HomeMy WebLinkAboutElite Tent Co.
elllelent@ellletent.com . www.elilelent.com
February 28,2012
City of Sunny Isles Beach
Attn: City Clerk - 4th Floor
18070 Collins Avenue
Sunny Isles Beach, FL 33160
RE: Event Rides & Carnival Related Equipment Rental
Bid # 12-01-05
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Dear Sir or Madam:
Thank you for the opportunity to submit the enclosed bid for the City of Sunny Isles
Beach. Elite Tent Company has been provideing tents and other equipment for the
City with my personal involvement since March of 2008. Since that time each event
has been a great success and the City staff members a pleasure to work with. It is our
sincere hope to continue this great relationship with the City and staff members we
have been working with throughout the years.
Enclosed please find the following documents:
. Signed "original" Bid#12-01-05 Forms
. Elite Tent list Price Guide with City of Sunny Isles Discounting effective 1-1-12
. Certificate of Insurance
. Miami - Dade County Contractors Tax Receipt
. Miami - Dade County Business Tax Receipt
. Miami- Dade County Contractors license
Additionally, please note that employee background checks are conducted utilizing
the one of the following seNices:
. USSearch.com
. Beenverified.com
. Intellicorpintouch.com
All pricing listed indicates the City discount off of list based upon tents being staked
into the ground. In the event staking is not an option, concrete buckets or water
barrels have been listed and will been additionall added to any estimate required.
EUte$e(3tJ,.
2375 S.W. 58th Avenue
Hollywood, FL 33023
Broward: 954-987-7908
Dade: 305-374-5227
Toll Free: 800-260-6713
Fax: 954-987-8178
elltetent@elltetent.com . www.elltetent.com
FRAME TENTS
List Pricing Guide
Effective 1 - 1 - 12
**Tent Pricing based upon staked structure
List
W Size (FT) L Size (FT) Description Sq. Ft Price
I
I I
I
10
10
10
10
10
15
15
15
20
20
20
20
20
20
30
30
30
40
40
10
15
20
30
40
15
20
30
20
30
40
50
60
10
30
40
60
40
60
ADDITIONAL
10' X 10'
10' X 15'
10' x 20'
10' X 30'
10' X 40'
15' X 15'
15' x 20'
15' X 30'
20' X 20'
20' X 30'
20' X 40'
20' X 50'
20' X 60'
20' x 10 section
30' x 30'
30' x 40'
30' X 60'
40' X 40'
40' X 60'
100
150
200
300
400
225
300
450
400
600
800
1000
1200
200
900
1200
1800
1600
2400
$100.00
:$150.00
'$175.00
1$225.00
1$300.00
!$200!00
'$225.00
1$350.00
,$240.00
City
Price
$75.00
$135.00
~'i~o,.oO
$,~29,;.Qq'
$2.'lM)9
rct~il5:bo'
~.J.~ '.-?i /1:" f ''.?: "
$2"00:00
:>-:f"...~':~").T.;{;
\~~@.9:;
$200,,00
-::~~.~~f'C.:j'.;t-;:--.~'
$360.00ii~ $300!OO' '
$480.00" 'I $400:UO<"
~$pOO.OO : ~P~;Q:Q
1$720.00 $600.00 ..'
$120.00 $'iioofdo/
I) ..:(~~ '_<O-:~~:l~-:;:-
~$540.00 t1i,P'9%9,'
,$720.00 .' $600:100
~$1 ,080:00::, $9[g.~'Q~O'
~$~q.o.OO",>:, $8,..9....,g,po
l$1,140.QOij.. $1',200:00
Discount
%
-25%
-10%
-14%
-11%
-8%
-13%
-11%
-4%
-17%
-17%
-17%
-17%
-17%
-17%
-17%
-17%
-17%
-17%
-17%
Pole Tents
List City Discount
S/F 30' (18' high) Price Price %
$0.45 0.35
900 30' x 30' $405.00 'J -22%
1200 30' x 40' 1$540.00 -22%
1350 30' x 45' $607.50 -22%
1500 30' x 50' r$675.00 -22%
1650 30' x 55' ,$742.50 -22%
1800 30' x 60' 1$810.00 -22%
1950 30' x 65' '$877.50' -22%
,1;
2100 30' x 70' [$945.00 'L., -22%
2250 30' x 75' w$1 012:50' ': -22%
.&!, I 'la
S/F
40'
1600
2000
2400
3200
4000
4800
800
40' x 40'
40' X 50'
40' X 60'
40' X 80'
40' x 10.0'
40' x 120'
40' x 20' section
S/F 50'
2500 50' x 50'
3500 50' x 70'
4500 50' x 90'
5500 50' x 110'
6500 50' x 130'
7500 50' x 150'
S/F 60'
3600 60' x 60'
4200 60' x 70'
4800 60' x 80'
5400 60' x 90.'
6000 60' x 100'
6600 60' x 110'
7200 60' x 120'
7800 60' x 130'
8400 60' x 140'
1200 60' x 20'
80'
S/F
6400 80' x 80'
8800 80' x 110'
960.0 80' x 120'
12800 80' x 160'
**REQUIRE Fork Lift Rental estimated $1500**
(20.' high) List City
$0.45 0.35
'$no.oo"'7~.~~r
i$'900. 00.' ,,'
1$1,080.00
$1,440.00.,
$1,800.00,
~$2, 160..0.0.
1$360.00 <i' .
list City
(22' high) 0.45 0..35
'$1,125.0D~ I,
i ........ ,
'$1,575.00.
L~ "{
1$2,025.00. "
:]$2,475.00
[$2,925.00
. ... -y.."\-.
r.$3,375.0Q_!>'
(24' high) List City
$0.45 0.40
f$ 1';620.. od'
!$1,890:60't;\,
~$2, 1,pO.DPt.."
~$2,43o.;o.O
'$2,700.00 [
l$2,979;00 '.'
;,$3,240.00.' '
~$3,~!1D.00
,$3,780.00..,.
t.$549~DO":'"
List City
$0.45 $0.40
i~~:~:~(~g~ ,.,':
1$4,320..00.,'
1$5 76iiDO\I, '.
t _ n
80' High PEAK
S/F Size $ 0.60 0.5
5600 80' x 70.' v'>$ 3,360.00.>
8000 80' x 1 00' ;~ $4,800.'o0~
10400 80' x 130' I $"'6,240.00.'
12800 80' x 160.' ~ $ 7,680..0.0
15200 80' x 190' :$ 9J20,p<!
**REQUIRE Fork Lift Rental estimated $1500**
-17%
-17%
-17%
I -17%
-17%
Discount
-22%
-22%
-22%
-22%
-22%
-22%
-22%
Discount
-22%
-22%
-22%
-22%
-22%
-22%
Discount High PEAK
0.50
-11%
-11% g,100.00
-11%
-11%
-11% lli,DOO.OD
-11%
-11%
-11% @,~OO.OO
-11%
-11%
Discount
,: -11%
-11%
,. -11%
-11%
Clear Span Structures
Available in the following widths:
20
25
30
40
50
66
82
100
Length's may be increased, depending on size in increments of 10' or 16'4"
Pricing to be based upon specific size & installation requirements of job.
ACCESSORIES
Item
Chairs
8' Banquet Table
6' Banquet Table
60' Round Table
Basic Lighting (each)
Water Barrels (each)
Concrete Blocks
Fire Extinguisher
Laydown Flooring (sIt)
Tenting Sidewall (UF)
List
~~$ '1' 5
\~; '''''',. .w, 'r",
~i$ Mi," 8.7.5
("$ "'8.50
f $ 8.75
$ 50.00
~ $ 25.00,'
~ $ '\\10.00
I",.. ::.
~ $ 50':00
U $ 1.20;,:
~ $:~ n, 1~"75
,'8}
~)
~~
~)
-""<,
~_:j.
(.!.:.
'I~_~
@
c:.
. ~,~~
.{f:)
o
City
Discount
-7%
-3%
-6%
-3%
-50%
-40%
, -50%
-30%
-17%
, -14%
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ACORD@ CERTIFICATE OF LIABILITY INSURANCE r DA TE (MMlDDIYYYY)
~ 10/31/2011
THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS
CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES
BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED
REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER.
IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to
the terms and conditions of the policy, certain policies may reqUire an endorsement. A statement on this certificate does not confer rights to the
certificate holder in lieu of such endorsement(s).
PRODUCER ~2~r~CT Mari tza Rodriguez
I r~gNJo Evt): (305) 556-1488 I FAX
NSI Insurance Group iivc No!: (305) 556-3680
8181 Northwest 154th Suite 230 ~tb1l~ss: mari tzar@nsigroup. org
~~~~~~~~ 10 tf.)0054403
Miami Lakes FL 33016 INSURER(S) AFFORDING COVERAGE NAIC#
INSURED INSURER A :Al terra Excess & Surplus Ins Co 133189a
INSURER B :TRAVELERS INDEMNITY 125658
Elite Tent Co. INSURERc:Commerce & Industrv Ins Co 19410
2375 SW 58th Avenue INSURER 0 :Bridqefield EmPlovers Ins Co 0701
INSURER E:
Hollywood FL 33023-4034 INSURER F:
COVERAGES
CERTIFICATE NUMBER:ll/12 GL,AUTO,WC & XS
REVISION NUMBER:
THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD
INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS
CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS,
EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS.
INSR TYPE OF INSURANCE ~~~; SUBR I ,~~J5~1 ,~~5~1
LTR WVD POLICY NUMBER LIMITS
GENERAL LIABILITY EACH OCCURRENCE $ 1,000,000
-
X COMMERCIAL GENERAL LIABILITY ~~~~~~J?E~~~u~~nce\ $ 100,000
A I CLAIMS-MADE [iJ OCCUR MAXGL002142 111/1/2011 1/1/2012 MED EXP (Anyone person) $ 5,000
- PERSONAL & ADV INJURY $ 1,000,000
- GENERAL AGGREGATE $ 2,000,000
~'L AGGREnE LIMIT APFlS PER: PRODUCTS-COM~OPAGG $ 2,000,000
X POLICY ~~,9;: LOC $
AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ 1,000,000
- (Ea accident)
X ANY AUTO
- BODILY INJURY (Per person) $
B ALL OWNED AUTOS BA9599R884 1/1/2011 1/1/2012
- BODILY INJURY (Per accident) $
- SCHEDULED AUTOS PROPERTY DAMAGE
HIRED AUTOS (Per accident) $
-
I- NON-OWNED AUTOS Medical payments $
Uninsured motorist combined $
UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ 1,000,000
l-
X EXCESS L1AB CLAIMS-MADE AGGREGATE $ 1,000,000
I- DEDUCTIBLE $
C RETENTION $ BE011655849 1/1/2011 ~2/1/2012 $
D WORKERS COMPENSATION I WC STATU- I IOTH-
AND EMPLOYERS' LIABILITY Y/N X TORY LIMITS ER
ANY PROPRIETOR/PARTNERlEXECUTIVE 0 EL. EACH ACCIDENT $ 500 000
OFFICER/MEMBER EXCLUDED? MIA
(Mandatory In NH) 83040216 11/1/2011 111/1/2012 EL. DISEASE - EA EMPLOYEE $ 500 000
If yes, describe under
DESCRIPTION OF OPERATIONS below EL. DISEASE - POLICY LIMIT $ 500 000
DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (Attach ACORD 101, AddItional Remarks Schedule, If more space Is required)
30 days notice of cance11ation except 10 days for nonpayment of premium
CERTIFICATE HOLDER
CANCELLATION
SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE
THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN
CITY OF SUNNY ISLES BEACH ACCORDANCE WITH THE POLICY PROVISIONS.
18070 COLLINS AVE
SUNNY ISLES BEACH, FL 33160 AUTHORIZED REPRESENTATIVE
G Nenezian/MARITZ -~ ~~~ ,
ACORD 25 (2009/09)
INS025 (200909)
@ 1988-2009 ACORD CORPORATION. All rights reserved.
The ACORD name and logo are registered marks of ACORD
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MIAMI-DADE COUNTY
TAX COLLECTOR
140 W. FLAGLER ST.
15t FLOOR
MIAMI, FL 33130
2011
';A~'~ ~:~~;:~~;: ~ ~:? ~~O~::~ :_~_ 0' 0'
2012
FIRST-CLASS
U.S. POSTAGE
PAID
i,1IAM!' FL
PERMIT NO. 23-1
::;0-4036950 cc no:
RECEIPT NO,
BUSINESS \;..:':::: _:: ~ - :'
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ELITE T~~' ~'-'::::"---, ~,'D;: CO
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OWNER : ~',:,':;:Y =:iV:::ST:olEh IS L
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SPECIALTY BUILDING CONTRACTOR
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ELITE TENT COMPANY
JASON R WELLS PRES
2375 SW 58 AVE
HOLLYWOOD FL 33023
d:::ne.
p;.;r';::rr: m:~=:VEJ
r.-IIAr'.;i~DAOE COU:HY -.;'x
I COLLtffPn 7 /2 0 11
, 60000000319
000175.00
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MIAMI-DADE COUNTY
T AX COLLECTOR
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2011
:::. ...~. .....,.;;
Lor ,r .)I~IESS TAX RECEIPT 2012
..: COUNTY. STATE OF FLORIDA
EXPIRES SEPT. 30, 2012
-,,,T BE DISPLAYED AT PLACE OF BUSINESS
PURSUANT TO COUNTY CODE CHAPTER 8A - ART. 9 & 10
!to'" ....
FIRST-CLASS
U.S. POSTAGE
PAID
MIAMI, FL
PERMIT NO. 231
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RENEWAL
RECEIPT NO. 403695- 0
CC # 10BS00354
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CONTRACTOR
WORKER/S
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OWNER
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- PAYMENT RECEIVED
I MIAMI-DADE COUNTY TAX
I COLLECTOR:
07/14/2011
60010000077
000075.00
SEE OTHER SIDE
ELITE TENT COMPANY
JASON R WELLS PRES
2375 SW 58 AVE
HOLLYWOOD FL 33023
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"
Invitation to Bid
Goods & Services
OF SU~
Event Rides and Carnival Related Equipment
Rental
Invitation to Bid No. 12-01-05
Publish Date:
Bid Due and Bid Opening Date:
01/27/2012
02/13/2012 at 10:00 AM
Pre-Bid Conference:
Where to Deliver Proposal
Intentionally Omitted
Sunny Isles Beach Government Center
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Isles Beach I Invitation to Bid No. 12-01-05
TABLE OF CONTENTS
Table of Contents
Legal Advertisement/Notice to Bidder
Instructions to Bidder / General Terms
Special Terms & Conditions
Scope of Work / Technical Specifications
Bid Form
Section 1
Section 2
Section 3
Section 4
Page 2
Page 3
Page 4
Page 10
Page 16
Page 19
Affidavits
Non-Collusive Affidavit
Public Entity Crimes
Equal Opportunity / Affirmative Action Statement
Conflict of Interest Statement
Dispute Disclosure Form
Anti-Kickback Affidavit
Page 1 of 7
Page 2 of 7
Page 4 of 7
Page 5 of 7
Page 6 of 7
Page 7 of 7
Attachments
City of Sunny Isles Beach I Invitation to Bid No. 12-01-05
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach is seeking sealed Bids for the following
work as specified.
Event Rides and Carnival Related Equipment Rental
Invitation to Bid No. 12-01-05
The Bid Specifications for this Invitation to Bid are available from DemandStar by calling (800) 711-1712
or by accessing their website at www.demandstar.com. The Bid Specifications may also be examined at
the City of Sunny Isles Beach - Office of the City Clerk. Vendors who obtain the Bid Specifications from
sources other than DemandStar or the City of Sunny Isles Beach are cautioned that their Bid response
package may be incomplete. Addenda will be posted and disseminated by DemandStar at least five days
prior to the submittal date to all vendors who are listed on the official list. The City may not accept
incomplete Bids.
Bids shall be on a unit price basis; segregated Bids will not be accepted. Sealed Bids will be received by
the City Clerk no later than 10:00 AM, on Monday, 02/13/2012 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4th floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Bid must be clearly marked:
"IMPORTANT, BID ENCLOSED"
Bid No. 12-01-05
Event Rides and Carnival Related Equipment Rental
OPENING DATE AND TIME: Monday, 02/13/2012 at 10:00 AM
The Owner reserves the right to reject any or all Bids, with or without cause, to waive technical errors
and informalities, and to accept the Bid, which best serves the interest of, and represents the best value
to, the Owner in conformity with the criteria set forth in Section 62-8 of the Code of Ordinances of the
City of Sunny Isles Beach.
All questions regarding Invitation to Bid No. 12-01-05 shall be directed in writing to Jane A. Hines, CMC,
City Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be
submitted via email to: JHines@sibfl.net or via facsimile (305) 792-1563 or via regular mail at: Jane A.
Hines, CMC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160.
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach
City of Sunny Isles Beach I Invitation to Bid No. 12-01-05
SECTION 1
INSTRUCTIONS TO BIDDER / GENERAL TERMS AND CONDITIONS
THESE INSTRUcnONS ARE STANDARD FOR ALL BID COMMODffiES/SERVICES ISSUED BY THE CITY OF SUNNY ISLES BEACH. THE CITY OF SUNNY ISLES BEACH MAY
DELETI:, SUPERSEDE OR MODIFY ANY OF THESE STANDARD INSTRucnONS FOR A PARTICULAR CONTRACT BY INDICATING SUCH CHANGE IN SPECIAL INSTRucnONS TO
BIDDERS OR IN THE BID SHEETS. ANY AND ALL SPECIAL CONDffiONS THAT MAY VARY FROM THE GENERAL CONDffiONS SHALL HAVE PRECEDENCE. BIDDER AGREES
THAT THE PROVISIONS INCLUDED WffillN THIS BID OR RFP SHALL PREVAIL OVER ANY CONFUcnNG PROVISION WffillN ANY STANDARD FORM CONTRACT OF THE
BIDDER REGARDLESS OF ANY LANGUAGE IN BIDDER'S CONTRACT TO THE CONTRARY.
I
I
f
1.1
CLARIFICATION /EXPLANATION/OUESTIONS:
Any questions concerning the Bid Specifications or any required
need for clarificalion must be made to Jane A. Hines, CMC, City
Clerk via emailto:)Hines(Q)sibfi.ne.! or via facsimile (305) 792-1563
or via regular mail at: Jane A. Hines, CMC, City Clerk, City of
Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL
33160. Such requests for darificalion/explanation or quesllons
musl be made in Wrillng to Jane A. Hines, CMC, City Clerk, at leasl
five (5) business days prior 10 the dale of the Bid Opening.
Interpretations or darifications considered necessary by the City
will be Issued by addenda and POsted/disseminated by DemandSlar
(www.demandstar,corlJ) to all parties listed on the offidal plan
holders' list as having received the Bid documents. Only questions
answered by written addenda shall be binding. Oral interpretations
or darifications shall be without legal effect. No plea of Ignorance
or delay or required need of addilional information shall exempl a
Proposers from submitting their Bid on the required date and time
as publicly noled.
1.2
PLAN HOLDER'S LIS'(,
As a convenience to vendors, lhe City of Sunny Isles Beach has
made available via Intemetlists of all plan holders for each Request
for Proposal, Request for Proposal, and request for qualifications,
The Infonnatlon is available on-line at www,demandstar,com or by
calling the OffICe of the City Clerk at (305) 792-1703.
1.3
ADDENDA TO SPECIFICATIONS;
1.4
If any addenda are ISSued after the initial specifications are
released, the City will post and disseminale the addenda through
DemandStar, For Ihose projects with separale plans, blue prints,
or other malerlals that cannot be accessed through the intemet,
the Office of the City Clerk will make good faith effort to ensure
that all registered proposers (those who have been registered as
receiving a Bid package) receive the dOCUments. It is the
responsibility of the vendor prior 10 the submission of any Bid to
check the above website or contact the Office of the City Clerk al
(305) 792-1703 to Verify any addenda iSSUed. The receipt of all
addenda must be acknOWledged on the Bid Response Sheet.
SPECIAL ACCOMMODATIONS:
Any person requiring a special accommodation at a Pre-Bid
Conference or Bld/RFP/RFQ opening because of a disability should
call the Office of the City Clerk at (305) 792-1703 at lease fIVe (5)
days prior to the Pre-Bid Conference or Bid/RFP/RFQ opening. If
you are hearing or speech impaired, please contact the OffICe of
the City Clerk by calling the CIty of Sunny Isles Beach using lhe
Rorida Relay Selvice which can be reached al 1(Boo) 955-8771
(TOO).
1.5
PUBLIC ENTITY CRIMES STATEMEN'\:;
Pursuanl to the provisions of paragraph (2) (a) of section 287.133,
Florida statutes -"a person or affiliate who has been placed on the
convicted vendor list following a conviction for a pUblic entity crime
!1rnLI!Qt submit a Bid on a contracl to provide any goods or
services to a pUblic entity, may not submit a Bid on a contract with
a public entity for lhe conslructlon or repair of a pUblic building or
pUblic work, may not submil Bids on leases of real properly to a
pUblic entity, may not be awarded to perfonn work as a Contractor,
supplier, sub. Contractor, or consultant under a contract with any
public entity, and may not transact business with any public entity
In excess of the threshold amounl provided in section 287.107, for
category !wo for a period of 36 months from the date of being
plaCed on the convicted vendor list".
1.6
IUD DEADLINE,
Bids must be submitted no later lhan lhe time and date shown
within this document.
1.7
SEALED BID:
The entire Bid Response Package shall be placed in an opaque
envelope (with all items listed on the Bid checklisl fonn and all
olher items required within lhis Request for Proposal musl be
exeQJted) and submitted In a sealed envelope.
1.8
BID EXECUTION. SIGNATURES. ERASURE/CORRECTION:
All Bids shall be signed In blue ink. All price quotes shall be
typewritten or prinled with ink. All corrections made by the
proposers prior to the opening musl be inillaled and dated by the
proposers. No changes or corrections will be allowed after Bids are
opened. Bids must contain an original, manual signalure of an
authorized representative of Ihe company,
1.9
WITHDRAWAL OF BIDS:
Proposers may withdraw Bids only by written requesl and shall
fOlWard the withdrawal requesl via "Certified U.S. Mall _ Relurn
Receipt Requested" prior to the Bid opening time. Negligence on
the part of the Proposers in preparing the Bid confers no right for
the withdrawal of lhe Bid after it has been opened.
1.10
BID OPENIN(i:
Bids will be opened publicly at the time and place stated in lhe
Notice to Bidder. It Is lhe responsibility of the proposers 10 insure
that the Bid reaches lhe Office of lhe City Clerk on or before the
dosing hour and date stated on the Request for Proposal. After the
Bid Opening, the contents of the Bid Fonn will be made pUblic for
the infonnalion of vendors and other interested parties who may
be present either in person or by representative. Bids that are
received after lhe Bid opening time will nol be considered and will
not be returned.
1.11
EVALUATION OF BID~:
The City, al its sole discretion, reserves lhe right 10 inspect any/all
Proposers fadllties to determine their capability of meeling the
reqUirements for the Contract. Also, price, responSibility, and
responsiveness of the Proposers, the financial position, experience,
staffing, equipment, malerials, references, and past history of
service 10 the City and/or with other units of stale, and/or local
governments in ROrida, or comparable privale entities, will be
taken inlo consideration in the Award of the Contract.
1.11.1 Hold Hannless: All Proposer's shall hold the City, it's
offidals and employees harmless and covenant nollo
sue the City, it's offidals and employees in reference
10 lheir decisions 10 reject, award, or not award a 8id,
as applicable.
1.11.2 Cancellalion: Failure on the part of the PrDpOSers 10
comply with lhe conditions, specifications,
City of Sunny Isles Beach I Invitation to Bid No. 12-01-05
1.13
requirements, and terms as delmnvJed by the City,
shaH be just GlIlSe fOr canceJlalion of the Award.
1.113 Disputes: If any dispute lllIKmIJng a QUestion of fact
arises under the Contract, other- than lenninalion for
default or ronvenience, the Conllactor and the Oty
department IeSpoosjble fOr the adrninisbalion of the
Contract shaD make a good faith effort to resolve the
dispute. If the dispute cannot be reso/vaj by
agreemenl, then the de!lartment with the advice of
the City Attorney shaU resolve the dispute and send a
written ropy of its decision to the Conllactor, whidl
shaff be binding 00 both parties.
1.12
JlGREEMENT;
After the Bid award, the City will, at its option, prepare an
Agreemenl specifying the terms and conditions resulting from the
award of this Bid. The vendor will have len (10) calendar days after
notification of the award by the City 10 execute the Agreement and
provide the required Performance Bond.
The Pl'OpOsers who has the Contract awarded 10 them and who
fails to execute the Agreement and furnish lhe Performance Bond
and InsUlance CertIficates within the specified lime shall forfeillhe
Bid Security lhat accompanied their Bid, and the Bid Security shall
be retained as liquidated damages by Ihe City, and II is agreed lhal
lhis sum is a fair estImale of Ihe amount of damages the City will
sustain in case the PrOJlOsers falls to enler inlo lhe Contract and
furnish the Bonds as herein before Provided. Bid Security deposited
in lhe form of a cashier's check drawn On a local bank in good
standing shall be subject to the same reqUirements as a Bid Bond.
The performance of the City of Sunny Isles Beach of any of Its
Obligallons under the agreement shall be subject to and conllngent
upon the availability of funds lawfully expendable for lhe purposes
of the agreemenl for the current and any future periods Provided
for within Ihe Bid Specifications,
!'AYME~
Payment will be made after commodities/services have been
received, accepted, and properly invoiCed as Indicaled in the
contract and/D< PUn::hase order. Invoices must bear lhe pun::hase
D<der number.
1.14 BRAND NAME~
1.15
1.16
1.17
If a brand name, make, of any "or equal" manufacturer trade
name, or vendor calalog Is menlloned whether or not followed by
the words "approVed equal" It Is for the purpose of establishing a
grade or quality of malerlal only. Vendor may offer equals with
appropriate idenliftcation, samples, and/D< Specifications on such
item(s). The City shall be the sole jUdge concerning the merits of
items Bid as equals.
MATERIA.!..;
Malerial(s) de/ivered to the City under this Bid shall remain the
Property of the seller until accepted to the satisfaction of Ihe City,
In the event maleriais SUpplied to City are found to be defective or
do nol conform to Specifications, the City reserves the right to
relurn Ihe Product(s) to the seller at lhe seller's expense.
~
Samples of items, when required, must be furnished by the
Proposers free of charge to the City. Each individual sample must
be labeled with lhe Proposers name and manufacturer's brand
name and delivered by them within ten (10) calendar days of
Proposers receipt of Ihe "Nollce 10 PrOCeed", unless schedule
indicates a different time. If samples are requesled subsequent to
the Bid opening, lhey should be delivered within len (10) calendar
days of the request. The City will not be responsible for returning
samples.
QUANIITY GUARANTY:
No guaranty D< warranty is given D< implied by the City as to Ihe
total amount that mayor may not be purchased from any resulling
1.18
Contract or Award. These quantities are for Bid DU'POSes only and
wiU be used for tabulation and P<esentalion of the Bid. The City
reserves the righl to increase or decrease quantities as required,
even significantly. The prices offered heren and the DerCentage
rate of discount applies to other represe"talive items not listed In
this Bid.
.GOVERNMENTAL RESTRrrnl)NS ON MATERIAl~
In the event any QOvemmental restrictions may be imP<>sed which
would necessitate altealion of the material quality, Workmanship,
D< Dert'ormaI1<e of the items offered 00 this Bid prior to their
de/ivery, it shall be the responsibility of the SUccessful ProPDSers to
notify the City al once, indicating in their letter the Specific
regulation which required an alteration. The City of Sunny Isles
Beach reserves the righl 10 accepl any such alleration, InCluding
any price adjustments OCQIsloned thereby, D< 10 cancel at no
further expense to the City.
SAFETY STANDARD$;
The Proposers warrants that the Product(s) supplied to Ihe City
conforms In all respects to the standards set forth in lhe
OCQJpational safety and health act (OSHA) and its amendments.
Bids must be accompanied by a malerials data safety sheet (MSDS)
when applicable.
1.19
1.20
.wARRANnE~
1.21
Successful Proposers shall act as agent for the City in the follow-up
and compliance of all ilems under Warranty/Guaranty and complele
all forms for Warranty/Guarantee coverage under this Contract.
roPYRIGHTS/PATENT RIGHTS:
Proposers warrants that there has been no violation of copyrights
or patent rights in manufacturing, prodUcing or selling of goods
shipped D< ordered, as a result of this Bid. The Seller agrees 10
indemnify City from any and all liability, loss, or expense
occasioned by any such violation,
1.22
WCAl BUSINESS TAX (OCCUPATIONAlLICEN~
BEGISTRAnOftl;
1.23
The conlractor shall be responsible for obtaining and maintaining
throughout lhe contract period his or her dty and COunty local
business tax rece/pls. Each vendor submitting a Bid On this
Request for Proposal shall Include a copy of the company's local
business taX/OCcupational Iicense(s) with the Bid resoons.e. For
information specific to City of Sunny Isles Beach local business
taX/OCQJpational licenses, please call Code Enforcemenl & Ucensing
at (305) 792-170S. If the contractor is operating under a fictitious
name as defined in Section 865,059, AOOda Stalutes, Proof of
current registration with the Florida Secretary of State shall be
submitted with the Bid. A business formed by an attorney actively
licensed 10 practice law in this state, by a person actively licensed
by the Department of Business and Professional Regulations or the
Departmenl of Health for the purpose of practldng his or her
licensed ProfesSion, or by any COrporation, partnership, or other
commerdal entity that is actively organized or registered with the
Departmenl of State shall submit a COpy of the CUrrent licensing
trom the appropriate agency and/or Proof of CUrrenl active status
with the Division of Corporations of the State of Aorida.
LIABILITY. INSURANCE. PERMITS AND LICENSES:
Proposers shail assume the fuil duty, obligation, and expense of
obtaining all necessary licenses, permits, inspections, and insurance
required. The Proposers shail be liable for any damages or loss to
the City OCQIsloned by negilgence of the Proposers (or their agent)
or any person lhe Proposers has designated In the completion of
their contract as a result of the Bid. Conlractor shall be required to
furnish a copy of all licenses, certificates of competency or other
licensor requirements necessary 10 Practice their Profession as
required by Rorida State Stalute, Miami-Dade County, and City of
Sunny Isles Beach Code. Conlractors shail include currenl Miami-
Dade County Certificates of Competency. These documents shall
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
be furnished to the Oty along with the Bid ~ Failure to
rumish these documents or to have l8jUired liamrJr will be
grounds for rejectjng the Bid.
L24 ~fICATE(SI OF INSURANCE:
ProP<JSers shall rumlsh to the OffIce of the City Clerk, City of Sunny
Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, AOrida
33160, certificate(s) of insurance which Indicate thai insurance
coverage has been obtained from an Insurance company authorized
to do business in lhe Slate of ROrida or otherwise secured in a
manner satisfactory to the City, for those COVerage types and
amounts listed in this document, In an amount equal to 1()(J01b of
the requirements and shall be presented to the City prior to
issuance of any Contract(s) or Award(s) Document(s). The City of
Sunny Isles Beach shall be named as "additional inSUred" with
respect to this COVerage. The required certificates of insurance
shall nOl only name the types of poIides proVided, but shall also
refer SJJedfically to this Bid and section. & the lill1P of Ilk!
~ the PI'OpOsers must submit certificates of insurance as
OUtlined in the General Conditions section. All required insurances
shall name the City of Sunny Isles Beach as additional InSUred and
such insurance shall be issued by companies authOrized to Issue
Insurance In lhe State of Florida. II shall be the responsibility of
the PropDsers and insurer to notify the City Manager of the City of
Sunny Isles Beach of canCellation, lapse, or material modification of
any insurance poIldes insuring the ProP<JSers, which relate to lhe
activities of such vendor and the City of Sunny Isles Beach. Such
nOlificatlon shall be in writing, and shall be submilled 10 the City
finance support setvice director thirty (30) days Prior 10
cancellation of such policies. This requirement shall be reflected on
Ihe certificate of Insurance. Failure to fully and satisfactorily
comply with the dty's insurance and bonding requirements sel
forth herein will authorize lhe City Manager to implement a
reSdssion of Ihe Bid award without rurther City Commission action.
The ProP<JSers hereby holds the City harmless and agrees to
indemnify City and COVenants not 10 sue the Oty by virtue of such
rescission.
1.25
ASSIGNMErfi;
The Contractor shall nOl transfer Or assign lhe JJerfonnance
required by this Bid Withoul prior written consent of the City
Manager. Any award iSSUed pursuanlto the Request for Proposal
and monies which may be due hereunder are nol assignable except
with prior written approval of Ihe City Manager. FUrther, in the
event that the majority ownership or conlro/ of the Contractor
changes hands SUbsequent 10 the award of Ihls contract,
Contractor shall promptly nolify City In writing (via United Stales
Postal Service - Certified Mall, Retum Receipt Requested) of such
change In ownership or control at least thirty (30) days prior to
such change and City shall have the right to terminate the contract
upon sixty (60) days written notice, at City's sole discretion.
1.26 .!iOLD HARMlESS/INDEMNIFICAnOli;
The Contractor shall indemnify, hold hannless, and defend the City
of Sunny Isles Beach, it.s officers, agents and employees from and
against any claims, demands or causes of action of WhatSOever
kind or nature arising out of error, omission, negligenl act, COnduct,
or miSConduct of the Contractor, their agents, servants or
employees in the provision of gOOds Or the JJerfonnance of services
pursuant 10 this Bid and I or from any procurement decision of the
City inclUding wilhout limitation, awarding the Contract to the
Contractor.
1.27
.NON-CONFORMANCE TO CONTRA(;I;
The City of Sunny Isles Beach may withhold acceptance of, or
reject items which are found upon examination, not to meet the
SJJedficalion reqUirements. Upon written noliflGltion of rejection,
items shall be removed Within (5) calendar days by the vendor al
their own expense and redelivered al their expense. Rejected
gOOds left longer than thirty (30) calendar days will be regarded as
abandoned and the City shall have the right to dispose of them as
Its Own Property. Rejection for non-confonnance or failure 10 meet
delivery schedules may resull in the Contractor being found in
default
~EFAULT PROVlSJOlt;.
In case of default by the I'roposers, the Oty of Sunny Isles Beach
may procure the articles or services from other sources and hold
the Proposers responsible for any excess oosts OCCasioned Or
incurred thereby.
SECONDARY/OTHER VENDO~
The City reserves the righl in the event the primary vendor cannot
provide an Item(s) or servlce(s) in a timely manner as requested, to
seek other SOUrces wilhoul vlolaling the intent of the Conlract.
L28
1.29
1.30
DEfINlno~
Wherever used in these General Conditions or In lhe other Contract
Documents, the follOWing terms shall have the meaning indicated
which shall be applicable to both the singular and plurallhereof:
AOCeptance by the Oty of Ihe Work as
being fully complele In accordance with
the Contract Documents subject to
waiver of claims.
The written Agreement between the City
and the Contractor covering the Work 10
be JJerfonned, which inclUdes the
Conlract Documents.
Written or graphic instruments iSSUed
Prior to the Bid Opening which modify
Or interpret the Contract Documents,
Drawings and SPecificallons, by
addition, deletions, clarifications or
COrrections.
Means apProved by the City.
The offer of the PI'OpOsers submitted on
the Prescribed fonn setting forth the
prices for the Work 10 be performed.
Any PeI'SOn, finn or COrporation
submllling a Bid for Work.
Bid, performance bond and other
Instruments of security, furnished by the
Contractor and their surety in
ilCCOrdance with the Contract
Documents and in accordance with the
law of the Stale of Florida.
A written order to the Contractor Signed
by the City authorizing an addition,
deletion or revision In the Work, or an
adjustment In the Contract Price or the
Contract TIme issued after execution of
Ihe Agreement.
City of Sunny Isles Beach, 18070 Collins
Avenue, Sunny Isles Beach, Florida
33160.
Contract Documents: Contract Documents shall InclUde,
Instructions to Proposers, Contrnctor's
Bid, the Bonds, the Notice of Award, the
Agreemenl between the City and
Contractor as well as any addenda
thereto, these General Condilions,
Special Conditions, the Technical
SPecifications, DraWings and
Modifications, Notice to Proceed,
Request for Proposal, Insurance
Certificates, Olange Orders and
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Acceptance:
Agreement:
Addenda:
ApproVed:
Bid:
Proposers:
Bonds:
Change Order:
City:
Contract Price:
Contract Time:
Conlracting Officer:
Contractor:
Day:
Field Order:
Modification:
Notice of Award:
Samples:
Specifications:
Ad<nowfEdgment of Conforrnanre with
the City of Sunny Isles Beach.
Written Notice:
The term "Notice" as used herein shall
mean and Include all written notices,
demands, instructions, claims, approvals
and disapproval's required 10 oblain
compliance with Contract requirements.
Written notice shali be deemed 10 have
been duly served if delivered In person
to Ihe individual or to a member of Ihe
firm or 10 an officer of the corporation
for whom It is intended, Or 10 an
authorized represenlative or such
individual, firm, or Corporation, or if
delivered at or sent by registered mail to
the last business address known to
them who gives the nOlice. Unless
otherwise stated in Writing, any nolice
to or demand upon the City under this
Contract shali be delivered to the City.
The total monies payable to lhe
Contractor under the Contract
Documents.
The number of calendar days stated In
the Agreemenl for the completion of the
Work.
The individual who is authorized to sign
the contract documents on behalf of the
City.s governing body.
The person, firm or corporation wilh
whom the City has executed this
Agreement.
A calendar day of twenty-four hours
measured from mldnighl to lhe next
midnight.
A wntten order issued by the City which
darifies or interprets Ihe Contract
Documents or orders minor Changes in
the Work.
1.31
BID AWARD:
The City reserves lhe righl to reject any and all Bids at its sole
discrelion. Bids shall be awarded by the City after the City
performs all necessary searches, inquiries, exploration, and analysis
of the Bids. The Bid shall be awarded to the lowest responsible
and responsive proposer whose Bid best serves the inlerests of and
represents the best value to the City in conformity with lhe criteria
sel forth in SectIon 62-8 of the City Code. No Nolice of Award will
be given until the City has conduded any investigation(s) as they
deem necessary 10 establish the Proposer's capability to perfonn
Ihe Services as described in this RFP, ITS, RFQ or ITQ, as
substantiated by the required professional experience, client
references, lechnical knowledge and qualifications; and sufficient
labor and equlpmenl 10 comply with the City's established
standards, as well as the financial capability of the Proposer to
perform lhe Work in accordance with the Contract DOCUments to
the satiSfaction of the City within the lime prescribed. The City
reserves the righl to reject the Bid of any Proposers on the basis of
these queries and Investigalions and who does not meet the City's
satisfaction, even though the firm may be the lowest doliars and
cents Bid. In analyzing Bids, the City will also take into
consideration client references, past work experience and work
product, proven ability to satisfactOrily perform, If the Contract is
awarded, the City will issue Ihe Notice of Award and give Ihe
successful Proposers a Contract for execution within ninety (90)
days after opening of Bids. The City specifically reserves the right
to award the contract to a proposer who is not necessarily the
lowest dollars and cents proposers on Ihe basis of the results of
these queries and investigation(s).
Modification means anyone of lhe
following: (a) a written amendmenl of
the Contract Documents signed by both
parties, (b) a Change Order, (c) a
written clarification or interpretation if
issued by the City, or (d) a writlen order
for minor change or alteration in lhe
Work Issued by lhe City. A modification
may only be issued after execution of
the Agreement.
The written notice by City to lhe
apparent successful Proposers stating
that upon compliance with Ihe
conditions precedent to be fulfilled by
him within the time specified, City will
execute and deliver the Agreemenl to
him.
Physical examples which illustrate
matenals, eqUipment or workmanship
and establish standards by which the
Work will be judged.
Those portions of the Contract
Documents consisting of written
lechnical descriptions of materials,
equipment, construction systems,
standards and workmanship as applied
10 the Work.
1.32 EXECUTION OF AGREEMENT:
AI least four counterparts of the Agreemenl, the Performance
Bond, the Certificates of Insurance and such other Documents as
required by lhe Conlract Documents shall be executed and
delivered by Contractor 10 the City within ten (to) calendar days of
receipt of Ihe Notice of Award.
Statement of Services: The form furnished by lhe City which is
10 be used by the Contractor in
requesting progress payments.
Supplier:
Work:
1.33
LAWS AND REGULATIONS:
Any person or organization who supplies
materials or equipment for Ihe Work,
induding that fabricaled 10 a Special
design, bul who does not perform labor
al the site.
The Contractor will give all notices and comply wilh ali laws,
ordinances, rules and regUlations applicable to the Work. If the
Contractor observes that the Specifications are al variance
therewith, lhey will give the City prompt written notice thereof, and
any necessary changes shall be adjusted by an appropriate
mOdification. If the Contractor performs any Work knowing it 10 be
contrary to such laws, ordinances, rules and regulations, and
withoul such notice to the City, they will bear all costs arising
wherefrom.
Any and all obligations, duties and
responsibilll/es necessary to the
successful completion of the Project
assigned 10 or undertaken by Contractor
under the Conlract Documents,
Induding all labor, materials, eqUipment
and olher inddentals, and the furnishing
Ihereof.
1.34
!Am.;,
The City of Sunny Isles Beach is exempl from sales tax imposed by
the State and/or Federal Government. Rorida Sales Tax Exemption
No. 23-00-477131-S4C appears on each purchase order.
Exemption certificales are available upon request.
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
1.36
1.37
L35
PtITY 10 DEFEND. INDEMNIFY AND SAVE HARML~
In oonsideration of the separate SUm of twenty-five dollars ($25.00)
and oIheI" vakJabfe oonsideration, the Conllactrr shall defend,
indemnify and hold hannless the Oty, its officers, agents and
employees, rrom Or on account of any injuries or damages,
received or sustained by any person or persons during or on
account of any operations oonnected with the Work desaibed in
the Conbacl Dowments, or by or in COlISEQueoce of any
negNgence in oonnection with the same; or by use of any improper
materials or by or on account of any act or orni!>sion of the said
Contractor or his Sul>-Contractor, agents, 5elVants or employees.
The Conbaclor will defend, indemnify and hold harmless the City
and their agents or employees rrom and against all claims,
damages, losses and expenses induding attorneys' fees arising oul
of or resulting from lhe performance of the Work, provided thai
any such daim damage, loss or expense (a) is attributable to bodily
injury, sickness, disease or dealh, or to injury 10 or destruction of
tangible property (other than Work itself) induding Ihe loss of use
resulting whererrom and (b) is caused in whole or in part by any
negligenl act or omiSSion of the Contractor, SUb-Contractor, anyone
directly or indirectly employed by any of lhem or anyone for whose
acts any of lhem may be liable, regardless of whelher or nol it is
caused by a party indemnified hereunder. In the event thaI a court
of compelenl jurisdiction determines thai Sec. 725.06 (2), F.S. is
applicable to this Work, then in lieu of the above Provisions of Ihis
section the parties agree thai Contractor shall indemnify, defend
and hold hannless the City, their officers and employees, to the
fullest extenl authorized by Sec. 72S.06 (2) F.S., which statutO/)'
prOVisions shall be deemed 10 be inCOl]lOraled herein by reference
as if fully set forth herein. In the event lhal any action or
Proceeding is broughl against City by reason of any SUch claim or
demand, Contractor, upon written notice from City shall defend
such action or Proceeding by counsel salisfactory to City. The
indemnification Provided above shall obligale Conlractor to defend
at its own expense or 10 provide for such defense, at City's OPtion,
any and all claims of liability and all suits and actions of every name
and desoiplion that may be brought against City, exduding only
those which allege that Ihe injuries arose out of the sole negligence
of City, which may result from the operalions and activities under
this Conlract whether the Work be performed by Contractor, its
SUb-Contractors, or by anyone directly or indirectly employed by
either.
.t!I:CISIONS ON DISAGREEMEN~
The City will be the initial interpreter of the Technical
Specifications.
~ITY MAY TERMINAT~
If the Conlractor is adjudged bankrupt or insolvenl, or if they make
a general assignment for the benefit of their credllors, or if a
trustee or receiver is appo;nled for the Conlractor or for any of
their property, or if they file a petition to take advantage of any
debtor's act, or 10 reorganize under bankruptcy or similar laws, or If
Ihey repeatedly fails to supply sufficient skilled workmen or suitable
materials Or equipment, or if lhey repeatedly fall to make prompt
paymenls to Sub-Contractors or for labor, materials or equipment
Or they disregard laws, ordinances, rules, regulalions or orders of
any public body having jurisdiction, or if Ihey disregard the
authority of the City, of if they otherwise vlolale any provision of,
Ihe Contract Dowments, then the City may, wllhoul prejudice 10
any other righl or remedy and after giving lhe Contractor and the
surety ten (10) days written nOlice, tenninate the services of the
Contractor and take POSsession of the Project and of all materials,
equipment, 1000s, construction equipment and machinei)' thereon
owned by the Contractor, and finish lhe Work by whatever method
Ihey may deem expedient. In such case the Contractor shall nol
be entitled to receive any further paymenl until lhe Work is
finished. If Ihe unpaid balance of the Contract Price exceeds the
direct and indirect costs of compleling the Project, induding
compensation for addllional professional services, such excess shall
be paid 10 lhe Contractor. If such costs exceed such unpaid
balance, the Contractor will pay Ihe difference to lhe City. Such
costs inCUrred by the City will be determined by the City and
incorporated in a Change Order. If after tennination of the
Contractor under this Section, II is determined by a court of
competent jurisdiction for any reason that the Contractor was not
in defaulI, the rights and obligations of the City and the Contractor
shaH be the same as if the tmnination had been issued pursuant 10
this document.
1.38
1.37.1 Where the Contractor's services have been so
tenninated by the City said tmnination shall not
afl8:t any rights of the Oty against the Contractor
then existing or which may thereafter accrue. Any
retention or payment of moneys by the Oty due lhe
Conlractor will not release the Contractor rrom
liability.
1.37.2 Upon ten (10) days written notice to the Contractor,
the City may, wlthoul cause and wlthoul prejudice 10
any other right or remedy, elect 10 lennlnale the
Agreement. In such case, the Contractor shall be
paid for all Work executed and accepted by the City
as of the dale of the tennlnation. No payment shall
be made for profit for Work which has not been
perfonned.
MISCELLANEOU~
Proposers acknOWledge the following miscellaneous conditions:
1.38.1
Whenever any Provision of Ihe Contract Documents
requires the giving of written nolice II shall be
deemed 10 have been validly given if deliVered in
person 10 the individual or 10 a member of the firm or
10 an officer of the aJrporalion for whom il is
Intended, or if delivered at or senl by registered or
certJfoed mail, postage prepaid, 10 the lasl business
address known 10 them who gives the nolice.
The Contract Documents shall remain the property of
the City. The Contractor shall have Ihe right to keep
one record set of the Contract Documents upon
completion of the Project.
The duties and obligations imposed by these General
Conditions, Special Conditions and Supplemental
Conditions and lhe rights and remedies available
hereunder, and, in particular bul withoul IImitalion,
the warranlies, guarantees and obligalions imposed
upon Contractor and those in the Special Conditions
and the rights and remedies available to the City,
shall be in addition to, and shall not be construed in
any way as a Iimllation of, any rights and remedies
available by law, by special guaranlee or by other
provisions of Ihe Contract Dowments.
Should the City or the Contractor suffer injury Or
damage 10 its person or property because of any
error, omission, or act of the other or of any of Ihelr
employees or agents or others for whose acts they
are legally liable, claim shall be made in Writing to the
other party within a reasonable lime of the first
observance of such in jury or damage.
1.38.2
1.38.3
1.38.4
1.39
WAIVER OF JURY TRIAL:
City and Conlractor knOWingly, irrevocably voluntarily and
inlentionally waive any right either may have 10 a trial by jury In
Slate or Federal Court Proceedings in respect to any action,
Proceeding, lawsuit or counterclaim based upon the Contract
Documents or Ihe performance of the Work there under.
1.40
GOVERNING LAII'{,
The Contract shall be construed in accordance wilh and govemed
by the law of the State of Aorida.
1,41
~
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Venue of any action to enforce the Contract Documents shall be in
Miami-Oade Coonty, Florida.
Oty all sud1 books and records and acrounts, finandal or
otherwise, which relate to the Project and 10 any claim for a period
of three years following final completion of the Project. During the
Project and the lhree year period following final completion of the
Project, Contractor shall provide Oly access to its books and
records upon five days written notice.
L42
ARBITRATION:
It is the intention of the parties that whenever pos.sible, if a dispule
or controversy arises hereunder then such dispute or controversy
shall be settled by artJitration in accordance wilh lhe procedures,
rules and regulations of the American Arbitration Association. The
decision rendered by the Arbitrator shall be final and binding upon
the parties and judgmenl upon lhe award rendered by the
arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami-Dade County, florida. All costs of
arbitration and attorneys' fees Incurred by the parties shall be paid
by the non-prevailing party or, if neither party prevails on the
whole, each party shall be responsible for a portion of lhe costs of
arbitration and their respective attorneys' fees as may be
determined by the court on confirmation.
1.44
SEVERABIUTY:
If any provision of the Contract or the application thereof 10 any
person or situation shall to any extenl, be held Invalid or
unenforceable, the remainder of lhe Contract, and the application
of such provisions to persons or situalions olher than those as to
which It shall have been held Invalid or unenforceable shall not be
affected thereby, and shall continue In full force and effect, and be
enforced to lhe fullest extent pennitted by law,
1.45
INDEPENDENT CONTRAcrOR:
1.43
PROJEcr RECORDS:
The Contractor is an Independenl Contractor under the Contract.
Services provided by lhe Contractor shall be by employees of the
Contractor and subject to supervision by the Contractor, and not as
officers, employees, or agents of the City. Personnel policies, lax
responsibililies, social serurity and health insurance, employee
benefits, purchasing policies and other similar administrative
procedures, applicable 10 services rendered under the Contract
shall be those of the Contractor.
City shall have right to inspect and copy during regular business
hours at City's expense, the books and records and accounts of
Conlractor which relate in any way to the Project, and to any daim
for additional compensation made by Contractor, and to conduct an
audit of the financial and accounting records of Contractor which
relate to the Project, Contractor shall retain and make available 10
End of Section
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Section 2
Special Terms and Conditions
2.1 PURPOSE OF BID:
The purpose of this solicitation is to establish a contract for the rental of event rides, tents,
tables, arts & craft booths, carnival games and chairs in conjunction with the needs of the City
on an as needed when needed basis.
2.2 PRE-BID CONFERENCE (NON-MANDATORY):
Intentionally Omitted
2.3 TERM
This contract will commence on the first calendar day of the month succeeding approval of the
contract by the City Commission, or designee, unless otherwise stipulated in the Notice of Award
letter, which is distributed by the City's Purchasing Agent; and contingent upon the completion
and submittal of all required proposal documents. This contract shall remain in effect for four (4)
year; provided that the services rendered by the Proposer during the contract period are
satisfactory .
2.4 OPTIONS TO RENEW
Intentionally Omited
2.5 METHOD OF AWARD
Award of this contract will be made to all responsive, responsible vendors who meet the
minimum qualifications set forth in this solicitation. Those qualifications are as follows:
· Must show proof that they conduct background checks on all employees
· Provide a minimum of three (3) references in which similar goods and/or services have
been provided within the past three (3) years including scope of work, contact names,
addresses, telephone numbers and dates of service. A contact person shall be someone
who has personal knowledge of the contractor's performance for the specific requirement
listed. Contact person must have been informed that they are being used as a reference
and that the City may be calling them. DO NOT list persons who will be unable to
answer specific questions regarding the requirement.
· Provide a list of all equipment including tables, chairs, tents mechanical rides and booths
that will be available/used to complete the work as outlined in the Scope of Work.
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
These vendors shall then be deemed to be pre-qualified to participate in subsequent spot market
purchases as required by the City on either an as-needed or on a periodic basis. When such spot
market purchases are initiated, the pre-qualified vendors shall be invited to offer a fixed price for
a specific individual purchase, or a specific purchasing period. The vendor then offering the
lowest fixed price shall be awarded for the specific period or specific purchase. The award to one
vendor for a specific period or individual action does not preclude the remaining pre-qualified
vendors from submitting spot market offers for other specific purchases.
It shall be the sole prerogative of the City as to the number of vendors who will be initially
included under this contract. During the term of this contract, the City reserves the right to add
or delete vendors as it deems necessary in its best interests. If the City elects to add vendors,
they must meet the same minimum qualifications established for the original competition.
2.6 PRICE
If the Proposer is awarded a contract under this solicitation, the discounts proposed by the
proposer shall remain fixed and firm during the Initial term of contract and each subsequent
renewal.
2.7 PERFORMANCE BOND
Intentionally Omitted
2.8 DELIVERY
All bidders shall quote prices based on F.O.B. Destination and shall hold title to the goods until
such time as they are delivered to, and accepted by, an authorized City representative
2.9 INDEMNIFICATION
Comprehensive General Liability with minimum limits of One Million Dollars ($1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive General Liability policy, without restrictive endorsements, as filed by the
Insurance Services Office, and must include:
o Premises and Operation
o Independent Contractors
o Products and/or Completed Operations Hazard
o Broad Form Property Damage
o Broad Form Contractual Coverage applicable to this specific Contract, including any hold
harmless and/or indemnification agreement.
o Personal Injury Coverage with Employee and Contractual Exclusions removed, with
minimum limits of coverage equal to those required for Bodily Injury Liability and
Property Damage Liability.
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Business Automobile Liability with minimum limits of One Million Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the Insurance Services
Office, and must include:
o Owned Vehicles;
o Hired and Non-Owned Vehicles and;
o Employers' Non-Ownership.
Before starting the Work, the vendor will file and make sure that all certificates of insurance
required by this document and by the Contract are in the City's possession. These certificates
shall contain a provision that the coverage afforded under the policies will not be canceled or
materially changed until at least thirty (30) days prior written notice has been given to the City by
certified mail. The City shall be named as an additional insured on the above-referenced policies.
The vendor agrees that if any part of the Work under the Contract is sublet, they will require the
Sub-vendor(s) to carry insurance as required, and that they will require the Sub- vendor(s) to
furnish to them insurance certificates similar to those required by the City in this section.
2.9.1 Cancellation and Re-Insurance:
If any insurance should be canceled or changed by the insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage speCified in this section to
maintain coverage during the life of this Contract. All deductibles must be declared by
the Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a
Bond, in a form satisfactory to the City, covering the same.
2.10 MONTHLY INVOICES PAYMENTS
The vendor shall submit an invoice to the City user department(s) that requested the items
through a purchase order. The date of the invoices shall not exceed thirty (30) calendar days
from the delivery of the items. Under no circumstances shall the invoice be submitted to the City
in advance of the delivery and acceptance of the items. In addition to the general invoice
requirements stated below, the invoice shall reference (or include a copy of) the corresponding
delivery ticket number or packing slip number that was signed by an authorized representative of
the City user department at the time the items were delivered and accepted.
All invoices shall contain the following basic information:
1. Vendor Information:
· The name of the business organization as specified on the contract
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
between City of Sunny Isles Beach and vendor
· Date of invoice
· Invoice number
· Vendor's Federal Identification Number on file with the City
II. City Information:
· City of Sunny Isles Beach Purchase Order Number
III. Pricing Information:
· Unit price of the goods, services or property provided
· Extended total price of the goods, services or property
· Applicable discounts
IV. Goods or Services Provided per Contract:
· Description
· Quantity
V. Delivery Information:
· Delivery terms set forth within the City of Sunny Isles Beach Purchase Order
· Location and date of delivery of goods, services or property
VI. Failure to Comply:
· Failure to submit invoices in the prescribed manner will delay payment.
2.11 FEDERAL, STATE AND LOCAL REGULATIONS
The successful Proposer shall comply with all federal, state and local ordinances, regulations, and
rules as well as any other laws that would apply to the proposed project. Such proposer costs
associated with regulatory requirements shall be included in the project cost whether depicted
specifically or not within the body of the proposal.
2.12 ACCEPTANCE OF PRODUCT BY THE CITY
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
The product(s) to be provided hereunder shall be delivered to the City, and maintained if
applicable to the contract, in full compliance with the specifications and requirements set forth in
this contract. If a vendor-provided product is determined to not meet the specifications and
requirements of this contract, either prior to acceptance or upon initial inspection, the item will
be returned, at vendor expense, to the vendor. At the City's own option, the vendor shall either
provide a direct replacement for the item, or provide a full credit for the returned item. The
vendor shall not assess any additional charge(s) for any conforming action taken by the City
under this clause.
2.13 CATALOGS AND PRICE LISTS SHOULD BE SUBMITTED WITH OFFER
The vendor shall submit current price Iist(s) and catalog(s) with the initial offer. Failure to meet
this requirement may result in your offer being rejected. These documents shall be in effect at
the commencement of the contract and shall remain in effect for the life of the contract.
Upon request, the vendor shall provide additional sets of the product catalogs and
price lists at no additional cost to the County.
2.14 CLEAN-UP
All unusable materials and debris shall be removed from the premises at the end of each
workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall
thoroughly clean up all areas where work has been involved as mutually agreed with the
associated user department's project manager.
2.15 COST ESTIMATES FOR EACH PROJECT
The vendor(s) shall be required to submit a written estimate on each prospective project under
this contract before a work order for that specific project is issued. The estimate must reflect the
regular hourly wages for each classification represented in this contract, and the percentage
discounts or mark-ups for materials and equipment that were quoted by the vendor on its initial
offer or the most current contract pricing. The estimate shall be itemized by the number of work
hours per classification, and by the cost of materials and equipment. Lump sum estimates shall
not be accepted. The City reserves the right to award the project based on the lowest written
estimate, or to reject all estimates when such action is determined to be in the best interests of
the City, and obtain the required services from another source of supply. The actual charge to
the City from an awarded vendor for a specific project shall not exceed ten percent (10%) of the
vendor's initial estimate without the expressed prior approval from an authorized agent of the
City.
2.16 LABOR. MATERIALS. AND EOUIPMENT SHALL BE SUPPLIED BY THE VENDOR
Unless otherwise provided in Section 3 (entitled 'Technical Specifications"), of this solicitation the
vendor shall furnish all labor, material and equipment necessary for satisfactory contract
performance. When not specifically identified in the technical specifications, such materials and
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
equipment shall be of a suitable type and grade for the purpose. All material, workmanship, and
equipment shall be subject to the inspection and approval of the City's Project Manager.
2.17 LICENSES, PERMITS AND FEES
The vendor shall obtain and pay for all licenses, permits and inspection fees required for this
project; and shall comply with all laws, ordinances, regulations and building code requirements
applicable to the work contemplated herein. Damages, penalties and or fines imposed on the
City or the vendor for failure to obtain required licenses, permits or fines shall be borne by the
vendor.
2.18 PURCHASE OF OTHER ITEMS NOT LISTED WITHIN THIS SOLICITATION BASED ON
DISCOUNTS FROM PRICE LISTS:
While the City has listed all major items within this solicitation which are utilized by City
departments in conjunction with their operations, there may be similar items that must be
purchased by the City during the term of this contract. For this reason, vendors are requested to
quote the percentage discount that will be offered to the City for items which do not appear on
this solicitation. This discount shall be offered for all items listed in nationally established annual
retail supply catalogs. The most recently published catalog shall serve as the basis for
establishing the retail price to be discounted.
2.19 RENTAL OF OTHER ITEMS NOT LISTED IN THIS SOLICITATION
BASED ON PRICE OUOTES
While the City has listed all major items within the scope of this solicitation which are utilized by
City departments in conjunction with its operations, there may be additional like items that must
be rented by the City during the term of this contract. Under these circumstances, a City
representative will contact the vendor and obtain a price quote for the additional like items. This
City representative will also obtain price quotes from at least two (2) other sources, if available.
The City reserves the right to award these additional like items to the vendor under this contract,
or another commercial source, based on the lowest price quoted. If the vendor under this
contract offers the lowest quotes, the award will be confirmed as a separate release or purchase
order between the vendor and the City.
END OF SECTION
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Section 3
Scope of Services I Technical Specifications
3.1 SCOPE OF SERVICES
It is the intent of this Invitation To Bid to select a qualified Contractor to provide various
equipment on a temporary rental basis for the City's special events or other events as they arise.
Prompt and timely delivery/set up and tear down are required as well as cooperation with City
Staff and other contractors at the event site.
The Contractor(s) shall provide all labor, transportation, equipment and materials for the delivery,
proper set up and take down installation where required, and removal of all rented eqUipment.
This equipment shall be utilized for City sponsored special events to be located in the designated
locations.
3.2 EOUIPMENT
All equipment to be installed on turf (where installation is required). It shall be the responsibility
of the Contractor(s) to deliver the equipment in a good, clean condition and to maintain and
repair any damages to the equipment during the rental period. Broken, damaged or equipment
delivered in poor condition will not be accepted by the City. Replacement equipment must be
delivered within 2 hours.
3.3 COMPANY REPRESENTITIVE
There must be an agent or supervisor on call who can be reached by telephone, beeper or
portable phone in case equipment problems arise after delivery. Supervisor or agent must
respond within 15 minutes of initial call and corrections made or replacement equipment
delivered within 2 hours of initial call. Time of pick up must be coordinated through assigned
City staff. Delivery and pick up of all items must be supervised by City staff.
3.4 CODE REOUIREMENTS
The vendor is responsible for installing fire extinguishers and related signs to meet code
requirements and contacting the appropriate inspection agency prior to staking any tents.
3.5 DAMAGES
The selected vendor shall repair damages to any existing utilities, equipment, lawn, and/or
finished surfaces resulting from the vendor performance of service, to the satisfaction of the City
at no cost.
3.6 EOUIPMENT TECHNICAL SPECIFICATIONS
3.6.1 TENT: PHYSICAL CHARACTERISTICS
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Tents shall be presentable, clean and of flame retardant material or be treated with
flame inhibiting chemicals, of which certificates may be requested. Tents must have
metal or fiberglass center poles. Tents that are 60' wide or larger shall not have wooden
poles for the main supporting poles. Tents found to be in unacceptable condition by the
City Representative shall be rejected.
3.6.1.1 TENT SET-UP. DISMANTliNG AND REMOVAL
Vendor(s) shall provide, at its expense, all framing, tent materials and adequate,
competent personnel to erect and dismantle the tent on a timely basis mutually
agreed upon by the City Representative and the Contractor. Tents shall be able
to be set up on grass, asphalt and or concrete surfaces. Begin erection of tent on
day of rental, or prior day if approved by Parks Personnel to allow sufficient time
for event set-up. If prior day set-up is approved, the first day rate will be
applicable beginning on the rental event date.
3.6.2 TABLES: PHYSICAL CHARACTERISTICS
Round and rectangular stackable folding tables with straight or pedestal legs with
durable vinyl or metal edges around the top; tops to have wood grain colors.
Construction metal shall be of round, tubular steel or square tubular chrome steel. Table
legs must have a safety device to lock legs in place to avoid collapsing of table. The
frame and base are to be of unitized construction. The tops are to be solidly constructed
with plywood and can be 3/4" or 5/8" thick.
3.6.3 FOLDING CHAIRS: PHYSICAL CHARACTERISTICS
Wooden, metal, plastic (tubular steel) and white wooden. Chairs shall be furnished
with/without cushions or padding.
3.7 EVENT RIDES AND ATTRACTIONS
Various mechanical and inflatable rides to be provided with power inclusive and attendant for the
duration of the event hours, as needed. Attendant should speak English, be courteous, and
promote an enjoyable environment for all guests. Rides should be in clean and workable
condition. Vendor should coordinate and comply with all permitting and inspections, as needed.
3.8 LISTING OF MAJOR CITY EVENTS
4/7/12 - Egg Scramble
6/16/12 & 6/17/12 - City Anniversary Celebration
10/26 & 10/27/12 - Booogie by the Beach (Halloween event)
12/1/12 - Winter Fest
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
END OF SECTON
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORMS
OPENING: 10:00 A.M.
02/13/2012
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by:
Purchasing Agent
Date Issued:
01/27/2012
This Bid Submittal Consists of
Pages 19 through 24
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for
furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
IFB 12-01-05
Event Rides and Carnival Related Equipment Rental
A Bid Deposit in the amount of 00/0 of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 00/0 of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Aaent:
Marcanthony Tulloch
Firm Name:
c./ (+~, "[,0+ Curr'fCAA>1
Commodity CodeCs):
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDAVITS
FAILURE TO SIGN PAGE 27 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
DELIVER TO:
City of Sunny Isles Beach
City Clerk
18070 Collins Avenue
Sunny Isles Beach, FL 33160
INVITATION TO BID
SECTION 4
BID SUBMITTAL FORMS
OPENING: 10:00 A.M.
02/13/2012
PLEASE QUOTE PRICES F.O.B. DESTINATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by:
Purchasing Agent
Date Issued:
01/27/2012
This Bid Submittal Consists of
Pages 19 through 24
Sealed bids are subject to the Terms and Conditions of this Invitation to Bid and the accompanying Bid
Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
incorporated by reference in the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that time, publicly opened for
furnishing the supplies or services described in the accompanying Bid Submittal Requirement.
IFB 12-01-05
Event Rides and Carnival Related Equipment Rental
A Bid Deposit in the amount of 0% of the total amount of the bid shall accompany all bids
A Performance Bond in the amount of 0% of the total amount of the bid will be required upon execution
of the contract by the successful bidder and City of Sunny Isles Beach
Procurement Aaent:
Marcanthony Tulloch
Commoditv Coders}:
rrme:
.~ <J;k.~ r~<Y'f(f
RETURN ONE ORIGINAL AND FOUR COPIES OF BID SUBMITTAL PAGES AND AFFIDA vrTS
FAILURE TO SIGN PAGE 24 OF SECTION 4 BID SUBMITTAL WILL RENDER YOUR BID NON-
RESPONSIVE
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
Percentage Discount off list Price (Tents)
Percentage Discount off list Price (Tables)
Percentage Discount off list Price (Chairs)
Percentage Discount off list Price
(Mechanical Rides and Equipment)
Percentage Discount off list Price (Arts and
Crafts booths)
Percentage Discount off list Price (Carnival
Games)
Percentage Discount off list Price (Other
equipment and materials otherwise not
specified)
Percentage Discount
Must Attach Current list of Items
offered (With Pricing)
o
o
o
o
o
%
%
o
Experience Record: List references who may be contacted to ascertain information on past and/or
present contracts, work, jobs, that BIDDER/PROPOSER has performed of a type similar to that required
by specifications of the City's Bid or RFP with whom you have done business with in the past three (3)
years:
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CONTACT PERSON: G:u-.
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City of Sunny Isles Beach I Request for Proposal No. 12-01-05
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FIRM NAME/ADDRESS DATE OF JOB DESCRI~TION OF JOB .
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CONTACT PERSON: PHONE NO.:
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City of Sunny Isles Beach I Request for Proposal No. 12-01-05
BID SUBMITTAL FORM
Bid Title: Event Rides and Carnival Related Equipment Rental
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach and furnish all Work as specified or indicated in the Contract Documents
for the Contract Price and within the Contract Time indicated in this Bid and in accordance with the other
terms and conditions of the Contract Documents.
The Proposers accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the disposition of Bid Security.
This Bid will remain subject to acceptance for 90 days after the day of Bid opening. The Proposers
agrees to sign and submit the Agreement with the Bonds and other documents required by the Bidding
Requirements within ten days after the date of the City's Notice of Award.
In submitting this Bid, the Proposer represents, as more fully set forth in the Agreement, that:
· The Proposer has familiarized himself/herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and Law and
Regulations that in any manner may affect cost, progress, performance, or
furnishing of the Work.
· The Proposer has given the City written notice of all conflicts, errors,
discrepancies that it has discovered in the Contract Documents and the written
resolution thereof by City is acceptable to the Proposer.
· This Bid is genuine and not made in the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Proposer has not directly or indirectly induced or solicited any other Proposer
to submit a false or sham Bid; the Proposer has not solicited or induced any
person, firm or corporation to refrain from Bidding; and Proposer has not sought
by collusion to obtain for itself any advantage over any other Proposers or over
the City.
The Proposer understands and agrees that the Bid is for unit prices to furnish and install individual Work
Items, complete in place. Estimates are provided for the purposes of Bid Evaluation and to establish unit
prices for individual Work Items to be contracted by the City under individual Purchase Orders, based on
the unit prices established under this Bid.
The City and the successful Proposer will establish completion times for each individual Work Item and
the successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated in the individual Purchase Orders and/or Notice to Proceed.
Firm Name: I~ I I --r. p /
:; I+G I'~ CA,-
quest for Proposal No. 12-01-05
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Street Address:
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Telephone No. 1'54. 9Y7. '/'?7J ~ Fax No. 9SV)'lr'l' X/7 ~
Email Address:._il......S;).f..\~~t~@.et..4dcd FEIN NOr~L>-!S 11 ~.4!J; 12J.3
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this document the bidder agrees to all Terms
Print
Title:
PrR.;S) kf'
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF ITS PROPOSAL. FAILURE TO SIGN THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY, HOWEVER, IN ITS SOLE DISCRETION, ACCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny Isles Beach I Request for Proposal No. 12-01-05
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City of Sunny Isles Beach I Request for Proposal No. 12-01-05
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Addendum No. 1
CITY OF SUNNY ISLES BEACH
Event Rides and Carnival Related Equipment Rental
CITY ITB NO. 12-01-05
To All Bidders:
Bidders for the above-referenced project shall take note of the following changes,
additions, deletions, clarifications, etc. to the Plans and Specifications, which in
accordance with the Contract Documents shall become a part of and have precedence
over anything shown or described otherwise.
All interested firms must submit their ITS on or before, but no later than,
Friday, February 29, 2012 at 10:00 a.m.
Page 19 shall be replaced with attached Page 19A
END OF SECTION
Monday, February 13,2012