HomeMy WebLinkAboutOrdinance 2011-368
ORDINANCE NO. 2011-3la6
AN ORDINANCE OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, AMENDING SECTION
68-2(A) OF THE CITY CODE TO PROVIDE
REIMBURSEMENT FOR MILEAGE IN ACCORDANCE WITH
RATES ESTABLISHED BY THE INTERNAL REVENUE
SERVICE; PROVIDING FOR SEVERABILITY AND
REPEALER; PROVIDING FOR INCLUSION IN THE CODE;
PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Commission has the authority to adopt its own rules to regulate the
reimbursement of business expenses incurred in the performance of official duties by City
officials; and
WHEREAS, the City Commission wishes to adopt a policy to provide guidelines and
procedures for the reimbursement of expenses incurred as a result of carrying out City business;
and
WHEREAS, the City wishes to amend the City Code to provide reimbursement for
mileage using rates established by the Internal Revenue Service ("IRS").
NOW THEREFORE, BE IT ORDAINED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The foregoing "WHEREAS" clauses are hereby ratified
and confirmed as being true and correct and are hereby made a specific part by this Ordinance
upon adoption hereof.
Section 2.
Amendment. Chapter 68 of the City Code is amended to read as follows:
Chapter 68-2: Guidelines for the reimbursement of expenses.
Upon proper approval of reimbursement request, the City will reimburse all travel-related
expenses such as commercial transportation, lodging, meals, tips, registrations, parking fees,
communications charges, and other business-related expenses at actual cost.
A. Transportation expenses. Reimbursement of transportation-related expenses will be based
upon the least expensive mode of transportation available, unless a more expensive mode is
necessary due to business-related requirements. In determining the least expensive mode,
commercial bus service will be excluded. Reimbursement for mileage will be according to
the maximum rate~ established under Florida law by the Internal Revenue Service ("IRS")
if personal vehicles are used for business travel or for mileage reimbursement program
established by the City Manager or designee.
Words added underlined, words stffiJkeH deleted (ed)
Page I of3
***
Section 3. Severability. The provisions of this Ordinance are declared to be severable and if
any section, sentence, clause or phrase of this Ordinance shall for any reason be held to be invalid
or unconstitutional, such decision shall not affect the validity of the remaining sections,
sentences, clause, and phrases of this Ordinance but they shall remain in effect, it being the
legislative intent that this Ordinance shall stand notwithstanding the invalidity of any part.
Section 4. Inclusion in the Code. It is the intention of the Commission, and it is hereby
ordained, that the provisions of this Ordinance shall become and be made a part of the code of the
City of Sunny Isles Beach, Florida; and that the section of this Ordinance may be renumbered or
relettered to accomplish such intentions; and that the word "ordinance" shall be changed to
"section" or other appropriate word, as required.
Section 5. Repealer. All ordinances or part of ordinances in conflict herewith be and the
same are hereby repealed.
Section 6. Effective Date. This Ordinance shall be effective ten (10) days after adoption on
second reading.
PASSED and ADOPTED on first reading the ~4day of ~ UL,,? 2011.
J..~
PASSED and ADOPTED on second reading the ~ day of S~P'T: 2011.
.~.It~
Jane A. \Hines,: CMC, City Clerk
Moved by: c..o~ S'-HDLL
Seconded by: ~Q W\~or ~f\-LE~
Vote:
Words added underlined, words stFi€kefl deleted (ed)
Page 2 of3
VO'Tf::.'. S-o
Mayor Edelcup
Vice Mayor Thaler
Commissioner Aelion
Commissioner Gatto
Commissioner Scholl
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~(Yes)
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_(NO)
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_(NO)
Page 3 of3
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Page 1 of 1
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
FROM:
Alan J. Cohen, City Manager
DATE:
9/15/2011
RE:
Mileage Reimbursement Rates
RECOMMENDATION:
To use the IRS mileage reimbursement rate when we reimburse employees for city-
related travel.
REASONS:
The IRS adjusts their rate annually to reflect actual market conditions. At times they have
made mid-year adjustments when gas prices have dramatically changed in a short period
of time. The State of Florida rate has not changed in several years. Using the IRS rate
will ensure that employees are being appropriately compensated for their gas and vehicle
wear and tear costs when using their vehicle for city business.
FUNDING SOURCE:
The incremental increase will be funded in the respective department's travel budget.
ATTACHMENTS:
. Ordinance Amending Chapter 68-2(2)
. Hearing Notice
http://sibagenda.sibfl.net/agendalPreview.aspx?l temID=57 5&MeetingID=0&MeetingDate=... 917/2011