HomeMy WebLinkAboutReso 2011-1771
RESOLUTION NO. 2011 -J.J...lL
A RESOLUTION OF THE CITY COMMISSION OF THE CITY
OF SUNNY ISLES BEACH, FLORIDA, RATIFYING THE
PURCHASE OF SERVER EQUIPMENT AND SOFTW ARE
FROM DELL FOR THE INFORMATION TECHNOLOGY
DEPARTMENT, UNDER STATE OF FLORIDA CONTRACTS
#250-000-09-1 AND #250-WSCA-10-ACS, IN AN AMOUNT NOT
TO EXCEED SEVENTY -SIX THOUSAND THREE HUNDRED
DOLLARS ($76,300.00), A TT ACHED HERETO AS EXHIBIT
"A"; AUTHORIZING THE CITY MANAGER TO DO ALL
THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, the City Information Technology (IT) infrastructure is the backbone of the
City's core operations and as staff is assessing our current IT system, immediate concerns were
identified and required addressing such as firewalls, email gateways, storage solution and an
incident asset and change management system; and
WHEREAS, the City's existing storage solution was aging, out of warranty, and its
redundancy fails to operate as designed, and after several hardware failures directly impacting
staffs ability to access to critical data, it was deemed that a replacement solution was required;
and
WHEREAS, the solution recommended will support the functions of the current
technology and provide additional functionality in allowing the City to replicate its data offsite;
and
WHEREAS, IT has identified a need for the virtual appliance to track incidents, assets,
and changes in the environment to be able to identify trends, prevent problems, and reduce
operating costs long-term, as well as give IT the ability to provide remote assistance, and has
identified several pieces of firewall hardware that can enhance the City's security system; and
WHEREAS, staff wishes to purchase server equipment and software from Dell to
maintain the integrity of the City-wide IT infrastructure; and
WHEREAS, Staff has requested a quote from Dell, a leader in the computer industry, for
said computer servers, and other related hardware and software; and
WHEREAS, Dell has provided a quote under the State of Florida Contracts #250-000-
09-1 and 250-WSCA-IO-ACS for the purchase of the server equipment and other related
software, in a total amount not to exceed Seventy-Six Thousand Three Hundred Dollars
($76,300.00), attached hereto as Exhibit "A"; and
WHEREAS, the City of Sunny Isles Beach desires to purchase said server equipment and
other related software from Dell.
R20 11- Dell Computer Purchase For IT Infrastructure
Page 1 of2
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Ratify the Purchase. The City Commission hereby authorizes the purchase of
server equipment and other related software from Dell for the Information Technology
Department, under State of Florida Contract #250-000-09-1 and #250- WSCA-1 O-ACS, in an
amount not to exceed Seventy-Six Thousand Three Hundred Dollars ($76,300.00), attached
hereto as Exhibit "A".
Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 3.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 15th day of September 2011.
. '.
an S. Edelcup, Mayor
ATTEST:-
d~AL
Jane A. Hine~, 'cMC,' City Clerk
, )
, . .
Seconded by:
~ 'c.t ('(\~ \\-lflli.Me
Co~~ C (')'i\-TT'f)
Moved by:
Vote: C;-o
Mayor Edelcup
Vice Mayor Thaler
Commissioner Aelion
Commissioner Gatto
Commissioner Scholl
~(Yes)
V (Yes)
V (Yes)
~f(Yes)
_(Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
R20 11- Dell Computer Purchase For IT Infrastructure
Page 2 of2
.,
Page 1 of2
"
DELL
. QUOTATION
Date: 7/26/11 8.:25:14 AM
QUOTE #: 592050627
Customer #: 56887438
Contract #: 32ABH
CustomerAgreement #: 250-000-09-1
Quote Date: 7/26/11
Customer Name: CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $44,275.08 I
Product Subtotal: $44,275.08
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 I QUANTITY: 1 SYSTEM PRICE: $44,275.08 I GROUP TOTAL: $44,275.08
Base Unit: Dell EqualLoglc P56000XV, HlghPerformance, 15K SAS Drives (224-4850)
Processor: 7.2 Terabyte capacity 16 X 450GB, 16K SAS Dual Controller (341-8770)
Documentation Diskette: EqualLoglc array may not be returned (468-8817)
Factory Installed Software: Asynchronous ReplicatIon (468.7110)
Software Disk Two: Snaps/Clones with Integration for MS SQl., Exchange, Hyper V and VMware (468-7155)
Feature SAN HQ multi group monitoring software (468-7156)
Service: Thank you choosing Dell ProSupport. For tech support, visit http://supporLdell.comlProSupport
or call 1.800-9 (989-3439)
Service: Mission Critical Package: 4.Hour 7x24 On-Site Servlco with Emergency Dispatch, 2 Year
Extended (993-1512)
Servlco: ProSupport: 7x24 HW J SW Tech Support and Assistance, 3 Year (993-1622)
Service: Mission Critical Package: 4.Hour 7x24 On-Slte Service with Emergency Dispatch, Initial Year
(993.5670)
Service: EqualLogic Advanced Software Warranty and Servlce,7x24 Access,3 Yoar (994.0289)
Service: Dell Hardware l.lmlted WarrantyExtended Year (994-0398)
Service: Dell Hardware LImited Warrantylnltlal Year (994-0437)
ServIce: MISSION CRITICAL PACKAGE: Enhanced Services, 3 Year (994-0488)
Installation: EDT Remote ImplementatIon Design of an EqualLoglc Storage Array (994-8897)
Installation: Remote Implementation of a Dell EqualLoglc Array (to schedule, emall
US_Remote_Servlces@dell.com) (990.0708)
Installation: Remote Implementation of an Ethernet Switch (to schedule, emall
US_Remote_Servlces@dell.com) (923-2669)
Support: Proactive Maintenance Service Declined (926.2979)
Service Two: Proactive MaIntenance Service Declined (926.2979)
SALES REP: David Sak PHONE: 512~513-9886
Email Address: david sak@dell.com Phone Ext:
Please review this quote carefully. If complete and accurate, you may place your order online at
file://C:\Documents and Settings\mtulloch\Local Settings\Temporary Internet Files\Conten... 7/26/2011
Page 1 of2
DELL
QUOTA TION
Date: 7/25/11 3:38:10 PM
QUOTE #: 591990142
Customer #: 56887438
Contract #: 32ABH
CustomerAgreement #: 250.;000-09-1
Quote Date: 7/25/11
Customer Name: CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $5,268.92
Product Subtotal: $5,268.92
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 I QUANTITY: 2 SYSTEM PRICE: $2,634.461 GROUP TOTAL: $5,268.92
Base Unit: PCT7024,24 port Managed Switch, 1 GbE with 10Gb and Stacking capabilities (225-0131)
Service: Dell Hardware Limited Warranty Initial Year (931-3067)
Service: Dell Hardware Limited Warranty Extended Year(s) (935-7588)
Service: ProSupport: Next Business Day Onslte Service After Problem DIagnosis, Initial Year (954-2230)
Service: ProSupport: Next Business Day Onslte Service After Problem Diagnosis, 2 Year Extended (939-
8212)
Service: ProSupport: 7x24 HW I SW Tech Support and Assistance, 3 Year (939.8252)
Service: Thank you choosing Dell ProSupport. For tech support, visit http://supporldell.comIProSupport
or call 1-800-9 (989-3439}
Service: Lifetime Limited Hardware Warranty with Basic Hardware Service Next Business Day Parts Only
on Your PowerConne (954-2350)
Installation: On-Site Installation Declined (900-9997)
Stacking Module, 64Gbps, Includes 0.3m Stacking Cable (331.2446)
SALES REP: David Sak PHONE: 512-513-9886
Emall Address: david sak@dell.com Phone Ext:
Please review this quote carefully. [f complete and accurate, you may place your order online at
www.dell.com/Qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell th~t applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Dell's Terms and Conditions of
Sale-Direct Including Dell's U.S. Return Polley, at www.dell.com/returnpolicv#total. If purchasing
for resale, your order will be subject to Dell's Terms and Condit/on of Sale for Persons or Entitles
Purchasing to Resell, and other terms of Dell's PartnerDlrect program at www.dell.com/partner.
If your order Includes services, visit www.dell.com/servlcecontracts for service descriptions
and terms.
file://C:\Documents and Settings\MShah\Local Settings\Temporary Internet Files\Content.... 7/27/2011
Page 1 of2
DELL
QUOTATION
Date: 8/30/1110:12:49 AM
QUOTE #: 595874171
Customer #: 56887438
Contract #: WN05ACA
CustomerAgreement #: 250WSCA 1 OACS;B27160
Quote Date: 8/30/11
Customer Name: CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $11,641.38
Product Subtotal: $11,641.38
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 0
SOFTWARE & ACCESSORIES
Product Quantitv Unit Price Total
cs -CITY OF SUNNY ISLES BEACH.TRADE UP XTM 22W 1YR LSS INCLUDES FIREBOX 1 $339.79 $339.79
APPLIANCE (A5357603)
CS -CITY OF SUNNY ISLES BEACH-3YR X 170 EMAIL TRADE UP SECURITY BUNDLE 2 $1,962.19 $3,924.38
(A5357604)
CS -CITY OF SUNNY ISLES BEACH-2YR RNWL XTM 22W LSS LICENSE ONLY (A5357605) 3 $613.39 $1,840.17
CS .CITY OF SUNNY ISLES BEACH-2YR RNWL XTM 22W LSS LICENSE ONLY (A5357606) 1 $182.35 $182.35
CS -CITY OF SUNNY ISLES BEACH-PROMO 3YR X SECUREMAIL 25SEAT FOR HA PROMO 1 $0.01 $0.01
USE ONLY (A5357607)
CS -CITY OF SUNNY ISLES BEACH-TRADE UP XTM 510 1YR LSS INCLUDES FIREBOX 3 $1,134.67 $3,404.01
APPLIANCE (A5357608)
CS -CITY OF SUNNY ISLES BEACH-3YR X EMAIL ENCRYPT 25 SEATS (A5357609) 1 $1,950.67 $1,950.67
S&A Total Amount:
Number of S & A Items: 7 $11,641.38
SALES REP: David Sak PHONE: 512-513-9886
Email Address: david sak@dell.com Phone Ext:
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/Qto (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Deli's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicv#total. If purchasing
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Page 2 of2
for resale, your order will be subject to Dell's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
certificate, with seller listed as Dell Marketing L.P, to Dell's Tax Department at 800-433-9023.
Please include your Customer Number.
For certain products shipped to end-users in California, a State Environmental Fee will be applied.
For Asset Recovery/Recycling Services, visit www.dell.com/assetrecoverv.
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Page 1 of2
DELL
QUOTA TION
Date: 8/19/11 4:18:07 PM
QUOTE #: 594863242
Customer #: 56887438
Contract #: 25AAQ
CustomerAgreement #: 250-040-08-01
Quote Date: 8/19/11
Customer Name: CITY OF SUNNY ISLES BEACH
TOTAL QUOTE AMOUNT: $15,070.00
Product Subtotal: $15,070.00
Tax: $0.00
Shipping & Handling: $0.00
Shipping Method: Ground Total Number of System Groups: 1
GROUP: 1 I QUANTITY: 1 SYSTEM PRICE: $15,070.00 I GROUP TOTAL: $15,070.00
Base Unit: KACE VK1100 virtual systems management appliance TAA, with 100 nodes (224-9451)
Base Unit: KACE, Non-Returnable Product, Informational SKU only (331-0414)
Floppy Disk Drive: KACE1100,NODE, Add 1 (330-9135) - Quantity 75
Service: Hardware Limited Warranty Not Provided by Dell (993-9747)
Service: No Support Services provided by Dell (993-4690)
Extended Service: Enterprise Software Support & Maintenance for Each Additional Node, 1 Year (925-8667) -
Quantity 75
Dlrline: Enterprise Software Support & Maintenance for up to 100 Nodes, 1 Year (934-8670)
Installation: Standard Appliance Jumpstart: 4 Hours of Online Training (928-2019)
SALES REP: David Sak PHONE: 512-513-9886
Email Address: david sak@dell.com Phone Ext:
Please review this quote carefully. If complete and accurate, you may place your order online at
www.dell.com/ato (use quote number above). POs and payments should be made to
Dell Marketing L.P.
If you do not have a separate agreement with Dell that applies to your order, please refer to
www.dell.com/terms as follows:
If purchasing for your internal use, your order will be subject to Deli's Terms and Conditions of
Sale-Direct including Dell's U.S. Return Policy, at www.dell.com/returnpolicv#total. If purchasing
for resale, your order will be subject to Deli's Terms and Condition of Sale for Persons or Entities
Purchasing to Resell, and other terms of Dell's PartnerDirect program at www.dell.com/partner.
If your order includes services, visit www.dell.com/servicecontracts for service descriptions
and terms.
Quote information is valid for U.S. customers and U.S. addresses only, and is subject to change.
Sales tax on products shipped is based on "Ship To" address, and for downloads is based on
"Bill To" address. Please indicate any tax-exempt status on your PO, and fax your exemption
("1 _ 1Ir".\ T T _ _d_1 T'TT _.~I A __ n.~.~1 T ~~~ II 11. "':~~~~~-A-\ \IT:~,.l~'HC"\ T"'........-r>r"'.." Tntpl"npt pilpo;,\r"ntp
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:.. ':'
Eduardo Katz
From:
Sent:
To:
Cc:
Subject:
Attach ments:
T roy-Poppen@Dell.com
Friday, August 19, 2011 5:25 PM
Eduardo Katz
Greg_Kaufman@Dell.com
Requested Dell Quote(s) #594863242
Quote_594863242.html; Troy Poppen.vet
M r. Katz,
Thanks for taking the time to talk this afternoon! Here is your quote for the virtual K1100 systems management
appliance with licensing for 175 managed systems, 1 year of support and jumpstart training. Note that the licenses are
perpetual, so the only ongoing costs you'd have would be your annual maintenance renewal, which would be
approximately $2,245.00.
Here are some links you may find useful for your discussion with finance:
Screenshot tou r: http://www.kace.com/prod ucts/ svstems-ma nagement-a ppl ia nce/ screens hots/
Fast ROI: http://www.kace.com/products/overview/fast-roLphp
Green IT: http://www.kace.com/solutions/green-it.php
Lastly, here is the read only version of the user interface you can use if you want to show others in your organization:
http://sandbox.kace.com/admin
Thanks,
Troy
TROY POPPEN
PUBLIC ASR AL, FL, Gi-\, MS, Tr~
800274.7799x513.6268 i troy poppen@dell.com
Fax: 512.283.1623
e KACE
Tile le,1dil1g systems nnnilgernent appliances, View a demo. See it live. Try it now.
How Am I Doingi' Contact My Mal1<'1ger Jill Welch@Dell.com
:1. -',:' == Dt.1L t~t).1--~E KIl.,.NfE. RENCE V.El. O.CI'Y2'~~ ["")'1' 1..
1 f "~il;J Cf[!\t')L"I"['fl ;lq\I"4 1 f~ ~U.. .
i.if J_! fi. ! ! n~. ~ 1;J I J, gW u j 1 ~ _\. ^ ~ l!.. ~<
Join us in San Francisco for KACE Konference 2011 !
.Ii Please consider the environment before printing this e-mail
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Page 1 of2
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
FROM:
MinaI Shah, Assistant City Manager-Finance
DATE:
9/15/2011
RE:
Ratify the authority to purchase IT Equipment to maintain the integrity of
the City-wide IT infrastructure.
RECOMMENDATION:
Staff is recommending Commission approve the attached resolution ratifying the
purchase of server equipment and software from Dell in an amount not to exceed
$76,300.
REASONS:
The City IT infrastructure is the backbone of the City's core operations. As staff is assessing
our current IT system, immediate concerns were identified and required addressing such as
firewalls, email gateways, storage solution and an incident asset and change management
system.
The City's exis ting storage solution was aging, out of warranty, and its redundancy fails to
operate as designed. After several hardware failures directly impacting staff's ability to access
to critical data, it was deemed that a replacement solution was required. The solution
recommended will support the functions of the current technology and provide additional
functionality in allowing the City to replicate its data offsite. Also, IT has identified a need
for the virtual appliance to track incidents, assets, and changes in the environment to be able
to identify trends, prevent problems, and reduce operating costs long-term, as well as give IT
the ability to provide remote assistance. While IT currently has a system for tracking
incidents, the other functions that are critical in implementing preventive measures will assist
in the performance of the system. Finally, IT has also identified several pieces of firewall
hardware that can enhance the City's security system.
ADDITIONAL INFORMATION:
Dell is the sole source vendor for these computer equipment and software updates. The City
http://sibagenda.sibfl.netlagendalPreview.aspx?I temID==590&MeetingID==0&MeetingDate==... 9/8/2011
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Page 2 of2
was able to take advantage of two State-wide contracts with the State of Florida Contracts
No. 250-000-09-1 and 250- WSCA -10- A CS, and was able to receive an approximate 20%
discount off the retail value of the equipment and software.
FUNDING SOURCE:
Funding is available in 10-559-5645.
Approximately $14,000 is funded by Forfeiture Funds.
A TT ACHMENTS:
. Resolution
http://sibagenda. si bfl.net/agenda/Preview .aspx?I temID=5 90&MeetingID=0&MeetingDate=... 9/8/2011