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HomeMy WebLinkAboutReso 2011-1688 RESOLUTION NO. 2011 - J ~8A A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING CHANGE ORDER NO. 8 TO AGREEMENT WITH COASTAL CONSTRUCTION COMP ANY FOR PROFESSIONAL CONSTRUCTION SERVICES FOR THE EXPANSION OF THE SCOPE FOR THE HERITAGE PARK AND PARKING GARAGE PROJECT, TO INCLUDE SEAT WALLS, DECORATIVE SIDEWALK ALONG COLLINS AVENUE, SITE WORK, AND ELECTRICAL WORK, IN AN AMOUNT NOT TO EXCEED EIGHT HUNDRED FIFTY THOUSAND DOLLARS ($850,000.00), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach issued Request for Qualifications No. 09- 03-01 for Professional Construction Services for the Heritage Park and Parking Garage; and WHEREAS, on June 18, 2009 via Resolution No. 2009-1434, the City Commission awarded Request for Qualifications No. 09-03-01, and entered into an agreement with Coastal Construction Company, to provide construction services for Heritage Park and Parking Garage, in an amount not to exceed Nine Million Two Hundred Fifty Thousand Dollars ($9,250,000.00); and WHEREAS, the City bifurcated the agreement to allow the contractor to commence construction on the parking garage portion of the project, and entered into a contract for the construction of the parking garage at Heritage Park for an amount not to exceed Six Million Six Hundred Thousand Forty Dollars ($6,600,040.00); and WHEREAS, the City amended the plan to change the fayade to add a decorative screening to the parking garage, add masonry and to address additional comments from the Fire Department, and on January 28, 2010 via Resolution No. 2010-1520 the City Commission approved Change Order No. 1 to the Agreement with Coastal Construction Company to provide these services for the construction of the Heritage Park and Parking Garage Project, in an amount not to exceed Nine Hundred Three Thousand Four Hundred Twenty-Seven Dollars ($903,427.00), bringing the total contract amount not to exceed to Seven Million Five Hundred Three Thousand Four Hundred Sixty-Seven Dollars ($7,503,467.00) for the parking garage, unless amended by prior approval of the City; and WHEREAS, the City Commission has approved Change Order Numbers 4,5, and 7, for the cost of the park area bringing the total amount to Five Million Ninety-Seven Thousand Four Hundred Seventy-Four Dollars ($5,097,474.00), excluding the cost of the garage; and WHEREAS, the City is now expanding the scope for the Heritage Park and Parking Garage Project by including seat walls, decorative sidewalk along Collins Avenue, site work, R20 II-Coastal Cons-Heritage Pk & Pkg Garage CO#8 Page 1 of 3 and electrical work, totaling Eight Hundred Fifty Thousand Dollars ($850,000.00); and WHEREAS, Change Order No. 8 to the Agreement with Coastal Construction Company for the construction of the Heritage Park and Parking Garage Project, increases the amount of the Agreement by Eight Hundred Fifty Thousand Dollars ($850,000.00), attached hereto as Exhibit "A", with no additional days added to the schedule, bringing the total contract amount not to exceed to Thirteen Million Four Hundred Fifty Thousand Four Hundred Ninety-One Dollars ($13,450,491.00) for this project, unless amended by prior approval of the City, excluding any deductions. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Change Order No.8 to Agreement. The City Commission hereby approves Change Order No.8 to Agreement with Coastal Construction Company, increasing the amount of the contract by Eight Hundred Fifty Thousand Dollars ($850,000.00), attached hereto as Exhibit "A", bringing the total contract amount not to exceed to Thirteen Million Four Hundred Fifty Thousand Four Hundred Ninety-One Dollars ($13,450,491.00) for the Heritage Park and Parking Garage Project, excluding any deductions. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 8th day of March 2011. , ATTEST: ~~ Jane A. Hines, CMC, City Clerk R2011-Coastal Cons-Heritage Pk & Pkg Garage CO#8 Page 2 of 3 Vote: 5-0 Mayor Ede1cup Vice Mayor Thaler Commissioner Aelion Commissioner Gatto Commissioner Scholl R201I-Coastal Cons-Heritage Pk & Pkg Garage CO#8 Moved by: r~Af..LIO~ Seconded by: ~~~IOkH~ ~HDLL v (Yes) V(Y es) \../(Y es ) V{Y es) V""(Y es ) Page 3 of3 _(No) _(NO) _(NO) (NO) _(NO) CITY OF SUNNY ISLES BEACH CHANGE ORDER CHANGEORDERNUMBE~ 8 DATE: March 8, 2011 PROJECT: Heritage Park and Parking Garage RESOLUTION NUMBER: CONTRACT AMOUNT TO DATE: RE UESTED CHANGE ORDER: 11115484.79 850 000.00 THIS: X INCREASES 0 DECREASES 0 DOES NOT CHANGE NEW DOLLAR CONTRACT AMOUNT: ORIGINAL CONTACT COMPLETION DATE September 26, 2010 TOTAL OF PREVIOUS CHANGE ORDER DAYS: 145 days (throuoh Februarv18. 2011) DAYS PER THIS CHANGE ORDER (Garage Only): 41 days DAYS PER THIS CHANGE ORDER (Park Only): 102 days NEW CONTRACT COMPLETION DATE: March 31, 2011-Garage/May 31, 2011-Park DESCRIPTION OF SCOPE OR WORK CHANGES: Additional work inclusive of all material, coordination, labor, supervision, and equipment, for the construction of a seat-wall along the southeast portion of the park, a paver sidewalk along Collins Avenue, additional site work, increased lighting and electrical components and other tasks (as listed on Attachment "A'') necessary to complete the Heritage Park and Garage Project. The $850,000.00 change order includes a $25,000.00 contingency to be expended as authorized by the City Manager. Contractor shall not exceed the new dollar contract amount and will be responsible for all cost overruns, provided that there are no design changes or owner/architect directives that exceed the new contract dollar amount olus continoency and/or the new contract comoletion dates. NOTE: Unless specifically stated clearly elsewhere on this page, this change order does NOT include an extension of time or grant any additional general conditions amounts. The City and the Contractor agree that the contract time adjustment and sum agreed to in this document constitute a full and complete settlement of the matters set forth herein, including all direct and indirect costs for equipment, manpower. materials, overhead. profit and delay relating to the issues set forth in this document. PROJECT MANAGER: Gio Batista CONTRACTOR : Coastal Construction CITY ATTORNEY: Hans Ottinot Actin CITY MANAGER: Jor e Vera Heritage Park and Parking Garage - Sunny Isles Beach, Florida Change Order # 8 3/7/2011 '. '. : : ,. '. ;::::' ,.,:: :::;,'::' 'H?H,;' :t: ;'>:::.': ..:' '., : .', .:: ,. ::::::,' ,::,::,:' :1H> :i'\::::::;~:m::::><>: .; ," " "'::;':",:,'1,,1111 ,!",!!i'I:!;;l!;;i:I",,:~,~~~r.;~~~J:~';:;'~l~ ;"':...::':;:' .".; ".' . '.,'" ~:. Cost Code Item Description .: .' :;'..:~::..:\\ :: ;. : :~: :; 2000 SITEWORK 02-200 Raise Limerock at Large Playground for City's surface Regrade entry drive Regrade for S side of garage between causeway and sidewalk Regrade retention area at CB #2 S for elevation changes Add cochina shell around lawn area Raise finished grade at park lawn 02-512 Wave Pavers at Collins Avenue (Includes FOOT requirements) Remove 1 Add 1 Reinstall pavers at round about New paver street markings Add pavers at Pavilion Coquina Bands to Paver Bands 02-521 Curbs, Gutters, Sidewalks New F curb at curb cut along Collins Remove 1 Replace curbs at round about New sidewalk in FOOT right away Sand W - ALLOWANCE New F curb at Ocean Reserve trash room Remove pavers 1 Install concr apron 1 baffle at OR trash room New sidewalk at Stair #1 outside garage ADA sidewalk plate @ N garage entry New sidewalk at East OR exit Add concrete paver bands to contain cochina shell Add bollards in roadway behind stage Add ADA requirements (Truncated Domes) behind stage Add sidewalk around interactive fountain Add concrete band at playground Additionallimerock for compaction tests D curb to F curb DELTA Layout 02-580 Added Street Signage Signs Painting Reflectors 02-700 Landscaping & Irrigation Relocate palms at South side of garage Sod in lieu of mulch in dog park Add irrigation in dog park Add 5 Majools Excavate & haul existing planter fill Planter area fill to 12 inches Page 1 of 4 '. Cost Code 02-700 02-829 02-999 ... Heritage Park and Parking Garage - Sunny Isles Beach, Florida Change Order # 8 3/7/2011 := :':.::',::.... :': ::::'. ' " : :: :):::~:::!:;;:\1:~~;::1:;!!:j,I:.:::i!.:!~.::;;~::!m:~~::: :: ',:' .:. :. ':.' -:. .,.: " "'::::",:;::;';;:: ,i",,:,i,!,:::::,,:!,:!,,~:~~"~~;~~~,;,ili:i':':~I~~P :: . . : 1 ~ . Item.Description\:\. ,:,:::::::", '" Playground Surface (Add small playground) $98,064 (Cost) less $65,375 (Allowance) = $32,685 Furnished by the City Site Utilities New catch basin at Collins and 193 Raise two MH in 193 Street Raise sanitary MH South side of garage Relocate MH #5 & 6 in lawn area New RWL lines for OR garage New area drains for OR downspouts New relocated FH at 193 and Collins New trench drains Add drainage at pavilion for interactive fountain Relocate traffic signal loops in 193 Street Relocate CB #15 at round about Added area drain NE corner of OR garage Add FD required Post Indicator Valve Extended Civil GCs / Equipment use Layout Site Work - GR 3000 CONCRETE WORK 03-050 Concrete - Layout 03-150 Structural Concrete New seat walls Level seat walls at heritage wall Antique Rock Screen Wall 03-150 Change antique rock wall from straight to radius 03-999 Concrete - GR 5000 METALS 06-1 00 06-100 06-1 00 06-1 00 06-1 00 06-100 Area of Refuge Back Boxes Rework Roof Stairs per Building Inspector New RWL @ OR Garage @ Dog Park Added Bollard Protection Added PVC Pipe Protection Added Conduit Protection Page 2 of 4 . , Cost Code 06-1 00 06-1 00 06-100 06-100 Heritage Park and Parking Garage - Sunny Isles Beach, Florida Change Order # 8 3/7/2011 . ;. :.'.: '.': :; ;':' .:;:~;: ,.;:::~;;!: ::.;~;:;.;; :':';~:l[@::!~!::, :i::' ,:: ::::. ::,',:':"" ',,, ..,:,':,' .':',,:, ,}\:j!!,,':!:::i:'i"::':::i'i':::"!'!:~:~~~~~~i~~;i~'i~l~>@! ".' ..,:. .: "::' .: .' : Item Description::::: Added Fence @ Fountain Equipment Added Fence Between Stair #1 & Restrooms Sliding Gate at Fire Lane Gates at Heritage Wall and Stage 9000 FINISHES 09-300 Stone Veneer New seat walls Add shell stone for revision at seat walls at Heritage Wall Epoxy floor coating between bathrooms 09-999 Finishes - (GR) 1 0000 SPECIALTIES 10-200 Relocate Ocean Reserve sign at Collins Avenue Antique rock attachment 12000 FURNISHINGS Site Furnishings ($297,191 less $9,867 bench allowance less $5,653 pooch station allowance) = $287,324 Furnished by the City 13000 SPECIAL CONSTRUCTION 15000 MECHANICAL 15-400 Plumbing - Water to Heritage Wall Fountain Vault 15-500 Fire Department Test of Standpipe 15-500 Fire Protection - Monitored flow and tamper valves to fire lines Page 3 of 4 . , , , Cost Code Heritage Park and Parking Garage - Sunny Isles Beach, Florida Change Order # 8 3/7/2011 : .; '. ." ": .<. ::~;:;::!ll;i:;ll!::l;:i!:i:!:!"'!;,':;:!!;i;:!!i::!:Illoi:':';:':.'o;::. :':: : : ";::;;':',";";,";,;,;'".':,,':,:1:,11 :i:!:!;,;i:!!!!I;:,!,i!;!'~!~~~~~i~,~~;::;:)~i~~9' ::-Itein Description 16000 ELECTRICAL 16-001 Add remote fire alarm panel in garage per FD Added Site Lighting (Bollards, SA poles, Outlets) ALLOWANCE Added electrical for Heritage Wall fountain Add fire alarm monotoring for flow and tamper valves Reconnect OR security feeders 16-999 Electric - (GR) Design Fees Contingency Subtotal SUBTOTAL General Conditions / Insurance / Bonds / Fee TOTAL PROJECT 825,000 Issues agreed in 3-4-11 meeting with the mayor Fountain budget of $320K to be considered an allowance Electrical costs of $127,742 to be considered an allowance. A maximum of 12 inches of planter fill material to be furnished No more changes Page 4 of 4 ., '" ~... .. ~ <:I .. 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III e: o E ~ ~ -g ~ ti ffi ~8 B .!! :! c: - Q) W~__ W ~ ~ g !!: en (/) II: ~ .J ~~~~ 3l~ g a::c::B u..Q)cn_ I- ---~8~ ___~Cl.31~_""_~ a:-- m Cllcu..llj, 0 l!! w!!!!!! 15 ~"~e: !!;l ~ Z ~ ~ 1; cui ~ "in ~ 0 :J WClJCU ::::I >1(6'(1)0 a: en ClC)C) 1Il OCl.OU l1. III m 15 -~!: 11l u 'E .. .r:. u .. ::lii m 15 .... To: From: Date: Re: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City Commission Norman S. Edelcup, Mayor Lewis J. Thaler" Vice Mayor Isaac Aelion, Commissioner Jeanette Gatto, Commissioner George "Bud" Scholl, Commissioner (305) 947-0606 City Hall (305) 792-1565 Fax (305) 947-2150 Building Department Jorge L. Vera, Acting City Manager Hans Ottinot, City Attorney Jane A. Hines, CMC. City Clerk MEMORANDUM Honorable Mayor and Commission Jorge L. Vera, Acting City Manager March 8, 2010 Heritage Park This memorandum will explain the four resolutions that the City Commission will be acting on regarding the expenses associated with the construction of Heritage Park and parking garage. The first part explains the contract with Coastal Construction. Second, I will be addressing the deductive change orders to the contract. Third, I will address a resolution authorizing the City Manager to enter into contract for direct purchases by the City of items taken out of Coastal's contract. Finally, I will address a resolution regarding the direct purchase by the City of one of the items taken out of Coastal's contract On Dec 16, 2010 the City Commission approved change order 7 which was thought to be the last change order that would be needed to complete Heritage Park. That change order included the heritage wall, interactive water feature and stage. As construction continued, staff realized that the change order omitted several items of the park. If these items were to be left out, it would provide a park that would not meet the expectation of the City Commission or what was represented to the residents when the park was designed. Increases to Coastal Contract First, I would like to provide the City Commission with a history of Heritage Parking Garage and Park and the cost associated with the construction of the parking garage and park. The original contract with Coastal Construction was for the amount of $9,250,000 approved on June 18th, 2009. The original contract included a parking garage and park on a 3.8 acre site. An additional acre of land was added to the site after the contract was awarded and the park and its amenities were needed to be redesigned. In order to commence with construction of the parking garage shell, since it was the only area that remain unchanged, the contract was bifurcated to allow the construction of the parking garage while a redesign of the park was being done. Therefore the initial $9,250,000 contract was reduced to $6,600,040 for the garage only. Once the redesign was completed, the change orders would be submitted. The following are the change orders to the contract. Agenda Item 3 A, ~. ~ Date 3- ~- " Page 2 Garage contract (shell) Change order # 1 (garage fayade) Change order #4 (add additional land, site work) Change order #5 (seat wall, pavilion, ground work, play area) Change order #7 (heritage wall, fountain, stage) Total to date garage and park Change order #8 (reduction of If of seat wall, site work, site lighting, etc) Total contract $6,600,040 903,427 1,454,479 2,605,595 1.037.400 $12,600,941 850,000 $13,450,941 * Change order #2, 3, and 6 are for direct purchases for a total amount of $1,485,456 and have no cost impact to the contract amount other than sales tax savings, which approximately $100,000. Change order #8 is the last change order that increases the contract amount with Coastal Construction for the completion of Heritage Park and parking garage. The change order in the amount of $850,000 dollars includes several items that were omitted from the design previously, such as seat walls, site work, decorative sidewalk along Collins A venue, up lighting for medjool palms, electrical outlets and other field changes that occur during construction. Including this change order the total contract amount with Coastal Construction for the construction of the park and parking garage is $13,450,941. The total contract amount for park and parking garage includes the items that the City has purchased directly up to this change order. Deductions to Coastal Contract The following are deductions to the contract amount shown above. Change order # 9 is a deductive change order in the amount of $304,118. The items included in this change order (credit) are for playground equipment, site furnishing, benches, pooch station. This amount will reduce the total contract amount with Coastal to $13,146,823. As construction progresses staff anticipates additional deductions to the contract amount. Authorization for direct purchases above the Coastal contract In order to obtain additional savings the City is undertaking the purchase of several items that were taken out from contract with Coastal. This savings constitute general conditions, overhead and other associated fees that the contractor would have charged the City above cost. These direct purchases are as follow, Stage canopy Site furnishing Playground equipment Parking meters Lighting/sound Heritage wall plaques Lightning detector Security cameras Total $178,627 50,000 266,373 25,000 60,000 20,000 15,000 35,000 $650,000 Page 3 Some of the contracts for these direct purchases have not been finalized as of this date. The City Manager will be presenting a resolution to the City Commission for consideration authorizing him to expend an amount not to exceed $650,000 for direct purchasing of the items above. Again, these direct purchases by the City of up to $650,000 are in addition to Coastal Construction contract amount. All contracts for direct purchasing of these items will be brought to the City Commission for their approval. Including the direct purchases of $650,000 and deductions made from Coastal Construction up to change order #9, the total cost ofthe garage and park is not to exceed $13,796,823. Direct Purchases Staff will be presenting a resolution to authorize the purchase of the playground equipment in the amount of $266,373.34. Staff was able to procure and purchase the playground equipment and safety surface directly to achieve a savings by purchasing directly off of Clay County and School Board District of Manatee County Contracts. Other resolutions will address the remainder of the items for direct purchase. Additional Information The contract has the parking garage for TCO by March 31, 2011. This will allow the A ventura Beach complex to commence use of the garage in April. The remainder of the park is to be completed by the end of May 2011.