HomeMy WebLinkAboutReso 2011-1760
RESOLUTION NO. 2011- ,.., ~O
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
WITH LOGISTICS MANAGEMENT GROUP TO PROVIDE
LOGISTICAL AND EVENT MANAGEMENT SERVICES FOR THE
FORTH ANNUAL JAZZ FEST 2011 ON OCTOBER 13 - 16, 2011, IN
AN AMOUNT NOT TO EXCEED SIXTY -FIVE THOUSAND
DOLLARS ($65,000.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City is holding its Fourth Annual Jazz Fest 2011 ("Festival") with a
weekend of events starting on Thursday, October 13 through Sunday, October 16,2011 with the
main concert event at Heritage Park on Saturday, October 15,2011; and
WHEREAS, the City is in need of a consultant to provide logistical and event
management services for the Festival; and
WHEREAS, these services include but are not limited to, negotiating and booking all
national and local entertainers, stage, sound, lighting, security, tents, and all items related to the
set up of the park and physical production of the event; and
WHEREAS, Logistics Management Group has agreed to perform the desired logistical
and event management services for the Festival; and
WHEREAS, the City wishes to enter into an Agreement with Logistics Management
Group, to provide these services for the Festival, in an amount not to exceed Sixty-Five Thousand
Dollars ($65,000.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Approval of Agreement. The Agreement with Logistics Management Group to
provide logistical and event management services for the City's Fourth Annual Jazz Fest 2011,
in an amount not to exceed Sixty-Five Thousand Dollars ($65,000.00), attached hereto as Exhibit
"A", is hereby approved.
Section 2. Authorization of the Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of the City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
R2011- Logistics Group Agmt for Jazz Fest 2011
Page I of2
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15th day of September 2011.
ATTEST:
"~~I~
: .lane .\' ines, C,M , CIty Clerk
. '" j
APPROVED AS TO FORM
AND LEGA ICIENCY:
I ~ .
'. I
Vote: '5-0
Mayor Norman S. Ede1cup
Vice Mayor Lewis Thaler
Commissioner Isaac Aelion
Commissioner Jeanette Gatto
Commissioner George "Bud" Scholl
R2011. Logistics Group Agmt for Jazz Fest 2011
Moved by: (\1)~ SL\4DL-L
Seconded by: V,'u M~fTtt~~
v(Y es)
-!L(Y es)
0Yes)
V(Y es)
V(Yes)
Page 2 of2
_(No)
_(NO)
_(NO)
_(NO)
_(No)
AGREEMENT BETWEEN THE CITY OF SUNNY ISLES
BEACH AND LOGISTICS MANAGEMENT GROUP INC.
FOR CONSULTING AND COORDINATION SERVICES
CONTRACT NO. CIOII-069
TillS AGREEMENT, entered into this t St!!.. day of ~~N\.~~ 2011, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to "City") and
LOGISTICS MANAGEMENT GROUP, a company duly authorized to do business in the
SJate of Florida (hereinafter referred to as "Consultant"), whose Federal LD. # is
(c.~ - (r~ C; I)
OF Sul'l
RECITALS
WHEREAS, the City is in need of a consultant to provide consulting and coordination
services for the Sunny Isles Beach Jazz Festival on Saturday, October 15, 2011, ("Services");
and
WHEREAS, Consultant has expressed the ability and desire to provide these Services
subject to the terms and conditions contained in its proposal as more fully described in
Attachment "A", which is attached hereto and made a part hereof; and
WHEREAS, the City desires to enter into an Agreement with Consultant to provide the
Services in a total amount not to exceed Sixty-Five Thousand Dollars ($65,000.00).
NOW THEREFORE, in consideration of the premises and the mutual covenants herein
names, the parties agree as follows:
TERMS
1. RECIT ALS: The recitals set forth above are hereby incorporated into this Agreement
and made a part hereof.
2. SERVICES: Consultant agrees to furnish all labor and materials in a good workmanlike
and professional manner and to perform the Services designated in Attachment "A" attached
hereto, and incorporated herein by reference. The Services shall be performed by Consultant to
the full satisfaction of the City. Consultant agrees to have a qualified representative to audit and
inspect the Services provided on a regular basis to ensure all Services are being performed in
accordance with the City's needs and pursuant to the terms of this Agreement, and shall report to
the City accordingly. Consultant agrees to immediately inform the City via telephone and in
writing of any problems that could cause damage to the City's property, improvements and
persons. Consultant will require its employees to perform their work in a manner befitting the
type and scope of work to be performed. In the event that the Consultant fails to complete the
Services pursuant to the terms of this Agreement and City must undertake the completion of
performance of Services, Consultant agrees to indemnify the City for all costs incurred with
respect to the completion of those Services and any damages the City may suffer as a result of
the Consultant's failure to perform the Services.
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
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....
3. COl\1PENSATION. Payment to Consultant for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Attachment "A". Consultant agrees to provide the services in a total amount not to exceed Sixty-
Five Thousand Dollars ($65,000.00) which includes all management and project expenses.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant.
Consultant shall not pledge the City's credit or make it a guarantor of payment or surety for any
contract, debt, obligation, judgment, lien, or any form of indebtedness. The Consultant further
warrants and represents that it has no obligation or indebtedness that would impair its ability to
fulfill the terms of this Agreement.
4. UNDISCLOSED CONDITIONS: In the event that undisclosed conditions are
discovered during the performance of this Agreement, the City shall have the right to cancel this
Agreement upon ten (10) days written notice to Consultant.
5. OWNERSmp OF DOCUMENTS:The parties agree that all documentation and work
product produced pursuant to this Agreement shall become the exclusive property of the City and
shall be provided to the City upon request.
6. INDEPENDENT CONSULTANT RELATIONSHIP: It is understood and agreed
that nothing contained in this Agreement shall be deemed to create a partnership, joint venture,
other association, or an employer/employee relationship between the Consultant and the City.
Consultant shall be in the relation of an independent Consultant and is to have entire charge,
control and supervision of the work to be performed hereunder.
7. COl\1PLIANCE WITH LAW: Consultant shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement ("Applicable Laws") and shall obtain and maintain any and all material
permits, licenses, approvals and consents necessary for the lawful conduct of the activities
contemplated under this Agreement. Specifically, Consultant shall comply with all applicable
conflict of interest provisions as provided in state statutes, Miami-Dade County Code and the
Code of the City of Sunny Isles Beach (Section 62-16 entitled "Ethics in Public Contracting").
As provided in Section 62-16, Code of the City of Sunny Isles Beach, the City Commission may
terminate this Contract for violation of the above-referenced ethical standards.
8. INDEMNIFICATION AND WAIVER OF LIABILITY: The Consultant agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against any and all claims,
damages, losses and expenses (including but not limited to attorney's fees, arbitration costs, and
costs of appellate proceedings) relating to, arising out of or resulting from the Consultant's acts,
errors, mistakes or omissions in connection with this Agreement.
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
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The Consultant's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with any
claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction of tangible property including loss of use resulting
therefrom, caused by any acts, errors, mistakes or omissions related to Consultant's performance
of this Agreement including any person for whose acts, errors, mistakes or omissions the
Consultant may be legally liable. The parties agree that Ten Dollars ($10.00) represents specific
consideration to the Consultant for the indemnification set forth in this Agreement.
9. ASSIGNMENT: This Agreement shall be binding upon and shall inure to the benefit
of the City and to any and all of its successors and assigns, whether by merger, consolidation,
transfer of substantially all assets or any similar transaction. Notwithstanding the foregoing, this
Agreement is personal to the Consultant and it may not, either directly or indirectly, assign its
rights or delegate its obligations to City hereunder without first obtaining the City's consent in
writing. Any such attempted assignment or delegation shall be deemed of no legal force and
effect whatsoever.
10. TERM: Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, this Agreement shall commence upon execution of this Agreement and shall end
at the conclusion of the event on October 15, 2011. Payment will be made only for work
completed to the satisfaction of the City. Consultant is to commence performance of work on
the commencement date and continue in a diligent manner until work is complete. Consultant
acknowledges that compliance with the commencement and completion schedule is the essence
of this Agreement. The terms of Sections 7 and 8 entitled "Compliance with Law" and
"Indemnification and Waiver of Liability" respectively, shall survive termination of this
Agreement.
11. RENEWAL TERM: Prior to completion of the initial one year term, the City shall have
the option at its sole discretion to renew this Agreement for four (4) additional one (1) year
renewal terms. Should the City elect to exercise the optional renewal term(s), the terms and
conditions set forth in this Agreement shall remain in force full force and effect unless changed
by written amendment. Any agreement to increase the annual fees during the optional renewal
period(s) shall not exceed the Cost of Living Adjustments ("COLA") based on the Miami-Fort
Lauderdale Consumer Price Index for All Urban Consumers ("CPI-U") in effect at the time of
negotiations.
12. CONTINGENT ON APPROPRIATION OF FUNDS: The expenditure or advance of
any money or the performance of any obligation of the City under this Agreement, including the
initial term or any renewal term(s) shall be contingent upon an appropriation for its specific
purpose by the City Commission. In recognizing that the City can only receive budget approval
for one (1) fiscal year at a time, non-appropriation shall be a legitimate reason to release the City
from its performance/payments obligations upon thirty (30) days' written notice to Consultant.
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
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13. TERMINATION:
A. Termination for Cause. If, through any cause within their reasonable control the
Consultant shall fail to fulfill in a timely manner or otherwise violate any of the covenants,
agreements or stipulations material to this agreement, the City shall have the right to
terminate the services then remaining to be performed. Prior to the exercise of its option to
terminate for cause, the City shall notify the Consultant of its violation of the particular terms
of the agreement and grant Consultant ten (10) days to cure such default. If the default
remains uncured after ten (10) days the City may terminate this agreement.
(i). In the event of termination, all [mished and unfmished documents, data
and other work product prepared by Consultant (and sub consultant(s)) shall be delivered
to the City and the City shall compensate the Consultant for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 3 herein.
(ii). Notwithstanding the foregoing, the Consultant shall not be relieved of
liability to the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City from the
Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by giving
written notice which shall become effective ten (10) days following receipt by Consultant. The
terms of subparagraph A(i) and (ii) above shall be applicable hereunder. In the event of
termination for convenience, the City will only be responsible for costs reasonably rendered by
the Consultant up to the notification date of termination.
C. Termination for Insolvency. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
14. NOTICES: All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
.'
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
4 <
If to the City: Alan J. Cohen With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins Avenue City of Sunny Isles Beach
Fourth Floor 18070 Collins A venue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida
33160
Tel: (305) 792-1702
If to the Consultant: Randi Freedman, President
Logistics Management Group
16375 N.E. 18th Avenue, #327
North Miami Beach, Florida 33162
Tel: 305 949-2883
15. GOVERNING LAW: The validity of this Agreement and the interpretation and
performance of all of its terms shall be construed and enforced in accordance with the laws of the
State of Florida, without regard to principles of conflict of laws thereof. The location of any
legal action or proceeding commenced under or pursuant to this Agreement shall be in Miami-
Dade County, Florida.
16. ARBITRATION: It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
17. INSURANCE: Consultant shall, at its sole cost and expense, during the period
of any work being performed under this Agreement, procure and maintain the following
minimum insurance coverage to protect the City and Consultant against all loss, claims, damage
and liabilities caused by Consultant, its agents, sub-Consultants or employees, as indicated
below:
o
Comprehensive General liability insurance, including b~ contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One Million Dollars ($1,000,000.00) per occurrence and
Two Million Dollars ($2,000,000.00) aggregate.
Insurance required of the Consultant shall be primary to, and not contribute with, any
insurance or self-insurance maintained by the City. Such insurance shall not diminish
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
5
Consultant's indemnification and obligations hereunder. The insurance policy(ies) shall be
issued by companies authorized to do business under the laws of the State of Florida and
acceptable to the City with a minimum Best's Insurance Guide rating of A-Excellent. Before
any work under this Agreement is performed, and at any time upon request, Consultant
shall furnish to the City certificates of insurance evidencing the minimum required
coverage and shall be appropriately endorsed for contractual liability, with the City
named as additional insured. All policies shall contain a waiver of subrogation
endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City Manager or his designee. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty (30) days prior written notice to the City Manager. Consultant shall also require and
ensure that each of its sub-Consultants providing services hereunder (if any) procures and
maintains, until the completion of the services, insurance of the types and to the limits
specified herein. ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN
TmS SECTION MUST BE APPROVED IN WRITING BY THE CITY.
18. MISCELLANEOUS:
A. In the event any provlSlon of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
C. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granting such waiver.
F. The terms and conditions in this Agreement supersede any other conflicting
provisions that are contained in any other document, including but not limited to Attachment
"A".
(The remainder of this page has been intentionally left blank.)
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
6
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day and
year first written above.
LOGISTICS MANAGEMENT GROUP
Si ature
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WITNESSES:
Signature
Print Name
ATTEST:
, . C . A" 0,
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'. !~e A. Hmes,; CMC~ City Clerk
CITY OF SUNNY ISLES BEACH
APPROVED AS TO FORM AND
LEGAL SUFFI IENCY
CIOII-069 Logistics Management Group Agreement for Jazz Fest October 2011
7
RESOLUTION NO. 2011- 1"ll:.O
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT
WITH LOGISTICS MANAGEMENT GROUP TO PROVIDE
LOGISTICAL AND EVENT MANAGEMENT SERVICES FOR THE
FORTH ANNUAL JAZZ FEST 2011 ON OCTOBER 13 - 16, 2011, IN
AN AMOUNT NOT TO EXCEED SIXTY-FIVE THOUSAND
DOLLARS ($65,000.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID AGREEMENT;
AUTHORIZING THE CITY MANAGER TO DO ALL THINGS
NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING
FOR AN EFFECTIVE DATE.
WHEREAS, the City is holding its Fourth Annual Jazz Fest 2011 ("Festival") with a
weekend of events starting on Thursday, October 13 through Sunday, October 16, 2011 with the
main concert event at Heritage Park on Saturday, October 15, 20 II; and
WHEREAS, the City is in need of a consultant to provide logistical and event
management services for the Festival; and
WHEREAS, these services include but are not limited to, negotiating and booking all
national and local entertainers, stage, sound, lighting, security, tents, and all items related to the
set up of the park and physical production of the event; and
WHEREAS, Logistics Management Group has agreed to perform the desired logistical
and event management services for the Festival; and
WHEREAS, the City wishes to enter into an Agreement with Logistics Management
Group, to provide these services for the Festival, in an amount not to exceed Sixty-Five Thousand
Dollars ($65,000.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section I. Approval of Agreement. The Agreement with Logistics Management Group to
provide logistical and event management services for the City's Fourth Annual Jazz Fest 2011,
in an amount not to exceed Sixty-Five Thousand Dollars ($65,000.00), attached hereto as Exhibit
"A", is hereby approved.
Section 2. Authorization of the Mayor. The Mayor is hereby authorized to execute said
Agreement.
Section 3. Authorization of the City Manager. The City Manager is hereby authorized to do
all things necessary to effectuate this Resolution.
R2011- Logistics Group Agmt for Jazz Fest 2011
Page I of2
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15th day of September 20 II.
ATTEST:
~~"'" ~
.~,~,& lilY Ckrk
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. ,'" AP.J?ROVED ,A.S TO FORM
.;. AND LEG ' ICIENCY:
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Moved by: (\.n~ c::x.\-lnLL
Seconded by: V\~ M~Y'lH-~~
Vote: '5-0
Mayor Norman S. Edelcup
Vice Mayor Lewis Thaler
Commissioner Isaac Aelion
Commissioner Jeanette Gatto
Commissioner George "Bud" Scholl
v'(Y es)
--1L(Y es)
0Yes)
V(Y es)
V(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R2011- Logistics Group Agmt for Jazz Fest 2011
Page 2 of2
PROPOSAL OF SERVICES
Submitted by
Logistics Management Group
Logistics Management Group is pleased to submit a proposal to provide turnkey logistics
and operation support services to the City of Sunny Isles Beach for the 2011 Sunny Isles
Jazz Festival to be held on October 15, 2011, at Heritage Park.
Services
LMG to provide event management services for csm including all logistics, event production
and management services for the Sunny Isles Jazz Festival The services outlined below are
included, but not limited to:
1.0 Services
* Attend meetings with SmRA representative Ibis Romero and csm Cultural & Human Services
Director Susan Simpson to develop concept and details of the Festival.
*Site layout
*Negotiate and book all national and local entertainers for the concert
*Provide on-site staff coordination and production services from load-in to load-out.
*Liaison with police, fire, public works, parking and all city departments necessary to implement
event.
*Interface with transportation company for the national act movements
* Arrange sound, staging, lighting...
*Coordinate entertainment schedules
*Develop plan for crowd flow and control
*Coordinate all rental needs (tents, tables, chairs...)
*Coordinate food & beverage needs for VIP and public
*Provide qualified stage managers, production & technical assistants....
*Coordinate talent hospitality and technical riders
*Liaison with entertainer agent or manager for sound checks, performance arrival time and
general instructions.
*Build and coordinate the physical site (ie: once csm & SmRA approves the elements, LMG
will be responsible for coordinating the building and coordination of the venues)
*Liaison with all equipment vendors needed at the site
*Coordinate and develop load-in/strike schedules for the event
*Develop hard cost materials budget
*Design electrical plan for event needs (ie: generators and distribution...)
*Coordinate communication plans for the event (ie: radios)
*Determine sanitation plan and arrange all maintenance and event cleanup
*Coordinate any security needs
* Arrange and coordinate any advance shipments of materials to venue
*Install on site event signage (including booth sponsors. 00)
*Execute and coordinate sponsor benefits as committed.
*Schedule & coordinate rehearsals, sound checks, green room...
Fees
LMG agrees to provide the described services as detailed above for a Management Fee of
$7,500.00. This is a management fee and does not include the goods and services outlined in
budgets to be provided. All items and services outlined are contracted by LMG subsequent to the
approval of the submitted budgets and shall be paid directly to LMG for implementation.
Thank you for the opportunity to submit this proposal.
Sincerely,
Randi Freedman
President
Logistics Management Group, Inc.
2011 Sunny Isles Beach Jazz Festival
budget estimate
National Act
National act tech rider
UM Jazz Band
Second act
Sound, stage, lights
Backline support bands
Special built stage, labor, roof
Sponsor & concession tents, VIPrentals
estimtate based on final confirmations
LMG
Private Security
Radios
TOTAL
Main Concert
$ 15,000.00
$ 2,650.00
$ 1,500.00
$ 2,500.00
$ 17,700.00
$ 1,550.00
$ 9,410.00
$ 3,715.00
$
$
$
$
7,500.00
500.00
350.00
62,375.00
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Page 1 of2
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEM_QRt\.NDUM
TO:
The Honorable Mayor and City Commission
FROM:
Susan Simpson, Cultural and Human Services Director
DATE:
9/15/2011
RE:
Agreement with Logistics Management Group for Jazz Fest 2011
RECOMMENDA TION:
It is recommended that the City Commission approve the attached agreement with
Logistics Management Group to provide logistical and management services for Jazz
Fest 2011 in an amount not to exceed Sixty Five Thousand Dollars ($65,000.00).
REASONS:
The 4th annual Jazz Fest will be hosted by the City with a weekend of events starting on
Thursday, October 13 through Sunday, October 16, 2011 with the main concert event at
Heritage Park on Saturday, October 15, 2011. Logistics Management Group will provide
event logistical and event management services for the weekend including the main
concert event on Saturday.
This agreement includes the contracts for entertainment as negotiated by Logistics
Management Group which include the main, national act, Spyro Gyra. Other items
covered under this agreement include the stage, sound, lighting, security, tents, and all
items related to the set up of the park and physical production of the event.
ADDITIONAL INFORMATION:
Through the Sunny Isles Beach Tourism and Marketing Council, 2 weekend stays for this
event will be raffled through two prominent jazz radio stations in the northeast to further
promote this event nationally at no cost to the City.
Sponsors will be sought and tickets will be sold to help defray the cost of this agreement.
The City issued RFQ No. 11-08-02 in which no proposals were received. This permits
the City to negotiate with vendors directly. Logistics Management Group was selected
based on their experience with this event and for the quality and value in which they
http://sibagenda.sibfl.net/agenda/Preview.aspx?I temID=5 73&MeetingID=O&MeetingDate=... 9/7/2011
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delivered this service in past years.
FUNDING SOURCE:
Funding is budgeted for and available in the general fund through the SIBRA account
number 10.520.5578.
A TT ACHMENTS:
. Resolution
http://sibagenda.sibflnet/agendaJPreview.aspx?l temID=573&MeetingID=0&MeetingDate=... 9/7/2011