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Home My WebLink AboutReso 2011-1823 RESOLUTION NO. 2011- \ C6-a3 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, APPROVING AN AGREEMENT BY AND BETWEEN RONALD L. BOOK, ESQ. AND THE CITY OF SUNNY ISLES BEACH FOR PROFESSIONAL LEGISLATIVE RELATIONS AND LOBBYING SERVICES, IN AN AMOUNT NOT TO EXCEED TEN THOUSAND DOLLARS ($10,000.00), EFFECTIVE FROM OCTOBER 1, 2011 THROUGH SEPTEMBER 30, 2012, ATTACHED HERETO AS EXHIBIT "A"; AUTHORIZING THE MA YOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE CITY MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE. WHEREAS, the City of Sunny Isles Beach has had and continues to anticipate a number of issues that will come before the Florida Legislature and possibly other legislative bodies that will directly affect the City of Sunny Isles Beach and for which the City of Sunny Isles Beach may be eligible to receive funding; and WHEREAS, since 1998 the City has contracted Ronald L. Book, Esq. for the provision of professional legislative and lobbyist services; and WHEREAS, Mr. Book has performed well overall, assisting the City in securing grant monies from State and County agencies; and WHEREAS, the City and Mr. Book desire to continue their professional association for the provision of legislative relations and lobbyist services, in an amount not to exceed Ten Thousand Dollars ($10,000.00), effective from October 1,2011 through September 30,2012, in accordance with the professional Services Agreement attached hereto as Exhibit "A". NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS: Section 1. Approval of Agreement. The Agreement by and between the City of Sunny Isles Beach and Ronald L. Book, P.A. for professional services, in an amount not to exceed Ten Thousand Dollars ($10,000.00), effective from October 1, 2011 through September 30, 2012, attached hereto as Exhibit "A", be, and the same, is hereby approved. Section 2. Authorization of Mayor. Agreement. The Mayor is hereby authorized to execute said R2011- Ronald Book Lobbyist Services Agnnt Page I of2 Section 3. Authorization of City Manager. The City Manager is hereby authorized to do all things necessary to effectuate this Resolution. Section 4. Effective Date. This Resolution shall become effective upon adoption. PASSED AND ADOPTED this 15th day of December 2011. ~ ATTEST: , . ~'~~ Jane A. Hines, CMC, City Clerk . . " , Moved by: r ~~ 1\~~()rU '\j\'u.t^~ T~~~ Seconded by: Vote: ~....'D Mayor Edelcup Vice Mayor Thaler Commissioner Aelion Commissioner Gatto Commissioner Scholl ~(Yes) -4,L(Y es) ~(Yes) V !Xes) ----VCYes) _(No) _(No) _(No) _(No) _(No) R2011- Ronald Book Lobbyist Services Agrmt Page 2 01'2 . III Ronala l. BOOk, P. R LOW Offl([\ PROHl\lOnOL OllOClOIIOn ~. Contract for Professional Services THIS AGREEMENT is made and entered into this _ day of October, 2011, by and between the City of Sunny Isles Beach, a Florida municipal corporation ("CITY") and Ronald L. Book, Esquire ("BOOK"), an attorney and member of the Florida Bar, doing business as Ronald L. Book, P.A. THE PARTIES HERETO DO COVENANT AND AGREE AS FOLLOWS: I. PURPOSE The purpose of this Agreement is to provide for the CITY to retain the professional services of BOOK for coordination of the City's legislative relations and for lobbying requirements, as described in paragraph II herein below. II. SERVICES BOOK shall provide all monitoring and reporting, legislative relations and lobbying services in any jurisdiction to the City of Sunny Isles Beach, including advising the City Attorney of any new legislation that may affect the City. Such services shall include work for the purposes of recommending the pursuit of funds and grants for various purposes from State, and other sources, promoting intergovernmental cooperation in achieving CITY's objective, securing funds and grants for parks and recreation purposes, crime prevention, economic development, tourism, beautification, traffic and streetscape improvement, beach renourishment and other purposes. Any such effort that requires substantial time resources of BOOK, will necessitate additional compensation negotiation, as a result of the reduced fees in Paragraph III. BOOK shall regularly report the status of his efforts to the City Manager and/ ~ City Attorney. ~ III. COMPENSATION For all professional services provided by BOOK hereunder as described in paragraph II, the CITY shall pay BOOK compensation of Ten Thousand and 00/100 dollars ($10,000.00) for the period October 1, 2011 through September 30, 2012. The City Manager may choose to extend this 'agreement for an additional year at the same or a renegotiated contract price. IV. EFFECTIVE DATE, DURATION This revised agreement shall be effective the 1st day of October 2011, and shall be effective through September 2012, subject to renewal upon such terms as the parties mutually agree. V. TERMINATION Either party hereto, at its discretion, may terminate this contract at any time upon thirty (30) days' advance written notice to the other. In the event of such termination, the CITY shall be obligated for costs incurred prior to the termination notice. VI. PRIORITY RCPlY TO: CJ (on<ordl> (enter 2 - 2999 northean 191 Street. PI1 6 - flventura. florida 33160 - Telephone (30')) 93'}-1666 - fax (30'}) 93'}-9737 n 201, South monroe Street, Suite 10'} - Tallahassee. florida 32302 - (6'}0) 221.-31,27 - ":. --= BOOK shall not be prohibited from representing or providing the like services to other persons and entities besides CITY, so long as BOOK shall avoid any representation or relation which would create a conflict of interest, as determined by the City Attorney and City Manager. Further, BOOK shall not take on any client or matter that would jeopardize BOOK's ability to devote time, resources and effort necessary to fulfill to CITY hereunder. VII. MALPRACTICE INSURANCE BOOK shall carry lawyer's professional malpractice insurance or other form of insurance, which shall provide coverage of not less than Five Hundred Thousand and No/I00 ($500,000.00) Dollars. VIII. PROCESSING OF COSTS BO~ll hI' rp;rnhllr~pr1 hy CITY fnr nmsonab18 Go<;;t~, induding travel~rpn~p~, tp]ppbone, copy [PI''>, fed~r"" ~xpres8 and p03tage.. Such costa shall not 8xceed Tura Thml,>"'nrl Pi,,€) Hllndl:ed , and 00/100 ($2,500.90) DoHa,:> [Of calendi::u yt:i:l1 2011-2012, unl ved b the Cit Manager. IffiOuK. IS travelmg on behalf of several clients, the CIty shalI-ue-responsible-feF-SUclL. co~~ ,.m a-ptu-latui-anrl Pqllal-SG6iEr. IX. NOT ASSIGNABLE This Agreement shall not be subject to assignment by either party hereto. IN WITNESS WHEREOF the undersigned parties have executed this Agreement on the date indicated above. '<.. .~ Ronald L. Book, Esquire :~~L Jane,A. Hines, City Clerk AS TO FORM AND LEGAL REPLY TO: CJ Conwrde Centl'r 2 - 2999 northl'dlt 191 Strl'l't. P~ 6 - RVl'nturd. r10ridd 33180 - Tl'lephone (30:>) 93:>-1866 - fax (30:>) 935-9737 n 20', South ffionroe Strl'l't. Suite 105 - Tallahalll'l'. i=lorida 32302 - (850) 22"-3',27 Preview Page 1 of2 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 (305) 947-0606 City Hall (305) 949-3113 Fax MEMORANDUM TO: The Honorable Mayor and City Commission FROM: Alan 1. Cohen, City Manager DATE: 12/15/2011 RE: Approval of a Lobbyist Contract with Ronald L. Book, Esquire RECOMMENDATION: Approve the contract REASONS: The City has decided to retain the services of Mr. Book as its primary state lobbyist. The contract establishes the retainer fee and working relationship between Mr. Book and the City. ADDITIONAL INFORMATION: Given the lack of state and federal funding opportunities for the City to take advantage of, the City decided that it was not cost effective to continue paying for full-time lobbying services. On the other hand, the City recognizes that issues might arise in the legislature that would impact the City and the City would want to ensure its position is appropriately represented. The contract with Mr. Book is for retaining him and providing minimal services to the City. If in the future the City would like Mr. Book to work on a more substantive project, the City would negotiate with Mr. Book an additional fee for those services. FUNDING SOURCE: Funding is available in account number 10-512-5317. ATTACHMENTS: . http://sibagenda.sibfl.net/agenda/Preview .aspx?I temID=664&MeetingID=0&MeetingDate... 12/9/2011 Preview Page 2 of2 Resolution . Agreement http://sibagenda.sibfl.netlagendaJPreview .aspx?l temID=664&MeetingID=0&MeetingDate... 12/9/2011