidelines and
standard operating procedures. Logistical circumstances often vary following major events, so specific actions are
sometimes altered and adapted to meet the circumstance. The guiding principles of response management, however,
generally remain the same.
For predictable events, we are afforded the valuable opportunity to pre-plan and prepare for a more rapid, coordinated
and efficient mobilization. We are able to get the proverbial "ball rolling" and alert, activate, prepare and ready for
deployment our management team, staff, reserve staff, consultants, subcontractors and suppliers. A number of
important action steps are considered during the pre-event pre-planning phase.
The pre-planning phase includes, but is not limited to, the following steps:
Pre-Event Planning Summary
I. An AshBritt Principal will function as the Senior Operations Manager (SaM), the primary liaison with the City and
the project's principal leader. 72 hours prior to an imminent, active tracking storm event the SaM will contact the
City Debris Manger (CDM) to address these and other issues:
o
· Standby personnel, reserves in the region.
· Pre-assigned equipment in the region.
· Client base and commitments in the region.
Anticipated special needs and other support
services.
· Confirm landfill and transfer station locations,
capacities and availability the region
Initial notification of primary "first response"
subcontractors and teaming partners committed
to AshBritt response missions.
· If activated pre-event, the strategic "rally-point"
staging of first responders to ensure the rapid
deployment post-event, while protecting vital
assets from the event.
2. Concurrently, our Disaster Response & Recovery Team (DRRT) will prepare, inventory and outfit the designated
Emergency Response Trailer and/or Mobile Command Centers with all necessary equipment and supplies to meet
the initial response project demands. These equipment and supplies include:
.
All office supplies as anticipated.
Project forms in sufficient quantities for a major
event (both paper and digital).
Pre-printed Ash Britt truck certifications.
Pre-printed AshBritt load hauling tickets.
Copy machine and fax machine (and backups)
Laptop computers and printers (as needed).
High speed scanners and single scanners.
.
Satellite dish(s) for internet service, wireless
routers, accompanying equipment.
Other communications equipment.
Generators for temporary power.
Short term fuel supply (as needed).
Water, MREs and perishables.
Sanitation supplies.
.
.
.
.
3. The DRRT, key personnel and standby crews are placed on a 24 hour alert.
Further details of our pre-event activities are included in our technical Activation Plans included below and our General
Template for Initial Mobilization & Response Plan Table following in this section. These plans delineate the major
guiding steps of our initial response, including alerting, notifying, coordinating and deploying all involved parties.
Post Event Actions Summary
o
I. Our SaM and Project Manager (PM), as well as other vital management personnel, will mobilize to the affected
area within 6 hours of the conclusion of the event, but the SaM or PM will maintain constant communication, as
practicable, with the CDM or other designated personnel. Upon arrival, our SaM and/or PM will immediately meet
Ac;hBritt, Inc. I Sunny Islec; Beach, FL I RFP No, OS-07-01
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with the COM to discuss initial assessment and actions.
o
The first course of action is generally a field safety assessment to ensure emergency push operations will be
conducted with minimal safety risks. The safety assessment is conducted as part of our initial damage assessment
(this is typically cross-coordinated with other agencies and contractors). The initial assessment is generally
accomplished by dividing the affected area into quadrants (or other major demarcated boundaries) and tallying the
damage within each.
2.
Once the damage assessment is complete, a preliminary recovery plan is prepared by the SOM and PM with input
for priorities and expectations from the COM. Consequently, resource needs are qualified and quantified; our SOM
will then notify the Operations Manager at our corporate office to commence mobilization of restoration and
cleanup crews, as well as any special environmental mitigation crews. Crews will prepare all equipment and assets
for mobilization and readily deploy within six hours (6) of AshBritt receiving a Notice-to-Proceed (NTP).
3.
The ORRT will be ordered to mobilize when the SOM and COM and staff have concluded the rapid needs and
initial damage assessment. The SOM has the authority to commit the ORRT based solely on his judgment, with or
without an official NTP from the City CM.
Notice-to-Proceed (NTP) and Mobilization
I. Upon the issuance of an official NTP, the SOM will immediately mobilize the key personnel, equipment and assets
that were pre-assigned during the pre-planning stage.
2. To ensure an immediate and efficient response, AshBritt will use its own and its coordinated local equipment from
the affected area to conduct the initial emergency push and debris collection (if requested to assist).
G
3. Additional equipment and personnel will be mobilized to the affected area and will be ready to commence work,
within 12 hours of the NTP. At a minimum, we will be fully operational for clearing debris to open emergency
routes within 18 hours of NTP; we will establish adequate temporary storage site(s) and be ready to manage and
receive debris within 24 hours ofNTP; we will be fully operational for the reduction and disposal of debris within
72 hours of NTP; we will operate on an extended work schedule of 7 days per week from sunrise to sunset, or as
safety permits (reduction operations may be conducted 24 hours per day, as deemed necessary and allowable).
4. The SOM, PM, and other key members of our ORRT will meet twice daily with the COM and staff to discuss,
amongst other recovery issues:
.
Recovery and cleanup status and progress.
Priority recovery issues and reassessments.
Priority zones, facilities or sensitive areas.
Public information dissemination.
Public concerns or feedback.
· Environmental, safety and traffic control
concerns.
Additional equipment or personnel needs.
Public Assistance process, when applicable.
Project reporting and accounting.
.
.
The following Activation Plans were developed as general operational guidelines to ensure we meet a rapid, coordinated
response to any disaster that may affect our clients. The plan consists of three distinct levels of response depending
upon the nature and predictable impact of the disaster event.
Level One Activation (L1) is in response to an anticipated event such as an approaching hurricane, 1000 miles or
approximately three days out, with a projected path that could impact the City. At L 1 activation the following actions
are taken:
.
The City Debris Manager is contacted by an AshBritt senior manager to discuss current emergency planning,
potential evacuations, special needs, and to confirm emergency phone contacts.
Telephone notification of L 1 activation to all AshBritt Disaster Response Team members, employee reservists,
independent compliance team, and subcontractors.
Par levels of necessary disaster operation supplies verified.
Initial response resource plan is formulated based on storm wind speeds, projected tides, and projected path.
Review equipment inventory by stationed location and by operational status.
.
o
.
.
.
AshBr/It. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-0 I
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Level Two Activation (L2) is in response to a predictable disaster event such as a hurricane landfall, 500 miles or
approximately thirty hours out, with a projected path impacting the City. At L2 activation the following actions are
taken:
The City Debris Manager is contacted by an AshBritt senior manager to discuss current emergency planning,
plans for conducting initial damage assessment, special needs, and deployment staff to the EOC.
Telephone notifications of L2 activation to all AshBritt Disaster Response Team members, employee
reservists, independent compliance team, and subcontractors. All are ordered to prepare for a 24 hour post
event response.
· Local lodging/accommodations contracts activated.
Local and first responder subcontractors activated.
· Selected equipment recall for readiness inspection and safety check.
· Equipment transportation permits ordered.
Level Three Activation (L3) is in response to a known event or a request for immediate assistance from the COM.
Ash Britt has been tasked to provide services and is on full alert status. At L3 activation the following actions are taken:
. Telephone notifications of L3 activation to all AshBritt Disaster Response Team members, employee
reservists, independent compliance team, and subcontractors. Selected elements, as needed, are ordered to
begin an immediate deployment to the City.
AshBritt Disaster Response Team deploys to area.
· AshBritt assist, if requested, in conducting initial damage assessment.
Equipment dispatch as required by the Debris Recovery Plan.
Important note: Disaster Response Team requests take priority over all other operations in which AshBritt may be
engaged. The senior Disaster Response Manager (SOM) is empowered to make any decisions necessary to ensure an
effective recovery operation for the City.
o Initial Response Sequence Outline
Pre-Deployment Actions:
· All Alert & Notification Phases
Activate Communication Lines
· Track and Relay Storm Path Info
· Advance Management to EOC
Ready Response Resources & Assets
· Confirm Mobilization "Rally Points"
Commence Equipment & Asset Staging
Notice-to-Proceed Through 24 Hours:
· Mobilize First Responders & Reservist
Preliminary Damage Assessment
Detailed Safety Assessment
· Aerial & Ground Support
Debris Quantity Estimations
· Revise or Establish Collection Zones
· Assignments for Emergency Push
· TDSRS Assessments & Planning
Management & Subcontractor Coordination
24 Through 48 Hours:
Emergency Push/Hazardous Material
Containment (I f applicable)
· Communication Systems
· TDSRS Development
· Development Debris Collection Plan
Establish/Outfit Staging Area
· Vehicle & Equipment Certification
QC Orientation, Deployment
48 Through 72 Hours:
TDSRS Baseline Testing
· TDSRS Ready for Debris Storage
Establish Temp Offices
Worksite Safety Orientation
· ROW Crew Deployment
Technical Guidance Team
Public Information Assistance
o
72 Through 96 Hours:
Local Subcontractor Coordination & Deployment
· Commence Multiple Scheduled Passes
· Reassess Need for Subcontractors
Initiate Daily/Weekly Reporting
· Continue Assessment, Safety & Quality Control Measures
Deploy Additional Field QCs as Needed
AshBritt Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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o
o
o
ROW Mobilization
The following schedules detail AshBritt's commitment for crew deployment to the City of Sunny Isles Beach. The
quantity and type of crews to be deployed will be discussed several days prior to the event, and ultimately determined
during the initial damage survey.
Category 1 & 2 Hurricanes:
· 60% of crews within 24 hours ofNTP
80% of crews within 48 hours ofNTP
· 100% of crews within 72 hours ofNTP
· 65% of crews within 72 hours ofNTP
· 75% of crews within 96 hours ofNTP
90% of crews within I week ofNTP
· 100% of crews within 2 weeks ofNTP
Category 3 Hurricane:
50% of crews within 24 hours ofNTP
· 65% of crews within 48 hours ofNTP
· 80% of crews within 72 hours ofNTP
100% of crews within 96 hours ofNTP
Category 5 Hurricane:
· 20% of crews within 24 hours ofNTP
· 40% of crews within 48 hours ofNTP
60% of crews within 72 hours ofNTP
· 70% of crews within 96 hours ofNTP
· 80% of crews within I week ofNTP
· 90% of crews within 2 weeks ofNTP
· 100% of crews within 3 weeks ofNTP
Category 4 Hurricane:
35% of crews within 24 hours ofNTP
· 45% of crews within 48 hours ofNTP
Note: Additional crews and equipment will be available if necessary and the decision to deploy additional resources
shall be a mutual decision of AshBritt management and the City. Crew deployment levels can be doubled every 48 hours
if necessary.
Response Guarantee
Emergency Debris Clearance/Initial Damage Assessment
Ash Britt, under a supplied plan, will provide all management, supervision, labor, and equipment to clear disaster related
debris from roads and public complexes throughout the City (as applicable). Additionally, we will assist the City with
its initial damage assessment. We will mobilize within two to six hours of the NTP, and to the best of our ability,
complete this task within three to seven days following the event.
Furthermore, we will also assist the City in any pre-impact planning and coordination for imminent, predictable events
by deploying our Advance Project Team to City's EOC or other designated location. Furthermore, Ash Britt will have
one representative available twenty-four hours a day, seven days per week, by multi-communication channels once
called upon to complete work as part of this contract.
Debris Removal/Temporary Staging Sites
AshBritt will mobilize all management and support staff to assist the City within one day and all personnel and the
lion's share of equipment within 48 to 96 hours, depending on the magnitude of impact. We will coordinate with the
City Debris Manger to establish priority areas. We will submit a "final" cleanup schedule and plan within five days
following the day of the disaster. This plan will include the projected number of hauling units and quantity of personnel
and a safety action plan for all operations.
Our operations will run seven days per week, twelve hours per day, at a minimum. Temporary debris storage sites will
be established to accept debris within 24 to 96 hours following a NTP. If the disaster event dictates, we may work up to
twenty-four per day, seven days per week to meet the debris reduction and processing production requirements.
Our General Template for Initial Mobilization & Response Plan Table is included on the following page. This table
delineates the major mobilization actions from a period three days prior to landfall of an anticipated event to until
deployment and activation of debris collection crews to the City five days after event strike.
A<:hBritt. Ine I Sunny Isles Beach, FL I RFP No. 08-07-01
35
Ash Britt, Inc. Disaster Response & Recovery Divisions
AshBritt, Inc. General Templatefor Initial Mobilization & Response Plan Table
Purpose. The function of this Initial Mobilization/Response Plan Template is to provide a general timeline and direction, guidance and reference for the critical actions
and requirements of our disaster response mobilization. The Plan represents a general guidline of the "muster" and mobilization actions that occur in response to a
C-edictable" event.
!idance. The guidance for this Initial Mobilization/Response Plan is consistent with the excigency to respond to an adverse emergency situation. It details the
specific assignments for Ash Britt management and other response personnel as it relates to the recovery effort.
Assumptions. It is assumed that all contracted work or special taskings will be issued by the City OM. It is also assumed that the obligations of key City and/or federal
agencies will be carried out as per the City Debris Management Plan and/or the Stafford Act. Furthermore, it is assumed that this mobilization plan does not include
actions reserved for or conducted by any unit of government.
Range. The Initial Mobilization/Response Plan incorporates those projected activities from a period three days prior to landfall until deployment and activation of
debris collection crews to the City five days from the event.
Pre/Post Event Activity or Plan Execution Responsible Party Subs (%) Equip.
Days Hours Qty.*
Initiate the City contact at the Administration level. Discuss plan overview, identifY and confirm AshBritt Principal, Chief
-3 0 contact information for the City Recovery Management Team, establish reporting and
coordinating schedule. Operating Ofticer (COO)
-3 0 NotifY potential First Responders to begin preparation for activation. COO
-2 0 Initiate the City contact at the Management level. Discuss plan details and confinn COO
responsibilities. Confirm local "rally point" for inbound vehicles and equipment.
-2 0 Organize AshBritt First Responder Teams. Instruct teams to prepare for immediate deployment. COO
-2 0 Establish "hold points" 100 to 150 miles from the City out of the storm path where personnel COO
and equipment can be staged.
-2 0 Inventory and distribute as needed: satellite phones, Nextels, cell phones, laptops, GPS units, Project Manager (PM)
cameras. safety supplies, badges, and other individual support equipment.
-2 0 Inspect and prepare equipment for transport, order permits as necessary. Equipment Manager (EM)
-I 0 Deploy First Responder personnel and equipment to the "hold point". COO
-1 0 Arrange for local post-event crew lodging or activate temporary housing provider. Activate local Support Manager (SM)
service and supply accounts.
-I 0 Place "on hold" orders for oftice trailers, generators, scissor lifts, scaffolding, and other SM
proiected needs.
-0 18 Initiate 18 hour update for the City, First Responders, Staff. PM
C '-0 12 Initiate 12 hour update for the City, First Responders, Staff. PM
~-O 6 Initiate update 6 hour for the City, First Responders, Staff. PM
0 0 Maintain contact with the City. Receive available updates. Discuss preliminary damage reports. COO
+0 6 Deploy Ash Britt Management Team to the City. COO
+0 6 Deploy personnel and equipment from "hold points" to pre-detennined "rally point" within the PM 20% 15
City.
+0 12 Execute Notice to Proceed work authorization: the City/ Ash Britt. COO, City Administration
+0 12 Receive from the City a list of immediate life support needs to be supplied (ice, water, power City Representative (CR)
I generation, othert
Begin equipment certification at the rally point to include: Load volume certification, safety
+0 12 inspection and compliance, truck numbering, insurance certification, and digital photos of all PM, EM, CR
trucks and eauipment.
+0 12 Assist with preliminary damage assessment to determine quantity and composition of recovery COO, PM, CR
resources needed.
+0 12 Deploy emergency clearance crews as directed by the City staff. PM,CR 30% 23
+0 12 Assess damage to Temporary Debris Storage and Reduction Site (TDCRS) sites. Confinn PM,CR
TDCRS site selection and post-stonn viability.
+1 0 Approve site plans for development ofTDCRS sites. PM,CR
+1 0 Begin base line testing and development ofTDCRS sites. Open for debris delivery as soon as Disposal Site Mgr (DSM)
I possible, minimallv 24 hours.
+1 0 Establish the City collection zones for crew assignment. PM,CR 40% 30
+2 0 Collection crew meeting. Set debris collection parameters for project, truck routes, TDCRS site COO, PM, CR
status, reporting structure, quality control standards, safety concerns, chain of command.
+2 0 Assign Collection crews to zones. Begin debris collection. PM,CR 60% 45
+2 0 Deploy the City debris monitors, and the City tower monitors. CR
+2 0 Deploy Quality Control Coordinators. Commence quality assurance and compliance program to Qual ity Assurance
identifY, track and correct deficiencies. Manager (QAM)
+3 0 Push continued; ROW collection ramp-up with emphasis on assessment priorities; TDCRS(s) PM,CR 80% 60
operations fine-tuned.
V 0 Priorty emergency push completed; Full mobiliaztion of resources; Continue ROW collection PM, CR, et al. 100% 75
efforts; Begin Hazardous and Stump assesment removal.
+5 0 Continual assessment, planning and progress; add additional resources as necessary. PM, CR, et al.
"Note: Approximation of total equipment units for a Category 4 debris generating event (Equipment will vary by type and hauling capacity). AshBritt will only use rubber-tired, self-
loading and unloading trucks for cleanup efforts within the borders of the City; only the size (capacity) of utilized self-loading vehicles will vary based on the area of deployment
within the City.
AshBntt. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
36
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Subcontracting Participation Statement
-
Subcontractor participation in disaster recovery missions is instrumental to the success of any project. As such, it is
important that all stakeholders fully appreciate and comprehend the subcontracting plan and compliance controls
exercised by the prime contractor. AshBritt will make every reasonable attempt to use local firms in the recovery
mission. AshBritt has always maintained a solid commitment and plan for the inclusion of local, small, minority and
disadvantaged businesses. More importantly, we have the historical data and references to substantiate this.
AshBritt clearly understands the complex perception that limits the participation of small, minority and disadvantaged
business enterprises on projects. We typically look over these perceptions, simply because the employment of these
companies historically benefits all stakeholders after a disaster event: the local community, the firm itself, us as a prime
contractor, and the client. Owing to our long history, we have the experience in managing sensitive relationships in
complex projects such as disaster recovery, including partnering, teaming, and joint ventures with both small and large
firms. We pride ourselves on understanding our role as a professional stakeholder within these relationships and we
stay committed to local team building and developing quality relationships.
AshBritt makes ongoing efforts to create new subcontractor relationships. We welcome any referrals by local
representatives to meet and to confer with native subcontractors. It behooves all parties involved to establish
relationships and commitments prior to any storm event. AshBritt believes that the best solution is pre-disaster planning
for identification and eventual inclusion of local businesses in the post-event recovery projects. The pre-event planning
and relationship building must take place on an annual basis and any subcontractor lists or relationships need to be
consistently updated.
Commitment
Our industry, on the whole, relies heavily on subcontractor resources, both firms and personnel. AshBritt has worked
with thousands of subcontractors and individuals over our history. We maintain records and databases of all past
subcontractors and employees, and we always encourage new interested firms and qualified individuals to register and
submit resumes through our web portal. Additionally, we maintain a core group of standby subcontractors who are
exclusively available for deployment on Ash Britt projects. We also engage local firms and local minority, women and
disadvantaged enterprises and individuals in recovery efforts whenever possible. Local contractors and individuals are
extremely beneficial, as they are quick to mobilize, highly motivated to assist their own community, and knowledgeable
of local customs, politics, demographics, geography and area suppliers.
AshBritt has established targets of 55 percent for local subcontracting participation and 75 percent for the use of local
goods and services, including targets of greater than 30 percent participation for M/W/SBE. Moreover, AshBritt is
committed to giving local firms and individuals the first opportunity for work when such work is available. We have
accumulated our robust pool of qualified staff reservists across the country by following such a practice. Simply, all
available local resources are indispensable to the rapid, efficient and successful completion of any recovery project.
AshBritt will identify potential local subcontractors and individuals on an ongoing basis through several sources. These
may include: the local Chambers of Commerce, locally established M/W/DBE directories, the Florida Office of
Supplier Diversity, the FOOT DBE Directory, the SBA 8(a) Minority-Owned and Woman-Owned Business Directory
and the SBA, as well as recommendations from local trade associations, equipment dealers, and client personnel. Prior
to being added to the disaster recovery team a potential local subcontractor must complete a thorough operational and
financial review including:
· Initial structured telephone interview.
. Review of equipment, work history, and
capability.
. Review Dunn and Bradstreet Reports.
· Inspect on-site of facilities and equipment.
. Obtain approval by City of all screened subs.
. Acquire insurance certificate listing Ash Britt and
the City as additional insured.
. Execute a Subcontractor Agreement.
. Review of resumes for past qualifications and
experience (any special certificates)
Relying on subcontractor resources makes it critical to establish stringent standards and guidelines to protect our own
and the City's interest. AshBritt's comprehensive Base Subcontracting Plan sets performance criteria for all
prospective subcontractors (the full plan is available upon request). It also works to develop a professional and capable
workforce and to promote work force diversity and inclusion of small and disadvantaged firms. Most importantly, it
ensures real participation of qualified disaster-affected local firms. All potential subcontractors, to perform under an
AshBritl. Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
38
o
AshBritt contract, must be pre-approved from our resource database, have a favorable evaluation from either a prior
AshBritt project or at least three non-Ash Britt projects, or the favorable endorsement of the client.
Additionally, all equipment to be deployed is thoroughly inspected and certified as operationally safe. Workforce safety
training is administered when necessary, and a compliance agreement of all safety policies as mandated by all
governing authorities must be acknowledged. Subcontractors must execute a Subcontractor Agreement, which defines
the scope of work, responsibilities, accountabilities, and binds the subcontractor to comply with FAR and FEMA
regulations, as well as all State contract requirements. They must also execute a hold harmless agreement indemnifying
the State and its agents.
Furthermore, based on anticipated partiCipation revenues, comprehensive insurance coverage, including worker's
compensation is mandated. A Certificate of Liability Insurance with established limits must be submitted before work
can commence. Moreover, compliance with all applicable federal, state, and local tax, unemployment compensation,
and worker compensation laws is mandated.
Challenges
Local small business subcontractors present challenges as well as advantages. On the plus side, as we have mentioned,
they know the local area well and in some respects may offer immediate effectiveness in identifying what will become
important and sensitive sections of the affected jurisdictions. High level demographics and socioeconomic factors which
may be success factors for a timely and orderly return to normalcy are likely to be more quickly understood by locals,
resulting in production advantages.
The negative side of local small businesses, out-of-state small businesses, and most small disaster driven start-ups is
well known to AshBritt from our Katrina Mississippi experience. Large-scale disaster response and recovery missions,
to achieve great success, must have the highest safety standards, the strictest oversight standards, the heightened labor
protection standards. The safety requirements of the USACE EM 385-1-1, our governing safety document, are unknown
to most of the small businesses encountered in disaster areas. The safety requirements are major drivers for better and
more expensive equipment, better training, and much higher levels of safety awareness than small business are, on
average, encountering in their regular work lives and with their current going concerns.
o
The requirements of the Service Contract Act and the Fair Labor Standards Act for wage determinations, holiday pay
rules, and overtime payments are much less likely to be understood before the event by small businesses, whether local
or not. This was true in our Hurricane Katrina experience and resulted in AshBritt continuously providing pamphlets of
information and instructions to subcontractors in our efforts to comply with our USACE Contract Requirements.
Our success in this area is a testament to the effectiveness of the AshBritt managers in conveying accurate information
to subcontractors. AshBritt recently received a request to pay liquidated damages (LDs) totaling $750.00 for an
overtime violation at a bankrupt subcontractor and that represents the entire universe of LDs on Katrina contracts of
more than $700 million. Ash Britt intervened, when requested, in subcontractor wage and benefit disputes in cooperation
with the local U.S. Labor Wage and Hour Division Offices to make every worker whole as prescribed by the
investigators.
Subcontracting and "Small" Business Goal Achievement
For our Hurricane Katrina recovery mission, AshBritt's contractually obligated goal for hiring small business concerns,
which included SDB, MBE, WOSB, HBCU/MI, HUB Zone SB, and VOSB (including Service-Disabled VOSB) was 60
percent. Ash Britt far surpassed that goal by attaining an 81.9 percent small business subcontractor utilization mark.
Furthermore, throughout our history, Ash Britt has had great success in employing local SBE/MBE/WBE and DBE
businesses on our past disaster debris management contracts, often exceeding 50 to 60 percent local participation. We
have always strived to meet and exceed any expectations or our past clients, and we have typically exceeded their and
our own (when not formally established) goals.
o
A,;hBritt. Inc I Sunny Isles Beach, FL I RFP No. 08-07-01
39
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b.
Recovery Approach & Methods
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Project Understanding & General Sequence
As established by the City of Sunny Isles Beach's request for proposal for emergency debris removal, it is clear an
important component of the City's proactive debris management approach and plan is to enter into a pre-event
agreement with a qualified and experienced debris removal contractor should an event strike the City that is beyond its
singular capabilities and wherewithal to handle. Through such an agreement, the City will bear no immediate cost, but
will be ensured of the availability of the vital resources necessary in the aftermath of any unwieldy disaster recovery.
Following a disaster event, AshBritt's role as the primary recovery contractor would be to serve as an extension to the
City so it is better prepared to restore public services expeditiously and efficiently. Our role will also be to ensure the
utmost public health and safety of the residents and recovery workers in the aftermath of any disaster.
Our objective, then, for the City of Sunny Isles Beach is to supply the resources, assets and manpower to efficiently
remove large volumes of disaster-generated debris from the affected area in a methodical, timely and cost-effective
manner. This includes safely and lawfully disposing of all such debris, in the end restoring City property that was
damaged as a result of the disaster to the greatest extent practicable. We will be responsible for assembling, directing,
and managing a qualified and dedicated work force within the City that will undertake all debris management operations
as tasked until full completion of debris removal, disposition, and utilized resource restoration (i.e., temporary debris
management sites or other work sites, including contractor induced infrastructure damage to public or private property).
This objective is ultimately targeted toward the overall goal of "eligible debris work", which is work that serves the
public interest within the borders of the City and declared disaster area. To satisfy the concept of "public interest" all
eligible debris work, in an overall sense, must: I) eliminate immediate threats to life, public health and safety; 2)
eliminate immediate threats of significant damage to improved public or private property; 3) ensure economic recovery
of the affected community/area to the benefit of the community-at-Iarge; or 4) mitigate the risk to life and property by
removing substantially damaged structures and associated appurtenances as needed to convert property acquired
through a FEMA hazard mitigation program to uses compatible with open space, recreation, or wetlands management
practices.
More specifically, with respects to actual debris removal, we must comply with the following criteria: I) all debris that
we collect must have been generated by the declared disaster event (and approved by the City); 2) all debris must be
located within the designated disaster area (City borders) on City improved property or rights-of-way; or 3) the debris is
the legal responsibility of the City (usually established by City ordinances, codes or by-laws). Ash Britt will not under
any circumstances willfully remove ineligible debris. We will make a concerted effort through our planning stages and
routine meetings with City, designated monitoring firm, and/or FEMA representatives to clearly delineate debris
eligibility throughout the course of the debris cleanup. If ineligible debris is inadvertently collected and hauled, all
necessary actions to remedy the occurrence will be taken and such loads will not be billed to the City.
To most effectively assist and serve the City in the aftermath of a major disaster, whether natural or man-made, Ash Britt
will provide all the necessary supervision, labor, and equipment to remove, reduce (via grinding, burning, compaction
or recycling) and haul mixed debris to an approved recycling and disposal site or sites designated, managed, and
operated by us or by the City (or assigned agent) or some other government agency. AshBritt will locate, develop and
operate temporary debris staging and reduction sites (TDSRS) for the purposes of debris management, as deemed
necessary for an orderly, cost-effective and expeditious recovery. As such, we will mobilize all equipment and materials
to effectively manage, operate and close-out (reclaim to pre-use condition) all mixed debris management sites City-
wide, including all burn operations (if applicable). In the course of managing these sites, we will be responsible for all
necessary traffic control, weighing, measuring, reduction, recycling, and all other necessary functions for the operation
of the site or sites through close-out of each. We will acquire all necessary land-use and environmental permitting to
operate TDSRS. These are specifically identified later in our proposal.
In general, under an official Notice-to-Proceed by the City, AshBritt's work will typically consist of clearing and
removing any and all "eligible" debris as defined by Federal Emergency Management Agency (FEMA) Publication
325-Debris Management Guide, all applicable state and federal Disaster Specific Guidance and policies, and as directed
by the City Debris Manger (COM) or appointed agent(s). Our scope of functions will include: I) examining debris to
detennine whether or not debris is eligible (under the guidance of the City or contracted agent), burnable or non
burnable, 2) segregated and loading the debris with rubber-tired mechanical loading equipment, 3) hauling the debris to
an approved TDSRS or landfill(s) for self-unloading, 4) reducing the debris (via grinding, compaction or burning), 5)
hauling the debris to a City approved disposal facility, and 6) lawfully dumping the debris at the dumpsite or landfill.
Debris not defined as eligible by FEMA Publication 325-DMG or state or federal disaster specific guidance or policies
will not be loaded, hauled, or dumped under the standing contract unless written instructions are given to AshBritt
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management by the COM (or endorsed as such through a City's contracted agent).
It will be AshBritt's responsibility to load, transport, reduce, and properly dispose of any and all disaster generated
debris which was the result of the declared event under which we were issued a Notice-to-Proceed, unless otherwise
directed in writing by the City Debris Manager. This will include but not be limited to:
Vegetative Debris
I. Damaged and disturbed trees, tree limbs, bushes, shrubs, brush untreated lumber and wood products.
2. Remains of standing trees which are clearly damaged beyond salvage.
Construction and Demolition (C&D) Debris
I. Building materials, including wood structural members, concrete blocks, window glass, structural siding, and
roofing materials including shingles or metal roofing panels.
2. Household debris, consisting of damaged furniture and appliances, flooring materials and the like.
3. Treated timber, plastic, rubber products, sheet rock, cloth items and carpeting materials.
4. Metal Debris - Various thicknesses of corrugated metal and other thin sheet metal products.
AshBritt, in accord with federal regulations, will to the greatest extent practicable utilize resources located within the
disaster area, including but not limited to, procuring supplies and equipment, and awarding subcontracts and employing
qualified individuals. More detailed information regarding our commitment to local subcontractors and individuals was
discussed in the previous section.
The working hours of the project will be Monday through Sunday, seven days per week, twelve hours per day (or
during daylight hours or as otherwise directed by the City). AshBritt crews will not perform work outside these hours
unless approved in advance for some extenuating circumstances by the City. Furthermore, we will not use any certified
project equipment for private work during work hours, nor will our personnel solicit work from private citizens or
others during the course of our recovery work.
As with all federally declared and funded disaster events, recovery time is of the essence. As such, AshBritt will
assemble and manage resources and manpower sufficient to complete debris removal and disposal operations within a
maximum of 60 to 280 days, depending on the nature and size of the event.
The following summary list delineates the primary values and minimum services, scope of services, actions and
standards that Ash Britt will provide to ensure the most expeditious, comprehensive and beneficial disaster response and
recovery for the City of Sunny Isles Beach. We hope this list further illustrates our broad understanding of the many
facets that comprise successful debris management services to best serve the public interest. Our in-depth knowledge
and understanding of complex debris removal and disposal projects are further illustrated throughout this proposal.
Most of the specific, detailed functions as laid out in City's scope of services are acknowledged in here.
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Engage and participate in annual pre-event planning, preparation and training endeavors with City to include:
. Review, critique and renewal of Debris Management Plans and Emergency Response Plans;
. Locate, assess, secure and/or re-assess and re-visit debris management sites;
· Engage for commitment local subcontractors and suppliers for efficient first response;
. Inform of and review Public Assistance grant program changes that may affect the City;
. Review new technology, innovation and administrative procedures; and
. Strategic staging of vital recovery assets to ensure the most effective mobilization.
Rapid mobilization and supply of vital communication and command center resources.
Initial damage assessment and safety inspection assistance through ground and aerial support, utilizing current
GIS technologies (vehicle "windshield" surveys, helicopter and airplane flyovers-corporate craft).
Financial stability, security and underwriting for initial phase of the recovery to ensure the project progresses
expeditiously and stays on target. Payment grace periods; expeditious payments of subcontractors.
Proven standard operating procedures and trained, certified management personnel in the national Incident
Command System standards and applicable OSHA and environmental standards.
Screened, reputable and reliable subcontractors with long-standing relationships with AshBritt.
Outreach, employment and assistance for local MBE/WBE/DBE and SBE.
Reputable and reliable teaming partners; standby agreements and pre-event contracts.
Provide all permits for debris collection activities, for temporary debris sites and for the hazardous materials
containment, clean-up, removal, transportation, storage, testing, treatment and disposal.
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Emergency road clearance of debris from public streets and complexes, as applicable.
Coordinate and interface with City Emergency Response, Mitigation, and Debris Management Plans.
Right-of-way and public facility debris clearing for all "eligible" debris (as defined previously).
All hauling vehicles and equipment will be in compliance with all applicable federal, state, and local rules and
regulations; loading equipment will be rubber tired and sized properly to fit loading conditions; oversized
equipment must be approved, accordingly, by the City. Hand loading of equipment will not be allowed unless
expressly approved by the City (under special circumstances).
Proper and adequate coordination and collaboration with other contractors, government agencies, volunteer
entities and utilities simultaneously performing in the affected area.
Debris separation and segregation at work sites (curb, etc.) and at temporary staging areas.
Household hazardous waste segregation, collection, processing and disposal (as required).
Debris removal from drainage ditches, waterways and canals, and additional marine work as required.
Assistance in identifYing, evaluating and selecting temporary debris staging and processing sites.
Construction, management, operations, maintenance and safety measures oftemporary debris reduction sites
(TORS). Include all supervisory and safety personnel.
Debris acceptance, processing, reduction, recycling, compaction and incineration at TDSRS. Construction of
hazardous materials containment area, management and disposal.
Provision of certified scales at TDSRS for monitoring of truck/load weight capacity, as applicable.
Assistance and coordination of citizen drop sites, and clearing and restoration of sites, as permitted.
Restoration and remediation of all staging areas, work areas and temporary sites to pre-use condition.
Hazardous tree and stump work, including tree trimming, tree topping, tree removal, stump excavation, grubbing,
grinding, clearing, hauling and disposal. Supply of suitable fill material and sod where applicable.
Removal of sand from streets and public ROW; screening and returning clean sand to designated areas or beaches.
Hazardous waste spills remediation and reporting (as applicable).
Debris removal from private property and assistance with the implementation and administration ofa Right-of-
Entry program, as applicable. Assistance with reports for insurance claims for public property.
Demolition of condemned structures/buildings that pose a threat to public health and safety, and removal and
lawful disposal of attendant debris.
Supply all qualified project management and personnel to meet highest standards of: Quality Control; Safety
Control; Environmental Control; Traffic Control; maximization of safe operations and minimization of noise and
dust pollution or other disruptions to the local environment.
Prudent consideration and application of measures for Environmental and Historic Preservation issues related to
recovery actions, all in accordance with federal and local statute.
Environmental damage assessments and recommendations for remediation.
Certification and training of all subcontractors and teaming partners, as necessary to ensure professional, safe
workforce; minimum of one year experience for all recovery personnel.
A safe, healthy and drug free work environment, with equal employment opportunities.
Provide all documentation and all audit quality reporting and tracking of all project activities, including all
applicable photographs and GPS coordinates.
Invoice in a timely, clear and logical manner, providing resolutions of discrepancies within five days.
Greatest possible protection and preservation of all existing infrastructure, structures and personal property within
the work area not specifically damaged during the disaster. Due diligence in identifYing such damage.
Timely response and resolution of all resident and public complaints and claims related to debris operations and
damages caused at work sites. Make all repairs or settlements as necessary in the timeliest fashion.
Provide resolution of discrepancies in service within twenty-four (24) hours notification by City.
Public relations and information dissemination assistance as required by the City. Demonstrate clearly for all
stakeholders and the public the recovery project is progressing rapidly and effectively with the City's and its
resident's best interest in mind.
Additional emergency response and recovery services (ancillary services) as delineated in the Additional Support
Services discussion in this section.
Dedicated administrative close-out to ensure full project reimbursement. Diligent review of all project
documentation for consistency, compliance and completeness.
Expert assistance with the federal Public Assistance Program, as applicable, or any federal or state rules,
regulations, guidance or laws regarding the recovery effort.
Annual pre-event planning, training and strategic operations meetings; perennial accessibility.
Community involvement in other environmental and civic activities and charitable outreach.
Conduct all response and recovery services within the public interest and at a fully reasonable cost to the City and
all funding sources.
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Be and remain free from all legal and regulatory matters which might prevent fulfillment of recovery.
Complete conformity and application of the following debris management statutes, codes, regulations, policies,
fact sheets, guidance and documents:
Robert T. Stafford Act (42 Us.e. $5121); 44 e.F.R.
FEMA 321, Policy Digest
FEMA 322, Public Assistance Guide
FEMA 323. Applicant Handbook
FEMA 325. Debris Management Guide
FEMA 329. Debris Management Brochure
FEMA 9580.1. Debris Operations Job Aid
FEMA 9580.4. Fact Sheet: Debris Operations
FEMA Public Assistance Debris Management Information; Debris
Management Contracting and Monitoring
FEMA Policy 9523.4, Demolition of Private and Public Facilities
FEMA Policy 9523.11. Haz Stump Extraction and Removal Eligibility
FEMA Policy 9523.12. Debris Ops - Hand Loaded Trucks and Trailers
FEMA Policy 9523.13, Debris Removalform Private Property
FEMA Policy 9523.14. Debris Removal from Private Property to
Address Immediate Threats (10/23/05)
FEMA Fact Sheet, Private Property Debris Removal Fact Sheet
Gelleral Sequellce of Debris Removal
FEMA Fact Sheet 9580.4. Fact Sheet: Debris Operations -
Clarification-Emergency Contracting vs. Emergency Work (1/19/01)
FEMA Fact Sheet 9580.201. Fact Sheet: Debris Removal- Applicant's
Contracting Checklist (4/10/06)
FEMA Fact Sheet 9580.202. Fact Sheet: Debris. Removal- Authorities
of Federal Agencies (I /27/07)
National Environmental Policy Act (NEP A)
Clean Water Act (eWA)
Clean Air Act (CAA)
Coastal Barrier Resources Act (CBRA)
Resource Conservation and Recovery Act (RCRA)
Endangered Species Act (ESA)
National Historic Preservation Act (NHP A)
Costal Zone Management Act (CZMA)
Fish and Wildlife Coordination Act (FWCA)
Wild and Scenic Rivers Act (WSRA)
Executive Orders: EO 11988; EO 11990; EO 12898
The following outline illustrates the general sequence of disaster debris removal operations for a known, predictable
event, such as a hurricane or other inclement weather. It is not exhaustive, as identifYing all critical actions
encompassing debris removal would require an extensive narrative, yet is outlines the general milestones of removal
operations. Additional detailed information regarding the sequence of debris removal operations and the means and
methods of such is included in our General Event Sequence Diagram and Debris Collection Overview Flow Chart, as
well as our Response Plan and Services & Operations: Detailed Methods presented herein.
Phase I - Planning and Preparation
As detailed within the proposal, AshBritt will coordinate annually with the City to review logistical, operational, and
administrative aspects of the potential response and recovery projects. Some of the key issues and elements that will be
addressed include: organization and communication structures, verification of contact information, City expectations
and special circumstances; review and critique of current Emergency Response, Mitigation, and Debris Plan review;
TDSRS selection and assessment; emergency facilities and route clearance designation and maps review; geographic
sectoring, management and infrastructure logistics (GIS review); local subcontractor outreach, identification, screening
and engagement; sponsored workshops/fairs for local subcontractors (SBE/MBE/DBE/WBE outreach); staging areas
and base camps for personnel, equipment, and resource marshalling areas; clear-zone staging and "rally points"; final
disposal sites; coordination with monitoring firm representatives; safety and environmental considerations; Public
Assistance Program, FEMA, FDEM, FOOT, FDEQ regulation and guidance review, as applicable.
Phase 2 - Ready and Watch
As the storm season (hurricane, tornado or winter storm) approaches and begins, AshBritt enters a "ready and watch"
stage. During this time, we conduct internal reviews of our systems and procedures, we inventory and perform
maintenance on our equipment and relevant assets and resources, we stock up on all necessary supplies and
consumables, we canvass our teaming partners, subcontractors, suppliers and reserve personnel, and we continue to
touch base with our clients to assure them of our readiness to serve and to garner any new relevant information. We
increase the frequency of our planning and operations meetings to ensure that all key management and support
personnel are on the same page for the upcoming season. Several operations management personnel are designated as
"Storm Sentries" to regularly track and notifY our management team of any imminent threats, though all staff generally
track storm activity informally. Customarily, we strategize and debrief our primary "first responder" subcontractors of
any salient modifications to our response plans for the upcoming season.
Phase 3 - Monitor, Alert and Notification
If a storm path aimed at the vicinity of the City is identified, AshBritt will begin closely monitoring the track and
conditions of the storm. An AshBritt senior manager will contact the City Debris Manager (COM) as a precursor to the
City official Alert stage. We believe it is important to engage communication lines as soon as possible and notifY our
clients that we monitoring the status of all possible impending events. During this phase, we will put our management,
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supervisory, support and reserve personnel, as well as our primary out-of-state and local first response subcontractors
and suppliers on a preliminary "yellow" alert. Our operations staff will review and satisfY our "Task Preparation Lists"
to ensure all necessary supplies, equipment and assets are ready to go. Additionally, we will secure and ready our
Mobile Command Buses, satellite communication systems, and other computer and communications equipment for
deployment.
Upon official alert and notification by the City of an imminent threat (and likely strike), we will amplifY our monitoring
and readiness actions. Our operations staff will review the contractual scope of work and any established planning
elements that had been derived during the pre-planning and preparation stage. We will put our management team,
support personnel, reserve staff and primary and specialty subcontractors on "standby" alert. Select management
personnel and our first responder subs will be deployed to the pre-designated "rally-points", pending further instruction.
Ash Britt's Sr. Project Manager will stay in regular contact with the COM; he will be accessible on a 24 hour basis. We
may deploy one or more Project Managers and Area/Logistics Managers to the region (or in the vicinity) pre-strike to
ensure we have support on the ground at the impact site immediately following the disaster. We will reserve (and may
deploy at safe distance) our company aircraft so to assist the City with their rapid needs and immediate needs damage
assessment.
Phase 4 - Strike, Mobilization, Assessment & Clearance
Following the impact of a debris-generating disaster, AshBritt will immediately deploy management to engage with the
City and other relevant emergency officials (some senior management could already be on site). Preliminary courses of
action and coordination will be addressed at this time. Upon an official Notice to Proceed by City, all Ash Britt
personnel, partners, resources and assets will be put on "green" alert. This will act as the cue to proceed with our pre-
established response and mobilization plan. Many of the critical actions here will proceed concurrently. The balance of
our key management personnel will arrive in the region. We will implement our Communications Plan as appropriate.
Our Mobile Command Buses will be sent to the area. We will deploy our company aircraft and vehicles to assist City
with their initial damage assessment. We will also assist with the vital public information campaign.
As part of this assessment, we will review pre-designated staging areas and temporary debris storage sites for continued
viability. As staging areas and debris sites are assessed and accepted, we will instruct our primary first responder
subcontractors to deploy to the areas for certification. Additional support and reserve staff will be ordered to begin
deployment (as needed). Subcontractors and personnel will be checked-in and put through an orientation. The AshBritt
Sr. Project Manger and Project Manger(s) (PM) will coordinate with the COM regarding emergency routes, federal aid
roads, and geographic area sectoring, as well as other special logistical aspects. As required, we will begin mobilizing
all the necessary resources to assist with Emergency Debris Clearance (if required). Debris removal priorities are
generally established during this phase.
During our continued assessment, AshBritt field supervisors and ground crews, if dispatched, will conduct a "Go-Safe"
survey of the affected areas to ensure safe passage and working conditions for the immediate "push" and upcoming
right-of-way (ROW) mission. Emphasis on safety during this phase is critical, as there may be downed electrical lines
and other hazardous materials released. As there will be many stakeholders involved during this response phase,
AshBritt will maintain a strong commitment to coordination, and our personnel and forces will not interfere with the
vital recovery efforts of other organizations and agencies. In assisting with Emergency Road Clearance, as coordinated
with the COM, our ground crews will systematically cut, toss and clear debris from vital travel lanes and emergency
facilities (note: this function will be completed upon execution of a Time and Materials Contract with the City).
Requisite traffic safety control methods and devices will be employed throughout this phase. All pertinent safety
equipment will be supplied and required of ground crews and field personnel. We will properly and thoroughly
document all activities for cost reimbursement during this phase (and all applicable phases). We will supply the City
regular progress reports.
As the initial damage assessment and emergency push are underway, AshBritt's debris site managers and supervisory
personnel will ensure that the accepted debris sites are prepared according to contractual requirements, including
procurement of all necessary permits. All construction, environmental, safety and logistical factors will be addressed.
As these become ready, initial loads of debris may be delivered. Although, debris is not generally collected during the
emergency push phase of the response, sometimes it is necessary to collect and haul debris to preclude an encumbrance
to the clearance mission. At this time public drop sites may also be established with and without our assistance. Any
special emergency response services, such as emergency ice, water, power generation, fuel, temporary shelter, hygiene,
food, etc. will be coordinated and activated as needed at this time. These services, if needed, will be vital to an efficient
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road clearance and ramp up of the ROW task.
Phase 5 - Equipment Certification, TDSRS Setup & Right-of -Way Collection
Throughout the initial mobilization, damage assessment, and emergency clearance phase, continued efforts are made to
coordinate our subcontracting and operations plans. Out-of-area and local subcontractors with whom we had established
commitments are contacted and instructed to deploy to our established staging areas within the impacted area.
Equipment certification areas will be established at select staging areas to examine the operability and safety of hauling
vehicles and to measure and assign a load carrying capacity to them. This certification becomes the official tracking
identification for all loads that a particular vehicle hauls. The measured capacity of all hauling vehicles is identified on
the Truck Certification Form and on a placard affixed to each vehicle. All Truck Certifications are manually logged,
scanned and entered into our proprietary Debris Information Management System. The tracking of Certifications is
customarily duplicated by the client and/or their representative monitoring firm. (Note: AshBritt maintains a very
diligent protocol for field data collection and processing and reporting. This is crucial to successful accounting,
invoicing and, in turn, maximum reimbursements.)
Once haul vehicles are measured in, they are either put on standby or they are assigned a zone per the pre-established
geographic area management plan (or any modifications made thereto owing to the initial damage assessment). Zones
are typically divvied up to sole subcontractors to establish continuity and accountability. Once a subcontractor is
assigned a zone (or an area in a zone, where large zones have been split), they are responsible for the complete cleanup
of that area over the course of the recovery. Subcontractors are not allowed to shift from zone to zone unless cleanup is
complete and approval has been granted by AshBritt's field supervisors and the OS.
As the emergency push wraps up, we will accelerate the mobilization and certification of equipment. Moreover, we will
increase the numbers of our field Quality Control (QC) and Safety personnel to match the equipment deployment.
TDSR sites, at least initially identified ones, should be fully established and operating within the first 72 to 92 hours of
the response. Sites will be fully manned with supervisory, monitoring and safety personnel, traffic control and security
personnel, as well as all operators and spotters. As debris sites become fully operational, the right-of-way mission can
be fully accelerated. The collection of debris from the ROWand other public property is basically organized by
conducting multiple scheduled collection and removal passes. Passes are conducted in each established zone and/or area
simultaneously for the most part; this allows for an efficient and consistent recovery. Organized multiple passes give
residents and others affected ample time to remove debris from their private property to the right-of-way. Areas with the
greatest damage and corresponding debris are assigned the greatest number of equipment resources (as the area allows).
Zones are generally established on a grid system and considerations of debris quantities and distance to debris
management sites inform their boundaries.
Three complete debris passes is usually sufficient to complete the cleanup, although extra passes may be necessary in
more densely populated areas and areas with the greatest damage and/or special logistical circumstances. Most right-of-
way debris missions can be accomplished within 90 to ]20 days. Typically, the first pass of debris collection is
completed within the first two to three weeks. The lion's share of debris is collected during this pass. The amount of
debris collected diminishes with each subsequent pass. As such, our ROW forces are thinned out over the course
cleanup. Our QC field personnel consistently survey and report results in order that we maintain an efficient allocation
of resources. As subcontractors complete zones (third pass), the areas are surveyed and closed out; subs are either
shifted to areas needing attention or officially released from the job.
Throughout this phase, AshBritt will maintain extensive reporting of all debris loads and will provide the City daily,
weekly and monthly status reports to illustrate production rates and progress. Furthermore, all damage claims and
deficiencies reported during the course of our debris passes are addressed by our QC field personnel and managed by
our Claims Representative. All claims are managed through our Debris Information Management System. Detailed
information regarding our damage reporting and settlement policies is included later in the proposal.
Phase 6 - Hazardous Stump and Tree Work, Special Services & Right-of Entry (ROE) Work
Usually during the second and third passes of debris collection, specialized equipment and crews are deployed to
remove hazardous stumps and dangerous leaning trees and hanging limbs. This work often requires special
documentation, monitoring and reporting. Also, during the first, second and third passes of the right-of-way task, other
specialized debris collection and clearance missions may be initiated. These include the removal of debris from drainage
systems, sewers, culverts, catch basins, canals, streams or other designated waterways. Also, tasks may be issued for the
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removal of hazardous trees and debris from other public facilities, such as parks, trails or utility infrastructure (i.e.,
water plants). The debris created from this work typically becomes part of the general ROW debris stream. Depending
on the geographic region, a mission to remove, screen and replace beach sand may be issued; this may include
restoration of beach dunes, etc. What's more, at debris management sites, programs may be implemented and
underway to reduce and recycle white goods and other metals and reusable materials that may have been collected in the
debris stream. These are typically segregated during the ROW mission on site and/or at the debris site.
Any right-of-entry work that may be authorized and tasked to Ash Britt, which could include just debris removal and/or
hazardous tree removal from private property to full-blown demolition and removal of resultant debris from the
property-sometimes with the need to handle asbestos containing materials and/or other hazardous materials. This is
highly specialized work with requires experienced and certified crews. As this work generally requires a great deal of
investigation, assessment, documentation and monitoring it is usually conducted during the third pass (or more) of the
mission. It is possible that an ROE mission will far surpass the time needed to complete the general right-of-way
clearance. If necessary, the varied debris stream generated from ROE work may be diverted from hauling to temporary
staging areas and hauled directly to applicable final disposal sites, including recycling facilities and legally certified
landfills. Careful environmental monitoring is conducted during ROE work.
Phase 7 - Final Disposal, ROW Demobilization & Hot Spot "Punch List"
As debris is hauled to the designated temporary debris sites, it is constantly managed and processed. Debris is
segregated by class (i.e., burnable, non-burnable, hazardous, recyclable, etc.). The various types of debris are typically
reduced by a variety of means, such as grinding, chipping, incinerating, open burning, compacting, mauling, crushing
and baling. Some debris may just be put aside (segregated or contained) for collections by others; this debris includes
household hazardous waste, gas containers, rubber tires, scrap metal and other "beyond-scope" materials.
The disposal of reduced debris is coordinated and scheduled from the onset of the mission, although it typically "ramps
up" after several weeks of ROW collection. During the latter part of the second and the third pass, disposal activity
becomes accelerated. As the ROW mission winds down, resources are scaled backed and AshBritt management begins
releasing and demobilizing equipment and personnel. We typically maintain Hot Spot crews to respond to special client
requests and to complete generated punch lists. Debris management and reduction activities continue at the debris sites
well after the ROW mission is complete. The balance of the debris is reduced and final disposal activities continue. The
time required to complete this disposal is dependent the haul distance to the final disposal site(s). Though increasing
trailers can accelerate the process. It generally takes about twice as long to reduce debris by grinding and/or burning as
it does to collect it. Disposal activities could take up to several months past completion of the ROW mission to
complete.
During this phase, AshBritt attempts to route and dispose of debris to its most beneficial use. We employ a variety of
means to lessen the burden on local landfills and to encourage recycling and reuse of debris. As with all elements of the
project, all debris hauled to final destination sites is carefully tracked and documented to substantiate full and accurate
reimbursements.
Phase 8 - TDSRS Restoration and Closeout
Upon removal of all debris at TDSRSs, the site(s) will be restored to pre-use condition (or better). All equipment and
site resources (such as the inspection tower and any fencing or erosion control devices) will be removed.
Comprehensive procedures for the close-out and restoration of debris sites are incorporated in the proposal later in this
section and Section 6e. Ash Britt's Debris Site Manger and Project Manager will conduct a final closeout inspection
with representatives of the City and execute a final release once it is determined the site meets the approval of the City.
Phase 9 - Final Reconciliation and Audit
For the final phase of the mission, AshBritt's experienced and diligent reconciliation and accounting team will conduct
a final audit/reconciliation with either the City representatives or their designated agent (monitoring company). All
truck certifications, load tickets, work logs, time sheets, invoices, and all other applicable project documentation will be
reconciled to ensure all eligible work has been accurately accounted for and billed. During this phase all "exceptions"
will be investigated and hashed out in order to come to an agreed upon balance for final billing. All Ash Britt recovery
documentation is digitized and made available to the City for any future audit purposes.
AshBritt. Inc. I Sunny Isles Beach, FL I RFP No. 08.07.01
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Services & Operations: Detailed Methods
The following discussion illustrates the general methods and technical approach of our disaster response and recovery
services. Brief explanations and experience statements are included where applicable. Ash Britt is uniquely qualified and
experienced to provide the City of Sunny Isles Beach with all of these services, as well as other more specialized
services, as outlined in the subsequent narrative, Additional Support Services. As touched upon, AshBritt maintains
comprehensive Quality Control, Safety & Health and Special Environmental Control Plans, along with customized
training programs. Documentation from our comprehensive plans is available upon request. Each of our plans and all of
our operating procedures has at its core the underlying principals of communication, coordination and cooperation, with
the overall goal of an expeditious, safe and cost-effective recovery. These are the keynotes to successful emergency
disaster response and recovery.
All of our services and operations comply strictly to the Occupational Safety and Health Administration (OSHA) and
Environmental Protective Agency (EPA) rules, regulations and requirements for maintaining a safe and environmentally
responsible work site. Further, we ensure that all recovery work is performed and documented in conformity with all
established Federal Emergency Management Agency (FEMA), Florida Department of Emergency Management
(FDEM), Federal Highway Administration (FHW A), and all other applicable federal, state and local authority
guidelines for debris removal eligibility requirements.
Generally, debris that may be eligible for clearance and removal includes: trees, other vegetative debris, sand and
gravel, building wreckage, vehicles, vessels, personal property, and others. To be eligible for FEMA assistance, such
removal must be necessary to do one of the following: I) Eliminate immediate threats of life, public health, and safety;
or 2) Eliminate immediate threats of significant damage to improved public or private property; or 3) Ensure economic
recovery of the affected community to the benefit of the community-at-Iarge. AshBritt forces will only handle debris in
the areas duly designated by the City.
Lastly, as an important function of complying with state and local environmental and business regulations, Ash Britt will
secure all necessary licenses and permits applicable to the recovery work, and will conduct our operations in
coordination with all local agencies and authorities. Applicable licenses and permits may include: a general contractors
license, City business licenses, temporary land-use permits, land use variances, grading permits, waste processing
permits, recycling operations penn its, water and air quality penn its, fire department permits, traffic permits, hazardous
waste permits, coastal commission land-use permits, National Environmental Policy Act (NEPA) compliance permits,
as well as others. Overall, all of our operations, including all subcontracted work, will be completed in accordance with
all federal, state and local laws, as applicable.
Scope of Work Summaries
. I/litial Actions (Mobilization & Planning)
Generally, within hours following a disaster event, an Ash Britt senior manager and other key personnel will meet with
City appointed representatives. This meeting will serve as a valuable opportunity for City representatives and AshBritt
management to develop, beyond our pre-event strategies, a clear, specific approach to proceed with the recovery at hand
as efficiently, safely and cost-effectively as possible.
Specifically, the meeting will help to reinforce and establish, at a minimum, priorities for our scope of work, estimates
of resources to execute the recovery, priority areas for response and clean-up, confirmation of locations and site plans
for temporary disposal sites, proposed lines of communications, assignment of inspectors, specific work and safety rules
and hours of operation. Further, project submittals, periodic reporting, public relations guidance and planning for public
announcements and notices, as well as any review of applicable FEMA (and other) guidelines and regulations will be
discussed.
During this critical time, Ash Britt will make available our company aircraft, vehicles, personnel and other resources to
assist the City with their rapid needs and immediate damage assessment. Should there be a need Ash Britt will
coordinate the mobilization of emergency supplies and temporary shelter and facilities (described in further detail in the
following subsection).
. Emergency Road C1eara/lce (Push)
AshBritt will mobilize immediately to initiate and conduct, under a supplied plan, emergency road clearance of debris
("first push") from pre-specified primary transportation routes as soon as it is safe to enter work zones (generally, within
12 hours or sooner). Street clearance is basically accomplished by removing large debris from public roads and
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complexes and stacking it on public rights-of-way (ROW). Generally, debris will not be collected during this stage,
though under certain circumstances debris removal may be conducted.
The primary goal here is to create immediate safe passage for emergency response vehicles and equipment. Mechanized
rubber-tired lifting and pushing equipment and specialized ground labor with chain saws and other hand tools are used to
complete this phase of work. We will use our own equipment and tools as well as local subcontractors who are under
standby contract with us. Estimates from the initial damage survey will determine the required response necessary to
facilitate a rapid recovery. We will escalate equipment and crew sizes to the appropriate level to execute this task.
Based on the initial survey, crews will be deployed to areas with the greatest damage and need. The triage method of
deployment will apply under all scenarios, ensuring that emergency routes are expeditiously cleared to minimize safety
hazards and risks to public health.
Rapid road clearance is achieved through pre-planning and coordination with the local authorities, the local workforce
and first response subcontractors. Critical pre-specified clearance routes are generally prioritized to target: first, access
to hospitals, fire stations, police stations, designated public shelters, airports and other vital public facilities; second,
access to essential public and private utility facilities and systems; third, clearance of major arteries; and last, clearance
of residential streets and byways.
Ash Britt senior management and field supervisors will oversee this critical phase of the recovery, while continuing to
assess the damage via "closer-look" surveys. Crews will be instructed to protect to the greatest extent possible existing
undamaged City infrastructure. Any damage that occurs will be documented, reported to the City Debris Manger (OM)
and rectified in a timely manner. Crews will also be mandated not to interfere to the best of their abilities with the
disaster response activities of any governmental agencies or public utility. Further, they will be instructed and drilled to
segregate debris to the greatest extent possible, while minimizing the obstruction of driveways, side streets or utilities of
any kind.
During this phase, crews will be required to work a minimum of 12 hours per day, though we may arrange for longer
schedules if the work is warranted. This phase of the operation is typically completed within 72 working hours (3 to 7
ten hour days) after a declared disaster event. Depending on the magnitude of the disaster, however, full clearance
could take up to four weeks. Regardless, we will make a concerted effort to complete this task in the most expeditious
manner, ensuring that the City maximizes its reimbursement for this phase of work.
Lastly, we will report daily to the City all sub-contractors, certified equipment numbers, volumes of trucks and
equipment in use, as well as the number of working personnel. These reports will include daily and cumulative hourly
statistics on the number of hours worked clearing debris. The cumulative and daily statistic totals for each equipment
type will be reported separately. We will ensure all reporting submitted to the City representative is audit quality.
. Debris Loading General Protocols
To safely and efficiently remove and collect eligible storm generated debris from public property and public rights-of-
way, AshBritt employs the following protocols and processes for efficient recovery operations:
Collection Equipment
Trucks and trailers used for debris collection will be inspected for safety prior to being certified. Repair of any safety
deficiencies are required prior to certification and assignment. Trucks and trailers are required to have tailgates that
secure the load and prevent debris from falling from the vehicle during transport (please see attached illustration).
Truck Measurements and Signage
Truck certifications/measurements will be conducted by City representatives (or contracted monitoring agent) at a
location approved by the City OM. Measurements of the height, width, and length of the truck or trailer bed are taken
and recorded. Sideboards or other extensions to the bed are allowable provided they meet all applicable rules and
regulations, cover the front and both sides, and are constructed in a manner to withstand severe operating conditions.
The sideboards will be constructed of 2" by 6" boards or greater and will not extend more than two feet above the metal
bedsides and are subject to approval by the City OM. Metal sideboards may also be accepted. All sideboards are subject
to approval by the City OM.
If a truck either adds or subtracts sideboards the vehicle must be re-measured and a new truck number issued. The old
truck number will be permanently retired. Once trucks are rated by the City OM, the project QC/Compliance Manager
will be responsible to report any adjustments of the sideboards to City representatives. Extensions are subject to
AshBritt, Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
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acceptance or rejection by the City OM or other representative. Truck loading will comply with local Florida
Department of Transportation (FOOT) rules and regulations including weight limitations and the tarping/covering of
truckloads.
Detailed information regarding each vehicle is recorded on the Truck Measurement Record form (please see attached
sample). Each entry will be initialed by the City representative and QC field personnel signifying their participation and
agreement with the process and results.
The minimum information recorded on the Truck Measurement Record form will include:
I. Trailer number as assigned for the current project by Ash Britt.
2. License plate number of the haul vehicle.
3. Operating company (either AshBritt or a subcontractor).
4. Type of work the truck/trailer will be perfonning.
5. Name of the driver of the vehicle.
6. Measurements in feet of the height, width, and length of the truck or trailer bed. For accuracy partial feet are
converted to decimals.
7. Volume capacity in cubic yards of the truck or trailer bed.
8. Initial of the Field Monitor (or City rep) and AshBritt QC representative.
Trucks or other equipment designated for use under this contract for the purpose of transporting debris will be equipped
with one sign (vinyl placard), attached to the driver's side. Signs will be provided by us (please see attached sample).
Signs will be a minimum of 12" X 16", be approved by the City DM, and will prominently display the following
information:
· Prime contractor name.
· Subcontractor name.
· Truck number.
. Cubic yard capacity and tare weight.
. Name of inspector and inspection date.
o
The capacity is recorded in indelible red ink and the remaining information written in indelible black ink.
A series of digital photos of the truck or trailer are taken prominently displaying the City sign (placard) and hauling
capacity. The Truck Measurement Record, the digital photos and other appropriate support documentation are
combined in a notebook to create the Master Truck Record (examples are included in Section 6d). The original is
maintained in AshBritt's field office with a copy provided to the City and the City inspection tower inspectors. The
tower inspectors should compare the information in the Master Truck Record to the truck number and capacity as
posted on the truck or trailer to ensure accuracy.
AshBritt does not accepted hand-loading of trucks and trailers as an approved procedure as it creates opportunities for
load "irregularities" and hand-loading crews rarely carry appropriate commercial insurance, workers compensation, and
licensing necessary to meet AshBritt's subcontractor guidelines.
Collection Process
Collection crews will systematically traverse the streets within their assigned area and collect eligible debris from the
rights-of-way. Crews are instructed with regard to the following guidelines:
o
.
Operators will perform an inspection of their vehicles and equipment prior to starting work each day. Operators
will record the inspection on an inspection form. The form must remain in the vehicle at all times and be
produced upon demand by AshBritt management or any government authority.
Crew foremen will verify that all personnel on the crew are in PPE appropriate to their scheduled duties
Crews will position appropriate traffic control personnel and devices as directed.
Collection activities will normally begin on the street and at the point that they were concluded the previous day.
Crews will collect debris only from the ROW taking great care to protect as practicable as possible the existing
infrastructure.
Crews will collect all debris and will make a reasonable effort not to commingle vegetative and C&D or mixed
debris. White goods should be segregated and left for separate collection.
Crews will collect all large debris on each pass and will leave the work area with only small debris remaining.
Small debris is defined as debris that can only be collected by hand or with hand tools.
Crews are instructed to schedule collections around schools on the weekend if possible and avoid areas around
.
.
.
.
.
.
.
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schools Mon-Fri between the hours of7:00 to 9:30 AM and I :30 to 3:00 PM.
. Care will be taken to ensure that debris does not hang over the vehicle sides or extend more that 24 inches above
the sides. Any such debris will be trimmed or removed prior to leaving the loading area.
. Debris weight distribution will be maintained during the loading process.
. When warranted by the debris stream, white goods crews may be deployed for the specific task of collecting all
eligible white good debris.
Private Contract Work
All employed crews, during any recovery in the City of Sunny Isles Beach, will be prohibited from soliciting or
accepting offers from citizens or others to conduct any private work within the designated work area. Under no
circumstances will crews be allowed to mix debris hauled for others with debris hauled under this contract. Any crews
found to be working for anyone other than AshBritt during the term of the contract will be immediately terminated and
a written deficiency report will be provided in a timely manner to the City DM, as necessary.
. Debris Hauling General Protocols
For vehicles and operators to safely and efficiently transport debris from the loading site (curbside or other) to the
temporary or permanent disposal site, off-load the debris and return to the debris loading site, AshBritt utilizes and
enforces, as needed, the following process:
Rules of the Road
Drivers are expected to abide by the rules of the road as follows:
. Ensure that debris is not hanging over the vehicle/trailer sides and does not extend more than 24" above the load
prior to leaving the loading site.
. Obey all traffic rules, posted and non-posted speed limits.
· Wear seat belts at all times.
. Follow routes that avoid schools and other congested areas.
· Use turn signals.
. Use headlights and fog lights in any low light environment.
. A void interstate highways if possible when transporting debris.
. Use extreme caution when entering and exiting the dumpsite, especially when merging with traffic.
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DOT Temporary Orders
Historically, state DOT regulations are lifted or modified to allow for an expeditious response for equipment to be
mobilized into an affected area.
. If permit requirements have been lifted for vehicles participating in the recovery effort, review to ensure
compliance with emergency temporary orders (i.e., tarping ofloads, oversize signs, markings, flags, escorts)
. Insurance and safety requirements may NOT have been waived.
. Verify Maximum gross vehicle weight limit for vehicles with 5 weight bearing axles.
. Verify Maximum gross vehicle weight limit for vehicles with 4 weight bearing axles.
. Verify max Height/Width limit extensions.
. Verify DOT contact at the Permit Division for routing instructions.
Dumpsite Procedures
. Reduce speed to 10 MPH while at the dumpsite.
· Obey all signs and traffic control personnel.
. Approach the tower with caution.
. Stay in the vehicle except when opening/closing tailgate and/or operating boom.
. A void other traffic in the off-load area.
. Ensure that vehicle is on flat ground (+/- 5 degrees) and brake is engaged prior to raising the dump bed or
operating the boom.
· Do not exit vehicle with dump bed raised.
. Ensure that dump bed is lowered, tailgate is closed and/or boom is secured before exiting the off-load area.
· Follow signs to exit dumpsite.
· Approach the exit tower with caution.
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. Debris Removalfrom Rights-of-Way and Public Property
Our primary or overwhelming objective for the City in the wake of a disaster-debris generating event will be the debris
collection and removal from the public rights-of-way (ROW) and other City property. As expressed, AshBritt will begin
AshBritl, Inc. I Sunny Isles Beach. FL I RFP No, 08-07-01
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mobilizing personnel, materials, and equipment to or near the City as soon as a disaster event is deemed imminent.
Arriving equipment will be directed to a central "rally point" for measurement and safety certification prior to
assignment and deployment.
Collection crews are deployed, generally within 48 hours, to pre-established zones. The initial damage assessment
typically determines the areas with the greatest needs. We prioritize our crew assignments around these needs. We will
conduct strategic meetings with City management and all collection crews prior to dispatch. City management is
apprised continually of all progress, and any special requests they may have are swiftly and appropriately addressed.
Generally, all disaster generated debris on public property and public rights-of-way, including debris placed on rights-
of-way by residents, is eligible for collection. Ultimately, however, the City DM and FEMA will determine debris
eligibility on the project.
Given the typical diverse make-up of a debris stream, vegetative debris is segregated from non-eligible and other debris
to the best extent possible at the loading site per debris segregation protocols as presented above. Construction and
demolition debris, mixed debris, and other non-hazardous debris is separated further at the disposal site. All debris will
be mechanically loaded and reasonably compacted; as expressed, we do not permit hand loading, except under
extenuating circumstances, with granted permission from the City DM
Debris collection and hauling is the most important aspect of disaster recovery operations, after all immediate public
health and safety hazards have been abated. Collection crews are highly visible to the public and the potential for
damage to private property is greatest during this phase. It is critical that work is conducted in the most efficient method
possible. Following proven operating guidelines and procedures, as delineated above and in Section 6e, ensures that the
public receives the best service in the most economical manner.
"
. Debris Removalfrom Private Property (Right-of-Elltry)
Private property debris removal or right-of-entry (ROE) work is periodically authorized by FEMA for reimbursement
under certain, special conditions. If a homeowner cannot reasonably achieve the remediation of hazards posing
immediate threats to public health and safety, an ROE may be authorized. The process of authorization generally
entails the completion of an application by the rightful owner, or authorized agent, of the said property. This application
will contain as a matter of course a hold harmless indemnification for all parties involved and a duplication of benefits
clause.
AshBritt can assist the City with the requests for ROE work, interpretation of the ROE eligibility criteria, ROE rules for
the current disaster, and the documentation necessary to authorize work on private property. We have a long history of
assisting communities and their residents with this often time cumbersome process. In fact, we are more qualified and
intimately familiar with ROEs than any other contractor in our industry, as we were responsible for managing and
completing an unprecedented number for our Mississippi recovery mission. The crew composition for ROE work
differs from the crew composition for ROW debris collection. Crews generally consist of specialized personnel
(chainsaw operators, tree climbers and arborists) and aerial reach equipment (bucket trucks, winches and cranes).
Depending on the potential hazard, engineers may also be brought in to mitigate any further damage.
Additionally, demolition of entire structures is sometimes necessary. AshBritt is experienced in residential and
commercial demolition and has been a member of the National Association of Demolition Contractors since 1996.
Below is a table listing some of our isolated demolition experience. Further, as was covered in Section 4, of the over
29,000 ROEs we completed for the Mississippi mission, over 3,000 thousand entailed demolition work for both
Transitel and Non Transite containing properties. Importantly, our own and all of our subcontracted demolition crews
and employees with exposure to hazardous materials were required to successfully complete the Compliance Solution
40 hour HAZWOPER course, which we sponsored.
Select Ash Brill, Inc. Demolition Experience Table.
Client & Location PM Client Contact Proiect Description Contract Value
U.S. Army Engineer District Randy Perkins Ms Sue Speights Removal of Abandoned Property $367,548.00
Mobile (334) 441-5599 and Bldg Maint. (365 Dwellings)
Pensacola, FL DACWO 1-99-0-0002
U.S. Army Engineer District John W. Noble Mr. Don Skipper Indefinite Quantity Contract $1,698,754.00
Mobile (334) 255-3612 Demolition ofWWlI era Bldgs
Ft. Rucker, AL Contract: DACAO 1-99-0-00 18
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I Asbestos containing material.
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Client & Location PM Client Contact Proiect Description Contract Value
U.S. Anny Engineer District John W. Noble Mr. Don Skipper Indefinite Quantity Contract $2,243,434.00
Mobile (334) 255-3612 Demolition ofWWII era Bldgs
Ft. Rucker, AL Contract: DACAO 1-95-0-0065
Directorate of Contracting John W. Noble Mr. Bob Walls Demolition ofWWII era $344,070.00
Contracting Division (803) 751-7704 Buildings @ Ft. Jackson
Ft. Jackson, SC DABT47-98-C-0006
AOIC Facilities Support John W. Noble Majorie Sadler Demolition of 15 Buildings & $315,000.00
Facilities MCAS (252) 466-4531 one 1.5 million gallon AST
Cherry Point MCAS, NC N62470-97-C-2699
U.S. Anny Engineer District John W. Noble Ms Sue Speights Removal of UST and Installation $381,839.00
Mobile (334) 441-5599 of(3) ASTs with piping
Ft. Rucker, AL 9725-63-1-006-1
Directorate of Contracting John W. Noble Mr. Jim Stubbs Demolition ofWWII era $208,150.00
Contracting Division (803) 751-2592 Buildings @ Ft. Jackson
Ft. Jackson, SC Contract: DABT47-95-C-0052
U.S. Army Engineer District Randy Perkins Mr. Glenn Smith Demolition of Concrete $372,000.00
New York (908) 571-1594 Bunkers @ Ft. Sandy Hook
Ft. Sandv Hook, NJ Contract: DACA51-94-C-0047
. Household Hazardous Waste and White Goods Collection
After a disaster event, the destruction of residences, residential garages and sheds or storage facilities will produce
quantities of household hazardous waste (HHW2) and/or white goods3 that must be separated from storm-generated
debris. AshBritt crews have been trained to identify HHW during ROWand ROE collection as well as TDSRS debris
separation activities.
All HHW and white goods will be segregated at the loading site and at the TDSRS. At the TDSRS such will be
separated by type and stored in a containment area prior to proper disposal. Disposal will comply with all local, state
and federal regulations and laws. Additionally, we can assist the City in establishing and setting up "citizen drop sites"
for the collection of such materials. We will take all precautions to prevent the release of such materials into the
environment by providing impermeable, lined storage areas at such sites. Then, if required by the City, we will properly
dispose of the materials and remediate such sites.
For our Mississippi mission, approximately 25,000 white goods were segregated, decontaminated, baled and recycled or
disposed of lawfully. Additionally, any HHW collected as part of our dream stream was properly contained at our
temporary storage sites and lawfully disposed of in permitted landfills. Other items within the debris stream that
required special handling included e- waste (i.e., computers, TVs and other electronic items), lawn mowers (and fuel)
and tires (customarily not part of the eligible debris stream). We collected and disposed of these under the applicable
project guidelines and rules.
. Hazardous Material Containment & Abatement
Our Special Environmental Services Division can provide temporary containment of any storm-generated hazardous
waste. AshBritt has a stand-by teaming agreement with Veolia Environmental Services that includes the abatement of
hazardous waste material. Veolia Environmental Services is one of the largest and most experienced providers of
hazardous material solutions in the world.
Additionally, AshBritt has partnered with WRS Infrastructure & Environmental, Inc., a Tampa, Florida based firm with
over 20 years experience in the areas of environmental engineering, consulting, hazardous waste remediation, and
infrastructure development. Since 1983, the have completed over 10,500 related projects. Most recently for us, they
assisted with our Collier Co. recovery efforts after Hurricane Wilma. They were responsible for the cleanup of four
petroleum discharges caused by debris during the storm. They conducted the following for the project: Free Product
Recovery, Contamination Assessment Reports, Initial Remedial Actions, Remedial Action Plans, Contaminated Soil
Excavation Removal, Transportation and Disposals Groundwater Monitoring, and Site Restoration.
John Noble, AshBritt's COO, is an Environmental Engineer with a Masters Degree in Solid and Hazardous Waste
Management. He personally supervises all remediation activities conducted by us and/or our teaming partners.
2 HHW includes hazardous materials such as household cleaners, paints, paint thinners, motor oils, gasoline, and pesticides. HHW may pose a threat
to human health or the environment if it is not disposed of properly. HHW poses a threat because it exhibits one or more of the following
characteristics: toxic, corrosive, ignitable and reactive.
3 White goods comprise major household electrical appliances including: refrigerators, freezers, air conditioners, washers, dryers, dishwashers. These
generally can be recycled, but special handling is required for units containing Freon.
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Furthermore, as stated above, our equipment operators and field personnel are OSHA certified and have completed the
HAZWOPER training.
. Hazarllous Waste ami Waste Spills Reporting
Upon occurrence and when applicable, AshSritt will report to the City all identified hazardous materials or any
hazardous waste spills. We will fully remediate and clean all hazardous materials or waste spills that occur during
operations at no additional cost to the City. We will take immediate containment actions, as necessary, to minimize the
effects of any spills or leaks. These activities will be in full accordance with applicable federal, state, and local laws
and regulations.
AshSritt will report any and all spills to the Florida Department of Environmental Protection (FDEP) and the City
immediately following discovery. We will then submit a written follow-up report to the City no later than 7 days after
the initial report. The written report, at a minimum, will include the following:
· Description of the material spilled
(including identity, quantity, manifest
number, etc.).
· Determination as to whether or not the
amount spilled is EPA/FDEP reportable,
and when and to whom it was reported.
· Exact time and location of spill, including
description of the area involved.
· Receiving stream or waters.
· Cause of incident and equipment and
personnel involved.
· Injuries or property damage.
· Duration of discharge.
· Containment procedures initiated.
· Summary of all communications the
Contractor has had with press, agencies, or
government officials other than City.
Description of cleanup procedures employed or to
be employed at the site, including disposal location
of spill residue.
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. Hazardous Stumps Extraction and Fill Dirt
All uprooted, eligible stumps on public right-of-ways larger than 24 inches in diameter measured 24 inches in height
above ground including the root ball, identified as hazardous by the City, will be removed, loaded and transported to the
TDSRS.
A OM or representative will inspect the stump and measure the diameter above the root ball. The stump measurement,
specific point of origin (GPS coordinates), and any notes by the OM indicating the nature of the stump hazard must be
added to the special stump load ticket for proper documentation. A photographic record is encouraged. Proper
documentation for eligible hazardous stumps is paramount for FEMA reimbursement. AshSritt will strictly comply
with FEMA Recovery Policy - RP95 23.11, Hazardous Stump Extraction and Removal Eligibility, with respects to all
hazardous stump removal from approved property.
Our specialized crews will typically consist of heavy loading equipment (i.e., wheel loader, backhoe, crane, etc.), a
lowboy trailer and a dump truck holding fill material. Voids created by stump extractions will be filled with comparable
and suitable material, usually purchased locally. Ruts and depressions inadvertently caused by contractor equipment and
voids created by stump removals will be filled with suitable material and reasonably compacted to grade. For our
Mississippi mission, alone, we extracted approximately 24,000 hazardous stumps, while backfilling over 40,000 voids.
. Hazardous Leaning Trees and Hanging Limbs
Hazardous leaning trees on public right-of-ways will be identified, measured (diameter), and documented by the City.
Crews will saw-cut as necessary to trim and truncate such trees to facilitate loading. Leaning trees on private property
that are encroaching onto the ROW will be saw-cut at the private property when safe to do so. Only the encroaching
portion will be removed.
Hazardous trees on private property posing an immediate threat will be addressed on a per case basis. Under an
executed waiver and hold harmless agreement, we will remove trees and limbs that have fallen on homes or are
threatening to fall on homes as a result of a disaster. Hazardous hanging limbs ("hangers") on trees located in the ROW
will be identified and documented by the City similarly. Generally, hangers are surveyed, located, assessed and logged
for a special deployment of crews comprised of bucket trucks and climbers with chain saws and all necessary personal
protection equipment. We will provide sufficient field supervision and quality control for this phase of work.
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This phase of work will be conducted in an orderly progression, and we will not move from one designated area to
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another designated area prior to completion of work and to receiving authorization. We will not enter onto private
property during performance of this contract prior to receipt of an executed right-of-entry (ROE).
. Temporary Debris Stagillg alld Reductioll
All activities associated with massive debris clearance, removal, and ultimate disposal operations depend upon the
availability of suitable temporary debris staging and reduction sites (TOSRS). Identifying these potential sites before a
natural disaster will expedite and facilitate debris removal and subsequent volume reduction and disposal activities. If
sites are not yet identified, an experienced Ash Britt representative will assist the City in the identification and selection
of potential TOSRS.
In congested urban areas where large, prototypical sites are unavailable, the use of multiple TOSRS, twenty-four hour
operations, and immediate removal of separated and processed debris can help alleviate the constraints of smaller
temporary disposal sites. Ash Britt has proven success in establishing and managing single large and multiple small
disposal sites.
. Baseline Data. Prior to site preparation and activation, AshBritt will assist in establishing baseline data to document
a site's pre-use condition. This entails taking ground or aerial video or photographs, noting important structures, fences,
culverts and landscaping, analyzing random soil samples and ground water samples. We will evaluate the topography
and soil/substrate conditions to determine the best layout for site activities. And we will attempt to limit the
modification of the site in order to minimize site closure and restoration costs. Moreover, as part of our initial site
assessment we will contemplate environmental factors such as noise, dust, smoke, erosion control, storm water runoff,
wetlands, historic preservation, endangered species, and traffic and safety controls.
. Site Plan. AshBritt will establish and submit for approval a site plan and operating procedures for the TOSRS. The
plan and operating procedures will include: site preparation, including any clearing, grading, and erosion control;
identification of ingress and egress; interior road system design, utilizing any existing roads; traffic flow and control; a
roofed inspection tower, sufficient for a minimum of three inspectors to monitor incoming and outgoing loads; site
layout and debris segregation plan, including separate benned containment areas lined with impermeable material for
the storage of HHW, ash, and fuel, "clean" debris area for woody debris and burnable C&O awaiting reduction, storage
areas for metals and white goods, storage area for non-burnable debris awaiting transfer to final disposal, debris
reduction area with appropriate set backs and safety zones for the type of reduction (burning or grinding); appropriate
signs, cones, safety barriers and caution tape identifying safety zones; a first aid station; site security and fire prevention
measures; activation date/time and daily hours of operation, and site management team with 24 hour contact numbers.
. Debris Reduction. AshBritt can provide several debris reduction options. These include air curtain incineration and
reduction by grinding. We consider logistical and environmental concerns, as well as the potential disposal outlets
when deciding. For the City, reduction by grinding would be our recommended method. This involves using industrial
tub or horizontal feed grinders powered by up to 1 000 hp diesel engines. A grinder will process up to 400 cubic yards of
clean woody debris per hour, reducing the volume by approximately 4 to I.
· Maintenance. AshBritt will maintain the TOSRS as necessary to ensure safety and minimize environmental impact.
Normal maintenance will include: adding rock to roads for stabilization, modifying road system as needed, installing silt
fences or berm systems to divert rainwater and protect areas from runoff and loss of topsoil, replace liners under
stationary equipment, document and rectify any accidents, spills, or environmental mishaps that occur. Additionally,
we will supply site security and appropriate fire prevention measures when necessary.
· Site Closeout & Restoration. Each TOSRS will eventually be cleared of all debris and restored to its pre-disaster
condition and use. AshBritt will test soil and ground water to compare to the pre-disaster baseline, verifying that no
long-term environmental contamination is present. Our basic closeout steps are: remove all debris, stored material, and
unnecessary equipment from the site; conduct an environmental assessment; develop a restoration plan; submit for
review and approval by the COM; execute the approved plan; obtain acceptance from the COM and execute the site
closure documents. Closeout and restoration is generally completed within 30 days of receiving the last load of
incoming debris.
. Debris Disposal
All debris collected by AshBritt during disaster recovery activities for the City will be disposed of in accordance with
all applicable state, federal and local laws, codes, standards, and regulations. A description of the most common types of
debris generated in recovery operations and the anticipated disposal method are detailed as follows.
.
Mulchfrom woody debris reduced by grinding - Potential beneficial uses include utilization as a fuel for
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industrial heating or cogeneration plants, land cover, and agriculture additive. If no beneficial use is available,
mulch will be disposed of in a licensed landfill.
Ashfrom woody debris reduced by burning- Potential beneficial use as agricultural soil additive. Ifno beneficial
use is available ash will be disposed of in a licensed landfill.
. Construction and Demolition material- This waste stream includes concrete, asphalt, gypsum, wood waste,
glass, bricks, roofing tile, and asphalt roofing tile. Some of this material can be separated and recycled if
recycling contractors are readily available and market conditions are favorable. C&D that cannot be recycled will
be disposed of in a licensed landfill.
Metals - Most ferrous and non-ferrous metals are suitable for recycling. Metal maulers and shredders can be used
to shred trailer frames, trailer parts, appliances and other items. Metal that cannot be recycled will be disposed of
in a properly licensed landfill.
· White Goods - Household appliances can be recycled as part ofa metal recycling program and can be recycled
for parts by used appliance dealers. Appliances that cannot be recycled will be disposed of in a licensed landfill.
Prior to disposal certain appliances (freezers, refrigerators, coolers, AC units) will have CFC refrigerants and
motor oil removed by a licensed contractor.
· Soil & Silt - Collection of disaster generated debris, especially vegetation will include various amounts of soil
and/or silt. Careful debris separation at the TDSRS possibly including the use of screens can remove the soil and
silt, which will be stored onsite for backfilling ruts and voids created by stump removal. Remaining soil and silt
will be used in the TDSR site restoration.
· Household Hazardous Waste - HHW may consist of common household cleaning supplies, pesticides, motor oil,
lubricants, transmission and brake fluids, gasoline, anti-freeze, paints, propane tanks, oxygen bottles, and
batteries. HHW will be separated from the general waste stream and stored in a lined containment area.
Technicians will segregate incompatible chemicals and properly store or pack the waste for transportation to a
facility specially permitted to accept hazardous waste.
Hazardous Waste - Hazardous waste will be contained, collected, containerized, manifested, and transported to a
facility specially permitted to accept hazardous waste.
Additional Debris Management Detailed Information:
Hazardous, Toxic, Radiological Waste (HTRW) - Any labeled hazardous waste, bio-hazardous waste, or other
contaminated waste that positively has originated from a commercial building or business will be left in place for
removal by others and the City DM will be notified. However, if directed to do so, AshBritt will remove and dispose of
all labeled hazardous waste, bio-hazard waste, or other contaminated waste (such as thermostats containing mercury)
through the use of a licensed Hazardous, Toxic, Radiological Waste (HTR W) contactor. Such waste will be disposed of
in a landfill licensed to receive the waste being delivered. Removal, transportation, and disposal of such waste by a
licensed HTRW contractor will be paid for under a separate line item for HTRW removal and disposal. AshBritt will be
responsible for the methods of handling and transporting HTRW from the site and will be informed of all laws
pertaining to the handling of hazardous materials. All HTR W will be delivered to collection points defined by the City
or State. In recognition of the fact that there may be unmarked abandoned containers in the debris stream, AshBritt will
utilize the guidelines presented later in this section.
White Goods - Loading and hauling of white goods will be performed when declared as eligible debris. White goods
will be divided into two categories: I) Non-refrigerant containing and 2) Refrigerant containing. Refrigerant containing
white goods have two sub-categories: a) Clean, and b) Dirty. Typically, clean refrigerant containing white goods are air
conditioning units, but may also include empty refrigerators and freezers. Dirty refrigerant containing white goods
consist of refrigerators and freezers in which food products and contents are still remaining inside.
The collection methods used for this debris will be dependent on the category. For non-refrigerant white goods,
collection procedures will be as above. White goods categorized as containing refrigerant will be collected in such a
manner that the refrigerant system will not be breached (i.e., the coils or condenser should not be ruptured or broken).
All necessary precautions will be taken in collecting dirty refrigerant containing white goods so that their contents will
not be spilled. If not already sealed, units will be bound to prevent spillage by securing tape, ratchet straps, rope, or
similar materials to minimize the spilling of contents. Units will be picked up using Y2 to I ton pickup trucks or van
trucks with installed lift gates or ramps. Units will be loaded onto these trucks with the aid of appliance dollies. Units
will be securely strapped into place to prevent spillage and hauled to a facility designated by the City.
Management and processing of white goods will also be dependent on the category. For non-refrigerant white goods,
this material will be segregated into the recyclable metals pile. White goods categorized as containing refrigerant will
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have the refrigerant evacuated, per EPA regulatory requirements for Freon reclamation, prior to being segregated into
the recyclable metal pile. Refrigerant containing white goods that are dirty will be cleaned prior to the evacuation
process (see Putrefied Foods discussion). These metals will then be compacted into bales and transported to the nearest
recycling facility as long as recyclable market remains positive (see Recycling Plan discussion).
Electronic Waste - Electronic Waste debris, or E-Waste, will be collected, sorted and separated for final disposition. E-
Waste presents an environmental and health and safety concern owing largely to the toxicity of substances from the
constituent parts if not processed properly. Crews and QC Site Managers will be provided with a list of E-Waste
materials for reference during recovery operations. CRTs, monitors, circuit boards, computer components & peripherals
and batteries are examples of debris that can be classified as E- Waste. Please refer to our reduction & recycling
discussion below for E-Waste recycling options. The following guidelines will be utilized in managing the materials and
preparing for transport to a recycling facility.
. Provide Gaylord or similar type boxes, pallets and stretch wrap, labor to presort, pack and load materials.
· Pack electronics into Gaylords (which can be double stacked).
· Load in to transport Trailers - Two rows in length double stacked in height.
. TVs over 25" Diagonally - Stack and securely wrapped (with Stretch wrap) on pallet no higher than 4 ft - (this
will allow to be stacked on top of Gaylord Box).
. Big Screens (2 per pallet): Place on Pallets back to back and securely wrapped (with Stretch wrap)-No more than
6 pallets per trailer (to maximize trailer weight).
Putrefied Foods - This debris stream is most likely to be encountered as part of the dirty refrigerant containing white
goods. General methods of collection and transportation are addressed above. Ash Britt has developed an extensive,
comprehensive plan that addresses safety and operational requirements based on past experience, which covers all
facets from collection, transport, decontamination, management and disposal, including contingency operations.
AshBritt will prepare a task specific site plan for the handling of this debris.
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Tires - Debris management operations for this type of debris will be conducted as mentioned above. Regulations with
respect to the final disposition will be adhered to according to the specific area of operation. Please refer to our
Recycling Plan discussion below for recycling alternatives. We will prepare a task specific site plan for the handling of
this debris.
Gasoline Powered Tools - Small engine machines such as lawn mowers and weed trimmers are examples of this type of
debris. These products may contain both Hazardous Materials (oil and gas) as well as recyclable metal. AshBritt's
process for this debris parallels the white good process outline above. Please refer to our Recycling Plan discussion
below for recycling alternatives. AshBritt will prepare a task specific site plan for the handling of this debris.
NEPA Compliance - The National Environmental Policy Act (NEPA) establishes national environmental policy and
goals for the protection, maintenance, and enhancement of the environment. It also provides a process for the City to
implement these goals. Ash Britt will execute operations of its assigned tasks in such a manner and extent to which is
practicable that will minimize any significant affect to the environment. AshBritt will provide information relevant to
its operations to the City and assist as directed for the purpose of assisting in the environmental assessments, analysis,
and impact statements. AshBritt's plan for compliance includes, but is not limited to the following considerations:
Natural Environment
· Terrestrial Ecology
· Wetlands and Aquatic Ecosystems
· Coastal Zone Management
· Marine Mammals
· Plants (Natural and Invasive Species)
· Threatened and Endangered Species
Physical Environment
· Groundwater
· Surface water (lakes, streams, rivers)
· Soils
· Topography
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Human Environment
· Air quality
· National Pollutant Discharge Elimination
System (NPDES) - Storm water runoff
· Land use - Zoning
· Demographics
· Cultural and historical resources
· Environmental Liability
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. Recycling Plan Overview
As is widely known, major catastrophic disaster events such as Category 4 and 5 hurricanes, will yield massive and
unwieldy amounts of diverse debris. It is important when planning for the disposition of disaster debris to remain
environmentally conscious and to maximize to the greatest extent possible the diversion of debris from disposal in
landfills. With sufficient pre-planning more options and greater opportunities are made available for the potential to
recycle or to find beneficial uses for a greater percentage of the disaster debris stream. Though a challenging goal,
maximizing diversion will minimize landfill space utilization, recover usable resources, conserve natural resources and
potentially reduce costs of the overall recovery. Upon award, Ash Britt will refine its recycling plan and reach out to
local recycling businesses and non-profits to find available markets for potentially recyclable materials. Additionally,
we will continually monitor and develop those relationships.
AshBritt, Inc. is dedicated to assisting its clients with the development or review of strategic local recycling plans. Our
goal is to devise a reasonable, area-specific plan that can be readily implemented and realized. The foundation of our
strategy and approach is delineated below, where we address vegetative and C&D debris, white goods, metals, tires, and
e-wastes, amongst other materials.
Upon an NTP we will refine our strategy to propose realistic targets by debris category for achievable recycling and
reuse. These goals will be relative to the total estimated debris stream for the event. In addition, if feasible and
applicable for any recovery mission, a strategy may be proposed to negotiate an amount of any gains in revenue from
recycling or reuse alternatives to be returned to the client as a cost offset. As expressed above, Ash Britt will follow best
management practices in reducing all disaster generated debris to maximize the potential for recycling and beneficial
use.
Recycling of Disaster Debris
AshBritt is fully capable of and prepared to maximize diversion of recyclable material generated from disasters. The
degree of separation and recycling depends on:
· Quality and quantity of debris.
The existence and proximity of recycling programs. Large quantities may overwhelm local markets.
· The availability of markets and practical end-uses.
· Politically necessary expedience of recovery may reduce priority given to recycling.
· Cost associated with the separation of recyclable material.
Ash Britt has vast experience in recycling debris and is operationally prepared to do so. Following an event, a key
individual is identified on the AshBritt team who has responsibility to:
.
Act as a liaison with City representatives to determine strategy and goals.
Educate employees and subcontractors.
Determine process at curbside; assist with Public Information Plan.
Identify locations and process at Temporary Debris Storage and Reduction Sites (TDSRS).
Identify recycling markets.
.
.
.
The type and degree of event will dictate the quality and type of recyclable material. The material that may be recycled
and its beneficial use are:
.
Asphalt - Can be recycled to new asphalt pavement or used as clean fill on or off site if regulations allow.
C & D - Divert as much as possible from this category with metals being smelted and other materials segregated
for recycling or disposal.
Concrete/Aggregate - Crushed concrete, rubble, masonry can be used as an aggregate for use as a base or fill
material. Larger sections of concrete can be used as materials for reefs, to armor shorelines and for bank
stabilization for erosion control (Riprap).
Earth - Screening debris at the TDSRS reduces the amount of earth that would be deposited in landfills. Earth is
also expensive to transport.
E-Waste - Will be collected separately at the curbside and brought to the TDSRS for packing in Gaylord or
similar boxes for transportation to a recycling facility.
Metals - Recycle by selling scrap to dealer who will smelt the metal for reuse.
.
.
.
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· Roofing Materials - Can be used as an aggregate in asphalt pavements. Must be free of asbestos.
· White Goods - Separated at the curbside and transported to the TDSRS. Freon to be extracted and recycled
while putrid waste will be removed and disposed of. White good to be transported to recycling facility.
Woody Material- Material can be reduced by grinding and chipping. The mulch can be used as a fuel in
biomass boilers/cogeneration plants, as a soil enhancement in agricultural applications and commercial resale
(composting). Mulch used in agricultural applications must be free of paper, plastics and dirt (ten percent or less
contamination).There is a benefit to solely reducing the material as it has a decreased impact on the landfill. The
material can also be burned and the ash utilized for soil enhancement in agronomic applications. Further, mulch
can be used in land applications as a stabilizer or for erosion control.
· Tires - Segregate tires at curbside for transport to TDSRS for storing. Transport bulk to recycling facility for use
as material in asphalt, floor tiles, hoses, landscaping material, playground material and countless other
applications.
Material can be segregated at the curbside, residential drop off sites and at a TDSRS. Source segregation is key to
avoiding contamination and increasing product marketability.
Curbside Segregation - A key component to maximize source segregation at the curbside is for the governing
authority to provide Public Service Announcements (PSA) to the residents. The "Picking Up the Pieces"
illustration and guideline provided in the Operations Documents & Diagrams section is ideal for educating
residents in the different types of debris and how to segregate those at the curbside. Some HHW may be
recyclable (e.g. paint, batteries, compressed gas) while other materials have to be disposed of pursuant to local,
state and federal law.
· Debris Segregation Crews - AshBritt will deploy debris segregation crews (DSO), when applicable and
necessary, to maximize curbside segregation. AshBritt has the capability to segregate debris at the curbside.
Hand salvaging will yield more recyclable materials, although time required to do so may be more than
traditional processes. By using specialized trailers with individual bins, HHW can be collected curbside and kept
out of the waste stream.
· Residential Drop-ojfSites - By providing residents with a drop off site, debris can be more easily segregated with
bins and containers for specific materials. This also reduces transportation expenses while removing hazardous
material from the curbside. This supplements other programs and also reduces transportation expenses while
providing pro-active residents the ability to clean up on their schedule. This also tends to enhance public
relations by providing residents with alternatives. Sufficient QC monitors would be stationed at the sites to
ensure that only eligible debris would be accepted.
· TDSRS Segregation - Segregating debris at the curbside will significantly improve the overall reduction
capability at the TDSRS. By further segregating debris at the TDSRS, resources can be concentrated in the
segregation process. The segregation is performed in a location that is away from the general public and can be
customized for expediting this process. Although segregation is more difficult to achieve as the debris has been
co-mingled by the time it arrives at the TDSRS certain materials can be recycled prior to ultimate disposal (e.g.
ferrous and non-ferrous metals, etc.) Spotters can be used at the TDSRS but only as a last line of defense.
Once the easily salvageable material has been removed, the remaining debris is reduced and brought to a landfill for
disposal.
To improve the efficiency of source separation and overall recycling success of the recovery, AshBritt will assist the
City with a Public Information campaign that encourages residents to properly place and separate debris at the curb for
contractor pickup. Following are the anticipated debris categories:
-H.o;;';;h;;ll d;'rlia;
Bagged Trash
Discarded Food
Packaging papers
Constructio~ - -.
Building Materials
Drywall
Lumber
Carpet
Furniture
Mattresses
Plumbing
------ ---- ---
Vegetation HHW White Goods
Tree Branches Oils Refrigerators
Leaves Batteries Washers and Dryers
Logs Pesticides Freezers
Paints Air Conditioners
Cleaning Supplies Stoves
Compressed Gas Water Heaters
Dishwashers
Electronics
Televisions
Computers
Radios
Stereos
DVD Players
Telephones
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. Reporting
Various production and other operational reports will be supplied to the City throughout the course of the recovery. For
instance, daily production reports will be submitted to the City by close of business each day and weekly summary
reports of aggregate daily data will be submitted at each week end. The various reports will contain, at a minimum, the
following information:
I. Contractor's Name/Report Date.
2. Location of completed work, of work for next day.
3. Equipment/Personnel Certification data.
4. Daily and cumulative hours for each piece of
equipment and crew (Emergency Clearance/Other).
5. List of roads that were cleared (Emergency
Clearance/ROW multi-passes).
6. Number of crews/personnel (including number of
trucks and loading equipment).
7. Types and numbers of equipment assets used.
8. Daily and cumulative totals of debris removed, by
category and type.
9. Daily and cumulative totals of debris processed, to
include methodes) of processing and disposal
location(s).
10. Daily estimate of hazardous waste debris
segregated, and cumulative amount of hazardous
waste placed in the designated holding area.
11. Number of hazardous trees, hanging limbs, stumps
removed.
12. FEMA, FHW A and other work segregated.
13. Right-of-entry tracking/completion (as applicable).
14. Problems encountered or anticipated.
15. Safety/Quality Control deficiencies (damage)
16. Safety/Quality Control training, certifications.
We will submit additional reports (and work summaries) to the City as we deem useful, or as may be requested. All
reports will be supplied in electronic format, and they may be customized to meet ad hoc purposes. More detailed
information regarding our procedures for documenting and reporting is presented in Section 6d.
For the purposes of federal audit (or other) requirements, we will maintain all logs, reports, records, truck certifications,
debris load tickets, and Agreement correspondence in both hard copy and digital scan for a period of not less than three
(3) years.
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. Sectoring, Multiple Passes & Closeout
AshBritt will prepare, as needed, or review and revise existing collection zone/area maps of the affected area. Crew
assignments to zones will be made in coordination with the City, prioritizing severely damaged, heavy debris volume
areas.
AshBritt is able to offer the GIS tracking of debris collection progress via digital layering map applications. This
greatly enhances the efficiency of field operations. Basically, through coordination with City representatives, City
debris monitoring company, our QA/QC field personnel, our subcontractors, and our DIMS tracking data, we are able to
update jurisdiction zone street maps to track the progression of debris collection passes. We make this data readily
available to City representatives.
Multiple passes, the process in brief
Generally, three coordinated and carefully managed collection passes through each zone is sufficient to remove all
event-generated debris from the right-of-ways, but Ash Britt forces will make additional passes as necessary to complete
the cleanup. To the greatest extent practicable, we will fully and thoroughly clean areas upon each successive pass, not
leaving any debris behind which may delay or snag production efforts.
The only debris that may be unattended would be debris requiring special handling, such as hazardous materials or
stumps or trees. These may require specialized crews different from those used for general ROW collection. These
crews, however, will follow the same methodology of "clean as you go" with respects to their specialized tasks.
This methodology of debris collection affords residents and local agencies ample time to coordinate and arrange for
ensuing debris placement onto City right-of-ways. Daily reports, both GIS and manual, can be furnished to the City
indicating each zone's headway status, including numbers of working crews, debris removal progress, and listings of
closed-out streets.
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City representatives will closely inspect each zone after the third (or final) complete pass, and will certify the zone as
"all clear" of debris. Any deficiencies noted by the OM will be resolved immediately, using remaining working zone
crews or our "hot spot" crews.
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. Hot Spot Crews
AshBritt has found it effective during past recovery efforts to assign one or more dedicated response crews, or hot spot
crews. These crews will respond to exigent recovery needs. Typically, we use our own expert operators and
equipment, as they are generally more accountable and diligent than hired subcontractors. These crews are most useful
at the inception and at the close-out of debris recovery efforts; however, we will keep them on-call throughout the
entirety of the operation. As we maintain a "clean as you go" policy, hot spot crew responses are typically reserved for
emergency and special circumstances.
These crews are generally the last on the job, responding to punch list items and final cleanup requests. We highly
encourage notifications from clients of urgent pick-up and debris obstruction safety matters, as it supplements our own
surveying efforts. To assist in the identifYing urgent dispatch matters, we urge our clients to establish a debris hotline to
field and log reports. We can assist the City by establishing our own hotline and assigning responsibility to our Quality
Assurance and Quality Control Supervisor. We will field calls for urgent pickups, damage claims, citizen drop site
locations and general recovery information and log and respond accordingly.
. Crew Composition
The composition of debris collection crews necessary for a recovery operation is determined by the type and magnitude
of the specific disaster event. Ice storms, tropical storms, and Category I hurricanes produce a debris stream of almost
entirely vegetative material. The higher winds associated with a Category 2 hurricane will add whole trees, roofing
material, signage, and light building material to the debris stream. Floods, tornados and Category 3, 4, and 5 hurricanes
will create a debris stream that includes entire structures, building materials, silt, sand, household furnishings,
appliances, household hazardous waste, and personal property. To execute an efficient recovery operation the
composition of collection crews deployed must be appropriate to the composition of the debris stream.
o
Debris Type Appropriate Colleetion Equipment
Vegetative Material Self-loading Grapple Trucks
Light Const. Material Self-loading Grapple Trucks
Whole Trees, C&D, Mixed Debris Self-loading Grapple Trucks
Mixed Debris Towed Knuckle-boom Loaders
Silt, Sand Rubber Tire Front End Loaders
Hazardous Attached Stumps Backhoe/Mini Loaders, Lowboy Trailer
Leaning Trees/Hangers Bucket Trucks/Self-loading Grapple Trucks
Self-loading Grapple Trucks are the most versatile equipment available. With a crane lift capacity of 7000 Ibs., the unit
has the ability to handle C&D as well as light vegetation and mixed debris. They can be used to self-load and self-
transport, or to load other vehicles for transport. The grapple design limits damage to homeowner property and properly
maintained they create no damage to primary or secondary roads. They require no special permitting and can be driven
to any location on the Atlantic or Gulf Coast within 24 hours and can begin work immediately.
Towed Knuckle-boom Loaders are converted logging equipment and are very effective in handling whole trees, C&D,
and heavy materials. They are towed by a tractor and used to load trailers for the transport of debris. Rubber Tire Front
End Loaders are effective at loading C&D, mixed debris, silt and sand into transport trailers. Owing to the versatility
and mobility of the Self-loading Grapple Truck, AshBritt maintains a fleet of more than fifty (50) company-owned or
contracted trucks, which are available for immediate deployment. Having significant dedicated first response resources
allows AshBritt to ensure that the City can expect an immediate deployment of appropriate equipment whenever and
wherever they are needed.
The crew composition for AshBritt's response team has been developed through years of experience and assessment.
The typical crew composition as detailed below offers the highest degree of professionalism, safety, and efficiency
available in the emergency services industry.
o
Type No.1 - Appropriate for collection of all types of debris:
· Self-loading Grapple Truck
Push Machine: (Skid Steer Loader or Bobcat)
· Additional Haul Vehicles: (Number and size of trucks shall be assigned to crews depending on haul distance to
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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the TDSR site)
· Bucket Trucks (as applicable)
· Saw men/Laborers/Flagmen
Crew Foreman
Type No.2 - Appropriate for collection of all types of debris:
Multiple (3-5) Self-Unloading Dump Trucks/Trailers
· Rubber- Tired Front End Loader/Tele-handler or other mechanical loading equipment
· Push Machine: (Skid Steer Loader or Bobcat)
· Additional Haul Vehicles: (Number and size of trucks shall be assigned to crews depending on haul distance to
the TDSR site)
· Bucket Trucks (as applicable)
· Saw men/Laborers/Flagmen
Crew Foreman
Type No.3 -Appropriatefor heavy debris stream materials:
· Towed Knuckle-boom Loader w/ rotating grapple
· Push Machine: (Skid Steer Loader or Bobcat)
· Additional Haul Vehicles: (Number and size of trucks shall be assigned to crews depending on haul distance to
TDSR site)
· Bucket Trucks (as applicable)
· Saw men/Laborers/Flagmen
Crew Foreman
. Other Operation Considerations
Unexploded Ordinance: If any collection crews identify unexploded ordinance, ammunition, weapons, or explosives
(UXO), they will immediately stop work and notify their supervisor. The QC Supervisor will immediately identify the
UXO, quarantine the area, remain on site and notify the following authorities:
o
Bureau of Alcohol, Tobacco, and Firearms (A TF):
· (800) A TF-GUNS
· (800) 283-4867
Once the QC Supervisor arrives on site they will release the crew to continue work on another street.
Cadaver Recovery and Identification: For major catastrophic events, cadaver recovery and identification may be
required during response operations. Crews will strictly adhere to stringent guidelines and protocols owing to the
sensitive nature of the loss and for consideration of notifying surviving family members.
The following guidelines will be followed while working in all areas and/or sectors identified by the City as requiring
cadaver operations. Each collection crew will employee on the ground spotters. These persons will be made up of the
following:
· Ash Britt QC personnel
· ESF - 9 Search and Rescue personnel
· ESF - 16 Law Enforcement personnel
They are responsible for watching the debris pile and identifying any potential human remains. The spotters will not be
distracted by talking on the cellular telephone while performing their duties. If the spotter and crew foreman believe
they have identified human remains they will notify the following persons immediately:
· AshBritt QC Site Manager
· City - QA Supervisor
· City - City OM
· ESF 9 - Search and Rescue
· ESF 16 - Law Enforcement
o
Once identification of remains has been made the crew will move to another area and continue with debris collection
operations. The Spotters will remain at the site until the authority having jurisdiction arrives to secure and remove
remains. All crews are forbidden from discussing the location, status, composition, sex, and especially name of the
AshBritt, Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
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deceased. Any contractor found to be passing this information on or gossiping about what they have seen will be
immediately dismissed from the job. Proper next of kin notification procedures will be conducted by the responsible
authority.
Asbestos Containing Material: Known or suspect asbestos containing material will be segregated from other debris and
disposed of by a licensed asbestos contractor. Asbestos containing materials will be disposed of in a landfill licensed to
accept and dispose of asbestos containing materials. Materials that should be segregated include but are not necessarily
limited to: floor tiles, roofing shingles, linoleum, ceiling tiles, transite (exterior) shingles, concrete or flooring covered
with mastic or flooring adhesive, pipe and/or boiler insulation, ceiling and/or wall texture, and stippled or blown on
surfacing materials.
. Other Considerations: Labor, Equipment, Safety & Permits
AshBritt will supervise and direct all work and tasks using skillful labor and proper, lawful equipment. Under the
contract, we will be responsible for the procurement, the timely payment and the compensation for all materials,
personnel, taxes, and fees necessary to perform required scope of work. We will employ experienced and qualified local
subcontractors, and pre-screen such to ensure quality.
Our custom is to pay all of our subcontractors and suppliers in a timely fashion and in accord with contractual payment
terms. Our Subcontract Agreement (Contract) will contain a clause that stipulates the weekly compensation schedule for
services provided. There is customarily a one week lag upon commencement of work; thereafter, upon proper
invoicing, subcontractors are paid weekly. All subcontractors are required to sign a Release of Lien with each payment.
These can be forwarded to City representatives upon request. AshBritt, by far, has the best reputation in the industry for
prompt reconciliation and payment of subcontractors. This statement is validated by countless testimonies of
subcontractors who have worked for multiple firms. We go as far as supplying both paper and electronic file invoices to
assist our subcontractors with their billing procedures and ease their administrative burden.
c
We will ensure the safety, through our safety program and procedures, of all employed personnel and equipment. We
will operate in accordance with all state and local statutory requirements, and obtain all necessary licenses and permits
to perform work, while determining which are required for given scopes of work. We will submit to the City copies of
all permits acquired. AshBritt will quickly effect any corrective actions owing to any notices of violations issued against
us or any of our subcontractors for unlawful or for improper actions or operations. Such corrections will not cost the
City.
During recovery operations, we will not, nor will we allow our subcontractors, to store equipment and/or vehicles on
public property without the consent and approval or the City. Furthermore, we will not allow overnight parking or
camping on public property. Upon project completion, we will remove or have removed all abandoned equipment used
on the project from public and/or private property. We will address any subsequent issues with responsible
subcontractors.
. Traffic Control
AshBritt will be responsible for control of pedestrian and vehicular traffic in work areas. We will provide all flag
persons, signage, equipment, and other devices necessary to meet federal, state, and local requirements. The traffic
control personnel and equipment will be in addition to the personnel and equipment required for other operational
aspects. At a minimum, as the size and scope of the project warrants, we will supply the following types and quantities
of equipment:
.
300 each - Safety Cade Type" Barricades with flashing lights
I 50 each - DOT Black Base 36" traffic cones with two (2) each reflective bands
I 50 each - Diamond Grade 8 gauge Aluminum 36" x 36" Stop signs
150 each - Fourteen Gauge 2" x 2" x 1 W' square pre-drilled poles
150 each - A-Frame stands for 36" signs
.
.
At a minimum, we will post one flag person to direct traffic at each entrance to a work area. Traffic control will
conform to the Federal Highway Administration, Manual on Uniform Traffic Control Devices, latest edition, and the
Florida Department of Transportation (FOOT) Roadway and Traffic Design Standards, latest edition. We will provide
the City, as necessary, with copies of certifications for the conduct of traffic control operations on roads.
Q
AshBritt. Inc. I Sunny Isles Beach. FL I RFP No. OS-07-01
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.
o
Additional Support Services
Major, wide-spread weather disasters can be totally devastating to stricken communities, warranting the need for more
expansive support services. These are services above and beyond debris removal and management. In many cases these
services are necessary precursors to ensure a debris mission advances effectively, safely and efficiently. AshBritt is a
full-service, single-source contractor that is able to coordinate and deliver turnkey emergency response, environmental
remediation, and recovery and restoration services. Under one umbrella, we can minimize the worry and confusion
surrounding a client's recovery, restoration and build-back needs following a major event. Through our own resources
and through our teaming partners, we will ensure that these vital offerings are handled completely and expertly.
Following is a list of the additional support services that Ash Britt can offer and supply the City of Sunny Isles Beach, as
needed:
Emergency Services
· Emergency Water - Supplies of water in gallon, 2-liter bottle, or bulk potable water tanker can be delivered to a
central distribution point within 24 hours;
· Emergency Housing - Temporary housing and turnkey base camps to support local and out-of-area relief workers
can be established within 48-72 hours following a major event;
Mobile Kitchen and Shower Units - As an extension to base camps or as specific areas, these units, serving for
disaster support workers and local representatives, can be delivered, set up, and powered by generators within 48
hours;
Canteen, Commissary Services and Meals Ready to Eat (MRE) - Full canteen and commissary services, serving
hot breakfast, lunch (MRE), and hot dinner can be established, and expanded or contracted as necessary to
support local relief workers;
· Emergency Power Generation - Temporary power generation for critical facilities can be delivered, set up, and
maintained if the normal power supply is disrupted;
· Emergency Satellite Service/Communication Infrastructure - Satellite telecommunication service can be
supplied, to a greater or lesser extent, contingent on the magnitude of the event and scope of damage. These
services will support telephone and online internet access;
· Emergency Fuel Supply - Through strategic coordination and partnerships with wholesale fuel distributors, fuel
can be supplied immediately and as necessary to maintain continuity of vital services;
· Temporary Offices and Warehousing - Mobile command centers, temporary offices and critical document and
asset warehousing can be supplied in any configuration to meet local needs;
· Emergency Roof Tarping & Repair - Coordination and work oftemporarily patching roofs when permanent
repairs cannot be made immediately, mitigating further damage.
Marine & Remediation Services
· Sewer and Catch Basin Clearing - Removal of storm generated sediment and debris from the storm water sewer
system. This will aid in the prevention of secondary flooding. Clearing is normally accomplished using industrial
vacuum trucks.
· Marine Recovery - Underwater search and rescue, vessel recovery, underwater welding and salvage, debris
removal from canals and waterways, deployment of divers, deployment of remote operated vessel (ROV),
deployment of barge and landing craft as work platforms for equipment and supply transport.
· Dredging - Mechanical and hydraulic dredging of canals, marinas and navigable waterways. AshBritt is a
member of the Dredging Contractors of America and has completed
· Mass Decontamination - Decontamination of buildings and facilities after the detection of biological or chemical
toxic, harmful agents.
· Drying-in Services - Emergency temporary dry-in of public facilities to include removal and disposal of affected
building materials, securing structural openings, dehumidification and moisture abatement.
· Mold Remediation - Identification and remediation of mold in buildings and facilities.
Other Restoration Services
· Vehicle, Boat & Vessel Containment & Disposal- Removal, transport and disposal of abandoned vehicles, boats
and other vessels to include aggregation staging, inventorying and indexing for easy location and retrieval.
Information dissemination, owner contact, and supplemental investigations for proper disposition will be
conducted. Scraping, decontamination and recycling of vehicles and vessels.
· Dead Animal, Livestock, Fish Collection - Collect and lawfully dispose of animal, bird and fish carcasses from
public property and right-of-ways. Specialized crews are dispatched to specific locations where remains have
been identified to collect, haul and dispose of all carcasses as directed by the City.
AshBritt, Inc. I Sunny Isles Beach. FL I RFP No. OS-07-01
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Public Information Support
o
As a function of our management plan, AshBritt will assist the City of Sunny Isles Beach with the public relations
challenges that occur after a disaster event. We view ourselves as a full-service partner during the recovery effort, and
we can playa significant role in the formulation of strategies with regard to public infonnation and announcements,
public appearances, commission meetings, and briefings.
The use of Public Service Announcements (PSAs) and/or other audio, visual and written vehicles to inform the public of
all ongoing and planned response and recovery activities is critical. AshBritt will assist in developing a public
information program if requested. As the time directly following a disaster is both traumatic and frenetic, it is prudent to
establish a program well in advance of an event. Strategies for this campaign can be discussed and formulated during
our annual pre-planning and training sessions, and easily reviewed and rehearsed throughout the off-season.
Vital information that should be disseminated includes: proper public debris placement and segregation, work and
debris pickup schedules, citizen drop-off site locations (parks, fields, etc.), and established hotline numbers for reporting
damages and public safety hazards, and for requesting special pickups. As a rule, any valid dissemination of
information is better than no infonnation flow at all, and regular updates are important to the progress of recoveries. It
is the best interest of the City and its residents to have the most current and accurate information regarding the recovery
effort from inception to completion.
With our past experience and tracking systems, we are able to generate accurate, valuable information throughout the
course 'of any recovery to ensure that the public is kept infonned of all salient information. AshBritt has been successful
in assisting many of our clients with professional consultation, supplied graphic materials, and fact sheets. Most
recently, during the recovery efforts in Mississippi, we assisted the USACE and local communities with press releases
and other announcements.
Furthermore, on past projects, AshBritt's CEO, Randy Perkins, has participated in television and radio round table
discussions with governors, congressmen, and local officials regarding in-progress recovery efforts. With his years of
experience in managing disaster-debris recoveries, he has a keen insight into the many challenges and nuances that arise
. with respects to the public and political perceptions following major disasters.
Please refer to the attached examples of PSAs, bulletins and notices following in this section.
o
AshBritt, Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
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Pre-event Planning Statement
o
Planning for potential disaster events cannot be overstated; it is paramount to the success of any response and recovery
mission. As a value-added service, AshBritt will encourage the City to partake in our sponsored annual pre-event
planning and training. We, and ultimately the City, benefit from being able to lay a solid foundation for future
recovery efforts. We are also able to develop, and is the case with the City further improve, our professional
relationship and rapport with key members of the current designated emergency operations staff.
These planning and training sessions allow us to address selections and evaluations for preliminary TDSR sites and
formulation of or updates to debris collection zone maps and primary road clearance routes. We can also review our
GIS collection tracking system, while indoctrinating City staff. Customization and fine-tuning of the system can also be
accomplished. Furthermore, we can research and coordinate more definitely local subcontractor participation. Special
considerations such as environmental planning and mitigation concerns, hazardous household waste and hazardous
materials handling and disposition, as well as other ancillary services that may be needed, as outlined above, will also
be addressed.
A more detailed statement regarding our training program, as well as client testimonials from past sessions is included
on the following page. Ash Britt is very proactive about our involvement in our client communities during our off-
season. We believe the better we know our clients and their concerns, the better we can serve them following disaster
events.
Debris Management Site Selection, Planning, and Testing
Ash Britt strongly desires to participate in the review and selection of potential temporary debris management sites
(DMS/TDSRS) with clients whenever possible. The FEMA 325 Debris Management Guide discusses the identification
of debris management sites as such: "The planning staff should consider public lands first in order to avoid costly land
leases. Existing disposal or recycling facilities that are in close proximity to the disaster area are ideal locations for
DMS. Nearby landfill and recycling center capacities need to be evaluated for site feasibility. Applicant-owned sites
that will not require extensive repair costs, such as parks, vacant lots, or sports fields, should be considered as well.
State-to-State or county-to-county agreements may present possible solutions for public land use."
o
Based on these guidance and suggestions, a collaborative process of identification, review and on-site inspection of
potential DMS is mutually beneficial to AshBritt and the City. It can preclude potential operational and liability issues
that can develop, it can ensure fast-track mobilization, response and production ramp-up in the event of a disaster, and it
can aid in a more expeditious, efficient and cost-effective recovery.
We use established operating selection criteria for determining OMS viability and practicability. The following page
contains an example of our Debris Site Evaluation Worksheet, which is a first step planning tool in collecting site data
and determining site viability. Logistical, environmental and geographical considerations, as discussed in greater detail
herein, are carefully evaluated during the assessment of all temporary debris management sites.
Members of our operations staff will meet with City representatives to discuss and evaluate pre-identified sites.
Furthermore, we will use this tool to evaluate the feasibility of additional sites, as may be required. We can assist the
City in securing additional sites if tasked or if we deem necessary owing to the extent of damage and debris volumes.
AshBritt has a remarkable track record of constructing and managing a multitude of diverse sites, both large and small,
with minimal environmental impacts.
Area/Sector/Zone Maps & Emergency Routes
AshBritt can assist the City in preparing preliminary area and sector maps for debris clearance zones, as well as assist
with the creation or review emergency clearance route maps. Such maps are often critical to efficient initial damage
assessment activities and debris quantity estimations. Typically, preliminary base maps are adjusted after events to
ensure the proper allocation of resources to priority areas with the greatest damages and needs. It is highly encouraged
to generate initial planning maps well in advance of events.
o
AshBritl, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
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Training Statement & References
o
As just expressed, AshBritt staff conducts annual on-site classroom training and table-top exercises for all of our clients
that wish to participate. This training generally occurs between the months of January and June, but ad hoc sessions can
be arranged if an immediate need arises. Our sessions are generally 6 to 8 hours in length with appropriate time for
questions and answers.
Our training is current and topical, and carefully addresses the current state of FEMA guidance and policy with respects
to the federal Public Assistance Program, as well as the current environment of other emergency relief programs. We
largely customize the training to meet the needs or our clients, and it is always lauded as thorough, informative and
entertaining. We are proud of our efforts in delivering this service, as many of our competitors falsely claim to offer
this valuable service. A general survey of all disaster response clients will show that Ash Britt has the best reputation in
the industry for delivering this vital preparation and pre-planning.
Some of key points that may be covered during the training include:
· Review of potential disaster threats.
· Congressional actions in review and pertinent
pending legislation.
· Current debris management environment.
· The Public Assistance Program and new FEMA
guidance.
· Relationships of and for local government.
· Our Disaster Recovery Team (local and federal
government, technical assistance contractor, debris
contractor).
· Roles and responsibilities of client key staff
members.
· Local government/agency/organization
preparedness.
· Required and recommended elected body
resolutions.
· Local government actions - management,
administration, finance.
· Recovery meetings - applicants briefing, kick-off
meeting, timelines.
· The Office of Inspector General, audits, final
inspections and closeouts.
· Benefits of action vs. reaction.
o
Following is a partial list of government clients and select participants to whom we've delivered formal technical
training over the past few years. Please feel free to contact any of them for a review of our training.
Select Trainee References
Municipality Name Title Contact Number Email
Boca Raton Judy Ahern Operations Manager 561-416-3384 jaahern@ci.boca-raton.f1.us
Boca Raton Ruby Childers Mor. of Admin Svcs. 561-393-7940 rchilders@ci.boca-raton.fl.us
Bradenton Steve Sibert Engineering 941-708-6300 steve .sibert@cityofbradenton.com
Brevard County Bob Lay Director 321-637-6670 bob.lay@brevardcounty.us
Cooper City Carl Miller Public Works Director 954-434-2300 cmiller@coopercityfl.org
Dania Beach Connie Falzone Admin. Coordinator 954-924-3741 cfalzone@ci.dania-beach.f1.us
Davie Russell Muniz Town Clerk 954-797-1023 russell muniz@davie-f1.gov
Davie Ed Taylor Maior 954-693-8356 Ed Taylor@davie-f1.oov
Deerfield Beach Mamie Rosen Asst. Recycling Spec. 954-480-4454 mrosen@deerfield-beach.com
Fort Pierce Paul Bertram Public Works Mor. 772-460-2200 obertram@city-ftoierce.com
Holmes Beach Joseph Duennes Public Works 941-708-5800 publicworks@holmesbeachfl.org
Homestead Curt Ivy Town Manager 305-224-4403 civv@ci.homestead.f1.us
Homestead Lillian Delgado Public Info. Officer 305-224-4415 Idelgado@cityofhomestead.com
Homestead Ernest Donaldson Solid Waste 305-297-9337 E.J. Donald .cityofhomestead .com
Manatee County George McKay Dir. Public Works 941-708-6132 georgefmckay@aol.com
Manatee County Sue Ciccione Solid Waste Coord. 941-792-8811 sue.ciccione@co.manatee.f1.us
Nassau County Ben Spillers Emergency Mgmt. 904-548-4980 bspillers@nassaucountyfl.com
Parkland Jon Mattlin Public Works Director 954-753-5040 jmattlin@cityofparkland.org
Plantation Frank DeCelles Public Works Director 954-452-2537 fdecelles@plantation.org
St. Lucie County Kyle Croce Sr. Proiect Engineer 772-462-2153 crocek@stlucieco.gov
Sunrise Michael Pulver Internal Auditor 954-746-3315 mpulver@cityofsunrise.org
o
AshBritl. Inc. I Sunny Isles Beach. FL I RFP No. 08-07-01
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Safety & Health Plan Statement
o
AshBritt has developed a comprehensive Safety & Health Plan (SHP) for employment during any recovery mission.
Our SHP incorporates the aspects necessary to be progressive in our committed priority of ensuring the safety of all
employees, clients and the general public on all of our projects. The SHP stems from our proactive Corporate Safety
Program, an overview of which is included as an attachment at the end of this section. A comprehensive compendium of
all the documents encompassing our Corporate Safety Program resides in our Corporate Office in Pompano Beach. The
complete set of documents can be furnished upon request, as it is size-prohibitive to include herein.
Our emphasis of a culture of safety begins with the assignment of responsibilities to qualified personnel who will have
the authority to implement the provisions of the SHP. Next, the Scope of Work details the standard operating
procedures for the various work phases and the specific Activity Hazard Analyses, which address the possible hazards
involved in the project, are provided for all phases of work. Also, in order to monitor the hazards/risks and exposures in
accordance with this plan, control measures are set in place.
Health and safety provisions include training all personnel on the proper use and application of PPE, sanitation
concerns, housekeeping priorities and medical and First Aid requirements. In addition, all provisions of the National
Fire Prevention Code, the United States Coast Guard Regulations and any applicable local requirements are detailed and
will be adhered to.
An important safeguard included in the SHP is the proper and authorized utilization of machinery, mechanized
equipment and motor vehicles. In order to ensure a proactive safety environment, pre-work inspections along with
periodic site inspections of equipment and personnel will be performed by authorized and qualified personnel. In the
event of an action of non-compliance with the SHP, such as improper SOP or alcohol or substance abuse while on duty,
progressive disciplinary action will be determined by authorized personnel.
An essential piece of an effective SHP is to have informed personnel. This is accomplished by providing training and
instruction to all workers including managers and supervisors and by establishing and maintaining a continuously
flowing employee communication system between management and staff.
o
Ash Britt is committed to safety and striving for a goal of ZERO incidents. In the event of an incident, however, an
accident/exposure investigation process, along with an emergency response and contingency plan, has been established.
In order to comply with OSHA 19]0.]200, Hazard Communications Standard, a written Site Specific Hazard
Communication Program has been established for AshBritt. Along with the Site Specific Hazard Communication
Program, an Accident Prevention Plan is also available for review by any interested employee (a sample is included in
Section 6e).
As referenced above, Ash Britt considers safety and environmental concerns very seriously in any disaster recovery
operation, and we have an impeccable record as a result. During our management of Hurricane Katrina, MS, under the
U.S. Army Corps of Engineers, we maintained negligible lost-time injuries to total-man-hours worked. Additionally, in
managing over 49 temporary disposal sites, we had relatively few environmental safety impacts. Given the scope of the
mission, these achievements are truly extraordinary. They are a true testament to our commitment to safe and
responsible practices.
Furthermore, our past track record in working on several USACE demolition projects in Fort Rucker, Alabama
exemplify our dedication to high standards of safety performance. AshBritt was awarded Contractor of the Quarter
several times for our safety achievements on these projects; one of the presented certificates is included on the
following page for reference.
We pride ourselves on continually training our own personnel, as well as extending that knowledge to our
subcontracting partners through written plans, on-the-job training and outside education. All of our key management
staff as previously expressed are ICS certified and our full-time field personnel are OSHA 40/HAZPOWER certified.
Please review the Health, Safety and Accident Prevention Plan abridged samples included in Section 6e. These
materials include comprehensive examples of Activity Hazard Analyses for the various scopes of the recovery mission.
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AshBritl, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01
71
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AshBritt, Inc.
Attachment
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Operations Diagrams & Documents (Samples)
AshBritt, Inc. I Sunny Isles Beach, FL I RFP No. 08-07-01