HomeMy WebLinkAbout2007 0927 Special City Commission Meeting - Budget
SUMMARY MINUTES
Special City Commission Meeting
2nd Budget Hearing Fiscal Year 2007/2008
Thursday, September 27,2007,6:30 p.m.
City of Sunny Isles Beach, Florida
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AGENDA
1. CALL TO ORDER / ROLL CALL OF MEMBERS
The meeting was called to order by Mayor Edelcup at 6:30 p.m., with the following officials
present:
Mayor Norman S. Edelcup
Vice Mayor Lewis J. Thaler
Commissioner Roslyn Brezin
Commissioner Gerry Goodman
Commissioner Danny Iglesias
City Manager A. John Szerlag
City Attorney Hans Ottinot
City Clerk Jane A. Hines, CMC
Assistant City Attorney Fernando Amuchastegui
2. PLEDGE OF ALLEGIANCE
Action: Assistant City Manager/Services Jorge Vera led the Pledge of Allegiance to the flag.
Mayor Edelcup gave opening remarks noting that tonight is our second budget hearing.
3. PUBLIC HEARING ON THE MILLAGE RATE AND BUDGET
3A. Millage Resolution (Public Hearing)
A Resolution of the City Commission of the City of Sunny Isles Beach, Florida,
Establishing the City of Sunny Isles Beach Ad Valorem Tax Millage Levy Rate at
2.3979 Mills per One Thousand Dollars ($1,000) of Taxable Assessed Value Which is 9%
Less than the "Rolled Back" Rate of2.6351 Mills, for Fiscal Year 2007/2008; Providing for
an Effective Date.
(First Hearing 09117/07)
Action: City Clerk Hines read the title, and City Manager Szerlag reported.
Public Speakers: none
Commissioner Iglesias moved and Vice Mayor Thaler seconded a motion to approve the
resolution. Resolution No. 2007-1160 was adopted by a voice vote of 5-0 in favor, at
6:33 p.m.
Special City Commission Meeting
Second Budget Hearing
September 27,2007
Sunny Isles Beach, Florida
3B. Budget Ordinance (Public Hearing)
An Ordinance of the City Commission of the City of Sunny Isles Beach, Florida, Adopting
an Operating and Capital Outlay Budget for the Fiscal Year Commencing October 1,
2007 through September 30, 2008, Pursuant to Section 200.65, Florida Statutes (Trim Bill);
Authorizing Expenditures of Funds Established by the Budget; Authorizing Encumbrances;
Authorizing Issuance of Checks; Providing for Grants and Gifts; Providing for Post Audit;
Providing for Severability and Providing for an Effective Date.
(First Reading/Hearing 09117/07)
Action: City Clerk Hines read the title, and City Manager Szerlag reported and thanked the
Commission and staff for their help in developing this very good document and noted that it
will be a better document next year as we had some problems with some of the columns
totals but the bottom line numbers were always the same. He said what he did upon coming
here was to take a Government Finance Officers Association (GFOA) award winning budget
from where he worked previously and indicated that he wanted to have that same document
for Sunny Isles Beach, unfortunately the software programs that we have in place here were
not up to what we had in Troy. He said many of these things were done either with a spread
sheet excel formula or by hand and he apologized for the errors that were found, but they
didn't impact the budget numbers. He asked Information Technology Director Edel Fonseca
to explain what we are doing next year.
Public Speakers: none
Information Technology Director Fonseca said next year we are going to develop a process
that will allow us to input the information into the New World System which will allow us to
create better reports and better statistics. He said they are going to be developing the
middleware that is going to translate that information from New World which is going to
allow us to easily create the budget documents for next year, and will make it very accurate.
Vice Mayor Thaler said before the final edition, will somebody please go through it and
make those little corrections that are out there. Mayor Edelcup said he is looking forward to
the fact that next year the system should be self correcting, and before we go ahead and
publish this book, there are a few more minor changes that Vice Mayor Thaler found that
needs to be incorporated.
Commissioner Iglesias said that he has sat through 10 budget hearings and this is probably
one of the best documents that he has ever seen.
Commissioner Goodman moved and Commissioner Iglesias seconded a motion to adopt the
ordinance. Ordinance No. 2007-287 was adopted by a roll call vote of 5-0 in favor, at
6:38 p.m.
Vote:
Commissioner Brezin
Commissioner Goodman
Commissioner Iglesias
Vice Mayor Thaler
Mayor Edelcup
yes
yes
yes
yes
yes
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Special City Commission Meeting
Second Budget Hearing
September 27, 2007
Sunny Isles Beach, Florida
4. ADJOURNMENT
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Mayor Edelcup adjourned the meeting at 6:39 p.m.
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Respect~lly'Js~pI1?-itted by: Approved by the City Commission on Oct. 18, 2007
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Jane.A. Hines, CMC, City Clerk
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