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Home My WebLink AboutReso 2011-1718 RESOLUTION NO. 2011- \"1 \ i5 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING BUDGET AMENDMENT NO. BA1011-010 TO FISCAL YEAR 2010/2011 SEMI- ANNUAL BUDGET TO ENSURE BUDGET ARY COMPLIANCE; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City Commission has directed staff to provide for new and/or additional goods and services that were not contemplated in the approved Fiscal Year 201012011 Budget; and WHEREAS, the implementation of these new and/or additional goods and services requires certain budget amendments to the Fiscal Year 201012011 Budget. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Budget Amendments. The City Commission hereby approves Budget Amendment No. BAlOII-OlO, for Fiscal Year 2010/2011 adopted budget for the following Major Amendments: General Fund (0) Increased $375,000.00 in unanticipated charges to operating expenses which IS offset by contingency which includes: A. Separation Costs for the City Manager ($180,000.00) B. Costs related to the Run-Off Election and the May 24, 2011 Special Election ($45,000.00) C. To account for the $15,000.00 donation from Navarro Discount Store, earmarked for the Heritage Park grand opening. D. To account for the award and spending of the $200,000.00 COPS Technology Grant. E. To account for the 2010 property taxes paid on 215 Sunny Isles Boulevard ($76,200.00). F. Transfer of Excess Fund Balance to Fund Capital Projects ($1,950,586.00) Capital Improvement Projects (CIP) Fund (20) The CIP Fund amendments have a net downward amount of $535,964.00. G. Decrease the Heritage Park budget to account for the non receipt of donations ($500,000.00) H. Undergrounding of AT&T and FP&L lines near St. Tropez ($16,000.00) I. Traffic Study for 182nd Street ($14,000.00), which will be offset by $7,000.00 in revenues to account for third party share. J. Decrease to allocate the "park" portion of the Pier Park project to the 2010 Capital Projects fund offset by the actual contract amount compared to the approved budget amount. The remaining amount is the restaurant portion and other related project costs ($2,193,550.00). K. To budget for preliminary costs related to the Pedestrian Bridge project ($100,000.00) R2011- Budget Amendment No BAIOII-OIO FY 10-11 Page 1 of3 L. Transfer in of Excess Fund Balance from the General Fund ($1,950,586.00) M. Eliminate the budgeted transfer from the 2010 Capital Projects Fund ($2,193,550). N. La Perla Second Amendment to the Ingress and Egress Agreement ($200,000.00) 2010 Capital Proiects Fund (35) The 2010 Capital Projects Fund amendments consists of adjustments to capital projects based on scope changes or to ensure proper funding requirements. O. Increase Heritage Park to account for the $1,035,000.00 for the stage, wall, and water feature which was approved in December. In addition, to account for the $850,000.00 for expansion of scope of work, the $650,000.00 of direct purchases for certain components of the project less $305,000.00 in a deductive change order, all of which was discussed at the March 8, 2011 Special Commission Meeting. ($2,230,000.00) P. Increase Golden Shores Park to recognize expenditures that could not be classified as Stormwater expenses ($40,000.00) Q. To budget the "park" portion of the Newport Pier Park ($2,693,859.00) R. Increase Town Center Park to recognize expenditures that could not be classified as Stormwater expenses and the costs related to the acoustical study ($45,000.00) S. Increase Intracoastal Park by $50,000.00 for architect fees and amenities. T. Eliminate the budgeted transfer to the Capital Improvement Projects Fund ($2,193,550.00) Stormwater Capital Fund (45) U. To defund the projects that did not have storrnwater elements ($478,000.00) V. To account for the costs to complete the Central Island Drainage (Phase I) costs with Southeastern ($100,000.00) W. To replace/install decorative street lights ($30,000.00) X. To "true up" the beginning fund balance based on FY 2009/2010 activity ($173,078.00) Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption. PASSED AND ADOPTED this 19th day of May 2011. ATTEST: ~~~~-~ Jane A. ~ines, CMC, CitiClerk' l" t>. R2011- Budget Amendment No BAlDI 1-010 FY 10-11 Page 2 of3 APPROVED AS TO FORM AND LEGAL SUFFICIENCY: A".A/V\.,A ~~ Hans Ottinot, City Attorney Vote: C:;-D Mayor Edelcup Vice Mayor Thaler Commissioner Aelion Commissioner Gatto Commissioner Scholl Moved by: Seconded by: V(Yes) V(Y es) ~Yes) V(Yes) V(Yes) R2011- Budget Amendment No BAIOII-OIO FY 10-11 Page 3 of3 rT\~~\)U- ~~ ~Ot0 " _(No) _(NO) _(NO) _(NO) _(NO) ~ z ~~ ~z ~~ z~ ~~ ~~ ~~ ~z C-'~ ~C-' ~ ~ ~~ ~~ ~~ a@ <~ ~ 00. < ~ U ~ ~ ~ 00. < ~ U Z - ~~ z~ ~g ;:J;:J U~ ..:l~ <~ ~~ ~~ ~;:J o~ ~ ~ .~ b~ U;:J <z ~ ~ < Z ~ U U < 001.0\0 000l\O If) 0 l"') ..... 00 0 l"')~ 0\ l"') 0 00 0\ 0l l"') M 0l~ 0 M o 00 o 0 1.0 1.0 000000 o 0 If) If) tr\OOIf) ........ 0 If) 1.0 0l 0'\ ........ -: Nr\ 00 o ~ l"') 0l 00 '<:t 00 t- If) 0l~ r<1 l"') l"') '<:tC'l, 00 0l 0000 o '<:t If) 00 l"') O~ 0l 0 00 r-: 0l 00. ~ ~ ~ ~ ~ ~ ~ ~ ~ ~~ ;:l ~ "'Cl c:: 0 ~ ~ ~ ~ ~ 2 bl)oZ .......9~~ CIl 0 (!) 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Preview Page 1 of2 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Minai Shah, Assistant City Manager-Finance DATE: 5/19/2011 RE: FY 2010/2011 Proposed Budget Amendment-Semi-Annual RECOMMENDATION: Staff is recommending City Commission approve the Fiscal Year 2010/2011 semi-annual budget amendment to ensure budgetary compliance. REASONS: The amendment is necessary to ensure compliance with unanticipated changes to FY 2010/2011 Budget. General Fund (10) There is an increase of $375,000 in unanticipated charges to operating expenses which is offset by contingency which includes: A. Separation Costs for the City Manager ($180,000) B. Costs related to the Run-Off Election and the May 24, 2011 Special Election ($45,000) C. To account for the $15,000 donation from Navarro Discount Store, which IS earmarked for the Heritage Park grand opening. D. To account for the award and spending of the $200,000 COPS Technology Grant E. To account for property taxes paid on 215 Sunny Isles Blvd. Initially, the City received full exemption on this property and, thus, did not owe property taxes. We received notification in May 2011 that the exemption was reversed and payment must be made for the 2010 property taxes in the amount of $76,200. As a result of the initial exemption, 2011 property taxes were not budgeted. City Attorney's Office is pursuing partial exemption. ($150,000) F. At the end of the Fiscal Year 2009/2010 audit, the City had excess fund balance of $1,950,586 which will be transferred to the Capital Improvement Projects Fund. http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=4 7 5&MeetingID=0&MeetingDate... 5/1212011 Preview Page 2 of2 Capital Improvement Projects (CIP) Fund (20) The CIP Fund amendments have a net downward amount of$535,964. G. Decrease the Heritage Park budget to account for the non receipt of donations ($500,000) H. Under grounding of AT&T and FP&L lines near St. Tropez ($16,000) I. Traffic Study for 182nd Street ($14,000), which will be offset by $7,000 in revenues to account for third party share. 1. Decrease to allocate the "park" portion of the Pier Park project to the 2010 Capital Projects fund offset by the actual contract amount compared to the approved budget amount. The remaining amount is the restaurant portion and other related project costs. ($2,193,550) K. To budget for preliminary costs related to the Pedestrian Bridge project ($100,000) L. Transfer in of Excess Fund Balance from the General Fund ($1,950,586) M. Eliminate the budgeted transfer from the 2010 Capital Projects Fund ($2,193,550) N. La Perla Second Amendment to the Ingress and Egress Agreement ($200,000) 2010 Capital Projects Fund (35) The 2010 Capital Projects Fund amendments consists of adjustments to capital projects based on scope changes or to ensure proper funding requirements are met. O. Increase Heritage Park to account for the $1,035,000 for the stage, wall, and water feature which was approved in December. In addition, to account for the $850,000 for expansion of scope of work, the $650,000 of direct purchases for certain components of the project less $305,000 in a deductive change order, all of which was discussed at the March 8, 2011 Special Commission Meeting. ($2,230,000) P. Increase Golden Shores Park to recognize expenditures that could not be classified as Stormwater expenses. ($40,000) Q. To budget the "park" portion of the Newport Pier Park. ($2,693,859) R. Increase Town Center Park to recognize expenditures that could not be classified as Storrnwater expenses, other equipment costs and the costs related to the acoustical study. ($45,000) S. Increase Intracoastal Park by $50,000 for architect fees and amenities. T. Eliminate the budgeted transfer to the Capital Improvement Projects Fund ($2,193,550) Storrnwater Capital Fund (45) U. To defund the projects that did not have stormwater elements. ($478,000) V. To account for the costs to complete the Central Island Drainage (Phase I) costs with Southeastern. ($100,000) W. To replace/install decorative street lights ($30,000) X. To "true up" the beginning fund balance based on FY 2009/2010 activity ($173,078) ATTACHMENTS: . Resolution . Budget Amendment Schedule http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=4 7 5&MeetingID=0&MeetingDate... 5/12/2011