HomeMy WebLinkAboutBid No. 16-12-02 - New HVAC Chiller Systems for Pelican Community Park
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 1
Invitation to Bid
New HVAC Chiller Systems for
Pelican Community Park
Invitation to Bid No. 16-12-02
Advertisement Date: Thursday, December 22, 2016
Mandatory Pre-Bid Conference: Thursday, January 12, 2017 at 2:30 PM
All Questions Due: Thursday, February 2, 2017 by 5:00 PM
Submission due date: Wednesday, February 22, 2017 at 2:30 PM
Submit to:
Attn: City Clerk
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 2
Table of Contents
Contents: Page #
Legal Advertisement/Notice to Bidder .......................................................................................... Page 3
Instructions to Bidder/General Terms and Conditions………………………………………………….Section 1, Page 4
Special Terms and Conditions .................................................................................... Section 2, Page 10
Scope of Work / Technical Specifications .................................................................... Section 3, Page 18
Submittal Forms
Bid Submittal Instructions & Forms ............................................................................ Section 4, Page 21
Bid Form 1 – Bid Cover ....................................................................................................... Page 22
Bid Form 2 – Reference Questionnaire ………………………………………………………………………….. Page 24
Bid Form 3 – Minimum Requirements ……………………………………………….……………………………. Page 25
Bid Form 4 – Addenda Acknowledgement ............................................................................ Page 26
Bid Form 5 – Bid Pricing ..................................................................................................... Page 27
Affidavits & Bond Forms ........................................................................................................... Page 29
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Bid Bond
Performance Bond
Exhibits ………………………….......……………………………………………….……… Attachment (Electronic format)
Plans and Reports
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 3
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified
New HVAC Chiller Systems for Pelican Community Park
Invitation to Bid No. 16-12-02
The Bid Specifications for this ITB are available from DemandStar by calling (800) 711-1712 or by accessing
their website at www.demandstar.com . The Bid Specifications may also be examined at the City of Sunny
Isles Beach – Office of the City Clerk. Bidders who obtain the Bid Specifications from sources other than
DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response package may be
incomplete. Addenda will be posted and disseminated by DemandStar at least five days prior to the
submittal date to all Bidders who are listed on the official list. The City may not accept incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 2:30 PM, on Wednesday, February 22, 2017 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time. The envelope containing the sealed Bid
must be clearly marked:
Bid No. 16-12-02
New HVAC Chiller Systems for Pelican Community Park
OPENING DATE AND TIME: Wednesday, February 22, 2017 at 2:30 PM
The City reserves the right to reject any or all Bids, with or without cause, to waive technical errors and
informalities, and to accept the Bid, which best serves the interest of, and represents the best value to, the
City in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the City of Sunny
Isles Beach.
A Mandatory Pre-Bid Conference for all potential Proposers is set for 2:30PM on Thursday, January
12, 2017 in the Commission Chambers at the City of Sunny Isles Beach Government Center located at
18070 Collins Avenue, Sunny Isles Beach, Florida 33160.
All questions regarding Invitation to Bid No. 16-12-02 shall be directed in writing to Jane A. Hines,
MMC, City Clerk, NO LATER THAN Thursday, February 2, 2017 by 5:00 PM. Questions may be
submitted via email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A.
Hines, MMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. All
Questions will be answered in the form of Addendum that will be released a few days after the question
due date listed above.
Jane Hines, MMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 4
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUCTIONS ARE STANDARD FOR ALL BID COMMODITIES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY DELETE,
SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRUCTIONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRUCTIONS TO BIDDERS
OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDITIONS SHALL HAVE PRECEDENCE. BIDDER AGREES THAT THE
PROVISIONS INCLUDED WITHIN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE BIDDER
REGARDLESS OF ANY LANGUAGE IN BIDDER’S CONTRACT TO THE CONTRARY.
1.1 CLARIFICATION/EXPLANATION/QUESTIONS:
Any questions concerning the Bid Specifications or any required need
for clarification must be made to Jane A. Hines, MMC, City Clerk via
email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via
regular mail at: Jane A. Hines, MMC, City Clerk, City of Sunny Isles
Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160. Such
requests for clarification/explanation or questions must be made in
writing to Jane A. Hines, MMC, City Clerk, at least five (5) business
days prior to the date of the Bid opening. Interpretations or
clarifications considered necessary by the City will be issued by
addenda and posted/disseminated by DemandStar
(www.demandstar.com) to all parties listed on the official plan
holders’ list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or clarifications shall be without legal effect. No plea of ignorance
or delay or required need of additional information shall exempt a
Bidders from submitting their Bid on the required date and time as
publicly noted.
1.2 PLAN HOLDER’S LIST:
As a convenience to Proposers, the City of Sunny Isles Beach has
made available via internet lists of all plan holders for each Request
for Proposal, Request for Proposal, and request for qualifications.
The information is available on-line at www.demandstar.com or by
calling the Office of the City Clerk at (305) 792-1703.
1.3 ADDENDA TO SPECIFICATIONS:
If any addenda are issued after the initial specifications are released,
the City will post and disseminate the addenda through DemandStar.
For those projects with separate plans, blue prints, or other materials
that cannot be accessed through the internet, the Office of the City
Clerk will make good faith effort to ensure that all registered Bidders
(those who have been registered as receiving a Bid package) receive
the documents. It is the responsibility of the Proposer prior to the
submission of any Bid to check the above website or contact the
Office of the City Clerk at (305) 792-1703 to verify any addenda
issued. The receipt of all addenda must be acknowledged on the Bid
Response Sheet.
1.4 SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bid/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease five (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If you
are hearing or speech impaired, please contact the Office of the City
Clerk by calling the City of Sunny Isles Beach using the Florida Relay
Service which can be reached at 1(800) 955-8771 (TDD).
1.5 PUBLIC ENTITY CRIMES STATEMENT:
Pursuant to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted Proposer list following a conviction for a public entity crime
may not submit a Bid on a contract to provide any goods or services
to a public entity, may not submit a Bid on a contract with a public
entity for the construction or repair of a public building or public
work, may not submit Bids on leases of real property to a public
entity, may not be awarded to perform work as a Bidder, supplier,
sub-Contractor, or consultant under a contract with any public entity,
and may not transact business with any public entity in excess of the
threshold amount provided in section 287.107, for category two for
a period of 36 months from the date of being placed on the convicted
Proposer list”.
1.6 BID DEADLINE:
Bids must be submitted no later than the time and date shown within
this document.
1.7 SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklist form and all other
items required within this Request for Proposal must be executed)
and submitted in a sealed envelope.
1.8 BID EXECUTION, SIGNATURES, ERASURE/CORRECTION:
All Bids shall be signed in blue ink. All price quotes shall be
typewritten or printed with ink. All corrections made by the Bidders
prior to the opening must be initialed and dated by the Bidders. No
changes or corrections will be allowed after Bids are opened. Bids
must contain an original, manual signature of an authorized
representative of the company.
1.9 WITHDRAWAL OF BIDS:
Bidders may withdraw Bids only by written request and shall forward
the withdrawal request via “Certified U.S. Mail – Return Receipt
Requested” prior to the Bid opening time. Negligence on the part of
the Bidders in preparing the Bid confers no right for the withdrawal
of the Bid after it has been opened.
1.10 BID OPENING:
Bids will be opened publicly at the time and place stated in the Notice
to Bidder. It is the responsibility of the Bidders to insure that the Bid
reaches the Office of the City Clerk on or before the closing hour and
date stated on the Request for Proposal. After the Bid opening, the
contents of the Bid Form will be made public for the information of
Proposers and other interested parties who may be present either in
person or by representative. Bids that are received after the Bid
opening time will not be considered and will not be returned.
1.11 EVALUATION OF BIDS:
The City, at its sole discretion, reserves the right to inspect any/all
Bidders facilities to determine their capability of meeting the
requirements for the Contract. Also, price, responsibility, and
responsiveness of the Bidders, the financial position, experience,
staffing, equipment, materials, references, and past history of
service to the City and/or with other units of state, and/or local
governments in Florida, or comparable private entities, will be taken
into consideration in the Award of the Contract.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 5
1.11.1 Hold Harmless: All Bidder’s shall hold the City, it's
officials and employees harmless and covenant not to
sue the City, it's officials and employees in reference to
their decisions to reject, award, or not award a Bid, as
applicable.
1.11.2 Cancellation: Failure on the part of the Bidders to
comply with the conditions, specifications,
requirements, and terms as determined by the City,
shall be just cause for cancellation of the Award.
1.11.3 Disputes: If any dispute concerning a question of fact
arises under the Contract, other than termination for
default or convenience, the Contractor and the City
department responsible for the administration of the
Contract shall make a good faith effort to resolve the
dispute. If the dispute cannot be resolved by
agreement, then the department with the advice of the
City Attorney shall resolve the dispute and send a
written copy of its decision to the Bidder, which shall
be binding on both parties.
1.12 AGREEMENT:
After the Bid award, the City will, at its option, prepare an Agreement
specifying the terms and conditions resulting from the award of this
Bid. The Proposer will have ten (10) calendar days after notification
of the award by the City to execute the Agreement and provide the
required Performance Bond.
The Bidder who has the Contract awarded to them and who fails to
execute the Agreement and furnish the Performance Bond and
Insurance Certificates within the specified time shall forfeit the Bid
Security that accompanied their Bid, and the Bid Security shall be
retained as liquidated damages by the City, and it is agreed that this
sum is a fair estimate of the amount of damages the City will sustain
in case the Bidder fails to enter into the Contract and furnish the
Bonds as herein before provided. Bid Security deposited in the form
of a cashier’s check drawn on a local bank in good standing shall be
subject to the same requirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of its
obligations under the agreement shall be subject to and contingent
upon the availability of funds lawfully expendable for the purposes
of the agreement for the current and any future periods provided for
within the Bid specifications.
1.13 PAYMENTS:
Payment will be made after commodities/services have been
received, accepted, and properly invoiced as indicated in the contract
and/or purchase order. Invoices must bear the purchase order
number.
1.14 BRAND NAMES:
If a brand name, make, of any "or equal" manufacturer trade name,
or Proposer catalog is mentioned whether or not followed by the
words "approved equal" it is for the purpose of establishing a grade
or quality of material only. Proposer may offer equals with
appropriate identification, samples, and/or specifications on such
item(s). The City shall be the sole judge concerning the merits of
items Bid as equals.
1.15 MATERIAL:
Material(s) delivered to the City under this Bid shall remain the
property of the seller until accepted to the satisfaction of the City.
In the event materials supplied to City are found to be defective or
do not conform to specifications, the City reserves the right to return
the product(s) to the seller at the seller’s expense.
1.16 SAMPLES:
Samples of items, when required, must be furnished by the Bidders
free of charge to the City. Each individual sample must be labeled
with the Bidder’s name and manufacturer's brand name and
delivered by them within ten (10) calendar days of Bidders receipt of
the “Notice to Proceed”, unless schedule indicates a different time.
If samples are requested subsequent to the Bid opening, they should
be delivered within ten (10) calendar days of the request. The City
will not be responsible for returning samples.
1.17 QUANTITY GUARANTY:
No guaranty or warranty is given or implied by the City as to the total
amount that may or may not be purchased from any resulting
Contract or Award. These quantities are for Bid purposes only and
will be used for tabulation and presentation of the Bid. The City
reserves the right to increase or decrease quantities as required,
even significantly. The prices offered herein and the percentage rate
of discount applies to other representative items not listed in this Bid.
1.18 GOVERNMENTAL RESTRICTIONS ON MATERIALS:
In the event any governmental restrictions may be imposed which
would necessitate alteration of the material quality, workmanship, or
performance of the items offered on this Bid prior to their delivery,
it shall be the responsibility of the successful Bidders to notify the
City at once, indicating in their letter the specific regulation which
required an alteration. The City of Sunny Isles Beach reserves the
right to accept any such alteration, including any price adjustments
occasioned thereby, or to cancel at no further expense to the City.
1.19 SAFETY STANDARDS:
The Bidders warrant that the product(s) supplied to the City
conforms in all respects to the standards set forth in the occupational
safety and health act (OSHA) and its amendments. Bids must be
accompanied by a materials data safety sheet (MSDS) when
applicable.
1.20 WARRANTIES:
Successful Bidders shall act as agent for the City in the follow-up and
compliance of all items under Warranty/Guaranty and complete all
forms for Warranty/Guarantee coverage under this Contract.
1.21 COPYRIGHTS/PATENT RIGHTS:
Bidders warrant that there has been no violation of copyrights or
patent rights in manufacturing, producing or selling of goods shipped
or ordered, as a result of this Bid. The seller agrees to indemnify
City from any and all liability, loss, or expense occasioned by any
such violation.
1.22 LOCAL BUSINESS TAX (OCCUPATIONAL LICENSE
REGISTRATION):
The Bidder shall be responsible for obtaining and maintaining
throughout the contract period his or her city and City local business
tax receipts. Each Proposer submitting a Bid on this Request for
Proposal shall include a copy of the company’s local business
tax/occupational license(s) with the Bid response. For information
specific to City of Sunny Isles Beach local business tax/occupational
licenses, please call Code Enforcement & Licensing at (305) 792-
1705. If the Bidder is operating under a fictitious name as defined
in Section 865.059, Florida Statutes, proof of current registration
with the Florida Secretary of State shall be submitted with the Bid.
A business formed by an attorney actively licensed to practice law in
this state, by a person actively licensed by the Department of
Business and Professional Regulations or the Department of Health
for the purpose of practicing his or her licensed profession, or by any
corporation, partnership, or other commercial entity that is actively
organized or registered with the Department of State shall submit a
copy of the current licensing from the appropriate agency and/or
proof of current active status with the Division of Corporations of the
State of Florida.
1.23 LIABILITY, INSURANCE, PERMITS AND LICENSES:
Bidders shall assume the full duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Bidders shall be liable for any damages or loss to the
City occasioned by negligence of the Bidders (or their agent) or any
person the Bidders has designated in the completion of their contract
as a result of the Bid. Bidder shall be required to furnish a copy of
all licenses, certificates of competency or other licensor requirements
necessary to practice their profession as required by Florida State
Statute, Miami-Dade City, and City of Sunny Isles Beach Code.
Bidders shall include current Miami-Dade City Certificates of
Competency. These documents shall be furnished to the City along
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 6
with the Bid response. Failure to furnish these documents or to have
required licensure will be grounds for rejecting the Bid.
1.24 CERTIFICATE(S) OF INSURANCE:
Bidders shall furnish to the Office of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, Florida 33160,
certificate(s) of insurance which indicate that insurance coverage has
been obtained from an insurance company authorized to do business
in the State of Florida or otherwise secured in a manner satisfactory
to the City, for those coverage types and amounts listed in this
document, in an amount equal to 100% of the requirements and
shall be presented to the City prior to issuance of any Contract(s) or
Award(s) Document(s). The City of Sunny Isles Beach shall be
named as "additional insured" with respect to this coverage. The
required certificates of insurance shall not only name the types of
policies provided, but shall also refer specifically to this Bid and
section. At the time of Bid submission the Bidders must submit
certificates of insurance as outlined in the General Conditions
section. All required insurances shall name the City of Sunny Isles
Beach as additional insured and such insurance shall be issued by
companies authorized to issue insurance in the State of Florida. It
shall be the responsibility of the Bidders and insurer to notify the City
Manager of the City of Sunny Isles Beach of cancellation, lapse, or
material modification of any insurance policies insuring the Bidders,
which relate to the activities of such Proposer and the City of Sunny
Isles Beach. Such notification shall be in writing, and shall be
submitted to the City finance support service director thirty (30) days
prior to cancellation of such policies. This requirement shall be
reflected on the certificate of insurance. Failure to fully and
satisfactorily comply with the city's insurance and bonding
requirements set forth herein will authorize the City Manager to
implement a rescission of the Bid award without further City
Commission action. The Bidders hereby holds the City harmless and
agrees to indemnify City and covenants not to sue the City by virtue
of such rescission.
1.25 ASSIGNMENT:
The Bidder shall not transfer or assign the performance required by
this Bid without prior written consent of the City Manager. Any
award issued pursuant to the Request for Proposal and monies which
may be due hereunder are not assignable except with prior written
approval of the City Manager. Further, in the event that the majority
ownership or control of the Bidder changes hands subsequent to the
award of this contract, Bidder shall promptly notify City in writing
(via United States Postal Service – Certified Mail, Return Receipt
Requested) of such change in ownership or control at least thirty
(30) days prior to such change and City shall have the right to
terminate the contract upon sixty (60) days written notice, at City’s
sole discretion.
1.26 HOLD HARMLESS/INDEMNIFICATION:
The Bidder shall indemnify, hold harmless, and defend the City of
Sunny Isles Beach, it's officers, agents and employees from and
against any claims, demands or causes of action of whatsoever kind
or nature arising out of error, omission, negligent act, conduct, or
misconduct of the Bidder, their agents, servants or employees in the
provision of goods or the performance of services pursuant to this
Bid and / or from any procurement decision of the City including
without limitation, awarding the Contract to the Bidder.
1.27 NON-CONFORMANCE TO CONTRACT:
The City of Sunny Isles Beach may withhold acceptance of, or reject
items which are found upon examination, not to meet the
specification requirements. Upon written notification of rejection,
items shall be removed within (5) calendar days by the Proposer at
their own expense and redelivered at their expense. Rejected goods
left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
its own property. Rejection for non-conformance or failure to meet
delivery schedules may result in the Bidder being found in default.
1.28 DEFAULT PROVISION:
In case of default by the Bidders, the City of Sunny Isles Beach may
procure the articles or services from other sources and hold the
Bidders responsible for any excess costs occasioned or incurred
thereby.
1.29 SECONDARY/OTHER PROPOSERS:
The City reserves the right in the event the primary Proposer cannot
provide an item(s) or service(s) in a timely manner as requested, to
seek other sources without violating the intent of the Contract.
1.30 DEFINITIONS:
Wherever used in these General Conditions or in the other Contract
Documents, the following terms shall have the meaning indicated
which shall be applicable to both the singular and plural thereof:
Acceptance: Acceptance by the City of the Work as
being fully complete in accordance with
the Contract Documents subject to
waiver of claims.
Agreement: The written Agreement between the City
and the Bidder covering the Work to be
performed, which includes the Contract
Documents.
Addenda: Written or graphic instruments issued
prior to the Bid Opening which modify or
interpret the Contract Documents,
Drawings and Specifications, by addition,
deletions, clarifications or corrections.
Approved: Means approved by the City.
Bid: The offer of the Bidders submitted on the
prescribed form setting forth the prices
for the Work to be performed.
Bidders: Any person, firm or corporation
submitting a Bid for Work.
Bonds: Bid, performance bond and other
instruments of security, furnished by the
Bidder and their surety in accordance
with the Contract Documents and in
accordance with the law of the State of
Florida.
Change Order: A written order to the Bidder signed by
the City authorizing an addition, deletion
or revision in the Work, or an adjustment
in the Contract Price or the Contract Time
issued after execution of the Agreement.
City: City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall include,
Instructions to Bidders, Bidder's Bid, the
Bonds, the Notice of Award, the
Agreement between the City and Bidder
as well as any addenda thereto, these
General Conditions, Special Conditions,
the Technical Specifications, Drawings
and Modifications, Notice to Proceed,
Request for Proposal, Insurance
Certificates, Change Orders and
Acknowledgment of Conformance with
the City of Sunny Isles Beach.
Contract Price: The total monies payable to the Bidder
under the Contract Documents.
Contract Time: The number of calendar days stated in
the Agreement for the completion of the
Work.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 7
Contracting Officer: The individual who is authorized to sign
the contract documents on behalf of the
City’s governing body.
Bidder: The person, firm or corporation with
whom the City has executed this
Agreement.
Day: A calendar day of twenty-four hours
measured from midnight to the next
midnight.
Field Order: A written order issued by the City which
clarifies or interprets the Contract
Documents or orders minor changes in
the Work.
Modification: Modification means any one of the
following: (a) a written amendment of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a written
clarification or interpretation if issued by
the City, or (d) a written order for minor
change or alteration in the Work issued
by the City. A modification may only be
issued after execution of the Agreement.
Notice of Award: The written notice by City to the apparent
successful Bidders stating that upon
compliance with the conditions precedent
to be fulfilled by him within the time
specified, City will execute and deliver
the Agreement to him.
Samples: Physical examples which illustrate
materials, equipment or workmanship
and establish standards by which the
Work will be judged.
Specifications: Those portions of the Contract
Documents consisting of written
technical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied to
the Work.
Statement of Services: The form furnished by the City which is
to be used by the Bidder in requesting
progress payments.
Supplier: Any person or organization who supplies
materials or equipment for the Work,
including that fabricated to a special
design, but who does not perform labor
at the site.
Work: Any and all obligations, duties and
responsibilities necessary to the
successful completion of the Project
assigned to or undertaken by Bidder
under the Contract Documents, including
all labor, materials, equipment and other
incidentals, and the furnishing thereof.
Written Notice: The term “Notice” as used herein shall
mean and include all written notices,
demands, instructions, claims, approvals
and disapproval’s required to obtain
compliance with Contract requirements.
Written notice shall be deemed to have
been duly served if delivered in person to
the individual or to a member of the firm
or to an officer of the corporation for
whom it is intended, or to an authorized
representative or such individual, firm, or
corporation, or if delivered at or sent by
registered mail to the last business
address known to them who gives the
notice. Unless otherwise stated in
writing, any notice to or demand upon
the City under this Contract shall be
delivered to the City.
1.31 BID AWARD:
The City reserves the right to reject any and all Bids at its sole
discretion. Bids shall be awarded by the City after the City performs
all necessary searches, inquiries, exploration, and analysis of the
Bids. The Bid shall be awarded to the lowest responsible and
responsive Bidder whose Bid best serves the interests of and
represents the best value to the City in conformity with the criteria
set forth in Section 62-8 of the City Code. No Notice of Award will
be given until the City has concluded any investigation(s) as they
deem necessary to establish the Bidder’s capability to perform the
Services as described in this RFP, ITB, RFQ or ITQ, as substantiated
by the required professional experience, client references, technical
knowledge and qualifications; and sufficient labor and equipment to
comply with the City’s established standards, as well as the financial
capability of the Bidder to perform the Work in accordance with the
Contract Documents to the satisfaction of the City within the time
prescribed. The City reserves the right to reject the Bid of any
Bidders on the basis of these queries and investigations and who
does not meet the City’s satisfaction, even though the firm may be
the lowest dollars and cents Bid. In analyzing Bids, the City will also
take into consideration client references, past work experience and
work product, proven ability to satisfactorily perform. If the Contract
is awarded, the City will issue the Notice of Award and give the
successful Bidders a Contract for execution within ninety (90) days
after opening of Bids. The City specifically reserves the right to award
the contract to a Bidder who is not necessarily the lowest dollars and
cents Bidders on the basis of the results of these queries and
investigation(s).
1.32 EXECUTION OF AGREEMENT:
At least four counterparts of the Agreement, the Performance Bond,
the Certificates of Insurance and such other Documents as required
by the Contract Documents shall be executed and delivered by
Bidder to the City within ten (10) calendar days of receipt of the
Notice of Award.
1.33 LAWS AND REGULATIONS:
The Bidder will give all notices and comply with all laws, ordinances,
rules and regulations applicable to the Work. If the Bidder observes
that the Specifications are at variance therewith, they will give the
City prompt written notice thereof, and any necessary changes shall
be adjusted by an appropriate modification. If the Bidder performs
any Work knowing it to be contrary to such laws, ordinances, rules
and regulations, and without such notice to the City, they will bear
all costs arising wherefrom.
1.34 TAXES:
The City of Sunny Isles Beach is exempt from sales tax imposed by
the State and/or Federal Government. Florida Sales Tax Exemption
No. 85-8012694687C-4 appears on each purchase order. Exemption
certificates are available upon request.
1.35 DUTY TO DEFEND, INDEMNIFY AND SAVE HARMLESS:
In consideration of the separate sum of twenty-five dollars ($25.00)
and other valuable consideration, the Bidder shall defend, indemnify
and hold harmless the City, its officers, agents and employees, from
or on account of any injuries or damages, received or sustained by
any person or persons during or on account of any operations
connected with the Work described in the Contract Documents, or
by or in consequence of any negligence in connection with the same;
or by use of any improper materials or by or on account of any act
or omission of the said Bidder or his Sub-Bidder, agents, servants or
employees. The Bidder will defend, indemnify and hold harmless the
City and their agents or employees from and against all claims,
damages, losses and expenses including attorneys' fees arising out
of or resulting from the performance of the Work, provided that any
such claim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or death, or to injury to or destruction of
tangible property (other than Work itself) including the loss of use
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 8
resulting wherefrom and (b) is caused in whole or in part by any
negligent act or omission of the Bidder, Sub-Bidder, anyone directly
or indirectly employed by any of them or anyone for whose acts any
of them may be liable, regardless of whether or not it is caused by a
party indemnified hereunder. In the event that a court of competent
jurisdiction determines that Sec. 725.06 (2), F.S. is applicable to this
Work, then in lieu of the above provisions of this section the parties
agree that Bidder shall indemnify, defend and hold harmless the City,
their officers and employees, to the fullest extent authorized by Sec.
725.06 (2) F.S., which statutory provisions shall be deemed to be
incorporated herein by reference as if fully set forth herein. In the
event that any action or proceeding is brought against City by reason
of any such claim or demand, Bidder, upon written notice from City
shall defend such action or proceeding by counsel satisfactory to
City. The indemnification provided above shall obligate Bidder to
defend at its own expense or to provide for such defense, at City’s
option, any and all claims of liability and all suits and actions of every
name and description that may be brought against City, excluding
only those which allege that the injuries arose out of the sole
negligence of City, which may result from the operations and
activities under this Contract whether the Work be performed by
Bidder, its Sub-Bidders, or by anyone directly or indirectly employed
by either.
1.36 DECISIONS ON DISAGREEMENTS:
The City will be the initial interpreter of the Technical Specifications.
1.37 CITY MAY TERMINATE:
If the Bidder is adjudged bankrupt or insolvent, or if they make a
general assignment for the benefit of their creditors, or if a trustee
or receiver is appointed for the Bidder or for any of their property,
or if they file a petition to take advantage of any debtor’s act, or to
reorganize under bankruptcy or similar laws, or if they repeatedly
fails to supply sufficient skilled workmen or suitable materials or
equipment, or if they repeatedly fail to make prompt payments to
Sub-Contractors or for labor, materials or equipment or they
disregard laws, ordinances, rules, regulations or orders of any public
body having jurisdiction, or if they disregard the authority of the City,
of if they otherwise violate any provision of, the Contract Documents,
then the City may, without prejudice to any other right or remedy
and after giving the Bidder and the surety ten (10) days written
notice, terminate the services of the Bidder and take possession of
the Project and of all materials, equipment, tools, construction
equipment and machinery thereon owned by the Bidder, and finish
the Work by whatever method they may deem expedient. In such
case the Bidder shall not be entitled to receive any further payment
until the Work is finished. If the unpaid balance of the Contract Price
exceeds the direct and indirect costs of completing the Project,
including compensation for additional professional services, such
excess shall be paid to the Bidder. If such costs exceed such unpaid
balance, the Bidder will pay the difference to the City. Such costs
incurred by the City will be determined by the City and incorporated
in a Change Order. If after termination of the Bidder under this
Section, it is determined by a court of competent jurisdiction for any
reason that the Bidder was not in default, the rights and obligations
of the City and the Bidder shall be the same as if the termination had
been issued pursuant to this document.
1.37.1 Where the Bidder’s services have been so terminated
by the City said termination shall not affect any rights
of the City against the Bidder then existing or which
may thereafter accrue. Any retention or payment of
moneys by the City due the Bidder will not release the
Bidder from liability.
1.37.2 Upon ten (10) days written notice to the Bidder, the
City may, without cause and without prejudice to any
other right or remedy, elect to terminate the
Agreement. In such case, the Bidder shall be paid for
all Work executed and accepted by the City as of the
date of the termination. No payment shall be made for
Work which has not been performed.
1.38 MISCELLANEOUS:
Bidders acknowledge the following miscellaneous conditions:
1.38.1 Whenever any provision of the Contract Documents
requires the giving of written notice it shall be deemed
to have been validly given if delivered in person to the
individual or to a member of the firm or to an officer of
the corporation for whom it is intended, or if delivered
at or sent by registered or certified mail, postage
prepaid, to the last business address known to them
who gives the notice.
1.38.2 The Contract Documents shall remain the property of
the City. The Bidder shall have the right to keep one
record set of the Contract Documents upon completion
of the Project.
1.38.3 The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and the rights and remedies available
hereunder, and, in particular but without limitation, the
warranties, guarantees and obligations imposed upon
Bidder and those in the Special Conditions and the
rights and remedies available to the City, shall be in
addition to, and shall not be construed in any way as a
limitation of, any rights and remedies available by law,
by special guarantee or by other provisions of the
Contract Documents.
1.38.4 Should the City or the Bidder suffer injury or damage
to its person or property because of any error,
omission, or act of the other or of any of their
employees or agents or others for whose acts they are
legally liable, claim shall be made in writing to the other
party within a reasonable time of the first observance
of such injury or damage.
1.39 WAIVER OF JURY TRIAL:
City and Bidder knowingly, irrevocably voluntarily and intentionally
waive any right either may have to a trial by jury in State or Federal
Court proceedings in respect to any action, proceeding, lawsuit or
counterclaim based upon the Contract Documents or the
performance of the Work there under.
1.40 GOVERNING LAW, VENUE AND WAIVER OF JURY TRIAL:
It is agreed that this Agreement shall be governed by, construed and
enforced in accordance with the laws of the State of Florida. In the
event it becomes necessary for either party to initiate legal action
regarding this Agreement venue shall be in the Eleventh Judicial
Circuit in and for Miami Dade County, Florida, for any claims under
state law and in the Southern District of Florida, Miami Division, for
any claims brought in federal court. If either party utilizes such legal
action, including appeals, if necessary, to enforce this Agreement,
the prevailing party shall be entitled to recover its reasonable
attorney’s fees and costs at the pretrial, trial and appellate levels.
Each of the parties hereto hereby knowingly, voluntarily and
intentionally, waives the right which any party may have to a jury
trial in respect of any action, proceeding, litigation or counterclaim
based hereon or arising out of, under, on or in connection with this
Agreement or any course of conduct, course of dealing, statements
(whether verbal or written) or actions of either of party.
1.41 PROJECT RECORDS:
City shall have right to inspect and copy during regular business
hours at City’s expense, the books and records and accounts of
Bidder which relate in any way to the Project, and to any claim for
additional compensation made by Bidder, and to conduct an audit of
the financial and accounting records of Bidder which relate to the
Project. Bidder shall retain and make available to City all such books
and records and accounts, financial or otherwise, which relate to the
Project and to any claim for a period of three years following final
completion of the Project. During the Project and the three year
period following final completion of the Project, Bidder shall provide
City access to its books and records upon five days written notice.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 9
1.42 SEVERABILITY:
If any provision of the Contract or the application thereof to any
person or situation shall to any extent, be held invalid or
unenforceable, the remainder of the Contract, and the application of
such provisions to persons or situations other than those as to which
it shall have been held invalid or unenforceable shall not be affected
thereby, and shall continue in full force and effect, and be enforced
to the fullest extent permitted by law.
1.43 INDEPENDENT BIDDER
The Bidder is an independent Bidder under the Contract. Services
provided by the Bidder shall be by employees of the Bidder and
subject to supervision by the Bidder, and not as officers, employees,
or agents of the City. Personnel policies, tax responsibilities, social
security and health insurance, employee benefits, purchasing policies
and other similar administrative procedures, applicable to services
rendered under the Contract shall be those of the Bidder.
End of Section
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 10
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID
The City of Sunny Isles Beach (the “City”) intends to establish a contract by means of sealed bids,
with a qualified firm for the parts, furnishing and installation of a new HVAC Chiller system at the
Pelican Community Park located at 18118 North Bay Road, Collins Avenue Florida 33160, in
accordance with the prescribed specifications and requirements.
2.2 PRE-BID CONFERENCE
A Mandatory pre-bid conference will be held on 01/12/2017 at 2:30 PM at Sunny Isles Beach
Government Center, 18070 Collins Avenue, Sunny Isles Beach, FL 33160; 1 st Floor Conference
Room to discuss the special conditions and specifications included within this solicitation . Those
who fail to attend this mandatory pre-bid conference will not be considered by the City and their
bid will be rejected.
A site walk-thru will be conducted immediately following the pre -bid conference to allow bidders
to gain familiarity with the site and the existing infrastructure.
Bidders are requested to bring this solicitation document to the conference, as additional copies
may not be available.
2.3 CONTRACT TIME
Contractor shall obtain Final Completion of all Work within one hundred and twenty (120)
calendar days from the date stated in the Notice to Proceed issued by the City Manager or
his/her designee. The Work shall be completed by the Final Completion date specified in the
Notice to Proceed, whichever occurs first.
2.4 METHOD OF AWARD
Award, if any, shall be made in accordance with Section 1.31 of the General Terms and
Conditions.
2.5 BID PRICE
If a Bidder is awarded a contract under this solicitation, the Bid Price shall remain fixed and firm
during the contract term.
2.6 PERFORMANCE AND PAYMENT BOND
The City of Sunny Isles Beach shall require the successful Bidder to furnish a Performance Bond
and Payment Bond in the amount of 100% of the total Bid Price, with the City of Sunny Isles Beach
as the Obligee, as security for the faithful performance of the Contract and for the payment of all
persons performing labor or furnishing materials in connection herewith within ten (10) calendar
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 11
days after issuance of the Notice of Award by the City. The Performance and Payment Bond shall
continue in effect through the contract term. The bonds shall be with a surety company authorized
to do business in the State of Florida and having been in business with a record of successful
continuous operation for at least five (5) years.
2.7 BID BOND
The City of Sunny Isles Beach shall require that every Bidder furnish a bid bond in the amount of
5% of the total bid price.
2.8 INSURANCE
2.8.1 Comprehensive General Liability Insurance
Comprehensive General Liability with minimum limits of One Million Dollars
($1,000,000.00) per occurrence combined single limit for Bodily Injury Liability and
Property Damage Liability. Coverage must be offered in a form no more restrictive than
the latest edition of the Comprehensive General Liabi lity policy, without restrictive
endorsements, as filed by the Insurance Services Office, and shall specifically include the
following with minimum limits not less than those required for Bodily Injury Liability and
Property Damage Liability:
Premises and Operation;
Independent Contractors;
Products and/or Completed Operations Hazard;
Broad Form Property Damage;
Broad Form Contractual Coverage applicable to this specific Contract, including
any hold harmless and/or indemnification agreement.
Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
2.8.2 Business Automobile Liability
Business Automobile Liability with minimum limits of One Million Dollars ($1,000,000.00)
per occurrence combined single limit for Bodily Injury Liability and Property Damage
Liability. Coverage must be afforded on a form no more restrictive than the latest edition
of the Business Automobile Liability policy, without restrictive endorsements, as filed by
the Insurance Services Office, and must include:
Owned Vehicles;
Hired and Non-Owned Vehicles;
Employers’ Non-City ship.
Before starting the Work, the Bidder will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City’s possession. These
certificates shall contain a provision that the coverage afforded under the policies will not
be canceled or materially changed until at least thirty (30) days prior written notice has
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 12
been given to the City by certified mail. The City shall be named as an additional insured
on the above-referenced policies.
The Bidder agrees that if any part of the Work under the Contract is sublet, they will require
the Sub-Contractor(s) to carry insurance as required, and that they will require the Sub -
Contractor(s) to furnish to them insurance certificates similar to those required by the City
in this section.
2.8.3 Worker’s Compensation Insurance
Worker's Compensation Insurance for statutory obligations imposed by Worker's
Compensation or Occupational Disease Laws, including, where applicable, the United States
Longshoremen's and Harbor Worker's Act, the Federal Employers’ Liability Act and the Homes
Act. Employer's Liability Insurance shall be provided with a minimum of One Hundred
Thousand and 00/100 dollars ($100,000.00) per accident. Bidder agrees to be responsible
for the employment, conduct and control of its employees and for any injury sustained by
such employees in the course of their employment
2.8.4 Cancellation and Re-Insurance
If any insurance should be cancelled or changed by the insurance company or should any
insurance expire during the period of this contract, the Consultant shall be responsible for
securing other acceptable insurance to provide the coverage specified in thi s section to
maintain coverage during the life of this Contract. All deductibles must be declared by the
Bidder and must be approved by the City. At the option of the City, either the Bidder shall
eliminate or reduce such deductible or the Bidder shall procure a Bond, in a form
satisfactory to the City, covering the same.
NOTE: THE CITY OF SUNNY ISLES BEACH, CONTRACT NUMBER AND TITLE MUST
APPEAR ON EACH CERTIFICATE OF INSURANCE. THE CITY OF SUNNY ISLES BEACH MUST BE
SHOWN AS AN ADDITIONAL INSURED WITH RESPECT TO THIS COVERAGE.
2.9 PAYMENTS
Invoices shall be provided in accordance with Section 1.13 of the General Terms and Conditions.
The City’s payment terms are net 30 (within 30 days of invoice receipt date without discounts).
Invoices shall be supported with detailed information and mailed to:
City of Sunny Isles Beach
Capital Projects Manager
18070 Collins Ave, 3rd Floor
Sunny Isles Beach, FL 33106
The City may withhold, in whole or in part, payment to such extent as may be necessary to protect
itself from loss on account of:
Defective Work not remedied.
Failure of Contractor to make payments properly to Subcontractors or for material or
Labor.
Damage to another contractor not remedied.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 13
Liquidated damages and costs incurred by City and/or Consultant for extended construction
administration.
Failure of Contractor to provide any and all documents required by the Contract Documents.
2.10 LABOR, MATERIALS, AND EQUIPMENT SHALL BE SUPPLIED BY THE CONTRACTOR
Unless otherwise provided in Section 3 of this solicitation the Contractor shall furnish the following,
including but not limited to, all labor, materi al, equipment, barricading, Maintenance of Traffic
(MOT) inclusive of any required off duty police officers, adequate supervision, and coordination for
satisfactory contract performance. When not specifically identified in the technical specifications,
such materials and equipment shall be of a suitable type and grade for the purpose and meeting
or exceeding all permit or industry standard requirements. All material, workmanship, 100%
design, testing and equipment shall be subject to the inspection and approval of the City Manager
or his designated representative for this project.
2.11 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each
workday, and disposed of in an appropriate manner. No equipment, material, debris, trailers or
other items may be stored in any location outside of the provided constr uction easements
without written approval from the City and the property owner. Upon final completion, the
Contractor shall thoroughly clean up all areas where work has been involved as mutually agreed
with the City.
2.12 FEDERAL, STATE AND LOCAL REGULATIONS
The successful Bidder shall comply with all federal, state and local ordinances, regulations, rules
and permits as well as any other laws that would apply to the services being provided. The Bidder’s
costs associated with regulatory requirements shall be included in the bid whether depicted
specifically or not within the body of the ITB.
2.13 MATERIALS SHALL BE NEW AND WARRANTED AGAINST DEFECTS
The Bidder hereby acknowledges and agrees that all materials, except where recycled content is
specifically requested, supplied by the Bidder in conjunction with this solicitation and resultant
contract shall be new, warranted for their merchantability, and fit for a particular purpose. In the
event any of the materials supplied to the City by the Contractor are found to be defective or do
not conform to specifications: (1) the materials may be returned to the Contractor at the
Contractor’s expense and the contract cancelled or (2) the City may require the Contractor to
replace the materials at the Contractor’s expense. No provisions or allotments for delays or time
extensions to the schedule as a result of “defective”, unacceptable material, or reused material
found shall be granted.
In the event that material is suspected by the City of being reused or not new in original packaging,
the material may be rejected. The Contractor shall remove such material and replace it at his/her
cost and within the original schedule. No provisions or allotments for delays or time extensions to
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 14
the schedule as a result of “defective”, unacceptable material, or reused material found shall be
granted.
2.14 NOTIFICATION TO BEGIN WORK SHALL BE GIVEN THROUGH A NOTICE TO
PROCEED
The Contractor shall neither commence any work, nor enter a City work premise, until a written
Notice to Proceed (NTP) directing the Contractor to proceed with the work has been received by
the Contractor from the City Manager or his designee representative; provided however, that such
notification shall be superseded by any emergency work that may be required in accordance with
provisions included elsewhere in this solicitation and resultant contract. In addition to the written
NTP, the Contractor must supply the City with the required insurance and bond documents.
2.15 ACCIDENT PREVENTION AND BARRICADES
Barricades, cones, construction fencing, temporary construction fencing and off duty police officers,
per City regulations and other relevant requirements, shall be pro vided by the Contractor when
work is performed in areas traversed by persons, vehicular traffic or when deemed necessary by
the City Manager or his designee at no extra cost to the City. CONTINUOUS OFF-DUTY POLICE
SUPPORT SHALL BE REQUIRED FOR ALL WORK RESULTING IN MODIFICATIONS TO THE
EXISTING TRAFFIC FLOW PATTERNS INCLUDING BUT NOT LIMITED TO LANE CLOSURES AND
DETOURS OR WHERE OTHERWISE REQUESTED BY THE CITY.
Contractor shall comply with City, State and Federal regulations and permit requirements for the
placement of the proper Traffic Control Devices. Precautions shall be exercised at all times for the
protection of persons and property. All services performed under this contract shall conform to all
relevant regulations as prescribed in the current edition of the Manual of Uniform Traffic Control
Devices (MUTCD), the Florida Department of Transportation’s Design Standards (DS) and OSHA
during the course of such effort. Where requirements vary or conflict, the more stringent shall
apply. Any fines levied by the above mentioned authorities for failure to comply with these
requirements shall be borne solely by the Contractor.
2.16 DELIVERY & PROTECTION OF MATERIAL AND EQUIPMENT
All material must be F.O.B. delivered. The Contractor is solely liable and responsible for the
purchase, delivery, and installation of all materials and equipment. The contractor will make all
arrangements for delivery. Contractor will be solely liable for receiving, inspecting, accepting, and
replacing any damaged materials or equipment and filing any and all claim with suppliers or
transporters. Contractor is responsible for the protection of all materials and equipment from
adverse weather conditions, damage, deterioration, and theft until the Work has been acce pted
by the City.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 15
2.17 WARRANTY SHALL BE SUPPLIED IN WRITTEN FORM
2.17.1 Type of Warranty Coverage Required
The Contractor shall provide a copy of its written warranty certificates at contract close-
out. The warranty supplied by the Contractor shall remain in force for the full period;
regardless of whether the Contractor is under contract with the City at the time of defect.
Any payment by the City on behalf of the goods or services received from the Contractor
does not constitute a waiver of these warranty provisions. Contractor’s warranties shall
be one (1) year from final completion, backed by a warranty bond and shall include all
delivery, labor, material, and equipment for the correction, replacement, reinstallation,
and/or removal of defective and/or unacceptable work.
Warranties for specific components of the work shall be provided separately and on
fabricators or manufacturers original letterhead with original signatures.
2.17.2 Correcting Defects Covered Under Warranty
The Contractor shall be responsible for promptly correcting any deficiency, at no cost to
the City, within seven (7) calendar days after the City notifies the Contractor of such
deficiency in writing. If the Contractor fails to satisfy the warranty within the period
specified in the notice, the City may (a) place the Contractor in default of its contract,
and/or (b) procure the products or services from another source and charge the Contractor
for any additional costs that are incurred by the City for this work or items; either through
a credit memorandum or through invoicing.
2.18 DEFICIENCIES IN WORK TO BE CORRECTED BY THE PROPOSER
The Contractor shall promptly correct all apparent and latent deficiencies and/or defects in work,
and/or any work that fails to conform to the contract documents regardless of project completion
status. All corrections shall be made within seven (7) calendar days aft er such rejected defects,
deficiencies, and/or non-conformances are verbally reported to the Contractor by the City's project
administrator, who may confirm all such verbal reports in writing. The Contractor shall bear ALL
costs of correcting such rejected work. If the Contractor fails to correct the work within the period
specified, the City may, at its discretion, notify the Contractor, in writing, that the Contractor is
subject to contractual default provisions if the corrections are not completed to t he satisfaction of
the City within seven (7) calendar days of receipt of the notice. If the Contractor fails to correct
the work within the period specified in the notice, the City shall place the Contractor in default.
2.18 (A) Notice of Default-Opportunity to Cure
Where an Event of Default (“Default”) occurs under the Contract, the City may at its sole
discretion notify the Contractor, specifying the basis for such Default, and advising the
Contractor that such Default must be cured within a time frame specified by the City; or,
the Contract with the City may be terminated. The City is under no obligation to issue
such notification. The City may grant an extension to the cure period if the City deems it
appropriate and in the best interest of the City, without waiver of any of the City’s rights
hereunder. The City, at its sole discretion, may have a default corrected by its own forces
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 16
or another contractor and any such costs incurred will be deducted from any sums due
the Contractor under any contract with the City.
2.19 FURNISH AND INSTALL REQUIREMENTS
The specifications and/or statement of work contained within this solicitation describe the various
functions and classes of work required as necessary for the completion of the work. Any omissions
of inherent technical functions or classes of work within the specifications and/or statement of work
shall not relieve the Contractor from furnishing, installing or performing such work where required
to the satisfactory completion of the project.
2.20 LICENSES, PERMITS AND FEES
The Contractor shall obtain and pay for all licenses, permits and inspec tion fees required for this
project; and shall comply with all laws, ordinances, regulations and building code requirements
applicable to the work contemplated herein. Damages, penalties and or fines imposed on the City
or the Contractor for failure to obtain required licenses, permits or fines shall be borne by the
Contractor.
2.21 LIQUIDATED DAMAGES FOR INCOMPLETE PROJECTS
The Contractor is obligated and guarantees to complete the Project in the time set forth in the
Contract or any approved extension of time the Contractor may be granted by the City Manager.
The Contractor will be notified in writing of any approved exceptions or extensions by the City
Manager. Failure to complete the project in accordance with the specifications and to the
satisfaction of the City within the time stated for substantial and/or final completion shall cause the
Contractor to be subject to charges for liquidated damages for each and every calendar day the
work remains incomplete beyond these deadlines. The liquidated damages amounts are as follows:
Original Contract Amount Daily Charge Per Calendar Day
$250,000 but less than $500,000 .................................................................................... $1,074
$500,000 but less than $2,500,000 ................................................................................. $1,742
As compensation due to the City for loss of use and for additional costs incurred by the City due to
such non-completion of the work, the City shall have the right to deduct the said liquidated
damages from any amount due, or that may become due to the Contractor under this agreement,
or to invoice the Contractor for such damages if the costs incurred exceed the amount due to the
Contractor.
2.22 FRAUD AND MISREPRESENTATION
The City may terminate this Contract based on any attempt by the Contractor to meet its
contractual obligations with the City through fraud, misrepresentation or material
misstatement. Should this occur the Contractor will be responsible for all direct or indirect costs
associated with termination or cancellation of the Contract.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 17
2.23 BACKGROUND CHECKS
The successful Firm will be responsible for hiring the necessary personnel to conduct the
specified services and will comply with all federal, state, and local laws related to minimum
wage, social security, nondiscrimination, Americans with Disabilities Act (“ADA”),
unemployment compensation, and workers’ compensation. All staff assigned to this contract
shall be required, at their sole cost and expense, to pass a criminal background check prior to
award of the contract. The criminal background check shall consist of a Florida Department of
Law Enforcement (“FDLE”) Florida Crime Information Center/National Crime Information Center
(“FCIC/NCIC”) criminal records check. Any employee not meeting this requirement will not be
permitted to work at any City facility.
2.24 WEEKLY PROGRESS REPORTS
The City shall require that the Contractor attend weekly progress meetings and provide reports on
the status of the project. The report shall include at the minimum the following information;
Background on the project itself
Discussion of the achievements since last reporting
Discussion of problems that have arisen
Discussion of work that lies ahead
Two week look ahead schedule
Update on estimated schedule and budget completion
2.25 TAXES
Contractor must pay all applicable sales, consumer, use and other taxes required by law.
Contractor is responsible for reviewing the pertinent state statutes involving state taxes and
complying with all requirements.
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 18
Section 3
Scope of Work / Technical Specifications
SCOPE OF WORK
The Scope of Work consists of providing all labor, materials, means of transportations, equipment necessary
and all the required consulting engineer services for replacing the existing chiller, two alternate chilled
pumps and the 250A service to serve new chiller load.
Coordination with the City and other parties involved is required if any other circumstances happen during
the work unspecified by this Contract Documents. The Contractor has ultimate responsibility to perform
work in accordance with all rules and regulations that pertain to the industry which work is performed.
MINIMUM REQUIREMENTS - The following minimum requirements will be considered in the review
of each bidder’s responsiveness. Failure to meet or exceed minimum re quirements will disqualify bidder
from consideration.
1. Licensure / Certification. The primary contractor does not need to hold GC license. However, each
sub-contractor must be licensed in their respective fields. In addition, the contractor may provide proof of
the following licenses/certificates, Miami-Dade County Air Conditioning Mechanical Journeyman license or
Florida Certified HVAC Contractors License, or a Certificate of Competency from the Miami-Dade County’s
Construction Trades Qualifying Board as a HVAC Contractor. Current licenses must be provided with bid,
and no personnel shall service City facilities without said licenses.
2. Similar Experience. Bidder shall demonstrate previous experience in regards to the requirements of this
solicitation for a period of no less than five (5) years in providing these services to at least one government
agency in the Tri-County area (Miami-Dade, Broward, Palm Beach).
3. Bidder’s References. Bidders are to include a minimum of three (3) references from contractors or
projects the Bidder considers of a similar, size, scope and complexity. The attached form found in Section
4 is to be used and is to be included with the Bid submission.
4. SUBCONTRACTORS:
If one or more subcontractors are to be used, the subcontractor must be clearly identified and noted in the
submittal when it is submitted. The City must approve any changes in the use of subcontractors in advance
and in writing. No such approval will be construed as making the City a party to such subcontract, or
subjecting the City to liability of any kind to any subcontractor. No subcontra ctor will under any
circumstances relieve the Respondent of its liability and obligation under any resulting contract.
Subcontractor is subject to the same contractual conditions as is the Respondent.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 19
TECHNICAL SPECIFICATIONS
1. The Pelican Community Park facility shall remain fully functional and operable at
all times. During the replacement period of the existing chillers, will be required a temporary
chiller service. The Temporary chiller shall be installed and full operational prior to the
disabling of the existing chillers. The mechanical contractor shall include the cost of the
temporary chiller service including its installation, operation, and removal. Prior to initiating
work, the successful bidder shall coordinate with the City to determine potential salvageability
of any existing system components.
2. The assembled chiller shall be completely capable of begin serviced and repaired in place
without the need of removal of a module.
3. The chiller shall have performance equal to or greater than that scheduled. Please refer to
the attached plans prepared by Florida Engineering Services (FES) dated April 19, 2016 for
detailed specifications.
4. As requested by the Building Department, Engineered Shoring/Bracing Plans and Shop
Drawings shall be provided by the Contractor as part of the permit requirements.
5. The Contractor shall be responsible for furnishing all labor, materials, equipment and tools
and shall provide all mechanical work, electrical work, low voltage wiring, insulation work,
controls, legal disposal of existing equipment, hosting permits, etc.
6. Work performed under this contract including finished products shall conform and adhere to
all applicable standards and specifications in the field. All the engineering documents and the
resulting installation of the HAVAC Chiller replacement, must be conform to the following
codes and standards:
a. FLORIDA BUILDING CODE 5TH ED. (2014)
b. FLORIDA BUILDING CODE MECHANICAL 5TH ED. (2014)
c. FLORIDA ENERGY CONSERVATION CODE 5TH ED. (2014)
d. FLORIDA FIRE PREVENTION CODE 5TH ED. (2014)
e. ASHRE 2009 FUNDAMENTALS HANDBOOK
7. The Contractor shall be solely responsible for obtaining all permits and licenses required to
perform the scope of work, including but not limited to the City of Sunny Isles Beach and any
other State, Local or Federal entities.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 20
8. The Contractor shall submit its proposed plan and method for performing the Work described
herein including a list of equipment and personnel anticipated to be used.
9. EQUIPMENT – All Equipment shall conform with and be installed per manufacturer’s
instructions, specifications, and recommendations for safe and efficient operations. All
manufacturer operation and maintenance guides shall be issued to the building operator after
successful completion of new system installation.
9.1 Each system component shall be permanently marked with manufacturer's
identification showing:
a. Manufacturer
b. Capacity
c. Service Rating.
d. Type, Grade or Class of Each Item as Applicable
e. Certification of Approval if Applicable
10. A third party Commissioning Agent shall be retained by the City for this project (The
Commissioning agent services are not a part of this scope of services.)
END OF SECTION
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 21
Section 4
Bid Submittal Instructions & Forms
BID DATES & TIMES
Advertisement of Bid: December 22, 2016
Mandatory Pre-Bid Conference
followed by Site-Walk:
January 12, 2017 2:30pm
Last Day for any
questions/clarification:
February 2, 2017 5:00pm
Bid Due & Opening: February 22, 2017 2:30pm
Note: All dates/times are subject to change at the City’s discretion.
BID PACKET
Bidders must include the following Bid Forms, Bonds & Affidavits and in the following order:
Bid Form 1.. .............................................................. Bid Cover
Bid Form 2………………………………..……… Reference Questionnaire
Bid Form 3………………………………….…….. Minimum Requirements
Bid Form 4 ................................... …Addenda Acknowledgement
Bid Form 5 ............................................................... Bid Pricing
Affidavit............................................................... Non-Collusion
Affidavit...................................................... Public Entity Crimes
Affidavit.............................. Equal Opportunity/Affirmative Action
Affidavit........................................................ Conflict of Interest
Affidavit........................................................ Dispute Disclosure
Affidavit................................................................ Anti-Kickback
BID SUBMITTAL
Submit one (1) original, four (4) copies, and one (1) electronic file (CD, clearly labeled with solicitation
number or USB flash drive) in a sealed envelope addressed to the City Clerk at:
Attn: City Clerk
City of Sunny Isles Beach
18070 Collins Ave., 4th Floor
Sunny Isles Beach, FL 33160
The sealed envelope must clearly state:
IMPORTANT, BID ENCLOSED
Bid No. 16-12-02
New HVAC Chiller Systems for Pelican Community Park
OPENING DATE AND TIME: February 22, 2017 at 2:30PM
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 22
BID FORM 1
BID COVER
Bid Title: New HVAC Chiller Systems for Pelican Community Park
THE UNDERSIGNED BIDDER PROPOSES AND AGREES, IF THIS BID IS ACCEPTED, TO ENTER
INTO AN AGREEMENT WITH THE CITY OF SUNNY ISLES BEACH TO PERFORM AND FURNISH
ALL WORK AS SPECIFIED OR INDICATED IN THE CONTRACT DOCUMENTS FOR THE CONTRACT
PRICE AND WITHIN THE CONTRACT TIME INDICATED IN THIS BID AND IN ACCORDANCE
WITH THE OTHER TERMS AND CONDITIONS OF THE CONTRACT DOCUMENTS.
The Bidder accepts all of the terms and conditions of the ITB and Instructions to Bidders, including without
limitation those dealing with the disposition of Bid Security. This Bid will remain subject to acceptance for
90 days after the day of Bid opening. The Bidder agrees to sign and submit the Agreement and other
documents required by this ITB within ten days after the date of the City’s Notice of Award.
IN SUBMITTING THIS BID, THE BIDDER REPRESENTS, AS MORE FULLY SET FORTH IN THE
AGREEMENT, THAT:
The Bidder has familiarized himself/herself with the nature and extent of the Contract Documents,
Work, site, locality, and all local conditions and Law and Regulations that in any manner may affect
cost, progress, performance, or furnishing of the Work.
The Bidder has given the City written notice of all conflicts, errors, discrepancies that it has discovered
in the Contract Documents and the written resolution thereof by City is acceptable to the Bidder.
This Bid is genuine and not made in the interest of or on behalf of any undisclosed person, firm or
corporation and is not submitted in conformity with any agreement or rules of any group, association,
organization, or corporation; the Bidder has not directly or indirectly induced or solicited any other
Bidder to submit a false or sham Bid; the Bidder has not solicited or induced any person, firm or
corporation to refrain from Bidding; and Bidder has not sought by collusion to obtain for itself any
advantage over any other Bidders or over the City.
The Bidder understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items for maintenance and/or repair work, complete in place. Estimates are provided for the purpose of
Bid evaluation and to establish unit prices for individual Work Items for maintenance and/or repair work to
be contracted by the City under individual Purchase Orders, based on the unit prices established under this
Bid.
The City and the successful Bidder will establish completion times for each individual Work Item and the
successful Bidder agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
Exact Legal Company Name: ______________________________________________________________
Business Name (dba), if any: ______________________________________________________________
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 23
Street Address: __________________________________________________________________________
Mailing Address (if different): ________________________________________________________________
Telephone No.: ______________________________________________________
Fax No.: ___________________________________________________________
Email Address: ______________________________________________________
FEIN No.: __________________________________________________________
*By signing this document the bidder agrees to all Terms
Authorized Signature: ________________________________________________
Print Name: ________________________________________________________
Title: ______________________________________________________________
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF BIDDER TO BE
BOUND BY THE TERMS OF ITS BID. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE BID NON-
RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY BID THAT
INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE BIDDER TO THE
TERMS OF ITS OFFER.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 24
BID FORM 2
Reference Questionnaire
To Whom It May Concern
Subject: Reference Letter for Bid No. 16-12-02 for New HVAC Chiller Systems
for Pelican Community Park
Name of Bidder/Proposer: ___________________________________________________
The above referenced Contractor is submitting a bid for a solicitation that has been issued by the City of
Sunny Isles Beach. We require that the Contractor provide written references with their submission. By
providing you with this document the Contractor is requesting that you provide the following reference
information. We would appreciate you providing the information requested below as well as any other
information your feel is pertinent.
Title of Contract:
Scope of work: _____________________________________________________________
Value of Contract $_______________
Was the work performed timely? Yes No
Was the work performed timely & to acceptable quality standards? Yes No
Have there been any repairs required under the warranty? Yes No
Would you enter into a contract with the Contractor in the future? Yes No
If no to any of the above, please provide details:
_________________________________________________________________________
__________________________________________________________ ______________
_____________________________________________________________ _________
Comments:
_________________________________________________________________________
_____________________________________________________________ _________
_____________________________________________________________ _________
Thank you for your assistance in helping us in evaluating our bid solicitation.
Name of individual completing this form:_______________________________________
Agency:_____________________________ Title:______________________________
Telephone:________________________ E-mail: _________________ _______
Signature:_____________________________ Date: _____________________________
Sincerely,
Genesis Cuevas
Purchasing Agent
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 25
BID FORM 3
Minimum Requirements
LICENSES, TRAININGS AND CERTIFICATIONS OF CONTRACTOR AND SUBCONTRACTORS
Please include in this section.
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 26
BID FORM 4
ADDENDA ACKNOWLEDGEMENT
INSTRUCTIONS: COMPLETE PART I OR PART II, WHICHEVER APPLIES
PART I:
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION WITH THIS
ITB
Addendum #1, Dated
Addendum #2, Dated
Addendum #3, Dated
Addendum #4, Dated
Addendum #5, Dated
Addendum #6, Dated
Addendum #7, Dated
Addendum #8, Dated
PART II:
NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS RFQ
FIRM NAME: __________________________________________________________________________
SIGNATURE: ______________________________________________
TITLE: __________________________________________
DATE: ________________
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 27
BID FORM 5
BID PRICING
BIDDER AGREES TO PERFORM ALL THE WORK DESCRIBED IN THE CONTRACT DOCUMENTS
INCLUDING ALL LABOR, EQUIPMENT, SUPERVISION, TESTING AND PERMITTING TO PROVIDE A
COMPLETE TURN-KEY PROJECT CONFORMING TO THE REQUIREMENTS DETAILED BY THE
SPECIFICATIONS, MANUFACTURER, OWNER, STATE, FEDERAL AND LOCAL AGENCIES FOR THE
FOLLOWING LUMP SUM AND/OR UNIT PRICES. WORK INCLUDES BUT IS NOT LIMITED TO
GENERAL, ELECTRICAL AND MECHANICAL CONSTRUCTION.
BID
ITEM # DESCRIPTION UNIT EST.
QUANTITY
UNIT
COST
EXTENDED
COST
Temporary Chiller System
1.
Temporary Chiller service required during the
replacement period of the existing chillers
(including installation, operation, and removal)
LS 1 $ $
Subtotal of Temporary Chiller System $
Demolition of Existing HVAC Chiller Systems
2. Removal of existing modular Air Cooled Chiller LS 1 $ $
3. Removal of existing Pumps LS 1 $ $
Subtotal of New HVAC Chiller Systems $
New HVAC Chiller Systems
4.
New Chiller CH-1 (see schedule notes on M-2) to
installed on a new modified structural concrete
pad including but not limited too new two
alternate chilled water pumps, piping, and the
upgrade of the 200A service of existing panel to
a new 250A service new chiller load (see
schedule notes on E-1)
LS 1 $ $
Subtotal of New HVAC Chiller Systems $
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 28
5.
New Air Conditioning vent in PCP Gymnasium
for recently converted storage room which
will ultimately house an office for 2 full-time
and several part time personnel. (currently
no AC in unit)
LS 1 $ $
Subtotal of New PCP Gymnasium Office $
PROJECT CLOSE OUT
6.
As-built record drawings (electronic
AutoCAD &PDF format and hard copy) LS 1 $ $
Subtotal of Project Close Out $
BID SUBTOTAL (1 – 6) $
CONTINGENCIES
7.
Project Contingency (To be used at the sole
discretion and direction of the Owner) 1 15% $
8. Permit Allowance 1 $15,000 $15,000
BID TOTAL (1 – 8): $
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 29
AFFIDAVITS
1 of 10
2 of 10
3 of 10
4 of 10
5 of 10
6 of 10
7 of 10
8 of 10
PERFORMANCE BOND
18070 Collins Avenue
Sunny Isles Beach, FL 33160
Telephone: (305) 947-0606 Fax: (305) 949-3113
FORM OF PERFORMANCE BOND
KNOW ALL MEN BY THESE PRESENTS:
That, pursuant to the requirements of Florida Statute 255.05, we,
_______________________________________, as Principal, hereinafter called Contractor, and
________________________, as Surety, are bound to the City of Sunny Isles Beach, Florida, as Obligee,
hereinafter called City, in the amount of ________________________________ Dollars ($
_____________) for the payment whereof Contractor and Surety bind themselves, their heirs, executors,
administrators, successors and assigns, jointly and severally.
WHEREAS, Contractor has by written agreement entered into a Contract, Bid/Contract No.:
______________, awarded the day of , 20 , for
_______________________________________ in accordance with contract documents prepared by the City of
Sunny Isles Beach, which Contract is by reference made a part hereof, and is hereafter referred to as the Contract;
THE CONDITION OF THIS BOND is that if the Contractor:
16.1. Fully performs the Contract between the Contractor and the City for
_________________________________ (Bid No. ______________) within calendar days after the
date of Contract commencement as specified in the Notice to Proceed and in the manner prescribed in the
Contract; and
16.2. Indemnifies and pays City all losses, damages (specifically including, but not limited to, damages for delay
and other consequential damages caused by or arising out of the acts, omissions or negligence of Contractor),
expenses, costs and attorney's fees including attorney's fees incurred in appellate proceedings, that City sustains
because of default by Contractor under the Contract; and
16.3. Upon notification by the City, corrects any and all defective or faulty Work or materials which appear within
one and one half (1 1/2) years, and:
16.4. Performs the guarantee of all Work and materials furnished under the Contract for the time specified in
the Contract, then this Bond is void, otherwise it remains in full force. Whenever Contractor shall be, and declared
by City to be, in default under the Contract, the City having performed City’s obligations thereunder, the Surety
may promptly remedy the default, or shall promptly:
16.4.1. Complete the Contract in accordance with its terms and conditions; or
16.4.2. Obtain a Bid or Bids for completing the Contract in accordance with its terms and conditions, and
upon determination by Surety of the best, lowest, qualified, responsible and responsive Bidder,
or, if the City elects, upon determination by the City, and Surety jointly of the best, lowest,
qualified, responsible and responsive Bidder, arrange for a Contract between such Bidder and
City, and make available as Work progresses (even though there should be a default or a
succession of defaults under the Contract or Contracts of completion arranged under this
paragraph) sufficient funds to pay the cost of completion less the balance of the Contract Price;
but not exceeding, including other costs and damages for which the Surety may be liable
hereunder, the amount set forth in the first paragraph hereof. The term "balance of the Contract
Price." as used in this paragraph, shall mean the total amount payable by City to Contractor under
the Contract and any amendments thereto, less the amount properly paid by City to Contractor.
No right of action shall accrue on this Bond to or for the use of any person or corporation other than the City
named herein.
The Surety hereby waives notice of and agrees that any changes in or under the Contract Documents and
compliance or noncompliance with any formalities connected with the Contract or the changes do not affect
Surety's obligation under this Bond.
Signed and sealed this day of , 20 .
WITNESS: BY:
(Name of Corporation)
_________________________
Secretary
(Signature)
(CORPORATE SEAL)
(Type Name and Title Signed Above)
IN THE PRESENCE OF; INSURANCE COMPANY:
BY:
*Agent and Attorney-in-Fact
* (Power of Attorney must be attached)
(Address)
______________________________
(City/State/Zip Code)
______________________________
(Telephone)
STATE OF FLORIDA
COUNTY OF _________________________
The foregoing instrument was acknowledged before me this _____ day of __________________, 20____,
by _________________________________________________________ [name of person], as
__________________________________ [type of authority], for ________________________________ [name
of party on behalf of whom instrument was executed].
AFFIX NOTARY STAMP HERE: ______________________________________
Signature: Notary Public – State of Florida
______________________________________
Print or Type Commissioned Name
Personally Known __________ OR Produced Identification __________
Type of Identification Produced ________________________________
City of Sunny Isles Beach | Invitation to Bid No. 16-12-02 Attachments
EXHIBITS
NEW HVAC CHILLER SYSTEMS FOR
PELICAN COMMUNITY PARK
18118 NORTH BAY ROAD
CITY OF SUNNY ISLES BEACH, FL
FBC 2014 WIND LOAD EXPOSURE CALCS
FOR
MULTISTACK ASP-60X CHILLER MODULES
PAGES INCLUDING COVER
19
ORIGINAL SUBMITTAL DATED MAY 17, 2016
PREPARED BY:
BLANEY ENGINEERING, INC.
Consulting Structural Engineers
1040 Woodcock Road, Suite 214
Orlando, FL 32803
Ph: 407.894.8910 Fx: 407.894.8911
CA#27231
www.blaneyengineering.com
SALAM Y. BLANEY, PE
FL PE#59263
SUMMARY
The following calculations were performed for the Multistack ASP-60X Chiller Modules
in accordance to the 2014 Florida Building Code.
The purpose of the calculations is to provide a rational analysis showing that the unit will
maintain its integrity during a wind event. The calculations show the required amount of
screws it will take to transfer the wind loads to the unit’s base frame. These calculations
do not address the required connection of the unit to the roof curb and the main building
structure (by others).
Because we are not concerned with the serviceability of the units after the wind event,
deflection and stress checks were not performed for its components. The main purpose is
to provide screw and attachment requirements so that the unit does not come apart and
will be connected together adequately.
The following design parameters were used:
5/16”-18 bolts (Grade 5 SAE J429) by Fastenal and ¼” fillet welds.
Side Panel of the unit is 20 gage steel
Fan Panel of the unit is 20 gage steel
Top Panel of the unit is 20 gauge steel
Fy = 36 ksi min for all unit steel used (Fu = 58 ksi min)
175 miles per hour winds – 3 sec gust (Risk Category II)
Exposure Category C
Mean Roof Height above grade equal to 30 ft or less
Note:
Connection of unit to the curb and main structure are not included in these pages and
are designed by others.
During regular maintenance all screws and panels will be checked for corrosion. Any
corroded screws are to be replaced with one that is equivalent in durability and strength.
Any corroded panels shall be repaired and/or replaced with one that is equivalent in
durability and strength. All screws that are removed in order to access inside of unit must
be refastened.
Pelican Community Park
City of Sunny Isles Beach, FL
Page 2 of 19
Wind Load Calculation
Pelican Community Park
City of Sunny Isles Beach, FL
Page 3 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
V = 175
Directionality Factor Kd =0.9
Exposure Category C
Topographic Factor Kzt =1
Mean Building Height = ft
Velocity Pressure
Exposure Coefficien Kz =0.94
Velocity Pressure
=psf (strength design)
=psf (ASD Design)
5/12/2016
Wind loads have been determined in accordance with Florida Building Code (FBC) 2014
Chapter 1609.1 Applications and Chapter 1609.1.1 Determination of wind loads
Buildings, structures and parts thereof shall be designed to withstand the minimum wind loads prescribed herein.
Decreases in wind loads shall not be made for the effect of shielding by other structures.
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
ASCE 7-10
Wind Load Calculation SYB
qz = 0.00256 Kz Kzt Kd V2 66.33
qz x 0.6 39.8
Chapter 1609.1.1 Determination of Wind Loads
Wind loads on every building or structure shall be determined in accordance with Chapters 26 to 30 of ASCE 7
or provisions of the alternate all-heights method in Section 1609.6. Wind shall be assumed to come from any
horizontal direction and wind pressures shall be assumed to act normal to the surface considered.
Wind load determined from ASCE-10 Chapter 29 - Wind Loads on Other Structures and Building Appurtenances
- MWFRS
Basic Wind Speed mph
25
Pelican Community Park
City of Sunny Isles Beach, FL
Page 4 of 19
Methodology
for
Rational Analysis
Pelican Community Park
City of Sunny Isles Beach, FL
Page 5 of 19
Pelican Community Park
ASP-60X
Pelican Community Park
ASP-60X Module
Case 1 - wind parallel to unit length (wind on end panel)
Case 2 - wind perpendicular to unit length (wind on side panel)
Cabinet Dimensions
Height (H)90 inches
Width (W) 84 inches
Length 84 inches
Net Weight (Wt) 2300 lbs
Wind Parameters - See MECA WindOutput
Wind Pressure 39.8 psf
GCf 1.9
Design Wind Pressure (p)75.6 psf
Tributary Areas
Side Panel (width) -Af1 52.5 square feet
Rear Panel (length) - Af2 52.5 square feet
Roof Panel - Af3 49.0 square feet
Design Wind Forces on the Unit
Case 1 - F1 (against side panel)3970.1 lbs
Case 2 - F2 (against rear panel)3970.1 lbs
Uplift on Top Panel of unit - F3 2925.3 lbs
Check Corner Member to L2.5x2.5x1/4 Attachments
CONN OK
Therefore:
Capacity of 3/8" bolts in pullout/pullover = 1373.00 lbs
0.7 screws
1.0 screws
Check Welded Frame
CONN OK
Therefore:
Worst case loading on weld = F1/4 = 992.51 lbs
Loading from overturning of unit (see Unit Calc) = 1449.73 lbs
Total Load = Pn = 2442.24 lbs
Minimum length of weld =2.0 in
Thickness of thinnest welded sheet =0.25 in
5.47 kips/in
ASD Safety Factor = =2.55
Total Weld Capacity = P = 4.29 kips
City of Sunny Isles, FL
FBC 1620.6 and ASCE 7 29.5.1 states that uplift on units shall be applied simultaneously with the normal force.
For the uplift GCf shall be reduced from 1.9 to 1.5
Per drawings provided by Multistack, 12 gage corner member
attaches directly to 1/4" angle w/ minimum 3/4" dia washer
Per drawings provided by Multistack, internal support frame is
welded together
Transverse weld capacity per Table IV-1 from AISI manual (see
attached) = Pn' =
Number of screws required at each corner member (top & bottom)
=
Pelican Community Park
City of Sunny Isles Beach, FL
Page 6 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
T=F3 xW F2 xH 0.6 xWtxW T=lb
22 2
== bolts
bolts
== bolts
bolts
== bolts
bolts
5/12/2016
H/
2
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
Unit Calculations SYB
T
+-2899.5
W
Overturning Check
F3 W/2
F2 Wt
Total fasteners provided per
Multistack = 16
Side Panels Sliding Check
# of screws
req'd from panel
to base
F2/2 5.8
Screw allowable shear into 14
gage base metal
6.0
# of screws
req'd from panel
to base
F1 11.7
Screw allowable shear into 14
gage base metal
12.0
Total fasteners provided per
Multistack = 16
Total fasteners provided per
Multistack = 22
Rear Panel Sliding Check
Side Panel Check for Pressure
# of screws req'd
from panel to base
mtl (1/8" min)
F1 8.4
Screw allowable pullout into
1/8" base metal
9.0
Rear Panel Check for Pressure
Pelican Community Park
City of Sunny Isles Beach, FL
Page 7 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF5/12/2016
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
Unit Calculations SYB
== bolts
bolts
Panel size = 42 x 42 =
== bolts
bolts use minimum of 4 bolts
Panel size = 84 x 12 =
== bolts
bolts use minimum of 4 bolts
== bolts
bolts
Total fasteners provided per
Multistack = 22
# of screws req'd
from panel to base
mtl (1/8" min)
F2 16.8
Screw allowable pullout into
1/8" base metal
17.0
Members supporting Fan Guards Check
# of screws
req'd from
memb to base
F3/4 x 50%
Screw allowable pullout into
1/8" base metal
1.9
2.0
Top Panels (Fan Guards) Pressure Check
1764 in
2
# of screws
req'd from panel
to base
p x Panel Size x 50% open 1.4
Screw allowable pullout into
1/8" base metal
2.0
Front Panels Pressure Check
1008 in
2
# of screws
req'd from panel
to base
p x Panel Size 1.3
Screw allowable pullout into
1/4" gage base metal
2.0
Pelican Community Park
City of Sunny Isles Beach, FL
Page 8 of 19
Unit Data
Pelican Community Park
City of Sunny Isles Beach, FL
Page 9 of 19
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Page 10 of 19
Fasteners
Requirements
Pelican Community Park
City of Sunny Isles Beach, FL
Page 11 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
The following values will control over the individual capacity of the steel bolts/screws
The shear force on a screw shall not exceed the least of:
1) 2 D
t1 =lb 3)
=lb
where,
= ksi where,
=ksi
D= in
=in D= in
=in
=
=
2) 2 D
t2 =lb
where,
= ksi
D= in
=in
=
Pull-Out
The nominal pull-out strength, Pnot for pulling a screw out of a threaded part, is:
1)For tc <= 0.125 in
Ks D tc =lb
where,
=in
= ksi
Ks =
0.12 Gage Fan Guard to 1/8" Steel SYB 5/12/2016
CMH Solutions, Inc.2016_019
Pelican Community Park
Miami-Dade County, FL
5/16"x18 Bolt Capacity
Ftu1 1088 for t2 <= t1
nu 4.2 (t2
3D)1/2 Ftu2 2006
ns
Ftu1 (Sheet Steel)58
Tensile ultimate strength of member in
contact with screw head
Ftu2 (1/8" stl)58
Tensile ultimate strength of member
not in contact with screw head0.3125
t1 (thickness of member
in contact with the screw
head)
0.12 0.3125
t2 (thickness of member
not in contact with the
screw head)nu (factor of safety on
ultimate strength)
4
ns (safety factor)3
0.125
nu (factor of safety on
ultimate strength)
4
Ftu2 1133
nu
Ftu2 (1/8" stl) 58
Tensile ultimate strength of member
not in contact with screw head
Fty2 1688
tc is depth of full thread engagement of
screw into t2 not including tapping or
drilling point
Fty2 (1/8" stl) 36
0.3125
t2 (thickness of member
not in contact with the
screw head)
Tensile yield strength of member not in
contact with the screw head
1.2
Blaney Engineering, Inc.
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
0.125
0.125
Pelican Community Park
City of Sunny Isles Beach, FL
Page 12 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF0.12 Gage Fan Guard to 1/8" Steel SYB 5/12/2016
CMH Solutions, Inc.2016_019
Pelican Community Park
Miami-Dade County, FL
5/16"x18 Bolt Capacity
Blaney Engineering, Inc.
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
2)For 0.038 in <= tc <= 2/n where n = number of threads per unit length for a screw
n = therefore, 2/n = 0.111
Ks D tc =lb
where,
=in
= ksi
Ks =
Pull-Over
The nominal pull-over strength, Pnov, for pulling connected material over the head of a screw or washer
C t1 =lb
where,
=in
= ksi
=
=in
=in
18
Fty2 1688
tc is depth of full thread engagement of
screw into t2 not including tapping or
drilling point
Fty2 (18 gage stl) 36
Tensile yield strength of member not in
contact with the screw head
1.2
Fty2 (Dws - Dh) 659
0.12
Fty2 (Sheet Steel) 36
Tensile yield strength of member not in
contact with the screw head
C is coefficient dependent on screw
locations
0.7
Dws larger of the nominal washer diameter
and the screw head
0.468
Dh nominal hole diameter 0.25
0.125
t1 (thickness of member in contact with the
screw head)
Pelican Community Park
City of Sunny Isles Beach, FL
Page 13 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
The following values will control over the individual capacity of the steel bolts/screws
The shear force on a screw shall not exceed the least of:
1) 2 D
t1 =lb 3)
=lb
where,
= ksi where,
=ksi
D= in
=in D=in
=in
=
=
2) 2 D
t2 =lb
where,
= ksi
D= in
=in
=
Pull-Out
The nominal pull-out strength, Pnot for pulling a screw out of a threaded part, is:
1)For tc <= 0.125 in
Ks D tc =lb
where,
=in
= ksi
Ks =
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
5/16"x18 Bolt Capacity
20 Gage Panel to 1/8" Steel SYB 5/12/2016
Ftu1 340 for t2 <= t1
nu 4.2 (t2
3D)1/2 Ftu2 2006
ns
Ftu1 (Sheet Steel)58
Tensile ultimate strength of member in
contact with screw head
Ftu2 (1/8" stl)58
Tensile ultimate strength of member
not in contact with screw head0.3125
t1 (thickness of member
in contact with the screw
head)
0.3125
t2 (thickness of member
not in contact with the
screw head)
0.125
nu (factor of safety on
ultimate strength)
4
ns (safety factor)3
Ftu2 1133
nu
Ftu2 (1/8" stl) 58
Tensile ultimate strength of member
not in contact with screw head
0.3125
t2 (thickness of member
not in contact with the
screw head)
0.125
nu (factor of safety on
ultimate strength)
4
Fty2 1688
tc is depth of full thread engagement of
screw into t2 not including tapping or
drilling point
0.125
Fty2 (1/8" stl) 36
Tensile yield strength of member not in
contact with the screw head
1.2
0.0375
Pelican Community Park
City of Sunny Isles Beach, FL
Page 14 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
5/16"x18 Bolt Capacity
20 Gage Panel to 1/8" Steel SYB 5/12/2016
2)For 0.038 in <= tc <= 2/n where n = number of threads per unit length for a screw
n = therefore, 2/n = 0.111
Ks D tc =lb
where,
=in
= ksi
Ks =
Pull-Over
The nominal pull-over strength, Pnov, for pulling connected material over the head of a screw or washer
C t1 =lb
where,
=in
= ksi
=
=in
=in
18
Fty2 1688
tc is depth of full thread engagement of
screw into t2 not including tapping or
drilling point
0.125
C is coefficient dependent on screw
locations
0.7
Fty2 (18 gage stl) 36
Tensile yield strength of member not in
contact with the screw head
1.2
Fty2 (Dws - Dh) 473
Dws larger of the nominal washer diameter
and the screw head
0.750
Dh nominal hole diameter 0.25
0.0375t1 (thickness of member in contact with the
screw head)
Fty2 (Sheet Steel) 36
Tensile yield strength of member not in
contact with the screw head
Pelican Community Park
City of Sunny Isles Beach, FL
Page 15 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
The following values will control over the individual capacity of the steel bolts/screws
The shear force on a screw shall not exceed the least of:
1) 2 D
t1 =lb 3)
=lb
where,
= ksi where,
=ksi
D= in
=in D=in
=in
=
=
2) 2 D
t2 =lb
where,
= ksi
D= in
=in
=
Pull-Out
The nominal pull-out strength, Pnot for pulling a screw out of a threaded part, is:
1)For tc <= 0.125 in
Ks D tc =lb
where,
=in
= ksi
Ks =
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
3/8" Bolt Capacity
12 Gage corner to 1/4" Steel SYB 5/12/2016
Ftu1 1185 for t2 <= t1
nu 4.2 (t2
3D)1/2 Ftu2 6216
ns
Ftu1 (Sheet Steel)58
Tensile ultimate strength of member in
contact with screw head
Ftu2 (1/8" stl)58
Tensile ultimate strength of member
not in contact with screw head0.3750
t1 (thickness of member
in contact with the screw
head)
0.109 0.3750
t2 (thickness of member
not in contact with the
screw head)
0.25
nu (factor of safety on
ultimate strength)
4
ns (safety factor)3
Ftu2 2719
nu
Ftu2 (1/8" stl) 58
Tensile ultimate strength of member
not in contact with screw head
0.3750
t2 (thickness of member
not in contact with the
screw head)
0.25
nu (factor of safety on
ultimate strength)
4
Fty2 4050
tc is depth of full thread engagement of
screw into t2 not including tapping or
drilling point
0.25
Fty2 (1/8" stl) 36
Tensile yield strength of member not in
contact with the screw head
1.2
Pelican Community Park
City of Sunny Isles Beach, FL
Page 16 of 19
PROJECT PROJECT NO.NO.
SUBJECT BY DATE
OF
Blaney Engineering, Inc.CMH Solutions, Inc.2016_019
1040 Woodcock Road
Suite 214
Orlando, FL 32803
Tel: 407.849.8910 Fax: 407.849.8910
offices@blaneyengineering.com
Pelican Community Park
Miami-Dade County, FL
3/8" Bolt Capacity
12 Gage corner to 1/4" Steel SYB 5/12/2016
2)For 0.038 in <= tc <= 2/n where n = number of threads per unit length for a screw
n = therefore, 2/n = 0.111
Ks D tc =lb
where,
=in
= ksi
Ks =
Pull-Over
The nominal pull-over strength, Pnov, for pulling connected material over the head of a screw or washer
C t1 =lb
where,
=in
= ksi
=
=in
=in
18
Fty2 4050
tc is depth of full thread engagement of
screw into t2 not including tapping or
drilling point
0.25
0.7
Fty2 (18 gage stl) 36
Tensile yield strength of member not in
contact with the screw head
1.2
Fty2 (Dws - Dh) 1373
Dws larger of the nominal washer diameter
and the screw head
0.750
Dh nominal hole diameter 0.25
t1 (thickness of member in contact with the
screw head)
0.1090
Fty2 (Sheet Steel) 36
Tensile yield strength of member not in
contact with the screw head
C is coefficient dependent on screw
locations
Pelican Community Park
City of Sunny Isles Beach, FL
Page 17 of 19
P
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l
i
c
a
n
C
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m
m
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n
i
t
y
P
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k
C
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t
y
o
f
S
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n
y
I
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l
e
s
B
e
a
c
h
,
F
L
P
a
g
e
1
8
o
f
1
9
Pelican Community Park
City of Sunny Isles Beach, FL
Page 19 of 19