HomeMy WebLinkAboutSpecifications
Page 1 of 1
Jane Hines
From:
Rebecca Flaherty [rebecca.f1aherty@bidbridge.net]
Friday, December 12, 2008 11: 15 AM
Douglas Haag; Jane Hines; Linda Dosal
Ryan Williams; ben@tairtronix.com; Clay Masters; Guy Ramsey; Cindy Sisloff; Rebecca
Flaherty
Subject: Final Bid Results - Medjool Date Palm Trees
Importance: High
Attachments: Final Bid Data.pdt; Bid History Report.pdt; Event Summary. pdt
Sent:
To:
Cc:
Attached to this email are the final bid results from the electronic sealed bid held on Friday,
December 12, 2008 for the City of Sunny Isles Beach's purchase of Medjool Date Palm Trees.
The reports are explained as follows:
Final Bid Data: This is a one page report that lists all participating suppliers, their rank at the
end of the event, their final bid amount and a time and date stamp.
Bid History Report: The report lists all the information for each company including every bid
amount placed, what rank that placed them and the time and date stamp for every entry.
Event Summary: This is a snapshot of the final viewing screen listing all suppliers, rank, their
initial and final bids and how many bids each placed. There is also a graph charting the entire
event as well as a list of statistics regarding the bid.
Doug and Jane you were both a pleasure to work with and I hope we have the chance to do so
again!
Rebecca Flaherty
Operations Coordinator
Bid Bridge, LLC
502-495-2846 - Direct
877-245-8880 - Toll Free
502-491-4575 - FAX
12/12/2008
Medjool Date Palm Tree, Cost per Tree Including Delivery and Placement Only - No Warranty but each Tree
will be Inspected and Accepted by a Certified Landscape Architect
Rank Company Value
1 Conco Horticultural Inc $5,250.00
2 EDJ Service, Inc. $5,289.00
3 Vila and Son Landscaping $5,900.00
Corporation
Groundworks of Palm Beach County, $10,000.00
Inc
BidBridge, LLC : Buyer Event Manager :Final Bid Submission Report
Final Bid Submission Report
Medjool Date Palm Trees
Started: 12/12/2008 10:00 AM
Ended: 12/12/2008 11:08 AM
Medjool Date Palm Trees
Medjool Date Palm Tree, Cost per Tree Including Delivery, Placement and a Full One Year Warranty
Rank Company Value Date/Time
1 EDJ Service, Inc. $5,698.00 12/12/2008 11:05:07 AM
2 Conco Horticultural Inc $5,700.00 12/12/2008 11:04:03 AM
3 Vila and Son Landscaping $5,950.00 12/12/2008 10:57: 15 AM
Corporation
4 Groundworks of Palm Beach County, $6,700.00 12/11/20084:41:06 PM
Inc
Date/Time
12/12/200811:04:03 AM
12/12/2008 11 :05:07 AM
12/12/200810:57:15 AM
4
12/11/20084:41:06 PM
https://bids.bidbridge .net/buyer/reports/final biddata.aspx
-
Page 1 of 1
12/12/2008
BidBridge, LLC : Buyer Event Manager :AlI Bid Submissions
Page 1 of 5
All Bid Data Report
Medjool Date Palm Trees
Started: 12/12/2008 10:00 AM
Ended: 12/12/2008 11 :08 AM
Groundworks of Palm Beach County, Inc
Medjool Date Palm Trees
Medjool Date Palm Tree, Cost per Tree Including Delivery, Placement and a Full One Year Warranty
Rank Field Value Date/Time
1 $6,700.00 12/11/20084:41:06 PM
Medjool Date Palm Tree, Cost per Tree Including Delivery and Placement Only - No Warranty but each Tree will be
Inspected and Accepted by a Certified Landscape Architect
Rank Field Value Date/Time
2 $10,000.00 12/11/20084:41:06 PM
https://bids.bidbridge.net/buyer/reports/bi dh istoryreport.aspx
12/12/2008
BidBridge, LLC : Buyer Event Manager :All Bid Submissions
Conco Horticultural Inc
Page 2 of 5
Medjool Date Palm Trees
Medjool Date Palm Tree, Cost per Tree Including Delivery, Placement and a Full One Year Warranty
Rank Field Value Date/Time
1 $5,700.00 12/12/2008 11:04:03 AM
2 $5,740.00 12/12/2008 11:01:35 AM
1 $5,750.00 12/12/2008 10:59:44 AM
1 $5,800.00 12/12/2008 10:50:09 AM
2 $5,890.00 12/12/2008 10:45: 26 AM
2 $5,930.00 12/12/2008 10:41 :47 AM
1 $5,950.00 12/12/2008 10:39:43 AM
2 $5,980.00 12/12/2008 10:39: 16 AM
1 $5,990.00 12/12/2008 10:38:06 AM
2 $6,050.00 12/12/2008 10:36: 19 AM
2 $6,100.00 12/12/2008 10:35:46 AM
1 $6,150.00 12/12/2008 10:33:34 AM
2 $6,200.00 12/12/2008 10:32:49 AM
2 $6,250.00 12/12/2008 10:31: 15 AM
2 $6,300.00 12/12/2008 10:29:57 AM
2 $6,350.00 12/12/2008 10:29:32 AM
1 $6,400.00 12/12/2008 10:28: 13 AM
2 $6,500.00 12/12/2008 10:27:52 AM
4 $6,750.00 12/12/2008 10:27:22 AM
3 $6,800.00 12/12/2008 10: 14:53 AM
2 $6,850.00 12/12/2008 10:07:55 AM
2 $6,900.00 12/12/2008 10:01:08 AM
2 $7,004.00 12/12/2008 9: 14:47 AM
Medjool Date Palm Tree, Cost per Tree Including Delivery and Placement Only - No Warranty but each Tree will be
Inspected and Accepted by a Certified Landscape Architect
Rank Field Value
1 $5,250.00
1 $5,350.00
1 $5,400.00
1 $5,450.00
1 $5,500.00
1 $5,750.00
1 $5,900.00
1 $6,004.00
https://bids.bidbridge.net/buyer/reports/bi dh istoryreport.aspx
Date/Time
12/12/2008 10:50:09 AM
12/12/2008 10:35:46 AM
12/12/200810:31:15 AM
12/12/2008 10:29:32 AM
12/12/2008 10:27:52 AM
12/12/2008 10:27:22 AM
12/12/2008 10: 14: 19 AM
12/12/20089:14:47 AM
12/12/2008
BidBridge, LLC : Buyer Event Manager :AIl Bid Submissions
ED] Service, Inc.
-
Page 3 of 5
Medjool Date Palm Trees
Medjool Date Palm Tree, Cost per Tree Including Delivery, Placement and a Full One Year Warranty
Rank field Value Date/Time
1 $5,698.00 12/12/2008 11:05:07 AM
2 $5,708.00 12/12/200811:04:38 AM
2 $5,718.00 12/12/200811:04:25 AM
1 $5,738.00 12/12/2008 11:00:47 AM
2 $5,758.00 12/12/2008 11:00:32 AM
2 $5,768.00 12/12/200811:00:20 AM
2 $5,778.00 12/12/2008 11 :00: 08 AM
1 $5,798.00 12/12/2008 10:50:49 AM
1 $5,819.00 12/12/2008 10:44:58 AM
1 $5,909.00 12/12/2008 10:41:08 AM
1 $5,959.00 12/12/2008 10:38:37 AM
1 $5,999.00 12/12/2008 10:34:24 AM
1 $6,198.00 12/12/2008 10:28:36 AM
1 $6,498.00 12/12/2008 10: 18:35 AM
1 $6,698.00 12/12/2008 10: 11: 53 AM
3 $6,898.00 12/12/200810:11:23 AM
3 $7,098.00 12/12/2008 10: 10:48 AM
3 $7,298.00 12/12/200810:10:26 AM
3 $7,498.00 12/12/200810:09:36 AM
2 $7,798.00 12/12/20088:42:47 AM
Medjool Date Palm Tree, Cost per Tree Including Delivery and Placement Only - No Warranty but each Tree will be
Inspected and Accepted by a Certified Landscape Architect
Rank Field Value
2 $5,289.00
2 $5,299.00
2 $5,309.00
2 $5,319.00
2 $5,329.00
2 $5,339.00
1 $5,349.00
2 $5,359.00
2 $5,370.00
1 $5,390.00
1 $5,440.00
2 $5,460.00
1 $5,478.00
2 $5,578.00
2 $5,678.00
2 $5,778.00
1 $5,878.00
2 $5,902.00
2 $5,978.00
1 $5,998.00
2 $6,098.00
2 $6,198.00
2 $6,498.00
2 $6,698.00
2 $6,898.00
2 $6,998.00
2 $7,098.00
1 $7,298.00
https://bids.bidbridge.net/buyer/reports/b i dhistoryreport.aspx
Date/Time
12/12/2008 11:05:07 AM
12/12/2008 10:54:24 AM
12/12/200810:53:14 AM
12/12/2008 10:52:29 AM
12/12/200810:52:11 AM
12/12/2008 10:50:49 AM
12/12/2008 10:44:58 AM
12/12/2008 10:41:08 AM
12/12/2008 10:38:37 AM
12/12/2008 10:34:24 AM
12/12/2008 10:30: 14 AM
12/12/2008 10:30:02 AM
12/12/2008 10:28:36 AM
12/12/2008 10:28:20 AM
12/12/2008 10:28:03 AM
12/12/2008 10:27:47 AM
12/12/200810:16:58 AM
12/12/200810:16:32 AM
12/12/2008 10: 16: 15 AM
12/12/200810:12:55 AM
12/12/200810:12:36 AM
12/12/2008 10: 12: 13 AM
12/12/200810:11:53 AM
12/12/200810:11:23 AM
12/12/2008 10: 10:48 AM
12/12/2008 10: 10:26 AM
12/12/2008 10:09:36 AM
12/12/2008 8:42:47 AM
12/12/2008
BidBridge, LLC : Buyer Event Manager :All Bid Submissions
Vila and Son Landscaping Corporation
Medjool Date Palm Trees
Page 4 of 5
Medjool Date Palm Tree, Cost per Tree Including Delivery, Placement and a Full One Year Warranty
Rank Field Value Date/Time
3 $5,950.00 12/12/200810:57:15 AM
3 $5,999.99 12/12/2008 10:56: 10 AM
3 $6,049.99 12/12/2008 10:54:38 AM
3 $6,099.99 12/12/2008 10:53:49 AM
3 $6,149.99 12/12/2008 10:52: 54 AM
3 $6,199.99 12/12/2008 10:52:22 AM
3 $6,250.99 12/12/2008 10:51:51 AM
3 $6,300.99 12/12/2008 10:50:51 AM
3 $6,400.99 12/12/2008 10:47: 33 AM
3 $6,410.99 12/12/2008 10:42: 52 AM
3 $6,430.99 12/12/2008 10:37:27 AM
3 $6,450.99 12/12/2008 10:36:36 AM
3 $6,470.99 12/12/2008 10:36:07 AM
3 $6,570.99 12/12/2008 10:30:04 AM
2 $6,590.00 12/12/2008 10:27:29 AM
1 $6,600.00 12/12/2008 10: 18:09 AM
3 $6,790.00 12/12/200810:16:34 AM
4 $6,900.00 12/12/2008 10: 15: 24 AM
4 $7,000.00 12/12/200810:14:58 AM
4 $7,100.00 12/12/200810:13:19 AM
4 $7,200.00 12/12/200810:12:13 AM
4 $7,300.00 12/12/200810:11:56AM
4 $7,400.00 12/12/200810:11:44 AM
4 $7,500.00 12/12/200810:11:34 AM
4 $7,600.00 12/12/200810:11:01 AM
4 $7,700.00 12/12/2008 10: 10: 51 AM
4 $7,800.00 12/12/200810:10:39 AM
4 $7,900.00 12/12/200810:10:29 AM
4 $8,000.00 12/12/2008 10: 10: 11 AM
4 $8,100.00 12/12/200810:10:01 AM
4 $8,200.00 12/12/2008 10:09:50 AM
4 $8,300.00 12/12/2008 10:09:40 AM
4 $8,400.00 12/12/2008 10:09:30 AM
4 $8,500.00 12/12/2008 10:09: 20 AM
4 $8,600.00 12/12/2008 10:09:09 AM
4 $8,700.00 12/12/2008 10:08:49 AM
4 $8,800.00 12/12/2008 10:08:39 AM
4 $8,900.00 12/12/2008 10:08:23 AM
4 $9,100.00 12/12/2008 10:08:08 AM
4 $9,300.00 12/12/2008 10:07: 39 AM
1 $9,500.00 12/11/2008 2: 16:09 PM
Medjool Date Palm Tree, Cost per Tree Including Delivery and Placement Only - No Warranty but each Tree will be
Inspected and Accepted by a Certified Landscape Architect
Rank Field Value
3 $5,900.00
3 $5,949.99
3 $5,999.99
3 $6,049.99
3 $6,120.99
3 $6,150.99
3 $6,250.99
3 $6,320.99
3 $6,330.99
3 $6,350.99
3 $6,399.99
3 $6,450.01
3 $6,475.00
3 $6,500.00
3 $6,600.00
3 $6,700.00
3 $6,800.00
3 $6,900.00
https://bids.bidbridge.net/buyer/reports/bidh istoryreport. aspx
Date/Time
12/12/2008 10:57: 15 AM
12/12/200810:56:10 AM
12/12/2008 10:54:38 AM
12/12/2008 10:53:49 AM
12/12/2008 10:52:54 AM
12/12/2008 10:52:22 AM
12/12/200810:51:51 AM
12/12/2008 10:49:56 AM
12/12/2008 10:41: 13 AM
12/12/2008 10:30:04 AM
12/12/2008 10:25: 17 AM
12/12/2008 10:24:45 AM
12/12/2008 10:24:09 AM
12/12/2008 10:23:01 AM
12/12/2008 10: 17:48 AM
12/12/200810:17:30 AM
12/12/200810:17:20 AM
12/12/2008 10: 17: 10 AM
12/12/2008
BidBridge, LLC : Buyer Event Manager :AIl Bid Submissions
3
3
3
3
3
3
3
3
3
3
3
3
1
$7,100.00
$7,200.00
$7,300.00
$7,400.00
$7,500.00
$7,600.00
$7,700.00
$7,800.00
$7,900.00
$8,000.00
$8,800.00
$8,900.00
$9,000.00
https://bids.bidbridge.net/buyer/reports/b i dhistoryreport.aspx
12/12/2008 10: 15:45 AM
12/12/200810:15:35 AM
12/12/200810:14:50 AM
12/12/2008 10: 14:40 AM
12/12/200810:14:31 AM
12/12/2008 10: 14:23 AM
12/12/2008 10: 14: 15 AM
12/12/200810:14:07 AM
12/12/200810:13:55 AM
12/12/200810:13:41 AM
12/12/200810:13:29 AM
12/12/200810:11:25 AM
12/11/20082:16:09 PM
Page 5 of 5
12/12/2008
BidBridge, LLC : Buyer Event Manager: Event Summary
Page 1 of2
Event Summary Report
Medjool Date Palm Trees
Started: 12/12/2008 10:00 AM
Ended: 12/12/2008 11:08 AM
Medjool Date Palm Trees
Mediool Date Palm Tree. Cost Der Tree Includino Deliverv, Placement and a Full One Year Warranty
Rank Bidder Initial Bid Final Bid # of Bids
1 EDJ Service Inc. 7 798.00 $5.698.00 20
2 Conco Horticultural Inc 7 004.00 5 700.00 23
3 Vila and Son Landscaoina Corooration 9 500.00 5.950.00 41
4 Groundworks of Palm Beach County. Inc 6700.00 6.700.00 1
$10,000.00 Number of Bids 85
1st Place TurnOvers 17
$7,500.00 Est. Bid Ceiling n/a
Est. Bid Decrement $10.00
$5,000.00
I\vg. Bid Decrement $64.64
$2,500,00 Avg. Time Between 49secs
Bids
High-Low Spread % 1st-2nd: 0.04 %
$0.00 High-Low Spread % Total: 14.96 %
10:00 AM 10:28 AM 10:57 AM
Extension Count: 58
. Groundworks of Palm Beach County
. Conco Horticultural Inc
1:1 EDJ Service
X Vila and Son Landscaping Corporation
Medjool Date Palm Tree, Cost per Tree Including Delivery and Placement Only - No Warranty but each Tree
will be InsDected and AcceDted bv a Certified LandscaDe Architect
Rank Bidder Initial Bid Final Bid # of Bids
1 ronco Horticultural Inc 6 004.00 5.250.00 8
2 EDJ Service Inc. 7 298.00 5289.00 28
3 Vila and Son Landscaoino Corooration 9000.00 5.900.00 31
4 Groundworks of Palm Beach County. Inc $10 000.00 $10.000.00 1
Number of Bids 68
1st Place TurnOvers 12
Est. Bid Ceiling n/a
Est. Bid Decrement $10.00
vg. Bid Decrement $71.36
vg. Time Between 1mins
https://bids.bidbridge.netlbuyer/reports/eventsummary.aspx
12/12/2008
BidBridge, LLC : Buyer Event Manager: Event Summary
$15,000,00
$10,000.00
$5,000,00
$0,00
10:00 AM
10:28 AM
10:57 AM
. Groundworks of Palm Beach County
. Conco Horticultural Inc
!:l EDJ Service
X Vila and Son Landscaping Corporation
https://bids.bidbridge.net/buyer/reports/eventsummary .aspx
Bids
High-Low Spread % 1st-2nd:
High-Low Spread % Total:
Extension Count:
Page 2 of2
2secs
0.74 %
47.50 %
58
12/12/2008
Tuesday, November 11, 2008
You are invited to participate in an Electronic Sealed Bidding Event for Medjool Date
Palm Trees for The City of Sunny Isles Beach, FL. The City of Sunny Isles Beach has
partnered with Bid Bridge to host this bidding event on its Web-Based Bidding Event
Platform.
We request that you review the accompanying documentation for information pertaining
to the specifications, the response requirements, milestones and deadlines, as well as
information on Bid Bridge and the Electronic Bidding Process.
We thank you for your participation.
Sincerely,
Doug Haag
Assistant City Manager
The City of Sunny Isles Beach, FL
Page 1 of 5
dI~.e
/F {\f'
The City of Sunny Isles Beach, FL
Medjool Date Palm Trees
WHAT IS BIDBRIDGE AND ELECTRONIC SEALED BIDDING
Bid Bridge is a service provider contracted by the buyer to facilitate the bidding process with
online tools and a team of knowledgeable professionals. You may find additional information
about Bid Bridge by visiting our website at http://www.bidbridQe.net. If you have not already
registered with Bid Bridge in the past, then it is important that an authorized representative do
so. The registration process is free and you may register with Bid Bridge by navigating to
http://www.bidbridQe.netl. then clicking the "Register" button. If you are unsure as to
whether or not your organization is registered with Bid Bridge, you may contact Bid Bridge at
(502) 491-1980.
To stay current on other bidding opportunities for your company please check "Upcoming
Events" on our home page frequently.
The Bid Bridge Electronic Sealed Bidding Process is easy and consists of the following steps:
~ Review specifications and submission information.
~ Return sealed Specification Response to Buyer by the date and time required without
pricing.
~ Once the Buyer has reviewed all responses to their specifications, approved suppliers will
be notified via email with a Formal Invitation from Bid Bridge.
~ Bid Bridge will contact these suppliers to schedule a brief tutorial on the specific event to
familiarize you with the electronic process and to answer any questions you may have.
Page 2 of 5
NOTICE TO BIDDERS
NOTICE IS HEREBY GIVEN tha~-6i\j' of Sunny Isles Beach is seeking sealed bids
for the following work as specified. .
!
MEDJOOLDATEPALMTREES
Invitation to Bid No. 08-11-01
The City of Sunny Isles Beach will accept bids for Medjool Date Palm Trees using an
online bidding process on Friday, December 12, 2008 at 10:00 a.m. EST. in
accordance with the specification and procedures available either with Bid Bridge or the
City of Sunny Isles Beach. Specifications and procedures are available at 18070
Collins Avenue, Sunny Isles Beach, Florida 33160, or by registering as a supplier
with Bid Bridge at http://www.BidBridqe.net. and downloading the bid package from:
. htto:/Iwww.BidBridqe.net/solr bid oackaqe.asox?ev=SunnvlslesBeachFL \MedioolDatePalm Trees
Bidding information, other than pricing and including exceptions to the buyer's
specifications, must be submitted in writing no later than December 8, 2008 by 2:00
p.m. This information may be evaluated to determine those bidders qualified to
participate in the online bidding event.
The City of Sunny Isles Beach may (i) reject any, any part of, or all bids or proposals
to fulfill requirements, (ii) waive informalities and technicalities, (iii) negotiate directly
with any party submitting a bid or proposal, or (iv) accept that bid or proposal which the
City of Sunny Isles Beach deems to be in its best interest and represents the best
value, whether or not it is the lowest dollars and cents proposal.
All bid questions and information regarding this bid are available as follows:
Bid Packaqe Questions:
Douglas Haag
Assistant City Manager
Phone: 305-792-1775
Fax: 305-949-3113
Email: dhaafl@sibfl.net
Bidders are invited to be present for the viewing of the online bidding event.
BROWARD DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Ft. Lauderdale, Broward County, Florida
STATE OF FLORIDA
COUNTY OF BROWARD:
Before the undersigned authority personally appeared
D. MULLIN, who on oath says that he or she is the
VICE PRESIDENT LEGALS, of the Broward Daily Business
Review f/k/a Broward Review, a newspaper
published at Fort Lauderdale, in Broward
County, Florida; that the attached copy of advertisement,
being a Legal Advertisement of Notice in the matter of
08-11-01
NOTICE TO BIDDERS
MEDJOOL DATE PALM TREES
in the XXXX Court,
was published in said newspaper in the issues of
11/12/2008
Affiant further says that the said Broward Daily Business
Review is a newspaper published at Fort Lauderdale, in said
Broward County, Florida and that the said newspaper has
heretofore been continuously published in said Broward County,
Florida and has been entered as second class mail matter at the post
office in Fort Lauderdale in said Broward County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of se ing this advertisement for publication in the said
newspa er.
Sworn to and subscribed before me this
(SEAL)
D. MULLIN personally known to me
~i"""'...r-/" .
~ \ 5\<1\2 Ql Flonda
. '\ ?ub,.r.,
~'Io' "vf NOI" , . __ 11101''''15
o~ fI; v(" Sc:r,ilrr1t: ;.. . OD79B948
'" ""f . ,~ ,~'mISSlon
. 'it ot lV,,; '-A "I 71?O~2
.r~:_.' j E~p\(e~O' 2 .
~i Of .~o ., ". ^-I'-.,r...i'V''0
~....................."V.."y
-NOTICE'TO BIDDERS
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is
seeking sealed bids .for the following work as specified.
MEDJOOL DATE PALM TREES
Invitation to Bid No. 08-11-01
The City of Sunny Isles Beach will accept bids for MedJool Date Palm
Trees using an online bidding process on Friday, December 12, 2008 at
10:00 a.m. EST. in accordance with the specification and procedures
available either with Bid Bridge or the City of Sunny Isles Beach.
Specifications and procedures are available at 18070 Collins Avenue,
Sunny Isles Beach, FlorIda 33160, or by registering as a supplier with
Bid Bridge at http://www.BidBridae.net. and downloading the bid
package from:
. http://wwwBidBridge.net/splr bidpackage.
aSDx?ev-sunnvlslesBeachFL \MediooIDatePalmTre~s
Bidding information, other than pricing and including exceptions to the
buyer's specifications, must be submitted in writing no later than
December 8, 2008 by 2:00 p.m. This information may be evaluated to
determine those bidders qualified to participate in the online bidding
event.
The City of Sunny Isles Beach may (i) reject any, any part of, or all bids
or proposals to fulfill requirements, (ii) waive informalities and
technicalities, (Iii) negotiate directly with any party submitting a bid or
proposal, or (iv) accept that bid or proposal which the City of Sunny
Isles Beach deems to be in its best interest and represents the best i
value, whether or not it is the lowest dollars and cents proposal.
All bid questions and information regarding this bid are available as
follows:
Bid Packaae Questions:
Douglas Haag
Assistant City Manager
Phone:30~792-1775
Fax:30~949-3113
Emall: dhaaa@slbfl.net
Bidders are invited to be present for the viewing of the online bidding
event.
11/12 08-B-203/1117899B
.
MIAMI DAILY BUSINESS REVIEW
Published Daily except Saturday, Sunday and
Legal Holidays
Miami, Miami-Dade County, Florida
STATE OF FLORIDA
COUNTY OF MIAMI-DADE:
Before the undersigned authority personally appeared
V. PEREZ, who on oath says that he or she is the
LEGAL CLERK, Legal Notices of the Miami Daily Business
Review flk/a Miami Review, a daily (except Saturday, Sunday
and Legal Holidays) newspaper, published at Miami in Miami-Dade
County, Florida; that the attached copy of advertisement,
being a Lega! Advertisement of Notice in the matter of
CITY OF SUNNY ISLES BEACH - SEALED BIDS FOR 12/12/08
MEDJOOL DATE PALM TREES - BID NO. 08-11-01
in the XXXX Court,
was published in said newspaper in the issues of
11/11/2008
Affiant further says that the said Miami Daily Business
Review is a newspaper published at Miami in said Miami-Dade
County, Florida and that the said newspaper has
heretofore been continuously published in said Miami-Dade County,
Florida, each day (except Saturday, Sunday and Legal Holidays)
and has been entered as second class mail matter at the post
office in Miami in said Miami-Dade County, Florida, for a
period of one year next preceding the first publication of the
attached copy of advertisement; and affiant further says that he or
she has neither paid nor promised any person, firm or corporation
any discount, rebate, commission or refund for the purpose
of securing this advertisement for publication in the said
oempa':tJ. W.
Sworn to and subscribed befor
11 day of NOVEMBER
,A.D. 2008
~~/# /#or- ~
(SEAL)
V. PEREZ personally known to me
, "."v.~ Notal")' Public State of Florida
~ R ",4"'If- Cheryl H Marmer
~ :-"f>' i My Commission DD793490
"~OFf\.O~ Expires 07/18/2012
~
--- M'OflCE-TOBIDDERS- -~I
. I
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach isl
seeking sealed bids for the following work as specified. . I
MEDJOOL DATE PALM TREES I
Invitation to Bid No. 08-11-01 I
The City of Sun~y Isles Beach will accept bids for Medjool Date palm~
Trees using an online bidding process on Friday, December 12, 2008 at
10:00 a.m. EST. In accordance with the specification and procedure~
available either with BidBridge or the City of Sunny Isles Beach.
Specifications and procedures are available at 18070 Collins Avenue,
Sunny Isles Beach, Florida 33160, or by registering as a supplier with
BidBridge at http://www.BidBridae.net. and downloading the bid
package from:
. http://wwwBidBridge.net/splr bidpackaae.
aspx?ev-SunnvlslesBeachFL \MedioolDatePalmTrees
Bidding information, other than pricing and including exceptions to tho
buyer's specifications, must be submitted in writing no later than
December 8, 2008 by 2:00 p.m. This information may be evaluated to
determine those bidders qualified to participate in the online bidding
event.
The City of Sunny Isles Beach may (i) reject any, any part of, or all bids.
or proposals to fulfill requirements, (ii) waive informalities and.
technicalities, (iii) negotiate directly with any party submitting a bid 011
proposal, or (iv) accept that bid or proposal which the City of Sunn)1
Isles Beach deems to be in its best interest and represents the best
~value, whether or not it is the lowest dollars and cents proposal. I
JAil bid questions and information regarding this bid are available as
~follows:
Bid Packaae Questions:
Douglas Haag
Assistant City Manager
Phone: 305-792-1775
Fax: 305-949-3113
Emall: dhaaa@sibfl.net
Bidders are invited to be present for the viewing of the online bidding
event.
.11/11 _08:B-60/11J7..62.1.M
;:
di~
/F0 f"
The City of Sunny Isles Beach, FL
Medjool Date Palm Trees
HOW TO RESPOND TO THIS OPPORTUNITY
o Review all relevant documentation by clicking on the following link:
http://www.bidbridqe.neUsplr bidpackaqe.aspx?ev=Su nnvlslesBeach FL \MedioolDatePalm Trees
You may also navigate to the BidBridge website: http://www.bidbridqe.net Click on "Upcoming
Events" and scroll to the appropriate Buyer and double click on the item in which you are
interested.
For questions regarding specifications please contact the Buyer. For questions regarding the
electronic bid process contact Bid Bridge.
o Return your Specification Response, including an initialed copy of each addendum issued and
the completed Submission Form, to the Buyer no later than Monday, December 8, 2008 by
2:00 PM EST. DO NOT submit pricing with your response; pricing will be done exclusively
online. Your response to the Buyer's specifications shall be enclosed in an envelope clearly
labeled with the following:
Specification Documents for
The City of Sunny Isles Beach, FL
18070 Collins Ave
Sunny Isles Beach, FL, 33160
Medjool Date Palm Trees
YOUR COMPANY NAME
Please include an initialed copy or copies of any Addendums which have been issued along
with your submittal. Failure to do so may render your package "Non-Responsive". All
addendums will be posted with the other documents pertaining to the bid and may be
accessed at
http://www.bidbridqe.neUsplr bid packaqe .aspx?ev=Su nnvlslesBeach FL \MedioolDatePalm Trees
Submittals should indicate that you are able to comply with the request or indicate any and all
exceptions to the specifications, as well as any option packages or prepayment discounts. DO
NOT SUBMIT BID PRICING WITH YOUR SPECIFICATIONS PACKAGE. Submission of
pricing with your response will render your bid package "Non-Responsive".
o Once the Buyer has reviewed the responses and submitted the information to Bid Bridge, you
will receive a Formal Invitation to participate in the electronic bid event.
o Shortly thereafter, you will be contacted by a Bid Bridge representative to schedule a brief
tutorial to familiarize you with the process and answer any questions.
o Place your initial bid online before Friday, December 12, 2008 at 9:00 AM EST.
o Live Bid Event will begin on Friday, December 12, 2008 at 10:00 AM EST.
Page 3 of 5
di~
/F f\ f'
The City of Sunny Isles Beach, FL
Medjool Date Palm Trees
IMPORTANT MILESTONES and CONTACT INFORMATION
Public Advertisement Date:
Sealed Specification Response
Due to Buyer and must be
Received By:
Formal Invitation Sent via e-mail
to Approved Suppliers Sent On:
Supplier's Initial Bid Submission
Deadline Submitted By:
Electronic Sealed Bidding Event
will Begin On:
Tuesday, November 11, 2008
Monday, December 8, 2008 by 2:00 PM EST
Tuesday, December9,2008
Friday, December 12, 2008 by 9:00 AM EST
Friday, December 12, 2008 at 10:00 AM EST
If you have any questions regarding the specifications or the Buyer's requirements for
returning your response, please contact:
Doug Haag
Assistant City Manager
18070 Collins Ave
Sunny Isles Beach, FL 33160
E-Mail: dhaag@sibfl.net
Primary Phone: (305) 792-1775
FAX:
If you have any questions regarding the electronic bid process, please contact:
Bid Bridge, LLC
Rebecca Flaherty
7501 New Lagrange Road
Suite 200
Louisville, KY 40222
Help Desk: (877) 245-8880
E-Mail: rebecca.flahertv@bidbridoe.net
Page 4 of 5
ELECTRONIC BID EVENT SUBMISSION FORM
(Must be completed and returned with your specification response)
The City of Sunny Isles Beach, FL will accept bids for Medjool Date Palm Trees using an Electronic Sealed Bidding
Process on Friday, December 12, 2008 at 10:00 AM EST in accordance with the specifications and procedures
available either with Bid Bridge or The City of Sunny Isles Beach. This Electronic Sealed Bidding Event has a
preliminary end date and time of Friday, December 12,2008 at 10:30 AM EST plus any possible extensions.
The undersigned bidder hereby proposes and agrees to furnish The City of Sunny Isles Beach, Medjool Date Palm
Trees in accordance with the Specifications. The bidder also agrees to participate in an Electronic Sealed Bidding
Event to determine final pricing.
Your sealed specification response will be due at The City of Sunny Isles Beach, 18070 Collins Ave, Sunny
Isles Beach, FL, 33160 no later than Monday, December 8,2008 by 2:00 PM EST. Specification submittals must
indicate any and all exceptions to the specifications, as well as any option packages or prepayment discounts. DO
NOT SUBMIT BID PRICING WITH YOUR SPECIFICATIONS PACKAGE.
The bidder understands that this proposal is submitted subject to the following: Bids will be evaluated based on each
vendor's final pricing submitted during the Electronic Sealed Bidding Event, and the Specification Responses provided.
The bid will be awarded to the lowest responsible and responsive bidder. The buyer reserves the right to accept bids
on the basis of total evaluated bid or to accept portions of any bid and to award the bid to the bidder who is not
necessarily the lowest dollars and cents bid. The Specifications and Information for Bidders form the conditions of the
Contract for this proposal.
The awarded supplier is obligated to pay a transaction fee to Bid Bridge pursuant to the Terms & Conditions accepted
upon placement of initial bid. The fee will be based on the final total purchase price assessed as Three Percent (3%)
or Two Thousand Five Hundred Dollars ($2,500.00), whichever is more. The transaction fee is assessed on the final
selling price and payment terms are as follows:
o Definitive - $2,500 is payable with the issuance of Purchase Order by the Buyer with the remaining balance
due upon delivery of the item or service.
AWARD OF CONTRACT: REJECTION OF BIDS - The Buyer reserves the right to (i) reject any, any part of, or all
bids or proposals to fulfill The Buyer's requirements, (ii) waive informalities and technicalities, (iii) negotiate directly
with any party submitting a bid or proposal, or (iv) accept that bid or proposal which The Buyer deems to be in its best
interest and represents the best value, whether or not it is the lowest dollars and cents proposal. The Bidder to whom
the award is made will be notified at the earliest possible date.
THIS SPECIFICATION RESPONSE IS HEREBY RESPECTFULLY SUBMITTED BY:
COMPANY NAME
DATE
CONTACT PERSON
TITLE
PHONE NUMBER
FAX
ADDRESS
CITY
ST
ZIP
EMAIL ADDRESS
SIGNATURE
Page 5 of 5