Loading...
HomeMy WebLinkAbout2006 0928 Regular City Commission Meeting SUMMARY MINUTES Special City Commission Meeting 2nd Budget Hearing Fiscal Year 2006/2007 Thursday, September 28, 2006, 6:30 p.m. City of Sunny Isles Beach, Florida ATTENTION ALL LOBBYISTS: CITY LAW REOUIRES YOUR REGISTRATION PRIOR TO ENGAGING IN LOBBYING ACTIVITIES BEFORE CITY STAFF, BOARDS, COMMITTEES OR THE CITY COMMISSION. PLEASE CONTACT THE CITY CLERK FOR FORMS AND ADDITIONAL INFORMATION. AGENDA 1. CALL TO ORDER / ROLL CALL OF MEMBERS The meeting was called to order by Mayor Edelcup at 6:30 p.m., with the following officials present: Mayor Norman S. Edelcup Vice Mayor Roslyn Brezin Commissioner Gerry Goodman Commissioner Danny Iglesias Commissioner Lewis J. Thaler City Manager A. John Szerlag City Attorney Hans Ottinot City Clerk Jane A. Hines, CMC Assistant City Manager Jorge Vera Patricia SaintVil-Joseph, Deputy City Attorney 2. PLEDGE OF ALLEGIANCE Action: Cultural and Human Services Director Susan Simpson led the Pledge of Allegiance to the flag. Mayor Edelcup gave opening remarks. 3. PUBLIC HEARING ON THE MILLAGE RATE AND BUDGET 3A. Millage Resolution (Public Hearing) A Resolution of the City Commission of the City of Sunny Isles Beach, Florida, Establishing the City of Sunny Isles Beach Ad Valorem Tax Millage Levy Rate at 2.95 Mills per One Thousand Dollars ($1,000) of Taxable Assessed Value Which is 23% Greater than the "Rolled Back" Rate of 2.400 Mills, for Fiscal Year 2006/2007; Providing for an Effective Date. (First Hearing 09/14/06) Action: City Clerk Hines read the title and City Manager Szerlag gave a presentation on Fiscal Year 2006/2007 Budget. Summary Minutes: Special City Commission Meeting September 28, 2006 Second Budget Hearing Sunny Isles Beach, Florida Public Speakers: none Commissioner Thaler moved and Commissioner Iglesias seconded a motion to approve the resolution. Resolution No. 2006-989 was adopted by a voice vote of 5-0 in favor. 3B. Budget Ordinance (Public Hearing) An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Adopting an Operating and Capital Outlay Budget for the Fiscal Year Commencing October 1, 2006 through September 30,2007, Pursuant to Section 200.65, Florida Statutes (Trim Bill); Authorizing Expenditures of Funds Established by the Budget; Authorizing Encumbrances; Authorizing Issuance of Checks; Providing for Grants and Gifts; Providing for Post Audit; Providing for Severability and Providing for an Effective Date. (First Reading/Hearing 9/14/06) Action: City Clerk Hines read the title and City Manager Szerlag reported that this is our fifth budget meeting that we have had, the document itself delineates a clarity of goals as well as reorganization of management to give us a better chance of achieving those goals, and he thanked the Commission for allowing staff a little latitude to change the document to represent our finances in this fashion. He noted that a summary of the General Fund budget updates was attached that was put together by our new Assistant City Manager over Finance Division, Doug Haag. He said it is essentially a combination of changes that we had made based on our table discussions at the last meeting where we had the opportunity to look at more accurate year-end revenue projections, calibrate those which essentially also brought up our estimated contingency for the end of Fiscal Year 2006-2007, we also have an explanation on each line item in the Revenue accounts that were over $25,000 that exceeded a trend line variance of over 10% which is also included in his letter that was submitted to the Commission. Mayor Edelcup said that he had noted the surplus that we will be ending the current Fiscal Year will stand at approximately $12,600,000.001 which is about $600,000.00 greater then where it was at the end oflast year or the beginning of this year and that is after taking out the $5.5 Million from surplus to buy the Galbut Park, that fund as well as some of the special funds had accumulated enough for the $19.6 Million that we paid for the park and his question is, and he doesn't need the answer tonight, how was it able to grow by that $5.5 Million so that after we took $5.5 Million out we still have the same amount that we started the year with, the $5.5 Million had to flow in to that account this year. Assistant City Manager Doug Haag said he will get that information to him but that one ofthe areas was the property acquisition price, at least the General Fund share was about $1 Million less then projected, it came in around $4.5 Million so that helped a lot. Mayor Ede1cup asked if we I [City Clerk's Note: Per the audit report ending September 30, 2005, the unreserved fund balance for the General Fund was $12,092,323 or 53% of the total General Fund expenditures. It was noted that the projected fund balance as of September 30,2006 will increase to approximately $12,600,000. This was inaccurate. The Correct amount is $10,978,837. Attached and incorporated into these minutes is a Memorandum from Assistant City Manager Douglas M. Haag explaining this correction.] 2 Summary Minutes: Special City Commission Meeting September 28, 2006 Second Budget Hearing Sunny Isles Beach, Florida know the $1.5 Million of additional revenues and contingencies that didn't get stung, and Mr. Haag said that they will get him the exact numbers in terms of revenues and excessive expenses for FY 05/06. Mayor Edelcup said an explanation of the beginning balance and the ending balance starting with the $12 Million in the 092 and ending with an estimate at 12 6 what the major components are. City Manager Szerlag said that the budget is essentially set in terms of projected revenues and expenditures and after adoption he would then like to get direction from the Commission on how they wish us to calibrate the parking meters at each area. Commissioner Thaler asked when the contracts end that we have with the parking attendants, and Ms. Simpson said it is an annual agreement and we have a 30-day cancellation on our part or their part. Commissioner Thaler asked when the delivery ofthe Parking Master Meters will be, and Ms. Simpson said that they are ready to go, Public Works is putting in the slabs tomorrow [September 29,2006], they could be in by early next week, and they are currently calibrated at what our current parking rate was which was $1 an hour, during the budget discussions we may be changing that. She said they will be installed but we will not use them until this decision is made, they have to program the software however way the Commission chooses to charge. Ms. Simpson said you can use money or a credit card in the Master Meter and will be placed in all of our parking lots. Public Speakers: none Vice Mayor Brezin moved and Commissioner Iglesias seconded a motion to adopt the ordinance. Ordinance No. 2006-263 was adopted by a roll call vote of 5-0 in favor, at 6:38 p.m. Vote: Commissioner Goodman Commissioner Iglesias Commissioner Thaler Vice Mayor Brezin Mayor Edelcup yes yes yes yes yes City Manager Szerlag reported based on table discussion at the last meeting, he had asked Ms. Simpson to determine revenues and expenditures with predictability and consistency, in other words if we had an area, which we do in Pier Park, charging x number of dollars per day on a week, $6.00 weekdays, and $10.00 a day on weekends, have the Commission determine if they want to proceed in that fashion on a park-by-park basis, and we have the capability to modify or calibrate each park area in terms of what the fee would be. Ms. Simpson said we have an Ordinance on the books which established the parking rates at our parking metered spaces at $1.00 an hour on IS-minute increments, and those are the individual metered spaces that are at the Ellen Wynne Beach Access and under the William Lehman North-bound Overpass. She said at the time we took over the Pier Park parking lot those rates were established by Newport, it was run by them privately at $6.00 a day during the week and $10.00 on the weekend, when we took over that lot, we continued to use their already established rates. Now that we are transferring those to metered machines per this Ordinance we should be charging $1.00 an hour, based on the revenues that we have received 3 Summary Minutes: Special City Commission Meeting September 28,2006 Second Budget Hearing Sunny Isles Beach, Florida in the last year, the metered spaces which we can't tell if it is the Ellen Wynne Lot or under the Causeway as far as where the revenue is coming from but those two lots combined they bring in 1/3 of the revenue that just Pier Park alone makes. Now with these machines we have the opportunity to calibrate them, you can have the $1.00 an hour which would agree with the Ordinance with a six-hour minimum still charging $6.00 a day, and they can be programmed to do the $10.00 on the weekend which would keep our revenue consistent with what we have budgeted and what we have received this past year. Mayor Ede1cup recommended leaving Pier Park at the current rates and do the same for the William Lehman, and then as it relates to the Ellen Wynne, the two parks that are on Collins A venue on 192nd Street, that we look at those in a different mode that perhaps we have a hourly rate during the week and a flat week similar to the $6.00 and $10.00 that we have at the other two parks on the weekends. He said the purpose of those two parks are mainly to make sure that they were used for beach purposes and if we lower the rates too significantly people will wind up using those for condo parking and other purposes and they won't be available to the beach. He said we will be forced to spend more time trying to police those areas even though there are signs out there saying beach parking only, people will violate that knowing that it is difficult to police it. He said he would like to make sure the original intent stays there and the best way to do that is to keep the revenue similar to what we use at Pier Park. Commissioner Thaler said that residents of Sunny Isles Beach use the Ocean II parking lot and the Wynne parking lot to go swimming in the mornings and he said he doesn't feel it is fair to charge them $6 just to go in there. He said we should increase the rates to $2.00 an hour, and noted that you will find that the majority of people using the Pier Park and under the Lehman are out-of-towners. He said the $1 an hour at the Wynne and at the Ocean II permits the commercial people to park there that are going into those buildings, so if we go to $2 it will slow them up and they will either go into the buildings themselves or figure another way out. Mayor Ede1cup asked if that is seven days a week, and Commissioner Thaler said five days a week, and $6.00 on Saturday, and $10.00 on Sunday, and holidays need to be incorporated. Ms. Simpson said that it does state weekends and holidays. She said residents can purchase a permit to park for $75.00 per month, and Mayor Edelcup said they want to instruct staff to remove that from our Ordinance. Commissioner Iglesias said he agrees with Commissioner Thaler, and that $2.00 an hour for parking on the ocean is a bargain. Mayor Edelcup said to be consistent we should go back to all four places and change all of them to $2.00 an hour, and the question is would we lose revenue as a result of that or not. Commissioner Thaler said you are taking a receipt from the meter machine and putting it in your car, and when you pull away, that meter reads nothing, you are starting over, and he feels we will pick up a substantial amount where people have left early and money is still on the meter. Mayor Edelcup said at Pier Park you pay your $6.00 and you may leave after an hour. After discussion it was the consensus of the Commission to leave Pier Park and under the Lehman as it is. Mayor Edelcup said if a person wants to stay longer then they should go to the Lehman area or Pier Park area, and Commissioner Thaler said both those parks are within walking distance of the Lehman, so what we have created is long-term and short-term parking. 4 Summary Minutes: Special City Commission Meeting September 28, 2006 Second Budget Hearing Sunny Isles Beach, Florida Mayor Ede1cup stated that there is to be no decal parking in those four parks and the Commission agreed. Mayor Ede1cup said a while back we had discussed the feasibility of providing part of the parking area under the Lehman Causeway for residents who had vehicles other then cars, such as commercial vehicles, taxi cabs, small trucks, or business vehicles and we were going to do something to make an accommodation for those people that they could rent space for those vehicles over there. He said he would like staff to come back to the Commission with a proposal along those lines that we can advertise to the residents that live here that if they own a taxi cab or whatever and they can't park it in their own condo, and we don't have off- street parking for them, they can bring it over there for some kind of rate yet to be determined. He said it can also include people that have boats on trailer hitches where they have to put them somewhere, we can provide another amenity for the people of the City. City Manager Szerlag said we can add that to the October meeting. Commissioner Goodman asked if they would put that all the way to the back of the parking area and Mayor Ede1cup said yes that is his understanding. He said it will bring us revenue and also solve some ofthe problems which some of the people in the community has expressed. . Commissioner Goodman asked about permitted parking in some of the areas where the condos are and the parking meters on North Bay Road and 174th Street, parking around the Church, around some of those areas where there is permit parking. Code Enforcement and Licensing Director Robert Solera said when we come back on second reading for the Parking Authority, since we are striking the possibility of having monthly parking meters for residents, we could create an area specifically under the William Lehman requesting to have specialized parking and that would include commercial vehicles, boats, etc., and we would charge either a monthly fee or an annual fee for those residents. He said we will specify on the ordinance what type of commercial vehicle we will allow, perhaps someone has an 18- wheel truck to park, and we have had that issue a couple oftimes where people were parking their I8-wheelers on North Bay Road, so we may want to take those out of the contents of the Ordinance. Mayor Ede1cup said right we wouldn't want to have 18-wheelers or buses parked in there, and on the other hand some people may have three cars and only two parking places in their building. Mr. Solera said for that specific reason we are creating a resident only parking 24-hours, you can have a number of cars, and a number of different permits attached to each vehicle. He said on North Bay Road we have resident only parking and it is not going to be metered, it will allow residents to be parked there as long as they have a decal. Commissioner Goodman said behind City Hall where the parking places are there are no parking meters there and he has seen 18-wheelers parked there, and Mr. Solera said behind City Hall along Atlantic Boulevard from 183rd south to 178th there is not going to be allowance for any commercial vehicles, and there is going to be resident only parking and a three-hour minimum for City business, and there will be signs posted that will stipulate that. Commissioner Goodman said by Publix there is parking also, and Mr. Solera said that is correct on the north side of the street next to Publix. Commissioner Goodman asked ifthat is legal parking on the south side ofthe street, Mr. Solera said it is legal to a certain point, it should be parallel parking not head on parking which is being done at this point and they are addressing that with the owner which is RK. 5 Summary Minutes: Special City Commission Meeting September 28, 2006 Second Budget Hearing Sunny Isles Beach, Florida Commissioner Thaler said we have a contract [Fortune] for under the Lehman, we should specifically tell them where they can park, not up close which is what is happening now, we should move them back. Commissioner Thaler said we can change the color, or something, so that we know that is Fortune's area, and Mr. Solera said that we have a decal specifically that says they are Fortune and in which lot. Commissioner Thaler said under the Lehman what is happening is that they get there early and they park right next to the booth, he wants them to move to the back and let the people going to the beach park in the front. City Manager Szerlag said we can do that. Ms. Simpson said the Ordinance states that there is a 12-hour maximum at a metered parking space and asked ifthe Commission wanted to leave it as is, and the Commission said to leave it at 12-hours. 4. ADJOURNMENT Commissioner Goodman moved and Commissioner Iglesias seconded a motion to adjourn the meeting, and Mayor Edelcup adjourned it at 6:59 p.m. ~. L /. , :1:liii:. APP:J 20mmiSSion on Oct. 19,2006 Jan'e' A. Bines, CI\1Q, City Clerk I .. 6 To: Via: From: Date: Re: City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33 160 City Commission Norman S. Edelcup, Mayor Roslyn Brezin, Vice Mayor Lewis J. Thaler, Commissioner Gerry Goodman, Commissioner Danny Iglesias, Commissioner (305) 947-0606 City Hall (305) 949-3113 Fax (305) 947-2150 Building Department (305) 947-5107 Fax A John Szerlag, City Manager Hans Ottinot, City Attorney Jane A. Hines, City Clerk MEMORANDUM The Honorable City Commission A. John Szerlag, City Manager Douglas M. Haag, Assistant City Manager/Finance Division J)W\"-~ October 18,2006 Correction Re: Estimated General Fund Fund Balance as of September 30, 2006 OVERVIEW: Fund balance is generally defined as the difference between a fund's assets and liabilities. Changes in fund balance are based on the difference between revenues and expenditures for a given fiscal year. An adequate fund balance is necessary for numerous reasons, such as to have funds available in case of an emergency, unexpected events, cushion economic cycles and special projects. It is also used to maintain or enhance the City's financial position and related bond ratings, to provide cash for operations prior to receipt of revenues and to . .. . mallltalll lllvestment earnlllgs. The city has been fortunate in the past to maintain a high ratio of fund balance to expenditures. Per the audit report ending September 30, 2005, "..,the unreserved fund balance for the General Fund was $12,092,323 or, 53% of the total General Fund expenditures. SUMMARY OF GENERAL FUND BUDGET UPDATES: In a previous memo it was noted that the projected fund balance as of September 30, 2006 will increase to approximately $12,600,000. This was inaccurate. The correct amount is $10,978,837 and supporting detail information form the Adopted Budget is as follows: General Fund Change in Undesignated Fund Balance Balance as of September 30, 2005 $12,092,323 Adopted Estimated Budaet Actual 2005-06 Revenues $20,075,692 $22,008,199 2005-06 Expenditures $20,075,692 -$18,571,685 Park Property Acquisition -4,550,000 2005-06 Chanqe in Fund Balance -$1,113,486 Projected Fund Balance as of September 30, 2006 $10,978,837 This in no way impacts the 2006-07 budget as no fund balance was used to balance the budget. I apologize for any inconvenience this may have caused. As always, please feel free to call upon me if you have any questions. Thank you for your time and consideration.