HomeMy WebLinkAboutReso 2012-1893RESOLUTION NO. 2012- J..B9.3
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, APPROVING THE FIRST
AMENDMENT TO THE AGREEMENT WITH CAL VIN GIORDANO
& ASSOCIATES, INC. FOR CAPITAL PROJECT MANAGEMENT
SERVICES, IN AN AMOUNT NOT TO EXCEED NINE THOUSAND
DOLLARS ($9,000.00), ATTACHED HERETO AS EXHIBIT "A";
AUTHORIZING THE MAYOR TO EXECUTE SAID FIRST
AMENDMENT TO THE AGREEMENT; AUTHORIZING THE CITY
MANAGER TO DO ALL THINGS NECESSARY TO EFFECTUATE
THIS RESOLUTION; PROVIDING FOR AN EFFECTIVE DATE.
WHEREAS, during the course of the year, the City of Sunny Isles Beach had contracted with
Calvin Giordano and Associates, Inc. to perform Project Management Services and other specific
functions related to City Capital Projects; and
WHEREAS, on March 1,2012 via Resolution No. 2012-1865 the City Commission entered
into an agreement with Calvin Giordano and Associates, Inc., for professional services for various
services/projects related to City Capital Projects in an amount not to exceed Eight Thousand Five
Hundred and Five Dollars ($8,505.00); and
WHEREAS, the City Commission now wishes to approve the First Amendment to the
Agreement with Calvin Giordano and Associatcs, Inc., for additional professional services for
various services/projects relatcd to City Capital Projects in an amount not to exceed Nine Thousand
Dollars ($9,000.00), attached hereto as Exhibit "A", bringing the total amount not to exceed to
Seventeen Thousand Five Hundred Five Dollars ($17,505.00).
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section I. Approval of First Amendment to the Agreement. The City Commission hereby
approves the First Amendment to the Agreement with Calvin Giordano and Associates for Capital
Project Management Services, in an amount not to exceed Nine Thousand Dollars ($9,000.00),
attached hereto as Exhibit "A".
Section 2. Authorization of Mavor. The Mayor is hereby authorized to execute said First
Amendment to Agreement.
Section 3. Authorization of Citv Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
Section 4.
Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 19th day of April 2012.
R20J2. Calvin Giordano 1st Amd Agmt Capital Proj Mgmt Pag~ I 01'2
ATTEST:
~~.~
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
AND A F CIENCY:
Vote: .; -0
Mayor Edelcup
Vice Mayor Thaler
Commissioner Aelion
Commissioner Gatto
Commissioner Scholl
~(Yes)
~(Yes)
l/ (Yes)
1(Yes)
1(Yes)
R2012- Calvin Giordano 1st Amd Agrnt Cllpifal Proj Mgmt Page 2 of2
Movcd by:
Seconded by:
_(No)
_(No)
_(No)
_(No)
(No)
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FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
CALVIN GIORDANO & ASSOCIATES INC.
CONTRACT NO. C1112 -029
This First Amendment to the Agreement betwe n the City of Sunny Isles Beach and Calvin,
Giordano & Associates, Inc., executed this T day of 41PC4 2012, is made a part of the original
Agreement between the parties dated March 1, 2012, attar ed hereto as Attachment "A" and incorporated
herein by reference, (the "Agreement ") between the City of Sunny Isles Beach ( "City ") and Calvin,
Giordano & Associates, Inc., ( "Consultant ") a business corporation licensed in the State of Florida, whose
Federal Identification # is 650013869. The City and Consultant hereby agree as follows:
1. ADDITIONAL SERVICES TO BE PERFORMED. Section 2 of the Agreement between the
Parties is hereby amended to include additional services to be performed by the Consultant, i.e. Capital
Project Management Services.
2. COSTS. The total compensation to the Consultant, as set forth in Section 4 of the Agreement, is
hereby amended to include additional compensation in an amount not to exceed Nine Thousand Dollars
($9,000.00) bringing the total amount not to exceed Seventeen Thousand Five Hundred Five Dollars
($17,505.00).
3. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified herein, all
terms and conditions of the original Agreement between the parties, dated March 1, 2012, shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned
above.
WITNESXJ
Signature C \1►'t S, r� �Ci fro
Print Name
ATTEST:
Jane A. Hines, C1vMC, City Clerk
CALVIN, GIORDANO & ASSOCIATES, INC
BY:
Signature and Title
CITY OF SUNNY ISLES BEACH
C
IZl
S. Edelcup, Mayor
FORM AND
IM
Attorney
01112 -029 FIRST AMEND, To CALVIN, GIORDAb Exhibit "A"
v 12
AGREEMENT BETWEEN THE CITY OF SUNNY
ISLES BEACH AND CALVIN, GIORDANO &
ASSOCIATES, INC. CONTRACT NO. C1112 -019
THIS AGREEMENT, entered into this
� day of Aw# 2012, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred as to the "City ") and
CALVIN, GIORDANO & ASSOCIATES, INC. a Florida corporation, authorized to do business
in the State of Florida (hereinafter referred to as the ("Consultant "), whose federal tax
identification number is
RECITALS
WHEREAS, the City is in need of capital improvement project coordinator ( "Services"),
as more particularly described in Attachment "A ", attached hereto and made a part hereof, and
WHEREAS, the Consultant is qualified, willing and able to provide the Services on the
terms and conditions set forth herein; and
WHEREAS, the City desires to enter into this Agreement with Consultant to provide the
Services in a total amount not to exceed $8,505.00 (Eight Thousand Five Hundred Five Dollars).
NOW THEREFORE, in consideration of the foregoing and for the mutual covenants,
representations and warranties and other good and valuable consideration, the receipt and
adequacy of which is hereby acknowledged, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this agreement
and made a part hereof for reference.
2. SERVICES. Consultant shall provide the Services as more particularly described in
Attachment "A" attached hereto and made a part hereof.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth in Paragraph 9 hereunder, the term of this Agreement shall begin upon the execution of-this
Agreement and shall end upon the completion of the Services described in Attachment "A'.
4. COMP i NSATION. As the entire compensation under this Agreement and during the
term of this Agreement, in whatever capacity rendered, the City shall pay Consultant an amount
not to exceed $8,505.00 (Eight Thousand Five Hundred Five Dollars) for the performance of the
Services. Payment to Consultant for all charges and tasks under this Agreement shall be in
accordance with this Agreement and the schedule of charges reflected in Attachment "A' and
under the following conditions:
a. Disbursements. There are no reimbursable expenses associated with this
contract.
Page I of 8
Cl 112-019 Calvin, Giordano & Associates, Inc. Capital Improvement Project Coordinator Apement
b. Payment Schedule. Invoices received from the Consultant pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
C. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission. In the event the City Commission fails to appropriate funds for the
particular purpose of this Agreement during any year of the term hereof, then this
Agreement shaft be terminated upon ten (10) days written notice and the
Consultant shall be compensated for the Services satisfactorily performed prior to
the effective date of termination.
d. Final invoice. In order for both parties herein to close their books and records,
the Consultant will clearly state "final invoice" on the Consultant's final /last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Consultant,
Consultant shall make no other charges to the City for supplies, Iabor, taxes, licenses, permits,
overhead or any other expenses or costs unless any such expense or cost is incurred by
Consultant with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Consultant. Consultant shall not
pledge the City's credit or make it a guarantor of payment or surety for any contract, debt,
obligation, judgment, lien, or any form of indebtedness. The Consultant further warrants and
represents that it has no obligation or indebtedness that would impair its ability to fulfill the
terms of this Agreement.
5. INDEPENDENT CONTRACTOR RELATiONSH —M. The Consultant is an
independent contractor and shall be treated as such for all purposes. Nothing contained in this
agreement or any action of the parties shall be construed to constitute or to render the Consultant
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent contractor other than those obligations which have been or shall have been
undertaken by the City. Consultant shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this agreement. The City shall not be responsible
for any expense incurred by the Consultant. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Consultant, other than those set forth in this agreement. Consultant shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this agreement.
Page 2 of 8
Ci 112 -019 Calvin, Giordano & Associates, Inc. Capital improvement Project Coordinator Agreement
6. INSURANCE. Consultant shall, at its sole cost and expense, during the period of
any work being performed under this Agreement, procure and maintain the following minimum
insurance coverages to protect the City and Consultant against all loss, claims, damage and
liabilities caused by Consultant, its agents, contractors or employees, as more particularly set
forth below:
(a) General liability insurance with limits of One Million Dollars
($1,000,000) combined single limit occurrence. Coverage must be afforded on a
form no more restrictive than the latest edition of the Comprehensive General
Liability Policy, without restrictive endorsements, as filed by the Insurance
Services Office, and must include:
Premises and /or Operations.
Independent Contractors.
Broad Form Property Damage,
Broad Form Contractual Coverage applicable to this specific Agreement.
Personal Injury Coverage with Employee and Contractual Exclusions
removed with minimum limits of coverage equal to those required for
Bodily Injury Liability and Property Damage Liability.
The City of Sunny Isles Beach is to be named as an additional insured
with respect to liability arising out of operations performed for the City by
or on behalf of Consultant or the acts or omissions of Consultant in
connection with such operation.
(b) Professional liability insurance: The limits of such liability provided by
such policy shall be no less than One Million Dollars ($1,000,000) combined
single limit occurrence.
(c) Workers' Compensation insurance to apply for all employees in
compliance with the Workers Compensation Law of the State of Florida and all
applicable federal laws.
(d) Business Automobile Liability Insurance with .minimum limits of Five
Hundred Thousand Dollars ($500,000.00) per occurrence combined single limit
for Bodily Injury Liability and Property Damage Liability. Coverage must be
afforded on a form no more restrictive than the latest edition of the Business
Automobile Liability Policy, without restrictive endorsements, as filed by the
Insurance Services Office and must include:
Owned vehicles.
Hired and non -owned vehicles.
Page 3 of S
G1112 -019 Calvin, Giordano & Associates, Inc. Capital Improvement Project Coordinator Agreement
Employers' non- ownership.
Such policies of insurance shall not diminish Consultants indemnification obligations hereunder.
The insurance policy shall be issued by such company, in such forms and with such limits of
liability and deductibles as are acceptable to the City and shall be endorsed to be primary over
any insurance, which the City may maintain. Before any work under this Agreement is
performed, and at any time upon request, Consultant shall furnish to the City certificates of
insinance evidencing the minimum required coverage and appropriately endorsed for contractual
liability with the City named as an additional insured. All policies shall contain a waiver of
subrogation endorsement. All policies and certificates shall be in forms and issued by insurance
companies acceptable to the City Manager or his designee. All insurance policies and certificates
of insurance shall provide that the policies may not be canceled or altered without thirty (30)
calendar day's prior written notice to the City Manager or his designee
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Consultant pursuant to this agreement and related services to this agreement are intended and
represented for the ownership of the City only. Any other use by Consultant or other parties
needs to be approved in writing by the City in order to be properly authorized.
8. INDEMNIFICATION. Consultant agrees to indemnify and hold harmless, the City, its
officers, agents, employees from, and against any and all claims, actions, liabilities, losses and
expenses including, but not limited to, attorney's fees for personal, economic or bodily injury,
wrongful death, loss of or damage to property, at law or in equity; which may arise or may be
alleged to have risen from the negligent acts, errors, omissions or other wrongful conduct of the
Consultant, agents or other personal entity acting under Consultant's control in connection with
the Consultant's performance of services pursuant to that agreement and to that extent the
Consultant shall pay such claims and losses and shall pay all such costs and judgments which
may issue from any lawsuit arising from such claims and losses including wrongful termination
or allegations of discrimination or harassment, and shall pay all costs and attorneys' fees
expended by the City in defense of such claims and losses including appeals. The parties agree
that ten percent (10 11/6) of the total compensation is a specific consideration from the City to the
Consultant for this indemnity,
9. TERMINATION.
A. if, through any cause within the reasonable control the Consultant shall fail to
fulfill in a timely manner or otherwise violate any of the covenants, agreements or stipulations
material to this agreement, the City shall have the right to terminate the services then remaining
to be performed. Prior to the exercise of its option to terminate for cause, the City shall notify
the Consultant of its violation of the particular terms of the agreement and grant Consultant ten
(10) days to cure such default. If the default remains uncured after tent (10) days the City may
terminate this agreement
(i.) In the event of termination, all finished and unfinished documents, data and other
work product prepared by Consultant (and sub consultant(s)) shall be delivered to
Page 4 of $�
C1112 -019 Calvin, GIordano & Associates, Inc. Capital Improvement Project Coordinator Agreement
the City and the City shall compensate the Consultant for all services satisfactorily
performed prior to the date of termination, as provided in Paragraph 4 herein.
(ii.) Notwithstanding the foregoing, the Consultant shall not be relieved of liability to
the City for damages sustained by it by virtue of a breach of the agreement by
Consultant and the City may reasonably withhold payments to Consultant for the
purposes of set -off until such time as the exact amount of damages due the City
from the Consultant is determined.
B. Termination for Convenience of City. The City may, for its convenience and
without cause terminate the services then remaining to be performed at any time by given written
notice which shall become effective ten (10) days following receipt by Consultant. The terms of
Paragraphs A(i) and (ii) above shall be applicable hereunder.
C. Terrninaiign for Insolyency. The City also reserves the right to terminate the
remaining Services to be performed in the event the Consultant is placed either in voluntary or
involuntary bankruptcy or makes any assignment for the benefit of creditors,
10, ASSIGNMENTS, TRANSFERS, SUBCONTRACTING. The Consultant shall not
subcontract, assign or transfer any work under this agreement with the prior written consent of
the CIty. Should the Consultant subcontract any services under this agreement, it shall be done
with continued liability for the Consultant. The Consultant shall remain responsible for services,
responsibilities and liabilities of any person or entity acting under Consultant.
11. TM OF COMPLETION. The services to be rendered by the Consultant shall be
commenced upon execution of this contract and shall be completed within the time specified in
Attachment "A "; attached hereto and made a part hereof. A reasonable extension of time shall
be granted in the event the work of the Consultant is delayed or prevented by the City or by
circumstances beyond the reasonable control of the Consultant including weather conditions of
acts of God which render the performance of the Consultant's duty impracticable.
12. WAIVER OF RIGHT TO JURY TRIAL. Each of the parties hereto hereby
knowingly, voluntarily and intentionally, waive the right which any may have to a jury trial in
respect of any action, proceeding, litigation or counterclaim- based hereon or arising out of,
under, on or in connection with this agreement or any course of conduct, course of dealing,
statements (whether verbal or written) or actions of either of party.
13. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute or
controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the .Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami -Dade County, Florida, All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
Page 5 of 8
4;45: "��,irf • �'y
01112 -019 Calvin, Giordano & Associates, Inc. Capital Improvement Project Coordinator Agreement
14. CONFIDENTIAL INFORMATION. The Consultant shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Consultant shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Consultant under this Agreement,
any information which the City designates in writing as 'confidential." As a violation by the
Consultant of:the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Consultant in a court of equity for
violating such provisions,
15. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
If to the City;
Alan J. Cohen
With a copy to:
City Manager
Hans Ottinot
City of Sunny Isles Beach
City Attorney
18070 Collins Avenue
City of Sunny Isles Beach
Fourth floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Fourth Floor
Tel: (305) 792 -1701
Sunny Isles Beach, Florida
33160
Tel: (305) 792 -1702
If to the Consultant:
Dennis J. Giordano, President
Calvin, Giordano & Associates, Inc.
1800 Eller Drive, Suite 600
Fort Lauderdale, Florida 33316
Tel: 954 921 -7781
16. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the Iaws of the State of Florida.
17. AUDIT. The Consultant shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
18. NO N-DISCRiMINATION. The Consultant agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086.
Page 6 of 8
Cl I12 -019 Calvin, Giordano & Associates, Inc. Capital Improvement Project Coordinator Agreement
The Consultant will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Consultant will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Consultant agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Consultant agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C, 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
19. CONFLICT OF INTEREST. The Consultant agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended; and by the
City of Sunny Isles Beach Ordinance No. 99 -82, which are incorporated by.referenee herein as if
fully set forth herein, in connection with the Agreement conditions hereunder. The Consultant
covenants that it presently has no interest and shall not acquire any interest, direct or indirectly
which should conflict in any manner or degree with the. performance of the services. The
Consultant further covenants that in the performance of this agreement, no person having any
such interest shall knowingly be employed by the Consultant. No member of, or delegate to the
Congress of the United States shall be admitted to any share or part of this agreement or to any
benefits arising therefrom.
20. CQMICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document, including
any attachments hereto.
21. ENTIRE AGREEMENT. This Agreement contains the entire agreement of the parties,
and may be amended, waived, changed, modified, extended or rescinded only by a writing
signed by the party against whom any such amendment, waiver, change, modification, extension
and /or rescission is sought.
[Remainder of page intentionally left blank.]
Page 7 of 8
C1112 -019 Calvin, Giordano & Associates, Inc. Capital Improvement Project Coordinator Agreement
IN WITNESS WHEREOF, the parties hereto have executed this Agreement in
duplicate on the day and year first written above.
Ziganature S #1: CALVIN, GIORDANO, AND
ASSOCIATES, INC.
C 1n r l S G rorc�ah BY:
0't-
Print Name Signs and Title
ATTES CITY OF SUNNY ISLES BEACH
BY: BY:
Jane X Hines, C , City Clerk Alan J. Co n, City Manager
APPROVED AS TO FORM AND
Page 8 of 8
C1112 -019 Calvin, Giordano &Assooiates, Inc. Capital Improvement project Coordinator Agreement
o ,
f
r r
Building code services
Code Enforaanent
Construction Engineering &
Inspection
Construction Services
Contract Government
Data Technologies &
Development
Emergency Management
Services
Engineering
Governmental Servlc4
IndoorAlr Quality
Landscape Architecture &
[nvironmental Services
Municipal Engineering
Planning
Public Administration
Redevelopment& Urban
Design
Surveying & Mapping
Transpartatlon Planning &
Traffic Engineering
Utility & CommunlLy
Maintenance Services
1800 Eller Drive, Suits 600
Fort Lauderdale, FL 33316
Phune: 954.929.7781
Fax; 95 }.921.8007
www.cafvin- giordarto.com
Calvin, Giordano & Associates, Inc_.
trXCEPT10NAL SOLUTIONS
Vebatary 23, 2012
Mr, Alan Cohen
City Manager
CITY OF SUNNY ISLES BEACH
18070 Collins Avenue
Sunny isles Beach, Florida 33160
Re: Work Authorization No. 141
SiE Capital Improvement Project Coordinator
CGA Proposal No. 12 -4838
Mr. Alan. Cohen,
Enclosed for your review and approval is Work Authorization No. la 1 for the
above referenced project. We have also included a location trap showing the
vicinity of worts; to be petTormed as described within the scope of services,
Should you have any questions concerning this matter, please feel free to contact
me at your convenience.
Sincerely,
CALVIN, GIORDANO & ASSOCIATES, INC.
Dennis J. Giordano
President
Attachment "A"
i..i
Fort Lauderdale West Palm [leach Port St. Lucie Homestead Clearwater Jacksonville Atlanta
r b
Work Anthalzation No. 141
Fobraary 23, 2012
Calvin, Giordano & Assoointes, Tim Propose! No, !2_4838
CITY OF SUNNY ISLES BEACH
SIB Capital Improvement Project Coordinator
PROJECT DESCRIPTION
1. SCOPE OF SERVICE
Calvin, 0iordano & Associates, Inc, will perform the following services based on our
understanding of the project requirements:
1. Professloonl Government Consulting Servleeg ' .
A. Capital Improvement Project Management on a Monthly Basis
1. Provide CIP Management far the City on a 15 flour per week basis.
2. Provide weeldy CIP update report with status updates on CIP projects
from the previous week's meetuigs /site visits,
3. Report to City Manager.
2. BASIS Or, COMPENSATION
Hourly rates with an estimated fee of $8,100.00 plus reimbursables at $405.00 with a total
not to exceed amount of $8,505,00. Payments to be made monthly.
3. SUBMITTED
Submittedby: Date:
CAL. N, GiCR 0 & ASSOCIATES, INC.
4. APPROVAL
Approved by: Date: ( -J.,
Alan Cohen, Cl Manager
G � o
'r
Work Aathorizalion No, 141
February 23. 2012
Calvin, Giordano & Associates, fic. Proposal No, 12 -4838
CITY OI'' SUNN'i'' ISLES BEACH
WORK AUTHORIZATION ESTIMATE DATE February 23, 2012
WORK AUTHORIZATION NO.
PROJECT NAME
DE SC9WnON
ESTIMATED DESIGN TIME
ESTIMATED CONSTRUCTION TIMC
ESTIMATED CONSTRUCTION COST
141
SIB Capital Improvement Project Coordinator
SIB Capital Cmprovament Project Coordinator
0
0
$0.00
:TI' RATE HOURS COST
Project Manager IV $133.00 60 $8,100.00
$8,100,00
LABOR SUBTOTAL
REIMBURSABLE SUBTOTAL
TOTAL
Reviewed by:
Alan Cohen, City Mmiager
COST
$8,100,00
$405,00
$8,505,60
�e.eta Calvin, Giordano S Associates, Inc.
E X C E P T 1 0 N A L S 0 L U T 1 03 S
8ullding Code Services
Code Enforcement
Construction Engineering &
Inspection
Construction Services
Contract Covernmard
Data Technologies &
Development
Emergency Management
Services
Engineering
Governmental Services
Indoor Air Quality
Landscape Architecture &
Environmental Services
Municipal 9ngineering
Planning
Public Administration
Redevelopment & Urban
Design
Surveying & Mapping
Transportation Planning &
Traffic Engineering
Utility& Community
Mal'ntenance Services
1800 Cher Drive, Suito 600
Fort Lauderdale, FL 33316
Phone: 954.921.7781
Fax: 954.921.8807
www.calvl n -giordano.com
PROFESSIONAL FEE SCH1rDi11{ E
Principal
215.00
LANDSCAPE ARCHITECT
Contract Administrator
190.00
Associate, Landscape Architect
165.09
Project Administrator
165.00
Senior Landscape Architect
130.00
Bxeeutiva Assistant J Clerical
75.00
Envirorunental Administrator
125,00
Landscape Ar ehitoot
I15.00
ENGINEERING
Environmental Specialist
105.00
Associate, Bnginetring (VI)
190.00
Landscape CADD Technician
95.00
Director, Engineering (V)
165.00
Envirortraental Assistant
85.00
Project Manager (1V)
145,00
Landscape Impector /Arborist
105.00
Project lingineer (111)
125.00
Landsoapelgesigner
115.00
Bngineer at)
105,00
Landscape Site Pion Reviewer
130,00
Jr, Engineer (1)
100.00
Engineer Technician
105.00
SURVEYING
Senior CADD Tech Manager
115.00
Assooiate, Surveying
165,00
CADD Technician
95.00
Senior Registored Surveyor
145.00
Traffta Engineer (11)
125,00
Survey Crew
135.00
Traffic Engineer (1)
100.00
Registered Surveyor
130.00
Raffia Technician
90.00
Survey Coordinator
105.00
Permit Administrator
90.00
CADD Twhniolan
95.00
3D LoserScanner
355.00
DATA TECH DEVOLOPMENT
Hydrographic Survey Crew
330,00
Associate, Data Tech Dev,
165.00
G.P.S. Survey Crew
155.00
GIs Coordinator
145.00
Sub- lneterG.P.S
75,00
GIs specialist
125.00
Soft DIS (per hote)
490.00
Multi-Media 3D Developer
115.00
Utility Locates (per hour)
205.00
018 Teehniolan
100.00
Sr. ApplicationsDevoloper
165.00
INDOORAIR QUALITY SERVICES
ApplieationsDevolopor
135.00
Sr. Envlrodmental Scientist
115.00
Network Administrator
155.00
Bnvimnmentel Scientist
100.00
Systoin Support Specialist
115.00
IT Support Specialist
85.00
CONSTRUCTION
Associate, Construction
165.00
GOVERNMENTAL SLRVICHS
Construction Management Director
135.00
Aasooiate, VP
190.00
Constmotion Manager
125.00
Director ofCodoEnforoement
145.00
Senlorinspactor
100.00
DireolorofRuildingCode
145.00
Inspector
90.00
Project Manager
145.00
Construction Coordinator
90.00
Grants Administrator
125.00
Code Haftircement Field Supervisor
110.00
EMERGENCY MANAGEMENT
Code Enforcement Field Inspector
90.00
Director
145.00
Building Official
115.00
Planner
105.00
Building Plans Reviewer
90.00
Assistant Planner
90.00
Building Inspector
90.00
Permit Processor
.75.00
PLANNING
Associate, Planning
175.00
RI10LVKL0PMRW &TIltBAPip> M
Director ofManning
145.00
RcviWizadon F4eet91reolor/Mmager
165.00
Planning Administrator
135.00
Revitalization Coordinator
130.00
AsslstantDireator
125.00
Alternative Funding/Tochnician
100.00
Soniorplanner
125.00
Commercial Zoning Administrator
130.00
AssiatentPlanner
90.00
Redevelopment Planner
105.00
SpoolalistlDoWntown Manager
100,00
EXPERT WITH X1.83
Municipal Adminislrator
165,00
Principal / Assoelate
330.00
Municipal Assistant Administrator
130.00
Registered ingineer /Surveyor
280.00
Municipal Deparlment/Division flead
105.00
Project angineer
230.00
An addition to the hourly rates tlsted above, charges' wilt include direct out -of- packet expenses
sucit as repraduetiox, averuight mail, and other rrdmhuryttble9 Allied at a muitiptter of I.2S,
Cl adve February 1, 2011
Fort Lauderdale West Palm [leach Port St, Lucie Homestead Clearwater Jacksonville Atlanta
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FIRST AMENDMENT TO THE AGREEMENT BETWEEN
THE CITY OF SUNNY ISLES BEACH AND
CALVIN, GIORDANO & ASSOCIATES, INC.
CONTRACT NO. Cl112-029
This First Amendment to the Agreement between the City of Sunny Isles Beach and Calvin,
Giordano & Associates, Inc., executed this _ day of , 2012, is made a part of the original
Agreement between the parties dated March I, 2012, attached hereto as Attachment "A" and incorporated
herein by reference, (the "Agreement") between the City of Sunny Isles Beach ("City") and Calvin,
Giordano & Associates, Inc., ("Consultant") a business corporation licensed in the State of Florida, whose
Federal Identification # is 650013869. The City and Consultant hereby agree as follows:
I. ADDITIONAL SERVICES TO BE PERFORMED. Section 2 of the Agreement between the
Parties is hereby amended to include additional services to be performed by the Consultant, i.e. Capital
Project Management Services.
2. COSTS. The total compensation to the Consultant, as set forth in Section 4 of the Agreement, is
hereby amended to include additional compensation in an amount not to exceed Nine Thousand Dollars
($9,000.00) bringing the total amount not to exceed Seventeen Thousand Five Hundred Five Dollars
($17,505.00).
3. OTHER PROVISIONS REMAIN IN EFFECT: Except as specifically modified herein, all
terms and conditions of the original Agreement between the parties, dated March 1,2012, shall remain in
full force and effect.
IN WITNESS WHEREOF, the parties hereto have executed this document as of the date mentioned
above.
WITNESS:
CALVIN, GIORDANO & ASSOCIATES, INC
Signature
BY:
Print Name
Signature and Title
ATTEST:
CITY OF SUNNY ISLES BEACH
BY:
Jane A. Hines, CMC, City Clerk
TO FORM AND
C
Attorney
" ()..
,.,. \V
~,
C1112-029 FIRST AMEND. TO CALVIN, G10RDM
Exhibit "A"
Preview
TO:
FROM:
DATE:
RE:
Page I of2
City of Sunny Isles Beach
18070 Collins Avenue
Snnny Isles Beach, Florida 33160
(305) 947-0606 City IIall
(305) 949-3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Alan J. Cohen, City Manager
4/19/2012
Amendment to Agreement with Calvin Giordano and Associates For
Capital Project Managerment Services
RECOMMENDATION:
Approve the $9,000 extension of the contract with Calvin Giordano and Associates
(CGA) For Capital Project Managerment Services
REASONS:
The City is currently searching for a City Engineer who will be in charge of the City's
Capital Improvement Program (CIP). In the interim, the City Manager is working to keep
the CIP on schedule with the assistance of a consultant from CGA. We anticipate hiring a
new City Engineer in the next month, with a starting date in the next couple of months.
This contract extension will hopefully cover the remaining time period before our new
City Engineer can take over the CIP.
ADDITIONAL INFORMATION:
The CGA contract amendment is in the amount of $9,000 and covers approximately 6
weeks of service at 10 hours a week. (The City Manager will still be doing the bulk of the
CIP work until the new City Engineer takes over). Because the City Commission has
already approved contracts with CGA in excess of $10,000, it is required that the
Commission approve this contract. Should the City require additional assistance in this
area, the Commission will be asked to approve another contract increase at a later date,
FUNDING SOURCE:
The consultant services will be charged to the respective capital projects budget.
Agenda Item
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http://sibagenda.si bfl.net/agenda/Previ ew. aspx?I temID=7 60&MeetingID=( Date
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ATTACHMENTS:
.
Resolution
.
first Amendment
htlp://sibagenda.sibfl,netlagendalPreview.aspx?ItemID=760&MeetingID=O&MeetingDate... 4/13/2012