HomeMy WebLinkAboutReso 2012-1903RESOLUTION NO. 2012 - 1 a 03
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF
SUNNY ISLES BEACH, FLORIDA, AWARDING BID NO. 12 -03 -02
TO AND ENTERING INTO AN AGREEMENT WITH SHORTY'S
BAR -B -Q FOR CATERING SERVICES FOR THE CITY'S ANNUAL
ANNIVERSARY CELEBRATION, IN AN AMOUNT NOT TO
EXCEED THIRTY -FIVE THOUSAND ONE HUNDRED THIRTY -
EIGHT DOLLARS AND TWENTY -FIVE CENTS ($35,138.25),
ATTACHED HERETO AS EXHIBIT "A "; AUTHORIZING THE
MAYOR TO EXECUTE SAID AGREEMENT; AUTHORIZING THE
CITY MANAGER TO DO ALL THINGS NECESSARY TO
EFFECTUATE THIS RESOLUION; PROVIDING FOR AN
EFFECTIVE DATE.
WHEREAS, the City of Sunny Isles Beach desires to celebrate the City's anniversaries with
an annual event to be held in the month of June; and
WHEREAS, the City is in need of a Caterer to provide catering services for its annual City
Anniversary celebrations, and issued and advertised Request for Proposals (RFP) No. 12- 03 -02, for
Catering Services for the annual anniversary celebration, for which two responses were received; and
WHEREAS, Shorty's Bar -B -Q is willing and able to perform concessionaire services, and is
experienced in serving a large number of guests efficiently and with good customer service; and
WHEREAS, the City wishes to enter into an Agreement with Shorty's Bar -B -Q, in an
amount not to exceed Thirty-Five Thousand One Hundred Thirty -Eight Dollars and Twenty -Five
Cents ($35,138.25), attached hereto as Exhibit "A ", for the provision of catering services at the City's
15th anniversary celebration on Sunday, June 17, 2012.
NOW THEREFORE, BE IT RESOLVED BY THE CITY COMMISSION OF THE
CITY OF SUNNY ISLES BEACH, FLORIDA, AS FOLLOWS:
Section 1. Incorporation of Recitals. The recitals set forth in this resolution are incorporated
herein by reference as if fully set forth herein.
Section 2. Award of Bid and Approval of Agreement. The City Commission hereby awards Bid
No. 12 -03 -02 to and enters into an agreement with Shorty's Bar -B -Q for Catering Services for the
City's Annual Anniversary Celebrations, attached hereto as Exhibit "A ".
Section 3. Authorization of Mayor. The Mayor is hereby authorized to execute said Agreement.
Section 4. Authorization of City Manager. The City Manager is hereby authorized to do all
things necessary to effectuate this Resolution.
82012- Shortys Catering Srvs City Mniversary(12- 03 -02) Page 1 of 2
Section 5. Effective Date. This Resolution will become effective upon adoption.
PASSED AND ADOPTED this 10`h day of May 2012.
ATTEST:
LAI
Jane A. Hines, CMC, City Clerk
APPROVED AS TO FORM
Vote: 5-b
Mayor Edelcup I/ (Yes)
Vice Mayor Thaler _(Yes)
Commissioner Aelion (Yes)
Commissioner Gatto 'Yes)
Commissioner Scholl 17(Yes)
4NormaEdelcup, Mayor
Moved by: V l C e I t \Wo✓_&� VZ
Seconded by: rvvrv�l SS10 tyti02 nI�TTf�
_(No)
_(No)
_(No)
_(No)
_(No)
82012- Shortys Catering Srvs City Mniversary(12- 03 -02) Page 2 of 2
CITY OF SL7-UW ISLES BEACH
.� CATERING SERVICE AGREEMENT
�`•�'''•�t ° "` °r ° °" SHORTY'S BAR B -Q, INC.
qrY o. suN FNS
CONTRACT NO. C1112 -036
THIS AGREEMENT ( "Agreement") entered into this day, 2012, by and
between the CITY OF SUNNY ISLES BEACH (hereinafter referred to as "City"), a municipal
corporation of the State of Florida, and SHORTY'S BAR -B -Q, INC. authorized to do business
in the State of Florida. (hereinafter referred to as "Contractor ") whose Federal Employer
Identification # is
RECITALS
WHEREAS, the City is in need of a contractor to provide catering services for the City's
15th Anniversary Celebration for an estimated 3,500 people on Sunday, June 17, 2012
( "Services); and
WHEREAS, Contractor has expressed the ability and desire to provide the Services
subject to the terms and conditions contained in its proposal as more fully described in
Attachment "A ", which is attached hereto and made a part hereof, and
WHEREAS, the Contractor is qualified, willing, and able to provide the desired
Services on the terms and conditions set forth herein; and
WHEREAS, the City desires to enter. into an Agreement with Contractor to provide the
Services in a total amount not to exceed Thirty Five Thousand One Hundred Thirty Eight
Dollars and twenty five cents ($35,138.25).
NOW THEREFORE, in consideration of the premises and the mutual covenants herein
names, the parties agree as follows:
1. RECITALS. The Recitals set forth above are hereby incorporated into this Agreement
and made a part hereof for reference.
2. SERVICES. Contractor agrees to furnish all labor and materials in a good workmanlike
and professional manner and to perform the Services designated in Attachment "A" attached
hereto, and incorporated herein by reference. The Services shall be performed by Contractor to
the full satisfaction of the City. Contractor agrees to immediately inform the City via
telephone and in writing of any problems that could cause damage to the City's property,
improvements, and persons. Contractor will require its employees to perform their work in a
manner befitting the type and scope of work to be performed.
3. TERM. Subject to the provisions relating to the termination of this Agreement as set
forth hereunder, the term of this Agreement shall begin upon execution of this Agreement and
shall end Monday, June 18, 2012. Payment will be made only for work completed to the
satisfaction of the City. Contractor is to commence performance of work on the Commencement
C1112 -036 Shorty's BBQ, Inc. City Party Page 1 of 7
Date and continue in a diligent manner until work is complete. Contractor acknowledges that
compliance with the commencement and completion schedule is the essence of this Agreement.
The terms of Sections 18 ' and 19 entitled "Indemnification and Waiver of Liability," and
"Compliance with Law," respectively, shall survive termination of this Agreement.
4. Cancellation Policy. Should the City decide to cancel the Services for any reason, it
may do so only by notifying Contractor via telephone and e-mail message by no later than 7:00
PM on the evening of Saturday June 16, 2012. In such an event, the City shall have the right to
reschedule the Services on the following Sunday, June 24, 2012 and Contractor will still be
bound by the terms of this Agreement to fully perform for the same mutually agreed upon price.
If the City does not notify Contractor of the cancellation by 7:00 PM on Saturday June 16, 2012,
the City will still be bound to render full payment to Contractor and Contractor will be released
from any further contractual obligation.
5. COMPENSATION. Payment to Contractor for all charges and tasks under this
Agreement shall be in accordance with this Agreement and the schedule of charges reflected in
Attachment "A ", which fee shall be disbursed on a monthly basis and under the following
conditions:
a. Disbursements. There are no reimbursable expenses associated with this contract.
b. Payment Schedule. Invoices received from the Contractor pursuant to this
Agreement will be reviewed by the initiating City Department. If services have
been rendered in conformity with the Agreement, the invoice will be sent to the
Finance Department for payment. Invoices must reference the contract number
assigned hereto. Invoices will be paid in accordance with the State of Florida
Prompt Payment Act.
C. Availability of Funds. The City's performance and obligation to pay under this
Agreement is contingent upon an annual appropriation for its purpose by the City
Commission.
d. Final Invoice. In order for both parties herein to close their books and records,
the Contractor will clearly state "final invoice" on the Contractor's final/last
billing to the City. This certifies that all services have been properly performed
and all charges and costs have been invoiced to the City. Since this account will
thereupon be closed, any other additional charges, if not properly included on this
final invoice, are waived by the Contractor.
Contractor shall make no other charges to the City for supplies, labor, taxes, licenses,
permits, overhead or any other expenses or costs unless any such expense or cost is incurred by
Contractor with the prior written approval of the City. If the City disputes any charges on the
invoices, it may make payment of the uncontested amounts and withhold payment on the
contested amounts until they are resolved by agreement with Contractor.
Contractor shall not pledge the City's credit or make it a guarantor of payment or surety
for any contract, debt, obligation, judgment, lien, or any form of indebtedness. The Contractor
further warrants and represents that it has no obligation or indebtedness that would impair its
ability to fulfill the terms of this Agreement.
C10I1 -046 Shorty's Bar-B -Q, Inc. City Party Page 2 of 7
6. INDEPENDENT CONTRACTOR RELATIONSHIP. The Contractor is an
independent Contractor and shall be treated as such for all purposes. Nothing contained in this
Agreement or any action of the parties shall be construed to constitute or to render the Contractor
an employee, partner, agent, shareholder, officer or in any other capacity other than as an
independent Contractor other than those obligations which have been or shall have been
undertaken by the City. Contractor shall be responsible for any and all of its own expenses in
performing its duties as contemplated under this Agreement. The City shall not be responsible
for any expense incurred by the Contractor. The City shall have no duty to withhold any Federal
income taxes or pay Social Security services and that such obligations shall be that of the
Contractor, other than those set forth in this Agreement. Contractor shall furnish its own
transportation, office and other supplies as it determines necessary in carrying out its duties
under this Agreement.
7. OWNERSHIP OF DOCUMENTS AND EQUIPMENT. All documents prepared by
the Contractor pursuant to this Agreement and related Services to this Agreement are intended
and represented for the ownership of the City only. Any other use by Contractor or other parties
shall be approved in writing by the City. If requested, Contractor shall deliver the documents to
the City within fifteen (15) calendar days.
8. INSURANCE. Contractor shall, at its sole cost and expense, during the period of any
work being performed under this Agreement, procure and maintain the following minimum
insurance coverage to protect the City and Contractor against all loss, claims, damage and
liabilities caused by Contractor, its agents, sub - Contractor s or employees, as indicated below:
Q Comprehensive General liability insurance, including broad form contractual
liability coverage for all operations, including, but not limited to, contractual,
products, and completed operations, personal injury and property damage liability
with minimum limits of One Million Dollars ($1,000,000.00) per occurrence and
Two Million Dollars ($2,000,000.00) aggregate.
Q Worker's Compensation during the entire term of this agreement in the maximum
amounts required by Florida Law.
Q Business Automobile Liability which shall include coverage for all owned, non -
owned and hired vehicles for minimum limits of not less than One Million Dollars
($1,000,000.00) per occurrence, One Million Dollars ($1,000,000.00) per accident
for bodily injury and Five Hundred Thousand Dollars ($500,000.00) per accident
for property damage.
Insurance required of the Contractor shall be primary to, and not contribute with, any insurance
or self-insurance maintained by the City. Such insurance shall not diminish Contractor's
indemnification and obligations hereunder. The insurance poliey(ies) shall be issued by
companies authorized to do business under the laws of the State of Florida and acceptable to the
City with a minimum A.M. Best rating of A- Excellent. Before any work under this
Agreement is performed, and at any time upon request, Contractor shall furnish to the
City certificates of insurance evidencing the minimum required coverage and shall be
appropriately endorsed for contractual liability, with the City named as additional insured.
All policies shall contain a waiver of subrogation endorsement. All policies and certificates shall
be in forms and issued by insurance companies acceptable to the City Manager or his designee.
C1011 -046 Shorty's Bar-B -Q, Inc. City Party Page 3 of 7
All insurance policies and certificates of insurance shall provide that the policies may not be
canceled or altered without thirty (30) days prior written notice to the City.
ANY EXCEPTIONS TO THE INSURANCE REQUIREMENTS IN THIS SECTION
MUST BE APPROVED IN WRITING BY THE CITY.
9. REMEDIES FOR BREACH: If Contractor fails, refuses or is unable to perform
any term of this Agreement, City will only pay for services reasonably performed to the
satisfaction of the City and the City shall receive a refund from the Contractor in an amount
equal to the actual cost of a third party to cure such failure.
10. ARBITRATION. It is the intention of the parties that whenever possible, if a dispute
or controversy arises hereunder then such dispute or controversy shall be settled by arbitration in
accordance with the procedures, rules and regulations of the American Arbitration Association.
The decision rendered by the Arbitrator shall be final and binding upon the parties and judgment
upon the award rendered by the arbitrator may be entered in any court having jurisdiction.
Arbitration shall be held in Miami -Dade County, Florida. All costs of arbitration and attorneys'
fees incurred by the parties shall be paid by the non - prevailing party or, if neither party prevails
on the whole, each party shall be responsible for a portion of the costs of arbitration and their
respective attorneys' fees as may be determined by the court on confirmation.
11. CONFIDENTIAL INFORMATION. The Contractor shall not, either during the term
of this Agreement or any time for a period of TEN (10) years subsequent to that date upon which
the Contractor shall leave the employment of the City for any reason whatsoever, disclose to any
person or entity, other than in the discharge of the duties of the Contractor under this Agreement,
any information which the City designates in writing as "confidential." As a violation by the
Contractor of the provisions of this Section could cause irreparable injury to the City and there is
no adequate remedy at law for such violation, the City shall have the right, in addition to any
other remedies available to it at law or in equity, to enjoin the Contractor from violating such
provisions.
12. NOTICES. All notices and other communications required or permitted to be given
under this Agreement by either party to the other shall be in writing and shall be sent (except as
otherwise provided herein) (i) by certified or registered mail, first class postage prepaid, return
receipt requested, (ii) by guaranteed overnight delivery by a nationally recognized courier
service, or (iii) by facsimile with confirmation receipt (with a copy simultaneously sent by
certified or registered mail, first class postage prepaid, return receipt requested or by overnight
delivery by traditionally recognized courier service), addressed to such party as follows:
C1011 -046 Shorty's Bar-13-Q, Inc. City Party Page 4 of 7
If to the City:
Alan J. Cohen
With a copy to:
City Manager
Hans Ottinot,
City of Sunny Isles Beach
City Attorney
18070 Collins Avenue
City of Sunny Isles Beach
Fourth Floor
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
Fourth Floor
Tel: (305) 792 -1701
Sunny Isles Beach, Florida
33160
Tel: (305) 792 -1702
If to the Contractor:
Evette Parra �
Shorty's Bar -B -Q, Inc.
9150 S.W. 87" Avenue
Miami, Florida 33176
Tel: (305) 595 -1622
Cell: 305 300 -7912
13. GOVERNING LAW. This Agreement shall be governed by and construed in
accordance with the laws of the State of Florida. Venue shall be in Miami -Dade County,
Florida.
14. AUDIT. The Contractor shall make available to the City or its representative all required
financial records associated with the Agreement for a period of THREE (3) years.
15. NON - DISCRIMINATION. The Contractor agrees to comply with all local and state
civil rights ordinances and with Title VI of the Civil Rights Act of 1984 as amended, Title VIII
of the Civil Rights Act of 1968 as amended, Title 1 of the Housing and Community
Development Act of 1974 as amended, Section 504 of the Rehabilitation Act of 1973, the
Americans with Disabilities Act of 1990, the Age Discrimination Act of 1975, Executive Order
11063, and with Executive Order 11248 as amended by Executive Orders 11375 and 12086.
The Contractor will not discriminate against any employee or applicant for employment because
of race, color, creed, religion, ancestry, national origin, sex, disability or other handicap, age,
marital/familial status, or status with regard to public assistance. The Contractor will take
affirmative action to insure that all employment practices are free from such discrimination.
Such employment practices include but are not limited to the :Following: hiring, upgrading,
demotion, transfer, recruitment or recruitment advertising, layoff, termination, rates of pay or
other forms of compensation, and selection for training, including apprenticeship. The
Contractor agrees to post in conspicuous places, available to employees and applicants for
employment, notices to be provided by the City setting forth the provisions of this non-
discrimination clause.
The Contractor agrees to comply with any Federal regulations issued pursuant to compliance
with Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. 708), which prohibits
discrimination against the handicapped in any Federally assisted program.
16. CONFLICT OF INTEREST. The Contractor agrees to adhere to and be governed by
the Miami -Dade County Conflict of Interest Ordinance Section 2 -11.1, as amended; and by
Chapter 33 of the City of Sunny Isles Beach Code of Ordinances, which are incorporated by
01011 -046 shorty's Sar.B.Q, Inc. City Party Page 5 of 7
reference herein as if fully set forth herein, in connection with the Agreement conditions
hereunder.
The Contractor covenants that it presently has no interest and shall not acquire any interest,
direct or indirectly which should conflict in any manner or degree with the performance of the
Services. The Contractor further covenants that in the performance of this Agreement, no person
having any such interest shall knowingly be employed by the Contractor, The Contractor
guarantees that he/she has not offered or given to any member of; delegate to the Congress of the
United States, any or part of this contract or to any benefit arising therefrom.
17. CONFLICTING PROVISIONS. The terms and conditions in this Agreement
supersede any other conflicting provisions that are contained in any other document, including
but not limited to any attachment hereto.
18. INDEMNIFICATION AND WAIVER OF LIABILITY. The Contractor agrees, to
the fullest extent permitted by law, to defend, indemnify and hold harmless the City, its agents,
representatives, officers, directors, officials and employees from and against claims, damages,
losses and expenses (including but not limited to attorney's fees, arbitration costs, and costs of
appellate proceedings) relating to, arising out of or resulting from the Contractor's negligent acts,
errors, mistakes or omissions relating to .professional services in the performance of this
Agreement.
The Contractor's duty to defend, hold harmless and indemnify the City, its agents,
representatives, officers, directors, officials and employees shall arise in connection with ' any
claim, damage, loss or expense that is attributable to bodily injury; sickness; disease; death; or
injury to impairment, or destruction, of tangible property including loss of use resulting
therefrom, caused by any negligent acts, errors, mistakes or omissions related to professional
services in the performance of this Agreement including any person for whose acts, errors,
mistakes or omissions the Contractor may be legally liable.
The parties agree that ONE HUNDRED DOLLARS' ($100.00) represents specific consideration
to the Contractor for the indemnification set forth in this Agreement.
19. COMPLIANCE WITH LAW, Contractor shall comply with all laws, regulations and
ordinances of any federal, state, or local governmental authority having jurisdiction with respect
to this Agreement ( "Applicable Laws ,') and shall obtain and maintain any and all material
permits, licenses, approvals and consents necessary for the lawful conduct of the activities
contemplated under this Agreement.
20. MISCELLANEOUS.
A. In the event any provision of this Agreement is found to be void and
unenforceable by a court of competent jurisdiction, the remaining provisions of this Agreement
shall nevertheless be binding upon the parties with the same effect as though the void or
unenforceable provisions had been severed and deleted.
B. This Agreement may be executed in multiple identical counterparts, each of
which shall be deemed an original for all purposes.
C1011 -046 Shorty's Bar -B -Q, Inc. City Party Page 6 of 7
C.. This Agreement shall constitute the entire agreement between the parties with
respect to the subject matter hereof, and it shall supersede all previous and contemporaneous oral
and written negotiations, commitments, agreements and understandings relating hereto.
D. Any modification of this Agreement shall be effective only if in writing and
signed by the parties to this Agreement.
E. No waiver of any provision of this Agreement shall be valid or enforceable unless
such waiver is in writing and signed by the party granti
Request for Proposal
Goods & Services
0.
Ir.
0.
Catering Services For Annual City Anniversary
Request for proposal No. 22=03 -02
Publish Dates
03/26/2012
Pre -Old Conference:
Intentionally Omitted
BEd Due and Bid Opening Date:
04/18/2012 at 10:00 AM
Whom to Deliver Proposal
sunny Isles Beach Government center
10070 Collins Avenue
Sunny Isles Beach, Florida 33160
City of Sunny Islas Beach I Request for Proposal No. 12 -03 -02
TABLE OF CONTENTS
Table of Contents
Page i of 7
Page 2
Legal Advertisement/Notice to Bidder
Equal Opportunity / Affirmative Action Statement
Page 3
Instructions to Bidder / General Terms
Section 1
Page 4
Special Terms & Conditions
Section 2
Page 10
Scope of Work / Technical Specifications
Section 3
Page 13
Evaluation process
Section 4
Page 17
Proposal Format
Section 5
Page 19
Old Submittal Form
Section 6
Page 21
Affidavits
Non - Collusive Affidavit
Page i of 7
Public Entity G4mes
Page 2 of 7
Equal Opportunity / Affirmative Action Statement
Page 4 of 7
Confilct of Interest Statement
Page 5 of 7
Dispute Disclosure Form
Page 6 of 7
Anti- Mckback Affidavit
Page 7 of 7
Attachments
City of Sunny isles Beach I Request for proposal No. 12 -03.02
LEGAL ADVERTISEMENT
NOTICE TO BIDDER
NOTICE IS HEREBY GIVEN that the City of Sunny Isles Beach Is seeking sealed Olds for the following
work as specified.
Catering Services For Annual City Anniversary
Request for Proposal No. 12 -03.02
The Bid Specifications for this Request for Proposal are available from DemandStar by calling (800) 711-
1712 or by acoessing their website at www& a dstar &Qra. The Bid Specifications may also be
examined at the City of Sunny Isles Beach — Office of the City Clerk. Vendors who obtain the Bid
Specifications from sources other than DemandStar or the City of Sunny Isles Beach are cautioned that
their Bid response package may be incomplete. Addenda will be posted and disseminated by
DernandSiar at least five days prior to the submittal date to all vendors who are listed on the official list
The City may not accept incomplete Bids.
Olds shall be on a unit price basis, segregated Bids will not be accepted, Sealed Bids will be received by
the City CJerk no later than 10-•00 jkH , on Wednesdays 04/18/2012 at the Sunny Isles Beach
Government Center located at 18070 Collins Avenue, 4a' floor, Sunny Isles Beach, Florida, 33160. Bids
received after this time will not be considered. The City is under no obligation to return Bids. Timely
submitted Bids will be opened publicly and read aloud at this time.
The envelope containing the sealed Old must be clearly marked:
- IMPORTANT, BID ENCLOSED-
Bid No. 12 -03.02
Catering Service For Annual City Anniversary
OPENING DATE AND TINE: Wednesday, 04/1812012 at 10:00 AM
The Owner reserves the right to .reject any or all Bids, with or without cause, to waive technical errors
and Informalities, and to accept the Bid, which best serves the interest of, and represents the best value
to, the Owner In conformity with the criteria set forth In Section 62 -8 of the Code of Ordinances of the
City of Sunny Isles Beach.
All questions regarding Request for Proposal No. 12 -03 -02 shall be directed in writlno to Jane A. Hines,
CMC, aty Clerk, at least five (5) business days prior to the date of the Bid opening. Questions may be
submitted via email to: JHings@slbfl.net or via facsimile (305) 792 -1563 or via regular mail at: Jane A.
Hines, CIVIC, City Clerk, City of Sunny Isles Beach, 18070 Collins Avenue, Sunny Isles Beach, FL 33160,
Jane Hines, CMC, City Clerk
City of Sunny Isles Beach
Cky of Sunny Isles Beach I Request for Proposal No. 12 -03.02
SECTION 1
TO BIDDER J GENERA! TERMS AND CONDITIONS
THESE INFMCTMNS ARE STANDARD FOR ALL 810 COMMODtT111011ORVICESS ISSUED BY THE CITY OF SUNNY IRS BEACH, THE CrIY OF SONY VMS BEACH MAY
DELETE, SUPERSEDE OR NODIFY ANY OF THESE STANDARD INS1RUCfIONS FOR A PARTICULAR CpNIRACF BY INDICATING SUCH CHANGE IN SPECIAL IN91RUCRONSTO
MOVERS OR IN THE BID SHEM ANY AND ALL SPECIAL CONDITIONS THAT MAY VARY FROM THE GENERAL CONDLTIOBNS SHALL HAVE PRE 019101. BIDDER AGREES
THAT THE PROVISIONS IRCIJUDI D WITHIN THIS 110 OR RFP SRAu. PRINIAtL OVER ANY CONFLICTING PROVISION WITHIN ANY STANDARD FORM CONTRACT OF THE
BIDDER REGARDLESS OP ANY LANGUAGE IN BIDDER$ CONTRACT70 THE CONTRARY.
1.1
1.2
11
1,4
1.5
Any questions cormnling the Bit Speelfb9ons or my requ6ed
need for ciarlReadon must be made to Jane A. low CK City
Chdrvlasnalito; 7xlnevaadWL =torvfafacaknita(30*792 -IOe3
or via regular mail at, Jane A. Hfnek CMC, City Clerk, City of
6gmy Mao Nub, 10070 CORMS Avenue, Sonny Irks Beadn F1
3 SI6D. Such requests for dmffloublarJesrplanatlun or quhhatlons
most he made In writng to Jana A. Hfn% CMG City CWk at feast
fi�prreetatfor t at dip connshlandd naea my by the Oqr
It" on the of w
documents. Only quer
dndlnn. Oust intownh
or delay or requhhrl asst of addiUartai information Oral exempt a
Proposers from submttng their Bid on the reghdred date and Tuns
rm pubydy robed.
As a convadenx to vendors, the City of Sunny, Islas Beach has
made awUabh via Isdanat Ustc of ell plan holden foreach Request
for Proposal, Request for Proposal, awl request for qudiflcatom.
The iarcaulton 1s b aVIIbie on4m at wwwxiei ffi t hOM car by
caUhg the omoeof the Cllr Clerk et (305) Agtd703.
If any addenda we issued after the NOW spsdleaHons Oro
rebored, the i5ty will post and d oemleata the addende through
DamtimiSter. F8r those projecla wM separate pious, bbe pdms,
or other materials that cannot be amassed through the Internet.
the ORhe of IN ow Clark vM make good lath effort to annum
that all mgbWW proposare (those who Piave been registered or
moeMag a aid padso reoetve the documents, It IS the
retpondbllity of the vandor prior to the eubmIsfion of any Old to
check the above webdta or contact the Office of the Cl y Clark at
(305) 792-1703
must beadmo deeaddends
on the Old �ponnsse$h� of all
public antsy, slid may not tonmd business wRh any Public a" In excess of the threstold amount provided in auction 207.107# for
category two for a paled of 36 months hum the date of being
plow d on the conNcted vandor liar ,
1.8 AID tl ERLlREs
Bids Must be submitted too later than the time and data drown
wltdn thin document.
117 ,BiALi0AM
1.8
Thai emirs BU Response Padaga shag be pieced In an opaque
envalepe (wan all moo Rata) an the aid chaddltt form and OR
other Remy mquked within NO Request for Proposal must be
axaddedl) andedur edInaStatedORY"e.
All Bids shall be signed In blue Ink All prix gUates shall be
Groposero phkr to the opening mast be Wiled end dated�by the
prepoeen tiles Must hxRWnca on o xiatll manual signature �of an
eadrepnesentaBveottheoat try
119 1NIiNeRAWAt alP BtDSe
Proposers Pity w0hdmw Bids only by written mqum t and shall
fanvard the withdrawal request Na "CerORed U.S. Mall - Return
Reodpt Rtqu&W, prior to the Bid apaahing tm6 Regbgence on
the pert of the pop"" is preparing tiro Ord confers ao right for
the wOhdrawalofthe Btdettuit has been opened.
140 MR541PINI I
Any per an requMng a Special accommodation at a Pm-61d
Conference or BkVRFPIRFQ aperilail because of a dfsablity, should
call the office, of the City (Sam 702 -1788 at lease five (5) S.21
days prim to the P"d Oenlareee0 or BkVRPPJRFQ openleg. If
you are hesdag or spaub tmpalred, phase Greet the Office of
tha aty Clerk by calling the My of Shinny Was Both udgg the
Florida Relay Service which ran be madhad at I(ND) 955.11"1
(IDO).
Pursuant to the provddons of paragraph (2) (a) of recotan 287.133,
fbdda Pletuin -a person or afiltdo woo has becah placed on the
conAded vendor tat faDwing a conviction fora publk entRy Crime
diSy_BUi submit a Ofd On a contract to provide any goods or
Mvku to A publra Omtty, may notcubmit a 61d on a conbact will
a puldlc shay for the mnshuetbn or repah of a pubLR building or
public work, may not submit Bids on bases of real property to a
pubVC amity, may not be awaraded to perform work as a Cormarmr,
suppler, sub- Contractep or consultant under a cantract with any
01ds va bm opened pubiRly at the time and ptaoe Stated In the
Notba b BlGler. k N the msponahtNy of tba propmm to ensue
that the Old reaches the office of the City Clerk on or before the
deft houtend dole eateatanthe Request for Proposei. Afterthe
Bid opening, to contents of the Bid Farm will be made public for
the Inrotrnm of vendore an4 Other Interattmd partfu who MAY
be psatent ether In puton or by tepretentatva, Did; that am
mWved after the Old opining thne will not be considered and wfO
not be returned.
The tlty, attb sole dtrcration, ratenes the right to Inspad anyal
Fropmr; %dihles to deban0a their capability or meetng the
requiramads fbr the CObtroet: Alm, price, reghml&*, and
rere.ccppoonsheness of the PmposerS, the fkaohekl posffion, aNpeder",
etarArg, equipment, nucarialk rahrances, and past hhtosy of
service to the City and/or with Omer units of state, and/or local
govomments h Fbddo, or comparable pftto enthtes, wilt be
taken into consideration in the Award of the Contract,
1.1111 Hold Hetmlm., AD Paoposets email hold the City, Its
Mail and eahplayeat harmlau and covenant not to
sue the City, RU offidols and employees In reference
to their andsions to mjed, award, or not award a led,
as applicable
t.11.2 Cancellation: Pollute on the part of the Prot
am* AM rte COMMON, spilra s
orao ,
City of Sunny Isles Beach I Request for Proposal No. 12 -03.02
requirements, and terms as ddudned by ire City,
Cbnbact ormem, TM Quantities era far Old purposes only and
shag be just aadt0 (Oroanuxdhhtbn of the Award.
mQ be usod for'tab&Uon and presentation of the B10. Tire City
1.1L3 Disputes, If any dlsputa aoaoeming a qumtarh affect
re save tar fight to kaoerse or deaeasa quantitea as requirad,
arises under Hre Caontmet other then termination for
eves dlniFCerrt1►a The p+" offend 1101111111040 the percentage
default or oonvaaleace, the Contractor and the City
note of discount eppllar to 01 her raphssertadre Rama not listed In
deparbrent responsible for the administration of the
ties Bid.
Contract shall malca a good fift e%lt to retoh s the
dispute. If the dfspula amoot he reached by
1.18
B0Yl9N uunnrj=NtgmmATar'AtB,
agreement than the department with the advka of
the CRY At nary shall resolve the dispute end and a
in the event any governmental neWWons nay be imposed whldn
wdtben copy of its decision to the (xnbeutor, whkh
would I m mobile alteration of the matadai gWilly, woftaaddp,
shall be bl illno on both parties.
or gaifanntooa of Be (read h>ffend on bids Bid prior to their
of tire
deflhrinryyetythe CRY et
1.112
oral, their�letoer the �tlik
regrdatlon which required an Mnotlon, The City of Sunny Ises
Attar Use Bid ewaatt the City wilt at its option, prepare an
Beach soterm the light to aooept any such alteradoa, including
Agreement spaWag the terms and eandl im routtag from the
any pace 40alments oco cloned thereby, or to cancel at no
award of this Bid 11havendor will heva ten (10) calendar days after
aufheroxwe to the My.
notification of the award by the City to execlda the Agreement end
provide the required Ferfomrence Bond,
1.18
SAIRM1111111110141111111111
Curdled
The to N�
vota t Agreementt ffumawarded he Perfamaxim Bond
the Propose wane nb that the produd(s) auppihd to the Q!y
and Insurance Certiikates adtidn the specified thus shall tbdelt the
omdome wt all respate to Bier Standards eat fodh ie the
Bid !',ea umy Met socompaMad their Bid, and the Std Security sbatl
occupational sandy and health act (OSHA) and hs amendrtents.
be stained as liquidated damages by the G'ty, end k la agrRad that
BIOS must be aaoompar ad by materials data safety rhaet (MSDS)
this sum IT a mtr esdmam of the amount of 014moaa the City w40
when app0mbld
sustain in Case the Proposals MFs to enter Into the Contract and
fllraleh the Bonds as herein before provided. Bid Seoudty deposited
140
rMa$AfY11131
In the form of a cashkYs cheek drawn an a local beak In good
standing Shall 66 cutjedib Me elm raqubemeds as a Bid Bond.
Samushl paposere shall ad of Agog for the ow to the falrowaap
Tha parmnlrance of the City of Sunny Isles Bmrh of any of Its
and co llonoofa111t=CaxlarWarraft Guandyandcompiete
ob%atans under tire agmemeMsholl be subjettto and contingent
ail Raters to %ranty /Guareraee coverage under this Controd,
upon the avallablKy of Amds lawfafy expendable for the purposes
or the agreement for the current and any future periods pnvrded
1,21
la"RiArnearPATM 51011 ,
for wlthha the Old op" aftL
proposers aaasnts that tiles hap been no vlolathm of eo�ghto
ids
p j
or patent dgwts In rnanufadurrno, producing or aalFng 0 hoods
shipped or aderal, as a result of this Old, The edger sprees to
Paymatt wig be made alter commodiiss/senices have been
Indemnify Ohy them any so NI hibllity, loss, or expense
racetvad, acosioW, and property mvoleed as indloated in the
aacaslonedbyenyeuchvlotatlsrn.
go ntract ant(jor purchase order. Invoices must bear the purchase
order number.
L22
L1q
BRAND HAMEM
The contractor shalt be responsible for obtelabhg and merrbi log
if a brand name, matte, of any 'err equal* manufacturer torde
throughout the eontrod period his or her city
and county tmal
rime, or vendor alatog is mentioned whedw or trot fdtowed by
businese tax radelpte. Each render sol udtting
a chi: on #do
Me words "approved equal* It Is far the purpose at establishing a
Reeqq PA for Pmpoml shall faduda a copy of the
ounaan r'a Ind
gnda or quality of material any. Vendor may after equals wish
business k0aagnathrol flosnse(s) So ma aid miQanse. For
InPormation to of Sunny Islas Beads local busmen
eppropilam Identification, oampiea, bndlor specifICOWns to such
aped0c
th m(s). The City shall be the sots judge concerning the noodle of
tmr/oocupatianl Ikeasea, pteasecail Oob Fnforament& ikensbg
Hems Bid as equals.
at (90S) 792.1706. tf the noehedor N opeatlrhg ender a flttitious
name
eloildep'svoty
O.15
X11
t leiflibetton withhtthe of ftle ih�be
submmed y0 the Bid. A businas llonmed by an attamay add !1y
Motartal(s) defied to the City under this Bid shall inamaid the
gatansed to pndba few In tilt state, by a parson adlvey Ikemed
properly of the sager until a ted to the sadsfecton of the o*,
by the Dapattment of makre s and Professional flagui iliema or the
In the event materials supplied to City am Pound to be defective or
pepartn eft of Beach for the purpose of prattiCCBB�� his or her
licensed
dN rot aoadorm m epeat0tetione, the rasaves the right to
teesaioa, or by any corporation, parherdd% or other
fithy that 1eecdHdy
return the prorlum (e)m the saneratthese(fersexpense.
oommard0l organized ormgistaredwishthe
Depadirreslt of StabD shag subait s Dopy of the threat Ikenawlg
1116
ASIMUS1
motes
with the Dpfanofe oagons Woof FfOrdfa
Soagria of lams, when required, most be famished by the
Proposers Goa of the o tohere ft Each indI dull lampl0 must
bo labelad Weis the Froppsert none and manufacturer`s brand
1,91
LyAXL IHrUR ,,MMRBANa a USISk
name and 4104rad by them within ten (10) calendar days of
Proposers 04 assume the fbll duty, abl(paman, and,mcpense of
Proposers recelpt of the "NoYCe to Proceed", uelase schedule
abtawYnpalnowil ytioerases pemlm,rnspeedms,andinsurance
inddcales a dillIe t time. 8 tampfat era+aquasbeb subsequent to
requkQd. The Pcoptsanr Swag 6e Fable for any damages or loss to
two Bid openhag, they shoWd be deltmaid within ten (10) calendar
the Gty oomloned by aegtgence of the Proposers (or their Weak)
days of the request, The City will not be responsible for retvmwng
army pear» line Paopoaus has dedgnated In the oompktlon of
samples
taek contract asa result afthaBid, Conwacbor shall beroqulfedto
fumldr a copy of all licensee, cetlecates of competency or char
Liz
()uANTtTIraUARA i'Te
licensor rrquxaments namory to practice their profession as
required 6y Florida Stem Stabde, Mlaml•Oado County, and City, of
No Q10raaty w warranty b given or implled by the City as m the
Sunny Isles Beach Onde. Conirodtore shell Include current Mraml-
Dada Court*
mialamount that may or may not be purchased than any resulting
'�
Wdl aces of Competency. These doameats shall
City of Sonny Isles Beach Request
for Proposal No. 22 -03 -02
144
1.25
144
be famished to the Cky atang ift the std resnanth, failure to
lumish these doarmentt or iA hove strqulrsd licensor will be
grounds for rejecting the Bid,
Proposers shall fbmirh to the Offices of the City CiOrk, CRY of sunny
Odra Beach 18070 Collins Avanuo, Sunny brae Balrch, Florida
33150, Veavate(s) of Insurance vdlich Indicate that Insurenoa
comma hasbeen Obtained from on Inatrrance company outhoricad
to do business in the State of Florida or dthMU to Psntrad In a
manner satlobotory to the Ccy, for thane coverage inaa and
amounts Meted bs We documeak to an amount eWM to 10095 of
On Muhenesisla end shall be presented to the City prior to
fasrarrsa Of any Contract(s) or ANN") DOCUmeuf(s), The Cry of
Sunny Ufa Brash shall be named as oaddlikaml insured' with
respect to this coverage. The required certillcobea of Insurance
shag not only Mama that Was of POlotes pro A4 but shrill also
refer spedrigily to thk Bid and fit. At this .time or aid
submission the Ptposers must submit cetHC®tes of isw gr sat
shag name the t3ry of Sunny Was Such as additional Insured and
ouch insurance shall be Issued by companies authorbe d to lspm
Insuranca in the State of Florid& it all be the IsMosslb0ly, of
the Proposers and Insurer to nobly the City Marmger orthe City of
Surety Was each ortancellaft lapse, ormaledd modification of
any insurance polltles Insuring the PmpUAM which ralate to the
G MidN o►such vendor and the M of Surmy isles Beandt. Such
notlAtatton that be In Willi� , and star be vjwtgld to the city
finance support savhz director I tirty (30) days odor to
Cancellation of such polidas, We htgWmment shall be receded On
MA imul eba of insurance, Were. to fully and sattolagodly
forth hereb win a�isthoInsurance r M Manager Implement d
The Preposere hereby holds the City hemming and agraaa tp
Indamntfy air and t»ventncc not to sua the oty by virtue eteurm
rNC>oefon,
The Contractor shell not transfer or saalgn the panorama
required by this Bid wRhout prior wmtan consent of the City
Manager. Ally AWard issued pursuant to the Ra(tM thr Psol eaal
and monies ch may be due hatumderore notaeetaMbla eoroept
with prior written rrppcowi of the City Manager, Piutheq in the
avant that the melorky, ownerehgo or Control of the Contractor
Changes hands subsequent to the award of this OantraZ
Contractor she, pmmply notify Cky in writing (via United Was
Pami Service — CdrBCod Meg, Return Receippt� R uastadj Or suds
thongs In ownership or cosrind at least thfMy M days prior to
tuth change and City shaft have the fight to terminate the contract
upon sixty (60) days wdtun notice, at Clays cola dkcregon. '
'fie Clnbaetar rlhell Mir NNy, hold bamJere, and defend the Cry
Of Sunny 810 Bads, No offfwrs agents and employees Dram and
against any etakns, demands or causes of action of whoheoevar
kind Or nstora eridag out of error, OMLWO16 negtigant OCb conduct,
or mtsmndtiht of the Cbnlrac or, their egsntA eavinth or
employees In the provision of goats or the performance of Woes
pursuant to this Bid and J or from any procurement decision of the
My Irduding wilhaut INdtation, awarding the Contract to the
Contractor.
delivery tohedutas tray MU% In the Contractor being found In
dacsutt.
&as RItPAULTfRGVtatdler
In core of ddauk by the Proposers, this W of Sunny bias Beach
may procure the aeddes or BmIae from Other sources and bold
the Proposers responsible for any excess coats occasioned or
lnarmed thorebs.
LIP JIMMINIRMMMIRIMMUM
The Chy reserves the tight in the ever¢ the primary weldor cannot
provide an Item(s) orswvke(a) In a tiely m manner as sequast4 to
50* al)a SOUnoes wtbeet *l eVag the int811tofthaConbact
Lao DERMIrlme
OontradDsoumentss Contract Documents shall tndude,
Winrever moon these GleneralCanddam orin theothwContred
Decumenb,the hlbwing twmt than haveilm mNNag Irtdhxbed
which shall be appllcoNs to both the slogukr and plural thereof:
Aogepteedu
Aocephmce by the CRY of the Work so
Contractor as wet no any addenda
being folly =*ice in amosdarrce with
thereto, these General Conditions,
the Contrast Documents subject to
spactel Condtiome the 111sonlal
wsNerardarmt.
Ation"msnd
ThawtrilenARreementbalwaetr the OW
Madth alfons, Nodoi to proceed,
a ndthe CoevectorcovnOrg the Work to
Request far Proposal, Insurance
be performed, whkb ardudu the
Certilleates, Change Orders and
Contract Ddcumrb.
Addenda;
Wftn or graphic; lastramems lasuef
prior to tie Old Opening which modify
or Interpret the Contract wcumerds,
",
a tia�or d
dH,CPo clarifications
anuum
Approved:
Meansapprovert try the tats,
Did:
7lrealter of the Proposersaubmllted on
the presctfbed form hefting forth the
pdus for the Work to be performed.
proposems
o corporation
ta�Wstllper
66d for Work,
Bends:
Old, performance bond and other
Indsinenta of sersnhy, Wished by the
Contractor and their surety, In
swordance with that Contract
Documents and In accordance with the
low Of the State at flodde.
Change Orders
A wdden order to the COmractar signed
by the City 000411A an addmot5
NOW or revision in the Work, or an
edlddment In the Contract Price or the
Contract Time Issued after exmMpn of
theAtimemeat,
txtys
Cary of Sunny ides Batch, IM Coates
Avenue, Sunny Ifs Booths Florida
33!60,
L27 NDN CC*�IPDAMANe6 t70Nyrtaerk
OontradDsoumentss Contract Documents shall tndude,
7k tits of Sunny Was Beach may wiMhold acceptance of, or
Instructlem to Fropourt, Contromes
Bld, the Bonds, the WOO of Awattt the
reject Items which are found upon sxaminatlon, not to meet the
Allmoltnt between the M and
spedRadim requirements. Upon written rat kwon of rejection,
Contractor as wet no any addenda
memo shell be removed mlhfn (5) calendar days by the vendor at
thereto, these General Conditions,
their own expense and reddMered at their cnohsns% Rejected
spactel Condtiome the 111sonlal
goads left longer than thMy (30) calendar days will be regarded as
specltuBons, Drawings and
abandoned and the City shall have the light to diepose of them as
Madth alfons, Nodoi to proceed,
its own property. p4jectlan for nownfohmanee or flour to mast
Request far Proposal, Insurance
Certilleates, Change Orders and
City of Sunny Isles Seach +Request for Proposal No. 12 -03.02
Acknowledgment of Confotumve with
theCityofSuayIslesBsoch.
WdttenBateIe 'The term °Motion as used herein shall
mean end Include all warn netts,
contrastPrlaar
The total mantes payable to the
demands, lmblydioms claims, approvals
Contractor under the Contract
and disepptavafs mqulred to obtain
Documents.
compliance wits Cantaet rwil eaa ft
doomed to
ContraatTtmes
The number of calendar days stated In
bad eatved'If delivered
the Agreement for tae comphton ofthe
to the bulmdeol or to a member of the
Work,
firm or to an oflaer of the corporation
for wboan B is Intandedi, or io an
Contracting Mcere The IndMduat who is aulhod:ed to sign
aatwdted representative or such
the contract doountentson behalf ofthe
hdbidu4 Rmt or copmatiory or if
C" governing belly.
deWered star sent by registered mall to
the last builneii address knoxm to
Contractor.
The poison, Vim or corporation with
them who glues the narks. Notes
whom the Qty has exaaded this
oftroke stated b writing, any notice
Agreement.
to or demand upon the Cis' under this
0onboctsim11 bedefNeredtothe Cfty,
Day.
A colaular sky of twrgatydour hours
measured tram midnight to sus next
l.81 MOAWAnDa
midnight
and all
y d
a
MGM awrt
n
A Written- issued by the City wider
dtecm Van, Btk shag war by ft Cry iter the ft
dadles or interprets the Contract
porror ns ell wrMar, Inquiries, exploration, mad one Nfit
to lowatt
Documentss or order• mina changes In
the Wady.
of the Bids. The iB elaali be avoided the omon
and tgspmuW po poserwhose Bid (cost saves the i*mM of end
raprasents the be#vatus to the City In aanformty with the criteria
Modi featonr
Modification means' any am of the
seY futth h1 Becton 82 8 of the Cis' Code No Notice ofAwarri will
I tawIng: (a) a written amendment of
the llentraR Docuhets d by both
be ptwtsa ants the Cry has conducted any 01vosillgaVon($) as they
dada to erW6lieh ire Propasefa sapablhgr m
(d) Change War, a
rrocessary perform
the 6oviou ea dearer in this RFA, rig, RPQ or Tfq, as
partish a (o)
derilcatPon Interpretation If
by the required dknt
written or
Issued by the Cty, or (sl) a written order
substaatlamd profetsional marleace
mfaermws technical knowiecfpe and qualdkationsf and MAdent
for minor change or elberatlon In the
labor and equipment to comply with the C" edablIshad
Wodc Issued by the Cry. A madR®tion
standards, is wish as the finandal COPORty of the proposer to
may only be issued alter exeouthm of
perfume the Work in accordema with the Contract DooumeMs W
the Agreement
the satlsGadion of the City sti;lhin tae time prescribed, The City
reserves the right to rq(adths Old of any Proposer; on the baste of
Notice ofAmni:
The lwtiben notice by lily to the
these quedea and Invcatgallons and who does not moat the Ctiva
sppssent suomssibi Propose» sorting
satidadton, assn though the firm may be the lowatt dollars and
vtigt upon compliance with the
tests 81d, In ersydng Bids, the Qty will also take Into
aloas lemodeat to be tWfdled by
consideration dint relarances, pan work experience and wcik
him within the time $Wed, Qty Will
prod rd4 proven ability to setdedady padomt. It the Cwabact Is
execute and defter the Agreement to -
awarded, the City will Issue the Natoa of Award end give the
him.
Successful Proposerma a Contract for execution wehln ninety (90)
date efts opening of Olds. The City spawcadty reserves the right
sampless
physical examples Which lWatreta
to award the contract to a proposer who it not necessarily the
lowest the
materials, aqutpmkat or womanshlp
and establish standards by •whkh the
dollars and seats ptaposou on Oasis of the results of
Maea quades and hveatgWon(t),
Worksrll be judged,
>I,� !]rEd1Tl0NeMAd1rEEMlNTr
spsx:Nfcanonsi
Those portions of the Concoct
Documents aonslstng of written
At least . four counterparts of the Agreement, the Parfemtance
temhnkel descriptions of .matedals,
Band, rile CRtiloates of knunace and such other Documents as
egtepsateny construction systure,
applied
roroaquulred by the Contract Darumssts shall he eueaded and
tktNered byCOntraatar toile Qty Within ten (10) ralenderdaysof
stamlelds and workmamhip a9
to the work.
reeetptof the lalke of AWaul.
IrUbomant ofBarvioesr The form fumbhed by the Cry which Is
to he used by the Contractor In
1.98 tAwg� jtQRatattutTxdNac
requesting progress peymeMa.
0
ordlnarim roles and regulation ar �(cabk topthe Work. if the
sappilen
Any person or organhaMOn who suDAlIN
CoMmetar obsorm that the Opseltptims; are at variance
omwittolre06c
materials. or equip ment for the Work,
including that lhbrkated to a
theraweh vpromptwdttsnaoveetho"tand
any naceessty chsngea shaft bit adjusted by an appropriate
special
dssign, but who does not perform labor
modUhaton. ift v transactor padbrms any Work knowing it to he
at the site.
contury to such laws, ordinances, rules and rrgrimtlonk and
%*out such notice to the Qty, they will bear all costa arising
works
Any and all abtlgations, dudes and
ridrdefmm.
raspanaltIDUoe. necessary to the
sumesdbl completion of the project
3184 TMIV1
assigned to or undertaken by Co*KWr
under the Contract Documents,
The City of 5unW isles Beads to exempt Rom sales tax Imposed by
intuding all labor, materials, equipment
the liters &War Pedoml Government. florkia Selee Tex ixempton
and other fneArAls, and the hma[shing
Ito, 23-00.477111•S4C appeeie on arch purchare order,
thexear.
ixemplionomilic tareava0eWeuponrequest.
City of Sunny Isles React) j Request for Proposal No. -12 -03 -02
trey roputedlyfogsm supp cuf4dontskill wodtmen or suitable
materials or eghdpmentr or Noy repeatedly fail to make ppromppt
1=1porsted to a cop order If After tennhhatlon of the
3.86 DWYTOD111DID,INDIINNY fANDBOYCNAaMLUSt
Contractor under this SeLtbM It is datamiined by a court of
any public body having judfdldlon, or if they disregard the
Competent jorbdMloa for any reason putt ilk Conhadbr was not
In vfmsldemtion ofthe separate sum of twoMyMWedolmrs ($U.00)
in daptu% the trghls and obligation; of the City and the Contractor
and other valuable consideration, the Conhador shag Wad,
sMebelhea masythatermhDtlDrihadbumIssuedpur suantto
indsmidfy ahtd fwfd hAmsram the Clty, Ise orlbi r, ants and
thisdoatmeat.
employees, from or on aowuot of any 10ales or danngar,
mothrod or sustained by any person or persons during or on
1.37.1 whore the Contactors services have been so
account of any oprattons Conrrodad with tha ilfork desarsad in
tammhrabed by the City saw terminavon shall not
the oarim Dowmaata, or by or in Wfimquarm of any
affect any rights of the CKy against the Gentro or
r omance in wnmdion with The some; or by use deny Improper
then wing or wilds may thereafter a- Any
materials or by or on amunt at my Ad or omtnfar of the mw
retention or payment of MOWS by the City Ova t»
Conhador or No Sub-0ontradar, span% servahaa or empmyaer.
clrnbadDr will not reeaee the Contractor from
The tbntcador will defend, indolently and hold tiara kU the lily
"Aty.
and their agents or !"prows from and against all dates,
demages, losses and expenses Inducting AfiemeYs' fees afti; out
1137.2 Upon ten (10) days written notice to the 0DnhClor,
of or ranating from the performance of the wank, provided that
the W luny, Wftd Muse and wuhout pre)udlce to
eny such claim damage, tars or expense (a) is ItbibataWe to bodily
any other right or monady, elect to bomb ldo the
kgwy, aldeask dlgaw or death, or to MXW to or destruction of
Agreement: In suds Case, the CentmCWr shall be
tangible property (ol her than Work D WO Ndudhlg the lose of use
paid by so Work snouted and acre by the try
resulting wheratrom amt (1) fs causal In whola or In part by any
ha of the date of tiw ttmtsatton, No payment shah
neptlgerhettoronYsdanoftheConhactar ,5lrtrGontractor,anyone
he msda far pmR for Work wWh bas not been
directly at mdluedy employed by any of them or anyone for whose
of them may 6a IM, regardless tr not It is
lkriotmad,
ads !Ahrryy of wlf or
cote Widkyapat�indamnMiadhermader
0.38 LWCELLANEDDm
.Ietfeavehttoteceurt
of competent jurisMldlon datermines that bloc. 725.00 b'(3, Fs Is
applicable to file Work than in lieu of the above proelsbns of this
Proposers adrmWedgethe falloal; m1wellbraws a hd o rt!
nftx the parties agree that Do ftedhw shalt lndam*, delbnd
and hold harmless the City, their offfts. and ampdoyals, to the
3.884 Whenwa eny provision of the Onbrad Domments
tom extent aufis &W by SaF 725s06 (2) F.S., which statutory
requites the 0100 of written notice It shag be
phovislons shag be downed to be fnvotpontled herein by r4rance
deemed to have been validly given If deDNW in
As If sally set b tth hemia. in the event that any Acton or
pawn to she Individual or to a mwrgw oftha Wm or
proceeding Is brought against Cay by town of any ouch dim ar
to on War of the corporation for whom 8 Is
demand, Contractor, upon written notice tom OW shall daland
each adorn or proceeding by Counsel sallsNdory to Qty. The
blended, or If ditred at or NO by rephterod or
corded mek pubpe prepald, to the lot business
I dor Aflaton prottdat above aireli obligate C=tmdor to defend
address kaovmto them who over the nmloe.
at He own erg sum or to provide for such defense, at VO option,
any and all daims of flabifity and all sups and adtom ofavery tame
2=1 fie Contmcb Dower shag remain the ProPeriy of
and dasaipUon shat may brought against Qty, exdudru9 only
the City. fie Contractor shall have the right to keep
the Contrail Documents upon
Owe whlrise; tegethatthetroudesorm out of thesoienoolganot
one record set of
of try, whrcb may rawle from the operations and adNltles under
this Contract whether the Work be performed by tbntrado, Its
oonalam" ottho Projact
Sub*r badora, or by anyone dhe* or Indhedy empbyal by
3,89,$ The dupes and obligations Imposed by these 00=1
either.
einadho, SWAT Condwone and supplemental
CmsdUns and the Oda and re NO$ aystable
L86 DECI9Y00N6 DN DYBAf1n�MsuiTBr
hereunder, sled, In particular but w1hout I(mkatmn,
the warmMli r, purnmteas end obligations Imposed
The Coy will be the I,lttal to terpnetar of the iahnt l
upon Contractor and those In the Special Candltions
SpeclStatons.
and the 4hts and remedies eva3able to the Qty,
shall be h addltin loo, and shelf not be construed in
3.37 Car N
any way as a ItnhoWn of, any dghts and romsdtes
available by tow, by special guarardes or try other
U the Contractor Is vAudgad badaupt or htohAnb or if they make
provistoos ofthe Contract Documents.
a general assignment for the baneflt of their Ceditam, or If a
trustee or rereiver Is appointed au the Contrador or for oily of
1,38A Should the lily or the Cedrador :after injury or
their plepady, or IF they file s patfden to take advantage of any
damage to lea person or property bemuse of any
dabbor's Atte or to morgantm under bantw th ar simdier Iowa, or it
armr, oWsslon, or ail of the Darer or of any of their
trey roputedlyfogsm supp cuf4dontskill wodtmen or suitable
materials or eghdpmentr or Noy repeatedly fail to make ppromppt
employees or agents or others nor whose acts they
art holy Pablo, dalmahall be made In writing bathe
payments r dioeg lews,�ort in or
anoes, rules, topulag ns oaurder; of
obiarvaance ofsudl In jury Cr ddt sgUaae of the that
any public body having judfdldlon, or if they disregard the
authority of the OW, or If they othOrwhe vlojote any po Alsion of,
3.39 hNAtluBt Ole jugf JAL,
the Conbsut Dacahtents, than the City may. Without prlladloe to
any other rtgh; or remedy and after 0109 the Contractor and the
City and Ountrador knowingly, irrevoc" voluntarily and
surety ten (10) days Wftn notice, termbnete the serNres of the
k6ntianeily waha any right Mar racy have to a trial by jury In
rbnbedor and tow possession of the Project and of all matwials,
State or Federal Court proceedings In respect to any a ion,
fftheworkka upon Contract
ooned6btteContractor ,anadflr1shttheWorrirkb wwhate�vermeetl d
Datwm4Worthepedorma
they may deem expedient. in such case the Contractor shall not
be ani>tled to receive any further payment ontil ft Work Is
3A9 AURIIUMIA stye
finished. if the tmpafd balance of the contract Prise exceeds the
direct and indhed coals of mmplating the Projed, I quell-
compensation for adddfonal professional o"tas, such awn shah
IN Contract dell be construed In awardente with and governed
by the taw of the Stale of Florida.
be paw to the Conba tor, U such cob excead such unpald
balano% the Contresta' will pay the difference to the City, Such
costs hcartad by the City will be determined by the Cdy and
SAX VON11a01
City of Sunny Islas Beach I Request for proposal No. 12.03 -02
End of SeWon
City of Sunny Isles Reach ( Request for Proposal No. 12-03-02
�Yf•.'�
Venue Of any DMOn to enforce the Contract Documents shot be in
City at suth hooks and raomds end accounts, geanciat or
Miaml.Dade County, Plarida.
othamfr% which adota to the troJectand to any daim fora podod
ottMeeyoaucr�owfiptfmlcnmplatlanoftlmPmJad. Dudnptho
102 b89rrRMWNt
pa and Cite three year perfud ttntow[np final c rrWistion of the
P, Contractor $fail pnwlde Coy caress to is boons and
!t to the Intardlon Of the partlas that whenever posstbte, Ifo dispute
records upon flue days written 1109M
at disputo mbrovany
shall be eel by arhhttraattlan fora
the pnivedievis,
1.44 s
rules and regufetleas of the Amerfaen ArbRrellon Arsoclatlorh no
daddon rendered by the Arbitrator shall be gnat and Mid Mp upon
the parties and judgment Won the eavard ra rived by she
A any proMan of the Cadrer# or the 4011019011 VOW 00 any
perscm or Motion shall to any arteriti be held favetd or
erbibstor rr��y be entered in any court having jurisdiction.
ueeMaeRaft the remshiciv of the contract, and the application
than there Be to
artltrattanahatlbe hetd in MIamEDada COUrdy, Florida, Apoarta of
arblhatlon and attomeys' fees haired by the parties atoll be paid
of such pmrlsbris to parsons or oftaat uni other
wtddt it shelf We been held Inwtd or unenforceable shalt not be
by the non-pravalling party or, If neither party pnnralls an the
atlected thereby, and shall wane Infect rorce and effect, and be
whole, each party shat be iWitislMo far a portion of eta toils of
enwmd to the fullasta tantpermitted by law.
arbliratbon and their woofte attomayd Ras as may be
detuminedby the mudon conlbmeffon.
1.45
SAS
fie C entrO r Is anhndepsr ant Contractor under the Contract.
$swims provided by the 4 , t, air shall Ire by amilikyats of the
City shat leave rlpht to hnipeet end copy during regular budws
hours at Cy's expanse, the books and ramrels and accounts of
to the
oonbaaorendaubjarxM MW*bn by thICOMNIft, Andn0taa
officers, ��mmPPlayeesi or agents of the City, PRrralulet pokdaa, tax
end hem [muraroe, emptoyea
Contractor wMdr retato in any way Fr*c4 and to any claim
for edddonal compensation madeby contractor, and to conduct an-
re PMlwUtles, sodal recudly
bearit, jurchoNag police Red other ftlkr edmlifteM
audit of the Mmncfal and account�q reconds of Contractor which
procedures, aWcable in sentcap tendered under tie Contract
relate to the Prokxf: Contractor shat rateln and make available to
shall bethose ofthe ftbadat
End of SeWon
City of Sunny Isles Reach ( Request for Proposal No. 12-03-02
Sian 2
Special Terms and Conditions
2.1 PURPOSE OF BID:.
1 •e 4 i.
The purpose of this solicitation is to establish a contract for the purchase of catering services for
the City's annual anniversary barbecue in conjunction with the City`s needs on an as needed
when needed basis.
2.2 PRE -010 CONFERENCE
Intentionally Omitted
13.:.v.
This contract shelf commence upon the date of the purchase order and shag remain in effect until
such time as the catering services acquired in conjunction with this Request for Proposal, have
been completed and accepted by the City's authorized representative and upon completion of the
expressed and /or implied warranty periods.
2.4 OPTIONS TO REMW
prior to, or upon completion, of that Initial term, the City shall have the option at Its sole
discretion to renew this contract far an addillonai W (4) one year renewals,
2,5 METHOD OF AWARD
See section 4 of this solicitation
2.5 Pj=
N the vendor Is awarded a contract under this solldtation, the prices proposed by the vendor
shall remain fixed and firm during the term of contract.
2.7 PERFORMANCE BOND
Intentionally Omitted
2.6 PAW
Intentionally Omitted
2.9 INSURANCE
Comprehensive General ilability with minimum limits of One Million Dollars ($1,000,000.00) per
occurrence combined single limit for Bodily Injury Llabllity and Property Damage Llabigty.
City of Sunny isles Beach I Request for Proposal No. 12 -03 -02 e
Coverage must be afforded on a form no more restrictive than the latest edition of the
Comprehensive general Liability policy, without restrictive endorsements, as tiled by the
Insurance Services Office, and must Include:
• Premises and Operation
• independent Contractors
• Products and /or Completed Operations Hazard
• Broad Form Property Damaged
• Broad Form Contractual Coverage applicable to this spedfic Contract, Including any hold
harmless and /or indemnification agreement.
• Personal injury Coverage with Employee and Contractual Excluslons removed, with
minimum limits of coverage equal to those required for Bodly Injury Liability and
Property Damage Liability.
Business Automobile Liability with minimum limits of One MIllon Dollars (1,000,000.00) per
occurrence combined single limit for Bodily Injury Liability and Property Damage Liability.
Coverage must be afforded on a farm no more restrictive than the latest edition of the Business
Automobile Liability policy, without restrictive endorsements, as filed by the insurance Services
Office, and must include:
a owned Vehicles;
o Hired and Non -Owned Vehicles;
o Employers' Non- Ownership.
Before starting the Work, the vendor will file and make sure that all certificates of
insurance required by this document and by the Contract are In the CAty's possession.
These certificates shall contain a provision that the coverage afforded under the policies
will not be canceled or materially changed urMl at least thirty (30) days prior written
notice has been given to the City by certified mall. Tire City shall be named as an
additional Insured on the above referanced policies.
The vendor agrees that if any part of the Worst under the Contract Is sublet, they will
require the Sub vendor($) to carry Insurance as required, and that they will require the
Sub- vendor(s) to furnish to them insurance certificates similar to those required by the
City in this section.
2.9.1 Cancellation and Re- Insurance:
If any insurance should be canceled or changed by the Insurance company or should any
insurance expire during the period of this contract, the Contractor shall be responsible for
securing other acceptable insurance to provide the coverage specified In this section to
Maintain coverage during the life of this contract. All deductibles must be declared by
the Contractor and must be approved by the City. At the option of the City, either the
Contractor shall eliminate or reduce such deductible or the Contractor shall procure a
Bond, In a form satisfactory to the City, covering the same.
City of Sunny isles Beach ( Request for Proposal No. 12 -03 -02
Cut-off date Is the close of the last business day of the month. Vendor shall submit by the 10th
day of the following' month vendor's completed Statement of Senricesjinvoloe, Should the loth
fall on a weekend or holiday, Contractor shall submit his application on the next workday.
Vendor Is advised that processing of invokes must follow this schedule, as the City has funding
requirements and other payment obligations which may prevent payment of lane Statement of
Services for that month's billing cycle. A late Statement of Services with a recommendation for
payment will be paid in the next month's billing cycle.
All unusable materials and debris shall be removed from the premises at the end of each
workday, and disposed of in an appropriate manner. Upon final completion, the vendor shall
thoroughly clean up all areas where work has been Involved as mutually agreed with the
associated user department's project manager.
All Items to be purchased under this contract shall be In accordance with all governmental
standards, to include, but not be limited to, those issued by the Occupational Safety and Health
Administration (OSHA), the National Institute of Occupational Safety hazards (NIOSH), and the
National Fire Protection Association (NFPA).
See Section 4.4
While the City has listed all major items within this solicitation which are utilized by City
departments In conjunction with their operations, there may be similar items that must be
purchased by the City during the term of this contract. Under these circumstances, a City
representative will contact the primary vendor to obtain a price quote for the similar items.. If the
Items requested are the same as the Items being requested herein the Itemized pricing shall
apply.
END OF SEC17ON
City of Sunny isles Beach E Request for Proposal No. 12.08.02
Section 3
Scope of services 1 Tecinicai Spacificartions
ic N, jjff-s! Z7 # J.1 R i
The purpose of this solicitation is to establish a contract for the purchase of catering services for
the City's annual anniversary party.
3.2 Rff E OF EVENT
The event will be held on Sunday June 17h, 2012 for four (4) hour period sometime between the
hours of 12pm -9pm,
3.3 AMOUNT OF PLATES SERVED
3,500 plates served. Only one plate per person is to be served.
3.4 CITY AFF
Staff will be served prior to the event and some during the event. Staff will wear colored
bracelets to identify them, and receive priority access. Access will be coordinated with staff.
Below is the comprehensive menu that is requested for the event Any alternatives to this menu,
must be disclosed In your proposal.
o Barbecue Ribs
o Barbecue Chicken
o Hot dogs (kosher — beef hotdogs)
o Hamburgers (10% shall be veggie burgers)
o Own
o Coleslaw
o Potato Sated
o Beans
o Pasta Salad
o 10 Sheet Cake (With custom City design)
o Alternative desert (20% of the desert supplied shall be Sugar -Free)
3.6 CQQKgJLG
Catering staff shall cook on -site, but not under tents. The successful Proposer shall comply with
all federal, state and local rules and regulations regarding food handling, operation of -a
concession business, and any other laws that would apply to operating a similar type of business,
Special attention must be paid to the regulations outlined by the State of Florida, Department of
Professional and Business Regulation, Division of Hotels and Restaurants.
City of Sunny Isles Beach J Request for Proposal No. 12 -03 -02
3.7 rust]
All trash shall be taken by the vendor. No trash shall be left onsite Including cooking oil or refuse.
It must be disposed of properly and not poured down the sewer drain.
MiW-DI :i ip;lri-
3.9
The caterer shall have four (4) soda tents located around the park. The Caterer shall provide at
each tent a variety of Soda, water and lee
The caterer Is to provide a suMclent number of food servers to serve the food under a
designated Tent; The City will also require the servers to cut and serve 10 sheet cakes to the
attendees, and the alternative deserts. The sheet cakes shall have the Hollowing design printed
on 5 of the cakes. The other 5 cakes shall be printed with the City Logo as shown In section
3.9.1.
RM
1-997 12
zO
�ir�r a� Sur�r��r r�LEs BEN.
City of Sunny Isles Beach ! Request for Proposal No. 12 -03 -02
3.9.1
3.10 PARKING
The caters and servers must park at the Government Center at 18070 Collins Avenue. Caterer
Is allowed to park one truck on -site for food and etc.
3.11 ELM A MR TE�I NSILS
All plates, utensils, cups and serving dishes are to be supplied by the vendor.
3.1.3 rE
The site of the event will be located at Samson Oceanfront Park at 17425 Collins Avenue. The
area available for the caterer Is no greater than a 60' x.601 area inclusive of a 40' x 60' tented
serving area, There will be space allotted for 1 box truck to allow for the Immediate access of
perishable food items
City of sunny Islas Beach I Request for Proposal No. 12-03-02
END OR SECTON
City of Sunny Isles Beach lRequest for Proposal No. 12 -03.02
's
Section 4
Evaluation Process
4.1 Review of Propasala For RaiiiiindUMM
Each proposal will be reviewed to determine If the proposal Is responsive to the
submission requirements outlined In the solicitation. A responsive proposal Is one which
follows the requirements of this solicitation that Includes all documentation, Is submitted
In the format outlined in this solicitation, Is of timely submission, and has the appropriate
signatures as required on each document, Failure to comply with these requirements
may result in the proposal being deemed non - responsive The contract will be awarded
to the lowest responsible and responsive proposer whose proposal best serves the
Interest of and represents the best values to the Ciry In conformity with section 62-8 of
the City code.
4.2 Qualo oetions
Proposals will be evaluated on the criteria listed below.
Technical
Qualifications
1.
Proposer's relevant experience, qualifications and past performance
2.
Relevant experience and qualiffoations of key personnel, Including key personnel of
subcontractors that will be- assigned to this project and experience and
qualifications of subcontractors
3.
Proposers approach methodology to providing the services requested in this
solicitation
4.
Proposed solution functionality, implementation and other objectives and
requirements as stated
Edo
5. 1
Proposer's proposed price
SamWIrQ
6. 1
Food Sampling
4.3 Price Evaluation
The price proposal will be evaluated subjectively In combination with the technical
proposal, Including an evaluation of how well it matches Proposers understanding of the
City's needs described in this solicitation, the prospers assumptions, and the value of the
proposed services. The pricing evaluation Is used as part of the evaluation process. The
City reserves the right to negotiate the final terms, conditions and pricing of the contract
as may be in the best Interest of the City.
4.4 SAMPLING
City of Sunny isles Beach I Request for Proposal No. 12 -03 -02
At no cost to the aty proposer may be required to conduct a taste sampling for an
estimated 10 guest, The sampling shall Include samples of every item listed on the
proposed menu, The Proposer will be notified of the date in which they will be required
to conduct the sampling.
4.5 Nwaitjigns
The City may award a contract on the basis of Initial offers received, without discussions.
Therefore, each initial offer should contain the Propaser's best terms from a monetary
and technical standpoint.
Notwithstanding the foregoing, If the City and said Proposer(s) cannot reach agreement
on a contract, the qty reserves the right to terminate negotiations and may, at the City
Manager's or designee's discretion, begin negotiations with the react lowest responsible
and responsive proposer. This process may continue until a contract acceptable to the
City has been executed or all proposals are rejected. No Proposer shall have any rights
against the City arising from such negotiations or termination thereof.
Any Proposer recommended for negotiations may be required to provide to the City:
a) its most recent certified business finandal statements as of a data not earner than
the end of the Proposer's preceding offidal tax accounting period, together with a
statement in writing, signed by a duly authorized representative, stating that the
present financial condition Is materially the same as that shown on the balance sheet
and income statement submitted, or with an explanation for material change in the
financial condition. A copy of the most recent business income tax return will be
accepted if cmtifled financial statements are unavailable.
b) information concerning any prior or pending litigation, either civil or criminal,
Involving a governmental agency or which may affect the performance of services to
be rendered herein, in which the Proposer, any of Its employees or subcontract= Is
or has been Involved within the last three years.
City of Sunny Isles Beach [Request for Proposal No. 12-03-07
ii "..;i
Section 5
Proposal Format
8.0 FORMAT
Proposers must submit (1) original and four (4) copies of the Proposal. The original Proposal
must contain an original signature. Be sure that the Individual signing the Proposal is authorized
to commit the Proposees organization to the Proposal as submitted. Each page of the Proposal
should state the name of the Proposer, the RFP number, and the page number. The City reserves
the right to request additional data or material to support Proposals. AI material submitted In
response to the RFP will become the property of the City.
LABEL EACH SEMON AS NUMBERED
The proposal must be In the following format.
1. 1. Company information
■ In response to this Proposal, all Proposers must provide the following:
Name of Agency /Company (including any "Doing Business As" names)
■ Company Locations
■ Internet Web Sfbe Address (if any)
■ Details of Entity Business Structure (Corporation, Partnership, Lid)
■ Date Founded
■ Home office address and telephone number, and local address and phone
number
■ List of any current litigation that would threaten the viability of the firm or the
performance of this contract
IF Proof of insurance
■ Indication of how long It would flake to Implement service after authorized to
begin
2. Qualifications
Proposer's relevant experience, qualifications and past performance
■ An explanation of why the Proposer is the best qualified to perform the contract
and demonstrate its qualifications induding an Item -by -Item disclosure outlining
how the ftrm meets or exceeds the requirements of this RFP.
A schedule of proposed services. The schedule should include the Propose' s
understanding of the Issues and tasks of the project at hand,
3. Staffing
Relevant experience and qualifications of key personnel, Including key personnel of
subcontractors, that will be assigned to this project and experience and qualifications of
subcontractors • The size and- experience of the company staff pool from which staff
assigned to the management contract can be drawn.
+ The composition of the staff team should include;
City of Sunny isles Beach ( Request for Proposal No. 12 -03.02
• The names of the employees in the area responsible for this contract
• Their function in the company,
The name of the person who will be responsible for the coordination of
work.
4. Approach / Methodology
Proposers approach methodology to providing the services requested In this solicitation
■ Suitability of the methodologies and approaches used In achieving tart
• Overall organization to completing the project
• Ability to meet desired timelines and deadlines
• Proposed site plan
•
Logistics of the event such as load in and out time
• Support requirements need from the qty (Utilities, water etc)
5. out of Services
Each firm shag submit in their price proposal and any pricing conditions or contingencies
must be clearly stated. (See attached Bid Form)
6. References
Each Proposer must submit a list of three (3) references of Current and Past Customers
of which they have provided services similar in scope and size of those described herein,
• Each Reference must be supplied on Clients Let Whead
• Each Retbrenoe letter must be signed with contact person. and phone number.
The City retains the right to request any additional Information pertalning to the
Proposees ability, qualifications, and procedures used to accomplish all work under the
contract as it deems necessary to ensure safe and satisfactory work.
7. Contract Forms
All completed contract forms
END OF SECTION
City c f Sunny isles Beach I Request for Proposal No, 12 -03 -02 r
DAzzi R TV., RequosrFOR PROPOsm
City of sunny Isles Beach SECTION 6 OPENING: 10 :00 A.M.
City Clerk BID SUBMITTAL FORMS 04/18/2012
18070 Collins Avenue
Sunny Isles Beach, FL 33160
PLEASE QUOTE PRICES F.O.B. DES'RNATION, LESS TAXES, DELIVERED IN
CITY OF SUNNY ISLES BEACH, FLORIDA
NOTE: City of Sunny Isles Beach is exempt from all taxes (Federal, State, and Local). Bid price should be
less all taxes. Tax Exemption Certificate furnished upon request.
Issued by: Purchasing Agent Dane Issued: This Bid Submittal Consists of
03/26/2012 Pages 23 through 27
Sealed bids are subject to the Terms and Conditions of this Request for Proposal: and the accompanying
Bid Submittal. Such other contract provisions, specifications, drawings or other data as are attached or
Incorporated by reference In the Bid Submittal, will be received at the office of the City Clerk at the
address shown above until the above stated time and date, and at that tine, publicly opened for
furnishing the supplies or services described In the accompanying Bid Submittal Requirement.
RFP 12 -03.02
Catering Services ForAnnual City Anniversary
A Old Deposit In the amount of 2ft of the total amount of the bid shall accompany all bids
A Performance Bond In the amount of ft of the total amount of the bid -will be required upon execution
of the contract by the successful bidder and City of Sunny isles Beach
&9 "W =etAaenl: ,K=,gl@,�
mancanthony 7WI06
tbmmod ley Cadels ?:
FAILURE TO SIGN PAGE 25 OF SEWON 0 BID SUBMITTAL AL R ILL RENDER YOUR BID NOW
RESPONSWI
City of Sunny Isles Reach RRequest for Proposal No, 12.03.02
'i '
MD FORM
#
Daecd tton
uanti
Unit cost
lhtkended Cock
1
Price per person
315100
$
$
Renewal Periods
1
(3una 2013)
Price arson
3,500
#
$
2
( 3une 7014)
Price per arson
51600
$
$
3
( 2une 2015)
Price per Dan=
31500
$
$
4
IL
( 3une 2014) 1
Price per NEW I
3,500
$
$
*Prices quoted must be all inclusive of all fees, gratuity, supplies such as plates, knives, Forks, spoons,
napkins, wet naps, toothpicks, disposable serving utenslis , disposable serving containers and serving and
setup requirements. .
City of Sunny Isles Beach I Request for Proposal No. 12-03-02
SECTION 6
DID SUBMITTAL FOR:
ACKNOWLEDGEMENT OF ADDENDA
INSTRUCTIONS: COMPLETE PART I OR PART 11, WHICHEVER APPLIES
PART I;
LIST BELOW ARE THE DATES OF ISSUE FOR EACH ADDENDUM RECEIVED IN CONNECTION
WITH THIS BID
PART II:
Addendum #1, Dated
Addendum #2, Dated
Addendum 08, Dated
Addendum #4, Dated
Addendum 08, Dated
Addendum #6, Dated
Addendum #T, Dated
Addendum #8, Dated
❑ NO ADDENDUM WAS RECEIVED IN CONNECTION WITH THIS BID
. FIRM NAME:
AUTHORIZED SIGNATURE: DATE:
TITLE OF OFFICER:
City of Sunny Isles Beach I Request for Proposal No. ix -03 -Oz
SM SUBMTITAL FORM
Old Title: Catering 5eMc es For Annual city Annlvemry
The undersigned Proposers proposes and agrees, if this Bid is accepted, to enter into an agreement with
The City of Sunny Isles Beach to perform and furnish all Work as specified or Indicated in the Contrast
Documents far the Contract Price and within the Contrast Time Indicated In this Bid and In accordance
with the other berms and conditions of the Contract Documents.
The Proposer accepts all of the terms and conditions of the Advertisement or Invitation to Bid and
Instructions to Proposers, including without limitation those dealing with the clWasldon of Bid Security,
This Bid will remain subject to acceptance for 90 days after the day of old opening. The Proposer agrees
to submit other documents required by the Bidding Requirements within ten days after the date of the
City's Notice of Award,
In submitting this Did, the Proposer represents, as more fully set forth In the Agreement, that:
■ The Proposer has famtllarized himself /herself with the nature and extent of the
Contract Documents, Work, site, locality, and all local conditions and law and
Regulations that In any manner may affect cost, progress, performance, or
fumishing of the Work.
■ The Proposer has studied carefully all reports and drawings of subsurface
conditions and drawings of physical condMons.
■ The Proposer has given the City written notice of all conflicts, errors,
discrepancies that It has discovered In the Contract Documents and the written
resolution thereof by City Is acceptable to the Proposer.
• This Did Is genuine and not made In the interest of or on behalf of any
undisclosed person, firm or corporation and is not submitted in conformity with
any agreement or rules of any group, association, organization, or corporation;
the Proposer has not directly or incilnectly Induced or solicited any other
Proposers to submit a false or sham Old; the Proposer has not solicitaed or
Induced any person, firm or corporation to refrain from Bidding; and Proposer
has not sought by collusion to obtain for itself any advantage over any other
Proposers or over the City.
The City and the successful Proposer will establish completion times for each individual Work item and
the successful Proposer agrees that the work will be completed within the time frames agreed upon and
stipulated In the individual Purchase Orders and /or Notice to Proceed.
Firm Name:
City of Sunny isles Beach I Request for Proposal NO. 12-03-02
Street Address:
Mailing Address -(If different):
:I i ..,
Telephone No, Fax No.
Email Address: FBN No. __./ .— J.JJJ_ — f
* 1W s/dnlap this dominant the bldderagrees foal! rermta
Signature.-
(Slgnature of authoriaesr agent)
Print !dame:
Title:
THE EXECUTION OF THIS FORM CONSTITUTES THE UNEQUIVOCAL OFFER OF PROPOSER TO
BE BOUND BY THE TERMS OF rr`.S PROPOSAL. FAILURE TO SION THIS SOLICITATION WHERE
INDICATED ABOVE BY AN AUTHORIZED REPRESENTATIVE SHALL, RENDER THE PROPOSAL
NON-RESPONSIVE. THE CITY MAY.- HOWEVER, IN ITS SOLE DISCRE'RON, #CCEPT ANY
PROPOSAL THAT INCLUDES AN EXECUTED DOCUMENT WHICH UNEQUIVOCALLY BINDS THE
PROPOSER TO THE TERMS OF ITS OFFER.
City of Sunny isles Reach I Request for Proposal No. 12 -03-02
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City of Sunny Isles Beach 1 Request for Proposal No, 12-03-02
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::. NON- COLLUSION AFFIDAVIT
City of Sunny Isles Beach
18070 Collins Avenue
c'9t11 oe`4ad °` sunny Isles Beach, FL 83180
'r or Fu„ aN Telephone; (306) 947.0808 Farc (306) 948.5118
STATE OF FLORIDA )
COUNTYQF�_)
The undersigned being first duly swam as provided by law, deposes, and says.
This Aifldavit Is made with the knowledge and Intent that h Is to be flied with the City of Sunny isles Beach City Commission and that it will be
relied upon by said County, In any consideration which may give to and any action it may take with respectto this Bid.
The undersigned Is authorized to make this Aflidevit on behalf of,
4:z:)k0 r��45 '1 3RQ
(Name of Corporation, Partnership, Individual, eto.)
e, 3'C eSA Q-U M A+ , formed under the jaws of I n r Jai
(Type of Business) (State)
ofwhtoIn h la �q V1-
(Sole Owner, Partner, Presldent, etc.)
Neither the undersigned nor any person, firm, or corporation named in above Paragraph 10.2, nor anyone else to the knowledge of the
undersigned, have themselves solloited or employed anyone else to sollott favorable action for this Bid by the City, also that no head of any
department or employee therein, or any officer of the City of Sunny Islas Beach, Florida is directly interested therein.
This Bid is ganulne and not collusive or a sham; the person, firm or corporation named above In Paragraph 102 has not colluded, coneplred,
connived or agreed directly or indirectly with any proposers or parson, firm or corporation, to put In a sham Bid, or that such person, firm or
corporation, shall refrain from Bidding, and has riot In any manner, directly or Indirectly, sought by agreement or collusion, or aommuntoatlon
or conference with any person, firm or corporation, fn fix the prices of said Bid or Birds of any other proposers; and all statements contained In
the Aid or Bide described above true; and further; neither the undersigned, nor the person, firm or corporation named above In Paragraph
10.2, has directly or Indirectly submitted sold Bid or the contents thereof, or divulged fiformatlon or date relative thereto, to any assoctaflon or
to snv membw&Qantftreof.
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AFFIANT'TITLE'
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TAKEN, SWORN AND SUBSCRIBED TO BEFORE M8 this l day of S 0 +n � , 2001:L
Personally Known_ or Produced identification
'type of Identificattiion � l t r21 veaS td &0re-
(Affix seal here)
NOTARY PUBLIC (name printed or typed)
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PUBLIC ENTITY CRIMES
City of Sunny Isles Beach
F
F bpe��V °r Sunny Isles Beach, FL 33160
I Put prie TeleAhonw. (306) 847.0600 Fax; (305) 8494113
SWORN STATEMENT PUia,S UANTTO SECTION 287.333(3)(x)
FWRIDA STATUTES, ON PUBLIC ENTrff CRIMES
PUBLIC ENTITY CRIMISS
Pursuant to the provisions of paragraph (2) (a) of Section 287.133, Florida State Statutes - "A person or afillate
who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a
Bid on a Contract to provide any goods or services to a public entity, may not submh.e Bid on a Contract with a
public entity for the construction or repair of a public building or public Work, may not submit Bids on leases of
real property to a public entity, may not be awarded to perform Work as a Contractor. supplier, Sub-Contractor, or
Consultant under a Contract with any public entity, and may not transact business with any public entity In excess
of the threshold amount Category 7Wo of Sec. 287.017, FS for Utirty six months from the date of being placed on
the convicted vendor ilst".
THIS FORM MUST BE SIGNED AND SWORN TO IN THE PRESENCE OF A NOTARY PUBLIC OR OTHER
OFFICIAL AUTHORiZ.ED TO ADMINISTER OATHS.
11.1.
for ,SdQ 1 `L (.
whose b sines addr as I r �.
and (if applicable) its Federal Employer identification number (FEIN) Is
(If the entity had no FEiN, Include the Social Security Number of file individual signing this sworn
statement: ,)
11.2. 1 understand that a'public entity crime" as defined in Paragraph 287.133(1)(g), Florida Statutes, means a
violation of any state or federal law by a person with respect to and directly related to the transaction of
business with any public entity or with an agency or political subdivision of any other state or with the
United States, including, but not limited to, any Bid or Contract for goods or services to be provided to any
public entity or an agency or political subdivision of any other state of the United States and Involving
antitrust, fraud, theft, bribery, collusion, racketeering, conspiracy, or material misrepresentation.
11.3. 1 understand that "convicted" or "conviction" as defined In Para. 287.133(1)(b), Florida Statutes, means a
finding of guilt or a conviction of a public entity crime, with or without an adjudication of guilt, In any
federal or state trail court of record relating to charges brought by indictment or Information after July 1,
1989, as a result of a Jury verdict, non Jury trial, or entry of a plea of guilty or polo contenders.
11.4. 1 understand that an "affiliate" as defined in Para. 287.133(1)(a), Florida Statutes, means:
a.) predecessor or successor of a person convicted of a public entity crime; or
b.) . Any entity, under the control of any natural' person who Is active in the management of the entity
and who has been convicted of a public entity crime, The term "affiliate" Includes those officers,
directors, executors, partners, shareholders, employees, members, and agents who are active In
the management of an affiliate. The ownership by one person of shares constituting a controlling
Interest In another person, or a pooling of equipment or Income among persons when not for fair
DEOEMORR28, 2010 2 of 7
market value under an arm's Length agreement, shall be a prime facie case that one person
controls another person. A person who knowingly enters into a Joint venture with a person who
has been convicted of a public entity crime In Florida during the preceding 36 months shall be
considered an affiliate.
11.6. 1 understand that a "person" as defined in Pare. 287.133(1)(9), Florida Statutes, means any natural
person or entity organized under the laws of any state or of the United States with the legal power to
enter Into a binding Contract and which Bids or applies to Bid on Contracts for the provision of goods or
services let by a public entity, or which otherwise transacts or applies to transact business with a public
entity. The term "persons" includes those officers, directors, executives, partners, shareholders,
employees, members, and agents who are active In management of any entity.
11.8. Based on Information and belief, the statement which i have marked below is true In relation to the entity
Zsubmitting this swom statement (indicate which statement applies.)
Neither the entity submitting this swum statement, nor an of Ifs officers directors, executives partners,
shareholders, employees, members, or agents who are active In the management of the entity, nor an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989.
The entity submitting this sworn statement, or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active In the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1988.
The entity submitting this swon statement or one or more of its officers, directors, executives, partners,
shareholders, employees, members, or agents who are active In the management of the entity, or an
affiliate of the entity has been charged with and convicted of a public entity crime subsequent to July 1,
1989. However, there has been a subsequent proceeding before a Hearing Officer of the State of
Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer of the
State of Florida, Division of Administrative Hearings and the Final Order entered by the Hearing Officer
determined that It was not In the public Interest to place the entity submitting this'swom statement on the
convicted vendor list. (Attach a copy of the final order.)
I UNDERSTAND THAT THE SUBMISSION OF THIS FORM TO THE CONTRACTING OFFICER FOR THE
PUBLIC ENTITY IDENTIFIED IN PARAGRAPH 11.1 (ONE) ABOVE IS FOR THAT PUBLIC ENTITY ONLY AND,
THAT THIS FORM IS VALID THROUGH DECEMBER 31 OF THE CALENDAR YEAR IN WHICH IT IS FILED. I
ALSO UNDERSTAND THAT I AM REQUIRED TO INFORM THE PUBLIC ENTITY PRIOR TO ENTERING INTO
A CONTRACT IN EXCESS OF THE THRESHOLD AMOUNT PROVIDED IN SECTION 287.017, FLORIDA
STATUTES, FOR CATEGORY TWO OFANY, C GE IN THE INFORMATION CONTAINED IN THIS FORM.
By:, /i
Sworn to and subscribed before me this 1 day of � n 20 /, Z by
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�xnrm# �t #@B09p2 " Signature: Notary Public — State of Florida
Enee tiJ31/2019 Print or Type Commissioned Name
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Personally Known ? _ OR Produced Identification
Type of Identification Produced r 1.f 9 y S �4 Gin S e
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EQUAL OPPORTUNITY
AFFIRMATIVE ACTION
ns'd Yp', f LO��Org4Y City of Sully Isles Beach
of wvK "�Q 18070 Colllns. Avenue
Sunny Isles Beach, FL $3180
Telephone: (306) 847.0808 Fax; ($05) 048.3113
EQUAL OPPORTUMTY /AFFIRMATIVE ACTION STATEMENT
The contractors and all subcontractors hereby agree to a commitment to the principles and
practices of equal opportunity in employment and to comply with the letter and spirit of
federal, state, and local laws and regulations prohibiting discrimination based on race,
color, religion, national region, sex, age, handicap, marital status, and polltical afflllation or
belief.
Signed:
Title: +,!��?.r►_t t r�-�aY
Firm: in0
Address: Qi I
CE000OR 98,'1010 407
CONFLICT OF INTEREST
City of Sunny Isles Beach
B
LO '0 % aw ny Isle Bosch, FL 38180
or iuk "' Telephone: (805) 847.0008 Fax: (306) $4"13
CONFLICT OF INTEREST STATEMENT
The award of any contract hereunder Is subject to the provisions of Chapter 112, Florida State Statutes. Proposers must
disclose with their Side, the name of any officer, director, partner, associate or agent who is also an officer or employee of the
City of Sunny Isles Beach or its agencies.
STATE OF FLORIDA
COUNTYOF bAbC
BEFORE ME, the undersigned authority, personally appeared Z,� who was duly sworn,
deposes, and states:
am of
fr.� QTY r with a localoffice in and principal office in
18.2. The above named entity Is submitting a Bid far the City of Sunny Isles Beach, Bid No. described
as: Landscape Maintenance Services, The Afflant has made diligent Inquiry and provides the information contained In this
Affidavit based upon his own knowledge.
18.3 The Afflent states that only one submittal for the above Bid is being submitted and that the above named entity has
no financial interest in other entitles submitting Bids for the same project.
18A Neither the Afiiarit nor the above named entity has directly or Indirectly entered Into any agreement, participated in
any colluslon, or otherwise taken any action In restraints of free competitive prtotng In connection with the entity's submittal for
the above Bid. This statement restricts the discussion. of pricing data until the completion of negotiations If necessary and
execution of the Contract for this project.
18.6 Neither the entity nor its affiliates, nor any one associated with them, Is presently suspended or otherwise ineligible from
participation In contract lofting by any local, State, or Federal Agency.
18.8 Neither the entity, nor its attulates, nor any one associated with them have any potential conflict of Interest due to any
other clients, contracts, or property Interests for this project.
18.71 certify that no member of the entity's ownership or management is presently applying for any employee position or
actively seeking an elected position with the City of Sunny Isles Beach.
46.81 certify that no member of the entity's ownership or management, or staff has a vested Interest In any aspect of the City
of Sunny Isles Beach.
18,8 In the event that a conflict of interest Is Identified In the provision of services,, 1, on behalf of the above named entity, will
Immediately notify the City of Sunny isles Beach.
Dated this / ;Z- day of —
AFFiANT
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Print or Type Name and Title
` Sworn to and subscribed before me this � day of _ V n G 201.1
�t Personally Known OR
O Produced Identification ; Type of idemmoation
NbTART PUBLIC STATE OF FLORIDA
Dscmi!R 28, 2010
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DISPUTE DISCLOSUR
City of Sunny isles Beach
18070 Collin Avenue
LOT., y`r
Sunny Isles 899M. F1. 33160
c'ry or $us "`
Telephone: (306} 94741806 Fax: (306) 848.3113
DISPUTE DISCLOSURE FORM
Answer the foilowinp questions by placing a "X° after "Yes" or "No ". If you answer "Yes"r please
explain In the space provided, or on a separate sheet attached to this form.
19.1. Has your firm or any of Its officers, received a reprimand of any nature or been suspended by the
Department of Professional Regulations or any other regulatory agency or professlonai associations within the last
five (5) years?
YES NO
19.2. Has your firm, or any member of your firm, been declared in default, terminated or removed from a
contract or job related to the services your firm provides In the regular course of business within the last five (5)
years?
YES NO
19.3. Has your firm had against it or filed any requests for equitable ac'usbnenk contract claims, Bid protests,
or litigation in the past five (5) years that Is related to the services your firm provides In the regular course of
business?
YES NO ` If yes, state the nature of the request for equitable adjustrmen4 contract
claim, litigation, or protest, and state a brief description of the case, the outcome or status of the suit and the
monetary amounts of extended contract time Involved.
I hereby certify that all statements made are true and agree and understand that any misstatement or
misrepresentation of falsification of facts shall be cause for forfeiture of rights for further consideration of this Bid
for the City of Sunny Isles Beach.
Firm Dat�el _
Aut Print or Type Name and Title
MORMeeR 28, 2010 W7 7
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STATE OF FLORIDA )
COUNTY OF -I)AZ 5= )
ANTI - KICKBACK
CRY of Sunny Isles Beach
18070 COMIfs Avenue
Sunny tales 8980N Ft 33160
Telephone: (306} 847 -0N6 Few (306) 849-3113
ANTI- KXCKBACK AFFIDAVIT
I, the undersigned, hereby duly sworn and deposed say that no portion of this sum herein Bid
will be paid to any employees of the City of Sunny Isles Beach or its elected officials as a
commission, kickback, reward or gift, directly or Indirectly by me or any member of my firm or
by an officer of the corporation.
By: P"I AR..i(- \JAS-W Q0
Title: -t re5 J 60 n T
The foregoing Instrument was acknowledged before me this day of
_ ZY) n e_ , 20—%A_, by (- tiL [name
of person], as [type of authority], for
cah .fir - W S _ R S & [name of party on behalf of whom instrument was
executed].
. AFFIX NOTARY STAMP HERE:
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Notary Public – State of Florida
Print or Type Commissioned Name
Personally Known OR Produced Identification .
Type of Identifica on Produced
DEOFMOR28, 2010 707
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Page 1 of 2
1�0, 5VN"
TO:
FROM:
DATE:
RE:
City of Sunny Isles Beach
18070 Collins Avenue
Sunny Isles Beach, Florida 33160
(305) 947 -0606 City Hall
(305) 949 -3113 Fax
MEMORANDUM
The Honorable Mayor and City Commission
Susan Simpson, Cultural and Human Services Director
5/10/2012
Agreement with Shorty's Bar -B -Q for Catering Services
RECOMMENDATION:
It is recommended that the City Commission approve the attached resolution to enter into
an agreement with Shorty's Bar -B -Q for Catering Services for the City's annual
anniversary event in an amount not to exceed Thirty Five Thousand, One Hundred,
Thirty Eight Dollars and Twenty Five Cents, ($35,138.25).
REASONS:
The City will host its annual City Anniversary event with barbecue style food for the
residents on Sunday, June 17, 2012 with an estimated attendance of 3500 guests. The
City issued RFP No. 12 -03 -02 in which Shorty's Bar -B -Q submitted a bid. Shorty's has
proven experience serving thousands of guests in an efficient and professional manner.
Additionally a tasting was conducted to insure that the quality of the product met the
standards established for City hosted events and Shorty's was found to be the most
responsive and responsible bidder.
ADDITIONAL INFORMATION:
This agreement includes all of the serving supplies and equipment, service goods (plates,
flatware, etc.) and personnel for the catering portion of the event.
FUNDING SOURCE:
Funding is budgeted for and available in the General Fund through the Special Events
line item, number 10.572.5574.
ATTACHMENTS:
Agenda Item
Date
http: / /sibagenda. sibfl.net/agenda/Preview. aspx ?1tem1D =785 &MeetingID=
Preview
Resolution
Page 2 of 2
http: / /sibagenda. sibfl. net /agenda /Preview.aspx ?ItemID =785 &MeetingID= O &MeetingDate =... 5/2/2012