HomeMy WebLinkAboutSpecifications
TRANSPORTATION SERVICES-MOTOR
COACH RENTALS
BID SPECIFICATIONS
Invitation to Bid No. 11-05-02
OF
Publish Date:
05/09/11
Pre-Bid Conference:
Intentionally Omitted
Bid Due and Bid Opening Date:
OS/25/2011 at 10:00 AM
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
SECTION 1
TABLE OF CONTENTS
Table of Contents
Legal Advertisement/Notice to Bidder
Instructions to Bidder / General Terms
Special Terms & Conditions
Scope of Work / Technical Specifications
Bid Form
Affidavits
Non-Collusive Affidavit
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Attachments
Listing of Field Trips
PAGE 2 DF 28
BID No. 11-05-02
Section 1
Section 2
Section 3
Section 4
Page 2
Page 3
Page 4
Page 16
Page 21
Page 23
Page 1 of 7
Page 2 of 7
Page 4 of 7
Page 5 of 7
Page 6 of 7
Page 7 of 7
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
TRANSPORTATION SERVICES-MOTOR COACH RENTALS
Invitation to Bid No. 11-05-02
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-
1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be
examined at the City of Sunny Isles Beach - Office of the City Clerk. Vendors who obtain the Bid
Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned
that their Bid response package may be incomplete. Addenda will be posted and disseminated by
DemandStar at least five days prior to the submittal date to all vendors who are listed on the official
list. The City may not accept incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted, Sealed Bids will be received
by the City Clerk no later than 10:00 AM. on Wednesday, OS/25/2011 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
"IMPORTANT, BID ENCLOSED"
Bid No. 11-05-02
TRANSPORTATION SERVICES-MOTOR COACH RENTALS
OPENING DATE AND TIME: Wednesday, OS/25/2011 at 10:00 AM
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors
and informalities, and to accept the Bid, which best serves the interest of, and represents the best
value to, the Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances
of the City of Sunny Isles Beach.
All questions regarding Invitation to Bid No. 11-05-02 shall be directed in writinq to Jane A. Hines,
CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be
submitted via email to: JHines@lsibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane
A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue 4th Floor, Sunny Isles
Beach, FL 33160.
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach
PAGE 3 OF 28
BID No. 11-05-02
SECTION 1
INSTRUCTIONS TO BIDDER I GENERAL TERMS AND CONDITIONS
TO INSURE ACCEPTANCE OF YOUR BID, PLEASE FOLLOW THESE INSTRUCTIONS:
1.1 Clarification/Explanation/Questions: Any
questions concerning the Bid Specifications or any required
need for clarification must be made to Jane A. Hines, CMC, City
Clerk via email to: JHines(Qlsibfl, net or via facsimile (305) 792-
1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City
of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach,
FL 33160, Such requests for clarification/explanation or
questions must be made in writing to Jane A. Hines, CMC, City
Clerk, at least five (5) business days prior to the date of the Bid
opening. Interpretations or clarifications considered necessary
by the City will be issued by addenda and posted/disseminated
by DemandStar (www.demandstar.com) to all parties listed on
the official plan holders' list as having received the Bid
documents. Only questions answered by written addenda shall
be binding. Oral interpretations or clarifications shall be without
legal effect. No plea of ignorance or delay or required need of
additional information shall exempt a Proposers from submitting
their Bid on the required date and time as publicly noted.
1.2 Plan holder's List: As a convenience to vendors,
the City of Sunny Isles Beach has made available via internet
lists of all plan holders for each invitation to Bid, Invitation to
Bid, and request for qualifications. The information is available
on-line at www.demandstar.com or by calling the Office of the
City Clerk at (305) 792-1703.
1.3 Addenda to Specifications: If any addenda are
issued after the initial specifications are released, the City will
post and disseminate the addenda through DemandStar. For
those projects with separate plans, blue prints, or other
materials that cannot be accessed through the internet, the
Office of the City Clerk will make good faith effort to ensure
that all registered proposers (those who have been registered
as receiving a Bid package) receive the documents. It is the
responsibility of the vendor prior to the submission of any Bid to
check the above website or contact the Office of the City Clerk
at (305) 792-1703 to verify any addenda issued. The receipt of
all addenda must be acknowledged on the Bid Response Sheet.
1.4 Special Accommodations: Any person requiring a
special accommodation at a Pre-Bid Conference or Bid/RFP/RFQ
opening because of a disability should call the Office of the City
Clerk at (305) 792-1703 at lease five (5) days prior to the Pre-
Bid Conference or Bid/RFP/RFQ opening. If you are hearing or
speech impaired, please contact the Office of the City Clerk by
calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 Public Entity Crimes Statement: Pursuant to the
provisions of paragraph (2) (a) of section 287.133, Florida
statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a public entity
crime may not submit a Bid on a contract to provide any goods
or services to a public entity, may not submit a Bid on a
contract with a public entity for the construction or repair of a
public building or public work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform
work as a Vendor, supplier, sub-Vendor, or consultant under a
contract with any public entity, and may not transact business
with any public entity in excess of the threshold amount
PAGE 4 OF 28
BID NO. 11-05-02
provided in section 287.107, for category two for a period of 36
months from the date of being placed on the convicted vendor
list".
1.6 Bid Deadline: Bids must be submitted no later than the
time and date shown within this document.
1.7 Sealed Bid: The entire Bid Response Package shall be
placed in an opaque envelope (with all items listed on the Bid
checklist form and all other items required within this Invitation
to Bid must be executed) and submitted in a sealed envelope.
Proposers shall use the Bid Forms furnished in this Invitation to
Bid. Failure to do so may cause the Bid to be rejected.
Proposers shall deliver to the City, as Bid submission:
1.7.1 Bid Response Sheet and Forms: One (1) original
and four (4) copies of all Bid Forms and other
requested information on the proper forms and
in the manner herein prescribed.
1.7.2 Bid Security/Bonding Requirements: Bid
Security in the form of a cashier's check or
approved Bid Bond in the amount of five percent
(5%) of the total amount of the base Bid must
be attached to the front inside cover of the Bid
Specifications. A company or personal check
shall not be deemed a valid Bid Security.
1.7.3 Certificates of Competencies/Licenses/Local
Business Tax Receipt: Copies of all Certificates
of Competencies, Licenses, and Local Business
Tax Receipt.
1.7.4 Certificate(s) Of Insurance(s): Copies of all
Certificates of Insurance naming the City as an
additional insured in the amounts specified in
the Contract.
1.8. Bid Execution, Signatures, Erasure/Correction: All
Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the
proposers prior to the opening must be initialed and dated by
the proposers. No changes or corrections will be allowed after
Bids are opened. Bids must contain an original, manual
signature of an authorized representative of the company.
1.9 Withdrawal of Bids: Proposers may withdraw Bids only
by written request and shall forward the withdrawal request via
"Certified U.s. Mail - Return Receipt Requested" prior to the Bid
opening time. Negligence on the part of the Proposers in
preparing the Bid confers no right for the withdrawal of the Bid
after it has been opened.
1.10. Bid Opening: Bids will be opened publicly at the time
and place stated in the Notice to Bidder. It is the responsibility
of the proposers to insure that the Bid reaches the Office of the
City Clerk on or before the closing hour and date stated on the
invitation to Bid. After the Bid opening, the contents of the Bid
Form will be made public for the information of vendors and
other interested parties who may be present either in person or
by representative. Bids that are received after the Bid opening
time will not be considered and will not be returned.
1.11 Evaluation of Bids: The City, at its sole discretion,
reserves the right to inspect any/all Proposers facilities to
determine their capability of meeting the requirements for the
Contract. Also, price, responsibility, and responsiveness of the
Proposers, the financial position, experience, staffing,
equipment, materials, references, and past history of service to
the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be
taken into consideration in the Award of the Contract.
Hold Harmless: All Proposer's shall hold the
City, it's officials and employees harmless and
covenant not to sue the City, it's officials and
employees in reference to their decisions to
reject, award, or not award a Bid, as applicable.
Cancellation: Failure on the part of the
Proposers to comply with the conditions,
specifications, requirements, and terms as
determined by the City, shall be just cause for
cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question
of fact arises under the Contract, other than
termination for default or convenience, the
Vendor and the City department responsible for
the administration of the Contract shall make a
good faith effort to resolve the dispute. If the
dispute cannot be resolved by agreement, then
the department with the advice of the City
Attorney shall resolve the dispute and send a
written copy of its decision to the Vendor, which
shall be binding on both parties.
1.12 Agreement: After the Bid award, the City will, at its
option, prepare an Agreement specifying the terms and
conditions resulting from the award of this Bid. The vendor will
have ten (10) calendar days after notification of the award by
the City to execute the Agreement and provide the required
Performance Bond.
1.11.1
1.11.2
The Proposers who has the Contract awarded to them and who
fails to execute the Agreement and furnish the Performance
Bond and Insurance Certificates within the specified time shall
forfeit the Bid Security that accompanied their Bid, and the Bid
Security shall be retained as liquidated damages by the City,
and it is agreed that this sum is a fair estimate of the amount of
damages the City will sustain in case the Proposers fails to
enter into the Contract and furnish the Bonds as herein before
provided. Bid Security deposited in the form of a cashier's check
drawn on a local bank in good standing shall be subject to the
same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and
contingent upon the availability of funds lawfully expendable for
the purposes of the agreement for the current and any future
periods provided for within the Bid specifications.
1.13 Independent Vendor Status: The vendor shall at
all times, relevant to this contract, be an independent vendor
and in no event shall the Vendor nor any employees or sub-
vendors under it be considered to be employees of the City of
Sunny Isles Beach.
1.14 Payments: Payment will be made after
commodities/services have been received, accepted, and
properly invoiced as indicated in the contract and/or purchase
order. Invoices must bear the purchase order number.
1.15 Brand Names: If a brand name, make, of any "or
PAGE 5 DF 28
BID No. 11-05-02
equal" manufacturer trade name, or vendor catalog is
mentioned whether or not followed by the words "approved
equal" it is for the purpose of establishing a grade or quality of
material only. Vendor may offer equals with appropriate
identification, samples, and/or specifications on such item(s).
The City shall be the sole judge concerning the merits of items
Bid as equals.
1.16 Material: Material(s) delivered to the City under this
Bid shall remain the property of the seller until accepted to the
satisfaction of the City. In the event materials supplied to City
are found to be defective or do not conform to specifications,
the City reserves the right to return the product(s) to the seller
at the seller's expense.
1.17 Samples: Samples of items, when required, must
be furnished by the Proposers free of charge to the City. Each
individual sample must be labeled with the Proposers name and
manufacturer's brand name and delivered by them within ten
(10) calendar days of Proposers receipt of the "Notice to
Proceed", unless schedule indicates a different time. If samples
are requested subsequent to the Bid opening, they should be
delivered within ten (10) calendar days of the request. The City
will not be responsible for returning samples.
1.18 Quantity Guaranty: No guarantee or warranty is
given or implied by the City as to the total amount that mayor
may not be purchased from any resulting Contract or Award.
These quantities are for Bid purposes only and will be used for
tabulation and presentation of the Bid. The City reserves the
right to increase or decrease quantities as required, even
significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in
this Bid,
1.19 Governmental Restrictions on Materials: In the
event any governmental restrictions may be imposed which
would necessitate alteration of the material quality,
workmanship, or performance of the items offered on this Bid
prior to their delivery, it shall be the responsibility of the
successful Proposers to notify the City at once, indicating in
their letter the specific regulation which required an alteration.
The City of Sunny Isles Beach reserves the right to accept any
such alteration, including any price adjustments occasioned
thereby, or to cancel at no further expense to the City.
1.20 Safety Standards: the Proposers warrants that the
product(s) supplied to the City conforms in all respects to the
standards set forth in the occupational safety and health act
(OSHA) and its amendments. Bids must be accompanied by a
materials data safety sheet (MSDS) when applicable.
1.21. Warranties: Successful Proposers shall act as agent
for the City in the follow-up and compliance of all items under
Warranty/Guarantee and complete all forms for
Warranty/Guarantee coverage under this Contract. Proposers
warrants by signature on the Bid Form that prices quoted here
are in conformity with the latest Federal Price Guidelines.
1.22 Copyrights/Patent Rights: Proposers warrants
that there has been no violation of copyrights or patent rights in
manufacturing, producing or selling of goods shipped or
ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by
any such violation.
1.23 Local Business Tax (Occupational License
Registration): The vendor shall be responsible for obtaining
and maintaining throughout the contract period his or her city
and City local business tax receipts. Each vendor submitting a
Bid on this Invitation to Bid shall include a copy of the
company's local business tax/occupational Iicense(s) with the
Bid reSDonse. For information specific to City of Sunny Isles
Beach local business tax/occupational licenses, please call Code
Enforcement & Licensing at (305) 792-1705. If the vendor is
operating under a fictitious name as defined in Section 865.059,
Florida Statutes, proof of current registration with the Florida
Secretary of State shall be submitted with the Bid. A business
formed by an attorney actively licensed to practice law in this
state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of
Health for the purpose of practicing his or her licensed
profession, or by any corporation, partnership, or other
commercial entity that is actively organized or registered with
the Department of State shall submit a copy of the current
licensing from the appropriate agency and/or proof of current
active status with the Division of Corporations of the State of
Florida.
1.24 Liability, Insurance, Permits and Licenses:
Proposers shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and
insurance required. The Proposers shall be liable for any
damages or loss to the City occasioned by negligence of the
Proposers (or their agent) or any person the Proposers has
designated in the completion of their contract as a result of the
Bid. Vendor shall be required to furnish a copy of all licenses,
certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida
State Statute, current building code, Miami-Dade City, and City
of Sunny Isles Beach Code. Vendors shall include current
Miami-Dade City Certificates of Competency. These documents
shall be furnished to the City along with the Bid reSDonse.
Failure to furnish these documents or to have required licensor
will be grounds for rejecting the Bid and forfeiture of the Bid
Bond.
1.25 Certificate(s) of Insurance: Proposers shall
furnish to the Office of the City Clerk, City of Sunny Isles Beach,
18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance
coverage has been obtained from an insurance company
authorized to do business in the State of Florida or otherwise
secured in a manner satisfactory to the City, for those coverage
types and amounts listed in this document, in an amount equal
to 100% of the requirements and shall be presented to the City
prior to issuance of any Contract(s) or Award(s) Document(s).
The City of Sunny Isles Beach shall be named as "additional
insured" with respect to this coverage. The required certificates
of insurance shall not only name the types of policies provided,
but shall also refer specifically to this Bid and section. At the
time of Bid submission the Proposers must submit certificates of
insurance as outlined in the General Conditions section. All
required insurances shall name the City of Sunny Isles Beach as
additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida.
It shall be the responsibility of the Proposers and insurer to
notify the City Manager of the City of Sunny Isles Beach of
cancellation, lapse, or material modification of any insurance
policies insuring the Proposers, which relate to the activities of
such vendor and the City of Sunny Isles Beach. Such
notification shall be in writing, and shall be submitted to the
City finance support service director thirty (30) days prior to
cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
PAGE 6 OF 28
BID No, 11-05-02
Commission action. The Proposers hereby holds the City
harmless and agrees to indemnify City and covenants not to sue
the City by virtue of such rescission.
1.26 Assignment: The Vendor shall not transfer or
assign the performance required by this Bid without prior
written consent of the City Manager. Any award issued
pursuant to the Invitation to Bid and monies which may be due
hereunder are not assignable except with prior written approval
of the City Manager. Further, in the event that the majority
ownership or control of the Vendor changes hands subsequent
to the award of this contract, Vendor shall promptly notify City
in writing (via United States Postal Service - Certified Mail,
Return Receipt Requested) of such change in ownership or
control at least thirty (30) days prior to such change and City
shall have the right to terminate the contract upon sixty (60)
days written notice, at City's sole discretion.
1.27 Hold Harmless/Indemnification: The Vendor
shall indemnify, save harmless, and defend the City of Sunny
Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever
kind or nature arising out of error, omission, negligent act,
conduct, or misconduct of the Vendor, their agents, servants or
employees in the provision of goods or the performance of
services pursuant to this Bid and / or from any procurement
decision of the City including without limitation, awarding the
Contract to the Vendor.
1.28 Non-conformance to Contract: The City of Sunny
Isles Beach may withhold acceptance of, or reject items which
are found upon examination, not to meet the specification
requirements. Upon written notification of rejection, items shall
be removed within (5) calendar days by the vendor at their own
expense and redelivered at their expense. Rejected goods left
longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them
as its own property. Rejection for non-conformance or failure
to meet delivery schedules may result in the Vendor being
found in default.
1.29 Default Provision: In case of default by the
Proposers or Vendor, the City of Sunny Isles Beach may procure
the articles or services from other sources and hold the
Proposers or Vendor responsible for any excess costs
occasioned or incurred thereby.
1.30 Secondary/Other Vendors: the City reserves the
right in the event the primary vendor cannot provide an item(s)
or service(s) in a timely manner as requested, to seek other
sources without violating the intent of the Contract.
1.31 Time of completion: The time of completion of the
work to be performed under this contract is the essence of the
contract. Delays and extensions of time may be allowed only in
accordance with the provisions stated in the appropriate section
of the general conditions. The time allowed for the completion
of the work shall be stated in the Contract.
1.32 Definitions: Wherever used in these General
Conditions or in the other Contract Documents, the following
terms shall have the meaning indicated which shall be
applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with the Contract
Documents subject to waiver of claims.
Agreement: The written Agreement between the
City and the Vendor covering the Work to be
performed, which includes the Contract Documents.
issued by the City, or (d) a written order for minor
change or alteration in the Work issued by the City.
A modification may only be issued after execution of
the Agreement.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or interpret the
Contract Documents, Drawings and Specifications, by
addition, deletions, clarifications or corrections.
Approved: Means approved by the City.
Notice of Award: The written notice by City to the
apparent successful Proposers stating that upon
compliance with the conditions precedent to be
fulfilled by him within the time specified, City will
execute and deliver the Agreement to him.
Bid: The offer or Bid of the Proposers submitted on
the prescribed form setting forth the prices for the
Work to be performed.
Notice to Proceed: A written notice given by City to
Vendor fixing the date on which the Contract Time
will commence to run and on which Vendor shall start
to perform their obligations under the Contract
Documents.
Proposers: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the Vendor and
their surety in accordance with the Contract
Documents and in accordance with the law of the
State of Florida.
Project: The entire project to be performed as
provided in the Contract Documents.
Samples: Physical examples which illustrate
materials, equipment or workmanship and establish
standards by which the Work will be judged.
Change Order: A written order to the Vendor
signed by the City authorizing an addition, deletion or
revision in the Work, or an adjustment in the Contract
Price or the Contract Time issued after execution of
the Agreement.
Shop Drawings: All drawings, diagrams,
illustrations, brochures, schedules and other data
which are prepared by the Vendor, a Sub-Vendor,
manufacturer, supplier, or distributor, and which
illustrate the equipment, material or some portion of
the work and as required by the Contract Documents.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida 33160.
Contract Documents: Contract Documents shall
include, Instructions to Proposers, Vendor's Bid, the
Bonds, the Notice of Award, the Agreement between
the City and Vendor as well as any addenda thereto,
these General Conditions, Special Conditions, the
Technical Specifications, Drawings and Modifications,
Notice to Proceed, Invitation to Bid, Insurance
Certificates, Change Orders and Acknowledgment of
Conformance with the City of Sunny Isles Beach.
Specifications: Those portions of the Contract
Documents consisting of written technical
descriptions of materials, equipment, construction
systems, standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the
City which is to be used by the Vendor in requesting
progress payments.
Contract Price: The total monies payable to the
Vendor under the Contract Documents.
Sub-Vendor: An individual, firm or corporation
having a direct contract with Vendor or with any
other Sub-Vendor for the performance of a part of
the Work at the site.
Contract Time: The number of calendar days
stated in the Agreement for the completion of the
Work.
Vendor: The person, firm or corporation with whom
the City has executed this Agreement.
Substantial Completion: The date as certified by
the City when the construction of the Project or a
certified part thereof is sufficiently completed, in
accordance with the Contract Documents, so that the
Project or specified part can be utilized for the
purposes for which it was intended; or if there be no
such certification, the date when final payment is
due.
Contracting Officer: The individual who is
authorized to sign the contract documents on behalf
of the City's governing body.
Day: A calendar day of twenty-four hours measured
from midnight to the next midnight.
Supplier: Any person or organization who supplies
materials or equipment for the Work, including that
fabricated to a special design, but who does not
perform labor at the site.
Field Order: A written order issued by the City which
clarifies or interprets the Contract Documents or
orders minor changes in the Work.
Surety: The corporate body which is bound with
the Vendor and which engages to be responsible for
the Vendor and their acceptable performance of the
Work.
Modification: Modification means anyone of the
following: (a) a written amendment of the Contract
Documents signed by both parties, (b) a Change
Order, (c) a written clarification or interpretation if
Work: Any and all obligations, duties and
responsibilities necessary to the successfu I
PAGE 7 OF 28
BID ND. 11-05-02
completion of the Project assigned to or undertaken
by Vendor under the Contract Documents, including
all labor, materials, equipment and other incidentals,
and the furnishing thereof.
Written Notice: The term "Notice" as used herein
shall mean and include all written notices, demands,
instructions, claims, approvals and disapproval's
required to obtain compliance with Contract
requirements. Written notice shall be deemed to
have been duly served if delivered in person to the
individual or to a member of the firm or to an officer
of the corporation for whom it is intended, or to an
authorized representative or such individual, firm, or
corporation, or if delivered at or sent by registered
mail to the last business address known to them who
gives the notice. Unless otherwise stated in writing,
any notice to or demand upon the City under this
Contract shall be delivered to the City.
1.33 Bid Award: The City reserves the right to reject any
and all Bids at its sole discretion. Bids shall be awarded by the
City after the City performs all necessary searches, inquiries,
exploration, and analysis of the Bids. The Bid shall be awarded
to the lowest responsible and responsive proposer whose Bid
best serves the interests of and represents the best value to the
City in conformity with the criteria set forth in Section 62-8 of
the City Code. No Notice of Award will be given until the City
has concluded any investigation(s) as they deem necessary to
establish the Proposer's capability to perform the Services as
described in this invitation to bid, as substantiated by the
required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and
equipment to comply with the City's established standards, as
well as the financial capability of the Proposer to perform the
Work in accordance with the Contract Documents to the
satisfaction of the City within the time prescribed. The City
reserves the right to reject the Bid of any Proposers on the
basis of these queries and investigations and who does not
meet the City's satisfaction, even though the firm may be the
lowest dollars and cents Bid. In analyzing Bids, the City will
also take into consideration client references, past work
experience and work product, proven ability to satisfactorily
perform If the Contract is awarded, the City will issue the
Notice of Award and give the successful Proposers a Contract
for execution within ninety (90) days after opening of Bids. The
City specifically reserves the right to award the contract to a
proposer who is not necessarily the lowest dollars and cents
proposers on the basis of the results of these queries and
investigation(s).
1.34 Execution of Agreement:
At least four counterparts of the Agreement the Performance
Bond, the Certificates of Insurance and such other Documents
as required by the Contract Documents shall be executed and
delivered by Vendor to the City within ten (10) calendar days of
receipt of the Notice of Award.
1.35 Forfeiture of Bid Security, Performance Bond( If
applicable): Within ten (10) calendar days of being notified of
the award, Vendor shall furnish an executed agreement and
attach a Performance Bond (containing all the provisions of the
Performance Bond herein). The Performance Bond shall be in
the amount of one hundred percent (100%) of the Contract
Price guaranteeing to City the completion and performance of
the Work covered in such Contract as well as full payment of all
suppliers, material man, laborers, or Sub-Vendors employed
PAGE 8 OF 28
BID No. 11-05-02
pursuant to this Project. Each Bond shall be with a Surety
company meeting the qualifications of this document. Each
Bond shall continue in effect for one and one half years after
final completion and acceptance of the Work with the liability
equal to one hundred percent (100%) of the Contract Sum.
The Performance Bond shall be conditioned that Vendor will,
upon notification by City, correct any defective or faulty Work or
materials which appear within one and one half years after final
completion of the Contract. Pursuant to the requirements of
Section 255.05(1), Florida Statutes, Vendor shall ensure that
the Bond(s) referenced above shall be recorded in the public
records of Miami-Dade City and provide City with evidence of
such recording.
1.35.1 Each Bond must be executed by a surety company
authorized to do business in the State of Florida as a
surety, having a resident agent in the State of Florida
and having been in business with a record of
successful continuous operation for at least five (5)
years.
1.35.2 The surety company shall hold a current certificate of
authority as acceptable surety on federal bonds in
accordance with the United States Department of
Treasury Circular 570, current Revisions.
1.35.3 The City will accept a surety bond from a company
with a rating B+ or better.
1.35.4 Failure of the successful Proposers to execute and
deliver the Agreement and deliver the required bonds
and Insurance Certificates shall be cause for the City
to annul the Notice of Award and declare the Bid and
any security therefore forfeited.
1.36 Vendor's Pre-Start Representation: Vendor
represents that they have familiarized themselves with, and
assumes full responsibility for having familiarized themselves
with the nature and extent of the Contract Documents, Work,
locality, and with all local conditions and federal, State and local
laws, ordinances, rules and regulations that may in any manner
affect performance of the Work, and represents that they have
correlated their study and observations with the requirements
of the Contract Documents. Vendor also represents that they
have studied all surveys and investigations reports of
subsurface and latent physical conditions referred to in the
specifications and made such additional surveys and
investigations as they deem necessary for the performance of
the Work in the Contract Documents and that they have
correlated the results of all such data with the requirements of
the Contract Documents.
1.37 Commencement of Contract Time:
The Contract Time will commence to run on the date stated in
the Notice to Proceed.
1.38 Starting the Project: Vendor shall start to perform
their obligations under the Contract Documents on the
date when the Contract Time commences to run. No
Work shall be done at the site prior to the date on which
the Contract Time commences to run, except with the
written consent of the City.
1.39 Before Starting Contract: Before undertaking each
part of the Work, Vendor shall carefully study and compare the
Contract Documents and check and verify pertinent figures
shown thereon and all applicable field measurements. They
shall at once report in writing to City any conflict, error, or
discrepancy which they may discover; however, they shall not
be liable to City for their failure to discover any conflict, error,
or discrepancy in the Specifications.
1.40 Pre-Start Meeting:
Within five (5) days after delivery of the executed Agreement
by City to Vendor, but before starting the Work at the site, a
Pre-Start conference will be held to review the above schedules,
and for processing Statement of Services, and to establish a
working understanding between the parties as to the Project.
Present at the conference will be the City representative and
the Vendor.
1.41 Correlation, Interpretation, and Intent of Contract
Documents: It is the intent of the Specifications to
describe a complete Project to be delivered in accordance
with the Contract Documents, The Contract Documents
comprise the entire Agreement between the City and the
Vendor. They may be altered only by a Modification.
The Contract Documents are complementary; what is
called for by one is as binding as if called for by all. If
Vendor finds a conflict, error or discrepancy in the
Contract Documents, they shall call it to the City's
attention in writing at once and before proceeding with
the Work affected thereby. The various Contract
Documents shall be given precedence in case of conflict,
error or discrepancy, as follows: Change Orders,
Supplemental General Conditions, Agreement
Modifications, Addenda, Special Conditions, Instructions
to Proposers, General Conditions, and Specifications. If
the requirements of other Contract Documents are more
stringent than those of the Supplemental General
Conditions, the more stringent requirements shall apply.
The words "furnish" and "furnish and install", "install",
and "provide" or words with similar meaning shall be
interpreted, unless otherwise specifically stated, to mean
"furnish and install complete in place and ready for
service". Miscellaneous items and accessories which are
not specifically mentioned, but which are essential to
produce a complete and properly operating installation,
or usable structure or plant, providing the indicated
function, shall be furnished and installed without change
in the Contract Price. Such miscellaneous items and
accessories shall be of the same quality standards,
including material, style, finish, strength, class, weight
and other applicable characteristics, as specified for the
major component of which the miscellaneous item or
accessory is an essential part, and shall be approved by
the City before installation. The above requirement is not
intended to include major components not covered by or
inferable from the Specifications. The Work of all trades
under this Contract shall be coordinated by the Vendor in
such manner as to obtain the best workmanship possible
for the entire Project, and all components of the Work
shall be installed or erected in accordance with the best
practices of the particular trade.
1.42 Availability of Lands: The City will furnish, as
indicated in the Contract Documents, the lands upon which the
Work is to be done, rights-of-way for access thereto, and such
other lands which are designed for the use of the Vendor.
Easements for permanent structures or permanent changes in
existing facilities will be obtained and paid for by the City unless
otherwise specified in the Contract Documents.
1.43
Vendor's Liability Insurance: Vendor shall
PAGE 9 OF 28
BID No. 11-05-02
provide and maintain in force until all the Work to be performed
under this Contract has been completed and accepted by City
(or for such duration as is otherwise specified hereinafter), the
insurance coverage set forth in section 2.0 paragraph 2.9
1.44 Vendor's Responsibility: The Vendor shall have the
following responsibilities:
1.44.1
The Vendor will not employ any Sub-Vendor, against
whom the City may have reasonable objection, nor
will the Vendor be required to employ any Sub-
Vendor who has been accepted by the City, unless
the City determines that there is good cause for
doing so.
1.44.2 The Vendor shall be fully responsible for all acts and
omissions of their Sub-Vendors and of persons and
organizations directly or indirectly employed by
them and of persons and organizations for whose
acts any of them may be liable to the same extent
that they are responsible for the acts and omissions
of persons directly employed by them. Nothing in
the Contract Documents shall create any contractual
relationship between City or Vendor and any Sub-
Vendor or other person or organization having a
direct contract with Vendor, nor shall it create any
obligation on the part of City to payor to see to
payment of any persons due any Sub-Vendor or
other person or organization, except as may
otherwise be required by law. City may fumish to
any Sub-Vendor or other person or organization, to
the extent practicable, evidence of amounts paid to
the Vendor on account of specified Work done in
accordance with the schedule values.
1.44.3. The divisions and sections of the Specifications shall
not control the Vendor in dividing the Work among
Sub-Vendors or delineating the Work performed by
any specific trade.
1.44.4. The Vendor agrees to bind specifically every Sub-
Vendor to the applicable terms and conditions of the
Contract Documents for the benefit of the City.
1.44.5. All Work performed for the Vendor by a Sub-Vendor
shall be pursuant to an appropriate agreement
between the Vendor and the Sub-Vendor.
1.44.6. The Vendor shall be responsible for the coordination
of the trades, Sub-Vendors and material and men
engaged upon their Work:
1.44.6.1. The Vendor shall cause appropriate
provisions to be inserted in all subcontracts relative
to the Work to bind Sub-Vendors to the Vendor by
the terms of these General Conditions and other
Contract Documents insofar as applicable to the
Work of Sub-Vendors, and give the Vendor the same
power as regards to terminating any subcontract
that the City may exercise over the Vendor under
any provisions of the Contract Documents.
1.44.6.2. The City will not undertake to settle
any differences between the Vendor and their Sub-
Vendors or between Sub-Vendors.
1.44.6.3.
If in the opinion of the City, any Sub-
Vendor on the Project proves to be incompetent or
otherwise unsatisfactory; they shall be promptly
replaced by the Vendor if and when directed by the
City in writing.
1.45 Laws and Regulations: The Vendor will give all notices
and comply with all laws, ordinances, rules and regulations
applicable to the Work. If the Vendor observes that the
Specifications are at variance therewith, they will give the City
prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Vendor
performs any Work knowing it to be contrary to such laws,
ordinances, rules and regulations, and without such notice to
the City, they will bear all costs arising wherefrom.
1.46 Taxes: The City of Sunny Isles Beach is exempt from
sales tax imposed by the State and/or Federal Government.
Florida Sales Tax Exemption No. 23-00-477131-54C appears on
each purchase order, Exemption certificates are available upon
request.
1.47 Safety and Protection: The Vendor will be responsible
for initiating, maintaining and supervising all safety precautions
and programs in connection with the Work. They will take all
necessary precautions for the safety of, and will provide the
necessary protection to prevent damage, injury or loss to:
1.47.1. All employees and other persons who may be
affected thereby;
1.47.2. All the Work and all materials or equipment to be
incorporated therein, whether in storage on or off the site;
1.47.3. Other property at the site or adjacent thereto,
including trees, shrubs, lawns, walks, pavements,
roadways, structures and utilities not designated for
removal, relocation or replacement in the course of
construction; and
1.47.4. The Vendor will designate a responsible member of
their organization at the site whose duty shall be the
prevention of accidents. This person shall be the
Vendor's Superintendent unless otherwise designated
in writing by the Vendor to the City.
1.48 Emergencies: In emergencies affecting the safety
of persons or the Work or property at the site or adjacent
thereto, the Vendor, without special instruction or authorization
from the City, is obligated to act, at their discretion, to prevent
threatened damage, injury or loss. They will give the City
prompt written notice of any significant changes in the Work or
deviations from the Contract Documents caused thereby. If the
Vendor believes that additional Work done by them in an
emergency which arose from causes beyond their control
entitles them to an increase in the Contract Price or an
extension of the Contract Time, they may make a claim
therefore as provided in this document.
1.48.1. The Vendor will also submit to the City for review,
with such promptness as to cause no delay in Work,
all samples and photographs required by the
Contract Documents, All samples and photographs
will have been checked by and stamped with the
approval of the Vendor, identified clearly as to
material, manufacturer, any pertinent catalog
numbers and the use for which intended.
PAGE 10 OF 28
BID No. 11-05-02
1.48.2. At the time of each submission, the Vendor will in
writing call the City's attention to any deviations that
the photographs or sample may have from the
requirements of the Contract Documents.
1.48.3. The City will review with responsible promptness
Photographs and Samples, but their review shall be
only for conformance with the design concept of the
Project and for compliance with the information
given in the Contract Documents. The Vendor will
make any corrections required by the City and will
return the required number of corrected copies of
Photographs and resubmit new samples until the
review is satisfactory to the City.
1.48.4. No Work requiring a Photograph or sample
submission shall be commenced until the submission
has been reviewed by the City. A copy of each
Photograph and each approved sample shall be kept
in good order by the Vendor at the site and shall be
available to the City.
1.48.5. The City's review of Photographs or samples shall
not relieve the Vendor from their responsibility for
any deviations from the requirements of the
Contract Documents unless the Vendor has in
writing called the City's attention to each deviation
at the time of submission and the City has given
written approval to the specific deviation, nor shall
any review by the City relieve the Vendor from
responsibility for supplying the plant material as
specified
1.49.
Public Convenience and Safety: The Vendor
shall, at all times, conduct the Work in such a manner
as to insure the least practicable obstruction to public
travel. The convenience of the general public and of
the residents along and adjacent to the area of Work
shall be provided for in a satisfactory manner,
consistent with the operation and local conditions.
During the day, access to private property shall be for
short durations, if at all, and in the evening, access to
private property shall always be available.
1.50
Duty to defend, indemnify and save harmless:
In consideration of the separate sum of twenty-five
dollars ($25.00) and other valuable consideration,
the Vendor shall defend, indemnify and save
harmless the City, its officers, agents and employees,
from or on account of any injuries or damages,
received or sustained by any person or persons
during or on account of any operations connected
with the Work described in the Contract Documents,
or by or in consequence of any negligence in
connection with the same; or by use of any improper
materials or by or on account of any act or omission
of the said Vendor or his Sub-Vendor, agents,
servants or employees. The Vendor will defend,
indemnify and hold harmless the City and their
agents or employees from and against all claims,
damages, losses and expenses including attorneys'
fees arising out of or resulting from the performance
of the Work, provided that any such claim damage,
loss or expense (a) is attributable to bodily injury,
sickness, disease or death, or to injury to or
destruction of tangible property (other than Work
itself) including the loss of use resulting wherefrom
and (b) is caused in whole or in part by any negligent
act or omission of the Vendor, Sub-Vendor, anyone
directly or indirectly employed by any of them or
anyone for whose acts any of them may be liable,
regardless of whether or not it is caused by a party
indemnified hereunder. In the event that a court of
competent jurisdiction determines that Sec. 725.06
(2), F.5. is applicable to this Work, then in lieu of the
above provisions of this section the parties agree that
Vendor shall indemnify, defend and hold harmless the
City, their officers and employees, to the fullest
extent authorized by Sec. 725.06 (2) F.5., which
statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth
herein. In the event that any action or proceeding is
brought against City by reason of any such claim or
demand, Vendor, upon written notice from City shall
defend such action or proceeding by counsel
satisfactory to City. The indemnification provided
above shall obligate Vendor to defend at its own
expense or to provide for such defense, at City's
option, any and all claims of liability and all suits and
actions of every name and description that may be
brought against City, excluding only those which
allege that the injuries arose out of the sole
negligence of City, which may result from the
operations and activities under this Contract whether
the Work be performed by Vendor, its Sub-Vendors,
or by anyone directly or indirectly employed by either.
1.51. City's Responsibility: The City will issue all
communications to the Vendor; the City will furnish the data
required of them under the Contract Documents promptly; and
the City's duties in respect to providing lands and easements
are set forth in this section.
1.52. Measurement of Quantities: All work completed
under the Contract will be measured by the City according to
the United States Standard Measures. All linear surface
measurements will be made horizontally or vertically as
required by the item measured.
1.53. Rejecting Defective Work: The City will have
authority to disapprove or reject Work which is "defective"
(which term is hereinafter used to describe Work that is
unsatisfactory, faulty or defective, or does not conform to the
requirements of the Contract Documents or does not meet the
requirements of any inspection, test or approval referred to in
Special Condition, or has been damaged prior to final
acceptance).
1.54. Shop Drawings, Change Orders and Payments:
In connection with the City's responsibility as to Shop Drawings
and Samples, Change Orders, Statement of Services, etc., see
this section.
1.55. Decisions on Disagreements: The City will be the
initial interpreter of the Technical Specifications.
1.56. Changes in Work: Without invalidating the
Agreement, the City may, at any time or from time to time,
order additions, deletions or revisions in the Work; these shall
be authorized by Change Orders. Upon receipt of a Change
Order, the Vendor will proceed with the Work involved. All such
Work shall be executed under the applicable conditions of the
Contract Documents. If any Change Order causes an increase
or decrease in the Contract Price or an extension or shortening
PAGE 11 OF 28
BID ND. 11-05-02
of the Contract Time, an equitable adjustment will be made as
provided in this document. A Change Order signed by the
Vendor indicates their agreement therewith.
1.56.1. The City may authorize minor changes or alterations
in the Work not involving extra cost and not
inconsistent with the overall intent of the Contract
Documents. These may be accomplished by a Field
Order, If the Vendor believes that any minor change
or alteration authorized by the City entitles them to
an increase in the Contract Price or extension of
Contract Time, they may make a claim therefore as
provided in this document.
1.56.2. Additional Work performed by the Vendor without
authorization of a Change Order will not entitle them
to an increase in the Contract Price or an extension of
the Contract Time, except in the case of an
emergency as provided in this document.
1.56.3. The City will execute appropriate Change Orders
covering changes in the Work, to be performed and
Work performed in an emergency as provided in this
section and any other claim of the Vendor for a
change in the Contract Time or the Contract Price
which is approved by the City.
1.56.4. It is the Vendor's responsibility to notify his Surety of
any changes affecting the general scope of the Work
or change in the Contract Price or Contract Time and
the amount of the applicable bonds shall be adjusted
accordingly, The Vendor will furnish proof of such an
adjustment to the City.
1.57 Change of Contract Price:
The Contract Price constitutes the total compensation
payable to the Vendor for performing the Work. All
duties, responsibilities and obligations assigned to or
undertaken by the Vendor shall be at their expense
without changing the Contract Price.
1.57.1. The City may, at any time, without written notice to
the sureties, by written order designated or indicated
to be a Change Order, make any change in the Work
within the general scope of the Contract, including
but not limited to changes: in the specifications
(including drawings and designs); in the method or
manner of performance of the Work; in the City-
furnished facilities, equipment, materials, services, or
site; or directing acceleration in the performance of
the Work.
1.57.2. Except as herein provided, no order, statement, or
conduct of the City shall be treated as a change
under this clause or entitle the Vendor to an equitable
adjustment hereunder.
1.57.3. If any change order under this clause causes an
increase or decrease in the Vendor's cost of, or the
time required for, the performance of any part of the
Work, under this Contract, whether or not changed
by any order, an equitable adjustment shall be made
and the Contract modified in writing accordingly.
1.57.4. If the Vendor intends to assert a claim for an
equitable adjustment under this clause, he must,
within ten (10) days after receipt of a written Change
Order, submit to the City a written notice including a
statement setting forth the general nature and
monetary extent of such claim, and supporting data.
1.57.5. No claim by the Vendor for an equitable adjustment
hereunder shall be allowed if not submitted in
accordance with this section or if asserted after final
payment under this Contract.
1.57.6. The value of any Work covered by a Change Order or
of any claim for an increase or decrease in the
Contract Price shall be determined in one of the
following ways: by negotiated lump sum; or on the
basis of the cost of the Work, determined as provided
in this section, plus a mutually agreed upon fee to the
Vendor and to cover overhead and profit.
1.57.7. The term cost of the Work means the sum of all
direct costs necessarily incurred and paid by the
Vendor in the proper performance of the Work.
Except as otherwise may be agreed to in writing by
City, such costs shall be in amounts no higher than
those prevailing in Miami-Dade City, shall include only
the following items and shall not include any of the
costs itemized hereunder.
1.57.7.1.Payroll costs for employees in the direct
employ of Vendor in the performance of the work
described in the Change Order under schedules of job
classifications agreed upon by City and Vendor.
Payroll costs for employees not employed full time on
the Work shall be apportioned on the basis of their
time spent on the Work. Payroll costs shall be limited
to: salaries and wages, plus the costs of fringe
benefits which shall include social security
contributions, unemployment, excise and payroll
taxes, workers' compensation, health and retirement
benefits, sick leave, vacation and holiday pay
applicable thereto. Such employees shall include
superintendents and foremen at the site. The
expenses of performing Work after regular working
hours, on Sunday or legal holidays shall be included
in the above only if authorized by City.
1.57.7.2.Cost of all materials and equipment
furnished and incorporated in the Work, including
costs of transportation and storage, and
manufacturers' field services required in connection
therewith. All cash discounts shall accrue to Vendor
unless City deposits funds with Vendor with which to
make payments in which case the cash discounts,
shall accrue to the City. All trade discounts, rebates
and refunds, and all returns from sale of surplus
materials and equipment shall accrue to City, and
Vendor shall make provisions so that they may be
obtained.
1.57.7.3.Payments made by Vendor to the Sub-
Vendors for Work performed by Sub-Vendors. If
required by City, Vendor shall obtain competitive Bids
from Sub-Vendors acceptable to him and shall deliver
such Bids to City who will then determine which Bids
will be accepted. If a Subcontract provides that the
Sub-Vendor is to be paid on the basis of Cost of Work
plus a fee, the cost of the Work shall be determined
in accordance with this section.
PAGE 12 DF 28
BID No. 11-05-02
1.57.7.4.Rentals of all construction equipment and
machinery and the parts thereof whether rented from
Vendor or others in accordance with rental
agreements approved by City, and the costs of
transportation, loading, unloading, installation,
dismantling and removal thereof - all in accordance
with terms of said rental agreements. The rental of
any such equipment, machinery or parts shall cease
when the use thereof is no longer necessary for the
Work.
1.57.7.5.Sales, use or similar taxes related to the
Work, and for which Vendor is liable, imposed by any
governmental authority.
1.57.7.6.Payments and fees for permits and
licenses. Costs for permits and licenses must be
shown as a separate item.
1.57.7.7.The cost of utilities, fuel and sanitary
facilities at the site.
1.57.7.8.Minor expenses such as telegrams, long
distance telephone calls, telephone service at the site,
expressage and similar petty cash items in connection
with the Work.
1.57.7.9.Cost of premiums for additional Bonds and
Insurance required solely because of changes in the
Work, not to exceed two percent (2%) of the
increase in the Cost of the Work.
1.57.8. The term Cost of the Work shall not include any of
the following:
1.57.8.1.Payroll costs and other compensation of
Vendor's officers, executives, principals (of
partnership and sole proprietorships), general
managers, engineers, architects, estimators, lawyers,
agents, expediters, timekeepers, clerks and other
personnel employed by Vendor whether at the site or
in his principal or a branch office for general
administration of the Work and not specifically
included in the schedule referred to in this document
- all of which are to be considered administrative
costs covered by the Vendor's fee.
1.57.8.2.Expenses of Vendor's principal and branch
offices other than his office at the site.
1.57.8.3.Any part of Vendor's capital expenses,
including interest on Vendor's capital employed for
the Work and charges against Vendor for delinquent
payments.
1.57.8.4.Cost of premiums for all bonds and for all
insurance policies whether or not Vendor is required
by the Contract Documents to purchase and maintain
the same (except as otherwise provided this
document.
1.57.8.5.Costs due to the negligence of Vendor, any
Sub-Vendor, or anyone directly or indirectly employed
by any of them of for whose acts any of them may be
liable, including but not limited to, the correction of
defective work, disposal of materials or equipment
wrongly supplied and making good any damage to
property .
1.57.8.6.Other overhead or general expense costs of
any kind and the costs of any item not specifically
and expressly included in this document.
1.57.9. The Vendor's fee which shall be allowed to Vendor for
their overhead and profit shall be determined as follows:
1.57.9.1. A mutually acceptable firm fixed price; or
if none can be agreed upon;
1.57.9.2. A mutually acceptable fixed fee based on
the estimate of the various portions of the cost of the
Work.
1.57.10. The amount of credit to be allowed by Vendor to City
for any such change which results in a net decrease
in cost, will be the amount of the actual net decrease.
When both additions and credits are involved in any
one change, the net shall be computed to include
overhead and profit, identified separately, for both
additions and credit, provided however, the Vendor
shall not be entitled to claim lost profits for any Work
not performed.
1.57.11. Whenever cost of any Work is to be determined
pursuant to this document, Vendor will submit in form
prescribed by City an itemized cost breakdown
together with supporting data.
1.58. Payments to Vendor: At least ten (10) days before
each progress payment falls due (but not more often than once
a month), the Vendor will submit to the City a partial payment
estimate filled out and signed by the Vendor covering the Work
performed during the period covered by the partial payment
estimate and supported by such data as the City may
reasonably require.
1.58.1. If payment is requested on the basis of materials and
equipment not incorporated in the Work but delivered
and suitably stored at or near site, the partial
payment estimate shall also be accompanied by such
supporting data, satisfactory to the City, as will
establish the City's title to the material and
equipment and protect their interest therein,
including applicable insurance. The City will within
ten (10) days after receipt of each partial payment
estimate, either indicate in writing their approval of
payment and present the partial payment estimate to
the City, or return the partial payment estimate to the
Vendor, indicating in writing their reasons for refusing
to approve payment. In the latter case, the Vendor
may make the necessary corrections and resubmit
the partial payment estimate. The City, will within
thirty (30) days of presentation to them of any
approved partial payment estimate, pay the Vendor a
progress payment on the basis of the approved
partial payment estimate. The City may retain ten
(10) percent of the amount of each payment until
final completion and acceptance of all Work covered
by the Contract Documents. On completion and
acceptance of a part of the Work on which the price
is stated separately in the Contract Documents,
payment may be made in full, including retained
percentages, less authorized deductions. Any interest
PAGE 13 OF 28
BID No. 11-05-02
earned on the retainage shall accrue to the benefit of
the City.
1.58.2. The City shall have the right to demand and receive
from the Vendor, before he shall receive final
payment, final releases of lien executed by all
persons, firms or corporations who have performed
or furnished labor, services or materials, directly or
indirectly, used in the Work. Likewise, as a condition
to receiving any progress payment, the City may
require the Vendor to furnish partial releases of lien
executed by all persons, firms and corporations who
have furnished labor, services or materials
incorporated into the Work during the period of time
for which the progress payment is due, releasing such
lien rights those persons, firms or corporations may
have for that period,
1.58.3. The Vendor warrants and guarantees that title to all
Work, materials and equipment covered by an
Application for Payment, whether incorporated in the
Project or not, will have passed to the City prior to
the making of the Application for Payment, free and
clear of all liens, claims, security interest and
encumbrances (hereafter in these General Conditions
referred to as "Liens"); and that no Work, materials
or equipment covered by an Application for Payment
will have been acquired by the Vendor or by any
other person performing the Work at the site or
furnishing materials and equipment for the Project,
subject to an agreement under which an interest
therein or encumbrance thereon is retained by the
seller or otherwise imposed by the Vendor or such
other person.
1.59. Acceptance of Final Payment as Release: The
Acceptance by the Vendor of final payment shall be and shall
operate as a release to the City and a waiver of all claims and
all liability to the Vendor other than claims in stated amounts as
may be specifically excepted by the Vendor for all things done
or furnished in connection with the Work and for every act and
neglect of the City and others relating to or arising out of this
Work. Any payment, however, final or otherwise, shall not
release the Vendor of their sureties from any obligations under
the Contract Documents or the Performance Bond.
1.60. Suspension Of Work And Termination: The City
may, at any time and without cause, suspend the Work or any
portion thereof for a period of not more than ninety (90) days
by notice in writing to the Vendor which shall fix the date on
which Work shall be resumed. For suspensions longer than
ninety (90) days, the Vendor may be allowed an increase in the
Contract Price or an extension of the Contract Time, or both.
1.61. Work During Inclement Weather: No Work
shall be done under these specifications except by permission of
the City when the weather is unfit for good and careful Work to
be performed. Should the severity of the weather continue, the
Vendor upon the direction of the City, shall suspend all Work
until instructed to resume operations by the City and the
Contract Time pursuant to this section shall be extended to
cover the duration of the order.
1.62. City May Terminate: If the Vendor is adjudged
bankrupt or insolvent, or if they make a general assignment for
the benefit of their creditors, or if a trustee or receiver is
appointed for the Vendor or for any of their property, or if they
file a petition to take advantage of any debtor's act, or to
reorganize under bankruptcy or similar laws, or if they
repeatedly fails to supply sufficient skilled workmen or suitable
materials or equipment, or if they repeatedly fail to make
prompt payments to Sub-Vendors or for labor, materials or
equipment or they disregard laws, ordinances, rules,
regulations or orders of any public body having jurisdiction, or if
they disregard the authority of the City, of if they otherwise
violate any provision of, the Contract Documents, then the City
may, without prejudice to any other right or remedy and after
giving the Vendor and the surety ten (10) days written notice,
terminate the services of the Vendor and take possession of the
Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Vendor, and
finish the Work by whatever method they may deem expedient.
In such case the Vendor shall not be entitled to receive any
further payment until the Work is finished. If the unpaid
balance of the Contract Price exceeds the direct and indirect
costs of completing the Project, including compensation for
additional professional services, such excess shall be paid to the
Vendor. If such costs exceed such unpaid balance, the Vendor
will pay the difference to the City. Such costs incurred by the
City will be determined by the City and incorporated in a
Change Order. If after termination of the Vendor under this
Section, it is determined by a court of competent jurisdiction for
any reason that the Vendor was not in default, the rights and
obligations of the City and the Vendor shall be the same as if
the termination had been issued pursuant to this document.
1.62.1. Where the Vendor's services have been so terminated
by the City said termination shall not affect any rights
of the City against the Vendor then existing or which
may thereafter accrue. Any retention or payment of
moneys by the City due the Vendor will not release
the Vendor from liability.
1.62.2. Upon ten (10) days written notice to the Vendor, the
City may, without cause and without prejudice to any
other right or remedy, elect to terminate the
Agreement. In such case, the Vendor shall be paid
for all Work executed and accepted by the City as of
the date of the termination. No payment shall be
made for profit for Work which has not been
performed,
1.63. Removal of Equipment: In the case of termination
of this Contract before completion for any cause whatever, the
Vendor, if notified to do so by the City, shall promptly remove
any part or all of his equipment and supplies from the property
of the City. Should the Vendor not remove such equipment and
supplies, the City shall have the right to remove them at the
expense of the Vendor. Equipment and supplies shall not be
construed to include such items for which the Vendor has been
paid in whole or in part.
1.64. Miscellaneous: Proposers acknowledges the following
miscellaneous conditions:
1.64.1. Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed to have
been validly given if delivered in person to the individual or to a
member of the firm or to an officer of the corporation for whom
it is intended, or if delivered at or sent by registered or certified
mail, postage prepaid, to the last business address known to
them who gives the notice,
1.64.2. The Contract Documents shall remain the property of
PAGE 14 OF 28
BID No. 11-05-02
the City. The Vendor shall have the right to keep one record
set of the Contract Documents upon completion of the Project.
1.64.3. The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental Conditions and
the rights and remedies available hereunder, and, in particular
but without limitation, the warranties, guarantees and
obligations imposed upon Vendor and those in the Special
Conditions and the rights and remedies available to the City,
shall be in addition to, and shall not be construed in any way as
a limitation of, any rights and remedies available by law, by
special guarantee or by other provisions of the Contract
Documents.
1.64.4. Should the City or the Vendor suffer injury or damage
to its person or property because of any error, omission, or act
of the other or of any of their employees or agents or others for
whose acts they are legally liable, claim shall be made in writing
to the other party within a reasonable time of the first
observance of such in jury or damage.
1.65. Waiver of Jury Trial: City and Vendor knowingly,
irrevocably voluntarily and intentionally waive any right either
may have to a trial by jury in State or Federal Court
proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.65.1. Governing Law: The Contract shall be construed in
accordance with and governed by the law of the State
of Florida.
1.65.2. Venue: Venue of any action to enforce the Contract
Documents shall be in Miami-Dade City, Florida.
1.65.3. Arbitration: It is the intention of the parties that
whenever possible, if a dispute or controversy arises hereunder
then such dispute or controversy shall be settled by arbitration
in accordance with the procedures, rules and regulations of the
American Arbitration Association. The decision rendered by the
Arbitrator shall be final and binding upon the parties and
judgment upon the award rendered by the arbitrator may be
entered in any court having jurisdiction, Arbitration shall be held
in Miami-Dade City, Florida. All costs of arbitration and
attorneys' fees incurred by the parties shall be paid by the non-
prevailing party or, if neither party prevails on the whole, each
party shall be responsible for a portion of the costs of arbitration
and their respective attorneys' fees as may be determined by
the court on confirmation,
1.66. Project Records: City shall have right to inspect
and copy during regular business hours at City's expense, the
books and records and accounts of Vendor which relate in any
way to the Project, and to any claim for additional
compensation made by Vendor, and to conduct an audit of the
financial and accounting records of Vendor which relate to the
Project. Vendor shall retain and make available to City all such
books and records and accounts, financial or otherwise, which
relate to the Project and to any claim for a period of three years
following final completion of the Project. During the Project
and the three year period following final completion of the
Project, Vendor shall provide City access to its books and
records upon five days written notice.
1.67. Severability: If any provision of the Contract or the
application thereof to any person or situation shall to any
extent, be held invalid or unenforceable, the remainder of the
Contract, and the application of such provisions to persons or
situations other than those as to which it shall have been held
invalid or unenforceable shall not be affected thereby, and shall
continue in full force and effect, and be enforced to the fullest
extent permitted by law.
1.68. Independent Vendor: The Vendor is an
independent Vendor under the Contract. Services provided by
END OF SECTION
PAGE 15 OF 28
BID No. 11-05-02
the Vendor shall be by employees of the Vendor and subject to
supervision by the Vendor, and not as officers, employees, or
agents of the City. Personnel policies, tax responsibilities, social
security and health insurance, employee benefits, purchasing
policies and other similar administrative procedures, applicable
to services rendered under the Contract shall be those of the
Vendor,
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The purpose of this solicitation is to establish a contract for the purchase of motor coach
transportation services in conjunction with the City's needs on an as needed when needed basis.
2.2 PRE-BID CONFERENCE (NON-MANDATORY):
2.3 TERM
This contract will commence upon issuance of an notice to proceed from the City Manager or his
designee; and contingent upon the completion and submittal of all required bid documents. This
contract shall remain in effect for one (1) year; provided that the services rendered by the Bidder
during the contract period are satisfactory and that City funding is available as appropriated on
an annual basis. The price offered by the Bidder in its Bid Proposal shall be based on service for
the first year.
2.4 OPTIONS TO RENEW
The initial contract prices resultant from this solicitation shall prevail for a one (1) year period
from the contract's initial effective date. Prior to, or upon completion, of that initial term, the City
shall have the option to renew this contract for an additional four (4) year(s) period on a year-to-
year basis. Prior to completion of each exercised contract term, the City may consider an
adjustment to price based on changes in the following pricing index: Consumer Price Index for
Urban Waae Earners and Clerical Workers (CPI-W): Selected areas. Miami-Fort Lauderdale. FL.
It is the vendor's responsibility to request any pricing adjustment under this provision. For any
adjustment to commence on the first day of any exercised option period, the vendor's request for
adjustment shall be submitted ninety (90) calendar days prior to expiration of the then current
contract term. The vendor adjustment request should not be in excess of the relevant pricing
index change. If no adjustment request is received from the vendor, the City will assume that
the vendor has agreed that the optional term may be exercised without pricing adjustment. Any
adjustment request received after the commencement of a new option period may not be
considered.
The City reserves the right to negotiate lower pricing for the additional term(s) based on market
research information or other factors that influence price. The City reserves the right to apply
any reduction in pricing for the additional term(s) based on the downward movement of the
applicable index.
The City reserves the right to reject any price adjustments submitted by the vendor and/or to not
exercise any otherwise available option period based on such price adjustments. Continuation of
the contract beyond the initial period, and any option subsequently exercised, is a City
prerogative, and not a right of the vendor. This prerogative will be exercised only when such
continuation is clearly in the best interest of the City.
Should the vendor decline the City's right to exercise the option period during any renewal term,
the City may consider the vendor in default which decision may affect that vendor's eligibility for
future contracts.
PAGE 16 OF 28
BID ND. 11-05-02
NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY
OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC
ITEMS OF WORK INITIALLY AWARDED TO ANY SPECIFIC
VENDOR.
2.5 METHOD OF AWARD
Award of this contract will be made to the lowest responsive, responsible vendor who submitting
an offer on all items listed in the solicitation and whose offer represents the lowest price when all
items are added in the aggregate. If a vendor fails to submit an offer on all items, its overall offer
will be rejected.
The Following criteria must be met to be qualified to bid on this Invitation to bid;
A. Must have a working Telephone, Email Address and Facsimile (FAX) machine
available twenty-four (24) hours a day to expedite communication.
B. Availability of a communication system (e.g., mobile phones or two-way radio equipment) is required
to be in regular communication with all vehicles providing transportation services. Bidder(s) must
provide a listing of said equipment with their bid submittal or as required by the City.
Copies of the following documents are required to be qualified to bid on this Invitation to bid;
C. Passenger Motor Carrier (PMC) Certificate of Transportation (if applicable).
D. Listing of all motor coach equipment as described within this contract with USDOT registration
Number.
2.6 PRICE
If the vendor is awarded a contract under this solicitation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract. Prices during any renewal term may be
changed in accordance with Section 2.4 of this invitation to bid
2.7 PERFORMANCE BOND
Intentionally Omitted
2.8 DELIVERY
Intentionally Omitted
2.9 INSURANCE
Comprehensive General Liability with minimum limits of Two Million Dollars ($2,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
o Premises and Operation
o Independent Vendors
o Products and/or Completed Operations Hazard
PAGE 17 OF 28
BID No. 11-05-02
o Broad Form Property Damaged
o Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles;
o Employers' Non-Ownership.
Before starting the Work, the vendor shall be required to file and make sure that all
certificates of insurance required by this document and by the Contract are in the City's
possession. These certificates shall contain a provision that the coverage afforded under
the policies will not be canceled or materially changed until at least thirty (30) days prior
written notice has been given to the City by certified mail. The City shall be named as an
additional insured on the above-referenced policies.
The vendor agrees that if any part of the Work under the Contract is sublet, they will
require the Sub-vendor(s) to carry insurance as required, and that they will require the
Sub- vendor(s) to furnish to them insurance certificates similar to those required by the
City in this section.
2.9.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Vendor shall be responsible for
securing other acceptable insurance to provide the coverage specified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by
the Vendor and must be approved by the City. At the option of the City, either the
Vendor shall eliminate or reduce such deductible or the Vendor shall procure a Bond, in a
form satisfactory to the City, covering the same.
2.10 MONTHLY INVOICES PAYMENTS
Cut-off date is the close of the last business day of the month. Vendor shall submit by the 10th
day of the following month vendor's completed Statement of Services/Invoice. Should the 10th
fall on a weekend or holiday, Vendor shall submit his application on the next workday.
Vendor is advised that processing of invoices must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of late Statement of
Services for that month's billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month's billing cycle.
2.11 LABOR, MATERIALS, AND EOUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 of this solicitation the vendor shall furnish all labor,
PAGE 18 OF 28
BID No. 11-05-02
material and equipment necessary for satisfactory contract performance. When not specifically
identified in the technical specifications, such materials and equipment shall be of a suitable type
and grade for the purpose. All material, workmanship, and equipment shall be subject to the
inspection and approval of the City manager or his designee.
2.12 BACKGROUND CHECKS
The successful Proposer will be responsible for hiring the necessary personnel to conduct the
daily operation of the transportation services and will comply with all federal, state, and local
laws related to minimum wage, social security, nondiscrimination, Americans with Disabilities Act
("ADA"), unemployment compensation, and workers' compensation. If required by the City,
employees shall wear a uniform and/or identification badge. The successful Proposer and all
personnel employed by them shall be required, at their sole cost and expense, to pass a criminal
background check prior to award of the contract, and every renewal term. The criminal
background check shall consist of a Florida Department of Law Enforcement ("FDLE'1 Florida
Crime Information Center/National Crime Information Center ("FCIC/NCIC'1 criminal records
check. Any employee not meeting this requirement will not be permitted to work at any City
facility.
END OF SECTION
PAGE 19 OF 28
BID ND. 11-05-02
Section 3
Scope of Services I Technical Specifications
3.1 SCOPE OF SERVICES
The motor coaches to be used for the transportation of passengers are to be available seven
days a week, on an as needed when needed basis. These motor coaches shall be in first class
operating condition. The hourly rate provided by the successful bidder(s) is an all inclusive
transportation service which consists of driver, supervisory personnel, motor coach vehicle, and
fuel costs.
3.2 STANDARDS
The Bidder shall provide vehicles which comply with all applicable local, State, or Federal codes.
All vehicles provided must:
a. Have a rear-view mirror and side-view mirrors mounted on both sides of the
vehicle.
b. Have a functioning interior light within the passenger compartment.
c. Have a functioning speedometer indicating speed in miles per hours and a
functioning odometer correctly indicating distance in tenths of a mile.
d. Be equipped with operable air conditioning systems. If the air conditioning
system becomes inoperable during the day, the Bidder shall replace the vehicle
within one hour. The vehicle shall not again be used for service under this
Contract until the air conditioning system has been repaired.
e. Have exterior free of grime, oil or other substances and free from cracks, breaks,
dents and damaged paint that noticeably detract from the overall appearance of
the vehicle.
f. Be clean in the interior and free from torn floor coverings, damaged or broken
seats, and protruding sharp edges.
g. Have unobstructed vision on at least three (3) sides of the vehicle.
h. Not have leaks of any kind.
I. Be equipped with a functioning horn.
j. Fully cushioned and reclining seats
k. Have industry trained drivers.
I. Equipped with all necessary fuel and oils,
m. Equipped with operation PA System
3.3 DRIVERS
3.3.1 PERSONAL HABITS
The following acts are not permissible by drivers when providing services under this
Contract:
a. Use of intoxicating liquors, narcotics or controlled substances of any kind while
on duty or reporting for duty in uniform (excluding doctors' prescriptions which
do not adversely affect the driver's ability to perform his or her duties).
b. Gambling in any form upon City premises or while on duty or providing services
under this Contract.
c. Smoking and other uses of tobacco while on duty except in places or at times
designated for that purpose.
d. Carrying of pistols, firearms or concealed weapons while on duty or on City
premises.
e. Spitting in prohibited places or any other unsanitary practices.
PAGE 20 DF 28
BID ND. 11-05-02
f. Drivers must be able to communicate with passengers in English in order to
announce destination points. No solicitation for gratuities, either verbal or
written, shall be authorized.
g. Use of loud, indecent or profane language and/or making threatening or obscene
gestures toward passengers or other employees.
3.3.2 DRIVERS RESPONSIBILITY
It shall be the responsibility of the driver to devote full attention to the safe, smooth and
efficient operation of equipment and to avoid discomfort or inconvenience to the
passengers. Subject to orders of persons of higher authority, the driver has charge of the
vehicle and shall be responsible for:
a. Adherence to route, schedules and time points.
b. Knowledge and observance of traffic laws and safety regulations.
c. The safety of boarding and alighting passengers.
d. Proper display of all required signs and identifications.
e. The adjustment of lighting, heating, ventilation and cooling for the comfort of
passengers.
f. Performance of such other duties as may from time to time be prescribed by the
City.
3.3.3 RECORDS. REPORTS AND DOCUMENTS
The Bidder shall maintain such records and accounts including property, personnel, and
financial records as are deemed necessary by the City to assure a proper accounting for
all project funds. Data items which the Bidder will be required to submit to the City
included, but are not limited to:
(1) City provided original daily drivers' logs, which may include any of the following
information:
a, Vehicle trip origin
b. Scheduled leave time
c. Actual leave time
d. Each timed stop scheduled time
e. Each actual arrival and leave time
f. Each trip destination
g. Scheduled arrival time
h. Actual arrival and leave times
I. Scheduled hours of service
j. Actual hours of service
k. Ridership per vehicle trip, if required
I. Vehicle number
m. Driver's Name and Chauffeur Registration Number
3.4 TRAVEL TIME
The hourly rate billing shall commence once the driver arrives at the designated pick up site.
Travel time to the pickup site shall not be billed to the City.
3.5 VEHICLE INSPECTIONS
For each vehicle to be used in service, including subcontractor vehicles, the Bidder shall submit
PAGE 21 OF 28
BID No. 11-05-02
proof of vehicle permit, licensing and vehicle inspections performed by The Passenger
Transportation Regulatory Division (PTRD) if applicable, upon issuance of a Work Order and
before placing vehicle into service. Updated proof shall be supplied to the City upon request. All
vehicles shall be made available for inspection at any reasonable time ordered by the City at its
discretion. Any vehicle found not in conformity with the above standards must be removed from
service until subsequent inspections verify correction of deficiencies. The City further reserves the
right to order the immediate removal from service any vehicle not in compliance with any vehicle
standards referenced herein. Failure to comply with this requirement may be cause for
disallowance of compensation for services rendered in the violating vehicle.
END OF SECTON
PAGE 22 OF 28
BID No. 11-05-02
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CIlY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORMS
OPENING: 3:00 P.M.
OS/25/2011
Issued by:
Purchasing Agent
Date Issued:
05/09/11
This Bid Submittal Consists of
Pages 23 through 27
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for
furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
IFB 11-05-02
TRANSPORTATION SERVICES-MOTOR COACH RENTALS
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement AQent:
Marcanthony Tulloch
Firm Name:
Commodity Code(s):
962-16,962-82
RETURN ONE ORIGINAL AND FOUR (4) COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 27 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
PAGE 23 OF 28
BID No, 11-05-02
BID FORM
Reference Summarized Reauirement as stated in Section 2.0 ParaaraDh 2.6 Initial As
Comnleted
Enter your firm's Email Address facsimile (FAX) machine and Phone number,
including
area code:
Paragraph Fax No.
2.5 A
Emergency Contact No.
Enter your firms email address:
Email.
Paragraph Provide a listing of communication equipment (e.g., mobile phones or two-
2.5 B way radio equipment) which is required for constant communication with all
vehicles providing transportation services as per section 2.6 B.
Attach to pronosal
Paragraph Copy of Passenger Motor Carrier (PMC) Certificate of Transportation (If
2.5 C applicable)
Attach to Pronosal
Paragraph Listing of all motor coach equipment as described within this contract with
2.5 D USDOT registration Number.
Attach to Pronosal
4.2 TRANSPORTATION SERVICES-MOTOR COACH RENTALS
The hourly rate provided by the successful bidder(s) is an all inclusive transportation service which
consists of driver, supervisory personnel, motor coach vehicle, and fuel costs.
TRANSPORTATION SERVICES-MOTOR COACH RENTALS
Line# Est. Description Per Hour Charge Extended Price
Hours
1 600 47 - 57 Passenger bus $ $
ODtionalltems
# Description Per Hour Charqe Extended Price
1 30 - 43 Passenger bus $ $
2 14-33 Passenger Mini-bus $ $
Items 1 - 2 Total: $
PAGE 24 OF 28
BID No. 11-05-02
SECTION 4
BID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN
CONNECTION WITH THIS BID
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
o NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
FIRM NAME:
AUTHORIZED SIGNATURE:
DATE:
TITLE OF OFFICER:
PAGE 25 OF 28
BID No. 11-05-02
BID SUBMITTAL FORM
Bid Title: TRANSPORTATION SERVICES-MOTOR COACH RENTALS
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of
Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or
indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in
accordance with the other terms and conditions of the Contract Documents.
The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to
Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject
to acceptance for 90 days after the day of Bid opening. The Proposers agrees to sign and submit the Agreement with
the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's
Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
. The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
The Proposer has given the City written notice of all conflicts, errors,
discrepancies that it has discovered in the Contract Documents and the written
resolution thereof by City is acceptable to the Proposer.
. This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Proposer has not directly or indirectly induced or solicited any other
Proposers to submit a false or sham Bid; the Proposer has not solicited or
induced any person, firm or corporation to refrain from Bidding; and Proposer
has not sought by collusion to obtain for itself any advantage over any other
Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work Item and
the successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
FIRM NAME:
Street Address:
Mailing Address (if different):
PAGE 26 DF 28
BID No,
Telephone No,
Fax No.
Email Address:
FEIN No. ~_-~---1---1---1~---1_
* "BY SIGNING THIS DOCUMENT THE BIDDER AGREES TO ALL TERMS
SIGNATURE:
(SIGNATURE OF AUTHORIZED AGENT)
PRINT NAME:
TITLE:
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND
BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE
BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON-RESPONSIVE. THE CITY
MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED
DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER.
PAGE 27 OF 28
BID No,
PAGE 28 OF 28
BID No.
NON-COLLUSION AFFIDAVIT
OF SUt4
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
STATE OF FLORIDA
COUNTY OF
The undersigned being first duly sworn as provided by law, deposes, and says:
This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be
relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid.
The undersigned is authorized to make this Affidavit on behalf of,
(Name of Corporation, Partnership, Individual, etc,)
a,
, formed under the laws of
(Type of Business)
(State)
of which he is
(Sole Owner, Partner, President, etc,)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein.
This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired,
connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication
or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in
the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph
10,2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or
to any member or agent thereof,
AFFIANT'S NAME
AFFIANT'S TITLE
TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this _ day of
,200_.
Personally Known
or Produced Identification
Type of identification
(Affix seal here)
NOTARY PUBLIC (name printed or typed)
DECEMBER 28, 2010
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PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a)
FLORIDA STATUTES, ON PUBUC ENTITY CRIMES
PUBLIC ENTITY CRIMES
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity in excess
of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on
the convicted vendor list".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORIZED TO ADMINISTER OATHS.
11.1. This sworn statement is submitted to City of Sunny Isles Beach
by
[pnnt indIvidual s name and title]
for
[pnnt name of entIty submllllng sworn statementj
whose business address is:
and (if applicable) its Federal Employer Identification number (FEIN) is
(If the entity had no FEIN, include the Social Security Number of the individual signing this sworn
statement: .)
11.2. I understand that a "public entity crime" as defined in Paragraph 287.133(1 )(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. I understand that "convicted" or "conviction" as defined in Para. 287 .133( 1 )(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any
federal or state trail court of record relating to charges brought by indictment or information after July 1,
1989, as a result of a jury verdict, non-jury trial, or entry of a plea of guilty or nolo contendere.
11.4. I understand that an "affiliate" as defined in Para. 287.133(1 )(a), Florida Statutes, means:
a.)
predecessor or successor of a person convicted of a public entity crime; or
b.)
Any entity under the control of any natural person who is active in the management of the entity
and who has been convicted of a public entity crime. The term "affiliate" includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active in
the management of an affiliate. The ownership by one person of shares constituting a controlling
interest in another person, or a pooling of equipment or income among persons when not for fair
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DECEMBER 28, 2010
market value under an arm's length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a joint venture with a person who
has been convicted of a public entity crime in Florida during the preceding 36 months shall be
considered an affiliate.
11.5. I understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active in management of any entity.
11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity
submitting this sworn statement. (Indicate which statement applies.)
Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, nor any
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active in the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that it was not in the public interest to place the entity submitting this sworn statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM.
By:
(Signature)
(Printed Name)
(Title)
Sworn to and subscribed before me this
day of
,20_, by
(AFFIX NOTARY STAMP HERE)
Signature: Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known
OR Produced Identification
Type of Identification Produced
10/1998
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EQUAL OPPORTUNITY /
AFFIRMATIVE ACTION
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
EQUAL OPPORTUNITY I AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and political affiliation or
belief.
Signed:
Title:
Firm:
Address:
DECEMBER 28, 2010
40f7
CONFLICT OF INTEREST
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTY OF
BEFORE ME, the undersigned authority, personally appeared
deposes, and states:
, who was duly sworn,
with a local office in
of
and principal office in
18.1.
am
the
18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. described
as: Landscape Maintenance Services. The Affiant has made diligent inquiry and provides the information contained in this
Affidavit based upon his own knowledge.
18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entities submitting Bids for the same project.
18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in
any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for
the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and
execution of the Contract for this project.
18.5 Neither the entity nor its affiliates, nor anyone associated with them, is presently suspended or otherwise ineligible from
participation in contract letting by any local, State, or Federal Agency.
18.6 Neither the entity, nor its affiliates, nor anyone associated with them have any potential conflict of interest due to any
other clients, contracts, or property interests for this project.
18.7\ certify that no member of the entity's ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
18.8\ certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City
of Sunny Isles Beach.
18.91n the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will
immediately notify the City of Sunny Isles Beach.
Dated this
day of
,2010.
Print or Type Name and Title
AFFIANT
Sworn to and subscribed before me this _ day of
o Personally Known OR
o Produced Identification ; Type of Identification
,2010.
NOTARY PUBLIC STATE OF FLORIDA
DECEMBER 28, 2010
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DISPUTE DISCLOSURE
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
DISPUTE DISCLOSURE FORM
Answer the following questions by placing a "X" after "Yes" or "No". If you answer "Yes", please
explain in the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professional associations within the last
five (5) years?
YES
NO
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides in the regular course of business within the last five (5)
years?
YES
NO
19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests,
or litigation in the past five (5) years that is related to the services your firm provides in the regular course of
business?
YES NO If yes, state the nature of the request for equitable adjustment, contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
Firm
Date
Authorized Signature
Print or Type Name and Title
DECEMBER 28, 2010
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ANTI-KICKBACK
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
ANTI-KICKBACK AFFIDAVIT
STATE OF FLORIDA )
)
COUNTY OF )
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or
by an officer of the corporation.
By:
Title:
The foregoing instrument was acknowledged before me this day of
, 20_, by [name
of person], as [type of authority], for
[name of party on behalf of whom instrument was
executed] .
AFFIX NOTARY STAMP HERE:
Notary Public - State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification
Type of Identification Produced
DECEMBER 28,2010
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