HomeMy WebLinkAboutPios & Sons
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City of Sunny Isles Beach
Office of the City Manager 1
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City of Sunny Isles Beach, Florida:
RFP NO. 09-11-01
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On behalf of Pios and Sons Enterprises, Inc., please accept this Letter of Intent being submitted in
response to the REQUEST FOR PROPOSALS FOR PROFESSIONAL DESIGN AND BUILD
SERVICES FOR A SKA TEBOARD PARK AT TOWN CENTER PARK to be located in the City of Sunny
Isles Beach, Florida.
Pios & Sons Enterprises, Inc. is a minority-owned Florida Corporation established in 1989 . We provide
General Engineering Contracting Services to public entities, institutions, and private sector clients. We have
over 20 years of current continual successful experience as a general engineering contractor, specializing in
infrastructure construction, underground utilities, site development, and concrete in Miami-Dade, Broward,
Monroe, and Palm Beach Counties. Weare licensed as a General Engineering Contractor.
Pios and Sons, in conjunction with SITE Design Group, Inc. providing the Skate Park Planning and
Design, will not only build out an economically-feasible, aesthetically pleasing skate park, but one that is also
environmentally sensitive to the surrounding neighborhood and nearby residences. SITE Design Group, Inc. is
a consulting firm specializing in Community Planning, Design and Development, providing services throughout
the United States, Europe, and Asia. Their professionally recognized, award winning skate park designs located
throughout the United States and abroad exemplify their unmatched ability to understand the complexities of
public and private action sports development, regardless of location.
Since the urban "skate plaza" replicates real street terrain, Pios and Sons Enterprises has been providing
this style of construction for years at these popular types of "illegal skating venues". However, the concrete
finish and attention to detail for the metal work, radii, degrees of ramps, etc. is often overlooked and is not built
with skateboarding in mind. SITE Design Group's expertise plays a valuable role during the design phase of the
project, in conjunction with our 20+ years of construction experience, to produce a successful collaborative
effort to build the proposed skate park in the City of Sunny Isles Beach. This type of skate park construction is
not necessarily a complicated concept in theory, however, the intricacies and level of detail warrants the quality
of construction that Pios and Sons Enterprises has been providing for over two decades.
Pi os and Sons Enterprises, Inc. will deliver a cohesive, focused effort over the course of the project to
exceed the expectations of the City of Sunny Isles Beach with respect to the construction of the proposed skate
park. By paxtnering with SITE Design Group to provide the skate park design, we will be able to offer a
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, Respectfully yours, .- ~
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competitive advantage in the execution of the project. Pios and Sons has a wide breadth of construction-related
experience. It will be brining to the table the expertise of SITE Design Group that includes the expertise in
Landscape Architecture, Planning, Urban Design, Parks & Recreation Planning and Design. We bring to the
City of Sunny Isles an experienced and knowledge-based company to complete the proposed project in an
economical, environmentally sensitive, and uniquely functional, creative manner.
Hector M. Ortiz, president of Pios and Sons Enterprises, Inc. has 100 percent financial interest in the
company. As of June 2009, revenues for Pios and Sons were $1,263,444. Currently, Pi os and Sons is bonded
by an A-rated bonding company and qualifies for single bonds of approximately $1 million and an aggregate
program of approximately $3 million. We hereby declare that we exceed the minimum insurance requirements
and have the financial wherewithal to accept a project of the magnitude of the one proposed herein. Pios and
Sons has the staff as well as the necessary equipment to complete the proposed project and to execute the terms
set forth in the Agreement of the contract.
Pios & Sons Enterprises, Inc. is not only currently a registered contractor with the City of Sunny Isles
Beach, but is corporate offices are located within the city as well. All applicable documentation including proof
of insurances, business tax receipts, and copies of licensure are on file with the City of Sunny Isles Beach
Building Department and can be forwarded to the Public Works Department upon request. Copies of requested
documentation have been provided in this proposal package.
This Letter of Intent binds Pios and Sons Enterprises, Inc. to the provisions set forth in the RFP NO. 09-
11-01, and shall remain in effect for a period of no less than 90 days. We also affirm that the prices contained in
the submitted RFP Documents shall remain in effect for 90 days from the day of submittal. This document
serves as acknowledgement to the three Addendums attached as Appendix A, issued by the City of Sunny Isles
Beach, for the above captioned project.
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Town of Miami Lakes Entry Features
Tina Rivera
15700 NW 67th Avenue
Miami Lakes, Florida 33014
(305) 364 6100
SITE Design Group, Inc. has designed the The Orlando Skate Park
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City of Lighthouse Point
4730 NE 21 Terrace
Lighthouse Point, Florida 33064
Telephone: 954-946-7386
Fax: 954-946-7932
SSG Development and Construction
651 Washington Street, Suite 200
Brookline, MA 02446
Direct: 617.938.6489
Office: 617.938.6478 x 201
Cell: 508.864.8168
Fax: 617.278.1552
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doneil@ssgdevelopment.com
'PSE PIOS & SONS
_ Sunny Isles, Florida
n:t 'NI (3051919 9662
References
I Description of Services: New construction of landscaped street closures
consisting of excavation, curbing, sidewalk, pavers and landscaped areas.
Also various concrete projects throughout the City including Handrail
installation, Guard Rail, and Concrete Bridge Repair.
Contract Amount: Exceeds over $450,000
Prime Contractor
May, 2005 to October 2009
Description of Services: New Construction and site development of Self
Storage facility: Paving, drainage, concrete, water, stripping and signage of
outside area of new Self Storage Facility Located at: SW 8th Street and 67th
A venue, Miami, FL
Contract Amount $599,000.00
Prime Contractor
May, 2009 to October 2009
Description of Services: New Construction and site development of Self
Storage facility: Paving, drainage, concrete, stripping and signage of outside
area of new Self Storage Facility Located at: SW 272 Street and US-l in
Naranga, Florida
Contract Amount $450,000.00
Prime Contractor
August, 2009 to Ongoing
Description of Services: Installation of Four Town Entry Features. Concrete
work, Fountain, electrical, plumbing, drainage.
Contract Amount $256,000.00
Prime Contractor
April, 2008 to October 2009
most progressive facilities with integrated The Berkeley Skate Park
site planning solutions, and meeting the Escondido Skate Park
needs of several cities. Their NlKE Skate Park
professionally recognized, award winning Tony Hawk Skate Park
skate park designs throughout the United Descriptions and Narratives can be provided upon request.
States includes the following:
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Plos and Sons Enterprises, Inc.
320 Atlantic Avenue, Sunny Isles, FL 33160
OFFICE: (305) 919-9662 FAX: (305) 819-4222 PIOS@BELLSOUTH.NET
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2009 FOR PROFIT CORPORATION ANNUAL REPORT
DOCUMENT# L 17828
Entity Name: PIOS & SONS ENTERPRISES, ING.
FILED
Apr 07, 2009
Secretary of State
Current Principal Place of Business:
New Principal Place of Business:
320 ATLANTIC AVE
SUNNY ISLES, FL 33160 US
Current Mailing Address: New Mailing Address:
320 ATLANTIC AVE
SUNNY ISLES, FL 33160 US
FEI Number: 65-0198879
FEI Number Applied For ( )
FEI Number Not Applicable ( )
Certificate of Status Desired ( )
Name and Address of Current Registered Agent:
Name and Address of New Registered Agent:
ORTIZ, HECTOR M
320 ATLANTIC AVE
SUNNY ISLES, FL 33160 US
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The above named entity submits this statement for the purpose of changing its registered office or registered agent, or both,
in the State of Florida,
SIGNATURE:
Electronic Signature of Registered Agent
Date
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Election Campaign Financing Trust Fund Contribution ( ).
OFFICERS AND DIRECTORS:
ADDITIONS/CHANGES TO OFFICERS AND DIRECTORS:
Tille:
Name:
Address:
City-St-Zip:
P ( ) Delete
ORTIZ, HECTOR M
320 ATLANTIC AVENUE
SUNNYISLES,FL 33160
Title:
Name:
Address:
City-St-Zip:
( ) Change ( ) Addition
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I hereby certify that the information supplied with this filing does not qualify for the exemption stated in Chapter 119, Florida
Statutes, I further certify that the information indicated on this report or supplemental report is true and accurate and that my
electronic signature shall have the same legal effect as if made under oath; that I am an officer or director of the corporation or
the receiver or trustee empowered to execute this report as required by Chapter 607, Florida Statutes; and that my name appears
above, or on an attachment with an address, with all other like empowered,
SIGNATURE: HECTOR M, ORTIZ
Electronic Signature of Signing Officer or Director
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04/07/2009
Date
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() Hector M. Ortiz
\) President
fl License E- 1684
. Phone: (305) 919-9662
:l Email: pios@bellsouth.net
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Experience
20 Years experience with Pios and Son's Enterprises, Inc.
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EMPLOYMENT
7989-Present President of Pios & Sons Enterprises, Inc.
In charge of complete day to day operation, estimating, personnel,
equipment and cash flow.
W EDUCATION
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Bachelors in Management FlU College of Business Administration
QUALIFICATIONS
Directly supervised and managed construction projects in excess of $20 million.
Specializing in Street Signage, infrastructure construction, underground utilities, and
concrete. Currently hold a license as a general engineering contractor, and as
Worksite Traffic Supervisor.
OTHER RELEVANT EXPERIENCE AND QUALIFICATIONS
Has directly managed over 5 million dollars worth of Signage Projects for theFDOT.
Miami-Dade County, and other Municipalities.
PROFESSIONAL REFERENCES
Town of Miami Lakes, Osdel Larrea, Director of Public Works (305) 364-6100
City of Lighthouse Point Art Grahm, Director of Public Works (954) 946-7386
FOOT District 6, Titina Ricciardi-Encinas, Contractor Inspector, (305) 256 6330
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Michael R. Mcintyre, RlA, ASlA
CEO/Principal
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EDUCATION
Bachelor of Science-
Landscape Architecture
California Polytechnic State University, San Luis Obispo, California, 1992
LICENSURE
Licensed in over 30 states
Certified Landscape Tech
Irrigation (CL T#96617)
Maintenance (CLT#96604)
Construction (CL T#96595)
Auditor (IA)
BIO
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Michael Mcintyre possesses the proven experience and management qualifications to effectively coordinate the various
aspects of developing public and private action sport park facilities. His diverse experience in action sports park design
and development, and history as a sponsored skateboarder, make him unique as a Landscape Architect who designs
quality public facilities, while maintaining his "grass roots" connection to the skate community. In addition to designing
municipal facilities throughout the U.S., Michael also regularly writes articles and gives lectures on professional skate
development.
Along with featured articles in local, national, and international newspapers and magazines regarding action sports park
design and construction, professional riders have endorsed Mr. Mcintyre's designs as some of the best facilities
designed to date.
ACCOMPLISHMENTS
. Guest Designer/Builder for Monster Garage on the Discovery Channel 2003
· NRPA 2000 Program Extreme Exhibit
. 1998 Best Public Skate Park-Flagstaff, Arizona; Editor's Choice Awards - Thrasher Magazine
. Chandler Skate Park "Leading the Pack in America," Thrasher Magazine
. Guest Speaker at the Bay Cities Joint Power Insurance Authority, 2000 , 2001
MEMBERSHIPS
CLARB #36669
ASLA #732074
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(') Richard Yong
() Senior Project Manager
. Phone: (305) 216 1530
() Email: pios@bellsouth.net
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. EMPLOYMENT
2002-2008 Pios and Sons Enterprises, Inc Hialeah, FL
Project Manager
· Responsibilities include field work inspection, logistics and scheduling, estimating,
bidding/procurement of contracts, and general office duties.
· Project manager for FOOT 4 Maintenance of Traffic for Broward, Martin, St. Lucie
Counties along interstate and primary roads.
· Town of Miami Lakes Decorative Signage Project.
· City of Sunny Isles: Beach Access Signs and citywide sidewalk replacement project.
· Broward County Transit: Bus stop sign Installation of over 2000 signs.
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Experience
10 Years experience with utility contracting and Sign installation projects for the FOOT
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~ EDUCATION
:a 2002-2006 University of Florida Gainesville, FL
. BA in Economics from the School of Uberal Arts and Sciences
~ . Minors in Comparative Religious Studies and Spanish.
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QUALIFICATIONS
Directly supeNised and managed over 2 million dollars in street signage projects and
maintenance of traffic contracts with the FOOT and other municipalities. Is a work zone
traffic safety supervisor.
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~ PROFESSIONAL REFERENCES
~) Kimley-Horn and Associates, Inc., Gary R. Ratay, P.E" (954) 535-5100
~) FOOT District 4, Contract Specialist Tim Thomas 772-489-7087
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Proposed Personnel Assignments
Pios and Sons Enterprises, Inc. employs 14 full time employees. The following is a breakdown of how staff would be
assigned to the City of Sunny Isles Beach during the design and execution of project.
General Project Manager: Hector M. Ortiz, resume attached
. Schedule and coordinate timely meetings with design team and the City.
. Develop a master schedule and define all pertinent tasks.
. Coordination with the city during design and build phases
. Managing design team, construction team, scheduling, and execute contract.
. Primary contract administrator.
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Programming and Conceptual Design: Michael R. McIntyre, from SITE Design Group, Inc., resume attached
· Certified Landscape Tech, Irrigation (CLT#966 1 7), Construction (CLT#96595).
. Prepare conceptual and schematic designs providing details and direction as to the materials, location and
dimensioning of the design elements.
· Primary goals to include Green Design by:
· Promoting Alternative Transportation: Bike Racks, Trails, Skate Paths, etc.
· Include Native Plants in Landscaping.
· Limit The Impacts Associated Replacing Green Space With Concrete.
· Limit the Removal Of Trees. Reduce Heat Island Effect
Construction Project Manager: Richard Yong, resume attached
· Execution of site development and construction scope of work.
· Execution of scheduled program and overall items of final schematic skate park design.
· Layout
· Grading
· Drainage
· Construction Details
2 crews consisting of 1 foreman, 2 operators and I laborer.
· Site development and construction.
2 Office Staff:
· General office duties required for the execution of contract.
· Certified payrolls.
· Weekly construction reports.
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5 YEAR LIMITED EXPRESS WARRANTY
Project Name: Sunny Isles Skate Park
Project Owner: City of Sunny Isles Beach, Fl
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For work performed on the above named project, Contractor hereby offers a limited express warranty
as follows: All work has been performed in good and workmanlike manner in compliance with the plans,
specifications, change orders, all applicable building codes, and when applicable, local governmental
codes and bylaws. Contractor will make, at Contractor's expense, repairs and/or replacements due to
defective workmanship, if notice of such is given in writing to Contractor within five (5) years from the
date of acceptance by Owner. Any repairs will be made by Contractor within a reasonable amount of
time after Contractor's receipt of the Owner's written notice of the defective workmanship. The
warranties herein shall not apply to damages or defects as a result of ordinary wear and tear, natural
disaster, changes made to grade elevation or structure by Owner, or any negligent acts of Owner. No
other warranties, express or implied, are given, including, but not limited to, quality or conditions,
except as expressly given herein. Warranty to extend for a period of five (5) years commencing upon
formal acceptance of work completion.
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1. Non-Warranted Items
Contractor shall not warrant the workmanship for the following items, including but not limited to,
expansion and contraction caused by weather, temperature, and natural settling. The items not
warranted by Contractor are as follows:
1.2 Maintenance work of any kind.
1.5 Grading due to settlement of backfill.
1.6 Utilities installed.
1.7 Presence or any damage from insects, birds or rodents.
1.10 Defects in materials and workmanship supplied by anyone other than Contractor
or its employees agents, or subcontractors.
1.11 Damage due to the abuse or neglect of the Owner or the Owner's failure
to provide for proper maintenance.
1.12 Changes in the level of the underground water table which were not at the
time of the construction.
1.13 Soil movement which was not reasonably predictable at the time of
construction.
On the _ day of ,20-, Contractor offered the above stated warranty to
(Owner) concerning the subject project located at
Owner rejected/accepted (select one) the above stated warranty on the
20 .
(site address).
day of
Contractor
Owner/Purchaser
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Sample Material List:
For flatwork Concrete: 4,000 PSI
For Shotcrete: 6,000 PSI
4" Flat Top Deck - Rebar Reinforced Concrete Over Aggregate Base
Reinforced Concrete Ledges / Boxes / Manual Pads / Jersey Barriers
Various 2" x 2" Square Steel Pipes
Various diameter Steel Piles for Handrails
DOT Approved Lime Rock Base
The following is a list of equipment that will be specifically assigned to the Project. A complete equipment list for
Pi os and Sons Enterprises, Inc. can be provided upon request.
Skid Steer Loaders With Auger Attachments
Trailers
Dump Truck (For Disposal of any material)
Caterpillar Excavator
Backhoe
250 Gallon Trailer Mounted Water Tank
Trailer Mounted Air Compressor (185 CFM)
Chevy 2006 4500 Series
Chevy 2001 1500 Series
Ford 2003 F150
Mini Excavator
2
Roller
Tampers
Trailer with various Welding Equipment
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SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY
PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
1, This sworn statement is submitted
to City of Sunny Isles Beach, FL
by Hector M. Ortiz, President
for Pios and Sons Rnterprises, Tne
whose business address is
320 Atlantic Avenue
Sunny Isles, FL 33160
and (if applicable) its Federal Employer Identification Number (FEIN)
65-0198879
(If the entity had no FEIN, include the Social Security Number of the individual signing
this sworn statement:
2. ;tand that a "public entity crime" as defined in Paragraph 287.133(l)(g), Florida
, means a violation of any state or federal law by a person with respect to and
directly related to the transaction of business with any public entity or with an agency or
political subdivision of any other state or of the United States, including, but not limited
to, any bid or contract for goods or services to be provided to any public entity or an
agency or political subdivision of any other state or of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material
misrepresentation,
3, I understand that "convicted" or "conviction" as defined in Paragraph 287. 133(1)(b ),
Florida Statutes means a finding of guilt or a conviction of a public entity crime, with or
without an adjudication of guilt, in any federal or state trial court of record relating to
charges brought by indictment or information after July 1, 1989, as a result of a jury
verdict, nonjury trial, or entry of a plea of guilty or nolo contenders.
4. I understand that an "affiliate" as defined in Paragraph 287.133(1)(a), Florida Statutes,
means:
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a, A predecessor or successor of a person convicted of a public entity crime; or
b, An entity under the control of any natural person who is active in the management of
the entity and who has been convicted of a public entity come. The term "affiliate"
includes those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in the management of an affiliate. The
ownership by one person of shares constituting a controlling interest in another
person, or a pooling of equipment or income among persons when not for fair market
value under an arm's length agreement, shall be a prima facie case that one person
controls another person. A person who knowingly enters into a joint venture with a
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person who has been convicted of a public entity crime in Florida during the
preceding 36 months shall be considered an affiliate.
5. I understand that a "person" as defined in Paragraph 287.133(l)(e), Florida Statutes,
means any natural person or entity organized under the laws of any state or of the United
States with the legal power to enter into a binding contract and which bids or applies to
bid on contracts for the provision of goods or services let by a public entity, or which
otherwise transacts or applies to transact business with a public entity, The tenn
"person" includes those officers, directors, executives, partners, shareholders, employees,
members, and agents who are active in management of any entity.
6. Based on infonnation and belief, the statement which I have marked below is true in a
relation to the entity submitting this sworn statement. (Please indicate which one (1) of
tl;Yfollowing three (3) statements is applicable.)
~ (1) Neither the entity submitting this sworn statement, nor any of its officers,
directors, executives, partners, shareholders, employees, members, or agents who are active
in the management of the entity, or any affiliate of the entity has been charged with and
convicted of a public entity crime within the past 36 months,
_(2) The entity submitting this sworn statement, or one or more of its officers,
directors, executives, partners, shareholders, employees, members, or agents who are active
in the management of the entity, or any affiliate of the entity has been charged with and
convicted of a public entity crime within the past 36 months.
_(3) The entity submitting this sworn statement, or one or more of its officers,
directors, executives, partners, shareholders, employees, members, or agents who are active
in the management of the entity, or agents who are active in management of the entity, or
any affiliate of the entity has been charged with and convicted of a public entity crime
within the past 36 months. However, there has been a subsequent proceeding before a
Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final
Order by the Hearing Officer determined that it was not in the public interest to place the
entity submitting this sworn statement on the convicted vendor list. (Attached is a copy of
the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE
CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN
PARAGRAPH 1 (ONE) ABOVE IS FOR THE PUBLIC ENTITY ONLY AND, THAT
THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN
WHICH IT IS FILED AND FOR THE PERIOD OF THE CONTRACT ENTERED INTO,
WHICHEVER PERIOD IS LONGER. I ALSO UNDERSTAND THAT I AM REQUIRED
TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN
EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287,017,
FLORIDA STATUTES FOR THE CATEGORY TWO OF ANY CHANGE IN THE
INFORMATIO CONTAINED IN THIS FORM,
Hector M. Ortiz, President
(Printed or Typed Legal Name of Affiant)
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SIGNATURE OF AFFIANT
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STATE OF FLORIDA
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COUNTY OF MIAMI-DADE)
re me this./ d~ ofL flf ~ 2009, by
, as /re 5c~ /7/ of
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tJ , a Florida corporation, on behalf of said corporation and
limited partnership. He/She personally appeared before me and is personally known to me.
{ NOTAR
YAMILE CABELLO
\"1111,,, FI 'd
___~-:.,RY Pvt::___ Notary Public _ State of on a
[,";. ~'~"'~MY Commission Expires Sep 14, 2010
~'" . ',f~ Commission # DO 595414
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-":;~Rr,:.\(}" Bonded By National Notary ssn,
Notary:
Print Nam czb-€'
Notary Pu l' ,State of Florida .
My Commission Expires: <9- / Y- .-d)-o / ()
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NON-COLLUSION AFFIDAVIT
STATE OF FLORIDA
COUNTY OF MIAMI-DADE
The undersigned being first duly sworn as provided by law, deposes, and says:
1.1. This Affidavit is made with the knowledge and intent that it is to be filed with the
City of Sunny Isles Beach City Commission and that it will be relied upon by said City, in
any consideration which may give to and any action it may take with respect to this proposal.
1.2, The undersigned is authorized to make this Affidavit on behalf of,
Pios and SODS EDt erprises. (Name of Corporation, Partnership,
Individual, etc.), a corporation duly organized and existing under the laws of the State of
Florida of which he is President (Sole Owner.
Partner, President, etc.)
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1.3. Neither the undersigned nor any person, firm, or corporation named in above
Paragraph 1.2, nor anyone else to the knowledge of the undersigned, have themselves
solicited or employed anyone else to solicit favorable action for this proposal by the City,
also that no head of any department or employee therein, or any officer of the City of Sunny
Isles Beach, Florida is directly interested therein,
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1.4. This proposal is genuine and not collusive or a sham; the person, firm or corporation
named above in Paragraph 1.2 has not colluded, conspired, connived or agreed directly or
indirectly with any Proposer or person, firm or corporation, to put in a sham proposal, or that
such person, firm or corporation, shall refrain from Proposing, and has not in any manner,
directly or indirectly, sought by agreement or collusion, or communication or conference
with any person, firm or corporation, to fix the prices of said proposal or proposals of any
other Proposer; and all statements contained in the proposal or proposals described above are
true; and further; neither the undersigned, nor the person, firm or corporation named above in
Paragraph 1.2, has directly or indirectly submitted said proposal or the contents thereof, or
divulged information or data relative thereto, to any association or to any member or agent
thereof
Hector M, Ortiz
AFFIANT'S NAME
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President
AFFIANT'S TITLE
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The foregoing AffiQ4v~~as acknowledged before me this C} d.ay of,de.- , 2009, by
-ffJ~~ O/l(C~ ,as ~~rlh!/ of
b . S CJ ~5 , a Florida corporation, on behalf of said corporation and
limited partnership. He/She personally appeared before me and is personally known to me.
{ NOTORIAL SEAL}
..\\\\~~I~/",
,,~O<. "0/'.. YAMILE CASELLO
ff,.' >."'; Notary PUblic.
:. . . ;:My C " State of Florida
. ommlsSlon E '
_' o4~ Co " xplres Sep 14,2010
'"'''' mm/sSlon # 00 59541
Notar Publi, State of Florida Sonded By National N 4
My Commission Expires: 9-/f?-- ':?-O/ 0 Olary Assn,
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City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Mandatory Pre-RFP Submittal Conference Summary Minutes
Wednesday, November 18,2009 at 10:00 a.m.
RFP No. 09-11-01, Professional Design and Build Services for a
Skateboard Park at Town Center Park
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Assistant City Manager/Services Jorge Vera welcomed everyone and introduced City Manager Rick
Conner, Public Works Director Bill Evans, Cultural and Human Services Director Susan Simpson,
City Clerk Jane A. Hines, Assistant City Attorney Fernando Amuchastegui, and Assistant City Clerk
Mauricio Betancur. An overview of the project was given noting that the Skateboard Park would be
in the western end of Town Center Park, and the Skateboard Park area is approximately 220 feet
long by less than 70 feet wide in the widest area. Weare looking at the interior area, we want to
keep the sidewalk in place and use it from the sidewalk in, and that will help alleviate some of the
DERM issues with this natural area surrounding it. In addition to that, we want to connect along the
northern end of that property, all the way out to Collins A venue to guide the skateboarders in
through the east from Collins Avenue. If you go up to the northern part ofthe City as you come off
from the William Lehman Causeway, we have created a wider sidewalk and that is the template that
we want to create throughout the City. We want to continue that along the eastern portion of the
Park running from the north end all the way to the south end. The redesign ofthe entrance is part of
the RFP, at the comer where currently the sign is installed. The parking area is staying the same.
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The deadline for submission of Request for Proposals documents is Wednesday, December 2, 2009,
at 10:00 a.m., at which time those sealed responses will be publicly opened. Any additional
questions are required to be in writing and may be submitted up to seven (7) business days before
the opening (at the close of business, Monday, November 23, 2009), which will be answered and
placed on Demand Star. You may email them to Jorge Vera, Assistant City Manager, at
ivera@sibtlnet, or fax them to 305-792-1561.
QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS
1. In reference to the main entrance that you just mentioned, are you saying that you are going
to keep the parking as it is, just redo the main entrance itself?
Yes. If you go over there, you will see the corner area, redesign that corner area where
it meets at Collins Avenue and 172l1d Street.
2. All of that pertains to the design?
Yes.
3. You are staying within the budget that you have, do you also include the footprint that you
are saying for the sidewalk?
The extension of the sidewalk, yes.
4. And also shall include the secondary entrance you are calling for the Skateboard Park?
Mandatory Pre-Submittal Conference QA 111809 Page 1 of 5
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Yes.
5. Regarding the sidewalk that is going around it, he worked with some designs in the City a
couple of years ago on this project, and he recalls when you are standing inside the grass
area and you look over the sidewalk, it is a few feet higher than the grass area, and so he
thinks the ideas they were talking about was to cut that berm down for drainage because
there is a drain in this area that is way down but they didn't think they could get everything
over there and it would cause drainage issues.
The berm area is on the outside ofthe Skateboard Park. The inside from the sidewalk
in, is really pretty flat. There is a drain there but there is no actual berm.
6. He understands that the sidewalk is at least a couple of feet higher, and so water would
actually drain back in. Did it change?
Not any more, maybe the sidewalk settled.
7. There is only a drain way down here, and so they said if we made this all concrete it would
become a big bathtub because water wouldn't have a place to run off from.
You would need to include drainage in your design.
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8. The exercise stations that are included in the RFP as well to be removed and reinstalled at
another place in the Park, is that correct?
Yes, we don't want them there.
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9. The existing sketch of the stations, there are three elements inside the Skateboard Park, are
you planning to maintain them there or relocate them?
The exercise stations in that area are coming out. We may relocate them within the
Park.
10. That would be part of your expense, not ours?
The Contractor will take them out, and at that time we will decide if we will keep them
in the Park or put them in storage.
11. What would be the directives that you give us, to keep them in the proposals?
The Contractor will take them out. Design the Skateboard Park just for a Skateboard
Park.
12. Is there a designated staging area where they can stage their equipment because there is very
little parking area, and also getting concrete trucks, pumps into that area. Is it considered to
be the north entrance, and we can temporarily fence that area in. The concrete trucks will
break up those sidewalks.
We could give you that corner as shown on the diagram, Come in the north end where
you are planning to do a ncw entrance anyway.
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13. Is it possible that we can temporarily fence our equipment in?
Yes. You can use that area for storage of equipment and for staging. As far as running
across the existing concrete pathway, if you break it, you fix it. Also make sure you are
aware that there are electrical panels right in thc middle of the north end ofthe Park.
14. The sidewalk from north to south is maybe 8-inches higher so that there is some tapering in
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Mandatory Pre-Submittal Conference QA 111809
Page 2 of 5
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the center of that grass area although very subtle, whether or not we can drain from north to
south.
Yes, you would have to design the drainage for it. That wou Id probably be the best way
to do it.
15. Within the parameters of the design, or the intention of the City to provide the skateboard, in
all the circumstances that go on around that activity, it requires most probably the
implementation of a first aid station, have you considered that?
We would like to see in the area where you are coming from the Park into the
skateboard area, a kiosk type of place because it would be controlled access. They
would have to sign a waiver, maybe pay a fee, we haven't decided yet how that part of it
is going to work, but we do need some type of kiosk there,
16. What about the rest like drinking fountains, emergency pullouts, things like this?
We would suggest that you put that in your design.
17. In the RFP documents, there wasn't anything for sealed drawings required by the winning
contractor or anything about geotechnical work. Is that going to be required?
That would be required, what we are choosing here is the team, and from there on,
once we pick the team, we will go forward with the working drawings.
18. Okay, but you will need them sealed by Florida?
Yes. (see answer in question 19)
19. The budget for $250,000.00, he has worked on some projects where the assumption is to
show us what you can do for $250,000.00, and then they award it to someone else who are
"low bid", and so it is not a low bid situation, just show us what you can do for $250,000.00,
is that correct?
City Manager Rick Conner said what we are asking you to do is to come to us, at this
point not with sealed drawings, we are asking you to come to us with a concept that
shows how you would address the requests that we have made. This is your chance to
show a little creativity and give us a nice product within the parameters that we have
asked for. In addition to that, it would be very wise if you could give us a break down
of the expected range of costs, we are not saying quotes, we are not asking for dollar
amounts specifically, the range of quotes that would accompany the different aspects of
the project. We can then look at each of your submissions, and say these people were
creative, they gave us exactly what we were looking for in a very unique and positive
way, and the comparative prices are in the ballpark. At that point we start to limit the
field, make choices, figure out who did those things well, and then we start sitting down
and talking about specifics, we will short list and get with you and work through that
process. Right now we are looking for your best proposal to show us how you would
accomplish the goal, creatively, and approximately what the values would be. That is
the first step.
20. The fence that borders the site with the condominium, would there be any chance of
removing and replacing that fence during the construction to bring in the equipment and to
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Mandatory Pre-Submittal Conference QA 111809
Page 3 of 5
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facilitate parts ofthe installation?
Probably not. That is private property and we doubt that they are going to let you
access it. The fence is right on the property line, if you want to abut it with a chain-link
fence for more security, you may do so. If you are referring to that area that is very
narrow where the sidewalk already is there, is a fence and a fence, if you need to
remove a portion of that temporarily to get equipment in and out without encroaching
on the property, that would be considered.
21. Do you have specific skills or skater's skills that we need to assign these elements to, those
different ranges, are you targeting kids or adults?
We are targeting children and beginners, We wanted it to be kind of all encompassing,
the professional skater can go out there and use it for fun, but we want it mostly for
teens primarily to have a place to go. No competitions. We believe there is a four-foot
maximum height on all elements.
22. In reference to our proposal, I assume that the City would be receptive to provide or to
propose at this stage substantial architecture, sustainable materials, recyclable reuse of
electricity, collection of water, etc?
Yes, that is the creative part that the City Manager was referring to earlier.
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23. That would make it a little more expensive at this stage in our industry, but you realize it is
the future for us, and so I believe you would be pretty much embracing that line of work.
If you put that in your proposal, it would be given consideration.
24. We had requested if you had as-built drawings for surveys for this property.
Right now no, we don't have any as-builts for that property or that area. That may
sound strange but this was built by someone else and donated to the City, and we have
been trying for some time to track down the drawings and have not been able to obtain
them.
25. Are there any special permits from the City that are going to be required like a site plan
approval of some sort? Also, when this goes to Building, could we anticipate potentially
expedited reviews of some sort since it is a City project?
Once we have a site plan and we know what we are doing, we will show it to the City
Commission for approval, and yes, we will expedite this project through the Building
Department. Remember, we don't have any say regarding DERM, we will try to help
you with DERM as much as we can.
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No permits will be waived, but the fees for City perm its will be waived. We can't waive
DERM or Fire or anybody else. You will be required to conform to all permit
requirements, If you stay within the parameters that we set, you won't have any
problems with DERM. Once you start encroaching into that area towards the south
where we have the mangroves, that will start bringing up problems.
26. Is there going to be a need for any sort of power sources, lighting?
We do plan on keeping the Park open until 9:00 p.m. and so please incorporate lighting
in your design. There is some lighting there now but it would not be sufficient for this.
Mandatory Pre-Submittal Conference QA 111809
Page 4 of 5
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Be considerate with the lighting design for the condo next door.
27. In reference to the survey of the property, so there is no existence of any survey at this point
available to anybody, but at a certain extent, that will be necessary to complete the work.
Will the City incur that expense or will that be in the proposal?
Because parts of the requirement placed on the surveyor will be yours, what we would
suggest is that you show that as part of your submittal, and again, say this is a segment
that we would require and this is our estimated cost. And then if we say, we can do it
for half of that, we will provide you with one, but you need to say here is what I am
looking for, a topographic survey to three-inches, I need this much information, and
here is my estimated cost. And then we can make a judgment from there. Part of the
completion of the project is to also provide us with as-builts when the project is
com plete.
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28. Absolutely, I understand that. It is just that at this stage I don't need it but later on whoever
is going to do this job will need the survey.
But you will need the entire site. You are going to be doing the work along Collins
Avenue in the front and you might need the survey for the entire site.
29. We can always segment it but yes, he agrees.
When you are submitting your proposals make sure you clip them and not put them in
folders, spirals, or binders.
Do not leave the room without signing in because if your name is not on the sign-in
sheet, you are not eligible to submit. So it is really important, make sure you get your
name on that sheet.
The mandatory Pre-Submittal Conference was concluded at 10:26 a.m.
Mandatory Pre-Submittal Conference QA 111809
Page 5 of 5
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Addendum NO.3
CITY OF SUNNY ISLES BEACH
Design and Build Services for Skateboard Park at Town Center Park
CITY RFP NO. 09-11-01
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
~ Questions form Grindline Skateparks, Inc.:
1. Does the park fall within an existing stormwater management area with a
permit in place?
No.
2. Do we anticipate a full city review of the drawings to include grading,
drainage, etc?
Yes.
How many construction Document Submittals will be required?
Two sets.
3. Are there existing utilities to the site?
Water, sewer, and electrical.
4. How long before the City plans to make a selection of shortlisted teams?
Beyond that how long before a final decision is made approximately?
December, if not, it will be in January.
5. Will the drawings need to stamped by a licensed engineer or a landscape
architect or both?
Yes, by both.
6. Is a geotechnical Report available for the site?
No.
END OF SECTION