HomeMy WebLinkAboutReso 2011-1817
RESOLUTION NO. 2011 - --3 ca'1
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AWARDING RFQ NO. 11-07-01 TO
AND ENTERING INTO AN AGREEMENT WITH CALVIN GIORDANO
AND ASSOCIATES, INC. TO PROVIDE CONSULTING AND
PERMITTING SERVICES FOR THE EMERGENCY BRIDGE, IN A
TOTAL AMOUNT NOT TO EXCEED FIVE HUNDRED SIXTY-TWO
THOUSAND FIVE HUNDRED NINETY -FOUR DOLLARS ($562,594.00),
ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MAYOR
TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS
RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, on July 15, 2010 via Resolution No. 2010-1590, the City Commission
approved a contract with Calvin, Giordano, and Associates, Inc. to provide professional government
consulting services for all permitting issues on the Emergency Bridge and the Newport Fishing Pier,
utilizing the sub-consultant of EAS Engineering; and
WHEREAS, on July 1, 2011, the City advertised and issued Request for Qualifications
(RFQ) No. 11-07-01 for professional consulting services including but not limited to prime
consultant services, permitting, and design development related to the Emergency Bridge Project;
and
WHEREAS, staff has recommended Calvin Giordano and Associates, Inc. based on relevant
experience, qualifications, past performances related to the specific RFQ requirements, as well as the
firm's knowledge of City projects; and
WHEREAS, Calvin Giordano and Associates, Inc. has expressed its ability and desire to
provide these services; and
WHEREAS, the City now wishes to enter into an Agreement with Calvin, Giordano, and
Associates, Inc., to provide consulting and permitting services for the Emergency Bridge Project, in a
total amount not to exceed Five Hundred Sixty-Two Thousand Five Hundred Ninety-Four Dollars
($562,594.00), attached hereto as Exhibit "A".
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this Resolution are incorporated
herein by reference as if fully set forth herein.
Section 2. Award of Bid and Approval of Agreement. The City Commission hereby awards Bid
No. 11-07-01 to and enters into an Agreement with Calvin Giordano and Associates, Inc. to provide
consulting and permitting services for the Emergency Bridge Project, in a total amount not to exceed
Five Hundred Sixty-Two Thousand Five Hundred Ninety-Four Dollars ($562,594.00), attached
hereto as Exhibit "A", be and the same, is hereby approved.
Section 3.
Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 5.
Effective Date. This Resolution is effective upon passage.
PASSED AND ADOPTED this 15th day of December 2011.
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. }arte~A. Hines,.CMC, City Clerk
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Seconded by:
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Moved by:
Vote: S-o
Mayor Edelcup
Vice Mayor Thaler
Commissioner Aelion
Commissioner Gatto
Commissioner Scholl
~(Yes)
V(Y es)
'C'Y es)
~Yes)
--tL. (Yes)
_(No)
_(No)
_(No)
_(No)
_(No)
2
CITY OF SUNNY ISLES BEACH
AGREEMENT WITH CALVIN, GIORDANO
& ASSOC. INC. CONTRACT NO. Cll12-006
THIS AGREEMENT, entered into this \ srr..r day ofD't'c.E"VV\~'t.... 2011, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to the "City") and
CALVIN, GIORDANO & ASSOCIATES, INC. a Florida corporation, authorized to do business
in the State of Florida (hereinafter referred to as the "Consultant"), whose federal tax
identification number is C--s- - 00 \ '~Y{(G:PI
Of $\.1'"
RECITALS
WHEREAS, the City is in need of professional government consulting services
including but not limited to prime consultant services, permitting and design development related
to the Emergency Bridge Project ("Services"), as more particularly described in Attachment "A",
attached hereto and made a part hereof; and
WHEREAS, the Consultant is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Consultant to provide the
Services in a total amount not to exceed Five Hundred Sixty-Two Thousand Five Hundred
Ninety-Four Dollars ($562,594.00); and
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. CONSULTING SERVICES. Consultant shall provide to the City the Services as more
particularly described in Attachment "A" attached hereto and made a part hereof.
3. TERM. The term of this Agreement shall begin upon the issuance ofa Notice to Proceed
from the City Manager or his designee and shall terminate upon the completion of the Services.
4. COMPENSATION. As the entire compensation under this Agreement and during the
terms of this Agreement, in whatever capacity rendered, the City shall pay Consultant an amount
not to exceed Five Hundred Sixty- Two Thousand Five Hundred Ninety-Four Dollars
($562,594.00); for the performance of the stated Services. Payment to Consultant for all charges
and tasks under this Agreement shall be in accordance with this Agreement and the schedule of
charges reflected in Attachment "A" and under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
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C 1112-006 Calvin, Giordano and Associates
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
c. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shall be terminated upon ten (10) days written notice and the
Consultant shall be compensated for the Services satisfactorily performed prior to
the effective date oftermination.
d. Final Invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant.
Consultant shall make no other charges to the City for supplies, labor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant. Consultant shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
5. INDEPENDENT CONTRACTOR RELATIONSHIP The Consultant is an independent
contractor and shall be treated as such for all purposes. Nothing contained in this agreement or
any action of the parties shall be construed to constitute or to render the consultant an employee,
partner, agent, shareholder, officer or in any other capacity other than as an independent
contractor other than those obligations which have been or shall have been undertaken by the
City, Consultant shall be responsible for any and all of its own expenses in performing its duties
as contemplated under this agreement. The City shall not be responsible for any expense
incurred by the Consultant. The City shall have no duty to withhold any Federal income taxes or
pay Social Security services and that such obligations shall be that of the Consultant, other than
those set forth in this agreement. Consultant shall furnish its own transportation, office and other
supplies as it determines necessary in carrying out its duties under this agreement.
6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverages to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, contractors or employees, as more particularly set
forth below:
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C 1112-006 Calvin, Giordano and Associates
(a) General liability insurance with limits of One Million Dollars
($1,000,000) combined single limit occurrence. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
Premises and/or Operations.
Independent Contractors.
Broad Form Property Damage.
Broad Form Contractual Coverage applicable to this specific Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
The City of Sunny Isles Beach is to be named as an additional insured
with respect to liability arising out of operations performed for the City by
or on behalf of Consultant or the acts or omissions of Consultant in
connection with such operation.
(b) Professional liability insurance: The limits of such liability provided by
such policy shall be no less than One Million Dollars ($1,000,000) combined .
single limit occurrence.
(c) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(d) Business Automobile Liability Insurance with minimum limits of Five
Hundred Thousand Dollars ($500,000.00) per occurrence combined single limit
for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability Policy, without restrictive endorsements, as filed by the
Insurance Services Office and must include:
Owned vehicles.
Hired and non-owned vehicles.
Employers' non-ownership.
Such policies of insurance shall not diminish Consultant's indemnification obligations
hereunder. The insurance policy shall be issued by such company, in such forms and with such
limits of liability and deductibles as are acceptable to the City and shall be endorsed to be
primary over any insurance, which the City may maintain. Before any work under this
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C 1112-006 Calvin, Giordano and Associates
Agreement is performed, and at any time upon request, Consultant shall furnish to the City
certificates of insurance evidencing the minimum required coverage and appropriately endorsed
for contractual liability with the City named as an additional insured. All policies shall contain a
waiver of subrogation endorsement. All policies and certificates shall be in forms and issued by
insurance companies acceptable to the City Manager or his designee. All insurance policies and
certificates of insurance shall provide that the policies may not be canceled or altered without
thirty (30) calendar days prior written notice to the City Manager or his designee.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by the
Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
shall be approved in writing by the City.
8. DUTY TO INDEMNIFY AND HOLD HARMLESS. Consultant agrees to indemnify
and hold harmless, the City, its officers, agents, employees from, and against any and all claims,
actions, liabilities, losses and expenses including, but not limited to, attorney's fees for personal,
economic or bodily injury, wrongful death, loss of or damage to property, at law or in equity,
which may arise or may be alleged to have risen from the negligent acts, errors, omissions or
other wrongful conduct of the Consultant, its employees, agents or other personal entity acting
under Consultant's control in connection with the Consultant's performance of Services under
this Agreement and to that extent the Consultant shall pay such claims and losses and shall pay
all such costs and judgments which may issue from any lawsuit arising from such claims and
losses including wrongful termination or allegations of discrimination or harassment, and shall
pay all costs and attorneys' fees expended by the City in defense of such claims and losses
including appeals. The parties agree that ten percent (10%) of the total compensation is a
specific consideration from the City to the Consultant for this indemnity.
9. TERMINATION.
A. If, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
----materiaHo -this-agreement,the-Gi ty-shall-have- the-right - to terminate-the-Services then-remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after ten (10) days the City may
terminate this agreement.
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant shall be delivered to the City and the City
shall compensate the Consultant for all services satisfactorily performed prior to
the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set-off until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
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C 1112-006 Calvin, Giordano and Associates
notice which shall become effective ten (10) days following receipt by Consultant. The terms of
Paragraphs A(i) and (ii) shall be applicable hereunder.
C. Termination for Insolvencv. The City also reserves the right to terminate the
remaining services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors.
10. . ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of
the City. Should the Consultant subcontract any services under this agreement, it shall be done
with continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
11. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby knowingly,
voluntarily and intentionally, waive the right which any may have to a jury trial in respect of any
action, proceeding, litigation or counterclaim based hereon or arising out of, under, on or in
connection with this agreement or any course of conduct, course of dealing, statements (whether
verbal or written) or actions of either of party.
12. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non-prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
13. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term of
this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
- -- - ----the-Gonsultant-shall-Ieave- the-employment-of-the-Gity-for-any-reason-whatsoever,- .disclose-to.any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Consultant of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions.
14. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
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C 1112-006 Calvin, Giordano and Associates
If to the City: Alan J. Cohen With a copy to:
City Manager Hans Ottinot
City of Sunny Isles Beach City Attorney
18070 Collins A venue City of Sunny Isles Beach
Fourth Floor 18070 Collins Avenue
Sunny Isles Beach, Florida 33160 Fourth Floor
Tel: (305) 792-1701 Sunny Isles Beach, Florida
33160
Tel: (305) 792-1702
If to the Consultant: Dennis J. Giordano, President
Calvin, Giordano & Associates, Inc.
1800 Eller Drive, Suite 600
Fort Lauderdale, Florida 33316
Tel: (954) 921-7781
15. GOVERNING LAW. This Agreement shall be governed by and construed in accordance
with the laws of the State of Florida.
16. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
17. NON-DISCRIMINATION. The Consultant agrees to comply with all local and state civil
rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII of the
Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community Development Act
of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the Americans with
Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order 11063, and with
Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
affirmati ve-action-to-insure-that-all-employment-practices-are-free-from- such- discrimination.
Such employment practices include but are not lirnited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of payor
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
18. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by the
Miami - Dade County Conflict of Interest Ordinance Section 2-11.1, as amended; and by Chapter
33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by reference
herein as if fully set forth herein, in connection with the Agreement conditions hereunder.
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C 1112-006 Calvin, Giordano and Associates
The Consultant covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
services. The Consultant further covenants that in the performance of this agreement, no person
having any such interest shall knowingly be employed by the Consultant. No member of, or
delegate to the Congress of the United States shall be admitted to any share or part of this
agreement or to any benefits arising therefrom.
19. CONFLICTING PROVISIONS. The terms and conditions in this agreement supersede
any other conflicting provisions that are contained in any other document, including but not
limited to any attachments hereto.
20. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties,
and may be amended, waived, changed, modified, extended or rescinded only by a writing
signed by the party against whom any such amendment, waiver, change, modification, extension
and/or rescission is sought.
[Remainder of page intentionally left blank.]
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C 1112-006 Calvin. Giordano and Associates
IN WITNESS WHEREOF, the parties hereto have executed this Agreement on the day
and year first written above.
CAL VIN, GIORDANO AND
ASSOCIATES, INC.
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Print Name
BY: I Q2 _____
Signatufe & Title ---
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WITNESSES:
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Print Name
ATTEST:
CITY OF SUNNY ISLES BEACH
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. ': ;Jane\A. Hinp~; CMC, City Clerk
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APPROVED AS TO FORM AND
LEGAL SUFFICIENCY
BY:
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C 1112-006 Calvin, Giordano and Associates
Engineering
Construction Engineering
& Inspection
Municipal Engineering
Transportation Planning
& Traffic Engineering,
Surveying & Mapping
Planning
Landscape Architecture
& Environmental Services
Construction Services
Indoor Air Quality
Data Technologies
& Development
Emergency Management
Services
Building Code Services
1800 Eller Drive, Suite 600
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954.921.8807
www.calvin-giordano.com
Fort Lauderdale
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'II E x C E P T ION A L SOL UTI 0 N S
I
December 14, 2011
Mr. Alan Cohen
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Re: Work Authorization No. 139
Sunny Isles Beach Bridge Permitting & Resident
Meetings
CGA Proposal No. 11-4582
Mr. Alan Cohen,
Enclosed for your review and approval is Work Authorization No. 139 for
the above referenced project. We have also included a location map showing
the vicinity of work to be performed as described within the scope of
servIces.
Should you have any questions concerning this matter, please feel free to
contact me at your convenience.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J. Giordano
President
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West Palm Beach
Orlando
Homestead
Fort Pierce
CITY OF SUNNY ISLES BEACH
Sunny Isles Beach Bridge Permitting & Resident Meetings
PROJECT DESCRIPTION
1. SCOPE OF SERVICES
Calvin, Giordano & Associates, Inc. will perform the following services based on our
understanding of the project requirements:
I. Professional Engineering Services
A. Electrical Engineering
1. Develop lighting layout and perform photometric calculations for
North Bay Road Bridge.
2. Coordinate with FPL to establish electric service.
3. Provide electrical engineering design services for electric service,
service, power distribution, branch circuits and controls for street
lighting between NE 172nd Street and NE I 74th Street including the
North Bay Road bridge.
4. Provide electrical engineering services during construction including
responses to RFIs, review of shop drawings, periodic inspection, and
final inspection.
B. Civil Engineering
1. Prepare surface water drainage plans for pedestrian bridge sufficient
for permitting and construction
2. Prepare surface water drainage calculations for pedestrian bridge
sufficient for permitting through Miami-Dade DERM
3. Coordinate geotechnical sub-consultant percolation tests
4. Prepare and process SWM permit applications through Miami-Dade
DERM (This only includes the drainage/surface water management
related issues and not the environmental issues).
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5. Create typical sections and general notes plans
6. Create geometric plans (layout plans)
7. Create roadway plans
8. Create roadway profiles
9. Create roadway cross sections
10. Create quantity sheets
11. Create pavement marking & signage plans
12. Coordinate'with structural bridge engineer
13. Attend six (6) meetings during design phase
II. Professional Data Technologies & Development Services
A. Create nine hi-resolution concept renderings.
1. The renderings will be based on three different concepts designed by
the landscape architecture department.
2. The conceptual renderings will be overlaid onto panoramic photos
from three different vantage points. The photos will be provided by the
project manager.
3. Turn-around time will be two business days.
III. Professional Landscape Architecture Services
A. Develop conceptual planting strategies to provide visual buffer alongside existing
condo buildings to/from a proposed bridge structure.
B. Provide direction to graphic artist on creation of illustrative graphics, specific to the
type, size and quality of plant material anticipated in the schematic planting
concept.
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C. Schematic landscape plans nor construction documents are not included.
D. One (1) City Staff Meeting and one (1) Community Meeting are included.
E. One (1) round of minor revisions are included.
IV. Professional Government Consulting Services & Sub Consultants
A. Work in conjunction with Joel Wadsworth of Construction Department to manage
the environmental, utility and building department permits.
1. Manage EAS (Sub-Consultant) to obtain the following environmental
permits or approvals: PERA (F.K.A. DERM), USACE & USCG.
· This includes application, responses to all RAI, mitigation
designs (after obtaining potential City owned land information
from City staff), and permit sketches.
B. Manage the completion of all outstanding drawings being performed by CGA
departments:
1. CivillDrainage Plans
2. Electrical/Lighting
3. Pavement Marking & Signage Plans
C. Manage the completion of the structural plans which are to be completed by others.
The scope for the completion of the structural plans is outlined in BHA's proposal.
D. Attend one (1) public meeting to address adjacent property owner concerns.
E. Utility Location and Coordination
1. Send correspondence to all utilities requesting utility locations and as-
builts.
2. Utilize a subcontractor to perform utility location with ground
penetrating radar.
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3. Coordinate with Florida One Call for utility locates.
F. Environmental Permitting (Sub Consultant)
1. Sub consultant (EAS) to obtain DERM, USACE & USCG Permits.
2. Work includes providing permit sketches, responses to RAI and
producing permitting packages.
G. Hydraulic Analysis (Sub Consultant)
1. Current Measurements: Sub consultant will measure current velocities
and tidal variations at the Project site over a full tidal cycle to capture
both ebb and flood flow conditions. The current measurements will be
performed in concert with the deployment of an electronic tide gauge.
The location of gauge will be referenced to the Project datum. The
water surface elevations will be used for input into the numerical
model utilized in Part G.2, while the current measurements will be
utilized for calibration of the numerical model.
2. Hydrodynamic Modeling - Calibration: Sub consultant will develop a
detailed model domain utilizing the existing bathymetric survey data
for the site. Cummins Cederberg will perform numerical model
simulations of the tidal hydrodynamics in the vicinity for the existing
conditions in order to analyze the flow characteristics. The state-of-
the-art MIKE21 HD FM numerical model will be utilized. The model
is based on an unstructured flexible mesh, which accommodates
detailed modeling of channels in varying sizes and configurations. The
model will be calibrated with the tide and current measurements
obtained in the Part G.1.
3. Hydrodynamic Modeling - Normal and Extreme Conditions: Based on
the calibrated hydrodynamic model developed under Part G.2, Sub
consultant will simulate the flow patterns and current velocities under
the proposed conditions. Both normal and extreme conditions (100-
year event) will be simulated. A sensitivity study will be conducted to
evaluate potential statistical differences.
4. Hydrodynamic loading: Based on the hydrodynamic modeling results,
Sub consultant will determine the hydraulic loading for the events
analyzed under Part G.3. This will include hydrodynamic load pressure
distributions along with elevation of resultant force. The analysis will
account for variations in flow pattern around the piles for the specific
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design shape.
5. Scour Analysis: Sub consultant will perform a scour analysis for the
proposed bridge, based on pier geometry, peak hydraulic flow rates for
the canal determined under Part 0.3, and local geotechnical conditions.
The scour analysis will be in accordance with the Florida Department
of Transportation (FDOT) and Federal Highway Administration
(FHW A) guidelines. The scour calculations shall include contraction
scour due to the overall presence of the bridge and associated
constriction of flow in the canal, as well as local scour occurring at the
individual pier foundations.
6. Engineering Report: Sub consultant will prepare an engineering report
documenting the results of the field investigations and engineering
analyses performed under Parts 0.1 through 0.5. Figures illustrating
the results will be incorporated within the report, including a plot of
the estimated scour conditions. The report will be signed and sealed by
a Florida licensed registered professional engineer.
H. Structural Engineer (Sub Consultant)
1. Structural Engineer to provide complete, signed & sealed plans for the
bridge span and support structures.
2. Structural Engineer to provide complete, signed & sealed plans for the
Mechanically Stabilized Earth (MSE) Wall Control Drawings.
3. Structural Engineer to provide signed & sealed plans for the partial
demolition and reconstruction of the existing seawall.
4. Structural Engineer to respond to all Agencies Having Jurisdiction
(AHJ) Request for Interpretation/Information (RFI) to facilitate
environmental and utility permitting which pertain to structural issues.
5. Geotechnical Engineer to mobilize equipment to perform three (3)
borings in the canal.
6. Geotechnical Engineer to study and prepare report for the settlement of
the MSE walls due to presence of organic soils.
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V. Professional Construction Services
A. Work in conjunction with Chris Giordano of Government Services Department to
manage the environmental, utility and building department permits.
1. Manage EAS (Sub-Consultant) to obtain the following environmental
permits or approvals: PERA, USACE & USCG.
· This includes application, responses to all RAI, mitigation
designs (after obtaining potential City owned land information
from City staff), and permit sketches.
B. Manage the completion of all outstanding drawings being performed by CGA
Departments:
1. CivillDrainage Plans
2. Electrical/Lighting
3. Pavement Marking & Signage
C. Manage the completion of the structural plans which are to be completed by others.
The scope and cost for the completion of the structural plans is outlined in BHA's
proposal.
D. Attend one (1) public meeting to address adjacent property owner concerns.
VI. Professional Surveying Services
A. Prepare Bathymetric Survey of Canal From eastern terminus to the intersection
with the Intracoastal Waterway.
B. Prepare "Route Survey" of proposed North Bay Road and the proposed bridge
crossing the Canal. Limits of the survey will be as follows; on the north by NE
174th Street, on the south by NE 172nd Street on the east and west by a line 50'
each side of the centerlinelbaseline of construction. The survey will establish, on
the ground, the centerline of the roadway and the baseline of construction of the
bridge. Survey will include horizontal location as well as rim and invert elevations
of all visible utility structures within the survey corridor. Survey will be made in
accordance with Minimum Technical Standards for Land Surveys in the State of
Florida as defined by Chapter 5J-17.050-.052, Florida Administrative Code.
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Vertical Datum will be relative to National Geodetic Vertical Datum (NGVD) of
1929. Horizontal datum will be relative to State Plane Coordinates, Florida East
Zone, NAD 1983 with the 1990 adjustment.
C. Prepare three (3) Sketch and Descriptions in accordance with Minimum Technical
Standards for Land Surveys in the State of Florida as defined by Chapter 5J-
17.050-.052, Florida Administrative Code and as directed by the project manager.
D. Prepare two (2) Topographic Surveys of areas, as directed by the project manager,
that are being considered for dedication as Conservation Easement to replace the
area of the existing Conservation Easement being vacated. Surveys will be made in
accordance with Minimum Technical Standards for Land Surveys in the State of
Florida as defined by Chapter 5J-17.050-.052, Florida Administrative Code.
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2. BASIS OF COMPENSATION
Hourly rates with an estimated fee of $555,094.00 plus reimbursables at $7,500.00 with a total
not to exceed amount of $562,594.00. Payments to be made monthly.
3. SUBMITTED
Submitted by:
Date:
CALVIN, GIORDANO & ASSOCIATES, INC,
4. APPROVAL
Approved by:
Date:
Alan Cohen, City Manager
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CITY OF SUNNY ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE December 14,2011
WORK AUTHORIZATION NO.
PROJECT NAME
139
Sunny Isles Beach Bridge Permitting & Resident
Meetings
Project Management, Completion of Plans &
Permitting of the Newport Bridge Project
N/A
N/A
DESCRIPTION
ESTIMATED CONSTRUCTION TIME
ESTIMA TED CONSTRUCTION COST
TITLE RATE HOURS COST
..... -,,-
PROJECT MANAGEMENT- In House
Project Manager - Joel Wadsworth Project Duration $135.00 185 $24,975.00
Project Manager - Chris Giordano Project Duration $150.00 100 $15,000.00
Project Manager - For Utility Location Sub Consultant $145,00 5 $725.00
ENGINEERING - In House
Associate Engineering VI $190.00 16 $3,040.00
Clerical $75.00 8 $600.00
Director Engineering V $165.00 155 $25,575.00
Eng Sr CADD Tech Manager $115.00 264 $30,360.00
Engineer II $105.00 120 $12,600.00
Jr. Engineer 1 $100.00 65 $6,500.00
Project Engineer III $125.00 226 $28,250.00
SURVEY - In House
Sr. Registered Surveyor $145.00 18 $2,610.00
Survey CADD Technician $95.00 46 $4,370.00
Survey Crew $135.00 74 $9,990.00
Survey File Compilation $105.00 35 $3,675.00
3 Legal Sketch & Descriptions for Easements $850.00 3 $2,550.00
PUBLIC MEETING -In House (1 Only)
Landscape Architect- Conceptual Landscape Options for $115.00 16 $1,840.00
Public Meeting
Multi-Media 3D Developer- 9 High Res Renderings for Public $115.00 16 $1,840.00
Meeting
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Sub Consultants
Sub Consultant - Utility Location - Ground Radar
Sub Consultant EAS - Environmental Permitting
Sub Consultant BHA - Geotech Analysis for MSE Wall
Sub Consultant BHA - Structural Responses to AHJ RFls
Sub Consultant C&C- Hydraulic Analysis
Sub Consultant BHA - Geotechnical- 3 AddIt Borings
Sub Consultant BHA - Demo & Recon Seawall Dwgs
Sub Consultant BHA - MSE Control Wall Drawings
Sub Consultant BHA - Structural Plans
LABOR SUBTOTAL
REIMBURSABLE SUBTOTAL
TOTAL
Reviewed by:
$200.00
$200.00
$8,591.07
$16,021.53
$23,475.00
$43,225.49
$46,083.78
$53,947.59
$95,249.54
20
450
$4,000.00
$90,000.00
$8,591.07
$16,021.53
$23,475.00
$43,225.49
$46,083.78
$53,947.59
$95,249.54
$555,094.00
$563,874.00
$7,500.00
$562,594.00
Alan Cohen, City Manager
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CALVI-2
OPID:N6
ACORD" CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDIYYYV)
~ 01/03112
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BElWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER 954-776-2222 CONTACT
NAME:
Brown & Brown of Florida, Inc. 954-776-4446 r1l8NJo Exll: I FAX
1201 W C~press Creek Rd # 130 iivc No);
P.O. Box 727 E.MAIL
Ft. Lauderdale, FL 33310-5727 ADDRESS:
Stephen E. Patton, AAI INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A: Hartford Casualty Ins. Co 29424
INSURED Calvin, Giordano & INSURER B : Hartford Ins Co of Midwest 37478
Associates, Inc. INSURER C : American Guar & Liab Ins Co 26247
Alln: Dennis Giordano
1800 Eller Drive #600 INSURER 0; Hartford Fire Insurance Co. 19682
Ft. Lauderdale, FL 33316 INSURER E ; Continental Casualty Company 20443
INSURER F :
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR DOL rsUBR ~~}-JgYJ~1 ~~h~%~\ LIMITS
LTR TYPE OF INSURANCE ,"'"" MVn POLICY NUMBER
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
- ~~~~~~J9E~~~~~~ncel
A X 3MMERCIAL GENERAL LIABILITY 21UUNLK3645 01/01/12 01/01/13 $ 300,000
- CLAIMS-MADE D OCCUR
- MED EXP (Anyone person) $ 10,000
08/27/11 08/27112 PERSONAL & ADV INJURY $ 1,000,000
-
- GENERAL AGGREGATE $ 2,000,000
~'L AGGREME LIMIT APnS PER: PRODUCTS - COMP/OP AGG $ 2,000,000
POLICY X ~~RT LOC $
AUTOMOBILE LIABILITY ~~~~~~~~t~INGLE LIMIT $ 1,000,000
- 01/01/13
B X ANY AUTO 21UENJB7000 01/01/12 BODILY INJURY (Per person) $
- ALL OWNED - SCHEDULED
AUTOS AUTOS BODILY INJURY (Per accident) $
- - NON-OWNED rp~9~~C~d~~t?AMAGE
HIRED AUTOS AUTOS $
- -
$
X UMBRELLA L1AB ~ OCCUR EACH OCCURRENCE $ 10,000,000
-
C EXCESS L1AB CLAIMS-MADE AUC594612803 01/01/12 01/01/13 AGGREGATE $ 10,000,000
DED I X I RETENTION $ 0 $
WORKERS COMPENSATION X I,wc STATU- I IOTH-
AND EMPLOYERS' LIABILITY TORY LIMITS ER
D Y/N 21WBN03209 01/01/12 01/01/13 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE D E,L. EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? NtA
(Mandatory in NH) E,L, DISEASE - EA EMPLOYEE $ 1,000,000
If yes, describe under E,L, DISEASE - POLICY LIMIT $ 1,000,000
DESCRIPTION OF OPERATIONS below
E Professional Liab AEH288358005 08/27/11 08/27/12 Per Claim 5,000,000
Claim Made RETENTION: $200,000 Aggregate 5,000,000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required)
RE: Resolution C1112-0061CGA 11-4582 Executed Agreement
City of Sunny Isles Bch is listed as additional insureCl with
respects to generalliabilitlt with repect to liabili7 arisin~ out of
operations performed for he City bylor behalf 0 Consu tant or actsl
or omissions of Consultant in connection with such operation (Contd)
CERTIFICATE HOLDER
CANCELLATION
SUNNYIS
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Sunny Isles Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
ACCORDANCE WITH THE POLICY PROVISIONS.
Building Department
18070 Collins Avenue AUTHORIZED REPRESENTATIVE
Sunny Isles Beach, FL 33160 --pj~~
I
ACORD 25 (2010105)
@1988-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
NOTEPAD:
HOLDER CODE SUNNYIS
INSURED'S NAME Calvin, Giordano &
CALVI-2
OP 10: N6
PAGE 2
DATE 01/03112
if required by writen contract.
ACORD" CERTIFICATE OF LIABILITY INSURANCE I DATE (MMIDDNYYY)
~ 01/03/12
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER 954-776-2222 CONTACT
NAME:
Brown & Brown of Florida, Inc. 954-776-4446 r..tJgNrio Ext: I FAX
1201 W c~press Creek Rd # 130 rivc Nol:
P.O. Box 727 E-MAIL
Ft. Lauderdale, FL 33310-5727 ADDRESS:
Stephen E. Patton, AAI INSURER(S) AFFORDING COVERAGE NAIC#
INSURER A: Hartford Casualty Ins. Co 29424
INSURED Calvin, Giordano & INSURER B : Hartford Ins Co of Midwest 37478
Associates, Inc. INSURER C : American Guar & Liab Ins Co 26247
Attn: Dennis Giordano
1800 Eller Drive #600 INSURER D: Hartford Fire Insurance Co. 19682
Ft. Lauderdale, FL 33316 INSURER E : Continental Casualty Company 20443
INSURER F :
CALVI-2
OPID:N6
~
COVERAGES
CERTIFICATE NUMBER:
REVISION NUMBER:
THIS is TO CERTiFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE iNSURED NAMED ABOVE FOR THE POLICY PERiOD
INDICATED, NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFiCATE MAY BE iSSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS,
INSR TYPE OF INSURANCE I~~'; ,;;;;!; ~gMg~, ~g7Jg~, LIMITS
LTR POLICY NUMBER
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
-
A X COMMERCIAL GENERAL LIABILITY 21UUNLK3645 01101/12 01/01113 PREMISES lEa occurrence) $ 300,000
I CLAIMS-MADE 0 OCCUR MED EXP (Anyone person) S 10,OOe
08/27/11 08/27/12 PERSONAL & ADV INJURY S 1,000,000
GENERAL AGGREGATE S 2,000,000
~'L AGGREffiE LIMIT APnS PER: PRODUCTS - COMP/OP AGG S 2,000,000
POLICY X P,~P.T LOC $
AUTOMOBILE LIABILITY fE~~~~~~~t~INGLE LIMIT S 1,000,000
~
B ~ ANY AUTO 21 UENJB7000 01101/12 01/01113 BODILY INJURY (Per person) $
ALL OWNED ~ SCHEDULED BODILY INJURY (Per accident) S
AUTOS AUTOS
- I-- NON-OWNED r~?~~C~d'Z,t?AMAGE
HIRED AUTOS AUTOS S
- I--
S
~ UMBRELLA LIAB . ~ OCCUR EACH OCCURRENCE $ 10,000,000
C EXCESS L1AB CLAIMS-MADE AUC594612803 01/01/12 01/01113 AGGREGATE S 10,000,000
DED I X I RETENTION $ 0 $
WORKERS COMPENSATION X I,\^IC STATU- I IOTH-
AND EMPLOYERS' LIABILITY iORY LlMlf~ ER
D YtN 21WBN03209 01/01/12 01/01/13 1,000,000
ANY PROPRIETOR/PARTNER/EXECUTIVE 0 EL, EACH ACCIDENT $
OFFICER/MEMBER EXCLUDED? NtA
(Mandatory In NH) E,L, DISEASE - EA EMPLOYEE $ 1,000,000
~m:~~tfrg~ ~~'6PERATIONS below E,L, DISEASE - POLICY LIMIT $ 1,000,000
E Professional Liab AEH288358005 08/27/11 08/27/12 Per Claim 5,OOO,OOC
Claim Made RETENTION: $200,000 Aggregate 5,OOO,OOC
DESCRIPllON OF OPERA llONS I LOCA llONS I VEHICLES (Attach ACORD 101, Additional Remarks Schedule, If more space Is required)
RE: Resolution C1112-006/CGA 11-4582 Executed Agreement
City of Sunny Isles Bch is listed as additional insuree with
respects to generalliabili~ with repect to Iiabili~ arisin~ out of
operations performed for he City by/or behalf 0 Consu tant or actsl
or omissions of Consultant in connection with such operation (Contd)
CERTIFICATE HOLDER
CANCELLATION
SUNNYIS
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
City of Sunny Isles Beach THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
Building Department ACCORDANCE WITH THE POLICY PROVISIONS.
18070 Collins Avenue AUTHORIZED REPRESENTATIVE
Sunny Isles Beach, FL 33160 -#WJ~
I
ACORD 25 (2010105)
@1988-2010 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
NOTEPAD:
HOLDER CODE SUNNYIS
INSURED'S NAME Calvin, Giordano &
CALVI-2
OPID:N6
PAGE 2
DATE 01/03/12
if required by writen contract.
Preview
Page 1 of2
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947-0606 City Hall
(305) 949-3113 Fax
MEMORANDUM
TO:
The Honorable Mayor and City Commission
FROM:
Giovanni Batista, Public Works Director
DATE:
12/15/2011
RE:
Contract with Calvin Giordano & Associates for permitting services for
the the Emergency Bridge Project
RECOMMENDATION:
The staff recommends that the Commission approve the Resolution awarding RFQ 11-07
-01 to and entering into an agreement with Calvin Giordano & Associates for consulting
and permitting services for the North Bay Road Emergency Bridge Project.
REASONS:
On July 15,2010, Resolution No. 2010-1590 was adopted by the City authorizing Calvin
Giordano & Associates (CGA) to begin the process of applying for necessary permits and
resolving any permit issues related to the Emergency Bridge Project proposed for North
Bay Road. CGA utilized the services of EAS Engineering which specializes in
environmental permitting and who has experiences contending with many of the agencies
having jurisdiction over the required permits. Subsequently, on July 1, 2011, city staff
prepared and issued a Request for Qualifications (RFQ) No. 11-07-01 for professional
consulting services including but not limited to prime consultant services, permitting, and
design development related to the Emergency Bridge Project.
Based on relevant experience, qualifications, past performance, and the firm's knowledge
of this City project, city staff recommends the firm of Calvin Giordano and Associates
for award of a contract for services.
FUNDING SOURCE:
Funding is available in Account No. 20-600-5651.
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Agenda Item 1(') F
Date , 2-l S- \ \
http://sibagenda.sibfl.netJ agenda/Preview.aspx?I temID=65 9&MeetingID=