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Home My WebLink AboutReso 2011-1788 RESOLUTION NO. 2011- I, Q'X A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING THE RENEWAL OF THE ANNUAL SERVICE AGREEMENT WITH SUNGARD PUBLIC SECTOR, INC. TO PROVIDE TECHNICAL SUPPORT AND SOFTWARE UPGRADES FOR THE POLICE DEPARTMENT COMPUTER SYSTEM, IN AN AMOUNT NOT TO EXCEED FIFTY-SEVEN THOUSAND THIRTY-TWO DOLLARS AND FORTY-EIGHT CENTS ($57,032.48), ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach was in the process of implementing a Computer Aided Dispatch, a Records Management System and a Mobile Data System ("System") at the Police Department to enhance the Department's technological capabilities and provide greater accuracy with documenting police calls for service, officer productivity, as well as minimizing data handling; and WHEREAS, on May 18, 2006, via Resolution No. 2006-919 the City Commission approved an agreement with SunGard HTE, Inc. (SunGard) to obtain a perpetual, non-exclusive, nontransferable license for the use of certain computer software and related software technical support services to assist the Sunny Isles Beach Police Department in the implementation of the System; and WHEREAS, on November 18, 2008, via Resolution No. 2008-1351 the City Commission approved the renewal of the Annual Service Agreement in an amount not to exceed Fifty-Three Thousand Eight Hundred Thirty-Eight Dollars and Sixty Cents ($53,838.60) for technical support and software upgrades of the Police Department's computer system; and WHEREAS, on October 15, 2009, via Resolution No. 2009-1492 the City Commission approved the renewal of the Annual Service Agreement in an amount not to exceed Fifty-Seven Thousand Thirty-Two Dollars and Forty-Eight Cents ($57,032.48) for technical support and software upgrades of the Police Department's computer system; and WHEREAS, the City Commission now desires to renew the Annual Service Agreement in an amount not to exceed Fifty-Seven Thousand Thirty-Two Dollars and Forty-Eight Cents ($57,032.48) for technical support and software upgrades of the Police Department's computer system. NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Renewal of Annual Agreement. The Annual Service Agreement, attached hereto as Exhibit "A", with Sungard Public Sector, Inc. for technical support and R2011- Sungard Police Software Renew Maintenance A!,'ffit.Docl'age 1 of 2 software upgrades of the Police Department's computer system, in an amount not to exceed Fifty- Seven Thousand Thirty-Two Dollars and Forty-Eight Cents ($57,032.48) is hereby approved. Section 2. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 3. Effective Date. This Resolution will become effective upon adoption PASSED AND ADOPTED this 20th day of October 2011. ATTEST: ~A-~ Jane A. Hines, CMC, City Clerk APPROVED AS TO FORM AND LEGA S FICIENCY: Moved by: C-n~~ C:;:~n1 1 ~u ~cw TH~~ Seconded by: Vote: 6"-D Mayor Edelcup Vice Mayor Thaler Commissioner Aelion Commissioner Gatto Commissioner Scholl y/ (Yes) V (Yes) t/(Y es) ~Yes) _(Yes) _(No) _(No) _(No) _(No) _(No) R2011- Sungard Police Software Renew Maintenance Agmt.Docl'age 2 of 2 SUNGARD" PUBL,IC SECTOR October 12,2011 MarcAnthony Tulloch City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Dear MarcAnthony: This letter is to modify the Agreement Term of Annual Support Services provided under that certain "City of Sunny Isles Beach - SunGard Licensed Program(s) Support Consultant Agreement, Contract No. C0506-45-2" dated the 18th of May, 2006 by and between the parties hereto. Notwithstanding anything that may be provided elsewhere, the Agreement Term is hereby extended for the period to expire September 30, 2012. Thereafter, the Customer shall have the sole option to extend the Agreement for up to four one-year terms, unless this Agreement is terminated sooner pursuant to the terms of the Agreement. Support fees for each annual term of support services shall be due at the start of that term. Sincerely, SUNGARD PUBLIC SECTOR INC. 4 By: George Sereikas Manager, Contracts Services ACKNOWLEDGED: CITY OF SUNNY ISLES BEACH By: ATI'ORNEY Name Printed: Title: Date: 1000 Business Center Drive, Lake Mary, FL 32746 (407) 304-3003 , ,- Attachment number 3 Page I of3 L' Invoice SUNGARD.PUBLlC SECTOR 1000 Business Center Drive \ Lake Mary, FL 32746 ) 800-727-8088 www.sungardps.com Company LG Document No 40279 Date 31/Aug/2011 Page 1 of 3 Bill To: City of Sunny Isles Beach Police Department 18070 Collins Avenue SUNNY ISLES BEACH, FL 33160 United States Attn: Capt. Mike Grandinetti Ship To: City of Sunny Isles Beach Police Department 18070 Collins Avenue SUNNY ISLES BEACH, FL 33160 United States Attn: Capt. Mike Grandinetti Cu::tomer PO Number. ' <4-. Attachment number 3 Page 2 of3 ) SUNGARO- PUBLIC SECTOR 1000 Business Center Drive Lake Mary, FL 32746 800-727-8088 www.sungardps.com Invoice Company LG Document No 40279 Date 31fAug/2011 Page 2of3 Bill To: City of Sunny Isles Beach Police Department 18070 Collins Avenue SUNNY ISLES BEACH, FL 33160 United States AUo: Capt. Mike Grandinetti Ship To: City of Sunny Isles Beach Police Department 18070 Collins Avenue SUNNY ISLES BEACH, FL 33160 United States Attn: Capt. Mike Grandinetti Customer PO Number 237 -j Attachment number 3 Page 3 of3 SUNGARD+ PUBUC SECTOR 1000 Business Center Drive lake Mary, FL 32746 800-727-8088 www.sungardps.com Invoice Company LG Document No 40279 Date 31/Augf2011 Page 3of3 Bill To: City of Sunny Isles Beach Police Department 18070 Collins Avenue SUNNY ISLES BEACH, FL 33160 United States Alln: Capl. Mike Grandinetti Ship To: City of Sunny Isles Bea~h Police Department 18070 Collins Avenue SUNNY ISLES BEACH, FL 33160 United States Attn: Capl. Mike Grandinetti Customer PO Number 238 Preview TO: FROM: DATE: RE: Page 1 of2 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM The Honorable Mayor and City Commission Fred Maas, Police Chief Michael A. Grandinetti, Police Captain 1012012011 Sungard Public Sector Software Maintenance RECOMMENDATION: It is recommended that the City Commission adopt the attached resolution authorizing the City Manager to approve the expenditure of budgeted funds in an amount not to exceed $57,032.48 to Sungard Public Sector, Inc. for an annual service agreement to include technical support and software upgrades for the Police Department computer system. REASONS: The City entered into an agreement with Sungard-OSSI in May 2006 for the purchase of a state-of-the-art Police computer system that provides the Police Department with a Computer Aided Dispatch (CAD) System, Records Management System (RMS), Mobile Computing Terminals (MCT) and a Mobile Field Reporting (MFR) System. This proprietary software solution has proven to be the leader in public safety software in Miami-Dade County as well as many other cities and states throughout the country. The annual service agreement provides annual software upgrades as well as technical support throughout the year. ADDITIONAL INFORMATION: Sungard Public Sector, Inc. is also contracted by cities such as: Aventura, North Miami Beach, Miami Gardens, Doral, Pinecrest, Miami-Dade School Police, and the Broward Sheriffs Office. FUNDING SOURCE: Funding for the above services were budgeted and are available under the Information Technology Budget, 10-559-5467. http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=621 &MeetingID=O&MeetingDat... 10/14/2011 Preview Page 2 of2 ATTACHMENTS: . Resolution . Exhibit A . Invoice http://sibagenda.sibfl.net/agenda/Preview.aspx?ItemID=621 &MeetingID=O&MeetingDat... 10/14/2011