HomeMy WebLinkAboutCeres
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August12,2008
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AUG 1 2 2008 \t):.
City of Sunny Isles Beach
Government Center
18070 Collins Avenue
4th Floor
Sunny Isles Beach, FL 33160
CIty o! Sunny Isles Beach
Olflce 01 the Cl Clerk
RE: Request for Bid Emergency Clearing and Removal Operations RFP No. 08-07-01
Due: August 12, 2008 10:00 AM
Dear City Clerk's Office:
We are pleased to submit the enclosed proposal statement, made without collusion, for the City of
Sunny Isles Beach Request for Bid Emergency Clearing and Removal Operations RFP No. 08-07-
01. Ceres is an experienced disaster recovery and government contracting firm, capable of providing
personnel, equipment and resources to rapidly and efficiently respond to a disaster recovery event. Our
services include debris removal and segregation, debris reduction and site management, and the
collection/generation of FEMA-required project documentation.
We are confident that, if Ceres is selected for an event response based on the submitted qualification
package, you will find our services to be exemplary. We have a long list of very satisfied clients and would
be pleased to serve your community, should the need arise, and expect you would also join that list of
satisfied customers.
Permanent offices for Ceres Environmental Services, Inc. are located at: 5590 Broadcast Court,
Sarasota, FL; 7711 N. Military Trail, Palm Beach Gardens, FL; 1613 Foxworth Road, Bonifay, FL;3825
85th Ave. N., Brooklyn Park, MN; 9945 Windfern Road, Houston TX; Robinson Street #1, Puerto Real,
Puerto Rico; and Antelope Road and Ethanac Road, Romoland, CA. Additionally, Ceres has a field office
located in LaPlace Louisiana. The telephone number for Ceres is 1-800-218-4424 and the company
website can be found at www.ceresenvironmental.com. Ceres has been in business for 30 years. The
size of the staff varies with the projects, but currently the full time staff consists of 47 people. Key
individuals that would be assigned to this contract are expected to include: David Mcintyre, President in
an oversight capacity, John Ulschmid, Vice President, in a managerial capacity, David Preus, Project
Manager, in a managerial capacity, Gail Hanscom, Project Manager, in a support capacity, Timothy
Berkhimer, Project Manager, in a support capacity, Paul Wise, Project Superintendent, in a field
managerial capacity, and others depending on the severity and size of the event. Biographical
descriptions follow elsewhere in this proposal. David A. Mcintyre, President operates from the office at
5590 Broadcast Court, Sarasota, FL office; John Ulschmid, Vice President is located at 948 Cambridge
Drive, LaPlace, LA; and Steve Johnson, Corporate Secretary is located at 3825 85th Avenue North,
Brooklyn Park, MN. All three have signature authority to bind the company and can all be reached by
calling Ceres' toll free number of 1-800-218-4424.
In order to further describe our history, our accomplishments and qualifications include:
· Exemplary Performance on over $700 million dollars of Emergency Debris Management contracts
awarded by various government agencies within the past 16 years and over 68 contracts. Founded
in 1977, Ceres has provided emergency management and other services for 30 years to
government entities including the United States Government and various states, counties and
municipalities throughout the U.S. and its possessions overseas.
· Performed simultaneously Hurricanes Katrina, Rita, and Wilma recovery operations in three states
throughout 44 counties and parishes.
CALIFORNIA I FLORIDA I LOUISIANA I MINNESOTA I TEXAS I PUERTO RICO
5590 Broadcast Court, Ste 110 I Sarasota, FL 34240 I OFFICE 800.488.4424 I FAX 866.228.5636
ceresenvironmental.com
Cf;RBJ;;S
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. During Hurricane Katrina Recovery 45,000 cubic yards were hauled on the first day of operations,
followed by up to 200,000 cubic yards daily. Total cubic yards hauled and processed were in
excess of 13 million.
. Performed over 40,000 Right of Entry (ROE) work orders for "Blue RooF repairs for the U.S. Army
Corps of Engineers on five contracts, with concurrent operations in over 30 counties.
. Recipient of the "Million Work Hours Award" for our superb safety record on the Katrina Debris
project for the U.S. Army Corps of Engineers.
. Selected by the Department of the Navy, Southwest Division, for a Multiple Year MAC Contract, for
which Ceres was recognized by the Naval Facilities Engineering Command as one of their finest
contractors. The range of our services included Demolition, Minor Construction, Site work, Utilities,
and Architecture and Engineering.
. Ceres bonded emergency contracts with a total value of $517 million in 2005-2006 and USACE
Emergency Response Contracts in FL totaling $52 million for 2004.
. No client of Ceres has been denied reimbursement for work Ceres has performed. Ceres'
professional staff assists our local clients, upon request, with their preparation and submission of
project worksheets for FEMA and other federal agencies, including the FHW A.
. Recipient of the Minnesota Governor's Certificate of Commendation for Tree Waste Recycling.
. Ceres currently staffs an office and equipment maintenance facility, home to a significant
amount of its heavy equipment, in Bonifay, FL. In addition we have offices in Sarasota and
Palm Beach Gardens, FL. Event mobilization and performance would occur within the contract
requirements.
. No Regulatory or License Agency Sanctions have been imposed on Ceres Environmental
Services, Inc. or any of its principals.
. Federal Employer Identification Number 41-1816075.
. Florida Construction License OB39234
. Ceres Environmental Services, Inc. has never defaulted on a contract or failed to complete any
work awarded. The company was founded in 1977 and incorporated in 1995.
:)
It is Ceres' practice to utilize qualified local small, woman-owned, and minority business enterprises
to the maximum extent practicable in full compliance with 44 CFR 206.10.
Si~
Steven M. Johnson
Corporate Secretary
Ceres Environmental Services, Inc.
Enc.
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CALIFORNIA 1 FLORIDA I LOUISIANA I MINNESOTA 1 TEXAS I PUERTO RICO
5590 Broadcast Court, Ste 110 I Sarasota, FL 342401 0",c.800.488.4424 1 FAX866.228.5636
ceresenvironmental.com
TABLE OF CONTENTS: City of Sunny Isles Beach, FL
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Letter of Transmittal
Table of Contents
Ceres Map
A. Proposal Documents
Request for Proposal A.1
Insurance Certificate A.2
Bid Bond A.3
Florida Licenses A.4
B. General Information
Capabilities and Experience B.1
Organizational Structure and Charts B.2
Financial Strength B.3
Current Contracts B.4
Key Employee Short Bios B.5
Key Employee Resumes B.6
Employee Certifications B.7
0 C. Past Performance and References
Past Performance C.1
Evaluations C.2
References C.3
D. Technical Information
Debris Management Operations Plan D.1
Other Services D.2
Subcontracting Plan D.3
Potential Subcontractors D.4
Equipment List D.5
Recordkeeping and Reporting D.6
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Table of Contents
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Ceres Environmental Services
3825 85th Avenue North
L~okIYlL~~Mjnn~S9~ -'
. Continuous Wood Recycling Since 1989
. Equipment Repair Storage Facility
. Twenty (20) Acre Wood Recycling I
Facility Since 1989
. Equipment Repair and Storage Facility
Ceres Environmental Services ~ ---
948 Cambridge Drive
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Ceres Caribe Corporate Headquarters
. Construction Office
Lousiana Area Office
. Disaster Recovery
. Levee Repair
. General Construction
CERES_OOI1l3B
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EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS
RFP SPECIFICATIONS
RFP No. 08-07-01
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Publish Date:
July 15,2008
Mandatory Pre-Proposal Conference:
Tuesday, July 29,2008 at 10:00 A.M.
Proposal Due and Proposal Opening Date:
Tuesday, August 12,2008 at 10:00 A.M.
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
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SEcnON 1
TABLE OF CONTENTS
Table of Contents
Legal AdvertisementINotice to Proposer
Instructions to Proposer
General Conditions
Project Description and Requirements
Processing of Statement of Services/Invoices
Proposal Response Sheet I Qualifications I Fee Schedule Form
Bid Bond
Proposer Qualifier Statement
Non-Collusive Affidavit
Public Entity Crimes
Notice of Award
Draft Agreement
Notice to Proceed
Form of Payment Bond
Form of Performance Bond
Acknowledgement of Conformance with OSHA Standards
Equal Opportunity I Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Proposal Checklist
Required Contract Provisions Federal-Aid Construction Contract
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Section 1
Section 2
Section 3
Section 4
Section 5
Section 6
Section 7
Section 8
Section 9
Section 10
Section 11
Section 12
Section 13
Section 14
Section 15
Section 16
Section 17
Section 18
Section 19
Section 20
Section 21
Section 22
Section 23
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Page 10
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SEcnON 2
LEGALADVERnSEMENT
NOTICE TO PROPOSER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed RFPs for the following work as
specified.
EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS
Request for Proposal No. 08-07-01
The Specifications for this Request for Proposal are available from DemandStar by calling (800) 711-1712 or by
accessing their website at www.demandstar.com. The RFP Specifications may also be examined at the City of
Sunny Isles Beach - Office of the City Clerk. Vendors who obtain the RFP Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their RFP response package may be incomplete.
Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors
who are listed on the official list. The City may not accept incomplete proposals.
Proposals shall be on a unit price basis; segregated proposals will not be accepted. Sealed proposals will be
received by the City Oerk no later than 10:00 A.M., on August 12, 2008 at the Sunny Isles Beach Govemment
Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. RFPs received after this time
will not be considered. The City is under no obligation to retum proposals. The envelope containing the sealed
proposals must be clearly marked:
"IMPORTANT, PROPOSAL ENCLOSED"
RFP No. 08-07-01
EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS
OPENING DATE AND TIME: August 12,2008 at 10:00 AM
A security deposit in the amount of fIVe percent (5%) of the TOTAL PROPOSAL PRICE must accompany the
proposal in accordance with the Instructions to Proposer (Section 3).
A MANDATORY Pre-Proposal Conference for all potential Proposers Is set for 10:00 A.M. on July 29,2008 in
the First Floor Conference Room at the City of Sunny Isles Beach Governmental Center located at 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160.
The contract will be awarded by the City to the lowest responsible and responsive proposer whose proposal best
serves the interests of, and represents the best value to, the City pursuant to the criteria set forth in Section 62-8 of
the City Code. Price is only a factor in determining the lowest responsible and responsive proposer.
The City reserves the right to reject any or all proposals, with or without cause, to waive technical errors and
informalities, and to accept the proposal, which best serves the interest of the City.
All questions regarding RFP No. 08-07-01 are to be directed in writing to Rick Conner, Engineering & Public Works
Director, using email address:rconner@sibfl.net. Any questions or clarifications conceming the proposal
specifications must be made to Rick Conner - Engineering & Public Works Director, in writing, at least seven (7)
business days prior to the date of the proposal opening.
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach
Publish Date: July 15, 2008
END OF SEcnON
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SECTION 3
INSTRUCTIONS TO PROPOSERS
TO ENSURE ACCEPTANCE OF YOUR RFP, PLEASE FOLLOW THESE INSTRUCTIONS:
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3.1. Purpose of Proposal: The City of Sunny Isles Beach (the .Ci1y") intends to secure the services of a
qualified firm experienced in providing a full range of disaster recovery services relative to Emergency Debris
Clearance and Removal Operations for three (3) years with an option of two (2)mutually agreeable renewals of one
(1) year each (Le. base contract of three (3) years + one (1) option of one (1) year + one (1) option of one (1) year =
five (5) years total). It is the intent of this proposal document that all work shall result in compliance with the
specifications, documents, and all regulatory requirements applicable to such project. It is the intent of the City to
award this contract to the lowest responsible and responsive proposer whose proposal best serves the interests of,
and represents the best value to, the City pursuant to the criteria set forth in Section 62-8 of the City Code. Price is
only a factor in determining the lowest responsible and responsive proposer.
3.2. Pre-Proposal Conference: A mandatory Pre-Proposal Conference is scheduled for the time and location
shown in Section 2. It is mandatory that all Proposers attend the Pre-Proposal conference. Proposals will not be
accepted from Proposers who did not attend the Pre-Proposal conference. No pleas of ignorance by the Proposer of
conditions that exist, or that may hereinafter exist as a result of failure to make the necessary examinations or
investigations or failure to fulfill in every detail the requirements of the contract documents, will be accepted as basis
for varying the requirements of the City or the compensation of the Proposer.
3.3. Clarificatlon/Explanation/Questions: Any questions concerning the Proposal Specifications or any
required need for clarification must be made to Rick Conner - Engineering & Public Works Director, in writing, at least
seven (7) business days prior to the date of the Proposal opening. Interpretations or clarifications considered 0
necessary by Rick Conner, Engineering & Public Works Director, in response to such questions will be issued by
addenda and posted/disseminated by DemandStar (www.demandstar.com) to all parties listed on the official plan
holders' list as having received the Proposal documents. Only questions answered by written addenda shall be
binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required
need of additional information shall exempt a Proposer from submitting their Proposal on the required date and time
as publicly noted.
3.4. Planholder's List: As a convenience to vendors, the City of Sunny Isles Beach has made available via
internet lists of all planholders for each request for proposal, and request for qualifications. The information is
available on-line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792-1703.
3.5. Addenda to Specifications: If any addenda are issued after the initial specifications are released, the City
will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or
other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to
ensure that all registered Proposers (those who have been registered as receiving a RFP package) receive the
documents. It is the responsibility of the vendor prior to the submission of any RFP to check the above website or
contact the Office of the City Clerk at (305) 792-1703 to verify any addenda issued. The receipt of all addenda must
be acknowledged on the RFP Response Sheet (Section 7).
3.6. SpecIal Accommodations: Any person requiring a special accommodation at a Pre-Proposal Conference
or RFP opening because of a disability should call the Office of the City Clerk at (305) 792-1703 at lease five (5) days
prior to the Pre-Proposal Conference or RFP opening. If you are hearing or speech impaired, please contact the
Office of the City Clerk by calling the City using the Florida Relay Service which can be reached at 1 (800) 955-8771
(TOO).
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3.7. Public Entity Crimes Statement: Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the convicted vendor list following a conviction for a
public entity crime following a conviction for a public entity crime submit a Bid on a contract to provide any goods or
services to a public entity. may not subm~ a Bid on a contract with a public entity for the construction or repair of a
public building or public work. may not submit bids on leases of real property to a public entity, may not be awarded
to perform work as a Contractor, supplier, sub-Contractor, or consultant under a contract with any public entity, and
may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for
category two for a period of 36 months from the date of being placed on the convicted vendor list".
3.8. RFP Deadline: RFPs must be submitted no later than the time and date shown in Section 2 of this
document.
3.9. Sealed RFP: The entire RFP Response Package shall be placed in an opaque envelope (with all items
listed on the RFP checklist form (Section 22) and all other items required w~hin this RFP must be executed) and
submitted in a sealed envelope. Address your sealed envelope as follows:
IMPORTANT, REQUEST FOR PROPOSAL SUBMISSION ENCLOSED
RFP No. Q8.07-o1
City of Sunny Isles Beach - Office of the City Clerk - Fourth Floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Proposers shall use the RFP forms furnished in this RFP. Failure to do so may cause the RFP to be rejected.
Proposer shall deliver to the City. as RFP Submission: RFP No. 08-07-01.
3.9.1 RFP Response Sheet and Forms: One (1) original and four (4) copies of all RFP forms and other requested
information on the proper forms and in the manner herein prescribed.
3.9.2 Security/Bonding Requirements: Security in the form of a cashier's check or approved Bid Bond in the
amount of five percent (5%) of the total amount of the base fee proposal must be attached to the front inside
cover of the RFP Specifications. A company or personal check shall not be deemed a valid Security.
3.9.3 Certificates of Competencies/UcenseslLocal Business Tax Receipt: Copies of all Certificates of
Competencies. Ucenses, and Local Business Tax Receipt.
3.9.4 Certificate(s) Of Insurance(s): Copies of all Certificates of Insurance naming the City as an additional
insured in the amounts specified in the Contract.
3.10. RFP Execution, SIgnatures, Erasure/Correction: All RFPs shall be signed in blue ink. All price quotes
shall be typewritten or printed with ink. All corrections made by the Proposer prior to the opening must be initialed
and dated by the Proposer. No changes or corrections will be allowed after proposals are opened. Proposals must
contain an original. manual signature of an authorized representative of the company.
3.11. Withdrawal of RFPs: Proposers may withdraw their proposals only by written request and shall forward the
withdrawal request via "Certified U.S. Mail - Return Receipt Requested" prior to the RFP opening time. Negligence
on the part of the Proposer in preparing the proposal confers no right for the w~hdrawal of the proposal after it has
been opened.
3.12. RFP Opening: Proposals will be opened publicly at the time and place stated in the Notice to Proposers. It
is the responsibility of the Proposer to ensure that the proposal reaches the Office of the City Clerk on or before the
closing hour and date stated on the RFP. After the RFP opening, the contents of the RFP form will be made public for
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the information of vendors and other interested parties who may be present either in person or by representative.
Proposals that are received after the RFP opening time will not be considered and will not be retumed.
3.13. Evaluation of RFPs: The City, at its sole discretion, reselVes the right to inspect any/all Proposer's facilities
to determine their capability of meeting the requirements for the Contract. In accordance with Section 62.8 of the
City Code, the following factors including price, responsibility, and responsiveness of the Proposer, the financial
position, experience, staffing, equipment, materials, references, and past history of service to the City and/or with
other units of state, and/or local govemments in Florida, or comparable private entities, will be taken into
consideration in the Award of the Contract.
3.13.1. Hold Harmless: All Proposers shall hold the City, its officials and employees harmless and covenant not to
sue the City, its officials and employees in reference to their decisions to reject, award, or not award a RFP,
as applicable.
3.13.2. Cancellation: Failure on the part of the Proposer to comply with the conditions, specifications,
requirements, and terms as determined by the City, shall be just cause for cancellation of the Award.
3.13.3. Disputes: If any dispute concerning a question of fact arises under the Contract, other than termination for
defautt or convenience, the Contractor and the City department responsible for the administration of the
Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a
written copy of its decision to the Contractor, which shall be binding on both parties.
3.14. Award of RFPs: The City will review the Proposals based on price, the capacity, ability and skill of the
Proposer to perform the work, the past performance of the Proposer, and the proximity of the Proposer's facilities to
the City. The City reselVes the right to accept or reject any and/or all Proposals, to waive any informality,
irregularities, or technicalities, to re-advertise for RFPs, or take any other actions that may be deemed to be in the
best interests of the City. The City also reselVes the right to award the Contract on a split order basis, group by
group, or item by item, or such combination as will best selVe the interests of the City, unless otherwise stated. The
City also reselVes the right to waive minor variations to the specifications (interpretation of such to be made by the
applicable department personnel). In addition, each Proposer agrees to waive any daim it has or may have against
the City, and the respective employees, arising out of or in connection with the administration, evaluation, or
recommendation of any RFP. Final determination and award of RFP(s) shall be made by the City Commission.
Notice of intended award is provided through an agenda item to the City of Sunny Isles Beach Commission
containing a recommendation of award. The agenda for each meeting of the City of Sunny Isles Beach Commission
is available on the City website at www.sibfl.net.
3.15. Agreement: After the RFP award, the City will, at its option, prepare an Agreement specifying the terms and
conditions resulting from the award of this RFP. Procurement of contractual selVices shall be evidenced by a written
Agreement in substantially the same form as the Agreement incorporated herein as Section 13. The vendor will have
ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required
Performance Bond and Payment Bond. The Proposer who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance and Payment Bonds and Insurance Certificates within the
specified time shall forfeit the RFP Security that accompanied their Proposal and the Security shall be retained as
liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will
sustain in case the Proposer fails to enter into the Contract and furnish the Bonds as herein before provided. The
Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond. The performance of the City of any of its obligations under the agreement shall
be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for
the current and any Mure periods provided for within the RFP specifications.
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3.16. Perfonnance and Payment Bond: The City shall require the successful Proposer to furnish a Performance
Bond and Payment Bond, each, in the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach
as the Obligee, as security for the faithful performance of the Contract and for the payment of all persons performing
labor or furnishing materials in connection herewith within ten (10) calendar days after notification of the award by the
City. The bonds shall be with a surety company authorized to do business in the State of Florida.
3.17. Price, Tenns, and Conditions: Proposer warrants that the Proposal will be firm for a period of ninety (90)
days from the date of the RFP opening unless otherwise stated in the RFP Form. Incomplete, unresponsive,
irresponsible, vague, or ambiguous responses, to the RFP will be cause for rejection, as determined by the City.
Prices should be stated in units of quantity specified in the RFP Form. In case of a discrepancy, the City reserves the
right to make the final determination at the lowest net cost to the City. Proposers are expected to examine the
specifications, delivery schedule, Proposal prices and extensions and all general and special conditions of the RFP
prior to the submission. In case of an error in price extension, the unft price(s) will govern. Proposers are responsible
for checking their calculations. Failure to do so will be at the Proposer's risk, and errors will not release the Proposer
from their responsibility as noted herein.
3.18. Independent Contractor Status: The contractor shall at all times, relevant to this contract, be an
independent contractor and in no event shall the Contractor nor any employees or sub-contractors under it be
considered to be employees of the City.
3.19. Payments: Payment will be made after commodities/services have been received, accepted, and properly
invoiced as indicated in the contract andlor purchase order. Invoices must bear the purchase order number.
3.20. Quantity Guaranty: No guarantee or warranty is given or implied by the City as to the total amount that
mayor may not be purchased from any resulting Contract or Award. These quantities are for proposal purposes only
and will be used for tabulation and presentation of the RFP. The City reserves the right to increase or decrease
quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to
other representative ftems not listed in this RFP.
3.21. Delivery: All ftems shall be delivered f.o.b. destination (i.e. at a specific City of Sunny Isles Beach address),
and delivery costs and charges (if any) will be included in the Fee Price. Exceptions shall be noted. When practical,
the City may make pick-ups at the vendor's place of business when specifically approved by the City.
3.22. Safety Standards: The Proposer warrants that the product(s) supplied to the City conforms in all respects
to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Proposals must be
accompanied by a materials data safety sheet (MSDS) when applicable.
3.23. Warranties: Successful Proposer shall act as agent for the City in the follow-up and compliance of all items
under Warranty/Guarantee and complete all forms for Warranty/Guarantee coverage under this Contract. Proposer
warrants by signature on the RFP Form that prices quoted here are in conformity with the latest Federal Price
Guidelines.
3.24. Local Business Tax (Occupational Ucense Registration): The contractor shall be responsible for
obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each
vendor submitting a proposal shall include a copy of the company's local business tax/occupationallicense(s) with
the RFP response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses,
please call Code Enforcement & Ucensing at (305) 792-1705. If the contractor is operating under a fictitious name as
defined in Section 865.059, Aorida Statutes, proof of current registration with the Aorida Secretary of State shall be
submitted with the RFP. A business formed by an attorney actively licensed to practice law in this state, by a person
actively licensed by the Department of Business and Professional Regulations or the Department of Health for the
purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity
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that is actively organized or registered with the Department of State shall submit a copy of the current licensing from
the appropriate agency and/or proof of current active status with the Division of Corporations of the State of Florida.
3.25. Liability, Insurance, Pennlts and Licenses: Proposer shall assume the full duty, obligation, and expense
of obtaining all necessary licenses, pennits, inspections, and insurance required. The Proposer shall be liable for any
damages or loss to the City occasioned by negligence of the Proposer (or their agent) or any person the Proposer
has designated in the completion of their contract as a result of the RFP. Contractor shall be required to furnish a
copy of all licenses, certificates of competency or other licensor requirements necessary to practice their profession
as required by Ronda State Statute, current building code, Miami-Dade County, and City of Sunny Isles Beach Code.
Contractors shall include current Miami-Dade County Certificates of Competency, These documents shall be
furnished to the City along with the RFP response. Failure to furnish these documents or to have required licenses
will be grounds for rejecting the Proposal and forfeiture of the Bid Bond.
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3.26. Certiflcate(s) of Insurance: Proposer shall furnish to the Office of the City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160, certificate(s) of insurance which indicate that
insurance coverage has been obtained from an insurance company authorized to do business in the State of Rorida
or otherwise secured in a manner satisfactory to the City, in an amount equal to 100% of the requirements as
outlined in the General Conditions section and shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). .All required insurances shall name the City of Sunny Isles Beach as additional insured.. It
shall be the responsibility of the Proposer and insurer to notify the finance support services director of the City of
Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposer,
which relate to the activities of such vendor and the City of Sunny Isles Beach. Such notification shall be in writing,
and shall be submitted to the City finance support service director thirty (30) days prior to cancellation of such
policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and satisfactorily comply
with the city's insurance and bonding requirements set forth herein will authorize the City to implement a rescission of 0
the RFP award without further City Commission action. The Proposer hereby holds the City hannless and agrees to
indemnify City and covenants not to sue the City by virtue of such rescission,
3.27. Assignment: The Contractor shall not transfer or assign the performance required by this RFP without prior
written consent of the City. Any award issued pursuant to the RFP and monies which may be due hereunder are not
assignable except with prior written approval of the City. Further, in the event that the maJority ownership or control of
the Contractor changes hands subsequent to the award of this contract, Contractor shall promptly notify City in
writing (via United States Postal Service - Certified Mail, Return Receipt Requested) of such change in ownership or
control at least thirty (30) days prior to such change and City shall have the right to tenninate the contract upon sixty
(60) days written notice, at City's sole discretion.
3.28. Hold Hannlessllndemnlflcatlon: The Contractor shall indemnify, save hannless, and defend the City of
Sunny Isles Beach, ifs officers, agents and employees from and against any claims, demands or causes of action of
whatsoever kind or nature arising out of error, omission, negligent act, conduct, or misconduct of the Contractor, their
agents, servants or employees in the provision of goods or the perfonnance of services pursuant to this RFP and I or
from any procurement decision of the City including without limitation, awarding the Contract to the Contractor.
3.29. Non-conformance to Contract: The City of Sunny Isles Beach may withhold acceptance of, or reject items
which are found upon examination, not to meet the specification requirements. Upon written notification of rejection,
items shall be removed within five (5) calendar days by the vendor at their own expense and redelivered at their
expense. Rejected goods left longer than thirty (30) calendar days will be regarded as abandoned and the City shall
have the right to dispose of them as its own property. Rejection for non-confonnance or failure to meet delivery
schedules may result in the Contractor being found in default.
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3.30. Default ProvIsIon: In case of default by the Proposer or Contractor, the City may procure the articles or
services from other sources and hold the Proposer or Contractor responsible for any excess costs occasioned or
incurred thereby.
3.31. Secondary/Other Vendors: The City reserves the right in the event the primary vendor cannot provide an
item(s) or service(s) in a timely manner as requested, to seek other sources without violating the intent of the
Contract.
3.32. TIme of completIon: The time of completion of the work to be performed under this contract is the essence
of the contract. Delays and extensions of time may be allowed only in accordance with the provisions stated in the
appropriate section of the general conditions. The time allowed for the completion of the work shall be stated in the
Contract.
END OF SECTION
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SECTION 4
GENERAL CONDmONS
4.1. Definitions: Wherever used in these General Conditions or in the other Contract Documents, the following
terms shall have the meaning indicated which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as being fully complete in accordance with the Contract
Documents subject to waiver of claims.
Agreement: The written Agreement between the City and the Contractor covering the Work to be
performed, which includes the Contract Documents.
Addenda: Written or graphic instruments issued prior to the RFP Opening which modify or interpret the
Contract Documents, Drawings and Specifications, by addition, deletions, clarifications or corrections.
Approved: Means approved by the City.
Fee Schedule: The offer or proposal of the Proposer submitted on the prescribed form setting forth the
prices for the Work to be performed.
Proposer: Any person, firm or corporation submitting a Proposal for Work.
Bonds: Bid, performance and payment bonds and other instruments of security, furnished by the Contractor 0
and their surety in accordance with the Contract Documents and in accordance with the law of the State of
Aorida.
Change Order: A written order to the Contractor signed by the City authorizing an addition, deletion or
revision in the Work, or an adjustment in the Contract Price or the Contract Time issued after execution of
the Agreement.
City: City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
Contract Documents: Contract Documents shall include Instructions to Proposers, Contractor's RFP, the
Bonds, the Notice of Award, these General Conditions, Special Conditions, the Technical Specifications,
Drawings and Modifications, Notice to Proceed, RFP, Insurance Certificates, Change Orders and
Acknowledgment of Conformance with the City of Sunny Isles Beach.
Contract Price: The total monies payable to the Contractor under the Contract Documents.
Contract Time: The number of calendar days stated in the Agreement for the completion of the Work.
Contracting OffIcer: The individual who is authorized to sign the contract documents on behalf of the City's
goveming body.
Contractor: The person, firm or corporation with whom the City has executed this Agreement.
Day: A calendar day of twenty-four hours measured from midnight to the next midnight.
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Notice 01 Award: The written notice by City to the apparent successful Proposer stating that upon
compliance with the conditions precedent to be fulfilled by him within the time specified, City will execute
and deliver the Agreement to him.
Notice to Proceed: A written notice given by City to Contractor fixing the date on which the Contract Time
will commence to run and on which Contractor shall start to perfonn their obligations under the Contract
Documents.
Project: The entire emergency Debris Clearing and Removal Operations to be perfonned as provided in the
Contract Documents.
Specifications: Those portions of the Contract Documents consisting of written technical descriptions of
materials, equipment, construction systems, standards and workmanship as applied to the Work.
Statement of Services: The fonn furnished by the City which is to be used by the Contractor in requesting
progress payments.
Sub-Contractor: An individual, finn or corporation having a direct contract with Contractor or with any other
Sub-Contractor for the perfonnance of a part of the Work at the site.
Substantial Completion: The date as certified by the City when the perfonnance of the Project or a
certified part thereof is sufficiently completed, in accordance with the Contract Documents, so that the
Project or specified part can be utilized for the purposes for which it was intended; or if there be no such
certification, the date when final payment is due.
Supplier: Any person or organization who supplies materials or equipment for the Work, Including that
fabricated to a special design, but who does not perfonn labor at the site.
Surety: The corporate body which is bound with the Contractor and which engages to be responsible for the
Contractor and their acceptable perfonnance of the Work.
Task Order: A written order issued by the City which clarifies or interprets the Contract Documents or
orders minor changes in the Work.
Work: Any and all obligations, duties and responsibilities necessary to the successful completion of the
Project assigned to or undertaken by Contractor under the Contract Documents, including all labor,
materials, equipment and other incidentals, and the furnishing thereof.
Written Notice: The tenn aNotice" as used herein shall mean and include all written notices, demands,
instructions, claims, approvals and disapproval's required to obtain compliance with Contract requirements.
Written notice shall be deemed to have been duly selVed if delivered in person to the individual or to a
member of the finn or to an officer of the corporation for whom it is intended, or to an authorized
representative or such individual, finn, or corporation, or if delivered at or sent by registered mail to the last
business address known to them who gives the notice. Unless otherwise stated in writing, any notice to or
demand upon the City under this Contract shall be delivered to the City.
4.2. RFP Award: The City reselVes the right to reject any and all Proposals at its sole discretion. In accordance
with the criteria set forth in Section 62.8 of the City Code, a contract will be awarded by the City after the City
perfonns all necessary searches, inquiries, exploration, and analysis of the Proposals, and award the contract to the
proposer it considers most favorable to the City's interests and represents the best value to the City. No Notice of
Award will be given until the City has concluded any investigation(s) as they deem necessary to establish the
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Proposer's capability to perform the Emergency Debris Clearing and Removal Operations as described in this RFP I
as substantiated by the required professional experience, client references, technical knowledge and qualifications;
and sufficient labor and equipment to comply with the City's Debris Management Plan, as well as the financial
capability of the Proposer to perform the Work in accordance w~h the Contract Documents to the satisfaction of the
City within the time prescribed. The City reserves the right to reject the Proposal of any Proposer on the basis of
these queries and investigations and who does not meet the City's satisfaction, even though the firm may possibly be
the apparent lowest dollars and cents Proposer. In analyzing Proposals, the City will also take into consideration
client references, past work experience and work product, proven ability to satisfactorily perform Emergency Debris
Clearing and Removal Operations if requested by the RFP forms. If the Contract is awarded, the City will issue the
Notice of Award and give the successful Proposer a Contract for execution within ninety (90) days after opening of
Proposals. The City specifically reserves the right to award the Contract to a Proposer who is not necessarily the
lowest dollars and cents Proposer on the basis of the results of these queries and investigations and in accordance
with the criteria set forth in Section 62.8 of the City Code..
4.3. Execution of Agreement: At least four (4) counterparts of the Agreement (in substantially the same form
as the Agreement attached hereto as Section 13) the Performance and Payment Bond, the Certificates of Insurance
and such other Documents as required by the Contract Documents shall be executed and delivered by Contractor to
the City within ten (10) calendar days of receipt of the Notice of Award.
4.4. Forfeiture of RFP Security, Perfonnance and Payment Bond: WIthin ten (10) calendar days of being
notified of the award, Contractor shall fumish an executed agreement (in substantially the same form as the
Agreement attached hereto as Section 13) and attach a Performance Bond and a Payment Bond (containing all the
provisions of the Performance Bond and Payment Bond herein). Each Bond shall be in the amount of one hundred
percent (100%) of the Contract Price guaranteeing to City the completion and performance of the Work covered in
such Contract as well as full payment of all suppliers, material, laborers, or Sub-Contractors employed pursuant to
this Project. Each Bond shall be with a Surety company meeting the qualifications of this document. Each Bond shall
continue in effect for one and one half years after final completion and acceptance of the Work with the liability equal
to one hundred percent (100%) of the Contract Sum. The Performance Bond shall be conditioned that Contractor will,
upon notification by City, correct any defective or faulty Work or materials which appear within one and one half years
after final completion of the Contract. Pursuant to the requirements of Section 255.05(1), Florida Statutes, Contractor
shall ensure that the Bond(s) referenced above shall be recorded in the public records of Miami-Dade County and
provide City with evidence of such recording.
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4.4.1. Each Bond must be executed by a Surety company authorized to do business in the State of Florida as a
surety, having a resident agent in the State of Florida and having been in business with a record of
successful continuous operation for at least five (5) years,
4.4.2. The Surety company shall hold a current certificate of authority as acceptable surety on federal bonds in
accordance with the Un~ed States Department of Treasury Circular 570, current Revisions.
4.4.3. The City will accept a surety bond from a company with a rating B+ or better.
4.4.4. Failure of the successful Proposer to execute and deliver the Agreement and deliver the required bonds and
Insurance Certificates as stipulated in paragraph 4.3 shall be cause for the City to annul the Notice of Award
and declare the Proposal and any security therefore forfeited.
4.5. Contractor's Pre-Start Representation: Contractor represents that they have familiarized themselves with,
and assumes full responsibility for having familiarized themselves with the nature and extent of the Contract
Documents, Work, locality, and with alllocaJ conditions and federal, State and local laws, ordinances, rules and
regulations that may in any manner affect performance of the Work, and represents that they have correlated their 0
study and observations with the requirements of the Contract Documents. Contractor also represents that they have
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studied all surveys and investigations reports of subsurface and latent physical conditions referred to in the
specifications and made such additional surveys and investigations as they deem necessary for the performance of
the Work in the Contract Documents and that they have correlated the results of all such data with the requirements
of the Contract Documents.
4.6. Commencement of Contract Time: The Contract Time will commence to run on the date stated in the
Notice of Award (Section 12).
4.7. Starting the proJect: Contractor shall start to perform their obligations under the Contract Documents on
the date when the Contract Time commences to run. No Work shall be done prior to the date on which the Contract
Time commences to run, except with the written consent of the City.
4.8. Before Starting Contract Before undertaking each part of the Work, Contractor shall carefully study and
compare the Contract Documents and check and verify pertinent figures shown thereon and all applicable field
estimates. They shall at once report in writing to City any conflict, error, or discrepancy which they may discover;
however, they shall not be liable to City for their failure to discover any conflict, error, or discrepancy in the
Specifications.
4.9. Pre-Start Meeting: Within five (5) days after delivery of the executed Agreement by City to Contractor, but
before starting the Work at the site, a Pre-Start conference will be held to review the above schedules, and for
processing Statement of Services, and to establish a working understanding between the parties as to the Project.
Present at the conference will be the City representative and the Contractor.
4.10. ColTelation, Interpretation, and Intent of Contract Documents: It is the intent of the Specifications to
describe a complete Project to be derlVered in accordance with the Contract Documents. The Contract Documents
comprise the entire Agreement between the City and the Contractor. They may be altered only by a Modification. The
Contract Documents are complementary; what is called for by one is as binding as if called for by all. If Contractor
finds a conflict, error or discrepancy in the Contract Documents, they shall call it to the City's attention in writing at
once and before proceeding with the Work affected thereby. The various Contract Documents shall be given
precedence in case of conflict, error or discrepancy, as follows: Change Orders, Supplemental General Conditions,
Agreement Modifications, Addenda, Special Conditions, Instructions to Proposers, General Conditions, and
Specifications. If the requirements of other Contract Documents are more stringent than those of the Supplemental
General Conditions, the more stringent requirements shall apply. The Work of all trades under this Contract shall be
coordinated by the Contractor in such manner as to obtain the best workmanship possible for the entire Project, and
all components of the Work shall completed in accordance with the best practices of the particular trade.
4.11. Availability of Lands: The City will fumish, as indicated in the Contract Documents, any lands upon which
the Work is to be done, public rights-of-way for access thereto, and such other lands which are designed for the use
of the Contractor as applicable or available.
4.12. Contractor's Liability Insurance: Contractor shall provide and maintain in force until all the Work to be
performed under this Contract has been completed and accepted by City (or for such duration as is otherwise
specified hereinafter), the insurance coverage set forth:
4.12.1. Worker's Compensation insurance at the statutory amount to apply for all employees in compliance with the
"Workers' Compensation law. of the State of Florida and all applicable federal laws. In addition, the policy
(ies) must include: Employers' Uability at the statutory coverage amount. The Contractor shall further insure
that all of its Sub-Contractors maintain appropriate levels of worker's compensation insurance.
4.12.2. Comprehensive General Uability with minimum limits of Five Million Dollars (5,000,000) per occurrence
combined single limit for Bodily Injury Uability and Property Damage Uability. Coverage must be afforded on
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a form no more restrictive than the latest edition of the Comprehensive General Uability policy, without
restrictive endorsements, as filed by the Insurance Services Office, and must include:
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4.12.2.1 Premises and Operation
4.12.2.2 Independent Contractors
4.12.2.3. Products and/or Completed Operations Hazard
4.12.2.4. Explosion, Collapse and Underground Hazard Coverage
4.12.2.5. Broad Form Property Damaged
4.12.2.6. Broad Form Contractual Coverage applicable to this specifiC Contract, including any hold harmless
and/or indemnification agreement.
4.12.2.7. Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum
limits of coverage equal to those required for Bodily Injury Uability and Property Damage Uability.
4.12.3. Business Automobile Uability with minimum limits of One Million Dollars (1,000,000.00) per occurrence
combined single limit for Bodily Injury Uability and Property Damage Uability. Coverage must be afforded on
a form no more restrictive than the latest edition of the Business Automobile Uability policy, without
restrictive endorsements, as filed by the Insurance SelVices Office, and must include:
4.12.3.1 Owned Vehicles;
4.12.3.2 Hired and Non.Qwned Vehicles;
4.12.3.3 Employers' Non-Ownership.
4.12.4. Before starting the Work, the Contractor will file and make sure that all certificates of insurance required by
this document and by the Contract are in the City's possession. These certificates shall contain a provision
that the coverage afforded under the policies will not be canceled or materially changed until at least thirty
(30) days prior written notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
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4.12.5. The Contractor agrees that if any part of the Work under the Contract is sublet, they will require the Sub-
Contractor(s) to carry insurance as required, and that they will require the Sub-Contractor(s) to furnish to
them insurance certificates similar to those required by the City in this section.
4.13. Cancellation and R.lnsurance: If any insurance should be canceled or changed by the insurance
company or should any insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the
life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the
option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a
Bond, in a form satisfactory to the City, covering the same.
4.14. Contractor's Responsibility: The Contractor shall have the following responsibilities:
4.14.1. The Contractor will not employ any Sub-Contractor, against whom the City may have reasonable objection,
nor will the Contractor be required to employ any Sub-Contractor who has been accepted by the City,
unless the City determines that there is good cause for doing so.
4.14.2. The Contractor shall be fully responsible for all acts and omissions of their Sub-Contractors and of persons
and organizations directly or indirectiy employed by them and of persons and organizations for whose acts
any of them may be liable to the same extent that they are responsible for the acts and omissions of
persons directly employed by them. Nothing in the Contract Documents shall create any contractual
relationship between City or Contractor and any Sub-Contractor or other person or organization having a 0
direct contract with Contractor, nor shall it create any obligation on the part of City to payor to see to
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payment of any persons due any Sub-Contractor or other person or organization, except as may otherwise
be required by law. City may furnish to any Sub-Contractor or other person or organization, to the extent
practicable. evidence of amounts paid to the Contractor on account of specified Work done in accordance
with the schedule values.
4.14.3. The divisions and sections of the Specifications shall not control the Contractor in dividing the Work among
Sub-Contractors or delineating the Work performed by any specific trade.
4.14.4. The Contractor agrees to bind specifically every Sub-Contractor to the applicable terms and conditions of
the Contract Documents for the benefit of the City.
4.14.5. All Work performed for the Contractor by a Sub-Contractor shall be pursuant to an appropriate agreement
between the Contractor and the Sub-contractor.
4.14.6. The Contractor shall be responsible for the coordination of the trades, Sub-Contractors and material and
men engaged upon their Work:
4.14.6.1.The Contractor shall cause appropriate provisions to be inserted in all subcontracts relative to the
Work to bind Sub-Contractors to the Contractor by the terms of these General Conditions and other
Contract Documents insofar as applicable to the Work of Sub-Contractors. and give the Contractor the
same power as regards to termination and subcontract that the City may exercise over the Contractor under
any provisions of the Contract Documents.
4.14.6.2.The City will not undertake to settle any differences between the Contractor and their Sub-
Contractors or between Sub-Contractors.
4.14.6.3.-lf in the opinion of the City, any Sub-Contractor on the Project proves to be incompetent or
otherwise unsatisfactory, they shall be promptly replaced by the Contractor if and when directed by the City
in writing.
4.15. Laws and Regulations: The Contractor will give all notices and comply with all laws. ordinances, rules and
regulations applicable to the Work. If the Contractor observes that the Specifications are at variance therewith. they
will give the City prompt written notice thereof. and any necessary changes shall be adjusted by an appropriate
modification. If the Contractor performs any Work knowing it to be contrary to such laws. ordinances, rules and
regulations. and without such notice to the City, they will bear all costs arising wherefrom.
4.16. Taxes: The City of Sunny Isles Beach is exempt from sales tax imposed by the State and/or Federal
Government. Rorida Sales Tax Exemption No. 23-D0-4n131-54C appears on each purchase order. Exemption
certificates are available upon request.
4.17. Safety and Protection: The Contractor will be responsible for initiating. maintaining and supervising all
safety precautions and programs in connection with the Work. They will take all necessary precautions for the safety
of, and will provide the necessary protection to prevent damage, injury or loss to:
4.17.1. All employees and other persons who may be affected thereby;
4.17.2. All the Work and all materials or equipment to be incorporated therein, whether in storage on or off the site;
4.17.3. Other property at the site or adjacent thereto, including trees, shrubs, lawns, walks, pavements, roadways,
structures and utilities not designated for removal, relocation or replacement in the course of the project;
and
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4.17.4. The Contractor will designate a responsible member of their organization at the site whose duty shall be the
prevention of accidents. This person shall be the Contractor's Superintendent unless otherwise designated
in writing by the Contractor to the City.
4.18. Emergencies: In emergencies affecting the safety of persons or the Work or property at the site or adjacent
thereto, the Contractor, without special instruction or authorization from the City, is obligated to act, at their discretion,
to prevent threatened damage, injury or loss. They will give the City prompt written notice of any significant changes
in the Work or deviations from the Contract Documents caused thereby. If the Contractor believes that additional
Work done by them in an emergency which arose from causes beyond their control entitles them to an increase in
the Contract Price or an extension of the Contract Time, they may make a claim therefore as provided in this
document.
4.19. Public Convenience and Safety: The Contractor shall, at all times, conduct the Work in such a manner as
to insure the least practicable obstruction to public travel. The convenience of the general public and of the residents
along and adjacent to the area of Work shall be provided for in a satisfactory manner, consistent with the operation
and local conditions. During the day, access to private property shall be for short durations, if at all and by direction
from the City Debris Manager, and in the evening, access to private property shall never be available.
4.20. Indemnification: The Contractor shall indemnify and save harmless the City, its officers, agents and
employees, from or on account of any injuries or damages, received or sustained by any person or persons during or
on account of any operations connected with the construction of this Project, or by or in consequence of any
negligence (excluding negligence of City), in connection with the same; or by use of any improper materials or by or
on account of any act or omission of the said Contractor or his Sub-Contractor, agents, servants or employees. The
Contractor will indemnify and hold harmless the City and their agents or employees from and against all claims, 0
damages, losses and expenses including attomeys' fees arising out of or resulting from the performance of the Work,
provided that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death,
or to injury to or destruction of tangible property (other than Work itselij including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent act or omission of the Contractor, Sub-Contractor, anyone
directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of
whether or not it is caused by a party indemnified hereunder. In the event that a court of competent jurisdiction
determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this section the
parties agree that Contractor shall indemnify and hold harmless the City, their officers and employees, to the fullest
extent authorized by Sec. 725.06 (2) F.S., which staMory provisions shall be deemed to be incorporated herein by
reference as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of
any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by
counsel satisfactory to City. The indemnification provided above shall obligate Contractor to defend at its own
expense or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of
every name and description that may be brought against City, excluding only those which allege that the injuries
arose out of the sole negligence of City, which may result from the operations and activities under this Contract
whether the construction operations be performed by Contractor, its Sub-Contractors, or by anyone directly or
indirectly employed by either..
4.21. City's Responsibility: The City will issue all communications to the Contractor; the City will fumish the data
required of them under the Contract Documents promptly; and the City's duties in respect to providing lands and
easements are set forth in this section.
4.22. Measurement of Quantities: All work completed under the Contract will be measured by the City or its
designee according to the United States Standard Measures. All linear surface measurements will be made
horizontally or vertically as required by the item measured.
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4.23. Rejecting Defective Work: The City will have authority to disapprove or reject Work which is "defective-
(which term is hereinafter used to describe Work that is unsatisfactory, faulty or defective, or does not conform to the
requirements of the Contract Documents or does not meet the requirements of any inspection, test or approval
referred to in Special Condition, or has been damaged prior to final acceptance).
4.24. Shop Drawings, Change Orders and Payments: In connection with the City's responsibility as to Shop
Drawings and Samples, Change Orders, Statement of Services, etc., see this section.
4.25. Decisions on Disagreements: The City will be the initial interpreter of the Technical Specifications.
4.26. Changes In Work: Without invalidating the Agreement, the City may, at any time or from time to time, order
additions, deletions or revisions in the Work; these shall be authorized by Change Orders. Upon receipt of a Change
Order, the Contractor will proceed with the Work involved. All such Work shall be executed under the applicable
conditions of the Contract Documents. If any Change Order causes an increase or decrease in the Contract Price or
an extension or shortening of the Contract Time, an equitable adjustment will be made as provided in this document.
A Change Order signed by the Contractor indicates their agreement therewith.
4.26.1. The City may authorize minor changes or alterations in the Work not involving extra cost and not
inconsistent with the overall intent of the Contract Documents. These may be accomplished by a Task
Order. If the Contractor believes that any minor change or alteration authorized by the City entitles them to
an increase in the Contract Price or extension of Contract Time, they may make a claim therefore as
provided in this document.
4.26.2. Additional Work performed by the Contractor without authorization of a Change Order will not entitle them to
an increase in the Contract Price or an extension of the Contract Time, except in the case of an emergency
as provided in this document.
4.26.3. The City will execute appropriate Change Orders covering changes in the Work, to be performed and Work
performed in an emergency as provided in this section and any other claim of the Contractor for a change in
the Contract Time or the Contract Price which is approved by the City.
4.26.4. It is the Contractor's responsibility to notify his Surety of any changes affecting the general scope of the
Work or change in the Contract Price or Contract Time and the amount of the applicable bonds shall be
adjusted accordingly. The Contractor will furnish proof of such an adjustment to the City.
4.27. Change of Contract Price: The Contract Price constitutes the total compensation payable to the Contractor
for performing the Work. All duties, responsibilities and obligations assigned to or undertaken by the Contractor shall
be at their expense without changing the Contract Price
4.27.1. The City may, at any time, without written notice to the sureties, by written order designated or indicated to
be a Change Order, make any change in the Work within the general scope of the Contract, including but
not limited to changes: in the specifications (including drawings and designs); in the method or manner of
performance of the Work; In the City-fumished facilities, equipment, materials, services, or site; or directing
acceleration in the performance of the Work.
4.27.2. Except as herein provided, no order, statement, or conduct of the City shall be treated as a change under
this clause or entitle the Contractor to an equitable adjustment hereunder.
4.27.3. If any Change Order under this clause causes an increase or decrease in the Contractor's cost of, or the
time required for, the performance of any part of the Work, under this Contract, whether or not changed by
any order, an equitable adjustment shall be made and the Contract modified in writing accordingly.
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4.27.4. If the Contractor intends to assert a claim for an equitable adjustment under this clause, he must, within ten
(10) days after receipt of a written Change Order, submit to the City a written notice including a statement
setting forth the general nature and monetary extent of such claim, and supporting data.
4.27.5. No claim by the Contractor for an equitable adjustment hereunder shall be allowed n not submitted in
accordance with this section or if asserted after final payment under this Contract.
4.27.6. The value of any Work covered by a Change Order or of any claim for an increase or decrease in the
Contract Price shall be determined in one of the following ways: by negotiated lump sum; or on the basis of
the cost of the Work, determined as provided in this section, plus a mutually agreed upon fee to the
Contractor and to cover overhead and profit.
4.27.7. The term cost of the Work means the sum of all direct costs necessarily incurred and paid by the Contractor
in the proper performance of the Work. Except as otherwise may be agreed to in writing by City, such costs
shall be in amounts no higher than those prevailing in Miami-Dade County, shall include only the following
items and shall not include any of the costs itemized hereunder.
4.27.7.1. Payroll costs for employees in the direct employ of Contractor in the performance of the work
described in the Change Order under schedules of job classifications agreed upon by City and Contractor.
Payroll costs for employees not employed full time on the Work shall be apportioned on the basis of their
time spent on the Work. Payroll costs shall be limited to: salaries and wages, plus the costs of fringe
benefits which shall include social security contributions, unemployment, excise and payroll taxes, workers'
compensation, health and retirement benefits, sick leave, vacation and holiday pay applicable thereto. Such
employees shall include superintendents and foremen at the site. The expenses of performing Work after 0
regular working hours, on Sunday or legal holidays shall be included in the above only if authorized by City.
4.21.7.2. Cost of all materials and equipment furnished and incorporated in the Work, including costs of
transportation and storage, and manufacturers' field services required in connection therewith. All cash
discounts shall accrue to Contractor unless City deposits funds with Contractor with which to make
payments in which case the cash discounts, shall accrue to the City. All trade discounts, rebates and
refunds, and all returns from sale of surplus materials and equipment shall accrue to City, and Contractor
shall make provisions so that they may be obtained.
4.21.7.3 Payments made by Contractor to the Sub-Contractors for Work performed by Sub-Contractors. If
required by City, Contractor shall obtain competitive Proposals from Sub-Contractors acceptable to him and
shall deliver such bids to City who will then determine which Bids will be accepted, If a Subcontract
provides that the Sub-Contractor is to be paid on the basis of Cost of Work plus a fee, the cost of the Work
shall be determined in accordance with this section.
4.27.7.4. Rentals of all construction equipment and maChinery and the parts thereof whether rented from
Contractor or others in accordance with rental agreements approved by City, and the costs of transportation,
loading, unloading, installation, dismantling and removal thereof -all in accordance with terms of said rental
agreements. The rental of any such equipment, machinery or parts shall cease when the use thereof is no
longer necessary for the Work.
4.27.7.5. Sales, use or similar taxes related to the Work, and for which Contractor is liable, imposed by any
governmental authority.
4.27.7.6. Payments and fees for permits and licenses. Costs for permits and licenses must be shown as a 0
separate item.
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4.27.7.7. The cost of utilities, fuel and sanitary facilities at the site,
4.27.7.8. Minor expenses such as telegrams, long distance telephone calls, telephone service at the site,
expressage and similar petty cash items in connection with the Work.
4.27.7.9. Cost of premiums for additional Bonds and Insurance required solely because of changes in the
Work, not to exceed two percent (2%) of the increase in the Cost of the Work.
4.27.8. The term Cost of the Work shall not include any of the following:
4.27.8.1. Payroll costs and other compensation of Contractor's officers, executives, principals (of
partnership and sole proprietorships), general managers, engineers, architects, estimators, lawyers, agents,
expediters, timekeepers, clerks and other personnel employed by Contractor whether at the site or in his
principal or a branch office for general administration of the Work and not specifically included in the
schedule referred to in this document - all of which are to be considered administrative costs covered by the
Contractor's fee.
4.27.8.2. Expenses of Contractor's principal and branch offices other than his office at the site.
4.27.8.3. Any part of Contractor's capital expenses, including interest on Contractor's capital employed for
the Work and charges against Contractor for delinquent payments.
4.27.8.4. Cost of premiums for all bonds and for all insurance policies whether or not Contractor is required
by the Contract Documents to purchase and maintain the same (except as otherwise provided this
document.
4.27.8.5. Costs due to the negligence of Contractor, any Sub-Contractor, or anyone directly or indirectly
employed by any of them of for whose acts any of them may be liable, including but not limited to, the
correction of defective work, disposal of materials or equipment wrongly supplied and making good any
damage to property.
4.27.8.6. Other overhead or general expense costs of any kind and the costs of any item not specifiailly and
expressly included in this document.
4.27.9. The Contractor's fee which shall be allowed to Contractor for their overhead and profit shall be incorporated
into the unit prices submitted by the Contractor, and shall not constitute a separate line item or fee owed to
Contractor by the City.
4.27.10. The amount of credit to be allowed by Contractor to City for any such change which results in a net
decrease in cost will be the amount of the actual net decrease. When both additions and credits are
involved in anyone change, the Contractor shall not be entitled to claim lost profits for any Work not
performed.
4.27.11. Whenever cost of any Work is to be determined pursuant to this document, and for which unit prices have
not previously been submitted, Contractor will submit in form prescribed by City an itemized cost breakdown
together with supporting data.
4.28. Payments to Contractor: At least ten (10) days before each progress payment falls due (but not more
often than once a month), the Contractor will submit to the City a partial payment estimate filled out and signed by the
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Contractor covering the Work perfonned during the period covered by the partial payment estimate and supported by
such data as the City may reasonably require,
4.28.1. If payment is requested on the basis of materials and equipment not incorporated in the Work but delivered
and suitably stored at or near site, the partial payment estimate shall also be accompanied by such
supporting data, satisfactory to the City, as will establish the City's title to the material and equipment and
protect their interest therein, including applicable insurance. The City will within ten (10) days atter receipt of
each partial payment estimate, either indicate in writing their approval of payment and present the partial
payment estimate to the City, or retum the partial payment estimate to the Contractor, indicating in writing
their reasons for refusing to approve payment. In the latter case, the Contractor may make the necessary
corrections and resubmit the partial payment estimate. The City, will within thirty (30) days of presentation to
them of any approved partial payment estimate, pay the Contractor a progress payment on the basis of the
approved partial payment estimate. The City may retain ten (10) percent of the amount of each payment
until final completion and acceptance of all Work covered by the Contract Documents. On completion and
acceptance of a part of the Work on which the price is stated separately in the Contract Documents,
payment may be made in full, including retained percentages, less authorized deductions. Any interest
eamed on the retainage shall accrue to the benefit of the City.
4.28.2. The City shall have the right to demand and receive from the Contractor, before he shall receive final
payment, final releases of lien executed by all persons, finns or corporations who have perfonned or
fumished labor, services or materials, directly or indirectly, used in the Work. Likewise, as a condition to
receiving any progress payment, the City may require the Contractor to fumish partial releases of lien
executed by all persons, finns and corporations who have fumished labor, services or materials
incorporated into the Work during the period of time for which the progress payment is due, releasing such
lien rights those persons, finns or corporations may have for that period.
4.28.3. The Contractor warrants and guarantees that title to all Work, materials and equipment covered by an
Application for Payment, whether incorporated in the Project or not, will have passed to the City prior to the
making of the Application for Payment, free and clear of all liens, claims, security interest and
encumbrances (hereafter in these General Conditions referred to as "Liens"); and that no Work, materials or
equipment covered by an Application for Payment will have been acquired by the Contractor or by any other
person perfonning the Work at the site or fumishing materials and equipment for the Project, subject to an
agreement under which an interest therein or encumbrance thereon is retained by the seller or otherwise
imposed by the Contractor or such other person.
4.29. Acceptance of Final Payment as Release: The Acceptance by the Contractor of final payment shall be
and shall operate as a release to the City and a waiver of all claims and all liability to the Contractor other than claims
in stated amounts as may be specifically excepted by the Contractor for all things done or fumished in connection
with the Work and for every act and neglect of the City and others relating to or arising out of this Work. Any
payment, however, final or otherwise, shall not release the Contractor of their sureties from any obligations under the
Contract Documents or the Performance Bond and Payment Bonds.
4.30. Suspension of Work and Termination: The City may, at any time and without cause, suspend the Work or
any portion thereof for a period of not more than ninety (90) days by notice in writing to the Contractor which shall fix
the date on which Work shall be resumed. For suspensions longer than ninety (90) days, the Contractor may be
allowed an increase in the Contract Price or an extension of the Contract Time, or both.
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4.31. Work during Inclement Weather: No Work shall be done under these specifications except by pennission
of the City when the weather is unfit for good and careful Work to be perfonned. Should the severity of the weather
continue, the Contractor upon the direction of the City, shall suspend all Work until instructed to resume operations 0
by the City and the Contract Time pursuant to this section shall be extended to cover the duration of the order.
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4.32. City May Terminate: If the Contractor is adjudged bankrupt or insolvent, or if they make a general
assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the Contractor or for any of
their property, or if they file a petition to take advantage of any debtor's act, or to reorganize under bankruptcy or
similar laws, or if they repeatedly fail to supply sufficient skilled workmen or suitable materials or equipment, or if they
repeatedly fail to make prompt payments to Sub-COntractors or for labor, materials or equipment or they disregard
laws, ordinances, rules, regulations or orders of any public body having jurisdiction, or if they disregard the authority
of the City, of if they otherwise violate any provision of, the Contract Documents, then the City may, without prejudice
to any other right or remedy and after giving the Contractor and the surety ten (10) days written notice, terminate the
services of the Contractor and take possession of the Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Contractor, and finish the Work by whatever method they may deem
expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is finished.
If the unpaid balance of the amounts due to Contractor for work completed at the time of such Termination exceeds
the direct and indirect costs of completing the Project, including compensation for additional professional services,
such excess shall be paid to the Contractor up to the total amounts owed to the Contractor. If such costs exceed
such unpaid balance, the Contractor will pay the difference to the City. Such costs incurred by the City will be
determined by the City and incorporated in a Change Order. If after termination of the Contractor under this Section,
it is determined by a court of competent jurisdiction for any reason that the Contractor was not in default, the rights
and obligations of the City and the Contractor shall be the same as if the termination had been issued pursuant to
this document.
4.32.1. Where the Contractor's services have been so terminated by the City said termination shall not affect any
rights of the City against the Contractor then existing or which may thereafter accrue. Any retention or
payment of moneys by the City due the Contractor will not release the Contractor from liability.
4.32.2. Upon ten (10) days written notice to the Contractor, the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the Agreement. In such case, the Contractor shall be paid for
all Work executed and accepted by the City as of the date of the termination. No payment shall be made for
profit for Work which has not been performed.
4.32.2. Upon ten (10) days written notice to the Contractor, the City may, without cause and without prejudice to
any other right or remedy, elect to terminate the Agreement. In such case, the Contractor shall be paid for
all Work executed and accepted by the City as of the date of the termination. No payment shall be made for
profit for Work which has not been performed. Removal of Equipment: In the case of termination of this
Contract before completion for any cause whatever, the Contractor, if notified to do so by the City, shall
promptfy remove any part or all of his equipment and supplies from the property of the City. Should the
Contractor not remove such equipment and supplies, the City shall have the right to remove them at the
expense of the Contractor. Equipment and supplies shall not be construed to include such items for which
the Contractor has been paid in whole or in part. .
4.33. Miscellaneous: Proposer acknowledges the following miscellaneous conditions:
4.33.1. Whenever any provision of the Contract Documents requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered at or sent by registered or certified mail, postage
prepaid, to the last business address known to them who gives the notice.
4.33.2. The Contract Documents shall remain the property of the Oty. The Contractor shall have the right to keep
one record set of the Contract Documents upon completion of the Project.
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4.33.3. The duties and obligations imposed by these General Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon Contractor and those in the Special Conditions and
the rights and remedies available to the City, shall be in addition to, and shall not be construed in any way
as a limitation of, any rights and remedies available by law, by special guarantee or by other provisions of
the Contract Documents.
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4.33.4. Should the City or the Contractor suffer injury or damage to its person or property because of any error,
omission, or act of the other or of any of their employees or agents or others for whose acts they are legally
liable, claim shall be made in writing to the other party within a reasonable time of the first observance of
such in jury or damage.
4.34. Waiver of Jury Trial: City and Contractor knowingly, irrevocably voluntarily and intentionally waive any right
either may have to a trial by jury in State or Federal Court proceedings in respect to any action, proceeding, lawsuit
or counterclaim based upon the Contract Documents or the perfonnance of the Work thereunder.
4.34.1. Governing Law: The Contract shall be construed in accordance with and governed by the law of the State
of Florida.
4.34.2. Venue: Venue of any action to enforce the Contract Documents shall be in Miami-Dade County, Florida.
4.34.3. Arbitration: It is the intention of the parties that whenever possible, if a dispute or controversy arises
hereunder then such dispute or controversy shall be settled by arbitration in accordance with the
procedures, rules and regulations of the American Arbitration Association. The decision rendered by the
Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the
arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami-Dade County,
Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non-prevailing
party or, n neither party prevails on the whole, each party shall be responsible for a portion of the costs of
arbitration and their respective attorneys' fees as may be detennined by the court on confinnation.
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4.35. Project Records: City shall have right to inspect and copy during regular business hours at City's expense,
the books and records and accounts of Contractor which relate in any way to the Project, and to any claim for
additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of
Contractor which relate to the Project. Contractor shall retain and make available to City all such books and records
and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following
final completion of the Project. During the Project and the three year period following final completion of the Project,
Contractor shall provide City access to its books and records upon five days written notice,
4.36. Severability: If any provision of the Contract or the application thereof to any person or situation shall to
any extent, be held invalid or unenforceable, the remainder of the Contract, and the application of such provisions to
persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be
affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent pennitted by law.
4.37. Independent Contractor: The Contractor is an independent Contractor under the Contract. Services
provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and
not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health
insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Contractor.
END OF SECTION
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SEcnON 5
PROJECT DESCRIP110N AND REQUIREMENTS
EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS
5.1. PlRlOSE
This document constitutes a Request for Proposal (RFP) from experienced finns to clear and remove and lawfully
dispose of disaster-generated debris (other than hazardous materials and household putresClble garbage) from public
property and public rights-of-way in the City of Sunny Isles Beach, Rorida, immediately after a natural or man-made
dIsaster. The objective of the RFP and Slbse<J,Ient contracting activity is to secure the services of an experierx;ed Contractor
who is capable of efficiently clearing and removilg very large volumes of disaster-generated debris from a large area in a
timely and cost-effective manner and lawfully disposing of all collected debris. The Contractor must be capable of
assembling, directing and managing a workforce that can complete the debris management operations in a maximum
of 30 days. The contract will be for a tenn of three (3) years with two (2) options to renew this Agreement for one (1)
year each, with annual rEH:ertification of the Contractors capabilities for years two (2) through five (5).
While intended to cover debris management needs in any major disaster &:enario, the primary focus is on the threat of
hunicane or tornado damage to the City. The planning standards used for this project are based on the anticipated
impacts of a Category 4 Hurricane.
5.2. BACKGROUND
5. 2.1. Introduction
The City of Sunny Isles Beach staff has developed a Debris Management Plan that describes the general
needs and approaches for clearing, removing and disposing of large volumes of debris after a major disaster. tt
provides general infonnation on debris classifications, local hauling and disposal capabilities and capacities.
The plan provides general guidance for the Contractor and is available upon request.
The City of Sunny Isles Beach's disaster recovery planning includes considerations for clearing, removing and
disposing of the voll.mes and types of debris expected to be generated by a major dsaster such as a ~nicane or
tornado. The planning approach is fonnulated in part on the concept of strategic pre-positioning of plans and
resources necessary for timely, coordinated response and recovery operations, including clearing and removal of
debris from public p~rty and public rights-of-way throughout the City using Contractor work forces.
The City envisions the need for a single major Contractor to cany out the Debris Oearing and Removal work
throughout the City. The Contractor must have the capacity to manage a major workforce with multiple
Subcontractors and to cover the expenses associated with a major recovery operation prior to initial City payment
and between subsequent payments, as well as the capacity to provide the necessary boOOs and insuraJn!. The
Contractor must also have an ~ished management team, an established network of resources to provide the
necessary equipment and personnel, comprehensive debris clearing, removal and volume reduction operations
plans, and demonstrable experience in major disaster recovery projects.
The contract to be awarded win be a pre-positioned contract that will be activated only in the face of an actual
disaster or emergency. As such, no oor11>8f1Salion will accrue to the Contractor unless and until the contract is
activated either in anticipation of a natural or man-made disaster or immedately after such disaster.
Potential Contractors are solely responsible for their own costs of developing the proposals associated with
this RFP. In addition, a Contractor who receives a pre-positioned contract for the work will be required to
participate in certain City-directed disaster recovery training and/or exercises, one (1) to two (2) clays each year,
at no cost to the City. The pre-positioned contract will be for tenn of three (3) years with two (2) one (1) year
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options to renew this Agreement for a total of five (5) years. This wil minimize the planning costs associated
with the program as well as maximize the Contractors potential for recovery of those costs.
5.2.2. Planning Standard for Debris
The City has selected a Category 4 Hurricane that impacts the entire city. The worst case debris volume
anticipated from such a hurricane is approximately 40,000 cubic yards of mixed debris. This estimated debris
volume is a planning figure and it is not a fixed quantity for the purpose of contractual obligations. The actual
volume of debris may be greater than or less than 40,000 cubic yards. For the purpose of this RFP and solely for
the purpose of standanflZing the contents of all submittaJs, the contractor shall use a planning figure of 40,000
cubic yards of debris as the initial volume estimate for post-disaster debris removal and disposal operations.
Contractor submittaJs must also address, though in less detai, how the Contractor would address larger and
smaller volumes of debris.
The City's goal is to complete the debris removal and disposal process in less than ~ days. This assumes that the
entire area of the City will be accessible within that period.
5.2.3. Debris Management Strategy
The City will employ a Contractor to clear, remove and dspose of disaster-generated debris. The City will exearte
one (and reserves the right to exearte more than one) debris clearing and removal contract on a pre-positioned
basis for the purpose of having a Contractor immediately available and committed to assisting the City in the
aftermath of a major dsaster. It is anticipated that the Contractor will use both local and non-local Subcontractors.
Notwithstanding, the Contractor will be expected to use fully qualified and properly equipped local firms to the
maximllTl extent preDicable.
When a major disaster occurs or is imminent, the City will contact the firm(s) holding Debris Clearing and
Removal Contract(s) to advise them of the City's intent to activate the contract(s). Debris removal will generally
be limited to debris in, upon, or brought to publiC streets and roads, public rights-of-way, municipal properties and
facilities, and other public sites. The Contracto~s) will also be responsible for the lawful disposal of all debris
collected from city property and public rights-of-way.
The Contractor{s) wil send a management team to the City's EOC, located at 18070 Collins Avenue, Sunny Isles
Beach, Telephone: 304-974-0600, within 48 hours prior of projected hurricane landfall based on the receipt of a
NOOce to Proceed and Task Order, to begin planning for the operations and ~lizing the personnel and equipment
as necessary to perform the work. .
There are no Temporary Debris Storage and Reduction (TOSR) sites within the City limits. This will
necessitate the removal of all debris to the North Dade County Landfill located at 21500 tom 47 Avenue. In the
event of a delay in this disposal facility opening after the subsidence of the disaster or if inordinately high delays
in turnaround time occur at the designated disposal facility, the Contractor shal notify the City Debris Manager
immediately and the City will provide an alternate disposal of TOSR location within a 20 mile radius.
Clnbside segregation of debris and disaster-generated or related wastes will be an element of the City's disaster
recovery program. The Contractor will be required to aid in the segregation and waste stream management
processes. Any hazardous materials and/or industrial hazardous wastes encountered by the debris removal
Contractor are to be set aside for collection and disposal at the direction of the City or its designee at an approved
facility. Putrescible gamage will be collected by franchise haulers and is not to be collected or transported by
Contracto~s forces.
5.3. INFORMATION REQUIRED FOR THIS RFP.
5.3.1. Description of Services
Submitter must provide a detaled description of the services that he/she will perform upon issuance of a Notice to
Proceed and/or Task Order. The description must, at a minimum, include the following:
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A General Operations Plan describing the method and manner of debris removal and lawful disposal that will
be employed for disaster-generated debris. That Plan should demonstrate how Contractor will satisfy the
requirements of the project as described below, wiIh:
1) A detailed description of the general sequence of debris clearilg and removal qlerations to be
performed.
2) A detailed description of the resources (workforce and equipment) to be employed along with the
sources of those resources, Le. a list of subcontractors with whom the submitter has agreements for
post-i1isaster support.
3) An estimate of the time required to corT1>lete the remova/ and lawful disposal of approxinately 40,000
cubic yards of mixed debris. Note that the maximum allowable time for completion of the removal and
disposal operations is 30 days.
4) A description of how Contractor will ensure that all Debris Clearing and Removal Operations are
performed in compliance with all applicable local, state, and federal regulations and permit
requirements.
A description of any subcontracts to be utilized In perfoming these services.
A summary of the submitter's personnel that will be dedicated to the contract. The summary must
include: the names of all members of the project management team; the name of the submitter's claims
representative; the number of management employees that will be assigned to the contract, their job titles and
responsibilities.
A description of the accounting and financial controls that will be utilized In managing, monitoring and
accounting for the resources to be deployed
A description of any exceptions taken to the requirements stated in this RFP.
5.3.2. Notification Procedures
Upon activation of the contract, Contractor must provide a two-person management team on-site to
participate in advance response and recovery preparations. Expected time frame is 48 hours prior to
projected hurricane landfall. The purpose is to initiate actions necessary to ensure that Contractor
resources will be able to begin debris clearing operations within twelve (12) hours of receiving the Notice to
Proceed from the City. Subsequently, the City will issue the first Task Order, which will authorize the
Contractor to begin mobilizing the personnel and equipment as necessary to perform the stipulated work.
This first Task Order will also direct the Contractor to execute the required Performance and Payment
Bonds. Additional task orders will be issued for debris clearing and removal operations within the City.
Contractor invoices for services performed under the first and subsequent task orders should be presented
for payment to the City.
The City will prescribe the specific clearing and cleanup schedule to be used after ascertaining the scope
and nature of the disaster's impacts.
Curbside segregation of debris and disaster-generated or related wastes will be an element of the City's
disaster recovery program. The debris removal and disposal Contractor will be required to aid in the
segregation and waste stream management processes. Waste and debris from hurricanes, tomadoes, and
other major storm events, will be classified into the following five categories with responsibility as shown:
1. Household trash and putrescible garbage - continued responsibility of the County
2. Leaves and lawn litter, placed in clear plastic bags, placed by curb or shoulder of road - Contractor
responsibility for removal and disposal. Contractor will decide, with concurrence by the City Debris
Manager, whether plastic bags are to be co-mingled with the loose vegetative debris or are to be
collected separately to facilitate recycling.
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5.4.
5.4.1.
3. Vegetative and clean, woody debris, sunable for chipping or grinding, loosely stacked, and placed
by curb or road shoulder, This includes logs, stumps, rootballs, limbs, branches, and complete
trees that may be removed and placed by the curb or road shoulder for collection. Any reduction of
size of woody debris to make suitable for chipping, or grinding is part of the Contractors
responsibility. - Contractor responsibility for removal and disposal.
4. Construction and demolition (C&D) debris, furniture, furnishings, appliances, etc. sunable for being
land filled or recycled, stacked by curb or shoulder - Contractor responsibility for removal and
disposal.
5. Household Hazardous Waste (HHW), separated from all other types of waste and debris, placed at
curb or road shoulder - HHW disposal at an approved facility wll/ be the responsibility of the local
residents.
Cnizens will be advised to separate all waste and debris, to the extent practicable, into the above
categories. Failure by the citizens to perform this separation does not relieve the Contractor of hislher
curbside separation responsibilities, to the extent practicable.
Any Household Hazardous Waste (HHW) encountered by the debris removal Contractor is to be set aside.
At the direction of the City or its designee, HHW disposal at an approved facility will be the responsibility of
the Contractor. The City will coordinate with the Contractor to establish HHW drop-off locations for use by
residents. The following items are considered HHW for the purpose of this contract:
. Cleaning Products
. Batteries
. Workshop/Painting Supplies
. Aerosol spray cans
. Indoor Pesticides
. Lawn and Garden Products
. Automotive Products
. Auorescent light bulbs
. Propane tanks and other compressed gas cylinders
. Aammable Products
. Home/Office Electronics - computers, TV's, monitors, Inhium, and cadmium batteries
The Contractor will set up a lined containment area and separate any HHW inadvertently delivered to a
temporary debris staging sne.
Commercial and industrial hazardous waste such as chemicals, gas containers, transformers, and any other
form of hazardous or toxic matter will be set aside for collection and disposal by a Hazardous Materials
Removal and Disposal Contractor who will be coordinated by others.
SCOPE OF WORK
General
The Contractor shall provide for the cost-effective and efficient clearing, removal, and lawful dispcsil of debris
accumulated and deposited on pubrlC property, City streets, roads and other pubrlC ri{trts-d-way, and any other
municipal facility or site except hazardous materials and household putrEs:ilIe garbage, generated by cliscSers that
~ the City of Sumy Isles Beach, FL Services shall be performed on an "as needed basis" when directed by the
City Debris Manager. For p1annng purposes, the contractor shaD assume that the total volume of debris is 40,000
cubic yards of mixed debris.
The Contractor shall determine the method and manner of debris clearing, removal, and disposal that provide the
greatest economy of operations and cost to the City. In general, the Contractor will first focus on clearing
roadways leading to critical facilities and other clearing activities necessary to safeguarding the pubflC. The City
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wiD provide guidance and tirection on priorities for debris clearing incident to removal operations. The Contractor
shall present to the City for review and cflSCUssion a General Operations Plan and sufficient supporting
documentation to adequately descnbe all planned actions for disaster debris clearing, removal, and lawful
disposal. The Contractor shall agree to execute this plan, with all manners of contingencies recognized, when
approved by the City.
The Contractor will be responsble for the timely clearing of rmdways, rerTlOYal of debris and lawful tisposal of
debris, except hazardous materials, industrial waste and putrescible garbage, from:
· City maintained streets, roads and riglts-of-way.
· Public property and facilities.
· Any other municipal facility or site as may be directed by the City Debris Manager.
· Private property when necessary to protect the public or to faeDltate completion of required work, provided that
entry onto private property is specifically authorized by the City Debris Manager.
Collins Avenue (A1A), State Route 826 and State Route 856 are on the Federal Highway System and are
consKJered Federal Aid System (FAS) roads and will not be subject to debris removal and tisposaI operations unless
specifically tirected by the City Debris Manager. The City and Contractor wiD comply with the provisions of the
FederaJ Highway AdrniisbatIon Fonn FHWA-1273 (Ref. 3-941 with the exception of the Davis Bacon
Provisions wIich are waived for strictly debris removaJ projects. fHWA Fonn 1273 has been physically
Incorporated Into this Agreement In SECnON 23
All debris removal and dsposa/ operations east of Collins Avenue (A 1 A) are the responsibiity of the Hotel I Motel I
Condominium owners.
The Contractor may be responsible for sand removal resulting from storm action deposited on Colins Avenue
(A 1A) and to the West side of Collins Avenue (A 1A). Removal and cleaning of the sand will be done only by a
written Task Order initiated by the City Debris Manager and paid for in accordance with the Fee Schedule Fonn
Part A - 3.0 Sand Collections and Screening (Paragraph 7.14).
The Contractor must be duly licensed to perform the work in accordance with the State of Rorida code
requirements. The Contractor shall obtain all permits necessary to complete the work. The Contractor shall
be responsible for determining what additional permits are necessary to perform under the contract, but at
the minimum must hold a business license and Contractor's license where services are performed. Copies
of all permits shall be submitted to the City Debris Manager as soon as available.
The quantity of work required to complete this contract is estimated. The actual effort required may be more
or less than the estimated amount shown on the Fee Schedule Form (Paragraph 7.14). Payment will be
made at the unit rates proposed by the Contractor. The output will be verified by the City Debris Manager in
the daily operational report. Should hourly rates be used to pay for certain equipment, then preventative
maintenance not in excess of fifteen (15) minutes in a normal workday will be paid at the regular hourly rate.
Preventative maintenance or down time resulting from equipment failure, routine maintenance and fueling
that exceeds fifteen (15) minutes will be considered unacceptable work and non-payment of that time will be
rounded off to the half hour of all hours where delays occur. Preventative maintenance is defined as the
usual field maintenance to keep equipment in operating condition without the use of extensive shop
equipment. Fueling of equipment will be considered as part of preventative maintenance.
The Contractor shall be responsible for correcting any notices of violations issued as a result of the
Contractor's or any subcontractor's actions or operations during the performance of this contract.
Corrections for any such violations shall be at no additional cost to the City.
The Contractor shall conduct the work so as not to interfere with the disaster response and recovery
activities of federal, state or local governments or agencies, or of any public utilities or other private
Contractors.
o 5.4.2. Post-HurricaneJDlsaster Recovery Operations: Debris Clearing and Removal
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5.4.3.
5.4.4.
5.4.5.
5.4.6.
5.5.
5.5.1.
This Work is divided into two phases. Phase 1 will be performed on a time and materials basis, and Phase
2 is to be performed on a unit price basis.
. Phase 1. Emergency Roadway Debris Clearing, consisting of clearing roadway debris to the side of the
road to open key access routes into devastated areas.
. Phase 2: Public Rights-of-Way Debris Removal, consisting of the removal and transport of eligible
disaster-generated debris from designated public streets or highway rights-of-way or public property to
an approved landfill. The City will pay tipping fees at the approved landfill based on the actual disposal
tickets and accompanying rates for disposal without additional mark-up from the Contractor.
Inspection of Debris
Within 24 hours after the hurricane/disaster event has subsided, the Contractor must make a detailed and
thorough on-site inspection with a representative from the City of debris to be cleared and removed, and
consider.
. Amounts and types of debris;
. Working conditions such as traffic, street/road width, and land use;
. Means to ingress and egress work areas; and
. All other factors affecting the work.
Coordination
Debris Clearing and Removal is limited to that which is determined by the City Debris Manager to be in the
interest of public safety and that which is considered essential to the economic recovery of the affected
area. The Contractor must coordinate with other contractors and other public and private entities also
performing recovery operations.
City Limits
Debris collection is limited to areas within the City of Sunny Isles Beach.
Quality Assurance
Work will be closely monitored by City personnel and/or designated representatives. The Contractor must
cooperate with all monitors representing the City,
PHASE 1: EMERGENCY ROADWAY DEBRIS CLEARING
General
The goal of Phase 1 Clearing is to move debris directly deposited int the roadway to the side of the road to
open key access routes into devastated areas and allow for the movement of emergency vehicles, law
enforcement, resumption of critical services, and damage assessment of critical public facilities and utilities.
At least one lane must be cleared on each arterial, major, and secondary road after the hurricane/disaster
event has subsided within the specified timeframe. Priorities will be established by the City Debris Manager.
The Contractor shall commence mobilization immediately upon receipt of the Debris Clearing Task Order,
meeting the following progress patterns: 24 Hours - 50%, 48 hours - 100% unless otherwise negotiated.
This represents a minimum response schedule and does not restrict an earlier response
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5.5.2.
5.6.
5.6.1.
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5.6.2.
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Phase 1 Clearing will be limited to no more than 70 work hours under the Time and Materials portion
of this contract Phase 1 Clearing operations will not continue past the 70 work hours unless
specifically approved In writing by the City Debris Manager.
Equipment
The types and sizes of equipment to be used must be listed in the Contractor's Price Proposal. This is
intended to be a general listing at this time. Prior to beginning work, the Contractor will be required to more
fully identify each nem of equipment by type, size and equipment number; the equipment number and the
Contractor's name or initials must be permanently marked on each side of the vehicle at that time. Minimum
letter size shall be 3 inches in height. Rates for equipment not listed in the Price Proposal must be
established wnh the City Debris Manager before such equipment may begin working.
The Contractor shall be knowledgeable on the rules and regulations governing the transport of
heavy equipment and oversized loads across state boundaries. An emergency situation In the City
does not assure any waiver of regulations or ass/stance In expediting equipment transportation by
other regulatory entitles.
PHASE 2: PUBLIC RIGHTS-OF.WA Y DEBRIS REMOVAL
General
The goal of Phase 2 Debris Removal is to load and haul debris from the public rights-of-way to an assigned
landfill. In general, but not exclusively, this phase consists of curbside debris removal on public property
only. Types of debris materials include, but are not limited to, trees, woody debris, brush, sand, gravel,
building wreckage, construction and demolition (C&D), personal property, and household furnishings
deposited at the curb.
Vehicle TypeslMeasuring /Marking
All trucks and trailers must be suitable for equipment loading. The City Debris Manager desires that the
Contractor maximize the use of self-loading trucks equipped with grapples or loaders with grapple
attachments to reduce potential collateral damage and to expedite the cleanup operation. Hand loading of
trucks or trailers must be approved In writing by the City Debris Manager before being put Into
operation.
The City's Debris Monitoring Contractor will measure all trucks and trailers prior to any hauling operations.
The City or its designee will designate staging locations where the measurements will be taken. The
Contractor will also provide a list to the City Debris Manager or its designee indicating the type of vehicle,
make and model, license plate number, and equipment number, and measured maximum volume, in cubic
yards, of the load bed of each piece of equipment utilized to haul debris.
The measured volume of each piece of hauling equipment shall be calculated from actual internal physical
measurement performed by the Contractor and a City designee. Maximum volumes may be rounded to the
nearest cubic yard. One sign shall be placed on each side of the equipment. For those trucks, trailers and
other equipment intended to haul debris, the maximum volume, in cubic yards, of the load bed shall also be
shown. Signs shall be maintained in an easily readable fashion for the duration of the work. Minimum letter
size shall be 3" in height. Maximum volume value will be verified by a City designee and hislher signature
will be placed on both signs before affixing to the vehicle. Tare weights shall be determined for those trucks
that will be weighed at a disposal site.
All trucks and trailers utilized in hauling debris shall be equipped with a tailgate that will permit the vehicle to
be loaded to capacity and effectively contain the debris on the vehicle while hauling. Sideboards, If
Installed, must be constructed of 2" x 6" boards or greater and may not extend more than 2.feet
above the metal bedsides. Once installed all sideboard extensions must remain in place throughout the
operation, or the vehicle will be re-measured and remarked. All extensions to the bed, and any exceptions to
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the above requirements, such as 3,4- minimum plywood, must be approved in writing by the City Debris
Manager.
Trucks or equipment that are designated for use under this contract shall not be used for any other work.
The Contractor shall not solicit work from private citizens or others to be performed in the City during the
period of this contract. Under no circumstance will the Contractor mix debris hauled for others with debris
hauled under this contract.
5.6.3. Other Considerations
The Contractor shall assign and provide an Operations Manager (OM) to serve as the principal liaison
between the City Debris Manager and the Contracto~s forces. The assigned OM must be knowledgeable of
all facts of the Contracto~s operations and have authority in writing to commit the Contractor. The OM shall
be on call 24 hours per day, seven (7) days per week and shall have electronic linkage capability for
transmitting and receiving relevant contractual information and make arrangement for on site
accommodations. This linkage shall provide immediate contact via cell phone, Fax machine, and have
Intemet capabilities. The OM will participate in daily meetings and disaster exercises, functioning as a
source to provide essential element information. The OM will report to the City Debris Manager. This
position will not require constant presence; rather the OM will be required to be physically capable of
responding to the City Debris Manager within one hour of notification.
The Contractor shall be responsible for control of pedestrian and vehicular traffic in the work area. At a
minimum, one flag person should be posted at each approach to the work area.
The Contractor shall supervise and direct the work, using skilled labor and proper equipment for all tasks.
Safety of the Contracto~s personnel and equipment is the responsibility of the Contractor. Additionally, the
Contractor shall pay for all materials, personnel, taxes, and fees necessary to perform under the terms of
this contract.
5.6.4. The City disposal facility monitors will use their best judgment in estimating the quantity of debris in the
trucks. For purposes of this contract the- City monitors are the final authority. Trucks are assumed to be
carrying 100% full loads, but deductions will be made for. consolidation during hauling, lightly packed loads
with excessive air voids, and voids caused by incomplete loading at the loading site. Where trucks are
weighed by certified scales, the weights shall take precedent.
5.6.5. Hazardous Waste
Hazardous waste collection schedules may not necessarily coincide with the debris removal work.
Hazardous waste materials include chemicals, petroleum products, paint products, asbestos, power
transformers, oxygen bottles, propane tanks, batteries, industrial and agricultural chemicals, cleaning agents
and similar hazardous, dangerous or toxic materials.
Some preliminary curbside separation will be attempted, but the Contractor must be aware that hazardous
waste materials might be commingled with debris. The Contractor shall take every precaution to avoid
loading and hauling hazardous waste materials. Notwithstanding, the Contracto~s labor forces must be
aware of the appropriate safety precautions. Further, the Contractor will be responsible for safe and proper
handling of any hazardous waste materials inadvertently loaded by Contractor labor forces. The
Contracto~s labor forces must notify the City Debris Manager or his designee of locations where hazardous
waste materials are encountered.
5.6.6. Other Non-Collection Items
The following items must not be removed or hauled to the designated disposal sites:
. Household garbage;
. Electric Company transformers, poles and other equipment and materials;
. Telephone Company telephone transformers, poles and other equipment and materials;
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5.6.7.
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5.6.8.
5.6.9.
5.7.
5.7.1.
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· Traffic signs, signals, and appurtenances;
· Debris on private property except as directed by the City Debris Manager; and
· Privately Owned VehicleslBoatslTrailers except as directed by the City Debris Manager.
Curbside collection of household putrescible garbage wDI be handled by the usual public and private
haulers. Household garbage must not be mixed with storm debris. All electrical and telephone equipment,
traffic signs and signals that are encountered must be moved to a visible, accessible location at or near
curbside for disposition by utility companies or the City.
Debris on private property may not be removed without written authorization from the City Debris Manager
and the FEMA Public Assistance Officer. Vehicles that are in the way of debris removal operations may be
moved. The Contractor shall report the locations of such vehicles to the City Debris Manager or his
designee.
Debris Removal
During debris removal operations, extreme caution must be exercised by the Contractor to ensure that no
damage is done to public or private properties. All crawler or tracked vehicles operated on public streets
must have pads to prevent damage to hard-surfaced streets. The Contractor will be responsible for
repair/replacement of any damage caused by negligence to public or private property.
· Loading: All loose debris, such as tree limbs, must be reasonably compacted on the hauling vehicles
during loading. All debris extending beyond the vehicle in any horizontal direction must be cut off or
otherwise removed.
· Hauling: All vehicles utilized in hauling debris must be equipped with adequate means for containing
the load, including canvas covering while transporting the debris to approved landfills.
· Covering: All vehicles must effectively prevent debris from being blown or bounced off the vehicles.
· Sideboards: Sideboards or other extensions to the bed will be permitted provided they meet state and
local requirements. cover the front and two sides, and are substantially constructed. Sideboards must
be constructed of 2" by 6" boards or greater and may not extend more than 2 feet above the metal bed
sides.
· Tailgates: Vehicles must be equipped with a tailgate or other devices that will effectively contain the
debris on the vehicle while hauling, and also permit the vehicle to be loaded to capacity.
Dumping
All debris must be hauled to an approved landfill. The Contractor must make every effort possible to
separate trees, woody debris, and brush from other types of debris at curbside. All trees, woody debris, and
brush will be accepted at the North Dade Landfill. Construction and demolition debris must be similarly
segregated and transported directly to the North Dade Landfill.
Equipment Storage
The Contractor is responsible for locating areas where hislher equipment may be stored, serviced and
repaired and coordinating with the City Debris Manager if said location is within the City limits. Such areas
must not be located within rights-of-way or in any areas that would impact traffic flow or produce a safety
hazard. This does not preclude parking equipment for short periods of time, including ovemight, in rights-of-
way areas where work Is in progress. On-site refueling and operating checks including daily maintenance
will be allowed.
SCHEDULE
Clearing Operations
Public rights-of-way clearing operations must commence as soon as possible after the hurricane/disaster
event has subsided, but no later than 12 hours from the time that Notice to Proceed is issued by the City
Debris Manager. The duration of the clearing operations will be limited to a total of 70 work hours.
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The Contractor must provide sufficient equipment and labor to accomplish clearing of primary rights-of-way
within 24 hours of receiving Notice to Proceed. Failure to clear the primary rights-of-way will result in the
Contractor remitting to the City liquidated damages in the amount of the cost per hour of each clearing crew
as defined in Part B of the Fee Schedule Form (Paragraph 7.14) for each hour exceeding the 24 hour cutoff
plus 25% of the hou~y rate as a premium to secure additional work crews from other resources to complete
the work immediately following the disaster.
The City Debris Manager reserves the right to discontinue the clearing operations as he deems necessary.
Extension of the clearing operations past the 70 hours must be approved in writing by the City Debris
Manager..
5.7.2. Removal Operations
The Contractor must begin debris removal operations within 48 hours of receiving the Notice-ta-Proceed
and be underway in all zones within three (3) days. Schedules for all other roads/streets will be determined
in concert with the City Debris Manager and the Contractor's representative. Removal may begin ea~ier
and, if approved by the City Debris Manager, may be combined with public rights-of-Way clearing
operations, provided the equipment so used will be billed on a unit cost basis rather than on a time and
materials basis. The City Debris Manager reserves the right to increase or decrease the scope of the
removal activity as he/she deems necessary to ensure effective management of the overall debris
removaVdisposal operations.
5.7.3. Working Hours
Unless otherwise permitted by the City Debris Manager, working hours for removal operations shall be
limited to daylight hours. The Contractor is responsible for coordinating with the City Debris Manager in the
event weather conditions delay or modify the proposed daily schedule.
The Contractor shall ensure that wherever non-English speaking crews are utilized, at least one
crew supervIsor must be fluent In English.
5.8. EXTRA WORK
At the City Debris Manager's option, the scope of work for Phase 1, Clearing, may be expanded to include clearing
on the Federal Aid System roadways within the City's jurisdiction and for Phase 2, Removal, may be expanded to
include public parks, other recreational areas, drainage structures and channels, and sand removal all subject to the
prices noted in the Fee Schedule Form (Paragraph 7.14). '
5.9. MEASUREMENT AND PAYMENT
5.9.1. PHASE 1 COMPENSATION - TIME AND MATERIALS BASIS
Compensation for Phase 1 Debris Oearing will be measured and paid for based on an hour1y rate only
when equipment is actively operating and documented by equipment logs and operator timesheets
submitted to the City. The hou~y rate for each type of equipment must include all subsidiary costs including
mobilization and demobilization, fuel, maintenance, operator, overhead and profit. The Contractor must
provide, as part of the Price Proposal, a list of basic equipment to be used for clearing operatio~ and the
hourly rate to be charged for each.
5.9.2. PHASE 2 COMPENSATION. UNIT PRICE PER CUBIC YARD OR TON BASIS
Debris removal will be paid for on the basis of a unit price per cubic yard or ton for all debris loaded, hauled,
and dumped at an approved landfill. The unit price per cubic yard must include all subsidiary costs,
including mobilization and demobilization, labor, equipment, fuel, maintenance, ovemead and profit.
Compensation will be based solely on the volume or tonnage of debris hauled as documented by completed
load tickets administered and validated by City loading site and disposal site monitors.
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Payment for debris hauled will be based on the quantity of debris hauled in truckltrailer measured cubic
yards or by the ton and the distance hauled depending on where the debris is taken. Debris hauled to a
landfill will require a validated load ticket and scale house weight ticket. Drivers will be given load tickets at
the loading site by a City loading site monitor. The load ticket will include an original and four copies. The
loading site monitor will retain one (1) copy of the load ticket and give the original and three (3) copies to the
driver. The quantity of debris hauled will be estimated in cubic yards at the landfill by a City Disposal monitor
or by weight. The estimated quantity will be recorded on the load ticket. The City disposal site monitor will
retain the original of the load ticket and give the driver the remaining three (3) copies of the load ticket.
Debris taken to landfills that have certified scales will be weighed and the tonnage will be recorded on the
load ticket or will be paid based on cubic yards and the distance hauled recorded on an approved load
ticket. Payment will be made against the Contractor's invoice once the loading site and disposal site
monitor's copies match the Contractor's copies attached to the invoice.
The Contractor shall include a signed load ticket with hislher invoice as proof that the quantity claimed on
the invoice was eligible debris and was delivered to an approved disposal site. Such load tickets shall be
checked against the disposal site monitor's log of deliveries, which shall be the basis for payment.
5.10. Recycling Program
The City will consider the recycling programs that are in use at the available landfills, in the process of assigning the
Contractors to use specific disposal locations. Recycling of debris removed by the Contractor is encouraged.
5.11. Debris Collection EfflclencylCleanliness
The Contractor is responsible for collecting and removing, from public rights-of-way and public property, all debris
that exceeds in size, weight, volume, or shape that which can reasonably be collected by the average homeowner
using a rake, broom, shovel and plastic bags. Homeowners are responsible for collecting the small residual quantities
of leaves, dirt, sawdust, twigs and similar small items of debris that can be readily put into plastic bags. Except for the
above, the Contractor will collect and remove all debris existing on a street during each pass and not leave any
debris for subsequent passes. This does not preclude the Contractor from using separate vehicles and crews to:
separate plastic bags from other vegetative debris; collecting C&D debris; collecting recyclable timber or from hauling
stumps with roothalls. The Contractor will organize his equipment and crews so that all types of debris are collected
within anyone pass.
5.12. Damages to Public or Private Property
The Contractor shall be responsible for any damage to private or public property that results from his debris collection
and removal activities. Disagreements will be settled through negotiations. Repair of damaged areas will be
performed immediately. The effected area or item will be restored to equal or better than its original condition. The
Contractor shall supply the City with semi-weekly lists showing all damage claims that have been settled and all claim
issues that remain outstanding.
5.13. Debris Removal from Drainage Systems
The Contractor may be required to remove debris from various drainage ditches, and other drainage system
components. Removal and disposal will be directed by the City Debris Manager or his designee. The City Debris
Manager will develop a scope of work for each system component including: description of debris to be removed
including quantity and/or sizes and numbers of trees, locations, photographs, access points and similar infonnation.
The Contractor will submit lump sum cost estimates for each location with unit pricing taken from Part B of the Fee
Schedule Form (Paragraph 7.14).
5.14. Tree and Umb Removal with Specialized Equipment
The Contractor may be required to remove hazardous hanging limbs and branches that have not completely fallen to
the ground and hazardous leaning or damaged trees that are still standing. The detennination of the existence of a
hazardous situation is the responsibility of the City Debris Manager or his designee and direction to proceed and
pricing will be handled in a similar manner as Debris Removal from Drainage Systems. The City Debris Manager will
33
provide a detailed description of the trees or limbs to be removed and the Contractor will provide a lump sum cost
estimate based upon unit prices from Item 2.2 of Part A of the Fee Schedule Form (Paragraph 7.14). Any deviation
from these unit prices will be the subject of negotiations.
5.15. Removal of Hazardous Stumps
The Contractor may be required to remove hazardous stumps that have not been fully uprooted located within the
City maintained rights-of-way. The determination of the existence of a hazardous situation is the responsibility of the
City Debris Manager or his designee. Direction to proceed and pricing will be handled similar to Debris Removal from
Drainage Systems and Tree & Umb Removal. The City Debris Manager will provide a detailed description of the
stumps to be removed and the Contractor will provide a lump sum cost estimate based upon the unit prices from Item
2.1 of Part A of the Fee Schedule Form (Paragraph 7.14). Any deviation from these unit prices will be the subject of
negotiations.
The loading, hauling and dumping of stumps and rootballs deposited on the rights-of-way by others that are already
uprooted (not requiring extensive digging and backfill) shall be paid under Items 1.1 or 1.2, with conversion done
according to the FEMA Stump Conversion Table on Page 45. The City Debris Manager or his designee will identify
all hazardous stumps prior to removal by the Contractor.
5.16. Sand Collection and Screening
The Contractor may be required to remove debris laden sand from public rights-of-way and return to the beach.
Sand that is debris laden will require screening prior to dumping on the beach. Debris-laden sand will be hauled to a
designated location, screened, and returned to the beach. Hauling and screening of sand will be based on unit
prices from Item 3.0 of Part A of the Fee Schedule Form (Paragraph 7.14). Debris generated from screened rejects
will be hauled to a designated landfill and paid under items 1.1 or 1.2. of Part A of the Fee Schedule Form
(Paragraph 7.14).
5.17. Conversion Factors from Cubic Yards to Tons
. Mixed Debris. Vegetation and Construction & Demolition = 500 LBS/CY or CY x 0.25 = Tons
. Yard Vegetation - Soft Wood = 333.33 LBS/CY or CY x 0.167 = Tons
. Yard Vegetation - Hard Wood = 500 LBS/CY or CY x 0.25 = Tons
. Construction & Demolition = 1000 LBSlCY or CY x 0.5 = Tons
. Mulch = 1000 LBS/Cy or CY x 0.5 = Tons
. Regular Trash = 300 LBSlCY or CY x 0.15 = Tons
. Concrete = 2000 LBS/CY or CY x 1.0 = Tons
. Sand = 2600 LBS/CY or CY x 1.3 = Tons
ADDmONAL CONSIDERATIONS
5.18.
5.18.1.
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Contract Tennlnatlon
The City Debris Manager shall have the right to terminate this contract or a part thereof before the work is
completed in the event:
. Previous unknown circumstances arise making it desirable in the public interest to void the contract.
. The Contractor(s) is not adequately complying with the specifications.
. Proper techniques are not being followed after warning notification by the City Debris Manager
. The Contractor(s) refuses, neglects, or fails to supply properly trained or skilled supervisory personnel
or workers or proper equipment of the specified quality and quantity.
. The Contractor(s), in the judgment of the City Debris Manager is unnecessarily or willfully delaying the
performance and completion of the work.
. The Contractor(s) refuses to proceed with work when and as directed by the City Debris Manager
. The Contractor(s) abandons the work.
. The Contractor(s) employs subcontract who are on the Federal debarred listing.
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5.19.
5.19.1.
5.19.2.
5.19.3.
CONTRACTOR(S) PETROLEUM, OIL, LUBRICANT (POL) SPILLS
The Contractor(s) shall be responsible for reporting to the City Debris Manager and cleaning up all
petroleum, oil, lubricant (POL) spills caused by the Contracto~s)'s operations at no additional cost.
Immediate containment actions shall be taken as necessary to minimize effect of any spill or leak. Cleanup
shall be in accordance with applicable Federal and local laws and regulations.
Spills other than on-the-site shall be reported to the National Response Center, and the City Debris
Manager immediately following discovery. A written fOllOW-Up shall be submitted to the City Debris Manager
not later than 7 days after the initial report. The written report shall be in narrative fonn, and as a minimum
shall include the following:
· Description of the material spilled (including identity, quantity, etc.).
· Determination as to whether or not the amount spilled is EPAlState reportable, and when and to whom
it was reported.
· Exact time and location of spill, including description of the area involved.
· Receiving stream or waters.
· Cause of incident and equipment and personnel involved.
. Injuries or property damage.
· Duration of discharge.
· Containment procedures initiated.
· Summary of all communications the Contractor(s) has had with press or other officials.
· Description of cleanup procedures employed or to be employed at the site, including disposal location
of spill residue.
· Corrective actions taken to prevent reoccurrence of similar event.
END OF SECTION
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SECTION 6
PROCESSING OF STATEMENT OF SERVICESJlNVOICES
Cut-off date is the close of the business day of the 20th day of each month. Contractor shall submit by the 25th day
of each month Contracto~s completed Statement of Servicesllnvoice. Should the 25th fall on a weekend or holiday,
Contractor shall submit his application on the next workday.
Contractor is advised that processing of invoices must follow this schedule, as the City has funding requirements and
other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A
late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle.
END OF SECTION
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SECTION 7
PROPOSAL RESPONSE SHEET I QUALIFICATIONS I FEE SCHEDULE FORM
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
RFP No. 08.07~1 for Emergency Debris Clearing and Removal Operations
The undersigned Proposer proposes and agrees, if this RFP is accepted, to enter into an agreement with The City of
Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or
indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this RFP and in
accordance with the other terms and conditions of the Contract Documents.
7.1. The Proposer accepts all of the terms and conditions of the Advertisement or RFP and Instructions to
Proposers, including without limitation those dealing with the disposition of Bid Security. This proposal will remain
subject to acceptance for 90 days after the day of proposal opening. The Proposer agrees to sign and submit the
Agreement with the Bonds and other documents required by the RFP Requirements within ten (10) days after the
date of the City's Notice of Award.
7.2.
7.2.1.
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In submitting this proposal, the Proposer represents, as more fully set forth in the Agreement, that:
Proposer has examined copies of all the Proposal Documents and of the following Addenda (receipt of all
which is hereby acknowledged.)
Addendum No.
Addendum No.
Addendum No.
Addendum No,
Dated:
Dated:
Dated:
Dated:
The Proposer has familiarized himself/herself with the nature and extent of the Contract Documents, Work,
site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress,
performance, or furnishing of the Work.
7.2.3. The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of
physical conditions if applicable.
7.2.4. The Proposer has obtained and carefully studied (or assumes responsibility for obtaining and carefully
studying) all such examinations, investigations, explorations, tests and studies that pertain to the subsurface
or physical conditions at the site or otherwise may affect the cost, progress, performance, or furnishing of
the Work at the Contract Price, within the Contract Time and in accordance with the other terms and
conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests,
reports or similar information or data are or will be required by Proposer for such purposes,
7.2.5. Proposer has reviewed and checked all information and data shown or indicated on the Contract
Documents with respect to existing above ground and underground utilities at or continuous to the site and
assumes responsibility for the accurate location of said above ground and underground utilities. No
additional examinations, investigations, explorations, tests, report or similar information or data in respect of
said above ground or underground utilities are or will be required by Proposer in order to perform and
furnish the Work at the Contract Price, within the Contract Time and in accordance with other terms and
conditions of the Contract Documents.
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7.2.6. The Proposer has correlated the results of all such observations, examinations, investigations, explorations,
tests, reports, and studies with the terms and conditions of the Contract Documents.
7.2.7. The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has discovered in
the Contract Documents and the written resolution thereof by City is acceptable to the Proposer.
7.2.8. This proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted in conformity with any agreement or rules of any group, association,
organization, or corporation. The Proposer has not directly or indirectly induced or solicited any other
Proposer to submit a false or sham proposal; the Proposer has not solicited or induced any person, firm or
corporation to refrain from proposing; and Proposer has not sought by collusion to obtain for itself any
advantage over any other Proposer or over the City.
7.3. The Proposer understands and agrees that the proposal is for time and material and unit prices to clear and
remove debris generated by a hurricane, tornado, or other natural or man-made debris generating event. Estimates
are provided for the purposes of Proposal Evaluation and to establish unit prices for individual Work Items to be
contracted by the City under individual Task Orders, based on the time and material and/or unit prices established
under this proposal. The City and the successful Proposer will establish completion times for each individual Task
Order and the successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Task Orders anellor Notice to Proceed.
7.4. Communications concerning this Proposal shall be addressed to:
Proposer Name: Ceres Environmental Services, Inc.
Address: 5590 Broadcast Court, Ste 110
Sarasota, FL 34240
Telephone 8 0 0 - 218 - 4 4 2 4
F~ 866-228-5636
Attention: Gail M. Hanscom
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7.5. The terms used in this proposal which are defined in the General Conditions of the Contract included as part
of the Contract documents have the meanings assigned to them in the General Conditions.
7.6. QUALIFICATION
7 A 1. Contractors will be evaluated for this project based on a two-step process.
Step I. Contractors must demonstrate that they satisfy Mandatory Qualification as outlined in Section 3, Section 4
and Section 9. All proposals will be screened for cexnpliance with mandatory qualification elements, such as
the required statements of compliance. Those that satisfactorily complete that screening process will proceed
to Step II.
Step II. Contractors will be evaluated in accordance with the criteria set forth in Section 62.8 of the City
Code. The contract will be awarded by the City to the lowest responsible and responsive proposer who
proposal best serves the interests of, and represents the best value to, the City pursuant to the criteria set
forth in Section 62-8 of the City Code. Price is only a factor in determining the lowest responsible and
responsive proposer.
7l12. GeneIaI
The City of Sunny Isles Beach intends to enter into a pre-positioned contract with at least one prime
Contractor who may utilize both local and non-local resources to provide selVices in the event of activation by 0
the City following a hurricane, tornado or other natural or man-made disaster. The period of the contract will be
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for three (3) years with two (2) one (1) year options for a total of five (5) years with an annual re-
certification and price adjustment based on 80% of the Consumer Price Index for the Greater Miami-Dade
County Area.
The project consists of post-disaster debris management within the City limits in two parts.
· Part 1 is -Debris Clearance (for access) from Public Rights-of-way and Public Property,. consisting of only
pushing debris from the traveled way of city streets and public facilities to open one lane for emergency
vehicles. This work will be perfonned on a Time and Material price bases limited to no more than 70 hours
of actual work.
· Part 2 is "Debris Removal Operations,' consisting of loading and haufing debris from public rights-of-way to an
approved landfill. This work wiD be performed on a Unit Price bases documented by valid load tickets.
When identifying resources to be made avanable under this contract, Contractor shall use a planning standard
approach. Specifically, Contractor must identify the expected sources and quantities/numbers of equipment and
personnel that will be engaged. Contractor must identify sufficient resources to ensure the avaIability ci personnel
and equipment as necessary to initiate aD re<Jlired activities within 24 hours of being so directed and any addtional
resources that might be necessary to have all required actions completed within the time frames specified
heren. For the purpose of identification of Contractor/Subcontractors a general equipmentlpersonnel
inventory will suffice. For Subcontractors, a statement of their commitment to provide resources for this project must
be included in the submittal. The planning standard to be used is removal and dISpOSal of approximately 40,000
cubic yards of mixed debris wittln a prescribed operating period of not more than 30 days.
7.7. SEE SECTION 3, INSTRUCnONS TO PROPOSER FOR PROPOSAL PROCESS, SECTION 4,
GENERAL PROVISIONS, and SECTION 9, PROPOSER QUAUFIER STATEMENT
7.8. EVALUATION OF PROPOSALS
7.8.1. Potential Contractors will be evaluated for the project based on evidence and statements of
compliance/intent provided in their Proposals. First, the City win detennine which Contractors are capable of
entering into a contract with the City by satisfying Mandatory Qualification and as outlined in Section 3, Section 4,
and Section 9 thus making them e1iQIble for consideratioo. Then, the City will detennine which eligible
Contractors satisfy the Project Requirements, thus deeming them qualified for the project. Only quaJjfjed
Contractors will move on to the second stage of the evaluation. i.e. consideration of their Project Approach and
Fee Proposals for the services descrbed by this RFP package.
7.8.2. The City reserves the right to deny consideration to any Cootractor that does not satisfy the Mandatory
Qualificatioo Criteria or is not ~ of satisfying the Project Requirements. However, the City may waive defects,
irregularities or infonnalities in the quaDfication process or in any response to the process that, in the City's
opinion, seems advantageous to the City and in the best interest of the public.
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7.9. STANDARD SPECIFICATIONS FOR DEBRIS REMOVAL
7.9.1. Scope of Work: Work consists of hurricane, tornado or major disaster debris clearing and removal from pLblic
prq>erty and the ~ rights-of-way within the City limits and proper disposal of the debris. The work consists of
loading and hauling debris from public righ~f-way to an approved landfill.
7JJ2. Preparedness: Key personnel, proposed by the Cootrador under the pre-quafification p~, must participate in
the City's annual disaster preparedness training activities, a maximum of two (2) days each year at no cost
to the City.
7.9.3. PreposltJonlng: Upon activation of the contract, contractor must provide a two-person management team
on-site within 12 hours of receipt of the Notice to Proceed. The purpose is to initiate actions necessary to
ensure that contractor resources will be able to begin recovery operations within 24 hours of receiving the Notice
to Proceed from the City.
7.9A. inspection of Debris: ~ soon as possible after the disaster event has subsided. the Contractor must make a
detailed and thorough on-site inspection of debris to be removed, and consider (1) amounts and types of
debris; (2) working conditions such as traffic, streeVroad width, and land use; (3) means to ingress and
egress to work areas; and (4) all other factors affecting the removal and disposal work.
7.9.5. Coordination: Debris removal is limited to that which is detennined by the City Debris Manager to be in the best
public interest and that which is considered essential to the economic recovery of the affected area. The City
Debris Manager will detennine priorities for debris removal. The Contractor must coordinate closely with and take
direction from the City Debris Manager. The Contractor must coordinate with other contractors and other public
and private entities also perfonning recovery operations.
7.9.6. City Umits: Work is limited to specified areas within the City of Sunny Isles Beach.
7S.7 Quality Assurance: Work will be closely monitored by City personnel, and/or its desiglee. The Contractor
must cooperate with aD monitors representing the City and the Federal Emergency Management ~ (FEMA).
7.10. DEBRIS REMOVAL
7.10.1. General: The goal of the debris removal work is to clear,load, and haul debris from public property and the public
righ~f-way to an approved landfill. In general, but not exclusively, this consists of curbside debris removal on
City property. The types of debris to be removed include, but are not limited to trees, woody debris, brush, building
wreckage, constnJction and demdrtion debris (C&D). and personal property and household goods on public property
or in public rights-of-way. Hazardous materials are not covered by this s::ope of work.
7.1Q.2. PreparatlonlSubmlttal: Prior to commencing any removal work, the beds of all hauling vehicles must be
measured to detennine their fully loaded capacities. All measurements must be made by a joint City or its
designee/Contractor team. The vetides must be marked externally with the owner/operato~s name, the contract
number, vehicle ID number and the fully loaded capacity. Those markings must be clearly visible on b~ sides of
the vehicle. Those markings must be placed on both sides and the front wall of the bed. Markings must be
certified by the City or its designee and Cootractor. A list of all vehicles, with the owner/operator's name, vehicle ID
number and hauling capacity must be submitted to the City Debris Manager before the vehicles are placed in
service. The City will provide five (5) part load tickets for each vehicle at each debris loading sne. The load
tickets must be presented to the City's monitor at the designated disposal site.
7.1Q.3, Hazardous Materials: Hazardous and toxic wastes will be loaded, hauled, and disposed of by others and are
excluded from this work, The City may execute a separate hazardous materials removal and disposal contrcd;
however, cdlection schedules may not necessarily coincide with the debris removal work. Hazardous materials
include chemicals, petroleum products, paint products, asbestos, power transfonners, oxygen bottles,
propane tanks, batteries. industrial and agricultural chemicals, cleaning agents and similar hazardous,
dangerous or toxic materials. Some preliminary curbside separation will be attempted, but contractor must be
aware that hazardous materials might be commingled with debris, Contractor shaD take every precaution to
avoid loading and hauling hazardous materials. Notwithstanding, contractor forces must be aware of the
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appropriate safety precautions. Further, Contractor will be responsible for safe and proper handing of any
hazardous materials inadvertently loaded by contractor forces. Contractor forces must notify the City Debris
Manager of locations where hazardous materials are ellXlUntered.
7.1OA. Other Non-Collection Items: The following items must not be removed or hauled to the designated disposal
s~es:
· Household putrescible garbage
· Electric company transformers, poles and other equipment and materials
· Telephone company transformers, poles and other equipment and materials
· Traffic signs, signals, and appurtenances
· Debris on private properly
· Vehicles, boats and trailers
· Household Hazardous Waste
Curbside coIeclioo of household putrescble garbage wiD be harded by the usual putilC and private haulers.
Household garbage must not be mixed with storm debris. All utility equipment, traffic signs and signals that are
encountered must be moved to a visible, accessible location at or near curbside for disposition by utiUty
companies or the City.
Privately owned vehicles may not be moved by the Contractor. The Ccr1tractor Will advise the City Debris
Manager accordingly when removal of vehicles is necessary to continue debris removal operations.
7.10.5. Debris Removal: During debris removal operations, extreme caution must be exercised by the Contractor to
ensure that no damage is done to publiC or private properties. Tracked vehicles may not be operated on paved
surfaces.
7.10.&. Loading: All loose debris, such as tree limbs, must be reasonably compacted on the hauling vehicles ciJrilg
loading. All debris extending beyond the vehicle in any horizontal direction must be cut off or otherwise removed.
7.10.7. Hauling: All vehicles utilized in hauUng debris must be equipped with adequate means for containi1g the load,
i1cIuding canvas covering while transporting the debris to the landfill Covering must effectively prevent debris from
being blown or bounced off the vehicles.
Sideboards or other extensions to the bed will be permitted provided they meet state and local requirements,
cover front, back, and two sides, and are substantially constnx:ted. Sideboards must be coostnJcted of 2" x 6"IUITter
or greater and may extend no more than two (2) feet beyond the metal bed sides. Vehicles must be equipped with a
tailgate or other devices that will effectively contain the debris on the vehicle while hauUng, and also perm~ the
vehicle to be loaded to capacity.
7.10.8. Dumping: All debris must be hauled to an approved landfill. The Contractor must make every effort possible to
separate trees, woody debris, and brush frem other types of debris at curbside. All trees, woody debris, and
brush will be accepted at the designated landfill. Construction and demolition debris must be similaJ1y
segregated and transported.
7.10.9. Equipment Storage: The Contractor is responsible for locating areas where hislher equipment may be stored,
selViced and repaired and coordinating with the City if said location is in the City limits. Such areas must not be
located within rights-of-way or in any areas that would impact traffic flow or produce a safety hazard. This does
not preclude par1<ing equipment for short periods of time, including ovemight, in right-of-way areas where work is in
progress; on-site refueling and operating checks including claJly maintenance will be allowed.
41
7.11. SCHEDULE
7.11.1. Removal Operations: Must begin within 24 hours of receiving the NotK;e-to-Proceed and be fi.rlctioning at 100% of
capacity within 2 days. Removal may begin earlier if adequate disposal sites are available and properly
prepared. The City reserves the right to increase or decrease the scope of the removal activity as helshe deems
necessal)' to ensure effective management of the overall debris removaVdisposal operations.
7.112. Working Hours: Unless otherwise pennitted by the City, working hours for removal operations shall be limited
to daylight hours.
7.12. EXTRA WORK
At the City's option, the scope of work may be expanded to include Federal Aid System roadwyays, public parks, other
recreational areas, drainage structures, and channels.
7.13. UNIT PRICE PER CUBIC YARD OR TON BASIS OF MEASUREMENT AND PAYMENT
7.13.1. Debris removal will be paid for on the basis of a unit price per cubic yard or by the ton for all debris loaded,
hauled, and dumped at an approved landfill. The unit price per cubic yard or ton must include all subsidial)' costs,
including but not limited to labor, equipment, fuel, maintenance, general administration, and overhead and profit.
Compensation will be based solely on the voIlJT1e of debris hauled as 00cumented by ~ load tickets
ministered and vaidated by City monitors.
7.13.2. The following conversion factors will be used to convert from cubic yards to tons unless material is weighed at
certified scales, in which case, the net weight of the materials shall prevail:
· Mixed Debris - Vegetation and Construction & Demolition = 500 LBS/CY or CY x 0.25 = Tons
· Yard Vegetation - SoftWood = 333.33 LBS/CY or CY x 0.167 = Tons
. Yard Vegetation - Hard Wood = 500 LBS/CY or CY x 0.25 = Tons
. Construction & Demolition = 1000 LBSICY or CY x 0.5 = Tons
· Mulch = 1000 LBS/Cy or CY x 0.5 = Tons
. Regular Trash = 300 LBSlCY or CY x 0.15 = Tons
. Concrete = 2000 LBS/CY or CY x 1.0 = Tons
. Sand = 2600 LBS/CY or CY x 1.3 = Tons
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EQuipment and Labor Rates
EquIpment Type TypIcal Hourly Hourly Total
Clearing EquIpment Labor Hourly
Crew Rate Rate Rate
Makeup
Bobcat loader \ ~. cC ~I. 00 l/i1,.00
Bucket Truck I OJD. 00 ,?(p.OO 1).1,.OC
Chlooer/Mulcher (8" throat) Lf.oO "Z,).OO r.2;,<5.Ctl
ChlpperlMulcher (12" throat) S.Sb '2,1 . co olJ>. SO
Crew Foreman wIGen Phone and Pickup \ 1<.00 '-]1. CD 510 .t> 0
Dumo Truck, 18 CY-20 CY 2 ~D.OO '31.\;0 toJ.OO
DumoTruc~21CY~OCY ~~. OIl ~1.OD lP7. C)'\)
Grader w/12' Blade ,??<;.OO ,?:>y.oo \10.00
HYdraulic Excavator, 1.5 CY 11/5.00 '3 4.00 'l'l. OD
Hvdraulic Excavator. 2.5 CY '7q.oo 1- LI.OO 113.00
Knuckleboom Loader I \ 15.00 ?''':;.oo 150.00
Laborer wlChain Saw 0- 3.00 ~).oo ~I./.oo
Laborer wIsman tools. traffIC control, flag person g, 3.00 '}."I.OO ~':l.oC
lowboY TraDer wlTractor "X1.oO ~1.l)C \1;)..00
Mobile Crane (Adeauate for hanging IimbsJleaning treeS) ?- ~o. 00 3lP. cD '\) (,. DD
Operations Manager wIGen Phone and Pickup -~l.Db L/5.0D ';:3'3-00
Pickup Truck, 1/2 Ton )"'1.00 '"6/. c 0 YC:::;.CD
Traffic Control, Temporarv Sinale Lane Closure ~5.0C "'I~.CD 'i?~.Ob
Tree CUmber s1Chainsaw ?DO ~I.j.oo 'i?7.00
Wheel loader 2.5 CY 950 or similar '7')...00 '2,Lj. ~o 10 I.. ()()
Wheel Loader, 3.5 - 4.0 CY, 966 or similar ~7.o0 ':>4.00 /)./,Ob
Wheel Loader. 4.5 CY 980 or similar q " . 00 ?>l.IJ."o P:~. oC
Wheel Loader-Backhoe, 1.0 - 1.5 CY 3'7.00 'Z,q.oO "71,00
Other - Please Ust .
NOIeI:
Noll 1. Total TlIllI and MI18rlaI Prlcu Ihalllnclucll all labor (opendors, Iaborsrs, and lupervllors), equipment and mat8rIaIIlncludlng but not limited
to: lupplIel, equipment malnllnance, IIpIIrs,lIpIIr partl, tulll, lubricants, cellular phones, IranlpOrtaUon, traffic contrDIand hoaIng, H lIquIred,
nlClllary to accomplllh the project.
NoIlI2. Identify the Equ_ntlPtI'lOMII that collltltut8 a Typical Cltlarlng Crew In the column provided
The Contractor will provide (number) of crews dedicated to perform the Work within the first 24
hours following Notice to Proceed.
The Contractor will provide (number) of crews dedicated to perform the Work within the first 48
hours following Notice to Proceed.
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SUBMITTED THIS 12th DAY OF August
,20 08
If PROPOSER is: AN INDIVIDUAL
By:
Doing business as:
Business address:
Phone No:
Facsimile No;
(SEAL)
(Individual's Name)
If PROPOSER is: A PARTNERSHIP
By:
General Partner:
Business address:
Phone No:
Facsimile No:
(SEAL)
(Finn's Name)
If PROPOSER is: A CORPORATION
800-218-4424
~ 866-228J5636
Attest: L~ J:u.A _
By:
State of Incorporation:
Representative:
Title:
Business address:
Phone No:
Facsimile No:
(Corporate Seal)
Ceres Environmental Services, Inc.
(Corporation's Name)
Minnesota
Steven M. Johnson
(Name of Person Authorized to
Cor orate Secretar
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(President)
If PROPOSER is: A JOINT VENTURE
(Name)
(Address)
(Name)
(Address)
(Each joint venture must sign. The manner of signing for each individual, partnership, and corporation that is a party
to the joint venture should be in the manner indicated above.)
DOCUMENT CONTINUES ON NEXT PAGE
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CERTIFICATE OF AUTHORITY
(IF CORPORATION)
STATEOF Minnesota
COUNTY OF Hennepin
I HEREBY CERTIFY that a meeting of the Board of Directors ofthe Ceres Environmental
Services, Inc.
a corporation existing under the laws ofthe State of Minnesota ,held on August 8 ,20-illL,
the following resolution was duly passed and adopted:
Secretary
"RESOLVED, that, as -rresident of the Corporation, be and is hereby authorized to execute the Proposal dated,
, 20_ , to the City of Sunny Isles Beach and this corporation and that their execution
thereof, attested by the Secretary of the Corporation, and with the Corporate Seal affixed, shall be the official act and
deed of this Corporation..
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the official seal of the corporation this
8th ,dayof August ,20~.
CUMENT CONTINUES ON NEXT PAGE
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CERTIFICATE OF AUTHORITY
(IF PARTNERSHIP)
STATE OF
COUNTY OF
I HEREBY CERTIFY that a meeting of the Board of Directors of the
, held on
a corporation existing under the laws of the State of
20_, the following resolution was duly passed and adopted:
"RESOLVED, that, , as of the Partnership, be and is hereby
authorized to execute the Proposal dated. 20, to the City of Sunny Isles
Beach and this partnership and that their execution thereof, attested by the
shall be the official act and deed of this Partnership."
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this
,dayof_,20
Secretary:
(SEAL)
DOCUMENT CONTINUES ON NEXT PAGE
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CERTIFICATE OF AUTHORITY
(IF JOINT VENTURE)
STATE OF
COUNTY OF
I HEREBY CERTIFY that a meeting of the Principals of the
a corporation existing under the laws of the State of
20_, the following resolution was duly passed and adopted:
"RESOLVED, that, as
Venture be and is hereby authorized to execute the Proposal dated,
Isles Beach official act and deed of this Joint Venture."
, held on
of the Joint
20_. to the City of Sunny
I further certify that said resolution is now in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand this ,day of
20_.
Secretary:
(SEAL)
END OF SECTION
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STATE OF FLORIDA
COUNTY OF
SECTION 8
BID BOND
See Enclosed Bid Bond
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KNOW ALL MEN BY THESE PRESENTS, that we. as Principal, and
, as Surety, are held and finnly bound unto the
City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of
Dollars ($ ), lawful money of the United States, for the payment
of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors
jointly and severally, finnly by these presents.
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid
dated, 2008 for:
WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the
amount of five percent (5%) of the Base Bid be submitted wnh said Bid as a guarantee that the Proposer would, if
awarded the Contract, enter into a written Contract with the City for the perfonnance of said Contract, within ten (10)
consecutive calendar days after written notice having been given of the Award of the Contract.
NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive
calendar days after written notice of such acceptance, enters into a written Contract wfth the City of Sunny Isles
Beach and furnishes the Perfonnance and Payment Bonds, satisfactory to the City, each in an amount equal to one 0
hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this obligation
shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the
Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United
States of America, as liquidated damages for failure thereof of said Principal.
IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this
day of ,2008, the name and the corporate seal of each corporate party
being hereto affixed and these presents being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
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IN PRESENCE OF:
Individual or Partnership Principal
Affix Corporate Seal
Business Address
City, State, and Zip Code
Business Telephone
Business FacsimUe
ATTESTED:
Secretary
(Corporate Surety)"
By:
"Impress Corporate Seal
IMPORTANT
Surety companies executing bonds must appear on the Treasury Departmenfs most current list (circular 570 as
amended) and be authorized to transact business in the State of Florida.
END OF SECTION
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SECTION 9
PROPOSER QUALIFICATION STATEMENT
The Proposer's response to this questionnaire will be utilized as part of the City's overall Proposal Evaluation and
Contractor selection,
The undersigned guarantees, by signature, the truth and accuracy of all statements and the answers contained
herein.
9.1. Please describe your company in detail.
Please see Letter of Transmittal.
9.2.
The address of the principal place of business is:
5590 Broadcast Court Suite
Sarasota, FL 34240
Company telephone number:
800-218-4424
110
9.3.
9.4.
Number of employees:
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9.5. Number of employees assigned to this project:
To Be Determined upon receipt of Task Order
9.6. Company's Identification Number(s) for the Intemal Revenue Service:
41-1816075
9.7. Miami-Dade County and City of Sunny Isles Beach Occupational Ucense Number(s):
Ceres will apply for an Occupational License Number once a
task order is issued.
9.8. How many years has your organization been in business?
31
9.9. What similar engagements is your company presently working on? If none, write anone".
See Current Contracts in section B.4
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9.10. Have you ever failed to complete any work awarded to you? If so, where and why?
No
9.11. The work described in this project is to occur wnhin public right-of-ways, parks, public facilnies, and
buildings. List similar governmental or quasi-govemmental projects for which you have completed or have on-going
services, If none, write Mnone".
PROJECT 1:
Project NameILocation
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
PROJECT 2:
Project NameILocation
0 Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Dates of contract
PROJECT 3:
Project NameA.ocation
Owner Name
Contact Person
Contact Telephone No.
Yearly Budget/Cost
Date s of Contract
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See Past Performance in section C.l
From:
To:
From:
To:
From:
To:
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9.12. List the following information concerning all contracts in progress as of the date of submission of this
Proposal. (In case of joint venture, list the information for all joint ventures.) If none, write "none",
See Current Contracts in section B.4
Project Owner Total Contracted Percentage
Name Contract Date of of
Value Completion Completion
(to date)
9.13. Has the Proposer or hislher representative inspected the public right-of-ways, parks, public facilities, and
buildings; and does the Proposer have a complete plan for its performance?
9.14. Will you Sub-Contract any part of this work?
If so, give details including a list of each Sub-Contractor that will perform work and the work that will be
performed by each Sub-Contractor.
See List of Potential Subcontractors in Section D.4
Classification of Work
Name and Address of Sub-Contractor
If, prior to Notice of the Award, the City or the Contractor has reasonable objection to and refuses to accept any
Supplier, person or organization listed, the Proposer may, prior to Notice of Award, submn an acceptable substiMe
without an increase in their fee price.
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9.15. State the name of your proposed staff supervisor and give details of his/her qualifications and experience in
managing similar work.
See Key Employee Resumes in section B.6 for possible
staff supervisors
9.16. State the true, exact, correct and complete name of the partnership, corporation or trade name under which
you do business and the address of the place of business. (If a corporation, state the name of the president and
secretary. If a partnership, state the names of all partners. If a trade name, state the names of the individuals who do
business under the trade name.)
David A. McIntyre - President
Steven M. Johnson - Secretary
9.16.1. Correct name of the Proposer is:
Ceres Environmental Services, Inc.
9.16.2. The business is a (Sole Proprietorship) (Partnership) (Corporation).
Corporation
9.16.3. The names of the corporate officers, or partners, or individuals doing business under a trade name, are as
follows:
David A. McIntyre - President/Treasurer
John Ulschmid - Vice President
Steven M. Johnson - Corporate Secretary
9.16.4. List all organizations which were predecessors to Proposer or in which the principals or officers of the
Proposer were principals or officers. If none, write .none".
none
9.17. List and describe all bankruptcy petitions (voluntary or involuntary) which have been filed by or against the
Proposer, its parent or subsidiaries or predecessor organizations during the past fIVe (5) years. Include in the
description the disposition of each petition. If none, write "none".
none
9.18. List and describe all successful Bid, Perfonnance or Payment Bond claims made to your surety (ies) during
the last three (3) years. The list and descriptions should include claims against the bond of the Proposer and its
predecessor organization(s). If none, write "none".
none
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9.19. Ust all claims, arbitrations, administrative hearings and lawsuits brought by or against the Proposer or its
predecessor organization(s) during the last three (3) years. The list shall include all case names; case, arbitration or
hearing identification numbers' the name of the pr~ect. If none write "noneft. Ceres has never sued or been
sued by any governmeht entity it has contracted for. Small disputes have corne
up in the normal line of business but have been quickly resolved.
Dated this g day of 1-1-1' bvf~ T
Secretary
The foregoing instrument was acknowledged before me this ~ day of mA a(1 A f0 L, 2008 by
---=-- . U
(AFFIX NOTARY STAMP HERE)
. JENNllEE JUNE WITT
. Notary Public-State of Minnesota
~ My Commission Expires
, January31,2012
Notary Public - State of-florida \"(\ \'l
,j(\0 \'\ jlJU ~ \, II }r-d-
o
Print or Type Commissioned Name
Personally Known .\1) f\I\.L. OR
Produced Identification ; Type of Identification Produced
I
END OF SECTION
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SEcnON 10
NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF
The undersigned being first duly swom as provided by law, deposes, and says:
10.1. This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach
City Commission and that it will be relied upon by said County, in any consideration which may give to and any action
it may take with respect to this proposal.
10.2. The undersigned is authorized to make this Affidavit on behalf of,
Ceres Environmental Services, Inc.
(Name of Corporation, Partnership, Individual, etc.)
a, Corporation
(Type of Business)
, fonned under the laws of M inne s ot a
(State)
of which he is Corporate Secretary
(Sole Owner, Partner, President, etc.)
10.3. Neither the undersigned nor any person, finn, or corporation named in above Paragraph 11.2, nor anyone
else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable
action for this proposal by the City, also that no head of any department or employee therein, or any officer of the City
of Sunny Isles Beach, Florida is direcUy interested therein.
10A. This proposal is genuine and not collusive or a sham; the person, finn or corporation named above in
Paragraph 11.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposer or person,
finn or corporation, to put in a sham proposal, or that such person, finn or corporation, shall refrain from Proposing,
and has not in any manner, directly or Indirectly, sought by agreement or collusion, or communication or conference
with any person, finn or corporation, to fix the prices of said proposal or proposals of any other proposer; and all
statements contained in the proposal or proposals described above true; and further; neither the undersigned, nor the
person, finn corporation named above in Paragraph 11.2, has directly or indirectly submitted said proposal or the
contents t eof. or divul in rmation or data relative thereto, to any association or to any member or agent
th
Corporate Secretary
AFFIANTS NAM AFFlANTS nTLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this tt' day 01 f\\J\ a 1 \ s:.. \- , 2008.
Personally Known J-0 ~or Produced Identification ;
Type of identification
(Affix seal here)
-.:sJtvLVlA-l ~ .) ,.\ A )1' ~
NOTARY PUBLIC (name printed or typed)
END OF SECTION
. JENNILEE JUNE WITT
Notary Public-State of Minnesota
My Commission Expires
" January 31.2012
57
SECTION 11
PUBUC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who
has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a
Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity
for the construction or repair of a public building or public Work, may not submit bids on leases of real property to a
public entity, may not be awarded to perform Work as a Contractor, supplier, Sub Contractor, or Consultant under a
Contract with any public entity, and may not transact business with any public entity in excess of the threshold
amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted
vendor list".
CONFUCTS OF INTEREST
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers
must disclose with their Fee, the name of any officer, director, partner, associate or agent who is also an officer or
employee of the City of Sunny Isles Beach or its agencies.
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(8)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR
OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This swom statement is submitted to City of Sunny Isles Beach City
Commission
by Steven M. Johnson
[print individual's name and title]
ror Ceres Environmental Services, Inc.
[print name of entity submitting swom statement]
whose business address is:
5590 Broadcast Court Suite 110
Sarasota, FL 34240
and (if applicable) its Federal Employer Identification number (FEIN) is 41-1816075
(If the entity had no FEIN, include the Social Security Number of the individual signing this swam
statement: .)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Rorida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of business with
any public entity or with an agency or political subdivision of any other state or with the United States, including, but
not limited to, any Proposal or Contract for goods or services to be provided to any public entity or an agency or
political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion,
racketeering,
conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287.133(1) (b), Rorida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state
trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury
verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1) (a), Rorida Statutes, means: a.) predecessor
or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person
who is active in the management of the entity and who has been convicted of a public entity crime. The term
"affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who
are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest
in another person, or a pooling of equipment or income among persons when not for fair market value under an arm's
length agreement, shall be a prime facie case that one person controls another person. A person who knowingly
enters into a joint venture with a person who has been convicted of a publiC entity crime in Ronda during the
preceding 36 months shall be considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1) (e), Rorida Statutes, means any natural person
or entity organized under the laws of any state or of the United States with the legal power to enter into a binding
Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or
which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those
59
officers, directors, executives, partners, shareholders, employees, members, and agents who are active in
management of any entity.
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11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
~ Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the
entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the
entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989.
_ The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the
entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has
been a subsequent proceeding before a Hearing Officer of the State of Rorida, Division of Administrative Hearings
and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the
Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity
submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC
ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS 0
FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO
UNDERSTAND THAT I AM REQUIRED TO INFORM T E PUBLIC ENTITY PRIOR TO ENTERING INTO A
CONTRACT IN EXCESS OF THE THRESHOLD UNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CH IN THE IN ~TI CONTAINED IN THIS FORM.
By:
(Signature
Steven M. nson
(Printed Name)
Corporate Secretary
(Title)
Sworn to and subscribed before me this ~ day of ~^\A~ +- ,20 rYt , by
. 'j "\
(AFFIX NOTARY STAMP HERE) r-k~~~
( I - .
JENNILEE JUNE WITT Sl'9n ture: Notary Public - State otFIorIda'. . ~tJ
Notary Public-State of Minnesota
~6~~~~~s~~~ ~x8~~ \. e Y\JU I} 1 j I W ( ti-
Print or Type Commissioned Name
Personally Known -to vu..,OR Produced Identification
Type of Identification Produced
END OF SEcnON
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SEcnON 12
NOTICE OF AWARD
TO:
PROJECT DESCRIPTION: EMERGENCY DEBRIS CLEARING AND REMOVAL OPERATIONS Contract
RFP No.
The City has considered the proposal submitted by you for the above described Work In response to its
Request for Proposals and Instruction to Proposers.
You are hereby notified that your Proposal has been accepted for the Emergency Debris Clearing and Removal
Operations Contract
RFP # , in the estimated amount of $
You are required by the Instruction to Proposers to execute the Agreement and furnish the required Contractor's
Performance Bond, Payment Bond and Certificates of Insurance w~hln ten days from the date of this Notice to you.
If you fail to execute said Agreement and to furnish said Bonds and Insurance within ten days from the date of this
Notice, the City will be entitled to disqualify the Proposer, revoke the award and retain the Proposal Security.
Dated this _ day of
,2008
BY:
A. John Szerlag, City Manager
ACCEPTANCE OF NOTICE OF AWARD
You are required to return an acknowledged copy of this Notice of Award to the City.
END OF SECTION
61
SEC1l0N 13
DRAFT AGREEMENTCITY OF SUNNY ISLES BEACH
EMERGENCY DEBRIS CLEARING AND REMOVAL OPERA1l0NS
WITH
CONTRACT NO: C070B-_
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THIS SERVICE AGREEMENT ("Agreemenf') made and entered into this day ,2008, by and between the
CITY OF SUNNY ISLES BEACH, FLORIDA, a municipal corporation of the State of Rorida (hereinafter referred as
to .Cift), and , a , authorized to do
business in the State of Florida (hereinafter referred to as "Contractor").
RECITALS
WHEREAS, Contractor has expressed the ability and desire to provide Services, subject to the terms and conditions
contained herein, and has submitted a proposal to the City as more fully described in Attachment "A", which is
attached hereto and made a part hereof; and
WHEREAS1 the City's Code provides that any purchase in excess of $25,000.00 requires City Commission approval
and compliance with the City's procurement code, which mandates that s~h purchases must be awarded by
competitive Proposing, with certain limited exceptions; and
WHEREAS, in response to the City's Request for Proposal No. 08-07-01 and Resolution No. , the City has 0
qualified and selected to be the City's Emergency Debris Clearing and Removal
Operations contractor.
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants, representations and warranties
and other good and valuable consideration, the receipt and adequacy of which is hereby acknowledged, the parties
agree as follows:
13.1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement and made a part
hereof for reference.
13.2. SERVICES. Contractor shall provide to the City, Emergency Debris Clearing and Removal Operations
services as more particularly described in Attachment "A" attached hereto and made a part hereof.
13.3. TERM. Subject to the provisions relating to the termination of this Agreement as set forth hereunder, this
Agreement shall be for a term of three (3) years with two (2) options to renew this Agreement for one (1) year each,
and shall commence upon execution by both parties and the issuance of a Notice of Award. The contract will require
an annual re-certification and price adjustment based on 80% of the Consumer Price Index (CPI) for the Greater
Miami-Dade County Metropolitan Area.
13.4. COMPENSATION. Payment to Contractor for all charges under this Agreement shall be in accordance with
this Agreement and the Fee Schedule reflected in Attachment "S". Contractor shall submit invoices on a monthly
basis within ten (10) days following the end of each calendar month. City shall pay Contractor only for Services
actually performed. The Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by Contractor with the
prior written approval of the City. If the City disputes any charges on the invoices, it may make payment of the
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uncontested amounts and withhold payment on the contested amounts until they are resolved by agreement with
Contractor.
13.5. LIQUIDATED DAMAGES All Parties agree that time is of the essence. The Contractor must provide
sufficient equipment and labor to accomplish clearing of primary rights-of.way within 24 hours of receiving Notice to
Proceed. Failure provide the specified equipment, labor and materials, and to initiate the work staffed and equipped
in accordance with the equipment schedules at 50% capacity within the first 24 hours, and 100% capacity within the
first 48 hours following Notice to Proceed, shall result in the Contractor remitting to the City liquidated damages in the
amount of the cost per hour of each crew as defined in Part B of the Fee Schedule Form for each hour exceeding the
24 hour cutoff where the Contractor is failing to operate, or is operating at less than the response levels specified
herein, plus 25% of the hourly rate as a premium to secure addnional work crews from other resources to complete
the work immediately following the disaster.
13.6. AVAILABILITY OF FUNDS. The City's performance and obligation to pay under this Agreement is
contingent upon an annual appropriation for its purpose by the City Commission.
13.7. INDEPENDENT CONTRACTOR RELAnONSHIP. The Contractor is an independent contractor and shall
be treated as such for all purposes. Nothing contained in this Agreement or any action of the parties shall be
construed to constitute or to render the Contractor an employee, partner, agent, shareholder, officer or in any other
capacity other than as an independent contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in performing its duties as
contemplated under this Agreement. The City shall not be responsible for any expense incurred by the Contractor.
The City shall have no duty to withhold any Federal income taxes or pay Social Security services and that such
obligations shall be that of the Contractor, other than those set forth in this Agreement. Contractor shall fumish its
own transportation, office and other supplies as n determines necessary in carrying out its duties under this
Agreement.
13.8. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the Contractor pursuant to
this Agreement and related Services to this Agreement are intended and represented for the ownership of the City
only. Any other use by Contractor or other parties shall be approved in writing by the City. If requested, Contractor
shall deliver the documents to the City within fifteen (15) calendar days.
13.9. INDEMNIFICAnON. Contractor agrees to indemnify and hold harmless, the City, its officers, agents, and
employees from, and against, any and all claims, actions, liabilities, losses and expenses including, but not limited to,
attorney's fees for personal, economic or bodily injury, wrongful death, loss of or damage to property, at law or in
equity, which may arise or may be alleged to have risen from the negligent acts, errors, omissions or other wrongful
conduct of the Contractor, agents or other personal entity acting under Contractor's control in connection with the
Contractor's performance of Services pursuant to that Agreement and to that extent the Contractor shall pay such
claims and losses and shall pay all such costs and judgments which may issue from any lawsuit arising from such
claims and losses including wrongful termination or allegations of discrimination or harassment, and shall pay all
costs and attomeys' fees expended by the City in defense of such claims and losses including appeals. The parties
agree that ten percent (10%) of the total compensation is a specific consideration from the City to the Contractor for
this indemnity. Contractor shall, at its own sole cost and expense, during the period of any work being performed
under this Agreement, procure and maintain the following minimum insurance coverage to protect the City and
Contractor against all loss, claims, damage and liabilities caused by Contractor, its agents, Contractor's or
employees, as more particula~y set forth below:
General liability insurance, including broad form contractual liability coverage for all operations, including but
not limited to, contractual, products, and completed operations, personal injury and property damage liability
with minimum limits of FIVe Million Dollars ($5,000,000) combined single limn occurrence.
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Worker's compensation insurance at the statutory amount to apply for all employees in compliance with the
'Workers' Compensation Law" of the State of Florida and all applicable federal laws. In addition, the
pOlicy(ies) must include: Employers' Uability at the statutory coverage amount. The Contractor shall further
insure that all of its Sub- Contractors maintain appropriate levels of worker's compensation insurance.
Business Automobile Uability which shall include coverage for all owned, non-owned and hired vehicles for
minimum limits of not less than One Million Dollars ($1,000,000) per occurrence combined single limit for
Bodily Injury Uability and Property Damage Uability.
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Such insurance shall not diminish Contractor's indemnification obligations hereunder. The insurance policy shall be
issued by such company, in such forms and with such limits of liability and deductibles as are acceptable to the City
and shall be endorsed to be primary over any insurance, which the City may maintain. Prior to the execution of this
Agreement, and at any time upon request, Contractor shall fumish to the City certificates of insurance evidencing the
minimum required coverage and appropriately endorsed for contractual liability with the City named as an additional
insured. All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall be in forms
and issued by insurance companies acceptable to the City's Risk Management Department. All insurance policies
and certificates of insurance shall provide that the policies may not be canceled or altered without thirty (30) calendar
days prior to written notice to the City's Risk Management Department. The City reserves the right from time to time
to change the insurance coverage and limits of liability required to be maintained by Contractor hereunder.
13.10. TERMINATION.
If, through any cause within reasonable control, the Contractor shall fail to fulfill in a timely manner or otherwise
violate any of the covenants, agreements or stipulations material to this Agreement, the City shall have the right to
terminate the Services then remaining to be performed. Prior to the exercise of its option to terminate for cause, the
City shall notify the Contractor of its violation of the particular terms of the Agreement and grant Contractor ten (10) A
days to cure such default. If the default remains uncured after ten (10) days the City may terminate this Agreement. \wi
In the event of termination, all finished and unfinished documents, data and other work product prepared by
Contractor (and sub Contractor(s)) shall be delivered to the City and the City shall compensate the Contractor for all
Services satisfactorily performed prior to the date of termination, as provided in Paragraph 13.4 herein.
Notwithstanding the foregoing, the Contractor shall not be relieved of liability to the City for damages sustained by it
by virtue of a breach of the Agreement by Contractor and the City may reasonably withhold payment to Contractor for
the purposes of set-off until such time as the exact amount of damages due the City from the Contractor is
determined.
Termination for Convenience of City. The City may, for its convenience and without cause terminate the
Services then remaining to be performed at any time by giving Contractor ten (10) days written notice, The
terms of Paragraph 13.12 shall be applicable hereunder.
Termination for Insolvencv. The City also reserves the right to terminate the remaining Services to be
performed in the event the Contractor is placed either in voluntary or involuntary bankruptcy or makes any
assignment for the benefit of creditors.
13.11. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or controversy arises
hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules
and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and
binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having
jurisdiction. Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attomeys' fees
incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails on the whole, each party
shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined
by the court on confirmation. 0
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13.12. CONFIDENTIAL INFORMATION, The Contractor shall not, either during the tenn of this Agreement or any
time for a period of ten (10) years subsequent to that date upon which the Contractor shall leave the employment of
the City for any reason whatsoever, disclose to any person or entity, other than in the discharge of the duties of the
Contractor under this Agreement, any infonnation which the City designates in writing as .confidential.. As a violation
by the Contractor of the provisions of this Section could cause irreparable injury to the City and there is no adequate
remedy at law for such violation, the City shall have the right, in addition to any other remedies available to it at law or
in equity, to enjoin the Contractor in a court of equity for violating such provisions.
13.13. NOTICES: All notices and other communications required or pennitted to be given under this Agreement by
either party to the other shall be in writing and shall be sent (except as otherwise provided herein) (i) by certified or
registered mail, first class postage prepaid, retum receipt requested, (ii) by guaranteed overnight delivery by a
nationally recognized courier service, or (iii) by facsimile with confinnation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight delivery by
traditionally recognized courier service), addressed to such party as follows:
If to the City: A. John Szerlag With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Ave. City of Sunny Isles Beach
Sunny Isles Beach, Rorida 33160 18070 Collins Avenue
Ph: 305-792-1701 Sunny Isles Beach, Florida
33160
Ph: 305-792-1702
If to the Contractor.
13.14. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the
State of Florida. Venue shall be in Miami-Dade County, Florida.
13.15. AUDIT. The Contractor shall make available to the City or its representative all required financial records
associated with the Agreement for a period of three (3) years.
13.16. NON-DISCRIMINATION. The Contractor agrees to comply with all local and state civil rights ordinances and
with TItle VI of the Civil Rights Act of 1984 as amended, TItle VIII of the Civil Rights Act of 1968 as amended, Title 1
of the Housing and Community Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973,
the Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because of race, color, creed,
religion, ancestry, national origin, sex, disability or other handicap, age, maritallfamilial status, or status with regard to
public assistance. The Contractor will take affinnative action to insure that all employment practices are free from
such discrimination. Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, tennination, rates of payor other fonns of
compensation, and selection for training, including apprenticeship. The Contractor agrees to post in conspicuous
places, available to employees and applicants for employment, notices to be provided by the City setting forth the
provisions of this nondiscrimination clause.
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The Contractor agrees to comply with any Federal regulations issued pursuant to compliance wnh Section 504 of the
Rehabilnation Act of 1973 (29 U.S.C. 708), which prohibits discrimination against the handicapped in any Federally
assisted program.
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13.17. FEDERAL AID CONTRAcnNG REQUIREMENTS. The Contractor agrees to comply with the terms and
conditions of Federal Highway Administration form 1273 which has been physically incorporated into this Agreement
as Section 23.
13.18. CONFLICT OF INTEREST. The Contractor agrees to aellere to and be govemed by the Miami- Dade
County Conflict of Interest Ordinance Section 2-11.1, as amended and by the City of Sunny Isles Beach Ordinance
No. 99-82, which are incorporated by reference herein as if fully set forth herein, in connection with the Agreement
conditions hereunder. The Contractor covenants that n presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the Services.
The Contractor further covenants that in the performance of this Agreement, no person having any such interest shall
knowingly be employed by the Contractor. No member of, or delegate to the Congress of the Unned States shall be
admitted to any share or part of this Agreement or to any benefits arising there from.
13.19. CONFLlcnNG PROVISIONS. The terms and conditions in this Agreement supersede any other conflicting
provisions that are contained in any other document.
13.20. ENTIRE AGREEMENT. This Agreement and the Contract Documents as defined in Section 4 of the RFP
Specifications, contain the entire agreement of the parties, and may be amended, waived, changed, modified,
extended or rescinded only by a writing signed by the party against whom any such amendment, waiver, change, 0
modification, extension and/or rescission is sought.
IN WITNESS WHEREOF. the parties hereto have executed this Agreement in triplicate on the day and year first
written above.
WITNESSES:
COMPANY'S NAME
BY:
Company
CITY OF SUNNY ISLES BEACH
ATTEST:
BY:
BY:
Jane A. Hines, CMC, City Clerk
Norman S. Edelcup, Mayor
APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
Hans Ottinot, City Attomey
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END OF SECnON
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SEcnON 14
NOTICE TO PROCEED
TO:
DATE:
PROJECT DESCRIPTION: Emergency Debris Clearing and Removal Operations Services Contract,
RFP No. 08-07-01, in accordance with Contract Documents.
You are hereby notified to commence Work upon receipt of a written Task Order from the Engineering & Public
Works Director, Rick Conner or his authorized representative, in accordance with the Agreement dated
BY:
A. John Szerlag, City Manager
ACCEPTANCE OF NOTICE TO PROCEED
Receipt of the above Notice to Proceed is hereby acknowledged by
this
day of
,2008.
BY:
TITLE:
You are required to retum an acknowledged copy of this Notice to Proceed to the City.
END OF SECTION
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SECTION 15
FORM OF PAYMENT BOND
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KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Rorida Statute 255.05, we,
as Principal, hereinafter called Contractor, and, as Surety,
are bound to the City of Sunny Isles Beach, Rorida, as Obligee, hereinafter called City, in the amount of [type in
amount ] Dollars ($ ) for the payment whereof Contractor and Surety
bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Contract No. [type in RFP
No. I, awarded the day of , 2008, with in accordance
with contract documents prepared by the City of Sunny Isles Beach, which Contract is by reference made a part
hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
15.1. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay
and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor),
expenses, costs and attorney's fees including attomey's fees incurred in appellate proceedings, that City sustains
because of default by Contractor under the Contract; and 15.2. Promptly makes payments to all claimants as defined
by Rorida Statute 255.05(1) supplying Contractor with all labor, materials and supplies used directly or indirectly by
Contractor in the prosecution of the Work provided for in the Contract, then this obligation shall be void; otherwise, it 0
shall remain in full force and effect subject, however, to the following conditions:
15.2.1. A claimant, except a laborer, who is not in privity with the Contractor and who has not received
payment for their labor, materials, or supplies shall, within forty-five (45) days after beginning to furnish
labor, materials, or supplies for the prosecution of the Work, furnish to the Contractor a notice that they
intend to look to the Bond for protection.
15.2.2. A claimant who is not in privity with the Contractor and who has not received payment fortheir
labor, materials, or supplies shall, within ninety (90) days after performance of the labor, or after complete
delivery of the materials or supplies, deliver to the Contractor and to the Surety, written notice of the
performance of the labor or delivery of the materials or supplies and of the non-payment.
15.2.3. No action for the labor, materials, or supplies may be instituted against Contractor or the Surety
unless the notices stated under the preceding paragraphs 15.2.1 and 15.2.2 have been given.
15.2.4. Any action under this Bond must be instituted in accordance with the Notice and Time Umitations
provisions prescribed in Section 255.05(2), Rorida Statutes.
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The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any fonnalities connected with the Contract or the changes do not affect the
Surety's obligation under this Bond.
Signed and sealed this day
of
,2008.
WITNESS:
BY:
(Name of Corporation)
Secretary
(CORPORATE SEAL)
(Signature)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
* (Power of Attorney must be attached)
(Address)
(City/StatelZip Code)
(Telephone)
STATE OF FLORIDA
COUNTY OF
,
[name of person], as
AFFIX NOTARY STAMP HERE:
Signature: Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
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CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the corporation named as Principal in
the foregoing Payment Bond; that, who signed the Bond on behalf of the Principal, was then of said corporation; that
f know hislher their signature; and hislher their signature thereto is genuine; and that said Bond was duly signed,
sealed and attested to on behalf of said corporation by authority of its governing body.
(CORPORATE SEAL)
NAME OF CORPORATION
SECRETARY OF CORPORATION
END OF SECTION
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SEcnON 16
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Rorida Statute 255.05, we, , as
Principal, hereinafter called Contractor, and , as Surety, are bound to the City of Sunny
Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of
Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, RFP No , awarded
the day of , 2008 , with in accordance with contract
documents prepared by the City of Sunny Isles Beach, which Contract is by reference made a part hereof, and is
hereafter referred to as the Contract;
T
HE CONDITION OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for (RFP No.
) within calendar days after the date of Contract commencement as specified in the
Notice to Proceed and in the manner prescribed in the Contract; and
16.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay
and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor),
expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains
because of default by Contractor under the Contract; and
16.3. Upon notification by the City corrects any and all defective or faulty Work or materials which appear within
one and one half (11~) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in the
Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared by City
to be, in default under the Contract, the City having performed City's obligations thereunder, the Surety may promptly
remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2. Obtain a Proposal or Proposals for completing the Contract in accordance with its terms and
conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive
Proposer, or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest,
qualified, responsible and responsive Proposer, arrange for a Contract between such Proposer and City,
and make available as Work progresses (even though there should be a default or a succession of defaults
under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the
cost of completion less the balance of the Contract Price; but not exceeding, including other costs and
damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof.
The term "balance of the Contract Price." as used in this paragraph, shall mean the total amount payable by
City to Contractor under the Contract and any amendments thereto, less the amount properly paid by City to
Contractor.
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No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named
herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any fonnalities connected with the Contract or the changes do not affect Surety's
obligation under this Bond.
Signed and sealed this
day of
,2008.
WITNESS:
BY:
(Name of Corporation)
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and ntle Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
· Agent and Attorney-In-Fact
· (Power of Attorney must be attached)
(Address)
(CltylStateJZlp Code)
(Telephone)
STATE OF FLORIDA
COUNTY OF
The foregoing instrument was acknowledged before me this _ day of
2008, by [name of person], as
[type of authority], for
[name of party on behalf of whom instrument was executed].
AFFIX NOTARY STAMP HERE:
Signature: Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
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CERTIFICATE AS TO CORPORATE PRINCIPAL
I, , certify that I am the Secretary of the corporation named as
Principal in the foregoing Performance Bond; that, who signed the Bond on behalf of the Principal, was then of said
corporation; that I know hislher their signature; and hislher their signature thereto is genuine; and that said Bond was
duly signed, sealed and attested to on behalf of said corporation by authority of its governing body.
(CORPORATE SEAL)
NAME OF CORPORATION
SECRETARY OF CORPORATION
END OF SECTION
73
SEcnON 17
ACKNOWLEDGMENT OF CONFORMANCE
WITH OSHA STANDARDS
To: City of Sunny Isles Beach
We, Ceres Environmental Services, Inc.
, hereby acknowledge and
[Prime Contractor]
Emergency Debris Clearing
agree that we, as the Prime Contractor for theand Removal Operations Services Contract, , as
specified, have the sole responsibility for compliance with all the requirements of the Federal Occupational Safety
and Heatth Act of 1970, and all State and local safety and health regulations, and agree to indemnify and hold
harmless the City of Sunny Isles Beach against any and aD liability, claims, damages losses and expenses they may
incur due to the fanure of
TBD
[Sub-Contractor]
[Sub-Contractor]
[Sub-Contractor]
to comply with such act or regulation.
Ceres Environmental Services, Inc.
CONTRACTOR
Corporate Secretary
END OF SEcnON
74
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SECTION 18
EQUAL OPPORTUNITY/AFRRMATlVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of federal,
state, and local ws and regulations prohibiting discrimination based on race, color, religion,
national regi ,ex, age, h dica, marital status, and political affiliation or belief.
Signe~'
Title: Corporate
R~: Ceres Environmental Services, Inc.
5590 Broadcast Court Suite 110
Address: Sarasota. FL 34240
END OF SECTION
75
SECTION 19
CONFLICT OF INTEREST STATEMENT
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STATE OF FLORIDA
COUNTY OF
BEFORE ME, the undersigned authority, personally appeared
sworn, deposes, and states:
, who was duly
19.1. I am the Corporate Secretary
with a local office in Sarasota, FL
of Ceres Environmental Services, Inc.
and principal office in Sarasota, FL .
19.2. The above named entity is submitting a Proposal for the City of Sunny Isles Beach, RFP No.
o 8 - 0 7 - 0 1 described as: Emergency Debris Clearing and Removal Operations,
19.3. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his
own knowledge.
19A. The Affiant states that only one submittal for the above Proposal is being submitted and that the above
named entity has no financial interest in other entities submitting proposals for the same project.
19.5. Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement,
participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with
the entity's submittal for the above proposal. This statement restricts the discussion of pricing data until the
completion of negotiations if necessary and execution of the Contract for this project. 0
19.6. Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise
ineligible from participation in contract letting by any local, State, or Federal Agency.
19.7. Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest
due to any other clients, contracts, or property interests for this project.
19.8. I certify that no member of the entity's ownership or management is presently applying for any employee
position or actively seeking an elected position with the City of Sunny Isles Beach.
19.9. I certify that no member of the entity's ownership or management, or staff has a vested interest in any
aspect of the City of Sunny Isles Beach.
19.10. In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above
named entity, will immediately notify the City of Sunny Isles Beach.
s ~ 'fin day of D\1^ at A /0 f-- , 2008.
~ Steven M. Johnson
Corporate Secretary
AFFIANT o4'Vl CYl Print or Type Name and Trtle
Sworn to and s ed before me this ~ day of I \ I A O^ ~\A ~ \ , 2008.
~ Persona y Known ~.jI/\.\.OR .. J
o Produced Identification ; Type of Identification
JENNILEE JUNE WIlT
Notary Public-State of Mi~nesota
My Commission Expires
January 31,2012
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SECTION 20
DISPUTE DISCLOSURE FORM
20.1. Has you firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES
NO
x
20.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract
or job related to the services your firm provides in the regular course of business within the last five (5) years?
YES NO x
20.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Proposal
protests, or 6tigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES x NO If yes, state the nature of the request for equitable adjustment, contract claim,
litigation, or protest, and state a brief description of the ease, the outcome or status of the suit and the monetary
amounts of extended contract time involved. Ceres has requested, been approved, and received
changes to contracts with government entities in the past. All monetary amounts
involved have been minor and no changes are expected for this contract.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shan be cause for forfeiture of rights for further consideration of this
Proposal for the City of Sunny Isles Beach, RFP No. 08-07-01, Emergency Debris Clearing and Removal Operations.
Ceres Environmental Services, Inc.
Firm
glc;gT/~
Date
Steven M. Johnson
Corporate Secretary
Print or Type Name and Tide
END OF SECTION
77
SECTION 21
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA
COUNTY OF
I, the undersigned, hereby duly sworn and deposed say that no portion of th' sum herein proposed will be paid to
any employees of the City of Sunny Isles Beach or its elected officials a commission, kickback, reward or gift,
directly or indirectly by me or any member of my finn or by an officer of th rporation,
Title:
The foregoing instrument was acknowledged before me this _ day of , 20_, by
Steven M. Johnson [nameofpersonj, as Officer
[type of authority], for Ceres Environmental Services, Inc. [name of party on behalf of whom instrument was
executed],
'"
AFFIX NOTARY STAMP HERE:
r;j~~p~;-~~ ~~ I LE E"J U N E WITT
t' 15'.i" '/ '<' Notary Public-State of Minnesota
~ fv1y Commission Expires
~.;;, 0< January 31,2012
\..'~....._~
'b:L Personally Known -\:t YVLoR
o Produced Identification Type of Identification Produced
END OF SECTION
78
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SECTION 22
PROPOSALCHECKUST
THE FOllOWING ARE REQUIREMENTS OF THIS PROPOSAL. USE OF THIS CHECKLIST Will HELP ENSURE
THAT YOUR SUBMISSION IS COMPLETE.
Place a check mark in the "Done" column as you complete and enclose each item.
Required Done Reauirement
...J ../' Proposal Response Sheet I Fee Schedule Fonn I
/ ProposalSpedfications
...J V/ Proposal Security - Five Percent (5%)
...J v/ Certificate(s) of Insurance
...J v' Certificates of Competencies
...J V, local Business Tax (Occupational Business Ucense)
...J v State Ucense(s)
...J .// Ust of Proposed Sub-Contractors
...J v Proposer Qualification Statement
...J V Non-Collusion Affidavit
...J V, Non-Kickback Affidavit
...J ../ Public Entity Crimes Swom Statement
...J \/ Acknowledgement of Confonnance with OSHA Standards
...J v/ Equal Opportunity/Affinnative Action Statement
...J J/ Conflict of Interest Statement
...J J/ Dispute Disclosure Form
...J V RFP Checklist
This checklist must be part of the RFP. Please read the entire RFP documents thoroughly to ensure that
your submission Is complete.
END OF SECTION
79
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SECTION 23
REQUIRED CONTRACT PROVISIONS
FEDERAL.AID CONSTRUCTION CONTRACTS
REQUIRED CONTRACT PROVISIONS
FEDERAL-AID CONSTRUCTION CONTRACTS
Gell4lflll ....................................~
Nondiscrimination ............................. 1
Nonsegtegllled Facilities ............... .. .. .. ... 3
Paymenl D'f PI1IdeteIlllined Minimum Wage ......... 3
Slatementa and PeyroBs ........................ 5
Rec;onl 01 Materiala. SuppIlea. and Labor ........... 5
Subleltlng or Aa&lgn/ng the ConII1Ic1 ............... 5
Safety: kcid.n1 PreWntlon ..................... 8
F.1se Sl8tementa ConcemIna HilIhwIY Projects . . . . .. 6
lmpIemenl8tion of CIelWI Aft Act end F'edet8t
WBler PoIutlon Contrd Act ..... .. .. .. . .. . .. .. ... 8
~~~~-~=~~~'...... 8
CertfficatiOn Raga;g~ of ConIr8cl Funda for
Lobbying .................................... 8
ATTACHMENTS
A. Employmenl PnJr_ lor Appalachian ContrscIa
rtnduded in Appalachl8n conlrllas only)
I. GENERAl..
I.
II.
1tI.
IV.
V,
VI.
VII.
VIII.
IX.
X.
XI.
XII.
1. Thne contract proviaiona ah8l11(lp1y to etl worll performed on
th. contlact by the c:ontnIctot'a own organization and with "e
assistance of worbra under !he contractor'a inmediale superint....
dence and to al work performed on th. contrac:l by plecewat(, Blallon
worIl, or by IlUbcoIlInIct.
2. Except as 01h8Nlile provided for in each leC1Ion,the conllaclor
shall Insert In each SLClconIrad aU of Ihe ~Iona c:onl8Ined in
thll$8 Required Connel Provisiona, end lurther require lheIr
inckJsion in any lower ller subccnnct or pun:hese order thai may In
lum be rnacle. The Requ"-d Contract PnMalona l118a 001 be
Inc:orporaled by reference in any c:a... The prime conlnlctor WI be
rnpcnslble for compliance by any subConlnldor or ~r liar
aubconlr8ctor with these Relll*ed Contrad PIuviaIona.
3. A breach 01 any of Ihe StipulaUIIIlS contained In u-e Requited
Conlr8cl Provisions shal be sulliclenl gn:lUnds lor lermlnalion of the
conlnlcl
4. A breach of the foIowing clauses DIllie Required Contracl
ProYIslons may also be grounds lor deb8tment a8 provlded in 29
CFR 5.12:
Section I, pat8graph 2;
Section IV, peragr1lllhs 1,2, 3,4, and 7;
SedIon V, PBIIIlI/1IIlhS 1 and 2a through 2g.
5. Dispu=== out of the I8boral8ndarda prl)Vlalona of Section
IV (_pI 5) and Section Vol thae Required Contract
ProvIaIona ahall be &Ubiect 10 the gene'" diIpulaa c1auae oIlhil
conlrllct. Such diaputea lIIaa be IW80Ived in accordance with the
Pl'OClICIura 01 ilia U,S. Depertmenl of Labor (DOll as aet fo!th In 29
CFR 5. 8, and 7, DispulesllWlllln the mea'*'ll 01 thla cIauae Include
disputes between theconlnlctor (or any of lis aubconttactors) and the
contrading agency. the DOl, or the contraclol's empIoyaea or their
represenllltivas.
8. Selection of Labor: During lIle petformance 01 thia contrad,
the contrador ahaD not:
II. diKrirnlnale 8llain8t labor from anyotherSlate. poaMS8ior.,
or terriloly oIthe UnRed Stales (axcept foremployment prl!lerance for
Appalaclilan contraClS. when applicable. .. apeclf'1ed In Allachment
A),or
b. emplOy convict Iabor.for any purpose wllhin the Iimlts 01 the
project unIasa Ills labor performed Dy c:orwicta who ere on perole,
supeMsed release, or pnlbalion.
II. NONDISCRIMINATION
(Applicable 10 aU Federal-aid construction conltaClS and 10 aD
Form FHWA-1273 (Rav. 3-94)
related auboontlac:ls of 110.000 or more.)
1, EquII EmpIoyIl'I.nt Opportunity: Equalemployment~...
nity (EEO) requiremenIs not to c!iIc:rimln8ta and to take aftirrillItiIIe
8dlon to 8SSUI'tI equal ClPlIOltuniIY aa set fotth under laws, exeartIv.
ordBls, nJN. r~s 128 CFA 35. 29 CFR 1630 8nd 41 CFR 60)
and ordelll of IIil S.crelal)' of Labor .. modlfled by the provIsionS
prescribed herein, and Imposed INrauant to 23 tJ.S.C. 140 wi
conatituta the EEO and ~ Illlirmatiw aellon standards for the
conlraQor'1l project acIIvlIiea underthia conlr8ct. Tha Equal 0pportu-
nity Con8lrudion Conlract Spec:iIic;ationa set forth under 41 CFR 6G-
4.3 lInd Ih. provisions oIth. American 0IaabIIilies Act of 1990 (42
U.S.C. 12101 fiBl aat forth under 28 eFR 35 and 29 CFR 1830
alllincorporaliiil byfeferenceln thl8contract. In the ueculJonofthls
conlracl,lhe contredor ~ 10 comply with the IolIowing minimum
IiplIdfic requnment aClMllea of EEO:
a. The contraclor .a wcxk with the Stata highway 8lltI"CY
(SHA) and the Federel Govemment in carryq out EEO ollIIg8l1ons
and illheir IlIIIiew 01 hi"'er actlYltlea under the contraCl
b. The contractor llWlR accept as hla operating policy the
Ioaowing alaIemen\:
..11a the IXllicY of this Company to assure thaI applicants 818
employed, and thaI eqlloy8ea alii Il'8ated during employment.
wf1hout IlIpald tothelr race, rellglon,IU. color, nalion8lllllgin,
8Il8 or disabltity. Such action ahaII Include: ernploymen~
upgnlding, demoCion, or \nlnsfer: l'8CI'Uilmant or rec:1IIilment
.d~; .11' or termination; rales of pay IX oth.r Iorme 01
comp.nsa1ion; and lItIledion for ~, Inc:UtIng apprentlce-
ship, praeppranticeIh, ancIIor on-the-job training.'
2. EEO OffIcer: The contractor will designata and make known
10 the SHA contracting officers an EEO Ofl'k:ar ..no will heve lhe
rasponslblltyforend must be c:apableof etr.C!Jvely edmlntstering and
~ an active conlraclOr progr8I1l of EEO and who must be
adequala authority and responalbltily to do BO.
3. Diaaemlnatlon of PolIcy: All m.mbare 01 the conlracC0r'8 atatr
who ... IIUIhorized to hlra. 8UpeMlIt, promote, and cflSChl~
employees. IX who recommend euch ectlon, or who are lubatan
InvoNed in such action. will be made My cognizant of, IInd
implement. lhe con\r8ctor'a EEO IlOIicY and conlractual responaQi.
IlelIID prcwIde EEO in each graclli and'dassiIic8l1on 01 efl1lIoymtInL
To ensure thettha abova agreement wiD b. met,lhe folowing actionlI
wi! be 18k8n as a n*l1mLm:
.. PeriocflC meelingll 01 aupervl&oly and personnel oIIlce
emplCl)llla wit b. conducted before lIIe 8lar\ of wort and lhen nol
Ies8 often than once evary aix monlha at whIdl time the c:cntnIcIDr's
EEO policy lInd lis impIemenlalion ;;m be ravIewed and ellplp,ed,
The meellnga wiD be concIucted by the EEO 0IIlcer.
b. AI MW IUpeMsory or personnel oIIlce employees llWlI be
given a thorough indoctrinBtlon by the EEO OffIC.r. covaring al major
aapecta of tha conll'ac:tOn EEO Obligations within IIIltty dlIys
IdloWng lheIr repor1ing for duty with lhe conIr8clor.
c. All personnel who 818 engaged in direct recruitment lor tha
project wiI be In8\IucIad bv ilia. EEO OIJ'ocer in the contrector'a
proCedures for locatlng lInd hmg rOOoritygroup empbye.s.
d. Notlcaa and poa1en aelIing fOIth the contrac:tol'a EEO policy
wi be placed In arees ....di1y8COtl8Stl1e toemplOyees, appIicanla rcr
ampIoymanl and pot.ntiaI employees.
.. Th. contracIor'I EEO policy and the ~durea 10 lmple-
ment such poI~ win be brought to th. allention of empIoyeaa by
means 01 meetings, .mployaa handboob, or OCh.r appropriate
meara.
o
4. Racruitment: When edva~ lor employees, tile conIr8CIor
willncWe in all adv&tlaemenls lor employeN the notallon: "An
EqualOpportunMyEmpIoyer." An such advartisamen18 will beplacad
"'1
o
80
o
=~~~=-.===~=~
.. The --...., unleaproduded..,.a::=a
a~IlDIlllud.,....,...._d-=t_1 :s
and pdvaIt a~"'''''''''- ikeIJ III yiIId
~_ apjIIcanIa. To _ IIIIa ~. 1/1. ....._
icloruy__ 01 polantlal.......,llftlIlP 1I1Ip.... and......."
~.::~~~==~~::.=
-.
o
b. 1ft""_""oon_""avddbarllll'*lll~
pr-.g lor_ '*IngW........,. "__10__
""pnlVIIlcnsol"'lagr-'IO""'_"'lhe,,"*,,~1Ia
lheco_................._EEO-.cl ~ {TllI1lOI.
'- _1lII_.......- 01_ a~""''''
_ oIdilcrtmNdng ....__01--. or cllIaIIeIlhe
_Ill do.. _. IUChImplamanlaUon _ "'*'-
CWlr11248..._.)
Co The_wIIancouragehlaJll~Io_
:..~..:r:-:-....":t~ """" ~~
.....- wIIl...plorMa.
5. ,......,...Acllone: W_ -'lng c:ondIIIont. tnd ~
__IlI___._...__
of ~ Iypa. Including '*Ing. _.-.a. JlI'CllIlOIon. ..........
d--.n. lI7OII, _ ..--.. _I III W8n wlInol.C "lII'!I1lI
.... colore..... -- ~... or -,.. The
IolbWlg _......"*-d:
a. _wII_ parIodc ~0Ipaj11c1
==:'=~c::.~~T>'"~dollOl
paldJi:==~:"~,:~=
IlaIOly _ p<a:Ilces.
c. The __ .. pariodIc:alIy ...... _ PI<IllMII
__ ndaplhlo____...........oIdiocrWniM-
lIan. -.. awicloolce .. -. .. _.=,=. ....
:=r...:="u.:==-~..==- adion ::I
iftduda .1.._-.
...:.~...::I:::=,=.c~~.::
obIgIIlonI _ INa _. ... allampllo '-"- IUdl corn-
pIoIilIs._.._~CGrNClIoe__na_
_. "ilia ~ 1rldIcaIH.... ... d!Icr1mildan may 11II...
Ci- ...... ..., ... com..", IUdl conactiwlldioft IhaII
...==-"::=--~~~~~~
_L
e.T_ng__:
~ ~ =r.....:t=~'=:=::i.::l
a~lor~~
b. CcIMaIonl......ClOIlIracIaf'a__~and
.....- _F__ SIaIlI,~ 1IIa_
...1 _ UI ... 01 "a:::\,~ '''~ _-.ahip, _
~~~.25:'CD==:=
~ ..... oc:cupaIolI _ III In IIeir InI _ 01 _tIcaIllp 01
trank!g. In'" _alpecillpnMalonrorA/nngIo~_
=--~.~ph"""'__" in...
c. Th. _ wII_ ~ _ 0IlPIcInIa lor
:="'~. ......llIIlnIiling progra"" and ___ ..........
d. The _ ... pariodicdy _ i/II training _
lIRl"lClli...pcUn1ill0l....oriIy__ _ ,,",*,-_w11
..........1IgIlI.1IIIpIoyIaI1o 8IlPIl> lor .ud> traInIni _ _
lion.
..~ ~ "...~=...-:::.:='C=
10 --. lhe ~ 01 aucII...icna 10......... oppartunitift lor
.... J
o
"*""bgmupa__ _""-' _loalJld__
..,. such ilnIona 01 "*'orlly IIIld ~ ~ Acllclna..,....
_Iilhardilac:lltor 1IwDuglI. corWcIol'a aaaoclaUan aCIIIlg
.. agant...1nduda """-"'" MI """ _
.. The_......_eIIorlalll~
lion -""_. Jl*lIlnIiling prugtMW __
"""" miloIIly llftlUIl -.. iInd _ lor III tII.
-- - ~ ... aldIIa 01 ninoItIy 8fOUP ~_
- 10..1 u.., may queII)r lor IIlghet pajlng IIIlflIDloiIanL
b. The _.. .... _ _10 l'1coIpoIala.. EEO
_1nIo..... union __10.. _1lII1UCh uNon" III
~ _Ill "~lIIIlhoul rapd 10.........
COIor.I8Ilglcin,-'__onon...ot~.
.. Tha _ Ia 10 _ InIormalion .. 10 ilia ......
pKlicea and poIIciea.oI ... 1abor~"11o .. .-
_In......lionla_..--.. 01"'__
_ _ _ uNon _ 10 ...... InIomla\Jon III ...
_. "" _ .,.. 10 C8IIlV 10 ilia SHA _ .... MI
.... _ aIIcrIa.......... _10_____
d. In"''''''' lha union Ia .....10 prvol:la ilia __
wIlh._Ia_oImnodly__ral...................
amaaallOltl n lhe ccIIaclIve biIrgInng ~ the _
.... Iln>ugIl _~ ~ iIIOlla. iii .. IIIIpIo)'Iftanl
_ _~ 10.... COlor. raIIgIon. -. nalloIiaIOril*l.
age or ~ mIkilg .. dor1a 10 _ quallllod encIt<<
__"*">riIyIl____ (Tllil1lOl._held
lIlal..,... be 110......... lhaunion..-lIIIIlIc:tlllla__
. c:oIacIIve bIrgIInng aur-nt ~ lor ......... ......
lailad 10 _ ~.1IIIpIoyIaI.1 In"''''''''' union ......
pr-. _Ills I\ia _ ...... meetilg lha ollIgoIIons
..........1O~0dIr 11248... _. _ _ iIpecUI
~. ___n..-.,nclllylbe SHA.
a. lIaIecIIonofs..b..u...-...... __of........_
lAMIng of Equtpmel'll: The _.... nol d1acr1m1n1laOl'l"
__oI_COIor. raraIon. _......... ~. or_..,
i1 lha ..1Idlon _ relan60n 01 ..-.........; IraidIng ....,....
_0I""___0I~
.. The _.".. nolly.. P*n1iII.__a_
SllIlllI... "'_ EEO oIlIIgallorio _lhD aJnlracI.
CFR2~D~~-:-...:'~::*....t=
eubooI>hcla _ ... _CICt .... Ir'lIo P\IIU8It 10 I\liI
-. Tha _.......1lIa _ etI'orIo 10 aoIcII blcIt IIam
-1o.....OBE__or__r-*'llfId
=:"""::'~iIla~""=' -=.~
~.
c. The_........hIa_alIonalO......___
.... CXlI1IpIlanca"" _ EEO ollIigalIona.
8. Racorda_~ Tha_...ltaep__
"~lo_ CDmIlIiInca_u.. EEO~
SucflI'8COIllI_ be rNlrlad lor .1*'Iod "'_ ,... ~
compIalIon 01.. __....,. _.,... 1lI_.......---
_1IIld .......irlopIdjon ""~"___0I1be
SHA _Ihe I'HWA.
e. Tha.-da kepi ..,. ... con_"'" _ i/II
~:
(1) The number '" mInodly and .-..nInorIJ group
IMftlbn IIIld _n ~ h..... _ cIHIIIcalicri ... III
pIlljId;
(2) The pragreas _ __ boIng..- h__
__._~.IO_....po,m"'oppo<lu_
lor "*""- end_n;
(3) Tb'___balngmedelAloclIllng,hlMg.
rNlIrlg. ~. .Iid ~ ......., _ r_ amjlIoraai:
tnd
_ J~C:::'''::::'''~-:..:,,-=uringi/ll
lIInorIIyandl___...-g....~ ~
b The COIllrl-' .... _ an _ I8porllo ... SHA
Form FHWA-1273 (Rev. HolI
81
)
...., July lor IhoI _ 01... prcject, indtaIerrS __ 01
~:=..::'~~by ~
_1I101le~...FomFHWA-l311l. W...-
lalIlrU1t1g II being ~ bJopedII..-....-...
be reqUrt<llo colIid end '-' nIning dR.
IlL NClNlEGREGATED FACILITIES
lAIlPIcable 10 ell F-.eId .....uuctian __ .ncllO II
,..icl_ oII10.0c0or.......)
.. llr IUllmlAion 01... 1Iid, .. __ .. IhiI ...- or
............ ortho CIllftUIlIIIIIion 01.. --..::z.,.-
~~'::"I*ldIr~... or .et~
~_.....lholllm_noI_orp<owidllor...
~"':e.""c=.":==~-==-::.=
:.~~o;: :..ax::..-::..7~-==::
_lion 0111II !EO .....- 0I1hII __ Tho.........
__h1no~...IIe__IO~,.....
onlho_oI_or~.
b. Aa UIId ~ IhiIl*liIlcolion. ...1Iom "IewogoIId __
m_ onr woIIIna _ -"_ _lrid-..
__ n oThorllllng_ -. __ n
o!her -.go or ~ ...., porIdng -. ~ fountok1s.
- ... - ..... nriIpoo1IIon. """ ~
lociiII.. pnMdod lor ...,.. _ ... IIg!Wgoled .., apUoiI
_. "!...., .. foci. ~ ... IIlo bMij of lXI, COlor.
roIIgIon. .._ ~. .go or --,. _ 01 ~ IOCIl
cuilom. ... __. Thj"'" -*" ... lie lor Iho ciNtlIod
_tho -""'Ior.....-y_ (I.ll. dlablId I*Idng).
c. Tho_~....I8s_...._
=~=.,".T..::=.;==.."d=
:~~S'O.OOO or moro _lhIC. ...rolI""""
IV. PAYMENT OF PItl!DETElllllNED IIlNMlIIWAGE
IAl>dIcIblIIo II Fed.1II4Id __ __1llC8IlIng
S2.00lr.nd 1001 roIolIII ...-.lllCIllllDtpqocu_on
=- ell_II..... _...ruroIminol'....-..._...
,.~:
.. M mocllanlca n IIbarIrS ornpIoyId... ~ upon IIlI
IlIo "'... -" willie poi! uncondlIonoIy hi ... _ oIlon ....
0IlCI. _.nd........ ~dICb:lion or _ on 11I1
~~CFR"'1'= 1hoI~~==':::
COpo!ond Az1 140 U.s.t 27&:)1 t;.: ....1I1IlUlII.. -un ond bono
lido fringe __ lor .." CquIwoIenIl ""'""" dUo .1 lime '"
==-~..:-a...:=-=.7"Iho~-:
UIbor~",.__Ilon")_.._1lon1O
.nd .-. porl '-"01. ......... of Ill)' _ roIIIlonIIip
-""'Y1Ie oIealcllo... ,*-,lM _or b__
.-.__lIborwsn_ The"'"lll_
Ilncludl1l"", __ clIoIIllcoIIDna n _ ___
_~2"'1hII_lVnIlllDOL~(WKo1321)
~"':' IUbCOI~..:rlh': ::::.=~~.~
-.t.::==~:-~
=:;1Id lor bono fodo IrinDo _.- SecIial lCb)l2) 01 the
OawII-8oconAclI~U.S.C.:f7IIoI"'_oI__or_
.......- _ poid 10 ouclI_..or_nica, oubiIcllo
lho P<QVtIlonI 01 Stcllon IV. porogrIIlh 31>. _ Aloo, Ii>r ...
_0I"1I~ lWIIullrconl1tbullono_or_1ncuMd
lor ..... IIlIn . -iil; poIlod (W noI _ oft.n ..... ~
undIr pIIns, Iulclo, or pICQtIlIl&, _ .....r ilia 1*IIaAIt_ ~
==-s.:.IIe~-=r~ ...
~."'lII"._fmg._onlll._dotetmi1Ilion
lot ... __ 01_ acluIIl1 petfom*. _ rogorcllo
..... IllCIPI_ pnMded .. .......... 4 .nd II 01..... SIclIon IV.
Form FHWA-1273 (Rav. 3-114)
o
b. ~_tl.. _ pIffornq _ In ...... .... one
== :"J..1Ie..:r--~"IhoI':.1pICiI1od ';..""J:
~1___~~"""""'.c::=...aclI
CIaiIiIicoIioft.. _ -" II porforinod.
Co M "'.. end InlItIntIIIanI 01 .. o..IHlocon Az1_
_"'* oanlUlld..28 CPR 1. 3, Ind 5 __1ncatpocaIId
bJ_lnlhil_
:z. ClIIIIIIcIIIon:
-:s~t.:"~dllcet~....~:r:t.~
_1n"_d_:':~oholllle_ln_
wllI> "'_d-...-.
b. Tho c:orndIngalllc:erlhollopptll'le on odcIiI.IonII cIauiIc>>-
::. =:::: ond Iririgo _..", _...-.g_
III ... _10 lie porformed ==tionoI c:IIIollic>>-
=r....~ II noI parfarinIcI .., . lion In ... WIIJlI
t21 1IlI__clIaiIlcaIon lIu11ladln"'_"''''
COllIlt_1nd.-y.
(3) IlIprqlO11d-sl"_ ....llo'dIng..,_..,.1mgI
-._._r-.-pto...WIIJlI_....-d
In"'_~n
prftIlIo inl:l.=:=:' ':n==' · -....-.
c. . Iho c:onhctor .. ........"'.-.. II ---. ..
IIIlctItaInd _ (I a-..J.::.." ~ In"'_
~ ~1111! ~~ =: =:,,~~.g-=
="11II 10< frlnaa _..:r --,*L.'-' "'...
_ _ _.... _ Ilf ilia ......-.g ..... \0 ilia DOl..
Adtn01iIlIIIotolIlllWogooncfHcutDiwlllon.~_
-........ ~C. 20210. The ,w.ua n Itcu
~::;-~~~~
~"':"':"""i::-"'~~'::':=:
d. In'" _lilli_or ~_..........
.11. IIlI __ or _ 10 III ItlIlIooId .. IIle acIIIiJIDI
elIsIIlIcallon or IhoIt ~_. ond'" ConhcUncI ofticat clo
noI_onlllaprqlOlldell_"",,_rolI I......... ilia
_ ::&:": lor = _. _ opprqltlIIa). ilia
=~"'pIl1Ioo=~.co...~~~
10 ... Wogo n Hour _....... lor __ SlId
=~1o=:=""~h=:.u"":':;
::...=.:.: ~ - - .. ~ pOrlod ....
., ThoWJl-I-hgtlnlllblnallll-----1
_putIUIIll ~l8Ilh2cOf2d 01... SedIon-rv....1Ie
I:=:...:.-=:._.Jt.":""~-:::-~
3. P-", 01 Fr. 1IonofIIa:
lor. ~w.:==~~..t..-:"''::=-'''''.:'.:
II noI~.... hourly _. ..._ oroullconltKlorl,
.. ___. _.... pIJ'" _ _ _In 1IIa_
_lion or _1_ _.... _ rmgo _d or on
'-r1r ...1QIM/InI.......
b. ...._.._...oppraptlolo._noI
..... PIymonlIIo . __ Of oIhIr IIlinl -. -.. ItIIy
conoIdor II . pori d ilia 1IIIIlI" 01 .., ..... .. mochonle ..
1!I'I:lUIIl '" ony alIlIl-*"Y "~'lI bona fJdo
~~dllo~=-':=:"~oIa..IhIl~..z
"1I'I>1ico1lle_ofIholDovio-llaconAa__1'IIII. Tho
SocreIoIy '" Laber I1lIY ....... ilia _ 10 eel aide In .
-'" IICCXlln _ lor tho ........oIobllgollonI undIrlho pion
or program.
o
hgoS
o
82
o
o
I
He~nticn_T""'" ~afllle u.s. DOL)_
.. ApprenIica:
t1) AcJlnnticeIwiI be IlImIillld .. _It.... '- ...
~ .... for ... -" UlIy PI"-* _ IhIy ...
IIlllllD7Id ponuenl to end IndNfdUlly ~ In . bonj Ide
~_~__1Ie DOI..E"",lovmllllllld
T"'"*v AIhInIoInilIan, Ihiau 01 ~ _l'qInMg. or
wIlll. S....~IgIllCy__"'IIe......or..
peqon iI .......,..,.. hiIIMt.. 80'" 01 Jl"CbllIiDnIry......
--..____....... ..ljIpNftlIcIIIUp pog....., who II nil!
~~pqqm.lMwho..._CIIlIIlIdby
=-~~T~T:b::"===
"--III~
(2) Tbe__oI'__"~""''''
IlnIIbI'HI en ... job IIle In 'Ily ad cllullCeilcn not ...
~-..... pIIIlIillId..... _1I101Ie~._
,.". uncIer"regiIIMId IJOIlllIMl. Nrt~ __ClCl. pI1IlllI
II III ___ WIllI ..... _ '- not ~ or ___
III'4)IDyed ---..".. III peld not_ _lIewable
=.:.v~":l"~~' forlle~w05
ClClIIe job~. iI _ 01... 18'" ~1/lI "'II
__....... 1'1101 ooI......n J;;"~ WIllI.... on lie
:.=-........., fa II. -" -..., PlrfonneiL WIIerI.
",..-....- II JlIl10nnlna c:aneIrUClIonen '1l'OiIc:l1n
. ~__lhIlil"""" "prog...,lI~. ..._
Illd WIllI ~t:i-ln I*anIIgII 01... """"""""_
......,.... 1n......-....or.ulI"........ .~
-- ...-..
(3) e-y IjlpI'IrIIce _... pilei II not_..... Ill....
IpICihd iI III ~~ lor UlI ~ ..... 01
_~~';:g0l~1lcu1J
==':"~In"::wilh"'pn>~""=
=;:"'=':'~~".L.~:"~'='''
IIinge bonOliIa IiIlId en .... _ clelermNIIon lor IIle IIlllIcIbIe
-- lilli_lor lit. WIQIIlld HouiOhillon
_lilt UIIl . dIlI....c (nl:IIce ....- lor 11II Illfl/icIIlII
===....dllllicllon,hWlgea....bepelclln ~_...
(4) 1n"'-"'IIu_oI~IlldTIaInna.
",. ~ 1flIll"'1lcIIIIp Ill"'JCY .........1Cl by \Ill ....... ..m;;
=:::'::'~':::"b:~=~":
thin lie IpfIlicIbIe ~ .... lor lie ~ _
=::t bJ fIDlUr ......,... und III ICCIpIIbII pnl8lIIlI II
b,Tr_
.-- C)~"':==,In~=":.n:.::
i>trfonnICl urn. 'hey - """*"*' fK"IUIIlt .. ..., ~
:.1=~"':'.':-~~~-=
-.
(2) Tbe_oI_"~""''''--en
lie job ... theI not III ..-. .... '*""- u,* Ifle pIen
~ by lIlI ~ _ TAlInna -...on. Nr'I
......... _enlle$ II. nine. raie_lll101 ~
.nd~In.1ni """~"'.,..~.._
TraINng AdflliMlrlljon III peIcl not .... '- .. .........
_ .... on lIlI WIllI detenrinIIJcn lor !he dIuI'_ 01_
-.,. PIfformICl. Iil_,...,. _ f*Ionftng _ on tie
jab... i1...... 01....110 permIUed....1Ie ~ ~m
=:.::.:::.::.::-.=' ~=- WIllI .... on .... WIllI
1:) Every....... mull bel:':, II noIleII thin .... ....
:., II~ .ppro.ed r:r: _er ..... .01":"09:
opedlled In \Ill ~ ~_..r.. III
Plid Irina. bIneIlIS In ecr:o.:. _.... .......... 01 ...._
=- · III nine. r:.c1D - noIl111ftlion ~-fiII,
~~"'="hI"=~oI~:'~on~
-.
o
DMtion -.1hIl1ll,. iI.n lflIllenllcllhlp pragram_
=:!'::'~~1..::X:=."'C
~ In which .... euch ....... -. _ III _
frIr1le ~ II .,.",."._
(4) 1n.._....EID~_T~~
lion .......... .flIllVVII 01 . noq pogrom. lie _ ",
__ oil no longer III penniIIM 10 ulIizI.......ll_
- ... eppicIllIIl"dIlIrmlnICl .... lor... __ performICl unIiI
1ft ICCIIpIIllII pn>grIm II ~
Co HtIpere:
.....ca~.;:r..s-::~on"":..~~=
dIlenninIlcn ",iI__............... oonIormInat procHn
lit IorIlIn SecIcn JII.2. Nr'I_1IlICl en. =: =
;:r..::-...."':: =~~ ==............:
lion lot tie ~ 01_ -...a, plrbmICl.
5. ~_T"""'(PIogrMaof"'u.a.D01):
ApJno_Illd_~llnlII!,""~_'-'_"
~ I>fDII'IRII which ..... bIeri _ by III SICnIary 01
T~lIpr<lnlIllinjjEEOIn_wRh~
1lilIIMiIv__... noI.......... 11I....-
or~401tli1 Secllon IV. Tbe~_Ilcludy_rIl"
Ior.....--_......euch..r.:::.....-
==--~~=~.:"'==
perlIcuItr pagrIID.
e. WIINloIdIng:
The~""'_ "-'_orupon_~oI
In __ ,.".___ 011/1I DOl. _. or_.. III
wRhIlIld. Ircm III __ ",..................,.IhlI....-or
.",_ F-.. _ _ lie _ prhe _."'''''
====..c:==:....~~~J
mudl "''''1CCI1IId PIJft*1IS or 8dvIncII_ 11II\' 11I_
nec:e-.y 10 ~ 1IbcQ,. InrIlIIICIlIIla. fnc:UIf,.. .Dllr8ft1lcII.
............., 1ieIjMn. ~by'" _or...,...........
Ior......_of_~.............. Inllll_'"
IIIlunI .. III)' .", __ or Inetuding .., ~.
........ or~~ or worIdng on........ 01 lIlI....... or
1*101..._ bv...-....SHA-.ctrlgoe-
1III\'......wrilIen . "'1he_...."""'........lIII\'be
~1O_1h.lUIpMIIlOnol."'.......JlIlImII1l,.-.c..
or ~ 01 MllII unlIlUCIl vIoIIliariI....._.
7. o.ertr_......_
No_or..-...rarC<llllrll:lklflIot...,petI"''''
.......... - - mey fIlllire Of ....... !fie ""'*""'".. 01
iIboIwrw..,....,.... -hor-.s. ~==
=:~,*=~=='orplll~-:
- II which ,...... II ~ en ""'" .... 10 _ In
_oI40_inlUdl-.........._.....-.
........... or QUIld .-- ___ion II. ....1lOI__
~..::::.'='==..lII)'lor..llIoura_
1.__
UtbII., lor l.InllIId w.g.; ~ DImegII: In"'_
01 ..., -.;en 0I1h1 ....... ... IorIlIn ..... 7 _. III
oon_Illd...,~__IhereoI_ 11I_
.... __.........,.Ior _urwldwegoa. 11I_._
---~-lIIl11b1e......lNeds-.r..
!he ....01_...... ......, _1ot..1lItlrtd 01 CoIumIiI or
'1IrriIory, IOlUdlllltlncl or 10 _ ....orv)lorlaulclllld--.
QIch IiqUIdIlICl ~ _ III COfI1lUIId wlIh ........ .. -.
- -. meclIInIc, -..en. or ~ IIfIIIIOwIClIn
- 01... _ lII.orth.. pIID\1IIph 7. In ....... ill S10 lor
..", cIlendIr Illy on which ""'" 1mfIIO\III- roauhd or permlIo
IIClIO_in..OIIIof"'___oI40__
~ 01.... __ _ rIfIl*ICl by lie ........ _ iI
--'7,
9. -_n9 for UIlpIld w.g.1 _ LlcI&'delId D_
Form FHWA-1273 (Rev. 3-94)
83
The SHA _upon II -._ arupan _~"''''''
._ ~ '" \Ilt DOl. -. ar ..... 10 be
~~~=~":"'..ro.~...:
F_ canllXl "'"" \Ilt ... pImlj __. .. ..., _
F~_aubjaclIDIIleCanncl__and
s.r.ty ~ NA. _15 -Ill''' lame prime_.
~:.,,~~~=-===
~CIamau- apmolcled" II......"", _ n...~
8._.
V. ITATIIIENT1I AND PAYAOUI
~ .. .. Fad.-"eId __ .......- ...-.g
12.000 andlDlIIl relalacl..-...-, -":=...........
~ dMail'oecIlIS ..... ... or MIl "'*'" are
1 CompIi8n.. _ ~ IIeguIa1IDnI J2lI CFR I):
The co........... _ COII'ClIY""'!he ~nd Ragulallo.. "'!he
s.c:r-,"'Labat_..__~..,_ce.
2. hyrab_ PaynlU_
.. ~ and ... .- -.g ...... _ be
-... 1lI'.... _ 8Ild _ __ CUfng'"
~"''''=' ~ r.-=: :..~.:.::-- ...='.::
=:~ -.--. .........8Ild--".-noal\llt
b. T1lepewnoll___lle_._ucurily
......... .nd .dch.. '" .adI auch ......,..; No or '* _
cfaaIIica1Ion; 1louIIy.... "'_ pMI,(Inc;UIng _ "'_
..... Cf _ ........Ior 110M foda fringe-_1iIa ar _
aquIva.... IIwlN ... '- doIcribed In Sdon 111>)(2)(8) "'11w
Davis -. Ac:l); daIy 8Ild .... __ '" ...... """"-d;
=..~:;.=-~~.:~~
_\he~-'ard_nol, 1lOInI8Iy_1n\he_
_ as dol'ned .. AUdmenl A. ~... 1. WIIar1ev.- \he
=~=.:=:=....=~:.o::=
_ .-....., .n&cipal8d In ~ -.&a lInd. . pili. ar
:;c.~oa:~~1:~c:..~~
lhIIll/le_Io~_"""'II_.""""
IlIon Cf _II 1naIlcIaI1....-. .... tit pilnCf_
hu__lnllllrillnglolhtl_ar_
.......,. ..d ahow.. ~ anlIl:iplNd ar lie actUII ~ InCurNd In
~~~~~-...:'=
:;: eoIcIanca oIlha........ 01 'Illl';~~..-..nd
.- __..... ~ In .....ppIaIllIIl pnJgralM.
Co Eac/I______lumilh.__
In """'" ..." coOl.- -" II patformed. 10 Ilia SHA ......,
.~. p.,..,. "'_" paid _ "'.. ~ (..auca.g
.pprenlal. .--. .nd ""'_ _ I. 8edlan IV. .....
g..pha 4 """ 5, .nd weIl:hmon and glIlInlo qeged... -" durIna
.....,.....sIng-tt~. Thellll1ftlll__ul
.... 0CClftlIII1- com .u "'... __ -*eo! 10 be
__~:II "'....SodlonV. TIdolnlonnetion
...., be oubmlllecf In en, larm cIooIrecl. 0pll0n0I Fam WH-S47 Is
_lor ilia ~ end...., be~ '"'"' l/Ie SupefIn.
_"'~(l'ecl.-__~"'II.U.s.
~I Prlnllng ClllCe. Wu/IIngIOll. D.C. 2lM02. The pltme
='~_"".._ "'copI..oIpeyro....,
"*'I:;=~===~~...:r:.:=:
=:a""' wIIo "'YO or IUl*viea .... peymInl olllw peroons
_the __ _ ohoI-,. \Ilt 1oIIoIWog:
1nI_ ~:,lh.::~:.= ::c:~=
_v encl....'oucI\_I5__-.pIOI.;
(2) .... auch IIbcnr O' rnecI-* (nclIlIlne _ ""'"'.
~'=.~~"'cor=.,~=
e11Mr di'edl'f Cf ;;;di'edl'f. 8Ild IhII =_Ilave _ mecle
Form FHW....1273 (Rev._)
o
_ -.uw Cf InclncII1Irom lie M _ _ _lhen
__tile d<<tucUCnI. ...1ar1Jl1n lie ~ 29 CfR 3;
~~:!,__0I_1wo_ peldnol_
....... -ae _ end fmgo _liIoo.""",, eq1MIenl
lor .... 01 --.I peiIarmed, .. opecIIIIcI In ...
epplicaIJIII__~_"'_C1.
.. T1w-.,_ 01. =__COI1ificeIIon
===~"'::':'~-S:~~7~~
r.....od ..,.........,. 2d...... SectIon V.
I. The ~ 0I~" - ......-lrn'
~~~~~ar pro...ulo.IIMld.,18 U.s. ,
g. TIw _ 01"-"- _ ,.,... IIw .........
required ~~"t~~V"""~~...
lIOn. -. or .... ____ ........... 01 ...
SHA. lie fflWA. ar lie 8Ild.,... pormII_IWp......._
:.==..*i:Z=:..~J:;dor..~
__..." __, lleSHA,IIwFHWA." DOl., or" ....,._
-.. _Iollw_._.~ CfWN.,....
..ell ediano......, be _10 _ lIe..oponoIon....."
...... ---. _. or_." 01-. ~.
=,Io-=':.,~aro:=.~.::=x::
211 CFR 5.12.
VI. RECORD OF MATERIAL$, 1UPpuu, AIIO UIIlOlt
I. On8ll_co_......_~~.
..cepI _ """'" ~ ...., lor lie ......... '" jJroI8cIIve
......et_~~ _wlllcIl_-.frudecI...
.......eccounICf_leborbeoll.~ccn-.
===":=~~~CfR835)...~a:
.. _ _ ... .. hi '" opeciIc meleriele Ind
..llIIIa canIHlod In Farm fHWA.47. "llIeIe'-'l of ~ end
LabGrUMd!lf ConIracIor"'~ColIoIr-.IIIII<lI'*'ll FedeI8I
Funclo. . prior 10 IIw COOll1lOl "*'*'f "'-'< onler ilia c:oriJwc:I.
b. _. record "'... IOleI coot 01.. __ end
.......... porcIlued lor encl___ in \Ilt -'<. _ _ "'...
~.':.::-..."'::=::"::~~~'" Form
Co Fumioh, _ llelXlJlllllellDn "'... conIred. 10.... SHA
I8IicIonl erQrww on FClrllI FHWM71ogel11ot wiIIIU. "1818Q101ed
In ..._ph Ib _ 10 __ end ouppfi.. . Ioal _
::='.:'..:t:. won ~.. _.........--.l8Ild
..~~lhJ=Cf~=':':~,"=~
__bo_
W IUIIl.ET1UIG OR __ THE COIITAACT
1. The _ _ pcIfonn...... -.orgenlaUon__
:r::.==':';.~~.l:'~=
~ocIeIy-~""l.1.d'~~==.ll..~
:tr........, - ptIrfonnad...., be ~ from 11I._
IconlIOCIpItce_CllJIlllUlIngIle_oI____
10 perfOImod .., l/Ie .................. oopnIUIion (23 CfR 635).
.. "Ilo -'........... __ be _10 Indud. onl1
"""'.. ........,.., and peId ......,. .., lie ...... _ .nd
"""""*'1_ar..-..,.....-_._OI_1
___ SucIII..... does ""1_"""" or equlpmenl '"
o
-"
o
84
o
o
._8ClDr.~."'.nl aI!hepm.._.
b. 'S1*IdJ...._ be __II> be ~ 10 ""It
,*requn.hlgNrlPldlizllll~_-."'~1IOl
...,..., __In "1JIl8 aI CIOI1tI8cllIIG orvonIzoliona qudIIIIll
8III8l1pio:l8d II> bkI on.. ~... _Ind In gor.w.w1D
bellmileellDmInar~of"'___
2. The CIOI1hcl.......n1 upon _ II. ..........11141I forlIl in
.......,n 1 01 SectIon VI Is.....,....s __ ... ..... aI_
8III_uI8cIuwd PRlduI:lo _....10 be ~ '" produCllll
by the ___the............-..
3. TheCllll1lt8ctat_-(8).~IUf*Nt_'"
__ _Is ~ by Ihe Irm, ... "'1UII1odIy II> _
perlo....... '" ... .n In 8ClXlRl8nco ...,. h _CI 18CI-
-..ncllslnc:tl8raealll_~(~oI
_ porforms ..-'t)- (b)- _aI iaOMl...,-..
--~ "'1lIll-, 8Ild onaIn8ftIa ieMceI)_
... ~ cOnhclIn1I.... ~ Is ...c....ry 10 _1ft h
~oIlheCllllll8cl.
4. No porlioa "'.................. be IIUlIIet, nsignod '" CllIl8rMI8
__ aI....... h_ anent 01... SHA~
0..... Of.Ulhorlnd ---.. 811I...." -.. _ glvwi
_llO\be_ID~_"'_al:l~
=......u:::r,.:=.:::=::" ~ Is~~
MIlOlg_lhIl.-......-..............nd~
"'... primI-
VlL lIAfETY: ACaIlENT I'IIEVEJmClll
I. In !he potIormoncoolva_IhI__ ~
willi .n ~ F_~ B"II. _....1 _ pernIng llretj,
_..licl_123CFR835j, TIlI_",,"I..-'"
illig""''' '"'':'''.:"''- 8Ild poadvI oq~ _ -1ftI}'
- _eel .. h dallImiI-. or .. rlw 8KA conhCIiliI
"--moy dIlermlnl,lo be~ --rID PIOIId...1Ili
."" - aI...,......... joCI-"'~ "'....r::..""
:=by,"=,.e:'~""'''' pIl\aniIInCl !he WllR
2. his. condIIIcrl '" .. -.... 8Ild.... be _ . condition
aI_ ...-.nCI.-I1I.....__inIo_tlolNl
contI8Cl. tIlIIlhI""-_ My _..... nol permII
My 1IIlIIkMo. in IIIlfcnnInc:o "'... llOIlhcl, 10 _ in ...-
ingI"'Undorcondllans__..-y, __"'*-_
_ '0 _ _ or ..,~.. -....d _ ClltlIIrudion
~",=.~~J:'~J1i':'~
__ HoUrs aNI SlI.1)' ~ kJ (otO U.s.C. 333).
3. P\.Qu1tll1D28 CFR 182o.3..Is.condtIan "'.._...
IhI SIc:NWy or LIbot '" __ r~ 11.....,. .....
_ ~ oflnlly to.~ sill '" _l)eIIOmWa 10 inIpId '"
~"'m_ral~_Iho_~_
=:..~...~~~~aI~~-.:.._~
"0 US.C. 333~
IX. FALSE STATEllEN1'S COHCERHING HIGHWAY I'ROJECTS
In onlI< 10_. hIg/llIUI'l)'_lIurIIllI_ in cod",.
mlly wllh .PIJlU'I*l pIIno 8Ild iIpIciIicolians Ind . .... cI4goM '"
NflIbIIIy... -.. - ,...--.....- bY ~
"""""""'-.___- ___on F.......dhighWoy Prc/-.
KIs~"'t"~_wllhlhlprqll:lpelforno_
ru_ .. ca..r.lIl'.lhoftlughly. _ ""'*'r........... WIIIlI
,.....ation, dII~or~wIlhflllllClto""Y1Icio
rellt.dlD 1IlI~1I:I1s. _ "'F_1sw. To ~ I!")'
--.... regordng ... .......,.. '" .... """ limilair
..... !he 10 notice _I be pallid on _ FeelOf8I.IId
IlIgIlooIIy pqtcl 3 CFR lI35) In 01\1 0< _ pIIcII ..... . II
rUdIy~ loll _concomlClwlh 1IlIprt1jeCt:
NOTICE TO ALL PEIISONIII!L !lI~ED ON FEDERAl>AIO
HIGHWAY PROJECTS
18 U.s.c. 1020 _ 11_:
__ /lIInQ 811 _. ~ or ImpIoJft 0111II l.Wfed
sw... or 01 ~ SIIIf or TIIIiIory. or _. ""-.-.
_Iion.&m,or~~_",,_._
____Iion,or_-'...."._....~.
_"
o
--
quonIly. orcortol..._ _or",,,.u_. OI''''~or
q..."oI... -*pII1omrId IX 10 ". -*"me IX........_
ill COlInICfon ..", ... ~ 01 p/Ins. """"' ....,.,."...
em-. or COlIs oI.........,.ro" CllI""''"'''-1'''_ pmJecI
__Ior."",-..... s....,.,,0I r...~. IX
-AnotmaIv-..IIl----.-__
IlIlo, - -,orWlll _ _ rNPICtlo...-.c-. quIIIy.
~. IX ..., 01 ..." -* pedonrted ", ID be parlamiICI, ",
_ lunahad or 10 ". ~ In COIInICtIcol willi III
~r...:::.=~", - ptDjIct ....- by ilia
_~-.,,-_IX____
lion .. .. __ foci ill 8111 .-...r. ....'t"'n1t. "'-'
su/JmIIIId ~ 10 ~ 01... ~ IlIDICIlI kI
__ July 1. II/Ifl. (39 SlIt. 3$51. .. __ """ ...""..
~
SItaI"."., IICI_ _ "o.OOOOl'/trrpriIIotJed nor......"."
5,..,.",-.-
X. _LEIlI!NTA'IlON OF CLI!AH AIR IoCr AND FEDERAL
WATER POl.LU1lON CONTROL IoCr
(/lDllIl:atlIIto..F____IDIlI....1Id
~alS111O.IlOOor_)
By _ '" iii, bid '" ... _ all/lla conftd. '"
..-nCI. .. ~le. Ihe _... __ CllftIllUCIion
:=:=:;...........__...be-.-to_
I. 1IlIl 1111-" v.t Is ",..lbe_1n III jlIIfann8nce"'lIlII
""*KI. _ -. _II............ CIeIn,.. Ad...
__ (~U.s.c. 18571111II.. II _Ill'PIlbL 81~~
8III-...F____eo_ACI;__133
U.B.C. 1251 tlJ&.1I_1ll'Pub.L82~ExIQllMara.
11ne.8III"-"1n~,*-", CFR 15) Is'"
IiIIId, 011 ... dele or _ ..",. on ... U . ~
~ Ageftcy (EPA) Lilt '" IIIoII1Ing F_ _110 40
~==""=:"~='=J'==:.:'~
or.....- w_ __ Cormd kJ 811I01 ~"""
guidol_1loIod _.
3. TIlIIIIII_ _ ~ notJIy... SHA 01.... '*'"4ll aI ~
COlIIIlUIli:IUon ""'" lie Dndar. 0IlIce or F_ --. EPA.
==::''':~~:;'=Et;A=~~
4. TIlII lie .... _ 10 IncIode .. ..... .. be ~ lhe
roqu__ '" __ Ilm1ug114 '" IIlII SectIon X In ""'Y
=~=:r::.~,:,,~==
XL=r.f'~~':=~au&PEIISlON.
1. _II... c.-..... P1l~ c:-..I T.-.c-
lIonl:
""""'** 10._ F__ __ -48 CFR 28)
.. By IoiDI*G aNI ~ .. ~I. ... pItlIIlIOtM
pMlIly I*lIdPanlla ~ ... _ III CM bilow,
b. TIll"" or. pIIIOIllo pnMdo ... CIIlIlIcotIon III ....
- .. IlDl ....1SlIfiIy .... '" _ 01 PI/IICIIlIIlon In IIliI
-.d -.-on. The IlIUIPICIhe PI'tdIlenI _ .._ on
..~ or MIy . _ PDVIda ... CIlllIicIUon "' out bIIolo.
TIll .......... ... ..,......,.. .... be COIlIidorICIIn CllIllI4Clion ....
... ~or~dIlM1oInoUon _10 _1nIo1llil
_. ~...... aI...1lfOIPICltW ~ J*'I.....
10 ......" . CIIllbIion or .. """"Iion _ lIIquIIlJ sudI .
__ perticipotionln"'_.
c. TIlICII1lI_1n IIliIclI_ 11.___
aI_upon___"-_!he~",
=d_loonllrinlolllil-. lIilll.._-
....... ~ prirnlfyll4lllClDlnl MoooingIyrwndINCI..
_--. ",_lolllhirramICIIII.-..-Io...
Fide... Gawmment, IIlI cIepIItnw1I or _IIII,-..ote...
Form FHWA-U73 (Rev. 3-1M)
85
1nI_Ior_oI_...
cI. The-.clNeptnery~_ptOWid.~
- nctlc8llllftedepnll..... or egency 10 0lII0m IhiI ~ Ie
Ilbn_ . "'" _Ille ..-... prinier) I*IiciDent........1ha1
ill Cllf1il'lCIIlIan _ __ .n IUlIliI&d <it "". Ilacame
_ by _01 c:hangecldlcunl_.
.. Thel.....__..'ll-.s..~.
=~~-==-.="'~~
~:~-===-=~=::
~.,..:.Is~O::'===~=~=
.............
r. The~ prInI8ryl*!lCfpenl_bylUbRillina1b.s
~ Ih8l.IIioUd Ille,.....,........, _c:Iion be enr_
-.. - nac~""'InIO-..y _lilIr_n.-o-
Uan lOllh . ~ wIlD. debe-. .......-. _ hrigIlle,
or--r__tom peIOcIpalIon InlllilClOWOfeCl_.
::=""".-ad by ... ~ or ~ enlering InIo IhiI
. The ~ lJrInwy pMicipanI Iur1hlIr by
-1li.a....~....k....."clUdet/ledoo__~
=.~~~~=-==.~~v~
depIIllnwIIoragenc:yenlering InIO 1hiI_-...........
lIlCdIceUon, In aa_lilIr_ -.... _In" aoIIcfte.
_Ior_"_ .............
I\. A ~ In . ......... bnuction ...., .." upon .
celll_or.~~In._Iilt_
_ilia,,, ilOIdebarrecI. auapended.lnaIIgIlIe. or ~
__ tom !he _ _.'-, _.... 1M
ooIIillcaIion.. -. A........... ~decldellle__
INquency bywlllcllldelermNa IIie eligiDiily or ill principela. EecIl
.,.rlIcipajI!ruy.lluIls ""'__10._'" ~
porlIon or "'" "LIaU d PMin Eaduded F""" ..-.. Procure_
or ~ ~ ~ LilI) lIlNcIIls
c:ompIIed by!heo..-s..-~
L -*1ll CIll<IIand In 11M IoreaoIna ... be .....- 10
...... _1lIIIIimen 01 . .... 01 ricoriIo In orcler lo ..ncI. ..
good IaItI ... _ __ by 1Illa.--. The...........
- W_oI...,edpenllanac.......,lo_ __la
= :"l.~ by. ~nl pe.... II ... onIIwy alUIU 01
I- EacellIIor Ira_ eIIIlorIled under peregraph r of
_~..perlIdpentln.__~
_1nlo._lIor__..,.._wllD.
1lJII*lded. -. NIig", or ~ _ tom
:;'~~=::==.~:=,...::=
Ihlo ..._Ior_or....
Form FHWA-1m (!In. ~l
o
c::=~c::.=;=~=r::"
Iu~~~~~~~_......_orill
.. Are nol ~ -. 1UIpellded. propoud lor
1ilIbe...-. declnd NIigitiIe. or WIl<IlI8riIy __ tom.........
...nuc:liona by rtyFedaiill...- or._
b. .... nac wlllln . ~ period ~ lhiI pqaaI
bnn ClllIWIcled ororhlld.cIvI~_nd ...._ror
...-. or..ud or....... .....In ___
~.~,:~~~f:~~:;
F...... or SIaIe._ __or_d~1l,
II1eft. 1orDarY.1lrIlaIy. IaIdiceIlon or duIJuc:tlon or reards. ..-..g
,.. ............ or -..no tIOlan plQpeI1r,
c. henol ~ IndIcIed lor or OUwwiaeatrftlnallyor~
~:'~c.i"i:==~S:-~llbaf
IhIs cerlIIcalian: ...,
d. .- 110I_ . ~ period ~ IhiI appiceo
~had"'Ofmarepclllllc_eIlcns(F-' _Of
IocIII) ............. lor _ or.....
2. WhanI.. proepeclIve Jlrin!aIY pecOdpanlls unable III COI\iIy...
..,.0I1II._"'1n IhilcerlIflclilkIn.1UCIl ~ partdpanI
__"'__IOIhiI___
2. InatluCllons lor CetlIIIcrion .LowwTlerc:-adT_
lIona:
(ApplIcable 10" __. purd\aM _...d __
u.._ or 125.000 Of mare. 4V CFR 211)
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F...... FHWA-1273 (Reo. 3-841
87
ArrACHllENT A. EMPLOYIIEHT PREFERENCE FOR
APPAI.ACHlAN CON'TRACTS
IApplic8bleID ~ ....._onIy.)
1. Dw1rG II1e porfoomonce 01 IIIlI c:anII8Cl, lhII contnlClct_-
-'10 do _ wIlldlls, or ~..., boo cion. _......
_..... give pnI.......lOq_ -........ NgUlortyNOide
Inlhe ___deIlgnatedbyllle DOL",,*-n IIle contra......'"
1I~.<<"'alUtlreglon.or"'.~ counlInollheSle1e
whereWllhe......... _10 1IIuNd. 8llCepI:
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b. FOI Ill. _ _ 01 lhe _lo.mpIoy
supoo:vIsory<< opocIally~_ perIOrIlel_lo_
an etllcieri _ oIlIIe...- -.
Go FOI".ollIge\Dlollhe_lOolI"~1D
present 01 former ~ _ "'. ...... 01 . IlIwful _
~conhCl, prI:llOided IhelIIIe numborol llOIlNIicIentpnona
em _......regI8llll1e...n 110I_ 20 ptrCeIllol
Ihe runber 01 ~ Ift'II*lred by lhe CD1Ireetor an ...
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2. The.....-lIleI1~job_....u. SIll.. ~
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5. The......._.... Include .. pr-.o 01 SodIanI 1
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END OF SECTION
Form FHWAo 1273 (Reo 3-(4)
o
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88
c
ACOBQM CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DDIYYYY)
08/05/2008
PRODUCER (651)644 -7200 FAX (651)644-9137 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION
lee F. Murphy, Inc. ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE
.... HOLDER. THIS CERTIFICATE DOES NOT AMEND, EXTEND OR
~515 Wabash Ave. #300 ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW,
~t. Paul, MN 55114-2000
INSURERS AFFORDING COVERAGE NAlC#
INSURED INSURER A: Aa Internat'l Specialty Lines II s. [0. (BISJ
teres Envirou.ental Services, Inc. ETAL INSURER B: [o..erce and Industry Insurance [0. (BISA)
3825 85th Avenne North, Suite #101 INSURER C: Hanover Insurance [o.pany
Brooklyn Park, MN 55443 INSURER D:
INSURER E:
COVERAGES
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THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING
ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR
MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH
POLICIES. AGGREGATE LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR ADD'L TYPE OF INSURANCE POLICY NUMBER POLICY EFFECTIVE POLICY EXPIRATION LIMITS
GENERAL LIABILITY PROP 7076886 06/03/2008 06/03/2009 EACH OCCURRENCE $ 1 ,000 , OOC!
- DAMAGE TO RENTED 100,00C!
X COMMERCIAL GENERAL LIABILITY $
= ~ CLAIMS MADE [!] OCCUR MED EXP (Anyone person) $ 5,000
A X Incl. Poll-Occur PERSONAL & ADV INJURY $ 1,000,000
- 2,000,000
X ProC. [lai.s MadeRl ~RO DATE IS 4-15-1999 GENERAL AGGREGATE $
- 2,000,000
GEN'L AGGREGATE LIMIT APPLIES PER: PRODUCTS-COM~OPAGG $
I POLICY [Xl ~r8T n LOC
AUTOMOBILE LIABILITY [A 7076888 06/03/Z008 06/03/2009 COMBINED SINGLE LIMIT
X (Ea accident) $ 1,000,000
ANY AUTO
-
ALL OWNED AUTOS BODILY INJURY
- HIRl ID PDYSUAL DAMAGIl At:V (Per person) $
SCHEDULED AUTOS
B X Dill UCTIBLIl $1,000/$1,000
HIRED AUTOS BODILY INJURY
- (Per accident) $
.!. NON-QWNED AUTOS
PROPERTY DAMAGE $
(Per accident)
GARAGE LIABILITY AUTO ONLY - EA ACCIDENT $
R ANY AUTO OlHER THAN EA ACC $
AUTO ONLY: AGG $
EXCESSIUMBRELLA LIABILITY PROU 7076887 06/03/2008 06/03/2009 EACH OCCURRENCE $ 10,000,00C!
t!J OCCUR D CLAIMS MADE AGGREGATE $ 10,000,00C!
A $
!;i DEDUCTIBLE $
X RETENTION $ 10,00C! $
WORKERS COMPENSATION AND W[ 342-65-16 lZ/08/2007 lZ/08/2008 X I :;,g~J~~ I IOJii-
EMPLOYERS' LIABILITY E.L. EACH ACCIDENT $ 1,000,000
B ANY PROPRIETORlPARTNER/EXECUTlVE
OFFICER/MEMBER EXCLUDED? E.L. DISEASE - EA EMPLOYEE $ 1,000,000
~ yes, describe under E.L. DISEASE - POLICY LIMIT $ 1. 000.000
SPECIAL PROVISIONS below
~~lHER RDX 8406400 08/18/2007 08/18/2008 $7,245,164. Li.it
[ ~ontractors Scheduled Ll ASIlD/RIlNTIlD IlQUIPMIlNT Deductible $10,000.
Equip.ent [overage
LIM T $500,000/DIlD $1,000
~ESCRIPTlON OF OPERATIONS I LOCATIONS I VEHICLES I EXCLUSIONS ADDED BY ENDORSEMENT I SPECIAL PROVISIONS Policy
~ity 01' Sunny Isles Beach, Florida is listed as Additional Iusured aader the General Liability
Policies are Pri.ary. Waiver 01' Subrogatiou applies to Geueral Liability, Auto Liability and
Work-[o.p Policies.
~e: llIIergency Debris [learing and Removal Operations [on tract - UP #08-07-01
CERTIFICATE HOLDER
()
[ity 01' Sunny Isles Beach, Florida
OfFice 01' the [ity [lerk
18070 [ollins Avenue
Fonrth Floor
Sunny Isles Beach, FL 33160
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE
EXPIRATION DATE THEREOF, THE ISSUING INSURER WILL ENDEAVOR TO MAIL
~ DAYS WRmEN NOTICE TO THE CERTIFICATE HOLDER NAMED TO THE LEFT,
BUT FAILURE TO MAIL SUCH NOTICE SHALL IMPOSE NO OBLIGATION OR LIABILITY
OF ANY KIND UPON THE INSURER, ITS AGENTS OR REPRESENTATIVES.
AUTHORIZED REPRESENTATIVE
ek/LAD
<1~6IUJtal.r~r~
ACORD 25 (2001/08)
@ACORD CORPORATION 1988
()
1M PORT ANT
If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. A statement
on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s).
If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may
require an endorsement. A statement on this certificate does not confer rights to the certificate
holder in lieu of such endorsement(s).
DISCLAIMER
The Certificate of Insurance on the reverse side of this form does not constitute a contract between
the issuing insurer(s), authorized representative or producer, and the certificate holder, nor does it
affirmatively or negatively amend, extend or alter the coverage afforded by the policies listed thereon.
()
ACORD 25 (2001/08)
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SECTION 8
BID BOND
STATE OF FLORIDA
Ceres Environmental Services. Inc.
3825 - 85th Avenue North. Suite #101
KNOW ALL MEN BY THESE PRESENTS, that we, Brooklyn.Park. MN 55443 as Principal, and
Safeco Insurance Company of America, Safeco Plaza. Seattle. WA 98185 ,asSurety,areheldandfirmlybounduntothe
City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of
Fi ve Percent (5%) of Amount of Bi d------- Dollars ($ ----------), lawful money of the United States, for the payment
of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors
jointly and severally, firmly by these presents.
COUNTY OF
THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid
dated, August 12th. 20OBfor: RFP #08-07-01 / Emergency Debris Clearing and Removal OperatiQns
WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the
amount of five percent (5%) of the Base Bid be submitted with said Bid as a guarantee that the Proposer would, if
awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10)
consecutive calendar days after written notice having been given of the Award of the Contract.
o
NOW, THEREFORE, the cond~ions of this obligation are such that if the Principal within ten (10) consecutive
calendar days after written notice of such acceptance, enters into a written Contract w~h the City of Sunny Isles
Beach and furnishes the Performance and Payment Bonds, satisfactory to the City, each in an amount equal to one
hundred percent (100%) of the Contract Price, and provides all required Certificates of Insurance, then this obligation
shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the
Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United
States of America, as liquidated damages for failure thereof of said Principal.
IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this
12th day of Auqust ,2008, the name and the corporate seal of each corporate party
being hereto affixed and these presents being duly signed by its undersigned representative.
DOCUMENT CONTINUES ON NEXT PAGE
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By:
Servi ces, I nc. (No Seal)
3825 - 85th Avenue North, Suite #101
Business Address
Brooklyn Park, Minnesota
City, State, and Zip Code
55443
(763) 425-8822
Business Telephone
ATTESTED:
BY:~
Sel!l:lIeta'Y<
Melinda Blodgett, Asst.
"Impress Corporate Seal
----r-
NO ~ C<Jrp>!:l
(763) 425-5636
Business Facsimile
Safeco Insurance Company of America
(Corporate Surety)"
Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as
amended) and be authorized to transact business in the State of Florida.
END OF SECTION
51
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ACKNOWLEDGMENT OF PRINCIPAL (Corporation)
STATE OF:
COUNTY OF:
On this day, August 12, 2008, before me personally come(s) Steven M. Johnson to me
known, who, being by me duly sworn, deposes and says that he/she resides in the City of
Brooklyn Park, MN, that he/she is the Secretary of the Ceres Environmental Services, Inc.
the corporation described in and which executed the foregoing instrument; that he/she knows the
seal of the said corporation; that the seal affixed to the said instrument is such corporate seal; that
it was so affixed by the order of the Board of Directors of said corporation, and that he/she
signed his/her name thereto by like order.
JENNILEE JUNE WITT
Notary Publlc.Sulto of Minnesota
My Cornrniulon Expires
January 31,2012
ACKNOWLEDGMENT OF SURETY
STATE OF: Minnesota
COUNTY OF: Ramsey
On this day, August 12, 2008, before me personally come(s) Jack Cedarleaf II, to me
personally known, who being by me duly sworn, did say that he is the aforesaid officer or
Attorney-In-Fact of the Safeco Insurance Company of America, a corporation; that the seal
affixed to the foregoing instrument is the corporate seal of said corporation, and that said
instrument was signed and sealed in behalf of said corporation by the aforesaid officer, by
authority of its board of directors; and the aforesaid officer acknowledged said instrument to be
the free act and deed of said corporation.
\\,~-<.- ~< '. ..'.'.
~\ f ",
! (_',d':' MELINDA C. BLODGETT
;) \\i;,.;):; NOTARY PUBLIC - MINNESOTA
(~ :''7~~:::' My Commiosion Expires Jan. 31,2013
~.
1Jv1uc.dL
Notary Public
~.
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POWER
OF ATTORNEY
Safeco Insurance Companies of America
Safeco Plaza
Seattle, WA 98185
No. 10279
KNOW ALL BY THESE PRESENTS:
That SAFECO INSURANCE COMPANY OF AMERICA, a Washington corporation, does hereby appoint
*JACK CEDARLEAF II; D.R. DOUGHERTY; CHRISTINE M. HANSEN; KURT C. LUNDBLAD; Saint Paul, Minnesota*
its true and lawful attorney(s)-in-fact, with full authority to execute on behalf of the company fidelity and surety bonds or undertakings
and other documents of a similar character issued in the course of its business, and to bind SAFECO INSURANCE COMPANY OF
AMERICA thereby as fully as if such instruments had been duly executed by its regularly elected officers at its home office.
IN WITNESS WHEREOF, SAFECO INSURANCE COMPANY OF AMERICA has executed and attested these presents
this 30th
day of January
2008
~~~
.
-rA~'
TIM MIKOLAJEWSKI, SENIOR VICE-PRESIDENT, SURETY
CERTIFICATE
Extract from the By-Laws of SAFECO INSURANCE COMPANY OF AMERICA:
STEPHANIE DALEY-WATSON, SECRETARY
"Article V, Section 13. - FIDELITY AND SURETY BONDS ... the President, any Vice President, the Secretary, and any Assistant
Vice President appointed for that purpose by the officer in charge of surety operations, shall each have authority to appoint
individuals as attorneys-in-fact or under other appropriate titles with authority to execute on behalf of the company fidelity and surety
bonds and other documents of similar character issued by the company in the course of its business... On any instrument making or
evidencing such appointment, the signatures may be affixed by facsimile. On any instrument conferring such authority or on any
bond or undertaking of the company, the seal, or a facsimile thereof, may be impressed or affixed or in any other manner
reproduced; provided, however, that the seal shall not be necessary to the validity of any such instrument or undertaking."
Extract from a Resolution of the Board of Directors of
SAFECO INSURANCE COMPANY OF AMERICA adopted July 28, 1970.
"On any certificate executed by the Secretary or an assistant secretary of the Company setting out,
(i) The provisions of Article V, Section 13 of the By-Laws, and
(ii) A copy of the power-of-attorney appointment, executed pursuant thereto, and
(iii) Certifying that said power-of-attorney appointment is in full force and effect,
the signature of the certifying officer may be by facsimile, and the seal of the Company may be facsimile thereof."
I, Stephanie Daley-Watson , Secretary of SAFECO INSURANCE COMPANY OF AMERICA, do hereby certify that the foregoing
extracts of the By-Laws and of a Resolution of the Board of Directors of this corporation, and of a Power of Attorney issue pursuant
thereto, are true and correct, and that both the By-Laws, the Resolution and the Power of Attorney are still in full force and effect.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the facsimile seal of said corporation
this
/ d. #--
day of
~ ,,;/tJod'
~~~
S-1300/SAEF 2/01
Safeco@ and the Safeco logo are registered trademarks of Safeco Corporation.
STEPHANIE DALEY-WATSON, SECRETARY
WEB PDF
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STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD
1940 NORTH MONROE STREET
TALLAHASSEE FL 32399-0783
(850) 487-1395
CERES ENVIRONMENTAL SERVICES INC
3825 85TH AVENUE NORTH
BROOKLYN PARK MN 55443
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STATE OF FLORIDA
DEPARTMENT OF BUSINESS AND PROFESSIONAL REGULATION
CONSTRUCTION INDUSTRY LICENSING BOARD
1940 NORTH MONROE STREET
TALLAHASSEE FL 32399-0783
(850) 487-1395
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MCINTYRE, DAVID A
CERES ENVIRONMENTAL SERVICES INC
1613 FOXWORTH RD
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CAPABILITIES AND EXPERIENCE
OVERVIEW
Ceres is a government-contracting firm that has been in business since 1977. Ceres has been awarded
contracts totaling over $700M in disaster recovery work during the past eight years providing demolition,
construction, and environmental services for a variety of governmental agencies. Ceres has been
awarded and successfully performed contracts in nearly every State of the Union. Our geographic areas
of operations have ranged from Greenland to Puerto Rico, and Hawaii to Ascension Island.
Our mission is to satisfy our customers while performing specialty heavy construction tasks for
governmental units while meeting high standards of ethics, safety, and honesty. We take pride in doing
excellent work, and we are eager to fill a specialty role for our client governmental agencies when they
encounter a situation outside their normal scope of operations. We have filled those types of roles for 30
years and have never defaulted on a contract while generating a long list of customers who commend
Ceres, including the Department of the Navy who stated, in their evaluation of Ceres' work, that Ceres
was "perhaps the finest contractor I have worked with.... "
Ceres has performed very well for a multitude of clients with disaster response services following
hurricanes, tornadoes, ice storms, and other disasters, and we would welcome the opportunity to work for
any government agency.
The core competencies Ceres commits to the performance of our contracts include:
.
Management
Finances and Accounting
Equipment
Subcontractors
Experience
.
.
.
.
MANAGEMENT
Ceres' three company officers all have extensive individual emergency response experience of 31, 21,
and 25 years. Ceres has a professional staff of 47 individuals, including staff that hold degrees in:
Business Administration, Civil Engineering, Forestry, Geology, Science, and Accounting. As part of the
Company's dedication to quality and safety, many of Ceres' management staff are U.S. Army Corps of
Engineers certified in Construction Quality Management, and are Red Cross certified in first aid and have
completed OSHA's 40 hour safety training course.
Ceres' management has demonstrated its ability to respond to large-scale events. In response to
Hurricanes Katrina and Rita in 2005, the U.S. Army Corps of Engineers (USACE) awarded Ceres a
$500M contract for disaster response including the tasks of: loading, hauling, reducing, and dispOSing of
debris and white goods; trimming and removal of hazardous trees; demolition of storm damaged
buildings; collection of household garbage; environmental sampling and monitoring of disposal sites; and
life support services. Geographically, this contract covered an area encompassing 11 Louisiana Parishes
and the operation of 54 reduction/disposal sites. Ceres' management personnel coordinated a record
setting mobilization response and hauled more than 45,000 cubic yards of debris on its first day (in
Jefferson Parish, LA). The large scale quantities successfully completed under this contract include: a
maximum production of 194,584 cubic yards per day; project wide hauling, reducing, and disposing of
over 13.4 million cubic yards of debris and over 315,000 units of white goods; and trimming or removing
over 165,000 hazardous trees.
Ceres' management has demonstrated its ability to respond to multiple events. Following
Hurricanes Katrina, Rita, and Wilma in 2005, Ceres performed emergency response contracts in addition
to the large-scale USACE contract described above. Other contracts performed simultaneously include:
Hurricane Katrina debris removal for the City of Biloxi, MS; Hurricane Wilma debris removal for the City of
Palm Beach Gardens, FL; Hurricane Katrina debris removal for the Parish of Terrebonne, LA; and the
installation of over 22,000 temporary roofs on private residences in two states under two separate "Blue
Roof' contracts with the USACE. During this same period, Ceres maintained its schedule on its non-
C~RB~S
Tab B. General Information
Section B.1. Capabilities and Experience
Page 1 of 6
disaster construction and environmental work for the USDA, USACE, and other customers in CA, TX, AR,
MN, and PR.
Ceres' management has demonstrated its commitment to superior performance and customer
satisfaction. During the Hurricane season of 2005, Ceres had pre-placed contracts with Terrebonne
Parish, LA, and Palm Beach Gardens, FL that became activated due to Hurricanes Katrina and Wilma,
respectively. In both cases, Ceres had management staff on the ground before the Hurricanes made
landfall. It is noteworthy, that with Ceres already fully mobilized and in the midst of moving millions of
cubic yards of debris and installing thousands of temporary roofs from previous Hurricanes Katrina and
Rita, the City of Palm Beach Gardens still received such a high level of service they saw fit to evaluate
Ceres' performance as "Exceptional."
Ceres' management has demonstrated a high level of capability and adaptability during its
performance on Hurricane Georges recovery work for the Corps of Engineers in Puerto Rico. Here, Ceres
successfully mobilized from the United States, operated 17 temporary reduction sites over an area of
3,000 square miles across the island of Puerto Rico, and reduced, processed, and sorted more than 2.3
million cubic yards of debris while simultaneously hauling and disposing of 1 million cubic yards of debris
(and processed material), and installing approximately 3,000 temporary roof repairs. This project was
made more difficult by the fact that this was Ceres' first project in an unfamiliar region where English was
not the native language; and more significantly, the island had a lack of qualified Subcontractors. Ceres
management successfully performed this project by hiring and directly managing more than 1,400 local
employees in lieu of significant subcontracting. This project earned a high customer evaluation.
FINANCES AND ACCOUNTING
Ceres has the ability to provide performance and payments bonds from a treasury-listed carrier in
amounts in excess of $300M per single project. During the 2005 storm season, Ceres provided bonds for
three concurrent Corps of Engineers hurricane response projects with contract award amounts of $500M,
$60M, and $50M. With more than $60M in liquid working capital and additional credit lines available, a
lack of financial resources is never an obstacle for Ceres. In addition, owner and President David
Mcintyre has personally committed an additional $30M of working capital, totaling $90M available to
support the financial strength of the company.
EQUIPMENT
Ceres owns more than 450 pieces of its own disaster response equipment with substantially more
additional equipment available through our subcontractors. In our 2005 response for the USACE on
Hurricane Katrina, Ceres provided more than 7,800 trucks and supporting loading equipment for an 11-
parish region in Louisiana. Ceres-owned equipment augments our subcontractors' equipment and
provides additional flexibility, direct management control, and higher levels of customer responsiveness
and satisfaction.
Because of our extensive company-owned fleet, Ceres can send equipment and personnel to respond to
a disaster regardless of the availability of subcontractors. On a 2002 storm debris project for Kansas City,
MO, Ceres provided more than 500 pieces of equipment for a project requiring completion of the first
pass within 16 days of contract award (the first pass required hauling over 500,000 cubic yards). Ceres
successfully met the 16 day first pass deadline and the Kansas City Project Manager in charge won an
award for his outstanding disaster response performance.
Ceres owns all the life support equipment needed for supporting its own personnel including: mobile living
quarters, food supply, large potable water supply tanks, and large septic storage systems. These systems
save valuable management time in responding to higher category storms. Ceres also has available life
support systems for project-wide support and Government personnel.
Ceres owns four self-contained office trailers including satellite internet connections and satellite phones
as well as additional loaner satellite cell phones for our customers' management teams. Through our
established vendor supply chain we can supply rental satellite phone service to our clients. In addition to
our ample fleet of disaster equipment and heavy equipment, our history in large construction provides us
with a national network of vendors from whom we can source all additional types of heavy equipment that 0
may be useful for any specialty work.
CJ;.BJ;;S
Tab B. General Information
Section B.1. Capabilities and Experience
Page 2 of 6
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For our Jefferson Parish, LA, Hurricane Katrina response, Ceres provided total life support for more than
400 people, and subcontractor fueling services for enough equipment to move 70,OOOCY of debris per
day.
SUBCONTRACTORS
Ceres maintains a large database of screened and qualified subcontractors, including local vendors and
preferred vendors. Our subcontractors have been evaluated on many levels, including past performance,
equipment and personnel availability, mobilization timeframes, insurance, and cost. We always strive to
employ qualified local labor to boost the economy in the areas where we work. It is the intention, policy,
and practice of Ceres to utilize local subcontract services in the performance of the proposed contract to
the maximum extent possible. In the emergency disaster response and recovery activities carried out by
the contract, preference will be given to the extent feasible and practicable to those organizations, firms,
and individuals residing or doing business primarily in the area affected by such major disaster or
emergency. We recognize the advantages obtainable by utilizing other responsible and experienced firms
who are capable of furnishing specialty services and products of high quality. First priority will be given to
those subcontractors who are from or do business in the surrounding area. During our USACE contracted
disaster relief response in the state of Louisiana following Hurricane Katrina FY 05/06, local contractors
were paid 55.9% of the total dollars.
It is the objective of Ceres Environmental Services, Inc. to perform all work associated with this contract in
an efficient and safe manner through the effective administration and management of our equipment,
personnel, subcontractors, and suppliers. In accordance with Ceres Corporate policies and programs, it is
our intention and practice to use, to the maximum extent possible, Local and other Small Businesses (SB)
as well as HUBZone, Veteran-Owned (VOSB), Service Disabled Veteran-Owned (SDVOSB), Small
Disadvantaged (SDB), Women-Owned (WOSB), Historically Black Colleges and Universities (HBCU),
and Minority Institutions (MI) for the provision of equipment, labor, services, and supplies. In our most
recent reporting on our federal contracts, we exceeded our goals in each of the applicable categories.
This report shows that Ceres paid Small Business Concerns 75.6% of the total dollars, with 12.0% going
to SDBs, 13% to WOSBs, 3.3% to HUBZone SBs, 11 % to VOSBs, and 9.5% to SDVOSBs.
In addition to technical and field work that can be subcontracted with this contract, Ceres will make every
effort to identify and utilize SB's, SDB's, HBCU's, and Ml's for supplies and services including but not
limited to the following: office and temporary housing service, cleaning and supplies, housekeeping
services, laboratory supplies and services, safeguarding and security services, and other supplies and
services not typically identified for subcontract opportunities to targeted firms. Additionally, large business
concerns shall be counseled on the identification, evaluation, solicitation, and utilization of targeted
businesses within their scope of services.
Through the application of Ceres' proven capabilities relative to technical performance and contract
administration, it is our intent that the City be provided with the highest level of performance while still
achieving and executing our practice of capturing opportunities for these businesses while acquiring an
expanded base of qualified small businesses. In an effort to add to our already substantial list of qualified,
local subcontractors, Ceres has implemented additional solicitation efforts in reaching firms located or
doing business in the City's regional borders and the surrounding area. As a condition of the section on
Subcontracting, when changes are made to the subcontractor list, the City shall be provided with the
updated list.
While our database of screened and qualified subcontractors consists of over 8,044 firms from all across
the country, it is our intention to draw from a more select list of regionally based subcontractors to provide
the City with the highest level of performance, including rapid mobilization. Other firms that have shown
exemplary performance standards in previous disaster recovery efforts for our company are included in
this list. In achieving compliance with the requirements of this contract, the subcontractors submitted on
the following list have successfully completed similar work on other disaster recovery operations. While
the majority has worked directly for Ceres or our subcontractors, others have submitted their resumes that
outline their work history on other disaster recovery projects. In our subcontractor registration process, all
potential firms are required to take and pass tests designed to demonstrate their knowledge of the
disaster recovery process, including safety, knowledge of FEMA related topics, eligible debris, etc. After
careful scrutiny, the firms that meet our rigorous standards are added to our list of preferred
C~.B~S
Tab B. General Information
Section 8.1. Capabilities and Experience
Page 3 of 6
o
subcontractors. Additionally, after each disaster recovery project, we go through a complete performance
evaluation of each subcontractor that worked on the project.
The group of subcontractors from which we intend to draw for the completion of this contract has
successfully performed similar work on many different events. This includes work on Hurricanes Katrina,
Rita, Wilma, Ivan, Frances, Floyd, and Andrew; ice storm recovery work on projects in Kansas, Missouri,
New York, and Oklahoma; tornado recovery work in Alabama, Missouri, and Tennessee; and disaster
recovery work following the 911 terrorist attacks on the World Trade Center in New York City. The
subcontractors are grouped in Response Regions 1 through 4, based on distance from the City's service
area and will be illustrated in greater detail in Section D.3 Subcontracting Plan.
It is our intention to employ the subcontractors who are best qualified and meet both the City's and Ceres'
standards for completion of this contract. All subcontractors to be selected have been screened through
the Excluded Parties List System and only those shown to have no history on the list will be chosen for
this project.
EXPERIENCE
Ceres has performed disaster recovery work on more than 68 FEMA-reimbursed contracts in excess of
$700M in value, and has been repeatedly selected by federal and local government agencies for pre-
event emergency response contracts. Ceres has performed emergency work contracts of less than
$25,000 and up to $500M. Our clients have provided excellent references based on their satisfaction with
our work. Our experience makes us a superb choice for cities and counties that need the security of a
proven company. As further confirmation of our abilities, Ceres has frequently been selected through an
RFP process for large demolition and construction projects contracted by the U.S. Air Force, Navy, and
Army.
Our expertise in large construction projects also provides us with the managerial expertise necessary to
organize and perform major public projects such as disaster cleanup. Ceres has performed superbly in
construction projects ranging from a large park in Puerto Rico with athletic fields and 30 structures, to 0
levee repair work, to renovation of an underground park in Kentucky. This history exhibits the technical
expertise that ensures all of our customers are pleased with their selection of Ceres. Section C.1 lists
reference information depicting Ceres' experience of performing large-scale disaster response services
during the last five years.
QUALITIES AND ATTRIBUTES
The competencies listed above provide Ceres with a decided advantage in the industry - the ability to
perform regardless of the size or scope of the event. Our clients have benefited from our unique abilities.
. Reliability . Safe
. Responsiveness . FEMA Knowledgeable
. Respected . Client Satisfaction-oriented
. Capable
Reliability
In 1997, Ceres was non-competitively selected by the United States Air Force for an emergency
demolition project at Thule Air Base, Greenland, located 700 miles from the North Pole. This difficult
demolition project consisted of a large, severely damaged building that was in imminent danger of
collapsing on a critical Early Warning Radar station protecting the U.S. East Coast. Unique project
challenges included air lifting a 70,000 pound piece of specialized demolition equipment to Greenland
and performing the work during October where limited daylight, severe cold, and the ever present danger
of strong winds exiting off the Greenland glacier in excess of 200 mph added to its complexity. Ceres was
given an outstanding rating for its performance on this project.
Responsiveness
Over the years, Ceres has developed and refined its ability for rapid response mobilizations. For example,
in Jefferson Parish, LA, Ceres hauled more than 45,000 cubic yards on the first day of operation; in 0
Kansas City, MO, more than 200 trucks were hauling within 72 hours of contract award; in Florida's
Operation Blue Roof, Ceres had more than 180 roofers installing temporary roofs within 72 hours of
CERES Tab B. General Information
Section B.1. Capabilities and Experience
EN v ,.0 N M , NTH Page 4 of 6
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contract award. For Hurricane Andrew, Ceres provided the U.S. Army Corps of Engineers with 25 new
chippers, along with 25 trucks and associated crews within 48 hours of contract award. The clients'
performance requirements were met or exceeded throughout the contracts and subsequently, available
contract extension options were utilized.
Ceres uses local "teaming partners" as well as strategically placed owned equipment staging and office
locations in Bonifay, FL; Palm Beach Gardens, FL; Houston, TX; and LaPlace, LA. Ceres can provide
significant equipment and staffing within 24 hours after storm subsidence.
Respected
National magazines, including Biocycle and Wood Waste Recycling, have featured Ceres' urban wood
waste recycling efforts and emergency debris management services. Ceres was also the honored
recipient of the Minnesota Governor's Certificate of Commendation in 1995 for our innovation in the tree
recycling industry. Our letters of commendation and high post project evaluations are numerous.
Capable
Ceres management is staffed by professionally trained individuals with more than 200 collective years of
experience in disaster recovery management. Ceres provides regular on-going training for field
employees as well as our professional staff. Ceres' superintendents carry the following certifications and
formal training: USACE certification for Quality Control; 30-hour Construction Safety accreditation; and
Hazwoper 40-hour training. Selected Superintendents also have training in asbestos and lead abatement.
Ceres also provides its employees with outside disaster response training through FEMA sponsored
courses.
The U.S. Army Corps of Engineers evaluated numerous offerors on their project management capabilities
and experience and selected Ceres for an award as an Advance Contract Initiative Disaster Debris
Management Contractor.
Safe
We take special care to minimize the risk of injury in the disaster area to both our workers and the general
public - safety first. It is the practice of Ceres to employ a full time Health and Safety Officer. The Health
and Safety Officer is responsible for overseeing Ceres' field Safety Officers who are experienced in
various aspects of safety compliance relative to construction activities, industrial hygiene, and traffic
safety. Safety Officers possess a variety of qualifications including: OSHA 10-hour and 30-hour training
certifications; First Aid and CPR; and Hazwoper 40-hour certifications. Ceres' full time field employees
have CPR/First Aid/AED training.
There were no lost time injuries during all of Ceres' 2005 temporary roofing operations with over 22,000
roofs installed. And no lost time injuries occurred on any of our projects during all of Ceres' 2004 disaster
recovery operations across nineteen Florida counties, with over 1,000 workers in the field.
Ceres was recently named a recipient of the Million Work Hours Award for our superb safety record on
the Katrina Debris project for the U.S. Army Corps of Engineers. This award, along with other awards and
evaluations, can be found in Section C.2 Evaluations.
FEMA Knowledgeable
Ceres has more than 16 years of successful FEMA-reimbursed disaster work. Ceres' management staff
has a long tenure with strong expertise in FEMA requirements for documentation, eligibility, general rules
compliance, and methodologies.
Ceres has individuals on staff with past FEMA experience, and augments the experience of these
individuals with certified FEMA training classes for its general management. Ceres has assisted
numerous clients during the post-disaster reimbursement application process, and our clients have never
been denied reimbursement for Ceres' work. For example, two years after one particular project was
completed, FEMA conducted an audit of a City where the City was unable to provide complete truck
certification logs. FEMA indicated that due to the missing truck documentation, they intended to take a
reimbursement reduction from the City in excess of $1,000,000. When the City notified Ceres about this
matter, Ceres was able to assist the City and provide all the missing information from its well-organized
records; the City subsequently received all of its eligible reimbursement without any reduction.
Cg.B~S
Tab B. Generallnfonnation
Section 8.1. Capabilities and Experience
Page 5 of6
Client Satisfaction-Oriented
Ceres is in business to serve governmental agencies. We recognize that providing customer satisfaction
is critical to our success. Our long list of satisfied customers and the commendation letters and/or
evaluations quoted below speaks for themselves.
I would like to officially express my gratitude and admiration for your leadership and expediency of action
in providing the Corps of Engineers with logistical and operational support. I feel confident that with
leaders like you the Corps of Engineers and the State of Louisiana will have little difficulty in continuing
to succeed in the recovery mission.
o
Wesley Todd, Mission Manager, U.S. Army Corps of Engineers
U.S. Army Corps of Engineers
The City of Palm Beach Gardens recommends Ceres Environmental as a responsive Contractor
Exceptional overall performance evaluation, David Reyes, Operations Director
City of Palm Beach Gardens
The City of Atlanta was very pleased with service that we received from your company. The work was
done very efficiently and completed ahead of schedule. I would highly recommend your company to
others in need of your services.
Mike Ahrens, City Manager
City of Atlanta, Texas
Perhaps the finest contractor we've worked with.
This quote was taken from the official Navy project performance evaluation of Ceres.
Department of the Navy, Naval Facilities Engineering Command, EI Centro CA.
While many out of state contractors used this opportunity to take advantage of the situation, your
organization rose above the rest with superior customer service...
James A. Randolph, Asst. to the Town Manager
Town of Windsor, VA 0
This letter is to strongly recommend Ceres Environmental Services, Inc., as a government contractor.
William T. Hopkins, Director of Planning, Engineering and Public Works
Town of Smithfield, VA
Ceres has given us exemplary service. They have been responsive to the needs that are unique to our
County, they have advised us of FEMA regulations, they have made suggestions to save the County
money and most importantly they conducted their business in a professional manner....1 have been most
impressed by their thoroughness and flexibility.
Donald M. Long, Director of Public Works
County of Isle of Wight, VA
I would like to thank Ceres for the excellent job.... Ceres did an excellent job in the coordination and the
removal of tree damage that occurred.... I would highly recommend them for any future cleanup because
of the proficiency and timely manner in which they operated.
Tim Stevens, Superintendent of State Highways
Rowan County KY Kentucky State Highway Department
We appreciate the work you have done and look forward to working with you in the future.
Jan Barnes, Asst. District Maintenance Manager.
Ceres Environmental Services doing business as Texas Environmental Recycling.
Texas Department of Transportation
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C~.B~5
Tab B. General Information
Section B.1. Capabilities and Experience
Page 60f6
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ORGANIZATIONAL STRUCTURE
Ceres Environmental Services, Inc. is a privately held company owned and operated by its President,
David Mcintyre. The company is headquartered in Sarasota, FL, with other Florida offices, and equipment
facilities, staging sites, and recycling centers in Minnesota, Texas, Louisiana, California, and Puerto Rico.
We also have joint venture agreements in Puerto Rico and the U.S. Virgin Islands.
Ceres is structured so that one or two of the corporate officers can leave headquarters for an extended
period of time and manage projects from the field, while one or two remain at the headquarters to ensure
continuity of management. This proved very useful when Ceres was awarded a $500 million contract by
the U.S. Army Corps of Engineers to perform a disaster debris contract following Hurricanes Katrina and
Rita in which the President and the Vice President both left corporate headquarters to go onsite in
Louisiana for over six months.
Ceres has found its disaster recovery work to be very project-based over the years. In response to this
circumstance, Ceres has organized its disaster response work in a manner that relies heavily on an
Operations Manager (OM) (see the organizational charts on the following pages). The OM supervises a
Program Manager who is in charge of all field production and also supervises a Project Administrator who
is in charge of administrative functions on a project basis. The Program Manager in turn supervises
several Area Managers (whose quantity depends on the size of the project), who supervise Sector
Managers, who supervise Site Managers. The Site Managers supervise a physical location, which may
be a TDSR site, a debris loading site, or a demolition site, and the personnel they supervise are generally
foremen or people physically performing the work.
In addition to the line managers, the Program Manager also supervises the work of a Logistics Manager
and an Area Administrator, who are staff people. At the Sector level, it is customary to have office staff.
The aforementioned hierarchy allows for optimal production in that multiple crews (depending on project
size) are supervised and maintained while all safety, data management, and tracking protocols are being
met in conjunction with quality performance.
The Project Administrator supervises the administrative staff on a field project. He and his staff provide
support for the line managers and supervisors in the field on the jobsite. The Small Business Plan
Administrator locates contracts with and administers relations with subcontractors. On large projects, the
Small Business Plan Administrator may have clerical help, and will provide technical support for our
subcontractors, such as assistance in preparing certified payrolls if required. The Information Technology
(IT) department is responsible for tracking all types of data on the project, record keeping, and database
management, and the accounting staff provides on site support for Ceres personnel.
The Internal Audit department is a fairly new addition to the Ceres management team. During the work on
Hurricane Katrina recovery, especially during the private property debris removal activities, Ceres'
management noticed that the quantity of quality control personnel was very high compared with the
quantity of traditional production personnel. In order to maintain assurance that a project was proceeding
as it should, and that personnel in all aspects of the project are performing as they should, Ceres has
instituted the position of Internal Audit Manager, who supervises Audit Managers. These individuals
review activities in the field as well as review files in the office to be sure that all Ceres employees are
doing their work as specified in the contract. The rigors of a Six Sigma program are not planned, but
Ceres senior management believes that this addition to our organization will help Ceres strengthen its
performance.
Ceres maintains a Corporate Health and Safety Officer to whom an Environmental Manager and a Project
Safety Officer report for each project underway. Sector Managers report to the Environmental Manager
and Project Safety Officer, and functional specialists work in the field with specialized training to fill
specific needs such as asbestos inspections.
The cac System Manager reports directly to the Company President, and supervises the area cac
Managers, who in turn supervise the Sector cac managers, who in turn supervise the functional
specialists.
C~RBsS
Tab 8 General Information
Section 8.2 Organizational Structure and Charts
Page 1 of 3
Debris Removal and Reduction Chain of Command
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Sector Sector Sector Office
~a~ager Manager Manager Staff
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Sector Sector Sector Office
Manager Manager Manager Staff
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CERES 014
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Pro' ect Contractor Qualit
"Altern-ate CQ'C'
System
~-~
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Administrative
Support
Projected Ratios: Up to 8 direct reports at each level are planned. Thus, three Area Managers can supervise up to a total of 24
Sector Managers, who in turn can supervise up to a total of 192 Site Managers.
*CQC Functional Specialists are trained specialists who work in one facet of quality control, such as a TOSRS QC specialist who
only works at TOSR sites, or a demolition QC specialist who only works on demo projects. or a debris QC specialist who uses
the AOMS system at a loading site.
CERES_012
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Cs.B~S
Tab B General Information
Section B.2 Organizational Structure and Charts
Page 2 of 3
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Services
(e.g.-Lab)c
- I
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Monitoring
- Manager
Corporate
Health and
Safety Officer
~-""'''''^=.
Environmental
, Manager
[Environmental Officers
, and Functional
, &~Specialists&!. .
(HTW, TDSRS) ,
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. . . .
. . . .
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CERES_013
Tab B Generallnfonnation
Section B.2 Organizational Structure and Charts
Page 3 of 3
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FINANCIAL RESOURCES
Ceres can provide performance and payment bonds from an 'A' rated, treasury-listed carrier in amounts
in excess of $400 million per project. With more than $60 million in liquid working capital and additional
credit lines available, a lack of financial resources is never an obstacle for Ceres. In addition to this,
owner and President David Mcintyre, has personally committed an additional $30 million of working
capital, totalina $90 million available to support the financial strenath of the company.
Ceres has an established solid 10 year banking relationship with Wells Fargo Bank as well as other
financial institutions. Financial concerns such as short term cash flow are not an obstacle for Ceres.
The company is able to perform work with its own funds and the timing of payments from customers is a
non-issue for the corporation. On the Hurricane Katrina Project, Ceres had up to $140 million in open
invoices to the USACE, without an interruption in work performance or delays in payments to the
subcontractors.
Bank of Record (Letters Attached):
Wells Fargo
C>
Surety Company Contact (Letter Attached):
Jack Cedarleaf II
Cedarleaf, Cedarleaf & Cedarleaf, Inc.
360 West Larpenteur Avenue
St. Paul, MN 55113
651-488-6666 telephone
Insurance Company Information (Insurance Certificate Attached):
Rodney Skrypek
Lee F. Murphy, Inc.
2515 Wabash Avenue #300
St. Paul, MN 55114-2000
651-644-7200 telephone
(See Attachments)
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C~RBsS
Tab B General Information
Section B.3 Financial Strength
Page 1 of 1
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CERES ENVIRONMENTAL SERVICES, INC
FINANCIAL STATEMENTS
AS OF DECEMBER 31, 2007
PRELIMINARY - INTERNAl REPORT
As of June 25, 2008, the Ceres Envrionmental Services, loc. 2007 audited financial statement is not yet
available. Attached is the 2006 audit report and a preliminary 2007 balance sheet and income
statement for the Company.
There has not been any significant change in the financiai condition of the Company since 2006 and
we do not expect the preliminary 2007 numbers to be materially modified by our auditors.
~~
~-,,2~-()i'
Jeffrey J. Zahn
Chief Financial Officer
Ceres Environmental Services, Inc.
Date
CERES ENVIRONMENTAL SERVICES, INC
BALANCE SHEET
AS OF DECEMBER 31, 2007
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PREUMINARY - INTERNAL REPORT
ASSETS
2007
Current Assets
$70,236,355
Other Assets
5,133,723
Total Assets
$75,370,078
UABIUTIES AND STOCKHOLDER'S EQUITY
Current Liabilities
$63,817,301
Other Liabilities
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11,552,777
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Stockholder's Equity
Total Liabilities and Stockholder's Equity
$75,370,078
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CERES ENVIRONMENTAL SERVICES, INC
INCOME STATEMENT
FOR THE TWELVE MONTHS ENDED DECEMBER 31, 2007
PRELIMINARY - INTERNAL REPORT
REVENUE
EXPENSES
NET INCOME
-
2007
$104,331,755
37,639,449
$66,692,306
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CERES ENVIRONMENTAL SERVICES, INC.
3825 85TH A VENUE NORTH
BROOKLYN PARK, MINNESOTA 55443
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AUDITED FINANCIAL STATEMENTS
DECEMBER 31, 2006
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Ceres Environmental Services, Inc.
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CONTENTS
Independent Auditor's Report '
Page
1
Financial Statements
Balance Sheets
Statements of Income and Retained Earnings
Statements of Cash Flows
Notes to Financial Statements
2
3
4
5-9
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JOHN A. KNUTSON & CO., PLLP
CERTIFIED PUBUC ACCOUNTANrS
1781 PRIOR AVENUE NORTIl
FALCON HElGlITS. MINNESOTA 55113
INDEPENDENT AUDITOR'S REPORT
Board of Directors
Ceres Environmental Services, Inc.
Brooklyn Park, Minnesota
We have audited the accompanying balance sheets of Ceres Environmental Services, Inc. as of December 31,
2006 and 2005, and the related statements of income and retained earnings, and cash flows for the years then
ended. These financial statements are the responsibility of the Company's management Our responsibility is to
express an opinion on these financial statements based on our audits.
We conducted our audits in accordance with auditing standards generally accepted in the United States of
America. Those standards require that we plan and perform the audit to obtain reasonable assurance about
whether the financial statements are free of material misstatement An audit includes consideration of internal
control over financial reporting as a basis for designing audit procedures that are appropriate in the
circumstances, but not for the purpose of expressing an opinion on the effectiveness of the Company's internal
control over financial reporting. Accordingly, we express no such opinion. An audit also includes examining,
on a test basis, evidence supporting the amounts and disclosures in the fil1Rnrnal statements, assessing the
accounting principles used and significant estimates made by mfl1Ulgell1ent, as well as evaluating the overall
financial statement presmtation. We believe that our audits provide a reasonable basis for our opinion.
In our opinion, with the eltception of the matter disclosed in the following paragraph, the financial statements
referred to above present fairly, in all material respects,the financial position of Ceres Environmental Services,
Inc. as of December 31,2006 and 2005, and the results of its operations and its cash flows for the years then
ended in confonnity with accounting principles generally accepted in the United States of America.
Accounting principles generally accepted in the United States of America require that where a Company is the
primary beneficiary of a variable interest entity, the Company must consolidate that entity's financial
information with their own. Management has elected not to consolidate variable interest entities: If generally
accepted accounting principles bad been followed, total assets would have increased by approximately
$2,903,000, tota11iabiliti.es would have increased by approximately $2,335,000, equity would have increased by
approximately $568,000, and net income would have decreased by approximately $582,000 as of December 31,
2006. Total assets would have increased by approximately $3,989,000, total liabilities would have increased by
approximately $2,839,000, equity would have increased by approximately $1,150,000, and net income would
have increased by approx.iIIu$lly $161,000 as of December 3], 2005.
t~~=.:~ PUP
Certified Public Accountants
September 19, 2007
AMERICAN INSTI1UTE OF CERT1F1ED puauc ACCOtJm'ANTS
PCPS - PRIVATE COMPANIES PAAC11CE SECTION
MINNESOTA SOCIETY Of CER.1lFIED PUBUC ACCOUNTANTS
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Ceres Environmental Services, Inc.
BALANCE SHEETS
December 31, 2006 and 2005
ASSETS
8
2006 2005
CURRENT ASSETS
Cash and cash equivalents (Note 2) $ 87,311,620 $ 33,400,794
Accounts receivable
Completed contracts, net of allowance for doubtful
accounts of $200,000 and $600,000 for
2006 and 2005, respectively (Note 2) 3,982,470 1,533,193
Uncompleted contracts
Current billings 15,997,842 2,843,561
Retained percentage 4,378,734 15,945,798
Other 39,714 8,354
Due from related party (Note 7) 5,365,716 3,085,441
Note receivable 18,864 -0-
Prepaid expenses 55,577 114,003 0
Refundable income taxes 107,931 -0-
Costs and estimated earnings in excess of
billings on uncompleted contracts (Note 3) 75,066 74,993,290
Total current assets 1 I 7,333,534 131,924,434
PROPERTY AND EQUIPMENT (Note 5)
Construction equipment
Office furniture and equipment
Leasehold improvements
11,746,011
225,049
73,458
12,044,518
6,449,044
5,595,474
Less accumulated depreciation
Property and equipment, net
OTHER ASSETS (Note 7)
Due from related party
Investment in partnership
Total other assets
653,296
500
653,796
9,828,029
297,066
32,192
10,157,287
6,251,065
3,906,222
797,296
500
797,796
$ 123,582,804 $ 136,628,452
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TOTAL ASSETS
See Notes to Financial Statements.
Ceres Environmental Services, Inc.
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BALANCE SHEETS
December 31, 2006 and 2005
LIABILITIES AND STocKHoLDER'S EQUITY
2006 2005
CURRENT LIABILITIES
Accounts payable $ 51,820,157 $ 59,538,136
Due to related party (Notes 4 and 7) 30,345,588 390,773
Accrued liabilities
Contract costs 11 ,844,948 7,119,500
Payroll and payroll taxes 5,550,238 6,813,554
Sales taxes 10,831 6,752
Insurance 1,359,276 -O~
Interest 570,000 3,631
Other 27,350 ~o-
Billings in excess of costs and estimated earnings
on uncompleted contracts (Note 3) -0- 728,143
0 Dividends payable -0- 18,807,000
Current maturities of long~term debt (Note 5) -0- 3,966,139
Total current liabilities 101,528,388 97,373,628
STOCKHOLDER'S EQUITY
Common stock, $.01 par value
Authorized 1,000,000 shares
Issued and outstanding 100..000 shares
Additional paid-in capital
Retained earnings
Total stockholder's equity
1,000
1,222,717
20,830,699
22,054,416
1,000
1,222,717
38,031,107
39,254,824
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TOTAL LIABll..ITIES AND
STOCKHOLDER'S EQUITY
$ 123,582,804 $ 136,628,452
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Ceres Environmental Services, Inc.
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STATEMENTS OF INCOME AND RETAINED EARNINGS
Years Ended December 31,2006 and 2005
GROSS PROFIT
2006 2005
$ 200,321,968 $ 216,347,370
165,719,279 165,897,312
34,602,689 50,450,058
918,101 451,611
33,684,588 49,998,447
7,441,752 12,616,574
26,242,836 37,381,873
1,590,607 322,145 0
(645,847) (64,637)
440,260 (30,034)
1,300,957 962,200
440,674 117,859
-0- - (2,807)
3,126,651 1,304,726
29,369,487 38,686,599
REVENUE
DIRECT COSTS
EQUIPMENT DEPRECIATION
ADJUSTED GROSS PROFIT
GENERAL AND ADMINISTRATIVE EXPENSES
OPERATING INCOME
OTHER INCOME (EXPENSE) (Note 7)
Interest income
Interest expense
Provision for bad debts, net
Rental income
Miscellaneous
Loss on sale of equipment
NET INCOME
RETAINED EARNINGS
Beginning of year
38,031,107 18,151,508
Dividends declared
(46,569,895) (18,807,000)
$ 20,830,699 $ 38,031,107
End of year
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See Notes to Financial Statements.
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Ceres Environmental Services, Inc.
STATEMENTS OF CASH FLOWS
Years Ended December 31,2006 and 2005
CASH FLOWS FROM OPERATING ACTIVITIES
Net income
Adjustments to reconcile net income to net
cash provided by operating activities
Depreciation
Provision for bad debts
Loss on sale of equipment
(Increase) decrease in assets
Accounts receivable
Due from related parties
Note receivable
Prepaid expenses and refundable income taxes
Costs and estimated earnings in excess of billings
Increase (decrease) in liabilities
Accounts payable
Due to related parties
Accrued liabilities
Billings in excess of costs and estimated earnings
Net cash provided by operating activities
CASH FLOWS FROM INVESTING ACTMTIES
Advances to related parties, net
Expenditures for property and equipment
Proceeds from sale of equipment
Net cash provided (used) by investing activities
CASH FLOWS FROM FINANCING ACTIVITIES
Payments on line of credit, net
Proceeds from additional long-tenn debt
Principal payments on long-term debt
Advances from related parties, net
Dividends paid
Net cash provided (used) by financing activities
2006 2005
$ 29,369,487 $ 38,686,599
NET INCREASE IN CASH AND
CASH EQUIVALENTS
CASH AND CASH EQUIVALENTS
Beginning of year
. End of year
SUPPLEMENTAL DISCLOSURES
Interest paid
1,078,914 460,217
(384,683) 30,034
-0- 2,807
(3,683,171 ) (13,372,601)
(2,416,031 ) (552,210)
(18,864) -0-
(49,505) 84,607
74,918,224 (54,710,095)
(7,717,979) 53,244,526
-0- (272,653)
5,419,206 12,712,893
(728,143) 489,986
95,787,455 36,804,110
-0- (3,367,184)
(2,768,166)" (2,162,844)
-0- 38,265
(2,768,166) (5,491,763)
-0- (2,000,000)
154,828 3,966,139
(4,120,967) (849,221)
30~234,571 -0-
(65,376,895) -0-
(39.108.463) 1.116.918
53,910,826 32,429,265
33,400,794 971,529
$ 87,311 ,620 $ 3j,400,794
$ 79,478 $ 53,547
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See Notes to Financial Statements.
Ceres Environmental Services, Inc.
NOTES TO FINANCIAL STATEMENTS
C)
1. SUMMARY OF SIGNIFICANT ACCOUNTING POliCIES
Nature of Business
The Company provides a variety of servi~es including emergency response, wood waste recycling,
construction, demolition, underground tank installation and removal, environmental consulting, and snow
removal.
Use of Estimates
Preparation of financial statements in conformity with accounting principles generally accepted in the
United States of America requires management to make estimates and assumptions that affect certain
reported amounts and disclosures. Significant estimates include those assumed in detennining accrued
contract costs, earned revenue under the percentage~of-completion revenue recognition method, the
allowance for doubtful accounts, depreciation, and computing earned premiums under auditable insurance
policies. Accordingly, actual results could differ from those estimates.
Cash Equivalents
Cash equivalents consist of short-term, highly liquid, interest bearing investments that have original
maturities of three months or less.
Revenue and Cost Recognition 0
The Company reports revenue from construction contracts on the percentage-of-completion method.
Percentage-of-completion is measured by the percentage of total costs incurred to date to estimated total
costs for each contract Because of the inherent uncertainties in estimating costs, it is possible that the
Company's estimates of costs and revenues may be revised prior to contract completion. Contract costs
include direct subcontractors, materials, labor, outside equipment rental, internal equipment, and other
direct costs. Provisions for estimated losses on lUlcompleted contracts are made in tbe period in which
such losses are determined. Revisions in cost and profit estimates are reflected in the accounting period
when the facts that require the revision become known. Claims are recorded in revenues when realization
is probable and the amount can be reliably estimated.
The Company is currently performing the largest contract in its history. The Hurricane Katrina US Army
Corps of Engineers contract is approximately 10 times larger than its next largest contract. Home office
support for this contract will continue long after contract payments have been received and the contract is
recognized as complete for financial reporting purposes. The Company intends to continue matching
home office overhead expenses in later contract periods to the revenues for the Katrina contract to provide
a fair and accurate reporting of costs attributable to that project
Property and Depreciation
Property and equipment are carried at cost Maintenance and repairs are charged to operations and
additions or improvements are capitalized. Items of property sold, retired, or otherwise disposed of, are
removed from the asset and accumulated depreciation accounts and any gains or losses thereon are
reflected in operations.
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(Continued)
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Ceres Environmental Senices, Inc.
NOTES TO FINANCIAL STATEMENTS
1.
SUMMARY OF SIGNlFICANT ACCOUNTING POLICIES (Continued)
Property and Depreciation (Continued)
Depreciation is computed using the straight~line method over the following estimated service lives:
Tvoe of Asset
Construction equipment
Office furniture and equipment
Leasehold improvements
Lives
3 to 10 Years
5 to 15 Years
10 to 40 Years
Income Taxes
The Company elected to be taxed as an S corporation, whereby all taxable income or loss flows through
to the stockholder to be taxed at the individual level. Therefore, no provision for income taxes has been
made.
The Company declares dividends to cover individual income taxes on corporate earnings passed through
to the stockholder.
Reclassification
Administrative charges have been reclassified on the December 31, 2005 financial statements from
general and administrative expenses to other income to confOlm to the December 31, 2006 classification.
There was no effect on net income or retained earnings as previously reported.
2.
CONCENTRATIONS OF RISK AND FINANCIAL INSTRUMENTS
Financial instruments that potentially subject the Company to significant concen~tions of credit risk
consist principally of cash and cash equivalents and accounts receivable.
Cash and Cash Equivalents
The Company maintains money market funds that are not insured by the Federal Deposit Insmance
Corporation (FDIC). At December 31, 2006, amounts 011 deposit in money market funds totaled
approximately $63,200,000. In addition, amounts on deposit at three banks exceeded the amount insured
by the FDIC by approximately $1,800,000. The Company also invests excess funds overnight in cash
equivalents that are not insured by the FDIC. Total cash equivalents in overnight deposits were
approximately $21,700,000 at December 31,2006.
Accounts Receivable and Uncollectibles
In the normal course of business, the Company grants limited unsecured credit to its customers, which are
located throughout the United States. If problems arise in obtaining payment., a lien is filed on the related
contract An allowance for doubtful accounts is provided to estimate collection losses based on historical
collection experience and review of the elUTent status of existing receivables.
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Ceres Environmental Services, Inc.
NOTES TO FINANCIAL STATEMENTS
3. COSTS AND ESTIMATED EARNINGS ON UNCOMPLETED CONTRACTS
The following is a summary of uncompleted contractS:
Costs incurred to date
Estimated earnings/gross profit to date
Earned billings to date
Less billings to date
Net excess costs
2006
$298,880,740
50.115.920
348,996,660
348.921.594
$ 75.066
Included. in the accompanying balance sheets under the following captions:
Costs and estimated earnings in excess of billings on
uncompleted contracts
Billings in excess of costs and estimated earnings on
uncompleted contracts
Net excess costs
$
75,066
$
-0-
75.066
4. DUE TO RELATED PARTY
2006
Note Payable Stockholder
Due on demand with interest at 5%. Unsecured. Accrued interest
was $570,000 as of December 31, 2006. $30,345,588
Other
Non-interest bearing amounts. Unsecured
Due to related party
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$30.345.588
5. LONG-TERM DEBT
Long-term debt consists of the following:
8
2005
$198,540,903
69.001.523
267,542,426
193.277.279
$ 74.265.147
$ 74,993,290
(728.143)
$ 74.265.147
2005
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$
-0-
390.773
$ 390.773
2006 2005
Installment note dated October 2005 secured by equipment with
interest at 6.5%. Original maturity October 2009. Paid off
February 2006. $
-0-
Installment note dated November 2005 secured by equipment with
interest at 6.5%. Original maturity November 2008. Paid off
February 2006.
-0-
Installment note dated November 2005 secured by equipment with
interest at 6.6%. Original maturity November 2009. Paid off
February 2006.
$1,800,300
1,876,040
-0- 289.799 0
-0- 3,966,139
-0- 3.966.139
$ -0- $ -0-
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Less current maturities
Long-term debt
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Ceres Environmental Services, Inc.
NOTES TO FINANCIAL STATEMENTS
6.
RETIREMENT PLAN
The Company maintains a profit sharing plan~ including a 401(k) feature~ covering all full-time
pemlanent employees; age 21 or older, with one year of service. The plan allows discretionary employer
and employee contributions. No discretionary employer contributions were elected for the years ended
December 31 ~ 2006 or 2005.
7.
RELATED PARTY TRANSACTIONS AND COMMITMENTS
Leases
The Company leases office and yard facilities in Minnesota and Texas under a one year triple net lease
dated January 1~ 2006 from a limited liability partnership owned 90 percent by the Company's
stockholder and 10 percent by the Company. The Company accounts for this investment using the cost
method Monthly rent is $8,000 for the Minnesota facility and $4~000 for the Texas facility. Total rent
expense was $144,000 for each of the years ended December 31,2006 and 2005.
Effective April 2005, the Company began leasing yard facilities in Florida under a manth-to-month lease
from the Company's stockholder. Monthly rent is $2,000. Total rent expense was $24,000 and $18,000
for the years ended December 31, 2006 and 2005, respectively.
The Company leases office space and equipment from unrelated parties on a month-te-month basis to
satisfy short-term needs on specific construction projects. Total rent expense under these leases was
$2,155,808 and $1,040,555 for the years ended December 31, 2006 and 2005, respectively.
The Company leases land in California from unrelated parties on a month-to-month basis. Rent is $500
per month. Total rent expense was $6,000 for each of the years ended December 31,2906 and 2005.
Contract Services, Administrative Services, and Rental Income
The Company subcontracted services from a Puerto Rican company wholly owned by the stockholder.
The Company incurred subcontract fees of approximately $171,315 and $616,000 for the years ended
December 31, 2006 and 2005, respectively. The Company charged the related entity management fees
totaling $2,643,345 and $1,511,114 far the years ended 2006 and 2005, respectively. These fees are
reflected in the Company's contract revenue and direct costs.
The Company charged the related entity administrative fees totaling $271,367 and $106,154 for the years
ended 2006 and 2005, respectively. These fees are reflected in other income.
The Company charged the related entity rent for equipment used on certain construction projects totaling
$1,295,450 and $957,600 for the years ended 2006 and 2005, respectively. These fees are reflected in
rental income. There are no long-term rental agreements in place at December 31, 2006 and 2005.
Due from Puerto Rican Company
Amounts were due from a Puerto Rican company wholly owned by the stockholder totaling $5,365,716
and $3,085,441 as of December 31, 2006 and 2005, respectively.
(Continued)
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Ceres Environmental Services, Inc.
NOTES TO FINANCIAL STATEMENTS
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7. RELATED PARTY TRANSACTIONS AND COMMITMENTS (Continued)
Due from Limited Liability Partnership
Amounts were due from the limited liability partnership previously discussed totaling $653,296 and
$797,296 as of December 31, 2006 and 200~~ respectively.
Due to Related Party
A note payable was due to the stockholder as of December 31, 2006 as discussed in Note 4.
Non-Interest bearing amounts were due to the stockholder totaling $390,773 as of December 31,2005.
8. LEGAL PROCEEDINGS
The Company is involved in various claims and litigation arising in the ordinary course of business.
Subject to the uncertainties inherent in estimating the outcome of these claims and litigation, management
believes that the results would not have a materially adverse effect on the Company's financial condition,
results of operations, liquidity, or cash flows.
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The Private Bank
900 East Wayzata Boulevard
Mezzanine
Wayzata, MN 55391
March 17,2008
To Whom It Concern:
The purpose of this letter is to provide you ,,,,ith notice that David A. McIntyre is a client
of the Private Bank of Wells Fargo and has maintained significant balances with our
group since 2003. Throughout our relationship, Mr. McIntyre has consistently
maintained large account balances in both his investment and checking accounts.
Throughout 2007 and 2008, Mr. McIntyre has maintained personal balances in excess of
$92,000,000. The accounts are being managed with a very short-teon and conservative
focus. The entire portfolio is convertible to cash on 3-4 days notice.
If you have any questions regarding our relationship with David McIntyre, please contact
me at (612) 667-0388.
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Sincerely,
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Stanton Storm
Senior Vice President
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THE PRIVATE BANK
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Cedarleaf, Cedarleaf & Cedarleaf, Incm
SURBY BOND AND CONSTRUCTION INSURANCE SPECIALISTS
July 26th, 2007
Re: Ceres Environmental Services, Ine. & Ceres Caribe, Ine.
Contractor's Qualification Statement
To Whom It May Concern:
The Cedarleaf Agency, as general surety agents, has handled the bonding requirements of
Ceres Environmental Services, Inc. and Ceres Caribe, Inc. for over 25 years. Their
project management and financial responsibility has always been exceptional. We have
bonded individual projects in excess of $400,000,000 and have authorized work
programs in excess of $400,000,000.
Presently, their bonds are written with the Safeco Insurance Company of America.
Individual job limits and total work program limits are in excess of $400,000,000 and
$400,000,000 respectively.
If additional information is required, please feel free to contact this office.
Sincerely,
Jack Cedarleaf II
Attorney-In-Fact
Safeco Insurance Company of America
JCll:mcb
..,:I-};,....
(~') ill
"'~., ===
360 WEST LARPENTEUA AVENUE . ST. PAUL, MINNESOTA 55113 . (651) 488-6666
Insurance Fax (651) 488-9932 . Bond Fax (651) 251-6480
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PS8l
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PRIME SECURITY BANK
July 19,2007
To Whom It May Concern:
Re: Ceres Environmental Services, Inc.
Dear Sir/Madam:
I am writing this letter to provide you with a reference for Ceres Environmental SeIVices, Inc. Ceres has been a
significant, stable, long-term customer in good standing with our ban1c
Historically, Ceres has been in a highly liquid position with our bank, maintaining average deposit balances in
2006 and on a year-to-date basis in 2007 in excess of7 figures.
O Our bank has mentioned to the management team at Ceres that we would be more than interested in providing a
line of credit, if needed, for working capital and liquidity requirements in excess of 7 figures.
Please feel free to contact me at (952) 403-6400 or at tfox(W,primesecuritv.com if you have any additional
questions or if! can be of additional assistance in any way.
~
Thomas W. Fox
Senior Vice President
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1305 Vierling Drive. Shakopee, MN 55379 · Phone: (952) 403-6400. Fax: (952) 403-6272
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CURRENT CONTRACTS
Current Pre. Position Contracts for Ceres Environmental Services, Inc. Ceres Environmental Services, Inc. currently has
thirty-seven Debris Removal and Disposal contracts in place, twenty-six in the state of Florida, and eleven in other locations.
Volusia County
School Board
( Hernando County )
~ ..~~. ."
Deltona
( Southwest Florida ,
( Pasco County District~
~ ~. .'- --, ......?',?-.. . ..
[~ills~Or~Ugh ,c,o.~nt~~
[ Longboat Key 1
~~ -.-~
Sarasota ~
~~'.? ." ... .~ '-~ '
(
Venice
~
( Miami Beach }
.----~ ..",.---.--
C~RBsS
Tab B Generallntormation
Section B.4 Current Contracts
Page 1 of 6
l..~' @:l=l';:;'"
"li<."
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CERES_OO6
C~BJ;;S
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Tab B General Information
Section B.4 Current Contracts
Page 2 of6
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CUSTOMER/POC I CONTRACT/SERVICE PERIOD
Southeast Public Service Authority of VA (SPSA)
723 Wood lake Drive
Chesapeake, VA 23320.
Contract # 0055-08, Hurricane Disaster
April 1, 2008 through March 31, 2013
One (1) of Three (3) contractors selected
City of Casselberry, FL
Phyllis Wallace
95 Triplet Lake Drive
Casselberry, FL 32707
(407) 262-7725
:r
Debris Removal and Debris Reduction & Site Management
Services
July 25, 2005 through July 25, 2008
One (1) of Three (3) Contractors selected
City of Palm Beach Gardens, FL
Arthur DeRostaing
10500 North Military Trail
Palm Beach Gardens, FL 33410
(561) 804-7014
<31
Disaster Recovery Services
06 July 2005 to Approx. July 20, 2011
J
L1!'
Village of Wellington, FL
Purchasing Department
14000 Greenbriar Blvd.
Wellington, FL 33414
(561) 791-4783.
Disaster Recovery Services (one of multiple contractors)
October 2007 through 2010
Indian River County, FL
Jim Davis
1840 25th St. Suite N-118
Vero Beach, FL 32960
(772) 567-8000, ext. 1245
Hurricane Debris Removal & Disposal (secondary contract)
July 05 to December 08.
Town of Longboat Key, FL
Gerald Wilson, Purchasing Manager
501 Bay Isles Road
Longboat Key, FL 34228-3196
(941) 316-1943.
Emergency disaster Assistance Recovery
C~RBfg5
Tab B General Information
Section B.4 Current Contracts
Page 3 of 6
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Escambia County, FL
Claudia Simmons, Purchasing Chief
213 Palafax Place, 2nd Floor, P.O. Box 1591
Pensacola, FL 32597
(850) 595-4987.
C
Disaster Debris Removal and Recovery Services (one of
multiple pre-selected contractors)
September 2006 to September 2009.
South Florida Water Management District
Johanna Labrada, Contract Administrator
3301 Gun Club Road
West Palm Beach, FL
(561) 682-2720,
Ci
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Emergency Hauling Services
December 2006 to December 2009
Ve
(9.4, ",,,
'." _'k-.
Volusia County, FL School Board
Kathlyn Pletcher
Purchasing Department,
200 North Clara Avenue, P.O. Box 2118
DeLand, FL 32721
(386) 734-7190, ext. 20587
St.'J L
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Debris Clearing & Removal
June 29, 2005 to April 30, 2009
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'i(l~~:
Hillsborough County, FL
John Hollingshead, CPPB, FCPA Senior Procurement Analyst
Department of Procurement Services
P.O. Box 1110
Tampa, FL 33601
(813) 272-5790
Disaster Debris Management Services
May 16,2007 to July 31,2009.
District School Board of Pasco County
Chrystal Cahill, Buyer Assistant
Purchasing Department
20430 Gator Lane, FL 34638
(813) 794-2234.
Debris Cleaning & Removal,
May 1, 2008 to April 30, 2009
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Tab 8 Generallnfonnation
Section 8.4 Current Contracts
Page 4 of6
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Corpus Christie Housing Authority
Mark Hallowell, Vice President of Procurement
3701 Ayers Street
Corpus Christie, TX 78415
(361) 889-3396.
Debris Management Services
July 2007 through July 2009
City of Port St. Lucie, FL
Dorene Foss, Contract Facilitator
121 SW Port St. Lucie Boulevard
Port St. Lucie, FL 34984
(772) 871-5223
Emergency Debris Collection and Removal Services
September 1, 2007 through November 30, 2009
( ,
City of Miami Beach, FL
Ms. Maria Estevez, Procurement Department
1700 Convention Center Drive 4th Floor
Miami Beach, FL 33139
(305) 673-7490
Disaster Debris Recovery Services
August 1, 2007 through July 31,2010
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Jefferson Parish, LA
Purchasing Department
200 Derbigny Street, Suite 4400
Gretna, LA 70053
(504) 364-2678
Prequalification for Post Disaster Debris Collection - Large
Events
August 22, 2007 through December 31, 2008
City of Norfolk, VA
City Manager
1101 City Hall Building, 810 Union Street
Norfolk, VA 23510
Hurricane and Other Disasters, Debris Removal, Reduction
and Disposal
April 1, 2008 through March 31, 2013
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Tab 8 General Information
Section 8.4 Current Contracts
Page 5 of 6
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ACI Debris - SATOC USVI
May 1, 2008 - April 30, 2009
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Tab 8 General Information
Section 8.4 Current Contracts
Page 6 of 6
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CORPORATE STAFF AND KEY MANAGEMENT PERSONNEL
Ceres Environmental Services, Inc. Principals are: David Mcintyre, President; John Ulschmid, Vice
President; Steven M. Johnson, Secretary. Ceres' professional staff includes these three corporate
officers who have extensive individual emergency response experience of 31, 21, and 25 years
respectively at Ceres. Ceres has additional professional staff of more than 30 individuals including those
holding degrees in: Civil Engineering, Business Administration, Forestry, Geology, Science, and
Accounting. As part of the Company's dedication to quality and safety, many of Ceres' management staff
are u.S. Army Corps of Engineers certified in Construction Quality, are Red Cross certified in first aid,
and have completed OSHA's 40 hour safety training course. Ceres' management has worked
extensively on FEMA-reimbursed contracts, and has demonstrated its ability to respond to large-scale
events.
BRIEF BIOGRAPHIES OF KEY INDIVIDUALS
David Mcintyre, President
Mr. Mcintyre is currently the president and owner of both Ceres Environmental Services, Inc., and Ceres
Caribe, Inc., an affiliated firm in Puerto Rico, and has been active in the management of these
emergency response and construction businesses and their predecessors since 1977. As president, Mr.
Mcintyre's responsibilities include executive supervision, quality assurance for products and services,
capital resource allocation, and competitive market analysis. He has managed contracts totaling over
$675 million concurrently. During the last 31 years, Mr. Mcintyre has distinguished himself by his ability
to excel at recognizing market opportunities, assembling teams of highly competent people, efficiently
applying capital resources, and providing a high-quality end result for satisfied customers. Mr. Mcintyre
studied graduate-level physics at the University of Minnesota.
John Ulschmid, Vice President and Operations Manager
Mr. Ulschmid has more than 21 years experience in the management of Ceres' emergency response
services, demolition projects, hazardous material projects, and tree removal and processing services,
and is responsible for the Corporation's operations. Mr. Ulschmid has managed multiple disaster
response projects simultaneously with revenues in excess of $325 million. This includes his project
management of the 13.2 million cubic yard USACE Hurricane Katrina debris contract. Capabilities
provided by Mr. Ulschmid include: project acquisition, project management, contract administration,
regulatory agency liaison duties, and personnel management. Mr. Ulschmid studied business
administration with an MIS emphasis at the University of Minnesota, is an ISA-certified Arborist, and a
USACE certified quality control manager.
Steven M. Johnson, Corporate Secretary and Business Manager
Mr. Johnson has worked in Ceres' emergency management operations for more than 25 years. He has
worked directly in the field supervising crew operations and has been responsible for overall project
management on various disaster recovery efforts including ice storms, tornados, wind storms, and
blizzards. Mr. Johnson is a corporate officer and the Business Manager for Ceres Environmental. He
prepares annual corporate budgets in excess of $250 million, ties emergency operations into the
corporate structure, arranges company financing, supervises corporate administrative personnel, and
arranges all insurance matters. Mr. Johnson has a Bachelor of Science degree in Forestry and is FEMA
certified in NIMS.
William M. Hitchcock, FEMA Reimbursement Manager
Mr. Hitchcock is a former Project Officer for the U.S. Department of Homeland Security - FEMA, with
experience managing response and recovery to several hurricanes and the September 11 terrorist
attacks. He provides expertise in assisting customers prepare Project Worksheets in all areas from
FEMA categories A to G. He provides assurance that all documentation is collected properly and
maintained in order to meet FEMA guidelines.
Cf;:.BsS
Tab B General Information
Section B.5 Key Personnel Short Bios
Page 1 of 5
David Preus, Project Management
Mr. Preus provides management for the Emergency Management Services Division during the
preparatory, mobilization, and implementation phases of an emergency response action, and manages
field operations. Over the past nine years he has managed over 40 disaster recovery contracts for Ceres
totaling over $165 million. Mr. Preus earned a Master of Business Administration degree from the
University of Minnesota, graduating with honors, and is fluent in English and Spanish. He is FEMA
certified in Debris Management and USACE certified in Construction Quality Management for
Contractors.
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Melissa Mcintyre, Health and Safety
Ms. Mcintyre provides to the company more than 20 years of safety-related experience in the
construction, manufacturing, research, and service industries, and has worked for Ceres for 11 years
specializing in safety and disaster recovery. She has managed a project team of up to 42 safety officers
on Ceres' Hurricane Katrina debris response mission, and provides safety leadership to all Ceres'
disaster recovery projects. Ms. Mcintyre earned a Bachelor of Science degree from the University of
Minnesota. Some certifications held by Ms. Mcintyre include: OSHA-authorized instructor, Construction
Safety for Contractors; NIMS; USACE Quality Control for Contractors; Asbestos Inspector; and Lead
Risk Assessor.
Mike Lee, Professional Geologist
Mr. Lee is responsible for all phases of work regarding Ceres' environmental projects and manages
earthwork projects. Mr. Lee has acted as project manager on Ceres' heavy construction and emergency
levee projects totaling $27 million. During his 12 years at Ceres, his responsibilities include diligence
assessments, supervision and environmental assessment of underground storage tank removal projects,
designing and conducting remedial investigations (Rls), and also is responsible for preparation of
contaminated soil treatment applications, excavation reports, remedial investigation reports, and 0
Petrofund reimbursement documents. Mr. Lee holds a Bachelor of Arts degree in Geology from the
University of Minnesota. He is USACE certified in Construction Quality Management for Contractors.
Lynn Bakken, Project Management
Mr. Bakken has supervised the removal of over 1.4 million cubic yards of storm debris. He has
experience as an area manager and has worked with the EPA and the USACE to develop a program for
the removal, decontamination, and disposal of over 200,000 white goods. He has management
experience in hurricane and ice storm disasters, as well as project management of multiple wood waste
recycling operations. He is FEMA certified in Debris Management, NIMS, Basic Hazardous Materials,
and USACE certified in Construction Quality Management for Contractors. He has more than 24 years of
business and management experience and holds a double major Bachelor of Arts degree.
Ronald Rodriguez, P.E.
Mr. Rodriguez has extensive experience domestically and internationally as a civil engineer and project
manager. He specializes in quality control and has worked with Ceres Environmental on performance of
over $345 million in disaster projects as quality control engineer. He holds a Bachelor of Science degree
in civil engineering from Purdue University in Indiana and is bilingual in English and Spanish. Mr.
Rodriguez is also USACE certified in Construction Quality Management for Contractors.
Jose Espinosa, P.E., Sr. Environmental Project Engineer
Mr. Espinosa is a Professional Engineer, and serves as a production engineer and project manager for
Ceres, as well as Superintendent. He has disaster management experience with Ceres in Florida, and
Mr. Espinosa has over ,30 years of construction experience across the world. He is fluent in English,
Arabic and Spanish.
Angly Angelica Acosta, Project Engineer
Ms. Acosta performs professional civil engineering work for Ceres' building construction and civil works 0
projects. During Ceres' USACE Hurricane response for Katrina and Rita, Ms. Acosta conducted the
CERES Tab B General Information
Section B.5 Key Personnel Short Bios
ENVIRONMENTAL Page2of5
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management of the pre- and post-utilization environmental surveys for 54 reduction (TDSRS) sites
located across the State of Louisiana; she was also responsible for the design and issuance of these
reduction sites management plans. Ms. Acosta holds a Bachelor of Science degree in civil engineering
from Polytechnic University of Puerto Rico, and is fluent in English and Spanish.
Earl lutz, III, Debris Site Management
Mr. Lutz has worked for Ceres for eight years and has managed disaster debris operations of 75,000
cubic yards per day. He has more than 25 years of supervisory experience with emergency debris
management projects, interior and complete demolition projects, culvert and lake construction, and
heavy equipment operations, supervising up to 300 crews. Mr. Lutz has been responsible for field
operations and crew performance for multi-million dollar projects including federal, state, and local
government contracts and is Maintenance of Traffic (MOT) Certified. He is also USACE certified in
Construction Quality Management for Contractors and FEMA certified in NIMS.
Israel 'lalo' Soto, Debris Site Management
Mr. Soto has worked for Ceres for 13 years and has more than 18 years of experience in the
construction field including site supervision, grinding, debris hauling and management, demolition,
disposal, and yard waste processing. Mr. Soto has also provided logistical assistance to Ceres with the
emergency mobilization of grinders and heavy equipment to locations throughout the continental United
States and the Commonwealth of Puerto Rico. Mr. Soto is an experienced grinder and heavy equipment
operator, is fluent in English and Spanish, and is Maintenance of Traffic (MOT) Certified.
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Keith Wise, Quality Control/Field Supervision, Debris Removal
Mr. Wise has worked for Ceres for 10 years and has 32 years of experience in construction and logging
and 15 years of experience in disaster recovery work. Mr. Wise has worked on every major hurricane
and ice storm since Hurricane Andrew. Mr. Wise completed U.S. Army Corps of Engineers Construction
Quality Management for Contractors in 2000.
Raymond 'Sonny' Arndt, Field Supervision, Debris Removal
Mr. Arndt has supervised for Ceres 130 subcontractors who managed 250 crews. Mr. Arndt has
supervised debris work of up to 80,000 cubic yards per day, and has repaired levees in S1. Bernard
Parish under emergency conditions. Mr. Arndt has more than 22 years of leadership experience in
construction and mining operations, equipment maintenance, and administration. He is responsible for
project planning and execution, production, workmanship quality, safety, and daily production reporting.
Daniel Ortiz, Debris Site Management /Field Supervision Debris Removal
Mr. Ortiz has worked for Ceres for eight years and has 17 years experience in the construction field,
including six years as a supervisor. Mr. Ortiz's management experience includes planning scheduling
and directing crews on Ceres' disaster projects as well as general construction projects. Mr. Ortiz
recently acted as Ceres' field supervisor on its $9.5 million Cerrillos dam park construction project for the
USACE in Puerto Rico. Mr. Ortiz is fluent in Spanish and English.
Paul Wise, Operations Manager
Mr. Wise served as Operations Manager for Jefferson Parish during the Hurricane Katrina Debris
Removal Program. As manager, Mr. Wise interfaced with the U.S. Army Corps of Engineers' leadership
while supervising the removal of over 3.4 million cubic yards of debris, removal and decontamination of
over 79,000 refrigerators and freezers, ROW removal of over 51,000 appliances, managed segregation
crews for the removal of Household Hazardous Wastes, and the removal of over 4,000 tons of
household garbage for the parish.
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Gail Hanscom, Project Superintendent, Operations Manager
Ms. Hanscom manages preparatory, mobilization, and implementation phases of emergency response
action to disaster recovery contracts. She supervises field operations including oversight responsibilities
for accounting, planning and scheduling, documentation and data management, and human resources
personnel. Her background as an entrepreneur and academic serves well as she manages projects and
Tab B Generallnfonnation
Section B.5 Key Personnel Short Bios
Page 3 of 5
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facilitates ongoing contract administration with customers. Ms. Hanscom also assists in researching 0
contracts and submitting pre-position bids and proposals. Ms. Hanscom is USACE certified in
Construction Quality Management for Contractors and FEMA certified in NIMS. She holds a Bachelor of
Science degree in Business Management from Northwestern College.
Timothy Berkhimer, P .E., Senior Marketing Director
Mr. Berkhimer is responsible for company-wide marketing activities including implementation of strategic
plans, tactical initiative, and market research targeting a principal client base of government agencies at
local, state, and federal levels concentrating on disaster recovery work. His professional experience
includes preparing and operating disaster response preparedness programs for local governments
across the U.S. He has 20 years of local government experience in Public Utilities, Public Works, and
Emergency Management. He has led operations on various contracts following hurricanes and other
natural disasters and has been a key individual in the introduction of new flood control systems
throughout the United States.
Jeffrey Zahn, Chief Financial Officer/CFO
Mr. Zahn is responsible for all financial decisions by establishing, monitoring, and enforcing policies and
procedures. He supervises all Accounting and Payroll Departments ensuring completion of operational
requirements. He maintains follow-up on work results and prepares budgets by establishing schedules,
job costing, policies and procedures, and analysis of financial data. Mr. Zahn is a big-picture oriented
strategic planner with a reputation for redesigning corporate financial structures, increasing process
efficiencies, and supporting consistent business growth. He is currently certified by the American Institute
of Certified Public Accountants and of the Minnesota Society of Public Accountants, as well as USACE
certified in Construction Quality Management for Contractors.
Maria Schmidt, Accounting Manager
Ms. Schmidt is responsible for the development and interpretation of statistical and accounting 0
information. She coordinates and directs the preparation of policies, procedures, job costing, tax
planning, preparation of budgets and financial forecasts, and compliance, along with other planning and
control procedures with all federal, state, and local corporate payroll agencies. Ms. Schmidt assists in the
research, implementation, and maintenance of accounting systems for the company. She also has a
widespread background supervising and managing multiple accounting staff.
Bret Snyder, Project Specialist
Mr. Snyder provides project management and support for field operations including subcontracting, data
management, reporting, and scheduling. He facilitated the scheduling, assessment, crew designation,
and database management of over 7,000 right-of-entries for private property debris removal in Jefferson
Parish, LA. Mr. Snyder's background in statistics and actuarial science, along with a Bachelor of Arts in
Mathematics, allows him to provide expertise in data analysis. He is also USACE certified in
Construction Quality Management for Contractors and FEMA certified in NIMS.
Thomas D. Trizna, Sr., Project Specialist
Mr. Trizna maintains working relations with the principal client base of government agencies at local,
state, and federal levels, concentrating on disaster recovery work through personal execution of
marketing strategies, initiatives, and long-term projects. His professional experience brings 10 years in
the Emergency Response and Recovery Contracting Business serving the railroads. He holds a
Bachelor of Science degree in Business and is FEMA certified in NIMS.
Rey Quiles, Subcontractor Administration
Mr. Quiles has worked as a project specialist with Ceres on disaster projects for eight years. He is fluent
in English and Spanish and is certified in construction management, safety, and quality control. Mr.
Quiles has a Bachelor of Arts degree in Liberal Arts.
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Tab B Generallnfonnation
Section B.5 Key Personnel Short Bios
Page 4 of 5
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David Velez, Quality Control/Field Supervision, Debris Removal
Mr. Velez has 19 years of experience in construction and related fields, and has seven years of
supervisory experience. Mr. Velez has two years supervisory experience in disaster recovery work, and
is fluent in English and Spanish. Mr. Velez completed U.S. Army Corps of Engineers Construction
Quality Management for Contractors in 2005.
Quality Control Personnel
Ceres' quality control employees are trained according to USACE and FEMA requirements and provide
additional project oversight.
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Tab B General Information
Section B.5 Key Personnel Short Bios
Page 5 of 5
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KEY PERSONNEL RESUMES
CORPORATE OFFICERS
David A. Mcintyre, Corporate President
Management Responsibilities
Mr. Mcintyre is currently the president and CEO of both Ceres Environmental Services, Inc., and Ceres
Caribe, Inc., and has been active in the management of these contracting and construction businesses
and their predecessors since 1977. ,Ceres, under his direction, has managed $675 million in contract
value concurrently. As president, Mr. Mcintyre's responsibilities include executive supervision, quality
assurance for products and services, capital resource allocation, and competitive market analysis. During
the last 31 years, Mr. Mcintyre has distinguished himself by his ability to excel at recognizing market
opportunities, assembling teams of highly competent people, efficiently applying capital resources, and
providing a high-quality end result for satisfied customers.
PROFESSIONAL EXPERIENCE
· From September 2005 to July 2007, Mr. Mcintyre directed the company's Hurricane Katrina and
Hurricane Rita responses in 11 Louisiana Parishes, as the company moved more than 13 million
cubic yards of hurricane debris. More than 7,009 trucks and hauling vehicles were mobilized for this
$500 million project. Under Mr. Mcintyre's direction, the company also managed concurrently the
company's debris cleanup activity in Biloxi, MS, and Palm Beach Gardens, FL, as well as two
temporary roofing projects in Mississippi and Florida. The company mobilized equipment, submitted
its bid, and began work within one week of landfall in Biloxi.
· Supervised decontaminating and hauling of 332,674 white goods (household appliances) following
flooding in Hurricane Katrina's aftermath in Louisiana.
· In 2004, the U.S. Army Corps of Engineers hired Ceres Environmental to provide temporary roofs on
buildings damaged by Hurricane Charlie and Hurricane Frances. Mr. Mcintyre oversaw this project in
which 18,000 temporary residential roofs were installed in just four months. In a testament to
management effectiveness, this project had no lost time injuries and a remarkably small number of
resident complaints - 32 out of the total 18,000 roofs installed.
· Mr. Mcintyre directed the company's ice storm debris cleanup in Kansas City, MO, in 2002 in which
the company loaded and hauled on the first pass more than 510,000 cubic yards of debris in 16 days,
meeting an aggressive schedule as promised.
· In 2001, Mr. Mcintyre personally managed the U.S. Army Corps of Engineers' Puerto Rican Cerrillos
Recreational Area project in the amount of $9.5 million. This project included construction of
buildings, roads, fountains, multipurpose fields, and related park appurtenances. This project has
been noted for its high quality construction.
· Following the devastating tornados that struck Oklahoma in May 1999, Ceres performed on schedule
the emergency demolition of 290 damaged homes in 55 days.
· In 1998, Hurricane Georges struck Puerto Rico and the U.S. Army Corps of Engineers hired Ceres
Environmental Services, Inc., which formed a joint venture that later became Ceres Caribe Inc., to
perform roofing, debris hauling, and debris reduction. Mr. Mcintyre oversaw contracts on site that
totaled more than $36 million in revenue and required 1,400 employees. More than two million cubic
yards of hurricane debris was recycled and kept out of local landfills under the debris reduction
contract. Ceres' safety record on these contracts was outstanding.
· In 1997, Mr. Mcintyre's successful management had caused Ceres Environmental to gain such a high
reputation for quality demolition work, that the Air Force selected Ceres for an emergency demolition
of a large structure at Thule Air Base in Greenland. The structure was unstable and in imminent
danger of collapsing onto vital equipment necessary for the operation of the early warning radar
system protecting the eastern coast of the United States. The onset of the Arctic winter had already
started and the demolition needed to be rapidly completed before severe winter weather conditions
made working almost impossible. Ceres' rapid response required the Air Force to air lift a large
70,000-pound piece of Ceres-owned equipment from New Jersey to Thule Greenland.
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Tab 8. General Information
Section 8.6 Key Personnel Resumes
Page 1 of 22
· In 1994, Mr. Mcintyre was project manager for Ceres Environmental's 70-ton per-day municipal solid
waste and sewage sludge composting facility in St. Paul, MN, the only facility in the state to meet
Class 1 unrestricted end use standards for 100 percent of its end product.
· In 1992, Hurricane Andrew struck Florida and the U.S. Army Corps of Engineers awarded contracts
to Ceres Environmental for the processing of several hundred thousand cubic yards of wood waste.
One of the contracts required work to start on an emergency basis in 48 hours from notice of award.
For this contract, Mr. Mcintyre personally directed the acquisition of 25 chippers from Michigan, hired
120 employees, and mobilized from Minnesota to Florida all within the required 48-hour period. The
Corps of Engineers was so satisfied with Ceres performance that they exercised all the contract
options for additional work.
· The company under Mr. Mcintyre's direction stabilized the Mississippi River Lock and Dam #8 on an
emergency basis by placing 18,600 tons of riprap within seven weeks.
· Mr. Mcintyre has built a substantial snow removal business that services most of the downtown
Minneapolis parking properties. Ceres is still providing this service for its original major customer from
26 years ago. Ceres has retained 90 percent of current customers for more than 17 years.
Education/Certifications
· University of Minnesota Institute of Technology, 1974-1977. Extensive graduate level course works
with a major in Physics and minors in Chemistry and Mathematics.
· University of Minnesota College of Liberal Arts, 1972-1974, (Dean's list)
John Ulschmid, Corporate Vice President and Operations Planner
Management Responsibilities
Mr. Ulschmid has 21 years of experience with Ceres. He is responsible for the Corporation's operations,
various management aspects of the construction and demolition division, and the emergency
management services division of Ceres Environmental Services, Inc. Capabilities provided by Mr.
Ulschmid include: project acquisition; project management; contract administration; regulatory agency
liaison duties; and personnel management. He also has corporate responsibilities for Public Affairs,
Information Systems, and Logistics Management. Mr. Ulschmid has managed multiple projects
simultaneously with total revenues in excess of $325M.
Professional Experience
· Managed the Ceres Environmental response to Hurricane Katrina from 2005-2007 in Jefferson
Parish, LA, and other parishes, including work involving more than 13 million cubic yards of hurricane
debris.
· Supervised registration, operation, and document control for more than 7,009 pieces of loading and
hauling equipment used on the Hurricane Katrina recovery mission.
· Maintained relations with more than 500 subcontractors who worked for Ceres while processing
applications from an additional 4,500 subcontractors who wished to work with Ceres during the
Hurricane Katrina response.
· Supervised demolition of more than 916 flood-damaged and wind-damaged homes in Louisiana
following the breach of the New Orleans levees.
· Managed the Ceres Environmental debris response to Hurricane Frances in 2004 in Palm Beach
County, FL. Mobilized and operated load and haul crews that hauled more than 400,000 cubic yards.
Mobilized and operated field crews to remove and dispose hurricane debris and provide cleanup
services, while maintaining an excellent safety record.
· Safety Officer and Contract Administrator during the Kansas City Ice Storm cleanup of 2002, in which
Ceres hauled more than 510,000 cubic yards in 16 days and met the City's deadlines for completion
of work, while maintaining very high safety standards.
· Administered the successful completion of a contract awarded by the U.S. Air Force, Hickam Air
Force Base, HI. The contract included the demolition, hauling, and site restoration of approximately
30 structures located at Hickam AFB, Tripier Medical Center, Wheeler Army Airfield, Fort Shatter, and
Schofield Barracks. The project included abatement of asbestos containing materials prior to
demolition, removal, and proper management of hazardous wastes, and air monitoring of personnel.
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Tab B. General Information
Section B.6 Key Personnel Resumes
Page 2 of 22
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Mr. Ulschmid was responsible for contract negotiations, contract administration, overseas equipment
and supply shipments, and personnel management.
· Administration of a multi-million dollar multiple-award contract for the U.S. Navy, Southwest Region.
Projects included single and multi-story structures at various military bases located in California. One
project invoiced partial demolition of a multi-story steel structure erected on top of a concrete historic
building. The structure contained hazardous materials that, under Mr. Ulschmid's expert direction, the
company removed and disposed of in accordance with all regulations, using his and the company's
experience and certifications in hazardous materials. The demolition was completed while preserving
the integrity of the historic structure as well as a WWII periscope and other historic artifacts retained
by the U.S. Navy and the Chicago Naval Museum. Mr. Ulschmid was responsible for contract
negotiations, crew assignment, project management, budgeting equipment and supply shipments,
and personnel management.
· Negotiated and administered a contract awarded by the U.S. Air Force, Thule Air Base, Greenland.
This contract required the emergency demolition of an unstable portion of the Ballistic Missile Early
Warning Station located eight miles from the main base. Additionally, the contract required the
demolition of more than 100 buildings and included asbestos abatement, debris hauling,
environmental management, and site restoration. Mr. Ulschmid negotiated the emergency services
contract, conducted a pre-demolition engineering survey, organized and implemented the emergency
deployment of specialized equipment and personnel, and administered the contract. Mr. Ulschmid
was also responsible for reviewing special performance and safety requirements to ensure the safe
completion of the project under dangerous Arctic conditions. A tight timetable requiring completion of
work prior to spring thaw was met.
· Project Manager of a U.S. Army Corps of Engineers contract awarded in response to Hurricane Fran,
North Carolina, 1996. Organized debris removal and disposal operations, debris disposal facility
(TDSRS) management, and personnel management.
· Project Manager of a contract awarded by the U.S. Army Corps of Engineers. This contract included
in-situ chemical treatment of lead-impacted soils associated with an old foundry site. The project
included air monitoring, soil verification sampling, and compliance of the contract, work plan review
and approval, and personnel management. This contract was successfully completed in August 1996.
Ed ucation/Certifications
· Pearce College, Tacoma, WA, 1986
· University of Minnesota, College of Liberal Arts, Minneapolis, MN, 1986-1988, Emphasis:
International Affairs, Deans List, CLA Honors Program
· University of Minnesota, Curtis Carlson School of Management, Minneapolis, MN, 1988-1991
· Licensed Certified Arborist by the International Society of Arboriculture
· Licensed Pesticide Applicator
· Safety and Hazardous Materials Training (29 CFR 1910.120 certification)
· Medical Monitoring (29 CFR 191 0.120(f))
· Contractors Quality Management for Contractors, St. Paul District USACE
Steven M. Johnson, Corporate Secretary and Operations Planner
Management Responsibilities
Mr. Johnson has worked for Ceres for 25 years. From his start as a crew supervisor, he is now a
corporate officer and has responsibilities that include: corporate and project financing; personnel hiring
and training; contract negotiations; insurance administration; project management, planning, and
scheduling; customer relations; and direction of corporate marketing activities. In addition, Mr. Johnson
has been responsible for management of the corporation's wood waste processing, air curtain burning,
composting, and UST divisions. He actively participates in speaking engagements relating to various
company projects and unique technologies.
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Tab 8. General Information
Section 8.6 Key Personnel Resumes
Page 3 of 22
Professional Experience
· Maintained Ceres corporate headquarters operations during mobilization and operation of Ceres'
$500 million contract with the U.S. Army Corps of Engineers for Hurricane Katrina recovery in
Louisiana.
· Arranged bonding and bank financing for the $500 million Katrina project.
· Manage corporate wood waste processing, air curtain burning, composting, and UST divisions.
Responsibilities include: contract procurement, negotiations, and compliance; technology
advancement; personnel management and training; project planning; and job-costing analysis.
Projects typically run concurrently in several states and have generated total revenues exceeding $20
million dollars. Responsible for the direct supervision of Assistant Burning Managers and related
technical advancements and quality control.
· Provided management support to numerous private and municipal land-clearing projects. Many of the
projects were accomplished through open burning, while others were completed only by mechanical
means. Land-clearing projects have included county and state road improvement projects, utility road
improvements, and private land development projects.
· Responsible for providing public educational seminars relating to company wood waste processing
and composting sites and related technologies. More recent guest speaking engagements include:
"Storms over the Urban Forest," hosted by the U.S Forest Service; the Solid Waste Association of
North America Conference; and the Bio-Cycle National Conference.
· Responsible for corporate and project financing; insurance administration; public relations; and
customer service activities.
· Responsible for the coordination and execution of corporate marketing activities. During the past 22
years, annual revenues have increased from $250,000 to over $250 million.
· Several years of prior forestry experience in association with municipal and state government
agencies. Responsibilities included crew management, budgeting, contract administration, technical
evaluation of programs, public relations, and presentation of training.
Ed ucation/Certifications
· Bachelor of Science, Forest Resources, University of Minnesota, 1980
· FEMA Certified NIMS
William Hitchcock, FEMA Reimbursement Liaison
Management Responsibilities
Mr. Hitchcock provides expertise in assisting customers prepare Project Worksheets in all areas of
application from FEMA categories A to G. His past years of project management experience with FEMA,
both prior to and after its incorporation into the Department of Homeland Security, provide him with the
knowledge to ensure all applications for reimbursable work are correctly made and documentation in the
field is adequate for later funding.
Professional Experience
· Former Project Officer for the U.S. Department of Homeland Security - FEMA, with experience
following several hurricanes and the September 11 terrorist attacks.
· Disaster Relief in various stages for FEMA as National Project Officer, including supervision and
training of personnel. Worked with local government on FEMA's behalf to identify damage or disaster-
related costs, develop a scope of work eligible for Federal funding, prepare cost estimates, and
prepare grant documents capturing the information for processing of various categories A-G.
· Coordinated monitoring and oversaw debris operations with FEMA during the relief efforts for
Hurricane Katrina in the Gulf Coast and South Florida areas. Participated in Individual Assistance as
well as Public Assistance pertaining to damage assessments for Federal eligibility of funding.
· Supervised and trained personnel on disaster response and relief efforts for the September 11
terrorist attacks in New York and for Hurricanes Isabel, Charley, Frances, Ivan, and Jeanne including
monitoring debris disposal, removal operations, mobile home operations, and construction
inspections. Participated in kick-off meetings and writing Project Worksheets for all Categories A-G.
Have also participated in planning, coordinating, and scheduling of Public Assistance issues
pertaining to FEMA eligibility guidelines.
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Tab B. General Information
Section B.6 Key Personnel Resumes
Page 4 of 22
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· Inspection and supervision of redevelopment and renovations of areas affected by Hurricane Andrew.
Engineering inspections for new construction and rebuilding. Performed duties of threshold
inspections and special inspections of buildings or structures of unusual size, height, and design, as
pursuant to Section 305.3 of the South Florida Building Code.
Education/Certification
· UCLA, B.S., Civil Engineering, Structural - Environmental
· FEMA Operations (Public Assistance, Individual Assistance, Debris, FEMA Public Assistance
Guidelines, EEOC Operations / Coordinating Disaster Relief Management / Planning Undercover /
Covert operations Security Training /Instruction Law Enforcement / Agent Supervision Interviewing /
Interrogations Federal, State and Local Regulations Expert Witness Experience Employee Relations /
Staff Development Search / Seizure)
Professional Career Development Institute, Professional Construction Management
David A. Preus, Director, Program Manager
Management Responsibilities
Mr. Preus has worked for Ceres for nine years and is responsible for directing activities associated with
Ceres' Emergency Management Services Division. Mr. Preus provides guidance to various executives
and managers of the Emergency Response Team during the preparatory, mobilization, and
implementation phases of an emergency response action. Mr. Preus is active in the acquisition and
performance of disaster recovery contracts and monitors compliance with applicable regulations and
contract requirements.
Professional Experience
· Project Manager of over 60 disaster recovery contracts totaling more than $165 million, including
those listed below. Projects include recovery after damage from hurricanes, tornadoes, ice storms,
wind storms, and floods.
· Operations Manager, Private Property Debris Removal, for the Hurricane Katrina response $500
million debris contract with the USACE.
· Project Manager of five Blue Roof Disaster Recovery contracts following six hurricanes over eight
years. Supervised the successful installation of repairs to more than 40,000 homes under emergency
conditions with no lost time accidents. Mobilized work forces that totaled at times more than 800
workers. Ceres installed roof repairs in 32 counties in Mississippi, 12 Florida counties, and six of eight
zones in Puerto Rico.
· Managed the Ceres Environmental response to Hurricane Isabel in 2003-2004 in Isle of Wight
County, Virginia. Mobilized and operated load and haul crews, tub grinders, an air curtain incinerator,
and various field crews to remove, reduce, and dispose of hurricane debris, and provide cleanup
services in an historical fort under special archeological restrictions. Cleaned the County and two
principal cities while maintaining an excellent safety record.
· Project Manager of the Kansas City Ice Storm cleanup of 2002. Hauled 510,000 cubic yards in 16
days and met the City's deadlines for completion of work while maintaining very high safety
standards.
· Project Manager of a Debris Hauling contract awarded to Ceres by the U.S. Army Corps of Engineers
in response to Hurricane Georges. Mr. Preus was responsible for the successful completion of this
contract that required the transportation of approximately 600,000 cubic yards of hurricane debris.
The project utilized Ceres employees and five sub-contracted companies and was completed
successfully while maintaining an excellent safety record.
· Project Manager of Debris Reduction contract awarded to Ceres by the U.S. Army Corps of
Engineers in response to Hurricane Georges. From October 1998 through June 1999, approximately
2.5 million cubic yards of hurricane debris were processed on five principal sites and 15 satellite sites.
· Vice President and Manager with more than 10 years of management and executive-level experience
in the construction industry, the manufacturing sector, and in real estate development. Experience
includes production, marketing, and strategic management.
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Tab B. General Information
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Page 5 of 22
Ed ucation/Certifications
· University of Minnesota, Carlson School of Management, MBA, Business Administration, Strategic
Management and Marketing
· University of Minnesota, BA, History
· First Aid/CPR, Minnesota Real Estate Broker's License, Financial Training and Educational Courses,
Supervisory Training Skills Seminars, USACE certified CQM
ENVIRONMENTAL HEALTH AND SAFETY
Melissa J. Mcintyre, Corporate Health and Safety Officer
Management Responsibilities
Ms. Mcintyre provides to the company more than 18 years of safety-related experience in the
construction, manufacturing, research, and service industries. Her 11 years of experience with Ceres
include supervising the implementation and maintenance of the Corporate Health and Safety Programs
and policies and ensuring site compliance with regulatory and contractual safety requirements. She has
managed a safety department consisting of up to 50 safety officers. Her previous history includes work in
private industry as well as government contracts awarded by various branches. She has conducted
numerous site and facility compliance audits, prepared and implemented written programs and site plans,
and conducted a variety of employee training and educational seminars. She has extensive experience
as an industrial hygienist specific to asbestos abatement projects, which includes the ability to collect and
analyze air samples. Ms. Mcintyre has also obtained certifications as a licensed AHERA building
inspector and as a lead-based-paint risk assessor.
Professional Experience
· Safety Officer on Ceres' $500 million contract with the U.S. Army Corps of Engineers for Hurricane
Katrina recovery, in which Ceres maintained a lost time record below national averages for
comparable work.
· Site Management of a U.S. Navy contract involving the demolition of several structures and one
partial demolition of a structure with preservation of the underlying historic building. Duties included
site supervision, personnel management, scheduling, quality control, and compliance with
environmental and safety requirements. Preliminary government rating: Outstanding performance.
· Quality Control Officer for a U.S. Navy contract for the demolition of a structure at the EI Centro, CA,
Naval Air Facility. Responsible for project oversight and quality control, management of
subcontracted asbestos and lead abatement, and conformance to safety and environmental
requirements. Government rating: Outstanding performance.
· Provided project supervision as Industrial Hygienist for numerous asbestos abatement projects
located throughout the contiguous United States, Hawaii, West Indies, South Atlantic, and Greenland
for a total of 150 structures. Responsibilities included the development and/or approval of abatement
plans, review and approval of worker certifications, and continuous supervision to ensure worker
compliance with regulatory and contractual requirements. In addition, each project required the daily
collection and analysis of air samples, evaluation of sample results in relation to abatement activities
and procedures, and the preparation and submittal of daily reports.
· Conducted numerous training and educational seminars for executives, managers, supervisors, and
laborers covering a wide range of safety programs and topics. Some programs have included:
chemical safety, respiratory protection, confined space entry, lockouUtagout, personal protective
equipment, work site hazards, accident investigation, emergency response and evacuation,
transportation of hazardous materials, and hazardous waste handling.
· Developed and implemented Corporate Safety Policies and Procedures, facility-specific safety
programs, and site safety plans. Ensures continued maintenance, accuracy, and completeness of
safety programs and plans.
· Corporate Safety and Environmental Manager for a large telecommunications-manufacturing firm.
Responsible for the development and implementation of corporate policies and guidelines and
assisted four manufacturing facilities with completion of written safety programs and related training.
Conducted facility audits to ensure compliance with applicable EPA and OSHA regulations and
issued corrective actions as necessary. Monitored facility compliance with federal, state, and
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municipal permits. Managed site investigation and remediation projects including technology reviews,
work plan reviews, and compliance issues.
Ed ucation/Certifications
· University of Minnesota, Minneapolis, MN, B.S., 1986
· FEMA Certified NMS
· USACE, Construction Quality for Contractors, 2001
· AHERA Contractor/Supervisor, 1995-present
· AHERA Building Inspector, License #C3136
· Lead-Based Paint Risk Assessor, License #MEC/LRA 0007
· OSHA Authorized Trainer, Construction Safety (2001)
· Hazwoper 40-hour training certificate (2002)
QUALITY CONTROL
Michael A. Lee, Quality Control System Manager
Management Responsibilities
Mr. Lee, a 12-year veteran of Ceres, manages many of Ceres' heavy equipment and dirt-moving projects,
including recent work on Louisiana levees. Mr. Lee has completed levee repairs on time for the U.S. Army
Corps of Engineers. In addition, Mr. Lee is responsible for all phases of work regarding Ceres'
environmental projects. This includes Phase I due diligence assessments, sampling methodology
expertise of hydrocarbons, solvents, and pesticides/herbicides; supervision of environmental projects
including risk based site assessment and evaluation; designing and conducting remedial investigations
(Rls), soil vapor extraction, vacuum enhanced free product recovery, and air sparing pilot tests; and
implementing corrective action design technologies, environmental regulatory compliance expertise and
construction quality control management. Mr. Lee is also project manager for petroleum and chemical
release sites as well as selective land clearing, and demolition projects including asbestos, lead, and PCB
abatement. Responsible for preparation of environmental and site monitoring reports, project submittals,
project invoicing, and project modification proposals.
Professional Experience
· Mr. Lee managed the time-critical levee reconstruction projects in Louisiana that Ceres performed for
the U.S. Army Corps of Engineers. He managed the repair of 12.2 miles of levee in St. Bernard
Parish in Louisiana, raising the elevation of the levee by four feet, achieving the deadline while
accomplishing all aspects of the projects: buying the fill dirt, permitting the site, excavating, trucking
and delivery, and placing and grading using GPS-equipped dozers.
· Supervised contractors during excavation of 6,000 cubic yards of solvent and PCB impacted soil,
UST excavations, and installation of pump, treatment, and soil vapor extraction remediation systems.
Performed 72-hour pumping test and soil vapor extraction pilot test. Prepared petroleum
contaminated soil land treatment applications, excavation reports, remedial investigation reports, and
site monitoring reports following MPCA LUST Program guidelines. Prepared site closure request
letters.
· Designed and conducted remedial investigations at soil and ground water contamination sites and
prepared remedial investigation reports. Managed LUST projects including UST removals, petroleum
contaminated soil removal and treatment, and preparing reports. Prepared Petrofund reimbursement
applications. Conducted Phase I due diligence investigations and Phase II environmental
investigations including asbestos surveys and collection of wipe samples for PCB analysis.
Conducted remedial investigations at facilities with coal tar contamination. Supervised excavation of
25,000 cubic yards of soil impacted with creosol, coal tar, and PAHs. Contributed to SPCC plan
preparation. Conducted soil probe investigations involving sampling and field screening of subsurface
media. Proficient with ASTM soil classification, and utilized word processing, spreadsheet, and
modeling software applications.
· Performed field sampling of soil, ground water, and other media for chemical, biological, and physical
parameters. Project types included remedial investigations and corrective actions at UST, AST,
CERCLA, RCRA, Agchem, Storm Water, and Asbestos Survey sites. Experienced with calibration
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Tab B. General Information
Section B.6 Key Personnel Resumes
Page 7 of 22
and field applications for a wide variety of equipment and instrumentation for collection of
environmental data. Responsible for QAlQC Plan implementation.
· Performed remediation system operation, maintenance, and monitoring duties including
troubleshooting and correcting system operation problems. Prepared budgets for field sampling
programs. Performed subcontractor management and oversight. Maintained spreadsheet software
databases.
· As a Field Inspector, performed oil and gas production regulatory duties. Supervised 3,000 square
mile territory encompassing 400 oil production wells and 100 saltwater disposal wells. Monitored
poisonous gas levels, salt water disposal wells, and secondary oil recovery injection wells. Collected
numerous soil and ground water samples to document contamination levels and conducted monthly
site compliance audits.
· As a Wellsite Geologist, monitored gas concentrations and examined well bore cuttings to identify
potential oil and gas production zones. Correlated geophysical logs to identify formation tops and
calculated porosities.
· Supervised seismic exploration crew. Operated and maintained instrumentation and directed
implementation of proper field data collection procedures to provide high quality seismic information.
Coordinated work plans with landowners, surveyors, permit men, and management personnel.
· Conducted regional water well location field surveys and organized lithologic data for aquifer mapping
and ground water resource study.
Education/Certifications
· University of Minnesota, Minneapolis, MN, B.A., Geology, 1980
· Construction Quality Management for Contractors Training USACE
· Lead Abatement Training for Supervisors (I. D. #: MEC / LSC 0080),
· Erosion and Sediment Control Plan Design (MPCA Certificate #: 1335), Minnesota Underground
Storage Tank Supervisor (MPCA Certificate #: 7752),
· Ground Water Sampling Workshop, Water Well Construction and Development Procedures
· OSHA 40 Hour Hazmat Health and Safety Training (29 CFR 1910.120), Professional Geologist (State
License #: 30377),
· Association of Groundwater Scientists and Engineers
· Underground Injection Control Regulation and Technology
Lynn A. Bakken, Project and Resource Manager
Management Responsibilities
Mr. Bakken is responsible for ensuring the overall subcontractor response to all disaster recovery
missions that Ceres executes. This includes the development and maintenance of strategic relationships
with key subcontractors that provide rapid response abilities and competitive pricing on a nationwide
basis. Mr. Bakken also directs the areas of maintaining and upgrading the subcontractor database,
registration process, and evaluation criteria, as well as creating and executing applicable training
programs for subcontractors. Mr. Bakken participates in the acquisition of both pre-event and post-event
disaster recovery contracts and is active in ensuring successful performance of said contracts.
Additionally, Mr. Bakken provides project management oversight to the company's wood waste recycling
facilities.
Professional Experience
· As Area Manager in the Hurricane Katrina Recovery Mission, supervised the removal of over 1.4
million cubic yards of debris in four Louisiana parishes by 40 plus subcontractors who operated over
400 crews.
· Worked in conjunction with the USACE and the EPA to develop the program for the removal,
decontamination, and disposal of over 290,000 white goods.
· As Ceres Liaison during early days of Hurricane Katrina Mission, maintained key informational links
between the company and FEMA, USACE, and EPA.
· As Project Superintendent in the Biloxi, Mississippi Recovery Mission, developed and implemented
debris field surveying, mapping, and zone assignment of subcontractors, as well as crew supervision.
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Tab B. General Information
Section B.6 Key Personnel Resumes
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· Project Manager of wood waste recycling operations in Minnesota and Texas.
· Project Manager of multiple wood waste grinding contracts.
· With over 24 years of business and management experience, has worked in all aspects of distribution
and importing, including roles as General Manager, General Sales Manager, National Sales
Manager, Brand Manager, Account Executive, On Premise Manager, Off Premise Manager, Sales
Representative, and Driver/Salesman.
Ed ucation/Certifications
· Metropolitan State University, St. Paul, MN, BA, Double Major, Music and Marketing, 1994
· FEMA Certified NIMS
· Homeland Security Emergency Management Certified in Debris Management
· Supervisor and Sales Skills Seminars
· Basic Hazardous Materials
· DOT Substance Abuse for Supervisors
· Class A CDL
· USACE certified CQM
Ronald Rodriguez, P.E., Alternate Quality Control System Manager
Management Responsibilities
Mr. Rodriguez is responsible for coordination, scheduling, logistical support and quality control for the
national and international projects performed under the construction division of Ceres Environmental
Services, Inc. He has worked for Ceres in disaster work for two years and he has more than 20 years
experience in Project Management, Inspections, and Supervision in commercial and residential
construction. His oversight responsibilities include geo-technical, utilities, structural steel fabrication,
structural concrete, pavement, and erosion control.
Professional Experience
· Since 2005, has served as the Quality Control Manager on USACE Louisiana Debris, Demolition,
PPDR, ROW. Responsible for managing the QC Department and overseeing the 300 + QC Statewide
Section.
· Manager of the USACE Temporary Roofing Mission, MS, since 2005. Responsible for subcontract
administration for a portion of the $52 million contract.
· Served as the Project Manager on the $12 million contract for construction of the Dallas f100dway
Trinity River for USACE.
· Served as Manager of the USACE Temporary Roofing Mission in Florida from 2003- 2004.
Responsible for subcontract administration for a portion of the $52 million contract.
· Responsible for managing projects worth more than $1 million for construction of Residential House
in Wilmer Ranch. Monitored progress of the project at all stages. Administered project budget,
maintained quality and cost control, and estimated and prepared quotations for numerous
Contractors.
· Managed and directed major construction projects for several departments in The Caribe, Puerto
Rico, and America Latina. Estimated time and material costs for all projects; trained, supervised, and
evaluated foremen and laborers; hired, scheduled, and directed outside Contractors; negotiated with
vendors and suppliers; and communicated extensively with customers including top government
officials.
· Responsible for Supervision and Project Management for concrete construction and layout of an oil-
petroleum plant in Jose, Venezuela. Trained, evaluated, and supervised surveyors and laborers.
Ensured compliance with government regulations, engineering drawings, and customer specifications
Ed ucation/Certifications
· Purdue University, Indiana, B.S., Civil Engineering, 1982
· Constructions Estimator
· Commercial & Residential Construction
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Tab B. Generallnfonnation
Section 8.6 Key Personnel Resumes
Page 9 of 22
.
Water & Sewer Inspections
Construction Manager
Quality & Control of Construction Projects
Marketing, Purchasing & Sales Quality
USACE certified CQM
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Jose Espinosa, P.E., Area Quality Control Manager
Management Responsibilities
Mr. Espinosa has worked for Ceres for five years as a Production Engineer and Project Manager, and
has maintained quality control in field operations during disaster recovery operations in Florida.
· USDA Forest Service, Construction Of Parrot Aviary - Puerto Rico - Project Manager
· USACE Ft. Worth District Dallas Floodway Extension- Project Manager
· Temporary Roofing Repairs, West Palm Beach County, Florida, Quality Control Manager -
responsible for the Quality Control Operation in Palm Beach County.
· USACE Jacksonville District Cerillos Dam Park-Quality Control Engineer, Barrio Maraguez, Puerto
Rico
Professional Experience
· Supervision of civil engineering and design operations for Sanitary Sewers, WWTP, Pumping
Stations, sanitary landfills, and ocean outfalls; pharmaceutical plants and sites; EIS preparation and
other environmental documents. Served as Contract Administrator for issuances of proposal for
changes in design work and consulting services.
· Oversaw construction management for all architectural, structural, and civil works at the Ford Motor
Co. Assembly Auto Plant. Prepared and implemented budgets; supervised and coordinated
construction personnel; oversaw Quality Control and Assurance; issued change-order requests; and
negotiated construction changes with owner.
· Supervised reconstruction of various bridges in the New York State Area, including: planning and 0
scheduling of design; grade study; street and road design; bridge and street drainage; earthwork and
utilities layout; concrete and steel design; cost analysis and estimate; and bid analysis.
· Oversaw design review of the AI-Kashmalaan City project, and performed construction supervision of
all civil and structural works. Determined schedule deficiencies, issued corrective actions, and
evaluated and determined personnel and equipment requirements.
· Prepare and issue plans and specifications for bids, cost and budget analysis, bid analysis,
estimation and construction management, project staffing, and permits and licensing.
Education
· Polytechnic Institute of Brooklyn, B.S., Civil Engineering, 1970
· Fluent in English, Spanish and Arabic
Angly Angelica Acosta-Guio, Environmental Manager
Management Responsibilities
Ms. Acosta-Guio is responsible for various management aspects of Ceres' international construction
contracts. Ms. Acosta Guio's capabilities include: project acquisition and management; design and
implementation of inspection systems, subcontract oversight; contract administration; regulatory agency
liaison compliance; and permit acquisition. Her competencies include: interpretation and application of
international, federal, state, and local laws, codes, rules, and regulations; a strong working knowledge of
principles, practices. methods, and techniques of construction engineering and materials; expertise in civil
engineering report preparation; and effective communication skills to deal successfully with people from
different cultural, educational, and professional backgrounds.
Professional Experience
· Environmental Engineer for Ceres' $500 million contract with the U.S. Army Corps of Engineers for
Hurricane Katrina recovery. Responsible for baseline testing, monitoring, and site closeout. 0
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Tab B. General Information
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Reconstruction Engineer for the Lafreniere Park reconstruction, which included four baseball fields
with irrigation.
Project management and civil engineering duties on the $1.325 million USDA Rio Sabana
Construction Project, Caribbean National Forest, Puerto Rico. Duties included planning, execution,
monitoring, and quality control inspection of earthwork in support of improvements, underground
utilities, pavements, piling, and building construction to include structural concrete, masonry,
electrical, mechanical, and plumbing. Developed critical path method schedules, evaluated and
implemented design changes, compiled cost impacts, and special engineering studies and reports.
Responsible for regular reporting of construction progress and technical activities to the government
inspections team, maintained all project records, monitored all definable features for contract
compliance, and maintained job costing for work activities and phases.
Polytechnic University of Puerto Rico, San Juan, Puerto Rico, Capstone Design Project, water
distribution system for Puerto Rico south area. Oversaw design of conveyance tunnel for potable
water distribution. Analyzed maps, drawings, aerial photography, and other topographical or geologic
data. Designed hydraulic systems and structures following construction and government standards
using design software and drawing tools. Performed structural analysis using SAP Nonlinear, and
structural design of reinforced concrete lining. Selected the tunneling process and equipment required
for this construction.
Performed planning and design, and oversaw construction and maintenance of building structures
and facilities, irrigation projects, pipelines, and water systems at AGI Ingenieros, Bogota-Colombia.
Checked method statements and material submittals for civil works. Inspected project sites to monitor
progress and ensure conformance. Performed other related jobs as directed by the Chief Engineer.
Established and maintained a documented inspection system and provided adequate, effective
quality control and handling of items.
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John W. Nixon, Environmental Health and Safety Compliance Officer
Management Responsibilities
Mr. Nixon has been with Ceres for 2 Y:z years. Under the USACE Katrina Debris mission, Mr. Nixon was
assigned technical and management responsibilities supporting a number of different Task Orders
including Demolition & Decommissioning; Temporary Debris Site Restoration & Closure; and Asbestos
Inspection, Abatement & Monitoring. Additional responsibilities include support in Agency
Communications; Contract Compliance & Controls; and Quality Assurance; Safety; and Training. Prior
experiences include two decades of management responsibilities in a wide variety of corporate programs
for Environmental Policy & Ethics, ISO 14001 Environmental Management Systems (EMS), Data
Acquisition & Analysis, Quality Systems, Operations Management and Construction Management.
Professional Experience
· Responsible under the Hurricane Katrina $500 million recovery contract for Contract and Task Order
Compliance, Contract responsibility for Demolition, Decommissioning, Asbestos Inspections, Air
Monitoring, Temporary Site Management & Closures. Developed Tracking mechanisms to capture
performance, costs and compliance to contracts and other requirements including USACE directions
and State & Federal Regulations. Support Safety as requested. Assisted in the development of
Company Policies, Standard Operating Procedures and document control protocols in support of the
Mission. Company Liaison to Client, sub-Contractors and Regulatory Agencies.
· As the Senior Environmental Engineer for TRS/Fluor Corp, served as FEMA Contractor- Hurricane
Katrina, New Orleans providing technical leadership to $250M Budget in Construction Projects for
Group Site Housing and block demolitions. Served as Contract Heath Safety & Environmental
Manager. Provided effective liaisons between Fluor internal Project groups and regulatory agencies.
Provided project team leadership within Engineering, Project Management, Health, Safety &
Environmental and Construction Management with emphasis on developing and meeting project
milestones. Served as Technical Advisor in Storm Water Management, NEPA Compliance, Plumbing
design & permitting, and analysis and reporting potential impacts to natural resources.
· Working as a consultant. developed Storm Water Management Programs on Residential Community
Development. Included Design, Permitting, and Implementation, Phase I & 1/ Environmental Site
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Assessments, Spill Prevention Compliance Plans, Training, GPS and served as Regulatory
Consultant in commercial and residential construction,
· Managed all environmental affairs at 1200 employee manufacturing plants and advised management
concerning Texas and Federal Environmental and OSHA regulations. Developed Best Management
Practices and automated hazardous materials tracking, data acquisition and reporting to federal and
State Agencies to include EPCRA Tier II, TRI, DMRs, STEERS (Texas Environmental Reports), etc.
· Developed and Maintained environmental management program supporting 25 facilities located in
US, Mexico and Canada. Performed audits; acquired air, water and waste permits; wrote protocols;
and represented operations with responses to regulatory agency inquiries. Pursued and acquired
permits, developed plans, implemented procedures and trained technical and operational personnel
in the management of chemical substances.
· Two decades of experience in management, quality control, environmental compliance, corporate
safety, agency reporting, procedure developing, and project scoping and reviews.
Ed ucation/Certification/ Affiliations/Publ ications
· Masters Degree - Environmental Management; Samford University, Birmingham, AL, 1996
· Bachelor of Science Degree - Biology/Environmental Science; University of West Alabama, 1981
· PhD Program studies in Environmental Health Engineering; University of Alabama- Birmingham -
1997
· Certified Hazardous Materials Manager (CHMM), Masters Level, 1993 - present
· ASTM International, Chairman of Standards sub-Committee on Waste Management, 1987 to 2005
· ASTM Liaison to ISO 14000 (TAG 207) - Environmental Management Systems, 1993 - 1997
· Department of Energy (DOE) training in Project & Quality Management, 1991 - 1993
· OSHA Compliance Training, 1978-2004
· Publications in Environmental Ethics, Waste & Water Management, Data Management, Quality
Assurance
Earl Lutz, III, Area Manager
Management Responsibilities
Mr. Lutz has worked for Ceres for eight years and has more than 25 years of supervisory experience with
emergency debris management projects, interior and complete demolition projects, culvert and lake
construction, and heavy equipment operations. He has supervised up to 300 crews in an area with $80
million of disaster debris removal following Hurricane Katrina. Mr. Lutz has been responsible for field
operations and crew performance for multi-million dollar projects including federal, state, and local
government contracts and private contracts. Mr. Lutz also has more than 25 years of experience in
fabrication and welding and is the lead designer and fabricator for our company. His field management
duties include: planning and scheduling of work; monitoring work quality, safety, and progress; managing
field personnel; and ensuring required daily reporting is completed.
Professional Experience
· Area Manager of disaster debris in Louisiana following Hurricane Katrina. Supervised 75,000 cubic
yards of debris removal per day.
· Supervised 25 subcontractors who operated a total of 300 crews.
· Field Operations Superintendent and Reduction Site Superintendent for Emergency Debris
Management Services following a Category 5 tornado. Managed field personnel, scheduling and
planning, progress and work quality, crew safety, processing operations and production, and daily
reporting.
· Equipment Manager responsible for maintaining Ceres' Equipment Inventory.
· Field Operations Superintendent of Emergency Debris Management services following ice storms in
Kansas City. Responsible for crew scheduling and planning, monitoring work production and
progress, quality, safety, and daily reporting and record keeping. All work was completed ahead of
schedule.
· Field Operations Superintendent of Emergency Debris Management services following ice storms in
Oklahoma, Texas, and Arkansas. Responsible for crew management, scheduling and planning,
monitoring of progress and production, work quality, crew safety, and daily reporting and record
keeping.
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Tab B. Generallnfonnation
Section 8.6 Key Personnel Resumes
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· Performed site management and heavy equipment operations for a US Navy contract involving the
demolition of a structure at the EI Centro, California Naval Air Facility. Responsibilities included
subcontractor management, work phase scheduling and planning, and equipment operations.
· Site Superintendent for construction of a man-made lake and sediment ponds in Nebraska. Included
crew supervision, heavy equipment operation, work planning and scheduling, safety, and daily
reporting.
· Site Superintendent for demolition of various buildings, Fort Shatter, Hawaii. Responsible for crew
management, planning and scheduling, subcontractor management, progress and quality, crew
safety, and equipment operations.
· Site Superintendent for Emergency Services provided in response to Hurricane Georges, Puerto
Rico. Responsible for Grinding Reduction Site crew management, site operations, production,
finished product quality, and site safety. Also responsible for monitoring debris receipt documentation,
documentation of daily production rates, and equipment usage.
· Site Supervisor for demolition of various structures, Hickam Air Force Base, Hawaii. Supervised
crews, asbestos abatement by subcontractors, planning and scheduling, heavy equipment
operations, and documentation of work progress.
Ed ucation/Certifications
· FEMA Certified NIMS
· Ceres Authorized Equipment and Grinder Operator
· AHERA 40 Hour Lead and Asbestos Supervisor
· USACE certified COM
Israel 'Lalo' Soto, Sector Manager
Management Responsibilities
Mr. Soto has worked in disaster recovery with Ceres for more than 13 years. He has more than 18 years
of experience in the disaster recovery and construction field, including site supervision, grinding, debris
hauling and management, demolition, disposal, yard waste processing, demolition, new construction, and
restoration. Mr. Soto has also provided logistical assistance to Ceres with the emergency mobilization of
grinders and heavy equipment to locations throughout the continental United States and the
Commonwealth of Puerto Rico. As a Grinding Site Supervisor, Mr. Soto is responsible for the oversight of
materials receipt, identification and segregation of contaminants, personnel scheduling and management,
production scheduling and management, product quality, cost control and reduction, equipment
maintenance scheduling, and enforcement of site safety requirements. In addition to his supervisory skills
and experience, Mr. Soto is an experienced grinder and heavy equipment operator.
Professional Experience
· Area Manager for Ceres during the company's $500 million contract with the U.S. Army Corps of
Engineers following Hurricane Katrina.
· Supervised reduction operations in three sites operating concurrently during the Katrina recovery.
· Site Supervisor for Ceres Southwest, Houston, and Arlington, Texas sites and remote operations in
Laredo, Waxahachie, and Odessa. Responsibilities included personnel management, crew and
equipment scheduling and planning, maintenance, grinder operation, material inspection and
segregation, finished product quality, site safety, progress monitoring, and daily reporting.
· Site Supervisor of grinding site in relation to emergency debris management services in the following
locations: Hurricane Frances and Jeanne, FL; Hot Springs, AR; Springfield and Bloomington, IL;
International Falls, MN; Sf. Louis Park, MN; Baraboo, WI; Bloomington, MN; Iowa City and Des
Moines, IA; and various locations in North Carolina, California, and Nevada. Responsibilities included
crew management and scheduling, equipment scheduling, work progress and quality monitoring,
material inspection and segregation, enforcement of safety requirements, operations and
maintenance, and daily reporting. Also assisted in coordinating mobilization and demobilization of
equipment to project areas.
· Assisted in mobilization of equipment to Puerto Rico following Hurricane Georges. Performed Site
Supervisor duties at the Bayamon, PR, reduction site. Responsibilities included personnel
management, scheduling and planning, materials receipts documentation, contaminant identification
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Tab B. General Information
Section B.6 Key Personnel Resumes
Page 13 of 22
.
and segregation, equipment operation and maintenance, safety, progress monitoring, daily reporting,
and finished product quality.
Operator and driver for demolition of a multi-story structure in response to floods in North Dakota in
1997. Responsibilities included daily reporting of equipment usage, mechanical demolition of multi-
story structures, and material segregation for recycling.
Keith Wise, Contractor Quality Control Manager
Management Responsibilities
Mr. Wise has more than 30 years of leadership and site management experience with construction and
equipment operations including more than eight years experience in debris. He is a highly experienced
and skilled heavy equipment operator as well as an experienced supervisor. His areas of responsibility
include: quality control, project planning and execution; project equipment maintenance; crew
supervision; and project production, safety, and reporting and recordkeeping. Mr. Wise's vast experience
allows Ceres to apply his expertise in a variety of critical roles including disaster response and recovery
mission quality control and management, demolition and construction project management, and
environmental response and restoration project management.
Professional Experience
· Contractor Quality Control Manager for Emergency Levee repair projects in St. Bernard and
Plaquemines Parishes, LA (July 2006 - Present). These projects comprised a total of four levee
reconstruction projects completed over the course of more than a year, post-Hurricane Katrina.
Administered by the USACE, the projects included excavation of unsuitable existing material,
replacement and compaction of specification material, installation of barriers, and final grading and
stabilization.
· Contractor Quality Control Manager (September 2005 - June 2006). Managed a crew and was
responsible for the clearing, grubbing, and burning of debris generated by Hurricane Katrina in
Louisiana.
· Field Superintendent for the debris management contract for the Southern Public Service Authority
for the Isle of Wight County, Virginia (October 2003 - February 2004). Managed debris removal and
hauling crews, as well as two waste-processing crews in the loading, processing, and hauling of
320,000 cubic yards of tree waste generated by Hurricane Isabel.
· Contractor Quality Control and Site Manager for the Valley Park Flood Protection Project (February
2003 - November 2003). Managed a crew and was responsible for the clearing, grubbing, and
burning of debris generated from the 47-acre site.
· Site Manager for the City of Asheboro, North Carolina (FEMA Contract) (May 2003 - June 2003).
Supervised the clearing, stump removal, and chipping of 48 miles of sewer Right-Of-Way.
· Quality Control Manager for the project of City of Garner, North Carolina (FEMA Contract) (January
2003 - April 2003). Supervised the production and quality control on an ice storm debris contract.
· Contractor Quality Control Manager for the U.S. Army Corps of Engineers dredging project on the
Mississippi River (September 2001 - December 2001). Supervised the mechanical excavation and
hydraulic dredging of 55,000 cubic yards of material. The project included installation of erosion
control and flow control systems, as well as the restoration of the placement area.
· Contractor Quality Control and Site Management for the JDIQ Contract at Fort Knox, Kentucky
(November 1996 - February 2002). Contract included the demolition of over 165 wood frame,
concrete, and brick structures; the recycling of brick concrete and asphalt; and the restoration of
areas disturbed by the deconstruction. Supervised the tub grinding of 20,000 cubic yards of
demolition debris.
· Quality Control, Project Management, and Operations for numerous Emergency Debris Management
Contracts in Georgia (ice storm, six months), Oklahoma (tornado, five months), Arkansas (ice storm,
four months), North Carolina (Hurricane Fran, four months), Florida (Hurricanes Opal and Andrew,
total 16 months), and Alabama (Hurricane Opal) (1992 - 2000). Participated in operational, tactical,
and strategic levels of site management, debris removal, debris reduction, and disposal of debris.
Responsible for the segregation, hauling, and disposal of hurricane, ice storm, and tornado generated
demolition debris as well as tree waste and white goods
C~RB!;S
Tab B. Generallnfonnation
Section B.6 Key Personnel Resumes
Page 14 of 22
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· Heavy Equipment Operator/Mechanic (1989 - 1992). Responsible for the maintenance and operation
of various pieces of heavy equipment during the construction of Camp Creek wastewater treatment
facility in Destin, Florida.
· Work experience prior to 1989 includes more than 15 years in the general construction industry.
Owner/Operator of a general contracting company that specialized in storm debris management,
heavy equipment hauling, earth and site work, underground utilities, surveying, and demolition.
Education/Certifications
· Completed U.S. Army Corps of Engineers training course, "Construction Quality Management for
Contractors" and received Certification renewal, September 2006
· Completed U.S. Army Corps of Engineers training course "Construction Quality Management for
Contractors" and received Certification, October 2001
· Received Class A CDL, 1990
Raymond 'Sonny' Arndt, Jr., Quality Control System Manager
Management Responsibilities
Mr. Arndt has more than 25 years of leadership and site management experience with construction and
mining operations, equipment operation and maintenance, and contract administration, and more than
three years debris experience. Mr. Arndt is a highly experienced and skilled heavy equipment operator as
well as an experienced supervisor. His areas of responsibility include: project planning and execution;
project equipment maintenance; crew supervision; and project production, workmanship quality, safety,
and reporting and recordkeeping. Mr. Arndt's vast experience allows Ceres to apply his expertise in a
variety of critical roles including disaster response and recovery mission management, demolition and
construction project management, and environmental response and restoration project management.
Professional Experience
Manager, Ceres Environmental Services, Inc. 1/2002 - Present
Experience includes more than three years in debris. Duties include work on the following projects:
· Disaster recovery efforts in debris removal and reduction following Hurricanes Katrina and Rita in
2005. Responsibilities included quality control, monitoring daily production progress, daily work
scheduling and coordination of subcontract and Ceres debris collection crews, safety, and contract
compliance. At peak production levels, this portion of the Katrina response mission represented
80,000 cubic yards per day and over 300 crews.
· Hurricanes Francis and Charley disaster debris removal recovery efforts in Florida in Collier County,
Palm Beach County, and Deltona. Performed supervisory duties relating to debris collection activities
and managed vegetative grinding operations at one TSDR site. The TSDR maintained a reduction
rate of over 16,000 cubic yards per day.
· The Indiana Dunes National Lake Shore Restoration Tree Removal Project. This project involved
selective clearing of trees and non-native vegetation and disposing of the debris. This occurred over a
20-mile area secured by the State of Indiana as part of the Department of the Interior Great Lakes
Coastal Restoration Project efforts.
· Several demolition projects on military bases across the United States. These projects included
facilities at Navy installations in California and Virginia and required debris management, hazardous
material removal, asbestos and lead-based paint abatement, and site restoration. This work ran for
approximately nine months over various time periods.
· Hurricane Isabel disaster debris removal recovery efforts in Virginia. Performed supervisory duties
relating to debris collection activities and reduction.
· Pierce City, MO cleanup project that resulted from tornado destruction of a 19th Century downtown
area of a Missouri town. Tasks included C&D debris removal and disposal, and demolition of tornado-
damaged buildings.
· Several disaster recovery debris removal and and/or reduction efforts in various states following ice
storms. Includes Spartanburg, SC; Kentucky DOT/Rowan County, KY; Raleigh, NC; Shelby, NC;
Zebulon; Kansas City, MO; and Hobart, OK.
C~RB~S
Tab B. Generallnfonnation
Section B.6 Key Personnel Resumes
Page 15 of 22
· A water-way restoration project in Sulphur River, AR. Activities included excavation, installation of
water control structures, construction of an earthen dam and final site grading and restoration. This
nine-month project was completed ahead of the government project deadline.
· Responsible for construction of public roads, in accordance with USACE plans and specifications,
providing access to the newly designed picnic areas for the Rio Sabana Picnic Area construction
project in Puerto Rico.
· The deconstruction of a multi-story steel and reinforced concrete structure at a high-security naval
facility. Responsibilities included execution of demolition techniques to prevent or minimize damage
to historic first level portion of the structure while removing all upper levels. Planned and scheduled
work, managed hazardous material debris removal (mercury, lead, asbestos, radioactive materials,
methylene chloride, and PCBs), supervised personnel, completed daily reporting, reported daily
operations and progress, and enforced site safety.
· The installation of an underground drainage system at a United States Air Force Base used for
refueling of large aircraft. The underground drainage system was comprised of a large concrete pad
and several hundred feet of four-foot concrete pipe.
· A habitat rehabilitation project for the USACE along the Mississippi River in Wisconsin. Project
activities involved clearing and grubbing, wick drain dewatering for pressurized soil conditions
approximately 12 feet below the water table, and excavation for water control structure installation.
The water control structure was comprised of a large stoplog structure and approximately 100 linear
feet of seven-foot diameter concrete pipe. A crane was utilized for the installation of the stoplog
structure and the concrete pipe. The water control structure was backfilled, compacted, and a new
asphalt road with cable guard fence was installed across the buried water control structure.
· Several disaster recovery efforts throughout the Midwest following ice storms and tornadoes.
Responsible for crew supervision, safety, production, quality, equipment maintenance, scheduling
and planning, and daily reporting.
· Superintendent and equipment operator for several demolition projects throughout the Midwest
including residential structures and outbuildings and debris management and disposal.
· Equipment Operator for a dike construction project in Belle Plaine, MN, involving the proper closure of
two sanitary sewage biological treatment cells. Operations included excavation, backfill, and final
grading and stabilization.
· Several years experience in hauling. Responsibilities included load preparation, safety inspections of
trucks and equipment, permits and licensing, DOT compliance, and transport.
Manager, Kewitt Construction 9/1999 - 12/2001:
· Provided oversight to boring and trenching operations for the installation of fiber optics cables.
Inspected work and observed general operations to evaluate workmanship and conformance to
contract requirements.
Trainer and Operator, Pegasus 10/1997 - 8/1999:
· Trained and managed labor force at a gold mine. Trained operators to run and operate various pieces
of heavy equipment including graders, loaders, excavators, dozers, and other support equipment.
Trainer and Superintendent, Inchenga Copper 9/1995 - 9/1997
· Trained and managed labor force at a large open-pit mining operation located in Africa. Native
workers were trained in the use and maintenance of various types of mining equipment; training
included instruction of up to 30 individuals. Also developed proficiency training in various processes
to increase overall efficiency and productivity.
Prior to 1995
· Extensive experience running variety of heavy equipment including hydraulic shovels and other
mining equipment, graders, loaders, excavators, dozers and various support equipment.
Ed ucation/Certifications
· Construction Quality Management for Contractors, Jacksonville District USACE (current)
· Class A license
· I. Modular Mining Dispatch System
CJ;.Bf;S
Tab B. General Information
Section B.6 Key Personnel Resumes
Page 16 of 22
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· Hydraulic/electric shovels
· Ceres authorized equipment operator (all types)
· 40-hour Hazardous Waste Operations and Emergency Response training, 2002
· Excavation and trenching safety training
Daniel Ortiz Soto, Site Manager
Management Responsibilities
Mr. Ortiz has worked 19 years in the heavy construction field, including eight years as a supervisor. Mr.
Ortiz's management experience includes planning, scheduling, and directing crews, reading plans, and
staking grade. His equipment experience includes the operation and maintenance of all types of heavy
equipment as well as wood waste recycling machinery.
Professional Experience
Site Supervisor, Ceres Caribe, Inc., Ponce, Puerto Rico
· Supervisor for various site preparation, grading, and building construction on: the USACE $9.5 million
Cerrillos Lake, PR project; $2.4 million USDA Aviary construction, PR; $1.6 million USDA Rio
Sabana, PR; $500,000 NAVFAC landfill cap, PR; $2.5 million USACE Flood Control Dallas, TX; $1.5
million USACE Blue Roof project, FL. Supervision required scheduling, planning, and directing up to
40 employees in performing heavy construction type activities; interpreting plans and specifications;
coordination with survey crews and staking grades; interfacing with owner representatives; and
production quality control. Work activities included: clearing and grubbing, erosion control structures,
demolition, excavation and grading, road construction, building construction, and hydro-seeding.
Grinder Operator, Ceres Environmental Services, Inc., Brooklyn Park, MN
· Foreman for Ceres' wood waste recycling operations in Minnesota and California. Operated heavy
equipment on demolition jobs throughout the United States including completing the emergency
demolition for Corps of Engineers of 315 tornado damaged residential homes in less than two
months. Mr. Ortiz's duties included responsibility for maintenance of high capital cost recycling
machinery, managing crews and operating heavy equipment. Ceres Environmental's Minnesota
waste wood recycling facility was given the Minnesota Governors Commendation Award.
Heavy Equipment and Tub Grinder, Ceres Environmental Services, Inc., Puerto Rico
· Heavy Equipment and Tub Grinder Operator at debris processing zone in Puerto Rico, October 1998
through July 1999 following Hurricane Georges.
Education/Certifications
Bilingual - English and Spanish
Paul Wise, Area Manager
Management Responsibilities
Operations Manager for Jefferson Parish during the Hurricane Katrina Debris Removal Program. As
manager, Mr. Wise interfaced with the U.S. Army Corps of Engineers' leadership while supervising:
removal of more than 3.4 million cubic yards of debris; removal and decontamination of more than 79,000
refrigerators and freezers; ROW removal of more than 51,000 appliances; the management of
segregation crews for the removal of Household Hazardous Wastes; and removal of over 4,000 tons of
household garbage for the parish. Mr. Wise also coordinated the task order for the cutting and trimming of
over 31,000 trees and grinding of over 2,000 stumps.
During the course of his work, Mr. Wise receive a letter of commendation from First Lieutenant Wesley Todd
who served as Mission Manager of Sectors 3, 4, and 5: "In these extraordinary times it takes people of
creativity and decisiveness to accomplish a mission, and by your actions you have shown yourself to be that
kind of person. As I leave for my next assignment I feel confident that with leaders like you the Corp of
Engineers and the State of Louisiana will have little dffficulty in continuing to succeed in the recovery mission."
Professional Experience
· Mr. Wise supervised more than 200 debris removal crews, 30 tree crews, 14 stump crews, seven
dump sites (inclusive of burning operations, grinding operations, and reduction of temporary debris
C~B~5
Tab B. Generallnfonnation
Section B.6 Key Personnel Resumes
Page 17 of 22
.
sites) while managing a principal area of the $500 million contract with the U.S. Army Corps of
Engineers. The Jefferson Parish program then progressed into its demolition phase, which comprised
six subcontractors with 20 crews capable of demolishing up to 50 properties per day.
During the First Response Phase of the Hurricane Katrina Debris Removal Program, Mr. Wise was
operating in Terrebonne Parish as supervisor and operator of the vegetative burning operations.
In May 2005, Mr. Wise worked as foreman in Rahway, NJ, for the removal, by climbers and by
cranes, of trees due to infestation of the Asian Long Horned Beetle.
In August 2004 through December 2004, Mr. Wise worked as foreman of the debris removal crews
for ROW in West Palm Beach, FL, for Hurricanes Frances and Jeanne that passed over Florida
during the 2004 season.
Mr. Wise supervised Ceres' cleanup following Hurricane Isabel in 2003 in Isle of Wight County, VA.
Mr. Wise supervised the restoration of Nike Park, which included removal of hazardous trees, stumps
and restoration of a two-mile bike trail. Restoration of Fort Boykin Historical site included the removal
of trees and stumps without disturbing the archaeological and historic artifacts and landmarks.
Mr. Wise worked clean-up after the 2003 ice storms in Asheboro, NC. The work included clearing and
chipping of trees for more than 40 miles of sewage ROW.
In 2002, Mr. Wise was an operator with the demolition project in Pierce City, MO, due to an F3
tornado. Nearly the entire historic downtown of the city was razed.
Mr. Wise worked as operator and stump grinder in St. Louis, MO, for the removal of all vegetation
after a levee break in a flood zone.
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Gail M. Hanscom, Assistant Program Manager, Area Manager
Management Responsibilities
Ms. Hanscom manages preparatory, mobilization, and implementation phases of emergency response
action to disaster recovery contracts. She supervises field operations including oversight responsibilities
for accounting, planning and scheduling, documentation and data management, and human resources
personnel. She also functions as Project Manager and facilitates ongoing contract administration with the
customers and assists in researching contracts and submitting preposition bids and proposals.
Professional Experience
Project Superintendent for Operation Blue Roof
Hattiesburg, MS, Hurricane Katrina 2005
· Responsible for successful completion of a $55 million project for temporary roof repairs including the
overall management of all daily office operations. Oversight responsibilities included accounting,
planning and scheduling of daily assignments, data management, personnel hiring and supervision,
and general contract administration. Functioned as interim project manager with direct accountability
to the U.S. Army Corp of Engineers. Responsible for final reconciliation of payment to over 100
subcontractors.
Private Property Debris Removal (PPDR) 2006
· Project Administration responsibilities for Private Property Debris Removal (PPDR) component of a
$500 million USACE debris removal contract included facilitating the ramp-up phase in Louisiana.
Duties included soliciting and hiring subcontractors, recruiting and hiring management staff, obtaining
database experts and appropriate support staff, and hiring sufficient office and field personnel to
implement and complete the task.
Environmental Education Instructor/Wrangler 2005 - 2006
Lutherans Outdoors, Custer, SO
· Assisted in program development and implementation. Instructed forest and fire ecology, water
ecology, orienteering, astronomy, and various other classes. Supervised large groups of students,
adults, and staff. Managed horseback riding program including instruction, staffing, record keeping,
and care of equipment and animals.
Assistant to the Vice President & Treasurer 1994 - 2004
Carleton College, Northfield, MN
· Organized, oversaw, and ensured the quality of all office operations by offering direct support to the
Vice President and Treasurer. Represented the College to organizations, government agencies,
individuals, and outside entities. Maintained permanent legal files, including all licensure renewals,
C~RB~5
Tab B. General Information
Section B.6 Key Personnel Resumes
Page 18 of 22
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accreditations, legal contracts, property files, and investment contracts. Researched and gathered
information on special projects as dictated by the Vice President.
Owner/Operator of Hanscom Ambulance, Inc.
· Hanscom Ambulance, Inc. was an Advanced Life Support (ALS) ambulance service that provided
emergency and non-emergency response to a population in excess of 30,000 people. Established
one of the first non-metro ALS services in Minnesota. Accrued 12 years of experience in emergency
medical response including certification as an Emergency Medical Technician (EMT), supervision of
all field and in-house operations, development of training and certification programs for personnel,
ensured licensure compliance, and conducted all contract negotiations.
Education/Certifications
· Northwestern College, Roseville, MN, B.S., Business Management, Graduated with distinction
· FEMA Certified NIMS
· American Red Cross First Aid
· USACE certified COM
Timothy Berkhimer, P.E., Senior Marketing Director
Management Responsibilities
Mr. Berkhimer is responsible for company-wide marketing activities including implementation of strategic
plans, tactical initiative, and market research relating to Ceres' principal client base of government
agencies at local, state, and federal levels, concentrating on disaster recovery work. His professional
experience includes building organizations' abilities to respond to disasters, training government
employees about FEMA procedures, and interfacing with emergency management personnel nationwide.
He has also led operations on a U.S. Army Corps of Engineers contract following Hurricane Ivan in 2004
and has been a key individual in the introduction of new flood control systems throughout the United
States.
Professional Experience
· Responsible for the development and formalization of the Disaster Recovery Group of a leading
national contractor. Authored all marketing literature, sample Requests for Proposal, Pre-Event
Contracts, FEMA and State Public Assistance Training, Debris Management Plans for Client
Jurisdictions, and all forms, certificates, and cubic yard load tickets, and all other related
documentation. Promoted pre-event contracts with local government agencies throughout the United
States. Represented and promoted firm at conferences and trade shows across the nation. Made
conference presentations at local, state, national, and international conferences.
· Led operations during activation of contract with U.S. Army Corps of Engineers throughout the State
of Alabama following Hurricane Ivan in 2004. Functioned as liaison with senior local government
officials for all operationally active contract efforts.
· Bureau Chief, Project Manager and Disaster Response Preparedness Coordinator for a municipality
that is a leader in disaster preparedness. Appointed to Special Assignment to prepare the Operations
Management Division of the Department of Public Works for Hurricane Response Operations.
Developed the Virginia Beach Plan for Hurricane Response Preparedness and served as Public
Assistance Coordinator for the entire City following Hurricane Bonnie in 1998 and Hurricane Floyd in
1999. Appointed to FEMA Project Impact Coordinator role and led the aggressive pursuit of disaster
response preparedness for all city departments.
· Introduced a new flood control system throughout the United States. Developed marketing literature,
conducted client demonstrations, and represented firm at conferences and trade shows.
Employment History
Senior Marketing Director October 2007 - Present
Ceres Environmental Services, Inc.
Director, Disaster Recovery Group
Phillips & Jordan, Inc.
2004 - 2007
Cr;:.B~S
Tab B. General Information
Section B.6 Key Personnel Resumes
Page 19 of 22
Vice President, Business Development/Financial Grant Specialist
US Flood Control Corp.
2003 - 2004
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Director, Disaster Recovery Group
Phillips & Jordan, Inc.
2000 - 2003
Civil Engineer/Disaster Programs Coordinator
City Of Virginia Beach, Virginia
1981 - 2000
Commissioned Officer,
United States Navy (Reserve) Active Duty, Surface Warfare Specialty
1978 -1981
Education/Certification
· Virginia Military Institute, Lexington, Virginia, B.S., Civil Engineering, 1978
· Currently or formerly licensed as a Professional Engineer in Virginia, North Carolina, South Carolina,
Florida, Arizona, Georgia
Jeffrey Zahn, Chief Financial Officer/CFO
Management Responsibilities
Mr. Zahn is responsible for all financial decisions by establishing, monitoring, and enforcing policies and
procedures. He supervises all Accounting and Payroll Department activities ensuring completion of
operational requirements. He maintains follow-up on work results and prepares budgets by establishing
schedules, job costing, policies and procedures, and analysis of financial data. He is a well-respected
motivator and team builder who develops and motivates high-performing financial management teams,
and drives profitable and timely forecasting, reporting, and financial decision making processes. Mr. Zahn
is a big-picture oriented strategic planner who continually improves Ceres' corporate financial structures, 0
increases process efficiencies, and supports consistent business growth.
Professional Experience
Chief Financial Officer August 2007 - Present
Ceres Environmental Services, Inc., Brooklyn Park, MN
· Manages company financial departments and is responsible for accurate and timely financial
reporting of company activities. Manages all Accounting and Payroll personnel and is in charge of
Ceres' accounts and cash flow management.
Corporate Controller 1994 - 2007
C. S. McCrossan, Maple Grove, MN
Restructured, streamlined, and upgraded financial management procedures and protocols and computer
systems, improved reporting efficiencies, accommodated rapid business development, and administered
$175 million in annualized revenues. Managed IT, Accounting, and Finance Teams, and oversaw the
financial operations of eight business entities in three industries that collectively accommodated 800
personnel. Successfully managed adjustment free financial statement audits as well as regulatory
compliance audits performed by various government agencies. Conducted corporate real-estate
acquisition analysis, and collaboratively negotiated and closed $27 million in real estate sales and $20
million in acquisition transactions.
Audit Supervisor 1986 - 1994
Senior Accountant 1991 - 1994
Staff Accountant 1989 - 1991
Boyum & Barenscheer PLLP, Minneapolis, MN
Oversaw and coordinated financial-statement audits including planning through report delivery for
banking, construction, and wholesale distribution clients. Prepared/audited financial reports, and assured
regulatory and corporate compliance. Executed numerous due diligence projects, delivered quality
assurance services, prepared compliance documentation, and facilitated successful community bank
mergers and acquisitions. Consulted with clients, addressed internal control, inventory/liquidity 0
management, forecasting, and general business management issues, and exceeded client service
C~RBE!;;S
Tab B. General Information
Section B.6 Key Personnel Resumes
Page 20 of 22
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expectations. Delivered corporate tax planning and tax return preparation services to high profile clients in
multiple industries.
Education/Certification
· University Of Minnesota, Minneapolis, MN, M.8A, Finance, Information Technology Management,
May 2000, (Top-Ranking National IT Program)
· University Of Minnesota-Duluth, Duluth, MN, 8.S., Accounting, 1986
· Certified Public Accountant Licensure, 1988 - 1995, Currently Inactive Status
· Construction Financial Managers Association, 2005 - Present
· American Institute of Certified Public Accountants, 1987 - Present
· Minnesota Society of Certified Public Accountants, 1987 - Present
· USACE certified CQM
Maria Schmidt, Accounting Manager
Management Responsibilities
Ms. Schmidt is responsible for the development and interpretation of statistical and accounting
information. She coordinates and directs the preparation of policies, procedures, job costing, tax planning,
preparation of budgets and financial forecasts and compliance, along with other planning and control
procedures with all federal, state, and local corporate payroll agencies. Ms. Schmidt also assists in the
research, implementation, and maintenance of accounting systems for the company.
Professional Experience
ControllerlTax Preparer June 2007 - October 2007
A.P.T. Financial Solutions, Shoreview, MN
Prepared financial statements and tax returns for corporations and individuals using Quick800ks and
Drake software.
Accounting Manager April 1998 - June 2007
C.S. McCrossan, Inc., Maple Grove, MN
Prepared the combined and consolidated financial statements of nine companies and six divisions.
Reported to Controller and supervised, developed, and trained four employees. Managed all aspects of
construction accounting including monthly financial closings, maintaining the general ledger, and cost
accounting for all projects. Actively involved in a major software conversion for the Company and trained
other employees on accounting/job cost software and reports. Responsible for year-end planning and
coordination of yearly audit with outside accounting firm.
Accounting Manager March 1997 - April 1998
Precision Diversified Industries, Inc., Plymouth, MN
Accounting Manager for manufacturer of printed circuit boards with sales of $12M and three divisions.
Reported directly to the General Manager and supervised a staff of two. Responsible for all phases of
manufacturing accounting including cash management, budgeting/forecasting, monthly financial closings,
maintaining general ledger, and credit collections.
Supervisor September 1992 - February 1997
Copeland Buhl & Company, P.L.L.P., Wayzata, MN
Supervised staff accountants in the audit, review, and compilation of financial statements for clients.
Prepared corporate and payroll tax returns. Coordinated timing of engagements with clients and staff.
Developed communication and organization skills. Obtained experience in manufacturing, real estate,
construction, and service industries.
Education/Certification
· Mankato State University, 8.S., Accounting, 1992
· CPA - State of MN (currently inactive, but working on CPE credits to become active again)
· Member - MN Society of CPAs
Reinaldo Quiles, Area Quality Control Manager
Management Responsibilities
Mr. Quiles has worked for Ceres for eight years and has had multiple responsibilities in projects ranging
from logistics and housing to Operations and Quality Control Management. He has been instrumental in
C~RBfgS
Tab B. General Information
Section B.6 Key Personnel Resumes
Page 21 of 22
the general management and logistics of the Hurricane recovery projects during Hurricane seasons from
1998 to 2005.
Professional Experience
· Bids and Proposals Specialist, Ceres Environmental Services. Procure, prepare, and deliver
responsive proposals and bids to requesting government entities and companies.
· Operations Manager, Hurricane Wilma Blue Roof Mission. Miami, FL. Responsible for maintaining a
$5 million contract with USACE performing temporary roof repairs on a FEMA-funded project
following Hurricane Wilma in Miami-Dade and Monroe counties in Florida. Duties included:
coordination and management of CQC systems, logistics, government documentation and reports,
personnel management, and general contract and subcontract administration for 14 subcontractors.
· Assistant Superintendent, Hurricane Wilma Emergency Debris Recovery Project in the City of Palm
Beach Gardens, FL. Responsible for contract management, logistics, contractor procurement, clean-
up assignments, and site restoration.
· Quality Control Systems Manager, Operation Blue Roof Hattiesburg, MS. Responsible for managing
the quality of the work performed, overseeing safety/technical meetings, customer complaints, daily
QC reports, project logistics, USACE liaison, etc.
· Project Specialist, USACE Operation Blue Roof in Florida. Responsible for assisting the project
manager in coordinating and managing crews placing FEMA blue plastic on hurricane-damaged
homes in Desoto, Palm Beach, Martin, Okeechobee, Glades, and Hendry counties in Southeast
Florida. Also partly responsible for hotel logistics, compilation of daily QC reports for USACE,
subcontractor issue resolution, and other administrative matters.
Kelly Staff Leasing for Language Line Services Inc Monterrey, CA 2000 - 2004
· Over-the-phone interpretation in the fields of insurance, financial, medical, legal, court, engineering,
and crisis lines, utilities, emergency and a wide range of customer service calls.
Project Specialist 10/1998 - 12/1999
GayaJCeres Joint Venture, Santurce, Puerto Rico
Project Specialist for USACE Blue Roof and debris clean-up operations in Puerto Rico and Oklahoma.
Project site management in Puerto Rico as well as in the Oklahoma Tornado clean-up May-June 1999.
Responsible for procurement of heavy equipment, mobilization of units including shipping and clearing
customs, rental of local equipment, purchasing of safety supplies, record keeping, document research,
and contract and payment negotiations with local suppliers.
Education/Certifications
· University of South Florida, Tampa, FL, BA, French, Music Minor, December, 1994, Cum Laude
C~RBf;;S
Tab 8. General Information
Section 8.6 Key Personnel Resumes
Page 22 of 22
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This Certificate of Achievement is to aclrnowledge that
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has reaffirmed a dedication to serve in times of crisis through continued
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ICS for Single Rc.~ources and
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This is to certify that
Adam Mo Cll1inander
has completed tire Corps of E"gineers Trai"i"g Course
CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS
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This is to certify that
Kenneth Do Williams
Iras completed ti,e Corps of E"giueers Traiuulg COllrse
CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS
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This is to certify that
Earl lLutz, m
has completed the Corps of Engineers Training Course
CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS
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This is to certify that
Michael JoHansen
has completed tile Corps of Engineers Training Course
CONSTRUCTION QUAUTY MANAGEMENT FOR CONTRACTORS
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This is to certify that
J efflrey Zabn
lias completed the Corps of Engi1leers Training COllrse
CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS
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CERTIFICATE
This is to certify that
Chad M. Coss
has completed tile Corps of Engineers Training COllrse
CONSTRUCTION QUALITY MANAGE1II\~T FOR CONTRACTORS
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This is to certify that
:Brian JTD #litter
lias completed tile Corps of ElIgineers Trainillg COllrse
CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS
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ha.f completed the Corps of Enginee'~f Training Course
CONSTRUCTION QUALITY MANAGEMENT FOR CONTRACTORS
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This is to certify tltat
KEITH WISE
lias COlizpleted the Corps of lJTtgilleers TrllUlltlg CouI'se
CONSTRUCTrON QUALllY MANAGEMENT FOR CONTRACTORS
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Certificate of Ach'lev'em'ent
This Certificate of Achievement is to acknowledge that
Earl Lut2 III
Has reafflnned a dedication to serye in Urnes of crisis
through continued professional development
and comdleUon of requirements of the
15-300
INTERMEDIATE-INCIDENT COMMAND
SYSTEM COURSE
; D:l proscribed by the
"'Innes pIa Dopmmont at Public Safely,
Division of Homeland Socurity and Emcrgonc;y Managoment
And Fade.,1I Emol'llllnCV MllnllRemont Aaencv
I
This training sponsored Qnd coordlnatod by
Ute Champlin :Offlce of Emergency Management
'Champlin, Minnesota
Issued this 1d day of June, 2007
::D..,,J ScJ-n.z-
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Tf" Caot. '"OU VI' n:::J,.It"'mD"D t:C' 12 tnntl wti."'*'a
al="=;l\l'.'~, 1'tl11!1...:IllrddoydEl=u""'l
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Certificate of Achievem-ent
This Certificate of Achievement Is to acl<nowledge that
, Earl Luti III
Has reaffirmed a dedication to serve in times of crisis
through continued professional development
and completion of requirementS of the
15-400
ADVANCED INCIDENT COMMAND
SYSTEM COURSE
: as prenorlbod by the
MlnnesQlu DepI'rtment of Public Safety,
DivIsIon of UomalPJld SecurlW 41J1d Ernargen..y Mal1l1l1oment
And Federfl Ememencv Manaaemenl Allonov
This training sponsored and coordinated by
tho Champlin Offico of Emergency Management
Champlin, Minnesota
Issued this 1~1 day of June, 2007
J:>.~1f6/ ~
l1u CunD tt\.... III. rcqL.trtmcU It:! 1:lh:I.C a! c:nltdrg
lI!u::Jl""... ra::;rb.4 "" 1"'t.li:n:IlI'lI~<l~
1"""'110:1.......,
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Inslrucfor
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Certificate of Achievem'ent
This Certificate of Achlev~ment is to acknowledge that
Michael Htlnsen
Has reaffirmed a dedication to serve In Urnes of crisis
through continued professional cf~velopment
and compleUon of requirements of the
15-300
INTERMEDIATE INCIDENT COMMAND
SYSTEM COURSE
as proscribed by tho .
Mlnne:lola Dopnrtmont crfPlIbnc s:Jrety,
DIvision of Homeland Socurlty Ilnd EmortlOncy Mansgcmnnt
And Federal Emorallncy MlInaQomo~t Aaoncv
This training spohsored and coohfitiared by
rho Champlin Office of Emergency Managemenr
Champlin, Minnesota
Issued Ulis 111 day of Juno, 2007
I
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Certificate of Ach'ie\femeht
This Certificate of Achleve'h1ent is to acknowledge that
Michael Hansen
Has reaffirmed a dedicaUon to selVe In times of crisis
through continued professional development
and completion of requiremerhs of the
IS-400
ADVANCED INCID~NT CQMMAND
SYSTEM COURSE
as presctlbed by Uio
MlnnC30tn Dopll11ri1ent of Public Safety,
DIvision of Homo1:lnd SlIcUrity rmd Emergency Mrmll{Jomont
And Flldor:J1 Ememencv MlInllaemanl Aaency
This training sponsored and coordinared by
tIle Champlin Office of Emargency:Mansgement
Champlin, MinhesolEl
Issued this 1st day of June, 2007
:D."h/ ~
UL'~POD'l "e'db~'rdl'l:'f.
Th'- c.lt't" IIW"" 0'1 ntqJ:UllrJS.1a 12 ra.... d. ClIft""'"
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Certifieate of Achievement
This Certificate of Achievement is to acknowledge that
Gail M. Hamscom
Has reaffirmed a dedication to serve In times of crisis
through continued professional development
and completion of requirements of the
15-400
ADVANCED INCIDENT COMMAND
SYSTEM COURSE
as proscribed by the
Minnesota Deportment of Public SlIfety,
Division of Homol:md Security and Emergency Management
And Fedoral Emeraency L~anaaement Aaencv
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ThIs training sponsored and coordinated by
the Champlin OffIco of Emergency Management
Champlin, Mlnnosota
Issued this 1= day of June, 2007
J;>tHIW/ ~
Inlilruclor
Tt.bQllna"'It:CIfC~RmmUt:f 1a"tmPl'dQ:lll1Tdrg
~alCClllI~""''''' '."I"",IRr:ntyafEm~cr
MulletJ "d'11C1I"'D
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Certifieate of Achievem-erit
This Certificate of Achievement Is to acknowledge that
Gail M. HaRSCOm
Has reaffirmed a dedication to serve in times of crisis
through continued professional development
and completion of requiremants of the
IS-300
INTERMEDIATE INCIDENT COMMAND
SYSTEM COURSE
as prescribed by the
r"lnnesota DeplJrtment of Public Safely,
Division of Homeland Security and Emergency Managemenl
And Fedoml Emeraencv Manllacment Aaencv
e~
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This training sponsored and coordinated by
tile Champlin Office of Emergency Management
Champlin, Minnesota
Issued this i"l day of June, 2007
~ ~nc-
Instructor
.,.., C:CU"1e~ ...r.q......n.. b 12h::1'..n; alarA"Mlt;J
Cd.I:Ul:n_ftO'1O!'Imbfhl ~INIRar'I"" 1I1~~'
fMdt::ft~
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Certificate of Ach"ieVem'ent
This Certificate of Achievement Is to aclmowledge that
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Melissa MCIntvre
Has reaffirmed a dedication to serve In times of crisis
through continued professional development
and completion of requirements of the
15-300
INTERMEDIATE INCIDENT COMMAND
SYSTEM COURSE
31l pl"GBcrlbed bythll
Mlnnes9tll DOPilrt'"~nt of Public Sefety.
Dlvi!llon of Homeland Sllcurlly !Iqd Emergonc;y Managcmonl
And Federal Emoraoncv MBnOQement Aqcncy
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ttQC:uR~l1Um~':I' 1~"4Iul&JtIItOrQhlJ
dll:r:t",.. "m:J1I:D1lJf t'... ~r..",1 ~,.., cI E=OUl"1
UD::DlTc:hndena
This training sponsorsd and coordInated by
the C/lomplln Office of Emergency Management
Champlin, Minnesota
Issued this 181 day of June, 2007
J:>-.I .1: IlIICo...
. Instructor
r~'rni\"Jfijanii'-nr""d ,,<
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Certificate of Ach'feVem~ent
This Certificate of AchievEill1ent is to acknowledge that
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Melissa McIntvre
Has reaffirmed a dedication lo serve in times of cnsls
through continued professional development
and completion of requirements of the
15-400
ADVANCED INCIDENT COMMAND
SYSTEM COURSE
es p!ll.Scrlhod by tho
MlnnesotB Depllrtrncnl of Public Smcly,
Dlvllllon of !-fomelsnd SecurIly I1fld Emergenoy Management
And Federal EmcrQoncv "~anaqemont Aqancv
e
no. C3:n. qUIt(!: thD rttf.1.-::nr:u hr 12 'au 1 tJ! a:"hr.:t~
CIllumla. ""~., ~rtl>:o Iblh..:l n'a::rl cl [,""0""'/
IA:ImIT.d"'lOIn>
This training sponsored and coordInated by
tho Champlin Office of Emergency Management
Champlin, Minnesota
Issued this 11t day of June, 2001
~ !'iJJ..-.._
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Ill"nel:a f'O!IT ....,. ..,.,lr<l 1-...
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Certifieate of Achievement
This Certificate of Achievement is to acknowledge that
Steven Johnson
Has reaffirmed a dedication to serve In times of crisis
through continued professional development
and completion of requirements of the
15-300
INTERMEDIATE INCIDENT COMMAND
SYSTEM COURSE
DS prescribed by tho .
Mlnnoso\.:J DepOrlnlalll of Public Safety,
Dlvllllon of Homol:md Sacurlly Gild Emergellcy Managoment
And Foderal Emamoncl,r MlJnollcmont Aaencv
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This training sponsored and cootdlTintud by
the Champlin Offlce of Etnell1ency Managemeht
Champlin. Minnesota.
Issued this 1c1 day of June, 2007
:D~ $J-nc-
lhf1 Onr'ta m.c!:l II.. RqOJn:naUl: t2 'CIn ~acnttJ,.i.':lQ
~I" ru=w',urJ by the .It'h"d '''V'fIY ef tnr.~
~cCtfldTt=m
..twrc-cn"lblamBU' n::~:"d b.
Inslructot
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Certificate of Ach'ie\/em"t7>ht
This Certificate of Achievement is ~o acknowledge U,at
Steven Johnson
Has reaffirmed a dedication to serve In times of crisis
through continued professional development
and completion of requirements of the
15-400
ADVANCED INCIDENT COMMAND
SYSTEM COURSE
as prescribed by the
Mlnllosotll Departmenl of Public SlIfoty,
DIvI!)lon of Homoland Security and Emergency Managnment
And Federel EmeracnoV r,'anaaemeht Auencv
e.'
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This training sponsored and coohiiHatoil by
the ChamplIn Offlce of Emergency Management
Champlin, Minnesota
Issued this 151 day of Juno, 2007
D.,;,J $.J-nw-
..._... ra::T' ~h "-""11' I.,
Thb Cu&l'h ...._ d.. N''fIJ-n..u. fur II ZDn or mnllu'V
'''''''Ibto.."",,_br'''''Wbn~''''''''''ef~1
JA!dt:r1 icd11k:S1fd
InslnJclor
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Certificate of Ach/iev~ment
This Cerlificate of Achievement is to acknowledge that
Lvnn A. Bakken
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Has reaffirmed a dedication to seilve in times of crisis
through oontinued professional development
and compleUon of requiremelits of the
IS-30 0
INTERMEDIATE INCIDENT COMMAND
SYSTEM COURSE
as proscrlblld by ilia
Minnesota Departmorlt of Pllbllc Sofoty,
Dlvlslon of Homlll:lRd SecUrity and Emergonoy Managemont
And Fodcml Emoraoncv MlJnaQomehtAQencv
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tile Champlin Office of Emergency'Management
Champlin, Minnesota
Issued this 1"t day of June, ~007
.D--t, 5J-t'PIl-
Inslltlctor
11,a c......t mnt:llmtre:J."hmads I::r 'Ct-=nd'CDtihu...
EtI:JI1an.. ~ trr t- ....,,,,.,,,1 n"lft(yy arE:"!.e1J:t1t\.
........T~
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Certifieate of Ach:iev'em'ent
This Certificate of AchlevSment is to aclmowledge that
Lvnn A. Bakken
Has reaft1rmed a dedication to Se!lVe In times of crisis
through continued professional d~velopment
and completion of requirements of the
15-400
ADVANCED INCIDENT COMMAND
SYSTEM COURSE
as prescribed by tho '
Minnesota Departmont of Public Safety,
Division of Homoland Socurlty nnd Emerge'noy Management
Ami Fcdoml EmcraDnCy MEIOsacmllnl AQencv
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This training sponsored and coofdlnated by
the Champlin Office of Emergency Management
Champlin, Mlnnosota
Issuod this 1&1 day of Juno, ~007
J)o# ~A=w-
InstructDr
nb o.","".,.~ Ita r=1f;imnIl."'tI 1m 1~ IDe. Gf CIUf''''''O
t':l=I1:n....""I~""'I:y,.llollm.. ~Gle~
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Minnesofa Depnrtttlenf of Public Safet)"
Dilinrm pI
Bomeland Sccurlty ami EnLrqgl!ltcy MantlRf!.111SRt
CeJtificate of Training
Preserrted to
Lynn Bakken
Thfs cr!rlfftcaJe aclrnawleges arrd a.!flrms a dedication to homtlland
s.r:crrrit)J unci otncrgrmcy management uJrough praftur..;to1Ja[
dtwe!npment and satisfactory comp!otianaf thl1 jolIawmg r:.ourse:
""G202 Debris ~fuDagcmCDt
North MlU1k:atQs MN -16.00 hrs
Sl31120U6 - 9nJ2006
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Print Certilicate
Page 1 of 1
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Minnesota Department of Public Safety
Division of
Homeland SeclIrity and Emergellcy Managemellt
Certificate of Training
Presented to
David Preus
This certificate acknowleges alld afjinllS a dedication to homeland
security and emergency managementfhro/lgh professional
development alld satisfactOlY completion of the/allowing course:
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*G202 Debris Management
North Mankato, MN -16.00 hrs
8/3112006 - 9/1/2006
Craig Strand
Instructor
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Kris A. Eldc, DlrectDr
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https:/Iwww.dps.state.mn.us/dhsemIHSEM_Training/Admin]rint_Certificate.asp?Emp=I...1/27/2007
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PAST PERFORMANCE OF SIMILAR WORK
Cf;;.B~S
Tab C Past Performance and References
Section C.1 Past Performance
Page 1 of 6
C~RBJ;;S
Tab C Past Performance and References
Section C.1 Past Performance
Page 2 of6
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Cf;.B~S
Tab C Past Performance and References
Section C.1 Past Performance
Page 3 of 6
Job # 1978, Debris Haul/Grind/Bum, Hurricane Isabel, Town of Smithfield, VA
PfoJipJ~~i"'ePeri9d~<~...i" .
Contract ValuefType of Contract
Mlljo~i~~lcgntt!ct9Jj"an~plt (~Ialt!.; . V~rio~~~l"a,I~.h,~ .".
Title and Description of Contract Work: Removal and disposal of debris, street, and sewer rights-of-way. Ceres removed
fallen trees, limbs, and branches from rights-of-way alongside Smithfield streets and highways. The debris was loaded and
hauled to a Temporary Disposal Staging and Reduction Site where Ceres reduced the debris through air curtain incineration
and tub grinding. Ceres hauled the resulting ash and wood chips to a permitted disposal site. The work was performed with a
minimum of road closure and using standard traffic control methods.
own
C~R8~5
Tab C Past Performance and References
Section C.1 Past Performance
Page 4 of 6
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Cf;RB~5
Tab C Past Performance and References
Section C.1 Past Performance
Page 5 of6
C~RB~S
Tab C Past Performance and References
Section C.1 Past Performance
Page 6 of 6
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Million Work Hours Award
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Occupational Awards Program
presented to
Ceres Environmental Services
USACE Debris Mission
Katrina Recovery Office, Louisiana
for
operating 1/000,000 employee hours
without occupational injury or illness
involving days away from work
April 1, 2007 - November 10, 2007
C. t
Alan C. McMillon
President and CEO
Notional Safely Council
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ROWA
WATERLOO ENGINEERING DEPARTMENT
715 Mulberry SI. . Waterloo. IA 50703 . (3191291-4312 Fax 13191291-4262
ERIC THORSON. r.E. . Cily EIIgillt'cr email: cily.engineer@walerloo-ia.org
July] 7,2008
Mr. Bret Synder
Ceres Environmental
3825 85th Avenue North
Brooklyn Park, MN 55443
RE: LETTER OF RECOMENDA TION
Dear Mr. Synder:
As the Project Engineer for the debris removal contract for the City of Waterloo, Iowa, I
wanted to write to you and let you know what a fantastic job you did. As you know, the
City of Waterloo suffered a SOO-year flood event in June 2008. After the flood waters
receded, the City of Waterloo put forth a contract for debris removal.
As I had never dealt with a contract like this before, I was very nervous when an out-of-
town contractor, Ceres Environmental, submitted the low bid. Ceres provided all of the
necessary paperwork with their bid, even the paperwork that was not required at the
time of the bid. This paperwork would have been required after the bid, opening but
Ceres provided it with their bid in order to speed up the review and approval process.
Having spent three weeks working with you and your crews, I am very pleased that
Ceres received the contract. Anything that I ever asked, you provided, cleaned up or
took care of. The work that you did was always done with great care and when you left
an area, yards were always raked and very clean.
I would be very happy to recommend Ceres Environmental to another city, county or
state that is in need of your services.
If! can be of any further help please don't hesitate to contact me.
s::-~
Jamie Knutson, P.E.
Associate Engineer
CITY WEBSITE: www.ci.waterloo.ia.us
WE'RE WORKING FOR YOU!
An Equal Opporlunlty/Afllrma1fve Acllon Employer
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CITY OF NICHOLS HILLS
!P' P"'lN':"~~."'A.....a.J. J.~.HJ.U:eJ:l~J,..4
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February 18, 2008
Thomas D. Trizna, Sr.
Project Manager
Ceres Environmental Services, Inc.
5590 Broadcast Court
Sarasota, Florida 34240
Re: Letter of Commendation for Severe Winter Storm Response Operations
Dear Mr. Trizna:
Now that the City of Nichols Hills has completed its interaction with the Federal Emergency
Management Agency (FEMA) regarding reimbursement of eligible damage costs resulting from
the December 1 ()'ll, 2007 ice stom, I am compelled to offer this letter of commendation to you,
the other Ceres staff members assisting you, and the team of subcontractors you brought to our
aid.
The ice storms caused significant damage to the majority of the tree canopy throughout Nichols
Hills, both that in the public rights-of-way and that OD private property. When you first visited
with me, I thought that I bad contracted for enough debris removal personnel and equipment to 0
complete the clean-up within a timeframe acceptable to the executive st:a:Et: and citizens, in the
City. Once I realized that this was not the case, and I asked Ceres to assist, you immediately
mobilized the proper number and proper make-up of equipment Decessary to meet the goal
established. This reflected well upon the Department of Public Works. and the entire City of
Nichols Hills oreani:rntion.
Perhaps even more important than a timely, coordinated response to the debris removal challenge
was the expertise, education, and presentation of the audit quality documentation that FEMA
requires for maximum reimbursement of eligible costs that CereS provided. The Final Report that
you submitted to me captured, documented, and memorialized the entire process in a manner that
impressed even our FEMA Public Assistance Coordinator. He stated that, "If only more of the
reimbursement applicants would prepare their data in the manner in which you (Nichols Hills)
did, my job would be much easier, and checks would be sent to applicants much :fuster".
On behalf of the City of Nichols Hills, Oklahoma Department of Public Works. I commend Ceres
for all the efforts put forth in assisting us in our time of need. While I hope to never again require
your services. should that occur, I would eagerly invite your involvement in future disaster
response and recovery opemtions. Please feel free to use my name as a positive reference for
future work with other local government agencies across the nation.
Most Since:;,/.
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Charles Hooper. Director
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Town HalI ~ 6407 Avondale Drive e- Nichols Hllls. Oklahoma 73116.6481 ~ 405/843-6637. Fax 405/842-8409
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JEFFERSON PARISH
LOUISIANA
OFFICE OF PARISH PRESIDENT
Our Mission Is:
'Provide the services,
leadership, and vision to
improve the quality of life
in Jefferson Parish."
AARON F. BROUSSARD
PARISH PRESIDENT
May 31, 2007
To Whom It May Concern:
This letter is to strongly recommend Ceres Environmental Services, Inc. as a hurricane
recovery contractor.
Hurricane Katrina (2005) devastated the Gulf Coast and Jefferson Parish, the most
populated Parish in Louisiana, was no exception. In total, our recovery effort required
the removal of millions of cubic yards of debris, trimming or removal of many thousands
of trees, and demolition of thousands of structures.
Initially I was concerned when our original contractor was replaced by Ceres early in the
recovery effort. But these concerns were alleviated on the first day when Ceres
removed more debris at a higher rate than any single day during the original contractor's
period of performance. In just their first 90 days of performance, Ceres removed over
3,178,970 CY of debris.
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Over the past 20 months, I have come to know Ceres' personnel and capabilities well
and have been impressed with all aspects of their organization, all of which continually
reaffirmed that the contractor change made early in this effort was the correct decision.
Throughout their performance on this project, Ceres consistently maintained a highly
competent and professional staff - all of whom remained tirelessly devoted to achieving
the mission objectives. Often faced with critical challenges and competing priorities,
Ceres maintained considerable flexibility and demonstrated diversified expertise,
consistently exceeding all of our expectations. Ceres was also extremely successful in
promoting the participation and integration of local resources and contractors to achieve
our utilization goals, furthering the economic and employment recovery aspects to this
locality.
The recovery effort for this Parish was, at the very least, daunting. The responsiveness,
expertise, dedication, efficiency and professionalism displayed by Ceres were exemplary
and this Parish remains grateful to them for their services. We would highly recommend
this contractor for hurricane or ot . aster recovery efforts.
Sincerely,
AARON F. BROUSSARD
Parish President
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.....~..' Pnnh."(J un Ret.-vded Paper
SUITE 1002 - 1221 ELMWOOD PARK BOULEVARD - JEFFERSON. LOUISIANA 70123
P. O. BOX 10242 JEFFERSON, LOUISIANA 70181-0242. (504) 736-6400
ci1k ~uy 0/ 6It:deII
p. O. Box 828 . Slidell. Louisiana 70459
'Telephone (985) 6464333
Fax (985) 646-4209
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BEN o. MORRIS
MAYOR
May 31.2007
To Whom It May Concem:
.1he.lii1pact of Hurricane Katrlna was far-reochfng to our Clfy of Sfidell, loulslana. The
devastation of this. disaster heceSsltated a major recovery effort, which ultimately
Incfuded the removal of 1.5 mflllon cubic yards of storm deblis.irimming or removal of
thollsands of storm and salt water damaged irees. and the demolfffon of hundreds of
structures. Ceres Environmental Services. Inc. (Ceres) performed this work In an
exemplary manner.
On behalf of the CI1y of SlIdell, I would like to personally thank the entire Ceres
organization for the safe, expeditious and professlonoLmal1ner In whl~ this firm
completed a very dlfficult response mission. J OIsb apprectate their efforts to ufillze 0
many local contractors and vendors In the perfOrrTtc:rilce ofitle work to Incfude the
trimming and removal of haziJrdous trees on over 5.000 prIVate properties under the
t;DCecUtive order for the City. Particularly Important to this Ctty, since the storm
devdstateCI many of our local businesses, was Ceres' small and local business utilization
prC>gram which helped to restore local businesses and jobs to this communl1y, and we
Ore grmeftil to Ceres for that effort.
The City of Sndell was very pleased with Ceres' performance In complet1ng a very
difficult mission. I would highly recommend the serviCes of this company to others and,
In parUcularly, to those In need of recovery assistance following severe disasters such as
~ahina.
Sincerely,
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Ceres Enviromnen1al Services Inc.
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A. ~lI\:t ~: 01!:f'r.:a:c;: lllW:'l: BUl:=i.t &=va.! ~o::m:l :Eu:Uy ClCIIIlpla=a b.:r
the p::ojeat oxne=, and ColIIpl.my ~..H'2ed ~etV"& ~ lIfith their
w'd.al ~.
ContxaCl:O:t's Rame: _Cer,es A5r."~OJi.hI p.~\
Adcireas: . 312 5 ~S ofk .J lJeY\/,Ie Ai.
,
~f;rod.k/v~ lr'.V"k' M>>' 5544 3
I I
NamaJ1.ocation of ~:iect: 7; WA. d
~~e~e Number: t7f!~ ~?~.. S!~22.
POJn't 0;;: Con~: ~ Il:S
( S+CVe relut.l;~ i\-
S*" /'&/), e/"
CoIlb:actOr PerlO!JlleQ a.s t:he 0 .P::ims Cant:l:act:C:t', the}5: ~....ra-""t.O); .
'. .
a. ImSPONDmtr :mFO~:
Name of AespoDti.e.rIt:J/;(J,'e..n'. T: }.{olJk;..,< IIr !l!itle: D.-"',...~ plllIOI.. E'hS' g 1>r.JM:" Wtl/"k<5.
. I J I
:8OdreBs: .$o.:t Mo..;t\. _t:;"t. Telepbane Bamb8)r:(:ri?; 3'>4200
~ Eumhe:r:(;?5';>. _tf_-q9-!fS
__~/'JI:f-/....t,td.d. vA ~<lf.3J
. I
o
c. ~ ~: Choose the nUlllbe:: on the. scale of 1 to 6 that
xnoGt accn:ca'tely c!escribe5 the c:om:J:a~' S p..rFnT1II~nc& 0':- sitwt.tio:n.
l 2 3 -4 5 6
~ OI'f'nto- ~""" N=e 8a"'~ vm:y- Good ~
==:v
l'e:::fo-"n~ Pe..~DX:lII!lnQe No :racorc1 of e Pe.t::tDmmce 1'A~.......,,"':f>
did not meet: did not; msert: put JD81: COI1t:J:ild: 3lll!t i!ll Jll9l: all
men IlOIll!l pe~r:e requ1:r.....m1t:s cr:m1%2Im: CCIIll:t'I!(:t
contnll:tnal co:rr-w:act\1al 0:: the TheJ:e regu1:rementa ::r:equirmmm::s
!l:9QW.remtmt;8 . ~&m:s. :record 18 Wl!%e BOWl iWl exceeded zmd exceeded
~e were !rbare vue incancluaive m:inor _ 1;0 the IIlmE' tctbe
smtmS pmPlell:ll, . ]n:cble1ds mJd ~t:/p govl!2:1lllll!Ilt:' D
problems and BOIIlIl o:f a ccn:redve banafit. blmefi'i:..
the :le-"':\.atUi aerions !!!hare waJ:e a ~,if
Cl:It1'trl1Cto=' a na:t:tn'fl, to:- 'tam by the J:aw ZW\o: lIDY, ~
~c-.4.ve ~ ~~ I""<I'" -" ~
act2.ons were am:ective ~ lIbich 'tbe an<1 wen
inef;tecti:ve. adem WB sn'Ci:lfl1::i:c..ooy cont:r:ac-~ 2:eS.Olved 111 a
onlJl reBel veQ in t:.Un!ly,
~ly B timely, bigbly
1l!fec-'..1 Vii. e:f.tem ve ~eW'lre
~. 2lla:l1nll:' .
~~..
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Ceres Environmental Services Inc.
PastPerfQIID.E1llCe Information
~ ~ =:tiW ~ rea . '......'..NI>'W' '
~ ~ (CCX) ~ ItClO:t mnw:RS
~ tISil.aV~ SS!'CHIm J:I\' 11.. r;;l;.,
N:, se, s, a, !a;, JU1D JU..
tG:l2?8-os-:a..oD07
~ st:!!Ml:" :&tIml
.,
l!JW ~ I
1. Pnrri-clecl ~encad JllilDllgarB aDd 1 :2 .3 4 5 :; m.
nth the 't't'....m.-! ...J ctId m:lmiDi:I1::ll~ve e1:JUj.'t:i.u
nlllldad 1:0 IR8ll't ~ ~.
2. ~tacl ah1ll~Y '&0 llUo, ~, snd 1 ~ a I ~ 1 6 WI.
,;
:r:ep.lace, i.: neoesaa:cy, QI1"l f.p.f~ P!l:I.':I~ dI2::ing
-::hI! com:mct ~.
:3. toy t.o projeCl: lIllmagerll anti 1 2 iJ ~ 5 ;!' HA
supuvisO]::l~e .r-~ conuact
~.
c .Bema ~CIi! lloesd J.h solnng.n1gmfit:lU1't 1 2 3 , 5 .y In
...
loI:::al Dl:Cble:ms.
5. FoJ.l.owa\ ~C1 tjWLI11:y ~~~ plan and 1 2 3 " 5 "I m
cantoxmscl tl;l t:ant:ra0\: _c1ticm:10Dll.
6. e.f;tm=i'l16 liItlallty ~ sneller 1 "Z :3 4 (' Ii JlA
1mIpel::t1on prccedt.1res 1:0 J11IUft com:ract
.
7. OtICecud ~~ ;1>> ~~. JII2tII1e:: IIIId 1 ~ 3 -i 5 ~ 1Ih
to 'l:haU cnmJ.i.1:v ccnc:ol tmlcedm:aa.
e. !'J:oVi.dfltl tmely ~o~ . of contta.ct :1 2 3 i :. ~ 1D\
di ec:eJ:l9,Dl:l1u.
5. nsJes as 'tIl8y c 1 2 ;;j .. Eo 6 ~
10. BuWeErteC! ~t:1ve appx'oacball 1:0 ~. 1 2 :I 4 J' s m.
11. Dis]'ilayecl :l18 'to BJ;IJ. 'VI: . 1 2 :3 .{ :1 ..y )lJ.
:11. Develo,pacl ~c p:cogreas ~ . 1 2 I 3 4 .y 6 Wi.
13. t\e't ~et1 pmjecr. :ICIl8C1Ul.8S. 1 2 3 4 J' 6 1lll
1.':'. PrOVidlld timelY rasolu:.1Cn af ~ ~ct:E., . 2 3 4 5 off Wl.
lll. WlID ~Vll t.o com::ract: cI1l!nges. 1 2 3 4 5. ? 1m
1.6. I Jmm.dec1 adequata ~jac:: ~~. 1 .2 3 , 5 Y RA
17. 0l:J1:ai.nec1 cousent of 5rQ:et;Y for :JJ1CJ:'IlaBflS :l.I1 1 2 3 4 Y 6 IIA
banc:l:1ntr EUl ~~=ess 1nm:eased..
lB, I Im.UI llW:Icont:raal:o:cu~ in a 'l::Ime1'11 ~. J. 2 3 4 1$ 6 Nt..
l!l. A~ and :te COS1: pmipPBnla :I. :2 3 4- 5 ;; m
1'T1",1~"'9 aU a5pe.ct:B O't wott :teqaimd :fa: each
r;gm::raet c:b!Inpe. .00
20. I ~ate!1 vit:h GclV<>....,~ I)8~MMl an:e:- atIllIU:li. J. :l I )) , ~ i: ,.6/SA
21. lias l:J1e Cl;IIIb;ac:to= ~ J..sSlU!d Ii ami or BhDw CIIUl!I& 'IW"'...i::e Ins (~
'tinder the referemced canUat:l:? It Yel>, e:p.1ain om:c:cme 1%1
'"reaaa:'1;:!:. ..
2:a. i1~ yon avai:d ~e::: ~ to t:b1s com::raccOZ'? ~.
It nDt ___\ft~" ih "'~." , :DO
123. 1~~OP~.-,."pIB~. /1 12 1:9 I' IS lj~Jl
..'-'I;;~'"
......'
Ceres Environmental Services Inc.
Past Performance Information
:INJ:lES~ ~ 1'.!et ~ l!'CJ'R ~
~I""!'m: ~"'%VB to::%) ~ BOm' !1SPAIRB
~~ ~J:Sl\S!!!!m. ~
W9:l.276-06-:Ro-1lOD7
~ StJRVEY FOm!f
Elm OF SBc:J::D:lR
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Ceres Environmental Services Inc.
Past Performance Information
~ ~ !I!n>J;: ~ !lOll. akhLl"\iKNIU
~ ~ (cc.t) ~ BOQP ~"fml
~~~
iIP12'7IHJS-P--OOD7
~ SDRv.BY :&"OR!!
A. ~T. ~: Clffsor mwst IlUbl:ait S1tt:Ve.Y Fc:I:na, ~ c::omplat:ed by
the FC'ject. cnrne=, and. Ccmlpa.ny SpA.... ~B ..'3li Bzpsri(lTlOUl ~o:ms 1ci.th t:hei.I:
:1ni1:1al aUe:a.
Contrae=tor's Name: c.er~-c.. Eruvlt'() fl,mf.~
Add.1:ess: 3 ~2.S '?s-YaA..e.tJ~r'U~eJ.e~ Number: g~ L}-~5-rh.;z..
, .. Point at Cannct: __ i:l . . .f;'Sb.h
1~(J..!j C rJ'. V
I
#J~'2- h S far "'''
Na:me/Locat1.0Il of ~ject:
I
I 1
I 0:1
COD.t::CAc::t:ar pe:f01:1IlBd as the Ii ~ Contra.ctm:. the tJ Sub-ContraatOJ:.
B. :RBB!?ONDEm ~:
.... "" _"""""" /v1ork. t{J c.iI~
..-os, ~~MDiUs ~ --
~ ~c.P 0 ltJlf/3
TiUe: ])recf6r
~er:::er~umber=$JJ:;If~:::
c. ~CE ~: Choose the nmnbeJ: OIl the acaJ.e of 1 to 6 that
most accura.tely desccil>as the cOX1tractor's perfo:cuance or situation.
.1
], 2 3 4 S 6
ttmsat:\..ll:f=- ~ R:ma Sa'l::i.sfactOXY Vm:y Good. ~
tm:v
~ce Peri''''"-''tte So reca:JXI of p"')"fn.......ATI"'" .P<l~n~
did not meet did nat 1IllilB't past JIl8t cono::act lIIat: all JDe:t all
lIIOSt lICllI6 peJ:f(JJ:lllBnce J:egDi.remeIItB ~ ~cr
ctl%It!:a01:1Ull c:om:.rac:t:ual or 'l::be ~e .requ:i.reIne1:t:s reQU1J;eDI8IIUl
reguiJ:elnents . ~nu. reCO%d is were I5Dme and exceeded and exce.ecmd
~ vere ~ lofe:re ;l:ot"Q7'l"'!"l!Jive minta: l5ClIIII to 1:be aa:oy t:tl the
serl.ous p:robleJn5, . problewl end llDV"'...........~' a goventIIleDt' fI
pM""....... and SOle of a C'Ott"'':'t':I ve nenefi:t. . benefit.
the ser.\.ous act1ol1S. 2hEU:e IIE!l:e a ~'1-, if
cont:I:a~O%:' a l:U\tUJ:le., for ulam by 'the ~_ IlIiDc::: any, -=a
Cl)J:'.l:ec:d. ve wh1ch con=uctoJ:' ~h'_.. ,...g1 ~ lJ:I '" ..
action.s ~ co=e.c:t:1ve weJ:e mw:h 1:ha lUIa WeJ:e
insffl:lc::l:ive. acd.on was aatiflfacto=y aom::x:a.CUI:l: J;:eSOl. ved in e
on1.y resolved in tilllaly ,
lB!I3:ginalJ.y a tme.ly, h1ghly
ef;fect;1ve . a!:feativa affl!l:l:1ve
maII!1er . manneJ: .
.....-i.*,...
o
CeresEnviromnental Services Inc.
Past Performance Information
~ ~ ~ ct'HmAC!S:!l'01l "'W'l'II"~JIll,;X
~ ~ {cc::r) ~ 1lIXIE' JmWI::alS
~ 'UEW::IV~ 1Dlmlal1B2 :IJl 2[., t'llI.,.
E, SC. !6, r.A., ~, milD JIL.
mn..27B-06-R-D007
PERPORll!ll1iCB StJ1MtI': i/'Oi:D6
.1
lrbe contrzlal:ol:~ I:"'\..
J.. ""::P"'r1""~ed ~s ID1d supervisors 1 2 3 4 I\!) 6 1m
with the tr:<-hniCtl1 and ~ve llbi.llti.~1!l
needed to meet ocm'trllct; :r -
2. Demcns'l:rated abillty 't:CI 1W:a, , and 1 2 3 .. Ie.; 6 RlI.
.:J:epJ.acs, ;1..f mac:essa:r:y. qTI"'1fled persmmel dw:inU
the co..1 . ~nt lle.d.od. -
3. Delegll.1:1!d IU1tho:d.ty to Prtqcct; 1II!l1:lagexs IlIId 1 2 :3 4 t.V 6 liA
superviSlmI CDI1'lllIeJ1!lUe ld:t:h contmat
re~8.
4. l!rmIa of:Eias ~ed. :I.n soJ.v.ing s.igl:l1:fic:am: 1 2 3 4 5 I~ nA
local m:oblem6. ~
5. E'ollClWed~d qaaJ.it:y ccnt:rol. plan and 1- 2 3 \D !i 6 H7I.
ccn:fm:mcd 'to can1::r:act :t.ions . ......
6. ~e.ct::l.ve =rol and/or 1 '2 ;3 4 5 I\:J RA
~=:m prccedm:eB 'to meet cotttram:
:re em:s . .-
7. CoJ:xected :I.n tt.me.1.y 2llllm1!!:!: and 1 2 3 4 'lV 6 mi.
tlm:su.e.nt to 1:luW:aimi1t:y ,~ tu:Ocer:lu:es.
8. d timely :ceBol1:1t:ion c:f cant:aat 1 2' 3 " ~ 6 'HA
es.
9. :rd :r::lBJl:S/Jn:Oh' """.. es tt1ey occm::r.:ed. 1 2 3 4 5 1:2 RA
10. SUggested al'1:erZlative a~oac:hes to' prObll!lllll. 1 2 ;3 " 5 .!/ n
-
ll. DiBplayed 1nitlat:l.ve 1:0 sol'17E! P . 1 2 3 1/ ~ Ii m.
-
U. DsvelQpsd 2:eI!llBtU: p:rD1JZBS8 schedUles. 1 2 3 4 T ~ 1m
13. l!lat eacabl1Bhed px:tIjec:t 19cbeduJ.es. :L :2 3 4 5 (9 m;
H. PJ:Cnl'ided 'tim.I!1v :resolution oZ defeet:1l . 1 l! :3 .. 5 6 NA
15. Was responrs1'17E! 1:0 contract cbimges. 1 2 :3 <!l ~ 6 n
16. lIdeqall:ce ]J%:oject superdsiDn. 1 2 :3 4 (!) 6 n
--.
17. d CDIUlem: of sr.rrety for increaBea 1n 1 2 3 \;J S ~ Hh
aa~ inc.1:eased.
3.8. Pa1.Q .....m-~I'!'t"nz::s/mnml.:l.eru :in a. 1:1melv 2IIiU1IU!X. 1 2 :3 ilofl 5 6 n
J.5. E'.l:o"lr.i.de 1lCCtlnt:e snd ctIIllp~e cost' pxoposaJJl 1 2 :3 i(!J 5 6 1m
4 n,..""oting all MPect.a of tfo:cl: 1:tlquired. fOJ: ~ch
ccmtract - chanae. -
.2D. ~Btl 'Id;tb Gl:S'Il'ElrDIIIan1: nBrSO=eJ. a.:fie;c a~. 1 2 3 ll. /1;J 6 SA
21. lias CQlIt:ral;:tor e'II13:r:1sBUed a t=mI! D.t show cause nal1ce .....
u:nder the zeferenced c:::cnn:racrt:: U ye5, sxp1aiD cutcCllllB 1n ns @
"'I:emarks. n
22. \llotWi yen aWard l3tItItber contract. to tbU aon:t:ractm:1 cn-;)
:tf nD't.. :l.n ~J:eIl\l!rlts." NO
........
11 I:! 13 14 0'6
123. I CJVmWito ~ rB ~'S ~.
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Ceres Environmental Services Inc.
Past Performance Information
INmm'JlO:D ~ 2n'.B ~ :ECa ~
~ ~ (CC1") ~ 110m' 1l2ll'1tDS
6m'=-u;~~~~
W!n27S-DG-i\-D00'7
~ smtVR:!' i'Omf
z.... ~ ~ON: Clft"a= =uJi; cral:aa;l.~ StU:"U'l!l3!' Fo:ma, ~ COlIIpla1:ed by
1:ba p:oject: ~r and ~ ~.....,.~~ ~ foxma w:U:h the.i:
:ini 1:iAl c:f:fer:J.
Ceres Environmental Services ,~.
Cont:rlu:torl a N8JIIS:
AdlP:eSIH. 3825 85th Ave. N.
B1:'oOltlyn rm:k, l"1.~. 5:>'l4.:J
!l'alaphone .Namber: (763) 425-8822
!?oiDt of cont:aC't: Davm Preus
Name/Loc:lt:1on of p:rojeQ1:.:
City of Palm. Beach Gardens
Palm Besch Gardens, FL. 33410
Con.l:J:S.CtOJ: l?&J::fa:cned a~ the ~.~ ContraC1:01:, the IJ StIb-Col1t:ractor.
n. ~ ~:
. David Reyes
Name of Baspondant:
AddreB.!l~ 10500 N. Military Trail
l:'a.lm ljeaJl Gcu.Ut:IU~, n. ~10
Operations Director
Title:
Telephone~. (561) 804-7015
Fax tilUmbe.l:: \..:>bl) 79~-4ll1
c. ~ ~: Choose the number on the seale of l to Ii tlmt
~ accw:st:ely dascr:l.bes ebe C011t:raCtor'!J perfo:cmmce or si1:aation.
J. 2 3 " 5 ~J
t1nA~ Ha%g1rml Nons na~ Vm:y Gcod ~
t:aeV"
Perfomance PCr!o:cuanca ND mooxo. Dt nos l'a2:fcU:IIl!Ince 1'ertODlance
d.1d not: 1lIl!lllt: did not lIlCCl1: pa8t lllet c:om:nct: lIIe't a:u Jll\!'t all
JllDGt 1ICll1ll pexfm:wmce :teqn1mmlmt= ~roto COD'tJ:ll.ct
t:lmt=t:ual ccatr.ll:::ttIA or'l:he . !hIu:e requiJ:emetJtll :requi.l:emfmr.s
J:lJ~t1l. J:eQIJ1remel:ll:$ . %f!com ill were 8CIlIil. and exceeded and exc:eadad
Tblu:e we:ce 'l'tuu:e. wexe incam:lua1'VliI IA!nDJ: IJOIIB 1:.D !:be DaIlY to 1:l1e
SBrlona ~bl_, . p=b1_end gcwerJllllem:' " gO"lo~tll
t=Jbl.- Ilnd SDllIIt af II caneet:;l.ve benet1t. benJ::fi t.
'the serious acd.ol18 Tbere WIU:Q 1l. ~,1f
conc:act:er' :J nat.UJ:e, fer '!:aJam by 'the tIP' ).tiu.or nny, 1lQXlII
~ve which contrac::'tor ~...aj'_ b""l7~Hg"l-'n
act:1nns "ere c:aa:scd. ve were 1oIh1ch t:he: Dnd "em
~ctive. ectian was Ba1:ils~Dr}I c::ant:rI1~ %e:!Dlved in Il
only - .rt!:ao1.ved in 'l:ilnaly,
JW:ginally a tUteJ.y, highly
atfect:1ve. ~fec::'t1ve af.fllc-...J.ve
IIIllIIIlflr . llIlUllItU:" .
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1
Ceres Environmental Services Inc.
Past Performance Information
~~!l!DR~~~
~ ~ CCCD ~ 1lOOE' ~
~~~~ mJ'L. G:A..
:NC, se, HS. ~. ~, llBD M-.
ll!U278--olj-,R-G007
~ S'tl;I;1IU B'CIm:l:
0"
~,,~
1. ~ llXp manag= and' tlUp~. 1 ~ 3 -4 -5: u(v SA
Idtll the t.c:gbn1clll cmd. adzIrin1s1:r~ve 1llUUd.e1l
needed ttl ~ ~ :re ts.
2. Dt!mOM1::'lI.'Ced lIh.LU.t:y 1:0 lUre, ~rl'l:ai.n, iU1d 1 2 S 4 5 16 Ill\
repJ.lICO, i.f Dece:t4aXY. qn"" "'~ "'Q ~el. ~
the conc:a.cn: tlerlad..
3. Delegat.ed authortty ~ prOJect 1IJanlJ;lW:S and 1 2 ;I 4 5 ,(9 RA
lSUperv:l.sol:8 CCllIUIlensm:a 1:C ili1:h cont:J:uct
~~tJI.
~. ROIIl5 a~ piO:U~at8d .1n sol~g '& 1 2 S f -c; 6 RA
local PJXlbJ.1mI$.
S. FO..I:.rowed ~d qual;U;y cant:.rol plan and 1 :z 3 4 5 IBJ tuI
ecnto1Jl8d to cantrlU:l: ~catiOTUl.
6. l'.cov.l.ded eftact.ivc qcallty &:::CtIc:oJ. lIDCl/= 1 "2 :9 4 5 ItV Ill\
inspection F"cedllres 'to meet cont:ract
~1~1$.
7. ccrrec:ced defid.Cnc1es 1n timely 1lIlmJ1eJ: llI1tl J. 2 3 4 T 79 NA
to tbe:u: auaUtV' c:om:.z:ol Dzec:edm:es.
6. Prcm.ded ~y r~o~ of CO'IIC:aCt: 1 2 3 4 5 fi 1Q5>
83.
9. J: ad . :ci.:;1UI/prableJD5 U 'they 0 1 :z 3 4 -s C9 Hi\.
10. S~tCQ a.l\:e:im~"o approad1"D to p:coblelll5. 1 2- 3 4 5 (!) ltA
11. pUlplayWld .1.n.1t:i.a1:1'V11 t:o ilolve ~. 1 2 3 'I .5 ,C) liA
1:2.. DeVeloped. 1c prcq.tCBS llchBdal.es. 1 2 3 4 5 il!) 1m.
13. 14l!l:. es-..atu.:I.:sba11 proj 8Cl: Bchlild1Jl.es. 1 2. :5 4 Ol 6 l'l1\.
14.. l'rOVidad t.iIIIelv ];8BCIlut;l..rin of wnllnl:V dUec1:lS. 1 2 3 4 .s IIIG 'Yl\
15. 1f1l5 :respons:1.'l1e eo c:onb:nct c:banges. 1 2 3 4 5' 0 ~
16. J:1.eaVided adequat.e project JmPIttVi:U.an. 1 :z 3 4 S lev lIl\
11, Obtuinea. consent. ~ auretyfOrLn=-.ses :U1 1 2 :3 4 5 ICY 1m
]:,tmd.1.nc:J as :I.nc:rlIasecl.
18. PaMi snb~C1;C1~/mmo.u.ers 1n a t1mal....~. 1- 2 3 il .,- K, NA
19. erov;t.ded ncau.r8'Ce and ctIIlP1ctc cost: pnlpCWUll 1 2 3 .. 5 ~ JlA
including ~ Impeces of work nqu1J:ed ten: each
c:om;ract .
20. lliti> GO'VIU:nlIII!IDt !>er5i:miiiil a;ft;1!J: lIWArd. ~ 2 3 t a 16 NA
ZI.. lfall the eaot:raC1:Or emu:: .f.!IJIUod a CDJ:a en: show C8W10 DeUce .
under the %t!.fercnccd c:r;mt:;caet:'.! It YColl, a:pJ.nin out:COllI8 Ln XES NO
..
Z2. . Hould YO'll avaJ:cI anothm: C01lUact '1:0 t:h1l1 ~or? k;)
If tmt. exnlain 1n "~.Ir NO
123. l~tmt.vt<'I'Tr"Ia'C1E~'B~. 11 12 13 14 IS €,)l.
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Ceres Environmental Services Inc,
Past Performance Information
J1ltI!mXl:I:CCS ~ !!:m!: ~lU"~"R Em ~
~ ~ Cca:Q ~ DOOI!' ~
S~~ tlSAC2/EE.l:m/DXJmS1:BJt ~
li91270-o600R-00D7
~~ ~ liOmli
Ceres Envi:-onmental meet the City of Palm Beach Gardens
Renlarks :
expectation for the de:bris collection process. Cel:es fa:rvironmanta1
was in contact with the City imned:iataly after the storm s:ad in
less tban 72nftter bur:ric.ane Wilma, Ceres ci'ew's were ready to
start the co" j:l~tion process.
'1be City of Palm .Beach Garr.lensracomneodS Ceres Wv:i.ronmentB.l
as'S responsive Contractor.
END OF S2CnQN
",:to""
Ceres Environmental Services Inc.
Past Performance Information
~ ~ 'r.fPE CClIttRAC$ li'at ~
~ ~ ICC::O ~:BOO!' JlJ>l'1\.I1Ul
~ ur;J.O?/~~
W9~7a.o6-a-OOD?
~ S1JltVEl" POm5
A. ~~'t, ~:tON: Qt~=: 1llUtl~ cabmit survey FQ):IllC, :!ully ~ by
the p::o:ject otI:DQrS, II.Dd Ccmpany speci~ ExpV'";e~ fo= rith thai!:
in! 1:ial oUe:rs.
Contt'ac~.D.r' s Nama: c.e.c-e..) ~ I/./f\!)~~~
lUldrEUIS: .:Jr-if . ffr..t(?t..~~ . iJ r f&J.ephone NlIllIb8J:"1 7GJ - '12.1": nze:...
~~t!J.;,., Po."rJ:.., ~ 1\.1. .:r."I-9tf3 Point of Contact:
....1Lo=t!o' of _je". .~r~ 1JJ.r.;S <'1--1 fr ~t~:r
Cono:actor Perfo:oned 88 the ~- eontrac.to.t, the 0 Sllb-Colltractor.
B. 1IB1MAfI)Jm'.!: ~ON:
Nail o~ Ro:rpondellt~
O'i"e. Q,...i ~Z..s...
Te~ephone Number: (pe' 'IN-t./'t?2..
1>a:.t Rumbar: t.~t~", "J?C' - ::!.~~ a..
C. P.BRP'ORlQNCE ~: Choolle the n1.llllber on the scaJ.e of 1 to 6 that
moSt aocul'ate~y de:sc:ibes the conuactor'lI perfoZImloce or 151-ct1Ation.
,.....,.
~ 2 :.; I 4 5 '(&./
tl%ura.t::I.fd!an- ~ Ncmo B!l.~ \I~ Good "E:tcIlpt:ianaJ.
t:orv
!'erfODI\lIIlctl PIIJ;1:axIlIarICE: . No :re(:md at PenO=Cll 1i'e.ttQmance Pe:fm:lll!lnCe
d.td not lIlIlelt did not !nest pilBt met COI)1:= lIIIl.t all IIIIl1: 1111
masc 5OIIl(l psdaJ:lllilDt:e reCj11i:!:llJJlCm:s ctlll1%IIct com:ract
Cltlnt:ractUlll con~c:t.ua1 or "the . Thlml rcqUireme11't8 rtl~tlI
requ.1rell!anttl. rl!:gu1n:mem:~ . mt:OJ:d ill W~ SOllIe and IlXlUloded and exceeded
'1b=e ~=e Tb= "e~e 1ht:anclu:!dve m1nor ~ 1:0 the JOCU:ly to the
aerloU5 p=bllllllS, prtlbl.l!III!I and gavcrnment'll govermnent'8
probllllU IUId a=e~B ~VB benof:l.'t. ba~1:.
thll senOWl actions '1'llere were a ~/if
COnc:ll~or' 5 l1lItPnl, tor taken by I:h~ t". =ino:. an)', _
co=ctiv: IIb1ch con"eTI1""r p1:CI:ol.aI# no,,' 1 got k) e
actionB were c::a.ueet:1ve were wlW:b -me line! wru:a
1neJ!.fective. Il~WlIl1 :I!I1:.iS:t:'U=ory conuBCtgr .re501ved .ill II
Dn3,y . resolved ill t.lalcly,
IJlA.t"gine.ll Y Il t.uuely, highly
effe::tive. Il!.fec:tive effective
mllIllUlr . manne:r.
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Ceres Environmenta.l Services Inc.
Past Perfonnance Information
~~ ~ ftP,f; ~ litIR. ~~~
~ ~ ICCX) ~ ROOF RE1'.UD8
6<,u.o~ t1tW::EI~.~ :tl!l IlL, l:&.,
NC, Be. II!S, Xol, %le, JI1'lI) Mo.
R9J.27B-ll6-R-00D7
~ SORVn' FOmf
o
!!he COJlt:::llCl1:CX:':
1. ~xovicled experiC1l~ m1nilqnJ:S and aupexv1lJars 1 2 3 4 5 CiV 1m
vi.1:.h 1:hl: ~eclm1cal and illlmini:I1:Dl:I:ive 4bil1t1ell
needed to meet: can-u:act reawrementB. -
2. DCmDtult:ra1:tld ab:l.Uty to hJ..rc. maul1:un, and 1 2 :3 t r. G (!!V
J:ep!ace, U ne~, qtUIJ.i.!1ca penonnel dw:inQ
the contt'C1ct OB.dad.
3. IllUeqat:eQ author.l.ty "tc prnjact managera and ~ 2 :11 4 5 (V W\
auperv.l.SoJ:s commelUlW:at~ \Q.ttl CCI\truc:t
reim1.ralllllnts .
<I. BOIIIO otUCI:l pCIxPl:.'lpatBd :I.n .IIo.lV.1ng D1gnH;lt;an&: 1 :! !l . oS (!) WI
leal nrableras.
:.. followed appttrred QWlllt:y eonnol plllll 6i1d 1 2 3 4 5 jD..I Nil
contomed 1:0 cnm:.....,.ct: lIpl!Cil.l~t!tlnB.
6. lI::ov.ided e!toc:o.ve qual1t"y con1:rDl and/Dr 1 2 3 4 5 .(j}J J~
1tuspel:l;j.on proaaduJ;e:l to mOIl1: com;.IlC:Z;
reaut 1:lllIll!I1tS_
'. currected defic:1enc:1.e3 ;..n t..imcly II\AIUI~ and 1 2 3 4 ti" IlY WI
DUrlIUDnt. t.o t:ho1l:' cont%:Ql tll:Oc::edw:ClS.
B. Provided t:Uas.Ly rmrolu1:.1on of contract 1 2 3 4 5 KSJ SA
dun:ranll1lai es .
9. lrJl!1ttU.1ad J::l.5lCBtprabJ.ews 85 1;Jtey =11- J "2 .3 .. b fi ~
10. SUljlql!llted alt:emat;1'l1e epproaChas to pJ:Cb.I.l!IllS. 1 :.! 3 4 5 ~ NA
U. D.1.!lplayed iid:dat:.ive to lSol".. proIllelllll. 1 2 3 .( .s W H1I
12. ~dn p.rogre:sB schedulllll. 1 2 3 " :i ijt ~
L3. HBt 118l:1lbJ.itlheCl project Dc.l1eCliJ1eJl. 1 :! :5 4 5 \IS.-' IlA
1<1. Pronaed 1:imeJ. y .reaDllnJ.Dn 01' wr:ant\' dllfQct!l. 1 2 :3 <! S 6 Inrt,
.ui. \'laD 'VII to c:cm:xact. CllBnge8. 1 ;I ;; 4. 5 IC!V IUI
16. l'J:av1del:l adaqull.t:e pro) GCl: D"P8rvt%d.Dn. 1 :I 3 4 5 Ie.: JlA
.....
n. Obta:Uled i:lanac.nt ot llUIB'ty tor 1ncnaallll J.D 1 3 ;; 4 S 6 ~
bondinq 8S work-.in-J)r0are8l1 increased.
lB. I!l1l.d aubcorn:racttlrzs m:s .in II. t:.1lIlel V IDBnnllr. 1 2 3 .. Eo C6.l ltI\
19, Prov1d8d D=w:Atll lmd. COIIlplet:e cost J=lP0SlI.l.S .1 :z ;; 4 5 8i..l WI
lnt:'J.t1d1ng all ltIJPOCl:8 ot vozk reqo1nd for oACb
COJ1uac:t chanDa.
.20. CooPerAted 14.1t:,b GOV=:lDlenl: De.::Bmmlll llll:ar I:lwa.ro. ~ :1 11 .. S 'li.,.l B1I
ll. WIIS the =l:J:lIcn:aJ: ever 18BUOd II cure or snow catJ:Ie not:.ce ~
1lIlde.r tl1e reterenced ccmt:rD.Ct:? If Yll.!l, expla1n DUu=IIC! 1n :n:s
~r~.'"
22. lfoUld you awan:! IUll:tt!w.t canc:ACt 'to thiz: .c;tmtrltCtor? ~
If tUlt. lIXPWn in "ralllllJ:l:11." (' NO
123. I.~ ~ D'Y CCHrlW:J.'OR'$ ~.
11 12 13 14 15 1.eY1
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Ceres Environmental Services Inc.
Past Performance Infonnation
3'.NIlBFJlttD: tlm.1VBR% =om ~ FDa ~
~ ~ rccx} ~.IlOO11' RBPAIllS
.l>U~ D1P.CB/li'BHiV~ 1ZESl'l:SSE
mlU7O-oS-A-0001
~ BtlRVBY 2i'ORH
-:;"~":j~~~ ~ c::i-:t:t::p;~:k~';IJ"t?~
l;i f(:r~:t'';;jt;/l =~~~r.
2ND OI!' SE~
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Ceres Environmental Services Inc.
Past performance .Information
....
~......Wf. ~.~ CQCIW:D Jl:IIl. ~ vmn&-IJ&-I\-DlI07
~ ilUo~"- (CQ:I} ~ BlXlS" 11!1!!DlI
~~~-
~ .!It:II.VIr JI'OiltI
10. ~ ~l: Ofta= iran '-1:. ~ S'a:I::IIsI. ~ ~ Io7.r
d1II ~ecT; ~, ami ~ .spt'~"l,b"" ~ tcz:u wit:h tbrd.=
~$1 Cl!:Cca.
Cmle::actor'lS Ilame r CereS t1f'V i roOM et'\~ \ Ser""e..r, 'the.
Me.."e8S I - !'oJ.<<pbone Rlm/I:lCI
Pc.tnt of Ccmtl\c:t.:
.. 'f.e.mp. (<Dc'tf ({.e.ptUr.t ch4rl
Hmno/IlOcadocn 0:; ~~.=: Wvrn'"C:4i\e
FL
cont::ilc:tDZ Pe..~ WI tbt lJS 1';dJIe CclntJ:ac;to.t, th9 0 8a'b-Co%lt:::ac:ot.
~ ~t~ S2.ep .!UtlII: Ccmfrqct ~~",h&t
~lJr fleaf SCan M~",o B1",~.:.... :relepbone~: Qt)j7.?J2..lti)
.J QcIc:.t.nJ\ \I e FL :s: ~~ . lAx NmlIbar: ~D .'to!(~. ~ (Z
..
c. Jf~~ .wca~1 ChClOlle the nI3Il>Gr 01'1 W BC.QJ.Q oJ! 1 eo 6 tbat
1lIOOl: aaz;arA1:Q " OU 158 the CClJlt:a~~' IS J!l=fDJ:llllUU2Q or JJ11:1mt:!on.
:1 :I! ~ III 5 8
-- Sa - vas:y gooo,
-
~ Q9 110 ~ D: 1/artl:lm:mcm
did nDt: met!'!: did nut ~t ptIlSt IllIlt ~ _aU. JIlIt. aU
moat lZtlIR Jlft'lomlm=: 2:CqQirr:=ntG ~= ====
~ ~ en: thla . \lh=o ~ ==::1
1'.'Il;uiRlnanl:ll. . ~. agcn:d ;I,D II$:tA IlCCl Imd IIXllU~ IIZIlCltldllcl
ThtIX8 w=lI 'I:Nlft WL-e iDCODClU01'1C =snot .,. f.O ttnt SiIID\Y 1:0 !:be
~Ull 1""'*"...... , . Pt'QbleIu aDd ~"b'. ....w.~.J..t".
p:t:lb1el11ll m1(!. ~~Cl COn:a=.\.lI1l hc:_Ut.
tb6 lft!r.1.oWI ~ ~ ~l:e II. J>PobJ_, if
~=='ll Mmft, = 1:cken Py !:be t!aw m- IUIV, -
corJ:eCl: 1. '\Ie vlW;Ir lOIJlIl:ad;g& ~ ~
olI~uea acrr/!=:I.'Il'tl Il/lJl:Il 'IltW:l1 1m MtI Jm:I:
:ln~.c1:1'Pl1. aC1:1oD Wet .IIlt1B:actcl:5' ~ J:IllSDlVlld 1n II.
on1r =Br4~ :IJJ 1:iflIaly,
~y I d!dly, ~?l:
ali:e$1TlI' . e.Uect:i.ore
11RbUI= . JlI!mlIe: .
ey,
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Ceres Environmental Services Inc.
Past PerfollllBDce Information
..-.<.uf,j,:pj ~::DB ~~ J'Q;Il. ~ W91In8-OH-0007
~ ~ ~ ~ 1IClO121U'AD1'i
........~~~:Dllj;l;.rliil.'
ilC, ie, IG. ~, =, .i'Qb:I ~h
~ mu.= JQIId
'1M coa~: -
r' ~~ lIl;I11iIlJ8" lUId JItIP~ -1 2 5 l!J J ~ m
WJ.t:h Cbe ~~ m4 .~1I't v1;d'1\"'io,
DlII!d.ed ~ 1111UI't _eJ:.
%. ~..:at:llli lII:Iu:LtY 1:0 ~, mum:l1S.D, IlJIl.l I ~ ;l :I I<V ~ 6 lI1l
:lIp1ac:cl, ~ IIg~7, ~ ~ ~9
t.ba l:Ont:%a:I: ~...
:I. DC.Le9IlJ:l!O II ~ 1;0 _ ~eC'C llIIlIlllOla AIIC .t 2 :s IlU ~ Ii H1l
~ ~ wJ.'th COI:lt..l:flCt
,. ~........ .. "...- . 1 2 3 l!J IJ II .W\
local .
.5. ~J;I.'tf ~ 1 2 ;J .. t;DI & DA
C1 1:0 CD1l'l:aice d.:1 .- ,
II. PiOiIicled l!ffecU'n and/or 1 ~ 3 (y S 6 Hil
~tIn ~ 1;0 1IIeet c:ont:l:lIct
1:11 .
7. e:m:oi:tlUd ~w.en=~ ~ manner anc. :L :2 :l t!J ~ Ii llfl
~ 'to thaU: c:=rt:=l -edm:a8.
I", 1'% -c:iiiiIy ~'Ct1an at ccm:ract r 2 3 4 t!) 6 1lA
dU .
5. ,......... U'1l!l:1 %3.lU;Up:nlDJ.f!II! as 'l:De:I' ac:cw::J:90. 1 2. :I IW 5, 0 tu\
lO. a :\T1l apprcllllm\U 'CD . .:I. 2 II IlY c Ii 1m
;U. DUp.\~yecI ~ 'l:a ZIDlv= . 1 2 3 -ijI 15 6 RA
:1.2. J:l8v1J;J.gp8d ~~. ;L Z 3 (Y D ~ 1Ql.
1;). !tet =t p:;g,1= . 1. Cl II ~ ~ Ii 1ll\
u. ~ ~y :uolU~a: ~v oomm:ll. 1 : J 14 6 6 HA
IlS. ~ ~'ft 1!C1 ~ ~&I. ;I. 2 -y " !(2) 6 JD\
1.6. '~~ll=~ T 2 .. \!I Ii .i .w\.
1.7. CtIl:IU.MCI oomrlllU: 0;: ::w:cn:y ZCl: .tDC1'AlmISl .1l1 3. 2 II 4 W 11 -'Jtn
bandJ.Jur as ~=eb. :!.ncllu1lalS. ;,
III. MUI tnmemItrlIctm::lJlIt:ItIi:Jl.:l.m:ll 1'Ii a ~_1'" 1IlIlIm!lI:. ] ~ -.li- T 1m
1!I. ll~ lInc1 imst tt=l=1IA1II -1 Z b Ii l'I1l
.1nclUt11Ilg ~~C'C8 0: W1:t ~ fDr ezrcb
!lU. ~\oI.1.th ~ aft- "--. 1 2 0) l1li .s Ii Wi
n. lIlUl l:nD CM~ ClWI~ tJl ;. ClDJ:Q =- ;new c:::wN -rilr.;;LQe ~
~ ..~d e=\:Jll:Ic:t:'i :rf JlIU, ~ outcc=Il iJl. Di
2.'l.. W ycu ..=: 1lJI~es1' ~ tlll tIWI ===lI.C1:Crt rQY
~ runo. b .::a!I:IUu." 1IO
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~U..klittDfG tlSiICi./~' 1U':S1'ONSE
W9127B-D6-R-DD07
Ii'E..ttronHANC!t SURVEY FOR!:!
A. ~ ~Oll: OfEa:cx: muat: auba.i.t Sm:vey FQ=, :fully aompJ.et:ed by
!:ba projuct: cwne.s:13, lU1d ComplU1y Spedall.::ed Expm:ienee :f0I:lllS wicb Chei.:r
~til1l of:flU:lI.
Conuactor"s name: Cr~r; ~c.J/~~~
hcldroSa: ~S" ~sf14 ~CJe Telephone HWDbw:: (7(,:g ~- I't',r:i'-
_o~ ~AM_ ~. Paint. ~ ConUlcc: 7~ _ - ~~tf.
J'S)tc.(.)
~~~ ~ +.1"1'-5 J.,K./ittj'
. 6(1 ~O()S dv,,,CJ;~. CV/""'- - ~b1
NamalLocatioD DE:
~~1Jt
Project:
~e
Contractor t'etfOIlllea aa cl1e 0 'Pr.l;me ContJ:actor, the 0 SUb-ContrOlc:tor.
10
B. RESPONDEN'.C ~OH;
Hal:IS of" ~8spoodODl:;.::::rQ.SQ.. fusLtdo
~2J-~~n:~~:e~o~ Av~
T!d,&: -i1s idutf Entj/~r
'[el.epbone Namber: "87 -7.;;19 - ":CJ$;"
Fa.~ Nunlbru::. '7lJ''1- ~-9-~'1~
c. PERE'OlU:Wic:E INFOmm:r:roN: ChooSB Clle numbar on I;ha scale of 1 'CO 6. that
lllO:ll: uccw:ateJ.y desC1:ibes the contractor':s pertOJ:maJlce or si.t:u.ation.
1 :2 J 4 5 6
'l1nsa~tr" Hargina.L 'Kane Satist'actary VexyGood 1:xcQpc.OmsJ.
\:CIJ:y,
l'e.r.!DJ;Dli1DCI! ~in:lIRInc!! 110 .recard Of eertDmance I:'etioz:wlnce ~ol:lllllncS
cIJ.d DOt: meet did not Met: ,past: met: contrac:: 1llIl't a)l Qlet: all
IlIOltt. aOJQe -pertOIlllilnce reqlu:replem;5 com::rac't Contr8l:t
ci:Jntract:ual conttlll;:l:.ual or !:he - 'rhllrB rnqui J:1l:lIIIml::! requiJ:P.lIlentll
raqui:mlllenw. l:1:CT.d.t~t;:s , recm:d 16 "ere .aOllle 6nd exceeded lll1d ~udl!d
'ih~ loIw:e There \tere :tncan'cll1S!Vf\ m!~ PQIIl& to l:1ut 2UiIIY tD u,e
Ser!QlUl p=bJ.198 , . probJ.l:lIllS ,am;! CjCJVCrDlllcnt'5 v=nment'3
prlJblEittUl and SOIa.!! of a c::o=uc:UV& benaeit'. btmef.1:t.
t:he ~aJ:~0Ull =Uon3 'nuJ 1:8 "''' re a. .P.l:Obl.Oa:J , if
,::o~ctoJ:' :i statUJ:Q ,~or 1:8kS1 by the toW' Id.nal:' ilny, 'IIarl!I
cot'J:ecx:lve whlch <:Dnt: l:'8ct:or ~l_~ ~le
<lCtiUn!1 were conecrive \IUra vh1ch the and were
ineffecdve. Dctian W4!J :Ii) [.iJl fncto:y ccml:t'at:tar l:CJ5ol'll'ed in il
anl}l . lC8SO l vm:l ! n 1:1me1y,
lIIllrllilUlil V ... t.ll:;eJ.y, .!sj.ghly
efi'l!c:vl!.. I efi-ectt've ~f.fcel:1.ve
lII2UUlCr. manner .
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~ ~ (CCI) ~ BO<P. !mt'1aIRS
SU"P1I01l.!I!ING tJ.!lACE/~~.BEBPClWlE IN FL. ~.
klC: , SC, H5 t !J\. T:!C, ,'\NO At..
PmL~ StJ1W2Y l1'Omi
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~l27a-D6-~0007
':!:he c:cmt::l:9c\:D=
1- E'rovided axpel:!.cnt:aCl lIlanagw:s and llupe~~rlI I :1 " 4 Ie; 0 lfA
w1th 1:bc .tco::hnic<1l lUld D;-~:;n:.I:nd.v" IIhll.itien
neiHfad l:D me.ar. aml:-""i1t:t /: ::-=ene:s.
%. Df!mDnst"ral:ed ;ability to hire. llIe1m:ai.n, 1WI 1 ~ : 4 5 e.; 1m
,;
.ttIpla ee. l! RC(:e!lulary. qualifjed personnel dn~~o9
t:.ha . canl:raCl:. pue,Lod.
.3. Delegated. autllo.rlc'{ ~D p,rojecc :Danaqcrs and .J. 2 J ~ :l 1c:Y ,11\
supl!-'"Vi:u:n::1 ctnllIlIt::1lSW:i11:tl uid! contract
retnrt::eraents.
L Ha;e o~ pAJ:t:.1.c..!.P'ltao .in 1IcJ.'Il'Jnq :riqn.U.iClllll: 1 ;! g " a; (; lIA
loeal problela5.
~ . ~ollowl!d .lpprOVCC1 qual.uy I:Ctlc.rol p.Lw .:tilt! L I 2 J 4 .(].) 6 tl1\
cun.fw:laad. to c:onr..r4Ct SD&C.\.llC.a1:,!,OtUl.
6. L>rovidecl effl!ct:.1"te quaii.r;y COl\trtll. snd/ar 1 :; 'a ... lJ) 6 ItA
.!.nf.lpecd.on .ptccedurell to meet: cont:ract
re t::I .
1. Cbrrect:l!d J:laj;.it::l.unQ.t:t1 In ~y IIII1IUtI!r Ut1d 1 :! " -I CJ 5 1ll\
purlSWlnl: J:.D thJ;U.r CWlllt:v !:Imt:rtI1 r:r=d:u:fts.
S. P.wu'.ided ~y . .rt!1S01udon ;1! cimr.ract: l. ft J .J GJI ,; NJ\
.:.
dtSCrBnimcies .
!f. .rdl!ll1:Uiad .d.:3b fp1:Ql:l I E1'll'J l1:l t.lmy oc:cur.nul. 1- :! J .J I~ 6 n;;
10. S~9ut:ada.!.tw:nat.i1.'6 3ppJ:0c1d11!:l .to p3:Qhl.cmS. 1 t :I ICJ 5 6 nA
.ll. D1=played lnit!atlve l:D;salve prObl~. . J Z 5 4 u.- ti tll\
1Cl. Developed reallstic progrolJ8 sch&tlules. 1 :! 3 1(3.) 5 6 IfA
13. He t: e8t:abl.lsl1ed proj el:!: 3duldtll.e.:1. t Z :! ICY 5 ;; UP.
1<1. eoroviCed l;iJllelv rlL!lolution of ",nr,l:ilnl:v'dufl1ct:3. 1 2 '3 4 u- S II"
15. ltas' respOIUllve. to c:ont..re'lt:1: d1iuJqu. 1. ~ :l " ~ 6 ~
16. l'!::av.1ded llJ1liIqUI1.t.e projul;t: ~upll'l:vinlon. 1 ~ 3 .\ ~ Ii IJA
1."7. Qbl:ll:l.nad r;m1%Iellt: of 5urecy for. lnCreil2ft;!.S in L J 3 ,J 5 6 ~
bonrlina an'wQrt-Ln-p~~eB8 1ncrcaned.
l.8. . ~frl'!Iubconi:rlic.::orsls in a i::I.laal v 1II!II\l12!J:. 1- 2 3 IU,..: 5 S P1\
19. Provided llC:Ur;l~a'..md COmplet:ll' COllE: propolIil.lS 1 :! J ~ 5' u ~
l.u~ all a~ct:!1 of woxk cllqul.md for each
r::anttDJ::t - C::hariqe.. .
20. CII~=ad wiI:hC"",~=anc :l13xspnnrli Ai1:a~ .ll.:.lJro. l :t ;1 4 ~ II'Ji,o' lJA
n. Willi ehe c:ontJ:aI:tcx:UVl!.I: lJuIUl!d rl c:u.J:ll OJ: tIhoW. caUl$t.!. notice ~
UlIdlu: the- ce!ltrenced c:onuBJ:C'? If yes, e:qJJa.1noul:l::Cml2 in YES
"remau~.. ...
u. 190uld you llv.u=d unothtlJ: cant:rolct co tb./.:s aontJ:i1CLUr'? ~
It not.. 1t,,';'lAin 1n "t'el1lllJ:l:a." 110
; 23. I 0V2IULL ~OP' ~'S ~.
I J. I 2 13 I 4 {ff)6
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~'m ~ '!!XPB. ~ .FOR. CCJJn~
~G ~ CCCX} 'tEHI1OWlla" ROOF RBPAInS
~ mw::E/~D:t!lJ\B'1'ER m:sOONSE
~tcg StlRVEY roRH
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W9l.27S-06-a.-oOO7
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END OV SEC'I'!.ON
c
81/30/2086 B2:45
7bB42556a6
CERES
PAGE ~
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t:be p:c;e: tl~, and. CalIIpIul;y ~"'h.HftCI ~ ~ tr.f.th ~
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Add1:esSI llfr ir~ t .4.).. ~;~:~.n.J't. '7/..T...~a;)~
9",,~~ "~d:.! A.1_n-I.("{~ -: ~a1nt ~ ContaOtt 7}.,WII) M4fJ
Nema/r.o~CIJ] 0: ll'~e=; lllD€~Q"" RL,tod! /!.('QI: flLtrer-It.'\I""'~
I
C(iltlL6'ti ])f! ~"V Co~ 'FLDI!.I~.A-. ':;'00'-/
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Cont~..m: 'li'eriQm6d as the)(~ c~O%:, ~I!l Q ~o!CtCl::.
a. ~:i~
Nua of Respondent: €clwi/1 f!ueiutJ.
Acldreae: 701 SPJ'J ~ 811""'.
~ ~rlr.M!U1r;YJIN ~~ F~(~
'J.'itJ.el f?~iI.LtJI. ~11j,&r
~ep)1one ~t dY~ ;l1J,.aW~
-= Fax ~ll.1lIbar= ?/J ...:z.g.:;L-lsrJP
o
c. ~~ Choose bba XlmIlber on tlbe BelUe of 1 ttl 6 tbat
.lIlrI91;. a y tlQa.ariJ;les Q ~crttI;cors pmoJ:ll\e.nce or Bil:ueli:ion.
:t 2 5 6
~..*, \ilI:Itll! I!lI!:Ciijil::l.oula.
J?er eIlI.OC ae: CIl:l'll:lnoa B:rJ! Ii' ce
did .not lIleat djd not: meet 2let tllD1t:1.'mli! ~cU mill; f11l
1Il0ut soma ~ CCI1t.:QQIl ~ect
~~%QQj;usl. C:O~=lll11 .tha:ta ~~~ l:4lq111 ):'-...,u
=eCJU.irtmlmts . mHIll~. wa:;u li08le _~d
~D:'8 1feJ:e 'rhEll:1l ~e minor ~ 't.o t:htI JlIaIW 1:0 ll!ul
Jlarl.ou8 'PllCDlems , P-"'''tlllltr end ~rs go.~il:M!ai;' U
~~ lSOlll8 ~ a I:Cttect1ve >>ene.a'to WO$f:t.t.
\:he a.w.~e "~CII:lIJ ~bm:lI WQ:e 4 ~''IJ'''LlI, H
~tuot.cc:' .a tl4I~. lor 1laklm by 1:ha _ td.ml3: any, 'q;'l8
a~W 1f'it!mJ ecnt:;aC\;Or ~-, ~
actionll ~ c:o;r;rec:ti'V'1l Were 1lh!llh the ancl wmre
~~fet:l:iVB. aaUcz; was sat:isfQC~ c:attb:acttJ~ :r:eJSo1lted 111 11
ClOl.V . 7:QOlvud 1n ~.
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ef.faoti1re. a~, =~
effQct:iw
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Bl/a8/28B6 B2:46
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CERES
PAGEE13
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~.;h th:o ~= a~~td" ab1UUEl5
needed lII8l!1l ClOt.I Cl: ~.
a. t:C1, llnCf 1 ~" 3 II '(v 6 'm\.
~CIl, U IU!Cl!;s:l.l~~, QtUIlUMld Ps:aormel c:lur.i.ng
tbct t:=et Lcd.
S. ell toy to ~~ ~ SJlcl " 2 .3 "C) .5 1; ~
aqpetrillQl':B ~ i::bGm1t%:act. .
4. I~. ..... 'b1_. :l. ~ ~ f It;) 6 llUI.
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amt$:u:mud ~ C1cnt:rid: .-.oh.. "
B. ~ qgsUt:y ca e~o:r 1- z :5 19 Q 6 Ia
~ pZ:CCl!dnr8u to ~ c:ontraol:
.
7. ~C1U lIS ,U1 ~~ lIlamIe4 _and 1 il :J 1(9 5 6 Bif
1 ~l2Bn'I: to tbeLr .
oS. p. " on oS; C=tDd: :I, 2 ~ 41 :w 6 JIA
~ -'"
s. :r ~II ;us =6;V 0 . iI. if :!I :~ ~ s "Wf
1D. ~l;ad. 1W1 BP,pJ:OlI=- = - :/. 2 3 \V 5 fi 1G\
11. d in1UGt!.9I!l to. ilQ1.Vil . ;r. .:z 5 eJ 6 6 ~
' l2. -tf~ec1 rnum:,to p~ ~1iii. 1 :2 ~ '~ 5 6 IJA
;1.3. Het U d. ~act ..~. " z ;$ W ~ G b-
14. ~'" on~ aefclCl:tl. I 2 ! 4 Ii' 6 1lA
I :lB. h8 ~ co ~ct ClWl!JC8. 1 2 a " Ii 1(57
10. PJ:O:Ieat: lnIp8..'"VlIlA.an. ':\ 2 a " i~ li WI.
2.7. ~=-~y~ u1r\ 1 2 " II ~ 11 zm
~aa~ 1111 ~
18. ~ ~ a l:Ialii=:. 1 ;I :!I Cl 5 B tQ\
:1.5. aa~t:G Ilnd ~ iif P1=CP08lW 1 ~ S -4 6, II \!9
113C1"""11ll .aU asplllcUO of wo&h re~ fQ:t 1W:h
- E!hmW.~ I^
29. CciCDBrlltl!C Xitb en!:. Der!tlltlDe:r. ~ 1 2 :iI 4 1\ 51 !r lm
31. "lICUJ l!.I'll! ~ IWU :I.lUluea .. 0IU'9 or .s lUlase GO 100 @>
~ the ~Ccec1 ccm~CU? 3:t yea.. ~ ovtacll1tI Ion 'rBS
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22. I !!~"fCU lnQl~ ~O~~=-at-1:o I:l1U ~v ~
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COlI~ ~ lc::t) ~ 1tOCOt ~
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1. ~~ I ~~~:: mwtt .suJ:=d.t. at:...-vE\Y ~ I f'u.Uy e=::;:1lm'l:ad hy
tbl:l p2:0:}ec1: cnmo::, ancl C=:!Ipany ~~ad. ~~ ~ ;0=$ 'rit:h the:i.::
h:!~ ...~ to' o:ftc::..
Contncl:Qr'" h~: 0- e..r-e-S f. 1),,\10('\ men 'In\
.-.... ~~~~ . B5i:b- ,I\-,,~~ ,.._ '''''>or> ~-:{JB- ~~~ le 5
_~ V^ Par-K. ==== P~.:J:: ot Cor:r:;act: _1-1 M=--__e..
tlaJ:lll!LDCll'l:iOtl of :?.tojBC't:: w.u.r(\~e. ko.}rrn~ k\,e.F
m \ -:=,S \ 551 D () \ 81 u. ~ 1<.0 oP f/'.,55ItJ JJ
If'
!:OJl.t:.::lI.ctlJ,I: l'e:dcu:me::i IUl ':hlil f1. :!!:'..me CClJll:::aCl:O.1:, th~ J:l ltlI1::r-Ca:;rt:ac1:OJ:.
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c. ~ :tm'Omrza:l:O!l: ChoDlle the!. lUlmbc.r atL the :u::o.le a:t 1 1;0 6 then:
::=::n: accw:ately dell::.::i.bas 1:he com:rI:.C1:0r'1l p!ttiOJ:2l1lU1C9' 0:: lSituao.on.
1 :z .'3 I <l 5 I IS
Unl'la.~ Ma.'tgimll l!oJ!D k1=.ls;;"~ V'~. c.:.oci b:J:IlIJrl::::lc=J.
i:D1lY' .
PC fo::llUU1-"'9 Pert~\l lie. ~r:1 e:: ?e:::' Dl:'IlIItlClol .sse=~D:;na.nCl/. "V:~Clll:mllnc!>
cUd nen: Uti t did I:Ot JlIect Pl1B~ ..at ='l:rill:t ;w.t u.U i WTt ill
I:ltlet ::lc::lll pe:!Ol:r:lIZ%l.cl'< nquirmle:l'l::! cCl:n.rCl!;~ · ~~
contJ"8C."UIl.l c=t..a.atUlll or -::hI! .1bl!:a ~i....'"1Ulm:1U! r~.u.."G_:;I
rl!:quinn~t.zl. reqni.re:t.lmi:I; . mcer.:! ill 'Ii9 rG rr= e:n.c1-9XCndac:. d ,%ced...d
'!:l1l1r1l _rJ1 rhcn "1ll"t'O .i%lccm::luai './9 w.nor ,,_ l:D ~e many 1:0 t:l18
5o::i~ ;:=b).lIlIIll, 'prODlIll:U' and gove~,:1 s r;cv6~' II
probl= j;l1d 'sClIla of 1I co J:r<\C""..i vo b.neB.::. btmaUt .
':l1.!l llar~= octll;l:lS 7ber., "\I8l:B a !::o1:a1C1Vl, i:
can':ra:ttr:'1i JUl.l;;Ut'D, to~ -::1: ken. 1;"; -:ha f_ 2D:i.nDt' 1lDY. -
ccr=lJ:t..!.vu 'I<t11.;:1t =t:n1== p~ u.egL~
8::;:iOlU --.-. cerrQ,:",JVl? I_=e 1dUch ;hq s:1d -.n;n
.:I.ne~:fg~lV1l. u:--..io:1. wae .:mt.J.~llc""..or"; CO:Jt rCl\:t or :rGllo.l~ ill e
cnl'" .l:cBolVl!lc .:I.n 't:~lYI
tlI!ll."l!inDJ.ly ~ tilIlel'1. ~.l'Y
Clfl!,1C:-::ivr.. l!:ff6ct:1 YC effllctivlI
IT.ann". _nn~.r.
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l~/l~i~~~~ lq:~~
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~ IRU~ CCCJ:, ~ P:001'' M:fi'.A:t!!S
StJE'POR7;tNG UOA.C:EtnMA/D:r~ f(6SPQNSE 111 n.., Go1...
lie, Be, Ie, u.. %X. JI2m .u..
WP~78-06-A-oQO'
...J
~ SUPNrt ro'ilH
'1'hll oolJb:ac:st:.cJ:': T I I, .-
1. ProY~oad QXp9:~enc,d ~~n~qa~n and $up;rv~5or~ I 1 2 ~ I 4 ..!./ 6 w-
. \di:ll ti.lo i:at:lulJ.cnl a.nd ..dm.1.nistn::;~\l. wil.!.tioE:
neQ~d ":0 Illllllt com:nc:t r~lIl:l\urQlI\al1tl1~ .-...
2. LJtmmiJluQtod ~J.llty tD u.re, 1IIB..11lt.1I.1n, and - :? ;!. J/ (J) 6 rv.
replaca. if lUI1111RBl!XY, quaJ.itf.ed pe::ltltm"!.1 aar1n9
the ContrACt !:l2ricd. ...,..,
3. Deltlgl1tad IWthar.1l::y ~Q pro.:Jec\; 1llai11l~:t' IU1d ~ c; .J 4 Y Ii /Ill\
r.:.}Jt'rlrisot'S c:CJZ:VIletllS\u:at:e uoi.tb oont~BCt
::'ei:ru.1-~ntl; . --
4. HClIIlI otUce patt::1c.l.pll tea .in .:IoJ.VUlg s:i.9'l1:l.t.lollnt ~ I 2 3 ~ 5 6 ~
local ot'Oblma:. -
El. toJ.J.owed llpp:rDwr.I qual! ty Cl;JI1';ro.l plllIl i:Uld 1 .. :) :y 5 6 1'11\
..
c::mf c1'llI8d to C:ctJ';..'"IlI:'t :rDe l:.ifica tlCl:l:l.
15. .:>ra.'ldol:! etteCfi\fe qul:LUt:y com:rol v.nd/or 1 :! . oJ CY :. 6 If'"
inllp9~ion procec1t1re::; to lllE/et contJ:1lct
nau!nlMn'tR. -
7. Ccrrec'tQcI c1llt~::llfnc;L"D j,n timaly l'IIanntlr lUlci ~ 2 -J U:!. 5 Ii NA
I nurlluont to the.lt' ::NB.lir"\l contral tJtoclldlll"9G.
8. t'rav1de.c ~"'J.}' l:'OllOJ.Ul::LOl'l ofcontnct 1 Z .3 ICY !I (, HA
dJ.:Jc~anc.1u .
51. J.c!Qnt:u:J.ed dllltSrpt'Cb.l.e~ all they o::curr..c. 1 II: 3 I(.J 5 (0 AA
10, Sl1g911$ted lI.ltorn:z.UvSl ~pp..'"Ol.lehllr; to p~Qillelll:l. 1 Z '3 J~ Q 6 JUo.
U. 'Oisplllyad .uuUlIt:j IIW tD saJ.vu p~bllUUl. 1 Z ;, (Y 5 6 NA
-
1;::. bavelOpea rall.llm:.:.c pt'OqnslI :n:hftciulo5. J. :z 3 4 5 11 I~
:.~. ~t elSts1>Ti;,h6d P1"1:1j1l~ ~c;nad.uJ.EIIl. 1 Z .1 4 & ,; I~
.0 -
14. I'ro\':!.ded t'1Il1alv NlSO:'':l~:lQn ::If \tJltrllnt" dai~C'L;J. 1 '2 J 411 ~ 6 ~
J.e.. W!l3 Aoptmi;.1.VII to conl:=aC1: :=nlUl.qe::.. 1 ;Z :l ~ ~ t W\
-
16. f'rov.idftd llOtlqlJlltV Prtl)ct:t ~UPQrvU10l3. J. y :l 4 !i 6 Ni\
-
17. lJl:11:ainea CClnaeIlt of GUSty ;;ot' increCS&B Jon 1 ~I J ~ 5 b NJo.
Qanc\.i.n<r . ~ ""0::1:- Lh ,:\ .l.nC' rell ~.
la. PlUd lJUl:!'-..om::actOJ:'ll/mmnl,i,er.e .i1: D t.baeJ.'V J:ICtUIllr. 1 2 3 ~ l> .; HL
1!1. l'l:'Qv;i.ded ~Il:l\:;urne .end cQI.!}:J.let~ COIll; pt'OPOIllU.$ 1 .. :3 G I~ 6 6
lncl\ldlJu] l1ll aBfKlctli of IoIOrJ: r9qUired tor lilac
GCml:rllCi: chllllQoe.
:ct!. CcDtlerAud WltJ\ GcVIllmll1rnt D<9:sor.ntt.l Iltt9r IUolard. 1 2 :l illIG E l'l'.:t
.!l.. liIu the, contre.ctoJ:' ev,,"J:' i:ll't1l1d It l:Urfl 0::- :mini' OBWI(o no-:::.glll 9
Wldo:: the referenced contrllc~7 IE yet:. 'll%pll1i."1outoou. in NO
"I:ema..r". ..
22. WOUJ.d you ~ard nno-..her cot!'; t'1lC1; to tb:i.s con:.:nll::to::? YES ')
U not. exJJl~ ~ "'.relll.'.d:,b." I NO
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[23. I ClIIQ1},LL l>VALtW.'ION 0: CmmW::rOlV s ~C2.
11 12 /3 ~5 16
Item 16.... QC staffwas not effectively conducting initial and follow-up inspections with
the various subcontract crews. Basically, the QC staff were only conducting final
inspections. The lack of interim inspections ClWBed a large amount of rework that could
ha:ve been avoided if the corrections to the installation procedures had been. made earlier.
Item 18 - Several complaints were received from numerous subcontractors. Complaints
included promptness of payments, lack of invoice details showing which. houses were
covered under payments made, and that percentages paid were not in agreement with the
l:erm.s of their subcontracts. Eventually, the volume of the subcontract payment issues
decreased.
Item 21 - The contractor was issues a letter concerning his :fulling below tho minimum.
daily production rate. In. his response letter, he stated his reason fur faIling below the
requirement as well as biB proposed solution. He regained his production rate within the
allotted amount of time and operated at or above the minimmnrnte until factors beyond
his control caused him to fall below as the project was winding down..
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61/31/2B66 14:24
8736761!1
LAl-IDFILL
PAGE B3
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~ ~ 'fti'B ~ 1iQa ~~
~ ~ lc:c:rl ~ aooJl' B!l~
~~~
wsn.:n8-06-:a-0007
~ stJ1l.VB'! il'OR!!
A ~ ~: Off'GQ:O:' =ust: IJ\1bmit ~ Ji'02:lU, fnUy ~t.ed by
th& p::o~ec~ otIDQ2:a, and ~ Sp9o:ial:i.zed Bzpm:iance fc=s ri 1:h 1:ha:i..1:
:!pi=.a]. offers.
Cr;lDUactor' 8 Neme: Ce~e.s bV,'/tIJ/lPl't1N7AL Se.4U,;~s. ~A~' .
t1 I/. FIfo..X- ?~... 'ILS''' ~3 4
_.., jj,S" Ii 1tf!- H. "'''-.~' 7d-</ZS-i'i''a<.
B{tookl,i.i foI 15, S'G'~lP$ --=~ point of Con'taCt: )>""''''f,J ~~~-=
Name/LocaUon of P1:Dject: ;l.1I~UN~ /(~,j",,>> 'De..~;.s f~IJtd'~L.
PEIJ...'red-;" 7i'a.-e.j"~e...IiL,;,,J.., tA; t:!J.4 ~ i- l.o
cont7:actor: i'e....-fomed as the)l.t:!:l:i1Ul contr.ElctDt, tb.e Cl S"ab-Contract.OJ;.
o
B. ISS~ ~ClA:
Nanla of Respondent: G1u.lrll G'MJ;~ Title: .s,,~O /llA>S('I/!) IJ.PllliNI~~n!..
~13S8: f?o_~;J: Z~,~ Telephcne Number: '91$''''113''' &1.:a,
~a.AifIf,. LoA ~ ~" I -= Fa'J> HtImbar: I/I',r;. M!l... f#" ~ 0 ~
c_ ~~: Qlocse the D'l.lIIIbeJ: on tbe scale of 1 to 6 that.
most accurately de:scr~es the ccnt:J:act.O:t:' S perfo.lJl15Oce OJ: s5.b1a1::Lon.
:L 2 S 4 ~ 6
unsa1;:i.SnO- ~~al 'Ncne SaMeIt'tJ~ VIll:y t:oocl . ~
PQ cmance P&~ODIanco No CC of o1JllBJ2C8 ~nce iI
did not meet cI1cl. not; tlIl!le~ pliUI1: met c:gnl:J:aC'C 1nI!:t all mat aU
1IlO1!t. sDllll! 'PeUe>>:lRAnCtl r~B con1:raCI: ~
com::rl1ctual contl:al;tual or the . ~ere J:CqW.~ement;!l rG~s
te.9Qi:rements . r~a. :recctd ill W8):D 50IllII and exceeded and e;ltOeeded
'l'm:re "su:e :J!he1;a we:ce inCOllc!ulIi've 7llinox actPl to tnl;l ~ 1:0 the
I serious p%:Ob].eDIS , probl8DIS1IIld. .~'5 g~em:' IS
problems and 1lCIlL9 Qf a cattOr:l:iVG banef11: . benefi1: .
I the lIeclOUD at:tio~ There vere a ~''''''J, if
com::l:'~' :I na1;U%B, fot ul:en by the t!8fI II1.DC2: any, we:a
I ~ative wh;i.ah oonC-oct:or ~_.. 1MM1l1!gl"" ..
I actJ.o~ were: conact:1ve ware
I vhic:b. ttle and W~e
I inaffectivs. ac''..1011 was sat..l.stilctory ~r rosal ved itl II
cnUy rl!8o:Lnd in dJaaly.
I ~elly
iI t1mely, h19h1y
affective. affet:1:i'lle affact:i'l16
~. llI.!Ul!Ia% .
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:me Q011t:I:aCt:o:'~ -
1. p,;-pv;l..c1e<! expe:r:1enceo'll.llmaqe;ra and -zupJ!rv;l.ao1:$ ). '(3/ :3 ~ 5 6 N1\
\d.th "!:be tl':dmi.c:al and a~a1:ive: llJ:lill~Cll
naeded 1;0 mee1: eoJtt2;lUl't: rtlcn:J~' .-
2. DcmOn:;""..J:lltCld Abj,li1;Y to hira, l\Ulin1;un. ana 1 lfY :3 <l S 6 HA
raplllce, U' n:ae:ey, qUL\UE1ed personnel aur1ng
the CtlnC%act ael.. -
3. DeJ.egated liUl:horib' 'to p:oj ec.1: 1l\ll1)agm'!l end 1 2- 3 (JJ 5 6 '1m
6UPerv!soX:S CQIlIllI8nsw:ate wi.tb coP~
.re .. :>.
4. Bomll a P8ruapa~d. 1>> so1..'llinq G1~cant 1 7Y 3 4 5 6 NA
10r;al.t3rOhlems.
5. 'eOUowd 8~ved -~ty CQnti'r;IJ. plan aJlrl 1 2 3 fY s 6 lfA
c;onfo:;DlGd l:O cont:1:Bct; BtleQfJ.cauona.
6. ~tiad effel:t:.iVC qUilJ.;f..ty COilti'ol'imtl/or 1 2 ;I 7Y 'S ii HA
1nsp8c::1:ion pror;:ad.W;1UI 1:1;1 meet ~lIct
r..ml3..J:l!lIle.n1:lJ .
1. co:c::ec'ted. l1efic1e1lC11!S 1n UlIIel-Y IIlIlJlnOX' and. .1 i [~ ~. 4 :I 6 l'D\
m=1uanl:. to theiJ= ~ tv central o=eclu:r:ea.
e. 1?:s:ov1Clad B.l:IIely J:eJ:ltllutUln of ccitrtr.lat 1 !Z ~ V 4 S 6 ID\
~llOreC'1l1ciRIi .
~- .tdesm.!1er:i GlIIS as tbey occw::r:'Bd. 1 Z 7Y 4 5 6 AA
10. SU9gelJtI!ld aJ.t.e~ va. AWroa.r:heS to p,;al:llema. 1 J 1Y 4 5 6 lUl.
11- DUPlayed Wuat..1ve to solve problem:l. 1 2 '(;/ 4 5 6 tlA
-
12. DeVeloped :::aal~c ~ llChed11les. ). (J/ 3 4 5 6 ItA
13.' Hat aGtabll8l1ad PJ:'cj CCC od\ilt1U1ei&. ~ 2 ~- i~ 5 6 1m.
1.L provided t1JIeJ.V ~Q 1Jtj.On elf ~ontvtlefllc:t:B. 1 2 4. S 6 -=
::1.5, \1laa tl:l8P0DlJ1ve to cont2:t\Ct: d1anqeB', .1 2- 4 'S -6
l6. l'=Vidacl I1dQquatll p=jeCt supUV"iaum. ;I. l!J' 3 4. ~ 6 AA
.A
17. QbtJ1J.n\!d ~ant of ~l 'fO'l:' 1n~as~ in. 1 2 , 4 5 5 (!SJ
.baDdJ.1:It2 Be ork-in-ol:O s ;I.m:rusw.
),B. l'aia. 8ill:lCQnt.rild:.O%8/ ltlWPlurs in ". timalv llI;uu:1U, 1 2 3 """4- 5 6 NA
1.9. l!rDV1di!ii lJc=raU and COlII'pJ.lll't:e' C051: propcsaJ.8 1 2 :3 l!7 Ii 6 I:m.
,1ru:lucliIlg all aspe~1l 0: lfQXl:; required fa:!: Bllch
con~llCC c:hamrlt.
20. CQODS:e.aiBi:i1l3.t:h Gl1Y&;:Allleal: -ol!J:'a=nlU. af1!or aliAJ:i:l. 1 .2 :3 f4Ji .s 6 WI.
21, Was 'the cantractcu: evee UI$UW iI = or ahOlf c;:au:;e nDtice
llDdm: 1:lte rcfe:r:snc:d contract'? If yes. expWn QUtCDIDl! 1D IES no
"1:emaJ:ks . ..
22. Houlcl you awaJ:d. aJW1:her ccno:act to this cont2:AC't:Ot"i' ---
If not, 'Bxtu.a1n in "X'C!Illar~.H 'niS ) HO
Bl/31/2ae6 14:24
LANDF'ILL
8736768
~~~~li01l.~
~INl> ~ [caI) ~ liOOV R!Il?l\XBS
sO~ tl&'\CB/~ ~ :rs !i'L. l:ll.,
l1X:, Be. IllS, :r.;o., !l!:lt. A1m l\t..
W9127S-U6..a:-cOO'J
~ StJRV&Y liClM!
~23. : ()'1B1WJ. ~ rJIl'~I$~'
I 1 I ~ I ~ 't!) I 5 I Ii
PAGE fl2
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CERES ENVIRONMENTAL SERVICES. INC.
August 2005
Past Perfonnanca Letters
- ...--..
TOVtrrr-J OF SMITHFIELD
"The Ham capica1 of the WCk"'ld"
To \'lFrmm It May Concem:
This letter is to s1rongly recommend Caras Environmernal Ssrvices. Inc. as Ei
government contractor.
Hurricane Isabel CFSatsd much devastation in the T CIWI'I of Smithfield in
September 2003. Ceres Environmental Services, inc. was eomraced by the
town to c1aan its stream and SG'Nar rights otway and handle the debrl& cleanup.
The company met liB performance dead6~ and operated wiihout injuries. The
company's on-slte management W2$ highly responsive to the TDwn's concerns
and Its wot1cers were courtItous to the public.
If you have any .questions, feel free io contact me at (767) 365-4200.
. Sincerely. ....:: . ~ :.
. / vi::..... .'\ ~...... \'
:~#"~ T:"?~~ ' ,.':
'.. I t f"'l ..,,-1-..... . t
WIIUam T. Hopkins, Ifk.:C?0 '" . '. '.:' :,. -' "
Directcr of Planning; EngJ.neertng &'-Pub1iC'W'l!Jt'ks' -
; . r !... I ....., ... to to' .
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D::?Art"IM:NT OF THE AR1l!1Y
MOBIl::: Ol:ITRlCT. CORPS 0;: 9lGltE3'tS
CAP=.JPATRlCK RESIDENT O;:aC::
".0. SOX:54rn
?ATPJ::=l{ AF;, =!..DRIDA 1?tl~B72
. 17 Ju..Tle 2005
o
P.E!'l-Y TO
ATi3mDN 0;:::
Cape/Pat=i~k Re:ident
Const=uc-=i:JD Division
0.,=.;:; roc
-----
SUBJECT; CODt=E~ No. W9l278-04-D-0061, IndEfinite D=liv~ry/ .
Indefi~it= Quantity Contract for ~rg~icy Temporary Roof P~pairs
for Rcrmes/Buildiugs Darr~g=d by Bu.-ricane Frances/Jeanne, Florida;
Perfor.maDce Evalua~ion
Ceres Envizonma~tal Services, Inc.
3825 85U1 Avenue lilor...h
,Brooklyn Park, MN 55443
Gentlsmen:
Attached is a copy of your perfo~ce evaluation' on the
supj act contract. The Depa.-'l1:ment of DeiensEForm 2626,
Perfo~ce Evaluation (Construction), has been completed and is
forwarded "to you in accordance vut:.h u.s. }I..:ony Co:r:ps oi Engineers
Regulation ER-415-1-17.
o
The info!:ID.atioIl on the DD 'Form 2626 will be entered into our
\
Construction Con~~~ctoI Appraisal Support System in Portland,
Oregon. This :iJ1fo:o:ns:tion will be used in pre-aw-c:.rd surv!:!ys....to
assure the selEction oz fully qualified, responsible contractors
for :future const;ructioD contracts. If you should hav~ '.any
.qu~ti~ about the evaluation, please call me at 321-494-0641.
Sincerely,
,..--...--,
I --
De~~3 W. Newell
Au~o4ized Repres~tativ=
of t.he Cont=aCL:.ing O.!fice,~"
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;:OR Ofi:lC:1Al USE ONLY/WriEN CDMP~:=u}
J
/1. CONTRACT NUMB
1 W91Z7&-04-D-lXl5ll
I:" tiE!: NUMlel
IMPORTANT: B: Gun; 'to ::omplm I'1In III . :va1wn'1Dn at F1!rtormanc! 51l111U11TtS on I1lVIUi!,
PERfQ"RMANCE =VALUATlON
rCONSTRUCTlON}
PART I -GENERAl CONTRACT DATA
~-vp:: OF EVALUATION fX oneJ
11NT3'IIM flbr fJBI'CNIU1pe 'i6J I X I FINAL
fi. CONTRACTOR {Name.. Awrsn. and ZJP ;ads}
C:res Enviromnenml Se-l'V1C::;, hr.,
3B25ll5th Avenre North
:RmokiyD Pad:. MIN ~544S
14. TEFfMlI~Ars:D FOR Dt:rAUlT
rJ AMENDED I -
a.L PROCURSMEfT METHOD rx D1JsJ
h l:::A1.ED BID r>n NEOOTIA lED
b. TYF5 OF CONTRACi (X ~l .
:-=xi i=IRM FJXa) PRICE D COST Fi3MBI..Ifl!aJIEW:i
~ OTHER (Sr=fiYJ
7. D5SCRIFTlON AND LOCATION DFY/ORIt
ht.mill mmpo...-axy rooiiDg jn ~ to RUJ:Iicam!s Fram:es7J~
.';. ..~.
- ..~,.;,."': ~
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. .'. ~ t}... .n...~-.'
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. ",-.
Eo 1"V'P: ANtl PERCENT OF SUBcoNTRACTING
.... "".)' t
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:,;,r;L4:
. ,.., r!/~,";;r:'~ "
.-<-If;. ~. "'~~ 1z
~ ~"'~..'." ";iJ
S. RSCAL DA.TA
~
iI. AMOUNT Of BASIC b. TOTA1.AMOUI'1T OF I: UQUlDA'TEO d, NET AMO!1fiJ:'P.;tl.iD. ..{.
CONTRACT MODI FU:AT\oNS DAMAGES ASSESSED CO NTFrAc:nllrt.7"'. ":1:
. - .. - ~
s 53.000.000.00 G 0.00 s 47..J'"2S".3~' . :';~ 1
I~ bATE OF AWARD r ORIGINAL CONTRACT c. REVISED CONTRAcr d. DItrE WeRlf' .it
COMPl..::1I0N DATE C:OMFl.-Cj'JON DATE ACCEi"TED; , ,
8 Sl;P 2004. . ".
. ,. 7 Dee 2DlI4 . (
1D.S1Gl\1IF1CAI\IT .
DATES
. .J>-
PART II - PERFORMANCE EVAl..UATION OF CONTRACTOR
"
: r
p: BP/2rcpl1lml tJJas:kJ
n ABOVE AVEflAGE
~. i
11. OVJ:flAJJ. RATING
n OUTETANOING
;2. ~ AUJATED ev
a. ORGANIZATION /Nllms ami' ~ tm:::iur:/;1 ZiP CaaeJJ
~am ?::anc:s/Je~ ~ Offi.ce
n UNSATISFACTORV ~ j;
illlrem .2D.an reversal .." '.: ;
- i
t. j'I<..LE?HD~I:NUMBER' 'Un::IuriMru,. : ~
Codal . . . ",; ".' .' ;','J . ';- '.
-::'11-4~ciozn "':;"'='- :;:'" ~t ~
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/Xl SAl1SfACTORY n MARGINAL
c. NAM: AND TITl.::
~ W. Newell, ResiJieIl! ?T!~"-'
d. SIGNATURE
~
h. DATE ~
: ....;: 7.
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is.. :VAUJATION F.5VIEWED BY
~ ORGANIZATION (Name BTlci AdriTe: fmciuo! ZJ.r:>r,OrIa/
Rotilia _!u'ea ~
D. r::l-=riO~r: NUM691 l/naUf1;!AllIlS
CDaaJ
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NAIvE AND ilTLE
I ~'A.. P~W:ill., .A.r-li WTJ~
.r
17 jun 2llO5
FOR OFMCIAL USE ONLY (Wh'EN COMP!..::IEDJ
PART IU - :'VALUATION OF F.:RRJRMANCE 3.EIVJENTS
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111,11."" NOI APPLICA6!.: Q '" OUTSTANDING A...ABOV: AV3lAGE 5- SATISFACTORY M=MARGINA!. u= UNSf;i1:;:::1;C10R'i'
11:. nUA.Un' ::ONTFlO!. INIAl 0 1 ;:., I :: i M I U 116. ::rr::CiIvae5S 0;: MANAIEMENT INIAl Ci I A I ~ i M .i LI
QUAL1T\' DF WORI~MANSHIP , 1 ! !Xl I Ill. COO!=EMATIOl'! AIIID fiSFO~!5IV3e""5! I IX I ! I
a. t
b. AD::o.UJ:.CY 0;:' THE co: PLAN I 1 I iXI I b. MANAGEMOO OF R50URC:.sl I I J IXI I
.. IMPLEM:NTATION onHE cae I I I Ixl I ::EP.50NNa
PLAN c. COORDINATION AND CONTROL 0:: I I I I Ixl
d. QUALITY 0;:: a.c I I Ixl r SU8CDNTF!ACTORf51
DOCUMgNTATlON d. AOEQUACY OF SITE :\.EAN-UP I. I i Ixl !
. STORAGE OF MA I dllAUi I I I I J I ~ ~V-eNSS 0;: JOB-SITE I I .xl I
..
. ADEQUACY OF MAlERlALS I i 1 IXI I 5UFEiMSION
..
~ AQEOUAC'l OFSUBtt4ITiP.L5 I I 1 IXI I .j. COMPLIANt::: WITH LAWS AND ., I I I X~I I
/l. ADEQUACY OF o.c 1'EST1NG I IXI I R..=GU1.ATIDN5
L .ACEQUACY 0;: AS-BUlLTS Ixl I I I I II. FROF551DNAL CONDUCT '1 J IXI I I
~ USE OF SPECIFIED MA1i3UALS I I I X.I I h. R..;;VIEW J RESOLUTION 0;: I I Ix I :I:
I:.. IDENTJF!CATlON J CORFlECTlON SUBCONTRACTOR'S ISSUE5.
OF OS:U::IENT WORK IN A TIMaV X ~ IMPl.i3IENTAl1DI'10F I I I xl I.
MANNEn 5UBCO!'JTRACTlNG PLAN
17. TIMl:1 Y PEflFORM~r:E d "1 - J r. ~ ,e. COMPLIANCE WITH LABOR . i~~i~"
'. ~. - . ~. ~..:;;~
a.ADEnUACY OF INmA!. PROGRESS I Ixl STANDARDS :.:: - ,'~ f~J" . -iI" ,,~
., .. .
SCHEDULE f.. CORRECTION OF NO"-z:D CEFlClENCIe{ J IXI I
b. ADH9'lENCE TO APPROVED I I lxl I .1 b. PAYROu..s PROPe!LY CClMPL=TEO I : v~1
SCHEDULE AND SUBMITTED . '....
c. R5S0L.1J'i10NOF Oa,AYS I 1 IXI I c. COMPWANr:i: WITl-I LASCR LAWS l}ti
d. SUBMISSION OF REQUIRED I ~ x I AND IiEEULATIONS WITH -5FEC1RC
ATTCNTION TO THEDAvtS-BACON
J DOCUMENTATION AC'T .AND EED REaUlffi3'JlENTS
;
e. COMPLl:jJDN OF FUNCHU5T . ,I Ixl ,a. COMPUANCE WITH SAFETY ~] ~ ftteW{'~I~ r'i
ITEMS STANDARDS ,J ,~ : )." (.j. ".~r J;,
. .J')... _; _~.y ":t-~ '. r ....
1. SUBMISSION OF UFOA1'EO AND Ix I I I E.' A.OEClUACY OF SAFETY PLAN I I -, XI 1
R:\lJ58l PROGRESS SCHEDU1.5 b. IMPLEMENTATIOIII flF SAF.m' PLAN I I I I~l .1
II- WARRANTY'RESPONSE I)n I I I I I t. CORFlECTlON OF NOTED ~ I I )::1 -j I
:l.D. REMA.R1CS r~ at unssr/Sf2t:mtY syalUBtlan f= req~ D1hBf ctImI'1ISIm are amionaLPrDvfde fsr:r; Cl11lcrmli!'g'~ - .. a.
I!vern:s- or BcrJons tD ju:;t/iy The s'fB'UBtlall. 'T'hess r:fBta mw:r be}n suHtc:iBI11 dBZB11 TO 8!I:1ist ~g aff/l:8r:: in dfnB~ '!h:, . . .
t:r1fTt113CU1r'S rspa1l$lblJhy. Conrmue an ~l:D8l'ii.!l'1! 3hem~, " neBd1:lL1 .' -t..:;{. . . .
~1JIlt:i.ed quickly ~ to IDe ~ .~ ~ _rmnp,~ up pI[!lin;tilJl! as re~.ln' ~.gOVer.mntmL ..: -:;":-: ..
. ..
...
Good cocp!!l"mi nn with the Gove:lJllIlOJt QA's an daily work plam, ..
-
'-
D~ with isIlnes .:froID. hmncoVnJ::Il; in a ~ aIIli ~ lIllIIIDU. ," ....
Bad er:ieqnat= QC a:nd Sei:cty p1a.nl; but was litlID-'"Wim lacldng in trailili!g and comrol oftheEe 'JlI'Og:raIO/i with llCCOJJ!i.aDd ~titr
mbl:tm.IIat:toIE. 0J:1ce nm:iiied of th;~. they quick1)t responlied ~ took coo:e..'1ive amen. . " .
.. . . .
. .
On ~'e;:al ooca.silms, ~ l""..sponlilill v::ry guicidy to em-.~ simmions at the re~ of ttu; (3ovemIDmL p::rs~~gEI'd to
c!IIlJ!l!eling wo;:J: on :nom.:s wh:re ti:u::r: W.lI5 jTnmTn"Tlf n~T1ger of ~ ceiling collilpsing rluf; m warer ~.
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CERES I;NVlRONMENTAL SERVICES. INC.
August2Q05
Past Perfonnance Letters
COUNIY of ISLE OF WIGHT
TJ IE COURTt fOUSE
February 1 I, 2004
1t1:i: Letter of Recommondation for CBRES Bnvironmcntal ServiCE$, Ine.
To Whom It May Concern:
CeRES Environmental is the CountY~1i CODtraotOr for the removal of stoml
debris from Hurricane Isabel. Through this very trying and difficult p~nod
CRRES hm; given us exemplary service. They have been responsive 10 the
needs that arc tmiquc to oar County, 'they have advised us of FBMA
regulations, they have made suggestions to save. the County money and most
imponantly they conducted their business in a professional manner.
J have been most impressed by their thoroughness and nmdbiJity. As one
mny well axpccL, during such a disaster as thi~ hunicanc, pllUlSof'tcn go
down-the drain. They have in many instances put planned duties nsidc to
respond to cmcrgoncyrequestB without sacrificing the overall goal.
I have cspcciallyenjoyed the working relationship we have had wilb Ken
Brown, Project Superintendent and David Prcus, Project Mnnnger. 1
wholeheartedly recommend CERES for any job huge or smalL Should the
need arise J would not hesitate 10 hire them again.
-4-'">
1'.0. BOX RII . ISLE Or-WIGHT · VIRCHNl^ 233q7. (757) 3.1j7.:H'H · www.al.il;lc..lr-wi~n.vt\.u!i
Ma.rvin A. Crocker, Je., ~ot"
Council Memb,rs
William 1.. Jone$- Vice MIlyor
a Ceell RIel', Jr.
ClU'~ H. Griffin
KenD.eth N. Johnson
J.r:une&P. O'Briant, 1I1
Victor.1.. Wnlker
TOWN OF WINDSOR
8 East Windsor Boulevard
Post Office Box 807
Windsor, Virginia 28487
Established 1902
Town M:lI1l1ger
Kurt A. Falkl!ll$t.eln
o
Town ClerWTreasnrer
Patricia M. Mann
Town Attorney
Joshua Pret1ow;,Jr.
January 5, 2004
Ceres Environmental Services
3825 85lh Avenue North
Brooklyn Park, Minnesota 55443
Dear Ceres Environmental:
Please allow this letter to express our appreciation for YD.l;lT conscientious
service in assisting the Town of.Windsor, Virginia with debris removal from
Hurricane Isabel. We were very fortunate to have Mr. Ken Brown and Mrs.
Terry Brown of your organization assist us in this endeavor. While coping
with this monumental task, we found Ken and Teny to be professional,
courteous, and prompt.
o
While many out of state contractors used this opportunity to take advantage
of the situation, your organization rose above the rest with superior customer
service provided by the Brown's. Their commitment to progress and
reliability helped make the best of a difficult task. The integrity and
character of your organization can only benefit with employees such as
these.
Once again, I would like to thank Ceres Environmental for your effort and
attention to detail and would certainly offer a favorable recommendation to
all those interested in your services.
S.incerely,
~:~
Assistant to the Town Manager
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CERES ENVIRONMENTAL SERVICES, INC.
AUgUBt2005
Past Performance Letters
City of Atlanta
'-2.7-D1
DAVID PJmOS
cmms BNVlRfJNMENTAL
!W RSnl AVI!.. NOJO'B
BR.OOIC:rY.N 1?ABX.1I!N 55443
IWOULDI.JKETOTAD'lm OPP<:na'tJb1lTi 'l'08AYmAT'IHECIJ"Y OF ATI..ANrA
WAS vatYPLBASED WlTB'lHE SSlw:B'lBATWE1mCPJVBD RO)fT011R.
C01l4PANY. 'IE WcmxWAS DONE VFJl.Y:BPPJC:lENlt.,Y AND COMPI.BJ.'BD AHEAD or
~tJL'E. nm~ OFCBltESHANDLEI>EACRPR.CJBISM /j;.SIIUATJONJN
A'IIMEL1"MA'NNBR. !wotl'U> mcmr.Y~;y.o'[)R COMP.A'NY'l'O C7I'SEItS
lNNm> OP'"YOUB. SERVJCBS.
~
hmGABltENS
crrY~
ABfJD
.. ) - .~ . . .
p.o. Bax SS9 · 31 0 N. Loulse Street
A!1anta; Texas ?5551.oase
emaft: Ai1...ANTATSX@A01-COM
(9OS) 796-2192
FAX (9D3)- 796-5833
.,,,,,
CERES ENVIRONMENTAL SERVJCES, INC.
Augusl2005
Past Performance Letters
Be4Wer9 Bend RefOl Park
~ I..oii.F
AJ:I:ienou,J:.o6:1: ~
~rl ' ":1..!1f]'1,7't~
tl'11~L. ._, .j!.;;; 1A~~i:.
. .
D:dIIr c:.rr:t GoIfCoum
b La:lu,fGJ. m
PARJ'.t Rsom-& GplF
I
Terry 'WIBrs
~hart.l'ti.IIJufpr
say 22, 2DDl
~o ilhCI1II :tt ~ Ccmt:er.o.:
0=1 :LQIlg; subt::cm-=-~ c'f l2mJS 3n'\TU~C" pe..-:c:::saea
'l:ee 'l::rinml.in; /mfl :ee :r:t:IlICiV'Z:.l :l.xl :Baave%'5 IlesDrt IUl l!
:::es~t o.:f 'the :I.ae sta:I:2D vh:l.crh DCOU::T:'ed in . ~ 2DDD.
His 'WOrk .was prm:esJ;il:J31!1l 1mfI' Df 11%1 l)~' que.J.j.i:y.. Be
wu w111.iJ:lg 'tD CDCI~1:e ~ wa::k e.~ .i.n C1on~ nt:h
the pa.::.k cpenUC%Ul en6 park g1SS""..Jl. as sas t:D wrr.
ltmg bo1:trs =d =t:IIIlPlete the :l Db in. of!. t:imel ~ wall very
c~de.h1e. !Ie e:nd his vorlt. r:rIIW were s01U!!b1e' a.nd eble 'l:1:l
gei: aLong wiiili the p~k 211!d.ni:enance 6""..aff. : :BuaB ugcm his :job
per:fl"t'O"llJ...,.,,.,e a.n~ .l;!tULll1:y, :r WCJ.Uld ldg-hly re l:!:hn =
EitlliJ.a= wo:.k., bo'l:b. p:c.1'VZt~ =:a ~ciP.l, :S.n '!:he ftrtu::e.
Raspec""..fully,
cr-~
J:\.m !41:Uer I Puk !I.lImigU
:B~ .send 1Wic...-t Puk
!".o. ~o: ID . .BraIlza 'Eknv, Oidlbasml ~
1t!son?uhT~~DD · ~~04I.1CsarthttPIl:~
GoIfCoIml!'I~~1i ... GfI11Cu~P::soo-.~&6D
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Ceres Envirommmtal Services Ine.
Past Perfonnance Information
.~ :)0..
~fJc'.e/n^
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.o/4r :; ?-e'])
I9gg
DE?ARTMENT OF THE ARMY
JA...'"1<SONVIl.!.E: DIS1RICTCORPS OF EHGlNE5'.5
P. 0. BlJX JlB7D
JACltSONVIUE, FLORIDA 3:1:!S2-Dm9
ft!!t1.'I'TO
I.TI'i!HT1OII Oi'
APR 2 8 1999
~~hS~=u::~icn-C~-=s~i~~'Di.~sion
COm:::BC'= Ju:iIili.niscat:.i va S sc-;ion
." P'
",
..---
Ce=es ~vir.onmari.;:al Servi::es
3825 8S tII Avao.u::
=rooklyn Par~, MN 35~43
'1'--"
G!!n'tle.msn:
i'i.l:!l:e-.!l:!ti'-= yeur .:an.'::=ac"t 1'10. !lll.::!oil i-9~-D-I)l)J..2, HI1'::'ri~;;,ne C-er.'lr:F- _
J'smpoZ'ary Roofing Mi;sion, Task Orc1~r Number 0001, Zones 3, and 7; 'Task
O.t'det-Numbsr'OOD2, Zones 1, o,and 71 :l'.ask Order Num!:l5:!: 0003, Zone Ii
'i'a.el: O=de.;: Number 0004, Zone 6; Tasl: Order Number 00005, Zone 3; Tael:
Order Number 0009,-:Zone 3; 'Xas!: Order Number DOlO, Zone G;and Task
Orne= Number DOll, Zone 6, Puerto Rico:
Basad on yourperiol:Illance on the subject coni:ract, M.r. Jose M.
Rosado, A:ea Enqinasr, has recommendad an overall above e.va!:ags rp.;:il)~.
:r :fully concur with his eve.J.uat~on.
Thank you for a job wall don... M enr.:aura.ge .\--r.::u. conr~u2d
pa=ticipation on fu~ure 0.5. A.~y Cu,ps oi Engineers proje~c5.
Enclosed are ~opies of the pario::man:e evaluet.lo;Ls for y~ur l:.E!:rs.
Bincer!!ly,
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CERES PROJECT REFERENCE INFORMATION
Cg.B~S
Tab C Past Performance and References
Section C.3 References
Page 1 of 1
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DEBRIS MANAGEMENT OPERATIONS PLAN
PERSONAL INTRODUCTION, PLANNING, TRAINING, AND PREPARA TION NEEDS IDENTIFICA TION
PHASE
Within one week of contract award, the City will be offered the opportunity to schedule a personal visit by
a Ceres Project Manager. The purpose of this initial visit is the personal introduction of the key members
of each party's team, discussion of the planning, training, and disaster response preparedness needs of
the City from their own perspective, and a review of Ceres Debris Management Plan, from mobilization to
the Final Report. Tours of each of the sites identified for the following uses will be jointly conducted:
· Equipment Staging
· Temporary Debris Staging and Reduction
· Local Landfills Authorized for Final Disposal
· City/City Public Works Offices
· City/City Administration
It is expected that this initial meeting will require the better part of a normal workday. Discussion will
loosely follow a prepared script designed to address the critical elements of resource requirements and
knowledge base known to significantly enhance your City's level of disaster response preparedness.
This is step one in the strategic pre-positioning of the interpersonal knowledge of each of our (both
parties) teammates. Getting to know each other prior to an event is very important in maintaining a
seamless transition into an actual disaster recovery mission.
PLANNING AND TRAINING PHASE
Planning and training is available each year of the contract and may include some of the following
planning and training topics:
· Hurricane Debris Volume Estimation Using the U.S. Army Corps of Engineers Model
· The FEMA Paperwork Process: From IDA to PW and All Points In Between
· Measuring a TrucklTrailer the FEMA Way
· Load Tickets - Who Fills Out What and Why
· Stumps, Stumps, Stumps
· Determining Your Force Account Capabilities or When Willi Need Help
· FEMA Eligibility - What a "Good" Contractor Will Tell You
This creates further opportunities to develop the relationships between the City staff and Ceres personnel
that will help to assure a successful debris management operation, when required.
ALERT PHASE
Selected Ceres team members are subscribed to special weather advisories from several different
sources. Knowing this, you can rest assured that your partners at Ceres remain on constant alert to
changing weather patterns in the City's area.
Alert 1: Severe Nor'easters and Category I & II Hurricanes
When a Severe Nor'Easter, Ice Storm, or Category I or II Hurricane's "Cone of Influence" of Projected
Impact Area associated with the 3-dav forecast, begins to touch the Atlantic coastline, the Project
Manager assigned to the contract will commence his/her Alert 1 activities.
Alert 1 activity includes, but is not limited to:
. Calling and speaking with the previously announced representatives of the City, and exchanging the
most up-to-date contact information each has with the other.
. Activating Ceres Notification Procedures for All Subcontractors - Operations and Administrative
Services.
Cs.Bl;S
Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 1 of 17
· Contacting and overseeing preparations to make the Project Advance Team ready to deploy.
· Assigning a Project Logistics Coordinator to make use of all services possible: including, but not
limited to: hotels/motels, gasoline and diesel fuel, catering/restaurants, laundry services, emergency
medical services, vehicle and equipment repair shops, and other disaster response and life support
services.
· Confirming the availability of emergency road clearing crews and equipment, and as local conditions
dictate, dispatch them to a secure, pre-positioning site near or within the City's boundaries.
Alert 2: Category III, IV, or V Hurricane
The same functions are performed as during Alert 1 activity, but they start when the 5-dav "Cone of
Influence" of Projected Impact Area begins to focus on the City's geographic area.
Alert 3: All Other Sudden Impact Events
Sudden Impact Events include tornados, man-made, technological events, and terrorist activities. These
events do not allow for a forecast or pre-positioning the Project Advance Team. With a concentration of
military installations in the region, and considering the 2001 terrorist attacks at the World Trade Center
and the Pentagon, Ceres pledge to the City is to have a representative physically in your presence within
12 hours of notification to respond to Sudden Impact Events.
MOBILlZA TION
The mobilization section of the Ceres Plan addresses key mobilization milestones including: Project
Advance Team, Ceres-owned equipment, Project Office and Communication Center, Subcontractors, and
TDSR Site Construction.
Project Advance Team
The project team, consisting of the Project Manager and selected Project Administrative Staff and Field
Management personnel, will be on-site within 12 hours following notification by the City prior to or
immediately following storm impact. The project staff may include management representatives from
health and safety, quality control, accounting, subcontract administration, logistics, and field
management, depending on the size of the event. As soon as practicable, advance team staff will compile
an initial damage assessment. Personnel in quantities sufficient to round out the project administrative
staff, its support function, and operations management, will arrive within 24 hours of notification. Once on-
site, the Project Manager will be physically capable of responding to the City Representative within one
(1) hour of notification.
If requested by the City, the logistics support team will establish and distribute ice, water, food, temporary
utilities, sanitary facilities, temporary housing, and any additional services as specified in the agreement
between Ceres and the City. During the Preparation/Planning Phase, vendors within and adjacent to the
region will be identified and contingency contracts established for the provision of gasoline and diesel
fuel, ice, water, food, sanitation, temporary housing, and other services. If during the
Preparation/Planning Phase, local vendors are not available, Ceres will arrange to provide the services
from other qualified and registered sources.
Contractor Mobile Command Center
The Emergency Operations Temporary Project Office and Primary Debris Collection/Debris Processing
Equipment are staged in Bonifay, FL, and Houston, TX. Annual heavy equipment hauling permits are
maintained for Ceres' eight heavy equipment haulers consisting of semi tractors with lowboy trailers,
enabling a quick response time. Temporary facilities and Ceres-owned disaster response equipment is
expected to arrive within 12 hours of notice to proceed by the City.
The Emergency Operations Temporary Project Office will come equipped with general support equipment
such as telecommunications (satellite telephone, radio, cellular phone, or land lines), fax copier, computer
network, file cabinets, and general office supplies. The Project Manager, Project Administrative
Personnel, Field Manager, Debris Collection and Site Management Crew, and designated City
representatives shall be provided with a proprietary communication link in the event conventional
communications are interrupted. The Emergency Operations Temporary Project Office will be of sufficient
Cf;R8~5
Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 2 of 17
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size to provide support to the Project Manager, project administrative and support staff, and debris
collection and site managers. A separate 10' x 20' office within the same facility equipped with general
support equipment can be provided to the City.
Satellite Communications
Ceres knows that immediate communications are critical to an effective response to disaster. We
maintain an account with a satellite communications company and maintain several satellite handsets for
our managers and to provide to our customers as "loaner phones" until standard cell phone service is
back on line.
Ceres also purchased and uses a system of internet access using two satellite dishes, which when wired
together provide high-speed internet access roughly equivalent to a T-1Iine. When powered by a portable
generator, our management and our Mobile Command Center users have local and world-wide
communication tools to support our high service level.
Life Support and Fuel Supplies
Ceres comes to the project self-sufficient and ready
to help in many ways, including the provision of
basic necessities. Due to the uncertain nature of
hotel and meals availability, Ceres mobilizes with life
support for our crews and for some subcontractors.
Additionally, if the City seeks assistance in provision
of basic needs of water, food, shelter, and ice, Ceres
can supply these services, as we have done in the
past.
Temporary Debris Storage and Reduction Sites (TDSRS)
As indicated in the RFP, the City has or will identify the TDSRS. A Site Plan will be developed for each
site, and include, but not be limited to:
.
A description of project operations
Site layout
Environmental factors
Site photographs
.
.
.
Additional plans that may be incorporated as necessary in the Site Plan include:
.
An Environmental Protection Plan that addresses storm water protection, hazardous waste, soil
and leachate draining from the debris stockpiles, site operations, and the proximity of truck traffic to
waterways.
A Dust Control Plan that will address prevailing wind directions and location of developed areas as it
relates to site design. Methods of mitigation will be specified such as the use of water trucks on
access roads.
A Traffic Control Plan that considers the number of trucks per hour entering the TDSRS and the
type of public access control (if authorized). All-weather access roads into and out of the site will be
needed to maintain a seven-day per week operation.
A Site Safety Plan that complies with the Ceres Company Accident Prevention Plan (available on
request) and applicable OSHA requirements. Security shall also be addressed in the Site Safety Plan.
A Fire Prevention Plan that will follow the provisions of the National Fire Prevention Code and in
particular, codes that specifically address woodchip storage. All equipment will have fire extinguishers
that meet NFPA No. 10A-1970.
The Production Plan will designate how machinery will be utilized on site and will describe site
managemenUoperations and anticipated production rates. Each load received at the site shall be
inspected prior to off-loading to determine load size and the presence and type of any contaminants.
Contaminated loads shall be segregated for further sorting and appropriate processing or disposal.
Other plans may include: Truck Routes and Access; Site Staffing and Assigned Duties; Debris
Segregation and Hazardous Waste Handling plans.
.
.
.
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C~B~S
Tab D Technical Information
Section D.1 Debris Management Operations Plan
Page 3 of 17
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TDSRS Construction Tlmeline
Each designated Debris Site Manager will commence construction of their respective TDSRS within 24
hours of notification. TDSRSs will be fully operational within 48-72 hours of Notice to Proceed. The
Project Logistics Manager is responsible for ensuring gravel for access and internal haul roads and dump
pads, prefabricated inspection tower kits, erosion control materials such as silt fence, straw bales, coir
fiber, and geo-membrane liners for hazardous waste containment areas are available on site within 24
hours of notification. Additionally, portable truck scales may also be requested at the direction of the City.
EMERGENCY ROADWA Y CLEARANCE AND DEBRIS REMOVAL PLAN
The following is a general overview of Ceres' understanding of the scope of work and the typical debris
loading and management plan. Please note that this general outline is not specific to a particular type of
disaster event.
Emergency Road Clearing-Cutting and Pushing Public Right of Ways
It is anticipated that emergency road clearing will be required for this project. Separate crews will be
allocated for this purpose and will be available within hours following an event. Ceres typically mobilizes
this equipment pre-event based on weather forecasts. Cut and Push Crews will be prepared to work 24-
hour shifts (with rotating personnel).
Cut and Push Crew typical configuration is:
· One front-end loader 4/1 bucket (or equivalent) with experienced and qualified operator
· Up to two transport trucks approximately 30 cubic yards with operator(s)
· Two laborers with chain saws and rakes
· Two flag persons
· One Bucket Truck with an experienced operator or climber (optional based on need)
· One Foreman with cell phone and pickup
The number of Cut and Push Crews will be determined by the City. Ceres owns eight wheel loaders (with 0
appropriate grapple attachments) and has available numerous additional subcontractor supplied pushing
equipment.
Under the direction of the City, Ceres' crews will work independently. However, Ceres' crews shall be
responsible for all aspects of their own work. Ground personnel will be supplied with sufficient types and
quantities of tools and materials to effectively push the debris to the roadside to clear routes for
emergency traffic. In the event debris cannot be pushed aside, it will be loaded in trucks and transported
to nearby off-street locations for temporary dumping, to be picked up later by the normal debris clearing
crews. Upon completion of each assignment, Ceres' crews will contact the City's dispatcher to obtain
authorization to proceed to the next assignment.
Debris Collection
Crews will be dispatched to begin work within two days according to the City's priorities and the planned
removal schedule adopted in coordination with the City representative. Each assigned debris removal
crew, at the direction of the Ceres field supervisor, will service each assigned road or right of way. Daily
meetings shall be conducted at 7:00AM between the City and Ceres. Zones and Sections shall be
identified and prioritized. Progress shall be updated and reported to the City at the close of business each
day. Additional passes shall be conducted prior to project completion, in agreement with the City or per
contractual requirements, to ensure adequate time has been scheduled for residents to move their debris
into the right of way.
A typical crew shall be comprised of:
· One Knuckleboom Loader (or one 4-cubic yard wheel loader with grapple)
· One Bobcat with grapple
· Two laborers with chain saws and rakes
· Two flag persons 0
· One Foreman with cell phone and pickup truck (one foreman/ three crews)
· GPS Tracking and Navigation Aids
Cf;;.Bl;5
Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 4 of 17
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· Three hauling trucks or trailers (30 - 50 cubic yards). Additional/large capacity trucks may be added
for longer hauls.
First preference will be given to hauling vehicles that are best suited to fit the surrounding streets and
local conditions. Knuckleboom self loaders are often efficient, but at times, especially in urban areas with
narrow streets, these trucks are too large to be highly effective. In tight areas, pickup trucks with dumping
trailers minimize traffic disruption and potential damage. Crew and overall debris collection production will
be monitored on a daily basis. The Operations Manager, as need arises, will alter crew composition and
overall number of crews. Self Loaders may comprise their own crew or work in conjunction with dump
trucks but hand-loading will not be allowed or tolerated in any circumstance. Ceres owns a fleet of eleven
Self Loaders (Knucklebooms) and has access to many more through our subcontractors.
A minimum of one Hot Spot Crew will be assembled for each zone during this project. The crew(s) will
commence operations within 24 hours of the NTP. The typical crew will consist of:
· One Knuckleboom or self-loader
· Three Laborers (one sawyer and two Flagmen)
Equipment with a hauling capacity of less than 18 cubic yards will not be permitted unless authorized by
the City.
Work zones will move as the debris is cleaned up from the streets and boulevards. Occasionally the work
zone may be located on or near a heavily traveled roadway which will require additional flag persons,
additional signage, and/or assistance from the local law enforcement agencies. The crew foreman will
monitor the work zone and all other aspects of crew operation.
Certification of Maximum Volume Capacity of Hauling Trucks/Trailers
Prior to initial use, authorized Ceres personnel and City representatives will inspect hauling trucks. Only
pre-approved trucks will be received at the TDSRS. Approval shall include documentation of truck
identification and insurance, safety requirements, and measured cubic yardage capacity. A unique
approval number shall be assigned to the truck and posted on the truck along with measured capacity. All
units hauling debris are required to be "measured in" prior to commencement of work. The hauling
uniUtruck/trailer certification procedure is mandatory and will be administered by quality control
representatives of Ceres and the City. A Truck Certification Log Sheet will be created for each hauling
uniUtruck/trailer. Unit specific information along with Year, Make, Address, Photograph, Model, License
Plate information, Driver Name, and signatures will be recorded on the log. At this time a unique identifier
will be assigned to the unit. The identifier will consist of both letters and numbers. Each Subcontractor will
be assigned a Letter Code unique to the Subcontractor. The number portion of the identifier will be
sequential (The first truck measured is 100; the second truck measured is 101; the third truck measured is
102; and so forth). A given number will not be assigned to more than one hauling unit (there is only one
101, 102, 103, etc....). Combining the subcontractor identifier with the number would result in the unique
identification for each unit. Examples are: "ACE100" for Ace Trucking Company and "TTS101" for Toms
Tree Service. Using such a combined letter and number system for the Truck Identification will minimize
any potential confusion by having both the volume (CY) and truck number on the same label. The truck
identification always has letters in front of the numbers. Truck Certification Logs will be maintained by
Quality Control Staff. The log shall be maintained and available to TDSRS inspection personnel regarding
truck approvals, approval number, capacity, and other pertinent information.
The unique truck/trailer identification number, and its maximum carrying capacity are written (with
permanent marker) on a Ceres placard that is mounted on both sides of the truck/trailer. Ceres uses
labels pre-printed with our name and blanks for identification number and volume. These labels cannot be
removed without destroying the label. All equipment is subject to further inspection by the City at any time
during the project.
Work Locations
Dispatch records will be maintained for the duration of the project. Records will include date and time of
dispatch, crew and unit identifier, and status of assigned section (In Progress, Completed). Typically one
contractor will be assigned to a given section. Sections may be comprised of individual developments or
Cf;.Bf;S
Tab D Technical Information
Section D.1 Debris Management Operations Plan
Page 5 of 17
combinations thereof. Accurate and thorough Dispatch Logs enable the identification of any potential
issues and the responsible party.
Prior to the assignment of sections to crews, each section/subdivision will be inspected by Ceres Field
Personnel to ascertain the optimal crew configuration/type (Self Loader, Wheeled Loader with Dump
Trucks, High Capacity Trailers, or other combinations of equipment). Classification of sections maximizes
production and minimizes potential damage to property. Additionally, all supervisors will conduct weekly
toolbox meetings and develop activity hazard analyses in compliance with the corporate Health and
Safety Plan.
Field Management
Regular and effective communications are critical to the rapid dissemination of appropriate and accurate
data to both the City Management Team and the Ceres Management Team. As the project progresses,
the needs of the City may change and resource requirements may need to be reassessed. The original
plan, therefore, may need to be modified. In order to ensure effective and efficient execution of all field
work, the Ceres team, from Site Managers up to the Operations Manager, will meet on a daily basis. The
Operations Manager is responsible for coordinating the daily scheduling and dispatch of cleanup crews
with the City and will meet with the designated representative on a daily basis. The Site Manager is
responsible for reduction site operations and management and also loading sites or any other work site.
The Site Managers report directly to the Sector Manager, who reports to an Area Manager, who reports to
a Program Manager, who reports to the Operations Manager. In the event of a large-scale disaster, the
number of managers assigned to the Ceres Team will vary depending on local conditions. Foremen at the
reduction site(s) and for the collection and hauling activities are responsible for crew supervision and
report to the Site Manager.
Each Site Manager shall ensure their crews operate in an efficient manner and shall be responsible for
documenting and inspecting the work performed. Site Managers will document safety meetings,
equipment safety inspections, quantity and location of debris hauled, areas completed, and daily time
sheets of personnel and equipment. Site Managers will also monitor quality control issues such as
completeness of cleanup and/or trimming and contract compliance.
The collection crew Foreman will be responsible for scouting the future locations of the debris removal
within the daily schedule set by the Program Manager. While scouting the zone, the Foreman's
responsibilities will include:
.
Locating logical trucking routes.
Identification of Sections by Crew Type/Composition.
Locating and planning the control or elimination of hazards within the zone (such as high traffic
areas). Preference will be given to Self Loaders to ease traffic congestion and minimize damage.
Advising the Program Manager of any anticipated difficulties or hazards.
Determining and obtaining any necessary resources to ensure a steady workflow in future work
zones.
.
.
.
.
o
o
At the end of each shift, documentation of work completed will be tabulated by the administrative staff and
used to schedule the next day's work activities. At this time, any daily reports required by the City will be
produced.
Scheduling Control Debris Collection
The Project Manger during post-award preparation will obtain maps sufficient in detail to provide
individual debris collection crews address block information. Maps will be divided and identified according
to Districts, Sections, and Developments or Address Blocks. The Master Debris Management Map will be
located in the Emergency Response Mobile Command Center. Individual developments or address block
maps will be reproduced on 8.5" x 11" paper for use in crew dispatching. Each Site Manager will be
provided a binder containing all of the developmenUaddress block maps for the City's entire area.
The Operations Manager will be responsible for the assignment of Districts, Sections, and Developments
or Address blocks to subcontractors and their respective crews. A written master assignment file will be 0
maintained in the Emergency Mobile Command Center and will be updated as changes or additions are
made. The dispatcher, utilizing the master assignment file, will be responsible for dispatching crews to
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Section 0.1 Debris Management Operations Plan
F N v I RON M . N TA L Page 6 of 17
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their assigned areas. Subcontractors and their respective crews will not be permitted to have more than
two open assigned areas. Communication between the subcontractors, their respective crews and the
dispatcher will be via radio or telephone. Upon completion or near completion of an assignment, it is the
responsibility of the crew leader or subcontractor to request an inspection. The dispatcher will forward this
request to the debris collection superintendent or area manager for action. The debris collection
superintendent or area manager will coordinate an inspection with a City designated representative.
Once the assignment has been determined to be completed, a new area will be given to the
subcontractor. Areas, depending on the size of the subcontractor and/or crew, may be as small as
address blocks or developments up to portions or even entire Sections. Crews will not be permitted to
leave their assigned quadrant and move to another work area until all work is completed as required and
the area inspected and authorization received from the Site Manager. The dispatcher is responsible for
continually updating crew locations. At the end of each shift, the dispatcher will provide the field
managers with a list of crews and their current locations. Subcontractors and crews are prohibited from
collecting debris from outside of their assigned areas. The City field representatives will be provided
updated crew assignments daily.
Operations Manager
The Operations Manager (OM) will serve as the
principal point of contact between Ceres and the City
Operations Manager. The assigned OM will be
knowledgeable of all facets of Ceres' assigned tasks
and shall have executive project responsibilities. The
OM shall have authority in writing to sign for the
corporation in matters relating to this project and the
City.
Upon receipt of a Notice to Proceed, the OM shall be
on call 24 hours per day, seven days per week, and c,,,,,_oos
shall have electronic linkage capability for transmitting
and receiving relevant contractual information. This linkage shall provide immediate contact availability
via cell phone and fax machine, and have Internet capabilities. The OM will participate in daily After
Action Reviews and disaster exercises, functioning as a source to provide essential element information.
The OM will report to the City Operations Manager on an "on call basis" and be capable of responding to
the City within one hour of notification.
The OM will ensure that all City goals and priorities are met and will have authority to make executive
decisions regarding the project. The OM will work out of Ceres local disaster office and will meet with his
support staff and crew leaders at the end of each day to review progress and set goals and priorities for
the following day.
Field Supervisors/Crew leaders
Ceres Site Managers are responsible for ensuring safe and healthy work environments exist during all
operational phases. The Site Manager's specific daily Health and Safety and Operations responsibilities
include:
.
Monitoring and Inspecting Heavy Equipment Operators, Truck Drivers, and Traffic Controllers in the
safe operation of their specific area of responsibility using the proper tools and in accordance with the
safety procedures and guidelines outlined in EM 385-1-1 and CFR 29 Par 1929 and 1910. It is
important to note that a debris clean-up operation exposes the general public to the numerous
hazards involved in debris collection and removal.
Enforcing the use of proper guards, controls, and work practices. Monitoring each feature of work on
a continual basis for human, situational, and environmental factors that could cause accidents.
Locating and being able to communicate with area medical facilities. Crew Leaders shall be equipped
with a pager and a cellular phone in case of emergency.
Supervising and evaluating overall worker performance, including safety.
.
.
.
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Tab D Technical Information
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Crew Leaders shall document daily production to monitor and ensure the most efficient operations. The 0
information they are to record includes:
.
Cycle Times of Trucks
Loads per Hour
Production
.
.
Crew leaders are also required to make sure that safety gear is provided and that it is adequate for the
hazards involved and enforce proper use and wearing of protective gear. Accidents shall be recorded and
reported on the Supervisor's AccidenUlncident Investigation Report by the Crew Leaders.
Daily records submitted to the Operations Manager shall include:
.
Sub-contractor/Employee Name
Equipment Number
Type of Equipment
Hourly equipment documentation, downtime, lost time, and sick time
.
.
.
All accidenUincident reports shall be forwarded through the Health and Safety Manager to the Health and
Safety Officer (HSO). The HSO shall notify the OM, who in turn informs the City Operations Manager and
all procedures as set forth in the Ceres Health and Safety Program are followed.
Description of a Typical Workday
It will be the responsibility of the Sector Manager to schedule and coordinate the location of a particular
crew and equipment necessary for its job function to its location through direction to the Field
Supervisors. This will take place through schedule planning from the previous day. The Field Supervisor
will notify members of the crew of the start time, specific job function, and location where he/she is to
report. At the beginning of the day each field employee will sign in a daily time sheet, the location
according to zone (if the zone changes during the course of the day the employee will document the new
location), the phase of work he/she is performing, and the unit number and beginning hours of the piece 0
of equipment that he/she is operating (if applicable). The employee responsible for loading trucks and
truck drivers will keep a running tally of the loads they complete from each particular zone over the course
of the day. It is then the responsibility of the field employee to perform an inspection of the piece of
equipment and inform the crew Foreman so corrective actions may be taken. The inspection will be
documented on a punch-list that is supplied on the employee's daily report. After the inspections and
documentation, the crew will proceed with the function of removing the debris from the zone they were
assigned.
Two flagmen will be placed on each end of the work perimeter to meter the flow of traffic that is allowed
into the work perimeter. If debris is forwarded across the roadway the flagmen will obstruct all traffic.
When the loading of a truck is completed the flagmen will also close traffic. During the work procedure,
the flagmen will be equipped with two-way radio headsets to communicate with each other the direction of
traffic. Additional trucks staged for loading will all be stationed to the side of the roadway to which they
are being loaded so they will not obstruct incoming traffic to the work perimeter. When the loading is
completed they will proceed out of the work area.
The trucks will be placed in single file to the rear of the Knuckleboom loader. As each truck in the queue
is loaded and departs for the dump-site, the next truck in line backs up to the loading perimeter. The
Knuckleboom loader will load from piles that are staged by two front-end loaders working ahead of the
Knuckleboom loader to limit the amount of movements of the Knuckleboom loader during the course of
the day.
The front-end loaders will stage the material from the boulevards on both sides of the street into staging
areas on the side of the street. If the crew is working in a high traffic area then this method will not be
incorporated - rather the staging will be done completely on one side then staged completely on the other
side. When the Knuckleboom loader encounters material difficult to handle (such as chunk wood), the
Front-end loader will assist in performing the loading.
There will be two laborers trained in the use of chain saws that will assist the Knuckleboom loader. They 0
will rake and clean up the area of the pile and when oversized material is encountered they will implement
CERES Tab D Technical Information
Section D.1 Debris Management Operations Plan
E " v I R 0 " MEN T H Page 8 of 17
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chainsaws for size reduction. The laborers will also assist the truck operators in staging to the
Knuckleboom loader, notifying when loading is completed and for obstructions to and from the loading
area.
The crew Foreman will be responsible for scouting the future locations of the debris removal. He will
utilize maps to locate the perimeter of the zone to which he is assigned. While scouting the zone, the
Foreman's responsibilities will include:
· Locating logical routes for trucking.
· Plotting the logical and efficient direction for the crew.
· Locating and planning for hazards within the zone (such as high traffic areas).
· Notifying the OM of hazards in a timely fashion so the hazard is accommodated.
It is the responsibility of the Foreman to plan for and implement the necessary resources for a steady
workflow in future locations of the work zone. For example, if the Foreman encounters a part of an area
that has thinner debris amounts and has an over demand of resources, the Foreman will either direct
his/her crew to a different location if feasible, or notify the Field Supervisor or Sector Manager so
resources may be applied elsewhere. At the end of each shift, crew employees will complete their time
sheet by entering in the time the shift ended, the ending hours on the equipment they utilized and the
number of loads they either hauled or loaded. They will deliver this timesheet to the Foreman before
leaving the shift. The Foreman will compile the labor information to a daily worksheet (see attachment;
Foreman's daily log), along with Purchase Orders, trucking that was utilized and number of loads hauled,
equipment utilization, and a briefing of the course of the day describing any problems that arose and how
controlled, and areas worked. The Foreman will then turn in the reports for the day. The following topics
will be interactively briefed to management members as a whole and individually:
· Changes in time for completion
· Changes in cost objectives for the project
· Changes in operating policy
· Changes in the technical specifications for the projects
· Changes in methods
· Changes in needs
· Revised activity plan estimates
· Failure of suppliers or contractors to deliver on time
· Reassessment of resource requirements on individual activities
· Inability to utilize resources as planned
· Unexpected technical difficulties
· Unexpected environmental conditions
· Scheduling needs
· Performance of work per zone or region
· Unplanned cost that arose during the day
· Any problems or future problems pertaining to the project
After the meeting is adjourned the OM will collect all the data. The next business day the data received
will be entered into a computerized database where the daily reports will be entered. These reports will be
evaluated by the Disaster Response Business Unit Director and discussed with the CEO and the OM.
The data will be transmitted into weekly reports that will itemize costs per region and code and weigh
them towards the projected costs and schedules of the project. These reports will be submitted weekly to
corresponding company divisions along with reports submitted to the City. It will be the responsibility of
the OM to utilize the minutes of the daily meeting and the information from the reports to make daily
assessments towards the schedules of each individual crew. The OM will also have daily meetings with
the City regarding performance and schedule issues of the project. This meeting will cover the customer
needs of each zone, projected costs and scheduling of assigned zones, priority of zones, and work to be
completed.
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Section 0.1 Debris Management Operations Plan
Page 9 of 17
Geographic Area Management
Every area has its own unique geographic characteristics that define the layout of the land. Consisting of
an urban area, smaller municipalities, and rural areas nestled in a geographic region offers some
challenges to the successful completion of the disaster recovery mission. Traffic is always an issue that
needs to be addressed when working in and around waterways. Bridges are natural bottlenecks, and as
our experience has taught us, the less they are used during the transportation of the debris, the better the
flow will be. Ceres is well aware that our disaster recovery work is not the only activity utilizing the
transportation system. Through the selection of strategically located TDSRS, our haul trucks should have
minimal impact on these areas, as the haul zones are designed to keep the trucks working close to each
TDSRS. In the successful completion of our Hurricane Katrina disaster recovery operation in Louisiana,
we worked with all of these geographical characteristics and traffic never became an issue because the
zone design and TDSRS locations worked together as intended. All impact sensitive areas, such as
waterways, parks, forest land, and reserves will be dealt with in an environmentally appropriate manner.
TEMPORARY DEBRIS STORAGE AND REDUCTION SITES (TDSRS)
Ceres will utilize the TDSRS identified by the City. In the event that additional sites are required, Ceres
will work closely with the City to secure leasing agreements and permitting for additional facilities. The
state or local environmental authority would be notified and the required information submitted by Ceres.
Ceres will provide sufficient equipment and personnel to process, by burning (if allowable) or grinding, a
minimum of 210 cubic yards of debris per hour per crew. Each TDSRS would generally include the
following equipment:
· One Tub Grinder, Diamond Z 1463, and/or Air Curtain Incinerator
· Two Backhoes with grapples
· One Wheel Loader with rake
· One Wheel Loader with a light materials bucket for loading mulch
· One Maintenance Truck
· One Water Truck
· One Road Grader (optional)
· One Inspection Tower
· One Hazardous Materials Containment Area
· One Foreman with cell phone
· Four walking floor trucks (120cubic yards) for hauling mulch
· Additional Equipment as determined by the Contract and Site Manager
One operator will be assigned site maintenance duties and will operate the Motor Grader, Water Truck,
and Low-bed Trailer. This operator's primary duty is to ensure use of the roads by the dump trucks, and
maintain dust and fire control. The Loader with blade will have intermittent general site maintenance
duties and will keep areas around the burn pits, ash storage, and grinding areas clean.
For each TDSRS, a hazardous materials
containment area will be constructed by Ceres and
will measure approximately 30' x 30'. Typically, the
perimeter will be lined with hay bales and staked in
place. The area is lined with heavy gauge plastic (10
mil or greater) to provide a waterproof barrier. A 10 mil or greater plastic cover is used to cover the area
to prevent rain from entering the containment. Site run-off is redirected from the containment area by site
grading. Hazardous materials, if any, that are encountered during clean up operations shall be staged in
this area and shall be properly disposed of in a timely manner.
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Section D.1 Debris Management Operations Plan
Page 10 of 17
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Modular Inspection and
Observation Tower
Inspection
TDSRS will become the point of inspection and load volume estimation by the City or their designated
representative. Inspection towers are generally constructed of pressure treated lumber. The tower shall
be 10 feet above the existing ground elevation, with a wooden handrail and steps to provide access. The
floor area shall be 8'x8', constructed of 2'x8' joists, 16" O.C. with o/.j" plywood supported by four 6"x6"
posts. The perimeter of the floor area shall be protected by a 4' high wall constructed of 2'x4" studs and
o/.j" plywood. The floor area shall be covered with a corrugated tin roof. The roof will provide minimum 6' 6"
headroom below the support beams. The inspection tower shall be large enough to adequately
accommodate a minimum of three people simultaneously.
City Monitorsllnspectors will inspect each load to verify that:
· The truck has been pre-approved and measured.
· The load is eligible.
· The percentage filled to capacity figure is determined and noted on each individual load ticket.
The Monitor shall determine the capacity of the truck and estimated load volume (percent capacity), and
evaluate the load for contaminants requiring segregation. The Monitor shall instruct the driver regarding
the appropriate dump location at the site and will verify the truck is completely empty following dumping.
The Monitor shall complete the load ticket presented for each load delivered to the site.
After inspection, the material will be forwarded to the tipping area supported by a wheel loader with rake
and laborers. The laborers will inspect the debris and remove any contaminants. Contaminants that are
hazardous will be handled by the Hazardous Toxic Waste Specialist, staged in the Hazmat containment
area, and disposed of in accordance with federal, state, and local requirements. Other contaminants,
such as metal, will be segregated accordingly.
Load Tickets and Reporting
Ceres uses six-part preprinted load tickets available for use on this project should they meet with the
City's approval. These load tickets have an original and five-part carbon less copies of differing colors.
Each ticket has a unique serial number and ample space to record such information such as: contractor,
date, truck number, load size, driver, and type of material, origination, dumpsite, time, GPS Location, and
inspector. Ceres also has a custom Access database program that has an appearance similar to the load
ticket design; this greatly speeds up data entry of tickets and manipulation of the ticket data. Tickets are
easily verified and combined with a truck inspection table contained in the same database. One data
entry clerk with minimal training can enter 700 load tickets (the equivalent of about 21,000cubic yards)
C~RB~S
Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 11 of 17
per day. Access also contains powerful report features that aid in ticket reconciliation and truck
verification. Data is easily converted between Excel and Access.
Segregation
Due to the nature of these operations, material segregation is frequently required in order to properly and
efficiently process storm debris. Collection crews will segregate non-grindable debris to the maximum
extent possible during collection and loading operations. The inspection tower shall, however, also
assume responsibility for the segregation of loads containing contaminants or non-grindables. These
loads, which may contain debris ranging from white goods, household hazardous waste (HHW), e-waste,
and other materials, will be segregated and sorted either manually or mechanically to remove the
contaminants and then dumped in designated and appropriately lined/fenced areas at the TDSRS until
final disposal.
Metal contaminants shall be segregated and baled or otherwise processed for recycling. Concrete shall
be segregated and transported to a recycling facility and may be crushed prior to transport. Glass, plastic,
and other materials shall similarly be segregated and recycled to the maximum extent possible. Debris
that cannot be processed or otherwise recycled shall be disposed of at an approved and lawfully
permitted construction and demolition final disposal site.
Volume Reduction by Grinding
The wheel loader with rake shall push material designated for grinding to the tub grinder. Great care
should be taken to keep the debris free of dirt before processing with a grinder/chipper; this both
maintains the value of the product and reduces the cost of grinding. If the mulch produced from grinding
is to remain on site for more than four weeks, the mulch piles shall then be stacked no higher than 12 feet
to minimize the potential for self-ignition.
Tub grinders will operate with an exclusion zone of 300 feet on the "kick" side of the grinder and 50 feet
on the "non-kick" side. Grinders shall be shut down in a full tub condition to minimize debris ejection. The
Dust Control plan shall be implemented to ensure dust from the grinder does not impact the adjacent
properties. LockouUtagout procedures will be used on grinders and strictly enforced. All equipment in the
vicinity of the grinders shall be equipped with fully-enclosed cabs.
Grinding
o
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Volume Reduction by Burning
The loader/rake will push clean debris in the direction of the burn pit, taking great care to keep the debris
free of dirt. Once the debris is piled in the vicinity of the burn pit area, the backhoe with thumb will feed
the Air Curtain Incinerator in such a manner as to promote complete combustion. The backhoe will also
set aside for forwarding any material that would process more efficiently in a chipper/grinder, such as
large diameter logs or stumps.
The Air Curtain shall be operated at least 100 feet from any stockpile of debris and at least 1,000 feet
from any occupied structure. Prior to removal of ash debris from the air curtain incinerator pit, the material
shall be wetted. Ash stockpiles shall be at least 100 feet away from any debris stockpiles. 0
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Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 12 of 17
o
Air Curtain
Incinerator
o
Final Disposition
Segregated, processed non-grindables will be recycled to the maximum extent possible and practicable.
Metals and concrete shall be baled, crushed, or otherwise processed for transport to recycling facilities.
Documentation shall be retained regarding total type and amount of materials recycled and each
recycling destination.
Clean woody materials shall be processed to generate mulch. Live bottom trucks loaded with a rollout
bucket-equipped wheel loader will be used to haul mulch to the final disposal site. Mulch hauling will be
performed simultaneously with grinding. Mulch will be applied or disposed of at a site(s) approved by the
City, as appropriate. The handling of Incinerator Ash Material shall comply with all federal, state, and local
requirements and the Incinerator Ash Material Management Plan.
Work Hours
Collection crews will typically work up to 12 hours per day, seven days per week unless otherwise
specified or limited by contractual requirements. For safety reasons, collection crews will work during
daylight hours only. Debris processing sites typically operate 24 hours per day, seven days per week if
sufficient lighting is provided during evening hours, unless restricted by contractual requirements.
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Section D.1 Debris Management Operations Plan
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Traffic Control
As discussed in other sections, Ceres requires and will provide certified traffic control personnel for debris
collection, transportation, and processing operations. Competent and qualified personnel will be trained in
traffic control procedures and will be provided necessary safety equipment and communication devices.
Traffic control personnel will generally be placed at either end of a work zone in order to properly control
the flow of traffic into and out of the work zone.
Site Restoration
The Site Restoration and Environmental Survey Plan will ensure that restoration of the site will meet the
owner's requirements and local regulations. In addition to site cleanup and removal of all debris, the
Restoration Plan will include requirements for achieving ground cover through topsoil and seeding
specifications. Other requirements may be mandated by the Erosion Control Plan, such as maintenance
of straw bales, retention ponds, or erosion control fencing until ground cover is established. An outside
independent party may be employed to conduct a post utilization environmental survey in order to ensure
satisfactory site conditions. Site closure is normally accomplished within 30 days of receipt of the last load
of disaster related debris.
Demobilization
The OM shall prepare a demobilization checklist that includes a punch list of items to be completed by his
staff. The Punch List may include items such as arrangement for future maintenance of erosion control
measures.
DOCUMENTA nON - FIELD OPERA TIONS
Production Reporting
Ceres has developed specific internal
procedures to ensure proper audit-quality
documentation of daily project activities is
captured and provided to the City. These
include: project tracking forms, load
tickets, truck certification logs, production
logs, shift inspection checklists, safety
meeting report forms, daily crew reports,
and various equipment usage reports.
Other reports are prepared and submitted
to document project activities, progress,
and quality control. These reports may
include, but may not be limited to:
~-~--- - - _..._~----,
. The zone, Section number, and street where debris
removal operations were conducted and/or completed.
. The total number of personnel engaged in debris
management and position or activity
. Daily and aggregated man-hours
. Then number of loaders and debris hauling vehicles in
operation
. Hours of use of trucks and equipment
. The daily and aggregate volumes of debris, by type,
removed and processed
. The number, name and location of each debris
management site in operation to include numbers and
types of reduction equipment in use I
. Mulching machines in operation ,
. The percent completion of the project
. The estimated completion date
. Any inspections conducted by federal, state or local
government agencies
. Any testing performed and/or test results
. Quality control phases implemented, as applicable
. Any corrective actions implemented
. Any damage to private property caused by contractor
operations
. Any reports of damage or claims made by citizens
. Other information as may be required to fully and
completely describe the contractor's daily operations
. A weekly summary of the information from the daily
reports
. A final project summary report to describe all debris
management activities conducted and conformance to
contract specifications
. Additional information or reports as necessary to
adequately document the conduct of debris management
operations. CERES_027
Quality Control
Daily Contractor Production and Quality
Control reports will be completed each
day of work and available the following
work morning to the City. Original reports
are maintained in the Mobile Command
Center and daily reconciliation reports are
generated to verify information reported
on load tickets to information reported on
daily production reports. The Project
Manager and Project QC Manager will
monitor information contained in the Daily
Quality Control reports to ensure project
activities conform to contractual
requirements and that an acceptable level
of project quality and workmanship is provided to the City.
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Section D.1 Debris Management Operations Plan
Page 14 of 17
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Formalized quality control procedures are applied to each project to ensure documentation procedures
are properly and fully implemented and to ensure conformance to project specifications. All personnel,
including employees, subcontractors, and suppliers are subject to the provisions of the QC Program. For
each project, a Quality Control Plan is specifically developed to detail the QC organization, individual
responsibilities, monitoring procedures of activities and subcontractor activities, documentation
requirements for Ceres personnel and all subcontractors, control phases or procedures, and identification
and correction procedures for non-conforming activities. The remedies for non-conformance include
termination. Exceptional quality control of each project promotes efficiency and avoids investigation and
other potential losses.
Invoicing
Ceres can provide invoices to the City on a bi-weekly or monthly basis. With each invoice, appropriate
documentation shall be provided relating to the services provided during the invoice period.
Documentation shall meet the City requirements and the federal requirements for funding and
reimbursement purposes. Ceres will provide technical assistance to the City in the completion of claims
filed to FEMA or other agencies for funding and reimbursement. A documentation team will be assembled
from representatives of quality control and accounting. This team will assist the City throughout the
invoicin and reimbursement rocess Ion after the work has been com leted.
. MeeUExceed City
Requirements
. MeeUExceed
Federal
Requirements
,
I
<Cl/n preference of client
Final Report (Detail Description)
. All Debris Management Activities
- Total Volume
- VolumefType
. Final Disposal Location
- Volume/Location
. Total Cost Invoiced to Ceres Client
. Additional Information U on Re uest
Finalized Upon Client Approval
I
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"The final report that you submitted...impressed
even our FEMA Public Assistance Coordinator."
-Director of Public Works/Ceres Client
T
"'
Reimbursement Assistance
Ceres is trained and experienced in providing the necessary documentation and assistance toward the
preparation of reimbursement claims (Project Worksheets for the City. If needed, Ceres will provide the
City with turnkey services or guidance and technical
assistance to ensure proper preparation and
submittal of claims for reimbursement and other
available funding. Ceres' careful attention to
documentation and strict quality control procedures
will aid in the acceptance of a claim for reimbursement.
Program Management Assistance
Ceres is experienced and trained to provide all of the following services to the City:
.
Project Worksheet (PW) writing
Assistance with estimating debris volumes for Initial Damage Assessment (IDA) report
.
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Tab D Technical Information
Section D.1 Debris Management Operations Plan
Page 15 of 17
.
Expenditures eligible for reimbursement
Recovery Process Documentation
Recovery Process Oversight
Review of records system for applicability to federal and state requirements
Orientation and training of City personnel on documentation requirements
Claim documentation
.
.
.
.
.
Project Closeout
A final report will be submitted to the City upon project closeout. Ceres shall prepare and submit a
detailed description of all debris management activities including total volume of debris by type, final
disposal locations and amounts of debris delivered to each, and total cost of the project invoiced to the
City. Ceres will also supply additional information upon request of the City and understands that final
project reconciliation must be approved by the City.
DEBRIS TRAINING PROGRAM DESCRIPTION
This section discusses the training requirements for all Ceres employees regarding Debris Removal and
TDSRS Management, known as "Debris Training."
The Project Manager or his designee is responsible for the following:
· Implement and administer initial and refresher training programs.
· Determine the appropriate facility-specific training and/or orientation/briefing needed for each
employee.
· Ensure employees attend required facility specific training and/or orientation/briefing.
· Ensure employees are assigned positions for which they have received training and/or
orientation/briefing.
Project First Line Managers/Foremen are responsible for the following:
· Determine the appropriate facility specific training needed for each employee.
· Ensure employees are only assigned positions for which they have been trained or orientated/briefed,
as applicable.
Initial Training Requirements
There are no educational or experience entry requirements for Debris Training. Comprehension of the
English language is required to attend the Debris Training. Comprehension is validated by the successful
completion of this training program.
The first step in Debris Training is the designation of an employee as a Debris employee.
Training Program Description
The Initial Debris Training Courses uses a qualification card that includes a required gO-minute training
session that covers review of the FEMA Debris Management training book E/G202, Units 7 and 8
(respectively "Debris Management Site Evaluation and Operation" and "Debris Monitoring") and an initial
safety indoctrination.
Debris Training must be completed prior to assignment and at least every two years thereafter. After the
initial gO-minute training/orientation, further project-specific training is conducted by the employee's
immediate supervisor and is conducted on-the-job.
Facility specific training shall be conducted regarding the TDSR Site. Topics will include: Fire Prevention,
Spill Prevention, Hazardous Materials Handling, Safe Operation of Heavy Equipment, Personal Protective
Equipment, and Activity Hazard Analysis training.
Job Descriptions that require specific training are as follows:
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Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 16 of 17
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Trained by the Project Manager: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Additional training includes:_ _ . Documentation (Reports)
I . Work location
I
I . Contract information
: . Daily & cumulative hours
_ ~ _ - Equipment usage
- Man-hours
- Cubic yards collected per
assigned area
Hazardous Waste
. Identifying household and other
hazardous waste
. Segregation and handling of
materials in accordance with
contract requirements
Trained by the Project Manager: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
Additional training includes:_ _ . Documentation (Reports)
I . Work location
I
I . Contract information
: . Daily & cumulative hours
_ ~ _ - Equipment usage
- Man-hours
- Cubic yards reduced per
assigned area
Hazardous Waste
. Identifying household and other
hazardous waste
. Segregation and handling of
materials in accordance with
contract requirements
..
I"
I ^ 1\1
Trained by the Project Manager or Site Superintendent: _ _ _ _ _
CREW LEADER, TRUCK DRIVER,
Pre-skilled in functional areas, Seperate
training and evaluation
Additional project specific
training includes: _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _ _
C';RB~5
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. Safety
. Traffic Control
. Personnel Management
. Debris Segregation
. Collection
. Grinding and Hauling Operations
. Safety
. Traffic Control
. Heavy Equipment Operations
. Personnel Management
. Debris Segregation
. Collection
. Grinding and Hauling Operations
ERE _021
. Safety
. Traffic Control
. Heavy Equipment Operations
. Personnel Management
. Debris Segregation
Collection
Grinding and Hauling Operations
<.;EKO:;_022
. Safety
. Traffic Control
. Heavy Equipment Operations
. Personnel Management
. Debris Segregation
. Collection
. Grinding and Hauling Operations
E 5_023
Tab 0 Technical Information
Section 0.1 Debris Management Operations Plan
Page 17 of 17
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OTHER SERVICES
As a dedicated and able disaster debris removal and disposal services contractor, Ceres Environmental
Services, Inc., is able to provide numerous services to the Client in order to cover various scopes of work
that might be encountered outside of normal vegetative and Construction and Demolition (C&D) debris
resulting from a disaster. Discussed below are other services that Ceres is capable of performing should
the need arise in the event of a disaster and the scope of work extends beyond the public right of ways.
Ceres can supply the Client with other services as requested, including services for beach and shoreline
restoration, and canal and river debris removal and restoration (see pricing section). Qualified
subcontractors experienced in marine recovery efforts will handle sunken vessel removal. Pricing will be
based on invoice cost plus a percentage. Pricing for any other additional services shall be determined by
mutual negotiation in accordance with FEMA pricing guidelines.
TREE STUMP REMOVAL
Under the supervision of the Client, Ceres will remove, cut, load, haul, and dispose of all tree stumps as
directed by the Client. Stump debris monitors may be assigned to stump hauling crews by the Client to
categorize and monitor tree stump removal operations. The typical crew will consist of the following.
.
One loading unit consisting of either a Wheeled Loader with Grapple, Hydraulic Excavator with rubber
tires or street pads and grapple, or Knuckleboom with high weight capacity grapple
One to three Semi-Tractor with Lowboy Trailer(s)
Stump Grinder
.
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REMOVAL AND DISPOSAL OF HANGERS AND LEANERS
Under the supervision of the Client, the Contractor will remove, cut, load, haul, and dispose of all trees
with a 3D-degree or more lean. Ceres' tree trimming practices will adhere to the National Arborists
Association and Dr. Shigo's recommended procedures. Ceres has two International Society of
Arboricultural (ISA) Certified Arborists on Staff.
TRIMMING AND LEANER REMOVAL SERVICES
These services will include:
Trimming of broken or hanging branches within the right of way (2" or larger in diameter)
Removal of trees with a 3D-degree or more lean
Clean up of all debris
Raking of material to ensure each area is left in a neat and clean appearance
Transporting debris to the appropriate debris reduction site (TDMS) for debris reduction and
subsequent disposal.
RIGHT OF ENTRY (ROE) PRIVA TE PROPERTY DEBRIS REMOVAL (PPDR)
If required and following approval by the Client to remove hazardous vegetative debris from private
property, Ceres shall place crews using professional tree climbers and aerial equipment such as a bucket
truck to remove hazardous hanging branches and leaning trees ("hangers" and "leaners"). Ceres has
performed this work on previous storms with an excellent safety record and with an excellent damage
record.
.
.
.
.
.
DEMOLITION OF PRIVA TE PROPERTY CONDEMNED STRUCTURES
Ceres shall operate beyond the public Right of Way (ROW) only as identified and directed by the Client.
Upon issuance of a notice to proceed, Ceres will retain a third party inspection firm to survey the
condemned structure(s) for hazardous materials (asbestos, lead, PCBs, white goods, mercury containing
components, etc.) and a copy of the inspection report will be provided to the Client. Ceres engineering
staff will, at the same time, conduct a Pre-Demolition engineering survey at which time the following
stages will be examined:
c
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Structural integrity of the building
Utilities
.
Cs.B!;;S
Tab 0 Technical Information
Section 0.2 Other Services
Page 1 of 5
· Shoring requirements
· Hazardous materials
· Protective structures
· Protection of public
· Waste management
Asbestos AbatemenUDemolition Notifications shall be submitted to the appropriate governmental and
local agencies. All required permits will also be obtained.
The Demolition crew is expected to consist of the following.
.
One to three Semi-Tractor(s) with Trailer(s)
One Hydraulic Excavator with Bucket and Hydraulic Thumb
One Wheeled Loader
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DEAD ANIMAL CARCASSES
Carcasses of dead livestock, poultry, and large animals shall be removed by Ceres upon the
determination by the Client that they represent an imminent and significant threat to public health and
safety. The carcasses shall be removed to the TDMS and/or a final disposition site approved by the
Client.
FREON RECOVERY
Ceres shall remove Freon-containing white goods from the ROWand haul them to a TDMS where they
will be segregated. A trained and licensed worker will then extract any Freon remaining in the white
goods, and properly handle the disposition of the Freon. The white goods following Freon removal then
are scrap metal and can be handled accordingly. 0
.
.
REMOVAL AND REPLACEMENT OF SAND AND DEBRIS
At the direction of the OM following a task order from the Client, Ceres crews will segregate, collect,
transport, process, and dispose/replace sand and debris displaced by the event. Each general clean-up
crew will likely consist of the following equipment.
· One Wheeled Loader with Rake/Bucket
· One to six Semi-Tractor(s) with Trailer(s)
· One Screening Plant
· One Front-end Mechanical Broom Sweeping
As directed by the Client, Ceres will provide a front-end mechanical broom sweeper to clear streets,
gutters, and storm-drains of scattered tree debris. Work will be assigned by sections or quadrants. Debris
will be consolidated into piles of approximately five CYs and located as to not disrupt pedestrian or
vehicular traffic. Piles will then be loaded and hauled.
MARINE DEBRIS REMOVAL
Marine debris will either be recovered from a Land-based removal crew or a water-based debris removal
crew. Land-based crews are expected to consist of the following equipment.
.
Tree Skidder with Cable Winch
Three laborers including one sawyer
Low Ground Pressure Rubber Tracked Loader
Water-based crews will be comprised of the following equipment
Shallow Draft (L T 3') Work Barge U.S. Coast Guard Certified
One Tree Skidder with Winch
One Small Hydraulic Excavator with Bucket and Thumb
One Work Boat
Three Laborers/Deckhands
Marine debris will be staged at a location accessible to debris hauling crews.
.
.
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.
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.
.
.
.
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Tab D Technical Information
Section D.2 Other Services
Page 2 of 5
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ROLL-OFF HAULING
Two separate roll-off-related services might be requested by the Client. The services may require 10 and
seven 40 cubic yard roll-offs. The roll-off service shall utilize sufficient trucks to insure roll-offs are filled
repeatedly with minimum wait time.
RIVER AND CANAL DEBRIS REMOVAL
Water-based, three feet or less of water depth
Depending on the characteristics of the waterway, temporary bypass pumping, cofferdams, or other
means to control the flow of water may be utilized to enable operation in the waterway.
Dependent on the ability to control the flow of water, various methodologies would be utilized. These
methods could include a combination of the following:
· Hydraulic Long Reach excavators operated from shore
· Shallow draft work platforms with Hydraulic Excavators and Grapples
· Winch Truck
· 17-foot utility work boats with 25hp out-board motor.
· Cable Skidders or Tractor Dozers with Winches- laborers would be used to attach the cables to the
debris in the waterway, creek, or tributary.
The method(s) selected may vary within areas of a given site and reach.
Water-based, greater than three feet of water depth
The removal of vegetative, construction, and demolition debris, hazardous material, and recyclable
material in greater than three feet of water will be accomplished primarily with floating plants equipped
with spuds supporting hydraulic excavators with long booms equipped with material grapples and
materials barges, although a combination of approaches previously detailed will may be utilized. A f1exi-
barge shall be used along with a winch truck as well as a 17-foot utility work boat with 25hp on-board
motor. The previously discussed approaches are preferred; however, it is dependent on river, channel, or
harbor typical width and accessibility.
Sunken Vessel Removal
Ceres shall lease appropriate equipment and/or shall locate qualified subcontractors to remove sunken
vessels and dispose of them in an acceptable manner. These actions will be made following consultation
with the Client and will be subject to the Client's advance approval of Ceres' work plan to be developed
following contract award.
Equipment and Personnel
Ceres Environmental Services, Inc. project managers and field superintendents have more than 50 years
of combined experience in emergency response debris clean-up contracts. At least one ISA Certified
Arborist will be on the project at all times. All equipment is owned by Ceres Environmental Services, Inc.
unless otherwise stated.
Water Based Operations (Typical Crew) - 1.5- 2 Feet Minimum Draft
· 15-25 Ton Hydraulic Excavator with Material Handling Grapple Capable of 35' Reach
· Work Barge with Spuds-Rented/Leased
· Materials Deck Barges-Rented/Leased
· Pusher Boat-Rented/Leased
· Work Boat
· Heavy Equipment Operator Hydraulic Excavator
· Pusher Boat Operator
· Work Boat Operator
· Deck Hands
· Tractor Trailer Heavy Hauler
· Foreman
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Tab D Technical Information
Section D.2 Other Services
Page 3 of 5
Land Based Transfer Crew (Typical Crew)
· Wheeled Loader
· 2-5 Trucks
· Heavy Equipment Operator Wheeled Loader
· Truck Drivers
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Upon inspection of the site(s) and performance period requirements established by the Client, the number
of crews will be determined. Ceres Environmental Services, Inc. has the capacity to operate a minimum of
eight water-based crews each with their own land-based transfer crew component.
BEACH RES TORA TION
Ceres shall screen debris-laden sand from beach areas, and shall remove sand if acceptable adjacent
borrow areas exist, to replace sand lost to storm activity. If appropriate borrow areas do not exist, Ceres
shall transport Client-purchased sand at trucking prices consistent with existing proposal trucking prices.
Ceres shall use a trommel screen or equivalent onsite at the beach for screening, and shall use
appropriate dump trucks or off-road dump trucks to transport clean sand. Ceres shall use a long-boom
hydraulic excavator to excavate borrowed sand adjacent to the beach, and shall use a wheel loader to
place the sand after dumping.
RIVER AND CANAL SHORE LINE RES TORA TION
Ceres shall transport and place fill material purchased by the Client to river and canal shorelines. The
material shall be transported by on-road and off-road dump trucks and placed by wheel loaders.
Restoration
Restoration of the disturbed, staging, and access areas shall be accomplished using sod and/or seeding
and erosion control blankets on slopes steeper than 3 to 1.
METHODOLOGY FOR SPECIAL SERVICES
A detailed plan will be established by the Project Manger, Site Superintendent, and Owner upon award of 0
a Task Order.
The Debris Removal Plan will cover the following:
· Scheduling
· Permits, Inspections, Licenses
· Community Relations
· Erosion Control/Storm water Management
· Site Specific Safety Plan
· Traffic Control
· Criteria for Removal
· Identify the obstructions to navigation and/or flow, blockages, vegetation and rubbish designated and
eligible for removal at the specific site.
· Equipment and Personnel Requirements
· Debris Removal Plan
· Debris Management and Disposal
· Hazardous Materials Removal and Disposal
· Restoration
DEBRIS REMOVAL
For operations involving floating plant removal methods, an access point or staging area shall be
established. To the maximum extent feasible, a single access point will be utilized to minimize potential
impact to the environment. Access Easements will be obtained from private property owners or through
public ROWs.
Upon delineation of the work area boundaries, the Work Barge with Hydraulic Excavator shall remove 0
debris to the bottom of the channel/waterway/harbor. In addition to visual certification/inspection, GPS r
survey control will be utilized to ensure all areas within the work area limits are dredged for debris by the
Cf;:RB~5
Tab 0 Technical Information
Section 0.2 Other Services
Page 4 of 5
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Work Barge. Debris removed from the water will be placed upon Materials Barges and shuttled to the
Access Point by the Pusher Boat. Materials will then be offloaded utilizing a Wheeled Loader onto On-
Road Haul Trucks for disposition.
It is anticipated that the Work Barge with Hydraulic Excavator method should be sufficient to accomplish
the required work. In the event that special methods may be required, we would include cabling and
wenching either from a land based Skidder or Tractor Dozer or from the floating work platform.
Debris Disposal
Upon classification and segregation, debris shall be loaded, hauled, and disposed of in compliance will all
local, state, and federal regulations.
Foreign debris, including building materials and manufactured items, shall be disposed in accordance
with applicable local, state, and federal regulations at an approved facility.
Vegetative debris will be disposed by one or a combination of the following:
.
At an approved recycling facility
Processed and dispersed on-site upon approval
.
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Tab D Technical Information
Section D.2 Other Services
Page 5 of 5
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SUBCONTRACTING PLAN
A. Introduction
It is the objective of Ceres Environmental Services, Inc. to perform all work associated with this contract in
an efficient and safe manner through the effective administration and management of our equipment,
personnel, subcontractors, and suppliers. In accordance with Ceres' policies and programs, the work plan
for this contract will be developed and executed assisting, counseling, advising, and utilizing, to the
maximum extent possible and to the extent consistent with the government's interest, Local and other
Small Businesses (SB) as well as HUBZone, Veteran-owned (VOSB), Service Disabled Veteran-Owned
(SDVOSB), Small Disadvantaged (SDB), Woman-Owned (WOSB), Historically Black Colleges and
Universities (HBCU), and Minority Institutions (MI) for the provision of equipment, labor, services and
supplies.
B. Methods Utilized To Develop And Achieve Subcontracting Goals
Ceres will utilize a minimum of one subcontract administrator and/or specialists in the execution of this
contract. All personnel are familiar with and recognize Ceres' commitment to Public Law 99-661, Section
1207 and Public Law 100-180, Section 806 and the Robert T. Stafford Disaster Relief and Emergency
Assistance Act, PL 100-707 and Public Law. Ceres will conduct internal training seminars and workshops
to assure staff compliance with requirements of FAR 19.704(a) and 52.219-9(d), DFARS Subpart 219.5,
219.704(a)(1), 219.705 and 252.219-7003 and meet specified goals for hiring SBs, SDBs, WOSBs,
VOSBs, SDVOSBs, and HUBZone subcontractors.
o
In addition to technical and field work subcontracted in association with this contract, buyers will make
every effort to identify and utilize SBs, SDBs, HBCUs, and Mis for supplies and services including but not
limited to the following: Office and temporary housing service, cleaning and supplies, Housekeeping
Services, Laboratory Supplies and Services, Safeguarding and Security Services, and other supplies and
services not typically identified for subcontract opportunities to targeted firms. Additionally, large business
subcontractors shall be counseled on the identification, evaluation, solicitation, and utilization of targeted
businesses within their scope of services. Historically, principal items or areas we have identified for
subcontract opportunities to SBs, SDBs, WOSBs, VOSBs, SDVOSBs, and HUBZones under these similar
contracts include:
. Trucking and Hauling
. POL Products
. Nursery and Landscape Products and Services
. Sand and Aggregate
. Field vehicle supply, parts and service/maintenance
. Labor housing (tent and food service supply)
. Portable Toilet supply and service
. Office and temporary housing service, cleaning and supplies
. Office and clerical support staff
. General Laborers
. Parts, fuel, maintenance, and related equipment service
. Heavy Equipment Rental/Lease concerns
· Specialty services such as, but not limited to: sewer cleaning services, solid waste hauling, and
recycling, tree removal and trimming, and demolition.
o
Through the application of Ceres' proven capabilities relative to technical performance and contract
administration, it is our intent that the Owner be provided with the highest level of performance while still
achieving our participation goals and capturing opportunities for these businesses while acquiring an
expanded base of qualified small businesses; obtaining more competitive pricing on procurement
opportunities resulting in cost savings; and achieving an increase in small business program goal
accomplishments. Achievement of these goals will be realized through the application of the following
functions and activities:
C~RBs5
Tab 0 Technical Information
Section 0.3 Subcontracting Plan
Page 1 of 9
· Identification and maintenance of a qualified potential Internal Subcontractor Database, which
includes business status within each level of government.
· Developing and maintaining bidder's lists for each new project of SBs, SDBs, WOSBs, VOSBs,
SDVOSBs, and HUBZones from all possible resources to include but certainly not limited to the
Internal Database.
· Identification of all federal, state, and local government and private associations/coalitions for targeted
businesses.
· Solicit, counsel, and discuss subcontracting opportunities with representatives of targeted business
firms, and encourage certification of these firms prior to commencement of work.
· Provide assistance to business concerns by arranging solicitations, time for the preparation of bids,
quantities, specifications, and delivery schedules so as to facilitate the participation by such concerns.
Ensuring that procurement packages are designed to permit the maximum possible participation.
· Ensure that SBs, SDBs, WOSBs, VOSBs, SDVOSBs, and HUBZones concerns have an equitable
opportunity to compete for subcontracts, and that other subcontracts and services are identified that
will be restricted to competitive SDB bids. Identification of subcontracts for restricted competitive bid
should consider all potential services and supplies and not only those traditionally awarded to SB or
SDB firms. See also DFARS 219.705-4(d).
· Provide internal motivational training to encourage purchasing and contract administration personnel
to meet or exceed these goals.
· Provide assistance to potential subcontractors in completing the Central Contractor Registration
· Provide notice to subcontractors concerning penalties and remedies for misrepresentations of
business status for the purpose of obtaining a subcontract intended to be included as part or all of a
goal contained within this subcontracting plan.
· Conduct reviews of subcontractor performance, providing feedback to SB and SDB firms relative to
competency, abilities, experience and capacity and provide technical assistance to any firms as
appropriate, based on the outcome of the review. This review may be done prior to award or at any
time post-award, but must be completed prior to completion of any awarded work. Reviews may not
be conducted for those firms with whom Ceres has had a prior working relationship and who have
already demonstrated appropriate competency, ability and capacity to perform the required work or
service. Ceres also makes every effort to establish long-term working relationships with SBs and
SDBs to include long-range project plans (e.g. joint ventures, teaming agreements, etc).
· Submit the required reports and documentation of all efforts used to identify and solicit targeted
business concerns.
· Participate and cooperate in any studies or surveys that may be requested by the Owner or other
agencies.
C. Utilization Of Small Business Concerns And Small Disadvantaged Business
Concerns
It is the policy of Ceres and its agents, hereinafter referred to as "contractor" or "contractor plan," to hire
small business concerns and small business concerns owned and controlled by socially and economically
disadvantaged individuals. The contractor agrees to carryout this policy in awarding to subcontractors, to
the fullest extent possible, consistent with the efficient performance of this agreement and its options. The
contractor agrees to cooperate in any studies or surveys that may be conducted by the COR as may be
necessary to determine the extent of the Contractor's compliance with this clause.
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As used in this plan, the term "small business concern" (SB) shall mean a small business as defined
pursuant to Section 3 of the Small Business Act and relevant regulations. The term "small business
concern owned and controlled by socially and economically disadvantaged individuals" (SDB) shall mean
a business concern:
(1) Which is at least 51 percent owned by one or more socially and economically disadvantaged
individuals; or in the case of any publicly owned business, at least 51 percent of the stock of which is
owned by one or more socially or economically disadvantaged individuals; and
(2) Whose management and daily business operations are controlled by one or more such individuals. 0
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Tab 0 Technical Information
Section 0.3 Subcontracting Plan
Page 2 of 9
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The contractor shall presume that socially and economically disadvantaged individuals include Black-
Americans, Hispanic Americans, Native Americans, Asian-Pacific Americans, Asian-Indian Americans and
other minorities, or any individual found to be disadvantaged by the Administration pursuant to 8(a) of the
Small Business Act.
D. Utilization Of Service Disabled-Veteran, Veteran-Owned And Women-Owned
Small Business Concerns
It is the policy of Ceres to hire small business concerns and small business concerns owned and
controlled by service-disabled veterans, veterans, and women. Service disabled veteran and women
owned, as used in this clause, means businesses that are at least 51 percent owned by veterans, service
disabled veterans or women who are United States citizens and who also control and operate the
business. The contractor agrees to use its best efforts to give veteran, service disabled veteran, and
women-owned small businesses the maximum practical opportunity to participate in subcontract awards
to the fullest extent consistent with the efficient performance of this contract plan.
E. Utilization Of Hubzone Small Business Concerns
It is the policy of Ceres to hire HUBZone small business concerns. HUBZone small business concern
means a small business concern that appears on the List of Quaiified HUBZone Small Business Concerns
Maintained by the SBA.
F. Ceres Plan Administrator And Duties
The Ceres Corporate Small Business Plan Administrator is:
o
Tia Laurie
Plan Administrator
Ceres Environmental Services, Inc.
5590 Broadcast Court
Suite 110
Sarasota, FL 34240
(800) 218-4424
tia.laurie@ceresenvironmental.com
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Ms. Laurie's responsibilities include:
· Identification, development, and maintenance of source lists of small, small disadvantaged, and
women-owned small business concerns. Verifying the list of subcontract entities, or database, is
properly maintained.
· Develop outreach programs through advertising; broadcast fax solicitations; networking with local and
national organizations such as AGC, applicable trade unions, Chambers of Commerce etc.
· Ensuring the inclusion of targeted business concerns in all solicitations for services or products; and
ensuring that all solicitations are structured to permit the maximum possible participation by targeted
concerns.
· Ensuring that certain solicitations our sources sought are restricted to SDB concerns (competitive
basis ).
· Ensuring the establishment and maintenance of records of all subcontract awards to ensure
appropriate documentation of non-selection of bids submitted by targeted enterprises.
· Ensuring the preparation and submittal of all compliance reports.
· Maintaining records and measuring performance against established goals.
· Advise, train, and foster project management personnel on the purposes of the SB Subcontracting
Program.
· To ensure any provided study or reports are formatted in a manner compliant with the contract or
otherwise acceptable to the COR.
· Encouraging all employees and subcontractors to attend off-site training courses offered by public and
private entities in small business development and small business program goals. Arranging for the
conduct of training for purchasing personnel regarding the intent and impact of Public Law Public Law
99-661, Section 1207 and Public Law 100-180, Section 806 on purchasing procedures.
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Tab 0 Technical Information
Section D.3 Subcontracting Plan
Page 3 of 9
· Participate in voluntary federal programs which encourage the private sector to utilize SDBs, SBs, 0
WOSBs, VOSBs, SDVOSBs, and HUBZone subcontractors.
. Ensuring periodic rotation of potential subcontractors on bidder's lists.
. Identification of other SB concerns when the number of prospective sources is not adequate using the
internet or other mass media as a resource.
. Review and approval of SB subcontracting plans submitted by large businesses.
. Maintaining requirements of the prime contract in subcontract agreements. Verification that
subcontract agreements contain flowdown clauses.
. Prepare and submit semi-annual and annual subcontracting reports.
. Reporting progress in achieving goals under this program to senior level management.
. Implementation of an "in-reach" program that provides targeted businesses access to project
managers and key personnel.
G. Description Of Efforts To Ensure That SBs, Service Disabled Veteran
Businesses, Woman-Owned Businesses, Hubzone Businesses, And SDBs
Have An Equitable Opportunity To Participate In The Acquisition
The contractor agrees to use its best efforts to give targeted business the maximum practical opportunity
to participate in subcontract awards to the fullest extent consistent with the efficient performance of this
contract plan. The contractor shall assist small business and small disadvantaged concerns by arranging
solicitations, time for the preparation of bids, quantities, specifications, and delivery schedules so as to
facilitate the participation by such concerns. Payment schedules shall be adjusted to allow for participation
of all firms with cash flow concerns. Materials, Supplies, Equipment and Services shall be identified and
discussed with these concerns. These items include POL products, Parts and Equipment, and Services
(Equipment rental, equipment subcontracting, etc.).
H. Records And Source Documents
The types of records maintained and procedures adopted to demonstrate compliance with the 0
requirements and goals of the Small Business Subcontracting Plan include the following:
1. Source Lists (The following source lists for targeted firms are representative and are not intended to
be construed as sole sources of this information. Ceres is making every effort to identify, log, and procure
the necessary contractor data to allow for the fair and equitable participation in this contract. The following
listings are provided as an immediate source of contractors that qualify as SBs, SDBs, WOSBs, VOSBs,
SDVOSBs, and HUBZones:
SBA Dynamic Small Business Search (CCR)
List of Federally Registered Contractors for Contractor Compliance
American Business Information Business USA
List of Minority Businesses Councils
Business Development Agencies
DOD Subcontracting Directory
DOD Comprehensive Subcontracting Plan Test Program
Department of the Treasury, Small Business Subcontracting Opportunities
Small Business Administration, Subcontracting Opportunities Directory
State and Regional Small Business Administration (SBA) Resources
National Minority Purchasing Council Vendor Information Service
Research and Information Division of the Minority Business Development Agency in the Department of
Commerce
Trade Associations for SB, VOSB, SDVOSB, HUBZone SB, SDB, and WOSB Conerns.
Dun and Bradstreet Procurement Planning Directory
Participation in various local, regional, and national SB trade associations and conferences
Membership in SB organizations, development organizations, and various government organizations
SBA Commercial Market Representative (CMR)
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Tab 0 Technical Information
Section 0.3 Subcontracting Plan
Page 4 of 9
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Additionally Ceres has contacted city, county and municipal minority business development offices as
additional resources to identify SB and SDB firms.
2. For each subcontract solicitation resulting in an award of more than $ 10,000.00, Ceres will retain
documentation to indicate:
. Whether small business concerns were solicited and if not, why not
. Whether small disadvantaged business concerns were solicited and if not, why not
. Whether women owned small business concerns were solicited and if not, why not
. The reason award was not made to a small business concern
. Records of outreach efforts to contact:
. Trade Associations
. Business Development Organizations
. Conferences and Trade Fairs
. Records of Internal Guidance
. Records of Subcontractors Award Data
3. Ceres Subcontractor Database Management
Ceres' existing subcontractor database has been developed through out-reach efforts including, but not
limited to: advertising; broadcast fax solicitations; networking with local and national organizations such as
the AGC, applicable trade unions, and Chambers of Commerce, etc. This database contains thousands of
subcontractors who have registered with us on-line at www.ceresenvironmental.com.This registration
process requires potential subcontractors to indicate their small business subcategory status. The
database is continually updated and used by Ceres in recruiting and hiring appropriate subcontractors to
meet the requirements of FAR 19.704(a) and 52.219-9(d), DFARS Subpart 219.5, 219.704(a)(1), 219.705
and 252.219-7003 and meet specified goals for hiring SDBs, SBs, WOSBs, VOSBs, SDVOSBs, and
HUBZone subcontractors.
The Plan Administrator shall ensure that the subcontractor database modified for this project is
appropriate for the type of information required to be retained and suitable in terms of generating utilization
data and contract information for bid solicitations. Specific elements of the management of this system
include:
Addition and Deletion from Master List of Subcontractors including the following:
· Contact Person
· Company
· Address
· Telephone
· Fax if available
· Equipment Available
· Labor Available
· Time Needed to Mobilize
· Status, Category
Additional Requirements of Contractors when Added to Master List
. Annual business updates, faxed or mailed
. Request to be maintained on Ceres qualified subcontractor list
. Insurance Capability
. Bonding Capability
· Subcontract Package to Include Subcontract Forms and Standard Government Contract Clauses
Addition and Deletion of Resource Centers such as:
. Contractor Associations
. State, Federal, and Local Subcontractor Management
C~RB~S
Tab 0 Technical Information
Section 0.3 Subcontracting Plan
Page 5 of 9
· Procurement Automated Source System
· National Minority Purchasing Council Vendor Information Service
· Council Vendor Information Service
· Research and Information Division of the Minority Business Development Agency
· Sources used are the SBA's procurement automated source system (PASS)
· National Purchasing Council Vendor Information Service
· Minority Business Development Agency
. U.S. Department of Commerce
. Local Minority Business Development Centers
. Economic Development Centers
· National American Indian Enterprise Development
o
At present, Ceres' subcontractor database includes SBs, SDBs, WOSBs, VOSBs, SDVOSBs, and
HUBZones utilized by Ceres on past projects totaling in excess of 500 Million Dollars, those who have
responded to a solicitation by Ceres by means of a letter of interest inquiry executed by a company
representative having signatory authority, and those who have been otherwise identified as a potential
subcontractor by the Subcontractor Administrator through various means mentioned herein.
In addition, Ceres modified the corporate website (www.ceresenvironmental.com) to include an electronic
means of potential subcontractor registration with our firm. This website provides potential subcontractors
the opportunity to register with Ceres their pertinent company information, current business status, and
capabilities. This information is linked to upload into our database facilitating more ready access by means
of database inquiry to locate specific types of contractors, specific types of business concerns, and/or
specific locations. The information required to be submitted by each potential subcontractor. which is
retained in the database, includes:
Information provided by the subcontractors in the registration includes the following:
. Contractor Name
. Address
. Phone Number
. FAX Number
. Business Type (SBs, SDBs, WOSBs, VOSBs, SDVOSBs, and HUBZones)
· Ownership Information
. Years in Business
. Insurance Information
. Equipment Available (type and quantity)
o
All potential vendors and subcontractors will be integrated into the Ceres Subcontractor Database
modified specifically for this project. This (Access) database retains basic subcontractor information
(name, address, and contact information), types of equipment or services provided, any pricing
agreement, and business status. In addition, this system tracks work or services provided by each
organization, amounts invoiced, and goals. This active vendor base will continue to be broadened
throughout the performance of this contact as additional potential vendors and subcontractors are
identified and/or as additional needs/solicitations arise. Efforts to broaden this vendor database shall also
be in conformance to those requirements of FAR 19.704(a) and 52.219-9(d), DFARS Subpart 219.5,
219.704(a)(1). 219.705 and 252.219-7003. The provision of certain services or materials sought in support
of this contract may be restricted to competitive bids received from only SDBs. Such restrictions will be
identified by the Project Manager and communicated to the appropriate buyer(s) or contract administrator
assisting in solicitation of competitive bids.
Ceres is able to utilize the information in this database, then, to contact potential subcontractors who may
be interested and capable of providing specific services to our company. By identifying any parameters,
such as service type or business location, Ceres can quickly generate an extensive list of potential
subcontractors, meeting the criteria of a disadvantaged business as discussed in this plan, for the 0
purposes of soliciting a competitive bid for such services.
CJ;.SJ;S
Tab D Technical Information
Section D.3 Subcontracting Plan
Page 6 of9
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Award to any given subcontractor will be contingent upon the provision of basic company information,
current licensing, as required, and the verification of current insurance information (general liability,
automobile, and workers compensation). Other factors may include capacity, capability, experience, and
abilities of the firm. The Program Administrator can provide direction and assistance to any such firms not
readily meeting all of the required or desired business elements in an effort to assist the firm in
overcoming such obstacles.
4. Records of internal guidance and encouragement provided to acquisition personnel through
workshops, seminars, training programs, incentive awards, and monitoring to evaluate compliance with
the programs requirements.
I. Subcontracting To Firms Within The Area Of The Project
It is the intention, policy and practice of Ceres to utilize local subcontract services in the performance of
the proposed contract to the maximum extent possible as consistent, within the requirements of the
Stafford Act, Sec. 307, Use of Local Firms and Individuals (42 U.S.C. 5150), the prime contract and
sound business practices and management policies. In General - In the expenditure of Federal funds for
debris clearance, distribution of supplies, reconstruction, and other major disaster or emergency
assistance activities which may be carried out by contract or agreement with private organizations, firms,
or individuals, preference shall be given, to the extent feasible and practicable, to those organizations,
firms, and individuals residing or doing business primarily in the area affected by such major disaster or
emergency. We recognize the advantages obtainable by utilizing other responsible and experienced firms
who are capable of furnishing specialty services and products of high quality. First priority will be given to
those subcontractors who are from or do business in the surrounding area.
A separate program shall be included for local contractors and HBCU/MI s that do not necessarily have
goals established under the contract requirements. Ceres' internal subcontractor databases, on-line
databases, online local business directories, and local government offices will be used to identify
contractors in the immediate area. This is the process used quite successfully by Ceres on previous
projects. The search and identification will validate the speed and performance level to mobilize
contractors on site and begin the physical work. Our internal subcontractor database includes
subcontractors who have expressed an interest in or assisted our firm in the successful completion of
emergency response contracts. All efforts will be made to also procure supplies, materials and labor from
local vendors.
Ceres has and will continue to communicate with local authorities, elected officials, and community
organizations, its desire to hire local and small business enterprises and subcategory businesses to meet
the requirements of FAR 19.704(a) and 52.219-9(d), DFARS Subpart 219.5, 219.704(a)(1), 219.705 and
252.219-7003 and meet specified goals for hiring SBs, SDBs, WOSBs, VOSBs, SDVOSBs, and
HUBZones. Copies of the contract shall be sent to Plan Rooms servicing the particular region in addition
to our office in the project area. The contract shall also be posted to a web site and potential subcontractor
registration shall also be available via web, FAX, direct contact (1-877-STORM12). A dedicated toll-free
telephone service will be established specifically for subcontractors interested in contracting with Ceres.
Ceres has made as many resources available to subcontractors as possible in order to initiate and
facilitate communication.
The Manager of Administration and the Subcontract Administrator will notify regionally based
subcontractors of the issuance of a notice to proceed. Ceres' subcontractor database currently contains
more than 8,044 disaster debris management prospective subcontractors who have contacted Ceres with
an interest in subcontracting. More than 1,100 of these subcontractors have worked on Ceres' disaster
projects, providing, along with Ceres' owned fleet, more than 7,000 pieces of loading and hauling
equipment. While our database of qualified subcontractors is very large, it is our intention to select from a
more regionally based group and have established for the City of Sunny Isles Beach, FL four unique
response regions. These are based on relative distance from the City and use straight-line miles and/or
drive time to establish which region each state of potential subcontractors belongs in.
Cf;RBf;S
Tab D Technical Information
Section D.3 Subcontracting Plan
Page 7 of9
Listed below is information taken directly from our subcontractor database, showing the home state of 0
operation and numbers of subcontractors, by the approximate drive times to the City of Sunny Isles, FL.
Following the listing of response regions is a map that illustrates each of the regions by color. Also shown
is the number of subcontractors in each state. A list of prospective Region 1 Subcontractors is included in
this proposal. Should the City desire a listing of the Region 2-4 subcontractors by name and location;
Ceres can provide such a list upon request.
RESPONSE REGION 1: 240 STRAIGHT-LINE MILES OR 6-8 HOURS DRIVING TIME
Alabama 289 North Carolina 243
Florida 889 South Carolina 119
Georgia 301 Tennessee 156
Subtotal of firms within 6-8 hours driving time = 1,997
RESPONSE REGION 2: 360 STRAIGHT-LINE MILES OR 8-10 HOURS DRIVING TIME
Delaware 12 Mississippi 267
Kentucky 118 Virginia 155
Maryland 72 West Virginia 27
Subtotal of firms within 8-10 hours driving time = 651
RESPONSE REGION 2: 360 STRAIGHT-LINE MILES OR 8-10 HOURS DRIVING TIME
Arkansas 118 Missouri 180
Illinois 138 New Jersey 76
Indiana 101 Ohio 195
Louisiana 1174 Pennsylvania 130
Subtotal of firms within 8-10 hours driving time = 2,112
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RESPONSE REGION 4: GREATER THAN 600 STRAIGHT-LINE MILES OR MORE THAN 14 HOURS DRIVING TIME
Iowa 38 New York 123
Kansas 54 Oklahoma 102
Michigan 211 Texas 600
Minnesota 189 Wisconsin 110
Subtotal of firms greater than 14 hours driving time = 1,427
Total Number of Subcontractors Within Two Days Driving Time =6,187
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CgRB~S
Tab 0 Technical Information
Section 0.3 Subcontracting Plan
Page 8 of9
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C~RB~S
RESPONSE REGIONS
6187 TOTAL SUBCONTRACTORS
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1997Subcontl'1lctors
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I:'!I Response Region 3
W 2112 Subcontnctors
. Response Region 4
1<427 Subcontnlctors
FL State
889 # of Subcontractors
J. PAST PERFORMANCE
On USACE projects performed by Ceres, in Puerto Rico during the 1998 and 1999 hurricane seasons
(Hurricane George), 100% of all subcontracting dollars went to locally-based Small and various
Disadvantaged Business concerns. Additionally, on USACE projects performed in Lousiana in response to
Hurricanes Katrina and Rita, 59.5% of subcontracted dollars went to local businesses and 76.1 % of the
dollars subcontracted to small business went to local small businesses. While utilizing 1,619 vendors and
subcontractors, Ceres exceeded all of its subcontracting goals of USACE contract number W912P8-D-05-
0024.
During the performance of the above mentioned contracts Ceres successfully utilized several hundred
local SB and SOB firms, and was able to exceed the proposed award goals for SB, SDB, WOBC, VOBC,
SDVOBC, and HUBZone firms. Numerous other government projects have been completed by Ceres over
the course of the past 25 years with successful utilization (meeting or exceeding established goals) of
local and other Small Businesses, SOBs, WOBCs, VOBCs, SDVOBCs and HUBZone business concerns.
Based on our historically successful contract performance and utilization goals, Ceres anticipates that the
completion of work under this contract for the City of Sunny Isles Beach will also be successful in meeting,
minimally, the stated goals contained within this plan.
CJ;RB~5
Tab D Technical Information
Section D.3 Subcontracting Plan
Page 9 of9
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
"2" SBW & Associates Inc Belle Glade FL Small Business, HUB Zone Owned
100 Builders Inc Pensacola FL Small Business
29 Palms, LLC Panama City FL Small Business, Woman-Owned Business
2's Tree Service, LLC Jacksonville FL Small Business
Small Disadvantaged Business, HUB Zone
Owned, Veteran Owned, Service Disabled
3-Vets Inc Tampa FL Veteran
A & E Land Clearing, Inc. West Palm Beach FL Small Business
A and E goes Inc Apopka FL Small Business
Small Business, Woman-Owned Business,
A Custom Clean Inc Palm Bay FL Small Disadvantaged Business
A Native Tree Service Inc Miami FL
A One Stop Construction Rockledge FL Small Business
A&E Land Clearing, Inc. Loxahatchee FL
A&J Storm Recovery & Debris
Removal Ft McCoy FL Small Business
A&S Residential Grading and
Storm Recovery Palm Beach Gardens FL Small Business
A.F. Lane Trucking Inc. Vero Beach FL Small Business, Woman-Owned Business
A-1 Services West Palm Beach FL Veteran Owned
AA Engineering Services Inc. Boca Raton FL
Small Business, Woman-Owned Business,
AM Duct Cleaning Inc. Hernando FL Small Disadvantaged Business
Aardvark Clearing and Hauling
Inc Old Town FL Small Business
ABC Debris & Demo. Green Cove Springs FL Small Business
ABL Land Services Inc. Orlando FL Small Business
Above Grade Const. Inc. Pensacola FL Veteran Owned
Accredited Disaster Relief
Conversions Corporation Val rico FL Woman-Owned Business
Aces Cape Coral FL Small Disadvantaged Business
Small Business, Small Disadvantaged
Action Express LLC Miami FL Business , I
Acuity Global Logistics Fort Myers FL Small Business
Advanced Construction Ormond Beach FL Woman-Owned Business
Advanced Marine Consruction of
S.W. Florida Inc. Naples FL Small Business
Advanced Tire Recycling Inc. Trenton FL Small Business
AES LLC Tequesta FL Small Business, Woman-Owned Business
Affordable Home Services Lakeland FL Small Business
Affordable Stump Grinding Pace FL Veteran Owned
Affordable Tree Service Deland FL Small Business
Agri-Source, Inc. Ocala FL
AirSpec Leesburg FL Small Business, Veteran Owned
AISE Service, Inc. Hialeah FL Small Business
Akleh Equipment Miami FL Small Business
AI Roznowski, Inc Leesburg FL Small Business
AlbireoSTS, Inc. Gainesville FL Small Business
Alco Services Delray Beach FL Small Business
All American Lawn Mgmt Ocala FL Small Business
Small Business, Woman-Owned Business,
All Area Roofing & Waterproofing, Small Disadvantaged Business, HUB Zone
Inc., Tampa FL Owned
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 1 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
All Arga Roofing Water Proofing Small Business, Woman-Owned Business,
Inc Tampa FL HUB Zone Owned
All Aspects Development LLC Winter Garden FL Small Business
Small Business, Veteran Owned, Service
All Materials Mfg. Old Town FL Disabled Veteran
Woman-Owned Business, Small
All Seasons Construction,LLC Cantonment FL Disadvantaged Business, HUB Zone Owned
Small Business, Small Disadvantaged
All You Need, Inc. Tallahassee FL Business
Small Business, Woman-Owned Business,
Small Disadvantaged Business, Veteran
Allen Lawn Care Lakeland FL Owned
Small Business, Veteran Owned, Service
Aliens of Dixie, Inc. Old Town FL Disabled Veteran
Alpha Trucking Cocoa FL Small Business
Ameri Pride Clearwater FL Small Business
American All Star Disaster
Services, Inc. Casselberry FL Small Business
American Construction Services Tampa FL Small Business
American Environmental Miami Beach FL Small Business, Woman-Owned Business
American Made Disposal LLC Casselberry FL Small Disadvantaged Business
American Recycling Company Panama City FL Small Business, Veteran Owned
American Tree Services LLC Panama City FL
Anderson, Brown and Johnson Tallahassee FL
Anglin Brothers Inc Davenport FL Small Business
Another Damn Tree Service, Inc Cocoa FL Small Business
APEC Orlando FL
Small Business, Small Disadvantaged
Aquatic Plant Management, Inc. Venus FL Business, HUB Zone Owned
Archie Powell Inc. Jacksonville FL
Arrowhead Land Clearing Inc. Orlando FL Small Business
Ashley's Lawn Service East Palatika FL Woman-Owned Business
Associated Marine Salvage Miami FL Small Business
Atlan Constructions Services,
LLC Navarre FL
Austin Tupler Trucking Inc. Davie FL Small Business
Avery Investments Corp. Lakeland FL Small Business, Woman-Owned Business
Aztec Environmental, Inc Panama City FL
B & B Landclearing and
Development Inc Baker FL Small Business
B&R Tractor Services Pierson FL
Small Business, Woman-Owned Business,
Balpak Corp Miami FL Small Disadvantaged Business
Small Business, Small Disadvantaged
Barnes, Ferland and Associates Orlando FL Business
Batie Tree Service Gainesville FL Small Business
Bay Area Trackhoe, Inc. Lithia FL Small Business
Bay Wall Covering Panama City FL Small Business
Beckman Paving Daytona Beach FL Small Business
Beck's Trucking New Port Richey FL Small Business
Bella Terra Englewood FL Small Business
Be-Mac Services,lnc. Odessa FL
Bennett's Site Evolution Inc. Parrish FL Small Business
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C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 2 of 18
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Ben's Dump, Hauling and
Removal, INC. Niceville FL Small Business
Best Maintenance & Janitorial
Services Boca Raton FL Small Business, Woman-Owned Business
Best Systems Of Florida, Inc. Cooper City FL Small Business
BFJ Hauling LLC Coral Springs FL Small Disadvantaged Business
Bielling Site Prer. & Feforestation Lake Butler FL Small Business
Big Wizard Customs, Inc. Pensacola FL Service Disabled Veteran
Bilbrey Constuction of Polk
County Auburndale FL Small Business
Bill Love Trucking Brooksville FL Small Business
Bina Builders Winter Haven FL Small Business
Bio-Mass Tech, Inc. Land 0 Lakes FL
Birtee's Trucking Inc Cocoa FL Small Business
Small Business, Small Disadvantaged
BitzHaulers, Inc. Boca Raton FL Business
BJ Asbel Oldtown FL
Small Business, Veteran Owned, Service
BJ Sawyer Enterprises Inc. Jacksonville FL Disabled Veteran
Bluewater Site Contractors,lnc. Deltona FL Woman-Owned Business
Bohanan Construction Inc. Hollister FL Small Business, Woman-Owned Business
Small Business, Woman-Owned Business,
Bold City Trucking, Inc. Jacksonville FL Small Disadvantaged Business
Bozzi Builders Inc Spring Hill FL Small Business
Small Business, Small Disadvantaged
Braxton Trucking Company Orange Park FL Business, Veteran Owned
Brian Gurr Enterprises Crawfordville FL Small Business
Buchanan's Excavation Arcadia FL Small Business, Woman-Owned Business
Bulldog Haulers Sarasota FL Small Business, Woman-Owned Business
Bullseye Group Inc Ft.Lauderdale FL Small Business
Byrd's Concrete, Inc Fort Walton Beach FL Small Business
C & C Waste Removallnc Miami FL Small Business
C & J Construction of Florida
USA, Inc. St. Petersburg FL Small Business
C & V Trucking St.Augustine FL Small Business, Woman-Owned Business
C&A Transportation Lakeland FL Small Business
CA Jones Enterprises, Inc. Ft. Lauderdale FL Small Disadvantaged Business
Small Business, Small Disadvantaged
CAC. Services, INC. Miami FL Business
CAT. LLC Milton FL Small Business
C.E. Construction and
Development Miami FL Small Business
Calle Enterprise Inc. Coconut Creek FL
Cand R Tree Service Odessa FL Woman-Owned Business
Cantrell's Pressure Washing Titusville FL Small Business
Career Planners, Inc. West Palm Beach FL Small Business, Woman-Owned Business
Caribbean Globallnt. Inc. North Miami Beach FL Small Business, Veteran Owned
Carl Daley Hauling and Transport Panama City Beach FL Small Business, Woman-Owned Business
Carlos J Rodriguez Hauling
Services Spring Hill FL Small Disadvantaged Business
Catastrophy Emergency
Response Team Winter Haven FL Woman-Owned Business, Veteran Owned
Cg,8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 3 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Cavour Construction Corp Delray Beach FL Small Business
CCS Debris Removal LLC Crystal River FL Small Business, Veteran Owned
Small Business, Small Disadvantaged
CDC-Plumline, LLC Tampa FL Business, HUB Zone Owned
CEM Services, Inc. Sarasota FL Small Business
Central Florida Disaster Recovery Winter Haven FL Small Business, Woman-Owned Business
Central Florida Hauling Inc. Floral City FL Small Business
Century Transport (Century
Contracting) Jacksonville FL Small Disadvantaged Business
Small Business, Small Disadvantaged
CES Consultants, Inc. Miami Lakes FL Business
Woman-Owned Business, Small
Disadvantaged Business, Service Disabled
Cherokee Tree Service LLC Inverness FL Veteran
Childs Constr. Pensacola FL Small Business
Chris Mcfarland Construction Wildwood FL Small Business
Cindy and David Kitchells
Cleaning Serv Westville FL Small Business, Woman-Owned Business
CJ's Tree & Debris Services LLC Deltona FL Veteran Owned
Clark's Complete Land Service,
Inc. Lee FL Small Business
Classic Water Services Cape Coral FL Woman-Owned Business
ClayCo, Inc Groveland FL Small Business, Woman-Owned Business
Clean Earth Systems, Inc. Tampa FL Small Business
Cloer & Son's Inc. Edgewater FL Small Business
Cloud 9 Services Orlando FL Small Business
Cis Landscapes LLC Spring Hill FL
Coastal Disaster Management Lake City FL Small Business
Small Business, Woman-Owned Business,
Coastal Janitorial Service, LLC Ft Walton Bch FL Small Disadvantaged Business
Coastal Tree Svc. Inc. Jacksonville Beach FL Small Business
CocoaQ Radiator Auto & Cycle
Repair Cocoa FL Small Business
Columbia Building Group West Palm Beach FL Small Business, Woman-Owned Business
Commercial Engineering, LC St. Petersburg FL Woman-Owned Business, HUB Zone Owned
Community Tree and Landscape
Services West Palm Beach FL
Compass Disaster Relief Delray Beach FL Small Business, Woman-Owned Business
Construction Demolition Services
LLC. Sanford FL Small Business
Construction Management
Associates Auburndale FL Small Business
Continental Lawn & Landscaping,
Inc. Coral Springs FL Woman-Owned Business
Contract Site Services, Inc. Wellington FL Small Business, Woman-Owned Business
Cooke Enterprises LLC Palm Coast FL Small Business
Cooper Services Orlando FL Small Business
Court Corp Vero Beach FL Service Disabled Veteran
Creative Image Orlando FL Woman-Owned Business
Crickets Tree Service Tallahassee FL Small Business
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Cg.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 4 of 18
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Cross Environmental Services,
Inc. Crystal Springs FL
Crystal Bay Homes Inc. St. Augustine FL Small Business
CS Bobcat Works Plant City FL
Custom Earthworks, inc. Orlando FL Small Disadvantaged Business
Cypress Trucking Inc Ft Myers FL Woman-Owned Business
D & B Hauling Port St Lucie FL Small Business, Woman-Owned Business
D & K Land Development Destin FL Small Business, Woman-Owned Business
D&D Construction Services of
Orlando Lake Buena Vista FL Small Business
D, C & H Corporation Orlando FL Woman-Owned Business
D.J. Casey Ent Lake Worth FL Small Business
Daniel R. Jones Excavation &
Demolition, Inc. Saint Augustine FL Small Business, Woman-Owned Business
Daniel Rivero Contractors Inc. Miami FL Small Business
Dave's Hauling Clearwater FL Small Business
Small Business, Woman-Owned Business,
David Outar Trucking, Inc. Winter Garden FL Small Disadvantaged Business
Davis & Sons Drywall and Woman-Owned Business, Small
Framing LLC Haines City FL Disadvantaged Business
Davis Contracting Dade City FL Small Business
DCS Team, Inc Sarasota FL Woman-Owned Business
Debris Hauling & Land Clearing Altamonte Springs FL Veteran Owned
Debris Hauling & Land Clearing Lake Placid FL Small Business
Debris Removal Cocoa FL Woman-Owned Business
Demo Doctor, Inc. Ft Lauderdale FL Small Business
DesignScapes Construction
Services, Inc. Destin FL Small Business
Detwiler N Sons Total Lawn Care Niceville FL Small Business
Woman-Owned Business, Small
Diamond C Transport Leesburg FL Disadvantaged Business
DIBiasie TRucking Loxahatchee FL Small Business, Veteran Owned
Dic Dogg Hauling Jacksonville FL Small Business, Woman-Owned Business
Dickson Co. Odessa FL Small Business, Veteran Owned
Digineers, Ltd. Hollywood FL Small Business, Veteran Owned
Direct Installation Services Longwood FL Small Business
Dixie Custom Welding DeLeon Springs FL Small Business, Woman-Owned Business
DLM Enterprises Hobe Sound FL Small Business, Veteran Owned
DL's Bobcat Service Inc. Deland FL Small Business
DMD Disaster Recovery Services Spring Hill FL Small Business
Donald M Hatt Sr & Co LLC Palm Coast FL Small Business
Done Rite Hauling Seminole FL Woman-Owned Business
Small Business, Woman-Owned Business,
Double E Consulting LLC North Port FL Small Disadvantaged Business
Double Up Hauling St. Petersburg FL Small Business, Woman-Owned Business
Doug Connor, Inc. Melbourne FL Small Business
Dr. Green Wholesale Nurseries Homestead FL Small Business
Small Business, Veteran Owned, Service
DRD Enterprises Inc of Davie Plantation FL Disabled Veteran
Dream Acre Enterprises Inc Melbourne FL Small Business, Woman-Owned Business
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 5 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Drinnan Lawn Care Deltona FL Small Business, Veteran Owned
Small Business, Small Disadvantaged
DT Jackson Trucking Fort Pierce FL Business
DTL Transportation, Inc. Sanford FL Small Business, Veteran Owned
DTP Consulting, Inc. Apollo Beach FL Small Business
DTSystems, Inc. Tampa FL Small Business
Duct Dusters Inc. Palm Bay FL Small Business
Small Business, Small Disadvantaged
Dugger Concrete, Inc. DeLeon Springs FL Business
Dump Your Junk, Inc Royal Palm Beach FL Small Business, Woman-Owned Business
Duncan Builders Inc Titusville FL Small Business
Dun Right Installation Clermont FL Small Business
Dun-Rite Debris Removal Inc Delray Beach FL Woman-Owned Business
Dura Built Tarpon Springs FL Woman-Owned Business
DW Coastal Contractors Inc Pensacola FL Small Business
Dynamic Environmental .
Associates Lake Worth FL Small Business
E.D. Ackell Trucking Inc. Stuart FL Small Business
Eagle Cap Forestry Longwood FL Small Business
Eagle Construction and
Management, Inc. Palm Beach Gardens FL Service Disabled Veteran
Eagle Globe & Anchor
Construction Palm Springs FL Small Business
Eagle Landscape Services Inc New Port Richey FL Woman-Owned Business
East Coast Construction Clean Small Business, Small Disadvantaged
Up & Hauling Inc Cocoa FL Business
Edge Bobcat and Tree Service,
Inc Pace FL Small Business, Veteran Owned
Edmond Trucking Co. Port St. Lucie FL Small Disadvantaged Business
EFFE, Inc. Winter Haven FL Small Business, Woman-Owned Business
Eleos LLC Fort Lauderdale FL
Eller Painting & Pressure
Washing,lnc Lake Wales FL Small Business
EMC Land Services LLC Vero Beach FL Small Business
Enviroguard LLC Tampa FL Small Disadvantaged Business
Environmental and Technical Small Business, Small Disadvantaged
Controls Lutz FL Business
Environmental Construction Brandon FL Small Business
EnviroWaste Services Group, Inc. Miami FL Small Disadvantaged Business
Small Business, Woman-Owned Business,
Epoch Software Systems, Inc. Gulf Breeze FL Small Disadvantaged Business
Estlund's Enterprise Inc. Englewood FL Small Business, Woman-Owned Business
Estucasa Orlando FL Woman-Owned Business
Evergreen Tree Srvs Inc. Largo FL Small Business
Ewing Brothers Construction Boca Raton FL Small Business
Executive Commercial Services Orlando FL Small Business
Exotic Landscape Design, Inc North Port FL Small Business
Exotic Works Con. Dade City FL Small Business
E-Zane Lake City FL Small Business
F&S Land Clearing & Demolition
Inc Oviedo FL Small Business
F. Madrid Harvesting Inc. LaBelle FL Small Business
Farmland Properties Inc. Cross City FL Small Business
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C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 6 of 18
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
FBI Florida Edgewater FL Small Business, Woman-Owned Business
Feezel Debris Removal Largo FL Small Business
Fence Services Inc. Daytona Beach FL Small Business
Field Industrial Services, Inc. Tampa FL Small Business
Fine Line Fencing Palm Bay FL Small Business
Small Business, Small Disadvantaged
First American Cont South Port FL Business
First React Contracting, L.L.C. Fort Pierce FL
Fischer Trucking Greenacres FL Small Business
Fisher Trucking Hudson FL Small Business
Fla.Mowing&Landscap Punta Gorda FL Small Business, Woman-Owned Business
Fleming Excavation Inc. DeLeon Springs FL
Fleurant Hauling Kissimmee FL Small Business
Florida Bobcat Services Inc. Saint Cloud FL
Florida C&M Trucking Zephyrhills FL Small Business, Woman-Owned Business
Florida Developers, Inc. Tallahassee FL Small Disadvantaged Business
Florida Environmental Clearing Lake Wales FL Other
Florida Environmental Clearing,
Inc Davenport FL Small Business, Woman-Owned Business
Florida Environmental
Remediation Services Pompano Beach FL Small Business
Florida Fence & Deck Tallahassee FL
Florida Fiber Recovery Clewiston FL Small Business
Florida Finish Graders
Construction Debris Removal Inc. Lake Alfred FL Small Business
Florida Golf Traders Venice FL Woman-Owned Business
Florida Landmark & Assoc, Inc. Jacksonville FL Small Business
Florida Landscape Management Oviedo FL Small Business
Florida Tractor Service LLC Odessa FL Small Business, Veteran Owned
Forristall Enterprises Palmetto FL Woman-Owned Business
Fortson Salavage Plant City FL Small Business
Four R Equipment Miramar FL Small Business, Woman-Owned Business
Small Business, Woman-Owned Business,
Four Seasons Inc. Clermont FL Small Disadvantaged Business
frank attardo trucking st. petersburg FL Small Business
Frost Developers Winter Park FL Woman-Owned Business
Fulford Citrus, Inc. Vero Beach FL Small Business
Fullard Environmental Controls, Small Disadvantaged Business, HUB Zone
Inc. New Smyrna Beach FL Owned
G & D Environmental Services
Inc. Lithia FL Woman-Owned Business
G7 Holdings, Inc Miami Beach FL Small Business
Garibelo Landscaping Miramar FL Small Business
Gat-R-Done Inc. Temple Terrace FL Small Business
General Physics Corporation Titusville FL
Genesis Environmental
Construction, Inc Clearwater Beach FL Small Business
GFA LandClearing Palm Bay FL Small Business
Small Business, Small Disadvantaged
GFD Construction Inc. Pensacola FL Business
Small Business, Small Disadvantaged
Gholden Steele Enterprise Opalocka FL Business
Giddy Up Go Express New Smyrna Beach FL Small Business
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 7 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Gilbert Johnson Masonry Inc Orange City FL Small Business
Gina's Hauling Boca Raton FL Small Business, Woman-Owned Business
Git R Dun Lawn Maintanance Inc. Jacksonville FL Small Business, Woman-Owned Business
Small Business, Small Disadvantaged
Gladiator Trucking Inc Riverview FL Business
Glen Contracting Inc. Fort Lauderdale FL Small Business
Small Business, Woman-Owned Business,
Glen Ryman Hauling Inc. Zephyr Hills FL Small Disadvantaged Business
Global Demolition & Recycling Orlando FL
Global Welding & Fabrication
Service Inc Clearwater FL Small Business
GlobeTec Construction Deerfield Beach FL
GNG Port Charlotte FL Small Business
Godley's Custom Landscaping
and Tree Service Gotha FL Small Business
Gold Key International Orlando FL Small Business
Googe Equipment Loxahatchee FL Woman-Owned Business
Gracicarl's Services, Inc Orlando FL Small Business
Gradall Bobcat & Landscaping
Inc. Hollywood FL
Granato Services, L Loxahatchee FL Small Business
Grant Tress Services Inc Maitland FL Small Business
Ground Pounders Trucking LLC Fort Pierce FL IIc
GTW Enterprises Palm Coast FL Small Business
Gulbrandsen Hauling Brooksville FL Small Business
Gulf Coast Environmental
Services Inc. Pompano Beach FL Small Business
Habitat Restoration Resources
Inc. Cape Coral FL Woman-Owned Business
Haddock Industrial Corp. Inc. Vernon FL Small Business
Hailey's Enterprises, Inc. Orlando FL Small Business
Small Business, Woman-Owned Business,
Hall Trucking New Port Richey FL Veteran Owned, Service Disabled Veteran
Small Business, Woman-Owned Business,
HandyBoat St Augustine FL Small Disadvantaged Business
Harbour Construction, Inc. Hallendale FL Small Business
Harrell-Harrell Tractor Small Business, Woman-Owned Business,
Landscaping LLc Middleburg FL Small Disadvantaged Business
Harris Land Development Pt. St. Lucie FL
Harris Trees & Debris Removal
Inc. Crystal River FL Woman-Owned Business
Hartman Enterprises Pensacola FL Small Business, Woman-Owned Business
Small Business, Woman-Owned Business,
Hartzog Hauling Stuart FL Veteran Owned
Haulaway Trucking, Inc. DeLeon Sprgs FL Small Business, Woman-Owned Business
Hayes Land Clearing Marianna FL Small Business
Heaven Scent Cleaning Services Small Business, Woman-Owned Business,
LLC Gainesville, Florida FL Small Disadvantaged Business
Heliworks, Inc. Pensacola FL Veteran Owned
Small Business, Woman-Owned Business,
Helping Hands 48 LLC Spring Hill FL Small Disadvantaged Business
o
o
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Cg.8~S
Tab D Technical Information
Section 0.4 Potential Subcontractors
Page 8 of 18
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Small Business, Small Disadvantaged
Hernan Trucking Jacksonville FL Business
Woman-Owned Business, Service Disabled
hester enterprises inc., hauling Orlando FL Veteran
Small Business, Woman-Owned Business,
HHH & Company, Inc. Chipley FL HUB Zone Owned
His House Construction Services Jacksonville FL Small Business
Small Business, Woman-Owned Business,
Homeland Roofing Systems, LLC Gainesville FL Small Disadvantaged Business
Woman-Owned Business, Small
Horizon Construction Pllp Perdido Key FL Disadvantaged Business
Horizon Development Solutions Trenton FL Small Business, Woman-Owned Business
Horticare Ft. Walton Beach, FL Small Business
Howard III Industries LLC Chuluota FL Small Business
Hudson Tree Trimming, Inc. Delray Beach FL Small Business
Hurricane Express Inc Tallahassee FL Small Business
Hurricane Quality Control
Solutions Bradenton FL Small Business, Veteran Owned
I Love Dachshunds Orange City FL Woman-Owned Business
Small Business, Woman-Owned Business,
IES, Inc. Pom pano Beach FL Small Disadvantaged Business
Image Lawn Care, Inc. Winter Garden FL Small Business
HUB Zone Owned, Veteran Owned, Service
Industrial Technical Services Clewiston FL Disabled Veteran
Small Business, Woman-Owned Business,
International Logistics Group Inc Pembroke Pines FL Small Disadvantaged Business
Small Business, Woman-Owned Business,
Isram Enterprises Miami FL Small Disadvantaged Business
Ittel Excavation Inc. Venice FL Small Business
Small Business, Small Disadvantaged
J & W Handyman Service Pensacola FL Business
J and M Construction Cantonment FL Small Business, Woman-Owned Business
J Soft Consulting Pensacola FL Small Business
J&C Construction of Brevard,INC Rockledge FL Small Business
J&S Transport Reddick FL
J. B. Egbert Enterprises, Inc. Bushnell FL Small Business
J.C. Pimentel Tampa FL Small Business
J.J. Sosa & Associates, Inc. Tampa FL Small Disadvantaged Business
J.R. and J.R. Investment corp. West Palm Beach FL Small Business
Small Business, Woman-Owned Business,
JAA Industrial Waste, Inc Miami FL Small Disadvantaged Business
Small Business, Veteran Owned, Service
Jab National Trucking,INC. Port Saint Lucie FL Disabled Veteran
Jacksons Landclearing Webster FL Small Business
Small Business, Small Disadvantaged
Business, Veteran Owned, Service Disabled
Jam Construction Services Inc Titusville FL Veteran
James M. Krantz Construction
Corp. Orlando FL Small Business
JB Egbert Enterprises,lnc Bushnell FL Small Business
JC Grading LLC Deltona FL Small Business
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 9 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
JDL Enterprises of South Florida
LLC Jupiter FL Small Business
Jet Hauling Inc. Deerfield Beach FL Small Business
Jewett Heavylift & Equipment
Corp Miami FL Small Business, Woman-Owned Business
JG Trucking Middleburg FL Small Business
Jijoro Services Brooksville FL Veteran Owned
Jim Knowles Debris Removing
Service Lakeland FL Small Business
JJ & T Contractors, LLC Pensacola FL Small Business
JLC Enterprises Deltona FL Service Disabled Veteran
JLC Roll Off, LLC Cocoa FL Small Business, Woman-Owned Business
JMC Trucking Management, LLC Boca Raton FL Small Business
Jo-Ash Trucking Company, Inc. Miami FL Small Business, Woman-Owned Business
John Stives Painting LLC Defuniak Springs FL Small Business, Woman-Owned Business
Johnson's Excavation & Services,
Inc. Plant City FL Small Business
Jose Perez Kissimmee FL Small Business
Small Business, Small Disadvantaged
J's Enterprise Winter Garden FL Business, HUB Zone Owned
Juan C. Vigueras Miami FL Small Business
Jubilee Trucking Of Vero Beach
Inc. Vero Beach FL Small Disadvantaged Business
JW Boyd Co Inc Williston FL Small Business, HUB Zone Owned
JWM Services Kissimmee FL Small Business
Small Business, Woman-Owned Business,
K K & D Enterprises LLC Melbourne FL Veteran Owned
K Konstruction Daytona Beach Shores FL Small Business
Karle Environmental Organic
Recycle Ft Myers FL
Kathleen Davidson Enterprises Fort Pierce FL Woman-Owned Business
Kathy & Jeff Lawrence
Enterprises Pensacola FL Small Business, Woman-Owned Business
KC Fryer Earthworks Inc. Port Saint Lucie FL Woman-Owned Business
KGR Trucking Miami FL Small Business, Woman-Owned Business
Small Business, Small Disadvantaged
Business, Veteran Owned, Service Disabled
Kilroy Construction Deltona FL Veteran
Kincaid Products Inc. Trenton FL Service Disabled Veteran
Kings Tractor Service St. Augustine FL Small Business
Small Disadvantaged Business, Service
L & J Davis, Inc Orlando FL Disabled Veteran
Small Business, Woman-Owned Business,
L & I Worldwide Inc Jupiter FL Small Disadvantaged Business
L & N Mulch Elfers FL Small Business
Land R Developements LLC. Ocala FL Small Disadvantaged Business
L&J Hauling L.L.C. Melbourne FL Small Business
L. Granato Services, Inc. Loxahatchee FL Small Business
L. J. Townsend Enterprises Live Oak FL Small Business
Land Clearing, Construction
Clean Up, and Debris Removal Tallahassee FL Small Disadvantaged Business
Larry Holley Tree & Lawn Lake City FL Small Business
Larry's Hauling Wesley Chapel FL
o
o
o
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 10 of 18
o
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Small Business, Woman-Owned Business,
Las Fuentes Trucking Inc Immokalee FL Small Disadvantaged Business
Lawnwalker services INC Wesley Chapel FL Small Business, Woman-Owned Business
Lawson Kline Construction Inc. Stuart FL Small Business
Leddon's Landclearing and
Hauling, Inc. DeFuniak Springs FL Small Business
Small Business, Small Disadvantaged
Leno Dredging & Hauling Inc. Miami FL Business, HUB Zone Owned
Libra Transportation Opa Locka FL Small Business, Woman-Owned Business
Small Business, Small Disadvantaged
Lismarc Inc Miami FL Business
LLF Concepts, Inc. Miami Beach FL Small Business
Locke Farms, LLC Laurel Hill FL Small Business
Logistical Group, Inc. Orlando FL Small Business, Woman-Owned Business
Lubrano Enterprises Inc. Spring Hill FL Small Business
Luca's Fort Pierce FL Small Business
M & J Construction Co. of
Pinellas County, Inc Tarpon Springs FL
Woman-Owned Business, Small
M Y Contractors Jacksonville FL Disadvantaged Business, HUB Zone Owned
Mack-Watt Lake Wales FL Small Business, Service Disabled Veteran
Maddox Hauling Melbourne FL Small Business
magestry land work Miami FL Small Business
Magic Touch Clearwtaer FL Small Disadvantaged Business
Magic Wheels Hollywood FL Small Business
Maharaj Trucking Jacksonville, FL Small Business
Small Business, Woman-Owned Business,
Maiky's Enterprises Corp Miami FL Small Disadvantaged Business
Makeovers Unlimited Inc. Miami FL Small Business
Management Support Clewiston FL Woman-Owned Business
Manatee Tractor Services,lnc. Myakka City FL Small Business
Mark Taylor Construction, LLC,
Iron Dog Demolition, Abrams
Group Pensacola FL Small Business, Service Disabled Veteran
Marshall Lewis Services LLC DeLand FL Small Business
Mastry Engine Center::MasPower
Products Division St. Petersburg FL
McCoy's Contracting Jacksonville FL Small Business
Small Business, Woman-Owned Business,
Small Disadvantaged Business, HUB Zone
MCO Construction & Services Inc Miami FL Owned
Small Disadvantaged Business, HUB Zone
Owned, Veteran Owned, Service Disabled
ME Transportation Pensacola FL Veteran
Small Business, Small Disadvantaged
Medacam Enterprises Lake Mary FL Business
Meko,lnc Panama FL Small Business
Micah Heller services Tallahassee FL Small Business
Small Business, Woman-Owned Business,
Michael Arnold Enterprises, Inc Bradenton FL Veteran Owned
Small Business, Woman-Owned Business,
MikAm Corporation Melbourne FL Veteran Owned
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 11 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Mike Rotunda,lnc Brooksville FL Small Business, Woman-Owned Business
Milestone Construction Inc. Merritt Island FL Small Business
Millwaters Grading Service Morriston FL Small Business
Small Business, Woman-Owned Business,
Mitchell & Gomez, Inc Pensacola FL Veteran Owned
Montrose Enterprises, Inc Cape Coral FL Small Business
Moody's RoII-Offs & Cleanup,
INC. Jacksonville FL Woman-Owned Business
Mora Engineering Contractors,
Inc. Coral Springs FL Small Disadvantaged Business
Morgan Contracting, Inc. Baker FL
Morgans Tree Service of Central
Florida, Inc Fruitland Park FL Small Business
Moss Disaster Relief LLC Miami Beach FL Small Business
Moxness Walnut Hill FL Small Business
Mulch plus Jacksonville FL Small Business
National Windshield Repair Rockledge FL Small Business
Natureland Development Small Business, Woman-Owned Business,
Com pany Vero Beach FL Small Disadvantaged Business
Newman Hauling Ocala FL Small Business
Nicks Bobcat & Demolition
Services Inc. Orlando FL Small Business
Nirdlinger Trucking LLC Weeki Wachee FL Small Business
Small Business, Veteran Owned, Service
Norhop, Inc Cocoa FL Disabled Veteran
North Florida Landclear Alachua FL Small Business
North Jax Builders Inc. Jacksonville FL Small Business
Northside Mulch & stone LLC Jacksonville FL Small Business, Woman-Owned Business
o & J Clean-up Services O'Brien FL Small Business, Woman-Owned Business
O. G. Group, LLC Merritt Island FL
O. S. J., Inc. Deerfield Beach FL
OAC Action Construction Corp Miami FL
Oakmont Trucking Inc Lake Worth FL Small Business, Woman-Owned Business
Oam Trucking, Inc Ft Myers FL Small Business
Ocean Electrical Co Inc Jacksonville FL Small Business
OHC Environmental Engineering,
Inc. Tampa FL Small Disadvantaged Business
OLeary Enterprises, Inc. DBA
A TM Recycling Cocoa FL Small Business
On Call Enterprises dba Disaster
Relief Services Orlando FL Small Business
Small Business, Small Disadvantaged
Onas Corporation Jacksonville FL Business, HUB Zone Owned
Onsite Construction LLC Baker FL Small Business
Optimal Recovery LLC Dade City FL Small Business
Orange County Clean UP Kissimmee FL Small Business
Pams Enviromental live oak FL Woman-Owned Business
Panhandle Enterprises HIT ID Tallahassee FL Small Business
Woman-Owned Business, Small
Paradise Diasater Resources Gulf Breeze FL Disadvantaged Business
Paramount Engineering, Inc. N. Miami Beach FL Small Disadvantaged Business
Paul Gabriel Trucking, Inc Spring Hill FL Small Business
Pav-co Contracting, Inc. Stuart FL
o
o
o
C~,B~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 12 of 18
o
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Payne's Tree & Hauling Service,
Inc. Riverview FL Small Business, Veteran Owned
Small Business, Woman-Owned Business,
Pena Trucking & Exc., Inc. Naples FL Small Disadvantaged Business
Pending Incorporation Miami FL Woman-Owned Business
Peppertree Management, LLC Jacksonville FL Small Business, Woman-Owned Business
PeriectCutLandscape West Palm Beach FL Small Business
Small Business, Woman-Owned Business,
PGA World Services, LLC West Palm Beach FL Veteran Owned
Small Business, Small Disadvantaged
Phillips & Son Landclearing Inc. Georgetown FL Business
Phil's Expert Tree Service, Inc. Coconut Creek FL
Phoenix Disaster Recovery LLC Brooksville FL Woman-Owned Business
Phoenix Hayes, Inc. Wellington FL
Platinum Hauling, LLC Malabar FL Small Business
Port St. Lucie Tractor Service,
Inc. Ft. Pierce FL Small Business
Small Business, Woman-Owned Business,
PPL, Inc Deland FL Small Disadvantaged Business
privately owned Grandin FL Veteran Owned
Professional Sod and
Landscaping Lake Placid FL Small Business
Progressive Landscape Osteen FL Small Business
Promt&Prestigious Inc. Palm Bay FL Small Business
Small Business, Small Disadvantaged
Pure Air Control Service Clearwater FL Business
PW Norfleet, LLC. Newberry FL Small Business, Woman-Owned Business
Quality Electrical Service Inc Jacksonville FL Small Disadvantaged Business
Quality Wholesale Inc Sarasota FL Small Business, Veteran Owned
R & G Engineering Miami FL Small Business
R & P Shah Ent. Inc. Miami FL Woman-Owned Business
R & R Hauling Services Inc Fort Pierce FL Small Business
Rand T Luna Construction Inc Vero Beach FL Woman-Owned Business
Rand T Recovery Jacksonville FL Small Business, Woman-Owned Business
R E H Contracting Inc. Jacksonville FL Small Business
R&R Dozer Service Ormond Beach FL Small Business
R&R Hauling Services, Inc Fort Pierce FL Small Business
R.CK Inc. Gibsonton FL Small Business
RAM Construction &
Development LLC Midway FL Small Business
Ranger Construction Industries,
Inc West Palm Beach FL
Ray Voutour Excavations, Inc. Ponte Vedra FL Small Business
Raymal Colon Lawn Service and
Landscaping Ocala FL Small Business, Veteran Owned
Raynor Shine Tree Service, Inc. Orlando FL Small Business
Ray's Equipment and
Construction, LLC Tallahassee FL Small Business, Woman-Owned Business
Ray's Lawn Service &
Landscaping Ocala FL Small Business, Veteran Owned
Small Disadvantaged Business, Veteran
Reaves Construction, Inc Mary Esther FL Owned
Recovery One Disaster Services
Inc. Mulberry FL Small Business
C~.f:~~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 13 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Residential Service Systems Inc Cape Coral FL Small Business
Reynolds, Smith & Hills CS, Inc. Orlando FL
Richards Trees pensacola FL Small Business
Rickey Gray Tree Removal LLC Suwannee FL Small Business
Rio Pinar Property Services Orlando FL Small Disadvantaged Business
RKC Land Development, Inc. West Palm Beach FL
Woman-Owned Business, Small
RME-Diver Commercial Diving Panama City Beach FL Disadvantaged Business
Road Outdoor Environments T equesta FL Small Business
Robbins, Inc. Winter Park FL Small Business, Woman-Owned Business
Robert O. Young Jacksonville FL Veteran Owned
Roberts Transport Sorrento FL Small Business
Rock & Roll, Inc. Casselberry FL Small Business
Woman-Owned Business, Small
Disadvantaged Business, Veteran Owned,
Rock Creek Orlando FL Service Disabled Veteran
Roof Top Services of Central
Florida, Inc. Winter Springs FL Small Business
Rosny Express Palm Coast FL Small Business
Small Business, Small Disadvantaged
Ross Construction & Builders Inc. Boca Raton FL Business
Small Business, Veteran Owned, Service
Royal Trees and Land Clearing Sarasota FL Disabled Veteran
Roy's Tractor Service Inc Bradenton FL Small Business
Woman-Owned Business, Small
RRJB&K Orlando FL Disadvantaged Business
R'S Maintenance & Services Bradenton FL Veteran Owned
ruby's debris removal service Pensacola FL Woman-Owned Business
Rucker's Land Maintenance &
Prep Lake City FL Small Business
Russell Trucking, Inc. Palm Beach Gardens FL Small Business
S & G Recovery Pensacola FL Small Disadvantaged Business
S&S Maboe FL Small Business
S Jaglal and Son Trucking Inc Clermont FL Small Business
S n D Hauling Deltona FL Small Business
S T L Land Development Inc. Bunnell FL Small Business
S&L Material Transport, Inc Orlando FL
Small Business, Veteran Owned, Service
S&P Brush Removal Daytona Beach FL Disabled Veteran
Small Business, Veteran Owned, Service
S&S Enterprises Lynn Haven FL Disabled Veteran
S&S Hauling, LLC Tallahassee FL Small Business, Woman-Owned Business
SAP.P.S. Enterprises, Inc. Homestead FL Small Business
Small Business, Small Disadvantaged
Saavedra Enterprises OBrien FL Business
Safety Support Systems Sarasota FL
Salvador Perez Harvesting Inc. Indiantown FL Small Business
Samter Homes LLC Tampa FL Small Business
Santa Cruz Construction, Inc. Merritt Island FL Small Business
Santa Fe Roofing Gainesville FL Small Business
Scott Bennett Trucking Naples FL Small Business
Scott Perry Bobcat Service Port St Lucie FL Small Business
o
o
o
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 14 of 18
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POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
SEACOR International, Inc. Tampa FL Veteran Owned
Small Business, Veteran Owned, Service
Searle Vehicle Recovery Cape Coral FL Disabled Veteran
Small Business, Veteran Owned, Service
SEC Waste and Debris Removal Ocala FL Disabled Veteran
Security Enforcement Authority,
Inc. Miami FL Small Business, Veteran Owned
self Old Town FL Small Business
self Crawfordville FL Small Disadvantaged Business
Sfurst, Inc Naples FL Small Business, Woman-Owned Business
Siles & Son Inc. Orlando FL Small Business
Small Business, Woman-Owned Business,
Silverwings debris removal, LLC Lawtey FL Veteran Owned, Service Disabled Veteran
Sindt Trucking Inc Madison FL Small Business
Site and Pipe of Florida Pensacola FL Small Business, Woman-Owned Business
Small Business, Woman-Owned Business,
Site and Pipe of Florida, Inc. Pensacola FL HUB Zone Owned
Site-Crete Services Fruitland Park FL Small Business
SKTC Inc. Hudson FL Small Business, Woman-Owned Business
Small Business, Small Disadvantaged
SMC Innovations, Inc. Fort Pierce FL Business
Smith & Assoc inc. Milton FL Small Business
Small Business, Woman-Owned Business,
Solana Environmental Tampa FL Small Disadvantaged Business
Solar Building 1, LLC Dunnellon FL Small Business
Solo Construction Corp. Miramar FL Small Disadvantaged Business
Solon Inc Tarpon Springs FL Small Business
Southeast Contracting Corp. Altamonte Springs FL
Souther Transport & Equipment
Inc. Loxahatchee FL Small Business
Southern Clean Up Bradenton FL Small Business, Woman-Owned Business
Southern Construction Builders,
Inc. Brooksville FL Small Business
Southern Debris and Tree Ocklawaha FL Small Business
Southern Land Services, Inc Moore Haven FL Woman-Owned Business
Southern Tree Service L.L.C. Tarpon Springs FL Small Business
Small Business, Woman-Owned Business,
Southland Trucking Inc. Trenton FL Small Disadvantaged Business
Southwest Florida Demolition Cape Coral FL
Spacecoast Landscaping Palm Bay FL Small Business
Sparkle-Brite Disaster Team Altamonte Springs FL Small Business
Specialty Equipment Systems Merritt Island FL Small Business, Woman-Owned Business
Specialty Services LLC Tallahassee FL Small Business
Stafford Demolition Co. Westvill FL Small Business
Stanley Blackwelder DeLeon Springs FL Small Business
STD Enterprises Tampa FL
SUG Distributions Inc. Fort Lauderdale FL Small Business
Sun Coast Communication Servic Jacksonville FL Small Business
Sunrise Builders, Inc. Boca Raton FL Small Business
Sunrise Systems of Brevard Inc Cocoa FL Small Business
Sunshine Coast Management Inc Miami FL Small Business
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 15 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Surface Management Turf
Services, Inc. Altamonte Springs FL Small Business
Suwannee River Pinestraw Old Town FL Small Business, Woman-Owned Business
Sweat Pensacola FL Small Disadvantaged Business
Small Business, Woman-Owned Business,
T & W Corp Homestead FL Small Disadvantaged Business
T A Enterprises of Palm Beach
Inc Loxahatchee FL Small Business, Woman-Owned Business
T and K Enterprises of Volusia
County, Inc. New Smyrna Beach FL Small Business
T&E Group Inc. Miami FL Small Business
T. Disney Trucking & Grading,
Inc. N. Ft. Myers FL Small Business
T.C. Webb Transport Brooksville FL Small Business
T AK Environmental Services Bunnell FL Small Business, Woman-Owned Business
Tate Transport Davie FL Small Business
Taylor Bros Lawn & Tractor
Service Palm Coast FL Small Business
Taylor Land Development,lnc. Loxahatchee FL Small Business
Small Business, Woman-Owned Business,
TC Disaster Service Weston FL Small Disadvantaged Business
TCB Hurricane & Disaster Relief
Team, Inc. Molino FL Small Business, Woman-Owned Business
Teddy Back's Tractor and
Trucking Service Cocoa FL
Terra Firma Enterprises, Ltd. Co. Foutain FL
T erraland Kissimmee FL Small Business
T errytrux Apopka FL Veteran Owned
T essono Enterprises Royal Palm FL Small Disadvantaged Business
The Hurricane Experts Corp Miami FL Small Business
The John Stokes Company Jacksonville FL Small Business
The Saw Shoppe, Inc. High Spring FL
Small Business, Small Disadvantaged
Thomco Enterprises Ft Walton Beach FL Business
Thornton Services Inc. Ft Myers FL Small Business
Tile Masters Palm Bay FL Small Business
Small Business, Woman-Owned Business,
TLMC Enterprises Inc Pembroke Park FL Small Disadvantaged Business
TnT Great Green Lawns Inc Hollywood FL Small Business
Tommy's Mobile Services Zephyrhills FL Small Business
Top 10 Construction, LLC. Gulf Breeze FL Small Business
Top Flight Roofing Orlando FL
Top Gun Excavation, Inc. Coral Springs FL Small Business
Tor Enterprises, Inc Vero Beach FL
Torrey Parker LLC Tallahassee FL Small Business, Veteran Owned
Total Home Construction Vero Beach FL Small Business
Total Land & Tree Kissimmee FL Woman-Owned Business
Tow Max Transport Corp. Hialeah FL Small Business, Woman-Owned Business
Toys 4 Boys Trucking LLC Port Saint Lucie FL Small Business, Veteran Owned
Trade Winds Trucking Loxatchee FL Small Business
Treasure Coast Land Clearing Fort Pierce FL Small Business
Tree Care by Robert Miller Inc. Brooksville FL Small Business
Tree Concepts Cape Coral FL Small Business
o
o
o
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 16 of 18
o
o
o
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Tree Service St Cloud FL Small Business
Tri County Bobcat and
Development, Inc Deerfield Beach FL Small Business
Tri-City Demolition Lake Wales FL Small Business
Tri-County Environmental Coconut Creek FL Small Business, Woman-Owned Business
Trinity Truckings Services Ocala FL Small Business
Small Business, Woman-Owned Business,
Small Disadvantaged Business, HUB Zone
Triple D Trucking Grand Ridge FL Owned
Tropical Transit Inc. Haines City FL Small Business, Woman-Owned Business
TRT Enterprises LLC Hudson FL Small Business
True Perfection, Inc. Ponte Vedra FL Small Business
TSK Exterior Pros Kissimmee FL
Turf Tamers of Polk Auburndale FL Small Business, Veteran Owned
Twin Contracting and Excavating Daytona Beach FL
Underground Industries, Inc. West Palm Beach FL
United Underground Contractor
Corporation Davie FL Small Disadvantaged Business
Universal Tractor Inc. Orlando FL Small Business
Unlimited Inc. Ocala FL Small Business
Small Business, Small Disadvantaged
USTechnology, LLC. Miami FL Business, Veteran Owned
Utility One LLC Pal atka FL Small Business
UUI Ponce Inlet FL Small Business
VCM Ventures, LLC Debary FL Small Business
Small Disadvantaged Business, Veteran
Victor Doyle Enterprises Vero Beach FL Owned
VIP Restoration Pensacola FL Small Business
Vision Outdoor Inc. Clermont FL Small Business
Small Business, Woman-Owned Business,
VME Hauling Clearwater FL Small Disadvantaged Business
VonCo, LLC Santa Rosa Beach FL Small Business
Small Business, Woman-Owned Business,
Walker Tractor Work Lake Wales FL Veteran Owned
Walters and Son Construction,
LLC Okeechobee FL Small Business
Warren's Branford FL Woman-Owned Business
Wasata International,LLC Miramar Beach FL Small Business, Veteran Owned
Waste Knot Connections,lnc Pensacola FL Small Business, Woman-Owned Business
Watsons Debris Removal Milton FL Small Business, Veteran Owned
WDCJ Tampa FL Small Business
We Dig ILKopta Excavation,
LLC Avon Park FL Small Business
Weisz Real Estate &
Maintenance, Inc. St.Augustine FL Small Business, Woman-Owned Business
West Coast Roofing and
Contracting Inc Clearwater FL Small Business
Westcoast Sitework Inc. Cape Coral FL Small Disadvantaged Business
Small Business, Small Disadvantaged
Western Builders, Inc. Stuart FL Business
Wilkerson Trucking, Inc. Trenton FL Small Business
Williams Lift Truck Service, Inc. Tampa FL Small Business
Wilson Consultants Corp Sorrento FL Small Disadvantaged Business
C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 17 of 18
POTENTIAL FLORIDA SUBCONTRACTORS
Company City State Certs
Wood Products, Inc Lake City FL
Wood Resource Recpvery Inc. Gainesville FL Small Business
Woodline Const Boca Raton FL Small Business
Workboats For Hire, Inc. Naples FL Small Business, Woman-Owned Business
Wright Brothers Melbourne FL Small Business
Small Business, Small Disadvantaged
Writer's International Tallahassee FL Business
WRS Infrastructure &
Environment, Inc. Tampa FL Small Business
o
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C~.8~S
Tab 0 Technical Information
Section 0.4 Potential Subcontractors
Page 18 of 18
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CERES -OWNED EQUIPMENT RESOURCES
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C~RBJ;S
Tab 0 Technical Information
Section 0.5 Equipment List
Page 1 of 5
Knuckle Boom
1.38:"1:!Knuckle~BoOfh~/.~i"
/x :. .,.",... '-', " -,.'+ :'~'l>".., ,'- '~_' ..
139 Knuckle Boom
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CJ;.B~5
Tab 0 Technical Information
Section 0.5 Equipment List
Page 2 of 5
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C~B~S
Tab 0 Technical Information
Section 0.5 Equipment List
Page 3 of 5
Cf;;.BgS
Tab D Technical Information
Section 0.5 Equipment List
Page 4 of 5
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C 241 Dump Trailer 60 cu. Yds.
242 ~!D.umpt"railer'60 cu. Yds.
'\'" ,;; . (~. ,"":;!;~.!,,
243 Dump Trailer 50 cu. Yds.
240".!IDUl1)piTr~,i1~r,60 cu. Yds.
132 Semi Tractor
440 Wh~II:i~~g,er
333 Debris screening machines
231 :Dump'!tailer :110 cll'yd live bottom
233 Dump trailer 110 cu yd live bottom
234 . :Dump:trailer11 0 'cu'yd liVe bqttom
236 Dump trailer 110 cu yd live bottom
33~ i({~t>ris scr~in!rrnac~ines
339 Debris screening machines
271 Md6i1~ 'office Trailer
148 ater Truck
178 Water Truck ' ':rruck;:w.~tet
*(Subcontractor/Leased Equipment List Upon Request)
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Cg.B~5
Tab 0 Technical Information
Section 0.5 Equipment List
Page 5 of 5
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RECORD KEEPING AND REPORTING
DOCUMENTATION - ADMINISTRA TIVE
Ceres has on staff a FEMA reimbursement liaison officer who is a former U.S. Department of Homeland
Security - FEMA Project Officer. He provides expertise to Ceres in order that all Project Worksheet
activities and other reimbursement documentation is filed successfully.
Tickets and Truck Logs are the foundation of the major expenses on most projects. Tickets may be in
several formats such as dump tickets that record cubic yardage or "leaners and hangers" tickets that
record units such as tree quantity. Ceres supplies these 5-part carbon less ticket books if the customer
wishes. These are critical records that must be kept accurately. FEMA requires signed truck logs for every
vehicle hauling on the project and a signed dump ticket for every load. Ceres has developed a
sophisticated system to track and record this information.
Ceres has developed a custom database that links the project truck log database, the ticket database,
and a database containing all of the images of each individual ticket. The general procedure is that first
the truck log database is populated from the truck certification logs; next the tickets are received and
mechanically scanned whereby an image of the ticket is created in a database and automatically saved
under the ticket number. Next Ceres' data entry staff input the information from the ticket including the
truck number. The database will not allow entry of a ticket without a corresponding truck in the log or if the
ticketed yardage exceeds the yardage capacity of the truck.
Ceres' ticket database has been in use for more than 10 years and is easily modified to meet the needs
of our Clients. The database is designed to make it easy to use, yet it is very powerful. One data entry
person, with minimal on-site training, can enter over 700 tickets per day. The system does not allow
duplicate tickets to be entered thus prohibiting duplicate billing (Figure 4.2-1).
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, Verification
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Figure 4.2-1. Ticket Database Entry
An eight-page "Data Entry/Accounting Procedures" booklet is used to train and provide guidance to our
data entry personnel to ensure all data is entered in the same manner to insure data integrity. All
activities, including stump removal, hourly rate equipment, recording personnel hours, and other activities,
are recorded by our operations staff and the records are audited by our financial department to make
certain records of all potentially-reimbursable activities shall be acceptable and auditable to FEMA. The
data entry procedures include a double entry system whereby the truck number and amounts hauled are
first entered from the tickets and later re-entered at the time of subcontractor (or inter departmental)
invoice.
o
Ceres' ticket, truck log, and image databases (images include both tickets and truck logs) are available as
password protected read only files over the internet. Internet access to our databases is provided to all
Cf;.B';S
Tab 0 Technical Information
Section 0.6 Recordkeeping and Reporting
Page 1 of 4
our Governmental customers and has been used in the past for audits by such Federal agencies as the "
OCAA. ~
Any private property ROE's that are issued are also integrated into our database system. It is our policy to
take before and after pictures for all ROE properties. These pictures are linked in the database with the
ROE records, which are both accessible over the internet.
Prior to initial use of our system, authorized Ceres personnel, and contract representatives as required,
will inspect hauling trucks. Only pre-approved trucks will be received at the TDMS. Approval shall include
documentation of truck identification and insurance, safety requirements, and measured cubic yardage
capacity. A unique approval number shall be assigned to the truck and posted on the truck along with
measured capacity. All units hauling debris are required to be "measured in" prior to commencement of
work. The hauling uniUtruck/ trailer certification procedure is mandatory and will be administered by
quality control representatives of Ceres and the Client or the Client's designated authority(s). A Truck
Certification Log Sheet will be created for each hauling uniUtruck/trailer. Unit specific information along
with Year, Make, Address, Photograph, Model, License Plate information, Driver Name, and signatures
will be recorded on the log. At this time a unique identifier will be assigned to the unit. The identifier will
consist of both letters and numbers. Each Subcontractor will be assigned a Letter Code unique to the
Subcontractor. The number portion of the identifier will be sequential (The first truck measured is 100; the
second truck measured is 101; the third truck measured is 102; and so forth). A given number will not be
assigned to more than one hauling unit (there is only one 101, 102, 103, etc....). Combining the
subcontractor identifier with the number would result in the unique identification for each unit. ACE100, for
"Ace Trucking Company;" TTS101 for "Toms Tree Service." Using both a lettering and numbering system
for the Truck Identification will minimize any potential confusion by having both the volume (CY) and truck
number on the same label. The truck identification always has letters in front of the numbers. Truck
Certification Logs will be maintained by Quality Control staff. The log shall be maintained and available to
TDMS inspection personnel regarding truck approvals, approval number, capacity, and other pertinent
information.
Upon certification, the identification and volume information is written (with permanent marker) on the
label (placard). Ceres uses labels pre-printed with our name and blanks for identification number and
volume. The label is then immediately affixed to a standard, visible location on both sides of the
truck/trailer/hauling unit from which it cannot be removed without destroying the label. All equipment is
subject to inspection by the Client.
Dispatch records will be maintained for the duration of the project. Records will include date and time of
dispatch, crew and unit identifier, and status of assigned section (In Progress, Completed, etc.). Typically,
one contractor will be assigned to a given section. Sections may be comprised of individual developments
or combinations thereof. Accurate and thorough Dispatch Logs enable the identification of any potential
issues and the responsible party.
Additionally, all supervisors will conduct weekly toolbox meetings and develop activity hazard analyses in
compliance with the corporate Health and Safety Plan, and these meetings are documented.
DOCUMENTATION - FIELD OPERA TIONS
Production Reporting
Ceres has developed specific procedures to ensure proper and thorough documentation of daily project
activities and adherence to strict quality control requirements. Daily documentation required for each
debris management project will meet or exceed contractual requirements and FEMA or other agency
requirements. Ceres has developed project-tracking forms to ensure accurate reporting. Some of these
forms include: load tickets, truck certification logs, production logs, shift inspection checklists, safety
meeting report forms, daily crew reports, and various equipment usage reports. Other reports are
prepared and submitted to document project activities, progress, and quality control. These reports may
include, but may not be limited to:
Quality Control
Daily Contractor Production and Quality Control reports are completed and available the following work
morning to the client or other designated authority. Original reports are maintained in the Mobile
Cf;;R8~S
Tab 0 Technical Information
Section 0.6 Recordkeeping and Reporting
Page 2 of 4
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Command Center and daily reconciliation reports are generated to verify information reported on load
tickets to information reported on daily production reports. The Project Manager and Project QC Manager
monitor information contained in the Daily Quality Control reports to ensure project activities conform to
contractual requirements and that an acceptable level of project quality and workmanship is provided to
the client. All records, certifications, and reports are converted into digital documents that are stored
securely off-site.
Formalized quality control procedures are applied to each project to ensure documentation procedures
are properly and fully implemented and to ensure conformance to project specifications. All personnel,
whether employees, subcontractors, or suppliers, are subject to the provisions of the QC Program. For
each project, a Quality Control Plan is specifically developed to detail the QC organization,
individual responsibilities, monitoring procedures of activities and subcontractor activities,
documentation requirements for Ceres personnel and all subcontractors, control phases or
procedures, and identification and correction procedures for non-conforming activities. The
remedies for non-conformance include termination. Exceptional quality control of each project
promotes efficiency and avoids investigation and other potential losses.
Invoicing
Ceres can invoice the Client on a bi-weekly or monthly basis. With each invoice, appropriate
documentation shall be provided relating to the services provided during the invoice period.
Documentation shall meet or exceed client and federal requirements for funding and reimbursement
purposes. Ceres will provide technical assistance to the client in the completion of claims filed to FEMA or
other agencies for funding and reimbursement. A documentation team will be assembled from
representatives of quality control and accounting. This team will assist the Client throughout the invoicing
and reimbursement process long after the work has been completed. Ceres' financial strength also
enables the client to negotiate extremely flexible payment terms, and Ceres to operate even beyond the
60-day working capital requirement of the contract.
. MeeUExc~ City
Requirements
. MeeUExceed
Federal
Requirements
~/l preference of client
I Final Report (Detail Description)
. All Debris Management Activities
- Total Volume
- VolumelType
. Final Disposal Location
- Volume/Location
. Total Cost Invoiced to Ceres Client
. Additional Information Upon Request
~ Fin~lizedr Upo~ Cit~ APproval.)
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"The final report that you submitted...impressed
even our FEMA Public Assistance Coordinator."
-Director of Public Works/Ceres Client
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Reimbursement Assistance
Ceres has trained and experienced personnel in providing the necessary documentation and assistance
toward the preparation of reimbursement claims for the client. If requested, Ceres will provide the client
Cg.B~S
Tab 0 Technical Information
Section 0.6 Recordkeeping and Reporting
Page 3 of 4
with turnkey services or guidance and technical assistance to ensure proper preparation and submittal of
claims for reimbursement and other available funding.
Our FEMA reimbursement liaison, William Hitchcock, is a professional engineer (P.E.) with five years
experience with the U.S. Department of Homeland Security as a FEMA Project Officer and Inspector. Mr.
Hitchcock has supervised and trained personnel on disaster response and relief efforts in New York
following 9/11, and on subsequent events including Hurricanes Isabel, Charley, Frances, and Jeanne.
Mr. Hitchcock's thorough experience with writing FEMA project worksheets in all Categories of A through
G serves Ceres and our clients well as we respond to FEMA funding requirements as well as
requirements of other agencies including the Federal Highway Administration (FHWA). Mr. Hitchcock is
very helpful due to his experience with developing a scope of work that is eligible for federal funding,
preparing cost estimates, and other related documentary experience. His experience includes following
the project worksheet through with the local government to make certain the funding approvals are
followed by timely reimbursement. In addition to Mr. Hitchcock, Ceres has three project managers (John
Ulschmid, David Preus, and Earl Lutz) with experience in project worksheet and reimbursement
assistance.
Ceres' careful attention to documentation and strict quality control procedures will aid in the acceptance
of a claim for reimbursement. Throughout Ceres' history, no client has been denied reimbursement for
work Ceres has performed.
Program Management Assistance
Ceres is experienced and trained to provide all of the following services to the Client:
.
Damage Survey Report (DSR)
Expenditures Eligible for Reimbursement
Request for DSR Inspection
Review of DSR for Scope of Work
Recovery Process Documentation
Recovery Process Oversight
Review of records system for applicability to Federal and State Requirements
Orientation and training of client personnel on documentation requirements
Assist in the establishment of the "Clerk of Records"
Claim Documentation
.
.
.
.
.
.
.
.
.
Public Service Announcements
Announcements shall be provided to news media including newspapers, radio, and television. A web
address shall be instituted so that citizens can log on and view current schedules and planned work
locations. Additionally, Ceres shall institute a "Hot Line" for toll-free calls to answer questions and to take
requests for "Hot Spot" service for debris removal or other services or complaints.
A series of announcements to citizens may follow this progression of themes:
1 . Segregate your debris by type and place it in the right of way (curbside)
2. Work crews have begun debris pickup and will arrive in your neighborhood shortly for the first debris
pass
3. First pass is nearing completion; place debris on the right of way in preparation for the second pass
4. Second pass is underway
5. Project is nearing completion, be sure to place debris on right of way
6. Debris cleanup will be complete in one week
7. Debris cleanup is complete
C~RB~5
Tab 0 Technical Information
Section 0.6 Recordkeeping and Reporting
Page 4 of 4
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August 11, 2008
City of Sunny Isles Beach
Government Center
18070 Collins Avenue
4th Floor
Sunny Isles Beach, FL 33160
RE: Request for Bid Emergency Clearing and Removal Operations RFP No. 08-07-
01
Due: August 12, 2008 10:00 AM
Dear City Clerk's Office:
Please permit Ceres' Authorized Representative, R<<..1nct \ ~o Q\) \ \~5
to retrieve our sealed bid for the above RFP. Thank you for your cooperation.
R F- P Yl 0+- --(Qt'Y\'nJel but oJ. ~~~ dOlo "W\Q.\.1t).
~
~
David A.
President
Ceres Environmental Services, Inc.
SECTION 7
PROPOSAL RESPONSE SHEET I QUALIFICATIONS I FEE SCHEDULE FORM
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
RFP No. 08-07-01 for Emergency Debris Clearing and Removal Operations
The undersigned Proposer proposes and agrees, if this RFP is accepted, to enter into an agreement with The City of
Sunny Isles Beach in the fonn included in the Contract Documents to perform and fumish all Work as specified or
indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this RFP and in
accordance with the other tenns and conditions of the Contract Documents.
7.1. The Proposer accepts all of the tenns and conditions of the Advertisement or RFP and Instructions to
Proposers, including without limitation those dealing with the disposition of Bid Security. This proposal will remain
subject to acceptance for 90 days after the day of proposal opening. The Proposer agrees to sign and submit the
Agreement with the Bonds and other documents required by the RFP Requirements within ten (10) days after the
date of the City's Notice of Award.
7.2. In submitting this proposal, the Proposer represents, as more fully set forth in the Agreement, that:
7.2.1. Proposer has examined copies of all the Proposal Documents and of the following Addenda (receipt of all
which is hereby acknowledged.)
Addendum No. I Dated: ~ -/-01
Addendum No. ~ Dated: 'is'" -I \-d?
Addendum No. Dated:
Addendum No. Dated:
7.2.2. The Proposer has familiarized himselflherself with the nature and extent of the Contract Documents, Work,
site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress,
perfonnance, or furnishing of the Work.
7.2.3. The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of
physical conditions if applicable.
7.2.4. The Proposer has obtained and carefully studied (or assumes responsibility for obtaining and carefully
studying) all such examinations, investigations, explorations, tests and studies that pertain to the subsurface
or physical conditions at the site or otherwise may affect the cost, progress, perfonnance, or furnishing of
the Work at the Contract Price, within the Contract Time and in accordance with the other tenns and
conditions of the Contract Documents, and no additional examinations, investigations, explorations, tests,
reports or similar infonnation or data are or will be required by Proposer for such purposes.
7.2.5. Proposer has reviewed and checked all infonnation and data shown or indicated on the Contract
Documents with respect to existing above ground and underground utilities at or continuous to the site and
assumes responsibility for the accurate location of said above ground and underground utilities. No
additional examinations, investigations, explorations, tests, report or similar infonnation or data in respect of
said above ground or underground utilities are or will be required by Proposer in order to perfonn and
furnish the Work at the Contract Price, within the Contract Time and in accordance with other terms and
conditions of the Contract Documents.
37
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City of Sunny Isles Beach
Mandatory Pre-Proposal Conference - Sign-In Sheet
Bid No. 08-07-01
For Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, 1st Floor Meeting Room, Sunny Isles Beach, FL 33160
. Q~daY, July 29, 2008, 10:00 a.m.
Staff: I ~A.."
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Name: ~1J.h1.,'k ?~l'1Jc:;.,k Title:
Comp.nyN....,_ 'ORe .e.~'tf~., k...,.c~s
Address: '1t.fo dl.LSeM..ht City: ~t(.. SuteAt:-
Phone: z..~( - 3'13 - 3~.,. / Fax::z.. ~I "~'fJ";SsryEmail:
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Phone:
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Fax: 2S"J qjs OZSlr
Title: St",'DfIlOj' ~(.
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Name: c:::::;I ().;;/1-I;- ~f t7 t' / ~r.- / Title: (J. r.
Company Name: r:.c.dr/-le.A-=-,~ bNh U,tJ'T/'l..
Address: LL t:) 5 ~ N Ai t?f Aue- City: fI ~p ~lJ{li~: ~ Zip: .?3?:l J !r
Phone: :~O.~ -. S.5 . J - / 1:/ 2..c." Fax: ,g'.9S-.. S'S--7 k .f~mail: h..h/ ('0..4 t:-.o{rl ~~J 1_ ,.rer-
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Company Name: Pit; / : fJ .r -4-
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Address: P 0 Df'c. "--.v" 6 0 tt
Phone: ~~ f' - L/7 q -33/1
Title:
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City:"'~;~~c,.: lie. State: IV C Zip: 2 f 711
Fax: r 'l.. ~ - c.;7 q -3010 Email:
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Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-07-01
for Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, I" Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, July 29,2008, 10:00 a.m.
Nom" Q.a. I J J+Ct VJ :5 C-Dt"(J" T"'" fVo J "~ ,
Company Name: &~ r I! '"5 Z~OY/, mil veI-a.-f
Address: $ 5~O ~~tr .9Vlt~oft<. State: A-
Phone: fDO 2/B 47.4 Fax: 7lor42,~-~ Email:
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Company Name: .S' f69IJltfUh6 f"~/,(.Ift /tllf,j
Address: f' 37.,) ~w /0 057 City: ~,q; State: fZ Zip: ?.?/, t,
Phone: 7?eo ?l/j- ?Y99 Fax: 7?v- ?YJ- Yl/9 /Email:#V/cAJJ iJ J~'Jlc!hv
Name:
Title:
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Name: ';L5 JUtf'\( J-O 120 JYl',U(C
Company Name: A/I.' ~ J Tf?J.JC.a(t'v7 ~ f q (0': i ~
Addre.u: 16T<.L/ AfV 8 '1~ ~V~ City: 1-/-1:.'/'0' 7o,tlfltate: fI=-e Zip: ~ 30((
Phone:( ~ " ) <6 ~r -, cU 1 Fax~.r ) ~)s-T-3 /5/ Email: t:{./Ic-...J. tt<...."m €.. be ~o/t.lf.Q.
Title:
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Name: ::r-c I; t '1 ""1- E' (~c. .. e\ R -r
Company Name: AJs+', f"1 T u I' "r Tru c Ie ~ '" ~ 1\11 ('
Address: ~S 70 S .0, Lt) c.+ ~ City: ----04.". ~
Title: ~o..J ~ (..1 11 r. J
Phone: .30 r Cf ~(tr it I 'I e
Fax: urS"'1-S8.5 o8<iY
State: -7-=Z. Zip: '?I 33 Iy
Email: 7 c..J/, lee- ~ bell ~o l:,.(. L, , Yl -I
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Name: --' Q..yQ.. \ Q I r'\ y.r ( Title: ~~ leA- \:.cord tr,a,1c:a
Comp,"y Nom" c: rowct e r D 5<< S k. Kao vc.r y'
Address:-.90 \ G~~ Ie ~d . CitylQ\ \G.kClr.~C.C State: F \ Zip: 3.J3Ci.(
Phone: 50~S~&'- :X3(, Fax:f!SO-S7C--IS'i8 Email:raxq 6)3'imrnlc..Cro dlr.
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Name: Clj,4~&&s h oOPv.> 1 ?oJ
Company Name: 6 f\ltJJ I fj ~ JJ A-G.L P . L l, C-
Address: q D 0i-IZJ C-r. City: -Pf'iJ.lL ~~, )~Mate: L/J. Zip:
Phone: crl5S--Bc,? ~Zqt1, Fax: q'Y5-Sb3-'2St/S'Email:Ct/AJt/!.L~
Title:
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Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-07-01
for Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, 1"' Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, July 29, 2008, 10:00 a.m.
Name: .::J Van nia7..
Company Name: rne..,y-; CLM') -60. rttl N O\l-eqs/~
Address: 8L- ) N-b 79~~t- City: i6tW'~
Phone: 3D5 &5- 615? Fax:.3(;O 867 - 50S{)
Title:~
State: ~L Zip: 3318~
Emall:d red ~@ .b-e l\"boV~ ,
Name: ArJ.o'1 ~CII\ S/<./ Title: U
companYName:~tr,J}tJ~ ~(\JtihJ - S ().r., ~~ C Lie,
Address:l C) 0 H) Ii b~ ~ City: LI\"-r.~~ State: ~ Zip: J J L[ ~ t
Phone: rKf foo f)11;). \n-<;}.(:l1 Fax:Sbl-Sf'L-l-:,b'7
o Phone:
Name, J.. B ~)( l.H'11 t;n ?ror+'r1 j~n~ . / CD)( t.oIdl D'_\tJst.u fkCNt:, 7 Title: L.,or ~ (I u In or
Company Name:-----K'a +j /\~ t:AJ ~ t' r
Address: 611./1 (It>yJ ~oaJ. {;.k.,f City: r,uJoo.nuILState: 51 Zip:.~ 22 S- 'f
Phone: (<joll) 18b -1/2 () Fax: ('(0'"1):; "63 - 21::fo Email: 1oi6a f;J ~ In {(nl.we/ I. co.
N..." ---k,HAJ ISOwDe;.v T;fi" 1kcu6<,-;I!AiJflfEe
Company Name: I"'" I'=H:/ G ,z/IV'D /J...! ~ S 62\/( ca,,: / Ac (
Address: / tss;- 5u.(J,i./ JI ::, \ 96 L\. City:/J1A-rlc.. i\ J State: ,1.2- Zip: 3 27S (
"0"(" se;) 3 'I s--i;z q 3 F..( 2S7, b''lS -'ZZY? E...u, C-hAd",.o.(Jl.ry,{f",J"f'
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Company Name: TF(L 6t\,terfVid-e~
Address: bol ~U t)(";ve.. City: ~f State: ~ Zip: ~l'ibLJL
o Phone: ~12/"Zfo- 33ZL Fax: slv-t;'V8-lq~~Email: h.r\J..@~~~.(~M
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Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. OS-07-01
for Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, lit Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, July 29, 200S, 10:00 a.m.
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EDDIE DOMINGUEZ
Vice President
Phone: (305) 557-4226
Fax: (305) 557-8568
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12054 N. W. 98th Ave. Hialeah Gardens. FL 33018
E-mail: edd.secOcomcast.net
1655 Sunnyside Dr.
Maitland, FL 32751
WWW.taggrinding.com
Jer:ry, Brooke
Mobile: 404-473-1266
Mobile: 678-618-4129
John Bowden
Mobile: 678-201~8
Emai: jtbsunny@yahoo.com
CROWDER
Jinunle Crowder Excavating & Laud aearing, Inc.
Tara PaInter
Project Coordinator
0901 Geddie Road
TaJlahassee. Fl 32304
Iara@jimmiecrowder.com
Office: (850) 576-7176
Fall: (954) 342-5036
Cell: (850) 528-3236
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8382 N W 70TH STREET. MIAMI. FLORIDA 33166
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PHONE: 786.845 8499. FAX: 786 845 8497
CELL: 786 295 2767
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Katja Palmer
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COXWEll DISASTHlIlfCOVEIY SERVICES
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6741 Lloyd Road West. Jacksonville. Fl 32254
Office: 904.786.1120 Fax: 904.783.2970
Cell: 904.376,5038 E-mail: katjap@jbcoxwell.com
www.jbcoxwell.com
Guidtd by prindpltl.../n.pirtd by al'tumpliMm~nl8!
EDUARDO RODRIGUEZ
Regional Manager
. HURRICANE DEBRIS REMOVAL
. FILL CONTRACTORS
. DEMOLITION
. LAND CLEARING
. DUMP TRUCKS
. HEAVY EOUIPMENT
. ROLL OFF CONTAINER SERVICES
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Mandatory Pre-Proposal Conference Summary Minutes
Tuesday, July 29, 2008 at 10:00 a.m.
RFP No. 08-07-01, Emergency Debris Clearing and Removal Operations
Rick Conner, Public Works Director, opened the Pre-Proposal Conference, with self introductions by
staff and consultants. Mr. Conner reminded vendors to sign in as this is a mandatory pre-proposal
conference, and he noted that the Summary Minutes from today's meeting along with the sign-in
sheet will be posted on www.demandstar.com
Deadline for submission of bid documents is Tuesday, August 12, 2008 at 10:00 a.m. at which
time they will be publicly opened. Any additional questions are required to be in writing and may
be submitted up to seven (7) business days before the bid opening (Friday, August I, 2008). They
will be answered and posted on www.demandstar.com You may email them to Rick Conner at
rconner(a)sifl.net
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The City's Consultant, Valarie Hoffman of Solid Resources, Inc. presented an overview of the
project. The Security Bonding Requirement that needs to be supplied with your submittal is 5%.
The general liability insurance is $5 Million, and automobile liability is $1 Million. This work is for
the clearing, removal, and disposal of debris that is within the jurisdiction of Sunny Isles Beach. The
regular contract is for vegetative, C&D, and what is placed at the curb side on public rights-of-way.
Additional/Alternate Tasks: There are other tasks listed that will be issued on an as-needed basis for
hazardous waste removal. There are additional tasks for clearing Federal aid roads: I) Sunny Isles
Boulevard; 2) A I A (Collins Avenue); and 3) William Lehman Causeway. These roads are under the
jurisdiction of the Florida Department of Transportation (FOOT), but should they not be able to clear
those in a timely manner, the City will be instructing you to also clear those main roadways into the
City in addition to all the other roadways in the City. There is also an alternate task for sand removal
should the need arise if there is a wash over of the roads. In the bid section there are some other
opportunities for you to bid on some of those should the need arise.
All the contract direct costs are laid out here in the proposal for your payroll, subs, materials,
equipment, rental, sales taxes, payments, and pennits and fees that you may need. The one exclusion
is your overhead and profit, bid your unit prices with your overhead and profit built in, they should
not be separate line items.
.
Timeframe: If there is inclement weather or any other stonn activities that come up that delay your
work, the City will work with you on an extension of time because there is a really important time
factor here. The proposal limits you to have all the debris removed within the City of Sunny Isles
Beach within 30 days, so you want to make sure that you are able to put enough personnel, resources,
and equipment on this job early to get everything done within that time frame. The RFP is based on
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a projection of 40,000 cubic yards for consistency purposes (Hurricane Wilma had about 20,000
yards to be picked up, and it took 30 days, but the resources were not large). There are several places
in the proposal that talk about your response time. Prior to a stonn event, the contraCt will be
activated as when you should start to mobilize your equipment and your forces and we expect a two-
person management team to come by the emergency center 48-hours in advance and then after the
weather has cleared, there is a 12-hour time frame that you have to start clearing the roadways, aI?d if
you should be tasked with clearing the main arterial roadways, those three (3) roadways specifically
need to be done within 24 hours after the all-clear has been given when the stonn has subsided.
There are some penalties for not having your forces mobilized in a timely manner, and you have 24
hours to be 50% mobilized, and after 48 hours you need to be 100% mobilized. This is the basis for
your proposal and the amount of crews and personnel that you assigned as being necessary to
perfonn this work within 30 days. The goal is to make sure that whoever the contractor is for this
project is going to show up in a timely manner, and get the work done very quickly because this
community is very concerned about making sure that everything is cleaned up and it can never be too
quick. If you do anything faster than these time limitations, that is even better.
Disposal Location: In this proposal, the disposal location is listed as the North Dade Facility which
is about 16 miles away, and the goal is to have that be your primary disposal facility but if there are
any obstacles in disposing the debris directly to that facility then that is something that we will work
with the winning contractor if the need should arise. There is no temporary site for debris, storage
and reduction on this island, they are too close to the proximity of publicly traveled areas, and
condominiums, and residential areas, so there is nothing available on the island for that activity. The
only spot available on the island would be, should the need arise to store construction and demolition
debris temporarily because there is no reduction involved, is a site just north of the William Lehman
Causeway that will be available if there needs to be a residential drop off area or a temporary
construction and demolition site, otherwise the clearing is done when you are actually picking up and
removing the debris. In the past it has been chipped behind the truck with a chipper trailer and right
into the bed and taken as mulch to the disposal facility. Basically, the optimal way ifit is not a large
event stonn is to chip as you go and take that debris to disposal at the North Dade Facility. The City
is in a negotiations with the County to look into utilizing one of their temporary storage sites, if they
activate one after a disaster, to have an alternate for a place to take debris should something be wrong
with the landfills, if you can't get into them, if the lines are three hours long, ifthere is a lot of debris
and the quantities cannot be handled. As of now, the goal is to take it straight from the City either
vegetative or mulch, preferably mulch, to a landfill directly. In the past Public Works has cleared the
Park areas but you may be asked to assist with those should the need arise in the Parks and the
facilities debris of surrounding buildings such as this but that is not directly in the scope of this RFP
as the primary debris removal location.
Conversion Factors: There are conversion factors from cubic yards to tons that are based on the new
FEMA Guidelines. Last year in 2007 they revamped their conversion factors to what they think the
different types of debris weigh, they classified debris as hard woods and soft woods and in the past
the ratio has been 8 to I. That is no longer what FEMA is using, so that will be a standard that the
monitoring company will be looking at if you base your debris on cubic yardage and you are paid on
a cubic yardage basis, there will be a comparison done with the disposal weight from the disposal
tickets to make sure that everything is in line with the load calls the monitoring company will
perform out in the field for you, so those rates have changed.
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In the stump conversion table, there is a line item in the proposal for leaners and hangars for you to
bid on per tree and there is also a stump line item per the size of the stump. Make sure that you are
aware of anything in the public right-of-way that is in the City's jurisdiction that you remove as a
stump, less than 24-inches will be based on a cubic yardage rate which there is a conversion table (it
incorrectly says page 45 but it is on page 44), that any stumps that private property owners bri~g to
the curb are eligible on a per cubic yard basis. They are on a conversion chart rate to a cubic yard, so
only the stumps that are the responsibility ofthe City directly will be eligible on the 24-inch and up
scale that you are bidding on in this proposal.
Weare asking that you bid on a cubic yardage basis and a tonnage basis. Weare entertaining having
everything weighed directly and paying on a ton so we want to see how those work out at the end of
the day for the proposals and logistically as well.
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Public Works Director Rick Conner noted that you do not have to be a member to access the
information on www.demandstar.com Assistant Public Works Director Bill Evans has years of
experience working for FEMA, working with these types of things, and he will be the City's
representative. He knows what he is doing. In addition, few people know more about this process
than Valerie Hoffinan does. We have top notched people so you will have pros to deal with, you will
be dealing with people that understand this, and will know how to help you, how to get questions
answered, and how to take care of business. Tied to that, this City Commission spent a considerable
amount of time talking about this process when we presented the consultants to them to get going,
and the discussion was your work, and this Commissioner is adamant that we take care of business,
they want whoever is selected to be a top flight firm that does top flight work. Weare expecting
nothing but good service, quick service, quality service, and the City will go after anybody that does
not provide that.
Ms. Hoffinan asked if everyone is familiar with the FEMA Grant limitation of70 hours for time and
materials for clearing, as the monitoring firm that is something that will be very closely tracked,
because we want to make sure that we don't jeopardize any funding should there be a declaration and
there is FEMA funding available. The 70-hours time and material is not individual man hours, it is
how many people you can throw on the project for so many hours per day for a total of70 hours, and
so the more people you throw at the project the faster in the beginning for clearing, the better. After
70 hours it has to revert to a cubic yardage or a tonnage basis.
QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS
I. Can you clarifY, are you planning on cubic yards or tonnage?
We don't know yet.
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2. You said the pay item will be per ton?
There is both in here for you to bid on, a cubic yardage basis and a tonnage basis. It
depends on a couple of things since there is no temporary site available. Should there
be one available, you would have to have a scale there in order to utilize tonnage but if
we are not doing a temporary site, if it is going straight from the City to disposal, it can
be based on the tonnage coming out of the disposal tickets, and we will have load tickets
and disposal tickets, so it is an option that FEMA has been discussing that with a lot of
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the local applicants. It has its own set of problems but it also alleviates a whole other set
of problems with quantities, certified cubic yardage of trucks, load call discrepancies
that come up during the process, so we are going to have to decide which way we want
to have the City accept for billing purposes on yardage or tons.
3. The process that the North Dade Site used during Hurricane Wilma was cubic yards.
We have seen them do both. They are encouraging applicants to go to tonnage because
it does alleviate a lot of problems. Some of the biggest problems that they are finding
with Federal funding is the inaccuracies of truck certifications and discrepancies on
load calls or no load calls at all. It is very rare that you are going to have all your
trucks at 100% full.
4. Something that you may want to take into consideration, we ran the Dade County Site in the
last storm and the limitations that they put on us was only one tower. The wait was up to
two hours and that was by the yard, if you go by the ton the wait is up to six hours.
5. To my understanding we all have to obtain an Occupational License here if we are awarded
the contract as it states in page 7, or Section 3.24 you talk about submitting a local
Occupational License. We don't have to go ahead and obtain a license here to submit a bid?
A copy must be provided with the RFP, Section 22 - RFP check list lists it as included
with the RFP and Section 9.7 asks for the license numbers.
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6. In the insurance requirement on page 5, Section 3.9.4, it indicates that you want copies of
the certificates of insurance attached to the RFP, is that correct, or is that after award of bid?
That would be after the award.
7. Cubic yard vs. tonnage, did you say it can go either way depending on the availability of a
scale?
The suggestions are to get both prices to see which way that we want to advise the City
to use because FEMA is encouraging the tonnage rate to do it by weight instead of by
cubic yardage, but most everyone down here has done it by cubic yardage in the past.
We don't know that there are enough scales available for temporary site use down here
for rental by local applicants to use that, you don't want to wait six (6) hours per truck
to go to a scale, so it is going to depend on some logistical issues, and that is one of the
things we are trying to work out right now with the County is to have the availability of
a temporary site should we need it otherwise it is just going to go straight to the final
disposal and if the wait times are going to be bad then we are probably going to do it on
a cubic yardage basis.
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8. Will the contractor be required to supply the scale?
That is not in the proposal, right now we don't have a temporary site. It would be one
of the County's and so that would depend on whether the County decides to utilize that
method and we are not sure that they are going to go in that direction. It would likely
be a function of the disposal facility.
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9. Do you have any idea if the contractor can have their own temporary disposal site?
That is something that we did not make a provision for, it is something that can be
addressed, the temporary site would have to go through a review first.
10. As far as the vehicles, it goes through the Miami-Dade Solid Management requirement to
have registration stickers, that would probably be waived?
No, especially if you are billing on a cubic yardage basis, you cannot take any debris
out of the City and load up a truck until it has gone through a certification process and
it will be labeled and placard as the RFP dictates. That is really important, even if for
some reason it starts with cubic yardage and it changes to tonnage if the disposal
facility facilitates one faster than the other either way we don't want to take a chance
with any Federal funding since that has been such a huge issue so everything will be
definitely measured very well.
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II. What was the major challenge after the last storm?
Sunny Isles Beach was fortunate in they didn't have a bid process before the last storm,
and they had a landscaping company that has an emergency procurement clause in
their contract so they were able to utilize them to just come in on an emergency basis
and do this removal work for them and it went fairly smoothly, they might have liked it
to be done a little faster because it took a little over a month, and it was about 20,000
yards and they just chipped as they went and that worked pretty well, and now they
want to go through the formal bid process and get everything lined up, and hopefully
get all the resources out here that they need. In general, the biggest problem in all of
South Florida was the lack of education of the local applicants, the cities and the
counties. That is changing hopefully, there has been a lot of training going on by
FEMA, the State, FDOT, and to educate the applicants on a list of everything they
need to do before they even start the debris operation. The paperwork is one of the
biggest issues. That is something that will be reviewed in great detail as your
paperwork comes in with all ofthe information because if you are tasked with clearing
those Federal aid roads, that has to be segregated by either a separate invoice or
separate line items because that is something the City will have to track because they
will have to go to two different funding program for the money. So tracking first pass
through a community whether it is on a Federal aid road or on a non-Federal aid road
is very important so the load tickets in the past have not had enough detail. Load
tickets will be very detailed, will be legible at the site where the monitor is looking at
them and fully filled out so we won't be having any problems with that. The invoicing
needs to clearly reflect exactly what type of roadway, if it is a first pass or second pass,
and with all the supporting documentation, all in a line, all at once given to the City so
they can make sure they have everything on file and they are not missing any
documentation from any vendors.
12. Do you want us to provide the actual load tickets?
Solid Resources, Inc. is the monitoring firm, so we have tickets to do that.
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13. As far as permitting, Dade County requires that in order to haul any solid waste material,
each vehicle would have to be permitted by Dade County?
We know that in the past that has not been enforced because there are vendors corning
from all over the country and they are utilizing some local resources and some not. We
haven't seen a certification process that the trucks have gotten permitted or certified
from the County to go to their landfills.
14. Appliances were lumped in with construction C&D, does that include our responsibility?
Yes, it should be included in your bid response. You would look at that more as a per
unit type of price on the appliances themselves and the Freon would need to be
removed.
15. Can we get a little more clarification with your evaluation, is it just price basically?
No. This community is interested in quality. We recently passed an Ordinance that
even further solidifies our ability to get the right company, not necessarily the cheapest
company. We wiIJ do extensive background checks, reference checks. What we are
going to do is go with the firm that is going to come in here, do the job, do it right, do it
according to the standards. Price is only a factor, not the sole determining factor, in
selecting the bidder. The City will choose the lowest responsible, responsive bidder,
which is not necessarily the lowest dollars and cents bidder.
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16. Is the City permitted to utilize the Miami-Dade County facilities to dispose of the debris?
Just one on the north end, and the question arose at our meeting with the County last
week as to whether or not we have an Interlocal agreement with them, and we are going
to try to find out a much smaller area relative to the whole community.
17. Does the debris removal services also include condominium facilities?
What we are working on is the roadways, the rights-of-way, we are contracting to take
care of the rights-of-way. In the RFP it mentions that all the condominiums to the east
side of AlA all have contracted private debris removal and garbage haulers and so the
City nor the County touches anything of any of the facilities to the east. So, the right-
of-way right along that road, but nothing further than that. There are a couple of
other islands that have condominiums only, they don't even go there. The City is under
agreement with Miami-Dade County, the County actually provides their regular yard
and garbage service, year around to the residential communities including the one
gated community and the residential community to the north.
18. Do the services also include sand removal and restoration?
Yes. There is a cost in there, if there is a wash over and sand comes up at the point
where it gets to the right-of-way on the east side of A J A and to the west, sand removal
would be included if it would be needed. It is in there for removal and screening, it is
all together and it will have to be placed back out. They are included on the unit price
schedule, it is the last item at the top of page 44, Section 3.0 Sand Collection and
Screening.
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19. When you evaluate the bids, will there be a selection committee or will it be in-house staff?
It will be in-house with staff and consultants.
20. Will you be posting the sign-in sheet on Demand Star?
Yes, and at the end of meeting, please drop off your business cards.
To reiterate, it is the lowest responsible responsive bidder which does not necessarily
mean the lowest dollar and cents amount.
The Pre-Proposal Conference was concluded at 10:40 a.m.
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Addendum No.2
to
City of Sunny Isles Beach
RFP No. 08-07-01 Emergency Debris Clearing and Removal Operations
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Specifications, which in accordance with
the Contract Documents shall become a part of and have precedence over anything
shown or described otherwise.
1. Questions/Clarifications
AIl other documents, specifications, drawings, terms and conditions remain the same.
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Here are some additional clarifications for the questions that were posed at the pre-
bid meeting and from the proposing vendor last Wednesday.
From the pre-bid meetin2/minutes:
Questions 3 and 4:
According to Miami-Dade County Department of Solid Waste Management, the only companies that are
given the option to dispose of debris on a cubic yard basis at their facilities are registered Landscaping
companies. They indicated that companies disposing of debris or solid waste at County run facilities that
are any classification other than Landscaping companies will only be allowed to dispose of debris on a
tonnage basis according to the appropriate fee schedule. This is regardless if the disposal occurs during
regular business operations or emergency debris disposal operations.
Additional information on the fee schedule and requirements is available at:
http://www .miarnidade. gOV /dswm/ disposal fees.asp
Question 13:
According to Miami-Dade County Department of Solid Waste Management, all haulers of solid waste
working within the County's jurisdiction disposing of at County run facilities are required by County Code
Chapter 15 to apply for and be permitted by the County. Any vendor that chooses to not register their
company and their vehicles individually does so at their own risk. In an emergency situation the County
will be monitoring their disposal facilities for compliance with all regulations and codes.
Additional information on the hauler/vehicle registration process is available at:
http://www .miamidade. gOV /dswm/permitting.asp
From the Vendor Questions on Wednesday:
1) Certificates of Competencies? it is required by the RFP, but appears to only apply
to products (material) used in construction. Disaster debris clearance and removal is
more closely associated with a service, not products and it appears that Certificates
of Competencies are not necessary. Is this accurate?
The CERTIFICATE OF COMPETENCY is a certificate issued by the Small Business
Administration (SBA) stating that the holder is responsible with respect to all elements of
responsibility, including but not limited to capability, competency, capacity, credit, integrity,
perseverance, and tenacity for the purpose of receiving and performing a specific Government
contract. It would be acceptable for the respondent to adequately demonstrate experience,
capacity, credit worthiness and that there are no material legal disputes or criminal convictions,
successful past performance, and adequate references if the actual Certificate from the SBA is
not available. These issues relate to services and equipment and are totally applicable to this
RFP.
2) Local Business Tax (Occupational Business License) ? in one section of the RFP it appears
that our Local Occupational Business License along with our registration with the Florida
Secretary of State as a corporation fulfills this requirement. Is this accurate?
While the "Local Occupational Business License along with our registration with the
Florida Secretary of State as a corporation fulfills this requirement", Local, in this
instance, shall mean Miami-Dade County and the City of Sunny Isles Beach where
applicable.
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See the site for Miami-Dade County requirements _
http://www .miamidade.qov/taxcollector/ol home. asp
3) State License(s) ? It appears that our State of Florida construction licenses are adequate for
this project; it appears that no further licensure requirement from Miami-Dade County is
necessary. Is this accurate?
Florida State Registration should fulfill this requirement.
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City of Sunny Isles Beach
Mandatory Pre-Proposal Conference - Sign-In Sheet
Bid No. 08-07-01
For Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, 1st Floor Meeting Room, Sunny Isles Beach, FL 33160
. ~day, July 2~, 2008,10:00 a.m.
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Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-07-01
for Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, I"' Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, July 29, 2008,10:00 a.m.
Name: cda.; I ++-~ V> 5 o..ofYh Title: tfD'
CompooyN.m" (]{,ff'5 ~YYt;~
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Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-07-01
for Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, llC Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, July 29, 2008, 10:00 a.m.
Name: .::1 van .Dia-z
Company Name: me.-y- i GatVl -60. rTh Nt OV.qs,-.:r:nc.
Address: 8L- , f'J-b 79~~-r City: i'at'tl('~
Phone: 3:% ~ - 615'? Fax:.3tO 867- 50S[)
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Mandatory Pre-Bid Conference - Sign-In Sheet
Bid No. 08-07-01
for Emergency Debris Clearing and Removal Operations
18070 Collins Avenue, 1"1 Floor Meeting Room, Sunny Isles Beach, FL 33160
Tuesday, July 29, 2008, 10:00 a.m.
Name: Fddr '~"fa.ma.f'i^ c... Title: Eti/ m~ ..J..o '{"
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EDDIE DOMINGUEZ
Vice President
Phone: (305) 557-4226
Fax: (305) 557-8568
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12054 N.W. 98th Ave. HIaleah Gardens, FL 33018
E-mail: edd.secOcomcast.net
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1655 Sunnyside Dr.
Maitland, Fl32751
www.taggrinding.com
Jer:ry, Brooks
Mobile: 404-473-1266
Mobile: 67~18-4129
John Bowden
Mobile: 678-201~8
Email: ltbSunny@yahoo.com
CROWDER
Jimmie Crowder Excavating & Land OearloK,lnc.
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Tara Painter
Project Coordinator
90 I Geddie Road
Tallahassee. FL 32304
tara@jimmiecrowder.com
Office: (850) 576-7176
Fax: (954) 342.5036
Cell: (850) 528-3236
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RICK GOOD
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JENNIFER PEACOCK
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19612 SW 691H Place · Ft. lauderdale. FL 33332
Ph: (954) 680-6100. Fax: (954) 680-0666
E-mail: emergencyservices@bergeroninc.com
www.bergeronlanddev.com
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MANNY VICENTE
8382 N, W 70TH STREET - MIAMI. FLORIDA 33166
EMAIL:MVICENT!@STRAIGHTLINEENGINEERING COM
PHONE: 786.845.8499- FAX: 786845.8497
CELL: 786.295.2767
Katjl Palmer
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COXWEU DISASTEI RECOVERY SERVICES
.-\ l>i"I,""n of ./.R. fmw,1I ('",,'m,.tin/:, fne.
6741 Lloyd Road West. Jacksonville, FL 32254
Office: 904.786.1120 Fax: 904.783.2970
Cell: 904.376.5038 E-mail: katjap@jbcoxwell.com
www.jbcoxwell.com
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EDUARDO RODRIGUEZ
RegIonal Manager
. HURRICANE DEBRIS REMOVAL
. FILL CONTRACTORS
. DEMOLITION
. LAND CLEARING
. DUMP TRUCKS
. HEAVY EOUIPMENT
. ROLL OFF CONTAINER SERVICES
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Mandatory Pre-Proposal Conference Summary Minutes
Tuesday, July 29, 2008 at 10:00 a.m.
RFP No. 08-07-01, Emergency Debris Clearing and Removal Operations
Rick Conner, Public Works Director, opened the Pre-Proposal Conference, with self introductions by
staff and consultants. Mr. Conner reminded vendors to sign in as this is a mandatory pre-proposal
conference, and he noted that the Summary Minutes from today's meeting along with the sign-in
sheet will be posted on www.demandstar.com
Deadline for submission of bid documents is Tuesday, August 12,2008 at 10:00 a.m. at which
time they will be publicly opened. Any additional questions are required to be in writing and may
be submitted up to seven (7) business days before the bid opening (Friday, August 1,2008). They
will be answered and posted on www.demandstar.com You may email them to Rick Conner at
rconner@sifl.net
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The City's Consultant, Valarie Hoffman of Solid Resources, Inc. presented an overview of the
project. The Security Bonding Requirement that needs to be supplied with your submittal is 5%.
The general liability insurance is $5 Million, and automobile liability is $1 Million. This work is for
the clearing, removal, and disposal of debris that is within the jurisdiction of Sunny Isles Beach. The
regular contract is for vegetative, C&D, and what is placed at the curb side on public rights-of-way.
Additional! Alternate Tasks: There are other tasks listed that will be issued on an as-needed basis for
hazardous waste removal. There are additional tasks for clearing Federal aid roads: 1) Sunny Isles
Boulevard; 2) AlA (Collins Avenue); and 3) William Lehman Causeway. These roads are under the
jurisdiction of the Florida Department of Transportation (FOOT), but should they not be able to clear
those in a timely manner, the City will be instructing you to also clear those main roadways into the
City in addition to all the other roadways in the City. There is also an alternate task for sand removal
should the need arise if there is a wash over of the roads. In the bid section there are some other
opportunities for you to bid on some of those should the need arise.
All the contract direct costs are laid out here in the proposal for your payroll, subs, materials,
equipment, rental, sales taxes, payments, and permits and fees that you may need. The one exclusion
is your overhead and profit, bid your unit prices with your overhead and profit built in, they should
not be separate line items.
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Timeframe: If there is inclement weather or any other storm activities that come up that delay your
work, the City will work with you on an extension of time because there is a really important time
factor here. The proposal limits you to have all the debris removed within the City of Sunny Isles
Beach within 30 days, so you want to make sure that you are able to put enough personnel, resources,
and equipment on this job early to get everything done within that time frame. The RFP is based on
SASQ917757 Page 1 of 7
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110
a projection of 40,000 cubic yards for consistency purposes (Hurricane Wilma had about 20,000
yards to be picked up, and it took 30 days, but the resources were not large). There are several places
in the proposal that talk about your response time. Prior to a storm event, the contract will be
activated as when you should start to mobilize your equipment and your forces and we expect a two-
person management team to come by the emergency center 48-hours in advance and then after the
weather has cleared, there is a 12-hour time frame that you have to start clearing the roadways, and if
you should be tasked with clearing the main arterial roadways, those three (3) roadways specifically
need to be done within 24 hours after the all-clear has been given when the storm has subsided.
There are some penalties for not having your forces mobilized in a timely manner, and you have 24
hours to be 50% mobilized, and after 48 hours you need to be 100% mobilized. This is the basis for
your proposal and the amount of crews and personnel that you assigned as being necessary to
perform this work within 30 days. The goal is to make sure that whoever the contractor is for this
project is going to show up in a timely manner, and get the work done very quickly because this
community is very concerned about making sure that everything is cleaned up and it can never be too
quick. If you do anything faster than these time limitations, that is even better.
Disposal Location: In this proposal, the disposal location is listed as the North Dade Facility which
is about 16 miles away, and the goal is to have that be your primary disposal facility but ifthere are
any obstacles in disposing the debris directly to that facility then that is something that we will work
with the winning contractor if the need should arise. There is no temporary site for debris, storage
and reduction on this island, they are too close to the proximity of publicly traveled areas, and
condominiums, and residential areas, so there is nothing available on the island for that activity. The
only spot available on the island would be, should the need arise to store construction and demolition
debris temporarily because there is no reduction involved, is a site just north ofthe William Lehman
Causeway that will be available if there needs to be a residential drop off area or a temporary
construction and demolition site, otherwise the clearing is done when you are actually picking up and
removing the debris. In the past it has been chipped behind the truck with a chipper trailer and right
into the bed and taken as mulch to the disposal facility. Basically, the optimal way if it is not a large
event storm is to chip as you go and take that debris to disposal at the North Dade Facility. The City
is in a negotiations with the County to look into utilizing one oftheir temporary storage sites, if they
activate one after a disaster, to have an alternate for a place to take debris should something be wrong
with the landfills, if you can't get into them, ifthe lines are three hours long, ifthere is a lot of debris
and the quantities cannot be handled. As of now, the goal is to take it straight from the City either
vegetative or mulch, preferably mulch, to a landfill directly. In the past Public Works has cleared the
Park areas but you may be asked to assist with those should the need arise in the Parks and the
facilities debris of surrounding buildings such as this but that is not directly in the scope of this RFP
as the primary debris removal location.
Conversion Factors: There are conversion factors from cubic yards to tons that are based on the new
FEMA Guidelines. Last year in 2007 they revamped their conversion factors to what they think the
different types of debris weigh, they classified debris as hard woods and soft woods and in the past
the ratio has been 8 to 1. That is no longer what FEMA is using, so that will be a standard that the
monitoring company will be looking at if you base your debris on cubic yardage and you are paid on
a cubic yardage basis, there will be a comparison done with the disposal weight from the disposal
tickets to make sure that everything is in line with the load calls the monitoring company will
perform out in the field for you, so those rates have changed.
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In the stump conversion table, there is a line item in the proposal for leaners and hangars for you to
bid on per tree and there is also a stump line item per the size of the stump. Make sure that you are
aware of anything in the public right-of-way that is in the City's jurisdiction that you remove as a
stump, less than 24-inches will be based on a cubic yardage rate which there is a conversion table (it
incorrectly says page 45 but it is on page 44), that any stumps that private property owners bring to
the curb are eligible on a per cubic yard basis. They are on a conversion chart rate to a cubic yard, so
only the stumps that are the responsibility ofthe City directly will be eligible on the 24-inch and up
scale that you are bidding on in this proposal.
Weare asking that you bid on a cubic yardage basis and a tonnage basis. Weare entertaining having
everything weighed directly and paying on a ton so we want to see how those work out at the end of
the day for the proposals and logistically as well.
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Public Works Director Rick Conner noted that you do not have to be a member to access the
information on www.demandstar.com Assistant Public Works Director Bill Evans has years of
experience working for FEMA, working with these types of things, and he will be the City's
representative. He knows what he is doing. In addition, few people know more about this process
than Valerie Hoffman does. We have top notched people so you will have pros to deal with, you will
be dealing with people that understand this, and will know how to help you, how to get questions
answered, and how to take care of business. Tied to that, this City Commission spent a considerable
amount of time talking about this process when we presented the consultants to them to get going,
and the discussion was your work, and this Commissioner is adamant that we take care of business,
they want whoever is selected to be a top flight firm that does top flight work. Weare expecting
nothing but good service, quick service, quality service, and the City will go after anybody that does
not provide that.
Ms. Hoffman asked if everyone is familiar with the FEMA Grant limitation ono hours for time and
materials for clearing, as the monitoring firm that is something that will be very closely tracked,
because we want to make sure that we don't jeopardize any funding should there be a declaration and
there is FEMA funding available. The 70-hours time and material is not individual man hours, it is
how many people you can throw on the project for so many hours per day for a total ono hours, and
so the more people you throw at the project the faster in the beginning for clearing, the better. After
70 hours it has to revert to a cubic yardage or a tonnage basis.
QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS
I. Can you clarify, are you planning on cubic yards or tonnage?
We don't know yet.
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2. You said the pay item will be per ton?
There is both in here for you to bid on, a cubic yardage basis and a tonnage basis. It
depends on a couple of things since there is no temporary site available. Should there
be one available, you would have to have a scale there in order to utilize tonnage but if
we are not doing a temporary site, ifit is going straight from the City to disposal, it can
be based on the tonnage coming out of the disposal tickets, and we will have load tickets
and disposal tickets, so it is an option that FEMA has been discussing that with a lot of
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the local applicants. It has its own set of problems but it also alleviates a whole other set
of problems with quantities, certified cubic yardage of trucks, load call discrepancies
that come up during the process, so we are going to have to decide which way we want
to have the City accept for billing purposes on yardage or tons.
3. The process that the North Dade Site used during Hurricane Wilma was cubic yards.
We have seen them do both. They are encouraging applicants to go to tonnage because
it does alleviate a lot of problems. Some of the biggest problems that they are finding
with Federal funding is the inaccuracies of truck certifications and discrepancies on
load calls or no load calls at all. It is very rare that you are going to have all your
trucks at 100% full.
4. Something that you may want to take into consideration, we ran the Dade County Site in the
last storm and the limitations that they put on us was only one tower. The wait was up to
two hours and that was by the yard, if you go by the ton the wait is up to six hours.
5. To my understanding we all have to obtain an Occupational License here if we are awarded
the contract as it states in page 7, or Section 3.24 you talk about submitting a local
Occupational License. We don't have to go ahead and obtain a license here to submit a bid?
A copy must be provided with the RFP, Section 22 - RFP check list lists it as included
with the RFP and Section 9.7 asks for the license numbers.
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6. In the insurance requirement on page 5, Section 3.9.4, it indicates that you want copies of
the certificates of insurance attached to the RFP, is that correct, or is that after award of bid?
That would be after the award.
7. Cubic yard vs. tonnage, did you say it can go either way depending on the availability of a
scale?
The suggestions are to get both prices to see which way that we want to advise the City
to use because FEMA is encouraging the tonnage rate to do it by weight instead of by
cubic yardage, but most everyone down here has done it by cubic yardage in the past.
We don't know that there are enough scales available for temporary site use down here
for rental by local applicants to use that, you don't want to wait six (6) hours per truck
to go to a scale, so it is going to depend on some logistical issues, and that is one of the
things we are trying to work out right now with the County is to have the availability of
a temporary site should we need it otherwise it is just going to go straight to the final
disposal and if the wait times are going to be bad then we are probably going to do it on
a cubic yardage basis.
8. Will the contractor be required to supply the scale?
That is not in the proposal, right now we don't have a temporary site. It would be one
of the County's and so that would depend on whether the County decides to utilize that
method and we are not sure that they are going to go in that direction. It would likely
be a function of the disposal facility.
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9. Do you have any idea if the contractor can have their own temporary disposal site?
That is something that we did not make a provision for, it is something that can be
addressed, the temporary site would have to go through a review first.
10. As far as the vehicles, it goes through the Miami-Dade Solid Management requirement to
have registration stickers, that would probably be waived?
No, especially if you are billing on a cubic yardage basis, you cannot take any debris
out ofthe City and load up a truck until it has gone through a certification process and
it will be labeled and placard as the RFP dictates. That is really important, even if for
some reason it starts with cubic yardage and it changes to tonnage if the disposal
facility facilitates one faster than the other either way we don't want to take a chance
with any Federal funding since that has been such a huge issue so everything will be
definitely measured very well.
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II. What was the major challenge after the last storm?
Sunny Isles Beach was fortunate in they didn't have a bid process before the last storm,
and they had a landscaping company that has an emergency procurement clause in
their contract so they were able to utilize them to just come in on an emergency basis
and do this removal work for them and it went fairly smoothly, they might have liked it
to be done a little faster because it took a little over a month, and it was about 20,000
yards and they just chipped as they went and that worked pretty well, and now they
want to go through the formal bid process and get everything lined up, and hopefully
get all the resources out here that they need. In general, the biggest problem in all of
South Florida was the lack of education of the local applicants, the cities and the
counties. That is changing hopefully, there has been a lot of training going on by
FEMA, the State, FDOT, and to educate the applicants on a list of everything they
need to do before they even start the debris operation. The paperwork is one of the
biggest issues. That is something that will be reviewed in great detail as your
paperwork comes in with all ofthe information because if you are tasked with clearing
those Federal aid roads, that has to be segregated by either a separate invoice or
separate line items because that is something the City will have to track because they
will have to go to two different funding program for the money. So tracking first pass
through a community whether it is on a Federal aid road or on a non-Federal aid road
is very important so the load tickets in the past have not had enough detail. Load
tickets will be very detailed, will be legible at the site where the monitor is looking at
them and fully filled out so we won't be having any problems with that. The invoicing
needs to clearly reflect exactly what type of roadway, ifit is a first pass or second pass,
and with all the supporting documentation, all in a line, all at once given to the City so
they can make sure they have everything on file and they are not missing any
documentation from any vendors.
12. Do you want us to provide the actual load tickets?
Solid Resources, Inc. is the monitoring firm, so we have tickets to do that.
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13. As far as permitting, Dade County requires that in order to haul any solid waste material,
each vehicle would have to be permitted by Dade County?
We know that in the past that has not been enforced because there are vendors coming
from all over the country and they are utilizing some local resources and some not. We
haven't seen a certification process that the trucks have gotten permitted or certified
from the County to go to their landfills.
14. Appliances were lumped in with construction C&D, does that include our responsibility?
Yes, it should be included in your bid response. You would look at that more as a per
unit type of price on the appliances themselves and the Freon would need to be
removed.
15. Can we get a little more clarification with your evaluation, is it just price basically?
No. This community is interested in quality. We recently passed an Ordinance that
even further solidifies our ability to get the right company, not necessarily the cheapest
company. We will do extensive background checks, reference checks. What we are
going to do is go with the firm that is going to come in here, do the job, do it right, do it
according to the standards. Price is only a factor, not the sole determining factor, in
selecting the bidder. The City will choose the lowest responsible, responsive bidder,
which is not necessarily the lowest dollars and cents bidder.
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16. Is the City permitted to utilize the Miami-Dade County facilities to dispose of the debris?
Just one on the north end, and the question arose at our meeting with the County last
week as to whether or not we have an Interlocal agreement with them, and we are going
to try to find out a much smaller area relative to the whole community.
17. Does the debris removal services also include condominium facilities?
What we are working on is the roadways, the rights-of-way, we are contracting to take
care ofthe rights-of-way. In the RFP it mentions that all the condominiums to the east
side of AlA all have contracted private debris removal and garbage haulers and so the
City nor the County touches anything of any of the facilities to the east. So, the right-
of-way right along that road, but nothing further than that. There are a couple of
other islands that have condominiums only, they don't even go there. The City is under
agreement with Miami-Dade County, the County actually provides their regular yard
and garbage service, year around to the residential communities including the one
gated community and the residential community to the north.
18. Do the services also include sand removal and restoration?
Yes. There is a cost in there, if there is a wash over and sand comes up at the point
where it gets to the right-of-way on the east side of AlA and to the west, sand removal
would be included if it would be needed. It is in there for removal and screening, it is
all together and it will have to be placed back out. They are included on the unit price
schedule, it is the last item at the top of page 44, Section 3.0 Sand Collection and
Screening.
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19. When you evaluate the bids, will there be a selection committee or will it be in-house staff?
It will be in-house with staff and consultants.
20. Will you be posting the sign-in sheet on Demand Star?
Yes, and at the end of meeting, please drop off your business cards.
To reiterate, it is the lowest responsible responsive bidder which does not necessarily
mean the lowest dollar and cents amount.
The Pre-Proposal Conference was concluded at 10:40 a.m.
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Addendum No.2
to
City of Sunny Isles Beach
RFP No. 08-07-01 Emergency Debris Clearing and Removal Operations
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Specifications, which in accordance with
the Contract Documents shall become a part of and have precedence over anything
shown or described otherwise.
I. Questions/Clarifications
All other documents, specifications, drawings, terms and conditions remain the same.
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Here are some additional clarifications for the questions that were posed at the pre-
bid meeting and from the proposing vendor last Wednesday.
From the pre-bid meetine:/minutes:
Questions 3 and 4:
According to Miami-Dade County Department of Solid Waste Management, the only companies that are
given the option to dispose of debris on a cubic yard basis at their facilities are registered Landscaping
companies. They indicated that companies disposing of debris or solid waste at County run facilities that
are any classification other than Landscaping companies will only be allowed to dispose of debris on a
tonnage basis according to the appropriate fee schedule. This is regardless if the disposal occurs during
regular business operations or emergency debris disposal operations.
Additional information on the fee schedule and requirements is available at:
http://www.miamidade. gov/ dswm/disposal fees.asp
Question 13:
According to Miami-Dade County Department of Solid Waste Management, all haulers of solid waste
working within the County's jurisdiction disposing of at County run facilities are required by County Code
Chapter 15 to apply for and be permitted by the County. Any vendor that chooses to not register their
company and their vehicles individually does so at their own risk. In an emergency situation the County
will be monitoring their disposal facilities for compliance with all regulations and codes.
Additional information on the haulerlvehicle registration process is available at:
htto://www.miamidade.gov/dswm/permitting.asp
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From the Vendor Questions on Wednesday:
1) Certificates of Competencies? it is required by the RFP, but appears to only apply
to products (material) used in construction. Disaster debris clearance and removal is
more closely associated with a service, not products and it appears that Certificates
of Competencies are not necessary. Is this accurate?
The CERTIFICATE OF COMPETENCY is a certificate issued by the Small Business
Administration (SBA) stating that the holder is responsible with respect to all elements of
responsibility, including but not limited to capability, competency, capacity, credit, integrity,
perseverance, and tenacity for the purpose of receiving and performing a specific Government
contract. It would be acceptable for the respondent to adequately demonstrate experience,
capacity, credit worthiness and that there are no material legal disputes or criminal convictions,
successful past performance, and adequate references if the actual Certificate from the SBA is
not available. These issues relate to services and equipment and are totally applicable to this
RFP.
2) Local Business Tax (Occupational Business License) ? in one section of the RFP it appears
that our Local Occupational Business License along with our registration with the Florida
Secretary of State as a corporation fulfills this requirement. Is this accurate?
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While the "Local Occupational Business License along with our registration with the
Florida Secretary of State as a corporation fulfills this requirement", Local, in this
instance, shall mean Miami-Dade County and the City of Sunny Isles Beach where
applicable.
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See the site for Miami-Dade County requirements -
hUD:/ /www.miamidade.aov/taxcollector/ol home. asp
3) State License(s) ? It appears that our State of Florida construction licenses are adequate for
this project; it appears that no further licensure requirement from Miami-Dade County is
necessary. Is this accurate?
Florida State Registration should fulfill this requirement.
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