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HomeMy WebLinkAboutLukes Sawgrass4' IF 4, 1 U Request for Proposal Goods & Services NN Y S n 2 f yF c. 1> '� F L O o Clj /rY OF SUN P� ORIGINAL v VT FLOC.\ 'fir C�rY of sUN a�L� RECEIVED JAN 10 ?I1-J� II>� am Cky of Sunny Ices Bwch Office of thb City Clerk City Wide Landscaping Services Request for Proposal No. 11 -12 -02 Publish Date: 12/12/2011 Pre -Bid Conference: 12/21/2011 @ 10:00 AM Bid Due and Bid Opening Date: 01/03/2012 at 10:00 AM Where to Deliver Proposal Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 SJNNY O� n y�C9SJk FSLO��ODS�P Ty OF SUN P� Addendum No. 1 CITY OF SUNNY ISLES BEACH City Wide Landscape Services CITY RFP NO. 11 -12 -02 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Please be advised that the mandatory pre -bid meeting has been rescheduled to Wednesday, December 28, 2011 at 10:00 a.m. As a result, the RFP opening has also been rescheduled to Tuesday, January 10, 2012 at 10:00 a.m. All prospective proposers must be present at the mandatory meeting on Wednesday, December 28, 2011 and must submit their proposals no later than 10:00 a.m. on Tuesday, January 10, 2012. END OF SECTION Monday, December 19, 2011 SJNNY I S�Fs ti v n � P P F�L0A0 S� C /TY OF SUN Pao Addendum No. 2 CITY OF SUNNY ISLES BEACH City Wide Landscape Maintenance CITY RFP NO. 11 -12 -02 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. Document: Pages: > Summary Minutes of the Mandatory Pre -Bid Meeting ........................... .......................... 2 -8 Sign -In Sheet of the Mandatory Pre- ' Bid Meeting ........................... ......................... 9 -11 > Power Point Presentation shown at the Mandatory Pre -Bid Meeting...... ......................... 12 -25 Replace pages 16 — 81 with the attached pages 16A — 83A of the RFP Specifications ....................... ......................... 26 -93 > Landscape Irrigation Atlas ............. .......................... 94 -123 END OF SECTION Tuesday, January 03, 2012 City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 Mandatory Pre -REP Submittal Conference Summary Minutes Wednesday, December 28, 2011 at 10:00 a.m. RFP No. 11- 12 -02, City -Wide Landscaping Services Public Works Director Gio Batista welcomed everyone noting that this is a mandatory meeting and that everyone must sign in. Staff present included City Manager Alan J. Cohen, City Clerk Jane A. Hines, Assistant City Attorney Fernando Amuchastegui, Purchasing Agent Marc Anthony Tulloch, Assistant City Clerk Mauricio Betancur, and Administrative Assistant to Public Works Director Marlen Martell. Public Works Director Gio Batista said the intent of this mandatory Pre -RFP Submission meeting is to provide important information related to this RFP and to address questions in a single forum. The previous contract was held by Lukes- Sawgrass Landscape, and the current contract is held by SFM Services. Mr. Batista gave a Power Point presentation and noted that this presentation will be included in the Addendum which will be posted on Demand Star. The RFP Addendum 2, is Section 3 which is the Scope of Work and it is split. It is divided into several sections and it is important to hit these targets, A through L, and he touched upon key items: A. Planting and Application: when you go into the RFP itself you are going to see a long list of landscapes that we currently use in the City. We put a number in there and so as an example, we put in medjools, in Section A you are going to have medjools, there is going to be a quantity, we don't necessarily have to go with that same quantity, we can reduce the unit amounts. We are giving you our best guess as to what kind of quantities or how many we may be utilizing for a particular contract. B. Labor: has to do with labor that is not already covered in the RFP in terms of maintenance. For example on labor, that is basically if we decide to do something outside of regular maintenance, we would request a proposal from the vendor saying we want you to do a certain task, incorporate your labor into that task. That is what B is and it is separated by superintendents, unskilled labor, skilled labor, irrigation, and things of that nature. C. Equipment: the same thing applies as B, it is equipment that is not ordinarily used for your maintenance which is already included in your maintenance of Parks or Rights -of -Way. D. Material: material that is not already covered, and in each section of the RFP you will be able to see the difference. The RFP is divided into those sections. Now we are going to get into those areas that he will just take a little bit of time with. The Atlas Section: If you look at the section of the Atlas you will see where we have written down there G's, I's, E's, F's, etc., those relate back to each section of the RFP, and so if you look through the body of the RFP, each letter, each number Mandatory Pre - Submittal Conference QA 122811.doc Page 1 of 7 represents something that is going to end up on the Atlas. E. Parks: Maintenance of All City Parks as per Specifications, in the body of the RFP, the specifications are clear on what the City expects the maintenance to be on these Parks. Note that this also includes Section L. L. General Technical Specifications: Section L is a Technical Spec which refers back to aerating the field, pesticides, fertilizers, herbicides, applications of different things that are going to be associated with anything that is in Parks, Rights -of -Way, beaches, beach accesses, bus shelters, parking lots, Government Center. And so Section L is not separated from E, F, G, H, I, and J. Section L is your general technical specifications on all of the maintenance. F. Rights of Way: that is anything that is within the Right -of -Way that includes Collins Avenue, local roads, and sometimes some of the FDOT or we have maintenance of FDOT items that are also included. So Rights -of -Way are not only roadways. G. Beach and Beach Accesses. H. Bus Shelters and Bench Locations. I. Parking Lots. J. Government Facilities. K. Miscellaneous which has to do with picking up dead animals, and things of that nature. L. General Technical Specifications. We will go back to a couple of these as we progress through the Power Point. Parks: Under Parks for example and he has them listed: weeding, edging, mowing, and a whole list of other things. The important thing to note in the Parks is that tree trimming is a requirement. Now tree trimming in Section L is denoted as three (3) times a year. That is for tree trimming, that is 10 to 2, cutting it 10 to 2. But we also have Palm Frond removal, what we require under this maintenance contract is that the dead fronds be removed daily as if it was litter. We do not wait until the trimming comes up to remove the dead Palm Fronds, if they are hanging down, they have to be removed. That is when they are observed on a daily basis, whenever it might be. Playground Equipment Cleaning_ In several of our Parks we do have some playground equipment, and all this is, is basically making sure that the playground equipment is clean, it doesn't have to be scrubbed down with bleach, it just has to be clean. Whoever the maintenance contract is going to be with, since they are going to be there on a daily basis, we want them to be able to walk through and make sure that the playground equipment doesn't have mulch thrown all over them or have anything protruding from them. You are going to be our eyes and ears in these Parks. And so all we are asking is for this contract is to make sure that the playground equipment is okay, if it is not, then you would be notifying the Department of Public Works. IN4andatory Pre- Submittal Conference QA 122811.doc Page 2 of 7 Litter Removal: We have in the RFP Litter Removal which there is a statement in Parks and in Rights -of -Way that says "daily litter removal ". The "daily" is defined as five (5) days in the week, and he wants to be clear on this, this means that your maintenance proposal under your maintenance item and all of the other items we have for Parks, for Rights -of -Way wherever it states "daily" you are giving five (5) days, whether it is Monday through Friday, or Monday, Wednesday, Friday, Saturday, Sunday, whatever it might be, you are giving us five (5) days, not three (3) days, you are not sending your crew out on a Monday and then sending them back out on a Friday. We need the presence of crews out there so where we have daily cleaning of litter, particularly on Collins Avenue and the Parks, that requires that the presence of your staff be there at least five (5) days in a seven (7) day work week. Do Parks: As part of the Parks, he wants to be clear as to what is included. We have some Parks that have Dog Parks and they have to be maintained as well. We don't specifically say Dog Parks because the Dog Park is part of our overall Park system and so the maintenance is also inclusive of the Dog Park. Common Areas of Park: The common areas of the Park itself, the parking lot associated with those Parks, the restrooms and other areas. He put other areas to make sure that he is not excluding anything specific. Not all of our Parks have restrooms. Rights- of -WaE. Under Rights -of -Way he has highlighted four (4) items: weeding, mowing, litter removal, and tree trimming. We are going to hit weeding for the right -of -way, since it is presumed that you are going to have people there daily cleaning up litter, the weeds in the City is an issue. We want to make sure that weeds are removed. The mowing and litter removal, it is important to have someone out there on a daily basis for five (5) days getting that litter picked up. The tree trimming is very important to maintain them at 10 to 2. That is the key for the rights -of -way. Main Plants: The main kind of plants we use in the City are Crown of Thorns, we have Terminalis, Silver Buttonwood, Coconut Palms, and Flax Lilies. We also have Golden Mound, Green Island, Ficus, Medjools, and he wanted to say something about some of this landscape material. The intent of this contract is that when the Landscape Maintenance person sees a need, to go ahead and replace the plants. For example, there might be some dead Gold Mound, just submit a proposal, replace the dead Golden Mound, in -kind, similar size, and that is what we expect. We expect the landscaping to be maintained constantly, having said that, it is noted that the contractor is required to maintain the plants. If not because you planted something and it died 30 days later, he is going to get a proposal to remove that same plant and be charged for it, continuous maintenance. So whatever is replaced, we are going to pay for it, but we will not pay for the replacement because of the lack of fertilization, lack of herbicides, lack of just overall maintenance. It means that we are going to be having to work a good partnership to make sure that the City is getting the service that is required, it is not keeping track of you, it is more that we want to make sure that whatever landscaping we get survives, is in good condition, and continues to be in good condition throughout. Atlas: As part of the RFP we have provided some Atlases. One of those Atlases is the Atlas that shows our current maintenance. The Atlas that is currently part of the RFP is the current maintenance application which shows some different colors, it shows some Parks being maintained Mandatory Pre - Submittal Conference QA 122811.doc Page 3 of 7 on a weekly basis, and some Rights -of -Way being maintained biweekly. That is just informational, it does not mean that this new contract is going to be the same thing. It just gives you what the current contract is, because we may decide to modify some of these, make some probably more red, or as opposed to biweekly, maybe doing it weekly. As part of the Atlas we also have Tree Locations. The tree trimming which is the purpose of this Atlas is for locations of trees that are going to be trimmed. There is a total quantity on the Atlas and it shows exactly where the trees are located. You have to take this Atlas and when you do a maintenance of Park or Right -of -Way include the price of tree trimming, three (3) times a year for your maintenance of Parks, Rights -of -Way, Beach Accesses, whatever it might be for tree trimming. He is not talking about hedges or edging, he is talking about actually making 10 to 2, and removing the coconuts and dates, anything that can grow in the terms of a fruit. That gets all removed, and so that is not specifically in any category, that is embedded in Section L to be used for all the locations. We have given you the entire Atlas with all the locations of the trees and have to be trimmed and pruned. We have some grass that is in Heritage Park, it is Bermuda Grass, and they have to be mowed a certain way. In Section L you will see the method of mowing for Bermuda Grass. He knows it is a little more expensive to maintain Bermuda Grass than it would be St. Augustine, and so please include in your maintenance prices, make sure you acknowledge and understand that the maintenance of some of these are more specific and they are in Section L. The deadline for submission of Request for Proposals documents is Tuesday, January 10, 2012, at 10:00 a.m., at which time those sealed responses will be publicly opened. Any additional questions are required to be in writing and may be submitted up to five (5) days before the opening (at the close of business, Thursday, January 5, 2012), which will be answered and placed on Demand Star. You may email them to City Clerk Jane A. Hines, at jhines2csibfl.net, or fax them to 305 -949- 3113. QUESTIONS AND COMMENTS FROM PROSPECTIVE BIDDERS 1. Whatever the type of work goes into the Park you should put it on Section L within the price of the Park? No. In the RFP you will have E.1 for example. Let's say E.1 is Government Center, which it is not. Government Center has a parking lot, a median, adjacent landscaping, we have Tony Roma. Section E alone is only going to tell you that you have to do the daily cleanup, you have to do litter, trimming, edging, and Section L is going to tell you how to do it. And so, you are not going to have a Section E without using Section L to tell you how to provide that maintenance. Section L is your general technical specifications on all of the maintenance. 2. And so Section L is the section that covers if you have to do drenching, if you have to do fertilization, all of those things apply to Section E. Exactly, it applies to Parks, Rights -of -Way, beach, and beach accesses. Section L applies to everything. And so on top of the specifications for each section, we also have to go to Section L and read Mandatory Pre - Submittal Conference QA 122811.doc Page 4 of 7 L to make sure we applied those and it should be in our price already. Yes, that is correct, and so your price for maintenance is going to include your Section L. Do not separate it because you are going to be selling yourself short. That is very important to note. 4. Would you repeat the last sentence please? It is important to note that you have to have Section L included with all the other sections. 5. Within that Five (5) day work week, are you looking for weekend coverage? In some cases we will have weekend coverage, particularly in Pelican Community Park (PCP) for the Baseball Field. For that area it will definitely be a weekend coverage. The other locations, Rights -of -Way is during the week. The only one we are looking at weekend coverage would be PCP. 6. Not the Heritage Park? In Heritage it can be during the work week, we have staff, we are on rotation at Heritage Park. 7. Regarding the Atlas, on the Price Sheet, it is all weekly? Yes, on the Price Sheet it is all weekly. It is not going to be more than weekly. Remember, a week is five (5) days. 8. As you read the Atlas and you see some that are biweekly services, you still have to put in a weekly price? Yes, that is exactly right. This is only for informational purposes as to what we are currently working on with our current contractor. 9. Do all Palms have to be trimmed three (3) times a year? Yes, all Palms need to be trimmed, and the specs show three (3) times a year. 10. A contract of this magnitude takes a lot of gearing up for, is it common that you change your vendors every year? The reason for his question is not to be difficult but it worries him because it is quite a contract to gear up for. No, it is not common. 11. You awarded a three -year contract last year, why are you going out to bid again a year later? It is our prerogative. 12. On page 41 it says you must be a registered Landscape Architect in Florida. Does that have to be on staff? It has to be someone that you have access to. You don't have to have him on staff, they just have to be available to the City of Sunny Isles Beach. You must make reference to who that person is inside the REP submittal. You need to make reference to the person that you are going to have that is associated with your company that is a landscape person and you just put their information in the RFP. It has to be clearly stated so that we know that you have one. Mandatory Pre - Submittal Conference QA 122811.doc Page 5 of 7 13. The due date for proposals has been extended? Yes, the date is Tuesday, January 10, 2012 at 10:00 a.m. This information is contained in Addendum No. 1. 14. Does he have to be somebody employed or can it be a subcontractor? It can be a subcontractor. You just need to make reference to your Landscape Architect as part of your proposal. You need to have access to a person. 15. Auxiliary Price, you say Section A, trees, plants, etc. how much weight is that being placed on the pricing for the overall maintenance contract? Say you want a price for 20 Medjools and you haven't priced it, how much does that weigh in that Section A let's say the maintenance of the Rights -of -Way, Parks, etc. That is why he wrote in one of the slides, which will be part of the Addendum, lie put in the list of plants that the City uses, so that you at least become familiar with the plants that we typically use, that he knows you are going to do your weight, but that is up to you. He can only give you the plants, he doesn't know what is going to happen next year in terms of plant selection. It could be that we change five plants, ten plants, so just note that the City has the ultimate choice in how many plants we are going to be selecting. He can't tell you any more than that except that he tried at least in the Power Point to give the plants that we typically purchased but it is not to say that we are not going to purchase any more or any less. 16. Would that be for new plants only or would that be to replace something also? That is for replacements, and new. 17. In the event that a tree had to be replaced, that is just covering the price of that tree. As for any type of crane work, or a boom truck, or something like that, that would be needed to install that tree, that is not in that price, it is only the price of the tree? No, whatever you use to replace the plant has to be in your plant schedule, that is your price of the plant. It has got to be in the price, and so if you are replacing a Medjool, make sure that the medjool price includes the crane, MOT, everything else. It is also in the spec for Section A, he just gave a synopsis, if you read that spec it tells you. City Manager Alan J. Cohen said he has been here for about seven (7) months now, and he wanted to say a couple of things so that you are very clear on what it is that you are bidding on. First of all to answer the questions about the length of the contract, he is revisiting every single contract that we have throughout the City and that is the main reason why this one is shorter than the typical three (3) year contract because we do recognize the ramping up that takes place for a project of this magnitude. He has a City Commission that is very, very focused on community aesthetics. Think about some of your most detailed customers and multiply that by ten, welcome to Sunny Isles Beach, however you want to say it but he wants to be crystal clear on that. You have to be focused on quality and having an attention to detail unlike most of your other clients would even dream about. His Electeds are out there literally every day looking at the landscaping, commenting on it, and they are feeding comments back to him that they are giving him directly that they are hearing from their constituents, and then he feeds it back to Public Mandatory Pre - Submittal Conference QA 122811.doc Page 6 of 7 Works Director Batista. Rest assured this is a contract truly unlike any other and we are going to be communicating with you quite often. If you are here because you think this might be an easy government contract, it is not. This truly is a higher level, a higher quality expectation on the part of this customer and he wants you to come in with your eyes wide open because we are going to have the highest expectations of you. 18. Does that mean you are not particularly looking for the lowest bid? Price is important but we are going to be balancing price and quality. 19. Do you do that by looking at the references of the people? Yes. Just to make a final note which is what might be the difference between this RFP and the previous one, there are not many differences at all but he will say that there are more clarifications on this one for good reason. He just wants to make sure everybody understands what the expectations are and he appreciates the comments from City Manager Cohen with regard to that. Also, there are notations in there about warranties that were added that were not in there previously. There are a lot of notations on tree trimming that were not on there previously. There were things that were included in the RFP but now they are much more clarified. But it is basically in essence the same exact RFP as what was issued previously. Just pay attention to the detail inside the RFP itself because there are additional notations in there. 20. Will the sign -in sheet be on Demand Star? Yes as part of Addendum No. 3. If you did not sign the sheet, you must before you walk out of here because if you are not on this sheet your proposal will be rejected. 21. When will the Addendum be put on Demand Star? At the beginning of next week. Addendum No. 3 will include the Sign -In Sheet, the Minutes from today's meeting, and the Power Point Presentation. Addendum No. 2 which is Section 3 will be posted on Demand Star. The mandatory Pre - Submittal Conference was concluded at 10:35 a.m. Mandatory Pre - Submittal Conference QA 122811.doc Page 7 of 7 4 y��rlll �I City of Sunny Isles Beach Mandatory Pre -RFP Submission Conference Sign -In Sheet Request for Proposal No. 11 -12 -02 City -Wide Landscaping Services 18070 Collins Avenue, Commission Chambers, Sunny Isles Beach, FL 33160 Wednesday, December 28, 2011 at 10:00 a.m. Staff: MW.1• ' �{� ►tt Guests kQ A Name: Ma V ��e. Title: ._ `r0 (PC; Company Name: 8 C 6 `l '' 1 Vj� City: S-�' -� a State: JF�� Zip:'J 'JI Address: t A . Fax: Email: YA n,-eKr -�c f` C,t <_J q S'1f JL Vl�.cit Title: Name:�G Company Name: Address: City: State Zip: Phone: Fax: Email: Name: �� r� l�� Y` Cam( /f� Title: Company Name:�AU/� - )�t'7tu 001AWV Address: �N' �� �� City: �'1 t/A gi l Stater Zi- a � Phone 0� � 5�� —q��i% Fax: 3 Z D 4 Email: kAU6t " �t&fCt'GA . Lv wl Name: Title: Company Name: PO Address: City: State: Zip- 9 S_ Fax Ir Email: Phone: i' _7 Page 1 of 5 . rjdi fvA Jf Pre -RFP Submission Conference Sign -In Sheet Request for Proposal No. 11 -12 -02 City -Wide Landscaping Services 18070 Collins Avenue, Commission Chambers, Sunny Isles Beach, FL 33160 Wednesday, December 28, 2011 at 10:OOa.m. Name: S)3r Ilnwl A/Ld`A' Title: Company Name: 1L.2.tJ asc_'/"e �.��y/t�1��rt Z./- C Address: City: State: Zip: Phone: Fax: Email: Name: Title: /l•y:7 �i�°(•y�� Company Name: cJC���'iv' 6/tr� dGjP /wG� Address: City: State: Zip: Phone: 7Cf6 76 Fax:C�S Email: 1 Pr-M*t7 CJ Stfi�L�2•Ciji21✓I�IL Name: O12Z_G� �z Z ��� /V( Title: �'" 0/? i Company Name: �1 . 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Pte -RFP Submission Conference Sign -In Sheet Request for Proposal No. 11 -12 -02 City-Wide Landscaping Services 18070 Collins Avenue, Commission Chambers, Sunny Isles Beach, FL 33160 Wednesday, December 28, 2011 at 10:00a.m. Name: l ' ' "' � z Title: �(!� Company Name: Address: City: State: Zip: Phone: Fax: Email: J Name: �rl P!f �c� //�� v!/i7N /� Title: tS 477AI , -r,-i Company Name: Address: + L City: Phone: � �- i �'� Fax: State: Zip: Email: Name: J ` —Title: Company Name: U (� 2)\JSA Fr�j Address: 'J Stat-e-�'Zip: Phone:! Name: &1`O8 0 f C��t Sr'GV� Title: (J otef- Company Name: j �� i— �Nl`'t sC''Oe_ Address: City: State: Zip: Phone: Fax: Email: s:77C �Olal"S gj4t t f' � Name: Title: Company Name: Address: City: State: u Zip: Phone: Fax: Email: Name: Title: Company Name: Address: City: State: Zip: Phone: Fax: Email: Page 3of5 ra ;o, iP. Ourn ONE 414. or suo rte. TABLE OF CONTENTS Table of Contents Page 1 of 10 Page 2 Legal Advertisement /Notice to Bidder Equal Opportunity / Affirmative Action Statement Page 3 Instructions to Bidder / General Terms Section 1 Page 4 Special Terms & Conditions Section 2 Page 10 Scope of Work / Technical Specifications Section 3 Page 16 Evaluation Process Section 4 Page 41 Proposal Format Section 5 Page 43 Bid Submittal Form Section 6 Page 46 Affidavits Non - Collusive Affidavit Page 1 of 10 Public Entity Crimes Page 2 of 10 Equal Opportunity / Affirmative Action Statement Page 4 of 10 Conflict of Interest Statement Page 5 of 10 Dispute Disclosure Form Page 6 of 10 Anti - Kickback Affidavit Page 7 of 10 Bid Bond Page 8 of 10 Performance Bond Page 9 of 10 Attachments Attachment — A Atlas Index Cover Attachment — B Atlas Index Pages 1 — 30 Attachment — C Tree Atlas City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 `"y of SUN �'"' LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. City Wide Landscaping Services Request for Proposal No. 11 -12 -02 The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711- 1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City Clerk no later than 10:00 AM, on Tuesday, 01/03/2012 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: "IMPORTANT, BID ENCLOSED" Bid No. 11 -12 -02 City Wide Landscaping Services OPENING DATE AND TIME: Tuesday, 01/03/2012 at 10:00 AM A Mandatory Pre -Bid Conference for all potential Proposers is set for 10:00 a.m. on 12/21/2011 in the First Floor Conference Room at the City of Sunny Isles Beach Government Center located at 18070 Collins Avenue, Sunny Isles Beach, Florida 33160. The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding Request for Proposal No. 11 -12 -02 shall be directed in writing to Jane A. Hines, CIVIC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be submitted via email to: JHines(&sibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Jane Hines, CIVIC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 ""rY OF SUN SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES /SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION /EXPLANATION /QUESTIONS: Any questions concerning the Bid Specifications or any required need for clarification must be made to Jane A. Hines, CIVIC, City Clerk via email to: JHinesCaiisibFl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CIVIC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for clarification /explanation or questions must be made in writing to Jane A. Hines, CIVIC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted /disseminated by DemandStar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the Bid documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional Information shall exempt a Proposers from submitting their Bid on the required date and time as publicly noted. 1.2 PLAN HOLDER'S LIST: As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all plan holders for each Request for Proposal, Request for Proposal, and request for qualifications. The information is available on -line at www,demandstar.com or by calling the Office of the City Clerk at (305) 792 -1703. 1.3 ADDENDA TO SPECIFICATIONS: If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the vendor prior to the submission of any Bid to check the above website or contact the Office of the City Clerk at (305) 792 -1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. 1.4 SPECIAL ACCOMMODAT Any person requiring a special accommodation at a Pre -Bid Conference or Bid /RFP /RFQ opening because of a disability should call the Office of the City Clerk at (305) 792 -1703 at lease five (5) days prior to the Pre -Bid Conference or Bid /RFP /RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955 -8771 (TOO). 1.5 PUBLIC ENTITY CRIMES STATEMENT: supplier, sub - Contractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list". 1.6 BID DEADLINE: Bids must be submitted no later than the time and date shown within this document. 1.7 SEALED BID: The entire Bid Response Package shall be placed in an opaque envelope (with all items listed on the Bid checklist form and all other items required within this Request for Proposal must be executed) and submitted in a sealed envelope. 1.8 BID EXECUTION. SIGNATURES. ERASURE /CORRECTION: All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. 1.9 WITHDRAWAL OF BIDS: Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. 1.10 BID OPENING: Bids will be opened publicly at the time and place stated in the Notice to Bidder. It is the responsibility of the proposers to insure that the Bid reaches the Office of the City Clerk on or before the closing hour and date stated on the Request for Proposal. After the Bid opening, the contents of the Bid Form will be made public for the information of vendors and other interested parties who may be present either in person or by representative. Bids that are received after the Bid opening time will not be considered and will not be returned. 1.11 EVALUATION OF BIDS: The City, at its sole discretion, reserves the right to inspect any /all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and /or with other units of state, and /or local Pursuant to the provisions of paragraph (2) (a) of section 287.133, governments in Florida, or comparable private entities, will be Florida statutes "a person or affiliate who has been placed on the taken into consideration in the Award of the Contract. convicted vendor list following a conviction for a public entity crime may not submit a Bid on a contract to provide any goods or 1.11.1 Hold Harmless: All Proposer's shall hold the City, it's services to a public entity, may not submit a Bid on a contract with officials and employees harmless and covenant not to a public entity for the construction or repair of a public building or sue the City, it's officials and employees in reference public work, may not submit Bids on leases of real property to a to their decisions to reject, award, or not award a Bid, public entity, may not be awarded to perform work as a Contractor, as applicable. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 'p-1, 1.12 1.11.2 Cancellation: Failure on the part of the Proposers to comply with the conditions, specifications, requirements, and terms as determined by the City, shall be just cause for cancellation of the Award. 1.11.3 Disputes: If any dispute concerning a question of fact arises under the Contract, other than termination for default or convenience, the Contractor and the City department responsible for the administration of the Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its decision to the Contractor, which shall be binding on both parties. After the Bid award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Bond. The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond and Insurance Certificates within the specified time shall forfeit the Bid Security that accompanied their Bid, and the Bid Security shall be retained as liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Bid Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. 1.13 PAYMENTS: Payment will be made after commodities /services have been received, accepted, and properly invoiced as indicated in the contract and /or purchase order. Invoices must bear the purchase order number. 1.14 BRAND NAMES: If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and /or specifications on such item(s). The City shall be the sole judge concerning the merits of items Bid as equals. 1.15 MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the seller's expense. 1.16 SAMPLES: 1.18 1.19 1.20 1.21 1.22 ` "Y of sutA ('r- No guaranty or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting Contract or Award. These quantities are for Bid purposes only and will be used for tabulation and presentation of the Bid. The City reserves the right to increase or decrease quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to other representative items not listed in this Bid. GOVERNMENTAL RESTRICTIONS ON MATERIALS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Proposers to notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, Including any price adjustments occasioned thereby, or to cancel at no further expense to the City. AFETY STANDARDS: The Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when applicable. WARRANTIES: Successful Proposers shall act as agent for the City in the follow -up and compliance of all items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this Request for Proposal shall Include a copy of the company's local business tax/occupational license(s) with the Bid response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement & Ucensing at (305) 792 -1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and /or proof of current active status with the Division of Corporations of the State of Florida. Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must 1.23 LIABILITY, INSURANCE. PERMITS AND LICENSES: be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers shall assume the full duty, obligation, and expense of Proposers receipt of the "Notice to Proceed ", unless schedule obtaining all necessary licenses, permits, inspections, and insurance indicates a different time. If samples are requested subsequent to required. The Proposers shall be liable for any damages or loss to the Bid opening, they should be delivered within ten (10) calendar the City occasioned by negligence of the Proposers (or their agent) days of the request. The City will not be responsible for returning or any person the Proposers has designated in the completion of samples. their contract as a result of the Bid. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other 1.17 QUANTITY GUARANTY: licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of City of Sunny Isles Beach Request for Proposal No. 11 -12 -02 RIO '1/r of sut+ i'"- Sunny Isles Beach Code. Contractors shall include current Miami- Its own property. Rejection for non - conformance or failure to meet Dade County Certificates of Competency. These documents shall delivery schedules may result in the Contractor being found in be furnished to the City along with the Bid response. Failure to default. furnish these documents or to have required licensor will be grounds for rejecting the Bid. 1.28 DEFAULT PROVISION: 1.24 CERTIFICATEM OF INSURANCE: In case of default by the Proposers, the City of Sunny Isles Beach may procure the articles or services from other sources and hold Proposers shall furnish to the Office of the City Clerk, City of Sunny the Proposers responsible for any excess costs occasioned or Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida incurred thereby. 33160, certificate(s) of insurance which indicate that insurance coverage has been obtained from an insurance company authorized 1.29 SECONDARY /OTHER VENDORS: to do business in the State of Florida or otherwise secured in a manner satisfactory to the City, for those coverage types and The City reserves the right in the event the primary vendor cannot amounts listed in this document, in an amount equal to 100% of provide an item(s) or service(s) in a timely manner as requested, to the requirements and shall be presented to the City prior to seek other sources without violating the intent of the Contract. issuance of any Contract(s) or Award(s) Document(s). The City of Sunny Isles Beach shall be named as "additional insured" with 1.30 DEFINITIONS: respect to this coverage. The required certificates of insurance shall not only name the types of policies provided, but shall also Wherever used in these General Conditions or in the other Contract refer specifically to this Bid and section. At the time of Bid Documents, the following terms shall have the meaning indicated submission the Proposers must submit certificates of insurance as which shall be applicable to both the singular and plural thereof: outlined in the General Conditions section. All required insurances shall name the City of Sunny Isles Beach as additional insured and Acceptance: Acceptance by the City of the Work as such insurance shall be issued by companies authorized to issue being fully complete in accordance with insurance in the State of Florida. It shall be the responsibility of the Contract Documents subject to the Proposers and insurer to notify the City Manager of the City of waiver of claims. Sunny Isles Beach of cancellation, lapse, or material modification of any insurance policies insuring the Proposers, which relate to the Agreement: The written Agreement between the City activities of such vendor and the City of Sunny Isles Beach. Such and the Contractor covering the Work to notification shall be in writing, and shall be submitted to the City be performed, which Includes the finance support service director thirty (30) days prior to Contract Documents. cancellation of such policies. This requirement shall be reflected on the certificate of insurance. Failure to fully and satisfactorily Addenda: Written or graphic instruments issued comply with the city's insurance and bonding requirements set prior to the Bid Opening which modify forth herein will authorize the City Manager to implement a or interpret the Contract Documents, rescission of the Bid award without further City Commission action. Drawings and Specifications, by The Proposers hereby holds the City harmless and agrees to addition, deletions, clarifications or indemnify City and covenants not to sue the City by virtue of such corrections. rescission. Approved: Means approved by the City. 1.25 ASSIGNMENT: Bid: The offer of the Proposers submitted on The Contractor shall not transfer or assign the performance the prescribed form setting forth the required by this Bid without prior written consent of the City prices for the Work to be performed. Manager. Any award issued pursuant to the Request for Proposal and monies which may be due hereunder are not assignable except Proposers: Any person, firm or corporation with prior written approval of the City Manager. Further, in the submitting a Bid for Work. event that the majority ownership or control of the Contractor changes hands subsequent to the award of this contract, Bonds: Bid, performance bond and other Contractor shall promptly notify City in writing (via United States instruments of security, furnished by the Postal Service — Certified Mail, Return Receipt Requested) of such Contractor and their surety in change in ownership or control at least thirty (30) days prior to accordance with the Contract such change and City shall have the right to terminate the contract Documents and in accordance with the upon sixty (60) days written notice, at City's sole discretion, law of the State of Florida. 1.26 HOLD HARMLESS /INDEMNIFICATION: Change Order: A written order to the Contractor signed by the City authorizing an addition, The Contractor shall indemnify, hold harmless, and defend the City deletion or revision in the Work, or an of Sunny Isles Beach, it's officers, agents and employees from and adjustment in the Contract Price or the against any claims, demands or causes of action of whatsoever Contract Time issued after execution of kind or nature arising out of error, omission, negligent act, conduct, the Agreement. or misconduct of the Contractor, their agents, servants or employees in the provision of goods or the performance of services City: City of Sunny Isles Beach, 18070 Collins pursuant to this Bid and / or from any procurement decision of the Avenue, Sunny Isles Beach, Florida City including without limitation, awarding the Contract to the 33160. Contractor. Contract Documents: Contract Documents shall include, 1.27 NON - CONFORMANCE TO CONTRACT: Instructions to Proposers, Contractor's Bid, the Bonds, the Notice of Award, the The City of Sunny Isles Beach may withhold acceptance of, or Agreement between the City and reject items which are found upon examination, not to meet the Contractor as well as any addenda specification requirements. Upon written notification of rejection, thereto, these General Conditions, items shall be removed within (5) calendar days by the vendor at Special Conditions, the Technical their own expense and redelivered at their expense. Rejected Specifications, Drawings and goods left longer than thirty (30) calendar days will be regarded as Modifications, Notice to Proceed, abandoned and the City shall have the right to dispose of them as Request for Proposal, Insurance City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1. `4' of sUN 1" 0 Certificates, Change Orders and and other Incidentals, and the furnishing Acknowledgment of Conformance with thereof. the City of Sunny Isles Beach. Written Notice: The term "Notice" as used herein shall Contract Price: The total monies payable to the mean and include all written notices, Contractor under the Contract demands, instructions, claims, approvals Documents. and disapproval's required to obtain compliance with Contract requirements. Contract Time: The number of calendar days stated in Written notice shall be deemed to have the Agreement for the completion of the been duly served if delivered in person Work. to the individual or to a member of the firm or to an officer of the corporation Contracting Officer: The individual who is authorized to sign for whom it is Intended, or to an the contract documents on behalf of the authorized representative or such City's governing body, individual, firm, or corporation, or if delivered at or sent by registered mail to Contractor: The person, firm or corporation with the last business address known to whom the City has executed this them who gives the notice. Unless Agreement. otherwise stated in writing, any notice to or demand upon the City under this Day: A calendar day of twenty-four hours Contract shall be delivered to the City. measured from midnight to the next midnight. 1.31 BID AWARD: Field Order: A written order issued by the City which The City reserves the right to reject any and all Bids at its sole clarifies or interprets the Contract discretion. Bids shall be awarded by the City after the City Documents or orders minor changes in performs all necessary searches, inquiries, exploration, and analysis the Work. of the Bids. The Bid shall be awarded to the lowest responsible and responsive proposer whose Bid best serves the interests of and Modification: Modification means any one of the represents the best value to the City in conformity with the criteria following: (a) a written amendment of set forth in Section 62 -8 of the City Code. No Notice of Award will the Contract Documents signed by both be given until the City has concluded any investigation(s) as they parties, (b) a Change Order, (c) a deem necessary to establish the Proposer's capability to perform written clarification or interpretation if the Services as described in this RFP, ITB, RFQ or ITQ, as issued by the City, or (d) a written order substantiated by the required professional experience, client for minor change or alteration in the references, technical knowledge and qualifications; and sufficient Work issued by the City. A modification labor and equipment to comply with the City's established may only be issued after execution of standards, as well as the financial capability of the Proposer to the Agreement. perform the Work in accordance with the Contract Documents to the satisfaction of the City within the time prescribed. The City Notice of Award: The written notice by City to the reserves the right to reject the Bid of any Proposers on the basis of apparent successful Proposers stating these queries and investigations and who does not meet the City's that upon compliance with the satisfaction, even though the firm may be the lowest dollars and conditions precedent to be fulfilled by cents Bid. In analyzing Bids, the City will also take Into him within the time specified, City will consideration client references, past work experience and work execute and deliver the Agreement to product, proven ability to satisfactorily perform. If the Contract is him. awarded, the City will issue the Notice of Award and give the successful Proposers a Contract for execution within ninety (90) Samples: Physical examples which Illustrate days after opening of Bids. The City specifically reserves the right materials, equipment or workmanship to award the contract to a proposer who is not necessarily the and establish standards by which the lowest dollars and cents proposers on the basis of the results of Work will be judged. these queries and investigation(s). Specifications: Those portions of the Contract 1.32 EXECUTION OF AGREEMENT: Documents consisting of written technical descriptions of materials, At least four counterparts of the Agreement, the Performance equipment, construction systems, Bond, the Certificates of Insurance and such other Documents as standards and workmanship as applied required by the Contract Documents shall be executed and to the Work. delivered by Contractor to the City within ten (10) calendar days of receipt of the Notice of Award. Statement of Services: The form furnished by the City which is to be used by the Contractor in 1.33 LAWS AND REGULATIONS: requesting progress payments. The Contractor will give all notices and comply with all laws, Supplier: Any person or organization who supplies ordinances, rules and regulations applicable to the Work. If the materials or equipment for the Work, Contractor observes that the Specifications are at variance including that fabricated to a special therewith, they will give the City prompt written notice thereof, and design, but who does not perform labor any necessary changes shall be adjusted by an appropriate at the site. modification. If the Contractor performs any Work knowing it to be contrary to such laws, ordinances, rules and regulations, and Work: Any and all obligations, duties and without such notice to the City, they will bear all costs arising responsibilities necessary to the wherefrom. successful completion of the Project assigned to or undertaken by Contractor 1.34 TAXES: under the Contract Documents, including all labor, materials, equipment The City of Sunny Isles Beach is exempt from sales tax imposed by the State and /or Federal Government. Florida Sales Tax Exemption City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 0 ``t y of Soo'_ No. 23- 00- 477131 -54C appears on each purchase order. balance, the Contractor will pay the difference to the City. Such Exemption certificates are available upon request. costs incurred by the City will be determined by the City and trustee or receiver is appointed for the Contractor or for any of incorporated in a Change Order. If after termination of the 1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS: Contractor under this Section, it is determined by a court of debtor's act, or to reorganize under bankruptcy or similar laws, or if competent jurisdiction for any reason that the Contractor was not In consideration of the separate sum of twenty-five dollars ($25.00) in default, the rights and obligations of the City and the Contractor and other valuable consideration, the Contractor shall defend, shall be the same as if the termination had been issued pursuant to indemnify and hold harmless the City, its officers, agents and this document. employees, from or on account of any Injuries or damages, observance of such in jury or damage. received or sustained by any person or persons during or on 1.37.1 Where the Contractor's services have been so account of any operations connected with the Work described in terminated by the City said termination shall not the Contract Documents, or by or in consequence of any affect any rights of the City against the Contractor negligence in connection with the same; or by use of any improper then existing or which may thereafter accrue. Any materials or by or on account of any act or omission of the said retention or payment of moneys by the City due the Contractor or his Sub - Contractor, agents, servants or employees. Contractor will not release the Contractor from The Contractor will defend, indemnify and hold harmless the City liability. and their agents or employees from and against all claims, Documents or the performance of the Work there under. damages, losses and expenses including attorneys' fees arising out 1.37.2 Upon ten (10) days written notice to the Contractor, of or resulting from the performance of the Work, provided that the City may, without cause and without prejudice to any such claim damage, loss or expense (a) is attributable to bodily any other right or remedy, elect to terminate the injury, sickness, disease or death, or to injury to or destruction of Agreement. In such case, the Contractor shall be tangible property (other than Work itself) including the loss of use paid for all Work executed and accepted by the City resulting wherefrom and (b) is caused in whole or in part by any as of the date of the termination. No payment shall negligent act or omission of the Contractor, Sub- Contractor, anyone be made for profit for Work which has not been directly or indirectly employed by any of them or anyone for whose performed. acts any of them may be liable, regardless of whether or not it is caused by a party indemnified hereunder. In the event that a court 1.38 MISCELLANEOUS: of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this Proposers acknowledge the following miscellaneous conditions: section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their officers and employees, to the 1.38.1 Whenever any provision of the Contract Documents fullest extent authorized by Sec. 725.06 (2) F.S., which statutory requires the giving of written notice it shall be provisions shall be deemed to be Incorporated herein by reference deemed to have been validly given if delivered in as if fully set forth herein. In the event that any action or person to the individual or to a member of the firm or proceeding is brought against City by reason of any such claim or to an officer of the corporation for whom it is demand, Contractor, upon written notice from City shall defend intended, or if delivered at or sent by registered or such action or proceeding by counsel satisfactory to City. The certified mail, postage prepaid, to the last business indemnification provided above shall obligate Contractor to defend address known to them who gives the notice. at its own expense or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name 1.38.2 The Contract Documents shall remain the property of and description that may be brought against City, excluding only the City. The Contractor shall have the right to keep those which allege that the injuries arose out of the sole negligence one record set of the Contract Documents upon of City, which may result from the operations and activities under completion of the Project. this Contract whether the Work be performed by Contractor, its Sub - Contractors, or by anyone directly or indirectly employed by 1.38.3 The duties and obligations imposed by these General either. Conditions, Special Conditions and Supplemental Conditions and the rights and remedies available 1.36 DECISIONS ON DISAGREEMENTS: hereunder, and, in particular but without limitation, the warranties, guarantees and obligations imposed The City will be the initial interpreter of the Technical upon Contractor and those in the Special Conditions Specifications. and the rights and remedies available to the City, shall be in addition to, and shall not be construed in 1.37 CITY MAY TERMINATE: any way as a limitation of, any rights and remedies available by law, by special guarantee or by other If the Contractor is adjudged bankrupt or insolvent, or if they make provisions of the Contract Documents. a general assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the Contractor or for any of 1.38.4 Should the City or the Contractor suffer injury or their property, or if they file a petition to take advantage of any damage to its person or property because of any debtor's act, or to reorganize under bankruptcy or similar laws, or if error, omission, or aft of the other or of any of their they repeatedly fails to supply sufficient skilled workmen or suitable employees or agents or others for whose acts they materials or equipment, or if they repeatedly fail to make prompt are legally liable, claim shall be made in writing to the payments to Sub- Contractors or for labor, materials or equipment other party within a reasonable time of the first or they disregard laws, ordinances, rules, regulations or orders of observance of such in jury or damage. any public body having jurisdiction, or if they disregard the authority of the City, of if they otherwise violate any provision of, 1.39 WAIVER OF JURY TRIAL: the Contract Documents, then the City may, without prejudice to any other right or remedy and after giving the Contractor and the City and Contractor knowingly, irrevocably voluntarily and surety ten (10) days written notice, terminate the services of the intentionally waive any right either may have to a trial by jury in Contractor and take possession of the Project and of all materials, State or Federal Court proceedings in respect to any action, equipment, tools, construction equipment and machinery thereon proceeding, lawsuit or counterclaim based upon the Contract owned by the Contractor, and finish the Work by whatever method Documents or the performance of the Work there under. they may deem expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is 1.40 GOVERNING LAW: finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, including The Contract shall be construed in accordance with and governed compensation for additional professional services, such excess shall by the law of the State of Florida. be paid to the Contractor. If such costs exceed such unpaid City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 r 1.41 VENUE: Venue of any action to enforce the Contract Documents shall be in Miami -Dade County, Florida. 1.42 ARBITRATION: It Is the intention of the parties that whenever possible, if a dispute or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment upon the award rendered by the arbitrator may be entered in any court having jurisdiction. Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys' fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails on the whole, each party shall be responsible for a portion of the costs of arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 1.43 PRO]ECr RECORDS: City shall have right to inspect and copy during regular business hours at City's expense, the brooks and records and accounts of Contractor which relate in any way to the Project, and to any claim for additional compensation made by Contractor, and to conduct an audit of the financial and accounting records of Contractor which 1.44 1.45 End of Section "rh" Of SUN tr relate to the Project. Contractor shall retain and make available to City all such books and records and accounts, financial or otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the Project and the three year period following final completion of the Project, Contractor shall provide City access to its books and records upon five days written notice. SEVERABILITY: If any provision of the Contract or the application thereof to any person or situation shall to any extent, be held Invalid or unenforceable, the remainder of the Contract, and the application of such provisions to persons or situations other than those as to which it shall have been held invalid or unenforceable shall not be affected thereby, and shall continue in full force and effect, and be enforced to the fullest extent permitted by law. The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the Contractor and subject to supervision by the Contractor, and not as officers, employees, or agents of the City. Personnel policies, tax responsibilities, social security and health insurance, employee benefits, purchasing policies and other similar administrative procedures, applicable to services rendered under the Contract shall be those of the Contractor. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 L� Section 2 Special Terms and Conditions 2.1 PURPOSE OF BID: "'6, OF SUtA 0t' . The City of Sunny Isles Beach (the "City") intends to secure the services of a qualified landscaping firm. It is the intent of this proposal document that all work shall result in compliance with the contract documents and all regulatory requirements applicable to such service. 2.2 PRE -BID CONFERENCE A Mandatory pre -bid conference will be held on (12/21/2011 at 10:00pm) at Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, FL 33160; 1" Floor Conference Room to discuss the special conditions and specifications included within this solicitation. Vendors are requested to bring this solicitation document to the conference, as additional copies may not be available. 2.3 TERM This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for one (1) year; provided that the services rendered by the Proposer during the contract period are satisfactory. In the event services are scheduled to end because of the expiration of this contract, the contractor shall continue the service upon the request of the City. The extension period shall not extend for more than ninety (90) days beyond the expiration date of the existing contract. The contractor shall be compensated for the service at the rate(s) in effect when the City invokes this extension clause. . 2.4 OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional four (4) one year renewals. Prior to completion of each exercised contract term, the City may consider an adjustment to price based on changes in the following pricing index: Consumer Price Index for Urban Wage Earners and Clerical Workers (CPI -W): Miami -Fort Lauderdale, FL. It is the vendor's responsibility to request any pricing adjustment under this provision. For any adjustment to commence on the first day of any exercised option period, the vendor's request for adjustment should be submitted 90 days prior to expiration of the then current contract term. The vendor adjustment request should not be in excess of the relevant pricing index change. If no adjustment request is received from the vendor, the City will assume that the vendor has City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 v� "r� or S,* �1. agreed that the optional term may be exercised without pricing adjustment. Any adjustment request received after the commencement of a new option period may not be considered. The City reserves the right to negotiate lower pricing for the additional term(s) based on market research information or other factors that influence price. The City reserves the right to apply any reduction in pricing for the additional term(s) based on the downward movement of the applicable index. The City reserves the right to reject any price adjustments submitted by the vendor and /or to not exercise any otherwise available option period based on such price adjustments. Continuation of the contract beyond the initial period, and any. option subsequently exercised, is a City prerogative, and not a right of the vendor. This prerogative will be exercised only when such continuation is clearly in the best interest of the City. Should the vendor decline the City's right to exercise the option period, the City may consider the vendor in default which decision may effect that vendor's eligibility for future contracts. NOTE: IF MULTIPLE VENDORS ARE INVOLVED UNDER THE GIVEN CONTRACT, ANY OPTIONS TO RENEW WILL BE RESTRICTED TO THE SPECIFIC ITEMS OF WORK INITIALLY AWARDED TO ANY SPECIFIC VENDOR. 2.5 METHOD OF AWARD The City will award this contract to the designated lowest responsive and responsible vendor (As defined in section 62 -06 of the City Code) as the primary vendor and will award this contract to the designated second lowest responsive and responsible vendor as the secondary vendor respectively. If the City exercises this right, the primary vendor shall be given the first opportunity to perform the service or deliver the goods identified in this contract. If the primary vendor declines this opportunity or has defaulted or has been terminated, the City shall seek the identified goods or services from the secondary vendor. Please see section 4 of this RFP for the method of award. 2.6 PRICE Prices shall remain fixed and firm through the term of the contract 2.7 PERFORMANCE AND PAYMENT BOND The City of Sunny Isles Beach shall require the successful Proposer to furnish a Performance and Payment Bond in the amount of 100% of the total Proposal Price, with the City of Sunny Isles Beach as the Obligee, as security for the faithful performance of the Contract and for the City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 A, "), Of SO4 r"' payment of all persons performing labor or furnishing materials in connection herewith within ten (10) calendar days after notification of the award by the City. The bonds shall be with a surety company authorized to do business in the State of Florida. 2.8 BID BOND The City of Sunny Isles Beach shall require that every Proposer furnish a Bid Bond in the amount of 5% of the total Proposal Price. 2.9 DELIVERY Intentionally Omitted 2.10 INSURANCE Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Contractors • Products and /or Completed Operations Hazard • Broad Form Property Damages • Broad Form Contractual Coverage applicable to this specific Contract, including any hold Harmless and /or indemnification agreement. • Personal Injury Coverage with Employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non -Owned Vehicles; • Employers' Non - Ownership. Before starting the Work, the vendor will file and make sure that all certificates of insurance required by this document and by the Contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 411, of SUN r,_ notice has been given to the City manager or his designee by certified mail. The City shall be named as an additional insured on the above - referenced policies. The vendor agrees that if any part of the Work under the Contract is sublet, they will require the Sub - vendor(s) to carry insurance as required, and that they will require the Sub- vendor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.9.1 Cancellation and Re- Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the Contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this Contract. All deductibles must be declared by the Contractor and must be approved by the City. At the option of the City, either the Contractor shall eliminate or reduce such deductible or the Contractor shall procure a Bond, in a form satisfactory to the City, covering the same. 2.11 MONTHLY INVOICES PAYMENTS Cut -off date is the close of the last business day of the month. Vendor shall submit by the 10th day of the following month vendor's completed Statement of Services /Invoice. Should the 10th fall on a weekend or holiday, Contractor shall submit his application on the next workday. Vendor is advised that processing of invoices must follow this schedule, as the City has funding requirements and other payment obligations which may prevent payment of late Statement of Services for that month's billing cycle. A late Statement of Services with a recommendation for payment will be paid in the next month's billing cycle. 2.12 FEDERAL AND STATE REGULATIONS The successful Proposer shall comply with all federal, state and local rules and regulations regarding food handling, operation of a concession business, and any other laws that would apply to operating a similar type of business. Special attention must be paid to the regulations outlined by the State of Florida, Department of Professional and Business Regulation, Division of Hotels and Restaurants. 2.13 ACCIDENT PREVENTION AND BARRICADES Precautions shall be exercised at all times for the protection of persons and property. All vendors performing services under this contract shall conform to all relevant OSHA, State and City regulations during the course of such effort. Any fines levied by the above mentioned authorities for failure to comply with these requirements shall be borne solely by the responsible vendor. Barricades shall be provided by the vendor when work is performed in areas traversed by persons, or when deemed necessary by the City Project Manager. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 PN' 2.14 CLEAN -UP All unusable materials and debris shall be workday, and disposed of in an appropriate thoroughly clean up all areas where work associated user department's project manager 2.15 COST ESTIMATES FOR EACH PROJECT `14' of SUN rr removed from the premises at the end of each manner. Upon final completion, the vendor shall has been involved as mutually agreed with the The vendor(s) shall be required to submit a written estimate on each prospective project under this contract before a work order for that specific project is issued. The estimate must reflect the regular hourly wages for each classification represented in this contract, and the percentage discounts or mark -ups for materials and equipment that were quoted by the vendor on its initial offer or the most current contract pricing. The estimate shall be itemized by the number of work hours per classification, and by the cost of materials and equipment. Lump sum estimates shall not be accepted. The City reserves the right to award the project based on the lowest written estimate, or to reject all estimates when such action is determined to be in the best interests of the City, and obtain the required services from another source of supply. The actual charge to the City from an awarded vendor for a specific project shall not exceed ten percent (10 %) of the vendor's initial estimate without the expressed prior approval from an authorized agent of the City. 2.16 DEFICIENCIES IN WORK TO BE CORRECTED BY THE VENDOR The vendor shall promptly correct all apparent and latent deficiencies and /or defects in work, and /or any work that fails to conform to the contract documents regardless of project completion status. All corrections shall be made within 1 (One) business day after such rejected defects, deficiencies, and /or non - conformances are verbally reported to the vendor by the City's project administrator, who may confirm all such verbal reports in writing. The vendor shall bear all costs of correcting such rejected work. If the vendor fails to correct the work within the period specified, the City may, at its discretion, notify the vendor, in writing, that the vendor is subject to contractual default provisions if the corrections are not completed to the satisfaction of the City within 1 (One) business day of receipt of the notice. If the vendor fails to correct the work within the period specified in the notice, the City may place the vendor in default. 2.17 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE VENDOR Unless otherwise provided in Section 3 (entitled "Technical Specifications "), of this solicitation the vendor shall furnish all labor, material and equipment necessary for satisfactory contract performance. When not specifically identified in the technical specifications, such materials and equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and equipment shall be subject to the inspection and approval of the City's Project Manager. 2.18 LICENSES, PERMITS AND FEES The vendor shall obtain and pay for all licenses, permits and inspection fees required for this City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 `4t►' of suN �,r' project; and shall comply with all laws, ordinances, regulations and building code requirements applicable to the work contemplated herein. Damages, penalties and or fines imposed on the City or the vendor for failure to obtain required licenses, permits or fines shall be borne by the vendor. 2.19 LIMITED CONTRACT EXTENSION TO MAINTAIN SERVICE LEVELS It is hereby agreed and understood that this contract may be extended for an additional thirty (30) day transitional period after the stated expiration date of the contract including any contract extensions exercised under the initially established option period terms of the contract. During this transitional period the vendor agrees to continue the same or a reduced level (if such reduction is mutually agreed to and appropriately documented) of service to the City at the same prices while the new contract, also in force, is being mobilized. If the vendor is supplying equipment in conjunction with this contract, the vendor agrees to retain the equipment at the designated City premise for an additional thirty (30) calendar days after the current expiration of the Contract; at which time the equipment shall be removed from the premises. The vendor shall be allowed to invoice the affected City department for this additional period on a pro -rated basis. 2.20 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS The vendor hereby acknowledges and agrees that all materials, except where recycled content is specifically requested, supplied by the vendor in conjunction with this solicitation and resultant contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the event any of the materials supplied to the City by the vendor are found to be defective or do not conform to specifications: (1) the materials may be returned to the vendor at the vendor's expense and the contract cancelled or (2) the City may require the vendor to replace the materials at the vendor's expense. 2.21 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON PRICE QUOTES: While the City has listed all major items within this solicitation which are utilized by City departments in conjunction with their operations, there may be similar items that must be purchased by the City during the term of this contract. Under these circumstances, a City representative will contact the primary vendor to obtain a price quote for the similar items. If there are multiple vendors on the contract, the City representative may also obtain price quotes from these vendors. The City reserves the right to award these similar items to the primary contract vendor, another contract vendor based on the lowest price quoted, or to acquire the items through a separate solicitation. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Section 3 Scope of Services / Technical Specifications 3.1 SCOPE OF SERVICES The City of Sunny Isles Beach (the "City') intends to secure the services of a qualified landscape contractor for landscape maintenance for services to be rendered throughout the City. It is the intent of this proposal document that all work shall result in compliance with the specifications documents and all regulatory requirements applicable to such project. The Work covered by the Specifications, Plans and other Contract Documents, shall be landscaping services, including landscape, irrigation, and public right -of -way maintenance, including sidewalks, street furniture, and facility maintenance as described in the Contract Documents. Vendor shall note that the specifications contained within the body of this Request For Proposal (RFP) specifically requires daily pick -up of debris, daily pick -up of trash, sidewalk and walkway blowing daily, and other services to be provided on a daily basis which shall form part of the "per week" unit price. Even though some of the unit quantities in the "BID FORM" are based on a "per week" unit, it shall be noted that service which includes "daily" services as well shall refer to five (5) days of service during a seven (7) day week. Section L. shall apply to all sections of this RFP unless specifically separated within the BID FORM, 3.2 A. PLANTINGS & APPLICATIONS NOTE: All plant material shall carry a guarantee of one year from the date of installation. Vendor shall be responsible to ensure that all plant material is Florida No 1. Al. — A115. This proposal item is to include removal and proper disposal of existing plants, and then delivery, layout, placement, cleanup and maintenance of new flowers or plants in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. It shall also include appropriate initial increased irrigation and observation. Any dead or under - developing plants shall be immediately replaced by the Proposers at no cost to the City. Any item dealing specifically with pesticides and fertilizers shall be reviewed by the vendor in accordance to the specifications made part of this RFP. Vendor shall apply fertilizers and insecticides in accordance with the specifications and at a rate required to ensure that the landscaping and lawn areas are healthy and vigorous. Application of insecticides and fertilizers shall be in compliance with Section L. of this RFP and any other section applicable. A116. This proposal item is to include Merit soil drench for Royal Palm one time per year including a follow -up application per specifications in the locations City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1 m designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A117. This proposal item is to include Cygon Foliar Spray for Royal Palms on an as needed basis, including a follow -up application per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A118. This proposal item is to include Phoenix dactylifera maintenance including all fertilization and fungicide applications per specifications in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. A119. This proposal item is to include Coconut Palm OTC (Lethal Yellowing) in the locations designated by the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. NOTE for on -going MAINTENANCE: The intent of this proposal is for the vendor to apply fertilizer and insecticide in ALL locations maintained by the vendor in quantities as required and necessary to maintain a vigorous, healthy landscape and foliage (excluding those applications requested in A116- A119). Vendor shall review the entire RFP documentation for additional information on type and quantities of fertilizer and insecticide. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. The application shall meet all safety standards for the handling and application of the chemicals used and shall follow all of the manufacturer's recommendations. Refer to specifications within this RFP. Failure by the vendor to provide adequate fertilizer and /or insecticide shall constitute a failure to properly maintain landscaping. Resulting foliage or landscaping damage occasioned by such failure, as determined by the City, shall be replaced immediately by the vendor at no cost to the City. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 N 3.3 B. LABOR B1. & B2, This proposal item is for additional work by a trained and competent Landscape Superintendent. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. B3. & B4. This proposal item is for additional work by a trained and competent Landscape Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. 135. & 136. This proposal item is for additional work by a trained and competent Irrigation Specialist. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. B7. & B8. This proposal item is for additional work by a trained and competent Irrigation Laborer. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific non - covered task. The City will supply all materials. 3.4 C. EQUIPMENT C1. thru C4. This proposal item is for additional work by a trained and competent Backhoe Operator using a fully functioning and properly maintained tractor with a front end mounted loader and a backhoe. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 M41 1 �'� tiE tii7�i h C5, thru C8. This proposal item is for additional work by a trained and competent Dump Truck Operator using a fully functioning and properly maintained dump truck with a GVW rating of 15,000 or greater. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C9. thru C11. This proposal item is to provide a fully functioning and properly maintained Trailer Mounted Water Tank with a capacity of 500 gallons or greater. It should also have an operating and properly maintained pump and hose reel. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C12. thru C15. This proposal item is to provide a fully functioning and properly maintained Self Propelled Trencher with a minimum attainable depth of twenty-four inches, and a minimum trench width of six inches. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C16. This proposal item is to provide a fully functioning and properly maintained bucket truck. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C17. This proposal item is to provide a fully functioning and properly maintained chipper brush. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. C18. This proposal item is to provide a fully functioning and properly maintained stump grinder. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 C19. This proposal item is to provide a fully functioning and properly maintained grapple loader with a 30 cubic yard capacity. This is a separate item for work not already covered by, and paid for through, other pertinent proposal items. It is intended that this item shall cover call -outs for emergency and unique situations. For this item to be accepted and paid for by the City, the services must be specifically requested by the City for a specific task. 3.5 D. MATERIALS D1. This proposal item is to include the supplying, delivery, placement, and grading of topsoil in the locations designated by the City. This topsoil shall be a mix of 70% organics (peat moss, etc.) and 30% sand. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D2 -D3. This proposal item is to include the supplying, delivery, placement, and grading of either Premium Red or Premium Gold (as designated by the City) colored mulch in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D4. This proposal item is to include the supplying, delivery, placement, and grading of #70 Trap Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D5. This proposal item is to include the supplying, delivery, placement, and grading of Silica Sand in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1 All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D6. This proposal item is to include the supplying, delivery, placement, and grading of Atlas 3000 (or equal) 70/30 mix in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D7. This proposal item is to include the supplying, delivery, placement, and initial irrigating of Solid St. Augustine Floratam Sod (or approved equal) in the locations designated by the City. The supplying and placing of this item is separate and unique from the normal need to supply and place this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. D8. This proposal item is to include the supplying and delivery of Solid St. Augustine Floratam Sod (or approved equal) on pallets, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D9. This proposal item is to include the supplying and delivery of Sea Dwarf Paspalum Sod (or approved equal) on pallets, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D10. This proposal item is to include the supplying and delivery of Solid Floratam Sod (or approved equal) on pallets, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 D11. This proposal item is to include the supplying and delivery of Bermuda `Tifway' 419 Turf (or approved equal) on pallets, off- loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D12. This proposal item is to include the supplying and delivery of Paspalum Notatum (Argentine Bahia Sod) (or approved equal) on pallets, off- loaded and installed in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. D.13 This proposal item is to include the supplying and delivery of Palm Beach Cap Rock (or approved equal) by square feet, and off - loaded in a location designated by the City. The supplying of this item is separate and unique from the normal need to supply this material as part of the ongoing operations covered in other proposal items. For this item to be accepted and paid for by the City, the service must be specifically requested by the City. 3.6 E. PARKS (see attached map for locations) E1 through E15 (and any other parks added to this list). This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parks listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 3 inches in height under normal conditions or 4 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants lost due to negligence of the Proposer, removing all graffiti within thirty-six hours, blowing sidewalks daily, daily removal of all litter, daily cleaning and maintenance of all trash receptacles, daily cleaning of all restrooms (where they exist), daily inspection of all playground and recreational facilities, full maintenance and repair of all recreational facilities (including but not limited to pressure cleaning or washing), cleaning and maintaining all up- lighting, and fully maintaining all playing fields and open areas. The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 M c° r+- materials. The intent of this description is to convey the requirement that the parks listed in this section shall be maintained to a superior level such that they are viewed by the public as the best maintained and most beautiful parks in all of southern Florida. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. TREE TRIMMING (refer to Section L. for additional information): Palm frond and palm fruit (i.e. coconuts, dates, etc..) trimming (10 to 2) shall be provided every 3 months beginning on the second month of contract execution between the City and the successful vendor. Trimming services shall be included in the cost of maintenance for PARKS, R.O.W., Beach Accesses, Parking Lots, Government Facilities, and other places where the need exists. Vendor shall take note that dead fronds or hanging fronds shall be removed once observed as part of the daily maintenance. E6 In addition to the specification above, E6 shall also include the areas around the parking garage, the area along the pathway to the Lehman Causeway, the areas along the Ocean Reserve Condominium and parking garage, and the right -of way along NE 193th Street and those areas adjacent to the right -of -way (i.e. the wall). E8 In addition to the specification above, E8 shall also include all the landscaping around the Pier Park parking lot, the Pier Park beach access area, and the landscaping around the bathroom structure. 3.7 F. RIGHTS -OF -WAY (see attached map for locations] F1. through F30. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Street Rights -of -Way listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any perennial plants, removing all graffiti within thirty -six hours, blowing sidewalks weekly, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and street appurtenances. The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the streets listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the other proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. Maintenance of Traffic shall be in accordance with the current edition of the Florida DOT Design Standards (600 series), the Standard Specification for Road and Bridge Construction, and the Manual on Uniform Traffic Control Devices, as a minimum criteria. This note should be included under all proposal items that may include a work on FDOT roadways. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. TREE TRIMMING (refer to Section L. for additional information): Palm frond and palm fruit (i.e. coconuts, dates, etc..) trimming (10 to 2) shall be provided every 3 months beginning on the second month of contract execution between the City and the successful vendor. Trimming services shall be included in the cost of maintenance for PARKS, R.O.W., Beach Accesses, Parking Lots, Government Facilities, and other places where the need exists. Vendor shall take note that dead fronds or hanging fronds shall be removed once observed as part of the daily maintenance. 3.8 G. BEACH & BEACH ACCESS PATHS (see attached may for locationsl City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1� G1. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain clean City Beaches. This work shall include, but not be limited to, litter and trash removal and mechanized raking. The intent of this description is to convey the requirement that the public beaches within the City shall be maintained to a superior level such that they are the viewed by the public as the best maintained in Southern Florida. It is this standard that will be required of the Proposers. G2. through G21. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Beach Access Paths listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, trimming all hedges, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty - four hours, blowing sidewalks daily, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and path appurtenances. The intent of this description is to convey the requirement that the paths listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. TREE TRIMMING (refer to Section L. for additional information): Palm frond and palm fruit (i.e. coconuts, dates, etc..) trimming (10 to 2) shall be provided every 3 months beginning on the second month of contract execution between the City and the successful vendor. Trimming services shall be included in the cost of maintenance for PARKS, R.O.W., Beach Accesses, Parking Lots, Government Facilities, and other places where the need exists. Vendor shall take note that dead fronds or hanging fronds shall be removed once observed as part of the daily maintenance. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 0 3.9 H. BUS SHELTER AND BENCH LOCATIONS (see attached map for locations) H1. through H46. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to routinely maintain the general condition of the City Bus Shelters and Bus Benches listed in this group. This work shall include, but not be limited to, weeding all locations, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas (where they exist), removing all graffiti within twenty -four hours, blowing the adjacent sidewalks daily, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash. receptacles (where they exist), and daily inspection of all lighting, and shelter or bench appurtenances (including making any necessary repairs). The intent of this description is to convey the requirement that the shelters and benches listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained in the area. It is this standard that will be required of the Proposers. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. TREE TRIMMING (refer to Section L. for additional information): Palm frond and palm fruit (i.e. coconuts, dates, etc..) trimming (10 to 2) shall be provided every 3 months beginning on the second month of contract execution between the City and the successful vendor. Trimming services shall be included in the cost of maintenance for PARKS, R.O.W., Beach Accesses, Parking Lots, Government Facilities, and other places where the need exists. Vendor shall take note that dead fronds or hanging fronds shall be removed once observed as part of the daily maintenance. 3.10 I. PARKING LOTS (see attached map for locations) City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 N!N I1, through I6. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the City Parking Lots listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty -four hours, blowing sidewalks weekly, power washing sidewalks once a month, daily removal of all litter, daily cleaning and maintenance of all trash receptacles (where they exist), and daily inspection of all lighting and lot appurtenances. The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The supplying and placing of this item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include .. all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. TREE TRIMMING (refer to Section L. for additional information): Palm frond and palm fruit (i.e. coconuts, dates, etc..) trimming (10 to 2) shall be provided every 3 months beginning on the second month of contract execution between the City and the successful vendor. Trimming services shall be included in the cost of maintenance for PARKS, R.O.W., Beach Accesses, Parking Lots, Government Facilities, and other places where the need exists. Vendor shall take note that dead fronds or hanging fronds shall be removed once observed as part of the daily maintenance. 3.11 J. GOVERNMENT FACILITIES (,see attached map for locations) J1, through J13.This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to fully maintain the general condition of the Government Facilities listed in this group. This work shall include, but not be limited to, weeding, mowing all grass such that it never exceeds 4 inches in height under normal conditions or 5 inches in height under drought conditions, irrigating (including the full maintenance and repair of the irrigation system itself) all landscaped areas, maintaining and replacing (if necessary) any plants, removing all graffiti within twenty-four hours, blowing City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 L!t sidewalks daily, power washing sidewalks once a week, daily removal of all litter, daily cleaning and maintenance of all trash receptacles, daily cleaning of all parking areas, clearing and maintaining all up- lighting, daily inspection of all lighting and facility appurtenances, maintaining all open areas (including replacing turf if necessary). The City will supply all irrigation materials necessary under this item upon written request by the proposers's Irrigation Specialist. In emergency situations, the Irrigation Specialist may purchase the materials and will be reimbursed (at actual cost) by the City, but then only upon receipt of both the proper documentation of the emergency nature of the work and the proper original invoices for materials. The intent of this description is to convey the requirement that the facilities listed in this section shall be maintained to a superior level such that they are the viewed by the public as the best maintained and most beautiful facilities in the area. It is this standard that will be required of the Proposers. The providing of this service item is separate and unique from the special proposal items also listed in this package and the proposal price shown for this item will be considered full and total payment for all normal ongoing operations. For any additional payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. NOTE ON BACKGROUND CHECKS REQUIRED: Contractors and their workers who will have access to the school or Pelican Community Park while children are present are required by law to have a background check with fingerprinting. The fingerprints will be screened through the Department of Children and Family (DCF) and they will provide a determination letter. Approved workers will receive a City contractor ID, which they should wear when performing services at the school or at the Pelican Community Park (PCP). The screening determination is valid for 5 years. However, there is a requirement that should the worker be arrested, he /she the employer must notify the City within 48 hours. The cost for the background checks services shall be paid for by the Contractor /Vendor and is approximately $43.25 for the background screening and $5.00 for the ID card, for a total of $48.25 per person. The vendor may contact the City's human Resources Department for additional information. Payment is due at the time of processing. J1 In addition to the specifications list above for this item, J1 also includes the maintenance of the parking lot area and landscape planters /medians throughout the Government Center Facility and around the parking garage, and maintenance City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 ,,. 1,G of the Tony Romas landscaping. All maintenance shall comply with the requirements of the applicable specifications above and with specification L. and others as required. TREE TRIMMING (refer to Section L. for additional information): Palm frond and palm fruit (i.e. coconuts, dates, etc..) trimming (10 to 2) shall be provided every 3 months beginning on the second month of contract execution between the City and the successful vendor. Trimming services shall be included in the cost of maintenance for PARKS, R.O.W., Beach Accesses, Parking Lots, Government Facilities, and other places where the need exists. Vendor shall take note that dead fronds or hanging fronds shall be removed once observed as part of the daily maintenance. 3.12 K. MISCELLANEOUS ITEMS (see attached map for locations) K1. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly and legally dispose of any dead animals located within the City limits, when requested to do so by the City. The animal must be removed within six hours of the request if the request is made between 5:OOpm and 7:OOam, and within two hours if the request is made between 7:OOam and S:OOpm. Though these are the maximum times allowed to respond, it is intended that the Proposers will always respond immediately. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K2. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to and properly maintain the clay infield on the baseball diamond at Pelican Community Park. This will include dragging the field, servicing the pitcher's mound, and replacing any materials necessary to have an excellent playing surface. K3. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to stripe the baseball field in Pelican Community Park. This shall include the foul lines (to the outfield fence) and all accompanying areas, using chalk powder, the striping shall be done to industry standards and shall follow the recommendations of the manufacturer. K4. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to properly stripe the soccer field at Gwen Margolis Park. This will require striping all lines necessary to provide an appropriate regulation field, using paint. The striping shall be done to industry standards and shall follow the recommendations of the manufacturer. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 I K5. This proposal item is to is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to repair or replace any netting or screening at the baseball field in Pelican Community Park. The repairs are to be made only upon authorization of the City, but the Proposers is responsible for immediately notifying the City of any holes or openings that are found during the daily servicing and inspection of the park. The repairs will be done to industry standards and shall follow the recommendations of the manufacturer. K6. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to pressure clean sidewalk areas as specifically directed by the City. This proposal item is intended to cover unique situations (such as an accident that leaves debris or staining) on the City's sidewalks, streets, parking lots, or other areas. This item is separate and unique from the general proposal items also listed in this package that cover pressure cleaning, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K7. This proposal item is to include the supplying of all necessary supplies, labor, equipment, fuel, and other miscellaneous necessities to replace or repair street signs (stop signs, street name signs, yield signs, etc.) on City properties (does not include FDOT roadways such as Collins Avenue and Sunny Isles Boulevard). The City will purchase and supply the sign boards and provide them to the Proposers. This proposal item is intended to cover unique situations (such as an accident that causes damage to a sign or sign post) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K8. This proposal item is to include the supplying of all necessary materials, supplies, abor, equipment, fuel, and other miscellaneous necessities to collect shopping carts from public property and return them to the owner. For the Proposers to receive payments under this item, the service must be specifically requested by the City, though the Proposers is required to notify the City immediately of any carts found while performing the daily servicing and inspection of the City. K9. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to clean, repair, or to provide minor touch -up paint to Bus Shelters or Benches on City properties. This proposal item is City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 t M! CITY OF SUNNY ISLES BEACH 18070 Collins Avenue Sunny Isles Beach, Florida 33160 305.947.0606 www.sibfi.net intended to cover unique situations (such as an accident that causes damage to a bench or shelter) on the City's streets. This item is separate and unique from the general proposal items also listed in this package that cover regular maintenance, and the proposal price shown for those items will be considered full and total payment for all normal ongoing operations. For payments under this item, or any other, the service must be specifically requested by the City for a unique and specific task. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K10. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to hang banners in the locations designated by the City. This proposal item is intended to include all work necessary, including any needed repairs to, or replacement of, the arms that support the banners. For payments under this item, the service must be specifically requested by the City for a unique and specific task, however the Proposers is responsible for immediately notifying the City if any missing or damaged banners are found during the regular servicing and inspection of the streets. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K11. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to move the Life Guard Stands on the beaches in the City. This proposal item is intended to include both normal operating conditions and extreme weather conditions. The Proposers, in either case, the Proposers must always respond and have begun work within four hours of notification unless otherwise authorized in writing by the City. K12. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to appropriately cover over or remove, as directed by the City, any graffiti. This proposal item is intended to include all work, including any needed repairs required to allow the graffiti to be addressed. All work must begin within eight hours of being notified by the City, and the work must proceed continuously and expeditiously until the job is completed. The Proposers is responsible for immediately notifying the City of any graffiti found during the regular servicing and inspection of the City. In areas of traffic, the proposal will include all appropriate traffic control devices that conform to an approved Maintenance of Traffic (MOT) plan. All traffic control costs shall be a part of the unit price proposal and shall not be paid for separately. K13. This proposal item is to include the supplying of all necessary materials, supplies, labor, equipment, fuel, and other miscellaneous necessities to appropriately level the fields with sand. This application must conform with strict industry standards and the utmost care must be provided by the vendor to protect visitors and residents during the application. This item must be coordinated and approved by the City in a manner acceptable to the City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 6k$-W1 City. It will be required that at least one application by provided when the fields are sliced as per specifications. 3.13 L. GEPIERAL TECHNICAL SPECIFICATIONS L1. Accompanying these specifications is a list defining areas to be maintained. By submitting a proposal, the proposers certifies that he /she is familiar with the sites and the proposed scope of work, prior to submitting a proposal. The City reserves the right to remove specific locations on a temporary or permanent basis, as deemed appropriate. L2. All equipment shall be maintained in an efficient and safe operating condition while performing work under the contract. Equipment shall have all proper safety devices required by law, properly maintained, and in use at all times. If equipment does not contain proper safety devices and /or is being operated in an unsafe manner, the City may direct the Contractor to remove such equipment and /or the operator until the deficiency is corrected to the satisfaction of the City of Sunny Isles Beach, The Contractor shall be solely responsible and liable for injury to persons, and /or property damage caused by operation of the equipment. All equipment will be inspected and evaluated by the City of Sunny Isles Beach, prior to award of this proposal. The following equipment shall be located at the storage satellite facility in the event of emergencies and be available to the City within the required time frames: • FDOT compliant arrow board and 75 FDOT compliant traffic cones. • Backhoe -front end loader • Twenty cubic yard dump truck • Hydraulic 65 foot bucket truck The City, at its sole discretion, may require that any of the special equipment be located in the satellite storage site as specified herein. L3. SPE !cial equipment required (in addition to Standard Maintenance Equipment). One 400 gallon portable water sprayer and one (1) 2500 PSI pressure washer. FDOT Compliant arrow board and 75 FDOT compliant traffic cones. Three fertilizer spreaders. One pull behind aerator, subject to Landscape Architect approval. Portable Stump Grinder 6" below grade Underground wiring location equipment Two hydraulic bucket - trucks with a reach capacity of no less than 65 feet. One backhoe /front end loader combination machine (equivalent to a Ford F555 or larger.) One 24 foot minimum vertical man lift (pole cat or equivalent). Two portable brush chippers with 20 cu yard capacity storage truck. Two twenty- cubic -yard capacity dump trucks. One Utility Box Truck or Van. One portable gasoline generator (5000 W Minimum) Two 60" three gang hydrostatic reel mowers. (5 blades per reel min.) One 21" Reel Mower (5 blades) City of Sunny Isles Beach I Request for Proposal No. 11 -12-02 I Four utility carts that can traverse landscaped areas without damaging plants or irrigation. One Skid -steer Loader with the following accessories: Tree Boom, Fork, Bucket, and Auger. A two -way communication system between all of the Contractors service vehicles, their main office, and City personnel. The Contractor must own or have leased the following equipment at the time of proposal submittal. The City may require proof of such ownership or lease agreement at its sole discretion. L4. The Contractor must possess the following licenses and keep them current throughout the term of the Contract: Pest Control Applicator License issued by the State of Florida; Dade County Occupational License; and City of Sunny Isles Beach Occupational License (Local Business Tax). L5. The Contractor must operate at least one storage and mobilization site within a five mile radius of the City limits of the City of Sunny Isles Beach, within 60 days of award. The storage site may be totally enclosed or may be open and surrounded by a six foot height, lockable, chain -link fence. The storage site must have a minimum of 2000 sq. ft. area, with a minimum 600 sq, ft. of fully enclosed, lockable, and secure materials storage area, and must be continually available to the Contractor for the full duration of this contract. The City reserves the right to inspect this facility prior to award of proposal, and at any time during the course of this contract. The Contractor will have 60 days to secure the storage site after award of contract. L6. The Contractor shall maintain the contractually covered landscaped areas at the frequency rate prescribed with conventional production style mowing and lawn maintenance equipment, A manicured professionally groomed appearance is the desired result, The Contractors work will be inspected by the City and the City's Landscape Architect, The Contractor shall maintain all other areas as required by City during the course of this contract. The Contractor shall adhere to City noise ordinance. L7. Not Applicable L8. Maintenance as defined for proposal purposes shall include: Litter, trash, and debris removal and disposal; mowing; edging; hedge trimming; tree trimming; Bermuda turf maintenance; raking; sweeping; weed ing,'aerating, weed - eating, herbicide applications including preventive and corrective applications, fertilization, insect control including fire ant control, irrigation system repair and adjustments, Date Palm maintenance, Coconut Palm maintenance; decorative street banner placement and replacement, landscape lighting maintenance, including, but not limited to, adjusting of timers and maintaining photo cells, and maintenance of all street and landscape furniture and structures, including graffiti and daily shopping cart removal and litter pick up and removal seven days per week, as defined by the City. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 !V4t,lfk L9. The Owner, President, Chief Executive Officer or Chief Operating Officer shall be defined as the person who has the authority to make immediate and binding decisions on behalf of the Contractor (without obtaining any approvals from others), regarding the disbursement of any resources needed including but not limited to chemicals, materials, equipment, labor, or otherwise as directed by the City. These duties will be performed at no additional labor or travel charges. This person shall be available to attend all meetings with the City within 24 hours of notification at no charge as directed by the City, shall be available to the City within one (1) hour notification for emergencies at all times at no charge, including facility maintenance duties, boarding up of facilities, and other work as directed by the City, shall be present at all special events, programs and activities as directed by the City, and be present at all planning meetings at no charge, with one hours notice. Special events are typically held on weekends and evenings, and Contractor shall receive schedule of events. There are typically twenty or more major events per year. This person shall be present and on -site in the City EOC in the event of a natural disaster or emergency, including but not limited to hurricanes, tornadoes, flooding, and other acts of God at no charge, shall be available to City for routine, weekly, and as- needed inspections of all landscaped areas as directed by the City, shall be available to the City's Landscape Architect as directed by the City for inspections, reviews, and consultation, shall be available via telephone or other approved wireless communications on a 24/7 basis, shall maintain a crew of twelve (12) people including at least one Superintendent level position to be stationed in the City Tuesday through Friday 7 AM — 5 PM. When this person is out of town, an alternate contact shall be provided, and shall be approved at the City's sole discretion. If the Contractor intends to use sub - Contractors to perform any work on this contract, these Sub- Contractors are subject to approval by City, at its sole discretion. L10. All of the Contractor's employees must wear shirts with orange reflective stripes that identify the company name at all times. Bright orange T- Shirts may be substituted at the City's sole discretion. L11. Maintenance of traffic must conform to the current edition of the Florida Department of Transportation (FDOT) Roadway and Traffic Design Standards Indexes, the Standard Specifications for Road and Bridge Construction and the Manuals on Uniform Traffic Control Devices, as a minimum criteria. L12. The Contractor, on an immediate and first priority basis, shall make available all its resources and equipment to the City in the event of an Act of God (i.e. storm, tornado, or hurricane) or an auto accident that causes a tree to fall and block a roadway or pedestrian area, or any other emergency deemed by the City Manager or his designee. Work may include but is not limited to roadway clearing, extensive clean -up and disposal activities. All debris removed from the City will be legally disposed of at an EPA and /or City approved dump site. Each May 1st, the Contractor shall submit, for City approval, a hurricane mobilization and preparedness plan specifically relating to manpower, equipment and scheduling. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1 L13. The Contractor shall be available to meet with all public utilities to locate all irrigation and hydraulic lines prior to excavation by the utility company. The Contractor is to act as the City's representative in order to avoid unnecessary damage to irrigation lines. L14. No fuel, oils, solvents, or similar materials are to be disposed of in any catch basins. The Contractor must closely adhere to local, state, and Federal Environmental Protection Agency requirements, and is responsible for all non - compliance penalties. L15. The Contractor must have substantial experience in the large scale landscape and irrigation maintenance of parks, public rights -of -way including medians and high traffic roadways. This experience must include a minimum of five years experience in this type of work, including the maintenance of a wethose or similar sub - surface irrigation system. Proof of such shall be required at proposal submittal. L16. Aerial spraying of trees, with the exception of Royal Palms, is prohibited. L17. The Contractor, at his satellite storage facility, must maintain an adequate supply of lumber for bracing of fallen trees. L18. All irrigation lines are to be flushed, cleaned, and maintained monthly, or as required to maintain the required water flow. All valves, controllers, and other components must be maintained on a regular basis at no additional charge. This will include, but not be limited to, the checking of breaks in the lateral lines. All irrigation breaks or malfunctions must be repaired by the Contractor within 24 hours notification by City (including weekends). This includes all vehicular damage to irrigation and /or landscape materials. Furthermore, all damages noticed by Contractor shall be reported to City within 24 hours. 1_18.1. Requirements for existing irrigation system on Collins Avenue median: L.18.1.1. The Collins Avenue median is irrigated through a ' wethose' subsurface irrigation system supplied by City water meters, with the exception of median island `bullnoses' which are watered with overhead irrigation. L18.2. Required on -going maintenance as follows: L18.2.1 Monthly — Turn system on with controllers and check program. Ajust program as needed for seasons, new plantings, and weather conditions. Verify that system is running 20 minutes on and 20 minutes off, per cycle, to prevent ' wethose' hydration (decrease leak rate). Suggested frequency of watering (will vary based on rainfall) is 5 cycles per day /5 days per week during dry season and 4 cycles per day /3 days per week during wet season. Visually inspect valves, filters, and backflow City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 &!V "rf of :j:s. i O- preventers for malfunction or damage and repair as needed. With system running, visually inspect for PVC pipe breaks or'wethose' needing repairs. Always make repairs to all PVC or 'wethose' pipe after flushing the pipe. After repairs are complete, turn the system on to verify that no additional work is required. L18.2.2. quarterly — In addition to monthly maintenance schedule, open flush ports and let water run a minimum of 3 minutes. Check filter elements for excess residual and replace if needed. L18.2.3. Annually — In addition to monthly maintenance schedule, replace filter elements and controller batteries. Chemically flush system using 'Disolve' (this process will remove iron, calcium, and other buildup on the inside of the'wethose' and PVC pipe). L18.2.4. Accidental damage to system — Follow the monthly procedure and be mindful to always flush the system before and after making repairs. 1-183. Requirements for Conventional Irrigation Systems within project limits: The Contractor is to familiarize himself with the existing irrigations systems and is responsible for the repair of all components to insure a continually efficient irrigation system. This includes the adjustment of the controllers to insure the correct amount of precipitation necessary for viable vegetative growth, always following any South Florida Water Maintenance District drought guidelines. Contractor is to perform monthly wet tests, to verify viability of system, on the last Wednesday of each month. On the first day of each month report to City, in writing, indicating proper operation of each zone, required repairs, additional costs and updated run time per zone. L19. The Contractor, at his /her expense, will be responsible for the proper maintenance, replacement, repair, or retro- fitting of all irrigation components. The wholesale cost of parts only will be borne by the City, with proper documentation and approval by the City. Labor costs will be paid by the City at the contract approved hourly rate. Any necessary repairs, other than routine irrigation head replacement must be approved in writing by the City prior to start of work. L20. Fertilizer and materials shall be delivered in original, unopened, and undamaged containers showing weight, analysis, and name of manufacturer. All fertilizer materials shall be stored in manner to prevent wetting and deterioration. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 L21. Fertilizer and insect /disease control materials shall be applied at the rates established by accepted horticultural standards, manufacturer's recommendations, by certified specialists, and as approved by City. L21.1 Lawn: For control of fire ants, use Award Fire Ant Killer. Follow manufacturer's instructions for applications amounts and rates. L21.1.1. February - Apply granular 20 -0 -20 with Atrazine or approved equal; St. Augustine 'Floratam'Sod and Argentine' Bahia Sod. L21.1.2. May - Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control. L21.1.3. September - Apply liquid 16 -4 -8 with micro - nutrients and Telstar or equal insect control, L21.1.4. December - Apply granular 20 -0 -10 with Atrazine. L21.1.5. The Spring thru Fall application rates for lawn areas will vary according to weather and environmental conditions, but typically average 75 L21.4. granular pounds per 1000 sq. ft. L21.2 Palms (except Phoenix Dactilifera and Phoenix Canariensis Date Palms): L21.2.1, Apply four applications per year (at quarterly intervals) of liquid 16 -4 -8 L21,5.1. with micro - nutrients and granular 13 -3 -13 with micro - nutrients. L21.2.2. The time of the applications will coincide with the lawn applications. L21.2.3. The liquid and granular applications will alternate throughout the year (2 applications of liquid and 2 of granular). L21.2.4. Supplemental Manganese Sulfate and Sul- po -mag may be required to correct nutrient deficiency. L21.2.5. OTC (Lethal Yellowing) injections, as required. L21.3 Trees: L21.3.1. Three applications per year of 13 -3 -13 granular fertilizer or approved equal, L21.3,2. Shrubs and Groundcover: Four applications per year (each three months). Flowering shrubs are to receive applications of granular 8 -10- 10 SCU with micro - nutrients supplemented with liquid 16 -4 -8 with micro - nutrients. Non - flowering shrubs are to receive applications of granular and liquid 16 -4 -8 with micro - nutrients. All Ixora species shall receive TRI -NITE (or equivalent) w /minor elements fertilizer. L21.3.3. Due to lack of above ground irrigation on Collins Avenue median, plant material is to receive for applications per year (each three months) of liquid 16 -4 -8 with micro - nutrients (no granular fertilizer is to be used). L21.4. Seasonal Color: L21.4,1. Apply one initial and one "mid- term" application of Nutricote total 70 day 13 -3 -13 fertilizer for each seasonal color planting, L21.5 Phoenix Dactilifera (Date Palms): L21,5.1. Frequency of Treatment: Palms will be fertilized and treated for disease and insect control on a bi- monthly basis. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 %,w! L21.5.2. Fertilization (4 applications per year): In March and June, fertilize with 8- 10 lbs. of 12/5/12 with minors or close equivalent. In September and December, fertilize with 3 tp 4 lbs. of 12/5/12 with minors. Fertilizer should be spread in small piles spaced evenly around the base of the trunk approximately 12 inches out from the base. L21.5.3. Disease Control: In March and September, root drench with Chip -Co 26019 and Chip -Co Aliette. In June and December, root drench with Clearys 3336 and Chip -Co Aliete. In April, July and October, root drench with Subdue. L21.5.4. Treatment for lethal yellowing: Apply injection of OTC, 5 -8cc. per tree per application. These treatments are to occur on an "as needed" basis only and as directed by City. L21.5.5. Insect Control: In January, April, August and November, inspect terminal bud for signs of boring /chewing insects. If evidence of a nest is discovered, drench terminal bud with Orthene, Cygon or Lindane six times per year or as needed to control insect infestation (Lindane is to be used in limited amounts and only if evidence of beetles is present). The applicatons assume a continuing boring insect presence of site. Any spraying of top of palms must occur on weekdays between the hours of 4am and 7am. L21.5.6. Requirements: Date Palm pest control contractor must be a State of Florida licensed pest control operator with a minimum of five years of experience in this type of work. It shall be the Contractors' obligation to perform regular monthly inspections of the palms and report to the City any site condition which may be detrimental to the health and vitality of the palms. Further, the Contractor is responsible to report disease or other problems along with recommended solutions. These reports are to be written and should be received by the City no later than ten days after each inspection. It is required that the City be notified in advance of planned activities in order to allow them to witness and record the applications. L22. Inspect and disease activity, other than Date Palms, will be treated on an "as- needed" basis upon inspection. Required service calls between scheduled maintenance will be at Contractor's expense. L23. All herbicide applications will be applied only by a State of Florida and Dade County licensed pesticide applicator. Proof of license must be supplied to City prior to start of work. L24. Weed Control: Maintain all tree and shrub beds in a weed free condition by hand pulling or chemical control, at each maintenance visit. For trees and palms within lawn area, spray area 2" away from trunk with Round -up by Monsanto Manufacturing Company. Do not spray tree leaves, suckers, or open wounds. Do not use weed -eater or string trimmers for trees and palms within lawn area in order to avoid trunk damage. No green weeds shall be visible in any landscape beds on the final day of each month. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 N�� L25. All weeds that appear within sidewalk or curbing expansion joints are to be continually controlled through the use of herbicide. L26. Preventive spraying for insect control shall adhere to the following guidelines. L26.1 Lawn: Spray all lawn and athletic field areas as required, for control of all chinch bugs, army worms, sod webworm, fungus, fire ants, and other pests. Spraying shall be accomplished (at Contractor's expense) by State of Florida and Dade County licensed pesticide control company, using Integrated Pest Management Principles. L26.2 Shrubs: Spray shrubs and ground cover (excluding bougainvillea), as needed, with insecticide. Follow manufacturer's instructions for application, using Integrated Pest Management Principles. L26.3. OTC (Lethal Yellowing) injections: Upon evidence of lethal yellowing, immediately begin (4) gram injection, per palm, of OTC tree injection formula (Tree Saver Inc. or equal). Follow manufacturers recommendations re: injection method and frequency. L26.4. Red Eye Royal Palm Bug: Upon evidence of deterioration of the head of the palm, begin a 5 gallon per palm soil drench with Merrit soil drench. Perform a second soil drench within 21 days. Follow manufacturers' recommendations re: installation methods. L26.5. In some heavy infestations, a foliar application of Cygon is recommended for immediate results. Drench head of palm until runoff occurs and repeat foliar spray within 21 days. NOTWITHSTANDING ANY LANGUAGE IN THIS CONTRACT, ALL CHEMICAL APPLICATIONS SHALL REQUIRE WRITTEN APPROVAL BY CITY PRIOR TO APPLICATION. CONTRACTOR SHALL SUBMIT YEARLY, QUARTERLY, AND MONTHLY CALENDARS FOR APPROVAL PURPOSES RELATING TO CHEMICAL APPLICATIONS AND LOCATIONS. L27. All mowers must be rotary mowers with a maximum of a 72" cut. They shall be adjusted to 2 1/2" or 3" cutting height as directed by City, shall be in good repair, shall have no oil or gas leaks, and shall be equipped with grass catchers and sharp blades. Mower blades shall be sharpened or new prior to each cut. All rotary mowers must ,be mulching -type mowers with no discharge allowed, or all clippings must be manually removed. All equipment must be maintained in sound working condition in order not to exceed comfortable decibel levels or as determined by the City at its sole discretion. Edgers shall be in good repair, shall have no oil or gas leaks, and shall provide a clean straight edge not more than 1/2" away from walks and edge of pavement. L28. Premium 'Red' or Premium `Gold' colored mulch (provide evidence of type and grade of mulch, to City, prior to delivery, for approval by City's' Landscape Architect). Color to be specified by City. Mulch shall be placed around all planting areas not covered by City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 • L11 of 80k shrubs, ground cover, or existing mulch (two times per year, or as directed by City), so as to effect a 2.5" mulch depth. Mulch shall be installed so as to not be within 3" of base of plant material. Contractor will provide and install all required mulch at the contract unit prices. L29. All mowing waste shall be removed and properly disposed of from curbs, gutters, and general site. Weekend mowing is not allowed unless specifically authorized in writing by the City, however, cleanup, as defined in these specifications, is required. The Government Center and Charter School shall be mowed only on Saturdays. Wind -row mowing patterns are not permitted. L30. The mowing of all Bermuda turf is not to exceed 11/2" height or as directed by the City, with a hydrostatic reel type mower. Remove all clippings with each cut. Reel mowers shall be in good repair and blades sharpened weekly. All Bermuda turf shall be mowed and edged a minimum of two times per week, including weekends (104 cuts). Turf shall be cross -cut. `Choice' mole cricket control (on Bermuda turf) chemical shall be used once per year during the month of May. The Contractor shall follow the manufacturer's instructions for application methods and amounts. The Contractor shall apply Diazanon, on Bermuda turf, and on an "as needed" and curative basis only. The Contractor shall apply Daconil fungicide at the first appearance of fungus and following the manufacturer's instructions for application methods and amounts. L31. For fungus control on Bermuda turf, the Contractor shall use two applications of Revere, Subdue, or approved equal. The first application is to occur in March and the second application is to occur in September. L32. For weed control, on Bermuda turf, the Contractor shall use two applications of Pendulum or Ronstar. The first application is to occur in March and the second application is to occur in September, following the manufacturer's instructions for application methods and amounts. L33. For fertilization on Bermuda turf, the Contractor shall apply Lesco 13 -2 -13 a minimum of twelve times per year. The Contractor is responsible for contracting with a laboratory approved by the City, to complete two soil analysis per year to verify the minor element requirements, and adjust fertilizer application as needed. The Contractor will submit soil analysis to City for review by City Landscape Architect. L34. The Contractor shall aerate Bermuda turf with a turf aerator each month (12 times per year), and shall coordinate dates for this work with the City. The mowing of all other areas (except Bermuda turf) shall occur every ten calendar days from October 1St through April 1St and every seven calendar days from April 1St through October 1St (44 cuts). Remove and properly dispose of all visible grass clippings from curbs, gutters and general site. L35. To maintain the ballfield, the Contractor shall drag, grade, stripe, and smooth the clay infield, including base paths (days to be determined by City, including Sundays). The City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 City will advise the Contractor of additional field preparation, as needed, with a minimum of six hours notice. The Contractor shall tamp mound area two times per week and fill in existing holes with available clay (supplied by Contractor) and firm the area with a hand tamp. L36. The Contractor shall edge, as required, to maintain a neat, clean appearance to maintain the shape of planting beds as originally designed. L37. The Contractor shall lift all trees over 20' height and adjacent to walks and vehicular areas to a minimum of 12' of clear trunk, and maintain minimum of 8' clear trunk for all other trees. The Contractor shall trim shrubs and ground cover, as needed. On SR A1A (Collins Avenue) the Contractor shall trim shrubs and groundcover, as needed, to meet the criteria set forth in FDOT Index 546, which mandates a maximum height of 24" from top of adjacent curb, remove dead and dying fronds from palms, as needed, for a clean appearance, but shall use no climbing spikes. The Contractor shall Trim Coconut Palms (frond and fruit removal) three times per year, selectively trim existing trees in accordance with Tree Care Industry Association and Dade County standards and practices, to maintain a minimum of 8 feet of clear trunk, and remove suckers, shoots, and dead or dying branches. All tree, palm, and shrub pruning is included in this contract. When trimming Phoenix Dactilifera (Date Palm), the Contractor shall completely dip trimming utensils in a solution of 50% chlorine and 50% water prior to moving to adjacent palm. The Contractor shall not do major tree or shrub pruning between November 1st and March 15th, unless requested by City. The Contractor shall maintain integrity of original design when trimming and shall not box plants whose habits of growth do not lend themselves to this type of trimming. The Contractor shall not use a machete for trimming, shall haul away all trimming debris from site, and properly dispose of at Contractor's expense. L38. The Contractor shall hand pull weeds in shrub and ground cover area, as needed to maintain a clean appearance, apply approved herbicides, as needed, to control weeds in sidewalk, curb, catch basins, and gutter areas, haul away all trimming debris from site, and properly dispose of at Contractor's expense. Empty and dispose of contents of all trash containers on a daily basis, including weekends and holidays. The Contractor is responsible for disposal of all trash in accordance with Federal, State and local regulations. L39. For clean -up, the Contractor shall use a mechanized low- decibel blower to remove all debris from all walks, drives, roads, and pedestrian areas, as often as requested by City, shall remove all excess soil, trimmings, debris, and equipment from site after each visit. All debris removed from the City of Sunny Isles Beach is to be disposed of at an EPA and State of Florida approved dumping site, at Contractor's expense. L40. The City of Sunny Isles Beach may withhold payment or reject areas which are found, upon examination, not to meet the specification requirements. Upon written notifications of rejection, subject areas shall be rectified within five calendar days by the vendor at his expense. Rejected areas left longer than fifteen calendar days will be regarded as City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 abandoned. Rejection for non - conformance, failure to provide services conforming to specifications, or failure to meet service schedules, may result in the Contractor being held in default and shall authorize the City to terminate the contract upon notice to the Contractor. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 4 f:• Section 4' Evaluation Process 4.1 Review of Proposals For Responsiveness Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non- responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best values to the City in conformity with section 62 -8 of the City code. 4.2 Qualifications Proposals will be evaluated on the criteria listed below. Technical Qualifications 1. Proposer's relevant experience, qualifications and past performance 2. Relevant experience and qualifications of key personnel, including key personnel of subcontractors that will be assigned to this project and experience and ualifications of subcontractors 3. Proposers approach methodology to providing the services requested in this solicitation 4. Proposed solution functionality, implementation and other objectives and re uirements as stated Price 5. 1 Proposer's proposed price 4.2.1 MINIMUM REQUIREMENTS In order to be considered responsive, Proposers shall, at a minimum, demonstrate compliance with the following Pre - Qualification Criteria in their proposal. All requested documentation and /or information shall be provided in the Proposal to confirm that the Proposer has satisfied the Prequalification Criteria in order to be properly evaluated as listed herein. Proposers failing to meet these requirements shall be deemed non responsive. The Proposer shall, at the time of Proposal submittal, time of award, and throughout the duration of the Contract, continue to meet the following Pre - qualification Criteria requirements as stated in the Solicitation Documents. • Must be a registered Landscape Architect in Florida. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 9!lih o Must submit copy of license with proposal. • Florida Certified Arborist / Horticultura list o Must submit copy of license with proposal. • Certified Pest Control and Fertilizer Applicator o Must submit copy of license with proposal. • Minimum of 10 years experience as a FIRM. • Must complete all attached contract documents. • Must bid on all items listed within the bid form. 4.3 Price Evaluation The price proposal will be evaluated subjectively in combination with the technical proposal, including an evaluation of how well it matches Proposers understanding of the City's needs described in this solicitation, the prospers assumptions, and the value of the proposed services. The pricing evaluation is used as part of the evaluation process. The City reserves the right to negotiate the final terms, conditions and pricing of the contract as may be in the best interest of the City. 4.4 Negotiations The City may award a contract on the basis of initial offers received, without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or designee's discretion, begin negotiations with the next lowest responsible and responsive proposer. This process may continue until a contact acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Section 5 Proposal Format 5.0 FORMAT Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. 1. Company Information • In response to this Proposal, all Proposers must provide the following: • Name of Agency /Company (including any "Doing Business As" names) • Company Locations • Internet Web Site Address (if any) • Details of Entity Business Structure (Corporation, Partnership, LLC) • Date Founded • Home office address and telephone number, and local address and phone number • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract • Proof of insurance • Indication of how long it would take to implement service after authorized to begin • Financial Stability of Consultant 2. Qualifications Proposer's relevant experience, qualifications and past performance • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the firm meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. • Examples of previous work including medians • Copies of all license and certifications 3. Staffing Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project and experience and qualifications of City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 10 subcontractors • The size and experience of the company staff pool from which staff assigned to the management contract can be drawn. • The composition of the staff team should include. • The names of the employees in the area responsible for this contract • Their function in the company. • The name of the person who will be responsible for the coordination of work. • Experience and qualifications of staff and satisfactory record of performance of staff • The amount of landscaping personnel that will be solely dedicated to this account 4. Approach / Methodology Proposers approach methodology to providing the services requested in this solicitation • Suitability of the methodologies and approaches used in achieving tasks • Overall organization to completing the project • Ability to meet desired timelines and deadlines • Description and /or examples of how the broker would develop financial evaluations of insurance plans • Description of how the broker would propose to market the program, including a list of companies that would be approached, and the A.M. Best Company's rating of each • A specific explanation of how the broker in -house specialists can be utilized to control worker's compensation costs. • Detail your ability to monitor regulatory and legislative developments at both the State and Federal level and how this will be communicated to the City Cost of Services Each firm shall submit in their price proposal and any pricing conditions or contingencies must be clearly stated. References Each Proposer must submit a list of three (3) references of Current and Past Customers of which they have provided services similar in scope and size of those described herein. • Each Reference must be supplied on Clients Letterhead • Each Reference letter must me signed with contact person and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications, and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. 7. Availability Indicate current and anticipated workloads and availability for other activities and include proximity or frequency to the City for service calls. Identify the extent and nature of any anticipated outside support. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 . ��1 8. Contract Forms All completed contract forms Failure to provide all documentation in response to items #1 - #8 in this Section Five may result in the bid being deemed non - responsive by the City. The City reserves the right to award multiple vendors. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 , 1; 1 f��4 �� IJ ��s• DELIVER TO; REQUEST FOR PROPOSAL City of Sunny Isles Beach SECTION 6 City Clerk BID SUBMITTAL FORMS OPENING: 3:00 A.M. 18070 Collins Avenue 01/03/2012 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 12/12/2011 Pages 46 through 84 Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 11 -12 -02 City Wide Landscaping Services A Bid Deposit in the amount of 50/o of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 100% of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent; Firm Name; Marcanthony Tulloch _ S Commodity Code(s): RETURN ONE ORIGINAL AND 4 COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS FAILURE TO SIGN PAGE 84 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 l 8BMM- TC VOICE CI TREE CARE Company Name: Location: Website: Founded: Telephone: Litigation: Insurance: 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954 - 433-1111 Lukes Landscaping, Inc. d /b /a Lukes - Sawgrass Landscape 2200 North 30th Road Hollywood, Florida 33021 www.I u kes- sawgrass. biz 1971 954 - 431 -1111 =6" See Licenses and Insurance Availability: Immediately A _ Hn r 1v Tj ' sw 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954- 433 -1111 COMPANY PROFILE Lukes- Sawgrass Landscaping employees over 350 full time employees. The Main Landscape Compound is located at 2200 North 30T" Road, Hollywood, Florida 33021. We also have satellite offices in Boca Raton located at 6300 Park of Commerce Boulevard and Cooper City located at 3920 Northwest 94t" Avenue. Lukes- Sa,�vgrass Landscaping has the vehicles and equipment to generate approximately S20 million dollars in annual revenue. Our vehicles & equipment include (but are not limited to) the following: VEHICLES Arbor Care Chippers: 1. Grounds Maintenance Dump Trucks: 55 2, Grounds Maintenance Trailers: 35 3. Landscape Installation Trucks: 10 4. Pick up Trucks: 40 5. Pest Control / Fertilization Trucks: 8 6. Irrigation. Trucks / Vans: 10 7. Arbor Care Bucket Trucks: 12 8. Arbor Care Clip Trucks: 6 9. 40 Yd. Prentice Loaders: 3 10. 60 Yd. Thick & Trailcr Debris Removal EQUIPMENT 1. Arbor Care Chippers: 10 2. Arbor Care Stump Grinders: 4 3. Aerial Lifts (Polecats): 65 4. Backhoes: 4 5. Skid Steers: 6 6. Komatsu Wheel Loader: l GROUNDS MAINTENANCE EOUIPMENT 1. Riding Mowers: 52 2. Walk Behind Mowers: 35 3. Small mowers: 65 4. Hedge Trimmers: 145 5. Edgers: 115 6. Weed Eaters: 215 7. Back Pack Blowers: 85 tW!� ICU M- _`.: )� 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954 -431 -1111 • Fax: 954 -433 -1111 Lukes - Sawgrass single source "turnkey" approach is the key to our success. Sunny Isles Beach can appreciate how our full service programs are customized specifically to your property requirements and budgets. You can be confident that all of our services are performed by fully licensed, insured, bonded and thoroughly trained personnel, with pre- screening that includes drug testing and criminal background investigations. Our employees are supervised each day by long -term, highly skilled people who treat Lukes - Sawgrass as a career opportunity and not just a job. We guarantee there will always be a supervisor assigned to each job to handle any and all of your needs. Sunny Isles has been able to get to know and count on our employees year after year as they have supervised the crews who now maintain and preserve your property. Lukes- Sawgrass Landscape maintenance services are fully integrated with all of our other services, i.e., design, installation, arbor care, irrigation, pest control, etc., providing Sunny Isles Beach with the single source accountability you desire. With well over 150 employees working within the city limits of Sunny Isles Beach and Aventura, we are able to handle any type of emergency which may arise and have employees available 24/7. When you add a complete and extensive collection of the latest state -of -the -art equipment, including "environmentally friendly equipment such as propane lawnmowers and low decibel blowers, it is easy to see how Lukes - Sawgrass can provide a single contract, single source accountability for Sunny Isles Beach. Lukes- Sawgrass is a proud member of the International Society of Arboriculture (ISA), the American Landscape Contractors Association (ALCA), and the Florida Nursery Growers Association (FNGA). EEO /AA Policy and Plan Luke's Landscaping, Inc. Luke's Landscaping, Inc., hereafter referred to as "the Company" has adopted this olicy and plan ate: 3 i / 0 By:( Jerlyka-lWzzolo Regional President Broward and Dade EQUAL EMPLOYMENT OPPORTUNITY AND AFFIRMATIVE ACTION (EEO /AA) POLICY AND PLAN EEO /AA POLICY STATEMENT It is the policy of this Company to comply and cooperate to the fullest extent with ail applicable regulations of the Equal Employment Opportunity Provisions of the Civil Rights Act of 1964, Executive Order 11246, and the Americans with Disabilities Act (ADA) of June 26, all as amended. This policy pertains, as far as the responsibility of this Company is concerned, to any arrangement under which employees, including trainees, are selected for work. It is the policy of this Company not to discriminate against any employee or applicant for employment because of race, religion, color, age, sex, and national origin, disability or veteran status. This Company will take affirmative action to assure an equal employment opportunity to all qualified persons, and that employees are treated equally during employment without regard to their race, religion, color, age, sex, national origin, disabilities, or veteran status. Such action shall include but not be limited to: 1. Employment, upgrading, demotion, or transfer. 2. Recruitment and recruitment advertising 3. Layoff or termination 4. Rate of pay of other forms of compensation 5. Selection for training, including apprenticeship, pre- apprenticeship and /or on the - job training. EEO OFFICER DUTIES It is the policy of this Company to continuously maintain the appointment of an Equal Employment Opportunity Officer (EEO Officer). The name and contact information for the EEO EEO /AA Policy and Plan Officer will be communicated along with this policy. The EEO Officer has responsibility for effectively administering and promoting an active program of equal employment opportunity, The EEO Officer will coordinate the EEO efforts of superintendents, supervisors, foremen and others in the position of hiring personnel. This Company's EEO Officer has the responsibility for effectively administering and promoting an active program of equal employment opportunity within the Company. The EEO Officer will make recommendations, where appropriate, to correct any deficiencies found in the Company's program. The EEO Officer will ensure that this policy and plan are being carried out. EEO /AA PLAN It is the policy of this Company that there not be any discrimination by virtue of race, religion, color, age, sex, national origin, disabilities or veteran status, in the functions of hiring, placement, up- grading, transfer or demotion. In addition, there shall not be any discriminatory practices in recruitment, advertising, or solicitation for employment, rates of pay or other forms of compensation, selection for training including apprenticeship, layoff or termination, or treatment during employment. The Company has affirmative action obligations in the hiring of minorities and females. We will not use goals; timetables or affirmative action standards to discriminate against any person because of their race, religion, color, age, national origin, disabilities, or veteran status. The Company will not transfer minority or female employee or trainees from one Company to another or from project to project for the sole purpose of meeting goals. This Company shall take specific affirmative actions to ensure equal opportunity. Our compliance with this policy and plan shall be based upon our efforts to achieve maximum results from our actions and we shall doCnnent our efforts fully. This Company will implement specific affirmative action steps, at least as extensive as the following actions to ensure equal employment opportunity: 1. Ensure and maintain a working environment free of harassment, intimidation, and coercion at all times and in all facilities at which our employees are assigned to work. We shall specifically ensure that all foremen, superintendents and other on- site supervisory personnel are aware of and carry out our obligations to maintain such a working environment, with specific attention to minority or female individuals working at such sites or in such facilities. 2. Establish and maintain a current list of minority and female recruitment sources, provide written notification to minority and female recruitment sources and to community organizations when we have employment opportunities available, and maintain a record of the organization's responses. EEO /AA Policy and Plan 3. Maintain a current file of the names, addresses and telephone number of each minority and females off -the- street applicant and minority or female referrals from a recruitment source or community organization and of what action was taken with respect to each such individual. The Company does not presently have any unionized employees or collective bargaining agreements and, thus, does not solicit or receive referrals from unions. Should a union refer women or minorities, the company will maintain a record of such referral. 4. The Company does not have any unionized employees or any collective bargaining agreements. However, should it become applicable, the Company will provide immediate written notification to the Director when the union or unions with which we have a collective bargaining agreement have not referred to us a minority person or woman sent by us, or when we have other information that the union referral process has impeded our efforts to meet our obligations. 5. Develop on- the -job training opportunities and /or participate in training programs for the area which expressly include minorities and women, including upgrading programs and apprenticeship and trainee programs relevant to the Company's employment needs, especially those programs funded or approved by the Department of Labor. We shall provide notice of these programs to the sources complied under "2" above. 6. Disseminate the company EEO policy notice by providing notice to training programs and requesting their cooperation in assisting us in meeting our EEO obligations; by including it in any policy manual; by publicizing it in the company newspaper, annual report, etc.; by specific review of the policy with all management personnel and with all minority and female employees at least once a year; and by posting the company EEO policy as appropriate at its office location and other locations accessible to all employees at each location where construction work is performed. 7. Review, at least annually, the Company's EEO policy and affirmative action obligations under these specifications with all employees having any responsibility for hiring, assignment, layoff, termination or other employment decisions including specific review of these items with onsite supervisory personnel such as Superintendents, General Foremen, etc. prior to the initiation of construction work at any job site. A written record shall be made and maintained identifying the time and place of these meetings, persons attending, subject matter discussed and disposition of the subject matter. E. Disseminate the Company EEO policy externally by including it in any advertising in the new media, specifically including minority and female news media and proving written notification to and discussing the company EEO policy with other contractors and subcontractors with whom the company does or anticipates doing business. EEO /AA Policy and Plan 9. Direct our recruitment efforts, both oral and written, to minority, female and community organizations, to schools with minority and female students and to female recruitment and training organizations serving our recruitment area and our employment needs. Not later than one month prior to the date for the acceptance of applications for apprenticeship or other training by any recruitment source, we shall send written notification to organizations such as the above, describing the openings, screening procedures, and tests to be used in the selection process. 10. We will encourage present minority and female employees to recruit other minority persons and women and, where reasonable, provide after school, summer and vacation employment to minority and female youth, both on the site and in other areas of our workforce. 11. Validate all test and other selection requirements where there is an obligation to do so under 41 CFP Part 60 -3. 12. Conduct at least annually, an inventory and evaluation of all minority and female personnel for promotional opportunities and encourage these employees to prepare for, through appropriate training, etc. such opportunities. 13. Ensure that seniority practices, job classifications, Work assi1nmentS and other personnel practices, do not have a discriminatory affect by continually monitoring all personnel and employment related activities to ensure that the EEO policy and our obligations under these specifications are being carried out. 14. Ensure that all facilities and company activities are non - segregated except that separate or single -user toilets and necessary changing facilities shall be provided to assure privacy between the sexes. 15. Document and maintain a record of all solicitations of offers for subcontracts from minority and female construction contractors and suppliers, including circulation of solicitations to minority and female contractor associations and other business associations. 16. Conduct a review, at least annually, of all supervisors' adherence to and performance under the company EEO policies and affirmative action obligations. RECORDS This Company will keep records to monitor all employment related activity to ensure that the Company's EEO policy is being carried out. Records shall at least include for each employee the name, address, telephone numbers, construction trade, union affiliation if any, employee identification number when assigned, social security number, race, sex, status (e.g., mechanic, EEO /AA Policy and Plan apprentice, trainee, helper, or laborer), dates and changes in status, hours worked per week in the indicated trade, rate of pay, and locations at which the work was performed. REPORTING OF COMPLAINTS If at any time anyone feels he or she has been discriminated against because of sex, race, religion, color, age, national origin, disabilities or veteran status, they should report this matter to the company EEO Officer whose name and contact information is communicated along with this policy. The EEO Officer will ensure that the company appropriately investigates all complaints of alleged discrimination made to the company in connection with its contractual obligations. The EEO Officer (or other appropriate personnel) will attempt to resolve such complaints, corrective actions to be taken and will then follow up on actions taken and their effect. If the investigation indicates that the discrimination may affect persons other that the complainant, such corrective actions shall include such other persons. Upon completion of each investigation, the EEO Officer or other appropriate personnel will inform every complainant of all of their avenues of appeal. The following are the addresses for avenues for appeals. Laura Gutierrez EEO Officer i Luke's Landscaping, Inc. 2200 N. 30`° Rd. i Hollywood, Florida 33021 954- 239 -4212 Florida Commission on Human Relations 2009 Apalachee Parkway Suite 100 Tallahassee, Fl 32301- 4857 (850) 488 -7082 or (800) 342 -8170 U.S. Federal Highway Administration 227 N. Bronough Street, Room 2015 Tallahassee, Fl 32301 (850) 942 -9650 1 i U.S. Equal Employment Opportunity Commission Miami District Office One Biscayne Tower, Suite 2700 Miami, Fl 33131 (800) 669 -4000 U.S. Dept. of Labor, Regional Director U.S. Equal Employment Opportunity Office of Federal Contract Compliance Commission 61 Forsyth Street, SW, Room 76 -75 Tampa District Office Atlanta, Ga 30303 501 East Polk Street, Suite 1020 I 1 (404)- 562 -2424 Tampa, FI 33602 (800) 669 -4000 M TC VOICf Of iR[F CARE 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954-431-1111 • Fax: 954-433-1111 LUKES - SAWGRASS LANDSCAPE, INC. EXECUTIVE SUMMARY i Listed below is a Description of our Organization, License and Certification Information, and Contract References: Lukes - Sawgrass Landscape has been in business over 30 years. It is one of the most qualified and experienced full service landscape companies in South Florida. We currently perform services for the following municipalities: City of Aventura, City of Sunny Isles Beach and the Town of Southwest Ranches. In addition we provide full service maintenance and upgrade programs for properties throughout South Florida such as: Doral Isles (2,100 units), Mystic Pointe Master (2,147 Units), The Point Master Association (1,100 Units), Grove Isle (550 Units), Turnberry Ocean Colony, Country Club Estates, Golden Gate Estates, Ocean Grand, Tumberry Village, Aventura Mall, among many others. • Landscape Design — we have an in -house design and graphic department that can design landscape improvements from a Front Entrance to an overall multi -year Installation Plan. • Landscape Awards - our clients have won numerous awards from the City of Aventura for landscape installation and maintenance programs performed. • Size - we perform approximately $20 million dollars in landscape services annually. Primarily in Dade, Broward, and Palm Beach County. • Finances - We are a strong financially secure company that will be in business for many years to come. Lukes - Sawgrass Landscape is part of, The Continental Group, Inc, and First Services Corp., a publicly traded company with over Billion Dollars in assets. First Service is traded on the NASDAQ (FSRV / www. FirstService.com). Bonding — Lukes- Sawgrass has bonding capacity in excess of $20 million dollars and can provide a Performance Bond for the project. Our Bonding Facility is: International Fidelity Insurance Company, One Newark Center, Newark, NJ 07102. • Fully Licensed and Insured - to provide all contracted services. We have $25 Million in General Liability and Umbrella coverage. We are a member of. The Florida Nursery Growers Association, the Tree Care Industry Association, and The International Society of Arboriculture. • Manpower — Lukes - Sawgrass has the manpower available to meet all the schedule requirements. We have over 300 employees on payroll. Lukes - Sawgrass Landscape is a "Drug Free" workplace. • Equipment — We own all required landscape installation and related equipment. We are fully equipped to handle any potential emergency including hurricane clean -up and restoration. • Safety — Lukes- Sawgrass has a comprehensive "Safety Program" with a full time Safety Inspector on staff. The work site will be visited on a regular basis to ensure that all safety requirements are being performed. Our services can be tailored to suit the individual needs of your town, and deliver a pristine and immaculate look. Lukes - Sawgrass Landscape will perform your project with the pride and quality that it takes to sustain a long and lasting business relationship. We sincerely hope that you will consider the benefits that Lukes - Sawgrass Landscape has to offer. Sincerely, Jerry Palazzolo President Lukes - Sawgrass Landscape www.lukes - sawgrass.biz / , c PROJECT NAME: --- u47--_> r_!_= C_ff_�%----__1?_G_���t?�3'�`�__J� PROPOSER'S QUALIFICATIONS Landscape Maintenance Contracts in excess of Three Hundred Fifty Thousand Dollars ($350,000.00) per year in the past five (5) years. Project Name: Village of Bal Harbour Grounds Maintenance Service Client Name: Village of Bal Harbour Address: 655 96th Street, Bal Harbour, Florida 33154 Contact Person: Alfred Trapeda Contact telephone number: 305 - 866 -5000 Project Name: Doral Isles Grounds Maintenance Service Client Name: Doral Isles Community Association Address: 6450 Northwest loth Avenue, Doral, Florida 33178 Contact Person: Abigail Sanches Contact telephone number: 305 - 436 -0912 or 786 - 506 -4022 Project Name: Kings Point Grounds Maintenance Service Client Name: Kings Point C/O Prime Property Management Address: 6300 Park Commerce Boulevard, Boca Raton, Florida 33487 Contact Person: Arnie Bernstein Contact telephone number: 561 - 251 -9204 Project Name: Harbor Islands POA Grounds Maintenance Service Client Name: Harbor Islands Property Owner's Association Address: 980 Harbor Islands Boulevard Contact Person: Dana Altman Contact telephone number: 954 - 454 -1662 Proposer's name: Jerome Palazzolo, President LUKES - SAWGRASS LANDSCAPING PROJECT NAME: PROPOSER'S QUALIFICATIONS Landscape Maintenance Contracts in excess of Three Hundred Fifty Thousand Dollars ($350,000.00) per year in the past five (5) years. Project Name: Client Name: Address: Contact Person: Contact telephone number: Project Name: Client Name: Address: Contact Person: Contact telephone number: City of Aventura Grounds Maintenance Service City of Aventura 19200 West Country Club Drive, Aventura, Florida 33180 Alan Levine 305 - 218 -6844 Biscayne Boulevard Right of Way Citv of Aventura 19200 West Country Club Drive, Aventura, Florida 33180 Alan Levine 305 - 218 -6844 Project Name: City of Sunny Isles Beach Client Name: City of Sunny Isles Beach Address: 18070 Collins Avenue, Sunny Isles Beach, Florida 33160 Contact Person: Rick Conner Contact telephone number: 305 - 947 -0606 Project Name: Town of SouthWest Ranches Client Name: Town of SouthWest Ranches Address: 6589 Southwest 1601h Avenue, SouthWest Ranches, Florida 33331 Contact Person: December Haines Contact telephone number: 954 - 434 -0008 ex 220 Proposer's name: Jerome Palazzolo, President LUKES - SAWGRASS LANDSCAPING Lukes Landscaping Proposed Management Plan Number of Staff Key Personnel Operational Narrative 1 Branch Manager - Oversees all operations - Oversees contractual compliance and adherence - Maintains complete decision - making authority on behalf of contractor - Assures complete communications systems. 1 Account Manager - Oversees operations of all crews and staff assigned to property - Assures full provision of equipment, resources and support for site -based operation. - Assures proper and complete communication with client for both contractual compliance and enhancements. 1 Site Supervisor - Will be direct "point of contract" for property representive. - Available 24 hours per day via cellular phone and e- mail by blackberry. - Will perform daily check -ins and weekly meetings with property representative. - Will perform daily quality control inspection on property. - Maintains complete decision - making authority for on- field operations. 15 Mowing Crew - Assures proper timely completion of mowing, edging and trimming processes. - Fully staffed mowing crews will assure on time completion of contracted mowing schedule. - Crew supervisor will perform quality control inspections of all mowing operations. - Full equipment list is provided with this proposal. 2 Pest Control - Licensed applicators in lawn and ornamental to apply & Fertilization pesticides as needed. - Will apply a company- designed application cycle of Technicians both granular and liquid products. - Will perform weekly Integrated Pest Management (IPM) service visits to assure pro- active results to emerged pest problems. - Will operate state -of- the -art, high - pressure tanker trucks and power spreader granular application equipment. - Full equipment list for application specialty equipment is provided with this proposal. 4 Site Based - Assigned to the property on a full -time basis as "staff gardeners' for property specific needs. Detail Crew - Will perform daily weeding and pruning rotations throughout property planter beds. - Will apply weed control products in all planter beds and pavement joints. - Crew Supervisor will lead site -based employees through assuring proper pruning and weeding practices - Will perform litter removal operations on a daily basis. 6 Landscape - Will perform contract specified applications of mulch Installation material in planter beds. - Will haul mulch on property in large dump trucks and Crew operate front -end loading equipment to assure quick and professional application of mulch needed. - Will perform installation of contractual seasonal color installation rotations. - Will perform installations of approved landscape material replacements and enhancements. 1 Water Truck - Will assure proper operation of company -owned Operator 2,000 gallon watering truck and portable pumping system. 3 Arbor Care - Under the direction of a staff Certified Arborist, will Crew perform all selective and structural pruning practices on all varieties of trees on property. - Will perform all skilled climbing operations and will operate high - powered chippers and bucket trucks. 2 Irrigation - Under the direction of a Licensed Irrigation Repair Contractor, will perform comprehensive irrigation maintenance inspections according to contract Technicians frequency. - Will generate detailed reports outlining inspection results and necessary irrigation repairs. - Will assure proper irrigation controller settings to comply with municipal watering restrictions. - Will perform repair of all irrigation deficiencies. - Will be on call for emergency service calls on a 24- hour per day, 7- day per week availability basis. 4 Enhancement - Will perform all unscheduled property enhancements Crew and repairs. - Will operate all equipment necessary to perform property enhancement and repairs. STAFFING EXPERIENCE In addition to our highly trained, experienced landscape maintenance crews, Lukes- Sawgrass also employs: Tom Manfredi Licensed Manager of Irrigation Services Jim Maler Licensed Director of Pest Control Services David Vaughn ISA certified licensed arborist Jason Piliphant BS in horticulture 2200 N. 30th Road Hollywood, FL 33021 P: 877 -LUKES NOW P: 954 - 431 -1111 F: 954 - 433 -1111 • www.LukesSawgrass.com January 9, 2012 Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, Florida 33160 RE: Subcontractors Dear Sirs /Madams: Please be advised Lukes - Sawgrass Landscape will only use one (1) subcontractor for the City Wide Landscaping Services. The contractor is for landscape architecture and will be the O'Leary Richards Design Associates located at 8525 SW 92nd Street, Miami, Florida 33156. The telephone number is 305 -596 -6628 Thank you. J, "1" --1 N`1ER VOICf Of IPF[ CAPf 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954-431-1111 • Fax: 954-433-1111 a. MANAGEMENT APPROACH a NE 6G�4� bEMEEa Lukes - Sawgrass Landscape has built the largest, best staffed and completely equipped landscape operation over the last 30 years. The key to our success in our operation is "Supervision ". Our Management Team of over 25 professionals has been together over 10 years. Safety is our highest priority for both our employees and our customers. Lukes- Sawgrass Landscape employs a full time Field Safety Inspector that constantly performs on -site safety inspections. Safety Reports are generated continually and distributed at all levels to constantly monitor field safety performance. Lukes - Sawgrass Landscape has been performing a full range of grounds maintenance and related services throughout South Florida. As a local company the vast majority of our work is performed in Broward, Dade and Palm Beach counties. Our customer portfolio demonstrates our quality of work. The reference list of the cities / villages / towns we provide service to will vouch for not only the quality of our work but to our dedication in getting the job done. We strive to go above and beyond in assisting our clients in solving issues that in some instances are outside of the scope of our work. Operating this way develop a good partnership with our clients. We are a financially secure company that has Performance Bonding available to $20 Million Dollars. We have the financial capacity to purchase any new equipment that would be required to perform our services. BID FORM FOR THE LANDSCAPE MAINTENANCE SERVICES NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION QUANTITY UNIT PROPOSAL TOTAL A. PLANTINGS & APPLICATIONS Seasonal Color Replacement: Plant 4.5 inch X $ $ Al Impatiens and remove old plantings; and 15,000 plants fertilize with Osmocote® per Plant = oc Seasonal Color Replacement: Plant 4.5 inch X $ A2 Begonias and remove old plantings; and 15,000 plants fertilize with Osmocote® Per Plant Seasonal Color Replacement: Plant 4.5 inch X $/80 $ A3 Caladiums and remove old plantings; and fertilize Osmocote® 15,000 plants Per Plant = 00 /��DD. with Seasonal Color: 6" containers Seasonal Color Replacement: Plant 1.0 X /Q $ A4 gallon Impatiens and remove old plantings; 11,000 plants and fertilize with Osmocote® Per Plant = .2,11100 Seasonal Color Replacement: Plant 1.0 Xa /O $ A5 gallon Begonias and remove old plantings; 11,000 plants Per and fertilize with Osmocote® Plant = 3� /DO,° Seasonal Color Replacement: Plant 1.0 Xa, /O $ A6 gallon Caladiums and remove old plantings; 11,000 plants 00 and fertilize with Osmocote® Per Plant = 3,100. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 ■ "'No ! X $� p0 $ A7 Plant 1.0 Gallon Euphorbia milii'Rosy' 5,000 plants ' (Dwarf Crown of Thorns) and remove old Per Plant = Do �SODO. plantings; and fertilize NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc,) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL "Blanchetiana ": 3 �, AS Aechmea 3 gallons 1 Per Plant = �, "Orange ": X $SS-0 $ A9 Aechmea Blanchetiana Bromeliads 1 7 gallons Per Plant "Spinless ": X OD D, A10 Agave Attenuata Centrury 1 7 gallons Per Plant = 70,00 Arachis Glabrata "Rhizona /Perennial X $a• $ All Peanut ": 2000 1 gallon Per Plant = ,�—p0 "Sea X $ p0 $ Al2 Argusia Gnaphalodes Lavender: 60 3 gallons Per Plant = o0 900. "Butterfly ": X $ 9 00 $ A13 Asclepias Tuberosa Weed 150 3 gallons Per Plant = 4 "Foxtail ": X $ /0,00 $ A14 Asparagus Densiflorus Myers Fern 60 3 gallons Per Plant = 0 to OO, X $,r00 $ A15 Batis Maritima "Salt Wort ": 1 gallon 60 Per Plant = J00, oo 00, City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 ■ "'No ! City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 lsl� A16 Begonias: 1 gallon 20 Per Plant = D 0 X $ A17 Byrsonima Lucida "Locusberry ": 3 gallons 1 Per Plant --420 Caladium: 1 gallon X $4,10 $ A18 30 Per Plant "Jamaica ": $ A19 Capparis Cynophallophora Caper 1 3 gallons Per Plant = /0 oO NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL A20 Cardboard Plants: 7 gals 5 ' Per Plant _ `fo A21 Chrysobalanus icaco "Cocoplum ": 3 gallons 10 Per Plant = � DO X $ /6,OO $ A22 Clusia "Guttifera" Small Leaf: 3 gallons 80 Per Plant = Op X $ A23 Clusia "Guttifera ": 7 gallons 50 00 Per Plant = // � Codiaeum Variegatum - Crotons "Mammey ": X $ /0, 00 $ A24 3 gallons 25 Per Plant DO Codiaeum Variegatum Crotons "petra ": 3 X $ g- 00 $ A25 gallons 20 Per Plant = lye. 00 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 lsl� City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 F Conocarpus Erectus "Green Buttonwood ": 3 X $ po $ A26 gallons 25 Per Plant ' Conocarpus Erectus Sericeus "Silver X $ 9 00 $ A27 Buttonwood ": 3 gallons 25 Per Plant 0 Conocarpus Erectus Sericeus "Silver X $ D $ A28 Buttonwood ": 15 gallons 50 Per Plant = � ��, °O Cora "Vinca ": 1 gallon X $�, $ A29 25 Per Plant =S" Cordyline Terminalis "Hawaiian ti ": 3 X $/� Q° $ A30 gallons 30 Per Plant = 0 -�DD, "Red ": X $10,60 $ A31 Cordyline Terminalis ti 3 gallons 10 Per Plant = /p�, 00 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL "Queen ": X jj -0 0 $ A32 Crinum Augustum Emma 7 gallons 20 Per Plant = �o 00 Crinum x Amabile "Giant Spider Lily ": 7 X $3S ov $ A33 gallons 2 Per Plant = �O 00 "Quail X $ /O. ao $ A34 Crossopetalum Illicifolium Berry ": 1 3 gallons Per Plant = p o "Umbrella ": o $ A35 Cyperus Alternifolios Plant 1 3 gallons Per Plant = /p , 00 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 F �o. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1 "Flax ": X ��• ©� $ A36 Dianella Tasmanica Lily 3 gallons 5 Per Plant = D 0 Duranta Erecta sp "Golden Mound ": 3 X $ 0 $ A37 gallons 50 % Per Plant = Do Duranta Repens "Purple Golden Dewdrop ": X $ o $ A38 3 gallons 50 '?, Per Plant "Golden ": A39 Emodea Littoralis Creeper 400 1 gallon Per Plant = / 000, Q0 "Crown ": A40 Euphorbia Milii of Thorns 3 gallons 200 Per Plant = 2 DDD,p0 "Green ": X $ /0,00 $ A41 Ficus Microcarpa Island 3 gallons 100 Per Plant = Ddo Oo X $ LAG e o $ A42 Ficus Pumila "Ficus Repens ": 1 gallon 25 Per Plant = 00 A43 Hamelia Patens "Firebush ": 3 gallons 100 X $ �' D $ ADO. o 0 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL Heterocentron Elegans "Spanish Shawl ": X $ /-/ 00 $ A44 1 1 gallon Per Plant = `� p0 ' Ixora "Nora Grant ": 3 gallons X $ � 0O $ A45 150 Per Plant = J 3 QO City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Nm! "Taiwanese ": X $ a5 p0 $ A46 Ixora 7 gallons 1 ' Per Plant = 00 ]asminum "Simplicifolium ": 3 X A47 gallons 300 Per Plant = ° a2, Apo. X$goo $ A48 Monstrea Deliciosa "Ceriman ": 100 3 gallons Per Plant = 90119 Do °Muhly ": X $ a Oo $ A49 Muhlenbergia Capillaris Grass 600 i 3 gallons Per Plant Myrcianthes Fragrans "Simpson ": X $ O o $ A50 Stopper 30 3 gallons per Plant Nashia Inaguensis "Bahama Berry ": $ A51 3 gallons 1 Per Plant. _ /0, 00 X $j $ A52 Nephrolepis Falcata "Macho Fern ": 800 , o1J 1 gallon Per Plant = o Periwinkle: 1 gallon X $ a. O D $ A53 200 Per Plant = 00 Philodendron Burle Marx: 3 gallons X $ 00 $ A54 100 Per Plant = 97 po A55 Philodendron "Selloum ": 7 gallons 10 X $3D, Oa $ Per Plant = JOO. O° NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Nm! City of Sunny Isles Beach I Request for Proposal No, 11 -12 -02 Nn! X $ 00 3S $ A56 Philodendron "Xanadu ": 7 gallons 5 ' Per Plant Ruellia Brittoniana "Purple Showers ": 3 X $ /D. 00 $ A57 gallons 1 Per Plant = "Maiden ": X $ /.2 oo $ A58 Savia Bahamensis Bush 1 3 gallons Per Plant = /C) 00 "Trinette ": /o A59 Scheflerra Arbicola 3 gallons 100 Per Plant X $t>o $ A60 Sea Oats: Grow tuber 6" deep 20 Per Plant = �� 00 X $ oo $ A61 Serenoa Repens Saw Palmetto: 7 gallons 5 Per Plant X $ O' oo $ A62 Serenoa Repens Saw Palmetto: 15 gallons 1 Per Plant = "Necklace ": X $ /D. oo $ A63 Sophora Tomentosa Pod 1 3 gallons Per Plant = 00 X $40.00 $ A64 Spathiphyllum: 14" 1 Per Plant = 40 00 Spathoglottis Unguiculata "Ground Orchid ": X $ �!, 3U $ A65 1 gallon 80 Per Plant = / �O0 00 Spathoglottis Unguiculata "Ground Orchid ": X $ /K1 O o $ A66 3 gallons 80 Per Plant = .1 02040. po Stachytarpheta ]amaicensis "Native Porter ": X $ �! $ A67 3 gallons 40 o0 JL2- Per Plant = City of Sunny Isles Beach I Request for Proposal No, 11 -12 -02 Nn! L}' �x7 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X A68 Zamia Pumila "Coontie ": 3 gallons 150 Per Plant TREES /PALMS "Paurotis X $ p p• oo $ A69 Acoelorrhaphe Wrightii Palm" 1 14' ht Per Plant = �� pD, X $ ap $ A70 Adonidia Merrillii "Christmas Palm ": 8' -10' 5 o7o�s. double Per Plant Bourreria Succlenta "Bahama Strongbark" X $ /a`j °O $ A71 6' o. a. 1 Per Plant = / /C � Bursera Simaruba "Gumbo Limbo" X $ o o $ A72 12' ht 3 Per Plant =O�po Bursera Simaruba "Gumbo Limbo" X $ h.00 $ A73 14'- 16'ht, 6' -7' spr. 3 J Per Plant = p d Bursera Simaruba "Gumbo Limbo" X $ ADO. QO $ A74 18' ht 3 Per Plant = � o Calyptranthes Pallens "Spicewood" X / /O• C9 ° $ A75 1 6' o.a. Per Plant = ° a Cassia Surattensis "Glaucous Cassia" X $��� po $ A76 10' -12' o.a. FG 4 Per Plant 00 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 . • _. k-!Ij� "'Tr OF SOO fit,. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Q�-Ijr X $ $ A77 Chrysophyllum Oliviforme "Satin Leaf" 400 /00.00 6' o.a. Per Plant = Dom. o� Clusia "Guttifera" "Small Leaf Clusia ": X $ $ A78 6' o.a. 1 �S, 00 Per Plant = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL Clusia "Guttifera" "Small Leaf Clusia ": X $ o0 $ A79 8' -10' 1 (Ll� (� O, Per Plant = 0 0 X $ A80 Coccoloba Diversifolia "Pigeon Plum" c� /—I-v 6' o. a. 1 Per Plant 00 X $ A81 Coccoloba Uvifera "Seagrape" 1 �'5-,-00 9' ht Per Plant = 00 X $ $ A82 Coconut Palm Curved Trunk 3 00 15' gw Per Plant = (,:�—vv o0 X $ $ A83 Coconut Palm Curved Trunk 3 /' 100 0 0 20' 9w Per Plant = X00 00 / X $ $ A84 Coconut Palm Curved Trunk 3 oa ?,000, 30' gw Per Plant Cocos Nucifera "Coconut Palm ": X $ $ A85 7' -9' g.w. 6 "TOE oa Per Plant Cocos Nucifera "Coconut Palm" X $ 00 $ A86 8' -10' c.t. 3 9�101 Per Plant =do-Q0 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Q�-Ijr City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 r ".I Cocos Nucifera "Coconut Palm" X $/ADO po $ A87 12' c.t. 1 l Per Plant = CJO6120 Cocos Nucifera "Green Malayan Palm" X $ 0c, $ A88 3' c.t. 1 J00, Per Plant Cocos Nucifera "Green Malayan Palm ": X L$1 0 $ A89 4' g.w. 1 / dO , Per Plant = LLd� o a 7$ Conocarpus Erectus "Green Buttonwood ": X $ h�. po A90 12' -14' ht. o.a. 1 0� Per Plant = Jr-Oo NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL Cordia Sebestena "Orange Ginger ": X $��p� $ A91 12' o.a. 4 Per Plant = yam® Oo "Royal X $ �D.00 $ A92 Delonix Regia Poinciana" 1 18' ht Per Plant 00 Hibiscus Standard "Anderson Crepe ": X $ $ A93 8 -10' o.a. 3 Per Plant = I3O 00 Ligustrum Japonicum "Japanese Privet ": X $J00, 00 $ A94 8' o.a. 1 Per Plant = Ligustrum Japonicum "Japanese Privet ": X $,-/d0 oa $ A95 10' o.a. 1 Per Plant = BOO o 0 Livistona Chinensis "Chinese Fan Palm ": X $��� p� $ A95 12' -14' o.a. 1 Per Plant City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 r ".I City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 K! $ A97 Pandanus Utilis "Screw Pine" 1 10' -12' ht Per Plant = c,o Phoenix Dactylifera "Medjool Date Palm ": X $ Qp $ A98 12 c.t. 10 �JV0. Per Plant = `1�Do o. Phoenix Dactylifera "Medjool Date Palm ": X $�/ O °O $ A99 14 -15' c.t. 10 Per Plant = 6 p pov, Phoenix Roebelenii Palm "Pygmy Date X $ d0� oo $ Palm ": A100 5' -7' o.a. triple 5 Per Plant = Ooo.pO Ptychosperma Elegans "Alexander Palm ": X $ O ��j,0 $ A101 8' -10' o.a. double 5 Per Plant = /, a, 5'Z), Ptychosperma Elegans "Solitary Palm ": X �� $ A102 20' o.a. single 5 J00• Per Plant = /1 6-00• °o NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL Quercus Virginiana "Live Oak ": X $ $ A103 18'- 20'o.a. 5 f00. 0 0 Per Plant = 7 OOD.oD "7 Quercus Virginiana "Live Oak ": X $ $ 14' -16' o.a. 700, o0 A104 5 Per Plant = 4000.190 Roystonea Elata "Florida Royal Palm ": X $ $ A105 12' g.w. 5 s00. QO Per Plant 000 00 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 K! City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Roystonea Elata "Florida Royal Palm ": x $ $ A106 6' g.w. 5 00 X00• Per Plant = Sabal Palmetto "Cabbage Palm ": x $ 0 $ A107 16'- 20'o.a. 10 0 Per Plant �0 00 A108 Senna Polyphylls "Dessert Cassia" � � x $ 00 $ S' o. a. 1 Per Plant = 0 0 Taxodium Distichum "Bald Cypress" x $��� p0 $ A109 12' -14' o.a. 5 Per Plant = /, IOa 00 Thrinax Radiata "Florida Thatch Palm" x $ 00 Do $ A110 4' o. a. 3 Per Plant = OO o0 Thrinax Radiata "Florida Thatch Palm" x $J00•00 $ A111 o. a. 3 Per Plant = 90 0. 00 Veitchia "Montgomeryana" x $0200.00 $ A112 12' single truck 5 Per Plant = 000. 00 Veitchia Merrillii "Christmas Palm" x $C,9��00 $ A113 15' o.a., single 5 Per Plant Veitchia montgomeryana "Montgomery x $ $ A114 palm ": 18' -20', triples 5 � ©0 Per Plant NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 K!N Washington Robusta "Washington X $.;Je%•D0 $ A115 Palm" 1 25' o.a. Per Plant = 3� 00 Soil and Maintenance Supplies Refer to specification Section L. for additional information. NOTE: All landscaping areas must be fertilized and treated as part of the costs to be provided for landscape maintenance except for A116-A119 X $ $ A116 Merit Soil Drench for Royal Palms (see 75 Applications l,. ,700 specifications) Per Application/ Per Tree = X $ $ A117 Cygon (or acceptable alternative) Foliar 75 Applications /6 ^OD Spray for Royal Palms (see specifications) Per Application/ Per Tree = X $ $ A118 Phoenix "Medjool" Dactilfera Maintenance 300 Applications /-/0.00 (see specifications) Per Application = X $ $ A119 Coconut Palm OTC Injection (see 400 Applications /,�-0 0 specifications) Per Application = A SUBTOTAL City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 K!N "?r' Of MAA Rr. NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL B. LABOR X $ $ B1 One Landscape Superintendent 150 Hours (8am - 5pm, M -F) Per Hour = i X $ $ B2 One Landscape Superintendent 100 Hours (All other times) Per Hour = X $ $ B3 One Landscape Laborer 150 Hours ,I-/ O (8am - 5pm, M -F) Per Hour = X $ $ B4 One Landscape Laborer 100 Hours � / S-0 (All other times) �� 00 Per Hour X $ $ B5 One Irrigation Specialist 75 Hours j /`0 (8am - 5pm, M -F) Per Hour = X $ $ B6 One Irrigation Specialist 50 Hours Lpo (All other times) 1 Per Hour = X $ $ B7 One Irrigation Laborer 75 Hours h ac (8am - 5pm, M -F) Per Hour = X $ $ B8 One Irrigation Laborer 50 Hours o0 (All other times) o Per Hour = B SUBTOTAL Cdv.° City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL C. EQUIPMENT X $ $ C1 One Front End Loader with Backhoe, 250 Hours SU 0 including an Operator �-vo ev Per Hour = X $ $ C2 One Front End Loader with Backhoe, 30 Days "eloo. O0 including an Operator Per Da = °7 000• o X $ $ C3 One Front End Loader with Backhoe � 4 Weeks 00 �, 000- including an Operator C10oo. 00 Per Week = X $ $ C4 One Front End Loader with Backhoe, 1 Month ODOR pp including an Operator / 00 Per Month X $ $ C5 One 15,000 GVW (or larger) Dump Truck 100 Hours D.00 with an Operator Ooo. °D Per Hour = , X $ $ C6 One 15,000 GVW (or larger) Dump Truck 10 s Da y �Oo0 c7 with an Operator 000, 00 Per Da = X $ $ C2 One 15,000 GVW (or larger) Dump Truck Operator 1 Week with an 00 Per Week = X $ $ CS One 15,000 GVW (or larger) Dump Truck with an Operator 1 Month p, CO �'goo City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Iso I Per Month = X $ $ C9 One Trailer Mounted Water Tank (500 gallon 20 Days o? t7C�. minimum) with Pump and Hose Reel 1-1,9e, O'oo Per Da = X $ $ C10 One Trailer Mounted Water Tank (500 gallon 2 Weeks gb0- OO minimum) with Pump and Hose Reel %4/ 00.00 Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X $ $ C11 One Trailer Mounted Water Tank (500 gallon 1 Month op o?� , minimum) with Pump and Hose Reel 0 Per Month X $ $ C12 One Self Propelled 24" Deep by 6" Wide 50 Hours Trencher with an Operator o2S2) o Per Hour = X $ $ C13 One Self Propelled 24" Deep by 6" Wide 5 Da ys � O 0 Trencher with an Operator a�oo Per Da = X $ $ C14 One Self Propelled 24" Deep by 6" Wide 2 Weeks / G Trencher with an Operator aoO, o 0 Per Week = X $ $ C15 One Self Propelled 24" Deep by 6" Wide Trencher Operator 1 Month L/��� 00 with an , ��d0 00 Per Month = X $ $ C16 Bucket Truck (equipment only) 50 Hours JrQ O 00 Per Hour = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 Iso I City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 66AI X $ $ C17 Chipper Brush (equipment only) 50 Hours '�2.570 O Per Hour X $ $ C18 Stump Grinder(equipment only) 50 Hours '�2 '00 ° Per Hour Grapple Loader X $ $ C19 (30 cubic yard capacity, 50 Hours "� p equipment only) /ate 00 Per Hour = $ C SUBTOTAL NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL D. MATERIALS X $ $ D1 Topsoil (70/30 Mix) 200 Cubic o2`5- Oct Delivered and Installed Yards Per Cubic Yard X $ $ D2 Premium Red or Premium Gold Mulch 2,000 Cubic �Q Delivered and Installed Yards Per Cubic Yard to O, 000, X $ $ 'SU 00 D3 Mulch (Organic Eucalyptus) 3" Cubic Yards � s� Per Cubic Yard City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 66AI City of Sunny Isles Beach l Request for Proposal No. 11 -12 -02 .. R!� X $ $ D4 #70 Trap Sand 700 Cubic Yards -41")' 0O Delivered and Installed Per Cubic Yard X $ $ D5 Silica Sand for Medjools 40 Cubic Yards 17 40.00 Per Cubic Yard X $ $ D6 Atlas 3000 (or equal) Mix 300 Cubic Yards 4/0,00 Delivered and Installed Per Cubic Yard %� 000.° X $ $ D7 Solid St. Augustine Floratam Sod Delivered 2500 , 15�� and Installed Square Feet Per Square pO Foot = X $ $ D8 Solid St. Augustine Floratam Sod Delivered 5 Pallets of 500 o2 �S O and Installed Square Feet / o Per Pallet X $ $ D9 Sea Dwarf Paspalum Sod Delivered and 5000 S Ft q '10 Installed Per Square Foot X $ $ I D10 Floratam Sod 5000 Sq Ft Per Square �� 00 Foot = NOTE; The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL City of Sunny Isles Beach l Request for Proposal No. 11 -12 -02 .. R!� City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 o RW X $ $ D11 Solid Bermuda 'Tifway 419' Turf 5 pallets of 400 O Delivered and Installed Square Feet �8O.Q0 Per Pallet = Solid Paspalum Notatum'Argentine' Bahia 5 of 400 X Lf0 Od $ D12 pallets `j Sod Delivered and Installed Square Feet Per Pallet = 00 Gov. x $ $ D13 Palm Beach Cap Rock 4 Square Feet oZO- D o Per Square kO, 00 Foot = D SUBTOTAL / f 0 �f E. PARKS (Refer also to Section L.) Gwen Margolis Park x $ $ E1 (17815 North Bay Rd) 52 Weeks `�, O o Weekly Maintenance per the Specifications Per Week o X $ $ E2 Town Center Park (17200 Collins Avenue) 52 Weeks 6^0n O o Weekly Maintenance per the Specifications 0 4 Per Week = Samson Oceanfront Park (17425 Collins x $ $ E3 Avenue) Weekly Maintenance per the 52 Weeks p O Specifications 3,'%0 -° Per Week = Pelican Community Park (18115 North Bay x $ $ E4 Road) Weekly Maintenance per the 52 Weeks 6,06200 Specifications Pion ot Per Week = i X $ $ E5 Golden Shores Park (201 195 Street) Weekly 52 Weeks 10 o0 Maintenance per the Specifications C'• —400 -o Per Week = / X $ $ E6 Heritage Park (19250 Collins Avenue) 52 Weeks / © a 02, Weekly Maintenance per the Specifications Saoo, or Per Week = X $ $ E7 Bella Vista Park (500 Sunny Isles Boulevard) 52 Weeks O Weekly Maintenance per the Specifications % 00• �'o2F�.°O City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 o RW City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 .: Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL Pier Park (16501 Collins Avenue) Weekly X $ $ E8 Maintenance per the Specifications including 52 Weeks '!5V. O 0 beach access and parking lot o0 Per Week X $ $ E9 Atlantic Isles Bridge Lagoon Area Weekly Maintenance 52 Weeks �d 0 p per the Specifications o0 Per Week X $ $ E10 Atlantic Isles West -End Cul -de -Sac Park 52 Weeks O© Weekly Maintenance per the Specifications 'J-Z� cao Per Week Newport Pier Park Weekly Maintenance per Eli the Specifications Not applicable X $ $ E12 Oceania Park (16320 Collins Avenue) Weekly 52 Weeks j7V, © 0 Maintenance per the Specifications o? 600,00 Per Week = X $ $ E13 16200 Collins Avenue Park 52 Weeks �� O 0 o° �a0• Per Week = i X $ $ E14 16050 Collins Avenue Park 52 Weeks -7 7,5_00 QOD.DO Per Week = 7 X $ $ E15 16000 Collins Avenue Park 52 Weeks . 00 Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 .: CITY OF SIJNNY ISLES BEACH 1807 0 Collins Avenue , Sunny Isles Bearh, Florida 33160 i 305.947.0606 •rte www.sibill.net + City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1\ E SUBTOTAL F. RIGHTS -OF -WAY (Refer also to Section L.) X $ $ F1 Collins Avenue Weekly Maintenance per the 52 Weeks a'% 000, 00 Specifications i o Per Week X $ $ F2 Sunny Isles Boulevard Weekly Maintenance 52 Weeks Y00, 00 per the Specifications i 00" 0 Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X $ $ F3 Lehman Causeway Weekly Maintenance per 52 Weeks �Ob, 00 the Specifications �/ goo. 00 Per Week = X $ $ F4 174th Street (including medians) Weekly 52 Weeks ���• oO Maintenance per the Specifications 000.0 Per Week = X $ $ F5 158th Street Entrance Weekly Maintenance 52 Weeks J-0,00 per the Specifications �i 600, 0 Per Week = X $ $ F6 159th Street Weekly Maintenance per the 52 Weeks O o Specifications , Per Week = X $ $ F7 Atlantic Isles Weekly Maintenance per the 52 Weeks ��� �� Specifications Per Week = X $ $ FS North Bay Road (southern section) Weekly 52 Weeks 1°�� p0 Maintenance per the Specifications 00 Per Week City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1\ 'Ilk OF 5UN W, City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 X $ $ F9 172 "d Street Weekly Maintenance per the 52 Weeks /00 O0 Specifications 0O �� Per Week = X $ $ F10 175th Terrace Weekly Maintenance per the 52 Weeks 2600 Specifications ��� o Per Week = > X $ $ F11 North Bay Road (northern section) Weekly 52 Weeks 4�0, Maintenance per the Specifications j $40 o Per Week = X $ $ F12 Atlantic Boulevard (southern section) 52 Weeks =.P f5-,>0, 00 Weekly Maintenance per the Specifications d 11000 Per Week = X $ $ F13 177th Drive Weekly Maintenance per the 52 Weeks 0 ° Per Week = X $ $ F14 Church Street Weekly Maintenance per the 52 Weeks Specifications Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X $ $ F15 178th Drive Weekly Maintenance per the 52 Weeks n ° o0 Specifications Per Week = X $ $ F16 179th Drive Weekly Maintenance per the Specifications 52 Weeks ��00 �00 Per Week = X $ $ F17 180th Drive Weekly Maintenance per the Specifications 52 Weeks � 00 Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 X $ $ F18 181" Drive Weekly Maintenance per the 52 Weeks Specifications , Per Week X $ $ F19 182 "d Drive Weekly Maintenance per the 52 Weeks 3V, 0 D Specifications o a dad Per Week = X $ $ F20 183rd Street Weekly Maintenance per the 52 Weeks 3�, O o Specifications or Per Week = X $ $ F21 185th Street Weekly Maintenance per the 52 Weeks Specifications 7 y�o Per Week= X $ $ F22 Atlantic Boulevard (northern section) 52 Weeks �p,00 Weekly Maintenance per the Specifications o Per Week / X $ $ F23 186th Street Weekly Maintenance per the 52 Weeks ��oo Specifications /J��D o Per Week = X $ $ F2� 187th Street Weekly Maintenance per the 52 Weeks 3�00 Specifications / �� o Per Week = X $ $ F25 1881h Street Weekly Maintenance per the 52 Weeks �� j 00 Specifications Per Week = X $ $ F26 189t" Street Weekly Maintenance per the 52 Weeks o Specifications Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 `")' of SON r'­ City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 X $ $ F27 1891h Terrace Weekly Maintenance per the 52 Weeks °° Specifications ��D 00 Per Week = X $ $ F28 1901h Street Weekly Maintenance per the 52 Weeks mo ° o ��. Specifications o° Per Week = X $ $ F29 19151 Street Weekly Maintenance per the Specifications 52 Weeks �J Oo 00 Per Week = X $ $ F30 191st Terrace Weekly Maintenance per the 52 Weeks _ 00 �O Specifications Per Week = F SUBTOTAL 0 G. BEACH & BEACH ACCESS PATHS (Refer to Section L. of the Specifications for additional information) Beach Cleaning (including raking and litter X $ $ G1 removal) for entire length of Sunny Isles 150 Cleanups / 6ZO Oo Beaches O SQO�, Per Cleanup= � G2 Future Location of the Regalia Not applicable 19501 Collins Avenue O X $ $ G3 Oceans I 52 Weeks �J °0 19405 Collins Avenue 9,0,0 Per Week = X $ $ G4 Ellen Wynne Near 192 "d Street on Collins Avenue 52 Weeks ��� ° 0 �O- Per Week = X $ $ G5 William "Bill" Lone 52 Weeks 4��° ° 0.0 19101 Collins Avenue Per Week = X $ $ G6 1h Cecile Sippin Near 189 Street on Collins Avenue 52 Weeks ° a 90vQ0 Per Week = / City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL VaraderoIV X $ $ 18801 Collins Avenue/ /J�_)' D O G7 /G8 Le Meridien 52 Weeks 18695 Collins Avenue Per Week X $ $ G9 Millennium 52 Weeks o/c oo 18671 Collins Avenue ��•� Per Week = X $ $ G10 Trump 52 Weeks 18001 Collins Avenue Per Week = r X $ $ G11 Walter Bresslour Near 178 Street on Collins Avenue 52 Weeks �� O o , h� �o"CJ, aD Per Week = r X $ $ G12 Pinnacle 17555 Collins Avenue 52 Weeks Per Week = C °Q1 0 X $ $ G13 Florida Ocean Club 52 Weeks Oo 17275 Collins Avenue Per Week = / �� X $ $ G14 Ocean IV 52 Weeks �� o0 17201 Collins Avenue Per Week X $ $ G15 Future Location of Jade on the Beach 52 Weeks o 0 O 17001 Collins Avenue Per Week X $ $ G16 Future Location of Paramount Beach 52 Weeks '�/' 0 00 16901 Collins Avenue '9 Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 k2v City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 I'N!,, Pier Park G17 16501 Collins Avenue Not applicable (See E -8) Oceania X $ $ G18/ 16425 Collins Avenue/ Future Location Sayan 00 102-0• G19 of 52 Weeks 16275 Collins Avenue Per Week = 0a NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ G20 Trump I, II, & III Near 160th Street on Collins Avenue 52 Weeks g00, 0 Per Week = X $ $ G21 Future Location of Solis 52 Weeks / 0 ( e 15701 Collins Avenue / o Per Week = G SUBTOTAL Q ` Vo7d.0 0 H. BUS SHELTER LOCATIONS (Refer also to Section L.) X $ $ H1 Collins Avenue at 157th Street 52 Weeks oa (west side) Per Week X $ $ H2 Collins Avenue at 163rd Street 52 Weeks o2Q 00 (east side) , Per Week = X $ $ H3 Collins Avenue at 174th Street 52 Weeks 00 (east side, Samson Park) I/ 00 yU, Per Week = H4 Collins Avenue at 185th Street X $ $ (east side) 52 Weeks .20", / City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 I'N!,, City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 lqt%l Per Week = X $ $ H5 Collins Avenue at 185 "h Street 52 Weeks (west side) C. Per Week X $ $ H6 Collins Avenue at 189"" Street 52 Weeks � 0 O (east side) Per Week = �O�Ooo X $ H7 Collins Avenue at 192nd Street 52 Weeks h$ o�0, O ° (east side) �O�fO o0 Per Week = X $ $ H8 Collins Avenue at 52 Weeks j o, 00 Galahad Dade Boulevard (west side) ' Per Week = K $ $ H9 159"" Street at Collins Avenue 52 Weeks (west side) Per Week NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ H10 Sunny Isles Boulevard at 52 Weeks C�0- pO North Bay Road (north side) Per Week X $ $ H11 174 "h Street 52 Weeks oL O. 0 0 210 street address o Per Week = X $ $ H12 174th Street 52 Weeks �Q, o ° (230 street address) 1"0410, o Per Week = X $ $ H13 174 "h Street 52 Weeks �)- p, D o JO�fa oa (251 street address) Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 lqt%l City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 2q" X $ $ H14 174th Street 52 Weeks O, °O (301 street address) 01/00 Per Week = X $ $ H15 174th Street 52 Weeks �O O o (231 street address) 1, o elo, ° Per Week = X $ $ H16 174th Street at Collins Avenue 52 Weeks �O- 010 (north side) Per Week = X $ $ H17 178th Drive at 1781h Street 52 Weeks 0 Per Week = X $ $ HIS 178th Street at 1781h Drive 52 Weeks '1'n? . 00 %0elo,0 Per Week = X $ $ H19 North Bay Road at 174th Street 52 Weeks (east side) Per Week = X $ H2O North Bay Road at 174th Street 52 Weeks �i$ 0 a (west side) /0�/0 ©o Per Week = X $ $ H21 North Bay Road at 178th Drive 52 Weeks Do O (east side) , DVO, or Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X $ $ H22 North Bay at 8th Drive 52 Weeks o4-0, O O Road west side D 5X0. . O Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 2q" City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 12 X $ $ H23 Atlantic Boulevard at 180 "" Street 52 Weeks oa (east side) Per Week = X $ $ H24 Atlantic Boulevard at 191St Street 52 Weeks �, O (east side) 0 0 Per Week X $ $ H25 Atlantic Boulevard at 1891h Street 52 Weeks J— 00 (east side) Per Week = X $ $ H26 Collins Avenue at 189th Street 52 Weeks o�O. ° ° (west slide) Per Week = X $ $ H27 Collins Avenue at 1861187t" Street 52 Weeks O 00 (west side) / D ,<o. 00 Per Week = Collins Avenue at 183/184"" Street X $ $ H28 (west side) 52 Weeks � 0 a ,DyD,ov Per Week = X $ $ H29 Collins Avenue Street 52 Weeks 52 °2 d• `� � est side) oyo, o0 Per Week = X $ $ H30 Collins Avenue at 181St Street 52 Weeks (west side) o Per Week X $ $ H31 Collins Avenue at 180th Street 52 Weeks 00 (west side) Oi�0. ov Per Week = X $ $ H32 Collins Avenue at 179th Street 52 Weeks old- 0 (east side) 'ge ors Per Week = X $ $ Collins Avenue at 177th Street �. o H33 (west side) 52 Weeks Op, o Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 12 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X $ $ H34 250174 th Street 52 Weeks aD. / Vv" Per Week = X $ $ H35 Collins Avenue at 175th Street 52 Weeks oa (east side) Per Week = ' QOvao X $ $ H36 Collins Avenue at 174th Street 52 Weeks O° (west side) ev p Per Week = X $ $ H37 Collins Avenue at 172nd Street 52 Weeks �� (west side) Oy0' ao P = Per Week X $ $ H38 Collins Avenue at 170th Street 52 Weeks '00 (west side) , O'le Do Per Week = X $ $ H39 Collins Avenue at 175th Street 52 Weeks 6-0 (west side) o%O. , Ov0 00 Per Week = X $ $ H40 Collins Avenue at 162nd Street 52 Weeks ° J-10" (west side) /,oyo oa Per Week = X $ $ H41 Collins Avenue at 157th Street 52 Weeks D. oa (east side) Oycq pa Per Week = x $ H42 183rd Street at Atlantic Blvd. 52 Weeks hh$ dD- °a (north side) , 0S/O. C'O Per Week = H43 North Bay Road /181 Drive 52 Weeks X $ o0 "1D, $ (east side) '�/O o City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1' �lv Flv City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 ►1 Per Week = X $ $ H44 1781h Drive at Church Street 52 Weeks 112O.00 Per Week = X $ $ H45 Sunny Isles Boulevard west bound lane at 52 Weeks o 0 Collins Avenue (north side) C�0. i Per Week = NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED UANTITY UNIT PROPOSAL TOTAL X $ $ H46 Collins Avenue at 159th Street 52 Weeks '4 ^ 00 (west side) o4-C-111 D cro Per Week = H SUBTOTAL $ � yU, o I. PARKING LOTS (Refer to Section L. of the Specifications for additional information) X $ $ I1 Under the William Lehman Causeway Bridge 52 Weeks o /00,0 SOD. 0 Per Week = X $ $ 12 Under the north bound 52 Weeks �`"p. O ° William Lehman Flyover Ramp p Per Week I3 Ellen Wynne Beach Access Not applicable I4 Pier Park Not applicable .o� X $ $ I5 174th Street at North Bay Road 52 Weeks "10, O D Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 ►1 +1'1, a.. of v04 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 N'40! x $ $ I6 Parking lot behind the Walgreens 52 Weeks Q ©o Per Week = I SUBTOTAL J. GOVERNMENT FACILITIES/ SCHOOL (Refer to Section L. for additional information) X $ $ 31 Sunny Isles Beach Government Center 18070 Collins Avenue 52 Weeks 4/00 0 0 SOD Per Week = X $ $ 32 Stormwater Pond at Sunny Isles Boulevard OO and Collins Avenue 52 Weeks Per Week= NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. ITEM DESCRIPTION ESTIMATED QUANTITY UNIT PROPOSAL TOTAL X $ $ J3 Stormwater Pond at Sunny Isles Boulevard 9`s' �� and North Bay Road 52 Weeks 0 Per Week = 777 X $ $ 34 Stormwater Pond at Sunny Isles Boulevard 52 Weeks 00 �� on West end ` (o �0 Per Week = X $ $ 35 WASA Pump Station at 52 Weeks 00 350 Sunny Isles Boulevard /- C OO. Per Week = �" 36 Heritage Park Not applicable X $ $ 37 WASA Pump Station 52 Weeks 00 Atlantic Isles Per Week = City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 N'40! 78 160 Street and Collins Avenue Not applicable (Plaza on west side) X $ $ 39 16100 Collins Avenue 52 Weeks �D O, (Plaza on west side) / 0O o Per Week = J10 162 Street and Collins Avenue Not applicable (Plaza on west side) X $ $ 311 287 Sunny Isles Blvd. 52 Weeks o0 O� Per Week = X $ $ J12 151 -215 Sunny Isles Blvd. 52 Weeks l 5-0' 00 Gateway Commercial Property Per Week X $ $ J13 Norman S. Edelcup K -8 School 52 Weeks C� 5Z), 00 °0 Per Week J SUBTOTAL NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. K. MISCELLANEOUS ITEMS X $ $ K1 Remove Dead Animals 40 Animals o2 U. p 0 Per Year goo 00 Per Animal = X $ $ K2 Clay Infield Maintenance for the Pelican 60 Times �� Ud Community Park Ball Field Per Year Per 41- o / ���' Maintenance= City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 N-� �' 11Y' of y„o 0 City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 NU, Striping of the X $ $ K3 Pelican Community Park Ball Field 50 Times �' 0o (Chalk Powder) Per Year p C 6, �0)' Per Striping — Striping of the X $ $ K4 Gwen Margolis Park Soccer Field 60 Strippings 00 (Paint) o0 OOD• Per Striping = , X $ $ K5 Repair Ball Field Netting at 100 C 00 Pelican Community Park Square Yards per Square o0 noO Yard X $ $ K6 Pressure Clean Various City Facilities and 12,000 Sq Yd a sidewalks throughout the City , �OO a Per sq yd X $ $ K7 Install, Straighten, and Remove Street Signs 75 Signs D, 00 (not on FDOT maintained roads), as directed ��� o Per Sign / X $ $ K8 Remove all Shopping Carts from Public 40 Carts "S'-00 Property and Return to Owners C)d0 Oo Per Cart t Clean, Repair, and Paint one X $ $ K9 Bus Shelter or Bench 100 Times /Qc7 CO D (with City specified paint, as needed) per Time D000 00 Install City - issued Banners or Flags, X $ $ K10 Including Repairing or Replacing 300 Banners City- issued Banner Arms, as Directed 2 ODD ,tea Per Banner = Move Lifeguard Stands X $ $ K11 (in both normal and 20 Moves /00,00 O0 extreme weather conditions) Per Move Remove or Cover Graffiti, X $ $ K12 as Directed (other than areas covered in 50 Hours o1 0, 0o p other divisions of this RFP) Per Hour = X $ $ K13 Sanding to level fields (Town Center Park, 2 time a year X00.00 Heritage Park) Per single An O, Do O event City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 NU, I GRAND TOTAL $/ S- �/ 41 7,51 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1-� K SUBTOTAL O I GRAND TOTAL $/ S- �/ 41 7,51 NOTE: The quantities shown in this Bid Form are estimates only! They may vary significantly from the actual quantities ordered by the City. Payments shall be for the units ordered, placed, and accepted by the City. The Proposers, by signing this Bid Form and Contract, fully acknowledges that he /she will receive no additional compensation (no overhead, no anticipated profits, etc.) other than the proposal unit price of the items times the number of items authorized, ordered, placed, and accepted by the City. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1-� "��MEMB" 1 C1k VOICE Of EPEE CERE % D �' S�l% dQ 80 or t V � V Y.'EEEM9f0.. v v 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 • Fax: 954- 433 -1111 COMMERCIAL REFERENCES Project Name: Aventura Mall — Grounds Maintenance Service Client Name: AVENTURA MALL Address: 19501 Biscayne Boulevard, Suite 100, Aventura, FL Contact Person: Oscar Pacheco, Site Manager Email: opacheco @turnberry.com Contact Person Tel. No.: 305- 935 -1110 Project Name: Doral Isles — Grounds Maintenance Service Client Name: DORAL ISLES COMMUNITY ASSOCIATION Address: 6450 NW 110th Avenue, Doral, FL Contact Person: Gary Fiegler, Director of On -Site Operations Email: GFiegler @AssociaFlorida.com Contact Person Tel. No.: 305- 436 -0415 Project Name: Fontainebleau — Grounds Maintenance Service Client Name: FONTAINEBLEAU RESORT & TOWERS Address: 4441 Collins Avenue, Miami Beach, FL Contact Person: Leo Carrillo, Vice President of Facilities Email: lcarrillo @fontainebleau.com Contact Person Tel. No.: 305 -535 -3238 Project Name: Harbor Island — Grounds Maintenance Service Client Name: HARBOR ISLAND P.O.A. Address: 980 Harbor Islands Boulevard, Hollywood, FL Contact Person: Dana Altman, Property Manager Email: hipoa @comcast.net Contact Person Tel. No.: 954- 454 -1662 Project Name: Mystic Pointe — Grounds Maintenance Service Client Name: MYSTIC POINTE Address: 3595 Mystic Pointe Drive, Aventura, FL Contact Person: Fern Tirone, Property Manager Contact Person Tel. No.: 305- 932 -9600 MBMBf�, d TC VOICE OF TREE CARE Project Name: Client Name: Address: Contact Person: Email: Contact Person Tel. No.: LANDSACAAM 2200 N. 30th Road, Hollywood, Florida 33021 Phone: 954- 431 -1111 e Fax: 954 -433 -1111 MUNICIPAL REFERENCES City of Aventura — Grounds Maintenance Service PUBLIC WORKS, CITY OF AVENTURA 19200 West Country Club Drive, Aventura FL Alan Levine, Public Works Director LevineA@cityofaventura.com 305- 466 -8930 8 oo�o- `y►�Y: ,� Mf.MRCe. Project Name: Town of Southwest Ranches — Grounds Maintenance Service Client Name: TOWN OF SOUTHWEST RANCHES Address: 6589 SW 160th Ave., Southwest Ranches, FL Contact Person December Lauretano, Town Administrator Contact Person Tel. No.: 954- 434 -0008 Extension 220 AVAILABILITY Lukes - Sawgrass is staffed, equipped an ready to begin immediately. We require no outside support. 2200 N. 30th Road Hollywood. FL 33021 P: 877 -LUKES NOW P: 954 - 431 -1111 F: 954 - 433 -1111 • www.LukesSawgrass.com Orly of SONNY �S�F . s n U _ /9 9 y�c FLOC O� /T Y OF SUN P� City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID PART II: Addendum #1, Dated Xw / a' Addendum #2, Dated (0/ - 0—? Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID " ?lYOf SUN 0r, FIRM NAME: S�Gc�C �ol S C°- AUTHORIZED SIGNATURE: DATE: C2 TITLE OF OFFICER: - ,-t °s / /.)F i? f City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 I'M `fir, OF 5Uµ 0r_ BID SUBMITTAL FORM Bid Title: City Wide Landscaping Services The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with The City of Sunny Isles Beach in the form included in the Contract Documents to perform and furnish all Work as specified or indicated in the Contract Documents for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other terms and conditions of the Contract Documents, The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Bid and Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding Requirements within ten days after the date of the City's Notice of Award. In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that: • The Proposer has familiarized himself /herself with the nature and extent of the Contract Documents, Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect cost, progress, performance, or furnishing of the Work. • The Proposer has studied carefully all reports and drawings of subsurface conditions and drawings of physical conditions. • The Proposer has given the City written notice of all conflicts, errors, discrepancies that it has discovered in the Contract Documents and the written resolution thereof by City is acceptable to the Proposer. • This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or corporation and is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the Proposer has not directly or indirectly induced or solicited any other Proposers to submit a false or sham Bid; the Proposer has not solicited or induced any person, firm or corporation to refrain from Bidding; and Proposer has not sought by collusion to obtain for itself any advantage over any other Proposers or over the City. The City and the successful Proposer will establish completion times for each individual Work Item and the successful Proposer agrees that the work will be completed within the time frames agreed upon and stipulated in the individual Purchase Orders and /or Notice to Proceed. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1), ""'y of sw4 Pr Firm Name: Street Address: Mailing Address (if different): Telephone No. > 7�" / �/° / Fax No.s. Email Address: IN * "By signing tPis docgt#e4t the bidder agrees to all Terms Signa (Signatu'r6 of autgorizii1d agent) Print Name: Title: THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON - RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request for Proposal No. 11 -12 -02 1 SVpINY JS�F NON- COLLUSION AFFIDAVIT V 2 City of Sunny Isles Beach r • 18070 Collins Avenue FLOQ``O 5 Sunny Isles Beach, Fl- 33160 C'TY Of SUN tNO Telephone: (305) 947 -0606 Fax: (305) 949 -3113 STATE OF FLORIDA ) COUNTY OF &9061)ig1 The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, (Name of Corporation, Partnershio, Individual, etc.) a, c 0a Oel-) // 6? formed under the laws of _ (Type of Business) (State) of which he is i l<- / ) (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND BSCRIBED TO BEFORE ME this T day of 'j 20 Personally Known or Produced Identification , Type of identification (Affix seal here) LAURA GUTIERREZ ::- MY COMMISSION # DD 819615 Pfi F Vie: Bonded ThruSNotarytPubliic Underwriters DECEMBER 28, 2010 NO ARY PUBLIC (dame printed or typed) [-21 molar SV N N Y /S4 F.P tip _ eT PUBLIC ENTITY CRIMES u x City of Sunny Isles Beach �• 18070 Collins Avenue F�ow�oP +`� Sunny Isles Beach, FL 33160 or su +' Telephone: (305) 947 -0606 Fax: (305) 949 -3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub - Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list ". THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to by for ZCc -c , !.(29%5S �pPim name entity su mdhmg,s rn statement whose business address is: and (if applicable) its Federal Employer Identification number (FEIN) is 5Y,- 4: 4� �7,2 2 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 2of10 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity submitting this sworn statement. (Indicate which statement applies.) Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 Off THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INF THE PUBLIC ENTITY PRIOR TO ENTERING INTO STATUTES, FOR CATEGORY NTWC ANY, CHNAN6 I THE IN ORMATION CONTAIN ED81N THIS FORM. FLORIDA By: (gnat re) — Y�OM6 / /, ,- C–)/0 (Pnnteq Name) > �e,J (Title) Sworn to d ubscribed before me this day of ° le i J 20l,� , by X12 2Z �© (AFFIX NOTARY STAMP HERE) Ap. LAURAGUTIERREZ Signature: Notary Pu Ijc — State of Florida MY COMMISSION # EXPIRES: September er 3, , 2012 2012 eonaeamn, Nytary Public Underwmers Print or Type Commissioned Name Personally Known OR Produced Identification Type of Identification Produced 10/1998 3of10 -PAI �SVNNY �S�FJ O� \d vi tix F •FLOP `' CFTr OF $UN FAO EQUAL OPPORTUNITY / AFFIRMATIVE ACTION City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity/"n employment and to comply with the letter and spirit of federal, state, and local aw and regulations prohibiting discrimination based on race, color, religion, national ego i sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Firm:t,��s- Address: ��0 c7 /� ��O Z5LO b DECEMBER 28,2010 4of10 G �� O� SuN NY- /S(��O a � h Y � O�SJNNY ISC ESA a F ti 0 Z FLOR�OP Sit C,Tr OF SUN hN0 DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO X 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all misrepresentation of falsif for the City of Sunny Isles ch. cents made are true and agree and understand that any misstatement or of facts shall be cause for forfeiture of rights for further consideration of this Bid Date f� 7 ���/»� I �:=/ �/a ��? /cam ��'FS/ � �•J� Print or Type Name and Title DECEMBER 28, 2010 6 of 10 SUNNY ISt c 19F ti .0 '0r 4�,r C'rr OF SUN FNO STATE OF FLORIDA ) COUNTY 01`&)a),AVb ) ANTI - KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 ANTI - KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portio of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or is elected officials as a commission, kickback, reward or gift, directly or indirectly by me,�r y member of my firm or by an officer of the corporation. A ,, 7� 0 Title: The foregoing instrument was ac ed before me this q41 day of of person], / as 1—ke S1 cleA_L-J:::� / L U _n L1gA1 &3 iCAj2'/ a ,[name of party on executed]. AFFIX NOTARY STAMP HERE: LAURA GUTIERREZ ;.. .- MY COMMISSION # DD 819615 ;., ! -T EXPIRES: September 3, 2012 "` Bonded Thru Notary Public Underwriters Z D /C) [name _ [type of authority], for behalf of whom instrument was Notary Public — State of Florid k0u elf ) aAie-Ue_z__ Print or Type Commissioned Name Personally Known Y OR Produced Identification Type of Identification Produced DECEMBER 28, 2010 7 of 10 1 BID ON i� Sunny 11 C 04 ft A S % BeacK FL 960 Igo OVW t 1047 Fat OW, roA 3113 STATE tF FLORIDA C;WN Y OF ... Dade .. <. Lukes Landscaping, Inc dba 0496*M Artt Wtrh 111 P 1 w4fm ten (1 W(et fw ^.Y do a. aflar vmtbm n0fice 1 Sizt1 i _ into *vi go' 1f ftt ft 01), of Sunny isles Beam and iiimisftes ft Peftfrimme Bor4, wWmctory Mhe u 1i in 1 nt 1 io e� humid { 1 f 1 � rtI ihe GuqTtr6v1 Mc e, ar-5 PrOvAes &Z r " t` ` ln . en 1his oMgafion the t uff, heft4r, s ita d %ft,411 to d i' City, & Sunny IM Beath ,00 ile So herein A "$ ZQ PaY "W im Mvdta!* ; won dernw,4 of r*. CAil�, tR 9Wd 211d tOW110 0K) AMY M tft Unit8dStlates Of Anmics, as L-WdMed long s for PailLme IfWW n , 'i %°i +F the b?(fe 1 h t1 `#,i& ml) r k S 11i 10th Q January ittEt rat , ` h e p , " €n dk1V t by ks sin ---,,20j—z-,- w wmertisfive, DOCIOVIENT O T(NM ON NW PAGE 1r t {p tyres Lukes Sawgrass Landscaping Affix 2200 North 30th Road Hollywood, FL 33021 51 , . 954 - 431 -1111 954 - 433 -1111 i'S IitLr fir F ." The guarantee mom an of North America_USA See Attached Power-Of-Attorney P_ Y ....,. _e Gerald J. Arch, Attorney -In -Fact t x11 irk WW9 rJU-q z 1h 'r s r t r tt 1r t t t¢ i` (w Mist "" td h" t axi €'kinrs t the S e, m THE GUARANTEE COMPANY OF NORTH AMERICA USA Southfield, Michigan POWER OF ATTORNEY KNOW ALL BY THESE PRESENTS: That THE GUARANTEE COMPANY OF NORTH AMERICA USA, a corporation organized and existing under the laws of the State of Michigan, having its principal office in Southfield, Michigan, does hereby constitute and appoint Gerald J. Arch, Shawn A. Burton, James F. Murphy, Joanne M. Mursell, Michael A. Holmes Brown & Brown of Florida, Inc. — Ft. Lauderdale its true and lawful attorney(s) -in -fact to execute, seal and deliver for and on its behalf as surety, any and all bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof, which are or may be allowed, required or permitted by law, statute, rule, regulation, contract or otherwise. The execution of such instrument(s) in pursuance of these presents, shall be as binding upon THE GUARANTEE COMPANY OF NORTH AMERICA USA as fully and amply, to all intents and purposes, as if the same had been duly executed and acknowledged by its regularly elected officers at the principal office. The Power of Attorney is executed and may be certified so, and may be revoked, pursuant to and by authority of Article IX, Section 9.03 of the By -Laws adopted by the Board of Directors of THE GUARANTEE COMPANY OF NORTH AMERICA USA at a meeting held on the 31s` day of December, 2003. The President, or any Vice President, acting with any Secretary or Assistant Secretary, shall have power and authority: 1. To appoint Attorney(s) -in -fact, and to authorize them to execute on behalf of the Company, and attach the Seal of the Company thereto, bonds and undertakings, contracts of indemnity and other writings obligatory in the nature thereof; and 2. To revoke, at any time, any such Attorney -in -fact and revoke the authority given, except as provided below 3. In connection with obligations in favor of the Kentucky Department of Highways only, it is agreed that the power and authority hereby given to the Attorney -in -Fact cannot be modified or revoked unless prior written personal notice of such intent has been given to the Commissioner — Department of Highways of the Commonwealth of Kentucky at least thirty (30) days prior to the modification or revocation. Further, this Power of Attorney is signed and sealed by facsimile pursuant to resolution of the Board of Directors of the Company adopted at a meeting duly called and held on the 31" day of December 2003, of which the following is a true excerpt: RESOLVED that the signature of any authorized officer and the seal of the Company may be affixed by facsimile to any Power of Attorney or certification thereof authorizing the execution and delivery of any bond, undertaking, contracts of indemnity and other writings obligatory in the nature thereof, and such signature and seal when so used shall have the same force and effect as though manually affixed. IN WITNESS WHEREOF, THE GUARANTEE COMPANY OF NORTH AMERICA USA has caused �NrcE� this instrument to be signed and its corporate seal to be affixed by its authorized officer, this 2nd day �o" oyd of February, 2010. TZ n� THE GUARANTEE COMPANY OF NORTH AMERICA USA � yyr nz�eR`�P STATE OF MICHIGAN Stephen C. Ruschak, Vice President Randall Musselman, Secretary County of Oakland On this 2 n day of February, 2010 before me came the individuals who executed the preceding instrument, to me personally known, and being by me duly sworn, said that each is the herein described and authorized officer of The Guarantee Company of North America USA; that the seal affixed to said instrument is the Corporate Seal of said Company; that the Corporate Seal and each signature were duly affixed by order of the Board of Directors of said Company. Cynthia A. Takai IN WITNESS WHEREOF, I have hereunto set my hand at The Guarantee Notary Public, State of Michigan Company of North America USA offices the day and year above written. County of Oakland ., My Commission Expires February 27, 2012 - Acting in Oakland County 0 - k ' la I, Randall Musselman, Secretary of THE GUARANTEE COMPANY OF NORTH AMERICA USA, do hereby certify that the above and foregoing is a true and correct copy of a Power of Attorney executed by THE GUARANTEE COMPANY OF NORTH AMERICA USA, which is still in full force and effect. IN WITI}IESS WHEREOF, I have thereunto set my hand and attached the seal of said Company thislOthday of January , 2012 IP�nr+r oa % 1�4 ((gym p�� Randall Musselman, Secretary SUNNY IS�F 9 V Z �r4 C /Tr OF SUN n�o STATE OF FLORIDA ) COUNTY , ) BID BOND City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 KNOW ALL MEN BY THESE PRESENTS, that we, as Principal, and , as Surety, are held and firmly bound unto the City of Sunny Isles Beach, a municipal corporation of the State of Florida in the sum of Dollars ($ ), lawful money of the United States, for the payment of which sum well and truly to be made, we bind ourselves, our heirs, executors, administrators and successors jointly and severally, firmly by these presents. THE CONDITION OF THIS OBLIGATION IS SUCH that whereas the Principal has submitted the accompanying Bid dated, 2010 for: WHEREAS, it was a condition precedent to the submission of said Bid that a cashier's check or Bid Bond in the amount of five percent (5 %) of the Base Bid be submitted with said Bid as a guarantee that the Proposers would, if awarded the Contract, enter into a written Contract with the City for the performance of said Contract, within ten (10) consecutive calendar days after written notice having been given of the Award of the Contract. NOW, THEREFORE, the conditions of this obligation are such that if the Principal within ten (10) consecutive calendar days after written notice of such acceptance, enters into a written Contract with the City of Sunny Isles Beach and furnishes the Performance Bond, satisfactory to the City, each in an amount equal to one hundred percent (100 %) of the Contract Price, and provides all required Certificates of Insurance, then this obligation shall be void; otherwise the sum herein stated shall be due and payable to the City of Sunny Isles Beach and the Surety herein agrees to pay said sum immediately, upon demand of the City, in good and lawful money of the United States of America, as liquidated damages for failure thereof of said Principal. IN WITNESS WHEREOF, the above bonded parties have executed this instrument under their several seals this day of 20 , the name and the corporate seal of each corporate party being hereto affixed and these presents being duly signed by its undersigned representative. IN PRESENCE OF: Individual or Partnership Principal Business Address City, State, and Zip Code Business Telephone ATTEST: (Corporate Surety)* DOCUMENT CONTINUES ON NEXT PAGE Affix Corporate Seal Business Facsimile Secretary By: *Impress Corporate Seal IMPORTANT Surety companies executing bonds must appear on the Treasury Department's most current list (circular 570 as amended) and be authorized to transact business in the State of Florida. DECEMBER 28, 2010 8 of 10 SUNNY. IS �c v. .ev PERFORMANCE BOND City of Sunny Isles Beach • r 18070 Collins Avenue SF CDF' FLoe�oo �`'� Sunny Isles Beach, FL 33160 r' or SUO Telephone: (305) 947 -0606 Fax: (305) 949 -3113 FORM OF PERFORMANCE BOND KNOW ALL MEN BY THESE PRESENTS: That, pursuant to the requirements of Florida Statute 255.05, we, as Principal, hereinafter called Contractor, and as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee, hereinafter called City, in the amount of Dollars ($ ) for the payment whereof Contractor and Surety bind themselves, their heirs, executors, administrators, successors and assigns, jointly and severally. WHEREAS, Contractor has by written agreement entered into a Contract, Bid /Contract No.: 07- 10 -04, awarded the day of , 20 , with Landscape Services Maintenance in accordance with contract documents prepared by the City of Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract; THE CONDITION OF THIS BOND is that if the Contractor: 15.1. Fully performs the Contract between the Contractor and the City for services described within (Bid No. ) within calendar days after the date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the Contract; and 15.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor), expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains because of default by Contractor under the Contract; and 15.3. Upon notification by the City corrects any and all defective or faulty Work or materials which appear within one and one half (1 1/2) years, and: 15.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared by City to be, in default under the Contract, the City having performed City's obligations there under, the Surety may promptly remedy the default, or shall promptly: 15.4.1. Complete the Contract in accordance with its terms and conditions; or 15.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and upon determination by Surety of the best, lowest, qualified, responsible and responsive Proposers, or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest, qualified, responsible and responsive Proposers, arrange for a Contract between such Proposers and City, and make available as Work progresses (even though there should be a default or a succession of defaults under the Contract or Contracts of completion arranged under this paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price; but not exceeding, including other costs and damages for which the Surety may be liable hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under the Contract and any amendments thereto, less the amount properly paid by City to Contractor. No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City named herein. DECEMBER 28, 2010 9 of 10 `\ 1 The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and compliance or noncompliance with any formalities connected with the Contract or the changes do not affect Surety's obligation under this Bond. Signed and sealed this day of 20 WITNESS: BY: Secretary (CORPORATE SEAL) (Name of Corporation) (Signature) (Type Name and Title Signed Above) IN THE PRESENCE OF; INSURANCE COMPANY: BY: *Agent and Attorney -in -Fact * (Power of Attorney must be attached) (Address) (City /State /Zip Code) (Telephone) STATE OF FLORIDA COUNTY OF The foregoing instrument was acknowledged before me this 20_ by [type of authority], for of party on behalf of whom instrument was executed]. 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U Go f CtIPLOYCE/S VS, LUKES LAUDSCAPING RIC 2950 N 28 TER, HOLLYWOOD FL SH20 0 " _ 1 IF g HiNG BUS IN DADE cu .u' {ES LANDSCAPING' IC 1 6 SPECIALLY P'Ltt131NG:C -OtlT RACTQ Ri` 1(� .. .arsrt.a Sr.�.t3t:.A .xt✓ .-.. sraa. w: ��.:.v',.ir��r�•``4i�.�.°�.�ds. c.+�`.,�. - . C °ti? Pi's ", ii aCR:i:? LUKES LANDSCAPING INC LUKE FACARAZZC PRES 2950 NORTH 28 TERP HOLLYWOOD FL 33020 04t21f2411- 00040081210 mfffd I 1 i 5 S. Andlre,,nI,s F,,r,. P', -100, R. Laudardak3, Fl- 33301-1895 - q-54,531-xonC) VALID R 0 U C', H SEPTEMBER 30,2012 D B) Al.: Receipt 9'. 3" Business Type. WN N L,A', Owner Nat eL--`-E -DSCAP-73 sS �- RD State/Couilty/Cert/Reg: HOLLW-TOOD X E P T Exemption Code:76' Bl j s i n e ss s P i 10 r 9 S 4 31 -1111 I ptoyees Pachimcs Professional's For Vending Bjslnes-j--Opjy Vending Type: Numborof?.Iachines: to T r a ns," �r F e. e ee pa�rj C-), SC-1, - — --.— i rj 3 THIS RZE-CEIPT 131t: P-0!3TED t i NSPUJOUSLY IN YQq R, PLACE OF F' ,QS or i CA doil�lq busines:3 T OLI W�us! nl-et all Coui-i'v ard'of Muni- P. Vi` V, L. A T 'E" r) Ties Tax Re.-ce#, n.; i d bLIS'nass mame has changed of y,-lU h3l,,� :, Tris recalpt dDes not jrjji,.-at t _j —h State or 13y.,3 anKI regi I' tic s Addro!�s� L E S SCAP I t,-, 22CO N 30 RD I YWO,DD , CL Paid 07/12/20-- Ci r. 0.1 i 1J 1 += i ., -10C), Ft. Laude-,-dale, FL 3333-31-1895 — _ `v`. ",I ID O CTOB E : 1 201.E THROUGH �;i PTE���SER 310, 012". ` - Receipt # , - Business t•lani:�: - _ ,. - - business Type. -- __ - Ovinar Nana: c: _. Business Opcned -_ Business Location...,..-. ' =- StatelCaunty /Cent /Recd - Exemption Code :n Business Phone: .. _ _ _ -- Roo rns Sdaa �'n'C!oyees M1 inns ProfessionatS ror4 rd ng E sm: °„ Only -- - - — �n umber of f :-_ -° -- - - - Vending g I f P l Pr �i } C' I.. Cost - --- - -. r i,t"i• ' 2 I ,- THIS P.ECEI Pt i. IUST• BE >"OS i EED CONSPIC OUSL•, 11,44 Y COU:", PLACE' O.F B }.1Sjmt: -C i - , e i 111 V r,I...i D) E0. rllai ins Paid 1C '06/2011 •- --,�.,,., _,J, __, - -- '-'... 30 2011 b 2012 4- �d�'.•K?'i "�.nry�'ia.a!'�K"' ^W?T• YP t�+syur- '�" t. ���¢ �s�ea�feip - —_ - .__ __ ._ ___ —_ _. - -- .w._.x>sw- .:_..� exiu«na «i:�yu...� :.n�a,ri- a.:� w.1.� 6�ECt1J ".1emnCa�,e�`°'..e�r,�i�� `i.�t3s'fd�•.aa�.�s�1H+3' 14u+_� .�', pn+ C1 # = EE 19 CN i L LU LU Ch Vir ' r rl G IuL it C Fy'jjt .r l C✓ zn u , filOo�i us5 � Registration #: 1.2 000963rt.0 ISSite date: I1 /1.7/11_ CITY OF BBC A ItATON 201 �VE?ST LtAi.. •4I TTC? Y AR[ ROr1I) IkE IST R l ION CERTIFICATION rtes asl.rliic:[i 1,2ir1: ;0.0(1 1:XNRF'S 11;30112 LUKES- SAWGIL ^ASS LANDSC k C'L. dotal paid: 31).00 LVA'� S, HOWARD v " "" JUIS 1S NTOT' :'+. [3ILL':x:a:�: L_,UKC:S- SAIt'CrLt.hSS LhNDSC:APL y' Note: Any c[Zan�es in name, address, LUXES LAND5C:1I'Ii�tG, INC. suite, o��nership, el.e. witl require 2950 N 28 TER q a need apL ?Iic- etiort v,-ithin 1.5 days. HOLLYWOOD FL 330126 3 ; C.: lass: CO: �11tA.C'L(�[�,i../�.'�DSCI+�I'tI�CY ,sl--)F pt LAhI "171NKLER 5 1 EmA -53 M G L/"%NDSCAPE HOLLY, EXPIRES X313 u V id .... ......... 15 W� JIFICATE OF COMPETENCY CEP D-atach.on'.--1 SiGN 0f 4 COUNTY ccrd ININIEVIATRY upon recolpfi You 1, ShcAAd ccay this cad with you at cil tin"n. I JA. Card Contractomust chaina oi.oto LD, cf ComV.tant-- d x) .� Y f ouif ycam A -N . . . . . . J'Al- C: 0� 4- bLEO NAPOLEON, ANTHONY R. 5511 HAYES ST 0 L Y_ V%l 0-0 D_ F 3 30- 7, 1 ! ove 4.x KrK r OX Dcf 21 a--- 1... .f \• V L I I v Al a--- �TU A Department of Environmental Resources Management Natural Resources Regulation and Restoration Division MIAMI-DE 701 NW 1st Court, 6th Floor Miami, Florida 33136 -3912 T 305 -372 -6567 F 305- 372 -6407 Carlos Alvarez, Mayor September 17, 2010 miamidade.gov David Vaughn CERTIFIED MAIL NO.: 7004 0750 0001 9160 0242 Lukes - Sawgrass Arbor Care, Inc. RETURN RECEIPT REQUESTED 2200 N 30 Road Hollywood, Florida 33021 Re: Registration as a Professional Mangrove Trimmer within Miami -Dade County, Florida Dear Mr. Vaughn: Pursuant to Section 24- 48.17, Miami -Dade County Environmental Protection Ordinance, DERM hereby approves your request for registration as a professional mangrove trimmer (PMT) to perform trimming work within riparian mangrove fringes as defined pursuant to state statute and located within the geographic limits of Miami -Dade County, Florida. Pursuant to the authority contained within the aforementioned Ordinance as well as the authority granted to DERM as a state - delegated local mangrove protection program, please be advised that in order to conduct work qualifying under the exemptions provided by Section 403.9326, Florida Statutes, as a Professional Mangrove Trimmer, DERM hereby requires that you shall: 1) provide written notice to DERM a minimum of ten_(10) days prior_ to -the commencement of trimming activities to include the location, the property owner's name, principal address and phone number, and date of commencement of work, 2) provide personal, on -site supervision at all times work is being performed, and 3) notify DERM within 24 hours if any mangroves are altered as a result of the work. Alteration is herein defined to include removal, defoliation (temporary or permanent) or destruction. Please be advised that failure to perform work in strict and absolute accordance with the conditions and requirements herein constitutes a violation county and /or state laws. The professional mangrove trimmer shall be held liable for any violation of the aforementioned laws, conditions or requirements contained herein. All work within Miami -Dade County not qualifying under the state exemptions for work in riparian mangrove fringe areas shall require a Class I Permit unless otherwise exempt pursuant to Chapter 24 of the aforementioned Ordinance. This registration is valid for a period of one year from the date of this letter. This registration letter should be kept on -site while mangrove- trimming work is being conducted. This registration may be revoked and penalties assessed without further warning if you fail to comply with any applicable laws or conditions or requirements contained herein. Please contact me at (305) 372 -6575 if you have any questions regarding this matter. Sinc MpWf eIy,. Lisa S ada ina, M ger Coastal Resources Section cc: Katherine Gilbert, FDEP f, r _, � (° _ __ �; ^8:e.;� _ � � � v - fg �_, #� _. _...__.. t �.O�y.. __ 1 _ `i __ �; r STATE OF FLORIDA �Hepartmeut of ftriculture anb Cone;umtr 6erbiceg BUREAU OF ENTOMOLOGY & PEST CONTROL Date File No. Expires July 20, 2011 June 30, 2012 THE PEST CONTROL FIRM NAMED BELOW HAS REGISTERED UNDER THE PROVISIONS OF CHAPTER 482 FOR THE PERIOD EXPIRING: June 30,2012 AT 2950 N. 28TH TERRACE HOLLYWOOD, FL 33020 ALL FLORIDA PEST CONTROL Fumigation 2950 N. 28TH TERRACE General Household Pest and HOLLYWOOD, FL 33020 Rodent Control Laren and Ornamental Termite and Other WDO Control ADAM H. PUTNAM, COMMISSIONER :7 CERTIFICATE OF LIABiLITY INSURANCE IG'_ i- )t� 10/2712011 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORNIATIO I ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRNIATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELO',V. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN TH °_ ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AID THE CERTIFICATE HOLDER. INIPORTANT: If the certificate holder is an ADDITIONAL INSURED, the pollcy(ies) must be endorsed. If SU3ROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). _ _y PRODUCER E:: \'iSr \S CITY CONTACT LOCKTON CO,,I; A\IES, LLC -I HAM- 444 W. 47TI'[ STREET, .SUITE t;rii) PHONE -A,( �— KANSAS CITE" MO (41 12 -1906 E-MA rA;c. -__ -- (S 16) 960- 9000 ADDR =°_, - -- - - -- — jj -- .. - -- - -- INSUR_R51 AFFORDING COVERAGE I11AIC a - -- INSURER A: Zurich AnAeri:: LUKE'S LANDSCAPING, INC. IrlsurERa: 13,1336S DBA L1 K'F- S- SAFVGRASS LANDSCAPEIrlsuR. =_R C : 3300 N. 30-111 ROAD INSI;RE; o lama I INSURER F COVERAGES FIRC015 RD CERTIFICATE NUi,13ER: 11503936 REVISION NUMBER: XXXXX \X THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED EELOSV HAVE BEEN I ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD IND!CATEO. NOTW THSTANWIG ANY REQUIREMENT, TERNI OR COt;DITI OPI OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE f,I.AY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIS =D FIEREN IS SUBJECT TO ALL T,-I=- TEf:i.mS, EXCLUSK -)HS AND CC, I]D!'i IOMS OF SUCH POLICIES. Ll'.•,!;TS SH(WIN MAY HAVE SEEN REDUCED BY PAirl GLP,i1.1 INSP. I ADDL SULIA POLICY EFF POLICY E,(P LTR TYPE OF I'15 'R 1;; CE 1; ISR Vf`ID POLICY MUM-3E'— ( ?,1!d;DC+Y'YYYi C.1!v1:0C+'f'Y'r'Yl LIMITS :\ GE:`IEn,._ L!Ae LIT' ..I .. _ — ' T: (1LOL,` '' -(i_ l(i; ;.�I}1t t { ?'`i''_i)t" tir -. I c I010 nr }f1 X_ S 1 U(}1),Ijfltl GLA t.. , l \ -� �::',:R {- r _ 5 £1000 -- I PRSaL�Laaovllt„u„ � 10`7r 1'f 1 r +, - —� i _ I EXCESS L!fA- _ WORKERS COk ATIC11 IDE \ -LOY 'LI ITl ')l 175 Y/I ANY __ If fit t) F \ XXV, '�- sVK \X\ \\ VX X XX �'- tresT:,ru - r1. X 1Cn'i LII: IT I ER L EA, :H ACCID ,I � 5 LOYEE 010 I (;10f }iH} 7,1 .,T I S 1 000 N0 DESCRIPTION OF OPE.N AT1ONZI LCC4'.I:4IS ?'.EH! c. (A!:ti AC ^D101, A_- ann! ..; Sch? d.fa. it n:a_-e—I,re,,Ar�d) RL: Lards, apkvi acid La,,Nn \lai :::Ia;], :L Sl-rvi.:.... I i•!enu: of ta.;a;1r.: "t.:,r hi'} p(;;; only CERTIFICATE HOLDER 11502986" L.` +lu- vQQ- oi..1J.5t.L z ri.Cc t' r;;1 LL -I ?;;':i. :,`.1 .. VICEL LATItON SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELUiD 5;= =;J THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED l.` %COED' NCE WITH THE POLICY PROVISION' �-:;cnlz -o aErr.E�ErITAT; r� .` r, C 0 !; 10. 5 r. ;.,. a.t � a =.r - (b 13: -',: 20 "104,Off)CO R. P0RA TI A` "Ra CERTIFICATE OF LIABILITY INSURANCE 1 O/25/2012 DATE (MM /DD/YYYY) 1/9/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES, LLC -1 KANSAS CITY 444 W. 47TH STREET, SUITE 900 KANSAS CITY MO 64112 -1906 (816) 960 -9000 CONTACT NAME:- - PHONE FAx Ext : A/C No E -MAIL ADDRESS: INSURERS AFFORDING COVERAGE NAIC k INSURER A: Zurich American Insurance Company 16535 INSURED LUKE'S LANDSCAPING, INC. 1343368 DBA LUKES- SAWGRASS LANDSCAPE INSURER B: Pennsylvania Manufacturers' Assoc Ins Co 12262 INSURER C: PERSONAL & ADV INJURY INSURER D: GENERALAGGREGATE 2200 N. 30TH ROAD INSURER E: $ 2,000,000 HOLLYWOOD FL 33021 INSURER F: A AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS I1!1 \ 1FRArFC FTR(C)IS RTl RFRTIFICATF NIIMRFR- 11595911 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES, LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL IN R SUBR WVD POLICY NUMBER POLICY EFF MM /DD/YYYY POLICY EXP MM /DD/YYYY LIMITS A GENERAL LIABILITY X MMERCIAL GENER BILITY CLAIMS-MAC GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOC N N GL06555467 -02 10/25/2011 10/25/2012 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) 10,000 PERSONAL & ADV INJURY $ 1,000,000 GENERALAGGREGATE $ 5.000MID PRODUCTS - COMP /OP AGG $ 2,000,000 $ A AUTOMOBILE LIABILITY X ANY AUTO ALL OWNED SCHEDULED AUTOS AUTOS NON -OWNED X HIRED AUTOS X AUTOS N N BAP6555466 -02. 10/25/2011 10/2512012 (Ea accideDnt) SINGLE $ 1.000.000 BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY Per accident $ XXXXXXX PROPERTY DAMAGE (Per acc dent) $ XXXXXXX $XXXXXXX UMBRELLA LIAB EXCESS LIAR HCLAIMS-MADE OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX AGGREGATE $ XXXXXXX DIED RETENTION $ $XXXXXXX B WORKERS COMPENSATION AND EMPLOYERS' LIABILITY Y / N ANY PROPRIETOR /PARTNER/EXECUTIVE OFFICER /MEMBER EXCLUDED? N (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below N / A N 201175 8779795 10/25/2011 10/25/2012 X ORY LIMIT ER E.L. EACH ACCIDENT $ 1 00 00 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1 000,000 DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Bid Proposal No. 11- 12 -02. For Bidding Purposes only. CERTIFICATE HOLDER CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11585933 AUTHORIZED REPRESENTATIVE City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach FL ACORD 25 (2010105) The ACORD name and logo are registered marks of ACORD (61988-2010 APOFF CORPORATION. All rights reserved A �® CERTIFICATE OF LIABILITY INSURANCE 10 /25/2012 DATE (MM /DD/YYYY) 1/9/2012 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER LOCKTON COMPANIES, LLC -I KANSAS CITY 444 W. 47TH STREET, SUITE 900 KANSAS CITY MO 64112-1906 (816) 960 -9000 CONTACT NAME: PHONE FAX No. Ext : (A/C, No): E -MAIL ADDRESS: GL06555467 -02 10/25/2011 10/25/2012 INSURERS AFFORDING COVERAGE NAIC # INSURER A: Zurich Anlerlcan Insurance Company 16535 MED EXP (Any one person) INSURED LUKE'S LANDSCAPING, INC. 1343368 DBA LUKES-SAWGRASS LANDSCAPE INSURER B: P nnS lvanlc Manufacturers' Assoc Ins Co 12262 INSURER C $ 5.000,000 INSURER D s 2,000,000 2200 N. 30TH ROAD HOLLYWOOD FL 33021 INSURER E AUTOMOBILE LIABILITY ALL OWNED SCHEDULED Ix ANY AUTO AUTOS AUTOS NON -OWNED HIRED AUTOS X AUTOS INSURER F: N BAP6555466 -02. COVFRAGFS FIRC17115 RD CERTIFICATE NUMBER: 11595933 REVISION NUMBER: XXXXXXX THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR LTR TYPE OF INSURANCE ADDL IN SR SUBR WVD POLICY NUMBER POLICY EFF MM /DDNYYY POLICY EXP MM /DDNYYY LIMITS A GENERAL LIABILITY X MMERCIAL GENER BILITY CLAIMS -MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO LOC JECT N N GL06555467 -02 10/25/2011 10/25/2012 EACH OCCURRENCE DAMAGE TO RENTED PREMISES (Ea occurrence) $ 1,000,000 MED EXP (Any one person) 1 PERSONAL & ADV INJURY $ 1,000,000 GENERAL AGGREGATE $ 5.000,000 PRODUCTS - COMP /OP AGG s 2,000,000 $ A AUTOMOBILE LIABILITY ALL OWNED SCHEDULED Ix ANY AUTO AUTOS AUTOS NON -OWNED HIRED AUTOS X AUTOS N N BAP6555466 -02. 10/25/2011 10/25/2012 N L I I (Ea accident) $ 1 000,000 BODILY INJURY (Per person) $ XXXXXXX BODILY INJURY Per accident $ XXXXXXX PROPERTY DAMAGE $ XXXXXXX $XXXXXXX UMBRELLA LIAB EXCESS LIAB HCLAIMS-MADE OCCUR NOT APPLICABLE EACH OCCURRENCE $ XXXXXXX AGGREGATE $ XXXXXXX DED I I RETENTION $ $ XXXXXXX P AND EMPLOYERS' LIABILITY WORKERS COMPENSATION Y / N ANY PROPRIETOR /PARTNER/EXECUTIVE OFFICER /MEMBER EXCLUDED? F_N] (Mandatory In NH) If yes, describe under DESCRIPTION OF OPERATIONS below N/A N 201 175 8779795 10/25/2011 10/25/2012 �' ORY IM IT ER E.L. EACH ACCIDENT $ 1,000,000 E.L. DISEASE - EA EMPLOYEE $ 1,000,000 E.L. DISEASE - POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS/ LOCATIONS /VEHICLES (Attach ACORD 101, Additional Remarks Schedule, if more space is required) Re: Bid Proposal No. 11-12-02. For Bidding Purposes only. CERTIFICATE HOLDER CANCELLATION ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 91988 -2010 ArOIf) CORPORATION. All rights reserved SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. 11585933 AUTHORIZED REPRESENTATIVE City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach FL ACORD 25 (2010/05) The ACORD name and logo are registered marks of ACORD 91988 -2010 ArOIf) CORPORATION. All rights reserved