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Bettoli Trading Corp.
Bettoli Trading Corp. BETTOLI VENDING 6095 NW 167t' street suite D-4 Miami, F1 33015 E C rmR V REQUEST FOR PROPOSALS (RFP) NO. 11-11-04 f , City Wide Healthy Organic Vending Machine Services Opening November 30th 2011 at 10:00 AM i cl AVERY' READY INDEX' 600087 Bettoli Trading Corp. D /B /A BETTOLI VENDING D6095 NW 167th street suite D -4 Miami, FL 33015 Wednesday, September 7th, 2011 City Wide Healthy Organic Vending Machine Services Request For Proposal No. 11 -11 -04 Evaluation Committee: All Vending companies sell similar products in similar machines. What differs from each other? Service. Bettoli Vending has invested in certifying it staffs within the vending industry. Some of these certifications are Route Driver Certification, Vending Technician, Journeyman Technician, NAMA Certified Executive, Quality Coffee Certification, and Certified Coffee Specialist. We believe that a well trained staff will provide excellent service. These trainings and certifications are required to fulfill a reliable city -wide vending service needs. For more than ten years Bettoli Vending has been proudly servicing clients all over Monroe, Miami - Dade, Broward, and Palm Beach Counties. Bettoli has played a significant role in achieving healthy vending programs for our clients. We believe the City of Sunny Isles Beach will benefit from the vast knowledge and experienced Bettoli Vending has acquired thru many different projects. One of the major projects includes an implementation of a Healthy Snack Program and Healthy Beverage Program in all 41 high schools of the Miami Dade County Public Schools. These projects took effect in 2007 and 2009 respectfully, and have been working impeccably since. This smooth operation can be attributed to the well - coordinated staff members that work for Bettoli Vending, who have develop their skills over the past ten years of servicing multi - location accounts like the United States Postal Service branches throughout the tri county area and Monroe County. Attached you will find brochures and literature of all our proposed equipment and programs. We believe that the City of Sunny Isles Beach will benefit from our attractive state of the art equipment and our competitive financial proposal. I would like to thank you for taking us in consideration for this bid opportunity. I look forward to do business with the City of Sunny Isles Beach in the near future. Sincerely, Maurizio L. Bettoli BETTOLI VENDING www.MiamiVending.com G* A member of a to Srlvinq Fla{W'� Wnnlnq, 4G8 L EOM 610..E VY 81nti iYE! Qualifications: The city of Sunny Isles Beach would benefit from contracting Bettoli Vending thanks to our direct supplier channels that we have been able to acquire. Some of these distribution channels are General Mills, Coca Cola, PepsiCo, Frito Lay, Kellogg's, Nestle North America, Nesquik USA, Crane Merchandising Systems (Machine Manufacturer). By working directly with these suppliers we can provide fresh product, guarantee rotation and ensure the compliance with the "Public Health Security and Bioterrorism Preparedness and Response Act of 2002 ". As well as ensure fast repair of any damage equipment by working directly with the manufacturers and maintaining our own stock of thousands of parts. Bettoli Vending operates out of a 16,000+ SgFt. warehouse, registered with the USDA, conveniently located in Miami -Dade County. Bettoli Vending has a fully equip mechanic shop in- house. (Site visits can be arrange) Bettoli Vending carries hundreds of consumable products labels to maintain a rotational variety and provide an excellent customer experience. Bettoli Vending currently operates 12 full time vending routes within the tri- county area, a full time technician truck, a truck equip for moving vending equipment or to assist the technician and a spare truck. This would ensure continuous service. Bettoli Vending is an active member of NAMA (National Automatic Merchandiser Association) and AMAF (Automatic Merchandiser Association of Florida). Bettoli Vending is a Family Operated Business which can be flexible to the complexities of government institutions; this includes emergency response programs to service primary necessities facilities, like emergency management offices, after catastrophes occur. Bettoli Vending has been a pioneer of the Healthy Vending Movement and understands the importance of it. Bettoli Vending would like to offer an optional Fit Pick Program to the City of Sunny Isles Beach, which can be found Attached. Bettoli Vending has Kosher Selections Available. We have had the experience of working with Strict Kosher -only requirements, such as the famous Saxony Hotel (the last Miami Beach Kosher -only hotel). The installation process is to be completed in one week for standard installations. Bettoli Vending can be flexible to accommodate any delays or issues that may arise during the deployment of this process. ON R VAN V, VA A member of $srvinq Chrk7aY Vta nding, 6C8 b ieM W%dwlwy 81ner tm Staffing and Qualifications of Proposer, Management Team and Key Personnel: Bettoli Vending operates in the South Florida Area (tri- county) and Monroe Incorporated in November 2000 in the state of Florida. Our current dispatch location is conveniently located at 6095 NW 167th street Ste. D4, Miami. FL. 33015 Our Dunn and Bradstreet Number is: 05- 102 -2999 Bettoli Vending is a proud member of: The National Automatic Merchandiser Association (NAMA) The Automatic Merchandiser Association of Florida (AMAF) Management team to be assigned to this project: Leonardo Bettoli MBA, NCE, CCS. Merchandising and Marketing Manager, AMAF Board Member 2010 -2013. • NAMA Certified Executive. • Route Driver Certified (NAMA) • Vending Technician Level I (NAMA) • Journeyman Vending Technician Certified (NAMA) • Certified Coffee Specialist (NAMA) • Specialization in Entrepreneurship Maurizio L. Bettoli BS. Director of Operations • Route Driver Certified (NAMA) • Vending Technician Level I (NAMA) • Journeyman Vending Technician Certified (NAMA) Valeria Bettoli BS. Director of Finances • MAST QuickBooks Certified Jose De Freitas. Head Technician. • Route Driver Certified (NAMA) • Vending Technician Level I (NAMA) • Journeyman Vending Technician Certified (NAMA) Alejandro Alfonso. Route Driver. • Route Driver Certified (NAMA) A member of s-wnq rt odwa Vrntl�np, OCS 46 iotatldvvwy Sher tm Approach and Methodology: Installation Bettoli Vending would be able to deploy key locations the next day after award. And complete the project installation within a week. Stocking Service After the equipment is installed it would be schedule for service based on the traffic demands. To ensure proper stocking levels, locations such as the City Hall would begin with one service per week. Other locations will vary with a minimum of one service per week. Continuous supervision will be in place and services will be accommodated as needed to ensure that each location is properly Clean, Filled and Working. Bettoli Vending will recommend to the city to provide Kosher Selections in the Machines. Locations and proportions to be worked with the city staff. No Down Time Service technician schedule is assigned with a goal of 90% of calls being address within 4 business hours and guarantee within 24hrs. No down time means no loss of revenue or diminished sales due to weary customers. Safety for everyone GPS reporting devices as well as telecommunication equipment is assigned to every staff member. All Bettoli Vending Employees have an extensive background check; our entire staff must meet the Jessica Lunsford Act, and Homeland Security Department guidelines. Uniforms are provided by Bettoli Vending to its staff at no cost and must be worn during work hours. Refunds Bettoli Vending would provide $100.00 for a refund bank and recommends the city uses our coupon system which is a complete cashless system that would work in any of our vending machines within the city. Largest Snack Product Selection Bettoli Vending competitive advantage includes the variety and flexibility of products selection. This will increase volumes and customer satisfaction. Largest Healthy Snack Provider in South Florida If the city of Sunny Isles Beach approves, Bettoli Vending would like to introduce the Fit Pick Program with marketing support at the machines. This increases customer awareness of healthy choices. During 2010 year 1,215 organizations registered for the Fit Pick Program. The Fit Pick program has been implemented in 162 Government agencies such as the State of Tennessee and Mississippi as well as branches of the military like the Army and Air force. Fit Pick is a complete Healthy vending program with a marketing plan, press releases, public service announcements, communications for work sites, comment cards, and marketing tools (such as Explanatory labels specially designed to be attached to the machines, tags to be placed under each eligible item to identify the healthy selections, table tents and flyers) 0 ,. 0 A member of Semnp flawa'a W-tline, 4C8 8 pope gtgcrapry 81nr+ t, a Proposed Locations LOCatI0 AM F, City Hall 15Y floor Beverage Machine Snack Machine Ice Cream Machine Combo Machine Credit Card Readers 1 1 1 X City Hall 2nd floor 1 1 City Hall 4th floor 1 Pelican Community Park 1 1 Samson Ocean Front Park 1 1 1 X South End of Ocean 1 1 North End of Ocean 1 1 North End of Ocean II 1 North End of Golden Strand 1 North End of Aqualina 1 Beach Access 1 North End of Ocean Three 1 North End of Jade on the Beach 1 South End of Jade on the Beach 1 Beach Access 1 North End of Trump Tower 1 1 South End of Trump Tower 3 1 Heritage Park 1 1 1 Golden Shore Park 1 1 Marglis Park 1 1 Pier Park 1 1 Sub -total 1 20 8 2 1 � ��yp4911fG pSy�q�� 7 A member of u' 2 Sarvinq rlwle . wndi. 008 8 ICM he.n W 81nea fF6A j �r`lr or sure p`'o Request for Proposal Goods & Services ��.1NY IS Z'6' O� s 10� Al ti U y� 9) * FL O ?' \� G. O N PLO F SU City Wide Healthy Organic Vending Machine Services Request for Proposal No. 11 -11 -04 Publish Date: 11/14/2011 Pre -Bid Conference: Intentionally Omitted Bid Due and Bid Opening Date: 11/30/2011 at 10:00 AM Where to Deliver Proposal Sunny Isles Beach Government Center 18070 Collins Avenue Sunny Isles Beach, Florida 33160 City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 l i y'� �iaRty y�g of 5i1µ P�0 TABLE OF CONTENTS Table of Contents Page 1 of 7 Page 2 Legal Advertisement/ Notice to Bidder Equal Opportunity / Affirmative Action Statement Page 3 Instructions to Bidder / General Terms Section 1 Page 4 Special Terms & Conditions Section 2 Page 10 Scope of Work / Technical Specifications Section 3 Page 13 Evaluation Process Section 4 Page 16 Proposal Format Section 5 Page 18 Bid Submittal Form Section 6 Page 20 Affidavits Non - Collusive Affidavit Page 1 of 7 Public Entity Crimes Page 2 of 7 Equal Opportunity / Affirmative Action Statement Page 4 of 7 Conflict of Interest Statement Page 5 of 7 Dispute Disclosure Form Page 6 of 7 Anti - Kickback Affidavit Page 7 of 7 Attachments Attachment — A Sample List of Healthy Organic Foods Attachment — B Map of Park Locations Attachment — C Map of Beach Access Locations City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 LEGAL ADVERTISEMENT NOTICE TO BIDDER NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following work as specified. City Wide Healthy Organic Vending Machine Services Request for Proposal No. 11 -11 -04 The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711- 1712 or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the submittal date to all vendors who are listed on the official list. The City may not accept incomplete Bids. Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by the City Clerk no later than 10:00 AM, on Wednesday, 11/30/2011 at the Sunny Isles Beach Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids received after this time will not be considered. The City is under no obligation to return Bids. Timely submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid must be clearly marked: "IMPORTANT, BID ENCLOSED" Bid No. 11 -11 -04 City Wide Healthy Organic Vending Machine Services OPENING DATE AND TIME: Wednesday, 11/30/2011 at 10:00 AM The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors and informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the Owner in conformity with the criteria set forth in Section 62 -8 of the Code of Ordinances of the City of Sunny Isles Beach. All questions regarding Request for Proposal No. 11 -11 -04 shall be directed in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be submitted via email to: JHines(a)sibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Jane Hines, CMC, City Clerk City of Sunny Isles Beach City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 l' or Or SON P�0 SECTION 1 INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES /SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY. 1.1 CLARIFICATION /EXPLANATION /QUESTIONS: Any questions concerning the Bid Specifications or any required need for clarification must be made to Jane A. Hines, CMC, City Clerk via email to: JHines@)sibfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A. Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such requests for clarification /explanation or questions must be made in writing to Jane A. Hines, CMC, City Clerk, at least five (5) business days prior to the date of the Bid opening. Interpretations or clarifications considered necessary by the City will be issued by addenda and posted /disseminated by DemandStar (www.demandstar.com) to all parties listed on the official plan holders' list as having received the Bid documents. Only questions answered by written addenda shall be binding. Oral interpretations or clarifications shall be without legal effect. No plea of ignorance or delay or required need of additional information shall exempt a Proposers from submitting their Bid on the required date and time as publicly noted. 1.2 PLAN HOLDER'S LIST: 1.3 1.4 1.5 As a convenience to vendors, the City of Sunny Isles Beach has made available via internet lists of all plan holders for each Request for Proposal, Request for Proposal, and request for qualifications. The information is available on -line at www.demandstar.com or by calling the Office of the City Clerk at (305) 792 -1703. ADDENDA TO SPECIFICATIONS: If any addenda are issued after the initial specifications are released, the City will post and disseminate the addenda through DemandStar. For those projects with separate plans, blue prints, or other materials that cannot be accessed through the internet, the Office of the City Clerk will make good faith effort to ensure that all registered proposers (those who have been registered as receiving a Bid package) receive the documents. It is the responsibility of the vendor prior to the submission of any Bid to check the above website or contact the Office of the City Clerk at (305) 792 -1703 to verify any addenda issued. The receipt of all addenda must be acknowledged on the Bid Response Sheet. SPECIAL ACCOMMODATIONS: Any person requiring a special accommodation at a Pre -Bid Conference or Bid /RFP /RFQ opening because of a disability should call the Office of the City Clerk at (305) 792 -1703 at lease five (5) days prior to the Pre -Bid Conference or Bid /RFP /RFQ opening. If you are hearing or speech impaired, please contact the Office of the City Clerk by calling the City of Sunny Isles Beach using the Florida Relay Service which can be reached at 1(800) 955 -8771 (TDD). PUBLIC ENTITY CRIMES STATEMENT: Pursuant to the provisions of paragraph (2) (a) of section 287.133, Florida statutes "a person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may no submit a Bid on a contract to provide any goods or services to a public entity, may not submit a Bid on a contract with a public entity for the construction or repair of a public building or public work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform work as a Contractor, supplier, sub - Contractor, or consultant under a contract with any public entity, and may not transact business with any public entity in excess of the threshold amount provided in section 287.107, for category two for a period of 36 months from the date of being placed on the convicted vendor list ". 1.6 BID DEADLINE: Bids must be submitted no later than the time and date shown within this document. 1.7 SEALED BID: The entire Bid Response Package shall be placed in an opaque envelope (with all items listed on the Bid checklist form and all other items required within this Request for Proposal must be executed) and submitted in a sealed envelope. 1.8 BID EXECUTION, SIGNATURES. ERASURE /CORRECTION: All Bids shall be signed in blue ink. All price quotes shall be typewritten or printed with ink. All corrections made by the proposers prior to the opening must be initialed and dated by the proposers. No changes or corrections will be allowed after Bids are opened. Bids must contain an original, manual signature of an authorized representative of the company. 1.9 WITHDRAWAL OF BIDS: Proposers may withdraw Bids only by written request and shall forward the withdrawal request via "Certified U.S. Mail — Return Receipt Requested" prior to the Bid opening time. Negligence on the part of the Proposers in preparing the Bid confers no right for the withdrawal of the Bid after it has been opened. 1.10 BID OPENING: Bids will be opened publicly at the time and place stated in the Notice to Bidder. It is the responsibility of the proposers to insure that the Bid reaches the Office of the City Clerk on or before the closing hour and date stated on the Request for Proposal. After the Bid opening, the contents of the Bid Form will be made public for the information of vendors and other interested parties who may be present either in person or by representative. Bids that are received after the Bid opening time will not be considered and will not be returned. 1.11 EVALUATION OF BIDS: The City, at its sole discretion, reserves the right to inspect any /all Proposers facilities to determine their capability of meeting the requirements for the Contract. Also, price, responsibility, and responsiveness of the Proposers, the financial position, experience, staffing, equipment, materials, references, and past history of service to the City and /or with other units of state, and /or local governments in Florida, or comparable private entities, will be taken into consideration in the Award of the Contract. 1.11.1 Hold Harmless: All Proposer's shall hold the City, it's officials and employees harmless and covenant not to sue the City, it's officials and employees in reference to their decisions to reject, award, or not award a Bid, as applicable. 1.11.2 Cancellation: Failure on the part of the Proposers to comply with the conditions, specifications, City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 1.12 requirements, and terms as determined by the City, shall be just cause for cancellation of the Award. 1.11.3 Disputes: If any dispute concerning a question of fact arises under the Contract, other than termination for default or convenience, the Contractor and the City department responsible for the administration of the Contract shall make a good faith effort to resolve the dispute. If the dispute cannot be resolved by agreement, then the department with the advice of the City Attorney shall resolve the dispute and send a written copy of its decision to the Contractor, which shall be binding on both parties. AGREEMENT: After the Bid award, the City will, at its option, prepare an Agreement specifying the terms and conditions resulting from the award of this Bid. The vendor will have ten (10) calendar days after notification of the award by the City to execute the Agreement and provide the required Performance Bond. The Proposers who has the Contract awarded to them and who fails to execute the Agreement and furnish the Performance Bond and Insurance Certificates within the specified time shall forfeit the Bid Security that accompanied their Bid, and the Bid Security shall be retained as liquidated damages by the City, and it is agreed that this sum is a fair estimate of the amount of damages the City will sustain in case the Proposers fails to enter into the Contract and furnish the Bonds as herein before provided. Bid Security deposited in the form of a cashier's check drawn on a local bank in good standing shall be subject to the same requirements as a Bid Bond. The performance of the City of Sunny Isles Beach of any of its obligations under the agreement shall be subject to and contingent upon the availability of funds lawfully expendable for the purposes of the agreement for the current and any future periods provided for within the Bid specifications. 1.13 PAYMENTS: Payment will be made after commodities /services have been received, accepted, and properly invoiced as indicated in the contract and /or purchase order. Invoices must bear the purchase order number. 1.14 BRAND NAMES: 1.15 1.16 1.17 If a brand name, make, of any "or equal" manufacturer trade name, or vendor catalog is mentioned whether or not followed by the words "approved equal" it is for the purpose of establishing a grade or quality of material only. Vendor may offer equals with appropriate identification, samples, and /or specifications on such item(s). The City shall be the sole judge concerning the merits of items Bid as equals. MATERIAL: Material(s) delivered to the City under this Bid shall remain the property of the seller until accepted to the satisfaction of the City. In the event materials supplied to City are found to be defective or do not conform to specifications, the City reserves the right to return the product(s) to the seller at the seller's expense. SAMPLES: 1.18 1.19 1.20 1.21 1.22 Samples of items, when required, must be furnished by the Proposers free of charge to the City. Each individual sample must 1.23 be labeled with the Proposers name and manufacturer's brand name and delivered by them within ten (10) calendar days of Proposers receipt of the "Notice to Proceed ", unless schedule indicates a different time. If samples are requested subsequent to the Bid opening, they should be delivered within ten (10) calendar days of the request. The City will not be responsible for returning samples. OUANTITY GUARANTY: No guaranty or warranty is given or implied by the City as to the total amount that may or may not be purchased from any resulting iih r \ �y9 'f' � . r�D10t 4 1 rrfr ©f st)N I^09 Contract or Award. These quantities are for Bid purposes only and will be used for tabulation and presentation of the Bid. The City reserves the right to increase or decrease quantities as required, even significantly. The prices offered herein and the percentage rate of discount applies to other representative items not listed in this Bid. GOVERNMENTAL RESTRICTIONS ON MATERIALS: In the event any governmental restrictions may be imposed which would necessitate alteration of the material quality, workmanship, or performance of the items offered on this Bid prior to their delivery, it shall be the responsibility of the successful Proposers to notify the City at once, indicating in their letter the specific regulation which required an alteration. The City of Sunny Isles Beach reserves the right to accept any such alteration, including any price adjustments occasioned thereby, or to cancel at no further expense to the City. SAFETY STANDARDS: The Proposers warrants that the product(s) supplied to the City conforms in all respects to the standards set forth in the occupational safety and health act (OSHA) and its amendments. Bids must be accompanied by a materials data safety sheet (MSDS) when applicable. WARRANTIES: Successful Proposers shall act as agent for the City in the follow -up and compliance of all items under Warranty/Guaranty and complete all forms for Warranty/Guarantee coverage under this Contract. COPYRIGHTS/ PATENT RIGHTS: Proposers warrants that there has been no violation of copyrights or patent rights in manufacturing, producing or selling of goods shipped or ordered, as a result of this Bid. The seller agrees to indemnify City from any and all liability, loss, or expense occasioned by any such violation. LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE REGISTRATION): The contractor shall be responsible for obtaining and maintaining throughout the contract period his or her city and county local business tax receipts. Each vendor submitting a Bid on this Request for Proposal shall include a copy of the company's local business tax /occupational license(s) with the Bid response. For information specific to City of Sunny Isles Beach local business tax/occupational licenses, please call Code Enforcement & Licensing at (305) 792 -1705. If the contractor is operating under a fictitious name as defined in Section 865.059, Florida Statutes, proof of current registration with the Florida Secretary of State shall be submitted with the Bid. A business formed by an attorney actively licensed to practice law in this state, by a person actively licensed by the Department of Business and Professional Regulations or the Department of Health for the purpose of practicing his or her licensed profession, or by any corporation, partnership, or other commercial entity that is actively organized or registered with the Department of State shall submit a copy of the current licensing from the appropriate agency and /or proof of current active status with the Division of Corporations of the State of Florida. LIABILITY INSURANCE PERMITS AND LICENSES• Proposers shall assume the full duty, obligation, and expense of obtaining all necessary licenses, permits, inspections, and insurance required. The Proposers shall be liable for any damages or loss to the City occasioned by negligence of the Proposers (or their agent) or any person the Proposers has designated in the completion of their contract as a result of the Bid. Contractor shall be required to furnish a copy of all licenses, certificates of competency or other licensor requirements necessary to practice their profession as required by Florida State Statute, Miami -Dade County, and City of Sunny Isles Beach Code. Contractors shall include current Miami - Dade County Certificates of Competency. These documents shall City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 1.24 1.25 1.26 1.27 116 e�" yw� of SON 1`1 be furnished to the City along with the Bid response. Failure to delivery schedules may result in the Contractor being found in furnish these documents or to have required licensor will be default. grounds for rejecting the Bid. Bid, the Bonds, the Notice of Award, the reject items which are found upon examination, not to meet the 1.28 DEFAULT PROVISION: CERTIFICATES) OF INSURANCE: Contractor as well as any addenda items shall be removed within (5) calendar days by the vendor at In case of default by the Proposers, the City of Sunny Isles Beach Proposers shall furnish to the Office of the City Clerk, City of Sunny may procure the articles or services from other sources and hold Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida the Proposers responsible for any excess costs occasioned or 33160, certificate(s) of insurance which indicate that insurance incurred thereby. coverage has been obtained from an insurance company authorized Request for Proposal, Insurance to do business in the State of Florida or otherwise secured in a 1.29 SECONDARY /OTHER VENDORS: manner satisfactory to the City, for those coverage types and amounts listed in this document, in an amount equal to 100% of The City reserves the right in the event the primary vendor cannot the requirements and shall be presented to the City prior to provide an item(s) or service(s) in a timely manner as requested, to issuance of any Contract(s) or Award(s) Document(s). The City of seek other sources without violating the intent of the Contract. Sunny Isles Beach shall be named as "additional insured" with respect to this coverage. The required certificates of insurance 1.30 DEFINITIONS: shall not only name the types of policies provided, but shall also refer specifically to this Bid and section. At the time of Bid Wherever used in these General Conditions or in the other Contract submission the Proposers must submit certificates of insurance as Documents, the following terms shall have the meaning indicated outlined in the General Conditions section. All required insurances which shall be applicable to both the singular and plural thereof: shall name the City of Sunny Isles Beach as additional insured and such insurance shall be issued by companies authorized to issue Acceptance: Acceptance by the City of the Work as insurance in the State of Florida. It shall be the responsibility of being fully complete in accordance with the Proposers and insurer to notify the City Manager of the City of the Contract Documents subject to Sunny Isles Beach of cancellation, lapse, or material modification of waiver of claims. any insurance policies insuring the Proposers, which relate to the activities of such vendor and the City of Sunny Isles Beach. Such Agreement: The written Agreement between the City notification shall be in writing, and shall be submitted to the City and the Contractor covering the Work to finance support service director thirty (30) days prior to be performed, which includes the cancellation of such policies. This requirement shall be reflected on Contract Documents. the certificate of insurance. Failure to fully and satisfactorily comply with the city's insurance and bonding requirements set Addenda: Written or graphic instruments issued forth herein will authorize the City Manager to implement a prior to the Bid Opening which modify rescission of the Bid award without further City Commission action. or interpret the Contract Documents, The Proposers hereby holds the City harmless and agrees to Drawings and Specifications, by indemnify City and covenants not to sue the City by virtue of such addition, deletions, clarifications or rescission. corrections. ASSIGNMENT: Approved: Means approved by the City. The Contractor shall not transfer or assign the performance Bid: The offer of the Proposers submitted on required by this Bid without prior written consent of the City the prescribed form setting forth the Manager. Any award issued pursuant to the Request for Proposal prices for the Work to be performed. and monies which may be due hereunder are not assignable except with prior written approval of the City Manager. Further, in the Proposers: Any person, firm or corporation event that the majority ownership or control of the Contractor submitting a Bid for Work. changes hands subsequent to the award of this contract, Contractor shall promptly notify City in writing (via United States Bonds: Bid, performance bond and other Postal Service — Certified Mail, Return Receipt Requested) of such instruments of security, furnished by the change in ownership or control at least thirty (30) days prior to Contractor and their surety in such change and City shall have the right to terminate the contract accordance with the Contract upon sixty (60) days written notice, at City's sole discretion. Documents and in accordance with the law of the State of Florida. HOLD HARMLESS /INDEMNIFICATION: Change Order: A written order to the Contractor signed The Contractor shall indemnify, hold harmless, and defend the City by the City authorizing an addition, of Sunny Isles Beach, it's officers, agents and employees from and deletion or revision in the Work, or an against any claims, demands or causes of action of whatsoever adjustment in the Contract Price or the kind or nature arising out of error, omission, negligent act, conduct, Contract Time issued after execution of or misconduct of the Contractor, their agents, servants or the Agreement, employees in the provision of goods or the performance of services pursuant to this Bid and / or from any procurement decision of the City: City of Sunny Isles Beach, 18070 Collins City including without limitation, awarding the Contract to the Avenue, Sunny Isles Beach, Florida Contractor. 33160. NON - CONFORMANCE TO CONTRACT: Contract Documents: Contract Documents shall include, Instructions to Proposers, Contractor's The City of Sunny Isles Beach may withhold acceptance of, or Bid, the Bonds, the Notice of Award, the reject items which are found upon examination, not to meet the Agreement between the City and specification requirements. Upon written notification of rejection, Contractor as well as any addenda items shall be removed within (5) calendar days by the vendor at thereto, these General Conditions, their own expense and redelivered at their expense. Rejected Special Conditions, the Technical goods left longer than thirty (30) calendar days will be regarded as Specifications, Drawings and abandoned and the City shall have the right to dispose of them as Modifications, Notice to Proceed, its own property. Rejection for non - conformance or failure to meet Request for Proposal, Insurance Certificates, Change Orders and City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 ftoQt4' y�P �rr,k of SON P�0 City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 Acknowledgment of Conformance with the City of Sunny Isles Beach. Written Notice: The term "Notice" as used herein shall mean and include all written notices, Contract Price: The total monies payable to the demands, instructions, claims, approvals Contractor under the Contract and disapproval's required to obtain Documents. compliance with Contract requirements. Written notice shall be deemed to have Contract Time: The number of calendar days stated in been duly served if delivered in person the Agreement for the completion of the to the individual or to a member of the Work, firm or to an officer of the corporation for whom it is intended, or to an Contracting Officer: The individual who is authorized to sign authorized representative or such the contract documents on behalf of the individual, firm, or corporation, or if City's governing body. delivered at or sent by registered mail to the last business address known to Contractor: The person, firm or corporation with them who gives the notice. Unless whom the City has executed this otherwise stated in writing, any notice Agreement. to or demand upon the City under this Contract shall be delivered to the City. Day: A calendar day of twenty -four hours measured from midnight to the next 1.31 BID AWARD: midnight. The City reserves the right to reject any and all Bids at its sole Field Order: A written order issued by the City which discretion. Bids shall be awarded by the City after the City clarifies or interprets the Contract performs all necessary searches, inquiries, exploration, and analysis Documents or orders minor changes in of the Bids. The Bid shall be awarded to the lowest responsible the Work. and responsive proposer whose Bid best serves the interests of and represents the best value to the City in conformity with the criteria Modification: Modification means any one of the set forth in Section 62 -8 of the City Code. No Notice of Award will following: (a) a written amendment of be given until the City has concluded any investigation(s) as they the Contract Documents signed by both deem necessary to establish the Proposer's capability to perform parties, (b) a Change Order, (c) a the Services as described in this RFP, ITB, RFQ or ITQ, as written clarification or interpretation if substantiated by the required professional experience, client issued by the City, or (d) a written order references, technical knowledge and qualifications; and sufficient for minor change or alteration in the labor and equipment to comply with the City's established Work issued by the City. A modification standards, as well as the financial capability of the Proposer to may only be issued after execution of perform the Work in accordance with the Contract Documents to the Agreement. the satisfaction of the City within the time prescribed. The City reserves the right to reject the Bid of any Proposers on the basis of Notice of Award: The written notice by City to the these queries and investigations and who does not meet the City's apparent successful Proposers stating satisfaction, even though the firm may be the lowest dollars and that upon compliance with the cents Bid. In analyzing Bids, the City will also take into conditions precedent to be fulfilled by consideration client references, past work experience and work him within the time specified, City will product, proven ability to satisfactorily perform. If the Contract is execute and deliver the Agreement to awarded, the City will issue the Notice of Award and give the him. successful Proposers a Contract for execution within ninety (90) days after opening of Bids. The City specifically reserves the right Samples: Physical examples which illustrate to award the contract to a proposer who is not necessarily the materials, equipment or workmanship lowest dollars and cents proposers on the basis of the results of and establish standards by which the these queries and investigation(s). Work will be judged. 1.32 EXECUTION OF AGREEMENT: Specifications: Those portions of the Contract Documents consisting of written At least four counterparts of the Agreement, the Performance technical descriptions of materials, Bond, the Certificates of Insurance and such other Documents as equipment, construction systems, required by the Contract Documents shall be executed and standards and workmanship as applied delivered by Contractor to the City within ten (10) calendar days of to the Work. receipt of the Notice of Award. Statement of Services: The form furnished by the City which is 1.33 LAWS AND REGULATIONS: to be used by the Contractor in requesting progress payments. The Contractor will give all notices and comply with all laws, ordinances, rules and regulations applicable to the Work. If the Supplier: Any person or organization who supplies Contractor observes that the Specifications are at variance materials or equipment for the Work, therewith, they will give the City prompt written notice thereof, and including that fabricated to a special any necessary changes shall be adjusted by an appropriate design, but who does not perform labor modification. If the Contractor performs any Work knowing it to be at the site, contrary to such laws, ordinances, rules and regulations, and without such notice to the City, they will bear all costs arising Work: Any and all obligations, duties and wherefrom. responsibilities necessary to the successful completion of the Project 1.34 TAXES: assigned to or undertaken by Contractor under the Contract Documents, The City of Sunny Isles Beach is exempt from sales tax imposed by including all labor, materials, equipment the State and /or Federal Government. Florida Sales Tax Exemption and other incidentals, and the furnishing No. 23 -00- 477131 -54C appears on each purchase order. thereof. Exemption certificates are available upon request. City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS: In consideration of the separate sum of twenty-five dollars ($25.00) and other valuable consideration, the Contractor shall defend, indemnify and hold harmless the City, its officers, agents and employees, from or on account of any injuries or damages, received or sustained by any person or persons during or on account of any operations connected with the Work described in the Contract Documents, or by or in consequence of any negligence in connection with the same; or by use of any improper materials or by or on account of any act or omission of the said Contractor or his Sub- Contractor, agents, servants or employees. The Contractor will defend, indemnify and hold harmless the City and their agents or employees from and against all claims, damages, losses and expenses including attorneys' fees arising out of or resulting from the performance of the Work, provided that any such claim damage, loss or expense (a) is attributable to bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than Work itself) including the loss of use resulting wherefrom and (b) is caused in whole or in part by any negligent act or omission of the Contractor, Sub - Contractor, anyone directly or indirectly employed by any of them or anyone for whose acts any of them may be liable, regardless of whether or not it is caused by a party indemnified hereunder. In the event that a court of competent jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this Work, then in lieu of the above provisions of this section the parties agree that Contractor shall indemnify, defend and hold harmless the City, their officers and employees, to the fullest extent authorized by Sec. 725.06 (2) F.S., which statutory provisions shall be deemed to be incorporated herein by reference as if fully set forth herein. In the event that any action or proceeding is brought against City by reason of any such claim or demand, Contractor, upon written notice from City shall defend such action or proceeding by counsel satisfactory to City. The indemnification provided above shall obligate Contractor to defend at its own expense or to provide for such defense, at City's option, any and all claims of liability and all suits and actions of every name and description that may be brought against City, excluding only those which allege that the injuries arose out of the sole negligence of City, which may result from the operations and activities under this Contract whether the Work be performed by Contractor, its Sub - Contractors, or by anyone directly or indirectly employed by either. 1.36 DECISIONS ON DISAGREEMENTS: The City will be the initial interpreter of the Technical Specifications. 1.37 CITY MAY TERMINATE: y �CyY , + F b w7 O Of SON L incorporated in a Change Order. If after termination of the Contractor under this Section, it is determined by a court of competent jurisdiction for any reason that the Contractor was not in default, the rights and obligations of the City and the Contractor shall be the same as if the termination had been issued pursuant to this document. 1.37.1 Where the Contractor's services have been so a general assignment for the benefit of their creditors, or if a terminated by the City said termination shall not trustee or receiver is appointed for the Contractor or for any of affect any rights of the City against the Contractor their property, or if they file a petition to take advantage of any then existing or which may thereafter accrue. Any debtor's act, or to reorganize under bankruptcy or similar laws, or if retention or payment of moneys by the City due the they repeatedly fails to supply sufficient skilled workmen or suitable Contractor will not release the Contractor from materials or equipment, or if they repeatedly fail to make prompt liability. 1.37.2 Upon ten (10) days written notice to the Contractor, or they disregard laws, ordinances, rules, regulations or orders of the City may, without cause and without prejudice to any public body having jurisdiction, or if they disregard the any other right or remedy, elect to terminate the authority of the City, of if they otherwise violate any provision of, Agreement. In such case, the Contractor shall be the Contract Documents, then the City may, without prejudice to paid for all Work executed and accepted by the City any other right or remedy and after giving the Contractor and the as of the date of the termination. No payment shall surety ten (10) days written notice, terminate the services of the be made for profit for Work which has not been Contractor and take possession of the Project and of all materials, performed. 1.38 MISCELLANEOUS: Proposers acknowledge the following miscellaneous conditions: 1.38.1 Whenever any provision of the Contract Documents requires the giving of written notice it shall be 1.40 GOVERNING LAW: deemed to have been validly given if delivered in person to the individual or to a member of the firm or The Contract shall be construed in accordance with and governed to an officer of the corporation for whom it is by the law of the State of Florida. intended, or if delivered at or sent by registered or certified mail, postage prepaid, to the last business 1.41 VENUE: address known to them who gives the notice. 1.38.2 The Contract Documents shall remain the property of the City. The Contractor shall have the right to keep one record set of the Contract Documents upon completion of the Project. 1.38.3 The duties and obligations imposed by these General Conditions, Special Conditions and Supplemental Conditions and the rights and remedies available hereunder, and, in particular but without limitation, the warranties, guarantees and obligations imposed upon Contractor and those in the Special Conditions and the rights and remedies available to the City, shall be in addition to, and shall not be construed in any way as a limitation of, any rights and remedies available by law, by special guarantee or by other If the Contractor is adjudged bankrupt or insolvent, or if they make provisions of the Contract Documents. a general assignment for the benefit of their creditors, or if a trustee or receiver is appointed for the Contractor or for any of 1.38.4 Should the City or the Contractor suffer injury or their property, or if they file a petition to take advantage of any damage to its person or property because of any debtor's act, or to reorganize under bankruptcy or similar laws, or if error, omission, or act of the other or of any of their they repeatedly fails to supply sufficient skilled workmen or suitable employees or agents or others for whose acts they materials or equipment, or if they repeatedly fail to make prompt are legally liable, claim shall be made in writing to the payments to Sub-Contractors or for labor, materials or equipment other party within a reasonable time of the first or they disregard laws, ordinances, rules, regulations or orders of observance of such in jury or damage. any public body having jurisdiction, or if they disregard the authority of the City, of if they otherwise violate any provision of, 1.39 WAIVER OF JURY TRIAL: the Contract Documents, then the City may, without prejudice to any other right or remedy and after giving the Contractor and the City and Contractor knowingly, irrevocably voluntarily and surety ten (10) days written notice, terminate the services of the intentionally waive any right either may have to a trial by jury in Contractor and take possession of the Project and of all materials, State or Federal Court proceedings in respect to any action, equipment, tools, construction equipment and machinery thereon proceeding, lawsuit or counterclaim based upon the Contract owned by the Contractor, and finish the Work by whatever method Documents or the performance of the Work there under. they may deem expedient. In such case the Contractor shall not be entitled to receive any further payment until the Work is 1.40 GOVERNING LAW: finished. If the unpaid balance of the Contract Price exceeds the direct and indirect costs of completing the Project, including The Contract shall be construed in accordance with and governed compensation for additional professional services, such excess shall by the law of the State of Florida. be paid to the Contractor. If such costs exceed such unpaid balance, the Contractor will pay the difference to the City. Such 1.41 VENUE: costs incurred by the City will be determined by the City and City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 1.42 1.43 +'S y'• vioa�� �Cf�r OF SON PLO Venue of any action to enforce the Contract Documents shall be in City all such books and records and accounts, financial or Miami -Dade County, Florida. otherwise, which relate to the Project and to any claim for a period of three years following final completion of the Project. During the ARBITRATION: Project and the three year period following final completion of the Project, Contractor shall provide City access to its books and It is the intention of the parties that whenever possible, if a dispute records upon five days written notice. or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in accordance with the procedures, 1.44 SEVERABILITY: rules and regulations of the American Arbitration Association. The decision rendered by the Arbitrator shall be final and binding upon If any provision of the Contract or the application thereof to any the parties and judgment upon the award rendered by the person or situation shall to any extent, be held invalid or arbitrator may be entered in any court having jurisdiction. unenforceable, the remainder of the Contract, and the application Arbitration shall be held in Miami -Dade County, Florida. All costs of of such provisions to persons or situations other than those as to arbitration and attorneys' fees incurred by the parties shall be paid which it shall have been held invalid or unenforceable shall not be by the non - prevailing party or, if neither party prevails on the affected thereby, and shall continue in full force and effect, and be whole, each party shall be responsible for a portion of the costs of enforced to the fullest extent permitted by law. arbitration and their respective attorneys' fees as may be determined by the court on confirmation. 1.45 INDEPENDENT CONTRACTOR: PROJECT RECORDS: The Contractor is an independent Contractor under the Contract. Services provided by the Contractor shall be by employees of the City shall have right to inspect and copy during regular business Contractor and subject to supervision by the Contractor, and not as hours at City's expense, the books and records and accounts of officers, employees, or agents of the City. Personnel policies, tax Contractor which relate in any way to the Project, and to any claim responsibilities, social security and health insurance, employee for additional compensation made by Contractor, and to conduct an benefits, purchasing policies and other similar administrative audit of the financial and accounting records of Contractor which procedures, applicable to services rendered under the Contract relate to the Project. Contractor shall retain and make available to shall be those of the Contractor. End of Section City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 2.1 2.2 2.3 2.4 2.5 2.6 2.7 2.8 ,� -9� —p,o • wv c,rr OP SON P�ab Section 2 Special Terms and Conditions PURPOSE OF PROPOSAL: The City of Sunny Isles Beach, Florida, (the "City') a municipality located in Miami -Dade County, Florida, requests qualified Proposers to submit proposals for City Wide Healthy Organic Vending Machine Services as more particularly described in Section 3 of this RFP. PRE - PROPOSAL CONFERENCE Intentionally Omitted TERM This contract will commence on the first calendar day of the month succeeding approval of the contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion and submittal of all required proposal documents. This contract shall remain in effect for one (1) year; provided that the services rendered by the Proposer during the contract period are satisfactory. OPTIONS TO RENEW Prior to, or upon completion, of that initial term, the City shall have the option at its sole discretion to renew this contract for an additional four (4) one year renewals. PRICE If the Proposer is awarded a contract under this solicitation, the prices proposed by the proposer shall remain fixed and firm during the Initial term of contract and each subsequent renewal. PERFORMANCE AND PAYMENT BOND Intentionally Omitted. DELIVERY Intentionally Omitted, INSURANCE Comprehensive General Liability with minimum limits of one million dollars ($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 �F v L a y of Sl}N P��p Comprehensive General Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Premises and Operation • Independent Contractors • Products and /or Completed Operations Hazard • Broad Form Property Damage • Broad Form Contractual Coverage applicable to this specific contract, including any hold harmless and /or indemnification agreement. • Personal Injury Coverage with employee and Contractual Exclusions removed, with minimum limits of coverage equal to those required for Bodily Injury Liability and Property Damage Liability. Business Automobile Liability with minimum limits of one million dollars (1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and Property Damage Liability. Coverage must be afforded on a form no more restrictive than the latest edition of the Business Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services Office, and must include: • Owned Vehicles; • Hired and Non -Owned Vehicles; • Employers' Non - Ownership. Before starting the work, the contractor will file and make sure that all certificates of insurance required by this document and by the contract are in the City's possession. These certificates shall contain a provision that the coverage afforded under the policies will not be canceled or materially changed until at least thirty (30) days prior written notice has been given to the City Manager or his designee by certified mail. The City shall be named as an additional insured on the above - referenced policies. The Contractor agrees that if any part of the work under the contract is sublet, they will require the sub - contractor(s) to carry insurance as required, and that they will require the sub - contractor(s) to furnish to them insurance certificates similar to those required by the City in this section. 2.8.1 Cancellation and Re- Insurance: If any insurance should be canceled or changed by the insurance company or should any insurance expire during the period of this contract, the contractor shall be responsible for securing other acceptable insurance to provide the coverage specified in this section to maintain coverage during the life of this contract. All deductibles must be declared by the contractor and must be approved by the City. At the option of the City, either the contractor shall eliminate or reduce such deductible or the contractor shall procure a bond, in a form satisfactory to the City, covering the same. 2.9 MONTHLY INVOICES PAYMENTS City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 Intentionally Omitted 2.10 FEDERAL, STATE AND LOCAL REGULATIONS The successful Proposer shall comply with all federal, state and local ordinances, regulations, and rules as well as any other laws that would apply to the proposed project. Such proposer costs associated with regulatory requirements shall be included in the project cost whether depicted specifically or not within the body of the proposal. 2.11 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A NOTICE TO PROCEED: The proposer shall neither commence any work, nor enter a City work premise, until a written Notice to Proceed (NTP) directing the proposer to proceed with the work has been received by the proposer from the City Manager or his designee; provided however, that such notification shall be superseded by any emergency work that may be required in accordance with provisions included elsewhere in this solicitation and resultant contract. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 Section 3 Scope of Services / Technical Specifications 3.1 BACKGROUND Oa SisN Pad' The City of Sunny Isles Beach is seeking proposals for vending machines services from experienced vending machine operators. This RFP is intended to encourage vendors to clearly present how they would provide the required services, propose option for services or service enhancements and operate these services in a consistent and revenue positive manner. 3.2 SCOPE OF SERVICES The City is embarking on a healthy foods initiative. The selected vending concessionaire shall provide healthy organic product alternatives. The City currently has 10 vending machines throughout the City. The successful proposer will replace the existing 10 machines and add additional machines throughout the City at the proposed locations per section 3.3 and attachment A. 3.3 LOCATIONS See attachment B for Map Existing Machines # Location #Beverage Machines #Snack Machines #Soda / Snack Combo 1 City Hall 1st Floor 1 1 3 2 City Hall 2nd Floor 1 1 17901 Collins Ave 3 City Hall 4th Floor 17875 Collins Ave 6 1 4 Pelican Community Park 1 1 5 Samson Ocean Front Park 3 6 3 1 Proposed New locations # Location Address 1 South End of Ocean 1 19333 Collins Ave South 2 North End of Ocean 1 19333 Collins Ave North 3 North End of Ocean 2 19111 Collins Ave 4 North End of Golden Strand 17901 Collins Ave 5 North End of Ac ualina 17875 Collins Ave 6 Beach Access 17425 Collins Ave 7 1 North End of Ocean 3 18911 Collins Ave North City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 c fir a� WN r,00 8 North End of Jade on the Beach 17121 Collins Ave North 9 South End of Jade on the Beach 17121 Collins Ave South 9 Beach Access 16501 Collins Ave 10 North end of Trump Tower 1 16001 Collins Ave North 11 South End of Trump Tower 3 16001 Collins Ave South 12 *Herita e Park 19200 Collins Ave 13 *Golden Shores Park 201 -191 Terrace 14 *Margolis Park 17815 North Bay Road 15 *Pier Park 16501 Collins Ave *These locations must be proposed to have a minimum of beverage and snacks. 3.4 MACHINES The installed machines shall be in new condition. All vending machines must accept coins and equipped with a bill acceptor. Machines that will accept credit and debit cards would be preferred. As part of the proposal, pictures and technical information on the machines shall be provided to the City. 3.5 FOODS Please see Attachment A for a sample list of the types of healthy organic foods the City prefers to be stocked within the vending machines. As part of the proposal the proposer shall include a listing of food and drinks that are as suggested per Attachment A or equal to be sold including selling price to public. (note that the machines must be stocked with ONLY healthy foods and drinks. As described in Attachment A ) 3.6 PROPOSALS The City is looking for a vendor to propose one or a combination of the following; • Monthly percentage of sales • Sponsorship of items such as • Sports Uniforms • Soccer • Basketball • Volleyball • Sporting Equipment • Sports Supplies • Annual lump sum payment • Free product • Product tastings for special events • Discount in volume purchases of products City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 07 SUN Pia 3.7 CITY LEAGUES The City operates a number of different athletic leagues throughout the year. The following lists the type of leagues and estimated number of participants; • Soccer (160 participants) • Basketball (100 participants) • Volleyball (30 participants) • Soccer Clinic (300 participants) • Flag Football (30 participants) • Travel League Soccer (32 participants) 3.8 REPORTINGS Currently the City does not maintain any sales volume reports for the equipment now in use. The awarded vendor shall provide to the City a monthly report on the sales activity for each machine placed within the City. 3.9 REPAIRS AND MALFUNCTIONS The awarded vendor shall maintain a Toll free number that shall be displayed on every machine so that customers can call to report malfunctions, request repairs and required refunds. As part of the proposer's proposal, an explanation on how refunds will be handled for items that have been paid for, but not dispensed. Request for repairs shall be completed within 24 hours of the original request. If a machine is found to be inoperable it shall be replaced within 24 hours of notification. 3.10 SECURITY It shall be the proposer's sole responsibility to properly secure the vending machines from theft or vandalism. 3.11 ROUTE SCHEDULE The awarded proposer shall provide the City with a route schedule that will detail how often the machines will be serviced including food and drinks rotation and restocking. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 Section 4 Evaluation Process 4.1 REVIEW OF PROPOSALS FOR RESPONSIVENESS Each proposal will be reviewed to determine if the proposal is responsive to the submission requirements outlined in the solicitation. A responsive proposal is one which follows the requirements of this solicitation that includes all documentation, is submitted in the format outlined in this solicitation, is of timely submission, and has the appropriate signatures as required on each document. Failure to comply with these requirements may result in the proposal being deemed non - responsive. The contract will be awarded to the lowest responsible and responsive proposer whose proposal best serves the interest of and represents the best value to the City in conformity with section 62 -8 of the City code. 4.2 QUALIFICATIONS Proposals shall include the following: Technical Oualifications 1. Proposer's relevant experience, qualifications and past performance. 2. Relevant experience and qualifications of key personnel. 3. Proposers approach methodology to providing the services requested in this solicitation. 4. Proposed solution functionality, implementation, other objectives and requirements as stated Price 5. Proposer's price to the City. 4.2.1 ADDITIONAL INFORMATION In order to be considered, Proposers shall provide sufficient information as part of their proposal submission (submission shall not be limited to the information below). All requested documentation and /or information shall be provided in the Proposal. Proposers failing to provide sufficient documentation detailing their qualifications, experience and extent and implications of proposal shall not be considered. 4.3 NEGOTIATIONS The City may award a contract on the basis of initial offers received without discussions. Therefore, each initial offer should contain the Proposer's best terms from a monetary and technical standpoint. City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 c,rr OF SON Notwithstanding the foregoing, if the City and said Proposer(s) cannot reach agreement on a contract, the City reserves the right to terminate negotiations and may, at the City Manager's or his designee's discretion, begin negotiations with the next lowest responsible and responsive proposer. This process may continue until a contract acceptable to the City has been executed or all proposals are rejected. No Proposer shall have any rights against the City arising from such negotiations or termination thereof. Any Proposer recommended for negotiations may be required to provide to the City: a) Its most recent certified business financial statements as of a date not earlier than the end of the Proposer's preceding official tax accounting period, together with a statement in writing, signed by a duly authorized representative, stating that the present financial condition is materially the same as that shown on the balance sheet and income statement submitted, or with an explanation for material change in the financial condition. A copy of the most recent business income tax return will be accepted if certified financial statements are unavailable. b) Information concerning any prior or pending litigation, either civil or criminal, involving a governmental agency or which may affect the performance of services to be rendered herein, in which the Proposer, any of its employees or subcontractors is or has been involved within the last three years. END OF SECTON City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 Section 5 Proposal Format 5.0 FORMAT tip. ' FItlP. �4. OP SUN P�v Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal must contain an original signature. Be sure that the individual signing the Proposal is authorized to commit the Proposer's organization to the Proposal as submitted. Each page of the Proposal should state the name of the Proposer, the RFP number, and the page number. The City reserves the right to request additional data or material to support Proposals. All material submitted in response to the RFP will become the property of the City. LABEL EACH SECTION AS NUMBERED The proposal must be in the following format. Failure to submit all documentation in response to items #1 through #8 of this section 5 may result in the proposal being deemed non - responsive and may result in the proposer's bid not being considered, in the City's Sole Discretion. 1. Comoanv Information • In response to this Proposal, all Proposers must provide the following: ■ Name of Agency /Company (including any "Doing Business As" names) ■ Company Locations. ■ Internet Web Site Address (if any). • Details of Entity Business Structure (Corporation, Partnership, LLC). • Date Founded. ■ Home office address, telephone number, and local address and phone number. • List of any outstanding litigation that would threaten the viability of the firm or the performance of this contract. • Proof of insurance. ■ Indication of how long it would take to implement service after authorized to begin. Qualifications Proposer's relevant experience, qualifications and past performance • An explanation of why the Proposer is the best qualified to perform the contract and demonstrate its qualifications including an item -by -item disclosure outlining how the proposer meets or exceeds the requirements of this RFP. • A schedule of proposed services. The schedule should include the Proposer's understanding of the issues and tasks of the project at hand. STAFFING Relevant experience and qualifications of key personnel, including key personnel of subcontractors, that will be assigned to this project as well as experience and qualifications. The size and experience of the company staff pool from which staff assigned to the contract can be drawn. The composition of the staff team should include: City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 3F �� Fioa� y4, ���� of sisN Pia ■ The names of the employees in the area responsible for this contract ■ Their function in the company. ■ The name of the person who will be responsible for the coordination of work. 4. APPROACH / METHODOLOGY Proposer's approach methodology to providing the services requested in this solicitation ■ Suitability of the methodologies and approaches used in achieving tasks ■ Overall organization to completing the project ■ Ability to meet desired timelines and deadlines 5. PROPOSAL 6. REFERENCES Each Proposer must submit a list of three (3) public or private sector clients' references of current and past customers of which they have provided services within the past five (5) years of similar scope and size of those described herein. ■ Each Reference must be supplied on client's letterhead. ■ Each Reference letter must me signed with contact person and phone number. The City retains the right to request any additional information pertaining to the Proposer's ability, qualifications and procedures used to accomplish all work under the contract as it deems necessary to ensure safe and satisfactory work. OFFICE LOCATIONS A listing of all office locations (including address, phone numbers and point of contact). 8. CONTRACT FORMS All completed contract forms. END OF SECTION City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 of SON Pub DELIVER TO. REQUEST FOR PROPOSAL City of Sunny Isles Beach SECTION 6 City Clerk BID SUBMITTAL FORMS OPENING: 10:00 A.M. 18070 Collins Avenue 11/30/2011 Sunny Isles Beach, FL 33160 PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN CITY OF SUNNY ISLES BEACH, FLORIDA NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be less all taxes. Tax Exemption Certificate furnished upon request. Issued by: Purchasing Agent Date Issued: This Bid Submittal Consists of 11/14/2011 Pages 20 through 25 Sealed bids are subject to the Terms and Conditions of this Request for Proposal and the accompanying Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the address shown above until the above stated time and date, and at that time, publicly opened for furnishing the supplies or services described in the accompanying Bid Submittal Requirement. RFP 11 -11 -04 City Wide Healthy Organic Vending Machine Services A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution of the contract by the successful bidder and City of Sunny Isles Beach Procurement Agent- Firm Name; MarcanthonyTu//och Bettoli Trading Corp.DBA Bettoli Vending Commodity Codes) RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDA VITS FAILURE TO SIGN PAGE 25 OF SECTION 6 BID SUBMITTAL WILL RENDER YOUR BID NON- RESPONSIVE City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 ,i 3 vLQ of Soo Proposal Requirements Checklist Proposer has attached all documents listed in the checklist as provided and any other pertinent information. The documents in this section are to be executed, notarized (if applicable), and submitted as a condition to this Request for Proposals. CHECK LIST FORMS ATTACHED Tab 1 Company Information Tab 2 Qualifications Tab 3 Staffing Tab 4 Approach / Methodology Tab 5 Proposal (Bid Form) o Detailed Listing of Proposed Food / Drinks to be vended include Pricing Tab 6 References Tab 7 Office Locations Tab 8 Contract Forms • Non - Collusive Affidavit • Public Entity Crimes • Equal Opportunity / Affirmative Action Statement • Conflict of Interest Statement • Dispute Disclosure Form • Anti - Kickback Affidavit Tab 9 Pricing Tab 10 Equipment Tab 11 Fit Pick Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No Yes X No City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 r `t i`o'`° 10- OF SON P�y� Proposal Bid Sheet Monthly Percentage of Sales 10.00 20.00 30.00 PLEASE SEE ATTACHED PRICE LIST And/ Or Annual Lump Sum Payment MINIMAL ANNUAL GUARANTEE $ 10.00% = $2000.00; 20.00% = 3000.00 30.00% = $3000.00 And Or Sponsorship of items such as Providesponsorship value for only items being offered. Type of Uniforms Est. Participants Sponsorship Per Uniform Max Value Extended Total Sponsorship Max Value 1 Soccer Uniforms 160 $ NONE $ NONE 2 Basketball Uniforms 100 $ NONE $ NONE 3 Volley Ball Uniforms 30 $ NONE $ NONE 4 Soccer Uniforms 300 $ NONE $ NONE 5 Flag Football Uniforms 30 $ NONE $ NONE 6 Soccer Uniforms Travel League 32 $ NONE $ NONE Other Sponsorships (List any other items you are proposing to sponsor) Extended Total Sponsor hi Max Value Sports Equipment CONCESSIONS CART AND PROMOTIONAL ITEMS BASED ON AVAILABILITY. $ 2000.00 Sports Supplies $ 0.00 Free Product (Provide a listing of the proposed free product) $ 200.00 Product Tastings for Special Events $ 5000.00 SPECIAL EVENTS VEHICLES, E.G.INTERACTIVE RECYCLING EDUCATIONAL VEHICLE $5000.00 $ Discount in volume Purchases of Products Provide a listing of items that can be purchased) UP To 5.00% City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 SECTION 6 BID SUBMITTAL FOR: ACKNOWLEDGEMENT OF ADDENDA INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES PART I: �F J s:1 iaDy�F - I s .?� F L O p. �i S, LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS BID PART II: Addendum #1, Dated I I/ZZ /2. ® (/ Addendum #2, Dated Addendum #3, Dated Addendum #4, Dated Addendum #5, Dated Addendum #6, Dated Addendum #7, Dated Addendum #8, Dated ❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID FIRM NAME: Bettoli Trading Corp. DBa Bettoli Vending AUTHORIZED SIGNATURE: 49- ,e'f/7 DATE: 11 30111 TITLE OF OFFICER: Director of Operations City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 Addendum No. 1 CITY OF SUNNY ISLES BEACH Organic Vending Machines CITY RFP NO. 11 -11 -04 To All Bidders: Bidders for the above - referenced project shall take note of the following changes, additions, deletions, clarifications, etc. to the Plans and Specifications, which in accordance with the Contract Documents shall become a part of and have precedence over anything shown or described otherwise. r Request for Information: • Will the successful vendor have to pay the occupational license and certificate of use per machine per location? Yes • What would the estimated amount be? The first year would be as follows: • Per Each location • Certificate of Use $80.00 • Local Business Tax for the first machine $50.00 • Local Business Tax for each additional machine $12.00 Renewal years would be as follows: • Per Each location • Certificate of Use $35.00 • Local Business Tax for the first machine $50.00 • Local Business Tax for each additional machine $12.00 Tuesday, November 22, 2011 • The RFP asks for Healthy Only. Must the healthy be available or must healthy items be the only types of items available in the machines? Only healthy items can be available. Examples of healthy items are included in the Attachment to the RFP. • Will the city consider proposals that include a proportionate split, like a 50/50 healthy /non - healthy? The City is requesting a 100% healthy items. • With a wording such as "Healthy Organic Items must be available "? Question not understood • Will the concessions (such as the one located at Pelican Community park) be allowed to sell non - healthy and non - organic products? Currently, the concession is not operating. • Fresh Vending Concept of healthy organic is not what the industrywide defines as healthy, their franchise sales pitch is about Organic, and even then many of their products are not organic. Can you define Healthy Organic and provide a set of guidelines? Although specific guidelines are not provided, examples of acceptable healthy items are included in the Attachment to the RFP. • The RFP mentions that the Price must remain fix. Does this mean that no price increase may occur at any point throughout the 5 year period if awarded? Or that price increases may only occur on renewals? If you referring to Section 2.0 paragraph 2.5, the reference made to price in this section is only referring to your proposal to the City (i.e. Commission percentage, Flat fee or sponsorship etc). Pricing within regards to vending item may be changed throughout the life of the contract with prior approval from the City. • We could not find the evaluation criteria and the weight of each criteria, could you point us out to where can we find this? The City does not use a weight criteria or point system in the evaluation of the proposals. Please refer to Section 4 of the proposal for the evaluation process. END OF SECTION Tuesday, November 22, 2011 Firm Name: Bettoli Trading Corp. DBA Bettoli Vending Street Address: 6095 NW 167th street Ste D4 Mailing Address (if different): Miami, FL. 33015 Telephone No. 305- 626 -0740 Fax No. 305 - 623 -0108 Email Address: Bettoli @Bettoliyenaing. com FEIN No. 6/ 5 * "By signing this document the bidder agrees to aUTerms Signature: (Signature of authorized agent) Print Name: Maurizio Bettoli Title:Di rector THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL NON - RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE PROPOSER TO THE TERMS OF ITS OFFER. City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 11/19/2011 Manufacturer BISCOMERICA PEPPERIDGE FARM CLIF BAR CRUNCH'N'MUNCH DOLE Medora Snacks FRITO -LAY GENERAL MILLS This document lists products that meet the Fit Pick criteria. To make the list, a product must have no more than 35% of its calories from fat, no more than 10% of its calories from saturated fat and no more than 35% of its total weight from sugar. Nuts and seeds are exempt from total & saturated fat. Dried fruit is exempt from sugar by weight as long as it contains no added sugar. Items that are considered "exempt" are noted. Please check product labels and use only single - serving sizes. Brand Item Pack Size Offer Offer2 Offer $0.10 $0.20 $0.30 Basil's Bavarian Bakery Animal Snackers loz $0.80 $1.00 $1.25 Biscomerica Ginger Snaps w /no trans fat 2.125oz. $1.25 $1.50 $2.00 Pepperidge Farm Flavor Blasted G.Fish Kickin' Ranch 1.5oz $0.80 $1.00 $1.25 Pepperidge Farm Flavor Blasted G.Fish H&SpyCheddar 1.5oz $0.80 $1.00 $1.25 Pepperidqe Farm GIANT Goldfish Grahams -Choc. 0.9oz. $0.80 $1.00 $1.25 Pepperidge Farm GIANT Goldfish Grahams -Cinn. 0.9oz. $0.80 $1.00 $1.25 Clif Bar Black Cherry Almond $1.25 $1.50 $2.00 Clif Bar Choc.Chip Peanut Crunch 2.4 oz. $1.25 $1.50 $2.00 Clif Kid Z Bar - organic Chocolate Brownie 1.27oz $125 $1.50 $2.00 Clif Kid Z Bar - organic Honey Graham $1.25 $1.50 $2.00 Clif Kid Z Bar - organic Peanut Butter 1.27oz $1.25 $1.50 $2.00 Crunch'n munch vend bags Toffee w /Peanuts 72/1 oz (28g) 1 oz $0.80 $1.00 $1.25 Fruit Bowls Peaches in Strawberry Gel 3.4oz. $1.25 $1.50 $2.00 Fruit Bowls Peaches 7oz. $1.25 $1.50 $2.00 Fruit Bowls Tropical Fruit 3.1oz. $1.25 $1.50 $2.00 Fruit Bowls Tropical Fruit 7oz. $1.25 $1.50 $2.00 Pop-Corners Butter 1.0 oz $0.80 $1.00 $1.25 Pop-Corners White Cheddar 1.0 oz $0.80 $1.00 $1.25 Pop-Corners Jala eno 1.0 oz $0.80 $1.00 $1.25 Pop-Corners Kettle Corn 1.0 oz $0.80 $1.00 $1.25 Baked Cheetos Crunch .875 oz $0.80 $1.00 $1.25 BAKED CHEETOS Crunchy Flamin' Hot .875oz $0.80 $1.00 $1.25 BAKED CHEETOS Fantastix - Chili Cheese 1 oz $0.80 $1.00 $1.25 Baked Doritos Nacho Cheese .75 oz $0.80 $1.00 $1.25 BAKED LAY'S Potato Criss KC MASTER BBQ 875 oz $0.80 $1.00 $1.25 BAKED LAY'S Potato Criss KC MASTER BBQ 1.125 $1.25 $1.50 $2.00 BAKED LAY'S Baked Original Potato Criss 1.125oz $1.25 $1.50 $2.00 BAKED LAY'S Potato Crisps Regular .875 oz $0.80 $1.00 $1.25 BAKED LAY'S Potato Criss Regular 1.125 oz $1.25 $1.50 $2.00 BAKED LAY'S Potato Crisps Sour Cream & Onion .875 oz $0.80 $1.00 $1.25 BAKED LAY'S SOUR CREAM & ONION 1.125 $1.25 $1.50 $2.00 BAKED LAY'S CHEDDAR SOUR CREAM .875 oz $0.80 $1.00 $1.25 BAKED LAY'S CHEDDAR & SOUR CREAM 1.125 $1.25 $1.50 $2.00 BAKED RUFFLES CHEDDAR SOUR CREAM 1.125 oz $1.25 $1.50 $2.00 DORITOS COOLER RANCH@ .75oz $0.80 $1.00 $1.25 DORITOS cooler ranch 1 oz $0.80 $1.00 $1.25 DORITOS Reduced Fat Nacho Cheese 1 oz $0.80 $1.00 $1.25 DORITOS Reduced Fat Nacho Cheese 1.5 $1.25 $1.50 $2.00 DORITOS NACHO CHEESIER@ .75oz $0.80 $1.00 $1.25 Munchies Ultimate Cheddar 1.75oz $1.25 $1.50 $2.00 Munchies Kids Mix without Candy 0.875oz $0.80 $1.00 $1.25 peanuts salted 1.62oz $0.80 $1.00 $1.25 Rold Gold Pretzels Classic Tiny Twists 1 oz $0.80 $1.00 $1.25 Chex Chex Mix Bold Party Blend 1.75 oz $1.25 $1.50 $2.00 Chex Chex Mix Cheddar 1.75 oz $1.25 $1.50 $2.00 Chex Chex Mix Honey Nut Sweet'N Salty 1.75 oz $1.25 $1.50 $2.00 Chex Chex Mix Sour Cream & Onion $1.25 $1.50 $2.00 Chex Chex Mix Traditional 1.75 oz $1.25 $1.50 $2.00 Chex Simply Chex Cheddar 1.25 oz $1.00 $1.25 $1.50 Chex Simply Chex Chocolae Caramel 1.2 oz $1.00 $1.25 $1.50 Chex Simply Chex Strawberry Yogurt 1.2 oz $1.00 $1.25 $1.50 Fiber One Oats & Chocolate Chewy Bars $1.00 $1.25 $1.50 Gardetto's Snak -Ens Reduc'd Fat Snack Mix-Orig 1.65 oz $1.25 $1.50 $2.00 Gardetto's Chi otle Cheddar Snack Mix 1.75 oz $1.25 $1.50 $2.00 General Mills Cereal Pouch Cheerios Cereal On- the -GO $1.25 $1.50 $2.00 General Mills Cereal Pouch Fruity Cheerios pouch $1.25 $1.50 $2.00 General Mills Cereal Pouch Golden Grahams Cereal On- the -GO 1 oz $1.25 $1.50 $2.00 11/19/2011 Manufacturer GENISOY HERR FOODS HORMEL KAR'S KASHI KELLOGG'S Brand Item Pack Offer 1 Offer 2 Offer 3 Size $0.10 $0.20 $0.30 General Mills Cereal Bowl Cheerios self -serve bowl $1.25 $1.50 $2.00 General Mills Cereal Bowl Cinnamon Toast Crunch bowl 1 oz $1.25 $1.50 $2.00 General Mills Cereal Bowl Honey Nut Cheerios self -serve bowl 1 oz $1.25 $1.50 $2.00 General Mills Cereal BAR Cinnamon Toast Crunch BAR 1.3 oz $1.00 $1.25 $1.50 General Mills Cereal BAR Cocoa Puffs cereal bar 1.3 oz $1.00 $1.25 $1.50 General Mills Cereal BAR Team Cheerios Strawberry cereal bar 1.3 oz $1.00 $1.25 $1.50 General Mills Cereal BAR Trix cereal bar 1.3oz $1.00 $1.25 $1.50 General Mills Cinnamon Toast Crunch Criss 1 oz $1.00 $1.25 $1.50 Nature Valley Peanut Butter Crunchy Granola Bar 1.5 oz $1.00 $1.25 $1.50 Nature Valley Oats 'N Honey Crunchy Granola Bar 1.5 oz $1.00 $1.25 $1.50 Potato Bakes Barbe ue $1.25 $1.50 $2.00 Potato Bakes Ranch $1.25 $1.50 $2.00 Soy Criss Zesty BBQ 10z $1.25 $1.50 $2.00 Soy Criss Rich Cheddar Cheese 1oz $1.25 $1.50 $2.00 Soy Criss Tangy Salt& Vinegar 10z $1.25 $1.50 $2.00 Soy Criss Apple Cinnamon Crunch 1oz $1.25 $1.50 $2.00 POP -CHIPS Sea -Salt $0.80 $1.00 $1.25 POP -CHIPS BBQ $0.80 $1.00 $1.25 Baked Potato Crisps Barbecue loz $0.80 $1.00 $1.25 Baked Potato Crisps Cheddar & Sour Cream 10z $0.80 $1.00 $1.25 Baked Potato Crisps Original 10z $0.80 $1.00 $1.25 Baked Potato Crisps Sour Cream & Onion 10z $0.80 $1.00 $1.25 Herr Foods Bite Size Hard Pretzels $0.80 $1.00 $1.25 Herr Foods Circle H Pretzels $0.80 $1.00 $1.25 Herr Foods Extra Dark Special Pretzels $0.80 $1.00 $1.25 Herr Foods Hards Pretzels $0.80 $1.00 $1.25 Herr Foods Honey Wheat Pretzels $0.80 $1.00 $1.25 Herr Foods Light Popcorn $0.80 $1.00 $1.25 Herr Foods No Salt Thins Pretzels $0.80 $1.00 $1.25 Herr Foods Sourdough Hard Pretzel $0.80 $1.00 $1.25 Herr Foods Special Pretzels $0.80 $1.00 $1.25 Herr Foods Stix Pretzels $0.80 $1.00 $1.25 Herr Foods Thins Pretzels $0.80 $1.00 $1.25 Compleats Beef Steak & Peppers looz $3.50 $4.00 $4.50 Compleats Chicken Marinara 100z $3.50 $4.00 $4.50 Compleats Roasted Turkey & Vegetables 100z $3.50 $4.00 $4.50 Compleats Santa Fe Style Chicken 100z $3.50 $4.00 $4.50 Compleats Sesame Chicken 100z $3.50 $4.00 $4.50 Blazin' Hot Peanuts Blazin' Hot Peanuts 1.5oz $0.80 $1.00 $1.25 Goin' Granola! Brown Sugar Crunch 1.25oz $0.80 $1.00 $1.25 Good Heath Natural Foods Veggie Stix Hot .75oz $0.80 $1.00 $1.25 Honey Peanuts Honey Peanuts 1.75oz $0.80 $1.00 $1.25 Original Trial Mix Original Trail Mix - Unsalted 1.5oz $0.80 $1.00 $1.25 Original Trial Mix Original Trail Mix - Unsalted 2oz $0.80 $1.00 $1.25 Peanut, Almond, Cashew Mix Peanut, Almond, Cashew Mix 1.75oz $0.80 $1.00 $1.25 Raisins Raisins 1 oz $0.80 $1.00 $1.25 Salted Almonds Salted Almonds 1 oz $0.80 $1.00 $1.25 Salted Cashews Salted Cashews 1 oz $0.80 $1.00 $1.25 Salted Cashews Salted Cashews 1. 50Z $0.80 $1.00 $1.25 Salted Peanuts Salted Peanuts 1 oz $0.80 $1.00 $1.25 Salted Peanuts Salted Peanuts 1.5oz $0.80 $1.00 $1.25 Salted Peanuts Salted Peanuts 2 oz $0.80 $1.00 $1.25 Sunflower Kernels Sunflower kernels (no shell) 2oz $0.80 $1.00 $1.25 TLC (cereal Bar) Baked Apple Spice 1.2 oz $1.25 $1.50 $2.00 TLC (cereal Bar) Blackberry Graham 1.2 oz $1.25 $1.50 $2.00 TLC (cereal Bar) Ripe Strawberry 1.2 oz $1.25 $1.50 $2.00 TLC (chewy granola bar) Cherry Dark Chocolate 1,2 oz $1.25 $1.50 $2.00 TLC (chewy granola bar) Honey Almond Flax 1.2 oz $1.25 $1.50 $2.00 TLC (chewy granola bar) Peanut Peanut Butter 1.2 oz $1.25 $1.50 $2.00 TLC (chewy granola bar) Trail Mix 1.2 oz $1.25 $1.50 $2.00 Austin Zoo Animal Crackers 2.12oz. $0.80 $1.00 $1.25 FAMOUS AMOS Low Fat Iced Ginger Snaps 1.73oz $0.80 $1.00 $1.25 Keebler Gri z Grahams cinnamon .90z $0.80 $1.001 $1.25 Keebler Scoob -Doo Graham Cracker Sticks loz. $0.80 $1.001 $1.25 Kello 's Cinnamania French Toast 1.76oz. $0.80 $1.001 $1.25 Kellogg's Cinnamania Cinnamon Bun 1.76oz. $0.80 $1.00 $1.25 Kellogg's Nutri -Grain Apple Cinnamon 1.3 oz $1.00 $1.251 $1.50 Kellogg's Nutri -Grain Blueberry 1.3 oz $1.00 $1.251 $1.50 Kellogg's Nutri -Grain Strawber 1.3 oz $1.00 $1.25 $1.50 Kello 's Rice Kris ies 5/8 oz. 18 1.3 oz $1.00 $1.251 $1.50 11/19/2011 Manufacturer KRAFT Mr. NATURE POORE BROTHERS POPZ QUAKER SMARTFOOD SNYDER'S of HANOVER Brand Item Pack Offer 1 Offer 2 Offer 3 Size $0.10 $0.20 $0.30 Kellogg's Frosted Mini Wheats 1 oz. 28 1 oz $1.00 $1.25 $1.50 Kello 's Rice Kris pie Treats 1.3oz $1.00 $1.25 $1.50 Kellogg's Special K Cereal Bar: Honey Nut .77 oz $1.00 $1.25 $1.50 Kellogg's Special K Cereal Bar: Vanilla Cris .77 oz $1.00 $1.25 $1.50 Kello 's Special K Snack Bites .81oz. $1.00 $1.25 $1.50 Kellogg's Smart Start Healthy Heart Bar 1.41oz. $1.00 $1.25 $1.50 Pop Tarts Strawberry 3.67 oz. $1.25 $1.50 $2.00 Pop Tarts Strawberry ipstryPk $1.25 $1.50 $2.00 Pop Tarts Frosted Strawbery 3.67oz $1.25 $1.50 $2.00 Pop Tarts Frosted Strawberry 1st Pk $1.25 $1.50 $2.00 Pop Tarts Frosted Cherry 3.67oz $1.25 $1.50 $2.00 Pop Tarts Frosted Blueberry 3.67oz $1.25 $1.50 $2.00 Pop Tarts Frosted Brown Sugar Cinnamon 3.67oz $1.25 $1.50 $2.00 Pop Tarts Frosted Blueberry 1 str Pk $1.25 $1.50 $2.00 Pop Tarts Blueberry 3.67oz. $1.25 $1.50 $2.00 Pop Tarts Brown Sugar Cin. 3.52oz. $1.25 $1.50 $2.00 Pop Tarts Chocolate Chip 3.67oz. $1.25 $1.50 $2.00 100 Calorie Packs Chips Ahoy! Thin Criss .81 oz. $0.80 $1.00 $1.25 100 Calorie Packs Honey Maid Thins $0.80 $1.00 $1.25 100 Calorie Packs Kraft Cheese Nips Mini .74oz $0.80 $1.00 $1.25 100 Calorie Packs Oreo Thins .81 oz. $0.80 $1.00 $1.25 100 Calorie Packs Planters Peanut Butter Cookie Criss .84oz $0.80 $1.00 $1.25 100 Calorie Packs Wheat Thins Chi s Multi rain Mini $0.80 $1.00 $1.25 100 Calorie Packs Cheese S ortz Crackers .74oz $0.80 $1.00 $1.25 100 Calorie Packs Shortbread S ortz Cookies .74oz $0.80 $1.00 $1.25 Back to Nature Crispy Cheddars Snack Crackers $1.00 $1.25 $1.50 Back to Nature Crispy Wheats Baked Snack Cracker 1oz. $1.00 $1.25 $1.50 Cornnuts Barbecue 1.4oz $1.00 $1.25 $1.50 Cornnuts Chile Picante Con Limon $1.00 $1.25 $1.50 Cornnuts Chile Picante Con Limon 1.4oz $1.00 $1.25 $1.50 Cornnuts Nacho Cheese 1.4oz $1.00 $1.25 $1.50 Cornnuts Ori inal 1.4oz $1.00 $1.25 $1.50 Cornnuts Ranch 1.4oz $1.00 $1.25 $1.50 Nabisco Honey Maid Graham Sticks - Cinnamon 10z $0.80 $1.00 $1.25 Nabisco FoodService Animal Crackers 1oz $0.80 $1.00 $1.25 Nabisco Newtons Fruit Criss Apple Cinnamon $1.00 $1.25 $1.50 Nabisco Newtons Fruit Criss Mixed Berry $1.00 $1.25 $1.50 Nabisco Teddy Grahams Graham Snacks - Chocolate .75oz $0.80 $1.00 $1.25 Nabisco Teddy Grahams Graham Snacks - Cinnamon .75oz $0.80 $1.00 $1.25 Nabisco Ritz RITZ Toasted Chips - Original 1.75oz $1.25 $1.50 $2.00 Nabisco Triscuit Baked Whole Wheat Crackers - mini 1.75 $1.25 $1.50 $2.00 Nabisco Wheat Thins Baked Snack Crackers - Original 1.75oz $1.25 $1.50 $2.00 Mr. Nature Oriental Mix 1.5oz. $1.00 $1.25 $1.50 Mr. Nature Raisins 1 oz $1.00 $1.25 $1.50 Mr. Nature Selected Fruit Mix 2oz. $1.00 $1.25 $1.50 Braids Pretzels Butter Pretzel Braids 1.5oz. $0.80 $1.00 $1.25 Braids Pretzels Honey Wheat Pretzel Braids 1.5oz $0.80 $1.00 $1.25 POPZ 100 Calorie Butter Microwave Popcorn 1.2oz $1.00 $1.25 $1.50 Chewy Granola Bars Cookies and Creme .84 oz. $1.00 $1.25 $1.50 Chewy Granola Bars Peanut Butter Chocolate Chi .84 oz. $1.00 $1.25 $1.50 Chewy Granola Bars LF Baked Apple - 90 cal .84oz $1.00 $1.25 $1.50 Chewy Granola Bars LF Chocolate Chunk - 90 cal .84oz $1.00 $1.25 $1.50 Chewy Granola Bars LF Cinnamon Sugar - 90 cal .84oz $1.00 $1.25 $1.50 Chewy Granola Bars LF Oatmeal Raisin - 90 cal .84oz $1.00 $1.25 $1.50 Chewy Granola Bars Reduced Su ar Cookies And Cream 84oz $1.00 $1.25 $1.50 Quaker Fruit Crisp Bars Apple Crisp 1.3 oz $1.00 $1.25 $1.50 Quaker Fruit Crisp Bars Strawberry 1.3oz $1.00 $1.25 $1.50 Quaker FRUIT CRISP BITES APPLE CRISP 1.3 oz $1.00 $1.25 $1.50 Quaker Fruit Crisp Bites Apple Crisp 2 oz $1.00 $1.25 $1.50 Quaker FRUIT CRISP BITES STRAWBERRY 1.3 oz $1.00 $1.25 $1.50 Quaker Fruit Crisp Bites Strawberry 2 oz $1.00 $1.25 $1.50 Quaker Oatmeal to Go Apples & Cinnamon 1.4oz $1.25 $1.50 $2.00 Quaker Oatmeal to Go Brown Sugar Cinnamon 1.4oz $1.25 $1.50 $2.00 SMARTFOOD Reduced Fat White Cheddar Popcorn .875 oz $0.80 $1.00 $1.25 Sn ders Honey Mustard & Onion Nibblers 1.5 oz $0.80 $1.00 $1.25 Sn ders Mini Pretzels 1.5oz $0.80 $1.00 $1.25 Sn ders Olde T me 1.5 oz $0.80 $1.00 $1.25 Sn ders Pretzel Sticks 1 %0Z $0.80 $1.00 $1.25 Sn ders Sourdough Hard Pretzels 1 $0.80 $1.00 $1.25 11/19/2011 Manufac STACY'S SUGAR FOODS WELCH'S COKE NESQUIK JUICY JUICE Non Fit -Pick Program COKE CHIPS CANDY PASTRIES 4& Brand Item Pack $1.25 $1.50 Size ders Sourdough Nibblers 1.5oz ders 100 Calorie Mini Pretzel .9oz STACY'S PARMESAN GARLIC HERB 1.5oz ACY'S SOY CRISPS STICKY BUN 1 oz. ACY'S CINNAMON AND SUGAR 1.5oz Offer S I ACY'S PESTO & SUNDRIED TOMATO 1.5 oz $1.25 $1.50 $2.00 STACY'S TEXARKANA HOT 1.5oz $1.25 $1.50 $2.00 STACY'S PARMESAN GARLIC HERB 1.5oz $1.25 $1.50 $2.00 All ZERO Beverages Berry 20oz $1.50 $1.75 $2.00 Super Snax Cinnamon Toast Bites .75oz $0.80 $1.00 $1.25 Super Snax Cookie Minis .75oz $0.801 $1.00 $1.25 Super Snax Pretzel Poppers Blazin' Hot Pretzel Poppers .75oz $0.801 $1.00 $1.25 Super Snax Pretzel Poppers Super Snax Pretzel P000ers Cheez Nacho Pretzel Poppers rn 1 P-h D-f-I Pnnn .75oz �c $0.80 4 n Rn $1.00 Z, nn $1.25 G, Welch's Dried Fruit Reduced Sugar Mixed Fruit 1.5oz $1.00 $1.25 $1.50 All ZERO Beverages Apple 12oz $0.75 $0.90 $1.00 All ZERO Beverages Berry 20oz $1.50 $1.75 $2.00 Dasani Water 20oz $1.75 $1.75 $2.00 All Diet Beverages 12oz $0.75 $0.90 $1.00 All Diet Beverages 20oz $1.50 $1.75 $2.00 MM JTG Orange 100% 15.2oz $2.00 $2.25 $2.50 MM JTG Apple 100% 15.2oz $2.00 $2.25 $2.50 Isotonic Beverages Power -ade 20oz $1.50 $1.75 $2.00 Isotonic Beverages Power -ade Zero 7nm $1.50 $1.7F A9 no 100% Milk Chocolate 8oz $1.25 $1.50 $1.75 Sparkling Juice Apple 8.5oz $1.50 $1.75 $2.00 Sparkling Juice Berry 8.5oz $1.50 $1.75 $2.00 Sparkling Juice Orange 8.5oz $1.50 $1.75 $2.00 ,ages and snacks ,erages Coke, Sprite, Nestea, Etc. hips and Crackers All Brands .75 -1. 3rs and chocolate All Brands 1.5 -2 1 and Mrs. Freshlies Honey Buns, Etc. 3 $1 NAMA has endeavored to make these materials as accurate as possible, but has relied on the information supplied to it by third parties. NAMA cannot therefore be responsible for inaccuracies or incorrect information in the list and users are urged to contact the supplier providing the information for confirmation. TO DETERMINE IF YOUR PRODUCT MEETS THE 35 -10 -35 NUTRITION STANDARDS, FOLLOW THESE SIMPLE STEPS: 1. NOT MORE THAN 35% FAT: Looking at your product's nutrition label, take the number of calories from fat (not the number of grams) and divide that number by the total number of calories in the product. On the nutrition label, calories from fat is listed next to the total calories for the product. EXAMPLE: if the NAMA Big Bar has 350 calories and 50 of those calories are from fat, divide 50 by 350 and you will get .14 or 14% fat. Since 14% meets the requirement of less than 35% fat, the NAMA Big Bar is doing well. 2. NOT MORE THAN 10% SATURATED FAT: Return to your product's nutrition label and look for saturated fat. If this number is only available in grams, take the number of grams and multiply it by 9. (There are 9 calories in each gram of fat.) Take the number of calories from saturated fat and divide it by the total number of calories in the product. EXAMPLE: If the NAMA Big Bar has 2.5g of saturated fat, it has 22.5 calories from saturated fat (2.5 x 9 = 22.5). Dividing 22.5 by 350 total calories (calories listed in step 1) gives us .06 or 6 %. Since 6% meets the requirement of less than 10% of the calories coming from saturated fat, the NAMA Big Bar is still doing well. 3. NOT MORE THAN 35% OF TOTAL WEIGHT FROM SUGAR: Check your nutrition label for the weight of your product in grams. Now look farther down the label for the number of sugar grams. Divide the number of grams of sugar by the total number of grams in the product to find the percentage of weight from sugar. EXAMPLE: The NAMA Big Bar is 100g and it has 24 grams of sugar. Dividing 24 by 100 gives us .24 or 24% of the total weight from sugar. The NAMA Big Bar has passed all three standards and has earned its Fit Pick sticker. References: • Miami Dade County Public Schools Mr. Tom Holmberg 786 - 275 -0464 Tholmberg @dadeschools.net • U.S. Military Entrance Processing Station (MEPS- Miami) Sgt. Garcia (305) 463 -0891 • City of North Miami Mrs.Tiffany Nunn 305 - 895 -9886 tnunn @northmiamifl.gov • Miami Dade County Public Schools Hospitality Dept. Operating Contract on Behalf of Coca -Cola Mr. Charles Mc. Millon 305 - 995 -2288 cmcmillon @dadeschools.net • City of Sweet Water Mrs. Joanna Muniz Rubio 305- 221 -0411 4rubio @cityofsweetwater.fl.gov • Simon Malls Mrs. Wendy Chao 305 - 663 -0482 / 305 - 593 -1777 wchao @simon.com • Town of Golden Beach Mr. Alexander Diaz, Town Manager 305 - 932 -0744 adiaz @goldenbeach.us • Regents Park of Boca Mr. Eddy Burstein 305 -790 -0072 • The Palace Nursing. Mr. Musa 305 - 270 -1871 ��yq�S,14g Asp 00 A member of %�vinq fialda'Wntllnp, OC8 49 rata b ds.twy alnc, t"s DEPARTMENT OF DEFENSE MIAMI MILITARY ENTRANCE PROCESSING STATION 7789 NORTHWEST 48TH STREET, SUITE 150 MIAMI, FLORIDA 33166 -5407 fU STATES O4 P�� November 29, 2011 To Whom It May Concern: FROM: Heriberto G. Garcia, TSgt, USAF, Miami MEPS SUBJECT: Bettoli Trading This letter is to express our complete satisfaction with the services provided by Bettoli Trading in servicing our business for the past year. The services by Bettoli Trading are always provided in a professional manner, within the scheduled times. Initially, we worked closely with Mr. Bettoli to find the right machines that would fit our business and we were provided with an array of alternatives from which to choose. The end result made the products customized to our particular population. We have received numerous compliments by our customers on the variety of products available to them. We intend to continue our relationship with Bettoli Trading in the coming years as their service is invaluable to our organization. Please feel free to call me directly if you would like additional information regarding Miami MEPS' relationship with Bettoli Trading. Sincere , Heriberto G. G rcia, TSgt, USAF RSG Coordin or, Miami MEPS COMM: 305- 463 -0891 x216 Superintendent of Schools Alberto M. Carvalho Hospitality Services Director Charles D. McMillon November 25, 2011 To: City of Sunny Isles Beach Miami -Dade County School Board Perla Tabares Hantman, Chair Dr. Lawrence S. Feldman, Vice Chair Dr. Dorothy Bendross- Mindingall Carlos L. Curbelo Renier Diaz de la Portilla Dr. Wilbert "Tee" Holloway Dr. Martin Karp Dr. Marta P6rez Raquel A. Regalado Bettoli Vending is currently servicing our Hospitality Services Vending Program. This Program currently consists of 14 machines in three different building in Miami, Fl. Bettoli Vending have been reliable due to its fast response to service calls and versatility in the product selection with their vast variety and fulfillment of customer's request. Bettoli vending has far exceeded my expectations for vending services. Service is excellent, machines are well stock and payments are always in time. I recommend Bettoli Vending as a responsible, professional, and reliable vendor to provide vending vices. If I can be of further assistance please call me at 305- 995 -1363. Sincer , Charles D. McMillon, Director MDCPS Department of Hospitality Services Hospitality Services Department - School Board Administration Building - 1450 N. E. 2nd Ave. - Suite 769 - Miami, FL 33132 305 - 995 -1363. 305 -995 -2005 (FAX) - www.dadeschools.net REGENTS PARK A COMPREHENSIVE NURSING AND REHABILITATION CENTER November 17, 2011 Re: BETTOLI VENDING To whom it May Concern: 6363 Verde Trail � Boca Raton, Florida 33433 Telephone: 1561] 483 -9282 t'} Fax 1561] 479 -4907 Bettoli Vending has been servicing our healthcare facility in Boca Raton and our two other facilities in Miami for over a decade. The are reliable, professional, and versatile in their selection of product. When our clients have requested healthy drinks and snacks they have always complied. There are two things we have required of them. One —keep the costs reasonable for our staff and clients. Two—reliability. They have exceeded our expectations in these two areas and they are very pleasant to deal with. I very much recommend Bettoli Vending, especially if you want to avoid hassles and problems. Sincerely, Eddie Bursztyn Executive Director Office Location: A. BETTOLI VENDING 6095 NW 167th Street, Hialeah, FL (305) 626 -0740 Oa s � llonoy Hill Or � NW 189tH St aw w,�;1 + ceun1� Club' Pal„y 4j �a $ > F, 81; NW 191st St eke ?� Mla 83 dAIimalw4eft4r. -� �� w r i<. a n Gard -'- �zYari i Nt41.rd St 860 Miami Garaena Or Carol. ® e-. Palm Samoa D : s. a Steven z N North Park 6 j 4 aW MN 175th St n �, .� ,. papa Sp(HigS i'7ruC7" n � 771ua Ur m li4rtn +ayy Nayrwfs €K+Y 828 PalmtlttoExpy Rnyal OX Park = * '' •t "'` Opa -locka Z ' St Thomas tu,sr a•. 604 C4aC 82J Lake Ks -e:, North University k Miami lakes a z w C Opa'locka Airport Opa -Locka E7! i 953 cY 02011 Gpogle - �yp�8lNrti I15$ N !r Pfi A member of JAA'� Srrvinp PIwWa'r wmnnp. OCS 4 foba 01a„orry Sine tlkaa ti v NNY /S', c , * F L�� o /T Y 0F SUN P� T n S City of Sunny Isles Beach I Request for Proposal No. 11 -11 -04 C' V2 i r� 9'' FL0R�9 y°P OF SON PLO SJN N__....IS[F s � v Qv- OF � b� t C�rY S, �a0 STATE OF FLORIDA \\ __ ) COUNTY OF � *Mr ba ) NON - COLLUSION AFFIDAVIT City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 The undersigned being first duly sworn as provided by law, deposes, and says: This Affidavit is made with the knowledge and intent that it is to be filed with the City of Sunny Isles Beach City Commission and that it will be relied upon by said County, in any consideration which may give to and any action it may take with respect to this Bid. The undersigned is authorized to make this Affidavit on behalf of, Bettoli Trading Corp. DBA Bettoli Vending (Name of Corporation, Partnership, Individual, etc.) a Vending Service formed under the laws of Florida (Type of Business) (State) of which he is Director Of Operations (Sole Owner, Partner, President, etc.) Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the undersigned, have themselves solicited or employed anyone else to solicit favorable action for this Bid by the City, also that no head of any department or employee therein, or any officer of the City of Sunny Isles Beach, Florida is directly interested therein. This Bid is genuine and not collusive or a sham; the person, firm or corporation named above in Paragraph 10.2 has not colluded, conspired, connived or agreed directly or indirectly with any proposers or person, firm or corporation, to put in a sham Bid, or that such person, firm or corporation, shall refrain from Bidding, and has not in any manner, directly or indirectly, sought by agreement or collusion, or communication or conference with any person, firm or corporation, to fix the prices of said Bid or Bids of any other proposers; and all statements contained in the Bid or Bids described above true; and further; neither the undersigned, nor the person, firm or corporation named above in Paragraph 10.2, has directly or indirectly submitted said Bid or the contents thereof, or divulged information or data relative thereto, to any association or to any member or agent thereof. -Maurizio Bettoli Director AFFIANT'S NAME AFFIANT'S TITLE TAKEN, SWORN AND SUBSCRIBED TO BEFORE ME this ft— day of 20 (q. Personally Known or Produced Identification Type of identification (Affix seal here) NO P (name printed or typed) DECEMBER 28, 2010 1 of 7 .i L--wEf + :apt NOTARY PUBLIC -ST OF FLORIDA COMMISSION# DD764022 EXPIRES4 /412012 C?ONDEDTMRU 1- 8811•NOTARYI NO P (name printed or typed) DECEMBER 28, 2010 1 of 7 ZuNNY �S�F PUBLIC ENTITY CRIMES .z City of Sunny Isles Beach �r D9� 18070 Collins Avenue if F Sunny Isles Beach, FL 33160 0 '> 01 s „,, ° Telephone: (305) 947 -0606 Fax: (305) 949 -3113 SWORN STATEMENT PURSUANT TO SECTION 287.133(3)(a) FLORIDA STATUTES, ON PUBLIC ENTITY CRIMES PUBLIC ENTITY CRIMES Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a Bid on a Contract to provide any goods or services to a public entity, may not submit a Bid on a Contract with a public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of real property to a public entity, may not be awarded to perform Work as a Contractor, supplier, Sub - Contractor, or Consultant under a Contract with any public entity, and may not transact business with any public entity in excess of the threshold amount Category Two of Sec. 287.017, FS for thirty six months from the date of being placed on the convicted vendor list”. THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER OFFICIAL AUTHORIZED TO ADMINISTER OATHS. 11.1. This sworn statement is submitted to City of Sunny Isles Beach byMaurizio Bettoli, Director of Operations [print individual's T name and title forBettoli Trading Corp, DBA Bettoli Vending [print name of entity submitting sworn statemenij whose business address is: 6095 NW 167th street Ste D4 Miami, FL. 33015 and (if applicable) its Federal Employer Identification number (FEIN) is 6 5 - 10 5 7 0 6 5 (If the entity had no FEIN, include the Social Security Number of the individual signing this sworn statement: ) 11.2. 1 understand that a "public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a violation of any state or federal law by a person with respect to and directly related to the transaction of business with any public entity or with an agency or political subdivision of any other state or with the United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any public entity or an agency or political subdivision of any other state of the United States and involving antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation. 11.3. 1 understand that "convicted" or "conviction" as defined in Para. 287.133(1)(b), Florida Statutes, means a finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, in any federal or state trail court of record relating to charges brought by indictment or information after July 1, 1989, as a result of a jury verdict, non -jury trial, or entry of a plea of guilty or nolo contendere. 11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means: a.) predecessor or successor of a person convicted of a public entity crime; or b.) Any entity under the control of any natural person who is active in the management of the entity and who has been convicted of a public entity crime. The term "affiliate" includes those officers, directors, executors, partners, shareholders, employees, members, and agents who are active in the management of an affiliate. The ownership by one person of shares constituting a controlling interest in another person, or a pooling of equipment or income among persons when not for fair DECEMBER 28, 2010 2 of 7 market value under an arm's length agreement, shall be a prime facie case that one person controls another person. A person who knowingly enters into a joint venture with a person who has been convicted of a public entity crime in Florida during the preceding 36 months shall be considered an affiliate. 11.5. 1 understand that a "person" as defined in Para. 287.133(1)(e), Florida Statutes, means any natural person or entity organized under the laws of any state or of the United States with the legal power to enter into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or services let by a public entity, or which otherwise transacts or applies to transact business with a public entity. The term "persons" includes those officers, directors, executives, partners, shareholders, employees, members, and agents who are active in management of any entity. 11.6. Based on information and belief, the statement which I have marked below is true in relation to the entity �g�j submitting this sworn statement. (Indicate which statement applies.) ./"'" Neither the entity submitting this sworn statement, nor any of it's officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, nor any affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners, shareholders, employees, members, or agents who are active in the management of the entity, or an affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1, 1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer determined that it was not in the public interest to place the entity submitting this sworn statement on the convicted vendor list. (Attach a copy of the final order.) I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND, THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA STATUTES, FOR CATEGORY TWO OF ANY, CHANGE IN THE INFORMATION CONTAINED IN THIS FORM. (Signature) Maurizio Bettoli (Printed Name) Director (Title) Sworn to and sµ COO `before me this day of ` \Jb � b 20 \1 , by kArN Zz 0 COO , (AFFIX NOTARY STT. ` & iA NOTARVPIl�.{C- $iOhFLORtDA C ®MI�ISS ; ®NDD764022 Signat re: Notary State of Florida EXPtRBS414/2012 Print or Type Commissioned Name BONDED TNftU1- Q8 &NQ7'FSi'' I Personally Known OR Produced Identifi ation Type of Identification Produced 10/1996 3 of 7 �SVNNY /S4 EQUAL OPPORTUNITY / %. AFFIRMATIVE ACTION City of Sunny Isles Beach C't, Of ;UN ENO 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947-0606 Fax: (305) 949-3113 EQUAL OPPORTUNITY /AFFIRMATIVE ACTION STATEMENT The contractors and all subcontractors hereby agree to a commitment to the principles and practices of equal opportunity in employment and to comply with the letter and spirit of federal, state, and local laws and regulations prohibiting discrimination based on race, color, religion, national region, sex, age, handicap, marital status, and political affiliation or belief. Signed: Title: Director of Operations Firm: Bettoli Trading Corp. DBA Bettoli Vending Address: 6095 NW 167th street, Ste D4 Miami, FL. 33015 DECEMBER 28, 2010 4 of 7 �y CONFLICT OF INTEREST City of Sunny Isles Beach 18070 Collins Avenue ice` r 4�a Sunny Isles Beach, FL 33160 C s0N Telephone: (305) 947 -0606 Fax: (305) 949 -3113 CONFLICT OF INTEREST STATEMENT The award of any contract hereunder is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must disclose with their Bids, the name of any officer, director, partner, associate or agent who is also an officer or employee of the City of Sunny Isles Beach or its agencies. STATE OF FLORIDA COUNTY OF Mi4- "p �• '^��j'" BEFORE ME, the undersigned authority, personally appeared I ICwrillp ��II ©�r who was duly sworn, deposes, and states: 18.1. I am the Director Of Operations of Bettoli Trading Corpwith a local office in 6095 NW 167th street, Ste D4 and principal office in Miami, FL.33180 18.2. The above named entity is submitting a Bid for the City of Sunny Isles Beach, Bid No. 11 -11 -04 RFP described as: Lo,oldseepe Mai mite gamee Sefviees. The Affiant has made diligent inquiry and provides the information contained in this Affidavit based upon his own knowledge. city wide Healthy organic Vending Machine Services 18.3 The Affiant states that only one submittal for the above Bid is being submitted and that the above named entity has no financial interest in other entities submitting Bids for the same project. 18.4 Neither the Affiant nor the above named entity has directly or indirectly entered into any agreement, participated in any collusion, or otherwise taken any action in restraints of free competitive pricing in connection with the entity's submittal for the above Bid. This statement restricts the discussion of pricing data until the completion of negotiations if necessary and execution of the Contract for this project. 18.5 Neither the entity nor its affiliates, nor any one associated with them, is presently suspended or otherwise ineligible from participation in contract letting by any local, State, or Federal Agency. 18.6 Neither the entity, nor its affiliates, nor any one associated with them have any potential conflict of interest due to any other clients, contracts, or property interests for this project. 18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or actively seeking an elected position with the City of Sunny Isles Beach. 18.8 I certify that no member of the entity's ownership or management, or staff has a vested interest in any aspect of the City of Sunny Isles Beach. 18.9 In the event that a conflict of interest is identified in the provision of services, I, on behalf of the above named entity, will immediately notify the City of Sunny Isles Beach. ffh I D this day of OV•e mtw' 201 �. AvrrO L. v It AFFIA T Print or Type Name and Title Sworn to and subscribed before me this 10 day of 1 WZ 2011. O Personally Known OR 'Ab o �\1 i Produced Identification i ;Type of Ide Ic ti NOTARY PUBLIC STATE OF FLORIDA JEAlq=- ALICF_A NOTARY PUBLIC -STATE OF FLORIDA n COMMISSION #DD764022 EXPIRES 4/4/2012 BONDED THRU 1.688- NOTARYI DECEMBER 28, 2010 5 of 7 SuNN Y-�S <F DISPUTE DISCLOSURE City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 DISPUTE DISCLOSURE FORM Answer the following questions by placing a "X" after "Yes" or "No ". If you answer "Yes ", please explain in the space provided, or on a separate sheet attached to this form. 19.1. Has your firm or any of its officers, received a reprimand of any nature or been suspended by the Department of Professional Regulations or any other regulatory agency or professional associations within the last five (5) years? YES NO X 19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a contract or job related to the services your firm provides in the regular course of business within the last five (5) years? YES NO X 19.3. Has your firm had against it or filed any requests for equitable adjustment, contract claims, Bid protests, or litigation in the past five (5) years that is related to the services your firm provides in the regular course of business? YES NO X If yes, state the nature of the request for equitable adjustment, contract claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the monetary amounts of extended contract time involved. I hereby certify that all statements made are true and agree and understand that any misstatement or misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid for the City of Sunny Isles Beach. Bettoli Trading Corp. Firm . /sue""- . Author rlorlo zed Signature 11/18/2011 Date Maurizio Bettoli Director of Operations. Print or Type Name and Title DECEMBER 28, 2010 6 of 7 O�SUpNY 1S(F�A a F U `r -• _ FLOP 4 or SUN n�0 STATE OF FLORIDA ) COUNTY OF �o"-Ip) ANTI - KICKBACK City of Sunny Isles Beach 18070 Collins Avenue Sunny Isles Beach, FL 33160 Telephone: (305) 947 -0606 Fax: (305) 949 -3113 ANTI - KICKBACK AFFIDAVIT I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a commission, kickback, reward or gift, directly or indirectly by me or any member of my firm or by an officer of the corporation. By: Maurizio Bettoli J4_7 Title: Director of Operations The foregoing instrument I a acknowledged before me this day of , 20 , by \G�o�� [name of person], as _ ` '�Let�e- [type of authority], for \J2,k [name of party on behalf of whom instrument was executed]. � r4a-�' Personally Known OR Produced Ide tifi ation / Type of Identification Produced �r \3U Ao 7� �-- AFFIX NOTARY STAMP HERE: Notary Pu —State of Florida � Print or Type Commissioned Name DECEMBER 28, 2010 7 Of 7 PJOTA .RYPU�iI.IC- SiAI'EOFFLORIDA co�,ft�es3sciNon %s4o2z ��a €'s�.�� �t4f2 ®'i 2 ©QUA` {'•�� v,o EOi�DEDTFiRU1- 8S8- ldOTARYI Notary Pu —State of Florida � Print or Type Commissioned Name DECEMBER 28, 2010 7 Of 7 Measure your commute to the convenience store in steps, not miles. Have snacks on demand with your favorite brands of candy, pastries, cereal bars and salty snacks... all guaranteed to deliver thanks to our exclusive SureVendTM technology. p °��" " Save your business the hassle of dealing with annoying service calls, failed vends and frustrated consumers by choosing the SnackCenter with exclusive SureVendTM technology, SPECIFICATIONS: Height: 72 in. Depth: 37.63 in. Width: 38.13 in. Shipping Weight: 625 lbs. Electrical: 115v, 601-1z, 3A Listings: Wl-us, CE, FCC, NAMA. MEXfHIANDISING SYSTEMS "A C.- Ca C IONAL VENDOR; SPECIFICATIONS: Height: 72 in. Depth: 37.63 in. Width: 32 in. Shipping Weight: 565 lbs. Electrical: 115v, 601-1z, 3A Listings: cULus, CE, FCC, NAMA. GUARANTEED DELIVERY There are approximately 1 million snack machines installed on locations that take money from consumers without providing a product because they do not have SureVend TM. Is your location one of them? SureVendTM guarantees delivery of consumer's products or they get their money back — it's that simple. SELECTIVITY SnackCenters deliver the variety of snacks, candy and pastries your employees will appreciate. Shelf configurations are completely flexible, allowing you to adjust the product mix to the unique preferences of consumers at your location. MORALE & PRODUCTIVITY Put a spring in the step of consumers at your location with features like "Winner Mode ". SnackCenters are programmable to randomly vend a product FREE on occasion. DEPENDABILITY With an 80 year legacy, the National Vendors brand is renowned for superior durability and reliable operation. CONTACT US: Make National Vendors equipment your choice to give your employees what they want, when they want it, where they want it. z ry O 0 Vim- LO Q) Q T O U ro Q H O Z O @ i LL F 3+ N > w 5� C C: O J 3 U u Q C7 W f Q U 0 Z Z Q J O c O � L � U .� (6 L Q i O C O C: V) 0 c o � > U J c v E m (n _ TM Energize Your Vending! Community l, Choices • Engage • Mobilize e energize your life! Eat Healthy - Be Active Energize Your Vending! Table of Contents Introduction What Is Fit Pick TM2 2 Why Offer Fit PickTM2 3 Initiating a Community -Wide Campaign 5 Vending Basics 7 How to Install Fit PickTM Fit PickTM Monitoring Log • A Quick Start Guide 11 • A Step -by -Step Guide 12 Promoting Fit PickTM 18 Background 21 Acknowledgements 22 Sources and References 24 Appendices Appendix A: How to Read a Food Label Appendix B: Sample Plan -o -gram Appendix C: Sample Nutrition Policy - Worksites Appendix D: Sample Nutrition Policy - Schools Appendix E: Fit PickTm Nutrition Guidelines Appendix F: How to Conduct a Taste Test Appendix G: Fit PickTM Stickers and Clings Appendix H: Fit PickTM Monitoring Log Appendix I: Sample Press Release Appendix J: Sample PSA Script Appendix K: Internal Communication for Worksites Appendix L: Internal Communication for Schools Appendix M: Sample Comment Card Appendix N: Snack Facts Appendix O: Launch Preparation Worksheet Appendix P: Washington State Senate Bill 5093 e � Energize Your Vending! Introduction Let's face it: Change can be challenging! And, introducing fit products in vending can "shake it up" for vendors, consumers and others. Healthier vending is a relatively new concept. It may take a while before fully embraced. But, the trend toward healthier eating is a necessity that is here to stay. Vending can play an important role in the solution to health problems caused by this country's overindulgence. Many communities recognize this, but don't know how to change their vending options. The Fit PickTM program provides a ready -made solution. By supporting Fit PickTm and promoting it enthusiastically, you will improve the potential health of your community by increasing access to healthy food! This Fit PickTm Guide to Planning and Implementation, and other tools available on the Fit PickTm and Balanced For Life TM websites, provide easy - to- follow, step -by -step assistance for successfully adopting and promoting vending options that support a healthy lifestyle. Separate Guides and customized tools are available for community -wide campaigns, vending operators, schools, worksites and other organizations. The contents may be customized to accommodate specific needs. Additional tools for vending operators are available through the National Automated Merchandising Association (NAMA) at www.vending.org (NAMA members) and www.coolvending.biz (non- members). So, take the Fit PickTM challenge: Energize Your Vending today! P 6 Energize Your Vending! What is Fit PickTM? Fit PickTM is a vending program designed to help consumers determine which vending machine choices are (at a minimum) lower in fat and sugar. Fit PickTM provides a simple, ready -to -use system of vending machine stickers that identify vended products which meet a standardized set of nutritional guidelines. • Fit PickTm nutritional criteria are based on the dietary recommendations of the American Heart Association, the 2005 USDA Dietary Guidelines for Americans, and the Alliance for a Healthier Generation Guidelines for Competitive Foods. • Fit PickTM utilizes attractive stickers to identify the slots in a vending machine that contain Fit PickTm qualified snack products. Larger clings and stickers provide further details regarding Fit PickTm nutritional criteria. Fit PickTM labels represent two different categories of nutritional criteria. The most commonly selected criteria for adults is 35 -10 -35 (no more than 35% of total calories from fat; no more than 10% of calories from saturated fat; and no more than 35% of total product weight from sugar.) Fit Pick also offers stickers and clings for products that comply with The Alliance for a Healthier Generation Guidelines for Competitive Foods. (For details, see Appendix D) • Fit PickTM provides a recognizable identification system that seamlessly crosses communities, county and state lines throughout the nation. • Fit PickTM does not require any outright purchase by vending sites, does not usually require changes to vending contracts unless desired, and is easily installed and maintained. CIO • Fit PickTM was developed by the National Automated Merchandising Association (NAMA) and can be installed by most vending operators. Balanced for LIFE,, • Fit PickTM is part of the complimentary Balanced for Life TM campaign Nutrition • Exercise • Education offered by NAMA. Balanced for Life TM offers information, brochures, www. ba lancedforl ife.n et posters, games and other promotions to encourage a healthy, balanced lifestyle. Check it out at www.balancedforlife.net. 2 •4 t { Energize Your Vending! Why OfFer Fit ? PickTm Trending as a Partner in Health A variety of factors contribute to the ballooning weight problems in our country today. Consumers are choosing larger portion sizes, fewer servings of fruits and vegetables, a higher -fat, higher -sugar diet, fewer whole grains - and, of course, a sedentary lifestyle. Today's food environment often supports this with super -sized fast foods, restaurants famous for their oversize portions, a plethora of high -fat, high -sugar snacks, and beverages loaded with sugar. Fit PickTm makes vending machines part of the solution to this problem by offering a simple way to improve one sector of the food environment. Fit PickTm gives consumers the option of snacks and beverages that support a healthier lifestyle. In addition, the marketing and promotion campaign for Fit PickTm raises consumer awareness and serves as an educational tool to help consumers understand how to identify and select lower -fat, lower -sugar alternatives to vending's traditional snacks and beverages. Fit PickTl' It All Coines Down to Choice. Vending machines typically offer as many as 45 different products. Most consumers expect this to include "pleasure foods" such as candy bars, chips and soft drinks. But, what options exist for the consumer who wants a snack that supports a lower -fat, lower -sugar diet? Even when these products are in a vending machine, they are often difficult to identify. Fit Pick TM is a program that increases options for vending sites and consumers. It provides nutrition standards for products and corresponding vending machine labels that support the individual consumer's choice to eat a healthier, more balanced diet. Fit PickTm products, which are lower in fat and sugar than traditional pleasure foods, give consumers the option to select foods that meet their commitment to health. Fit PickTM products meet predetermined nutritional standards and are clearly identified, making them easy to locate in a vending machine, Fit Pick TM also serves an educational purpose for those who would like to eat better but don't know where or how to start. Furthermore, Fit PickTm demonstrates the commitment of communities, worksites and schools to improve the health and well -being of their employees and students. 3 Why is the Demand for "Fit" Products Growing? Most Americans are aware of the serious threat that overweight and obesity pose to our nation's health. These rates have risen rapidly among women, men and children of all ages and ethnic groups. And, this trend is projected to continue. Obesity is a major risk factor for cardiovascular disease and increases the potential for high blood cholesterol, high blood pressure and type 2 diabetes. Recent research suggests that obesity shortens the average lifespan by at least four to nine months, and if childhood obesity continues to increase, it could cut two to five years from the average lifespan. That could cause our current generation of children to become the first in American history to live shorter lives than their parents. Statistics from the Centers for Disease Control and Prevention (CDC) are alarming. In 2004, about 16 percent of all children and teens in the United States were overweight. And, more than twice as many children — and almost three times as many teens — are overweight as in 1980. Obesity also has risen dramatically in U.S. adults. In 2004, 65 percent of all people age 20 and older are overweight or obese. Since 1991, the prevalence of obesity among adults has increased by more than 75 percent. Overweight adolescents have a 70 percent chance of becoming overweight or obese adults. This increases to 80 percent if one or more parent is overweight or obese. Why Not Create Your Own Vending Program? If your community is thinking about inventing your own customized vending program, please consider the following compelling reasons to adopt the Fit PickTm program instead: • As a standardized, recognizable labeling system, available through vending operators nation -wide, Fit PickTm can be used across venues, communities, state lines, and the nation. • This seamless continuity supports consumer recognition for the program. • Adopting a program is more cost - effective than creating one. • Using Fit PickTm eliminates the need to design, print, store and distribute identifying labels and signs. • Using Fit PickTM simplifies the process for vending operators and their route drivers who would otherwise have to train and carry supplies for a variety of programs - each with slightly differing criteria. • Fit Pick TM staff maintains updated food lists - a major benefit in itself! 4 Energize Your Vending! Initiating a Community -Wide Campaign If an agency, organization or coalition in your community can lead the way to adopting Fit PickTM community -wide, then this Guide is for you! Not only is it possible to implement Fit P!ckTM in more than one organization at a time, doing so can offer several advantages: • It reduces repetition of effort. • It supports increased visibility and program recognition. Familiarity leads to increased influence with consumers and results in increased sales. • It reduces the potential for confusion and errors on the part of vendors and their route drivers that would result if they had to service multiple different programs in the same geography. • It leads organizations to support one another and share lessons learned. • It creates the demand for Fit PickTM products that local food distributors need in order to dedicate additional "shelf space" to a wider variety of qualified products. • It motivates vending operators to understand the program and adhere to its guidelines. The more frequently Fit PickTM is implemented, the easier it becomes! • It leads to collaborative problem solving, breaking down barriers and creating partnerships for understanding. • It increases consumer demand for Fit PickT"' A community -wide initiative to adopt Fit Pick TM may be best achieved through a collaborative effort. In Clark County, Washington the collaborative involvement of area worksites, schools, vending operators and food distributors was facilitated by Community Choices and the Steps to a Healthier Clark County Initiative. (See the sections on Background & Acknowledgements in this Guide for more information) In your community, the igniting force for this type of initiative could come from a medical center, the local YMCA, the Public Health department, or a food policy council. This community program could be a totally P voluntary effort, or could have the benefit of grant funding as a health initiative. It could be limited to school districts or worksites in close proximity - or it could encompass an entire city or county. A community -wide effort does not have to start off community -wide. For example, in Clark County, Fit PickTm was initially implemented in all buildings at two participating worksites (City of Vancouver and Clark County) and one school district (Vancouver School District.) Building upon this success, tactics for promoting the program county -wide were developed. These included electronic and direct mail to potential vending sites and to all area vending operators. Media outreach raised the awareness of consumers and vending sites that had not been reached via direct mail. The successful launch within the three pilot organizations provided sources for media stories. One possible approach to organizing a community -wide campaign includes the following steps by the lead organization or agency: • Survey worksite and school health and wellness coordinators for interest in implementing a Fit PickTm Program. • Ask interested organizations to identify their vending operators and provide contact information. • Invite all interested organizations, vending operators, and local food distributors to the table for an upbeat discussion of Fit PickTM. • Engage organizations and operators in planning for implementation and promotion using this Guide as an outline for your efforts. • Once implementation is successfully underway, alert the media to the arrival of Fit PickTm in your community. Give credit to the worksites, schools and vending operators who were involved. • Promote the program to consumers and other worksites and schools via e -mail, traditional mail, word -of- mouth, presentations and PSA's. • Measure your success by tracking the number of vending sites that convert to Fit PickTm in your community. • Celebrate you efforts! 2 Energize Your Vending! I Vending Basics At first glance, the vending business appears to be simple: Coins in, product out. In reality, the vending business is quite complex. By understanding the concerns and constraints of the vending operator, vending sites become informed and realistic partners. Vending is a for - profit business that requires an acceptable profit margin from each machine. Profitability is determined by sales price relative to the cost of: • Vended products • Waste (damaged, outdated or unsuccessful product that MM must be disposed) • Overhead (warehouse space, trucks, fuel, vending equipment, insurance) • Labor (route drivers, warehouse personnel, service technicians, office support, management) • Commissions to the vending site or other entity (such as sports programs in schools or the Commission on Services for the Blind in many government buildings.) Increased costs in any of these areas will negatively impact the operator's profit margin. If profits dwindle too much, the operator must adjust product mix, pricing, service schedule, and /or commissions. Sometimes, the operator determines that the best business decision is to remove vending machines from a particular site if sales are insufficient to maintain vending profitably. The following tips can help avoid such a scenario: • Tip 1: The amount of space allocated to Fit PickTM choices in a vending machine must balance the customers' wants with the product's sales potential and shelf life considerations. • Tip 2: A staggered approach to introducing Fit Pick works well. Dedicating a minimum of 25% to a maximum of 50% of total space to Fit PickTM supports the concept of individual choice while gradually introducing change to resistant customers. It is also more likely to maintain the vendor's sales at an acceptable business level. The ratio F7 • Tip 8: The Role of the Vending Route Driver: Most vending companies employ drivers who service vending machines along a specific geographic route. These drivers are charged with stocking their trucks, re- stocking and maintaining machines, and collecting money. Typically, drivers work for a minimum wage, augmented by commission based on the sales from machines on their route. Therefore, drivers are motivated to work quickly and stock products that sell well at the highest margin. Sometimes, the machine is stocked according to the driver's personal preferences. It is important to develop a relationship with the route driver and monitor machines closely for compliance with the Fit Pick TM criteria. If there is an initial lag in sales, a driver who is paid commission may be less likely to follow through with the program unless there is support from the vending site and the vending operator. • Tip 9: If the driver is paid a base salary without commission the choice of product may not be tailored by the driver, but by the vending operator. In such a case, it would be advisable to have regular contact with your vendor's customer service representative or route manager. VT 0 41r, 1 �.5 Tip 10: What's on the truck will end up in your machines. Some Fit PickTM items may not be regularly stocked on the vending truck. Therefore, the driver may not have the appropriate type and ariety of products available to fill your machines. If the Fit PickTM spaces in a machine are left empty on a frequent basis, ask the route driver to attend to this by making a special effort to load the product on the truck. If not addressed, this should be reported to your vending operator as it will impact the overall success and profitability of the Fit PickTM program at your site. ) 11: Route drivers usually follow a chart or "plan -o- gram" Details the general classification of products to place in VU11UU3 u1ea1 of the machine (i.e., chips, candy, cookies, gum, etc.) The specific product choice within the classification is often left up to the route driver. It may be possible to work with the vending operator to specify particular Fit Pick products on the plan -o -gram (see Appendix B for sample plan -o- gram.) • Tip 12: Posting an approved list of Fit PickTM items inside the vending machine may be helpful for both route drivers and customers. How to Locate Your Vending Operators In a community -wide effort, an important first step is to identify the vending operators in your community. Ask your partner organizations to help with this. Be aware that there may be more than one operator serving an organization and that the company that provides beverage service may differ from the snack vending operator. There are several ways to determine which operator serves an organization. 9 • A sticker identifying the vending operator may be affixed to the machine. If not, • There should be a contact person within each organization who manages the contract: ✓ In business settings, this may be facilities or building management. ✓ In school settings, this may be purchasing or the athletic department. ✓ In health care settings, this may be purchasing or food service. ✓ In government buildings, this may be the state commission on services for the blind. • Ask your partner organizations to watch for their route driver, or post a note on the machine for the route driver to contact them. Contracts & Policies Encouraging community organizations to develop nutrition policies or guidelines for food served on their campuses is a worthwhile step in achieving a healthy environment in your community. (See Appendix C for a copy of the worksite nutrition policy from Clark County, Washington.) ?anization's vending contract can simply require the =nding operator to comply with the organization's nutrition policy. An alternative is to add contract language with specific requirements for Fit PickTm (percentage of products, nutritional guidelines.) This can ensure that low -fat, low -sugar snacks are a part of the vending program. • If vending companies are receptive to meeting specific requests of customers and performance is excellent, contract changes may be unnecessary. 10 Energize Your Vending! Fit PickTm - Quick Start Interested in launching a Fit PickTM program in your community? Individual organizations can follow this seven -step process. In a collaborative approach, all partners can bring this information back to the table for group problem solving and planning. Details for each step are available on the following pages. Step 1: Collaborate ✓ If appropriate, create a team that represents all stakeholders and interest groups - including your vending operator Step 2.• Research Find out the basics about your vending program: ✓ Who controls your vending contract and what are its terms? ✓ Who is your vending operator and where are your machines located? Step 3.• Plan Work with your vending operator(s) to decide: ✓ The most appropriate option of Fit PickTm nutritional criteria. ✓ Whether to include beverages in the program. ✓ When to launch. ✓ What percent of vending capacity to dedicate to Fit PickTM Step 4.• Prepare ✓ Prepare and launch an education and promotion campaign. ✓ Conduct taste tests to build anticipation, introduce new products and identify favorite Fit PickTM products. Step 5.• Promote ✓ Use promotional strategies to inform and excite your snackers. ✓ Keep the information flowing after Fit PickTM is installed. Step 6• Install & monitor ✓ Stock your machines, grouping Fit PickTM products in the two right - hand columns for easier identification. ✓ Check that the correct stickers and quantity and variety of products are placed in Fit PickTM slots. ✓ Monitor machines for compliance with Fit PickTm nutritional standards. Step 7• Follow -up ✓ Schedule regular meetings with the vending operator to review sales of Fit PickTM products and use of promotional materials. ✓ Use the feedback from customers to adjust your campaign and product selection as needed. ✓ Sponsor new promotional activities periodically to boost sales. 11 t Rai / 40 Energize Your Vending! How to Install Fit PickTm A Step -by- -Step Guide Ready to get started with Fit PickTM? For individual organizations, this may be a simple process of asking the vending operator to install appropriate stickers and products. Voila! Done! For a community -wide program, it may be necessary to follow a step -by- step process to ensure the program's success and the support of all stakeholders. Why bother with to launch Fit PickTM with care? • Some people don't like sudden change. By including all stakeholders, your community will be better prepared for the new options that come with Fit PiCkTM. • Some consumers may react negatively If installing Fit PickTM means that their favorite items are deleted from inventory. Encouraging each organization to Include consumers in their planning helps ensure that favorite products are maintained following Fit Pick TM introduction. • If not supported by adequate marketing, it is possible that there could be an initial decrease in vending revenue, which is a concern to vending operators and to those who benefit from commissions. Step 1— Collaborate To start a Fit PickTM community initiative, it is important to identify and include organizations that are leaders in your community's health. Each community will be different, but these organizations could include local medical centers and clinics, public health, youth programs, schools, government agencies, private worksites, faith -based organizations, senior centers, health clubs, and more. You needn't include all, but it is wise to start a collaborative effort with at least two or three strongly committed organizations. It will be necessary to find the right person within each organization to champion the cause of "fit" vending. • Within worksites, start with the human resources manager, wellness coordinator, employee health coordinator, facilities manager, purchasing manager or foodservice director. 12 Within school districts, you may want to start with the superintendent or assistant superintendent. Contact human resources or the wellness coordinator for staff health. If the district has one, contact the person in charge of the Student Health Advisory Council, the athletic director, foodservice manager, business club advisors, school nurses or school administrators. Concerned parents and students will also be interested in your efforts. And, always Include the individual or department responsible for contracting decisions. • Your team should always include as many of the local vending operators and food product distributors as possible. Step 2 — Research Start the process by collecting information. This can be a very educational part of the process. Ask each team member to find out: ❑ Where are their vending machines physically located? ❑ Who is /are their vending operator(s) for each machine and do they offer Fit PickTM2 (At a multi -site organization, more than one operator may be involved.) ❑ Who controls the vending contracts at each organization? (See "Vending Basics. ") ❑ Who benefits from commissions? Include this individual /department in your discussion. ❑ Which stakeholders at each organization support health and wellness? ❑ What groups or individuals oppose changes in vending? ❑ Who determines the contents of the vending machines? (The vending operators can provide this information If machines are owned by a food or beverage manufacturer, the vendor may be restricted to stocking only products from that manufacturer.) ❑ What types of machines are available at each site (beverage, refrigerated, non - refrigerated, etc.)? ❑ What is your budget for promoting Fit PickTM2 ❑ Who can help with the "legwork" involved in promotion? Step 3 — Plan Stakeholders from each organization will need to make key decisions for a successful vending program. Although each organization may want to individualize their options, there is strength in consistency throughout the community. For example, all partners may agree to start with 30% of machine capacity using the 35 -10 -35 criteria for snacks only . This will 13 simplify the initial launch communications, promotion materials, media communications, and driver training. The following decisions will need to be made: ❑ What level of Fit PickTm nutritional criteria is appropriate for each organization? (See Appendix D for comparison of criteria). ❑ Will beverage machines be included in the initial launch? ❑ What percentage of vending capacity will be dedicated to Fit PickTM? (Refer to "Vending Basics" Tip #2). ❑ Which type and location of Fit PickTm stickers and clings will be used? (See Appendix F). ❑ When will the program be launched? ❑ Do individual organizations plan to call out nutritional criteria and other considerations in their vending contracts? (see sample policies in Appendices C & D). ❑ Who will field questions /comments and monitor machines for accuracy at each organization during the launch? Step 4 — Prepare Work with organizational partners to plan a promotional campaign to launch Fit PickTm. ❑ Enlist individual sites to conduct product sampling events to help identify favorite Fit PickTm products and to build anticipation (See How to Conduct a Taste Test in Appendix F). ❑ Print or create launch materials that can be posted community -wide (go to www.fitpick.org for print -ready graphics and www.balancedforlife.net for fliers, games and other support materials). ❑ Prepare a monitoring form to collect information (see Fit Pick Monitoring Log in Appendix H). ❑ The Launch Preparation Worksheet (Appendix O) can be used as a checklist for preparation - especially helpful in multi -site organizations. Step 5 — Promote «nthin Partner Organizations ❑ Prior to installation, build anticipation using promotional ideas in the section on Fit PickTM Promotion. ❑ Launch your promotional campaign before or simultaneously with Fit PickTM installation. 14 Step 6 - Install & monitor ❑ If your launch will include a large number of vending machines, consider starting off with a limited launch by installing Fit PickTM in only one or two machines at each organization. This provides the opportunity to identify and correct any areas of concern over a time period of one week to one month before the program is launched organization- and community -wide. ❑ Once a limited launch is successfully completed, install Fit PickTM simultaneously in all machines at participating sites within a 2 -week period. ❑ Tips for product placement: • Group Fit PickTM products together for easier identification. Placing Fit PickTM products in the two right -hand columns will fill approximately 30% of the machine's capacity (see plan -o -gram in Appendix B). • Encourage vending operators to include as many different Fit PickTM products as possible, i.e., different varieties of chips, cookies, dried fruit, trail mix, granola bars, pretzels, popcorn, etc. (Experience has shown that two or three spirals filled with the same or similar products will not do as well as a variety of different products.) • Avoid stocking the Fit PickTM version of a product in the same machine as the traditional version of the same product. Experience demonstrates that the traditional version will be chosen first if both are available. • Use consumer feedback from informal conversations, taste tests (Appendix F) and comment cards (Appendix M) to adjust product mix. ❑ Tips for Fit PickTM sticker and cling placement: (see Appendix G): • Small round stickers are intended for placement next to the price of the item. This designates that any item placed in that particular spiral must comply with the labeling criteria. P �A • Large round or rectangular stickers are intended for use near the coin drop. • The long, horizontal cling that explains the program is intended to be installed at the top or bottom of the vending window. • Avoid using signs that obscure product inside the machine. ❑ Check that the quantity of products, variety of products, location of products and appropriate stickers are correctly placed. 15 ❑ Ask partner organizations to monitor their machines weekly at first, and periodically thereafter, for compliance with Fit PickTm nutritional standards (see Appendix H for Sample Monitoring Log.) Feedback can be brought back to community -wide follow -up meetings for review and problem solving. • Are the correct products in the right slots? If not, alert the vending operator. • Are some Fit Pick TM slots depleted? • Are too many slots filled with the same (or same type of) product? If so, alert the vending operator. Step 7 — Publicize and Promote to Community Once Fit PickTM is installed at partner organization sites, it is time to publicize your success and promote Fit Pick TM to the rest of your community. ❑ Send a press release to your local media contacts. Include story ideas from your partner organizations. ❑ Offer to present Fit Pick TM to local civic groups (Association of Human Resource Directors, Rotary, Chamber of Commerce, etc.) ❑ Use direct mail or e -mail to notify other organizations in your community about Fit Pick TM and how to get involved. ❑ Send a Public Service Announcement script to local radio stations. Step 8 — Follow -up ❑ Continue to conduct regular team meetings (monthly at first, quarterly over time) to review sales of Fit Pick" products and campaign needs. Points for discussion include: • Do Fit Pick TM products account for an appropriate percentage of total sales? • Are stickers /clings in place and in good condition? • Do some products need to be replaced? • Should there be a taste test to introduce a new food or beverage item? • Does marketing and promotion need to be increased? • Is Fit PickTm being installed in new organizations • Don't forget to celebrate your success! 16 J Energize Your Vending! Promoting Fit PickTm Consumer education and promotion are crucial to successfully launching Fit PickTM in your community. Effective promotion will: • Raise the awareness of all consumers that Fit PickTM is available. • Encourage new customers to try vending. • Educate consumers about Fit PickTm nutritional criteria. The specific promotional plan for your community will depend on your budget and time. Consider enlisting the help of your participating organizations' worksite wellness teams, management groups, school student body councils, health classes, business clubs, or PTO's. The more approaches used and people involved, the more successful your promotion is likely to be. Ideas for promoting Fit Pick-''"in worksites • Use Fit PickTM stickers, signs, posters and table tents (print -ready at www.fitpick.org) • Make use of taglines: "Fit PickTM: Grab. Energize. Go!" and "Look on the Right Side" • Use payroll stuffers to promote Fit PickTm and healthy eating • Set up displays and bulletin boards (print -ready posters on www.fitpick.org) • Promote Fit PickTM on the company or agency Intranets • Conduct a product sampling event (see Appendix F) • Announce new Fit PickTM products at staff meetings • Promote Fit PickTm as part of any worksite weight management program • Promote Fit PickTm at wellness fairs • Provide baskets of sample Fit PickTM products for each break room or staff meeting • Involve a group of employees, managers or wellness committee members to distribute samples to individual employees - using comment cards to gather feedback simultaneously. 17 • Publish a series of articles in your employee newsletter and other communications (see Appendix K) • Announce Fit PickTm and promote healthy eating ideas on your Web site • Hold an unveiling of your "new" vending machine(s) - Invite the media if this is a "first" in your community • Plan special events related to healthy eating • If you don't already have one, create a wellness or healthy lifestyle team • Provide Fit PickTm T -shirts for wellness committee members or as prizes for employees • Give away prizes to employees who purchase marked (winning) Fit PickTM products • Sponsor a "Healthy Eating Week" • Alert the media and let the community know how you are promoting employee health (see sample press release and PSA script - Appendices I & J) • Contact your health insurance provider to see if Fit PickTM may positively impact your insurance rates or if they will collaborate on promotional activities. • Check out www.fitpick.org and the NAMA website: \ www.balancedforlife.net for print -ready fliers, posters, games, etc. that promote balanced eating, healthy snacking and a fit lifestyle. Balanced for LIFE The Better for You Game helps promote more nutritious products and Nutrition • Exercise -Education the Walk Your Way to Wellness contests are two promotional "games" w— balanceciforlife.net available through Balanced For Life TM. Ideas for promoting Flt PicV "in schools • Use Fit Pick TM stickers, signs, and posters (print -ready at www.fitpick.org) • Make use of taglines: "Fit PickTM: Grab.Energize.Go!" and "Look on the Right Side" • If you don't already have one, create an employee wellness and /or student health advisory council • Inform and collaborate with your Parent - Teacher Organization • Include articles on Fit Pick TM in staff communications (see Appendix J) • Include articles on Fit PickTm and healthy snacking in parent newsletters (see sample articles in Appendix L) • Organize a Fit PickTM contest and give away prizes to students and staff who purchase marked (winning) Fit PickTM products • Hold an unveiling of your "new" vending machine at a school assembly or at a meal break - include the school band to create excitement! 18 • Publicize Fit PickTM on the school and district Intranets (see Appendix L for sample articles) • Conduct a product sampling event during school hours or at an after - school event (such as a sporting event, dance, play, etc.(see Appendix F) • Publish student newspaper articles (see sample articles in Appendix L) • Announce Fit PickTM on your school reader boards and on programs for school events • Publicize the new products on the school announcement system (see Appendix L) • Announce the availability of Fit PickTM at school sporting events events - also a great opportunity to reach students and parents with product samples • Encourage school projects and /or create lesson plans that incorporate healthy snacking and Fit PickTM - for example: ✓ Art classes could conduct a poster contest to promote Fit PickTM ✓ Health classes could analyze and compare nutrients for a variety of snack items ✓ Business classes could develop campaigns to promote Fit PickTM ✓ Journalism students could write articles for the school newspaper on Fit PickTM ✓ Music classes could compete in developing a Fit PickTM "jingle" • Provide baskets of sample Fit PickTM products for staff break rooms or at staff meetings • Involve a group of students to distribute samples to other students during breaks or after school - using comment cards to gather feedback simultaneously. • Provide Fit PickTm T- shirts for students or employees that help to promote Fit PickTM • Use text messaging to spread the word • Hold special events related to healthy eating • Distribute Fit PickTm buttons at events • Coordinate with school foodservice, student stores and health classes to sponsor a "Healthy Eating Week" • Set up displays and bulletin boards (print -ready artwork available at www.fitpick.org and www.balancedforlife.net) • Decorate your vending machines • Conduct a healthy vending video contest • Create a school healthy eating web site that includes Fit PickTM 19 • Use local educational television stations to publicize the program • Alert the media and let the community know how you are promoting student and employee health (see sample press release and PSA script - Appendices I & J) • Check out the www.fitpick.orq and www.balancedforlife.net for print- ready fliers, posters, games, etc. that promote balanced eating, healthy snacking and a fit lifestyle. The Better for You Game helps Balanced orLIFE.. promote more nutritious products and the Walk Your Way to Wellness Nutrition • Exercise • Education w .balancedforlife.net contests are two promotional "games" available through Balanced For Life T"' 20 o 6: Energize Your Vending! Background In 2006, Community Choices and the Steps to a Healthier Clark County initiative convened a group of employers, school districts and vending operators in Clark County, Washington who shared the common goal of increasing access to healthy food in area vending machines. Together, this team researched nutrition criteria, labeling options, products and their placement in machines, as well as marketing and promotion concepts. In 2007, the team adopted the Fit PickT"' labeling system and organized their work into this Guide to Planning and Implementation, a Fit Pick"' website and Fit PickTM promotional materials to support other communities, worksites, schools and organizations that wish to pursue the some vision. In 2007, the National Automated Merchandising Association (NAMA) launched Fit Pick TM, a system of stickers and clings for vending machines that identify nutrient - controlled products. The nationwide availability of an attractive identification system, supported by a professional organization of vending operators, had the potential to complement the work of Community Choices and the Steps to a Healthier Clark County Initiative. The Clark County team adopted the Fit PickTm system and began to work with NAMA to augment the resources that vending sites need to ensure Fit PickTM's success. The use of Fit PickTm within this Guide and associated collateral materials is with the express permission of NAMA. 21 Energize Your Vending! Acknowledgements Leadershyp and funding for this collaborative effort vvas provided by Community Choices, a non - profit organization in Clark County, Washington, is a catalyst for healthy communities. As an advocacy Communitjj organization, Community Choices plays a unique and critical role — to Choices listen and use data, and engage and mobilize others to drive long -term, Listen • Engage • Mobilize sustainable change that will improve the health of our community and the quality of life for all residents. Learn more about Community Choices and review the most recent Community Report Card at www.clarkcommunitychoices.org or call (360)567 -1067. 22 Steps to a Healthier Clark County — Fiscal Year 2008 marks Community Choices' final year of administering a five -year Steps to a HealthierUS grant. Funding comes from the Steps to a HealthierUS Cooperative Agreement which is a Department of Health and Human Services (HHS) _ Ste'psto -----:_—_ program advancing the goal of helping Americans live longer, better and Healthier ft healthier lives. Steps supports best - practice, community -based ty interventions, and advocates for appropriate changes to public policy Ais publication is supported by the Steps to a and organizational practice in order to reduce the burden of diabetes, HealthierUS Cooperative Agreement Program ofd, eU.S.DepartmertoJHealth and Human obesity and asthma, by addressing three related risk factors - poor Services( HHS ). Its lview contents donotnecessarily represent the okra! view of HHS. nutrition, physical inactivity and tobacco use and exposure. For more p Y Y h information about Steps to a Healthier Clark County, please visit www .stepstoahealthierclarkco.org or call (360) 567 -1067. National Automated Merchandising Association (NAMA) is the national trade association of the food and refreshment vending, coffee service and foodservice management industries including on -site, commissary, catering and mobile. Its membership is comprised of service companies, ® equipment manufacturers and suppliers of products and services to Balanced forLIFE. operating service companies. The basic mission of the association, to Nutrition • Exercise • Education collectively advance and promote the automatic merchandising and w .balancedfarlife -net coffee service industries, still guides NAMA today as it did in 1936, the year of the organization's founding. NAMA supports, with administrative, logistical and financial assistance, a network of 30 +affiliated State Councils encompassing 36 states, where the vending and coffee service industries focus on local issues and concerns as well as gathering frequently for networking opportunities. Fit Pick TM and Balanced For Life TM are programs developed and administered by NAMA. For more information, visit the NAMA website: www.vendina.org or www.balancedforlife.net. 22 Thank you to the following organizations and individuals in the southwest Washington area that provided immeasurable support, time and advice in the development of this Guide: City of Portland, Oregon, Department of Maintenance City of Vancouver, Washington Clark College Clark County, Washington Clark County Public Health Collaboration Compass /Canteen Vending Courtesy Vending Evergreen Vending Kaiser Permanente Northwest Vending Association Southwest Washington Medical Center Vancouver School District Vistar /Vend Products Washington State Department of Health Willamette Vending Assistance with this project was provided by.• Jackie Clark, Clark Communications, Washington D.C. Cyndie Meyer, R.D., Steps Contractor, Vancouver, WA Katlin Smith, Urban Words Group, Vancouver, WA Greg Flakus, GF Strategies, Vancouver, WA Marilyn Dryke, Dryke and Associates, Vancouver, WA 23 t. M� Energize Your Vending! Sources and References 1. Hedley AA, et al. Prevalence of overweight and obesity among U.S. children, adolescents, and adults, 1999 -2002. JAMA 2004:291:2847- 50; Ogden CL, Flegal KM, Carroll MD, Johnson CL. Prevalence and trends in overweight among U.S. children and adolescents, 1999 -2000. JAMA 2002;288:1728 -32 2. Centers for Disease Control and Prevention, Behavioral Risk Factor Surveillance System The Problem of Overweight in Children and Adolescents. Department of Health and Human Services Fact Sheet; http: / /www.surgeongeneral.gov/ topics /obesity /calltoaction /fact_ad olescents.htm 4. Department of Health and Human Services, Centers for Disease Control and Prevention, Overweight and Obesity Fact Sheet. http: / /www.cdc.gov /nccdphp /dnpa /obesity /childhood /index.htm 5. Thompson D, Edelsberg J, Kinsey KL, Oster G. Estimated economic costs of obesity to U.S. business. Am J Health Promot 1998;13[2] 120 -7 6. National Automated Merchandising Association: http: / /www.vending.org. 7. Alliance for a Healthier Generation is a partnership between the American Heart Association and the William J. Clinton Foundation. www.healthiergeneration.org 8. Institute of Medicine of the National Academies Nutrition Standards for Foods in Schools, April 2007. www.iom.edu/CMS/3788/30181/42502.asip 9. Washington State Department of Health: Energize Your Life. http: / /www.doh.wa.gov /cfh /bfnen /energize your life.htm 10. Changing the Scene: Improving the School Nutrition Environment, A Guide to Local Action. USDA. http: / /www. fns. usda .gov /tn /Resources /changing.html 24 1 1. Comprehensive School Nutrition Policy. Want Strength, Eat Healthy Food, Get in Motion. Board of Education, The School District of Philadelphia. This document is available on the Education Policy Studies Laboratory website at http: / /www.asu.edu /educ /epsl /CERU /Articles /CERU - 0106- 35- OWI.doc 12. 2005 USDA Dietary Guidelines for Americans, Department of Agriculture: httip://www.healthierus.gov/dieta!yQuidelines/- 13. Executive Summary, Standards for School Nutrition Policy. West Virginia Department of Education 14. Foods Sold in Competition with USDA School Meal Programs, A Report to Congress, transmittal letter. http: / /www.fns.usda.aov /cnd /Lunch /CompetitiveFoods /report congr ess.html 15. Alliance for a Healthier Generation complete beverage guidelines and implementation toolkit: httr)://www.heaIthieraeneration.org/beveraQekit/- 25 Z ' Energize Your Vending! Nutrition Facts i;CrYilq� STLo 2 Cra- lKor;i {14 gl £.ervings Per Contonor Al>ovl 2 Amount Per Serving Calories HO Calorigs, from FI]1 1 Ily vslue' Total Fat 1.5g 2 �\3�." Saturated Fat Og Trans Fat 09 CholesterolOmr, Sodium 70mg Total Carbohydrate lOg 3 ;: Dietary Fib ©r Leers than lg 3'35 Sutlar,9 flg Protein 2g 5litam in A OIA • Vitarr in C 0% Caieiurn GS`b • Iron 2 °.'0 R�r[x'. Cis t ?',aloe; an:•b3;N [r � .CGti ,,r IGVw .JeFw[ing cr your [a4a ^,e � =: J:: {:,yrnrs: 2,CC4 'dr11 Thal rs^. Les;',3, [•_`A'1'!a Sal Fal Irz ing i Ie +d Les; -xvi na Sin,um Ltsx',a•. 2dff.,••g ^- .1:rn:, rV lal� 3't :cj1(W.Y.e til'1_i7 _ i C ^.nterp r.. P,r :;u :11:1 How to Read a Food Label The information on food labels can help you make wise food choices. Most vended snacks and beverages list nutrition information on the package in a section called Nutrition Facts. This is where you will find the information you need to determine whether or not a particular food or beverage item complies with Fit PickTM criteria. Nutrition Facts tell you the serving size and the amount of various nutrients such as total fat, saturated fat, cholesterol, sodium, and fiber per serving. • Serving Size: The serving (or portion) size is listed at the very top of the Nutrition Facts label. This is also where the weight of a serving is listed (in this example, one serving equals 2 crackers or 14 grams). The number of servings per container is listed directly below. The information on the label is for the serving size listed. If you eat twice the serving listed on the label, you need to double all the numbers in the Nutrition Facts section. In this example, if you usually eat 6 crackers (2 crackers per serving), you'll need to triple all of the numbers in the Nutrition Facts section. ® Servings per Container or Package: The label also lists how many total servings are contained in a package of food. In our example, there are 21 servings in this particular box of crackers. • Calories and Calories from Fat: The number of calories in a single serving is listed on the left of the label. Calories can come from protein, carbohydrate or fat. The number of calories from fat is listed to the right of the total calories. • Calculating % of Calories from Fat: Percent of total calories contributed by fat is a key criterion in the Fit PickTM guidelines. Based on the 2005 USDA Dietary Guidelines for Americans, fat should contribute no more than 35% of our total daily calories. To Determine Percent of Calories from Fat: I . Divide the number of calories from fat 2. By the number of calories per serving 3. Multiply the result by 100 In this example there are 15 calories from fat divided by 60 total calories = 25% of calories are from fat. This would qualify as a Fit PickTM product because the result is less than 35 %. 26 Nutrition Facts t.rvinr-, Siv, 2 eras% r ; ?14 gi :een/mCaS Pe: Container Atmt 21 Amount Per Serwng Calories NO Carries Gom Fa •ti. D y Value' Total Fat 1.5g 2'5: Saturated Fat Og 0':5 Trans Fat Og Cholesterol amc 0,,,: Sodium 70ing 355 Total Carbohydrate 10.1 3 X Dietary Fiber Less than 1 g 3':,�;: Sugars 11p Protein 29 Vitaln In A 044, • OVA Calcium DiK • burl Nk. t Cis tj values a- tI-L-, Cr a ,. 'C. r�rr.n r'rnl. '�a,r c171�..,:il.w . m:},; 1�, •�, . v: 1'JV.w sferx:�c��,yr cr you, ca�ri:• fr.:,�;: r,lal'rr lC•.s',s� coq �Jla Snl Fnt Leta :3-rifp ;S? 0,D tly le:0 less t,s, 5 {y_�;) 17•na SCr:inn' Lrx.., r.�, i•70r:1?'ea ?Jrlhl} r!lul C:.y'tc'r;r ,ere•' :�L'lp JI }A [tntarr hm.r &;sq 3.1:1 �i4 rs Lon4% Notice that this is not the same as the %DV on the label. %DV stands for Percent of Daily Value which is the allowance for a particular nutrient in a 2,000 calorie diet for an entire day. %DV is further explained at the bottom of the food label. Using the label in this example, fat contributes only 2% to the %Daily Value. This is not the correct number to use in evaluating a product for Fit PickTM. • Saturated Fat: The food label lists the amount of saturated fat in one serving of the product. Saturated fat and trans fat do not promote health and should be limited in the daily diet. The USDA recommends limiting saturated fat to 10% or less of total calories. Fat contributes 9 calories per gram. So, to determine the percent of saturated fat in a product: To Determine Percent of Calories from Saturated Fat.• 1. Multiply the number of grams of saturated fat x 9 2. Divide the answer (number of calories from saturated fat) 3. By the total number of calories per serving 4. Multiply the result by 100 For practice, let's pretend there are two grams of saturated fat in a product that contains 60 calories per serving. Saturated fat would then account for: 2x9 = 18/60 = .13x100 = 13% of calories from saturated fat Our imaginary product would not qualify for Fit PickTM because it exceeds the limit of 10% saturated fat. • Sugar: The weight of sugar in one serving of the product is listed in grams under "Carbohydrates" in the nutrition facts. The Fit PickTM criterion for sugar allows for no more than 35% sugar by weight. The weight of a single serving of the product is listed in the serving size. If serving size is stated in ounces, multiply ounces by 28.35 to convert to grams. To Determine Percent of Weight from Sugar: 1. Divide the number of grams of sugar 2. By the total number of grams per serving (see serving size) 3. Multiply the result by 100 For practice, let's say that a product contains 4 grams of sugar per serving and weighs 14 grams per serving: 4/14 = .28 x 100 = 28%. This product would meet the criterion for Fit Pick TM. • Alliance for a Healthier Generation Guidelines: Alliance for a Healthier Generation considers additional nutrients such as trans fat and sodium in their Guidelines. A handy calculator for determining products which meet Alliance guidelines is available at: 27 _1 ww_ w.healthiergeneration.org/ schools.asipx ?id= 576&ekmensel =l ef024 51 10 108 btnlink 28 Energize Your Vending! Sample Plano -gram A plan -o -gram is simply a guide to product placement in the vending machine. Vending operators and their route drivers typically use a plan -o- gram to pre- determine the products they will need on their route trucks. Vending sites may find it useful to create a plan -o -gram with the vending operator to pre -plan which products will go into Fit PickTM Slots. Each square below represents a spiral in the vending machine. Following this layout, Fit Pick products will account for approximately 30`0 of total products. This layout, groups all Fit Pick products together on the right side of the machine for easy identification. "Look on the Right Side!" Generic Plan -o gram for Snack Machine (30% Fit Pick): Shelf Chips Chips Chips Fit Pick Chip Fit Pick A: Chip Shelf Chips Chips Chips Fit Pick Fit Pick B: Snack Item Snack Item Shelf Snack Snack Cookies Fit Pick Fit Pick C: Snack Item Snack Item Shelf Candy Candy Candy Candy Candy Candy Candy Fit Fit Fit D: Pick Pick Pick Shelf Candy Candy Candy Candy Candy Candy Candy Fit Fit Fit E: Pick Pick Pick Shelf Large Size Pastry Pastry Fit Pick Item Fit Pick F: Candy Item 29 Generic Plan -o gram for Beverage Machine (40% or more Fit Pick,"" Option 2 for High School Students and Adults): Shelf Coffee Coffee Fit Pick Fit Pick Fit Pick Fit Fit Fit Fit A: drink Drink Juice Juice Juice Pick Pick Pick Pick Juice Juice Juice Juice Shelf Water* Water* Water* Water* Water* Water* Water* Water* Water* B: Shelf Regular Regular Regular Regular Regular Diet Diet Diet Diet C: Soft Soft Soft Soft Soft Soft Soft Green Green Drink Drink Drink Drink Drink Drink Drink Tea Tea Shelf Regular Regular Regular Regular Regular Sport Sport Sport Sport D: Soft Soft Soft Soft Soft Water Water Water Water Drink Drink Drink Drink Drink Shelf Energy Energy Regular Regular Regular Diet Diet Diet Diet F: Drink Drink Soft Soft Soft Soft Soft Soft Soft Drink Drink Drink Drink Drink Drink Drink *Water indicates water or flavored water meeting beverage guidelines for Fit Pick TM Option 2 30 ptC PUBLIC HEALTH V `y ALWAYS WDRXING FOR A SMIA ARD HEMMER COMMUNITY r° Energize Your Vending! Sample Nutrition Policy: Worksites The following policy (courtesy of Clark County, Washington) is included in this Guide as a sample of a worksite nutrition policy. It is not exclusive to vended foods and beverages, but its guidelines apply to vended products as well as those served at company meetings, picnics, birthday parties, etc. This policy was approved for adoption by the Clark County Board of Commissioners in 2006. Clark County Worksite Wellness: Nutrition Policy Preamble Clark County is committed to the health and well -being of our employees. The strong relationship between diet and health and the increasing rates of overweight and obesity make supporting nutritious choices at work part of our commitment to health. The following policies and guidelines were designed to make the healthy food and beverage choice the easy choice, while being supportive of the individual right to choose. By following these guidelines we can promote better health and help reduce risks for chronic diseases. It is not the intention of these guidelines to dictate what individual staff members eat, drink, or bring into the worksite for special occasions. Instead, we want to ensure that healthy options are available for purchase at Clark County facilities and establish guidelines to assist county staff in making healthy food and beverage choices when purchasing these items for all county funded meetings, trainings, and events. Policy Statement 1. When providing food at Clark County sponsored events, employees are to assure that healthy food and beverage choices are provided. The following guidance is offered (See Suggestions for Healthier Food Choices - attached): • Offer foods that are low in fat, especially saturated and trans fats • Limit foods with high levels of added salt and /or sugar • Offer whole grain products • Offer food and beverages that are culturally appropriate and nutritious • Ensure vegetarian fare is available • Attempt to accommodate special dietary needs 31 • Provide nutrition facts labels whenever possible • Offer locally or Northwest grown products when available • Offer organic products when feasible • Provide pitchers or bottles of water • Encourage staff to bring glasses, cups, plates, and utensils or use re- useable products Clark County employees responsible for ordering food and beverages for meetings, and others who influence decisions on food served at meetings, are encouraged to consult nutrition professionals or reference materials on how to select healthy foods. Clark County will maintain a list of caterers who have demonstrated the ability to provide healthy foods and beverages at meetings. Use of caterers on the list is not required. It is not recommended to offer food at meetings that do not take place during usual meal times, are less than 3 hours long, and where food is not an incentive for meeting attendance. Beverages such as tap or bottled water, coffee, and /or tea are suggested. If it is decided to provide food, offer fruits, vegetables, or other healthy food options. Because the environment in which we live and work influences our food choice, employees are encouraged to consider healthier alternatives when making available food for others. Suggestions include: nuts, dried fruits, garden produce (i.e. carrots, celery, cherry tomatoes), fresh fruit, etc. 5. Vending machines and snack boxes will offer employees the option of purchasing a variety of healthy choice foods. 6. Require food concessions at any Clark County government facility to provide healthy options that comply with this policy. Policy Implementation Implementation will begin with each manager or supervisor of a work unit sharing and discussing the policy at a staff meeting no later than two months after policy adoption. Thereafter, each manager will share and discuss this policy with new employees as part of their orientation. Employees who have concerns about how this policy is being implemented are encouraged to talk with their supervisor or another member of their department's management. References • 2005 US Dietary Guidelines, http:// www. healthierus .gov /dietaryguidelines /dga2005 • Centers for Disease Control and Prevention, www.cdc.gov /nccdr)hp /dnpa /pdf /Healthy Worksite Food.pdf • Meeting Well, a reference pamphlet published by the American Cancer Society • Suggestions for Healthier Food Choices 32 The following are lists of recommended food choices for Clark County sponsored events to provide healthier foods and beverages for breakfast, lunch /dinner, snacks, and receptions. Food suggestions for breakfast: • Fresh fruit • Low -fat breakfast burrito • Yogurt - low or non -fat • Hard cooked eggs • Whole wheat or multi -grain mini bagels or regular size bagels cut in half • Small muffins (2'/2" or smaller) - bran, oatmeal, or multi -grain (large muffins can be cut into smaller portion sizes) • Quick breads - (i.e. banana, zucchini, oatmeal, pumpkin) cut into small pieces • Whole grain toast or English muffins • Low -fat cheese, low -fat cream cheese, nut butters, jam, or jelly • Granola bars - low fat (5 grams of fat or less per bar) • Low -fat granola • 100% fruit or vegetable juice ( 4 -6 oz portions) • Water- bottled, plain, sparkling or flavored sparkling with no sugar added • Coffee, tea, (offer decaf) - served with nonfat or 1 % milk Food suggestions for lunch /dinner: • Salad with low -fat or fat -free dressing on the side • Soups (vegetarian, broth - based, or made with skim milk) • Pasta salad with low -fat dressing • Sandwiches made with whole grain breads or wraps made with lean meats, low fat cheese, and low -fat condiments • 2 -3 oz. servings of lean meats, poultry, fish, or tofu (3 gm fat /oz) • Steamed vegetables with herbs /lemon • Whole grain rolls • Fresh fruit, canned fruit in fruit juice or light syrup • Include at least one vegetable - fresh or cooked (avoid creamed sauces) • Baked potatoes with low -fat toppings (low -fat sour cream, low -fat plain yogurt or salsa) • When serving desserts, offer small serving sizes. Consider angel food cake (2" square) with fresh fruit topping, low -fat ice cream, or frozen yogurt • Boxed lunches /dinners - whole grain or pica bread or wraps prepared with low -fat mayonnaise; meats, poultry or marinated tofu ( low -fat = 3 g fat /oz); low -fat cheese, request fruit or vegetables instead of chips; or, if including chips, request pretzels or baked chips (7g fat or less /oz) • Water - bottled, plain, sparkling or flavored sparkling with no added sugar • Coffee, tea (offer decaf) - served with nonfat or 1% milk 33 Food suggestions for snacks (am /pm): • Consider whether it is necessary to provide food at meetings, presentation, and seminars — especially mid - morning and mid- afternoon • Fresh fruit • Raw vegetables with non -fat or low -fat dips or salsa • Pretzels, hot pretzels cut in pieces or baked chips (7 gm of fat or less per /oz) • 100% fruit or vegetable juice, avoid soft drinks • Low fat cheese, string cheese • Granola bars - low fat (5 gm of fat or less per bar) • "Lite" popcorn (lightly salted) • Whole grain crackers • Dried fruit or trail mix • Roasted nuts • Water - bottled, plain, sparkling, or flavored with no added sugar • Coffee, tea (offer decaf) - served with nonfat or 1 % milk Food suggestions for receptions: • Most food service professionals are familiar with healthier food preparation options and are willing to accommodate requests for changes to their usual fare. • Fresh fruit - cut up and offered with low -fat yogurt dip • Raw vegetable salads marinated in fat -free or low -fat Italian dressing • Vegetable sushi rolls • Low fat cheese slices or small cubes • Reduced or low -fat whole grain crackers • Lean beef or turkey - 1 oz slices • Miniature meatballs made with lean meat • Mushroom caps with low -fat cheese stuffing • Miniature pizzas made with English muffins, tomato sauce, mozzarella cheese, and mushrooms, onions, zucchini, peppers, etc. • Roasted nuts Food Safety When providing food during a meeting, follow these basic guidelines to prevent food borne illness: • Ensure food is delivered just prior to serving time. Food should be at serving temperatures at the time of delivery. • Serve food within 30 minutes of delivery. • Hot foods should be held at 140 degrees F or warmer and cold food should be held at 41 degrees F or colder. • Perishable food should not be left out more than 2 hours at room temperature. • Discard any food left out at room temperature for more than 2 hours. • Note: At a buffet, food should be kept hot with chafing dishes, slow cookers, and warming trays. Food should be kept cold by nesting dishes in bowls of ice or using small serving trays and replacing them often. • Consider donating unused food and beverages. • Unused food can be donated only if the food has been stored properly and maintained at the proper temperature. 34 • Food cannot be donated if it has been on the service or buffet table, even if it has been kept at the correct temperature. • Contact local food banks to make arrangements for donations. Food Caterers /Contractors Work with food caterers /contractors used by Clark County to identify culturally appropriate, nutritious, lower calorie food items on their menus to make food and beverage selection easier for county staff. {ntafF .= PUBLIC NEALM AMLYS WORM" NOR A "Wilt two HEALTHIER COMITY r° 35 Energize Your Vending! appeoffix I Sample Nutrition Policy: Schools The following policy from Camas School District in Clark County, Washington is an excellent example of the depth of criteria that a policy can encompass. It was adopted in 2005. Policy: Nutrition and Physical Fitness The board recognizes that childhood obesity has reached epidemic levels in Washington and throughout the country. Overweight children are at a higher risk for developing severe long -term health problems, and overweight children are affected by discrimination, psychological stress, and low self- esteem. However, research indicates that obesity and subsequent diseases are largely preventable through diet and CAMAS SCHOOL DISTRICT regular physical activity. Research also indicates that becoming A TRADITION OF CARING AND QUALITY physically active and maintaining a regular physical activity program significantly reduces the risk of some obesity and some cancers, diabetes and other chronic diseases. Children who eat well - balanced meals and are healthy are more likely to learn in the classroom. The board supports increased emphasis on nutrition as well as physical activity at all grade levels to enhance the well -being of our district's youth. Therefore, it is the policy of the board to: A. Provide students access to nutritious food; B. Provide opportunities for physical activity and developmentally appropriate exercise; and C. Provide accurate information related to these topics. The superintendent shall develop and implement a comprehensive district -wide nutrition program consistent with state and federal requirements for districts sponsoring the National School Lunch Program and the School Breakfast Program. To implement the program, the superintendent shall adopt and implement a comprehensive curriculum on health, fitness and nutrition consistent with the Essential Academic Learning Requirements (EALRs). The curriculum will provide opportunities for developmentally appropriate instruction for grades K -12. The input of staff, students, parents and public health professions in the development of the curriculum is encouraged. 36 Nutrition, health and fitness topics shall be integrated within the sequential, comprehensive health education curriculum taught at every grade level, kindergarten through grade 12, and coordinated with the district's nutrition and food services operation. The district shall take a proactive effort to encourage students to make nutritious food choices. The superintendent shall ensure that: D. A variety of healthy food choices are available whenever food is sold or served on district property or at district - sponsored events; E. Schools shall regulate the sale or serving of foods or snacks high in fat, sodium or added sugars; and F. Nutritious meals served by the school nutrition and food services operation complies with state and federal law. Nutrition Standards The district shall provide school breakfasts and lunches that meet the nutritional standards required by state and federal school breakfast and lunch programs. By 2007, all reimbursable meals served in school shall conform to the U.S. Dietary Guidelines for Americans. The superintendent shall establish rules for the sale of food during the school day to encourage the eating of nutritious food. The district shall offer and promote healthy choices at all grade levels. By 2007, a la carte and all other competitive foods sold during the school day must meet the requirements stated in Appendix A., and may be sold in lunchrooms, vending machines, school stores, or snack bars. Foods and beverages of minimal nutritional value, as defined by the U.S. Department of Agriculture, shall not be sold or served on school premises, with the exception of sports concessions. Providing healthful or non -food options for fund raisers is strongly encouraged. Food is not used as a reward or punishment. Schools promote healthy food choices and don't allow advertising that promotes foods of minimal /limited nutritional value. Food Services Program The district supports the philosophy of the National School Lunch and Breakfast programs and shall provide wholesome and nutritious meals for children in the district's schools. The board authorizes the superintendent /designee to administer the food services program, provided that any decision to enter into a contract with a private food service agency shall require the approval of the board. Expenditures for food supplies shall not exceed the estimated revenues. Because of the potential liability of the district, the food services program shall not accept donations of food other than as provided in this policy without the expressed approval of the board. Should the board approve a food donation, the superintendent /designee shall establish inspection and handling procedures for the food and 37 determine that the provisions of all state and local laws have been met before selling the food as part of the school lunch menu. Beginning the 2006 -2007 school year, recess for elementary grades is scheduled before lunch so that children will come to lunch less distracted and ready to eat. Free And Reduced -Price Food Services The district shall provide free and reduced -price breakfasts, lunches and milk to students according to the terms of the National School Lunch and Breakfast programs and the laws and rules of the state. The district shall inform parents of the eligibility standards for free or reduced price meals. Reasonable efforts shall be made to protect the identity of students receiving such meals. A parent has the right to appeal any decision with respect to his /her application for free or reduced -price food services to the superintendent. The district may provide free, nutritious meals to all children on test days, including students who do not qualify for free or reduced priced federal school meal benefits, however, the district is responsible for the cost of providing meals to students who are ineligible for free and reduced priced meals. The board of directors may establish a program whereby school meals may be provided to anyone other than students of the district at the greatest price charged any student plus an amount representing the portion of -the lunch cost paid for from local, state and federal assistance (cash and food). Surplus Commodities The district shall use food commodities made available under the Federal Food Commodity Program for school menus. Physical Education Health and Fitness Curriculum The superintendent shall adopt and implement a comprehensive health and fitness curriculum consistent with the EALRs. The curriculum will provide opportunities for developmentally appropriate instruction for grades K -12. Evaluation procedures will utilize classroom -based assessments or other strategies and will be in place by the end of the 2008 -2009 school year. All students in grades one through eight are required to complete an average of one hundred instructional minutes per week of physical education. This includes instruction and practice in basic movement and fine motor skills, progressive physical fitness, and wellness activities through age- appropriate activities. All high school students are required to complete two credits of health and fitness. The district encourages all high schools to offer a variety of health and fitness classes for each grade in the high school. Suitable adapted physical education shall be included as part of individual education plans for students with chronic health problems, other disabling conditions, or other special needs that preclude such student's participation in regular physical education instruction or activities. 38 In addition to required physical education, students at the elementary level should have the opportunity to participate in daily recess and physical activity. The district shall provide daily recess period(s) for elementary school students, featuring time for unstructured but supervised active play. The district is encouraged to provide adequate co- curricular physical activity programs, including fully inclusive intramural programs and physical activity clubs; and to promote the use of school facilities for physical activity programs offered by the school and /or community -based organizations outside of school hours. Cross References: Instructional Program Offerings Use of School Facilities Legal References: Physical Education - Grades 1 -8 Physical Education in High School Surplus or Donated Food Commodities for School Hot Lunch Programs Lunchrooms — Establishment and operation — Personnel for — Agreement for Milk for children at school expense Nonprofit meal program for elderly — Authorized — Restrictions Food, Drugs, Cosmetics, and Poisons Food service worker permit Permit exclusive and valid throughout state — Fee Diseased persons — May not work — Employer may not hire Permit to be secured within fourteen days from time of employment. Limited duty permit Physical Education - Grade school and high school requirement. Physical Education Requirement- Excuse Nutrition and Physical Fitness Procedure Commitment to Nutrition and Physical Activity Advisory Committee The Camas School Board shall appoint a School Health Advisory Council (SHAC) to assist in development of the district -wide nutrition and physical fitness policy. The council's primary mission shall be to address nutrition and physical activity as well as develop, implement and evaluate guidelines that support a healthy nutrition environment. School food services staff members are an important part of the education team and will participate in making decisions and guidelines to improve the school nutrition environment. 39 Quality School Meals, Nutritional Content and Food Service Operations The following guidelines shall be in effect: The Camas School District offers breakfast, lunch, and after school snack programs (as applicable.) Students and staff are highly encouraged to promote and participate in these programs. School menus meet the nutrition standards established by the U.S. Department of Agriculture and conform to good menu planning principles and feature a variety of healthy choices that are tasty, attractive, of excellent quality and are served at the proper temperature. School foodservice personnel will use food selection and preparation techniques that provide school meals that are low in saturated fat, sodium and sugar. The food service program will offer food choices that include lean meats, vegetables, whole grains, and low or non -fat milk. By 2007 -2008 reimbursable school meals will reflect the 2005 Dietary Guidelines for Americans. Only food or beverages that meet the Dietary Guidelines for Americans and the definition in Appendix A may be sold or served to students during the school day. Such a provision specifically precludes the sale of carbonated beverages, water - ices unless made with fruit juice, licorice, marshmallow candies, chewing gum, candies, fondant, spun candy and candy- coated popcorn. A. Foods that meet the minimum nutrition values include, but are not limited to, corn chips, beef jerky, popcorn, fruit, cheese & crackers, 100% fruit juices, peanuts, sunflower seeds, granola bars, low fat yogurt, pretzels, trail mix, low fat and nonfat milk. (see other examples and further definition in Appendix A.) B. Proteins should be added to salad bar options so that this choice can be counted as a reimbursable meal. C. Apple or other fresh fruit machines are acceptable at all times. D. Food safety is a key part of the school foodservice operation. Food that is sold must meet the health department's standards in regard to storage, preparation and serving E. The school Foodservice Director will be properly qualified according to current professional standards. F. Menus will be planned with input from students /staff /parents and could include cultural and or ethnic favorites of students. Competitive Foods: The following guidelines shall be in effect: A. The district shall offer and promote healthy choices at all levels of food service (lunchroom, vending machines, student stores, etc.) [with a two year transition period] B. By 2007, a la carte items in grades 6 -12 will meet nutritional guidelines as listed in Appendix A and include a variety of choices of tasty, nutritious foods, such as fruits, vegetables, whole grains and low -fat dairy foods. C. By 2007, vending machines, student stores, and snack bars that sell food /beverages will meet the nutritional guidelines in Appendix A. 40 Vending machine access and availability will be determined by SHAC. Water is always available. D. The district strongly encourages organizations to raise money by selling non -food items. E. Athletic field concessions model good sports nutrition by including a variety of choices of tasty, nutritious foods, such as fruits, salads, whole grains, and low -fat dairy foods in addition to traditional concession stand items. F. Food is not used as a reward or punishment. G. Individual school policies include nutrition standards (consistent with the intent of the District policy) for foods and beverages offered in classrooms and at parties, celebrations, and social events; these policies strongly encourage celebrations featuring activities other than eating. Pleasant Dining Experience School Cafeterias A. Any student may eat in the school cafeteria or other designated place. B. Meal prices will be established by the superintendent and food service supervisor, with the approval of the board at the beginning of each year. C. Healthy option foods should be competitively priced. D. Meal prices will be conspicuously posted in each cafeteria or designated meal area. E. Meal periods should be scheduled at appropriate times, approximately 2.5 -3.5 hours after the start of the school day. F. Meal periods should be long enough for students to eat and socialize. G. There should be enough serving areas so that students do not have to wait in long lines. H. Kitchen /dining facility design is given priority in renovations or new construction. Dining rooms should offer an attractive and safe environment. Schools shall ensure: a. Seating is not overcrowded; b. Rules for safe behavior are consistently enforced; C. Appropriate supervision is provided and innovative methods are used to keep noise levels appropriate; and d. Tables and chairs are the right size for students. A. Beginning in the 2006 -2007 school year when elementary recess is held in conjunction with the lunch period, it should be scheduled prior to the lunch period so that children will come to lunch less distracted and ready to eat. B. Students and staff will have access to safe, fresh drinking water throughout the school day. Fluoridated or bottled water should be made available for purchase by staff and students. C. Hand washing equipment and supplies are in a convenient place so that students can wash their hands before eating. D. Schools use an accounting system that protects the identity of students who eat free and reduced price school meals. 41 Healthy Food Promotion $ Marketing A. Schools will promote healthy food choices and not allow advertising that promotes foods of minimal /limited nutritional value. B. Healthy eating and physical activity are actively promoted to students, parent, teachers, administrators and the community using a variety of media. C. Students will receive positive, motivating messages about healthy eating and physical activity throughout the school setting. Nutrition Education Nutrition education at all levels of the district's integrated curriculum (K -12) should include, but not be limited to, the following essential components designed to help students learn: A. Age- appropriate nutritional knowledge, including understanding the relationship of nutrition and food nutrients to physical performance and body composition; recognizing patterns of growth and development; understanding the concept of control and prevention of disease; acquiring skills to live safely and reduce health risks; understanding how environmental factors affect health; learn the benefits of healthy eating; understand essential nutrients; learn about nutritional deficiencies; understand the principles of healthy weight management; understand the use and misuse of dietary supplements; learn safe food preparation, handling, and storage; and appreciate cultural diversity related to food and eating; B. Age- appropriate and standards -based nutrition - related skills, including gathering and analyzing health information; using social skills to promote health and safety; understand how emotions influence decision making; analyze health and safety information and develop a health and fitness plan and a monitoring system, to plan and prepare a healthy meal, understand and use food labels, and to critically evaluate nutrition information, misinformation, and commercial food and advertising; and C. How to assess one's personal eating habits, set goals for improvement, and achieve those goals. D. Nutrition education should be integrated into core curriculum areas such as math, science and language arts. E. Nutrition education should be offered in the school dining room as well as classroom with coordination between food service staff and educators. F. Schools should be encouraged to conduct nutrition education activities and promotions that involve students, parents and the community. G. Students should receive nutrition messages throughout the school that are consistent and reinforce each other. Staff Development Ongoing in- service and professional development training opportunities for staff in the area of food nutrition will be encouraged. 42 Family and Community Involvement In order to promote family and community involvement in supporting and reinforcing nutrition education in the schools, the school principal is responsible for ensuring: A. Nutrition education materials and meal menus are made available to parents; B. Parents are encouraged to promote their child's participation in the school meals program. If their children do not participate in the school meal program, parents should provide their children with healthy snacks /meals; C. Families are invited to attend exhibitions of student nutrition projects or health fairs; D. Nutrition education curriculum includes homework that students can do with their families (e.g., reading and interpreting food labels, reading nutrition - related newsletters, preparing healthy recipes, etc); E. School staff are encouraged to cooperate with other agencies and community groups to provide opportunities for student projects related to nutrition, as appropriate; and F. School staff should consider the various cultural preferences in development of nutrition education programs and food options. Physical Education Health and Fitness It is the district's position that all students have equal and equitable opportunities for physical activity and fitness education in our schools. The superintendent is encouraged to review and consider implementing physical activity and fitness education program improvements. The goals of the district are: A. All children, from kindergarten through grade 12, will participate in a daily, quality, standards -based physical activity /fitness education program; B. All schools will have certificated physical education teachers providing instruction; and C. All schools will have appropriate class sizes, facilities, equipment, and supplies needed to deliver quality physical education consistent with national standards. Schools shall require students in grades one through eight to engage in physical education averaging 100 instructional minutes per week and all high school students shall complete two credit(s) of health and fitness. Access to school sites will be provided through permitting use of facilities to community youth sports groups consistent with the district's facilities use policy, community college and municipal joint use agreements and partnerships with youth organizations so additional opportunities are available for all youth in our communities to participate in quality physical activity, fitness, sports and recreation programs. Schools should identify safe and active routes to school and promote alternative methods for children to travel to and from school, such as walking and bicycle programs. Schools shall prohibit the use of physical activity and withholding of physical education class and other forms of physical activity as punishment. 43 Family and Community Involvement In order to promote family and community involvement in supporting and reinforcing physical education in the schools, the school principal is responsible for ensuring: A. Physical education activity ideas are sent home with students; B. Parents are encouraged to promote their child's participation in the school's physical education programs and after school activities; C. Families are invited to attend and participate in physical education activity programs and health fairs; D. Physical education curriculum includes homework that students can do with their families; E. School staff consider the various cultural preferences in development of physical education programs; and F. School staffs are encouraged to cooperate with other agencies and community groups to provide opportunities for students to participate in physical activity programs. Program Evaluation A. Nutrition: In order to evaluate the effectiveness of the school health program in promoting healthy eating and to implement program changes as necessary to increase its effectiveness, the superintendent, in collaboration with the School Health Advisory Committee (SHAC) and food services, is responsible for evaluating and assessing whether the board policy and procedure are implemented, including a periodic assessment of the school meal program with input from students, parents and staff. B. Physical Education: District physical activity /health and fitness programs will be monitored and assessed regularly in conjunction with other district academic and health - related programs using tools like the Physical Best Program, Healthy Kids Survey, CDC School Health Index or an OSPI approved assessment. Results of these surveys and assessments will be reported to the board, school sites, and made available to parents and community on an annual basis. Appendix Healthy Foods Fat- No more than 30% of calories from fat (not including nuts or seeds) Saturated Fat -No more than 10% of calories from saturated fat Sugar- No more than 35% added sugar by weight (except fresh, dried or canned fruits and vegetables) Portion Size Limit portions to specific sizes Snacks and Sweets: 1.25 oz Cookies and cereal bars: 2 oz Bakery items: 3 oz 44 Frozen desserts: 3 oz Yogurt: 8 oz Beverages Beverages that contain 100% fruit juice Water Low- fat and nonfat milk Portion size 12 oz or less (no limit for water) CAMAS SCHOOL DISTRICT A TRADITION Of CARING AND QUALITY 45 AppBldhE Energize Your Vending! 9 9 Fit PickTm Nutrition Guidelines Option: Fit PickTM Option 1 Fit PickTM Option 2 Designation: 35 -10 -35 Based on Alliance for a Healthier Generation* Intended Sites that serve the general Schools and other sites that desire Audience population and schools that additional criteria for sodium, desire a more liberal set of calories, portion size and /or criteria. beverage criteria. Snack Yes Yes Criteria Fat No more than 35% of total No more than 35% of total calories calories (exception: nuts, nut butter, seeds) (exception: nuts, nut butter, seeds Saturated Fat No more than 10% of total No more than 10% of total calories calories or less than 1 gram Trans Fat No guideline Zero trans fat Sugar No more than 35% of total No more than 35% of total calories product wei ht Sodium No guideline No more than 230 mg. (exception: Low or non -fat dairy products) Calories No guideline Middle school: No more than 180 calories /pkg High school: No more than 200 kcal/ kg Beverage No guidelines, but Water Criteria beverage guidelines from Milk: Fat Free or low fat regular or Option 2 could be adopted flavored milk with up to 150 cal /8 in conjunction with Option 1 oz Juice: 100% juice with no added sweeteners, p to 120 cal /8 oz and minimum 10% RDV for 3 or more vitamins /minerals. Serving sizes: Elementary: 8 oz. Middle School: 10 oz. High School: 12 oz. High School guideline also allows: No- or low -cal beverages with up to 10 calories /8 oz. At least 50% of non -milk beverages must be water or no- or low- calorie beverages. c I n 46 *The Alliance for a Healthier Generation is a partnership between the American Heart Association and the William J. Clinton Foundation. The partnership's goal is to eliminate childhood obesity and to inspire all young people in the United States to develop lifelong, healthy habits. The nutrition guidelines suggested by the Alliance are intended to be used for 100% of food and beverages served on school campuses. If used in this way, machines stickers would be unnecessary. Fit Pick Option 2 stickers are useful to identify items which comply with Alliance guidelines in schools or organizations that also include products which do not comply with Alliance guidelines. Alliance for a Healthier Generation guidelines include criteria that address sodium content, calories, portion size and /or beverage criteria. For more information, go to: www.healthiergeneration.org. For a detailed list of Alliance nutrition guidelines, go to: www. heaIthieraeneration .ora /uploadedFiles /For Schools /Helpful Tools /Competitiv e % 20Foods% 20Guidelines %20Text %20Version- 09- 03- 07.12df 47 Ems. R Energize Your Vending! Ft AD, Pend How to Conduct A Taste Test Providing a sample of new products is an excellent way to build awareness of Fit PickTM and to promote new choices. Few consumers will spend money at a vending machine to try something they have never tasted before. Taste Tests are not necessarily recommended as a means of determining what will sell in a machine. Purchasing decisions usually differ from the feedback at a taste test. To prepare for a taste test., ❑ Set a date and time. Coordinate with your vending operator at least 2 weeks in advance regarding product samples and possible logistical support. ❑ Advertise /promote the taste test or product sampling (via site newsletters, posters or announcements) ❑ Set up in a location that is accessible and frequented by vending j consumers - such as the lunchroom /cafeteria, employee break rooms, foyer, etc. ❑ Collect your supplies: • Product samples which can usually be obtained through your vending operator. • A table • Tablecloth (optional) • Plastic gloves (if portioning snacks) • Small cups or napkins (if portioning snacks) • Garbage can /bag • Handouts or information on Fit Pick TM • Pencils and copies of a survey instrument (see sample next page) if you wish to collect feedback 48 Sample Survey Instrument Energize Your Vending! Thank you For taking the time to sample products that qualify as Fit PickTM choices in our vending machines. Your feedback is important to us! Please note the name of the food item(s) you tried: Sample #1: Please rate this product: Good Fair Poor Would you buy this product? Yes Maybe Never Sample #2: Please rate this product: Would you buy this product? Good Fair Poor Yes Maybe Never Have you noticed the Fit Pick program before today? Will it influence your buying decision? Comments /Questions: 49 APPINdIxG t Energize Your Vending! Fit PickTm Stickers & Clings Tips for Fit P1ckT4'Sticker 1Cling Placement. • Small round stickers are intended for placement next to the price of the item. This designates that any item placed in that particular spiral must comply with the labeling criteria. Stickers with an orange border represent 35 -10 -35 criteria. Stickers with a green border represent criteria based on the Alliance for a Healthier Generation guidelines. IrA71 ®rfr"� Large round and rectangular stickers are intended for use near the coin drop. Round and rectangular stickers are available for both criteria. In this example, the round sticker represents the 35 -10 -35 criteria. The rectangular sticker represents criteria based on Alliance for A Healthier Generation guidelines. This vending machine sI -ks Fit PA- d-- thin meet H,c 35 1035 Nutrition 51nd -& • less than 35 °- fo1 • lass than 10 %somta1ed fat • less thou 35 Percent of bbl weight From saga r Look for \ `� the Frr PICK" 0& �' Ir- 40 sticker, This —ding mochine • 4.. M. 105 vn�.d b �.�w.ss•.uw —,4 hom wPr • ;tl0,drm e. 4u • ne.q v W. ».�y,,,. � {nl.n m talryd -k so, !, the fn PICK"' e�da • The long horizontal cling explaining the program is intended to be installed at the top or bottom of the vending window. This vendin� machine • less than 3 5% far 1-01-1k for _ a storks Fit PkkTM'r "Ices that meet • less &ian 1 saturcrtecl fcrl the FIT PK:14T" • less Ih.n 3.$°6 of rnxi w el 411 sticker the 35 -10 -35 tJatrliYari Stan ids: ghi from Wir • Try to avoid placing signs on the machine that may obscure products. • Note: Sticker representations on this page are not actual size. 50 Energize Your Vending! lop Fit PickTm Monitoring Log Recommendation: Monitor Fit Pick"I Vending Machines weekly following implementation, and monthly over time. Issues and feedback may be recorded for follow -up with the site team and /or vending operator. Date: Name: Organization: Machine location: • Please check vending machines periodically. • Place an X in the appropriate box to answer each question. Please note both positive and negative comments or requests regarding Fit Pick TIM or other vended products • Please note any action taken. • To contact the vending operator: For on -site assistance: Submit this form to: 51 YES NO Is the vending machine working properly? Are Fit Pick TIM signs prominent on machine? Are Fit Pick TM spirals labelled with Fit PickTM logos? Are all Fit Pick TM slots filled? Do items in Fit Pick TM slots qualify for the program? Are there different products in all or most Fit Pick TM slots? Which items are duplicated in Fit Pick TIM slots? (list all) Are Fit Pick TM prices comparable to non -Fit Pick TM items? Comments /Requests: Submit this form to: 51 , LO Fa Energize Your Vending. Ag na !73 Sample Press Release (Place your organization's logo here) FOR IMMEDIATE RELEASE (Fill in current date) Contact: (Fill in spokesperson's name and contact information) New Vending Program Supports Healthy Lifestyles (Your town, state) — The Fit PickTM program recently arrived at (fill in name of organization /community) to help consumers identify vending machine snacks that not only taste great, but support a healthy lifestyle as well. Delicious snacks like baked chips, fruit bars, pretzels, nuts and trail mix, OD jerky, dried fruit, and granola bars fill approximately % of the slots in participating vending machines. "We are very pleased that our (Insert: residents /employees /students /guests) have options in the vending machine that support their commitment to health," states (Fill in spokesperson's name and title). "Traditional pleasure foods are still available, but Fit PickTm now gives consumers a satisfying alternative choice." Fit PickTM, developed by the National Automated Merchandising Association (NAMA), uses colorful stickers and clings to identify vending machine products that meet lower -fat and lower -sugar program standards. It is available to all vending operators via the NAMA website: www.vending.ora. (more) 52 (Fill in operator's name) of (name of vending company) comments: "The Fit PickTM program has given vending operators a simple, identifiable and consistent way to meet the growing demand for lower -fat, lower -sugar products. We are proud to contribute to creating an environment for health." For more information on Fit PickTM, go to www.fitpick.org. V more than one organization is announcing: Fit PickTM can be found at vending machines in (list locations /organizations). 53 APPOSIM I Energize Your Vending! Sample PSA* Script *Radio Public Service Announcement [Place your organization's logo here] Name of Your Organization: Address: (Fill in organization address) Contact: (Fill in spokesperson's name and contact information) For Use: (List the dates you would like this PSA used, e.g. April -May, 2008) Length: 30 seconds Did you know that snacks which support a healthy lifestyle are now available in your local vending machine? The Fit FickTM program can help you identify great tasting, lower -fat, lower -sugar snacks. Delicious items like baked chips, fruit bars, pretzels, nuts, and granola bars are available at participating locations. "Look on the Right Side" of participating vending machines for the orange and yellow Fit PickTM stickers. Then, Grab. Energize and Go! For more information, go to www.fitl2ick.ora or call (name of your organization) at (insert contact info). -End- 54 pIC Energize Your Vending! Internal Communication for Worksites The following three articles are intended for placement on organizational printed or intranet newsletters Please note: If taste tests will be held, please include the dates /time /locations for taste tests in last two articles Sample Article: Introducing Fit PickTM: Grab.Energize.Go! Nutritionists agree: Healthy snacking throughout the day is good for you. Delicious items like granola bars, dried fruit, nuts, baked chips, fruit bars, and beef jerky can give you the long lasting energy you need to feel great and perform well. Great news! The Fit PickTM vending program -just introduced in (Fill in name of organization)'s vending machines - includes all of these products and more! Fit Pick TM increases your snack options to include items that are lower in fat, saturated fat and sugar. And, most important: Fit Pick items are reasonably priced and taste great! Fit PickTM lets you Grab. Energize. & Go! Fit PickTM products have been carefully screened to meet nutritional criteria based on the recommendations of the American Heart Association and the 2005 USDA Dietary Guidelines for Americans. To find these products, "Look on the Right Side" of the vending machine where they are identified with colorful Fit Pick TM stickers. Check it out! For more information, go to www.fitpick.org. Or contact our Fit PickTM coordinator: (Insert name of individual) at (Insert phone or e- mail). More articles..... 55 Sample Article 2: Fit Pickllm: The Answer to Your Snack Attack It's 10:00 a.m. and your stomach is growling so loudly, you're afraid the guy next to you can hear it. You want a snack that is tasty, satisfying, priced right, but still low in fat and sugar. Impossible? Not anymore! Vending machines labeled with colorful Fit PickTM stickers at (Insert name of site) now include snacks and beverages that taste good and support a healthy lifestyle. Fit PickTM items include baked chips, fruit bars, pretzels, nuts and trail mix, jerky, dried fruit, granola bars, and others. Fit PickTM lets you Grab. Energize. & Go. So, don't let that growl in your tummy keep your co- worker awake! Head over to the vending machine, "Look on the Right Side" and grab a Fit PickTM For more information, go to www.fitpick.org. Or contact our Fit PickTM coordinator: (Insert name of individual) at (insert phone or e- mail). If planning a taste test: On (Insert date), free samples of Fit PickTM snack items will be available from (Insert time) near (Insert location). Stop by for a taste of Fit PickTM and share your opinion! Sample Article 3: Snack with Pride: Thanks to Fit PickTM Are you a "closet snacker ?" Embarrassed when co- workers see you sneak to the vending machine for a little pleasure food? Fear no more! Fit PickTM - (Insert name of organization)'s new vending program -just gave you a reason to proudly stroll to your nearest vending machine to enjoy a snack or beverage that tastes good and supports your healthy lifestyle. Snack foods and drinks in the vending machine columns marked with Fit PickTM stickers are competitively priced, taste great and meet the nutrition guidelines based on the 2005 USDA Dietary Guidelines for Americans and the American Heart Association's recommendations for a healthy diet. Remember to "Look on the Right Side" of the vending machine. That's where you'll find baked chips, fruit bars, pretzels, nuts and trail mix, jerky, dried fruit, pop tarts, granola bars, and other satisfying snacks. So, next time you crave a snack, proudly announce your trip to the vending machine and offer to bring something back for your co- workers! Grab. Energize. & Go! For more information, go to www.fitpick.ora. Or contact our Fit PickTM coordinator: (Insert name of individual) at (Insert phone or e- mail). If planning a taste test: On (Insert date), free samples of Fit PickTM items will be available from (Insert time) near (Insert location). Stop by for a free taste and share your opinion! 56 OF Energize Your Vending! APPORM L Internal Communication for Schools The following three articles are Intended forplacement on printed or Intranet school newsletters or they may be read on broadcast announcements wrthln the school. Note: Need to include dates /time /locations for taste tests in last two articles Sample article for parents' newsletter: Sample Article 1: Introducing Fit Pick"m: Grab. Energize. Go. ��-- Let's face it: Kids burn a lot of energy. And, appropriate snacks between healthy meals play an important role in meeting those energy needs. ! But do you ever wonder what your kids are snacking on when they are �! away from home? (Insert school /district name) is concerned about that, too. That's why we are proud to announce the introduction of Fit PickTM - a vending program that identifies products which meet nutritional criteria based on the 2005 USDA Dietary Guidelines for Americans and the recommendations of the American Heart Association. Starting this week, vending machines at (Insert name of school /district) will feature Fit PickTM items such as baked chips, fruit bars, pretzels, nuts and trail mix, jerky, dried fruit, pop tarts, granola bars, and others. These items can be identified by colorful Fit PickTM stickers and are placed in the right hand columns of the machine. So, tell your student to "Look on the Right Side," then Grab. Energize. & Go! — with Fit PickTM By the way, did you know that vending machine revenues support our school's (Fill in program? Now your son or daughter has snack options that support a healthy lifestyle and our school programs as well! For more information, go to www.fitpick.org. Or contact our Fit PickTM coordinator: (Insert name of individual) at (Insert phone or e- mail). 57 Sample Article 2: Fit PickTM: Grab.Enegize.Go. Looking for a cool snack or drink that tastes great, gives you tons of energy, and keeps you fit? All you need to do is "Look on the Right Side" for Fit PickTM snacks in our school vending machines. Fit PickTM options are located in the 2 right -hand columns of the vending machines at (insert name of school /district). Fit Pick's awesome snacks include pretzels, nuts and trail mix, jerky, dried fruit, pop tarts, granola bars, baked chips, fruit bars, and others. Did you know that vending machine profits support our school's (Fill in program)? Now you can have a great snack and support our school programs as well! Check it out! Look for the citrus stickers that say Fit PickTM. Then, Grab. Energize & Go! Want to try a taste before you spend your money? No problem! Free samples of Fit PickTM products will be given out at (Insert time) on (Insert date) near (Insert location). Sample Article 3: Fit PickTm: The Answer to Your Snack Attack You've just finished first period and your stomach is growling so loudly, you're afraid the guy next to you can hear it. You're craving a snack that's yummy, priced right and coach - approved. Impossible? Not anymore! That's because vending machines at (insert name of site) now include Fit PickTM items: awesome snacks like baked chips, fruit bars, pretzels, nuts and trail mix, jerky, dried fruit, granola bars, and others. Fit PickTM labels, which look like little oranges, are under all the Fit PickTM products and are stacked in the right hand columns of the machines. And, hey - did you know that vending machine profits support our school's (Fill in program). Now you can have a great snack and support our school programs as well! So, don't let that growl in your tummy keep your classmates awake! Head over to the vending machine. "Look on the Right Side," then Grab. Energize. & Go. - with Fit PickTM. For more information, go to www.fitpick.ora. Or contact our Fit PickTM coordinator: (Insert name of individual) at (Insert phone or e- mail). If planning a taste test: Want to try a taste before you spend your money? No problem! Free samples of Fit PickTM products will be distributed at (Insert time) on (Insert date) near (Insert location). 58 7UAI�� Apsudid Energize Your Vending! Sample Comment Card Sample comment cards are an excellent tool for measuring consumer response to Fit Pick" At one worksite, stacks of comment cards were placed near the vending machine with a collection box nearby. At another site, they were handed out with product samples at a taste test. Fit PIckTM Comment Card What do you think about Fit Pick TM . Date: ❑ I love it ❑ I like it ❑ No opinion ❑ I don't like it ❑ I really dislike it ❑ I don't know what Fit PickTM is RJUMa Look for the FIT PICK sticker Questions? Contact [insert site contact] 59 Alondill �1 Energize Your Vending! Snack Facts The following "snack facts" can be used to presentations, handouts, newsletter articles, on bulletin boards or in announcements. Use your imagination! ✓ Some beverages and snack -size packages contain more than one serving. If you eat it all, you'll get double or triple the calories, fat and sugar on the label. So, check the label! If the package contains more than one serving, save some for later or share with a friend. ✓ Fresh fruit, dried fruit, fruit leather without added sugar and fruit bars made from 100% fruit are super snacks. Pass up fruit snacks (usually aimed at kids) that contain high fructose corn syrup as the first ingredient. ✓ Nutty for nuts? Nuts are nutrient rich and contain unsaturated fat which doesn't raise blood cholesterol levels. They are packed with vitamin E, protein, fiber, magnesium, copper, phosphorus, potassium, selenium and folate. A third cup of raw or roasted nuts contains approximately 250 calories. ✓ Most nutritionists agree that it can be healthier to eat six small, well - balanced meals per day than three large ones. This plan helps reduce the hunger swings that can lead to overeating. ✓ A "sugar fix" can actually let you down. The high sugar content in candy can trigger an insulin response that soon lowers blood sugar - leaving you more tired than before. A better choice? Raw veggies or fruit, whole grains, or a snack with protein. ✓ Best picks for snacking? Fresh foods that include low- or non -fat dairy products such as string cheese, yogurt, and cottage cheese. Fruit, vegetables and whole grain products such as crackers or whole grain bread. ✓ A 12 -oz can of sugar -based soft drink contains 8 to 10 teaspoons of sugar. Fruit juice, though from a natural source, is also high in sugar and calories. Best bet when you're thirsty? Drink Water! There are a variety of flavored waters available at your nearest vending machcine. 60 Energize Your Vending! App endix 0 Launch Preparation Worksheet This worksheet is a helpful way to organize a multi -site launch. It can help keep track of responsibilities, quantities of collateral material needed, and extent of promotional activities. Organization: Launch start date: Completion date: Vending Operator Checklist Vending Operator: ❑ Drivers ready! ❑ Product in stock (quantity & variety ?) ❑ Stickers & Clings ready? Site Checklist — Use spaces as appropriate to your needs Machine Location Installation date Posters up # /date /resp. Table tents # /date /resp. Machine top # /date /res . NewsletterArticles Dates /resp. Intranet Date /resp. Announcement Date /resp. Readerboard Date /resp. 61 Launch Preparation Worksheet Part II ❑ Plans for group or class participation? (i.e., worksites: wellness committee, management; or schools: teachers, PTO, or Associated Student Body Council) ❑ Launch events /responsibility? (i.e., taste tests, contests, snack baskets) ❑ Launch Site Helpers? ❑ Media Plan: ❑ Media Spokesperson? (name, contact info, who is responsible for prepping ?) 62 Energize Your Vending! Washington State Senate Bill 5093 The wave of the future? Passed In March 2007, Section 5 of Washington State Senate BW 5093 recommends nutrition standards for all foods and beverages served on school campuses. 5- 1831.1 SECOND SUBSTITUTE SENATE BILL 5093 State of Washington 60th Legislature 2007 Regular Session By Senate Committee on Ways & Means (originally sponsored by Senators Marr, Keiser, Franklin, Shin, Fairley, Hobbs, Weinstein, Kauffman, Pridemore, Oemig, Eide, Brown, Tom, Kohl- Welles, Regala, McAuliffe,Spanel, Rockefeller and Rasmussen; by request of Governor Gregoire) READ FIRST TIME 02/14/07. NEW SECTION. Sec. 5. A new section is added to chapter 28A.210 RCW to read as follows: It is the goal of Washington state to ensure that: 1) By 2010, all K -12 districts have school health advisory committees that advise school administration and school board members on policies, environmental changes, and programs needed to support healthy food choice and physical activity and childhood fitness. Districts shall include school nurses or other school personnel as advisory committee members. 2) By 2010, only healthy food and beverages provided by schools during school hours or for school- sponsored activities shall be available on school campuses. Minimum standards for available food and beverages, except food served as part of a United States department of agriculture meal program, are: a. Not more than thirty -five percent of its total calories shall be from fat. This restriction does not apply to nuts, nut butters, seeds, eggs, fresh or dried fruits, vegetables that have not been deep- fried, legumes, reduced -fat cheese, part -skim cheese, nonfat dairy products, or low -fat dairy products; 63 b. Not more than ten percent of its total calories shall be from saturated fat. This restriction does not apply to eggs, reduced -fat cheese, part -skim cheese, nonfat dairy products, or low -fat dairy products; c. Not more than thirty -five percent of its total weight or fifteen grams per food item shall be composed of sugar, including naturally occurring and added sugar. This restriction does not apply to the availability of fresh or dried fruits and vegetables that have not been deep- fried; and d. The standards for food and beverages in this subsection do not apply to: i) Low -fat and nonfat flavored milk with up to thirty grams of sugar per serving; ii) Nonfat or low -fat rice or soy beverages; or iii) One hundred percent fruit or vegetable juice. 3) By 2010, all students in grades one through eight should have at least one hundred fifty minutes of quality physical education every week. 4) By 2010, all student health and fitness instruction shall be conducted by appropriately certified instructors. 5) Beginning with the 2011 -2012 school year, any district waiver or exemption policy from physical education requirements for high school students should be based upon meeting both health and fitness curricula concepts as well as alternative means of engaging in physical activity, but should acknowledge students' interest in pursuing their academic interests. 64